2006/10/10 City Council MinutesCITY OF ROHNERT PARK CONCURRENT MEETING MINUTES FOR:
City Council
Community Development Commission
Rohnert Park Financing Authority
October 10, 2006
Tuesday
The Concurrent Meetings of the City of Rohnert Park for the City Council, the Community
Development Commission and the Rohnert Park Financing Authority met this date in Regular
Session for a meeting to commence at 6:00 p.m. at the Rohnert Park City Hall, 6750 Commerce
Boulevard, Rohnert Park, with Mayor Smith presiding.
Call to Order: Mayor Smith called the meeting to order at 6:03 p.m.
Roll Call: Breeze, Flores, Vidak- Martinez, Smith
Absent: Mackenzie (excused absence)
Staff present for all or part of the Regular Session: City Manager Donley, Assistant City Attorney
Whelan, Assistant City Manager Schwarz, Information Systems Manager Grundman, Director of
Public Works /City Engineer Jenkins, Senior Planner Rich and Videographer Beltz.
1. WORK SESSION:
Document Imaging — Review of cost, time and effort by James Grundman, Information Systems
Manager: City Manager Donley shared opening comments, and Information Systems Manager
Grundman DISTRIBUTED the Staff Report and responded to Council questions and comments on
matters including cost, staff involvement, timing with the new City Hall, public access. Mayor.
Smith expressed a desire for video streaming and for one or two computer terminals available to the
public at the new City Hall. Councilmember Breeze expressed a desire that the document imaging
system be a part of efforts towards a paperless agenda for City Council.
Council discussion /direction /action: Council CONCURRED to direct staff to provide an update
(1) on a feasible start date and (2) on which fiscal year budget the system will affect. City Manager
Donley noted staff's recommendation to start the system on July 1, 2008 due to the need to install
the video - streaming camera in the new City Hall. At the request of City Manager Donley,
Information Systems Manager Grundman showed Council an example of video - streaming from the
City of Las Vegas' Web site.
CLOSED SESSION:
Mayor Smith adjourned Council to Closed Session at 6:30 p.m. to consider Potential Litigation
and Real Property Negotiation Matters.
REGULAR SESSION:
Mayor Smith reconvened the Regular Session at 6:56 p.m.
3.
City of Rohnert Park CONCURRENT MEETINGS Minutes (2 of 8) October 10 2006
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PLEDGE OF ALLEGIANCE:
Calvin Jenkins, First Grade Student at Marguerite Hahn Elementary School, led the Pledge
of Allegiance. Mayor Smith PRESENTED Calvin with a card, a pen, and a token with the flags of
the United States and Italy.
2. MAYOR'S REPORT ON CLOSED SESSION:
Mayor Smith indicated that there was no reportable action from the Closed Session.
ANNOUNCEMENT:
Mayor Smith read a letter from The Press Democrat editorial section, ATTACHED TO THE
ORIGINAL SET OF MINUTES, entitled "Connected by train" by Ron Trouse. He stated that
said article expressed support for Measure R as it allows citizens to become neighbors through
mutual action to improve each other's lives and to combat congestion and pollution.
3. SCHEDULED APPEARANCES /PRESENTATIONS:
Mayor's Presentation of Resolution to Recourse Mediation Services, Proclaiming Tuesday,
October 17, 2006 as "Conflict Resolution Day ": Mayor Smith READ AND PRESENTED
said resolution to a representative from Recourse Mediation Services, who shared brief
comments of appreciation for the recognition.
2. Robert Abramson, Membership Chair, United Nations Assoc. of Sonoma County, requesting
proclamation observing United Nations Day, Tuesday, October 24, 2006 and flying the United
Nations Flag during the week of October 17 -24, 2006: Mr. Abramson asked that the City
honor United Nations Day with the requisite proclamation and the flying of the U.N. flag.- He
SUBMITTED said flag to City Manager Donley. Mr. Abramson DISTRIBUTED AND
REVIEWED an informational document about the United Nations Association Film
Festival's (UNAFF) Travelling Film Festival — Sonoma County, on Saturday, November 11,
at Santa Rosa Junior College. He INVITED Council and members of the public to attend.
At this time, Mayor Smith pulled Resolution 2006 -247 from the Consent Calendar for Council
consideration.
2006 -247 Proclaiming Tuesday, October 24, 2006 as "United Nations Day"
A MOTION was made by Mayor Smith, seconded by Vice Mayor Vidak- Martinez, to adopt
Resolution 2006 -247. Under discussion, Councilmember Flores reviewed recent humanitarian
and peace- keeping efforts of the United Nations. After the motion, which was APPROVED
4 -0 -1 with Councilmember Mackenzie absent, reading was waived and Resolution 2006 -247
was ADOPTED.
Kyle Jackson, Sister Cities Student Ambassador to Hashimoto City, Japan:
Student Ambassador Report to Council: Cortney Pastrick, Sister Cities Chair, shared opening
comments about the Sister Cities program and thanked Council for its support. Kyle Jackson
expressed gratitude for the opportunity to travel to Japan. He shared a Power Point
presentation of his trip, and he responded. to Council questions and comments.
City of Rohnert Park CONCURRENT MEETINGS Minutes (3 of 8) October 10 2006
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Mayor's Presentation of Proclamation Honoring Kyle Jackson: Mayor Smith READ AND
PRESENTED Mr. Jackson with said proclamation.
ACKNOWLEDGEMENT:
Mayor Smith acknowledged that Jud Snyder of The Community Voice was back in the audience
after recently recovering from heart surgery.
4. SSU STUDENT REPORT:
Sonoma State University Associated Students, Inc. by Whitney Diver, Legislative Representative:
Ms. Diver DISTRIBUTED copies of The Star to Council, and she reported on matters including
midterms, feedback for the University Center, the bookstore resolution, and a crackdown on
drinking on the campus.
5. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS:
No speaker cards for public comments were submitted to Mayor Smith.
6. CONSENT CALENDAR:
Mayor Smith asked if there were any questions about matters on the Consent Calendar.
Councilmember Breeze signified removal of the Special Sessions Meetings Minutes for September
26, 2006.
B. Approval of Bills /Demands for Payment concurrently for:
City of Rohnert Park/City Council in the amount of $1,754,816.08
C. Resolutions for Adoption:
2006 -248 Proclaiming Saturday, October 28, 2006 as "Make -a- Difference Day in
Rohnert Park"
2006 -249 Approving Amendment No. 2 to the Contract for Janitorial
Maintenance with Universal Building Services
2006 -250 Authorizing the Purchase of a New Air Compressor for the Mobile Air
Support Unit 9943 for the Public Safety Department
2006 -251 Delegating Authority to Approve the Final Plans and Specifications to
the City Engineer and Authorizing the Call for Sealed Proposals or Bids
for the City Hall Relocation - Site Improvements, Project No. 2004 -33
2006 -252 Authorizing and Approving an Agreement with Persinger Architects for
Architectural Services for the Community Center ADA (Americans with
Disabilities Act) Improvements and Beam Replacement Project, City
Project No. 2005 -05
Upon MOTION by Vice Mayor Vidak- Martinez, seconded by Councihnember Flores, and
APPROVED 4 -0 -1 with Councilmember Mackenzie absent, reading was waived and the Consent
Calendar, with the exception of Item A, Special Session Meetings Minutes for September 26,
2006, was ADOPTED AS AMENDED.
City of Rohnert Park CONCURRENT MEETINGS Minutes (4 of 8) October 10 2006.
for City Council/Community Development Commission/Rohnert Park Financing Authority
Item for Consideration:
A. Approval of City Council Portion of Concurrent Meeting Minutes for:
• Special Sessions & Regular Concurrent City Meetings - September 26, 2006
Councilmember Breeze called attention to the Special Sessions Minutes, Item 2, Neighborhood
Preservation, and she requested augmentation of her comments regarding public recognition in terms of
a Front Yard /Back Yard of the Month Club for residents with various examples and ideas of code
enforcement on their property, including xeriscaping. A MOTION was made by Mayor Smith,
seconded by Councilmember Flores, to approve Item A of the Consent Calendar with the Special
Sessions Meetings Minutes of September 26, 2006, AS AMENDED. Said motion was APPROVED 4-
0 -1 with Councilmember Mackenzie absent.
7. COUNCIL COMMITTEE AND /OR OTHER REPORTS:
1. Evergreen Walk- A -Thon, 9/29/06: Mayor Smith noted his attendance at said event.
2. Sonoma State University (SSU) Reopening of Darwin Hall, 9/29/06: Mayor Smith
noted that he spoke at said event.
3. Art Ibleto's 80 'b Birthday Party, 10/1/06: Mayor Smith noted his attendance at said
event.
4. Noon Times: Candidate Forum, 10/4/06: Councilmembers Breeze and,Flores and
Mayor Smith noted their attendance at said event.
5. Press Democrat Leadership Forum, 10/4/06: Mayor Smith noted his attendance at said
event.
6. Wal -Mart Health Care Facility, 10/5/06: Mayor Smith and Vice Mayor Vidak- Martinez
noted their attendance at said event. Vice Mayor Vidak- Martinez DISTRIBUTED
brochures for the Quick Health Clinic located inside Wal -Mart. '
7. North Bay Industries Barbeque, 10/6/06: Mayor Smith noted his attendance at said
event. He SUBMITTED a flag made by North Bay Industries to the City, and he
requested that staff, when they decide where to fly said flag, invite representatives from
North Bay Industries.
8. Dedication for Improvements.to Burton Avenue Recreation Center, 10/10/06: Mayor
Smith noted his attendance at said event. Said brochure was DISTRIBUTED at the
Council meeting.
9. Fleet Week Activities, 10/10/06: Mayor Smith noted that all Councilmembers attended
the IT Week activities within Rohnert Park. Councilmembers commended the sailors
from the USS Bon Homme Richard for performing volunteer service at the Boys & Girls
Club.
10. Other informational reports, if any:
a. M Section Tennis Courts: Mayor Smith noted that said tennis courts have been
resurfaced.
b. Rancho Cotate PTSA's Welcome Back Barbeque: Mayor Smith stated that he
attended this event and was "dunked" in the dunking machine.
8. COMMUNICATIONS:
Councilmember Flores called attention to the following communications:
City of Rohnert Park CONCURRENT MEETINGS Minutes (5 of 8) October 10 2006
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Letter from Matt Haymen requesting that the City abolish the Party Ordinance as it is
negatively impacting his college experience.
2. Letter from Geraldine Duncann re opposition to Rancho Verde Mobile Home Park conversion:
Councilmember Flores stated that it is important that Council and staff be diligent about the
due process to follow in this matter.
Letter from Barbi Buchanan of the Pop Warner Cougar Cheer Team requesting use of the
Callinan Sports Center for practices: Councilmember Flores noted staff's recommendation to
pass this matter on to the Parks & Recreation Commission for consideration, and he
REQUESTED that the Mayor send a letter to the School District in an effort to support
children in the community with appropriate activities.
9. MATTERS FROM /FOR COUNCIL:
1. Provide direction to Parks & Recreation Commission on converting old pocket parks to
neighborhood gardens: Vice Mayor Vidak- Martinez explained the opportunity of urban
agriculture /community gardens. She discussed how food could be grown and donated to
Neighbors Organized Against Hunger (NOAH) or to the Senior Center.
Council discussion /direction: Council discussion concluded with Council
CONCURRENCE (1) to have staff thoroughly review the idea of community
gardens and provide options for Council, and (2) to have the Parks & Recreation
Commission come back with recommendations for Council in terms of which
parks to start with, for example.
2. Santa Rosa Plain Conservation Strategy Implementation Committee:
Implementation Options Workshop, Santa Rosa City Council Chambers, 6:00 p.m. -9:00
p.m., 10/18/06: Mayor Smith noted that Councilmember Mackenzie will be attending
said meeting.
Schedule of Events and Meetings: Councilmembers and staff highlighted the following
events:
a. Mayor Smith — Friday 10/13 —Fiji Day Celebration Opening Ceremonies. He noted
that he will be speaking at said event.
b. Mayor Smtih — Thursday 10/12 — "Bridging the Town -Gown Divide: Issues in
Transportation and Housing" at U.C. Davis. He noted that he and City Manager
Donley will be attending said event.
c. Councilmember Breeze — Wednesday 10 /11 — Association of Retired Employees
luncheon. She noted that she and Councilmember Flores will be attending.
d. City Manager Donley — Thursday 10/12 — ABAG Emergency Preparedness
Symposium on Homeland Security/UASI. He noted that Public Safety Lieutenant
Frazer will be representing the City at said symposium.
4. City Council Agenda Forecast: Document provided to Council in agenda
packet.
5. Other informational items, if any: None.
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10. CITY MANAGER'S /CITY ATTORNEY'S REPORTS:
1. Mobile Home Park Condominium Conversion Fact Sheet: Assistant City Attorney Whelan
reviewed the Staff Report and responded to Council questions and comments.
Councilmember Flores recommended that the City provide a copy of said Staff Report to all
interested parties. Mayor Smith suggested that staff post the Staff Report on the City's Web
site.
Update on Graffiti Issues: Assistant City Manager Schwarz reviewed the contents of the Staff
Report. He noted that a full report will be provided to Council at the October 24th City
Council meeting.
3. Other informational items, if any:
a. Homebuilders' Association: City Manager Donley noted that he was invited to speak at
the Homebuilders' Association meeting on October 18'''.
11. PUBLIC COMMENTS:
Mayor Smith invited members of the public interested in speaking to come forward. No members
of the public responded.
ADJOURNMENT: Mayor Smith adjourned the City Council meeting at 8:05 p.m. to consecutively
and separately CONVENE the meetings of the Community Development
Commission and the Rohnert Park Financing Authority.
COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK
MINUTES
Tuesday, October 10, 2006
Call to Order: 8:05 p.m.
Roll Call: Breeze, Flores, Vidak- Martinez, Smith
Absent: Mackenzie (excused)
Also present: Executive Director Donley, Executive Assistant Director Schwarz, Assistant General
Counsel Kenyon and Recorder Leonard
Unscheduled public appearances: None.
1. CONSENT CALENDAR:
Chairperson Smith asked the Commissioners if there were any questions about matters on the
CDC Consent Calendar. Chairperson signified removal of CDC Resolution Nos. 2006 -26 and
2006 -27 per his recommendation.
1. Approval of CDC Portion of Concurrent City Meeting Minutes for:
Regular Meeting - September 26, 2006
City of Rohnert Park CONCURRENT MEETINGS Minutes (7 of 8) October 10 2006
for City CounciUCommunity Development Commission /Rohnert Park Financing Authority
2. Approval of CDC Bills /Demands for Payment in the amount of $33,749.69
A MOTION was made by Vice Chair Vidak- Martinez, seconded by Commissioner Flores, to
approve the Consent Calendar with the exception of CDC Resolution Nos. 2006 -26 and 2006 -27.
Said motion was APPROVED, AS AMENDED, 4 -0 -1 with Commissioner Mackenzie absent.
Items for Consideration:
CDC Resolutions for Adoption:
2006 -26 Authorizing and Approving Agreement for Mitigation Credits and
Escrow Instructions with Hazel Mitigation Preserve, LLC
and
2006 -27 Authorizing and Approving Agreement for Mitigation Credits and
Escrow Instructions with Davis Preserve, LLC
Chairperson Smith indicated that he is opposed to the idea of the City paying for mitigation, and
that he will be voting against said resolutions for that reason. A MOTION was made by
Commissioner Flores, seconded by Commissioner Breeze, to jointly and separately approve CDC
Resolution Nos. 2006 -26 and 2006 -27. Under discussion, Commissioner Flores discussed how
wetland mitigation represents an important step in progressing forward with a project.
Chairperson Smith indicated that the City should never have agreed to pay for such mitigation,
but rather the buyer should have paid for it. After the motion, which was APPROVED 3 -1 -1
with Chairperson Smith dissenting and Commissioner Mackenzie absent, reading was waived and
CDC Resolution Nos. 2006 -26 and 2006 -27 were ADOPTED SEPARATELY AND
CONSECUTIVELY.
2. Economic Development CDC Sub - Committee - Consideration of establishing a Community
Development Commission Sub - Committee for CDC economic development issues: Chairperson
Smith explained this matter.
Commission discussion /direction /action: Council CONCURRED with Chairperson Smith's
appointment of Vice Chair Vidak- Martinez and Commissioner Flores to serve on this CDC
Subcommittee for CDC economic development issues.
3. Economic Development Agreement with MBIA - Consideration of an agreement for services
with MBIA Muniservices Company (MMC) for economic development:
1. Staff Report: Executive Assistant Director Schwarz reviewed the contents of the Staff
Report.
2. Public Comments: None.
3. CDC Resolution for Adoption:
2006 -28 Approving an Agreement for Services with MBIA Muniservices Company
(MMC)
City of Rohnert Park CONCURRENT MEETINGS Minutes (8 of 8) October 10 2006
for City CounciUCommunity Development Commission/Rohnert Park Financing Authority
Upon MOTION by Vice Chair Vidak- Martinez, seconded by Commissioner Breeze,
and APPROVED 4 -0 -1 with Commissioner Mackenzie absent, reading was waived and
CDC Resolution 2006 -28 was ADOPTED.
4. ADJOURNMENT: There being no further. business, Chairperson Smith adjourned the CDC
meeting at 8:10 p.m.
ROHNERT PARK FINANCING AUTHORITY
AGENDA
Tuesday, October 10, 2006
Call to Order: 8:10 p.m.
Roll Call: Breeze, Flores, Vidak- Martinez, Smith
Absent: Mackenzie (excused)
Also present: Executive Director Donley, Executive Assistant Director Schwarz, Assistant General
Counsel Kenyon and Recorder Leonard
Unscheduled public appearances: None.
1. CONSENT CALENDAR:
Chairperson Smith asked -the Members if there were any questions about matters on the RPFA
Consent Calendar. No matters were raised.
1. Approval of RPFA Portion of Concurrent City Meeting Minutes for:
Regular Session — September 26, 2006
A MOTION was made by Member Flores, seconded by Member Breeze, to approve
the RPFA Consent Calendar as outlined in the agenda. Said motion was APPROVED
4 -0 -1 with Member Mackenzie absent.
2. ADJOURNMENT: There being no further business, Chairperson Smith adjourned the Meeting
of the RPFA at 8:10 p.m.
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