2011/01/25 City Council Minutes
MINUTES OF THE JOINT REGULAR MEETING
. OF THE CITY OF ROHNERT PARK
City Council
Community Development Commission
Rohnert Park Financing Authority
Tuesday, January 25, 2011
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CALL TO ORDER/ROLL CALL
Mayor Belforte called the City Council/CDC/RPFAjoint regular meeting to order at 5:01 p.m.
Present: . Gina Belforte, Mayor
Jake Mackenzie, Vice Mayor
Amy Ahanotu, Council Member
Joseph T. Callinan, Council Member
Pam Stafford, Council Member
Staff present: Gabriel Gonzalez, City Manager; Michelle Marchetta Kenyon, City Attorney;
and Judy Hauff, City Clerk.
2. PLEDGE OF ALLEGIANCE - Led by Kelli Cassacia, Marguerite Hahn Elementary School
3. SSU STUDENT REPORT
Mayor Belforte indicated the Sonoma State University Associated Students, Inc. (SSU ASI)
Legislative Representative was not available for this report.
4. PRESENTATIONS
A. Mayor Belforte read and presented a Proclamation Recognizing and Honoring the Rancho
Cotate Cougar Football Team and Coach Ed COllOY for Outstanding 2010 Football Season.
5. CITY MANAGER I CITY ATTORNEY I DEPARTMENT HEAD BRIEFINGS
A. Update on Community Center Complex Courtyard Furniture by Guy Miller, Recreation
Services Manager.
ADDITIONAL ITEM:
B. Tasty Tuesday, a mobile food court of local eateries and spin off from Farmers' Market,
every Tuesday beginning next Tuesday from 11 :30 a.m. to 3:00 p.m. at the Rohnert Park
Community Center, reviewed by Recreation Services Manager Miller.
6. PUBLIC COMMENTS
Mayor Belforte invited public comments at 5:22 p.m. No one responded.
7. CONSENT CALENDAR
Council Member Ahanotu and Mayor Belforte pulled Item No. 7.B.l on City Bills.
A. Approval of Minutes for:
1. City-CDC-RPFA Joint Regular Meeting - January 11,2011
B. Acceptance of Reports for:
2. CDC Bills/Demands for Payment
3. City Cash/Investments Report for Month Ending December 2010
4. CDC Cash/Investments Report for Month Ending December 2010
5. RPF A Cash/Investments Report for Month Ending December 2010
C. City Council Resolutions for Adoption:
1. 2011-06 Authorizing and Approving Master Design Professional Agreement with
Winzler & Kelly
2. 2011-07 Authorizing and Approving Master Design Professional Agreement with
Green Valley
3. 20 11-08 Award of Contract for Design Services Agreement with Winzler & Kelly for
2011 Various Streets Overlays Project No..2010-09
4. 20 11-09 Award of Contract for Design Services Agreement with Winzler & Kelly for
Arlen Drive and East Cotati Avenue Overlays Project No. 2010-07
ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to approve
the Consent Calendar items with the exception ofltem No.7.B.A (City Bills).
Item removed from Consent Calendar for discussion:
B. Acceptance of Reports for:
1. City Bills/Demands for Payment
ACTION: Moved/seconded (Mackenzie/Stafford) and carried 3 - 0 - 2 abstaining
(Ahanotu and Belforte) to approve City Bills/Demands for Payment as
submitted with the exception of item referenced by Council Member
Ahanotu for payment of expenses for a recent conference he attended.
ACTION: Moved/seconded (Mackenzie/Stafford) and carried 3 - 0 - 2 abstaining
CAhanotu and Belforte) to approve City Bills/Demands for Payment as
submitted with the exception of item referenced by Mayor. Belforte for
payment to Stanley Steamer listed on page 34 of City Bills.
COUNCIL CONCURRED to have an item prepared for the next Council meeting for
review of allocations for City Council travel expenses.
8. 2009-10 ANNUAL FINANCIAL REPORTS - Staff report by Director of Administrative
Services, Sandy Lipitz.
A. Presentation by Odenberg, Ullakko, Muranishi (OUM) and Company, LLP, CPA of the
2009-10 Comprehensive Annual Financial Reports by Representative Scott Miller.
B. City Council-CDC-RPFA Acceptance Concurrently of2009-10 Reports:
1. City of Rohnert Park - Comprehensive Annual Financial Report
2. Community Development Commission - Independent Auditor's Reports, Management's
Discussion and Analysis, Basic Financial Statements, and Statistical Information
3. Rohnert Park Financing Authority - Independent Auditor's Reports, Management's
Discussion and Analysis, Basic Financial Statements, and Supplemental Information
4. City of Rohnert Park - Single Audit Reports on Federal A wards Programs for Fiscal Year
Ended June 30, 2010
5. City of Rohnert Park - Independent Auditor's Report on Compliance with Transportation
Development Act (TDA) for Fiscal Year Ended June 30, 2010
6. City of Rohnert Park - Independent Accountants' Report on Applying Agreed-Upon
Procedures, June 30, 2010
7. City of Rohnert Park - Fiscal 2010 Report to Council
ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to concurrently
accept the above-listed 2009-10 Reports.
C. CDC Resolution for Adoption:
1. 2011-01 Acknowledging and Accepting the Completion and Submission of the
Annual State Controllers Report, Independent Auditors Report and Financial
Statement (Audit Report) and the California Housing and Community
Development Report (HCD Report) filed on behalf of the Community
Development Commission of the City of Rohnert Park (CDC) for Fiscal
Year Ending June 30, 2010
Staff report by Linda Babonis, Housing & Redevelopment Manager
ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to adopt
CDC Resolution No. 2011-01 as submitted.
D. City Council Resolution for Adoption:
1. 2011-10 Receiving, Acknowledging and Accepting the Annual State Controllers
Report, Independent Auditors Report and Financial Statement (Audit
Report) and the California Housing and Community Development Report
(HCD Report) from the Community Development Commission of the City
ofRohnert Park (CDC) for Fiscal Year Ending June 30, 2010
ACTION: Moved/seconded (Mackenzie/Stafford) and carried unanimously to adopt
City Council Resolution No. 2011-10 as submitted.
9. RETIREE HEALTH CARE PLAN ACTUARIAL VALUATION for Fiscal Year 2010/11
City Council acceptance of this item
A. Staff Report by Director of Administrative Services Lipitz and Consultant Marilyn Oliver
with Bartel Associates, LLC.
B. Public Comments - Mayor Belforte invited public comments on this item at 6: 15 p.m.
1. David Stubblebine, resident, commented on this item.
C. Council discussion/direction - COUNCIL CONCURRED with direction to prepare a
projection of unfunded liability, an estimate for a plan to pay as you go, and other options,
and to consider establishing a stake holders group to obtain feedback for this issue.
Public Comments - Mayor Belfortere-opened public comments on this item at 6:45 p.m.
1. David Stubblebine, Vice] President of Association of Retired Employees, recognized
Don McNair, -\li€e2 President, and expressed interest in participating in a stake holders
. group for this item.
10. 2010-11 MID-YEAR BUDGET REVIEW
A. Staff Report
1. Budget FY 2010-11 Overview by City Manager Gonzalez
2. Mid.;. Year Budget Report by Director of Administrative Services Lipitz
3. Budget FY2011-12 Forecast by City Manager Gonzalez
B. Public Comments
Mayor Belforte invited public comments on this item at 7:44 p.m. No one responded.
C. Council discussion/direction - COUNCIL CONCURRED with needs as follows:
continue with quarterly reports; deferred maintenance; schedule meetings with legislators
in Sacramento, and City Manager to meet with representatives of development
agreements to consider future possibilities.
RECESSED:
RECONVENED:
Mayor Belforte recessed this meeting at 8:00 p.m.
Mayor Belforte reconvened this meeting at 8:12 p.m. with all Council
Members present.
11. PROPOSED FY 2010-11 ORGANIZATIONAL STAFF CHANGES - Proposal by City
Manager to "freeze" the vacant position of Assistant City Manager and in its place create the
positions of Economic Development Manager (Full-time) and Management Analyst (Part-time basis)
A. Staff Report by City Manager Gonzalez
B. Public Comments
Mayor Belforte invited public comments at 8:22 p.m. No one responded.
ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to approve the
proposed organizational staff changes as reviewed in the staff report for this item.
]&2CORRECTlON made at the February 8, 2011 City Council meeting by City Manager Gonzalez.
(Addition underlined/deletion stricken)
12. CITY/CDC ITEM - CITY/CDCREIMBURSEMENT AGREEMENT - Approval of
Reimbursement Agreement between the City of Rohnert Park and the Community
Development Commission of the City of Rohnert Park Committing Redevelopment Funds to
Specified Public Improvements and Affordable Housing Projects
A. Staff Report by Housing & Redevelopment Manager Babonis and Director of Public
Works and Community Services McArthur. Staff report included update on CDC Capital
Projects in progress. .
B. Public Comments
Mayor Belforte invited public comments on this item at 8:48 p.m. No one responded.
C. City Council Resolution for Adoption
1. 2011-11 Approving and Authorizing Execution of a Public Improvements and
. Affordable Housing Reimbursement Agreement between the City of.
Rohnert Park and the Community Development Commission of the City of
Rohnert Park
ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to adopt
City Council Resolution No. 2011-11 as submitted.
D. CDC Resolution for Adoption:
2. 2011-02 Approving and Authorizing Execution of a Public Improvements and
Affordable Housing Reimbursement Agreement between the City of
Rohnert Park and the Community Development Commission of the City of
Rohnert Park
ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to adopt
CDC ResolutionNo. 2011-02 as submitted.
13. PROJECT GRADUATION COMMITTEE for RANCHO COTATE HIGH SCHOOL
(RCHS) - Request for waiver of fees for use of the Callinan Sports Center for this year's
Project Graduation Event to be held in June 2011
A. Staff Report by City Manager Gonzalez and Recreation Services Manager Miller3
B. Public Comments
Mayor Belforte invited public comments on this item at 8:52 p.m. No one responded.
ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to approve the
request for waiver of fees for use of the Callinan Sports Center for this year's
Project Graduation Event to be held June 3, 2010.
14. RECEIVE and FILE FISCAL IMPACT REPORT on SEWER FUND CONDITION
A. Staff Report by Interim Assistant City Manager Dunn
B. Public Comments
Mayor Belforte invited public comments on this item at 8:57 p.m. No one responded
ACTION: Moved/seconded (Stafford/Ahanotu) and carried unanimously to receive and file
the Fiscal Impact Report on Sewer Fund Condition as submitted.
3CORRECTlON made at the February 8, 201 1 City Council meeting by City Manager Gonzalez. (Deletion stricken)
15. BUILDING FEES UPDATE - Proposed changes for building fees
A. Staff Report by Director of Development Services/City Engineer Jenkins
B. Public Comments - Mayor Belforte invited public comments on this item at 9:27 p.m.
1. Kevin Pohlson, resident, requested to meet with staff on the proposed building fees.
C. Council discussion/direction - COUNCIL CONCURRED with direction for staff to
complete analysis and bring building permit fee update to a public hearing and Council
consideration for adoption ata future meeting.
CONTINUE MEETING PAST 10:00 P.M.
ACTION: Moved/seconded (Stafford/Mackenzie) and carried unanimously to continue this
meeting past 10:00 p.m. to proceed with items as listed on the meeting's agenda.
16. CULTURAL ARTS COMMISSION - Term of Office of Members - Introduction of
Ordinance Amending ~2.24.040 of the Rohnert Park Municipal Code to Change the Term of
Office for Members of the Cultural Arts Commission from Four Years to Two Years
A. Staff Report by City Manager Gonzalez
B. Public Comments
MayorBelforte invited public comments on this item at 9:45 p.m. No one responded.
C. Ordinance for Introduction: Waived Full Reading and Introduced Ordinance by Reading Title
1. No. 833 Amending Section 2.24.040, Term of Office of Members, of Chapter 2.24,
Cultural Arts Commission, of the Rohnert Park Municipal Code
ACTION: Moved/seconded (Stafford/Callinan) and carried unanimously via roll call vote to
introduce Ordinance No. 833 as submitted.
17. MAYORS' AND COUNCILMEMBERS' ASSOCIATION MATTERS - City Council
consideration of supporting letters of interest for appointments to the following vacancies by
the City Selection Committee and the Mayors' and Councilmembers' Association Board of
Directors on February 10,2011
A. . City Selection Committee Appointments:
1. Airport Land Use Commission - DEFERRED to April 14th
2. Bay Area Air Quality Management Board
ACTION: Moved/seconded (Stafford/Ahanotu) and carried unanimously to support
Susan Gorin for this appointment.
3. Golden Gate Bridge, Highway & TransportationDistrict
ACTION: Moved/seconded (Mackenzie/Callinan) and carried 3 - 2 dissenting
(Stafford/Belforte) to support Tiffany Renee for this appointment.
4. City Selection
ACTION: Motion/seconded (Mackenzie/Callinan) and carried unanimously to
support Mayor Gina Belforte as Rohnert Park's representative for this
appointment.
5. Local Agency Formation Commission (LAFCO) - DEFERRED to April 14th
6. Metropolitan Transportation Commission
ACTION: Motion/seconded (Callinan/Ahanotu) and carried unanimously to support
Jake Mackenzie for this appointment.
7. Remote Access Network (RAN) Board
ACTION: Motion/seconded (Stafford/Callinan) and carried unanimously to support
Mayor Gina Belforte putting her name in for this appointment.
B. Mayors' and Councilmembers' Association Board of Directors Appointments
1. Association of Bay Area Government (ABA G) Executive Board
ACTION: Motion/seconded (Stafford/Ahanotu) and carried unanimously to support
Susan Gorin for this appointment.
2. Association of Bay Area Government (ABAG) Regional Planning Committee
ACTION: Motion/seconded (Mackenzie/Stafford) and carried unanimously to
support Mark Landman for this appointment
3. County Human Services Commission - No letters of interest received.
4. North Bay Division, League of California Cities, Executive Board
ACTION: Motion/seconded (Stafford/Mackenzie) and carried unanimously to
support Kathleen Schaffer for this appointment. .
5. North Coast Railroad Authority Board of Directors
ACTION: Motion/seconded (Stafford/Mackenzie) and carried unanimously to
support Gus Wolter for this appointment.
6. Sonoma-Marin Area Rail Transit (SMART) Commission
ACTION: Motion/seconded (Stafford/Callinan) and carried unanimously to support
Carol Russell and Jake Mackenzie for these appointments.
18. STANDING COMMITTEE / AD HOC COMMITTEE /LIAISON REPORTS
A. Standing Committee Reports
1. Economic Development, 1/14/11 mtg. (GB/PS)
Mayor Belforte reported on (1) the California Association for Local Economic
Development (CALED) meeting held last week with CALED President and CEO,
Wayne Shell, out of the Governor's Office, and (2) the Economic Development
Committee meeting held January 14th.
2. Waste and Recycling, 1/14/11 mtg. (GB/PS)
Council Member Stafford reported on this meeting.
3. Water/Wastewater Issues (JM/GB) - Vice MayorMackenzie recommended rescheduling
the Water/Wastewater Issues Committee meeting with Water Advisory Committee
meeting scheduled on February ih.
B. Liaison Reports
1. Senior Citizens Advisory Commission, 1/20/11 mtg. (PS)
Council Member Stafford reported on this meeting.
C. Other Reports
1. Council Member Stafford called attention to the Chamber of Commerce Crab Feed to
be held at the Community Center on February 5th at 5:00 p.m.
2. Mayor Belforte reported on recent meeting .with Chairman Menchow Min Xiao 4 of the
Chinese Health Qigong Association and Sports Director for the Chinese Olympic
Committee with gifts presented to Rohnert Park including an Olympic plate, TaiChi
buttons, and a silk scarf with TaiChi positions.
19. COMMUNICATIONS - None
20. MATTERS FROMIFOR COUNCIL
A. Scheduling future discussion item for Sewer Fund Financial Issues
1. Staff report by City Manager Gonzalez & Interim Assistant City Manager Dunn
2. Council discussion/direction - COUNCIL CONCURRED approval of the schedule
as presented in the staff report for this item.
B. Other informational items
1. Vice Mayor Mackenzie reviewed recent Sonoma-Marin Area Rail Transit (SMART)
changes in leadership. City Manager Gonzalez confirmed a SMART presentation has
been scheduled for the February 8th City Council meeting.
2. Council Member Callinan referred to recent letter from a resident regarding local
swimming pools.
21. PUBLIC COMMENTS
Mayor Belforte invited public comments at 10: 11 p.m. No one responded.
22. ADJOURNMENT of City Council-CDC-RPFA Joint Regular Meeting
Mayor Belforte advised there was no need for the closed session listed on tonight's agenda
and adjourned this meeting at 10: 11 p.m.
~ ~,~
Ju~aUff, Ci;/ erk
City of Rohnert Park
4CORRECTION made at the February 8, 2011 City Council meeting by Mayor Belforte. (Addition underlined/deletion stricken)