2012/07/24 City Council Resolution 2012-90RESOLUTION NO. 2012- 90
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING A DESIGN PROFESSIONAL SERVICES
AGREEMENT FOR THE INTERCEPTOR OUTFALL SCWA SPOOL LINING
PROJECT NO. 2011-04 WITH COASTLAND CIVIL ENGINEERING
WHEREAS, on April 27, 2012, staff issued a Request For Proposals ( "RFP ") for the
Interceptor Outfall SCWA Spool Lining Project No. 2011 -04 ( "Project ") to identify a qualified
consultant that can assist the City with the design, value engineering, and construction
management and inspection services of the Project.
WHEREAS, the City received three proposals on May 31, 2012;
WHEREAS, the City project team chose Coastland Civil Engineering for an award of
contract for design services due to their (1) quality of team and ability to commit staffing to the
Project, (2) experience and expertise in this particular type of work, and (3) Project
understanding as demonstrated in the selection process.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve an agreement by and between Coastland Civil
Engineering, a California Corporation, and the City of Rohnert Park, a municipal corporation, for
Design Services for the Interceptor OutfalI SCWA Spool Lining Project No. 2011 -04, for a not -
to- exceed cost of $40,611.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to take all actions to effectuate this agreement for and on behalf of the City of Rohnert
Park, including execution, if necessary, in substantially similar form to the agreement attached
hereto as Exhibit "A," subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this date of July 24, 2012.
ATTEST:
City Clerk
CITY OF ROHNERT PARK
Mayor
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Exhibit A
City of Rohnert Park
130 Avram Ave.
Rohnert Park, CA 94928
DESIGN PROFESSIONAL SERVICES AGREEMENT
RE: SEWER INTERCEPTOR OUTFALL PHASE 2
SCWA SPOOL LINING PROJECT NO. 2011 -04
THIS AGREEMENT is entered into as of the day of , 2012, by and
between the CITY OF ROHNERT PARK ( "City "), a California municipal corporation, and
COASTLAND CIVIL ENGINEERING, INC., ( "Design Professional "), a California corporation.
Recitals
WHEREAS, City desires to obtain design services in connection with Sewer Interceptor
Outfall Phase 2 SCWA Spool Lining Project No. 2011 -04 ( "Project "); and
WHEREAS, Design Professional hereby represents to the City that Design Professional
is skilled and able to provide such services described in Section 1 of this Agreement; and
WHEREAS, City desires to retain Design Professional pursuant to this Agreement to
provide the services described in Section I of this Agreement.
Agreement
NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS:
1. Scope of Services. Subject to such policy direction and approvals as the City may
determine from time to time, Design Professional shall perform the services set out in the "Scope
of Work and Schedule of Performance" attached hereto as Exhibit A.
2. Time of Performance. The services of Design Professional are to commence
upon receipt of a written notice to proceed from City, but in no event prior to receiving a fully
executed agreement from City and obtaining and delivering the required insurance coverage, and
satisfactory evidence thereof, to City. The services of Design Professional are to be cornpleted
not later than February 1, 2013. Design Professional shall perform its services in accordance
with the schedule set out in the "Scope of Work and Schedule of Performance" attached hereto
as Exhibit A. Any changes to the dates in this Section or Exhibit A must be approved in writing
by the City.
3. Compensation and Method of Pam.
A. Compensation. The compensation to be paid to Design Professional,
including both payment for professional services and reimbursable expenses, shall be at the rate
and schedules attached hereto as Exhibit B. However, in no event shall the amount City pays
Design Professional exceed Forty Thousand Six Hundred Eleven Dollars and zero cents
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($40,611.00). Payment by City under this Agreement shall not be deemed a waiver of
unsatisfactory work, even if such defects were known to the City at the time of payment.
B. Timing of Payment.
(1) Design Professional shall submit itemized monthly invoices for
work performed. City shall make payment, in full, within thirty
(30) days after approval of the invoice by City.
(2) Payments due and payable to Design Professional for current
services must be within the current budget and within an available,
unexhausted and unencumbered appropriation of the City. In the
event the City has not appropriated sufficient funds for payment of
Design Professional services beyond the current fiscal year, this
Agreement shall cover only those costs incurred up to the
conclusion of the current fiscal year; payment for additional work
is conditional upon future City appropriation.
C. Changes in Compensation. Design Professional will not undertake any
work that will incur costs in excess of the amount set forth in Section 3(A) without prior written
amendment to this Agreement.
D. Standard of Quality. City relies upon the professional ability of Design
Professional as a material inducement to entering into this Agreement. All work, performed by
Design Professional under this Agreement shall be in accordance with all applicable legal
requirements and shall meet the standard of quality ordinarily to be expected of competent
professionals in Design Professional's field of expertise.
E. Taxes. Design Professional shall pay all taxes, assessments and premiums
under the federal Social Security Act, any applicable unemployment insurance contributions,
Workers Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or
other taxes or assessments now or hereafter in effect and payable by reason of or in connection
with the services to be performed by Design Professional.
F. No Overtime or Premium Pay. Design Professional shall receive no
premium or enhanced pay for work normally understood as overtime, i.e., hours that exceed
forty (40) hours per work week, or work performed during non - standard business hours, such as
in the evenings or on weekends, unless specifically required by the applicable task order and
authorized by City in writing. Design Professional shall not receive a premium or enhanced pay
for work performed on a recognized holiday. Design Professional shall not receive paid time off
for days not worked, whether it be in the form of sick leave, administrative leave, or for any
other form of absence.
G. Litigation Support. Design Professional agrees to testify at City's request
if litigation is brought against City in connection with Design Professional's report. Unless the
action is brought by Design Professional or is based upon Design Professional's negligence, City
will compensate Design Professional for the preparation and the testimony at Design
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Professional's standard hourly rates, if requested by City and not part of the litigation brought by
City against Design Professional.
4. Amendment to Scope of Work. City shall have the right to amend the Scope of
Work within the Agreement by written notification to the Design Professional. In such event,
the compensation and time of performance shall be subject to renegotiation upon written demand
of either party to the Agreement. Failure of the Design Professional to secure City's written
authorization for extra or changed work shall constitute a waiver of any and all right to
adjustment in the contract price or time due, whether by way of compensation, restitution,
quantum meruit, etc. for work done without the appropriate City authorization.
5. Duties of City. City shall provide all information requested by Design
Professional that is reasonably necessary to performing the Scope of Work. City retains all
rights of approval and discretion with respect to the projects and undertakings contemplated by
this Agreement.
6. Ownership of Documents.
A. The plans, specifications, estimates, programs, reports, models, and other
material prepared by or on behalf of Design Professional under this Agreement including all
drafts and working documents, and including electronic and paper forms (collectively the
"Documents "), shall be and remain the property of the City, whether the Services are completed
or not. Design Professional shall deliver all Documents to City, upon request at (1) the
completion of the Services, (2) the date of termination of this Agreement for any reason, or (3)
request by City in writing, or (4) payment of all monies due to Design Professional.
B. The Documents may be used by City and its officers, elected officials,
employees, agents, and volunteers, and assigns, in whole or in part, or in modified form, for all
purposes City may deem advisable without further employment of or payment of any
compensation to Design Professional. If City desires to modify Documents before using them,
City shall obtain written consent from Design Professional for any such modification, and such
consent shall not unreasonably be withheld. If City modifies Documents without obtaining
written consent from Design Professional, Design Professional shall not be liable to City for any
damages resulting from use of such modified Documents, provided that the Design Professional
was not a proximate cause of such damages.
C. Design Professional retains the copyright in and to the intellectual
property depicted in the Documents subject to Design Professional's limitations and City's rights
and licenses set forth in this Agreement. City's ownership interest in the Documents includes the
following single, exclusive license from Design Professional: Design Professional, for itself, its
employees, heirs, successors and assigns, hereby grants (and if any subsequent grant is
necessary, agrees to grant) to City an irrevocable, perpetual, royalty-free, fully paid, sole and
exclusive license and right to use and exercise any and all of the copyrights or other intellectual
property rights that Design Professional may author or create, alone or jointly with others, in or
with respect to the Documents, including without limitation all analysis, reports, designs and
graphic representations. City's license shall include the right to sublicense, shall be for all
purposes with respect to each right of copyright, and shall be without restriction.
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D. Design Professional shall include in all subcontracts and agreements with
respect to the Services that Design Professional negotiates, language which is consistent with
this Section 6.
E. All reports, information, data, and exhibits prepared or assembled by
Design Professional in connection with the performance of its Services pursuant to this
Agreement are confidential until released by the City to the public, and the Design Professional
shall not make any of these documents or information available to any individual or organization
not employed by the Design Professional or the City without the written consent of the City
before any such release. This provision shall not apply to information that (1) is already in the
public domain, (2) was previously known by Design Professional, (3) Design Professional is
required to provide by law, or (4) reasonably required by Design Professional to conduct its
defense in a legal or similar proceeding, so long as Design Professional notifies City in writing
before use of such information.
7. Employment of Other Design Professionals, Specialists or Experts.
A. Design Professional will not employ or otherwise incur an obligation to
pay other consultants, specialists or experts for services in connection with this Agreement
without the prior written approval of the City. Any consultants, specialists or experts approved
by City are listed in Exhibit D.
B. Design Professional represents that it has, or will secure at its own
expense, all personnel required in performing the Services. All of the Services required
hereunder will be performed by the Design Professional or under Design Professional's
supervision, and all personnel engaged in the work shall be qualified to perform such services.
C. Design Professional shall make every reasonable effort to maintain
stability and continuity of Design Professional's Key Personnel assigned to perform the Services.
Key Personnel for this contract are listed in Exhibit D.
D. Design Professional shall provide City with a minimum twenty (20) days
prior written notice of any changes in Design Professional's Key Personnel, provided that
Design Professional receives such notice, and shall not replace any Key Personnel with anyone
to whom the City has a reasonable objection.
E. Design Professional plans to retain the subconsultants listed in Exhibit D,
who will provide services as indicated in Exhibit D.
F. Design Professional will not utilize subconsultants other than those listed
in Exhibit D without advance written notice to the City. Design Professional will not utilize a
subconsultant to whom the City has a reasonable objection. Subconsultants providing
professional services will provide professional liability insurance as required in Exhibit C unless
the City waives this requirement, in writing.
8. Conflict of Interest.
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A. Design Professional understands that its professional responsibility is
solely to City. Design Professional warrants that it presently has no interest, and will not acquire
any direct or indirect interest, that would conflict with its performance of this Agreement.
Design Professional shall not knowingly, and shall take reasonable steps to ensure that it does
not, employ a person having such an interest in the performance of this Agreement. if Design
Professional discovers that it has employed a person with a direct or indirect interest that would
conflict with its performance of this Agreement, Design Professional shall promptly disclose the
relationship to the City and take such action as the City may direct to remedy the conflict.
B. Design Professional (including principals, associates and professional
employees) covenants and represents that it does not now have any investment or interest in real
property and shall not acquire any interest, direct or indirect, in the area covered by this contract
or any other source of income, interest in real property or investment which would be affected in
any manner or degree by the performance of Design Professional's Services hereunder. Design
Professional further covenants and represents that in the performance of its duties hereunder no
person having any such interest shall perform any services under this Agreement.
C. Design Professional is not a designated employee within the meaning of
the Political Reform Act because Design Professional:
(1) Will conduct research and arrive at conclusions with respect to
his /her rendition of information, advice, recommendation or counsel independent of the control
and direction of the City or of any City official other than normal contract monitoring; and
(2) Possesses no authority with respect to any City decision beyond
the rendition of information, advice, recommendation or counsel (FPPC Reg. 18700(a)(2)).
9. Interest of Members and Employees of City. No member of the City and no other
officer, elected official, employee, agent or volunteer of the City who exercises any functions or
responsibilities in connection with the carrying out of any project to which this Agreement
pertains, shall have any personal interest, direct or indirect, in this Agreement, nor shall any such
person participate in any decision relating to this Agreement which affects its personal interests
or the interest of any corporation, partnership or association in which he /she is directly or
indirectly interested.
10. Liability of Members and Employees of City. No member of the City and no
other officer, elected official, employee, agent or volunteer of the City shall be personally liable
to Design Professional or otherwise in the event of any default or breach of the City, or for any
amount which may become due to Design Professional or any successor in interest, or for any
obligations directly or indirectly incurred under the terms of this Agreement.
11 Indemnity.
To the fullest extent permitted by law (including, without limitation, California Civil Code
Sections 2782 and 2782.8), Design Professional shall defend (with legal counsel reasonably
acceptable to City), indemnify, and hold harmless City and its officers, elected officials,
employees, agents, and volunteers (collectively "Indemnitees ") from and against any and all
claims, loss, cost, damage, injury (including, without limitation, injury to or death of an
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employee of Design Professional or its subconsultants), expense and liability of every kind,
nature and description (including, without limitation, fines, penalties, incidental and
consequential damages, reasonable court costs and reasonable attorneys' fees, litigation expenses
and fees of expert consultants or expert witnesses incurred in connection therewith, and costs of
investigation), that arise out of, pertain to, or relate to the negligence, recklessness, or willful
misconduct of Design Professional, any subconsultant, anyone directly or indirectly employed
by them, or anyone that they control (collectively "Liabilities "). Such negligence, recklessness,
or willful misconduct includes without limitation the failure of Design Professional to disclose
information known by Design Professional to be material to performing the Services. Such
obligations to defend, hold harmless and indemnify any Indeimnitee shall not apply to the extent
that such Liabilities are caused by the negligence, active negligence, or willful misconduct of
such Indemnitee. Notwithstanding any provision of this Agreement to the contrary, the extent of
Design Professional's obligation to defend, indemnify, and hold harmless shall be governed by
the provisions of California Civil Code Section 2782.8. Irrespective of any language to the
contrary in this Agreement, the parties agree that Design Professional has no duty to provide or
pay for an up -front defense against unproven claims or allegations. Design Professional agrees
to indemnify and thus reimburse City for those reasonable attorneys fees incurred for defense by
the City but only to the extent Design Professional is determined to be negligently culpable by a
court of competent jurisdiction. or pursuant to an arbitration award or as agreed upon by the
Design Professional and the City in a negotiated settlement.
A. Neither termination of this Agreement nor completion of the Services
shall release Design Professional from its obligations under this Section 11, as long as the event
giving rise to the claim, loss, cost, damage, injury, expense or liability occurred prior to the
effective date of any such termination or completion.
B. Design Professional agrees to obtain executed indemnity agreements with
provisions identical to those set forth in this section from each and every subconsultant or any
other person or entity involved by, for, with or on behalf of Design Professional in the
performance of this Agreement. If Design Professional fails to obtain such indemnity
obligations from others as required, Design Professional shall be fully responsible for all
obligations under this Section. City's failure to monitor compliance with this requirement
imposes no additional obligations on City and will in no way act as a waiver of any rights
hereunder. The obligation to indemnify and defend City as set forth herein is binding on the
successors, assigns or heirs of Design Professional and shall survive the termination of this
Agreement or this section.
C. Design Professional's compliance with the insurance requirements does
not relieve Design Professional from the obligations described in this Section 11, which shall
apply whether or not such insurance policies are applicable to a claim or damages.
12. Design Professional Not an Agent of City. Design Professional, its officers,
employees and agents shall not have any power to bind or commit the City to any decision.
13. Independent Contractor. It is understood that Design Professional, in the
performance of the work and services agreed to be performed by Design Professional, shall act
as and be an independent contractor as defined in Labor Code 3353 and not an agent or
employee of City; and as an independent contractor, Design Professional shall obtain no rights to
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retirement benefits or other benefits which accrue to City's employees, and Design Professional
hereby expressly waives any claim it may have to any such rights.
14. Compliance with Laws.
A. General. Design Professional shall (and shall cause its agents and
subcontractors), at its sole cost and expense, comply with all applicable federal, state and local
laws, codes, ordinances and regulations now in force or which may hereafter be in force during
the teen of this agreement. Any corrections to Design Professional's reports or other Documents
(as defined in Section 6) that become necessary as a result of Design Professional's failure to
comply with these requirements shall be made at the Design Professional's expense.
B. Updates. Should Design Professional become aware that the requirements
referenced in subparagraph A above change after the date of a report or other Document is
prepared, Design Professional shall be responsible for notifying City of such change in
requirements. Design Professional will bring the Documents into conformance with the newly
issued requirements at the written direction of City. Design Professional's costs for providing
services pursuant to this paragraph shall be submitted to City as Additional Services.
C. Licenses and Pen-nits. Design Professional represents that it has the skills,
expertise, licenses and pen-nits necessary to perform the Services. Design Professional shall
perform all such Services in the manner and according to the standards observed by a competent
practitioner of the same profession in which Design Professional is engaged. All products of
whatsoever nature which Design Professional delivers to City pursuant to this Agreement shall
conform to the standards of quality normally observed by a person practicing in Design
Professional's profession. Permits and/or licenses shall be obtained and maintained by Design
Professional without additional compensation throughout the tern of this Agreement.
D. Documents Stamped. Design Professional shall have documents created
as part of the Services to be performed under this Agreement stamped by registered professionals
for the disciplines covered by Design Professional's Documents as required by Section 6735 of
the Business and Professionals Code or any other applicable law or regulation. Design
Professional shall not be required to stamp any documents not prepared under its direct
supervision. The City will not be charged an additional fee to have such documents stamped. .
E. Workers' Compensation. Design Professional certifies that it is aware of
the provisions of the California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self - insurance in accordance with the
provisions of that Code, and Design Professional certifies that it will comply with such
provisions before commencing performance of this Agreement.
F. Prevailing Wage. Design Professional and Design Professional's sub -
consultants, shall, to the extent required by the California Labor Code, pay not less than the
latest prevailing wage rates to workers and professionals as determined by the Director of
Industrial Relations of the State of California pursuant to California Labor Code, Part 7, Chapter
1, Article 2. Copies of the applicable wage determination are on file at City Clerk's office. This
provision to comply with prevailing wage laws takes precedence over the provisions of
paragraph 3.E.
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G. Injury and Illness Prevention Program. Design Professional certifies that
it is aware of and has complied with the provisions of California Labor Code Section 6401.7,
which requires every employer to adopt a written injury and illness prevention program.
H. City Not Responsible. City is not responsible or liable for Design
Professional's failure to comply with any and all of the requirements set forth in this Agreement.
15. Nonexclusive Agreement. Design Professional understands that this is not an
exclusive Agreement and that City shall have the right to negotiate with and enter into contracts
with others providing the same or similar services as those provided by Design Professional as
the City desires.
16. Confidential Information. All data, documents, discussions or other information
developed or received by or for Design Professional in performance of this Agreement are
confidential and not to be disclosed to any person except as authorized by City, as required by
law, or as otherwise allowed by this Agreement.
17. Insurance. Design Professional shall provide insurance in accordance with the
requirements of Exhibit C.
18. Assignment Prohibited. Design Professional shall not assign any of its rights nor
transfer any of its obligations under this Agreement without the prior written consent of City and
any attempt to so assign or so transfer without such consent shall be void and without legal effect
and shall constitute grounds for termination.
19. Termination.
A. If Design Professional at any time refuses or neglects to prosecute its
Services in a timely fashion or in accordance with the schedule, or is adjudicated a bankrupt, or
cornnits any act of insolvency, or makes an assignment for the benefit of creditors without City's
consent, or fails to make prompt payment to persons furnishing labor, equipment, materials or
services, or fails in any respect to properly and diligently prosecute its Services, or otherwise
fails to perform fully any and all of the agreements herein contained, Design Professional shall
be in default.
B. If Design Professional fails to cure the default within seven (7) days after
written notice thereof, City may, at its sole option, take possession of any Documents or other
materials (in paper and electronic form) prepared or used by Design Professional and (1) provide
any such work, labor, materials or services as may be necessary to overcome the default and
deduct the cost thereof from any money then due or thereafter to become due to Design
Professional under this Agreement; and /or (2) terminate Design Professional's right to proceed
with this Agreement.
C. In the event City elects to terminate, City shall have the right to immediate
possession of all Documents and work in progress prepared by Design Professional, whether
located at Design Professional's place of business, or at the offices of a subconsultant, and may
employ any other person or persons to finish the Services and provide the materials therefor. In
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case of such default termination, Design Professional shall not be entitled to receive any further
payment under this Agreement until the Services are completely finished.
D. In addition to the foregoing right to terminate for default, City reserves the
absolute right to terminate this Agreement without cause, upon 72- hours' written notice to
Design Professional. In the event of tennination without cause, Design Professional shall be
entitled to payment in an amount not to exceed the Not -To- Exceed Amount which shall be
calculated as follows: (1) Payment for Services then satisfactorily completed and accepted by
City, plus (2) Payment for Additional Services satisfactorily completed and accepted by City,
plus (3) Reimbursable Expenses actually incurred by Design Professional, as approved by City.
The amount of any payment made to Design Professional prior to the date of tennination of this
Agreement shall be deducted from the amounts described in (1), (2) and (3) above. Design
Professional shall not be entitled to any claim or lien against City for any additional
compensation or damages in the event of such tennination and payment. In addition, the City's
right to withhold funds under Section 19.C. shall be applicable in the event of a tennination for
convenience.
E. If this Agreement is terminated by City for default and it is later
determined that the default termination was wrongful, such termination automatically shall be
converted to and treated as a Termination for Convenience under this Section 19 and Design
Professional shall be entitled to receive only the amounts payable under Section 19.D..
20. Suspension. The City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period as he /she deems necessary due to
unfavorable conditions or to the failure on the part of the Design Professional to perform any
provision of this Agreement. Design Professional will be paid for satisfactory Services
performed through the date of temporary suspension. In the event that Design Professional's
services hereunder are delayed for a period in excess of six (6) months due to causes beyond
Design Professional's reasonable control, Design Professional's compensation shall be subject to
renegotiation.
21. Entire Agreement and Amendment. This Agreement constitutes the complete and
exclusive statement of the agreement between City and Design Professional and supersedes any
previous agreements, whether verbal or written, concerning the same subject matter. This
Agreement may only be amended or extended from time to time by written agreement of the
parties hereto.
22. Interpretation. This Agreement shall be interpreted as though it was a product of
a joint drafting effort and no provisions shall be interpreted against a party on the ground that
said party was solely or primarily responsible for drafting the language to be interpreted.
23. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performance thereof, the court in such litigation shall award reasonable costs
and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
24. Time of the Essence. Time is of the essence of this Agreement.
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25. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first class mail. Any such notice,
demand, etc. shall be addressed to the other party at the address set forth hereinbelow. Either
party may change its address by notifying the other party of the change of address. Notice shall
be deemed communicated within 48 hours from the time of mailing if mailed as provided in this
section.
If to City: City Engineer
City of Rohnert Park -City Hall
130 Avram Avenue, Second Floor
Rohnert Park, CA 94928
If to Design Professional: Heidi Utterback
Coastland Civil Engineering, Inc.
1400 Neotomas Avenue
Santa Rosa, CA 95405
26. Design Professional's Books and Records.
A. Design Professional shall maintain any and all ledgers, books of account,
invoices, vouchers, canceled checks, and other records or documents evidencing or relating to
charges for services, or expenditures and disbursements charged to City for a minimum period of
three (3) years, or for any longer period required by law, from the date of final payment to
Design Professional.
B. Design Professional shall maintain all documents and records which
demonstrate perforinance under this Agreement for a minimum period of three (3) years, or for
any longer period required by law, from the date of termination or completion of this Agreement.
C. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated
representative of any of these officers. Copies of such documents shall be provided to City for
inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed
upon, the records shall be available at Design Professional's address indicated for receipt of
notices in this Agreement.
D. City may, by written request by any of the above -named officers, require
that custody of the records be given to City and that the records and documents be maintained in
the City Manager's office. Access to such records and documents shall be granted to any party
authorized by Design Professional, Design Professional's representatives, or Design
Professional's successor -in- interest.
E. Pursuant to California Government Code Section 10527, the parties to this
Agreement shall be subject to the examination and audit of representative of the Auditor General
of the State of California for a period of three (3) years after final payment under the Agreement.
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The examination and audit shall be confined to those matters connected with the performance of
this Agreement including, but not limited to, the cost of administering the Agreement.
27. Equal Employment Opportunity. Design Professional is an equal opportunity
employer and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Design Professional will not discriminate against any employee or
applicant for employment because of race, age, sex, creed, color, sexual orientation, marital
status or national origin. Design Professional will take affirmative action to ensure that
applicants are treated during such employment without regard to race, age, sex, creed, color,
sexual orientation, marital status or national origin. Such action shall include, but shall not be
limited to, the following: employment, upgrading, demotion or transfer; recruitment or
recruitment advertising; lay -offs or termination; rates of pay or other forms of compensation; and
selection for training, including apprenticeship. Design Professional further agrees to post in
conspicuous places, available to employees and applicants for employment, notices setting forth
the provisions of this nondiscrimination clause.
28. Unauthorized Aliens. Design Professional hereby promises and agrees to comply
with all the provisions of the Federal Immigration and Nationality Act, 8 U.S.C.A. § 1101, et
seq., as amended, and in connection therewith, shall not employ unauthorized aliens as defined
therein. Should Design Professional so employ such unauthorized aliens for performance of
work and/or sei vices covered by this Agreement, and should any liability or sanctions be
imposed against City for such use of unauthorized aliens, Design Professional hereby agrees to
and shall reimburse City for the cost of all such liabilities or sanctions imposed, together with
any and all costs, including attorneys' fees, incurred by City.
29. Section Headings. The headings of the several sections, and any table of contents
appended hereto, shall be solely for convenience of reference and shall not affect the meaning,
construction or effect hereof.
30. City Not Obligated to Third Parties. City shall not be obligated or liable for
payment hereunder to any party other than the Design Professional.
31. Remedies Not Exclusive. No remedy herein conferred upon or reserved to City is
intended to be exclusive of any other remedy or remedies, and each and every such remedy, to
the extent permitted by law, shall be cumulative and in addition to any other remedy given
hereunder or now or hereafter existing at law or in equity or otherwise.
32. Severability. If any one or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
illegality or unenforceability shall not affect any other provision hereof, and this Agreement shall
be construed as if such invalid, illegal or unenforceable provision had not been contained herein.
33. No Waiver Of Default. No delay or omission of City to exercise any right or
power arising upon the occurrence of any event of default shall impair any such right or power
or shall be construed to be a waiver of any such default of an acquiescence therein; and every
power and remedy given by this Agreement to City shall be exercised from time to time and as
often as may be deemed expedient in the sole discretion of City.
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11266510 80078/0012 Revised: 1/10/11
34. Successors And Assigns. All representations, covenants and warranties set forth
in this Agreement, by or on behalf of, or for the benefit of any or all of the parties hereto, shall
be binding upon and inure to the benefit of such party, its successors and assigns.
35. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
A. Exhibit A: Scope of Work and Schedule of Performance
B. Exhibit B: Compensation
C. Exhibit C: Insurance Requirements to Design Professional Services
Agreement
D. Exhibit D: Key Personnel and Other Consultants, Specialists or
Experts Employed by Design Professional
E. Exhibit E: Design Consultant Requirements
36. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
37. News Releases /Interviews. All Design Professional and subconsultant news
releases, media interviews, testimony at hearings and public comment shall be prohibited unless
expressly authorized by the City.
38. Venue. In the event that suit shall be brought by either party hereunder, the
parties agree that trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
39. Authority. All parties to this Agreement warrant and represent that they have the
power and authority to enter into this Agreement in the names, titles, and capacities herein stated
and on behalf of any entities, persons, or firms represented or purported to be represented by
such entity(ies), person(s), or firm(s) and that all formal requirements necessary or required by
any state and/or federal law in order to enter into this Agreement have been fully complied with.
Furthermore, by entering into this Agreement, Design Professional hereby warrants that it shall
not have breached the terms or conditions of any other contract or agreement to which Design
Professional is obligated, which breach would have a material effect hereon.
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1126651v3 80078/0012 Revised: I / 10/ 11
IN WITNESS WHEREOF, the City and Design Professional have executed this
Agreement as of the date first above written.
CITY OF ROHNERT PARK
By:
City Manager
Date:
Per Resolution No. 2012- adopted by the Rohnert
Park City Council at its meeting of July 24, 2012,
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
By:
City Clerk
-13-
COASTLAND CIVIL ENGINEERING, INC.
By: —
Title:
Date:
COASTLAND CIVIL ENGINEERING, INC.
By:
Title:
Date:
1126651 v3 80078/0012 Revised: 1/10/11
EXHIBIT A
Scope of Work and Schedule of Performance
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11266510 80078/0012 Revised: 1/10/11
Attachment "A"
Page I of 6
The following Work Plan is based on our assessment of project constraints. Coastland understands
that clear communication and managing time wisely are keys to getting the most mileage out of
available funds and our Work Plan has been prepared with that in mind.
TASK I — MEETINGS WITH CITY REPRESENTATIVES & BACKGROUND INFORMATION
Immediately after the Notice to Proceed is issued by the City, Coastland will schedule a kick-off
.meeting with City staff to accomplish the following:
• introduce key personnel and exchange contact information.,
• Discuss project and specific goals and objectives,
• Refine the project schedule and discuss key milestones.
• Identify other stakeholders.
A productive kick-off meeting will be essential in defining key roles and gaining an in-depth
understanding of project needs. The meeting will establish scheduling goals and coordination
efforts to ensure positive project progress. In effort to keep the City appraised of the project
progress, we propose to provide the City with a monthly design status reports. Updates to the
design schedule will be provided as required,
We will assemble all of the available City information pertaining to the project, including as-built or
improvement drawings, prior studies and modeling done for the sewer system, sewer videos and
inspections, soils reports for adjacent areas, City standards, and other pertinent information, This
data will assist us in evaluating the rehabilitation options.
Coastland will analyze existing conditions through a detailed site review, observing general site
conditions, taking digital photographs, noting surface conditions, utility appurtenances and
discussing potential remediation options. Our site review with City staff will enable us to identify
any unusual or special conditions that may affect the project design or construction.
Included in this task will be one (1) project. kick-off I pre-design meeting to discuss project goals and
coordination efforts and two (2) progress design review meetings.
TASK 2 - ENVIRONMENTAL DOCUMENTATION AND PERMITTING
Coastiand will retain Jerry Haag as a subconsultant to prepare the CEQA documentation for the
project. Because the project entails repairs to an existing utility we have assumed that the
environmental documentation will consist of a Categorical Exemption (CE) through CEQA. Our
environmental subconsultant, Jerry Haag, will prepare the CE and will review the project for
environmental impacts. The City will file the CE with the County Clerk.
We will confirm if any regulatory permits will be required for this project and associated timeframes.
If the City should be required to obtain environmental regulatory permits for the project, we will
Rohnort Park Intartoptor Outfall SCWA:Spool Lining I SAGE 12
Attachment "A"
Page 2 of 6
provide a separate scope and fee for this effort for the City's consideration, Early efforts with this
task will identify any key issues to allow sufficient time to resolve.
Based on our review of the project, we don't anticipate the need for easements or right-of-way
acquisition. All work should be within City right-of-way or easements.
TASK 3 — SURVEYING
Our subconsultant, Cinquini and Passarino, Inc. (CPI) wilil conduct the topographic survey. At a
minimum, the topographic survey will include all necessary work to produce a topographic map,
including features such as, but not limited to; sewer manholes (including rim., invert and pipe
information), utility markings in the field, existing ground, access road, trees four (4) inches and
larger, and any other pertinent information that could apply to the project during design. CPI will
coordinate with the City crews to dip the force main manholes during the survey.
CPI will collect and map existing subsurface utility data per ASCE Standard 38-02 'Standard
Guideline for Collection and Depiction of Existing Subsurface Utility Data," Quality Level C. Utility
information will be collected and mapped based on the following sources-
* Conventional field surveys of surface appurtenances of existing subsufface utilities,, including
invert elevations of sanitary sewer;
*
"As- built" or record drawings provided by the City;
* Conduit mapping supplied by the utility providers (if provided by the City or Coastland Civil
Engineering prior to final topographic drafting); and
• USA marking collected during field surveys.
Topographic survey coverage area will include ground survey for 50 feet on either side of the
aqueduct Grossing along the alignment of the sewer main as well as sewer manholes #8 and #9.
TASK 4 — EVALUATION OF REHABILITATION OPTIONS
once we have compiled all the available background data, including field review findings, survey
and previous City inspection records and soils reports, we will evaluate alternatives. Possible
options will be considered, including the following;
• CIPP lining
• Slip lining with fused PVC pipe
Recommended repair methods will be identified for the sewer spool, Mapping will be prepared to
illustrate the approximate limits of each of the repair sections. A typical repair detail Will be provided
for each repair section.
Design alternatives will include an evaluation of the service life. A.Service life of 75 years will be the
goal, Based upon our preliminary investigations of the service life of PVC pipe, these life:spans are
feasible,
Robnert Park Interoeptor Outtall.SMA Sp9ol Lining a PAGE 13
Attachment "A"
Page 3 of 6
It is our understanding that modeling analysis may be required. If required, the City will have the
analysis run by their consultant who maintains the model for sewer. We will provide required Input
to the City's modeling consultant.
Construction cost estimates will be prepared for each rehabilitation method, If it appears to be
practical to repair a longer section of main, this will be included as an option as well. The
alternatives and costs will be summarized in a technical memorandum.
After City review of the initial report, we Will incorporate any review comments and provide the final
technical memorandum.
TASK 6 — COORDINATION WITH UTILITY COMPANIES & REGIONAL BOARD
We propose to coordinate with outside utility companies to verify the locations of all existing
facilities, both underground and overhead, are accurately identified during project design. This task
will include writing letters to SCWA, PG&E, AT&T, Comcast and other agencies informing them of
the project and requesting their facility drawings. We will request that facilities are field located prior
to the survey. We will coordinate with the City to request mark-outs of storm drain, sewer and water.
Under this task we will prepare submittal packages to each of the utility companies so they can
verify the accuracy of their facilities and any need for relocation. We will also request data on utility
services, specifically depths,
We Will also coordinate our efforts with the Regional Water Quality Control Board to find if the area
of work is within a contaminated zone. We will provide the City with the Board's findings. If the
Board finds that the site has a potential to be contaminated, we will review the results With the City.
If additional effort is found to be necessary, we would be happy to provide the City with a scope and
fee to provide such services for consideration.
TASK 6 — 60% SUBMITTAL
Following concurrence from the City on the design approach and the utility coordination efforts, we
will prepare a 60% submittal.
This submittal will include draft .technical specifications, and a. preliminary engineer's estimate of
probable construction costs. The specifications will include any special provisions for bypass
pumping, environmental mitigation for construction adjacent to the Laguna de Santa Rosa,
dewatering operations and disposal of groundwater to the City of Santa Rosa treatment plant. The
drawings Provided for this phase will show the existing pipes, proposed limits and type of pipe
replacement or rehabilitation, and trench details, if required. We will provide three t3) sets of the
preliminary plans, and two (2) copies, each of the draft technical specifications and preliminary
estimate of probable construction costs. The 60% submittal Will also include a CEQA environmental
checklist.
Rohnert Park Interceptor Outfall SCWA Spool Lining PAGE 14
Attachment "A"
Page 4 of 6
Our work will be in accordance with all applicable City of Rohnert Park Standards, Details and
Specifications and all applicable requirements. We will comply with the applicable portions of the
City's Exhibit E - "Design Consultant Requirements",
TASK 7 — 90% SUBMITTAL
Following the City's review of the 60% submittal and the completion of the Design Review, we will
meet with the City to review the 60% design comments and initiate the 90% submittal phase. The
submittal will address all comments on the 60% submittal and will essentially be a comprehensive
design package.
The specifications will include the front end specification and technical specification sections. We
understand the City will provide the front-end specifications and contract/bidding requirements, The
technical specifications will include guidelines for the Contractor to submit a Storm Water Pollution
Prevention Plan for the project. The 90% submittal will include three (3) sets of plans, including
plan and profiles for the sewer and water lines, pavement repair or resurfacing areas, details as
required, two (2) copies of the specifications and two (2) copies of the engineer's estimate of
probable construction cost. The 90% submittal will also include all environmental CEQA
documentation,
The submittal will address all relevant items in the City's Exhibit E - "Design Consultant
Requirements".
Coastland's Construction Management Department will perform a constructability review of the
contract documents. Through this review, we will help minimize claims and potential change
orders,
TASK it — FINAL SUBMITTAL
Following the meeting for the review of the 90% submittal and completion of the Design Review,
Coastland will prepare the final bid documents, including signed and stamped mylar drawings and
camera ready, stamped and sealed technical specifications. An electronic copy of the drawings
and specifications will also be provided.
TASK 9 — BID, CONTRACT AND CONSTRUCTION SUPPORT
Coastland will assist the City in advertising the project for construction bids. This will include,
Staff report - we will assist the City in preparing the staff report at least 45 days prior to bid
opening- (Exhibit E* 14)
Bidding Support - we will prepare a notice to bid and submit it 10 days priorto bid op. ning, We
will answer any questions that may arise during the bidding phase. , We will make: copies of and
distribution the bidding documents, plans and specifications, We will collect payme6t for the
plans and specifications to offset their cost. (Exhibit E: 16_& 16)
Pre-bid Meeting — we will organize an . d attend one pre-bid meeting to assist the City with
clarifications. (Exhibit E: 17)
1 It
Roftnert Park Intercep4or Outtall SCWA Spoof L'
3 PAGE 15
Attachment "A"
Page 5 of 6
Addenda - we will prepare and distribute any necessary addenda (up to 2) to planholders, We
gill use the City's addenda form provided on the City's website. (Exhibit E:
• Bid Review — we will review the bids for conformance with all requirements and assess
responsiveness. We will determine the lowest responsive bidder, prepare a bid tabulation
based on the bids received and prepare a staff report recommending award or rejection of bids
(Exhibit E: 21)
• Conform Sets and Electronic Files — addenda will be incorporated into conformed set of plans
and specifications.. (Exhibit E: 19 & 20)
• Submittals, RFVs — we will review and respond to RFI's and submittals. Responses will be
documented, (Exhibit E: 22, 23 & 24)
• Record Drawings - we will work closely with the Construction Management team to prepare
record drawings. (Exhibit E. 24)
• Other work outlined in Exhibit E "Design Consultant Requirements ".
kohnort Park interceptor Outfall 80WA Spool Lining [ PAGE 16
Attachment "A"
Page 6 of 6
After considering our specific approach to this project, we have provided a proposed schedule and
will work closely with the City to meet your scheduling goals. The schedule below provides a
framework for completion of project tasks and reflects a realistic approach to completing this
project. If desired, this schedule can be modified with a corresponding change to the Work Plan.
Given our familiarity with similar projects and our current availability of staff, Coastland is committed
to allocating an appropriate level of staff to accommodate the City's scheduling goals of this project,
allowing time for completion of final plans, specifications and estimate by February 1, 2013. This
completion date assumes a notice to proceed by July 25, 2012. Coastland delivered on an even
more aggressive schedule for the City on the Alta /Almond Sewer and Water Rehabilitation project.
Coastland will provide the City with bi- monthly schedule updates.
As stated in the Request for Proposals, our proposed schedule accommodates a City review period
of one week for the rehabilitation options (pre- design) report and two weeks for the 60% and 90%
submittals. If the City desires to expedite the above schedule, a shorter review period could be
proposed.
Rohnert Park Interceptor Outfali SCWA Spool Lining PAGE 24
EXHIBIT B
Compensation
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11266510 80078/0012
Revised: 10/08/10
Attachment "B"
Pagel of 2
t
Rohnert Park Interceptor Outfall SCWA Spool Lining PAGE 26
Attachment "B"
Page 2 of 2
SCHEDULE OF HOURLY RATES
July 01, 2011 through June 30, 2012
,PROFESSIONAL SERVICES
Principal Engineer
Supervising Engineer
Senior Engineer
Associate Engineer
Assistant Engineer
Junior Engineer
Principal Designer
Engineering Assistant
Senior Engineering Technician
Engineering Technician
Engineering Aide
Resident Engineer
Construction Manager
Construction Inspector*
Construction Administrator
Building Official
Building Plan Check Engineer
Building inspector
Plans Examiner
Building Technician
CLERICAL
VEHICLE
MILEAGE
OUTSIDE SERVICES
MATERIALS
$165-2051hour
$130-1601hour
$100-1351hour
$90-1151hour
$80-1 00/hour
$70-851hour
$90-1301hour
$90-11 5/hour
$85 -110 /hour
$70-901hour
$50-701hour
$100-1401hour
$100 - 135 /hour
$85-115/hour
$65-80/hour
$110-1351hour
$100-1351hour
$80 -100 /hour
$85 -110 /hour
$65-801hour
$50-701hour
$12-151hour
$0,651mile"
Cast + 15%
Cost + 15%
■ Computer time is included in the hourly rates used above,
Consultation in connection with litigation and court appearance$ will be quoted separately.
Additional billing classificafions may be added to the above listing during the year as new positions
are created.
Includes services subject to prevailing wage rates.
Mileage rates are subject to change based on fuel cost increases
Rohnert Park Interceptor Ouffajl SCWA Spool Lining I PAGE 29
EXHIBIT C
Insurance Requirements to Agreement For Design Professional Services
Re: Alta Avenue and Almond Street Sewer and Water Rehabilitation
Design Professional shall, at all times it is performing services under this Agreement, provide
and maintain insurance in the following types and with limits in conformance with the
requirements set forth below. Design Professional will use existing coverage to comply with
these requirements. If that existing coverage does not meet the requirements set forth here,
Design Professional agrees to amend, supplement or endorse the existing coverage to do so.
Design Professional acknowledges that the insurance coverage and policy limits set forth in this
section constitute the minimum amount of coverage required. Any insurance proceeds available
to Design Professional in excess of the limits and coverage required in this agreement and that is
applicable to a given loss will be available to City.
1. Commercial General Liability Insurance, occurrence form, using Insurance
Services Office ( "ISO ") "Commercial General Liability" policy form CG 00 01 or an approved
equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability
exclusion for claims or suits by one insured against another. Limits are subject to review, but in
no event shall be less than $2,000,000 (Two Million Dollars) each occurrence;
2. Business Auto Coverage on ISO Business Automobile Coverage form CA 00 01
including symbol 1 (Any Auto) or an approved equivalent. Limits are subject to review, but in
no event shall be less than $2,000,000 (Two Million Dollars) each occurrence. If Design
Professional or its employees will use personal autos in any way in connection with performance
of the Services, Design Professional shall provide evidence of personal auto liability coverage
for each such person.
3. Workers Compensation on a state - approved policy form providing statutory
benefits as required by law with employers liability insurance, with minimum limits of
$1,000,000 (One Million Dollars) per occurrence.
4. Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements shall provide coverage at least as broad as specified for the underlying coverages.
Any such coverage provided under an umbrella liability policy shall include a drop down
provision providing primary coverage above a maximum self - insured retention for liability not
covered by primary but covered by the umbrella. Coverage shall be provided on a "pay on
behalf of basis, with defense costs payable in addition to policy limits. Policy shall contain a
provision obligating insurer at the time insured's liability is determined, not requiring actual
payment by insured first. There shall be no cross - liability exclusion precluding coverage for
claims or suits by one insured against another. Coverage shall be applicable to City for injury to
employees of Design Professional, subconsultants or others involved in performance of the
Services. The scope of coverage provided is subject to approval of City following receipt of
proof of insurance as required herein. Limits are subject to review but in no event less than
$2,000,000 (Two Million Dollars) per occurrence.
5. Professional Liability or Errors and Omissions Insurance as appropriate shall be
written on a policy form coverage specifically designed to protect against acts, errors or
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11266510 80078/0012 Revised: 1/10/11
omissions of the Design Professional and "Covered Professional Services" as designated in the
policy must include the type of work performed under this Agreement. The policy limit shall be
no less than $1,000,000 (One Million Dollars) per claim and in the aggregate.
6. Insurance procured pursuant to these requirements shall be written by insurers
that are authorized to transact the relevant type of insurance business in the State of California
and with an A.M. Bests rating of A- or better and a minimum financial size VII.
7. General conditions pertaining to provision of insurance coverage by Design
Professional. Design Professional and City agree to the following with respect to insurance
provided by Design Professional:
A. Design Professional agrees to have its insurer endorse the third party
general liability coverage required herein to include as additional insureds the City, its officers,
elected officials, employees, agents, and volunteers, using standard ISO endorsement No. CG
2010 with an edition prior to 1992, or an equivalent. Design Professional also agrees to require
all contractors, and subcontractors to do likewise.
B. No liability insurance coverage provided to comply with this Agreement,
except the Business Auto Coverage policy, shall prohibit Design Professional, or Design
Professional's employees, or agents, from waiving the right of subrogation prior to a loss.
Design Professional agrees to waive subrogation rights against City regardless of the
applicability of any insurance proceeds, and to require all contractors and subcontractors to do
likewise.
C. All insurance coverage and limits provided by Design Professional and
available or applicable to this Agreement are intended to apply to the full extent of the policies.
Nothing contained in this Agreement or any other agreement relating to the City or its operations
limits the application of such insurance coverage.
D. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been first
submitted to City and approved of in writing.
E. No liability policy shall contain any provision or definition that would
serve to eliminate so- called "third party action over" claims, including any exclusion for bodily
injury to an employee of the insured or of any contractor or subcontractor.
F. All coverage types and limits required are subject to approval,
modification and additional requirements by the City, as the need arises, and City shall be
responsible for the cost of any additional insurance required. Design Professional shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of
discovery period) that may affect City's protection without City's prior written consent.
G. Proof of compliance with these insurance requirements, consisting of
certificates of insurance evidencing all of the coverages required and an additional insured
endorsement to Design Professional's general liability policy, shall be delivered to City at or
prior to the execution of this Agreement. In the event such proof of any insurance is not
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11266510 80078/0012 Revised: 1/10/11
delivered as required, or in the event such insurance is canceled at any time and no replacement
coverage is provided, City may tenninate this agreement in accordance with Section 19 of the
Agreement.
H. Certificate(s) are to reflect that the insurer will provide 30 days notice to
City of any cancellation of coverage. Design Professional agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, or that any party will "endeavor" (as
opposed to being required) to comply with the requirements of the certificate.
I. It is acknowledged by the parties of this agreement that all insurance
coverage required to be provided by Design Professional or any subcontractor, is intended to
apply first and on a primary, noncontributing basis in relation to any other insurance or self
insurance available to City.
J. Design Professional agrees to ensure that subconsultants, and any other
party involved with the Services who is brought onto or involved in the Services by Design
Professional, provide the same minimum insurance coverage required of Design Professional;
provided, however that only subconsultants performing professional services will be required to
provide professional liability insurance. Design Professional agrees to monitor and review all
such coverage and assumes all responsibility for ensuring that such coverage is provided in
conformity with the requirements of this section. Design Professional agrees that upon request,
all agreements with subcontractors and others engaged in the Services will be submitted to City
for review.
K. Design Professional agrees not to self - insure or to use any self - insured
retentions or deductibles on any portion of the insurance required herein and further agrees that it
will not allow any contractor, subcontractor, architect, consultant or other entity or person in any
way involved in the performance of work on the Services contemplated by this agreement to
self - insure its obligations to City. If Design Professional's existing coverage includes a
deductible or self - insured retention, the deductible or self - insured retention must be declared to
the City. At that time the City shall review options with the Design Professional, which may
include reduction or elimination of the deductible or self - insured retention, substitution of other
coverage, or other solutions.
L. The City reserves the right at any time during the term of the contract to
change the amounts and types of insurance required by giving the Design Professional ninety
(90) days advance written notice of such change. If such change results in additional cost to the
Design Professional, and the City requires Design Professional to obtain the additional coverage,
the City will pay Design Professional the additional cost of the insurance.
M. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any steps that can be
deemed to be in furtherance of or towards performance of this Agreement.
N. Design Professional acknowledges and agrees that any actual or alleged
failure on the part of City to inform Design Professional of non - compliance with any insurance
11266510 80078/0012 . Revised: 1/10/11
requirement in no way imposes any additional obligations on City nor does it waive any rights
hereunder in this or any other regard.
O. Design Professional will endeavor to renew the required coverages for a
minimum of three years following completion of the Services or tennination of this agreement
and, if Design Professional in unable to do so, Design Professional will notify City at least thirty
days prior to the cancellation or expiration of the policy or policies.
P. Design Professional shall provide proof that policies of insurance required
herein expiring during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been ordered shall
be submitted prior to expiration. A coverage binder or letter from Design Professional's
insurance agent to this effect is acceptable. A certificate of insurance and /or additional insured
endorsement as required in these specifications applicable to the renewing or new coverage must
be provided to City within five days of the expiration of the coverages.
Q. The provisions of any workers' compensation or similar act will not limit
the obligations of Design Professional under this agreement. Design Professional expressly
agrees that any statutory immunity defenses under such laws do not apply with respect to City,
its officers, elected officials, employees, agents, and volunteers.
R. Requirements of specific coverage features or limits contained in this
section are not intended as limitations on coverage, limits or other requirements nor as a waiver
of any coverage nornally provided by any given policy. Specific reference to a given coverage
feature is for purposes of clarification only as it pertains to a given issue, and is not intended by
any party or insured to be limiting or all- inclusive.
S. These insurance requirements are intended to be separate and distinct from
any other provision in this agreement and are intended by the parties here to be interpreted as
such.
T. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision conflicts with or
impairs the provisions of this Section.
U. Design Professional agrees to be responsible for ensuring that no contract
entered into by Design Professional in connection with the Services authorizes, or purports to
authorize, any third party to charge City an amount in excess of the fee set forth in the agreement
on account of insurance coverage required by this agreement. Any such provisions are to be
deleted with reference to City. It is not the intent of City to reimburse any third party for the cost
of complying with these requirements. There shall be no recourse against City for payment of
premiums or other amounts with respect thereto.
V. Design Professional agrees to provide immediate notice to City of any
claim or loss against Design Professional arising out of the work performed under this
agreement. City assumes no obligation or liability by such notice, but has the right (but not the
duty) to monitor the handling of any such claim or claims if they are likely to involve City.
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1126651x3 80078/0012 Revised: 1/10/11
EXHIBIT D
Key Personnel and Other Consultants, Specialists or Experts Employed by Design Professional
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1126651 v3 80078/0012 Revised: 1/10/11
Heidi Ufterback, PE
EDUCATION
Ms. Utterback, currently a Supervising Engineer and Associate Principal for
B.S., Civil Engineering
Coastland, has over 23 years of designing and managing public works
University of California,
projects, She currently manages Coastland's civil design group. In addition
Davis
to staff oversight, she is responsible for project management, design, client
coordination and project budgets. Ms. Utterback's design experience
A.8, Civil Engineering
includes various transportation improvements, storm drain systems, grading
Santa Rosa Junior College
plans,. water distribution systems, wastewater collection systems and all
associated calculations. Her background also includes plan check and
assessment district engineering, Ms. Utterback designed the utility layout,
REGISTRATION
performed sewer capacity calculations, storm drain hydrology and hydraulic
Civil Engineer, California
calculations, prepared plans, specifications and engineer's estimates for
53723
these projects. She has managed numerous projects requiring close
coordination with Caltrans, RWQCB, Corps of Engineers the National, Marine
Fisheries and Fish and Game to obtain all necessary approvals.
PROFESSIONAL
Additionally, she has experience assisting environmental permitting
HISTORY
coordination.
Supervising Engineer
Coastland
REPRESENTATIVE EXPERIENCE:
January, 2000 to Present
City of Ell Cerrito
Project. Engineer
.0 Fairmount I Ashbury HSIP Intersection Safety Project
A Moeser & Ashbury Pedestrian & Bike Corridor Improvements Project
Shutt Moen Associates
1993-1999
City of Ukiah
No Neighborhood Enhancement Project
Design Engineer
Town of Corte Madera
Mitchell & Heryfor
w Barrier Removal Implementation Program (GRIP)
1989-1993
Tamalpais/Redwood/Corte Madera Avenue Overlay
Town of Ross
PROFESSIONAL
11 Lagunitas I Sir Francis Drake Blvd Intersection Improvements
AFFILIATIONS
City of Mill Valley
American Society of Civil
W Pedestrian Safety Project
Engineers
City of Sausalito
Sausalito Ferry Bicycle Study
City of Rio Vista
ADA Improvement Project, Phases I & II
ADA Improvement Project No. 2
County of Marin
1K On-Call Pavement Rehabilitation Projects
Sonoma County Regional Parks
• Tolay Lake Bridge Evaluation and Deck Replacement
• West County and Joe Rodota Trails
• Watson School House Restoration
Town of Tiburon
■ Del Mar Undergrounding Street Resurfacing
City of Auburn
W Palm Ave SRTS Sidewalk Improvements
� .� x-
CONTINUED-
Town of Windsor
* Windsor Rd Pedestrian Enhancements / Traffic
Calming Project
* Wall Street Curb I Gutter /Sidewalk / Lighting
Improvement Project
* Mitchell/ShilohIConde Assessment District
Road Improvements
* Windsor Road/Windsor River Road Intersection
• Lakewood Hills Subdivision Water Replacements
Starr Creek Tributary Drainage Improvements
City of Piedmont
Crest Road — Sotelo Avenue Overlay
2011 Pavement Rehabilitation
Town of Yountville
■ Annual Sidewalk Replacement Program ('01-10)
Traffic Calming & Pedestrian Enhancements
Implementation Plan
■ Mid-town Streetscape Improvements
■ Yount Street Pedestrian Path
Eastside Road Pedestrian Path
■ Yount & Washington Street Intersection
improvements
■ Jefferson Water & Sewer Main Replacements
Washington Street Water Main
• Inflowlinfiltration Inspection
Jefferson Street Water Mains
City of Callstoga
■ Grant Street Reconstruction
■ Washington Street Bike Path
■ Kim bal I./Myrtiedale/Grant Water Line
■ 2007 Pavement and Utility Project
• Roundabout @ SlIverado Trail and Lincoln Ave
City of Grass Valley
0 East Main I Idaho Maryland Roundabout
City of Healdsburg
Foss Creek Bicycle and Pedestrian Trail, all
segments
z Sunnyvale & Panorama Drainage Improvements
a Pump and Reservoir Design
City of Napa
1st and 2nd Streets: Streetscape
2nd and 3rd Streets: Streetscape
Lake County,APC
County-wide SR2S Plan
City of St. Helena
Fulton Street Storm Drain
City of Cloverdale
■ Downtown Redevelopment, RI & R2
■ Annual Sidewalk Replacement Program
■ Jefferson Street Reconstruction (ST P)
■ Rehabilitation of Various Streets ARRA Project
■ Franklin Street Reconstruction
■ Cloverdale Boulevard Overlay and Slurry
■ Chrome Iron Road Rehabilitation
■ Sandholm Lane Sewer& Drainage Improvements
■ S. Cloverdale Blvd Sewer Force Main Extension
Inflow and Infiltration Improvement Project
■ Water Main Replacement
City of Fort Bragg
■ Oak Street ADA Rehabilitation
City of Rohnert Park
■ Lancaster Drive Rehabilitation
■ Alta/Almond Sewer & Water Rehabilitation
City of Sebastopol
■ Rodota Trail Connection
City of Clearlake
■ Collector Street Rehabilitation ARRA project
Dam Road Reconstruction
■ Olympic Drive, Phase 2 Drainage Study and
Associated Improvements
■ 4-Corners Intersection Drainage Study and
Associated Improvements
■ PSR for Pavement Rehabilitation
Midtown Overlay
City of Santa Rosa
• Wilfred Ave Recycled Water Main Realignment
■ Downtown Station Area Specific Plan
■ Midway and Magowan Water & Sewer
• Palm Avenue Water and Sewer Improvements
■ Montgomery Drive and Talbot.Avenue Water,
Sewer, and Storm Drain Improvements
■ Hidden Valley Water Main
■ Steel Lane Water and Sewer Replacements
Monroe Street Water and Sewer Improvements
■ Palm. and Santa. Rosa WpitprMpin,
Improvements
■ Bosely, Palm and Sebastopol Streets Sewer I
Water Replacement
■ Ridgway Avenue Water & Sewer Improvements
■ Goodman/Dutton Sewer and Water
Improvements
Mendocino Ave Sewer & Water Improvements
South Wright Rd Water System Improvements
■ 4th, 5th Street Sewer Main Replacements
Third Street Water & Sewer Main Improvements
City of SuisunCity
■ Driftwood Promenade Drainage Improvements
Mark Obergfell, PE
Supervising Engineer
EDUCATION
M.S., Structural Engineering
Mr. Mark Obergfell, Supervising Engineer with CoaStland, has over 29
University of California
years of experience in the design and construction of municipal,
Berkeley, CA
institutional, residential and commercial facilities. His recent engineering
B.S., Civil Engineering
design and management experience includes improvements to
Purdue University
transportation, drainage, water and wastewater facilities. His
West Lafayette, IN
responsibilities have comprised planning, permitting through local,
county, state and federal agencies, engineering design, project
management, value engineering and construction management for a
REGISTRATION
broad range of projects. Mr. Obergfell has also prepared many feasibility
Civil Engineer, CA (C36S77)
studies, drainage master plans and hydrology reports for public
agencies.
Civil Engineer, OR (17007)
Mr. Obergfell has demonstrated a track record of handling multiple
Civil Engineer, IN (60890209)
priorities and producing quality construction documents within budget.
He has successfully monitored project development in a systematic and
thorough manner to ensure afl project requirements are met.
CERTIFICATION
Qualified SWPPP Developer
His.management skills coupled with his technical knowledge of civil
(QSD) and Practitioner (QSP)
engineering provide him with the tools to successfully manage projects
20883
from conception through construction completion. His proven ability to
communicate and provide clear direction to staff has resulted in
consistent organizational success,
PROFESSIONAL HISTORY
Supervising Engineer
REPRESENTATIVE EXPERIENCE:
Coastland
January 2011 to Present
City of American Canyon
11 Broadway South Improvements
Civil Division Manager
Town of Corte Madera.
Summit Engineering, Inc.
so Barrier Removal Implementation Plan (BRIP
2008-2010
City of Santa Rosa
Senior Project Manager
• North Station Area Specific Plan — Infrastructure Needs Analysis
TLF Consulting Engineers
Spring Creek Drive Intersection, Water and Sewer Improvements
1998-2008
Laguna Treatment Plant Trunk Sewer Interconnect
Project Manager
City of lone
Weihe Engineers, Inc.
City Engineering Support
1994-1998
Downtown Improvement Plan
Civil Engineer / Group Leader
PaveMqnt,,Managpment.ProgTqm (PMP
.
Everett I Brown Company
Preston Avenue Sewer Rehab! litation
1989-1994
Lighting Retrofit and HVAC Replacement Project
City of Piedmont
Civil I Structural Engineer
* Contract Engineering Support
Stanford University
X Phase V Sewer Improvements
1983-1989
4 Linda Park Playground & ADA Access
* 2011 Paving Projects
.PROFESSIONAL,
City of Rohnert Park
ASSOCIATIONS
Alta/Almond Sewer & Water Rehabilitation
American Society of Civil
Town of YountVille
Engineers (ASCE)
4 Street Maintenance & Sidewalks project
a Water ServiceReplacement Project
City of Willows
• City Engineering Support
• Street Lighting Replacement Project
• Storm Drain Master Planning
• Central Park Irrigation
City of Wheatland
• Subdivision plan and drainage review
Prior to Coastiand:
City of Franklin, IN
• Commerce Drive Extension (including creek relocation, bridge replacement, federal and state permitting)
City of Carmel, IN
• 136th Street Widening (new stream crossing, US Army COE permitting)
Caltrans District 4
■ Lincoln Ranch Left Turn Lane Improvements
City of Cotati
■ Valparaiso Avenue Pedestrian Bridge & Pathway
City of St. Helena
• Oak Avenue Improvements
Indianapolis International Airport
• Federal Express Phase IV Expansion
• ATA Hanger! Maintenance Facility
Terre Haute Regional Airport
■ Storm Drainage Master Plan and Maintenance Facility
Allison Thornasson, PE
Associate Engineer
EDUCATION
B.S., Civil Engineering
California Polytechnic
State University,
San Luis Obispo
2006
Civil Engineer,
California
74997
Associate Engineer
Coastland
2006 to Present
American Society of
Civil Engineers
(ASCE)
American Society of
Civil Engineers Young
Member Forum
(ASCE YMF)
Ms. Allison Thomasson, Associate Engineer, has over six years of experience
providing capital project planning and design for a wide variety of projects for
northern California public agencies, including roadway, water, sewer and storm
drain, bicycle and pedestrian facilities, She has also prepared project study
reports, infrastructure needs analyses, watershed sanitary surveys and drinking
water source assessments,
Town of Windsor
• Windsor Road Pedestrian Enhancements
• Mitchell/Shiloh/Conde Assessment District Road Improvements
City of Calistoga
• City-wide Pavement and Utility Improvement Project
Town of Fairfax
• Bolinas Road Sidewalk Replacement
■ Pastod Avenue Sidewalk Improvements
• Sir Francis Drake Bike Path
City of Mill Valley
• Eldrige Avenue & East Blithedale Avenue Safety Improvements
• Lomita Avenue Roadway & Pathway Improvements
City of El Cerrito
• Fairmount / Ashbury Intersection Safety Improvements
City of Santa Rosa
• Laguna Treatment Plant(LTP) Trunk Sewer Interconnect
• Railroad Square 5th and 6th Street Sewer and Water Improvements
Midway / Magowan Phase IV Sewer and Water Replacement
• Laguna Treatment Plant Safety Improvements
• Spring Creek Drive Sewer and Water Replacement Project
• Wilfred Avenue Recycled Water Line Realignment
Bosely Street and Vicinity Sewer and Water Replacement
• Steele Lane Water and Sewer Improvements
Midway /Magowan Pha-se. 11 Sewer .and,,WatpT.,RepJac.eme.-nt
Palm Avenue Water and Sewer Improvements
Montgomery Drive and Talbot Avenue Utility Improvements
■ Third Street Water and Sewer Improvements
Downtown Station Area Specific Plan: Infrastructure Needs Analysis
■ Water Tank Seismic Upgrades
Sonoma Madn Area Rail Transit (SMART)
■ SMART Multiuse Pathway, Segment I (subconsultant to PGH Wong)
City of Healdsburg,
Foss Creek Trail and Pedestrian Path Alignment Study
• Foss Creek Trail — Front Street to Intermodal Facility
Intermodal Facility Drainage Study
REPRESENTATIVE EXPERIENCE CONTINUED:
Sweetwater Springs CSD
a CIP 2012 Utility Projects
Sonoma County Water Agency
Watershed Sanitary Survey & Drinking Water Source Assessment
Update
Miscellaneous Water District Engineering:
Anchor Say Wastewater District
Lower Lake Water District
• Konocti County Water District
Anderson Springs Community Services District
Callayomi County Water District
Sweetwater Springs CSD
City of Willows
Misc. Municipal Support
• Teharna Street ARRA RehabiJitation
City of Clearlake
■ Arterial Rehabilitation
Town of Yountville
Pavement Resurfacing Program
Yolo County
• General Plaw infrastructure needs analysis
rx-J1
B.S., Civil Engineering
California Polytechnic University,
Son Luis Obispo
REGISTRATION
Civil Engineer, CA
43148
State Certified DSW Volunteer
(#SAP10449)
PROFESSIONAL HISTORY
Principal Engineer
Coastland
1991 to Present
Division ManagerlOffice Manager
Willdan Associates
1989-1991
Engineering Division Manager
MacKay & Somps Engineering
1987-1989
Senior Design Engineer
Wilidan Associates
1984-1987
Research & Development
Engineer
Vetco Offshore
1981-1984
PROFESSIONAL AFFILIATIONS
American Public Works
Association
Consulting Engineers and Land
Surveyors of California
American Society of Civil
Engineers
Mr. John Wanger, principal at Coastland, has over 30 years of
engineering experience serving the public sector. His experience
includes overseeing City Engineering services for 16 municipalities.
He has managed and overseen over $75 million in capital projects
including water and wastewater treatment plants, sewer and water
pipeline replacements, master plans, major road improvements and
storm drain projects, Mr. Wanger has experience in the
development of Capital Improvement Programs, Development
impact Fee Programs and Assessment District financing,
Additionally, he has successfully assisted many cities and special
districts in obtaining millions of dollars worth of grants and loans to
fund needed infrastructure.
City of Cloverdale
• Contract City Engineer (1995-2004)
• FEMA Damage Survey Reports (DSR)
• Storm Drain Master Plan
• Heron Creek Levee Emergency Repairs
• Sidewalk Replacement (CDBG Funds 1999 and 2001)
• Sandholm Road Project (Funding Assistance)
0, 1995 and 1997 Storm Damage (Funding Assistance)
County of Napa
0 Multiple Landslide Repairs (oversight)
City of Clearlake
a FEMA Damage Survey Reports (DSR)
a San Joaquin Slide Repair
ERFHWA Phases 1, 2, and 3
San Joaquin Slide Project - $880,000 HES Grants
Moleswork Bridge Replacement - $250,000 HBRR Grants
Old Highway 53 Bridge Replacement- $250,000 HBRR Grants
Guardrail Replacement Project - $200,000 HES Grants
Redbud Park Boat Launch - $200,000 Boatirig/Waterway Grant
City of Willows
• Contract City Engineer (current)
Sycamore Street Slipline Project
Sanitary Sewer Replacement Project, Phase I
City of St. Helena,
Storm Drain Matter Plan
Reservoir Design
• Storm Drain System Design
Spring Street Channel Improvements
Oak Street and Hiliview Place Storm Drain
Hunt Street Storm Drain
Upper Reservoir Dam Removal
Water tank, pump station and water main
• 5 miles of water and sewer main replacements
City of Grass Valley
East Main / Idaho-Maryland Roundabout (Principal n-Charge)
REPRESENTATIVE EXPERIENCE (CONTINUED)
Town of Yountville
A Flood Management Program
City of Sebastopol
• Storm Drain Faster Plan
• Cleveland-Harrison Storm Drain
• Caulder Creek Storm Drain
Sonoma County Water Agency
• Russian River CSD Wastewater Collection & Treatment System Study
* Watershed Sanitary Survey and Water Source Assessment (and update)
City of lone
• Contract City Engineer (current)
• VVIAfTP Expansion Project (technical assistance)
• Preston Avenue Sewer Rehabilitation
• Sewer Repair Inventory and Replacement Program
City of PointArena
Sewer Master Plan
• Water Supply & Distribution Study
City of Santa Rosa Utilities
IN Quality Control for all (18) utility improvement design and construction
Occidental Community Services District
• Water supply &:distribution system (QA1QC)
City of American Canyon
• WWTP Evaluation
• Water Treatment Plant Expansion Project
North Vacaville Water District
• Assessment District financing for new wells, pipelines, pump stations, and tanks,
City of Piedmont
• Contract City Engineer (current)
it 2009-2010 Sew6r Line Replacement Project
Pump Station Experience
City of American Canyon
0 Wastewater Pump Station Upgrades (QA/QC)
City of Cloverdale
• Wastewater Pump Station
City of Willows
Sycamoro:$trpot, Pump Station Rebobilitotti9r)
City of Rohnert Park
11 Wastewater Pump Station Design Quality Review
North Marin Water District
• Recycled Water Facility, Pipeline & Pump Station (Construction Management
Oversight)
City of St Helena
• Pump station, 2.7 MG water tank and transmission line
Town of Yountville
• Flood. Barrier & Pump Station (QA/QC)
NARke Janet
Construction Services ManagerlAssociate
EDUCATION
Mr, Mike Janet has over 14 years of experience as a construction manager, project
Agtek Earthwork
manager and project engineer. He is very experienced in construction management
Training Course
including schedule review, field problem resolution, bid solicitation and general
April 2003
contract administration for a variety of private and public works projects,
Geotechnical Drilling
REPRESENTATIVE EXPERIENCE:
Seminar
February 2008
City of Mill Valley
Utility Pole Loading
A Pedestrian Safety Project
and G.O. 95 Course
it Eldridge & East Blithedale Improvements
May 2000
City of Cloverdale
a R1 Downtown Redevelopment & R2 Downtown Redevelopment
Caltrans Resident
a ARRA Pavement Rehabilitation Project
Engineering Class
City of Piedmont
B Piedmont Hills Undergrounding Project
Town of Corte Madera
CERTIFICATION
" Tamalpais/Redwood/Corte Madera Ave Overlay
CESSWI #1421
City of Clearlake
2011
0. ARRA Arterial Roadway Rehabilitation Project
City of Rohnert Park
SWPPP Certification
A City Center Plaza & Public Safety Station
2007
to Rohnert Park Expressway Rehabilitation
Public Contract Code
0 Rubberized Asphalt Paving on Various Streets
Course 2007
Town of Tiburon
A Del Mar Undergrounding Project
Town of Windsor
PROFESSIONAL
* Windsor Road Pedestrian Enhancements /Traffic Calming
HISTORY
• 2008 Conde & Hembree Lane Pavement Maintenance
Construction
a 2007 Old Redwood Highway Pavement Preservation Program
Manager
a 2006 Pavement Preservation Program
Coastland
Town of Yountville
2006 to present
Annual Pavement Resurfacing Program
East Side Pedestrian Pathway
Project Manager J
Washington Street Water Main
Lead Estimator
Yount Street Sewer Improvements
Pipeline Excavators
City of Grass Valley
2002-2006
On-Call services (constructability reviews, CM & inspection)
Water Conservation
ARRA Rehabilitation
Aide
City of Santa Rosa
Marin County Water
a Bis-hoplBrookside Water & Sewer Improvements
District
■ Mendocino Ave Water & Sewer Improvements
20012002
a Alderbrook and Parker Water Improvements
* Colgan Ave. & Appletree Dr. Water & Sewer Improvements
Lead Field Engineer
A Steele Lane Water & Sewer Improvements
Utility Application &
# Midway / Magowan Water Improvements
Design
a Montgomery & Talbot Water, Sewer and Drainage improvements
1998 to 2001
And dozens more pipeline improvements for the City
City of American Canyon
• Reclaimed Water Storage Tank
• American Canyon Road Widening
Tamalpais Community Services District
2007 Sewer and Water Improvement Project
City of Fort Bragg
2008 Street Resurfacing Project
City of Willows
• Teharna Street ARRA Rehabilitation, Phase I
• Tehama Street ARRA Rehabilitation, Phase 11
City of Healdsburg I Sonoma Count y Transportation Agency
Healdsburg Intermodal Transportation Facility
Sweetwater Springs CSD
2012 CIP Utility Projects
County of Napa
* 4700 Block. Redwood Road Slide Repair
* Diamond Mountain Road Slide Repair
Richard Engelke
Construction Manager/ Inspector
PROFESSIONAL
Mr, Richard Engelke has 39 years of experience in the construction industry. He is
HISTORY
thoroughly experienced in contract administration and inspection and has monitored
construction of a wide variety of infrastructure improvement projects, including.,
Construction Inspector
0 Streets and highways
Coastland
* Large water and wastewater projects, including water storage tanks,
2008-Present
wastewater treatment. plans, and various piping projects
* Storm damage repair and storm drainage improvements
Superintendent
* Underground drainage, water and sewer improvements
Argonaut Constructors
* Grading, paving, and general street improvements
1994-2007
# Large parks
■ Conduit installations and street lights
Foreman I Operator
6 Residential subdivisions, private & commercial developments
■ Earthwork for bridges and retaining walls
WK McLellan
1993-1994
RELEVANT EXPERIENCE:
Foreman I Operator
City of Santa Rosa
Oak Grove Construction
. Steele Lane Roadway & Utility Improvements
1980-1984
10 Bishop & Brookside Roadway & Utility Improvements
City of Rohnert Park
Foreman / Operator
■ City Center Plaza
Stepheporation n Tyler
City of Cloverdale
Cor
Downtown Redevelopment, Phase 11 ■
1973-1980
City of Piedmont
• Piedmont Hills Undergrounding Project
• Crest - Sotelo Avenue Overlay
City of American Canyon
A Recycled Water Storage Tanks
City of Willows
a Tehama Street Overlay ARRA Project
Town of Tiburon
19 Del Mar Undergrounding Project
RELEVANT EXPERIENCE PRIOR TO COASTLAND:
Town of Windsor Town Green Park
Four water pipeline replacement projects for the City of Santa Rosa
■ Cotati Hills Water Storage Tank and Piping Project (SCWA)
Lake Tahoe. Water Treatment Project (South Shore)
■ Hopland Wastewater Treatment Plant
■ Armona Wastewater Treatment Plant Expansion
■ Healdsburg Pump Station and Sewer Piping Project
■ China Lake Naval Weapons Center Wastewater Project (piping, ponds, and
drainage structures)
■ Minden, NV Wastewater Treatment Plant
■ Humboldt County Garberville Airport Rd & Blocksburg Slide Repair
■ Lake County Morgan Valley Road Landslide Repair
■ 8 Highway Realignment and Landslide Repair projects in Mendocino County
■ Marin County Pt ReyesJPetaluma.Road Landslide, Repair
■ City of Santa Rosa Matanzas Creek Retaining Wall Replacement
REPRESENTATIVE LMNI)SLIDE EXPERIENCE:
Prior to Coastland
Lake County
* Morgan Valley Road Slide Repair — Excavation, fie-back wall, and fill,
Mendocino County
• Dos Rios Slide — installation of large trench stabilization (50,000+ yards), rip-rap, permeable blanket, piping, and
Gabion wall. All-season project.
• Hwy 1 Realignment & Bailey Bridge Removal (N of Point Arena) — improvements resulting from Hwy failure
including re-routing Highway 1
• Hwy 20 Realignment and Slide Repair -- large tie-back wall, above Highway 20, Caltrans Road realignment,
excavation, etc.
• It House Rd Slide repair -- two trench stabilizations, piping, permeable backfill and more.
• East Hill Rd Slide Repair— trench stabilization, permeable backfill, piping,
• Hwy 101 Road Repair — installation of rip-rap and road reconstruction on Highway 101 North and South of
Garberville,
• Russian River Erosion Bank Failure Repair — worked closely with the Corps of Engineers to install rip-rap on the
Russian River erosion bank failure, located southeast of Ukiah.
• Covelo Slide Repair— installation of 60-inch pipe and slidetroad stabilization.
Marin County
• Pt Reyes-Petaluma Road Slide — trench stabilization above Nicacio Reservoir including permeable backfill and
piping.
Humboldt County
• Garberville Airport Rd & Blocksburg Slide Repair
City of Benicia
• National Guard Armory Slide — excavation and permeable backfill
City of Santa Rosa
• Matanzas Creek Retaining Wall Replacement
Engelke, Resume Page 2 of 2
Exhibit E
Design Consultant Requirements
The Consultant agrees to the following standards and practices in performance of
engineering design duties.
1. The consultant shall assign one project manager who is responsible for the
overall completion of the project and fulfillment of these requirements.
2. Reimbursable expenses shall be considered to be included in the not to exceed
price. Consultant project managers are expected to stay within the not -to- exceed
price. It is the responsibility of the consultant to document any work outside the
agreed upon scope of work including the cost of such work. Work outside the
scope of work completed without prior authorization by the City is done at risk
by the consultant.
3. All plan check design drawings shall be submitted full size (34" x 22" or
equivalent) for review, unless otherwise requested by the City.
4. A minimum of two copies of the plans and specifications will be submitted for
each plan check.
5. The specification will use the latest version of the City of Rohnert Park
boilerplate Contract Document and Specifications for the project. The consultant
will receive the most current version of the specification from the Engineering
Administrative Assistant for each design project via email. This shall be
modified by the City for insurance requirements, contract time, liquidated
damages and environmental mitigation measures.
6. The Division 1 technical specifications shall include a project description. The
project description will generally describe the location, and the extents of the
project and what work is included in the project. This description shall be
suitable for insertion into legal documents and council summary packages. It
shall provide a quick overview of the project that a lay person can understand.
7. Technical specifications shall include a description of bid items. If the technical
specifications are in CSI format, a list of bid descriptions shall be included in the
Division 1 sections. The bid descriptions shall match the bid line items.
8. Division 1 shall include a complete consolidated list of submittals for the project.
9. Electronic documents sent to the City for review shall be in Word format.
10. Plans and specifications shall, as much as possible and within good engineering
practice, refer to the City of Rohnert Park Manual of Standards, Details and
Specifications which can be downloaded from the City's website at
www.rpcity.org . When Standard Details are incorporated they shall be by
reference rather than shown on the plans.
11. The consultant shall note the need for any permitting through the State or other
entities including Caltrans, Corps of Engineers, RWQCB, BAAQMD, SCWA, and
the County of Sonoma. Consultant is responsible for initiating contact with the
permitting agency, meeting with the permitting agency as needed and
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11266510 80078/0012 Revised: 1/10/11
completing all permit applications as completely as possible prior to sending to
the City for signature.
12. The consultant shall note the need for any easements or rights of way required
for the project including private landowners, Caltrans, SCWA, and the County of
Sonoma. Consultant is responsible for initiating contact with the other entity and
completing all easement or right of way forms, including property descriptions
as needed, as possible prior to sending to the City for review.
13. The consultant shall develop a project checklist which includes all project
paperwork requirements resulting from permitting, easements and funding
agreements.
14. At least 45 days prior to bid opening, the consultant shall provide a draft staff
report for presentation to City Council requesting to authorize advertisement for
bids.
15. The consultant shall complete all noticing and bidding of the project. This
includes mailing notices to the City's five required Trade Journals /Plan Check
Houses. Notice shall be mailed at least 30 days prior to the bid opening.
16. The consultant shall make bid copies of the bidding documents, plans and
specifications, distribute these and collect payment for the plans and
specifications to offset their cost.
17. The consultant shall arrange for and conduct the pre -bid meeting, if such a
meeting is deemed necessary.
18. The consultant shall provide all addenda for the bid package as needed, using
the City's addendum form available on the City's website.
19. After issuance of final addenda and prior to issuance of the Notice to Proceed,
the consultant will produce ten (10) conformed sets of plans and drawings that
incorporate all the addenda. This shall be done by making the changes on the full
size drawings adding the addenda to the front of the specifications books.
Consultant shall note the changes on the drawings and in the appropriate place
in the Specifications by using the Delta symbol (0). All addenda shall also be
bound into the front of the specifications book, behind the front cover and before
the cover page, with most recently issued addendum on top. Addenda pages
shall be printed on different color paper than the specifications.
20. Before bid date, consultant shall provide all electronic files to the City. The
project plans shall be in pdf format in one file folder with a separate document
for each page. Specifications shall be in Word format; the Engineer's Estimate
shall be in Excel format.
21. After bidding the consultant will check the bids for conformance with the
contract and bid requirements and determine the responsiveness of each bidder.
This includes checking any applicable licenses and qualifications. This shall
include checking as required, references to determine required experience. The
consultant shall analyze the bids to determine the lowest responsive bidder and
comment on any large discrepancies between the engineer's estimate and the low
bid. The consultant shall create the bid table in Excel format, recommend
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11266510 80078/0012 Revised: 1/10/11
selection of the lowest responsive bid, and justify the rejection of any bids as
needed. The consultant shall create a staff report for submission to the City
Council providing recommendations for award and or rejection of bids.
22. The consultant shall review submittals pertaining to the project and provide
comments, rejection, or stamp "No Exceptions Taken" as appropriate.
23. The consultant shall review submittals and RFIs pertaining to the project and
provide responses and guidance as required.
24. After construction is complete, the consultant will create Record Drawings (as-
built drawings) based on the contractors marked up set of plans, in electronic
format and scan the as -built drawings into pdf format and deliver one copy on
bond paper and electronic as -built drawings to the City.
The requirements for as -built plans are as follows:
a. The As- Builts shall include the contractor's naive, address, phone number and
approximate date of project completion.
b. Archived Plans shall be of the ori>inally approved plans (Conformed Plans),
including signatures of approval, with all contract change order(s), field directives
and as -built information added over the originally approved information.
c. Archived Plans shall be provided in an electronic format such as Adobe PDF or Tiff
file formats, a minimum of 200 Dot per Inch resolution, optimized to a file size not to
over burden the typical computer workstation or take more than 5 seconds to open on
said workstation.
d. The entire set of plans may be in one file or one file for each sheet but not both, in
order to comply with number 3 above.
e. The Archived Plans shall not be made directly from the electronic drawing files,
because this introduces a chance for error or something changed, deleted or otherwise
different from the originally approved plans. As a secondary option, the Archived
Plans made be provided in duplicate; one set of the originally approved plans
(conformed plans) and a second set of the electronic drawings revised to include
contract change order, field directives and as -built information added (no deletions)
to the plans, then provided in one of the file formats described in number 3 above.
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11266510 80078/0012 Revised: 1/10/11