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2005/05/10 City Council Minutes (3)CITY OF ROHNERT PARK CONCURRENT MEETINGS MINUTES for: CITY COUNCIL COMMUNITY DEVELOPMENT COMMISSION ROHNERT PARK FINANCING AUTHORITY May 10, 2005 Tuesday The Concurrent Meetings of the City of Rohnert Park for the City Council, the Community Development Commission and the Rohnert Park Financing Authority met this date in Regular Session for a Regular Meeting to commence at 5:00 p.m. at the Rohnert Park City Hall, 6750 Commerce Boulevard, Rohnert Park, with Mayor Mackenzie presiding. CALL TO ORDER /PLEDGE OF ALLEGIANCE: Mayor Mackenzie CALLED the Council Meeting to order at 7:01 p.m. and led the Pledge of Allegiance. ROLL CALL: Present: (5) Councilmembers Flores, Smith and Spradlin; Vice Mayor Vidak- Martinez; Mayor Mackenzie Absent: (0) None Staff present for all or part of the Regular Session: Interim City Manager Donley, Assistant City Attorney Whelan, Director Finance Lipitz, Recreation Services Manager Miller, and.City Engineer Jenkins. ANNOUNCEMENTS: Mayor Mackenzie shared the following announcements: 1. Brief review of the highlight's of this evening's Special Meeting /Budget Work Session. 2. Congratulated Recreation Services Manager Miller for his work. 3. Meeting Saturday, May 14, at Ladybug Recreation Room in L Section to discuss park needs /solutions - community involvement opportunity. 4. Greetings to his daughter and granddaughters currently visiting him. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(2 ) 1. SCHEDULED APPEARANCES /PRESENTATIONS: 1. Sonoma County Board of Supervisors Chair Tim Smith and Supervisor Mike Kerns regarding state of the county:. Supervisor Smith discussed the impact of the State budget, transportation, affordable housing, water supply and mitigation of the tiger salamander. Supervisor Kerns gave an update on Canon Manor West, and he DISTRIBUTED AND REVIEWED a flier regarding the transformation of the Cardoza family ranch into the Tolay Lake Regional Park. Council Discussion: Supervisors Smith and Kerns responded to Council questions /comments about the County landfill, tourism, genetic crops, the Sewer Interceptor Outfall Project and the new regional park. Mayor Mackenzie expressed the Council's interest (1) in a meeting to review the City's contract under LAFCO and (2) in ongoing dialogues with the supervisors regarding water resources and transportation matters. 2. STUDENT REPORTS: SSU - Sonoma State University Associated Students, Incorporated, by James J. Reilly III, Legislative Representative: Mr. Reilly DISTRIBUTED copies of The Star, and he reported on the following matters: (1) Mr. Reilly re- elected as Legislative Representative for 2005 -06; (2) Ongoing debate around General Education program; (3) Retirement of Dr. Link; and (4 ) Commencement on May 28. 3. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: Members of the public who filled out a speaker card were invited to come forward and speak. 1. Steven Kirk, 1120 F Street, Petaluma, was recognized and indicated that he is on the board of Petaluma Tomorrow, a political action committee that recently supported the passage of Petaluma's new Campaign Finance Reform. He discussed the group's efforts in Petaluma, and he expressed a desire to assist /support the City of Rohnert Park in its efforts at campaign finance reform. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(3 ) 4. CONSENT CALENDAR: Mayor Mackenzie asked if there were any questions about the matters on the Consent Calendar. At the suggestion of Assistant City Attorney Whelan, Mayor Mackenzie asked if there were any questions from members of the public. No members of the public responded. A. APPROVAL OF CONCURRENT MEETING MINUTES FOR: REGULAR CONCURRENT CITY MEETINGS - APRIL 26, 2005 B. APPROVAL OF BILLS /DEMANDS FOR PAYMENT CONCURRENTLY FOR: CITY OF ROHNERT PARK /CITY COUNCIL IN THE AMOUNT OF $794,310.18 COMMUNITY DEVELOPMENT COMMISSION IN THE AMOUNT OF: $77,415.06 C. RESOLUTIONS FOR ADOPTION: 2005 -123 ADOPTING INVESTMENT POLICY FOR IDLE FUNDS 2005 -124 APPROVING CHANGES TO THE AGREEMENT WITH THE COTATI - ROHNERT PARK UNIFIED SCHOOL DISTRICT FOR JOINT USE OF CERTAIN PUBLIC FACILITIES OWNED BY THE CITY OF ROHNERT PARK AND COTATI- ROHNERT PARK UNIFIED SCHOOL DISTRICT 2005 -125 APPROVING CALL FOR BIDS FOR LEGAL CLASSIFIED ADVERTISING CONTRACT 2005 -126 APPROVING AGREEMENT FOR SERVICES BETWEEN THE CITY OF ROHNERT PARK AND MASTER K9 FOR MONTHLY TRAINING SERVICES OF THE CANINE UNIT 2005 -127 APPROVING AGREEMENT FOR AN ENGINEERING FEE STUDY WITH REVENUE AND COST SPECIALISTS 2005 -128 SUPPORTING THE MILLION SOLAR ROOFS INITIATIVE - SB 1 2005 -129 APPROVAL OF TASK ORDER NO. 2005 -07 WITH WINZLER & KELLY ENGINEERS FOR ENGINEERING SUPPORT SERVICES DURING CONSTRUCTION OF THE RP SEWER.INTERCEPTOR /OUTFALL PROJECT NO. 2003 -11 2005 -130 APPROVAL OF TASK ORDER NO. 2005 -08 WITH WINZLER & KELLY ENGINEERS SPORTS AND FITNESS CENTER RE -ROOF PROJECT NO. 2004 -07 FOR ENGINEERING SERVICES *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(4 ) 2005 -131 APPROVAL OF A CONSULTANT SERVICES AGREEMENT FOR DESIGN AND CONSULTATION SERVICES WITH GLASS ARCHITECTS FOR THE ROHNERT PARK SPORTS AND FITNESS CENTER RE -ROOF PROJECT NO. 2004 -07 2005 -132 REJECTION OF PROTEST OF AWARD OF BID FOR INTERIOR PAINTING AT VARIOUS PUBLIC SAFETY BUILDINGS 2005 -133 VOID 2005 -134 APPROVING CITY OF ROHNERT PARK PARTICIPATION IN A COST ANALYSIS OF THE CLOSURE OF THE SONOMA COUNTY LANDFILL Vice Mayor Vidak- Martinez indicated that she would be abstaining from the vote as she was not present at the last Council meeting on April 26, 2005. Upon MOTION by Councilmember Flores, seconded by Councilmember Spradlin, a motion to approve the Consent Calendar as outlined in the meeting's agenda, was APPROVED 4 -0 -1 with Vice Mayor Vidak- Martinez abstaining. ***************************** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * ** 5. CULTURAL ARTS COMMISSION: Presentation to Council regarding the "Art in the Park" Project by Commissioners Lynne Morrow and Emily Wiseman: Ms. Morrow reviewed the contents of the Staff Report and responded to Council questions /comments. Council Discussion /Direction /Action: Councilmembers expressed support for said project, and they CONCURRED TO DIRECT STAFF, particularly the Department of Public Works, to work with the Cultural Arts Commission on matters such as protection and maintenance of said banners. 6. ROBERTS LAKE DOG PARK: Consideration of resolution accepting bids and award of contract to the lowest possible bidder for the project: 1. Staff Report: Interim City Manager Donley shared the contents of the Staff Report and responded to Council questions /comments. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(5 -) 2. Resolution for Adoption: 2005 -135 AWARDING THE CONTRACT FOR THE ROBERTS LAKE DOG PARK PROJECT NO. 2000 -11 TO DAMA CONSTRUCTION FOR THE AMOUNT OF $37,520.70 Council Motion /Discussion /Vote: A MOTION was made by Vice Mayor Vidak- Martinez, seconded by Councilmember Smith, to adopt Resolution 2005 -135. Under discussion, Councilmember Spradlin inquired about the anticipated additional funding of the project up to $45,000. After the motion, which was UNANIMOUSLY APPROVED, reading was waived and Resolution 2005 -135 was ADOPTED. 7. OFF -LEASH DOG EXERCISE AREAS: Consideration of establishing dog parks located at Benicia Park and the Rohnert Park Animal Shelter: 1. Staff Report: Interim City Manager Donley reviewed the contents of the Staff Report and responded to Council questions /comments. Councilmember Spradlin SUGGESTED using the dog park as a day care facility for dogs and /or using the Animal Shelter as an overnight boarding center. 2. Public Comments: 1. Bonnie Black, 1065 Hawthorne Circle, was recognized and thanked City staff, City commissioners and members of the public who have worked over the last five years on establishing off -leash dog exercise areas. She commented on the popularity of Golis Park's one -hour a day of off -leash dog exercise time, and she encouraged staff to look into the Marin Humane Society's successful Mayor Mackenzie DIRECTED STAFF TO REPORT BACK on the possibility of a day care facility for dogs and use of the Animal Shelter for overnight boarding. *City Council /Community Development Commission /. Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(6 ) 3. Resolution for Adoption: 2005 -136 APPROVING THE ESTABLISHMENT OF DOG PARKS LOCATED AT BENICIA PARK AND THE ROHNERT PARK ANIMAL SHELTER Council Motion /Discussion /Vote: Upon MOTION by Vice Mayor Vidak- Martinez, seconded by Councilmember Flores, and UNANIMOUSLY APPROVED, reading was waived and Resolution 2005 -136 was ADOPTED. 8. WASTEWATER CAPITAL RESERVE FUND: Consideration of rescinding Resolution No. 2005 -85 establishing a wastewater capital reserve fund and dedicating sewer user charges in accordance with the State Water Resources Control Board's requirements of the State Revolving Loan Fund: 1. Staff Report: Mayor Mackenzie shared opening comments,.and Finance Director Lipitz reviewed the contents of the.Staff Report and responded to Council questions /comments. 2..Resolution for Adoption: 2005 -137 RESCINDING RESOLUTION 2005 -85 ESTABLISHING A WASTEWATER CAPITAL RESERVE FUND AND DEDICATING SEWER USER CHARGES IN ACCORDANCE WITH THE STATE WATER RESOURCES CONTROL BOARD'S REQUIREMENTS OF THE STATE REVOLVING LOAN FUND Council Motion /Discussion /Vote: Upon MOTION by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, and UNANIMOUSLY APPROVED, reading was waived and Resolution 2005 -137 was ADOPTED. 9. SEWER SYSTEM REVENUE CERTIFICATES OF PARTICIPATION MATTERS: 1. Staff Report /Report from Bond Underwriter and Counsel: Finance Director Lipitz reviewed the Staff Report and introduced bond counsel, John Murphy, and underwriter, Sohail Bengali, who responded to Council questions/ comments. 2. Public Comments: None. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(7 ) 3. Resolution for Adoption: 2005 -138 AUTHORIZING THE EXECUTION AND DELIVERY OF SEWER SYSTEM REVENUE CERTIFICATES OF PARTICIPATION AND APPROVING THE EXECUTION AND DELIVERY OF CERTAIN DOCUMENTS IN CONNECTION THEREWITH AND CERTAIN OTHER MATTERS Council Motion /Discussion /Vote: Upon MOTION by Councilmember Flores, seconded by Councilmember Spradlin, and UNANIMOUSLY APPROVED, reading was waived and Resolution 2005 -138 was ADOPTED. 4. Rohnert Park Financing Authority Resolution for Adoption: 2005 -01 AUTHORIZING THE EXECUTION AND DELIVERY OF DOCUMENTS IN CONNECTION WITH THE EXECUTION AND DELIVERY BY THE CITY OF ROHNERT PARK OF SEWER SYSTEM REVENUE CERTIFICATES OF PARTICIPATION AND AUTHORIZING CERTAIN OTHER ACTIONS RELATING THERETO Upon MOTION by Vice Mayor Vidak- Martinez, seconded by Councilmember Spradlin, and UNANIMOUSLY APPROVED, reading was waived and Rohnert Park Financing Authority Resolution 2005 -01 was ADOPTED. 10. ASSESSMENT DISTRICT 05 -01 (SEWER FORCE MAIN PROJECT 2003 -11) : Consideration of resolutions initiating proceedings: 1. Staff Report: City Engineer Jenkins introduced Mary Grace Pawson from Winzler & Kelly Engineers, who reviewed the contents of the Staff Report and responded to Council questions /comments. 2. Resolutions for Adoption: 2005 -139 ACCEPTING PETITION AND DECLARING INTENTION TO INITIATE AND CONDUCT SPECIAL ASSESSMENT PROCEEDINGS Council Motion /Discussion /Vote: Upon MOTION by Councilmember Flores, seconded by Vice Mayor Vidak- Martinez, and UNANIMOUSLY APPROVED, reading was waived and Resolution 2005 -139 was ADOPTED. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(8 ) 2005 -140 APPROVING A MAP SHOWING THE PROPOSED BOUNDARIES OF ASSESSMENT DISTRICT NO. 05 -01 (SEWER FORCE MAIN PROJECT 2003 -11) AND ORDERING THE FILING THEREOF Council Motion /Discussion /Vote: A MOTION was made by Vice Mayor Vidak- Martinez, seconded by Councilmember Flores, to adopt Resolution 2005 -140. Under discussion, Councilmember Smith inquired about areas in the City's new development areas. City Engineer Jenkins explained the Public Facilities Finance Plan (PFFP). After the motion, which was UNANIMOUSLY APPROVED, reading was waived and Resolution 2005 -140 was ADOPTED. 2005 -141 GIVING PRELIMINARY APPROVAL TO THE ENGINEER'S REPORT FOR ASSESSMENT DISTRICT NO. 05 -01 (SEWER FORCE MAIN PROJECT 2003 -11) AND FIXING THE TIME AND PLACE FOR A HEARING THEREON (ON JUNE 28, 2005) Council Motion /Discussion /Vote: Upon MOTION by Vice -Mayor Vidak- Martinez, seconded by Councilmember Spradlin, and UNANIMOUSLY APPROVED, reading was waived and Resolution 2005 -141 was ADOPTED. 11. SEWER INTERCEPTOR BID: 1. Staff Report: City Engineer Jenkins explained the contents of the Staff Report, and he added an oral update on matters with the County and various federal agencies concerning environmental issues. Staff recommended approval of said resolution and responded to Council questions /comments. 2. Resolution for Adoption: 2005 -142 RELIEVING TERRACON PIPELINES OF ITS BID AND AWARDING THE CONTRACT FOR THE SEWER INTERCEPTOR/ OUTFALL PROJECT NO. 2003 -11 TO K.J. WOODS CONSTRUCTION FOR THE AMOUNT OF $8,408,000 Council Motion /Discussion /Vote: Upon MOTION by Vice Mayor Vidak- Martinez, seconded by Councilmember Flores, and UNANIMOUSLY APPROVED, reading was waived and Resolution 2005 -142 was ADOPTED. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(9 ) RECESS: Mayor Mackenzie declared a five- minute recess at 8:59 p.m. RECONVENE: Mayor Mackenzie reconvened Council at 9:06 p.m. with all Councilmembers present. 12. CAMPAIGN FINANCE REFORM: Campaign Finance Limitations - Consideration and direction to staff regarding possible Campaign Finance Reform Regulations: 1. Staff Report: Assistant City Attorney Whelan reviewed the contents of the Staff Report and responded to Council questions /comments. 2. Council Discussion /Direction /Action: Council discussed various aspects of campaign finance reform, including a $500 limit, non - disclosure of under $100 contributors, a third reporting period in October before elections and closure of accounts at the end of elections. Council CONCURRED TO DIRECT STAFF over the next two months to draft an ordinance for Council consideration. Councilmember Smith SUGGESTED that staff may want to grandfather in open accounts from the last election. 13. APS ENERGY REPORT: 1. Staff Report: David Theriault, Business Development Manager for APS Energy Services, and Will Traverse, Technical Engineer, reviewed the contents of the "Technical Energy Audit Findings" presented to the City of Rohnert Park. The APS representatives responded to Council questions /comments. 2. Council Discussion /Direction /Action: Council discussed air - conditioning at the Sports Center, PG &E costs, photovoltaic rebates and options at the Performing Arts Center and the Library. Mayor Mackenzie DIRECTED STAFF'TO REPORT BACK on a future agenda regarding the possibility of covered parking lots as a photovoltaic energy source. Upon MOTION by Vice Mayor Vidak- Martinez, seconded by Councilmember Flores, a motion (1) to approve the APS Staff Report and (2) to direct staff to AGENDIZE said matter for consideration /action by the Council, was UNANIMOUSLY APPROVED. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(10) 14. COUNCIL COMMITTEE AND /OR OTHER REPORTS: 1. Association of Bay Area Governments (ABAG) General Assembly in San Francisco, April 28, 2005: Mayor Mackenzie reviewed highlights of said assembly, including comments from the Gaming Commission Chair. 2. North Bay Business Journal Construction 2005 Conference, April 29, 2005: Mayor Mackenzie reviewed highlights of said conference, and at his request, Council CONCURRED TO DIRECT STAFF to contact the appropriate representatives regarding public - private partnerships. 3. Water Advisory Committee, May 2, 2005: Mayor Mackenzie reported that no action has been taken regarding Marin Municipal Water District matters. He also noted that the Department of Water Resources released the California Water Plan for public review. 4. Public Safety Ad Hoc Committee, May 5, 2005: Councilmember Smith and Vice Mayor Vidak- Martinez reported on the meeting with Rancho Adobe Fire District regarding the sharing of services. 5. Mayors' & Councilmembers' City Selection Committee, May 5, 2005: Mayor Mackenzie reported on Janet Condron's appointment to the Airport Land Use Commission and Joe Nation's health care bill. 6. Sonoma County Transportation Authority (SCTA), May 9, 2005: Mayor Mackenzie gave a brief update on efforts to adopt the 2005 Strategic Plan. 15. COMMUNICATIONS: Communications per the attached outline were brought to the attention of the Councilmembers. The following items were pulled for discussion: 1. Letter from Len Carlson, Rancho Grande Residents Association, re appreciation for many services provided to Rancho Grande Mobile Home Park by the Department of Public Safety: Councilmember Smith called attention to said letter acknowledging the work of the Department of Public Safety. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(11) 2. Letter from G. Jones, Sonoma State University, requesting partnership with the City of Rohnert Park to conduct summer National Youth Sports Program (NYSP) for economically disadvantaged youngsters: Councilmember Smith commended the efforts of the NYSP representatives, but he indicated that the City needs more notice in order to participate in said program. At the suggestion of Mayor Mackenzie, Council CONCURRED TO DIRECT STAFF to speak to NYSP representatives to see what the City can do to participate in their proposal /program. 16. CALENDAR OF UPCOMING EVENTS: Mayor Mackenzie referred Council to said documents provided in the agenda packets. 17. AGENDA FORECAST: Mayor Mackenzie referred Council to said documents provided in the agenda packets. 18. MATTERS FROM /FOR COUNCIL: 1. Laguna Learning Center Campaign Kick -off, April 27, 2005: Mayor Mackenzie commented that the meeting was a great learning opportunity. 2. American Red Cross Hero Award for PSO Jeff Justice, April 27, 2005: Mayor Mackenzie commended PSO Justice for his achievement. 3. Rebuilding Together, April 30, 2005: Mayor Mackenzie commented on the successful efforts of staff in putting together this event. 4. Meeting with Carole Migden staff, May 3, 2005: Mayor Mackenzie gave a brief report, noting that participants never heard from Ms. Migden. 5. Transportation meeting called by Assemblymember Noreen Evans, May 3, 2005: Mayor Mackenzie commented briefly on Proposition 42 funding. 6. Report on the Commissioners' Event, May 6, 2005: Council thanked staff, particularly the Performing Arts Center staff, for their exceptional efforts regarding this event. Staff noted that May 13 is the Employee Appreciation Luncheon. *City Council /Community Development Commission/ Rohnert Park Financing Authority City of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(12) 7. California Association of Public Cemeteries Welcome to Rohnert Park, May 6, 2005: Mayor Mackenzie and Interim City Manager Donley briefly commented on said association. 8. Schedule Joint Meeting with Planning Commission and Parks & Recreation Commission: Mayor Mackenzie SUGGESTED scheduling said meeting as a Work Session for the first Council meeting in July. 9. Schedule meeting of Tribal Liaison Committee: Mayor Mackenzie noted that he will work with Interim City Manager Donley and the Graton Rancheria Tribal representatives to schedule said meeting. 10. Sample Letter in support of restoring Proposition 42 funding: At the request of Mayor Mackenzie, Council CONCURRED TO DIRECT STAFF to send said letter over the Mayor's signature. 11. Other informational matters, if any: a. Good Nite Inn: Councilmember Smith stated that the BBQ event planned at the Good Nite Inn last week was cancelled due to the death of the manager. b. Graffiti: Councilmember Flores called for staff action to cover graffiti at Golf Course and Country Club. Councilmember Smith noted graffiti at Golf Course and Snyder as well. 19. CITY MANAGER'S REPORT: 1. Meeting with Catherine Bramkamp, SSU /Green Center Director of Development, regarding SSU Open House Event, October 8, 2005: Interim City Manager Donley reported on the events of this meeting, noting that there are several opportunities for the City in terms of this event. 2. Hybrid vehicles - Staff Report: Interim City Manager Donley reviewed the contents of the Staff Report and responded to Council questions /comments. Council Discussion /Direction /Action: Council AGREED with the contents of the Staff Report, and Council SUGGESTED looking at this matter again sometime in the future. *City Council /Community Development Commission/ Rohnert Park Financing Authority City'of Rohnert Park *CONCURRENT MEETINGS MINUTES May 10, 2005 Page(13) 3. Agenda Changes: Interim City Manager Donley briefly discussed changes in the agenda format. 4. Other matters, if any: a. City Manager duties /role: Interim City Manager Donley stated that in filling the roles of both Assistant City Manager and Interim City Manager, he has found it necessary to put Finance Director Lipitz in charge of Human Resources and City Engineer Jenkins in charge of Public Works. 20. PUBLIC COMMENTS: Members of the public desiring to speak were invited to come forward. No members of the public responded. ADJOURNMENT: There being no further business, Mayor Mackenzie ADJOURNED the meeting at 10:43 p.m. Katy Leonard Certified Shorthand Reporter CSR No. 11599 Jake Mackenzie Mayor City of Rohnert Park *City Council /Community Development Commission/ Rohnert Park Financing Authority