2010/08/10 City Council Minutes (Special Meeting)MINUTES OF THE JOINT SPECIAL MEETING of the
ROHNERT PARK CITY COUNCIL and the
COMMUNITY DEVELOPMENT COMMISSION of the CITY OF ROHNERT PARK
Tuesday, August 10, 2010
Rohnert Park City Hall - Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CALL TO ORDER/ROLL CALL
The Joint Special Meeting of the Rohnert Park City Council and the Community
Development Commission of the City of Rohnert Park was called to order by Mayor Stafford
at 1:05 p.m.
Present: Pam Stafford, Mayor
Gina Belforte, Vice Mayor
Arnie Breeze, Council Member
Joseph T. Callinan, Council Member
Jake Mackenzie, Council Member
Staff and /or consultant participants: Gabe Gonzalez, City Manager; John Dunn, Interim Assistant
City Manager; Michelle Marchetta Kenyon, City Attorney; Sandy Lipitz, Director of
Administrative Services; Cathy Orme, Accounting Manager; Sophia Selivanoff of Regional
Government Services for Human Resources Manager Services; Darrin Jenkins, Director of
Development Services /City Engineer; John McArthur, Director of Public Works & Community
Services; Brian Masterson, Director of Public Safety; Linda Babonis, Housing & Redevelopment
Manager; and Judy Hauff, City Clerk. City staff present for the afternoon portion of the recording
and televised production of this meeting: Information Services (IS) Representatives David Rowley,
IS Operations Manager; Nick Barber, IS Technician I; and Joe Mazzanti, Administrative Intern in
IS Department. Community Media Center staff present for the evening portion of the recording and
televised production of this meeting: Video Technicians Josh Jacobsen and Josh Cimino.
2. PUBLIC COMMENTS
Mayor Stafford invited public comments at 1:05 p.m. No one responded.
3. CITY COUNCIL /CDC WORKSHOP regarding City's Financial Situation and
Providing Long -Term Direction on Improving City's Financial Condition
Mayor Stafford shared opening comments which included reference to the new format for the
budget work shop, budget issues the city is currently facing, and the opportunity for discussion
to work together to turn the city problems into opportunities. City Manager Gabe Gonzalez
shared opening comments explaining the purpose of material provided for the budget
discussions and invited Department Managers present at this meeting to introduce themselves.
Interim Assistant City Manager John Dunn reviewed contents of his memo provided for the
proposed city budget and shared further comments on the process for this work session.
Minutes of the City of Rohnert Park JOINT SPECIAL MEETING (2 of 5) August 10, 2010
for City Council and Community Development Commission
The following items as listed on the meeting's agenda were reviewed by City staff
representatives for the items with responses to City Council /CDC questions and /or directives
provided throughout the reports.
A. Review of City /CDC Budgets as follows:
1. City's Financial Position (General Fund) at a Glance
a. Fiscal Year 2010 -11
b. Preliminary 6 -Year Budget Projection
Interim Assistant City Manager Dunn and Director of Administrative Services Lipitz
reviewed this item via power point presentation.
2. Measure E Results
Interim Assistant City Manager Dunn reviewed this item.
3. Budget Targets to Produce a "Livable" Budget for the Year
Interim Assistant City Manager Dunn reviewed this item.
4. The City's Cost of Doing Business (2010/11 Budget)
Interim Assistant City Manager Dunn reviewed this item.
5. Long Term Requirements (that may not be possible to address in the short term)
a. Reserves
b. Unfunded Liabilities
c. Longer Term Capital Replacement Needs
Interim Assistant City Manager Dunn reviewed this item.
6. City General Fund Expenditures by Function (2010/11 Budget) and City's Labor Costs
Interim Assistant City Manager Dunn reviewed power point charts provided for this item.
7. City General Fund Revenues (2009/10 Budget)
Interim Assistant City Manager Dunn reviewed the power point chart provided for this item.
8. Proposed Additional Revenues
Interim Assistant City Manager Dunn, Director of Development Services Jenkins,
Director of Public Works & Community Services McArthur, Director of
Administrative Services Lipitz, and Director of Public Safety Masterson reviewed
portions of the memo provided for this item relevant to each department.
RECESSED: Mayor Stafford recessed this work session at 3:30 p.m. AT 3:30 p.m.
RECONVENED: Mayor Stafford reconvened the work session at 3:44 p.m.
with all Council Members present
Minutes of the City of Rohnert Park JOINT SPECIAL MEETING Q of 5) Aup_ust 10, 2010
_for City Council and Community Development Commission
9. Staffing Constraints — Practical Impacts
Interim Assistant City Manager Dunn, Director of Administrative Services Lipitz,
Director of Development Services Jenkins, Director of Public Works & Community
Services McArthur, and Director of Public Safety Masterson reviewed portions of this
item relevant to each department.
10. City "Entrepreneurial" Programs -Creative ideas about how to help programs
become more self supporting
Interim Assistant City Manager Dunn reviewed this item.
11. Identifying True Costs and Expenditures at City Facilities -
Interim Assistant City Manager Dunn provided the overview for this item. Director
of Public Works & Community Services McArthur and Director of Administrative
Services Lipitz reviewed portions of this item relevant to each department.
.12. Proposed Changes (substantial) in the Budget
Interim Assistant City Manager Dunn, Director of Public Safety Masterson, and
Director of Administrative Services Lipitz reviewed separate portions of this item
13. Requested New Position, Classification, and Pay Adjustments
Interim Assistant City Manager Dunn, Sophia Selivanoff of Regional Government
Services for Human Resources Manager Services, Director of Public Works &
Community Services McArthur, Director of Administrative Services Lipitz, and
Director of Development Services Jenkins participated in the review of this item.
14. Code Enforcement Officer
Interim Assistant City Manager Dunn, Director of Public Safety Masterson and
Director of Development Services Jenkins participated in the review of this item.
15. Layoffs, Attrition, Freezes and Chills
Interim Assistant City Manager Dunn reviewed this item.
16. Potential Sale of Stadium or Other Property
Interim Assistant City Manager Dunn and Director of Development Services Jenkins
reviewed separate portions of this item.
17. Ideas on How to Further Reduce the Budget, if necessary
Interim Assistant City Manager Dunn reviewed this item.
RECESSED: Mayor Stafford recessed this work session at 6:16 p.m.
RECONVENED: Mayor Stafford reconvened the work session at 7:32 p.m.
with all Council Members present.
18. Budget Cuts and Council Advisory Committees
Interim Assistant City Manager Dunn, Director of Development Services Jenkins, and
Director of Administrative Services reviewed this item.
Minutes of the City of Rohnert Park JOINT SPECIAL MEETING (4 of 5) August 10, 2010
for City Council and Community Development Commission
19. Economic Development Plan
Interim Assistant City Manager Dunn and Director of Development Services Jenkins
reviewed this item.
20. Human Resources
Interim Assistant City Manager Dunn indicated this item was sufficiently reviewed
earlier during this work session under item 13 as reviewed by Sophia Selivanoff of
Regional Government Services for Human Resources Manager Services.
21. Labor Relations
Interim Assistant City Manager Dunn reviewed this item.
22. City Use of Consultants
Interim Assistant City Manager Dunn and City Manager Gonzalez reviewed this item.
23. Council Policies
Interim Assistant City Manager Dunn and City Manager Gonzalez reviewed this item.
24. Longer -Term City Strategic Plan
Interim Assistant City Manager Dunn indicated this item was discussed earlier during
this work session.
25. Condition of City's Special Funds
Interim Assistant City Manager Dunn summarized this item. Director of Development
Services Jenkins and Director of Public Works & Community Services McArthur
separately reviewed portions relevant to their departments.
26. Potential Impact of Sewer Rates on the General Fund Budget
Interim Assistant City Manager Dunn indicated this item was sufficiently covered
during review of the preceding item.
27. CDC Budget
Interim Assistant Executive Director Dunn summarized this item.
a. Operating Budget (both Redevelopment and Housing)
Housing & Redevelopment Manager Babonis reviewed this portion of the CDC
Budget.
b. Capital Projects
c. Funding Availability
Interim Assistant Executive Director Dunn reviewed his memo provided for this
portion of the above two CDC Budget items.
Public Comments — CDC Chair Stafford invited public comments at 950 p.m.
Michael Newell, Business Director, Sonoma Mountain Business Cluster, responded
to Commission concerns expressed on consideration of CDC funding for the Sonoma
Mountain Business Cluster and shared examples of businesses attracted to the
incubator program.
Minutes of the City of Rohnert Park JOINT SPECIAL MEETING (5 of 5) AuEust 10, 2010
_for City Council and Community Development Commission
EXTEND MEETING PAST 10:00 P.M.
Moved (Mackenzie), seconded (Belforte), and carried unanimously to extend this meeting
past 10:00 p.m. to continue the business of this work session with all due speed.
d. CDC Fund Availability — Chart
e. Housing Trust Fund Board
Interim Assistant Executive Director Dunn and Housing & Redevelopment
Manager Babonis commented on the Chart provided for the CDC Cash Flow
Statement 2010/11 Estimated Budget and memo from Ms. Babonis reviewing the
Housing Trust Fund Available Funds.
28. The Need for Focus in the Years Ahead — No comments were made on this item.
29. Other Matters as raised in the discussion — No comments were made on this item.
B. Conclusions /Council Comments/Direction — Staff responses to Council /CDC questions,
Council /CDC comments and directives were provided during the items reviewed
throughout this work session. Interim Assistant City Manager Dunn shared comments
indicating the conclusion of staff presentations for this work session. Council commended
the efforts of staff on the presentations prepared for this budget work session.
4. ADJOURNMENT of City Council /CDC Joint Special Meeting
Mayor Stafford adjourned this meeting at 10:08 p.m.
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JudxfHauff, CityAWrk Pam Stafford, ayor
City of Rohnert Park City of Rohnert Park