2008/04/22 City Council Resolution 2008-62RESOLUTION NO. 2008-62
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING
AMENDMENT NO. 1 TO TASK ORDER NO. 2007-03 WITH
WINZLER & KELLY ENGINEERS
FOR CONSTRUCTION MANAGEMENT
OF THE EASTSIDE TRUNK SEWER PHASE I,
PROJECT #2004 -05
WHEREAS, the City is constructing the Eastside Trunk Sewer Phase I;
WHEREAS, on June 26, 2007, the City Council approved Resolution No. 2007-
107 authorizing Task Order No. 2007 -03 with Winzler & Kelly Engineers for engineering,
environmental, and construction management services. during construction of the Eastside
Trunk Sewer Phase I; and
WHEREAS, changes in the pace of the construction project have resulted in
additional construction management and inspection service needs.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Rohnert Park that it does hereby authorize and approve Amendment No. 1 to Task Order
No. 2007 -03 by and between Winzler and Kelly Engineers, a corporation, and the City of
Rohnert Park, a municipal corporation, for additional engineering, environmental, and
construction support services for a total project amount not to exceed $762,331.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute this amendment in substantially similar form to the attached amendment
for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 22nd day of April, 2008.
CITY OF ROHNERT PARK
A�Ma r
BREEZE: AYE SMITH: AYE STAFFORD: AYE VIDAK- MARTINEZ: AYE MACKENZIE: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
AMENDMENT NO.1 to
TASK ORDER NO. 2007-03
CITY OF ROHNERT PARK
AND
WINZLER & KELLY CONSULTING ENGINEERS
AUTHORIZATION OF
SUPPLEMENTAL CONSTRUCTION MANAGEMENT SERVICES
FOR EASTSIDE TRUNK SEWER — PHASE 1
CITY PROJECT NO. 2004-05
SECTION 1— PURPOSE
The purpose of this Task Order is to authorize and direct Winzler & Kelly to proceed with
the work specified in Section 2 below in accordance with the provisions of the MASTER
AGREEMENT between the City of Rohnert. Park ( "City ") and Winzler & Kelly ( "Consultant ") dated
July 25, 2006.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "A" — Scope of
Services.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the AGREEMENT between the parties hereto
referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be
actual costs (time and materials) based on Consultants' standard labor charges in accordance with the
provisions of the MASTER AGREEMENT and as shown in Attachment `.B" for an amount not -to-
exceed $299,458. The total not -to- exceed amount for Task Order No. 2007 -03 shall be $762,331.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed during Fiscal Year 2008/09, or as
extended by the City Manager.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the MASTER AGREEMENT for professional services
between City and Consultant are incorporated by reference.
Approved this 22nd day of April 2008.
CITY OF ROHNERT PARK
Stephen R. Donley, City Manager (Date)
Per Resolution No. 2008 - adopted by the
Rohnert Park City Council on April 22, 2008.
WINZLER & KELLY ENGINEERS
Theodore B. Whiton, Managing Principal (Date)
ATTACHMENT
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WINZLER(Sz, KELLY
o
Ref Project No. 0205607010 -32010
March 12, 2008
Darrin Jenkins
City Engineer
City of Rohnert Park
6750 Commerce Blvd.
Rohnert Park, CA 94928
Re: Construction Management
Eastside Trunk Sewer
Dear Mr. Jenkins:
We have been discussing an amendment to our Construction Management contract for the last
couple of month's because our actual monthly contract "buns rate" has exceeded our original
estimate. The cost increase is primarily related to a very slow start -up of construction, an
increase in BFI's and submittals, increased inspection, increased office engineering related to
change order and claims management, and an increase in field time due to the addition of
multiple construction crews.
The following paragraphs detail the differences between the initial scope of work and assumed
labor burn rate, the actual burrs rate, provides a description of these activities, including why the
expenditure was necessary, and estimates the projected cost to complete. Attached is a copy of
the initial scope of work fee estimate sheet, a summary detailing the breakdown of costs
expended, and the proposed estimate to complete.
First is a brief overview of the differences between the initial scope of work assumptions and the
actual amount of work that has been (or will be) expended:
• Construction period was from July 17, 2007 to May 1, 2008. The current schedule from
North Bay Construction (NBC) shows the time period going through July 2008, an
extension of at least 3 months.
Construction Manager working t/4 time. The Construction Manager has been working 1/3
time on the project, which is necessary to cover all meetings, field visits, RFI's, change
orders, claims and additional staff on the project.
Project Engineer working % time. The Project Engineer is actually working full time and
a project administrator is assisting in compiling, logging, and distributing submittals;
meeting minutes, and correspondence. Additional. assistance was required to review the
submittals from other in -house engineers.
Construction Inspector working full time. During the period when NBC was working a
day and night crew we staffed the project with an additional inspector. The construction
0 495 Tesconi Circle, Santa Rosa, CA 95401.4696
tel 707.523.1010 fax 707.527.8679
www m- and &com
W WINZLER<S7_ KELLY
Mr. Damn Jenkins
March 12, 2008
Page 2
inspector also has worked overtime on the project that was not accounted for in the initial
scope of work.
Assumed 60 submittals, 20 Request for Information's (RFIs), and 5 change orders.
Currently we are at 150 submittals, 28 RFIs, 63 potential change orders, and 3 claims.
The average monthly burn rate was anticipated to be approximately $33,000 per month with a
high around $56,500. The actual average monthly burn rate is $52,600 per month with a high of
$91,900.
For the completion of the project, we anticipate that the same level of effort will be required, and
have included spreadsheets detailing these costs. We anticipate project costs to be as follows
through the end of the project:
• March and April: $76,682 per month; two full time inspectors due to two mainline crews,
plus the interior welding inspection, overtime, pant -time administrative assistance, full -
time Project Engineer, and 1/3 time Construction Manager. The amount of onsite
inspection may be high depending upon operations by NBC.
• May and June: $52,052 per month; one full -time inspector, part-time administrative
assistance, full -time Project Engineer, and 1/3 -time Construction Manager.
• July: $66,098; ih of the month for one full -time inspector, part -time administrative
assistance, full -time Project Engineer, and 1/3 -time Construction Manager, plus project
close out. The project close out was estimated in the original contract and the costs are
updated due to increased wage rates.
• August: we have not included any additional time beyond the completion date of the
contract for claim resolution.
The amount spent on the contract through the end of February is $438,765.59, and the estimated
cost to complete from February through mid -July 2008 is $323,566 for a total contract amount
would be $762,331.
We hope the information is adequately described and itemized for you to analyze the data, and
would like to meet with you to discuss.
Sincerely,
WINZLER & KELLY
Jim Winter, PE
Construction Manager
Attaclunents
i
4 WINZLERSv-KELL'Y
FEE SCHEDULE - CENTRAL CALIFORNIA
(Effective March 2008)
3- Person Survey Crew
Hourly Rates(*)
Principal
$ 180 -250
Senior Project Engineer
130 -250
Project Engineer
100 -170
Staff Engineer
90.145
Senior Project Scientist
120 -190
Project Scientist
95 -135
Staff Scientist
70 -105
Senior Planner
120 -190
Staff Planner
90 -120
3- Person Survey Crew
255 -315
2- Person Survey Crew
170 -230
1- Person Survey Crew
85 -145
Construction Manager
120 -180
Construction Inspector
85 -115
Technician
75 -145
Designer
100 -145
CADD
80 -135
Project Administrator
70 -105
Word Processor & Clerical Support
45 -100
Employee time will be billed in accordance with the fees listed above. These rates are subject to
change on a semi - annual basis. For other than professional employees, time spent over 8 hours
per day, time spent on swing shifts, and time spent on Saturdays will be charged at 1.5 times the
hourly billing rate. Work on Sundays will be charged at 2.0 times the hourly billing rate and holiday
work will be charged at 2.5 times the hourly billing rate. All field personnel charges are portal to
portal. Professional employees will not be charged out at premium charge rates for overtime work.
Expenses and other similar project related costs are billed out at cost plus 15 %. The cost of using
equipment and specialized supplies is billed on the basis of employee hours dedicated to projects. Our
rates are:
A. Office consumables $6.00 /hr
B. Environmental Department, Survey and Inspector consumables $12.50 /hr
C. Environmental, Construction and Land Surveying equipment Various at market
Payment for work and expenses is due and payable upon receipt of our invoice. Amounts unpaid thirty
(30) days after the issue date of our invoice shall be assessed a service charge of one and one half (1.5)
percent per month.
�•� These rates do not apply to forensic - related services, or to work for which Prevailing Wage obligations
exist. It is the responsibility of the client to notify Winzler & Kelly in writing if Prevailing Wage obligations
are applicable, in which case the fees will be adjusted proportionate to the increase in labor cost.
Central CA Fee Schedule March 2008