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2006/08/08 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETING MINUTES FOR: City Council Community Development Commission Rohnert Park Financing Authority August 8, 2006 Tuesday The Concurrent Meetings of the City of Rohnert Park for the City Council, the Community Development Cormnission and the Rohnert Park Financing Authority met this date in Regular Session for a meeting commencing at 6:00 p.m. at the Rohner? Park City Hall, 6750 Commerce Boulevard, Rohnert Park, with Mayor Smith presiding. REGULAR SESSION: Call to Order: Mayor Tim Smith called the Regular Session to order at 6:00 p.m. Roll Call: Council Members Amie Breeze, Armando Flores; Vicki Vidak- Martinez and Mayor Tim Smith Absent: Council Member Jake Mackenzie (excused) Staff present for all or part of the Regular Session: City Manager Pro Tempore Daniel Schwarz, Assistant City Attorney Gabrielle Whelan, Director of Community Development Ron Bendorff, Housing and Redevelopment Manager Cas Ellena, Meeting Recorder -Office Asst. II/Deputy City Clerk Carol Mendenhall and Videographer Linda Beltz. CLOSED SESSION: Council adjourned to Closed Session to consider Litigation Matters. REGULAR SESSION: Council reconvened Regular Session at 6:15 p.m. and Michael Wilson, I" grade student at Cross and Crown Elementary School, led the Pledge of Allegiance. Mayor Smith PRESENTED Michael with a pen and a card. 1. MAYOR'S REPORT ON CLOSED SESSION: Mayor Smith indicated that the topic of discussion from the Closed Session was Sonoma Grove, and that Council CONCLUDED there is no further action the city can take regarding the matter. 2. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: None. Citv of Rohnert Park CONCURRENT MEETINGS Minutes (2) AuEust 8 2006 for City CounciUCommunity Development Commission /Rohnert Park Financing Authority xxxi: xxxxicx�: 3cickkxzcxicxx�cxxic�9: xicxxxxxxxicxr. xxicxxxxicicicxxxxxxx�cxkxxkickxxx :'cx�:xxxxxx 3. CONSENT CALENDAR: Mayor Smith asked if there were any questions about matters on the Consent Calendar. Council Member Breeze requested removal of the Regular Concurrent City Meetings Minutes for July 25, 2006. Council Member Flores requested removal of Resolution 2006 -209 for further discussion. B. Approval of Bills /Demands for Payment concurrently for: • City of Rohnert Park/City Council in the amount of $322,894.75 C. Resolutions for Adoption: 2006 -202 Acknowledging, Honoring and Thanking the Rohnert Park/Cotati Friends of the Library 2006 -203 Recognizing the Month of September as National Alcohol and Drug Addiction Recovery Month 2006 -204 Recognizing Jan Norton, DeMeo Scholarship Recipient 2006 -205 Recognizing Deborah Grissom, DeMeo Scholarship Recipient. 2006 -206 Adopting Updated Expense Reimbursement and Use of Public Resources Policy 2006 -207 Approving Job Description and Salary Range for Deputy City Engineer and Authorizing Recruitment for the Position 2006 -208 Awarding the Contract to Ghilotti Construction Company for the 2006 Street Maintenance Project - Asphalt Overlay, Project No. 2005 -04 2006 -210 Rejecting the Claim of Doreene Hanks (re. alleged police action resulting in broken bicycle) Upon MOTION by Vice Mayor Vidak- Martinez, seconded by Council Member Breeze and APPROVED 4 -0 -1 with Council Member Mackenzie absent, reading was waived and the Consent Calendar, with the exception of the Regular Concurrent City Meetings Minutes of July 25, 2006 and Resolution 2006 -209, was ADOPTED. Items for Consideration: A. Approval of City Council Portion of Concurrent Meeting Minutes for: • Regular Concurrent City Meetings - July 25, 2006 Council Member Breeze pulled said minutes to amend and reflect the correct time of her arrival. She indicated that the 6:24 p.m. arrival time stated is not correct and recalled being present for the pledge of allegiance. Mayor Smith concurred that Council Member Breeze arrived in a timely manner. Council CONCURRED, reading was waived and the Regular Concurrent City Meetings Minutes of July 25, 2006 were ADOPTED as AMENDED. Citv of Rohnert Park CONCURRENT MEETINGS Minutes (3) August 8 2006 for City Council /Communto, Development Commission/Rohnert Park Financing Authority 2006 -209 Approving Parcel Map No. 177, Lands of Groom, 5800 - 5850 Redwood Drive, Assessor's Parcel Number 143 -040 -046 Council Member Flores acknowledged Jim Groom's presence in the audience, recognized him as a long -time active member participating in the welfare of the community and expressed appreciation for his attendance at the meeting. Upon MOTION by Council Member Flores, seconded by Vice Mayor Vidak- Martinez and APPROVED 4 -0 -1 with Council Member Mackenzie absent, reading was waived and Resolution 2006 -209 was ADOPTED. XXXXiC �C X)CXXYXJ:Y;CX�CYXXYXXYYY YYX:CXY:CYXXXX]CXXXXX':FXX:F XXXX�:XkX�: X�CXJC �C �. �:XXXJCXX]F ��CXXiC 4. COPELAND CREEK APARTMENTS AFFORDABLE UNITS — UPDATE: Staff Report: Housing and Redevelopment Manager Ellena reviewed the contents of the Staff Report and requested further direction from Council. 2. Public Comments: None. 3. Council discussion/direction /action: • Assistant City Attorney Whelan recommended consideration of moratorium discussion be scheduled for the next agenda. • Council Member Breeze expressed appreciation to staff for their efforts to alleviate pressing issues related to the matter. She stated concerns over the number of potential condominium conversions suggesting that it could be problematic particularly for renters and supports consideration of a moratorium on the next agenda. • Council Member Flores stated that he feels it is Council's responsibility to facilitate problem situations and find resolutions. He further stated that the progress achieved towards resolution with the Copeland Creek situation is reflective of good government in action and commended staff efforts in this regard. Council Member Flores expressed agreement with staff's concerns and stated his support for staff doing further research and providing guidelines for Council consideration. • Vice Mayor Vidak- Martinez expressed pleasure with the owners and managers working together on the issue. She stated that the issue is one that requires clarity and communication and noted forward movement representative of a win/win situation. She commended staff on their efforts and concurred with direction for staff to conduct further research and provide guidelines for Council consideration. • Mayor Smith shared similar sentiments in commending staff's exemplary efforts and concurred that further research is needed. He read a letter from a Copeland Creek resident thanking Council for listening and looking into the matter. Mayor Smith expressed his support of a moratorium in the interest of public health, safety and welfare and emphasized the importance of promptness in addressing the matter. Council CONCURRED to direct staff to conduct further research and provide guidelines for a possible moratorium on condominium conversions to be AGENDIZED for consideration at the next City Council meeting. City of Rohnert Park CONCURRENT MEETINGS Minutes (4) August 8 2006 for City CounciUCommunity Development Commission /Rohnert Park Financing Authority 5. PUBLIC ART ORDINANCE - Consideration of providing direction on the desirability of the development of a Public Art Ordinance: Staff Report: Director of Community Development Bendorff reviewed the contents of the Staff Report via a PowerPoint presentation and responded to Council questions and comments. Hardcopy handouts of the presentation were PROVIDED to Council for this item. 2. Public Comments: City Manager Pro Tempore Schwarz advised Council that invitations had been extended to Cultural Arts Commissioners to attend the meeting to offer continents on this item. a) Emily Wiseman, Co- Chair, commented that the Cultural Arts Commission has always been supportive of cultural arts in the community and therefore supports consideration of this proposed ordinance. b) Dennis McCormack, Commissioner, also voiced support from the bench for the proposed Public Art Ordinance. 3. Council discussion /direction /action: Council Member Breeze stated that she is a huge advocate of public art and commented on the importance of having public art in a community noting that it can provide a sense of identity. She stated support of the City of Concord's idea to choose a value, excluding single family homes, while putting a percentage cost on that value relative to development costs and needs. She expressed support of fees being paid into a public art fund and encouraged extensive involvement by the Cultural Arts Commission in the project. Council Member Breeze further expressed her preference to have the Cultural Arts Commission as opposed to developers, be instrumental in the implementation of a theme exhibiting uniformity. She requested that the ordinance have specifications on what constitutes public art and supports the idea that the City's redevelopment agency contributes a percentage of funds towards projects in the redevelopment area. Council Member Flores expressed appreciation for the thoroughness of the staff report and the different perspectives offered therein. He stated his support for the exclusion of single family residences. He further expressed his support of the I% factor in terms of commercial and retail valuation. Council Member Flores commented that with regard to developers, his preference would be to distribute half of the 1 % to the specific area targeted for development and the other half be placed in a fund to be reviewed and monitored by the Cultural Arts Commission with subsequent distribution of community project funding to be at their discretion. He stated that he supports developers providing their own art work pending approval by the Cultural Arts Commission. Vice Mayor Vidak- Martinez stated that she agrees with the I % figure and suggested a base amount be set for half a million dollars. She expressed appreciation for the clarity with which public art is defined in the Petaluma ordinance and how it is selected. She suggested that funds be set aside to maintain the art and encouraged the selection of low maintenance art. She commented that fees should be focused on commercial and mixed use areas and should be voluntary in residential areas and approved of an `in lieu' fee. She expressed support for developers bringing in their own art work with proposed Citv of Rohnert Park CONCURRENT MEETINGS Minutes (5) August 8 2006 for City Council /Community Development Commission /Rohnert Park Financing Authority selections to be reviewed by the Cultural Arts Commission with final approval being made by the City Council. Vice Mayor Vidak- Martinez advised staff to refer to the Petaluma ordinance for assistance with clarity in developing the City's own public art ordinance and expressed the need to move forward quickly with the project. Mayor Smith expressed appreciation for information provided in the staff report and responded with approval of the guidelines set forth in the Petaluma ordinance_ Be also stated that he concurs with the Vice Mayor's suggestion of setting a $500,000 threshold_ He acknowledged the diversity of opinion in what defines public art and further stated that he opposes developers being instrumental in the selection of public art. He encouraged an open mind be maintained when considering the diversity in selection of public art for display. He advised staff to use alternate language in the proposed ordinance and to submit for Council consideration as soon as possible. Council CONCURRED to direct staff to. move forward with the development of a Public Art Ordinance and report back to Council as soon as possible. 6. ANNUAL STATUS REPORT ON THE GENERAL PLAN FOR CALENDAR YEAR 2005: 1. Director of Community Development Bendorff reviewed the contents of the Staff Report via a PowerPoint presentation and responded to Council questions and comments. Hardcopy handouts of the presentation were PROVIDED to Council for this item. 2. Public Comments: None 3. Council discussion/direction/action: • Council Member Breeze commended staff for the excellent report and offered no further comments to the item. • Council Member Flores requested a brief review of the specific plan areas aside from the University District Specific Plan. He commented on the importance of two specific elements that need to be in place before approval and annexation of any given specific plan area development with the first issue regarding wastewater. He stressed the importance of having the second force main in place before proceeding with specific plan area development. Council Member Flores identified the second integral element as water resources and voiced his support of the strong water study regarding this element and how it is instrumental in upholding the integrity of the basin in Rohnert Park. He noted the importance of Council being provided with precise information in this regard and commended staff on meeting this criteria. • Vice Mayor Vidak- Martinez indicated that she had no further comments to the item. Mayor Smith suggested the submission of regular general plan updates to Council. He commented that he opposes the housing development proposed in the Stadium Lands area due to its inability to generate revenue. He further stated that he believes the housing element requirements can be met elsewhere. He expressed the need to remain vigilant of the Urban Growth Boundary with regards to the proposed housing development on the Sonoma State University campus. He stated his concerns which pertain to the City's inability to provide services to this area situated outside of the Urban Growth Boundary and cautioned the careful monitoring of this unresolved and City of Rohnert Park CONCURRENT MEETINGS Minutes (6) AuQUSt 8 2006 for City Council/Community Development Commission / Rohnert Park Financing Authority troubling situation. Mayor Smith expressed his support of the development of linkages between different parts of the city and is in favor of the grid system proposed for the University District Specific Plan area. He conunended the Cily on recent efforts regarding Canon Manor and noted the extensive measures that were taken to provide services and improve the environment for Canon Manor residents. He stated that the expectation for free services by residents is unrealistic and feels that the City has fully complied with the terms of the agreement with the County and has operated in full, good faith. He expressed his disappointment in the lack of appreciation by Canon Manor residents towards the City's efforts and suggested that they take up any further issues regarding the matter with the County. Mayor Smith expressed enthusiasm about the housing element and work being done with infill. He noted it would not be possible to meet housing element requirements due to the lack of annexation occurring in the University District Specific Plan area attributed to a recent lawsuit. He further suggested that the City could meet housing element requirements if allowed credit for multi - bedroom units as opposed to single bedroom apartments. 7. SONOMA -MARIN AREA RAIL TRANSIT (SMART) TAX ITEM: Council discussion /direction /action: Mayor Smith requested Council consensus on this matter. A MOTION was made by Vice Mayor Vidak - Martinez, seconded by Council Member Flores, to approve sending a letter of support. Said motion was APPROVED 4 -0 -1 with Council Member Mackenzie absent. 8. COUNCIL COMMITTEE & /OR OTHER REPORTS: 1. Golf Course Subcommittee, 7/31/06 mtg. (AF /AB): Mayor Smith recused himself from the report at 7:17 p.m. Council Members Breeze and Flores discussed the continuing decline of economic welfare citing lack of disposable income in families as a contributing factor in the deterioration of golf courses nation -wide. Possible solutions for promoting greater financial stability and community participation at the Golf Course were discussed with recommendations to be brought forth at a future Council meeting. Mayor Smith returned to the Chambers at 7:25 p.m. 2. National Night Out, 8/1/06 (TS): Mayor Smith confirmed his attendance at said event, noted that Council Members Breeze and Mackenzie were also in attendance and offered a brief report. 3. Coast Guard Reserve Officer of the Year Award, LT Stephen R. Donley, 8/2/06 (TS): Mayor Smith noted his attendance at this event and commented on how proud he was to represent the City when Steve was named to this honor. He requested Council consensus to place a resolution on the next agenda. Council CONCURRED to place a resolution on the next agenda recognizing LT Stephen R. Donley for his award. 4. Cultural Homestay International: Meet the Officials, 8/3/06 (VVM /TS): Mayor Smith noted that Vice Mayor Vidak- Martinez was unable to attend due to illness but that he and City Manager Donley were in attendance. He offered a brief report of said event. City of Rohnert Park CONCURRENT MEETINGS Minutes (7) August 8 2006 for City Councrl/Community Development Commission / Rohnert Park Financin; Authority Emergency Preparedness Workshop, 8/3/06 (V VM / "]'S): Mayor Smith noted his attendance at said event, offered a brief report and DISTRIBUTED items from the workshop to Council members. He noted that Director of Public Safety Tom Bullard and Lieutenant Dave Frazer were also in attendance. 6. League of Calif. Cities North Bay Division General Membership Mtg., 8/3/06 (TS): Mayor Smith briefly reported on this meeting_ Golden Gate Bridge District Meeting, 8/4/06 (TS): Mayor Smith briefly reported on this meeting. Japanese Students_ Visit to City Hall, 8/3/06 & -Farewell Party, 8/7/06 (TS): Council Member Breeze noted that additional gifts were distributed to the Japanese students including T -shirts provided by Aaron Locks of University of Sports and boxes of chocolate provided by Diana from Heart's Desire Chocolates. Mayor Smith noted that a photo of the Mayor of Hashimoto and textile artwork was received from the students. He further noted that a reciprocal gift of a framed photo of Sonoma County taken by photographer Tom Luhmann was given to the students. Mayor Smith read a letter from the Mayor of Hashimoto expressing appreciation. He then requested Council consensus to send thank you letters to the three gift contributors. Council CONCURRED to have thank you letters sent to Aaron Locks of University Sports, Diana from Heart's Desire Chocolates and Tom Luhmann, photographer. 9. Other informational reports, if any a. Council Member Breeze reported on a recent visit `with Mayor Smith to a recycling facility to observe the recycling process and view a new split loader. *CORRECTION ABOVE made at the 8/22/06 City Council meeting by Mayor Smith (deletion lined out /addition underlined) b. Vice Mayor Vidak- Martinez reported on her recent visit with a young man from an orphanage who is a participant in an exchange program that focuses on providing health and welfare assistance to needy children. She commented that she provided him with gifts of a City of Rohnert Park lapel pin and a pen. c. Council Member Flores reported his attendance at the Water Advisory Committee meeting and noted that partners have been prepared to sign the restructured agreement and plan to have a second meeting in August. He also noted that the monthly meetings will now be held on a quarterly basis with the next one scheduled for November. He further noted that the City will be well represented in this capacity with the selection of Jake Mackenzie as Vice Chair of the Committee. d. Mayor Smith mentioned that he participated in a radio show with Mayor Glass. He commented on a recent ribbon cutting ceremony for a new one - bedroom apartment project in Petaluma and acknowledged his appreciation to Council for approving Vida Nueva, a similar affordable housing development in Rohnert Park. City of Rohnert Park CONCURRENT ]MEETINGS Minutes (8) August 8 2006 for City Council/Community Development Commission / Rohnert Park Financing Authority 9. COMMUNICATIONS: Communications were brought to the attention of Council per the outline submitted with agenda packets. No communications were raised at this time. 10. MATTERS FROM /FOR COUNCIL: 1. Schedule of Events and Meetings: No comments. City Council Agenda Forecast: Mayor Smith noted the 5:00 p.m. start time for the Sustainability Ordinance workshop scheduled on the next City Council meeting agenda. He also mentioned that scheduled on the next agenda will be League Representative, Amy O'Gorman, reviewing Prop. 90. Other informational items, if any: California Junior Miss: Council Member Flores reported that the California Junior Miss Pageant will be starting tomorrow, August 9, 2006 at the DoubleTree Hotel at which time the City of Rohnert Park will be inducted into the Hall of Fame in honor of its contributions to the promotion of this scholarship pageant. 11. CITY MANAGER'S REPORT: I . Performing Arts Center Director Visit to Tanglewood with Sonoma State University: City Manager Pro Tempore Schwarz commented that Mary McDougall, Managing Director of the Performing Arts Center, attended the event and will report back in the near future. 2. Mobile Home Transport Permit: City Manager Pro Tempore Schwarz referred to a letter dated July 26, 2006 on the communications list, commented on the misrepresentation of information therein, and offered clarification on the City's insurance requirements. Mayor Smith commended staff for efforts in this regard and stressed the importance and appropriateness of staff following the City's established insurance guidelines. Public Safety Fire Strike Team Participation in Wildland Fire in Humboldt County: City Manager Pro Tempore Schwarz provided a brief report and commented that Public Safety staff members Mike MacKenzie, Matt Hughes and Matt Mattei are members of the strike team offering assistance, with Sergeant Dave Welch serving as Strike Team Leader. Mayor Smith commented on the appropriateness of staff participation and requested a full report of staff names for recognition at the next, City Council meeting. 4. Legislative Update: City Manager Pro Tempore Schwarz commented that League Representative, Amy O'Gorman will be providing a report at the next City Council meeting regarding Prop. 90 as well as a general update on legislation. He suggested that Mayor Smith might wish to address AB32 to which Mayor Smith responded that a letter of support has already been sent. 5. Other informational items, if any: None City of Rohnert Park CONCURRENT MEETINGS Minutes (9) August 8 2006 for City CounedlCommunity Development Commission / Rohnert Park Financing Authority 12. PUBLIC COMMENTS: Mayor Smith invited members of the public interested in speaking to come forward. No members of the public responded. ADJOURNMENT: Mayor Smith declared a recess of the City Council meeting at 7:50 p.m. to consecutively and separately CONVENE the meetings of the Community Development Commission and the Rohnert Park Financing Authority. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROIINERT PARK MINUTES Tuesday, August 8, 2006 Call to Order: 7:50 p.m. Roll Call: Commissioners Arnie Breeze, Armando Flores, Vicki Vidak - Martinez and Chairperson Tim Smith Absent: Commissioner Jake Mackenzie (excused) Also present: Executive Director Pro Tempore Daniel Schwarz, Assistant General Counsel Gabrielle Whelan, Meeting Recorder- Deputy Secretary Carol Mendenhall and Videographer Linda Beltz Unscheduled public appearances: None. 1. CONSENT CALENDAR Chairperson Smith asked the Commissioners if there were any questions about matters on the CDC Consent Calendar. No matters were raised. 1. Approval of CDC Portion of Concurrent City Meeting Minutes for: July 25, 2006 2. Approval of CDC Bills/Demands for Payment: None Upon MOTION by Commissioner Flores, seconded by Commissioner Breeze, and APPROVED 4 -0 -1 with Commissioner Mackenzie absent, reading was waived and the CDC Consent Calendar, as outlined in the agenda, was approved. 2. ADJOURNMENT: There being no further business, Chairperson Smith adjourned the CDC meeting at 7:51 p.m. City of Rohnert Park CONCURRENT MEETINGS Minutes (10) August 8 2006 for City CounciUCommunity Development Commission /Rohnert Park Financing Authority ROHNERT PARK FINANCING AUTHORITY AGENDA Tuesday, August 8, 2006 Call to Order: 7:51 p.m. Roll Call: Members Amie Breeze, Armando Flores, Vicki Vidak- Martinez and Chairperson Tim Smith Absent: Member .lake Mackenzie (excused) Also present: Executive Director Pro Tempore Daniel Schwarz, Assistant General Counsel Gabrielle Whelan, Meeting Recorder - Deputy Secretary Carol- Mendenhall and Videographer Linda Beltz Unscheduled public appearances: None. xxxx�c k k�Fx k kxxx;Fxx�cx :Fx:Ficx9cr, xx�Ficx�: xxx�F�c k k:Fxxx�x kxx kx�c�cxx�c3cx ;txxxxicx�c� kx�kxx��c�c;Q9c L CONSENT CALENDAR: Chairperson Smith asked the Members if there were any questions about matters on the RPFA Consent Calendar. No matters were raised. • Approval of RPFA Portion of Concurrent City Meeting Minutes for: July.25, 2006 A MOTION was made by Vice Chair Vidak- Martinez, seconded by Member Breeze, to approve the RPFA Consent Calendar as outlined in the agenda. Said motion was APPROVED 4 -0 -1 with Member Mackenzie absent. 2. ADJOURNMENT: There being no further business, Chairperson Smith adjourned the Meeting of the RPFA at 7:51 p.m. Carol A. Mendenhall im Smith Office Asst. II/Deputy City Clerk Mayor City of Rohnert Park