Loading...
2009/09/22 City Council Resolution 2009-102RESOLUTION NO. 2009 -102 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING TASK ORDER 2009 -01 WITH WINZLER &KELLY FOR 2010 UPDATE TO THE PUBLIC FACILITIES FINANCE PLAN WHEREAS, the City of Rohnert Park's Public Facilities Finance Plan serves as a Nexus Study supporting the City's Public Facilities Fee and a guidance document for financing the infrastructure necessary to support the planned growth outlined in the City of Rohnert Park's General Plan; WHEREAS, the cost, construction schedule and financing strategy for infrastructure projects will change overtime; WHEREAS, General Plan Policy requires that new development pay its "fair share" of the costs of the infrastructure necessary to support planned growth and this can only be accomplished if Public Facilities Fee and any planned public financings are based on current cost estimates; WHEREAS, a clear and current description of City fees and financing strategies is necessary to allow private development interests to adequately plan their projects; WHEREAS, the last comprehensive update of the Public Facilities Finance Plan and the Public Facilities Fee occurred in 2006; and WHEREAS, Winzler & Kelly is most familiar with the City's Public Facilities Plan having authored the 2006 Update and assisted the City with various implementation issues. NOW, THEREFORE, be it resolved by the City Council of the City of Rohnert Park that it does hereby authorize and approve Task Order No. 2009 -01 with Winzler & Kelly to perform the 2010 Update to the Public Facilities Finance Plan for an amount not to exceed $80;000. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute this Task Order in substantially similar form to the attached Task Order for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 22nd day of September, 2009. CITY OF ROHNERT PARK Mayor BELFORTE: AYE CALLINAN: AYE MACKENZIE: AYE STAFFORD: ABSENT BREEZE: AYE AYES: (4) NOES: (0) ABSENT: (1) ABSTAIN: (0) TASK ORDER NO. 2009-01 between - CITY OF ROHNERT PARK AND WINZLER &KELLY AUTHORIZATION OF TECHNICAL SERVICES for 2010 PUBLIC FACILITIES FINANCE PLAN UPDATE SECTION 1— PURPOSE The purpose of this Task Order is to authorize and direct Winzler &Kelly to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ( "City ") and Winzler & Kelly ( "Consultant ") dated July 23, 2007. SECTION 2 — SCOPE OF WORK The items authorized by this Task Order are presented in Attachment A — Scope of Services. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the AGREEMENT between the part ies hereto referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard labor charges in accordance with the provisions of the AGREEMENT and as shown in Attachment B for an amount not -to- exceed $80,000. SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 shall be completed by June 30, 2010 or as extended by the City Manager. SECTION 5 — ITEMS AND CONDITIONS All items and conditions contained in the AGREEMENT for professional services between City and Consultant are incorporated by reference. Approved this _ day of September 2009. CITY OF ROHNERT PARK WINZLER & KELLY Daniel Schwarz, Interim City Manager Theodore B. Whiton, Regional Manager Per Reso. No. 2009- adopted by the Rohnert Park City Council at its meeting of September 22, 2009. ATTACHMENT A CITY OF ROHNERT PARK SCOPE OF SERVICES FOR TASK ORDER 2009- 01 PUBLIC FACILITIES FINANCE PLAN UPDATE GENERAL DESCRIPTION AND BACKGROUND The City Council originally approved the Public Facilities Finance Plan Ordinance and established Public Facilities (PF) Fees by Resolution in July 2004. Both the Ordinance and the Resolution are supported by the Public Facilities Finance Plan (the PFFP) that serves both as a "nexus study" and a guidance document. The PFFP was updated once in June 2006, to reflect modest changes in planned land uses and project costs and to include an analysis of a Maintenance Annuity Fund (MAF) to provide for ongoing maintenance and services. The PF Fees, which are consistent with Government Code 66000, are intended to assure that new development pays its fair share of the capital improvements that are impacted by the development. In order to assure that the PF Fees provide an adequate source of revenue for planned capital improvements, it is important that the fees be updated regularly to reflect expected costs. The PFFP also provided guidance the use of land - secured public financing (Assessment Districts or Community Facilities Districts) that allow the City to construct public infrastructure when it is needed while minimizing the up -front cash demands on various development interests. This 2010 update of the Public Facilities Finance Plan will incorporate additional capital costs and projects that have been clarified since July 2006 and will also take into account land use proposals that have or are in the process of securing approval. Specifically the PFFP Update will take into account the most recent land use proposals for: • The Northeast Specific Plan Area • The University District Specific Plan Area • The Southeast Specific Plan Area • The Cannon Manor Specific Plan Area • The Sonoma Mountain Village Redevelopment Area • The Stadium Lands Redevelopment Area • The Wilfred Dowdell Specific Plan Area • The Northwest Specific Plan Area • In -fill development within the City. This 2010 update of the Public Facilities Finance Plan will also include an update to the MAF analysis to account for inflation. Attachment A to Task Order No. 2009 -01 Page 1 TASKS Task 1 Research and Review Work under this task shall include collection and review of available information including but not limited too: • Updated design standards for facilities in the PFFP; • Updated capital cost estimates or actual project costs, including applicable financing costs for facilities in the PFFP; • Capital costs estimates for storm water management facilities not currently in the PFFP but proposed for inclusion; • Updated land use information. • City budget information including information on PF Fee receipts for FY 04/05 through FY 08/09. • Levels of Service analysis developed for the various Specific Plan EIRs. This task will include one (1) review meeting with the City. Task 2 Update Land Use Working with City Planning Department and available County records, Winzler & Kelly will update the land use database included in the PFFP in order to account for development that has occurred since June 2006 that should be characterized as "existing" as well as any changes to land uses within the Specific Plan Areas, the redevelopment areas and the infill development. areas. This update will be presented in the same format as Appendix A -1 of the Finance Plan and will follow the City's established Traffic Area Zones. This task will include one (1) review meeting with the City. Task 3 Update Cost Estimates Based on the design standards and cost data assembled, Winzler & Kelly will update the cost estimates contained in Appendix B of the PFFP. Winzler & Kelly will develop new cost estimates for the proposed storm water management facilities and will perform a comprehensive update of the roadway costs estimates to account for changes in City design standards and the traffic recommendations outlined in the Environmental Impact Reports for the various development projects. This task will include two (2) review meetings with the City Task 4: Update PF Fees for Facilities currently in the PFFP Working from the base nexus formulas established in the PFFP, Winzler & Kelly will update the fee calculations for facilities currently in the PFFP based on updated costs estimates. The fee update will be presented in the same tabular format used in Chapter 3 of the PFFP. Attachment A to Task Order No. 2009 -01 Page 2 Task 5: Calculate PF Fees for Facilities proposed to be added to the PFFP Working from the established nexus analysis, and giving consideration to the types of facilities proposed to be added Winzler & Kelly will propose nexus formulas for the new facilities. Where appropriate, Winzler & Kelly will develop "impact zones" for specific fees and will illustrate these on report figures. Based on these formulas, Winzler & Kelly will prepare fee calculation tables, similar to the tabular format used in Chapter 3 of the PFFP. The results of Tasks 4 and 5 will be summarized in a letter report that is similar to Chapter 3 of the PFFP. This task will include two (2) review meetings with the City. Task 6 Maintenance and Services Analysis This task includes updating the MAF contribution for inflation. Task 7 Update Implementation and Financing Schedule This task will include updating the Implementation and Financing schedule included in the PFFP to incorporate the updated cost allocations and make any revisions that are necessary to the developed strategy for constructing and funding the various improvements. The task will include one (1) review meeting with the City. Task 8 Prepare Updated Public Facilities Finance Plan This task will include preparing an Updated Public Facilities Finance Plan including all updated budgets, tables and analysis. The format of the updated document will be consistent with current PFFP. The task will include an administrative draft and final report and one (1) review meeting with the City. Deliverables will include twenty -five (25) hard copies and one electronic file of the Final 2009 Update. . Task 9 Council Presentations This task includes preparing for and presenting updated PFFP and the PF Fee Resolution to the Council. Work includes an initial study session on the update and a public hearing on the PF Fee Resolution prior to adoption. Deliverables will include a power point presentation that provides an overview of the update and the draft agenda package(s) and resolutions for City Attorney Review. Task 10 Working Group Facilitation Winzler & Kelly will facilitate monthly working groups with the representatives of the development community to provide information on the update process. Attachment A to Task Order No. 2009 -01 Page 3 Responsibilities of the City Make available records and documentation associated with CIP plans, land use projections and budgets. Schedule, administer, and accomplish the publishing and mailing of meeting notices. Schedule meetings and hearings as required by the prevailing law(s) and prepare all notices and all resolutions required by the City Council pertaining to the Public Hearing. Attachment A to Task Order No. 2009 -01 Page 4 Attachment "B" to Task Order No. 2009 -01 Master Agreement f WINZLERC-�.7-KELLX EXHIBIT "B" FEE SCHEDULE - CENTRAL CALIFORNIA (Effective March 2008) Hourly Ratese) Principal $ 180 -250 Senior Project Engineer 130.250 Project Engineer 100.170 Staff Engineer 90445 Senior Project Scientist 120 -190 Project Scientist 95 -135 Staff Scientist 70105 Senior Planner 120.190 Staff Planner 90-120 3- Person Survey Crew 285415 2- Person Survey Crew 170 -230 1- Person Survey Crew 85.145 Construction Manager 120480 Construction Inspector 85.115 Technician 76 -145 Designer 100 -145 CARD 80135 Project Administrator 70.106 Word Processor & Clerical Support 45.100 Employee time will be billed in accordance with the fees listed above. These rates are subject to change on a semi -annual basis. For other than professional employees, time spent over 8 hours per day, time spent on swing shins, and time spent on Saturdays will be charged at 1.5 times the hourly billing rate. Work on Suxtcays will be charged at 2.0 lions the hourly billing rate and holiday work will be charged at 2.5 times the hourly billing rate. AN field personnel charges are portal to portal. Professional employees WIN not be charged out at premium charge rates for overtime work. Expenses and other similar project related costs are billed out at cost plus 15° /6. The cost of using equipment and specialized supplies is billed on the basis of employee hours docketed to prajecds. Our rates are: A. Office ctonsw ebles $6.00/hr B. Environmental Department, Survey and Inspector consumables $12.501hr C. Environmental, Construction and Land Surveying equipment Various at market Payment for work and expenses is due SW payable upon receipt of our invoice. Amounts unpaid thirty (30) days alter the issue date of our invoice shall be assessed a service charge of one and one half (1.5) percent per mordh. (i These rates do nct apply to forensb WaW services. or to wwk for which Pmvaft %bW obi900M Oda It k the mVonsit>i8ty of tha dent to nary Winter 3 X* In wd*o a Prmgno Wage obttggws are applicable, in which case the feeswila be adWed propo Wnaie to the frame h tabor cosL