2010/08/24 City Council Resolution 2010-93RESOLUTION NO. 2010-93
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING A RECLASSIFICATION FROM PERFORMING ARTS SPECIALIST
TO THEATRE MANAGER
WHEREAS, staff has completed a review of the current Performing Arts Center operations and
staffing, and
WHEREAS, the Performing Arts Specialist has taken on additional theatre management duties
since the retirement of the previous Managing Director of the Performing Arts Center, and
WHEREAS, the Performing Arts Center is no longer producing theatre productions and is now
operated primarily as a rental facility, and
WHEREAS, staff recommends the creation of a new exempt position of Theatre Manager and
that it be placed in the Rohnert Park Employees' Association (RPEA) below:
Position RanEe Monthly Salary
Theatre Manager 81X $4,897- $5,952
WHEREAS, the City has met and conferred with the bargaining unit, and
WHEREAS, staff recommends reclassification of the current Performing Arts Specialist position
to the position of Theatre Manager, and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park
approves the job description and salary range for Theatre Manager, abolishing the job descriptions of
Performing Arts Specialist and Managing Director of the Performing Arts Center, and authorizes the City
Manager to direct staff to reclassify the current Performing Arts Specialist position to the class of Theatre
Manager.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this
24"' day of August, 2010.
CITY OF ROHNERT PARK
ATTEST:
Clerk
Qf PORN lk
BELFORTE: AYE BREEZE: AYE CALLINAN: AYE MACKENZIE: AYE STAFFORD: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
City of Rohnert Park
THEATRE MANAGER
DEFINITION
Plans, organizes, directs, supervises and coordinates the operations and activities of
the Performing Arts Center. Responsible for supervision and oversight of business
operations, including assistance_ with the preparation of annual budget; management of
the box office and automated ticket sales system; management of front -of -house
services and sales; management of accounts receivable and payable; negotiation and
execution of facility rentals, and other duties as required.
DISTINGUISHING CHARACTERISTICS
The Theatre Manager has the overall operational responsibility for the Performing Arts
Center including facility management and rental, business operations, marketing,
fundraising, and public relations. Incumbent works a varied schedule based on the
scheduling of Center activities.
SUPERVISION RECEIVED /EXERCISED
Administrative direction is provided by the Director of Administrative Services. The
Theatre Manager directly supervises full -time and part-time employees, contract
employees, volunteers and interns.
ESSENTIAL DUTIES
(These duties are a representative sample; position assignment may vary)
• Negotiates contracts for users of the Center and insures contract compliance
• Supervises marketing activities and preparation of publicity regarding the
Center's activities
• Maintains master events calendar
• Assists with the Center's fundraising and development efforts
• Manages box office activities
• Serves as administrator for the networked ticketing computer system
• Prepares reports and studies
• Prepares budget recommendations and controls expenditures
• Develops, recommends and implements long - range planning activities for the
Center
• Supervises the maintenance of facility
• Functions as Safety Officer for the theatre
• Coordinates Center activities with other City departments
• Selects, trains, mentors, manages, supervises and evaluates staff & volunteers
• Develops and maintains positive relations with community groups
• May act as a disaster service worker in the event of a disaster or emergency
City of Rohnert Park
Theatre Manager
Page 2 of 3 Pages
QUALIFICATIONS
Sufficient education, training and experience to successfully perform the duties of the
Theatre Manager.
Education/Training/Experience:
A typical way of obtaining the required qualifications is to:
Possess a high school diploma or GED
A Bachelor's Degree in the Performing Arts or a related -field is desirable
Possess at least six (6) years' experience working in a performing arts center or
a related facility in a supervisory or management capacity, which included
accounting, sales, marketing, information systems and management experience
License /Certificate:
• Possession of a Class C California driver's license by date of appointment
Knowledge of:
• Principles and practices of administration of a performing arts center
• Laws, codes, and regulations pertaining to the operation of a performing arts
center
• Techniques of contract negotiation and administration
• Principles of recruitment, selection, training, supervision and evaluation of staff
• Technical aspects of production direction, design and facilities set -up
• Principles of marketing, publicity, fundraising and development
• Expenditure control techniques
• Techniques for long -range facilities and program planning
• Techniques for making effective public presentations
• Principles of public and non - profit agency budgeting
• Safety policies and procedures for large facilities
• Labor contract language and its application to work schedules and activities
Skill to:
• Type accurately at an adequate rate of speed to meet workload requirements,
i.e. minimum of 40 w.p.m.
• Use specialized software packages in the course of work performed, i.e. ticketing
systems and graphic art applications for example
City of Rohnert Park
Theatre Manager
Page 3 of 3 Pages
Ability to:
• Oversee the daily activities of a performing arts center
• Schedule and supervise staff involved in facilities maintenance and stage
productions who are working varying hours and schedules
Develop and implement marketing and fund raising strategies
• Negotiate and administer a variety of contracts
Prepare clear, concise and grammatically correct correspondence and reports
Make effective oral presentations
Create and maintain cooperative working relationships
• Develop positive working relationships with variety of community and non - profit
organizations
• Occasionally flex schedule as needed on the evenings and weekends to meet
work demands
Workinq Conditions:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning,
kneeling, bending, squatting and stooping in the performance of daily activities. The
position also requires grasping, repetitive hand movement and fine coordination in
preparing correspondence and reports using a computer keyboard. Additionally, the
position requires near, far and color vision for reading materials and using a computer,
and hearing is required when communicating with others. The need to lift, drag and
push materials weighing up to 25 pounds also is required.
FLSA Status: Exempt
Employee Unit: Rohnert Park Employees' Association (RPEA)
Approved By: City Council
Date Approved: August 24, 2010