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2012/06/26 City Council Resolution 2012-76RESOLUTION NO. 2012-76 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING and ADOPTING THE STRATEGIC IMPLEMENTATION ACTION PLAN FOR FISCAL YEAR 2012 -13 WHEREAS, December 13, 2011 the City Council of the City of Rohnert Park adopted Resolution 2011 -121 authorizing a five -year Strategic Plan for the City of Rohnert Park for fiscal years 2012 -2016; and WHEREAS, the Strategic Plan was built upon a clear vision, mission, and goals for the City with the intent that it would serve as a guide to prioritize policy and program decisions; and WHEREAS, with Council approval of the Strategic Plan, staff was enabled to move to the next step which is the development of an associated Implementation Action Plan which is integral to the budget and planning process for FY 2012 -13 and thereafter. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park does hereby authorize and approve the Strategic Implementation Action Plan for Fiscal Year 2012 -13. DULY AND REGULARLY ADOPTED this 26`" day of June, 2012. CITY OF ROHNERT PARK yp,!li V� Ma or '*ate AkI N� 3`:HN'•� 39Y City Clerk AHANOTU:j4`1C BELFORTE: 4\4[_ CALLINAN: 4,10& A STAFFORD: jqqf- MACKENZIE: � AYES: ( k ) NOES: ( 0 ) ABSENT: ( I ) ABSTAIN: ( 0 ) January 2012 Management Partners City of Rohnert Park Implementation Action Plan elop a community engagement X City i -0- Note: This cvlunm can be i (- ManagerI used to identify resources ,age the public in budget priority X city D- rerluurd, other people , ing Manager involved in Hie talc, etc. elop strategies for regular and X € < City General Fund I oing dialogue with the Manager nmunityatboth the departmental i�10TE: (Customer citywide levels, such as the use of Service survey cards at Y Comer satisfaction surveys and i Front Counter). Al media ting volunteers /workshops to Quarterly :Ongoing Connmunrty John M, Guy, with specific projects X Services Nelle, Tom, 0- Samantha iodic financial updates in Patch g) newsletter, etc: X - I Ongoing : ( Ongoing 0 late City website Xi Ongoing Ongoing 1 Executive s .. _ Team i ,elop a communication plan, that .:, ratifies methods and frequency of ununication with the public and 1 staff Develop Citizens Academy', X Monthly ! ; Mar -May Public f ; Public Safety General Fund Started 1 In progress March i 2012 Safety i Personnel ; 2011 r training to managers on Sergeant imunication techniques and ! f ectations levelop "Crime Tips" hotline, X I elop, written policy' Weekl y Feb 2012 Public Sergeants General Fund i In progress ' Safety rrm the public about financial j Sergeant ities and choices I ontinue to meet with citizen, X' Monthly Jan 2012 Director of ; Public SafetY -0- Continuing J's and business owners to listen 1 _ Public j Personnel neii'concerns and build hest i Safety tionships Ongoing City of Rohnert Park Implementation Action Plan realities and choic:es A-3 Monthly.. January 2012 < Public 1� BreeAnn Crespan -0- for development communicate and Safety Manager mitigate long-term Lieutenant capital projects Quarterly Ongoing Executive Gabe, Darrin, Departmental development projects Team Brian, Jol -in Ongoing 1/60 days Executive Gabe, Darrin, _U_ Team Brian, John Weekly Executive Gabe, Darrin, 0- Team Brian, John City Executive Team -0- Manager A-3 Plan for, Develop Communication Plan to keep X Planning & Samantha T., for development communicate and public and staff well informed about Manager mitigate long-term major development projects and capital projects impacts of major capital projects development projects o Preliminary workshops before public hearings o Train staff on consistent messages for complex, sensitive or controversial projects o Develop public information . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ......... . . . . . . . . . . Semi- January 2013 Deputy City Dianna, Suzie, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Developer annually Engineer, Eydie, Barbara G., reimbursements Planning & Samantha T., for development Bldg Sandy L. projects Manager Project funding for capital projects 2 City of Rohnert Park Implementation Action Plan checklist • . . . .... . ............................ . . . . .... . ................... . ...... . .... Maintain & update Public Facilities x x . Amorally November Deputy City Darrin, Pick, Administrative fee Financing Plan (PFFP) as project costs 2015 Engineer Dianna built into Public change to ensure sufficient Facilities Fee mitigations ................ ......................................................... • Charge Study Water Capacity x July 2013 .. ................................ Deputy City ........ Darrin, Rick, . ............................................ ............... .................................................. ... ... . ...... ............... Water capacity ...................... ........... .................... ........ .. ... . . ........... ......... annually ......... ..... ... ................................ Engineer Dianna ........... .. ............ charges • Evaluate Regional Traffic Impact x X Ad hoc November Deputy City Darrin, Rick, Developer Mitigation 2015 Engineer Dianna . ..... . ... . ................................. Evaluate In-Lieu Housing Fee ......... .... . ... X ............ Ad hoc February .. . ......... - Planning & ...................... - .......... Pat, Rick, Darrin .. ..... .... ...................... ............... ......................... In-Lieu Fees Program 2016 Bldg Manager • ......... . .............. . . Identify .core or essential services x x x .......... ; X X Semi- December/ . ................. 1 City .. ..... ..... ............ ..... ... . . -0- • E valuate service levels x x X, X: x Annually May Manager/ :En gage the public to identify X X. X x x Finance mmunitybudgetpriorities D irector • Prepare an annuaf,bddgetthat offers X K x a balance of essential and "quality of life' services that reflect community priorities.'' i • Identify and consider future X X] X .......... xix'x .... ..... .... . - city 0- implications of decisions Council/ City Manager X v x X' x I city -0- • Include information about potential Manager Jong-term consequences of decisions iristaff reports and other background information for policy makers • Lifecycle costs analysis - capital to X; Ongoing Ongoing Executive Gabe, Darrin, Capital and operating Team Brian, John Operating • Assess current practices related to to x x x X X Ongoing �:Ongoing Human -- - -_-------------- -- ---------- HR Staff - - _-- -_-_ - - ------ ------ - ----- -0- succession planning and workfor ce i Resources evel o pment Director 3 City of Rohnert Park Implementation Action Plan City of Rohnert Park Implementation Action Plan contingency plan • Prepare a cash contingency plan X j i June 2012 June 2012 Finance Budget Analyst 0- { Director Capital Improvement Program for X ' "Bi- Annual 1 Ongoing Director of ! John M., Johnny C, ;Various Sources Parks (playground upgrades, Public To -n, Guy, Gene, restrooms; etc). Explore potential Works & i Samantha funding mechanisms i Community Develop funding needs Dev Develop funding soixrces Project timelines j — — — -- — B -3 Ensure pohetes Identify financial management best X X . X X X: X Bi- Annual Ongoing I Finance Budget Analyst -0- j procedures and practices ' ' Director systems represent best practices in ' . . "Assess current practices against best ' " X X = X X X ; X ' Bi- Annual Ongoing Finance Budget Analyst -0- ,•i hnaneral: ` practices Director management suckas � (` ` `" � the use of cost . , Identify gaps or areas of X X ' X X X X Bi- Annual ,Ongoing Finance Budget Analyst 0- allocatton plans and iiilprovement ' Director lime card systems , . " Implement best practices • Tram staff on new policies, (` procedures and systems ` • "Develop internal service fund with X (Annual Ongoing Finance i Executive Team allocation Director Finance Staff ko Develop cost allocation system /card X : X X Ongoing ul 1 2015 J y ,. Finance Finance Staff General Fund & SA systems i Director Enterprise B -4 Ensure that we live • Prepare an p d adopt budget principles X M- Annual _Ongoing Finance Finance Staff 0- wrtlmi our means by to guide budget development and Director adopting a inform financial management comprehensive set, !of ! practices ` budget principles ,,o provicJe,a meaningful and easy ' Evaluate budget and other financial X : X X X ' X Montlily Ongoing Finance i Finance Staff 0- to understand decLStons against pnnciples ......................... „_ ... ..... s: Director 5 City of Rohnert Park Implementation Action Plan City of Rohnert Park Implementation Action Plan City of Rohnert Park Implementation Action Plan D -1 X Create Northwest Specific Plan and Monthly January 2011 ; Director of Public Safe ty General Fund ; On implementation of Performance Measurements - annually Bldg 1 Public Persormel E going Monthly Reports from all Public Manager Works, Finance Safety developments i j Safety Division and Units — ------- ... _....._.._....• ......... ....... _ ............................. Assess potential impacts, develop X ' Ad hoc TBD Part 1 Crimes, Overtime, Year End Dev. Svcs., Public Developer mitigation measures, and maximize Manager Report, Response Time, Semi- Annual the benefits of Graton Project j Works, Finance Traffic Report, POST Inspection of — - -- -- — — _,.._..__...._.. .......- ......._......__.. -.... Update traffic, streetlight, and storm ;......... ........_ .._...._ .... ._.__... ....._....... X ; j Semi- _........._. ............. Adoption by ...... Deputy City Dev. Svcs., Public General Fund Property and Evidence Room .. ..... drain standards ............... ..:: :....... Works C -4 Integrate technology Implement permit /project tracking X Quarterly Operational Information :Permit System Technology Pee into operations software by March Technology Committee Fund 2013 Director Training provided to staff - learn new X Ongoing i Ongoing Executive IT Manager Departmental technologies/ way to do things - Team allowing for implementation and support • Evaluate paperless opportunities X 1 i I Annually July 1, 2012 IT Manager ' Executive Team Departmental D -1 Support Create Northwest Specific Plan and X Senu- TBD Planning & Dev. Svcs., Public :Developer implementation of evaluate impact annually Bldg I Safety, Public major planned Manager Works, Finance developments j — ------- ... _....._.._....• ......... ....... _ ............................. Assess potential impacts, develop X ' Ad hoc TBD City Dev. Svcs., Public Developer mitigation measures, and maximize Manager Safety, Public the benefits of Graton Project j Works, Finance — - -- -- — — _,.._..__...._.. .......- ......._......__.. -.... Update traffic, streetlight, and storm ;......... ........_ .._...._ .... ._.__... ....._....... X ; j Semi- _........._. ............. Adoption by ...... Deputy City Dev. Svcs., Public General Fund drain standards annually ! June 2014 Engineer Works 8 Results of streetlight pilot study and State stormwater permit for municipalities will affect these City of Rohnert Park Implementation Action Plan Assessment of needs, resources, X X X X ;Senu- May of each Director of Pat, Marilyn, Department budget. capacity to respond to anticipated annually year Developme Eydie, Rick, No increase needed. development volumes (i.e. planning nt Services - Dianna, Ellen, applications, entitlements, building Suzie, Sonia, permits & inspections) George _._.. — _ • Assessment of needs, resources, X ; _ . .. Quarterly _ ...... .. , Assessment Finance Marilyn, Darrin, ....... ......... ...... Administrative fee ..... Implementation of capacity to implement fee credits and complete by Ellen, Sonia,Eydie, built into Public Springbrook update in districts of major developments i December Finance staff Facilities Fee mid -2012 may increase :. ..... - __ ......... _.... ......... 2013 capacity ..._... ._...... • Explore zoning flexibility options to X : Annually Plan by June .......... . _ Planning & Marilyn Department budget foster economic development 2015 Bldg No increase needed. .......... ._.... ..... ..................................... _.................._................................................................................................................... Manager ..............................' Continue processing and . Ongoing until Annually .... TBD, varies .... Planning & Development Developer implementation of University District project completion with project Bldg Services staff Specific Plan, Southeast Specific Plan, Manager Northeast Specific Plan, Sonoma Mountain Village Planned Development, Stadium Lands Planned Development, and Wilfred Dowdell Specific Plan I .......................................................................... D -2 .................... ; .................................................................................... Improve .............................. ......................... • Proceed with water rate study to 1 ......... ....... ................ ........... ...................... X ' ............................. ......_...................... Quarterly .... ; New rates by : Director of Finance, Public : Water Pat and Darrin will transportation and stabilize water operating fund December 1 , Developme Works, Eydie, discuss C1P infrastructure 2013 ntServices Gabe • _................. ............................................. Develop capital needs assessment for '.... X 1 Bi- October 1 Deputy City Darrin, John M., Water and Sewer Tied with water rate water and sewer systems monthly 2012 Engineer Dianna, Mike B., Funds study Warren, Ronnie, rate consultant • Develop system for resource - loaded X Senu- TBD Senior TBD Department budget. scheduling for capital projects t annually 1 Engineer No increase needed. I..........;............................................. Technician :................... . .......... _ ............................ _ ........ .._.._.._ .......... ;........................ ........................................................................................... ..........................................._ Implement $1.2 million Roads and 4..................... Ongoing Annually .. i............_ .............. _ ........ ...........'............................................. Ongoing .................... ...................................... .................. ;Deputy City DS project team ................................. . Complete Streets Program Engineer o Implement traffic calnung (e.g. lane reductions, roundabouts) where appropriate as part of City of Rohnert Park Implementation Action Plan program .—..- ......... ._... _........._.._..... _ ........ _ ..... .._....__......_.._._._-...__-....._........ • Update General Plan and -.. ........... .._....._...-_,_..._ X ._l.__........._ ............... Annually ....... _.. Updated _ ............................. Planing & ....... ... . ............. .......... Dev. Svcs., Public ! General Plan ................................................ Bicycle/ Pedestrian Master Plan to documents Bldg Safety Maintenance Pee support Roads and Complete Streets by June 30, Manager, Fund program and comply with SB 375 2015 Mgmt State - mandated greenhouse gas ! 1 Analyst ! reductions i - ---- �----- ---- - - - - -- - __..___.. • Explore signal coordination project on X j Ad hoc New Deputy City Caltrans, Public Darrin, Rick Traffic Golf Course Drive, Rohnert Park coordination Engineer Works Signaliz Expressway and Hyw. 101 ramps i plans by ation March 2016 Fund, Air Quality Mgmt. District - - -- - - grant - -- _.._............ .._._.. - .......... - - - - -- Explore LED streetlight retrofit X ........ ....... Semi- . _ ... ........ .._ Decision on ._ _. Deputy City : ......... ............... DS project team, Self- funding from Need to gauge public project annually conversion Engineer Public Works savings acceptance of pilot o Year 1: Evaluate results of pilot by December project project 2013 o Year 2: Develop citywide program ............ Implement $1.5 million Sewer Capital .. Ongoing ......... Annually Ongoing Deputy City DS project team Sewer Fund Project Program Engineer ....... .. ...... ......... • Determine feasibility of City . ..... . X ; Senu- June 30 2014 Director of Darrin, Pat, Mike ; Utility enterprise assuming management of recycled ! annually PW & B. fund waters stem y i ! Community Services j D -3 Integrate State Have conversation with Council X ! I June 30, 2012 Planning & !Gabe, Darrin, Marilyn will setup Farm /SMART about development intents (e.g. ! Bldg meeting train /City Center Visioning process with community, Manager j plans into a Priority prioritization of opportunities that j Development Area arise) ........ .................................. ............................... ................................................................................................... ............................... Lay out prelin-dnary program for ;. . X ; i i Ad hoc TBD ............ .. ......... Planning & ! ........ Rick -, Pat, Suzie, visioning process, if directed by Bldg Eydie Council instep above I Manager City of Rohnert Park Implementation Action Plan o Gather /develop background materials o Plan strategy sessions, workshops, I meetings -------------- - -- ............. -- ... -- ................... ............................._._........................................................................................... ............................... Assist developer with State Farm ......... < ....................:...........:................. X X ............................... Ad hoc _.................................................... TBD ..............................! ................................................................................................... Planning & Dev. Svcs. Staff ............................... .................... Developer . Contingent on funding retenanting/ redevelopment Bldg reimbursements o Prepare professional package on ! Manager Listing agent City Center opportunities ? State Farm (property owner) Seek funding for development of X X ! Semi- June 30, 2012: Managemen j Marilyn, Darrin :Association of Bay Area planning documents associated with annual to survey t Analyst Governments (ABAG) Priority Development Area funding ;grants opportunities • Seek capital funding for Priority X X ; . ............. Semi- . TBD Managemen Pat, Darrin .... ..... Federal funding for Development Area annual t Analyst projects per One Bay Area Plan .................. ............................................................................................................................................ Work on State Farm redevelopment . X X ; .. ........ ..... Ad hoc ......................... ... TBD Planning & Dev. Svcs. Staff .... Developer ......... entitlements Bldg reimbursements .............................................................. ........ !..... Manager ........ City of Rohnert Park Implementation Action Plan