2012/07/24 City Council Minutes
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Rohnert Park Financing Authority (RPF A)
Successor Agency to the Community Development Commission
Tuesday, July 24, 2012
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CITY COUNCILIRPFAlSUCCESSOR AGENCY TO THE CDC JOINT REGULAR
MEETING - CALL TO ORDERlROLL CALL
Vice Mayor Stafford called the City CouncillRPF A joint regular meeting to order at 5:00 pm, the notice
for which being legally noticed on July 19,2012.
Present: Jake Mackenzie, Mayor
Pam Stafford, Vice Mayor
Amy Ahanotu, Council Member
Gina Belforte, Council Member
Absent: Joseph T. Callinan, Council Member
Staff present: City Manager Gonzalez, City Attorney Kenyon, City Clerk Currie, Director of Public
Safety Masterson, Director of Development Services & City Engineer Jenkins, Director of Finance
Orme, Planning Manager Ponton, and Director of Public Works and Community Services
McArthur.
2. PLEDGE OF ALLEGIANCE
Led by City Attorney Kenyon.
3. PRESENTATION
A. Proclamation recognizing Robert O'Dell for outstanding community service
Mayor Mackenzie read and presented the proclamation and Robert O'Dell received it.
B. Certificate of Recognition for City of Rohnert Park City Employees for Completion of the
Local Leaders Academy
City Manager Gonzalez introduced the item. Mayor Mackenzie read and presented the
certificates. Present to receive their certificates were Ellen Beardsley, Christine Giordano,
Kelly Koffler, Jerrod Marshall, Rick Pedroncelli, David Rowley, Angie Smith, Theresa Smith,
Raquel Kilmartin, and Eydie Tacata.
City of Rohnert Park Joint Regular Meeting Minutes
for City CouncillRohnert Park Financing Authority/Successor Agency
July 24, 2012
Page 2 of6
C. 2012 Stream Maintenance Program - Michael Thompson, Sonoma County Water Agency
Mr. Thompson provided an overview of the program.
4. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS
A. Department of Public Safety- Bike Rodeo August 10,2012 and 4th of July Activities Report
Director of Public Safety Masterson provided a description ofthe second annual Bike Rodeo
and an overview of the July 4th calls for service.
B. Department of Development Services-Upcoming Construction Projects
Director of Development Services & City Engineer Jenkins provided a briefing on the
following projects: Copeland Creek bike trail reconstruction, Arlen Drive street paving from
Commerce to Adrian Drive, East Cotati Avenue street paving from Snyder Lane to SSU;
pedestrian access ramps along Commerce, traffic signal installation at Rancho Verde Mobile
Home Park, and finishing the water/sewer work in the area of Alta Avenue and Almond.
5. PUBLIC COMMENTS
None.
6. CONSENT CALENDAR
A. Approval of Minutes for:
1. City CouncillRPF A Joint Regular Meeting - July 10, 2012
B. Acceptance of Reports for:
1. City Bills/Demands for Payment dated July 24, 2012
2. RPF A - Cash Report for Month Ending June 2012
3. Housing Successor Agency - Cash Report for Month Ending June 2012
4. Redevelopment Successor Agency - Cash Report for Month Ending June 2012
5. City - Cash Report for Month Ending June 2012
C. City Council Resolutions for Adoption:
1. 2012-79 Rejecting the Claim of John Veguilla
2. 2012-80 Rejecting the Claim of Brian Fonseca
3. 2012-81 Rejecting the Claim of Adina Flores
4. 2012-82 Authorizing and Approving Agreement with Coastland Civil Engineering
for Design of Adrian Sewer and Water Rehabilitation Project No. 2012-04
5. 2012-83 Authorizing and Approving Agreement with Brelje and Race for Design
Review and Value Engineering and Construction Management of Adrian
Sewer and Water Rehabilitation Project No. 2012-04
6. 2012-84 Authorizing and Approving Agreement with the Committee on the
Shelterless (COTS) to Provide Management Services for the Shared
Housing Program and Authorizing the Provision of Financial Assistance
from the City's Affordable Housing Trust Fund - Fiscal Year 2012-2013
Funding For Community Service Organizations
7. 2012-85 Authorizing and Approving an Agreement with Sonoma County Adult and
Youth Development (SCA YD) to Operate the Rohnert Park Homeless
Prevention, Rental and Deposit Assistance Program and Authorizing the
Provision of Financial Assistance from the City's Affordable Housing
Trust Fund - Fiscal Year 2012-2013 Funding For Community Service
Organizations
City of Rohnert Park Joint Regular Meeting Minutes
for City CouncillRohnert Park Financing Authority/Successor Agency
July 24, 2012
Page 3 of6
8. 2012-86
9. 2012-87
10. 2012-88
II. 2012-89
]2. 2012-90
]3. 20]2-9]
Authorizing and Approving an Agreement with Rebuilding Together
Rohnert Park, Inc. to Provide Home Rehabilitation Services for Low and
Very Low Income Homeowners in Rohnert Park and Authorizing the
Provision of Financial Assistance from the City's Affordable Housing
Trust Fund - Fiscal Year 2012-20]3 Funding For Community Service
Organizations
Authorizing and Approving Legal Services Agreement by and between the
City of Rohnert Park, in its capacity as Successor Agency for the
Community Development Commission of the City of Rohnert Park
("Successor Agency") and Betsy Strauss ("Attorney")
Authorizing and Approving Agreement with GHD for Design Review and
Value Engineering of Interceptor Outfall SCW A Spool Lining Project No.
20] ]-04
Authorizing and Approving Agreement with the Covello Group for
Construction Management and Inspection of Interceptor Outfall SCW A
Spool Lining Project No. 20] ]-04
Authorizing and Approving Agreement with Coastland Civil Engineering
for Design of Interceptor Outfall SCW A Spool Lining Project No. 20] 1-04
Authorizing and Approving Agreement with Brelje and Race for
Construction Management of Tanks 1, 3, 4 & 5 Exterior Recoating Project
No. 2008-03
ACTION:
Moved/seconded (Be]forte/Ahanotu) to approve the Consent Calendar. Motion carried 4-0-1
(Callinan absent).
7. ACTUARIAL VALUATION AS OF JULY 1,2011 FOR FISCAL YEARS 2012/13 AND
2013/14 GASB 45 INFORMATION (RETIREE MEDICAL)
Finance Director Onne and Mari]yn Oliver, Bartel Associates, presented the item. Recommended
Action: Review and receive the Actuarial Valuation as of Ju]y 1,20]] for Fiscal Years 20]2/13 and
2013/14.
ACTION: Moved/seconded (Stafford/Ahanotu) to receIve report. Motion carried 4-0-]
(Callinan absent).
As an exercise, Council directed staff to see what the numbers will look like if the
medical costs assumption was increased and the investment assumption was
decreased on a short-term basis.
8. REVIEW THE ANNUAL REPORT ON THE STATUS OF THE GENERAL PLAN
CALENDAR YEAR 2011, AND DIRECT STAFF TO FORWARD THE ANNUAL REPORT
TO THE STATE OFFICE OF PLANNING AND RESEARCH AND THE DEPARTMENT
OF HOUSING AND COMMUNITY DEVELOPMENT PER GOVERNMENT CODE ~
65400
Planning and Building Manager Ponton presented the item. Recommended Action: review the
Annual Report on the status of the General Plan calendar year 2011, and direct staff to forward the
Annual Report to the State Office of Planning and Research and the Department of Housing and
Community Development.
City of Rohnert Park Joint Regular Meeting Minutes
for City CouncillRohnert Park Financing Authority/Successor Agency
July 24, 2012
Page 4 of6
ACTION:
Moved/seconded (Stafford/Be]forte) to direct staff to forward the Annual Report to
the State Office of Planning and Research and the Department of Housing and
Community Development. Motion carried 4-0-] (Callinan absent).
9. REVIEW AND APPROVE DESIGN AND LOCATION RECOMMENDATIONS OF THE
ECONOMIC DEVELOPMENT COMMITTEE FOR WAY FINDING SIGN PROGRAM
ALONG ROHNERT PARK EXPRESSWAY AND COMMERCE BOULEVARD
Planning & Building Manager Ponton and Andrea Rodriquez-Jereb, Sonoma State University
Special Events Manager, presented the item. Recommended Action: Review and approve design
and location recommendations of the Economic Development Committee for Way Finding Sign
Program along Rohnert Park Expressway and Commerce Boulevard and adopt Resolution 20] 2-92
approving a Way Finding Program.
ACTION:
Moved/seconded (Belforte/Ahanotu) Approving design and location
recommendations of the Economic Development Committee for Way Finding Sign
Program along Rohnert Park Expressway and Commerce Boulevard and adopt
Resolution 2012-92 approving a Way Finding Program.
Motion amended to include the addition of language regarding proportion a] funding
by Sonoma State be added to the Resolution. The City Attorney will provide the
language.
Motion carried 4-0-1 (Callinan absent).
10. STANDING COMMITTEE / LIAISON REPORTS
A. Standing Committee Reports
1. Waste and Recycling, 7/17 (AA/PS)
Vice Mayor Stafford reported they will meet in less than two weeks. Sonoma County
Waste Management Agency wants to make a presentation to City Council regarding single
use carry out bags. Consensus of the Council was that the Committee should have a
recommendation along with their presentation so action can be taken.
2. Economic Development, 7/12 (GB/JC)
No report. See Item 9, regarding the Way Finding Program.
B. Liaison Reports
1. Sonoma County Waste Management Agency, 7/18 (McArthur)
Director of Public Works and Community Services McArthur reported the Agency will not
meet in August. The Agency continues to discuss single use plastic bags and discussed a
new oil filter recycling station at Spud Point Marina.
2. Library Advisory Board, 7/17 (AA)
Council Member Ahanotu reported the Board discussed increasing fees and encouraged the
community to discuss this with their libraries before they approved.
3. Chamber of Commerce, 7/17 (PS)
Vice Mayor Stafford reported the new Board president is Rita Partika and membership was
discussed.
City of Rohnert Park Joint Regular Meeting Minutes
for City CouncillRo/mert Park Financing Authority/Successor Agency
July 24, 2012
Page 5 of6
C. Other Reports
Vice Mayor Stafford reported the Golf Course Committee is pleased with the condition of the
golf course, they have a list of capital improvements, and that marketing has been successful.
Mayor Mackenzie spoke about the 50th Anniversary party, September] 5,2012, and special
invitees such as Mayors, Council Members, Board of Supervisors, and those involved with the
founding of Rohnert Park.
Councilmember Ahanotu reported that donations continue to be sought to finance fireworks for
the 50th Anniversary Celebration.
Ahanotu expressed concern over traffic impacts to Rohnert Park with the opening of the
Sonoma State's Green Music Center and suggested the Economic Development Committee be
in communication with them. Mayor Mackenzie asked City Manager Gonzalez to coordinate
the traffic issue and report to Council. The City Manager said Director of Public Safety
Masterson has been in contact with Sonoma State and is hopeful for a meeting to discuss the
impacts. A traffic mitigation plan will be presented to City Council. Consensus of the Council
was to wait until they receive the report and then decide if something needs to be referred to the
Committee.
Council Member Belforte and Vice Mayor Stafford attended the Senior Center BBQ fundraiser.
Vice Mayor Stafford attended the Kitchen Kut-Ups performance at the Spreckels Performing
Arts Center.
11. COMMUNICATIONS
12. MATTERS FROM/FOR COUNCIL
A. Schedule study session for central Rohnert Park development (State Farm/SMART)
City Manager Gonzalez proposed scheduling a study session to discuss the PDA and grant
requirements and City Council's vision of the area. The study session will be part of the
September 11,2012, regular Council meeting.
13. PUBLIC COMMENTS
None.
Disclosure of potential conflict on the Closed Session Item: Council Members Ahanotu, Belforte,
Callinan, and Vice Mayor Stafford have a potential, conflict of interest because they reside within 500
feet of the golf course. Pursuant to the rule of necessity to establish a quorum, there was a random
selection process September 13,2011 where Belforte and Stafford were selected to participate. Ahanotu
left the Council Meeting at 8:09 pm and Callinan was absent.
14. CLOSED SESSION
A. Recess to Closed Session at 8:09 pm in Conference Room 2A to Consider:
1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code
954956.8)
Property: Foxtail Golf Course, 100 Golf Course Drive (APN Nos. 143-280-021, 143-280-
045 143-280-061, 143-280-075, 143-280-078, 143-360-046, 143-360-047, 143-360-048,
143-360-049, 160-010-003, 160-010-021, a portion of 160-010-026, 160-040-054, 160-
040-055, 160-040-056, 160-050-049, 160-050-050, 160-050-051, 160-050-052, and 160-
070-005.)
City of Rohnert Park Joint Regular Meeting Minutes
for City Counci/lRohnert Park Financing Authority/Successor Agency
July 24, 2012
Page 6 of6
City Negotiator: Gabriel Gonzalez, City Manager
Negotiating parties: City of Rohnert Park and Tom Isaak, President, CourseCo, Inc.
Under Negotiation: Price and Terms
B. Reconvene Joint Regular Meeting Open Session In Council Chamber
8:59 pm (Ahanotu and Callinan absent)
C. Mayor's Report On Closed Session (Government Code S 54957.])
City Attorney Kenyon reported no reportable action.
15. ADJOURNMENT
Mayor Mackenzie adjourned the joint regular meeting at 9:00 pm
VoQ! . - WlC~
JoAnne Currie, City Clerk
~ity of Rohnert Park