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2008/12/16 City Council MinutesMINUTES OF THE SPECIAL CONCURRENT MEETINGS OF THE CITY OF ROHNERT PARK City Council Community Development Commission Rohnert Park Financing Authority Tuesday December 16, 2008 The City Council of the City of Rohnert Park met this date for Special Concurrent Meetings of the Rohnert Park City Council, Community Development Commission of the City of Rohnert Park, and Rohnert Park Financing Authority, to commence at 7:00 p.m. at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with Mayor Breeze presiding. CALL TO ORDER The Special Meeting of the City Council of the City of Rohnert Park was called to order by Mayor Breeze at 7:00 p.m. LILi1JJ1 SO1] IN 0 Present: Amie Breeze, Mayor Gina Belforte, Vice Mayor Joe Callinan, Council Member Jake Mackenzie, Council Member Pam Stafford, Council Member Staff present for all or part of the Special Meeting: Daniel Schwarz, Interim City Manager; Michelle Marchetta Kenyon, City Attorney; Sandy Lipitz, Director of Administrative Services; Darrin Jenkins, Director of Engineering Services; Ron Bendorff, Director of Community Development; John McArthur Director of Public Works /General Services; Brian Masterson, Director of Public Safety; Jack Rosevear, Fire Commander; Dan Adam, Fire Marshal; Maureen Rich, Senior Planner; Suzie Azevedo, Community Development Assistant; Peter Bruck, Building Official; Sonia Espino, Community Development Assistant; Linda Babonis, Housing & Redevelopment Manager; Brian Goodman, Housing & Redevelopment Assistant; Pat Barnes, Deputy City Engineer; Johnny Chung, Project Manager; Eydie Tacata, Management Analyst; Rick Pedroncelli, Senior Engineering Technician; Ellen Beardsley, Administrative Assistant; Dianna Delgy, P/T Secretary; April Gambino, P/T Secretary; Terri Griffin, Deputy City Clerk; Linda Beltz, Videographer. Note: Community Media Center staff present for the televised production of the concurrent meetings: Patricia Wilburn, Government Services Manager; and Vanessa Vann, Intern. PLEDGE OF ALLEGIANCE Mayor Breeze led the Pledge of Allegiance. City of Rohnert Park Special Concurrent Meetings Minutes (2 of 10) • December 16, 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority 1. PRESENTATIONS Mayor's Presentation of Proclamation Proclaiming January 11th as Human Trafficking Awareness Day in Rohnert Park: Mayor Breeze read aloud the Proclamation. Mayor's Presentation of Proclamation Recognizing and Congratulating Rick Pedroncelli for Passing the April 2008 Professional Land Surveyor Exam: Mayor Breeze read aloud and presented the Proclamation to Rick Pedroncelli, who thanked the Council and made brief remarks. 2. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS Interim City Manager Schwarz reported on the benefit of the City's fiscally- conservative revenue projections and the anticipated long -term CalPERS costs. 3. PUBLIC COMMENTS Joseph Osborn, Rohnert Park, expressed concerns regarding the permitting process for his new business. Paul Libeu, Rohnert Park, expressed concerns regarding under - funded HOA reserve accounts. Dawna Gallagher, Rohnert Park, expressed concerns regarding noon -hour closure of City Hall and rebroadcast of the December 9"' City Council meeting and recommended a citizen commission on budget issues. Laura Taylor, Rohnert Park, spoke regarding the Proclamation on Human Trafficking Awareness. Robert Grundman, Rohnert Park, expressed concerns regarding the City budget and City documents related to the Stadium Lands and Sewer Capacity Study and distributed a letter for the Council's review. Arthur Warmuth, Rohnert Park, spoke regarding a community currency system and distributed documents for the Council's review. 4. CONSENT CALENDAR Council Member Stafford signified removal of the Joint and Regular Concurrent Meetings Minutes for November 25, 2008: Council Member Mackenzie signified removal of Resolution No. 2008 -196 as a portion of one of the projects is within 500' of his residence. Council Member Callinan signified removal of the City Bills /Demands for Payment and Resolution Nos. 2008 -194, 2008 -195, and 2008 -196. Mayor Breeze signified removal of Resolution No. 2008 -193. City of Rohnert Park Special Concurrent Meetinjzs Minutes (3 of 10) December 16, 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority Items for Consideration: Approval of Minutes for: • City Council Portion of Joint Meeting — November 25, 2008 • City Council Portion of Regular Concurrent Meetings —November 25, 2008 Vice Mayor Belforte and Council Members Callinan and Stafford indicated their intention to abstain on the approval of the minutes as they were not in attendance for the November 25, 2008, meeting. Council Member Callinan was randomly selected by a draw of names to participate in consideration of approving the minutes of November 25, 2008. ' Mayor Breeze noted that the times indicated under Item 7, page 5, should read "8:19 p.m." MOVED by Council Member Mackenzie, seconded by Mayor Breeze, and CARRIED 3 -0 -2, with Vice Mayor Belforte and Council Member Stafford abstaining, the City Council Portion of the Joint Meeting Minutes of November 25, 2008, and the City Council Portion of the Regular Concurrent Meetings Minutes of November 25, 2008, were APPROVED AS AMENDED. 2. Approval of City Bills /Demands for Payment: In response to questions by Council Member Callinan, Interim City Manager Schwarz clarified that certain information was redacted from the bills to protect employee privacy regarding reimbursements for medical and contract- related expenses. In response to questions by Mayor Breeze, Interim City Manager Schwarz clarified that other redactions regarding non - departmental travel and meetings were not appropriate for redaction and such information would not be redacted in the future.' In response to a question by Council Member Callinan, City Attorney Kenyon confirmed the need for Council Member Stafford to abstain on the portion of the bills regarding payment of her fees for services. MOVED by Council Member Mackenzie, seconded by Mayor Breeze, and CARRIED UNANIMOUSLY, Check Numbers 182622 — 182792 were APPROVED with the exception of Check Number 182769 payable to Council Member Stafford in the amount of $5,700.22 (page 21). MOVED by Vice Mayor Belforte, seconded by Council Member Callinan, and CARRIED 4- 0-1 with Council Member Stafford abstaining, Check Number 182769 payable to Council Member Stafford in the amount of $5,700.22 was APPROVED. 3. Resolutions for Adoption: 2008 -193 Acknowledging Scott Weaver for His Winter Wonderland Holiday Display ' AMENDMENT made by Mayor Breeze at the January 13, 2009, City Council meeting. (Additions underlined / deletions stricken.) City of Rohnert Park Special Concurrent Meetings Minutes ' (4 of 10) December 16, 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority Mayor Breeze read aloud Resolution No. 2008 -193 and commended Mr. Weaver's Holiday Display. MOVED by Mayor Breeze, seconded by Council Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and Resolution No. 2008 -193 was ADOPTED. 2008 -194 Approving a Fifth Amendment to the Agreement for Services with EIP Associates regarding the Environmental Impact Report (EIR) for the Southeast Specific Plan 2008 -195 Approving a Fourth Amendment to the Agreement for Services with MACTEC Engineering and Consulting, Inc. regarding the Environmental Impact Report (EIR) for the Wilfred/Dowdell Specific Plan Interim City Manager Schwarz and Director of Community Development Bendorff responded to questions regarding the reimbursement of EIR costs by the developer on each of these items. MOVED by Council Member Mackenzie, seconded by Vice Mayor Belforte, and CARRIED UNANIMOUSLY, reading was waived and Resolution No. 2008 -194 was ADOPTED. MOVED by Council Member Mackenzie, seconded by Council Member Stafford, and CARRIED UNANIMOUSLY, reading was waived and Resolution No. 2008 -195 was ADOPTED. 2008 -196 Approving a List of Projects for Proposition 1B Funding, Amending the FY 2008 -09 Capital Improvements Project Budget to Update the 2009 Streets Surface Repairs Project ( #TR -72), and Authorizing the City Engineer to Request Proposition 1B Funds Disbursement from the State of California Department of Finance Council Member Mackenzie left the Council Chamber at this time. Director of Engineering Services Jenkins responded to Council questions. MOVED by Council Member Callinan, seconded by Vice Mayor Belforte, and CARRIED 4- 0-1 with Council Member Mackenzie abstaining, reading was waived and Resolution No. 2008 -196 was ADOPTED. Council Member Mackenzie returned to his seat at the Council dais at this time. 5. CITY WORK PLAN Review of City Council Goals, Objectives, Strategies, and Tactics regarding Implementation of the City's Work Plan 1. Interim City Manager Schwarz reviewed the Council Goals and highlighted some of the strategies to raise revenues. Director of Engineering Services Jenkins reviewed the functions of the Engineering Department, reviewed the status of key projects, and introduced Engineering Department staff members in attendance. Director of Community Development Bendorff and Senior Planner Rich reviewed the Planning Division Work Plan via PowerPoint presentation and introduced Community Development Department staff members in attendance. City of Rohnert Park Special Concurrent Meetings Minutes (5 of 10) December 16 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority 2. Public Comments: Dawna Gallagher, Rohnert Park, thanked Council for asking questions. 3. Council CONCURRED to direct staff to revisit Work Plan priorities during Council's budget work sessions. 6. CITY COUNCIL BUDGET Review of the City Council Budget Categories and Expenditures. 1. Interim City Manager Schwarz and Director of Administrative Services Lipitz reviewed the summary of City Council budget and expenditures and responded to Council questions. 2. Public Comments: Mayor Breeze invited members of the public to come forward to speak. No members of the public responded. 3. MOVED by Council Member Mackenzie, seconded by Mayor Breeze, and CARRIED UNANIMOUSLY to direct staff to return to Council with an ordinance eliminating the Community Development Commission meeting stipend. MOVED by Mayor Breeze, seconded Council Member Callinan to eliminate the dues, telephone, and equipment lease categories from the Council's budget and to cut the City Representation and Legislative budgets by one -half and the individual Council member budgets by one - third. Mayor Breeze amended said motion to direct that if it appears necessary to go over budget in any of these categories, staff will bring such determination to the Council for approval. As the second to the main motion, Council Member Callinan agreed to the proposed amendment. The main motion as amended was CARRIED UNANIMOUSLY. Council CONCURRED to direct staff to bring back to Council for formal action a budget amendment reflecting these reductions of approximately $25,000. 7. EMPLOYEE RECRUITING AND HIRING Review of Current and Future Employee Recruitment Activities 1. Interim City Manager Schwarz reviewed the contents of the staff report and responded to Council questions. 2. Public Comments: Mayor Breeze invited members of the public to come forward to speak. No members of the public responded. 3. Council CONCURRED to direct, staff to: (1) bring back this item during Council's budget discussions in February; (2) proceed with the Supervising Maintenance Worker and Maintenance Worker recruitments to establish eligibility lists for those positions; and (3) proceed with the recruitment and hiring of the Administrative Assistant position in Engineering and the Administrative Analyst in Public Works. City of Rohnert Park Special Concurrent Meetings Minutes (6 of 10) December 16, 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority S. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS Standing Committees • Community Design • Economic Development • General Plan • General Plan Update Steering • Mobile Home Parks • Waste and Recycling • Water /Wastewater Issues (to include Creek Master Plan Subcommittee) Ad Hoc Committees and Other Liaison Assi nments Council Member Mackenzie reported as Chair of the Water Advisory Committee on his recent attendance at the United Nations Climate Protection Conference in Poland and announced that he will be attending a Sonoma -Marin Area Rail Transit (SMART) Board of Directors meeting regarding Railroad Square on December 17 "'. 9. COMMUNICATIONS Council Member Stafford called attention to Sonoma Mountain Village's receipt of the 2008 Governor's Environmental and Economic Leadership Award and indicated she has communicated with staff regarding Jonnie Perrot's letter requesting amendments to the mobile home ordinance. Mayor Breeze called attention to the North Bay Corporation Holiday Waste Reduction Guide she received in the mail and to the e -mail provided by Director of Engineering Services Jenkins regarding Santa Rosa's receipt of an Environmental Protection Agency (EPA) National Water Award recognizing its pretreatment program. 10. MATTERS FROM/FOR COUNCIL 1. City Council Agenda Forecast: Document provided for informational purposes. 2. Other informational items: Council Member Mackenzie announced that he and Council Member Stafford will be attending the Russian River Watershed Association Board of Directors meeting on December 18 "'. 11. PUBLIC COMMENTS Michael Mac McCaffry, Rohnert Park, suggested expanding the Council Mobile Home Parks Subcommittee to include Planned Unit Developments. RECESS Mayor Breeze recessed the City Council special meeting at 10:20 p.m. to consecutively and separately convene special meetings of the Community Development Commission and the Rohnert Park Financing Authority. City of Rohnert Park Special Concurrent Meeting§ Minutes (7 of 10) December 16, 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority MINUTES FOR THE COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK Tuesday, December 16, 2008 CALL TO ORDER The Special Meeting of the Community Development Commission of the City of Rohnert Park was called to order by Chair Breeze at 10:20 p.m. ROLL CALL Present: Arnie Breeze, Chair Gina Belforte, Vice Chair Joe Callinan, Commissioner Jake Mackenzie, Commissioner Pam Stafford, Commissioner Staff present for all or part of the Special Meeting: Daniel Schwarz, Interim Executive Director; Michelle Marchetta Kenyon, General Counsel; John McArthur, Director of Utilities /General Services; Darrin Jenkins, Director of Engineering Services; Johnny Chung, Project Manager; Linda Babonis, Housing & Redevelopment Manager; Brian Goodman, Housing & Redevelopment Assistant; Terri Griffin, Deputy Secretary; and Linda Beltz, Videographer. 1. PUBLIC COMMENTS Chair Breeze invited members of the public to come forward to speak. No members of the public responded. 2. CDC CONSENT CALENDAR Vice Chair Belforte signified removal of the CDC Portion of the November 25, 2008, Joint Meeting Minutes and the CDC Bills /Demands for Payment. Items for Consideration 1. Approval of Meeting Minutes for: • CDC Portion of Joint Meeting — November 25, 2008 Vice Chair Belforte and Commissioners Callinan and Stafford indicated their intention to abstain on the approval of the minutes as they were not in attendance for the November 25, 2008, meeting. Commissioner Callinan was randomly selected by a draw of names to participate in consideration of approving the minutes of November 25, 2008. The CDC Portion of the Joint Meeting Minutes of November 25, 2008, was APPROVED 3 -0- 2, with Vice Chair Belforte and Commissioner Stafford abstaining. 2. Approval of CDC Bills /Demands for Payment City of Rohnert Park Special Concurrent Meetings Minutes (8 of 10) December 16, 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority Vice Chair Belforte indicated her intention to abstain on the approval of the CDC - Bills /Demands for Payment due to her position on the Sonoma County Adult & Youth Development (SCAYD) Board of Directors. MOVED by Commissioner Mackenzie, seconded by Commissioner Callinan and CARRIED 4 -0 -1, with Vice Chair Belforte abstaining, CDC Check Numbers 5141 — 5147 in the total amount of $5,698.20 were APPROVED. 3. Resolution for Adoption: 2008 -17 Authorizing the Purchase of Granite from Gates & Associates for the City Center Plaza and Drive Improvements Project, Project No. 2006 -02 MOVED by Commissioner Stafford, seconded by Commissioner Mackenzie, and CARRIED UNANIMOUSLY, reading was waived and Resolution No. 2008 -17 was ADOPTED. ADJOURNMENT There being no further business, Chair Breeze adjourned the CDC meeting at 10:24 p.m. MINUTES OF THE ROHNERT PARK FINANCING AUTHORITY (RPFA) Tuesday, December 16, 2008 CALL TO ORDER The Special Meeting of the Rohnert Park Financing Authority was called to order by Chair Breeze at 10:24 p.m. ROLL CALL Present: Amie Breeze, Chair Gina Belforte, Vice Chair Joe Callinan, Board Member Jake Mackenzie, Board Member Pam Stafford, Board Member Staff present for all or part of the Regular Meeting: Daniel Schwarz, Interim Executive Director; Michelle Marchetta Kenyon, General Counsel; Terri Griffin, Deputy Secretary; and Linda Beltz, V ideographer. 1. PUBLIC COMMENT Chair Breeze invited members of the public to come forward to speak. No members of the public responded. City of Rohnert Park Special Concurrent Meetines Minutes (9 of 10) December 16, 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority 2. RPFA CONSENT CALENDAR Mayor Breeze signified removal of the RPFA Portion of the November 25, 2008, Joint Meeting Minutes and the CDC Bills /Demands for Payment. Items for Consideration 1. Approval of Meeting Minutes for: • RPFA Portion of Regular Concurrent Meetings — November 25, 2008 Vice Chair Belforte and Board Members Callinan and Stafford indicated their intention to abstain on the approval of the minutes as they were not in attendance for the November 25, 2008, meeting. Board Member Callinan was randomly selected by a draw of names to participate in consideration of approving the minutes of November 25, 2008. The RPFA Portion of the Joint Meeting Minutes of November 25, 2008, were APPROVED 3 -0 -2, with Vice Chair Belforte and Board Member Stafford abstaining. ADJOURNMENT There being no further business, Chair Breeze adjourned the CDC meeting at 10:25 p.m. RECONVENE CITY COUNCIL SPECIAL MEETING Mayor Breeze reconvened the City Council Special Meeting at 10:25 p.m. All members were present. 12. ADJOURN TO CLOSED SESSION: Mayor Breeze adjourned the City Council to Closed Session at 10:25 p.m. to discuss the following personnel matters (Government Code § 54957): PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS Titles:. Interim City Manager and City Attorney 13. RECONVENE OPEN SESSION Mayor Breeze reconvened to open session at 11:46 p.m. All members were present. 14. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) Mayor Breeze announced that the Council had met in closed session regarding the personnel matters as described on the agenda and that no reportable action had been taken. City of Rohnert Park Special Concurrent Meetings Minutes (10 of 10) December 16, 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority ADJOURNMENT There being no further business, Mayor Breeze adjourned the Special Meeting of the City Council at 11:47 p.m. r � Terri riff Deputy City le City of Rohne ark e Amie Bre Mayor City of Rohnert Park