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2008/02/26 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETING MINUTES FOR: City Council Community Development Commission Rohnert Park Financing Authority February 26, 2008 Tuesday The Concurrent Meetings of the City of Rohnert Park for the City Council, the Community Development Commission and the Rohnert Park Financing Authority met this date for a Regular Meeting to commence at 6:00 p.m. at the Rohnert Park City Hall, 6750 Commerce Boulevard, Rohnert Park, with Mayor Mackenzie presiding. REGULAR MEETING Call to Order: Mayor Mackenzie called the Regular Meeting to order at 6:00 p.m. Roll Call: Breeze, Smith, Stafford, Vidak- Martinez, Mackenzie Staff present for all or part of the Regular Meeting: City Manager Donley, Assistant City Attorney Winig, Assistant City Manager Schwarz, Director of Public Works /City Engineer Jenkins, Management Analyst Tacata, Deputy City Clerk Griffin, and Videographer Beltz. PLEDGE OF ALLEGIANCE: Jennifer Herrera and Monica Guitierrez, students from John Reed Elementary School, were not present. Mayor Mackenzie led the Pledge of Allegiance. 1. SCHEDULED PRESENTATIONS: Mayor's Presentation of Resolution No. 2008 -17 Commending United Parcel Service (UPS) for Use of the Zap Car in Day -to -Day Delivery Operations and Acknowledging UPS Employee and Rohnert Park Resident Sherie Almond: Mayor Mackenzie READ AND PRESENTED Sherie Almond, UPS Driver, and Josh Young, Petaluma UPS Operations Manager, with Resolution No. 2008 -17. 2. SONOMA STATE UNIVERSITY (SSU) STUDENT REPORT: Mayor Mackenzie stated that Heather Hanson, SSU Associated Students, Inc. Legislative Representative, was not present at this time, but that she may show up later in the meeting to provide a report. City of Rohnert Park CONCURRENT MEETINGS Minutes (2 of 7) February 26, 2008 _ for City Council/Community Development Commission/Rohnert Park Financing Authority 3. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: a. Linda Beltz expressed concerns about the City's water - billing practice of rounding off to the nearest 500 gallons. Staff addressed Ms. Beltz's concerns, and Council CONCURRED to refer said matter to the Water Issues Subcommittee for review. b. Rich Steiner of Concerned Citizens of Rohnert Park (C -CORP) DISTRIBUTED AND REVIEWED announcements regarding C- CORP's first annual Rohnert Park Green Day, April 19, 2008, 11 -3 p.m. at the Rohnert Park Community Center Courtyard, and he INVITED Mayor Mackenzie to introduce 6th District State Assemblyman Jared Huffinan. At the request of Mr. Steiner, Council CONCURRED to direct staff to work with C -CORP regarding a loan of 30 tables for the event. 4. CONSENT CALENDAR: Council Member Breeze signified removal of the City Council Portion of Special Concurrent Meetings — February 12, 2008, and the City Council Portion of Regular Concurrent Meetings — February 12, 2008, as well as Resolution 2008 -33. Assistant City Attorney Winig noted that on the signature line on the Settlement Agreement approved by Resolution 2008 -31, the signature indicated for "Mayor" shall be changed to "City Manager." 2. Approval of City Bills /Demands for Payment in the amount of $620,023.49 3. Resolutions for Adoption: 2008 -25 Calling for Sealed Proposals for Janitorial Maintenance for Various City Facilities 2008 -26 Calling for Sealed Bids for the Landscape Maintenance Services Contract — Rohnert Park North 2008 -27 Calling for Sealed Bids for the Landscape Maintenance Services Contract — Rohnert Park South 2008 -28 Authorizing and Approving an Agreement with RMC Water and Environment to Develop and Implement an Outreach and Financial Assistance Program for Sewer Lateral Inspection and Repair 2008 -29 Authorizing and Approving Amendment Number Three to the Agreement for Services with ESA Regarding the Environmental Impact Report for the Northeast Area Specific Plan 2008 -30 Approving Various Classifications and Fees for the Use of City -Owned Athletic Fields 2008 -31 Authorizing and Approving a Settlement Agreement and Release between O.W.L. Foundation and City Of Rohnert Park Relating to b. W.L. Foundation v. City Of Rohnert Park (Sonoma County Superior Court No. SCV- 241090) 2008 -32 Rejecting the Claim of Stacy Lindell [Alleged Tire Damage from Construction Site] City of Rohnert Park CONCURRENT MEETINGS Minutes (3 of 7) February 26, 2008 for City CounciUCommunity Development Commission / Rohnert Park Financing Authority Upon MOTION by Vice Mayor Stafford, seconded by Council Member Vidak - Martinez, and UNANIMOUSLY APPROVED, reading was waived, and the Consent Calendar, with the exception of the City Council Portion of Special Concurrent Meetings — February 12, 2008, and the City Council Portion of Regular Concurrent Meetings — February 12, 2008, as well as Resolution 2008 -33, was ADOPTED. Items for consideration: 1. Approval of Minutes for: City Council Portion of Special Concurrent Meetings — February 12, 2008 City Council Portion of Regular Concurrent Meetings — February 12, 2008 Council Member Breeze made a MOTION calling for the inclusion of more detail in the February 12d' minutes regarding her inquiry during approval of the Consent Calendar about the Public Safety Bay /tribal funds discussion at the January 22nd City Council meeting. Said motion FAILED for lack of a second.. On page 3 of the February 12, 2008 City Council portion of the Regular Concurrent Meetings minutes, under "Items for consideration," first sentence, Council Member Breeze indicated that "Council Member Breeze" should be amended to read "Council Member Vidak - Martinez." Upon MOTION by Vice Mayor Stafford, seconded by Council Member Breeze, the City Council Portion of Special Concurrent Meetings — February 12, 2008, and the City Council Portion of Regular Concurrent Meetings — February 12, 2008, were UNANIMOUSLY APPROVED AS AMENDED. 2008 -33 Recognizing the Endorsement of Sonoma Mountain Village as the First One Planet Community in North America In response to Council Member Breeze's concerns about certain wording in the resolution, Assistant City Attorney Winig recommended amending language in the resolution to make the statements conditional. Upon MOTION by Council Member Breeze, seconded by Council Member Smith, and UNANIMOUSLY APPROVED after brief Council discussion, reading was waived and Resolution 2008 -33 was APPROVED AS AMENDED per staff recommendation. 5. ENGINEERING DEPARTMENT FEE SCHEDULE UPDATE: Consideration of Proposed Increases to Certain Engineering Department Fees: 1. Staff Report: Management Analyst Tacata reviewed the contents of the Staff Report, and she responded to Council questions and comments. 2. PUBLIC HEARING: Mayor Mackenzie opened the Public Hearing at 6:33 p.m. There being no members of the public interested in speaking, Mayor Mackenzie closed the Public Hearing at 6:34 p.m. City of Rohnert Park CONCURRENT MEETINGS Minutes (4 of 7) February 26, 2008 for City Council/Community Development Commission/Rohnert Park Financing Authority 3. Resolution for Adoption: 2008 -34 Approving the Updated Engineering Fee Schedule Upon MOTION by Council Member Smith, seconded by Council Member Breeze, and UNANIMOUSLY APPROVED, reading was waived and Resolution 2008 -34 was ADOPTED. AGENDA CHANGE: With the arrival of Ms. Hanson, Mayor Mackenzie called for the SSU Report. 2. SONOMA STATE UNIVERSITY (SSU) STUDENT REPORT: [Taken out of agenda order] Heather Hanson, University Affairs Director, DISTRIBUTED copies of The Star following a brief report regarding activities at SSU, including efforts to prevent drunk driving with a Casey's Pledge event; formation of a risk management team; passage of a resolution regarding the Northern Illinois University shooting tragedy; upcoming performances of "The Vagina Monologues "; and the "World of Work" Fair scheduled for February 28. 6. SEWER RATES INITIATIVE: Consideration of California Elections Code Section 9212 Report pertaining to the proposed "Initiative Measure to Reduce Rohnert Park Sewer Rates ": 1. Staff Report: City Manager Donley reviewed the contents of the Staff Report, and staff responded to Council questions and comments. 2. Public Comments: None. 3. Council discussion /direction: Council discussion concluded with a MOTION from Council Member Smith, seconded by Council Member Breeze, (1) to direct staff to prepare an impact report in accordance with California Elections Code Section 9212, for distribution as soon as legally possible, to cover all potential impacts, including the health and safety implications of an under - funded sewer system infrastructure; and (2) to direct the City Attorney to review the factual underpinnings of the ballot initiative, as presented, for legal sufficiency. 7. COUNCIL COMMITTEE AND /OR OTHER REPORTS: 1. Water Issues Subcommittee meeting, 2/13: Mayor Mackenzie provided a brief report. 2. Creek Master Plan Subcommittee meeting, 2/13: Vice Mayor Stafford and Mayor Mackenzie provided a brief report. 3. Mayors' and Councilmembers' Association meeting, 2/14: Mayor Mackenzie indicated Council would cover this item later on in Council Committee Reports. 4. Santa Rosa Plain Conservation Strategy Implementation (California Tiger Salamander) Committee meeting, 2/20: Mayor Mackenzie provided a brief report. 5. Sonoma County Waste Management Agency meeting, 2/20: Council Member Smith provided a brief report. City of Rohnert Park CONCURRENT MEETINGS Minutes (5 of 7) February 26, 2008 for City Council/Community Development Commission /Rohnert Park Financing Authority Mayors' and Councilmembers' Association meeting, 2/14: [Out of agenda order] Mayor Mackenzie and Council Members Vidak- Martinez and Smith provided a brief report. Council Member Vidak- Martinez noted that she will be representing Rohnert Park at bimonthly meetings of the Gang Prevention Task Force at the request of Santa Rosa Council Member Jane Bender. 6. Other informational reports, if any: Councilmember Smith: Other reports, if any: Association for the Arts (AFTA) Art Show, 2/19; Committee on the Shelterless (COTS) Mary Isaak's Celebration, 2/23; "Turning Lives. Around Tour," 2/21, with DISTRIBUTED flyer. Council Member Breeze: Other reports, if any: None. Council Member Vidak - Martinez: American Legion Speech Contest Judging, 2/16; North Bay Real Estate Association meeting, 2/19; Sonoma Mountain Business Cluster Seminar, 2/20; Association for the Arts (AFTA) Art Show, 2/21; Committee on the Shelterless (COTS) Mary Isaak's Celebration, 2/23. Other reports, if any: American Legion Speech Contest Judging, 2/16; North Bay Real Estate Association meeting, 2/19; Sonoma Mountain Business Cluster Seminar, 2/20; AFTA Art Show, 2/21; COTS Mary Isaaks Celebration, 2/23. Vice - Mayor Stafford: Other reports, if any: AFTA Art Show, 2/21; Senior Extravaganza; Kaiser's Fifth Anniversary Celebration. Mayor Mackenzie: Other reports, if any: Solar Sonoma County, 2/21. Future meetings: Russian River Watershed Association, 2/28; upcoming meetings with various businesses in Rohnert Park; meeting with Sonoma State University Vice President Dan Condron, 2/27; Miss Sonoma County event, 3/1; and Sonoma County Adult and Youth Development (SCAYD) Volunteer of the Year event, 3/1. 8. COMMUNICATIONS: Letter from Workforce Investment Board (WIB) noting the Sonoma County Board of Supervisors' appointment of City Manager Donley to the WIB: Council Member Smith acknowledged City Manager Donley's appointment. Letters regarding state budget impacts on state parks and universities: At the suggestion of Council Member Smith, Council CONCURRED to authorize City Manager Donley and Mayor Mackenzie to send a letter to the Governor regarding said proposed cuts. Correspondence from Jonnie Perrot regarding Disaster Planning re Mobilehome Parks: Council Member Smith called attention to said matter. Council CONCURRED (1) to direct staff to research the City's legal authority to impose temporary rent reductions for mobilehome residents in the event of an emergency; and (2) to report their findings to Council for further direction. 9. MATTERS FROMIFOR COUNCIL: 1. Calendar of Events: Document provided in Council agenda packets. Mayor Mackenzie highlighted two meetings: General Plan Update Steering Committee meeting on 2/28, 2 -4 p.m. at Spreckels and open to the public; the City Council's special meeting with Dr. Mathis regarding budget, economic development, and Council interactions on 3/10, 10 -4 p.m. at the Community Center. City of Rohnert Park CONCURRENT MEETINGS Minutes (6 of 7) February 26, 2008 _ for City Council/Community Development Commission/Rohnert Park Financing Authority 2. City Council Agenda Forecast: Document provided in Council agenda packets. 3. Consideration of Resolution Supporting Extended Producer Responsibility: Council Member Smith explained the letter from the Association of Bay Area Governments (ABAG), and staff responded to Council questions and comments. Council direction: Council CONCURRED (1) to place the proposed resolution regarding Extended Producer Responsibility on the March 11th City Council Consent Calendar; and (2) to discuss electronic devices during the review of Council Protocols to be considered at the April 8th City Council meeting. 4. Other informational items, if any: None. 10. CITY MANAGER'S /CITY ATTORNEY'S REPORTS: 1. Update regarding Filing of Community Development Commission Audit: City Manager Donley provided an update regarding the filing of the Community Development Commission audit by the deadline'set by the State Controller's Office. 2. Other informational items, if any: None. 11. PUBLIC COMMENTS: None. ADJOURNMENT: Mayor Mackenzie adjourned the City Council meeting at 7:44 p.m. to consecutively and separately convene the meetings of the Community Development Commission and the Rohnert Park Financing Authority. MINUTES FOR THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Tuesday, February 26, 2008 Call to Order: 7:45 p.m. Roll Call: Breeze, Smith, Stafford, Vidak- Martinez, Mackenzie Also present: Executive Director Donley, Assistant General Counsel Winig, Deputy Secretary Griffin, and Videographer Beltz Unscheduled public appearances: None. 1. CDC CONSENT CALENDAR: Approval of Meeting Minutes for: CDC .Portion of Regular Concurrent Meetings — February 12, 2008 2. Approval of CDC Bills /Demands for Payment in the amount of $125, 879.97 M I h-re5 City of Rohnert Park CONCURRENT MEETINGS Aye= (7 of 7) February 26, 2008 for City CounciUCommunity Development Commission /Rohnert Park Financing Authority A MOTION was made by Commissioner Smith, seconded by Commissioner Vidak - Martinez, to approve the Consent Calendar. After the motion, reading was waived, and the CDC Consent Calendar, as outlined in the agenda, was UNANIMOUSLY APPROVED. 2. ADJOURNMENT: There being no further business, Chairperson Mackenzie adjourned the CDC meeting at 7:45 p.m. MINUTES FOR THE ROHNERT PARK FINANCING AUTHORITY Tuesday, February 26, 2008 Call to Order: 7:45 p.m. Roll Call: Breeze, Smith, Stafford, Vidak- Martinez, Mackenzie Also present: Executive Director Donley, Assistant General Counsel Winig, Deputy Secretary Griffin, and Videographer Beltz Unscheduled public appearances: None. 1. RPFA CONSENT CALENDAR: Approval of Minutes for: RPFA Portion of Regular Concurrent Meetings — February 12, 2008 A MOTION was made by Member Breeze, seconded by Member V idak- Martinez, to approve the RPFA Consent Calendar. After the motion, reading was waived, and the RPFA Consent Calendar, as outlined in the agenda, was UNANIMOUSLY APPROVED. 2. ADJOURNMENT: There being no further business, Chairperson Mackenzie adjourned the meeting of the RPFA at 7:46 p.m. I *Katy Leonard Jake Mackenzie Certified Shorthand Reporter Mayor C.S.R. 11599 City of Rohnert Park *(Minutes written in absentia)