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2011/06/28 City Council Minutes MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Community Development Commission Rohnert Park Financing Authority Tuesday, June 28, 2011 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CALL TO ORDER/ROLL CALL Mayor Belforte called the City Council/CDC/RPF A joint regular meeting to order at 5 :00 p.m. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Council Member Joseph T. Callinan, Council Member Pam Stafford, Council Member Staff present: City Manager Gabriel Gonzalez, City Attorney Michelle Kenyon, and Deputy City Clerk Terri Griffin. 2. PLEDGE OF ALLEGIANCE - Led by City Clerk Judy Hauff. 3. PRESENTATIONS A. Mayor Belforte read and presented City Clerk Judy Hauff with Resolution No. 2011-47 and a Proclamation from Assemblymember Jared Huffman honoring the occasion of her retirement. City Clerk Hauff made brief remarks and passed her notepadand pen to Deputy City Clerk Griffin. 4. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS A. Farmers' Market, Tasty Tuesdays and Community Mural Project updates were presented by Community Services Manager Guy Miller. B. Recognition and Appreciation Award from Rebuilding Together Naming City of Rohnert Park 2011 Gold Partner was presented by Housing & Redevelopment Manager Linda Babonis. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR Mayor Belforte removed Item No. B.1 (City Bills/Demands for Payment) and Item Nos. C.5, C.6, and C.7 (Resolution Nos. 2011-54, 2011-55, and 2011-56) from the Consent Calendar. A. Approval of Minutes for: 1. City-CDC Joint Special Meeting~June 7, 2011 2. City-CDC Adjourned Joint Special Meeting - June 8, 2011 3. City-CDC-RPF A Joint Regular Meeting - June 14,2011 B. Acceptance of Reports for: 2. CDC Bills/Demands for Payment 3. City Cash/Investments Report for Month Ending May 2011 4. CDC Cash/Investments Report for Month Ending May 2011 5. RPF A Cash/Investments Report for Month Ending May 2011 C. City Council Resolutions for Adoption: 1, 2011-50 Rejecting Claim for Damages: Andrew and Rosa Sanchez 2.. .2011-51 Rejecting Claim for Damages: Jeffrey Murray 3. 2011-52 Rejecting Claim for Damages: Ling Murray 4. 2011-53 Approving an Extension of 120 Days to the Temporary Debris Box Franchise Agreements with Rohnert Park Disposal, Inc. and Industrial Carting D. CDC Resolution for Adoption: 1. 201 I -05 Approving and Adopting the CDC Budget for Fiscal Year 2011-2012 ACTION: Moved/seconded (Mackenzie/Stafford) and carried unanimously to approve the Consent Calendar with the exception of the Item No. B.1 (City Bills/Demands for Payment) and Item Nos. C.5, C~6, and C.7 (Resolution Nos. 2011-54, 2011-55, and 2011-56). Items removed from Consent Calendar: B. Acceptance of Reports for: 1. City Bills/Demands for Payment Mayor Belforte stated she would be abstaining on this item due to a listed payment to her business. ACTION: Moved/seconded (Stafford/Callinan) and carried 4 - 0 - 1 (Belforte abstaining) to accept the City Bills/Demands for Payment dated June 28, 2011. C. City Council Resolutions for Adoption: Mayor Belforte thanked Council, staff and City Manager Gonzalez for their work on the budget. 5. 2011-54 Approving and Adopting the Operating Budget for the City of Rohnert Park for Fiscal Year 2011-2012 6. 2011-55 Approving and Adopting the Five-Year Capital Improvemellt Program (CIP) Budget for Fiscal Years 2011-2012 through 2015-2016 and Approving Projects for Fiscal Year 2011-2012 7. 2011-56 Approving and Adopting Financial Policies Regarding (1) Use of Restricted Reserve Funds; (2) Use of Restricted Capital Reserve Funds for Infrastructure, Facilities and Equipment and Use of General Fund Surplus; and (3) Vehicle Replacement ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to adopt Resolution Nos. 2011-54, 2011-55, and 2011-56. 7. FISCAL YEAR 2011-2012 FUNDING FOR COMMUNITY SERVICE ORGANIZATIONS AND PROGRAMS - Consideration of Fiscal Year 2011-2012 Funding for City of Rohnert Park Community Service Organizations and Programs from the City's Affordable Housing Trust Fund A. Staff Report by Housing & Redevelopment Manager Babonis. B. Public Comments: None C. Resolutions for Adoption: 1. 2011-57 Authorizing and Approving an Agreement with the Committee on the Shelterless (COTS) to Provide Management Services for the Shared Housing Program and Authorizing the Provision of Financial Assistance from the City's Affordable Housing Trust Fund ACTION: Moved/seconded (Stafford/Mackenzie) and carried unanimously to adopt Resolution No. 2011-57. 2. 2011-58 Authorizing and Approving an Agreement with Rebuilding Together Rohnert Park, Inc. to Provide Home Rehabilitation Services for Low and Very Low Income Homeowners in Rohnert Park and Authorizing the Provision of Financial Assistance from the City's Affordable Housing Trust Fund ACTION: Moved/seconded (Stafford/Mackenzie) and carried unanimously to adopt Resolution No. 2011-58. Mayor Belforte stated she would recuse herself from consideration of Resolution No. 2011-59 due to her position as President of SCA YD. Mayor Belforte turned the gavel over to Vice Mayor Mackenzie to chair the meeting in her absence and left the dais at 5:41 p.m. 3. 2011-59 Authorizing and Approving an Agreement with Sonoma County Adult and Youth Development (SCA YD) to Operate the Rohnert Park Homeless Prevention, Rental and Deposit Assistance Program and Authorizing the Provision of Financial Assistance from the City's Affordable Housing Trust Fund ACTION: Moved/seconded (Stafford/Mackenzie) and carried 4-0-1 (Belforte absent/recused) to adopt Resolution No. 2011-59. Mayor Belforte returned to the dais at 5:48 p.m. 8. TEMPORARY DEBRIS BOX REQUEST FOR PROPOSALS - Consideration of Request for Proposals (RFP's) for Temporary Debris Box Services A. Council Member Stafford reported on the Waste and Recycling Committee meeting and recommended soliciting exclusive and non-exclusive Requests for Proposals for temporary debris box services. B. Public Comments: None C. DIRECTION: Council concurred to direct staff to solicit Requests for Proposals for both exclusive and non-exclusive temporary debris box services with the assistance of R3 Consulting. 9. DEVELOPMENT SERVICES COST RECOVERY FEES - ANNUAL REPORT A. Staff Report presented by Management Analyst Eydie Tacata. B. Public Comments: None. C. Council discussion/direction DIRECTION: Council concurred to direct staff to provide additional information regarding the conditions for imposition of pre-application meeting fees. Council further directed staff to schedule a public hearing to review the proposed fee changes and seek public input prior to the public hearing. 10. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS A. Standing Committee Reports: None B. Liaison Reports 1. Vice Mayor Mackenzie reported on the Sonoma County Transportation Authority/Regional Climate Protection Authority (SCT A/RCP A) meeting held June 6, 2011. e. Other Reports I. Council Member Callinan announced a 50th Anniversary Committee meeting on June 29th and a fundraising dance to be held in September. 2. Vice Mayor Mackenzie announced the Sister Cities Committee concert next Saturday (July 2nd) at the Performing Arts Center to raise funds for disaster relief in Japan. 11. COMMUNICATIONS None. 12. MATTERS FROM/FOR COUNCIL Mayor Belforte called attention to a question she received regarding notification to nearby residents of spraying along the golf course fence. City Manager Gonzalez indicated he would look into the matter. 13. PUBLIC COMMENTS None. 14. RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A Mayor Belforte recessed the meeting at 6: 13 p.m. to closed session to consider: A. CONFERENCE WITH LEGAL COUNSEL - EXISTING UTIGA TION (Government Code S54956.9) Sierra Club and Sonoma County Conservation Action v. City ofRohnert ParklWal- Mart Stores, Inc., Sonoma County Superior Court No. 248112 B. CONFERENCE WITH LABOR NEGOTIATORS (Government Code S54957.6) Agency designated representative: Gabriel Gonzalez, City Manager Rohnert Park Employees' Association (RPEA) Rohnert Park Public Safety Officers' Association (RPPSOA). Service Employees' International Union (S.E.I.U.) Local 1021 Confidential and Management Units 15. RECONVENE JOINT REGULAR MEETING OPEN SESSION IN COUNCIL CHAMBER Mayor Belforte reconvened the meeting to open session at 8:55 p.m. All Council members were present except Council Member Stafford. 16. MAYOR'S REPORT ON CLOSED SESSION (Government Code ~ 54957.1) Mayor Belforte advised there was no reportable action taken in closed session. 17. ADJOURNMENT Mayor Belforte adjourned the joint regular meeting at 8:55 p.m.