2010/06/15 City Council MinutesMINUTES OF THE JOINT SPECIAL MEETING
OF THE CITY OF ROHNERT PARK
City Council
Community Development Commission
Rohnert Park Financing Authority
JOINT SPECIAL MEETING
Tuesday, June 15, 2010
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CALL TO ORDER/ROLL CALL
The Joint Special Meeting of the Rohnert Park City Council, Community Development
Commission of the City of Rohnert Park, and Rohnert Park Financing Authority was called to
order by Mayor Stafford at 5:00 p.m.
Present: Pam Stafford, Mayor
Gina Belforte, Vice Mayor
Arnie Breeze, Council Member
Joseph T. Callinan, Council Member
Jake Mackenzie, Council Member
Staff participating in all or part of this meeting: John Dunn, Interim City Manager; Benjamin
Winig, Assistant City Attorney; John McArthur, Director of Public Works & Community
Services; Nell Seidenspinner, Recreation Supervisor; Sandy Lipitz, Director of
Administrative Services; Linda Babonis, Housing & Redevelopment Manager; Darrin
Jenkins, Director of Development Services /City Engineer; and Judy Hauff, City Clerk.
Community Media Center staff present for the recording and televised production of this
meeting: Video Technicians Josh Jacobsen and Peter Matheny- Schuster.
2. PLEDGE OF ALLEGIANCE — Four members of Girl Scout Troup 116 led the Pledge of
Allegiance: Tayler Gomes, Sophia Tiche, and Makenna Mentor Porter, students at Hahn
Elementary School, and Allison Wild, student at Monte Vista Elementary School. Mayor
Stafford presented each with a novelty pen.
3. PRESENTATIONS
A. Mayor's Presentation of a Proclamation Proclaiming that an Award of Recognition for
Outstanding Community Service be Presented to Chamber of Commerce Member Costco:
Mayor Stafford shared contents and presented the Proclamation to Costco representatives,
Rita Partika, Marketing Supervisor, and Dave Renz, General Manager.
Minutes of the City of Rohnert Park JOINT SPECIAL MEETING (2 of S) June 15, 2010
_for City Council /Community Development Commission /Rohnert Park Financing Authority
B. Mayor's Presentation of a Proclamation Recognizing and Honoring Eric Lu, Scholar /
Athlete of the Year: Mayor Stafford shared contents and presented the Proclamation to
Eric Lu.
C. Sonoma County Tourism Bureau - 2010 /11 Funding Request and Proposed Work Plan:
John Dunn, Interim City Manager, provided preliminary comments indicating this item
has been scheduled to provide an update on the services of the Sonoma County Tourism
Bureau to the City prior to review of the forthcoming contract for renewal of services on a
future agenda. Representatives of Sonoma County Tourism Bureau, Jill VandenHeuvel,
Communications and Advertising Architect, and Mark Crabb, Director of Sales, reported
on this item with samples and responded to Council questions.
4. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS
A. Preliminary Election Results: Measure E — John Dunn, Interim City Manager, reported on
the successful preliminary election results for Measure E on the June 81h Election and
related issues to face on the City's budget. Sandy Lipitz, Director of Administrative
Services, commented on efforts regarding the City's Budget for Fiscal Year 2010 -11 and
Budget Work Sessions expected to be held August 10th and 24th. Discussion ensued with
.Council comments commending this effort. Interim City Manager Dunn and Assistant
City Attorney Winig responded to Council questions on the upcoming process for
implementation of the '/2 cent sales tax resulting from Measure E.
B. Rohnert Park Farmers' Market - Nell Seidenspinner, Recreation Supervisor, with John
McArthur, Director of Public Works & Community Services, reviewed a power point
presentation on the Rohnert Park Farmers' Market scheduled on Friday nights from June
4th through September 24th, commented on success of the first two events, and responded
to Council questions.
C. City and CDC Budgets - John Dunn, Interim City Manager, commented on upcoming
Consent Calendar City Council and Community Development Commission resolutions
on authorizing expenditure of funds prior to the adoption of Fiscal Year 2010 -11 budgets.
5. PUBLIC COMMENTS — Mayor Stafford invited public comments at 5:40 p.m.
A. Jessica Holman shared comments supporting the upcoming Rancho Cotate High School
(RCHS) Homecoming Parade. She recognized numerous RCHS representatives present in
the audience and introduced Alana Nelson, Entertainment Commissioner and
Entertainment Coordinator, who reported on the RCHS Homecoming Parade to be held
October 9, 201.0.
B. Kate Caldwell shared comments in support of the Sonoma County Tourism Bureau.
C. Shelly Nelson shared comments in support of the Sonoma County Tourism Bureau.
Minutes of the City of Rohnert Park JOINT SPECIAL MEETING Q of 8) June 15 2010
_ for City Council/Community Development Commission /Rohnert Park Financing Authority
6. CONSENT CALENDAR
Council Member Breeze pulled Resolution No. 2010 -61 (Item No. 6.C.2)
A. Approval of Minutes for:
1. City- CDC -RPFA Joint Regular Meeting— May 25, 2010
B. Acceptance of Reports for:
1. City Bills /Demands for Payment
2. CDC Bills /Demands for Payment
C. City Council Resolutions for Adoption:
1. 2010 -60 Authorizing the Expenditure of Funds Prior to the Adoption of the Fiscal
Year 2010 -11 Municipal Budget
3. 2010 -62 Approving and Adopting the Project Plans and Specifications for the
Replacement of Park LED Lights and Light Poles and Authorizing to Solicit
Bids for the Project
D. CDC Resolution for Adoption:
1. 2010 -09 Authorizing the Expenditure of Funds Prior to the Adoption of the Fiscal
Year 2010 -11 CDC Budget
ACTION: Moved (Callinan), seconded (Belforte), and carried unanimously to approve the
Consent Calendar with the exception of Item No. 6.C.2 for Resolution No. 2010 -61.
Item Removed from Consent Calendar:
C. City Council Resolution for Adoption:
2. 2010 -61 Approving Waiver of Encroachment Permit Fees for Rancho Cotate High
School Homecoming 2010 Parade to Be Held October 9, 2010
Council Member Breeze shared comments expressing support of this item and encouraging
fundraising ideas due to the City's current budget constraints. Discussion ensued.
ACTION: Moved (Breeze), seconded (Belforte), and carried unanimously to adopt
Resolution No. 2010 -61 as amended to include language for an additional "whereas ", to be
properly drafted by the Assistant City Attorney, indicating that the Rancho Cotate High
School leadership program has committed to conduct fundraising activities to help with the
cost of this waiver.
Minutes of the City of Rohnert Park JOINT SPECIAL MEETING (4 of 8) June 15, 2010
for City Council /Community Development Commission /Rohnert Park Financing uthority
7. COMMUNITY DEVELOPMENT COMMISSION: FINANCING PLAN
Approval of the Community Development Commission Financing Plan
John Dunn, Interim Executive Director, provided preliminary comments on this item
including reference to extensive review on defeasance and restructuring of bonds at the April
27th meeting and effects of the recent state raid on redevelopment funds.
A. Staff Report — Sandy Lipitz, Director of Administrative Services, and Linda Babonis,
Housing & Redevelopment Manager, reviewed this report via power point presentation
and responded to Commission questions.
Vice Mayor Belforte indicated that she needed to abstain from this subject due to her position
and role with Sonoma County Adult and Youth Development (SCAYD).
B. Public Comments — Mayor Stafford opened public comments for this item at 6:20 p.m.
No one responded.
C. ACTION: Moved (Mackenzie), seconded (Breeze), and carried 4 -0 -1 abstained (Belforte),
as recommended by staff, to approve the Community Development Commission to use the
recommended portions of the interest on the 2007R bonds ($1.2M) and H bonds ($100,000)
toward debt service payments and to make a one -time transfer of $500,000 from the Project
Fund to the Housing Fund for housing obligations.
8. COMMUNITY DEVELOPMENT COMMISSION: FISCAL YEAR 2010 -11 FUNDING
REQUESTS - Consideration by the Community Development Commission of Fiscal Year
2010 -11 Funding Requests by Committee on the Shelterless (COTS), Sonoma County Adult
and Youth Development (SCAYD), and Rebuilding Together Rohnert Park - Cotati
A. Staff Report - Linda Babonis, Housing & Redevelopment Manager, with Sandy Lipitz,
Director of Administrative Services, reviewed this report and responded to Commission
questions.
Vice Mayor Belforte indicated she needed to abstain from all three of the resolutions being
considered for this item due to her role on SCAYD.
Vice Mayor Belforte left the dais at 6:30 p.m. to be recused from this item.
B. Public Comments — Mayor Stafford invited public comments on this item at 6:33 p.m.
1. Diane Broadhead of Rebuilding Together expressed appreciation for past support and
encouraged continued support.
2. Brian Goodman of Rebuilding Together shared reasons for needing continued
support.
3. Gina Belforte, as a member of the public, shared reasons urging Council to fund
100% of the funding requests for this item due to the needs of these non - profits.
Minutes of the Citv of Rohnert Park JOINT SPECIAL MEETING (5 of 8) June 15, 2010
. -for City Council /Community Development Commission /Rohnert Park Financing Authority
C. CDC Resolution for Adoption:
1. 2010 -10 Authorizing and Approving Amendment No. 11 to the Agreement with
Committee on the Shelterless (COTS) to Provide Management Services of
CDC -owned Shared Living Housing and a COTS- leased Transitional Home
on Alma Street and Authorizing CDC Financial Assistance
ACTION: Moved (Mackenzie), seconded (Breeze),. and carried 4 -0 -1 absent /recused (Belforte),
to adopt CDC Resolution No. 2010 -10 as submitted Authorizing and Approving Amendment No.
11 to the Agreement with Committee on the Shelterless (COTS).
2. 2010 -11 Authorizing and Approving Amendment No. 8 to the Agreement with
Sonoma County Adult and Youth Development (SCAYD) to Provide
Homeless Prevention Services for Households at Risk of Becoming
Homeless Due to Temporary Financial Hardship
ACTION: Moved (Mackenzie), seconded (Callinan), and carried 3 - 1 dissenting (Stafford)
-1 absent /recused (Belforte), to adopt CDC Resolution No. 2010 -11 as submitted Authorizing
and Approving Amendment No. 8 to the Agreement with Sonoma County Adult and Youth
Development (SCAYD).
3.2010 -12 Approving Funding for Rebuilding Together Rohnert Park - Cotati
(Rebuilding Together) Home Rehabilitation Services for Low and Very Low
Income Homeowners of Rohnert Park
ACTION: Moved (Mackenzie), seconded (Callinan), and carried 3 - 1 dissenting (Stafford)
-1 absent /recused (Belforte), to adopt CDC Resolution No. 2010 -12 as submitted Approving
Funding for Rebuilding Together Rohnert Park - Cotati (Rebuilding Together) Home
Rehabilitation Services for Low and Very Low Income Homeowners of Rohnert Park
Vice Mayor Belforte returned to the dais at 6:45 p.m.
9. SONOMA COUNTY WATER AGENCY (SCWA) WATER SUPPLY STRATEGY
ACTION PLAN
Review of the Sonoma County Water Agency (SCWA) Water Supply Strategy Action Plan
(Plan) and consideration of providing comments to SCWA regarding the Plan
John Dunn, Interim City Manager, provided preliminary comments on the letter drafted by staff
for this item.
A. Staff Report - Darrin Jenkins, Director of Development Services /City Engineer, reviewed
this report and responded to Council questions.
B. Public Comments — Mayor Stafford invited public comments on this item at 7:00 p.m.
1. Michael Newell, Santa Rosa resident and works at Valley House Drive, commented
on water levels and restrictions pertaining to this item.
Director of Development Services Jenkins responded to further questions on this item
pertaining to dealing with costs in the future related to the Endangered Species Act.
Minutes of the City of Rohnert Park JOINT SPECIAL MEETING (6 of 8) June 15, 2010
for City Council /Community Development Commission / Rohnert Park Financing Authority
Mayor Stafford closed public comments on this item at 7:07 p.m.
C. ACTION: Moved (Mackenzie), seconded (Belforte), and carried unanimously to send
the above - reviewed letter as drafted over the Mayor's signature to the Sonoma County
Water Agency regarding the Water Supply Strategy Action Plan.
10. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS
A. Standing Committee Reports
1. Economic Development, 6/2/10 mtg. (PS /GB)
Vice Mayor Belforte and Mayor Stafford reported on this meeting.
B. Ad Hoc Committee Reports — none
C. Liaison Reports
1. Mayors' and Councilmembers' Association, 6/10/10 mtg. (PS /GB /JC /JM)
Mayor Stafford reported on this meeting attended by all Council Members and staff.
Each Council Member separately shared comments commending this meeting and the
Green Music Facility. Council agreed with suggestion by Council Member Callinan
to send a letter over the Mayor's signature expressing appreciation to Sonoma State
University for their efforts preparing for this meeting, commending the Green Music
Facility and success of this event. ,
2. Chamber of Commerce Board of Directors, 6/15/10 mtg. (PS)
Mayor Stafford advised she was not able to attend this meeting.
3. Solid Waste Advisory Group
Mayor Stafford reported that this Group met a week and a half ago.
D. Other Reports
1. Economic Briefing Breakfast, 6/11/10 mtg. (PS)
Mayor Stafford and Vice Mayor Belforte reported on this meeting.
Interim City Manager Dunn commented on staff efforts on the budget for this session.
2. Sonoma County Transportation Authority /Regional Climate Protection Authority
(SCTA/RCPA), 6/14/10 mtg. (JM) - Additional Liaison Report: Council Member
Mackenzie reported on this meeting. He indicated the need to schedule an item on the
June 22"d City Council agenda on the proposed ordinance for the vehicle registration
fee (VRF) ballot measure to receive Council direction on how to vote on this item at
the July 12th SCTA/RCPA meeting.
3. Rancho Cotate High School 43rd Graduation
Vice Mayor Belforte commented on the success of this recent event.
4. Rancho Cotate High School Girls' Softball Team
Mayor Stafford shared that this team came in second recently in the North Coast
Playoffs and commended their efforts.
Minutes of the City of Rohnert Park JOINT SPECIAL MEETING (7 of 8) June 15, 2010
for City Council /Community Development Commission / Rohnert Park Financing Authority
5. Rancho Cotate High School - Project Graduation
Mayor Stafford commended the success of this recent event, appreciated all the
volunteers that helped, and commended fundraising and decorating efforts.
6. Best Friends Canine Event
Mayor Stafford commended this recent event.
11. COMMUNICATIONS
Council Member Breeze called attention to recent letter from resident regarding the sound
wall in M Section and was pleased to hear staff is working on a response. Interim City
Manager Dunn confirmed the letter responding to this matter will be prepared for the
Mayor's signature.
12. MATTERS FROM/FOR COUNCIL
A. Calendar of Events
Mayor .Stafford called attention to the Choir Performance at the Senior Center on
Saturday, June 26th
B. Wal -Mart Appeal Hearing — Consideration of appropriate date for the Wal -Mart Appeal
Hearing (PS) - Interim City Manager Dunn explained the memo provided for this item.
ACTION: Council agreed July 29, 2010 would be the best date for this hearing,
indicated starting the meeting at either 5:30 or 6:00 p.m., and requested the City Manager
to check further on location options for this meeting.
C. Other informational items
1. Code Enforcement item — Council Member Callinan asked if this item could be
placed on a future agenda for consideration. Discussion concluded in Council
agreement that this item be considered during upcoming budget reviews.
2. Public Facilities Finance Plan — Council Member Callinan indicated attending a
meeting on this item last week with Director of Community Services /City Engineer
Jenkins and requested an update at the next Council meeting. Interim City Manager
Dunn responded staff was prepared to report on this tonight or it could be agendized
for the next meeting. Council Member Callinan expressed the preference for this item
to be agendized.
3. City Manager's Contract — Council Member Callinan requested an update on this
item. Mayor Stafford responded that Council Members received an email message on
this matter earlier today. Assistant City Attorney Winig responded to further
questions from Council Member Callinan on this matter.
Minutes of the City of Rohnert Park JOINT SPECIAL MEETING (8 of 8) June 15 2010
,for City Council /Community Development Commission /Rohnert Park Financing Authority
13. PUBLIC COMMENTS
Mayor Stafford invited public comments at 8:02 p.m. No one responded.
14. ADJOURNMENT of City Council- CDC -RPFA Joint Special Meeting
Mayor Stafford adjourned this meeting at 8:02 p.m.
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City of Rohnert Park City of Rohnert Park