2008/09/23 City Council Resolution 2008-150RESOLUTION NO. 2008-150
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING AN AGREEMENT WITH
RMC WATER AND ENVIRONMENT
TO DEVELOP AND IMPLEMENT A WATER QUALITY STUDY
WHEREAS, on July 11, 2006, the City .entered into a settlement agreement and Mutual
Release of Claims with Northern California River Watch (NCRW);
WHEREAS, as part of the Settlement Agreement, the City agreed to "include a water
quality study as a component of the City's anticipated creek master plan," and that the water
quality study would include "a reasonably comprehensive and technically competent analysis of
human markers present to determine if human wastewater is present in waters of selected surface
watercourses in Rohnert Park ";
WHEREAS, the Rohnert Park City Council called for proposals for said water quality
study on April 8, 2008;
WHEREAS, two proposals were received by the deadline of July 16, 2008, evaluated by
City staff, an outside evaluator and a Northern California River Watch representative; and
WHEREAS, the proposal submitted by RMC Water and Environment was chosen by
the evaluators.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve an Agreement for Services with RMC Water and
Environment to develop and conduct a water quality study that includes an initial water quality
assessment and an analysis of human markers to determine if human wastewater is present in
selected watercourses in Rohnert Park, for an amount not to exceed $145,309.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert
Park this date of 23rd of September, 2008.
E
ATTEST:
BREEZE: AYE SMITEk AYE STAFFORD: ABSENT VIDAK- MARTINEZ: AYE MACKENZIE: AYE
AYES: (4) NOES: (0) ABSENT: (1) ABSTAIN: (0)
AGREEMENT FOR PROFESSIONAL. SERVICES
This Agreement is made and entered into on this 23rd day of September 2008, by and
between the City of Rohnert Park, hereinafter referred to as the "City," and RMC Water and
Environment, hereinafter referred to as the "Consultant."
WHEREAS, the City requires a water quality study that includes an initial water quality
assessment and an analysis of human markers to determine if human wastewater is present in
selected watercourses in Rohnert Park; and
WHEREAS, the Consultant is qualified and experienced to.provide such services.
NOW, THEREFORE, said City and said Consultant for the considerations hereinafter set
forth, mutually agree as follows:
1. SCOPE OF WORK. Consultant shall perform those services described as Tasks in
the Scope of Work and Schedule of Performance attached as Exhibit "A" within the time frames
stated therein.
2. COORDINATION. Consultant shall assign Alyson Watson to personally
participate in said project and to coordinate the activities of the Consultant. '
3. COMPENSATION.
A. - City shall pay Consultant as compensation in full for such services and
expenses at the rates set forth in the RMC Water and Environment 2008 Standard Billing Rates
attached as Exhibit "B," the total sum not to exceed $145,309.00. Progress payments will be tied to
completion of tasks so all payments are proportional to the work completed. Payment by City under
this Agreement shall not be deemed a waiver of defects, even if such defects were known to the City
at the time of payment.
B. Consultant shall submit an itemized statement for work performed. City shall
make any payment due within thirty (30) days after approval of the invoice by the City.
C. Payments due and payable to Consultant for current services are within the
current budget and within an available, unexhausted and unencumbered appropriation of the City. In
the event the City has not appropriated sufficient funds for payment of Consultant services beyond
the current fiscal year, this Agreement shall cover only those costs incurred up to the conclusion of
the current fiscal year; payment for additional work is conditional upon future City appropriation.
11319590 80078/0012 1 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])
4. TERM. The term of this Agreement shall be from the date of its execution until the
completion of the work contemplated by this Agreement and its final acceptance by City unless.
terminated earlier as provided herein.
5. NOTICES. All notices, bills, and payments shall be made in writing and may be
given by personal delivery or by mail. Notices, bills and payments sent by mail should be addressed
as follows:
TO CITY: ENGINEERING DEPARTMENT
CITY OF ROHNERT PARK
6750 COMMERCE BLVD.
ROHNERT PARK, CA 94928
TO CONSULTANT: ALYSON WATSON
RMC WATER AND ENVIRONMENT
EXECUTIVE SQUARE, SUITE 750
SAN DIEGO, CA 92037
TEL: (858) 875 -7400
Fax - (858) 875 -7401
and when so addressed, shall be deemed given upon deposit in the United States mail, postage
prepaid. In all other instances, notices, bills and payments shall be deemed given at the time of
actual delivery. Changes may be made in the names and addresses of the person to whom notices,
bills and payments are to be given by giving notice pursuant to this Paragraph.
6. AMENDMENT OF SCOPE OF WORK. City shall have the right to amend the
Scope of Work within the Agreement by written notification to the Consultant. In such event, the
compensation and time of performance shall be subject to renegotiation upon written demand of
either party to the Agreement. Failure of the Consultant to secure City's written authorization for
extra or changed work shall constitute a waiver of any and all right to adjustment in the contract
price or time due, whether by way of compensation, restitution, quantum meruit, etc. for work done
without the appropriate City authorization.
7. RIGHT TO TERMINATE /SUSPEND CONTRACT. At any time and for any or no
reason, City shall have the right to terminate this Agreement, take possession of the Consultant's
work, e.g., studies, preliminary drawings, computations, specifications, etc., insofar as they are
complete and acceptable to the City, and pay the Consultant such equitable proportion of the total
remuneration as the work satisfactorily done by the Consultant at the time of such discontinuance
bears to the whole of the work required to be done by the Consultant under the terms of this
Agreement.
1131959v1 80078/0012 2 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])
8. CORRECTION OF WORK. The performance of services or acceptance of
information furnished by Consultant shall not relieve the Consultant from obligation to correct any
defective, inaccurate or incomplete work subsequently discovered and all such work shall be
remedied by the Consultant on demand without cost to the City.
9. DELAYS AND EXTENSIONS. The Consultant will be granted time extensions for
delays beyond the Consultant's control. Time extensions will be equal to the length of the delay or
as otherwise agreed upon between the Consultant and the City. In such event, compensation as set
forth in the Scope of Work shall be subject to renegotiation upon written demand of either party to
the Agreement.
10. RECORDS OF PERFORMANCE. Consultant shall maintain any ledgers, books of
account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating
to charges for services, or expenditures and disbursements charged to City for a minimum period of
three (3) years, or for any longer period required by law make these records available for inspection,
audit, and copying by the City. All data, documents, discussions, or other information developed or
received by or for Consultant in performance of this Agreement are confidential and not be
disclosed to any person except as authorized by City or as required by law.
11. SUBCONTRACTING. None of the services covered by this contract shall be
subcontracted without the prior written consent of the City. In accordance with Government Code
Section 7550, Consultant agrees to state in a separate section, of any filed report the numbers and
dollars amounts of all contracts and subcontracts relating to preparation of the report.
12. ASSIGNMENT. The Agreement shall not be assigned by the Consultant in whole
or in part, without the written consent of the City.
13. INDEMNIFICATION.
A. Consultant agrees to indemnify, hold harmless and release the City, its officers, agents,
and employees, from and against any and all actions, claims, damages, disabilities, or the cost of
litigation and attorney's fees that are asserted by any person or entity to the extent caused by the
negligent acts or omissions or willful misconduct in the performance by the Consultant hereunder,
whether or not there is concurrent negligence on the part of the City. This indemnification
obligation is not limited in any way by and limitation on the amount or type of damages or
compensation payable to or for Consultant or its agents, under workers' compensation acts,
disability benefits acts or other employees' benefits acts.
B. Consultant shall be liable to City for any loss of or damage to City arising from
Consultant's negligence or willful misconduct.
14. INSURANCE. Without limiting consultant's indemnification provided herein,
Consultant shall comply with the requirements set forth in Exhibit C to this Agreement.
1131959v 1 80078/0012 3 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])
15. STANDARD OF CARE. City relies upon the professional ability of Consultant as a
material inducement to entering into this Agreement. Consultant agrees to use reasonable care and
diligence in its profession in rendering services under this Agreement. Consultant agrees that the
acceptance of his work by City shall not operate as a waiver or release of said obligation of
Consultant. The absence, omission, or failure to include in this Agreement, items which are
normally considered to be a part of generally accepted professional procedures or which involve
professional judgment shall not be used as a basis for submission of inadequate work or incomplete
performance.
16. LITIGATION SUPPORT. Consultant agrees to testify at City's request if litigation
is brought against City in connection with Consultant's report. Unless the action is brought by
Consultant or is based upon Consultant's negligence, City will compensate Consultant for the
preparation and testimony at Consultant's standard hourly rates, if requested by City and not part of
the litigation brought by City against Consultant. .
17. COVENANT AGAINST CONTINGENT FEES. The Consultant warrants that he
has not employed or retained any company or person, other than a bona fide employee working for
the Consultant, to solicit or secure this Agreement, and that he has not paid or agreed to pay any
company or person, other than a bona fide employee, any fee, commission, percentage, brokerage
fee, gift, or any other consideration, contingent upon or resulting from the award or making this
Agreement. For breach or violation of this warranty, the City shall have the right to annul this
Agreement without liability, or, in its discretion to deduct from the Agreement price or
consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage
fee, gift, or contingent fee.
18. CONFLICT OF INTEREST. Consultant (including principals, associates, and
professional employees) covenants and represents that it does not now have any investment or
interest in real property and shall not acquire any interest, direct or indirect, in the area covered by
this contract or any other source of income, interest in real property or investment which would be
affected in any manner or degree by the performance of Consultant's services hereunder.
Consultant further covenants and represents that in the performance of its duties hereunder no
person having any such interest shall perform any services under this Agreement.
19. STATEMENT OF ECONOMIC INTEREST. If City determines Consultant comes
within the definition of Consultant under the Political Reform Act (Government Code §87100),
Consultant shall complete and file and shall require any other person doing work under this
Agreement to complete and file a "Statement of Economic Interest" with the Clerk of the City of
Rohnert Park disclosing Consultant and /or such other person's financial interests.
20. MERGER. This Agreement shall constitute the entire Agreement between the
parties and shall supersede any previous agreements, whether verbal or written, concerning the same
subject matter. No modification of this Agreement shall be effective unless and until evidence by a
writing is signed by both parties.
11319590 80078/0012 4 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])
21. DEFAULT. If Consultant should fail to perform any of his obligations hereunder,
within the time and in the manner herein provided or otherwise violate any of the terms of this
Agreement, City may terminate this Agreement by giving Consultant written notice of such
termination, stating the reason for such termination. In such event, Consultant shall be given
opportunity to correct any failure or default within 14 days. If Consultant fails to make corrections
to the satisfaction of the City, Consultant shall be entitled to receive as full payment for all services
satisfactorily rendered and expenses incurred hereunder, an amount which bears the same ratio to
the total fees specified in the agreement as the services satisfactorily rendered hereunder by
Consultant bear to the total services otherwise required to be performed for such total fee; provided
however, that the City shall deduct from such amount the amount of damage, if any, sustained by
City by virtue of the breach of the Agreement by Consultant.
22. NO WAIVER OF BREACH; TIME. The waiver by either party of any breach of
any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or
provision or any subsequent breach of the same or any other term or promise contained in this
Agreement. Time is of the essence in carrying out the duties hereunder.
23. THIRD PARTY BENEFICIARIES. Nothing contained in this Agreement shall be
construed to create and the parties do not intend to create any rights in third parties.
24. ATTORNEY FEES APPLICABLE LAW AND FORUM. In the event either party
brings an action or proceeding for damages arising out of the other's performance under this
Agreement or to establish the right or remedy of either party, the prevailing party shall be entitled to
recover reasonable attorney fees and costs as part of such action or proceeding, whether or not such
action or proceeding is prosecuted to judgment. This Agreement shall be construed and interpreted
according to California law, and any action to enforce the terms of this Agreement or for the breach
thereof shall be brought and tried in the County of Sonoma.
25. INDEPENDENT CONTRACTOR. The parties intend that Consultant, in
performing the services specified herein, shall act as an independent contractor and shall have
control of the work and the manner in which it is performed. Consultant is not to be considered an
agent or employee of the City and is not entitled to participate in any pension plan, insurance, bonus
or similar benefits City provides its employees. In the event City exercises its right to terminate this
Agreement, Consultant expressly agrees that he /she shall have no recourse nor right of appeal under
rules, regulations, ordinances or laws applicable to employees.
26. TAXES. Consultant agrees to file tax returns and pay all applicable taxes on
amounts paid pursuant to this Agreement and shall be solely liable and responsible to pay such taxes
and other obligations, including, but not limited to, state and federal income and FICA taxes.
Consultant agrees to indemnify and hold the City harmless from any liability which it may incur to
the United States for to the State of California as a consequence of Consultant's failure to pay, when
due, all such taxes and obligations.
1131959v1 80078/0012 $ JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])
27. EMPLOYMENT PRACTICES. Consultant shall not discriminate in its performance under
the Agreement either directly or indirectly on the grounds of race, color, religion, sex, age, national
origin, or other prohibited grounds in its employment practices, and shall take affirmative steps to
ensure that applicants are employed and employees are treated during employment without regard to
race, color, religion, sex, age, national origin, or other prohibited grounds.
28. COMPLIANCE WITH LAW. Consultant shall comply with all applicable federal,
state and local laws, rules and regulations affecting the Consultant and his/her work hereunder.
Consultant represents and warrants to City that Consultant has all licenses, permits, qualifications
and approvals of whatsoever nature which are legally required for Consultant to practice
Consultant's profession and to do the work hereunder. Consultant represents and warrants to City
that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this
Agreement any licenses, permits, and approvals which are legally required for Consultant to
practice his/her profession and do the work contemplated by this Agreement.
29. TITLE TO DOCUMENTS. Title to all plans, specifications, maps, estimates,
reports, manuscripts, drawings, descriptions and other final work products prepared by the
Consultant under the Agreement shall be vested in the City, none of which shall be used in any
manner whatsoever, by any person, firm, corporation, or agency without the expressed written
consent of the City. Basic survey notes and sketches, charts, computations, and other data prepared
or obtained under the Agreement shall be made available, upon request, to the City without
restriction or limitations on use. Consultant may retain copies of the above - described information
but agrees not to disclose or discuss any information gathered, discussed or generated in any way
through this Agreement without the written permission of City during the term of this Agreement or
until ninety (90) days after receipt of final payment from City.
30. INTERPRETATION. Notwithstanding the fact that one or more provisions of this
Agreement may have been drafted by one of the parties to this Agreement, such provisions shall be
interpreted as though they were a product of a joint drafting effort and no provisions shall be
interpreted against a party on the ground that said party was solely or primarily responsible for
drafting the language to be interpreted.
31. EXECUTION. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties when
at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement,
it shall not be necessary to produce or account for more than one such counterpart.
32. AUTHORITY. Each individual executing this Agreement on behalf of one of the
parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of
such party and that this Agreement is binding on such party in accordance with its terms.
11319590 80078/0012 6 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day
and year first above written.
CITY OF ROHNERT PARK:
By: /
Name: (Date)
Title:
Per Resolution No. adopted
by the City Council on September 23, 2008
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CONSULTANT:
By: /
Name: (Date)
Title:
By: /
Name: (Date)
Title:
1131959v] 80078/0012 7 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])
EXHIBIT "A"
SCOPE OF WORK
I�rl 11
SCHEDULE OF PERFORMANCE
1131959v 1 80078/0012 $ JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])
?�i�R����� ��r`a
Section C I Approach & Work Plan
he City of Rohnert Park (City) is undertaking a water
quality study that will provide baseline water quality
information to support the upcoming Creeks Master Plan, as
well as providing an analysis of hurnan markers to determine
if human wastewater is present in selected watercourses.
Rohnert Park is Iocated in the southern portion of Sonoma
County, within the 42 2/2 square -mile Southern Laguna
Watershed. Five channelized creeks flow through Rohnert
Park: Cook /Coleman, Five, Crane, Hinebaugh, and Cope-
land. As shown in the figure on the following page, these
creeks are marked by high densities of stormwater outfalls,
and are lined by several known human encampments. In
addition, the sewer collection system runs adjacent to and
crosses these creeks at multiple locations.
The 2006 Clean Water Act Section 303(d) List of Water
Quality Limited Segments lists the Laguna de Santa Rosa
as impaired for sediment, nitrogen, phosphorus, tempera-
ture, mercury, and dissolved oxygen. The total maximum
daily load (TMDL) for ammonia and dissolved oxygen (DO)
completed in 1995 attributed ammonia concentrations to
a variety of point and non -point sources and low DO con-
centrations to algal decay, ultimately caused by nutrients
stimulating algal growth and subsequent die -off. Since
completion of the TMDL, nutrient loading to the Laguna de
Santa Rosa has been significantly reduced, yet DO levels in
the Laguna continue to fall below the Basin Plan objective of
7.0 mg /L, and the cause of the continued low DO concentra-
tions is unknown. It is suspected that elevated phosphorus
concentrations could contribute to low DO concentrations.
However, recent measurements suggest that, based on ni-
trogen to phosphorus ratios, nitrogen may be the limiting
nutrient in the system. To address these impairments, it is
expected that TMDLs will be developed for the Laguna de
Santa Rosa addressing nitrogen and phosphorus, sediment,
temperature and mercury.
To -date, minimal water quality data has been collected
within the City of Rohnert Park, with the most notable excep-
tion being the Russian River First Flush data collected from
2002 through 2007, as well as pesticide data collected in 2004
and 2005. Available water quality data collected to -date is
summarized in the following map. The City of Rohnert Park
is underway with the initial stages of developing a Creeks
Master Plan. The Creeks Master Plan will focus on watershed
health, and should generate information that can be used to
support development and review of the TMDLs pending for
the Laguna de Santa Rosa.
To date, minimal zoater - quality data has been collected in Rohnert Park.
On June 6, 2005 Northern California River Watch (NCRW)
provided the City with a Notice of Violations and Intent
to File Suit under Section 505 of the Federal Water Pollu-
tion Control Act, claiming that the City's creeks are con-
taminated with- human wastewater. NCRW and the City
reached a settlement, which included a stipulation that the
City would prepare a water quality study including a rea-
sonably comprehensive and technically competent analysis
of human markers to determine if human wastewater is
present in waters of selected surface watercourses. As part
of this study, data and information will be collected that
can later be used to support the City's Creeks Master Plan.
Water Quality Study for the City of Rohnert Park
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Rohnert Park
To date, minimal zoater - quality data has been collected in Rohnert Park.
On June 6, 2005 Northern California River Watch (NCRW)
provided the City with a Notice of Violations and Intent
to File Suit under Section 505 of the Federal Water Pollu-
tion Control Act, claiming that the City's creeks are con-
taminated with- human wastewater. NCRW and the City
reached a settlement, which included a stipulation that the
City would prepare a water quality study including a rea-
sonably comprehensive and technically competent analysis
of human markers to determine if human wastewater is
present in waters of selected surface watercourses. As part
of this study, data and information will be collected that
can later be used to support the City's Creeks Master Plan.
Water Quality Study for the City of Rohnert Park
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The RMC /SRCD team has identified a multi -step approach to identifying and resolving potential issues early before they
address this requirement, as shown in the following figure. delay the project schedule.
The study will be completed through implementation of
the following three steps:
Step 1: Study Refinement and Program Preparation. Prior to
initiating the project, the team will meet with key City staff
to review the proposed approach, study plan, and monitor-
ing program and make any necessary modifications. The
Comprehensive Critical Path Scheduling. RMC establishes com-
prehensive baseline schedules that are reviewed and updated
at least monthly in concert with our monthly progress re-
ports. We also generate "look- ahead" schedules that identify
upcoming activities, key milestones and decisions that are
critical path for project completion.
Step 1 Step 2 Step 3
Study Refinement Water Quality Study Data Analysis
& Program Preparation Implementation & Report Development
a rrturci -saep approach to achieve the UltJ s objectives.
Sotoyome Resource Conservation District (SRCD) currently
has a Quality Assurance Project Plan (QAPP) in place that
has been approved by the State Water Resources Control
Board (SWRCB). If necessary, the QAPP will be modified to
accommodate the refined study design.
Step 2: Water Quality Study Implementation. The bulk of
the study will proceed as part of this step, which will in-
volve implementing the water quality study as refined in
Step 1. Details of the anticipated study design are provided
later in this section under the Study Design heading.
Step 3: Data Analysis and Report Development. Following
completion of the water quality study, the RMC team will de-
velop a report summarizing the approach and study results.
Throughout the project, RMC will implement our proven
project management approach to ensure all the tasks are
coordinated and deliverables are submitted on schedule.
Key strategies we have successfully implemented in the past
include the following.
Frequent Communication with Project Team. Frequent communi-
cation with the client and team members and sound project
execution techniques ensure a "no surprises" outcome for
RMC's projects. Throughout the project, we will use confer-
ence calls, monthly progress meetings and other communi-
cation to ensure the project team is coordinated to facilitate
Water Quality Study for the City of Rohnert Park
Management Tools. RMC uses several management tools to
ensure that high quality deliverables are submitted on time
and within budget. We use an integrated business solutions
software (Deltek Vision ®) which enables our project managers
to track projectcosts, schedule and earned value for each project
in real time. With this information, we can proactively imple-
ment any adjustments needed to manage cost and schedule.
QAlQC Program
Project Accounting
Budgeting
ti
DO,umentllntemet Access
Cost Estimating
RMA'fools
GIS Standards
Reporting
Scheduling
Our integrated project management tools provide a "no surprises"
outcmne for our projects.
Quality Assurance /Quality Control. RMC has an established
company -wide quality assurance program that must be
implemented for all projects. Elements of RMC's QA /QC
Program include:
0 Senior Technical Approach Review (STAR) Workshops. At
the early stage of project development, RMC conducts
a workshop with senior technical staff to ensure the
project team is taking an appropriate approach to
completing the technical work.
M Project Audits. Senior managers at RMC conduct
project audits to ensure they are being executed in a
timely and efficient manner.
2 Quality Control Reviews. All work products must un-
dergo peer or senior review prior to being submitted
to the client.
STUDY DESIGN
There are two primary ways in which failures of the City's
collection system could cause human fecal contamination of
the City's watercourses: sanitary sewer overflows (overland
flow of wastewater to creeks) and exfiltration (subsurface
release of wastewater through joints, cracks or defects in
t
Sanitary sewer overflows (SSOs) occur when the capacity of
the collection system is exceeded by the flow in the system.
As a result, the system backs up and overflows, causing re-
lease of untreated wastewater into the environment. Over-
flows can escape through manholes, causing wastewater
to spill to adjacent areas. SSOs. are generally most likely
to occur during heavy rainfall, when infiltration of storm -
water into sewer lines significantly increases the volume
of wastewater being conveyed. SSOs may also be caused
by rupture or blockage of collection system infrastructure,
malfunction of pumping station lifts or electrical power
failure, and other issues. Because SSOs can escape through
manholes, this type of collection system failure is observ-
able. Known SSOs occurring since 2000 are displayed on
the figure on the following page. As shown on that figure,
SSOs have traditionally occurred in areas with relatively
small diameter sewer lines. It is expected that these SSOs
were the result of excessive infiltration and inflow, result-
ing in wastewater flows exceeding the conveyance capacity
of the system.
The City is currently developing a Sewer System Manage-
ment Plan (SSMP) and Sewer Lateral Outreach Program
which will include measures tailored to reducing this type
of failure.
I ,zrre «re [Ulu prunary ways in wmcn collection system failures can contaminate adjacent creeks: SSOs and exfiltration.
Water Quality Study for the City of Rohnert Park q
Wilfred Creek
A _ i&rrt
FE�I�.....��
0 0.15 0.3 0.6 !!T c'r: �` . -.. ro4R.k, CreeK
Miles
+;•�- --^r;' `�' N Crane Cmek
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O
Cope a ek
IC
=. y,
® SSO {1212000 to 04/2005) Sewer Pipeline 10 -12-
-�, Stream Diameter (in) 12-16
Southern Laguna Watershed —0-6 •- 16 - 18
Street --6-8 —18-21
iW Rohnert Park _-8-10 21-30
SSUs have Historically occured most in areas with small diameter lines
The second way in which the City's collection system may
cause human fecal contamination of the City's water-
courses is through exfiltration. Exfiltration is caused when
wastewater leaks through joints, cracks or other defects in
sewer lines. Causes of exfiltration are similar to those of
SSOs; however, instead of causing the system to overflow
through a manhole or back up into private laterals, waste-
water escapes through Ieaks in the sewer Iines and can
contaminate subsurface soil and eventually surface water.
Exfiltrated wastewater can now
along preferred pathways within
the sewer trench and out to a
surface water body:
The RMC team has developed a
multi -phase approach to assess-
ing water quality in the City's
creeks to determine whether
collection system failures are
contributing to contamination of
the City's watercourses.
The initial assessment phase
includes ambient water quality
monitoring for human markers
to directly respond to the request
outlined in the settlement agree-
ment. This assessment can be
used to show whether the City's
creeks exhibit evidence of human
fecal contamination potentially
resulting from sewer exfiltration or overflows. However,
this approach will not definitively demonstrate that any
human indicators observed in the City's creeks originate
in the collection system. The presence of markers —even
human - specific markers —could originate from multiple
human sources, including incidental runoff of recycled
water, recreation activities, and human encampments. Be-
cause there are multiple potential human sources of these
markers along the creeks being assessed in this study, their
presence does not clearly indicate a deficiency in the waste-
water collection system. - An increase in observed markers
of human fecal contamination will be used. as evidence that
fecal contamination is occurring along that stream segment.
In order to definitively conclude whether or not the observed
human fecal contamination originates from the collection
system, RMC is proposing an optional, second phase of as-
sessment. This phase, if selected, would involve performing
a dye tracer study in specific areas of the collection system to
demonstrate whether wastewater from the collection system
is reaching the creeks. This approach, while not a traditional
human marker study, would provide a conclusive determina-
tion of whether human fecal contamination observed through
the water quality assessment originates from the sewer col-
lection system or from other potential sources, including
human encampments along the creeks, stormwater runoff,
or recycled water runoff. This optional phase of work would
provide definitive evidence that the observed contamination
originated from the City's collection system.
Each phase is described in further detail below. Anticipated
monitoring locations, water quality analyses, tracers, and
timing are provided. These assumptions would be reviewed
and modified in conjunction with the City of Rohnert Park
and NCRW to ensure acceptance of the proposed Study
Design prior to program implementation.
A tracer study could be implemented to reveal collection system deficiencies.
Water Quality Study for the Cihj of Rohnert Park
Human marker Assessment
The human marker assessment will involve developing and
implementing a detailed Water Quality Monitoring Plan.
This process is described in further detail below.
Develop Water Quality Monitoring Plan
As part of this step, monitoring locations and timing will
be identified and human marker and baseline water qual-
ity parameters will be selected.
Identifying Monitoring Location's and Timing
As described previously, the most likely modes of collec-
tion system failure Ieading to contamination of the City's
watercourses are SSOs and exfiltration. Due to the nature
of these events, they are most likely to result in smaller -
diameter lines, which are more likely to be stressed under
high rainfall conditions. In addition, contamination is
most likely to occur when SSOs or exfiltration occurs in
locations adjacent to —and locations crossing —the City's
watercourses.
The majority of the City's soils are classified as Clear Lake
clay, which has low permeability. Patches of Clear Lake clay
loam are found along the eastern portion of the City along
Crane, Hinebaugh, and Copeland Creeks. While higher in
permeability than Clear Lake Clay, Clear Lake clay Ioam
soils are similarly marked by low permeability. As a result,
soil type is not expected to be a significant factor increasing
the risk of contamination from the collection system.
In reviewing the City's existing sewer system, four stream
segments have been identified as high risk for potential
contamination based on the proximity of small - diameter
sewer lines, sewer crossings, historic SSOs, and soil type.
These stream segments, and candidate monitoring loca-
tions at upstream and downstream locations along these
stream segments, are shown in the following figure. Actual
monitoring sites will be selected in conjunction with City
staff. Prior to finalizing the fist of monitoring locations,
.t . -r c`w�'4 � �a. .T ✓). -"! s'�i��:u��t`�'O �d o g d 0 � A
potential sites will be visited to confirm accessibility and
safety for monitoring; should any potential sites be deter-
mined to be inaccessible or unsafe for monitoring, alternate
sites will be selected.
During each monitoring event, samples will be taken at
the predetermined monitoring locations upstream and
downstream of high -risk stream segments. Monitoring
will be conducted in accordance with the SRCD's QAPP,
as updated to accommodate this study. Quality assurance
samples will also be collected in accordance with the QAPP.
Three monitoring events will be conducted as part of the
human marker study:
0 One monitoring event (HM /BL #1) will occur in the
early wet weather season, following first flush. The
goal of monitoring in the early wet weather season is
to identify human fecal contamination occurring as
a result of SSOs occurring prior to implementation
of the study. This monitoring event should occur
during a significant storm event, following the first
storm event of the season. Weather will be monitored
continuously prior to determining whether to moni-
tor for a given storm. The decision to monitor will
be made in conjunction with SRCD and the City. It is
anticipated that this monitoring event will occur in
November or December of 2008.
N
0 0.75 0.3 0.6
,� _
® Potential Monitoring Location Soil Type Permeability
1,bo High Risk Stream Segment Clear Lake Clay [:] <05 cm/hr
Stream Clear take Clay Loam 0.5 -9.5 cm/hr
Sewer3 Haire Fine Sandy Loam 1.5 -5.0 cm/hr
Street Huichica Loam >5.0 cm /hr
C3 Southern Laguna Watershed Ed Pleasanton Clay Loam
Q Rohnert Park 901 River Wash
M Zamora Silty Clay Loam
Potential monitoring locations have been identified upstream and down-
stream of high -risk stream segments
Water Quality Study for the City of Rohnert Park >'C`
4 2
0 One monitoring event (HM /BL #2) will take place
during a major storm later in the wet season (an-
ticipated to occur in January or February of 2009) to
capture typical wet weather conditions.
0 One monitoring event (HM /BL #3) will take place
during dry weather. If possible, this sample will be
collected in late fall of 2007, following finalization
of the Water Quality Monitoring Plan and update of
the QAPP. However, if wet weather begins prior to
completion of the Water Quality Monitoring Plan and
QAPP, this sample will be deferred until late spring.
Late spring will be targeted to allow time to include
the results of that monitoring event in the final report.
Ideally, this sample would be collected following a
period of greater than 21 consecutive days without
precipitation. Should that condition not occur during
the study period, the sample will be collected in early
May of 2009 to allow time to incorporate the analytical
results into the project findings.
Following each monitoring event, samples will be analyzed
for the selected human marker as well as for baseline water
quality parameters. In addition to the monitoring events
outlined above which are tailored to support the human
marker study, additional sampling events will be added
to supplement available baseline water quality data and
support TMDL development. These monitoring events will
occur during the following approximate timeframes:
One monttor►ng`ever%tl(BL #1} wlltoccur during
0 =$
a'n ri t..:rr'ii event =►n
One,monitoring.event(BL #2) will occur during
a`noa4g.r.rn event. in. January of 2009.;,
One monitonng event {BL #3) wil! occur tlunng
anon stofm event:ln March of 2009`
Monitoring locations for these baseline monitoring events
will be determined in conjunction with SRCD and City
staff. These locations may be the same as those identified
for the human marker / baseline water quality monitoring.
Alternatively, upstream and downstream locations may be
selected to give a greater sense of the distribution of water
quality parameters city -wide. The following figure identi-
fies potential sites for baseline water quality monitoring.
Prior to finalizing the list of sites for baseline monitoring,
potential sites will be visited to confirm accessibility and
safety for monitoring.
Selecting Human Marker and Baseline !later
Quality Parameters
A variety of parameters have been used to confirm fecal
contamination in ambient waters. Several of these param-
eters, along with their potential sources and relative cost,
are presented in a table on the following page.
N
3.
0 0.75 0.3 0.6
hfilpg A4
F—J
u
ssa0e ice'
Potential Baseline Subwatersheds Crane Creek
Water Quality Bell
-W Channel
Monitoring Locations E] Five Creek
ti Stream
Coleman Creek Hinebaugh Creek
Southern Laguna Cook Creek E] Laguna de Santa Rosa
Watershed El Copeland creek WIfed Channel
N Sewer
/ Street
(2 Rohnert Park
Potential baseline monitoring locations have been identified to support
the Creeks Master Plan and TM DL development_
Summar of Potential Human Markers
S
Based on a preliminary review of the reliability of potential
markers, capabilities of local laboratories, and relative cost
of various analytes, F+ coliphage genotyping is recom-
mended a s the preferred h huma
n marker. The 'de
termina-
tion of what human marker is used for this study will be
made in conjunction with City staff as part of refining the
monitoring program.
Water Quality Study for the Cihj of Rohnert Park 7 ;
In addition to collecting information to support the human
marker study, the City is interested in collecting informa-
tion to be used to support the Creeks Master Plan as well
as upcoming TMDLs. In addition to monitoring for the se-
lected human marker, it is anticipated that monitoring and
analysis will be performed for the following parameters at
a minimum:
Monitoring will be conducted in accordance with SRCD's
QAPP, as updated to accommodate this study. All samples
will be collected as grab samples using standard collection
methodologies at midstream and mid - depth.
If necessary, samples will be treated in the field, and all
samples will be delivered to the appropriate analytical
laboratories for analysis within appropriate hold times.
Temperature, pH and dissolved oxygen measurements will
be taken in the field at the time of sample collection. Chain
of Custody (COC) forms will be developed and maintained
in accordance with SRCD's QAPP.
Dye Tracer Assessment (Optional)
The dye tracer assessment would involve developing and
implementing a detailed Tracer Study Plan. This process is
described in further detail below.
Nitrate
Water quality data collected downstream on the Laguna de
Santa Rosa reveals concentrations of several metals in excess
of the water quality objectives established for these param-
eters by the National and California Toxics Rules. In addition,
as described above, the Laguna de Santa Rosa is 303-4 listed
for elevated mercury concentrations. The City may elect to
include monitoring and analysis for those parameters as part
of its baseline data collection effort as well.
Implement Water Quality Monitoring Plan
During each predetermined monitoring event, samples will
be taken at the preselected monitoring locations upstream
and downstream of high -risk stream segments, according
to the monitoring plan.
Water Qualihf Study for the City of Rohnert Park
Potential Human Markers
Parameter. De's crtpt�on
Haman
potential Sources
C 0 t:
Utility as Marker
specific?
Alkaloid that acts as a
Stormwater, wastewater,
Low — not human- specific;
Caffeine
stimulant and mild diuretic
No recycled water, homeless
$$$
relatively expensive; large
encampments
number of potential sources
MBAS `
Jndustry standard measure of
(methylene blue
Stonmwater wastewater
No reeycledn�ater homeless
$$
Low :not human specific large
_
active substance _ anron�c detergents
...:.
" encampments
number of po tent�al sources
Subset of coliform bacteria
Stom3water, wastewater,
Fecal. coliform present in feces and intestinal
No recycled water, homeless
$
Low— not human - specific;. large
tracts of warm- blooded animals
encampments
number of potential sources
Ob6gafeanaerobes found
13acteroides
:
in feces anim al rum ens and
frag�lts B
Stormwater wastewater -
Low not human speaf c (unless :;
(13
- other cavi #res wl1ii animals :.
No recycled wafer, homeless , .
$$
performm geno ping) 'large
9
prevo #ella)
and humans
encampments
number of potential sources
phage Genotyping to identify phages
Yes Wastewater, recycled water,
$$$
High - presence. confirms human
genotyping infecting human E Coli
homeless encampments
fecal contamination
In addition to collecting information to support the human
marker study, the City is interested in collecting informa-
tion to be used to support the Creeks Master Plan as well
as upcoming TMDLs. In addition to monitoring for the se-
lected human marker, it is anticipated that monitoring and
analysis will be performed for the following parameters at
a minimum:
Monitoring will be conducted in accordance with SRCD's
QAPP, as updated to accommodate this study. All samples
will be collected as grab samples using standard collection
methodologies at midstream and mid - depth.
If necessary, samples will be treated in the field, and all
samples will be delivered to the appropriate analytical
laboratories for analysis within appropriate hold times.
Temperature, pH and dissolved oxygen measurements will
be taken in the field at the time of sample collection. Chain
of Custody (COC) forms will be developed and maintained
in accordance with SRCD's QAPP.
Dye Tracer Assessment (Optional)
The dye tracer assessment would involve developing and
implementing a detailed Tracer Study Plan. This process is
described in further detail below.
Nitrate
Water quality data collected downstream on the Laguna de
Santa Rosa reveals concentrations of several metals in excess
of the water quality objectives established for these param-
eters by the National and California Toxics Rules. In addition,
as described above, the Laguna de Santa Rosa is 303-4 listed
for elevated mercury concentrations. The City may elect to
include monitoring and analysis for those parameters as part
of its baseline data collection effort as well.
Implement Water Quality Monitoring Plan
During each predetermined monitoring event, samples will
be taken at the preselected monitoring locations upstream
and downstream of high -risk stream segments, according
to the monitoring plan.
Water Qualihf Study for the City of Rohnert Park
Develop Tracer Shady Plan
A Draft Tracer Study Plan will be developed containing
detailed information on the anticipated approach for per
forming the tracer studies. This PIan would be developec
with input from City staff as well as representatives fron
the Santa Rosa Subregional System, and would present the
selected tracer chemical; injection location and quantity tc
be injected; and monitoring locations, sampling and analyti.
cal methods, and timing. Upon, review of the Draft Trace
Study Plan by City staff and representatives of the Sante
Rosa Subregional System, the Plan will be finalized and
implemented. Development of the Tracer Study Plan will
involve identifying injection and monitoring locations and
timing, as well as selecting the preferred tracer chemical.
Identifying Injection and Monitoring Locations & Timing
Following the second human marker /baseline water qual-
ity monitoring event (HM /BL #2), the monitoring results of
the HM /BL #1 and HM /BL #2 events will be reviewed. If
data collected reveals human fecal contamination poten-
tially originating from a collection system defect, analysis
will be performed to determine whether the contamina-
tion was likely to result from a known SSO in the vicin-
ity of the stream segment within the prior 12 months. If
no known SSO occurred in the vicinity of the suspected
human contamination, the stream segment will be ana-
lyzed to determine other potential non - collection system
sources of human fecal contamination, including homeless
encampments and recycled water runoff. If potential non-
collection system sources of human fecal contamination
are found, the stream segment will be targeted for a dye
tracer study. A workshop will be held to review monitoring
results with City staff and determine whether dye tracer
studies should be performed along selected watercourses.
If it is determined that a tracer study should be performed,
it will be necessary to coordinate with the Subregional
System to determine a preferred approach to implement-
ing the program to avoid disruption. The SRCD's QAPP
will be revised and updated as necessary to accommodate
monitoring for the selected tracer chemical.
For each stream segment targeted, GIS mapping of the
sewer system will be reviewed in order to determine a high
point in the collection system where dye tracer could be
injected to flood the desired region of the collection system.
Monitoring locations will be selected at points along the
adjacent stream downstream of the sewer lines suspected
of contaminating the watercourse.
Because the majority of the City's soils are classified as CIear
Lake clay or clay loam, which exhibit low permeability, it
is anticipated that watercourse contamination occurring
through exfiltration moves through preferential pathways
such as sewer trenches, rather than slowly permeating
through soil layers. As a result, it is anticipated that exfil-
tration reaching the adjacent stream segment would move
rather quickly, particularly during a wet weather storm
event when the collection system is stressed.
Monitoring for the tracer chemical will be conducted at the
downstream locations at a maximum of hourly intervals
beginning immediately following tracer injection. Data
will be logged for a period of up to three weeks. Prior to
the addition of the dye to the wastewater, an automatic
fluorometer will be installed at a secure location near the
stream in order to measure the concentration of dye found
at a downstream location in the stream. The downstream
location will be determined in conjunction with selection
of the upstream dye addition .location and both locations
will be clearly identified in the final Tracer Study Plan. The
fluorometer will be programmed to collect samples at pre-
determined intervals and continuously log the data until
the unit is retrieved.
Selecting Tracer Chemical
A variety of potential tracer chemicals could be used to
perform collection system testing. Two commonly used
tracer chemicals are rhodamine WT and fluorescein. Both
chemicals fluoresce, are visible to the naked eye in low
concentrations, and can be monitored using a fluorometer.
Rhodamine WT and fluorescein are non -toxic to humans
and aquatic Iife, and are routinely used in tracer study ap-
plications. The decision of whether to use rhodamine WT
or fluorescein will be made in conjunction with City staff
and staff of the Santa Rosa Subregional System, and will
primarily be based. on detection limits, local chemical avail-
ability, cost, and avoidance of impacts to the Subregional
System.
Implement Dye Tracer Study
During the predetermined monitoring event, tracer chemi-
cal will be injected into the collection system at the selected
Iocations. Monitoring will be conducted in. accordance
with the SRCD's QAPP, which will be updated as needed
to. accommodate this study. All samples will be collected as
grab samples using standard collection methodologies at
midstream and mid - depth.
Work Plan and Schedule
RMC has identified the following tasks to complete the
scope of work for this project. A detailed schedule is pro-
vided following the task descriptions.
Task 1- Study Refinement and Program Preparation
RMC will prepare for and facilitate a meeting with City
staff to refine the Study Design outlined in Section A, in-
cluding determination of monitoring locations, parameters
to be analyzed (human marker and baseline water quality
parameters) and timing of sampling. A Draft Water Qual-
ity Monitoring Plan will be developed containing detailed
information on monitoring locations, timing, sampling and
analytical methods; the Draft Water Quality Monitoring
Plan will be finalized based on comments received from
he City. If necessary, staff from SRCD's will visit each po-
tential monitoring location prior to including that location
n the Monitoring PIan.
Water Quality Study for the City of Rohnert Park C9
f ^ .. fix..,
_ -s ar � .gal- -� 1'•r,�'�i� k w � s s , a e '� ,
SRCD's QAPP will be updated if necessary to cover sampling
and analysis presented in the Monitoring Plan.
Deliverables:
1. Study Design Refinement Meeting with key City
staff, including agenda, meeting materials, and
meeting notes
2. Site visits to potential monitoring locations
3. Draft and Final Water Quality Monitoring Plan
4. Revised QAPP
Assumptions:
I . All documents will be provided electronically
2. Site visits to confirm monitoring Iocations will be
performed in one day
3. The updated QAPP will not be reviewed and
approved by the State Water Resources Control
Board (SWRCB) as part of this project
4. The City will provide RMC with comments on the
Draft Water Quality Monitoring Plan within two
(2) weeks of receipt of the Draft Plan
Schedule:
The schedule for this task is dependent upon receipt of
Notice to Proceed (NTP). Assuming NTP is received on or
before September 1, 2008, all work on this task will be com-
pleted prior to October 27, 2008. Specific deliverables will
be completed on or before the following target dates:
Task 2 - Water Quality Study Implementation
The bulk of the project will proceed as part of this task,
which will involve implementing the Water Quality Monitor-
ing Plan developed in Task 1. SRCD will collect water qual-
ity samples at the locations and times dictated in the Water
Quality Monitoring Plan. Sample collection and analyses will
be performed in accordance with the standard procedures
identified in the revised QAPR Copies of Chain of Custody
forms and data summaries will be provided to the City as
evidence of completion of each monitoring event
Because it is anticipated that some water quality sampling
events will be designed to coincide with storm events, the
Water Quality Monitoring Plan will be unable to define
precise dates and times for all monitoring events. For those
monitoring events designed to coincide with storm events,
the RMC /SRCD team will coordinate closely with City
staff prior to predicted storm events to secure agreement
that a particular storm event should be targeted prior to
collecting samples during that event.
Deliverables:
1. Water Quality Monitoring Data
2. Copies of Chain of Custody forms and data
summaries corresponding to each monitoring
event
3. Coordination with City staff prior to selecting
storm events for monitoring
Assumptions:
1. Coordination with City staff will be conducted
electronically (phone and / or email)
2. When monitoring events are designed to coincide
with storm events, the City will provide written
approval via email authorizing sample collection
during specific projected storm events prior to
monitoring being conducted
3. Copies of Chain of Custody forms and data
summaries corresponding to each monitoring
event will be provided electronically.
4. Data summaries will be limited to information
provided by the analytical laboratory, and will not
include additional analysis
5. Combined human marker and baseline water
quality monitoring is assumed to occur at a
maximum of eight (8) locations during three (3)
monitoring events
6. Baseline water quality monitoring independent of
human marker monitoring is anticipated to take
place at a maximum of six (6) locations during
three (3) monitoring events
Schedule:
This task is anticipated to commence following completion
of Task 1 and be completed prior to June 30, 2009.
Task 3 - Data Analysis and Report Development
This task will involve compiling and analyzing the data
collected in Task 2 to determine whether human fecal con-
tamination is observed along targeted watercourses. RMC
will develop a Draft Human Marker Study Report, which
will include a summary of the Study Design and Monitor-
ing Plan, data collected, conclusions, and findings to be in-
corporated into the City's Sewer System Management Plan.
In addition, the report will include a summary of baseline
water quality data collected and preliminary analysis of
the data, including overall observed water quality condi-
tions and potential sources contributing parameters of con-
cern. All data collected and work generated as part of the
project will be included as appendices to the report. The
Draft Human Marker Study Report will be finalized based
on City comments.
Deliverables:
1. Draft Human Marker Study Report
2. Final Human Marker Study Report
Assumptions:
1. The Draft Human Marker Study Report will be
distributed eiectr 11
onzca y
Water Quality Study for the City of Rohnert Park
....�.�....` .. � - -� ....`.. -�.�
2. Six (6) printed copies and an electronic copy of
the Final Human Marker Study Report will be
produced
3. The City will provide RMC with comments on the
Draft Human Marker Study Report within three
weeks of receipt of the Draft Report
Schedule:
This task is anticipated to begin in April of 2009. The Draft
Human Marker Study Report will be completed prior to
June 11, 2009. The Final Human Marker Study Report wiII
be completed prior to July 9, 2009.
Task 4 - Project Coordination and Quality Assurance/
Quality Control
This task involves the coordination and communication
between the RMC -SRCD team and the City of Rohnert Park
throughout the duration of the project, and the Quality As-
surance /Quality Control (QA /QC) activities for project de-
liverables. An initial kickoff meeting will be held with the
Project Team to confirm overall approach, data needs and
schedule. All project deliverables will be reviewed prior to
submittal to the City. RMC will also provide the City with
monthly project status reports.
Deliverables:
1. Project Kickoff Meeting, including agenda,
meeting materials and meeting notes
2. Monthly Status Reports
Assumptions:
1. None
Schedule:
This task will commence following NTP and will continue
for the duration of the project, anticipated to be completed
by July 31, 2009.
Task 5 -- Dye Tracer Assessment (Optional)
This task includes developing and implementing a detailed
Tracer Study Plan. As part of this step, injection and moni-
toring Iocations and timing will be identified and a tracer
chemical will be selected.
A Draft Tracer Study Plan will be developed containing
detailed information on the anticipated approach for per-
forming the tracer studies. This Plan will be developed
with input from City staff as well as representatives from
the Santa Rosa Subregional System, and will present the se-
Iected tracer chemical; injection location and quantity to be
injected; and monitoring locations, sampling and analytical
methods, and timing. Upon review of the draft Tracer Study
Plan by City staff and Subregional System representatives,
the Plan will be finalized and implemented.
Prior to injecting the preferred dye into selected collection
system locations as dictated by the Tracer Study Plan, fluo-
rometers will be set up at two locations to continuously log
the concentration of dye in the stream for the duration of
up to three weeks. Data will be collected at the end of the
sampling period. Results will be analyzed and presented in
a draft Tracer Study Report, which will be finalized based
on comments from the City.
Deliverables:
1. Meeting with City staff to select watercourses
for tracer studies, including agenda, meeting
materials and meeting notes
2. Site visits to potential monitoring Iocations
3. Draft Tracer Study Plan
4. Final Tracer Study Plan
5. .Revised QAPP
6. Water Quality Monitoring Data
7. Draft Tracer Study Report
8. Final Tracer Study Report
Assumptions:
1. GIS mapping of the sewer system will be available
and complete and accurate enough to make
location selections for addition of dye
2. Draft and Final versions of the Tracer Study Plan
will be provided electronically
3. Revised QAPP will be provided electronically
4. All site visits to confirm monitoring locations will
be performed in one day
5. The updated QAPP will not be reviewed and
approved by the State Water Resources Control
Board (SWRCB) as part of this project
6. The City will provide RMC with comments on the
Draft Tracer Study Plan within two (2) weeks of
receipt of the Draft Plan
7. Coordination with City and Santa Rosa
Subregional System staff will be conducted
electronically (phone and / or email)
8. Tracer studies will be performed on up to two (2)
stream segments .
9. Monitoring will occur at up to two (2) locations,
corresponding to one (1) downstream location
along each of two (2) targeted stream segments
10. The Draft and Final Tracer Study Reports will be
distributed electronically
11. The City will provide RMC with comments on the
Draft Tracer Study Report within three weeks of
receipt of the Draft Report
Water Quality Study for the City of Rohnert Park Cr'11
Schedule:
The schedule for this task is dependent upon timing of completion of the second human marker/baseline water quality
monitoring event (HM/BL#2). Assuming HM/BL#2 is completed on or before February 1, 2009, all work on this task will
be completed prior to May 30, 2009.
Specific deliverables will be completed . on or before the target dates in the following table.
';Mesfing w�th:City'staffto selecf w�tefcourses for trader studies :February 17, 2449 - � •
A detailed schedule for all work plan tasks is provided on the following page.
BUDGET AND BILLING RATE SCHEDULE
A detailed, task-based budget and schedule of charges for RMC and SRCD personnel are provided following the
detailed schedule.
Water Quality Study for the City of 9ohnert Park
City of Rohnert Park Water
Proposed Schedule
Quality Study
ID
1
Task Name
Start
Rohnert Park Finish
Water Quality Study Mon 9111081 Fri 2126!1 0
Task 1 - Study Refinement and Program Preparation Mon 9/1108 i Mon 10127/08
Study Design Refinement Meetin 9 Mon 9!15108 I Mon 9/15108
Monitoring Location Site Visits Wed 9!17!08 I Wed 9117/08
i
Draft Water Quaiit Monitorin Plan ................. ..._..._...._...._.....__._._.8
Y 9 Mon 911!08 Mon 9129!08
Final Nlater Quality Monitoring an Tue 10/14/081 Mon 10 /20/08
Revised QAPP -_._
Tue 9%30!08 : Mon 10/27/08
Task 2 - Water Quality Study implemeritaiion Tue 10128108' Fri 2126110
Water Quality Monitoring Tue 10/28108! Tue 6%30!09
Y
Coordination with Cit Staff on Storm Event Monitorin Wed T/1109 . Fri 2126/10
9'
................... .:... .
Task 3 -Data Analysis and Report Develo meet -
Y P p Wed 411/09 � Thu 7!9!09
Draft Human Marker Stud Report
Y p Wed 4 /1'-
/09: Thu 6/11%09
Final Human Marker Stud Re ort
Y P u
Fri 7!3/09 Th 719/09
Task 4 - Project Coordination and QA / QC Mon 911108 Fri 7131109
Project Kickoff Meeting Mon 911/08: Mon 9/1/08
- _....._..._....._.
Monthly Status Reports _ ........................ _
Mon 911/08 ; Fri 7/31/09
Task 5 -Dye Tracer Assessment O
(Optional)
P j Tue 21171091 Thu 719109
Meeting with City Staff Tue 2117/09 Tue 2/17109
_....__...._..... . . . .2../..1...8../.0.._9 _
Monitoring Location Site Visits Wed 2/18.1.0..9 .' _ ._Wed
Draft Tracer Study Plan Wed 2/18109: Mon 3/16109
Final Tracer Study Plan __.,,---- .._..._..._...._ _., ... _.._ __....... ----.. ....i..........._..- _.._.._.._.
Tue 3/37/09: Mon 4!6109
Revised QAPP _....._._......_..,....._._ -- ..._._,....
Tue 3/17109; Mon 4/6/09
Tracer Stud Im lementation - •-_._._... _...- ....__......_..._......__
Y p Tue 4/7/09 Mon 5/4109
Draft Tracer Stud Re ort -
Y p Tue 5!5/09 Tue 612/09
Final Tracer Study ort __ .... ......:...........-........_...
Y p Wed 6/24/09: Thu 7/9/09
2009 2010
Au Se Oct Nov Dec Jan Feb Mar A r Ma Jun Jul JAuglSeplOct Nov Dec Jan Feb Mar
Study Design gn R
St ft
e Refinement Meeting
Monit Dring Location Site Visits
IV
c
® Project K' kofi' M t'ng
is Meeting
City
+-IMeeting with
l staff
Monitoring Location Site Visits
2
3
_
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
T24
25
Project: Schedule
Date: Fri 6/13108
Task i--- External Task
I Milestone � s
Split „„ Summary �W External Milestone r
Progress Project Summary WMMMV Deadline ��
EXHIBIT "B"
COMPENSATION RATES AND CHARGES
1131959v1 80078/0012 9 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])
RK M C
Materand Environment
City of Rohnert Park
Water Quality Study
Fee Estimate
Tasks RM �..-
cx ,z- y - teai@ 5✓.vSf6� tli: :, 6 9
% � ' f-
: �Rrdiardson (Natsortr . KeAr%d �.. tiu hes y'�k n &� v�si ��
.: s`-'.
;,
h i
L .: a . ' v�zs .,,,�,�, ,.��e. �1'foe ..,, � :.� � ...,:•. „: ..�.. r. ..,: :E ui merit 8! ' - -- tm 1st ,,.., ..,.
��z : -� vv 3: 'ry v:3 '�. : -�;. -. -� -.:- , - v?s... £n ee i �� t %_. i � •COStst t ; Chatrs cal i :: Fee
, ,:::
Study Design Refinement Meeting 2 2 8 8 4
Monitoring Location Site Visits
24 §4,710 -
$141
$610 $280 $89
$5,830
Draft and Final Water quality Monitoring Plan 2 2 12 8 40
0 $0
50
$610 561
§671
Revised OAPP 2 2 2
64 511,390
§342
$840 $84
$12,656
Subtotal: Task t• ,.:,4 "i.. ,6 ..._: 22 ;,:, 18 , ,, 44-; .:. 0.' =:
6 $1,270
is 94 :$17,310
$36
iS619
$1,050 $105
$2,401
, ,
.- S0. :.
53;1]0 s$280 ;$339
ii$21,558
Water quality Monitoring 4 2
Coordination with City Staff on Storm Event Monitoring 4 2
6 §1,210
$36 $33,000
10,4
$10,430 $600 $4,403
549,679
u oa.as
6 $1,210
$36
§,4
$1,862
�.. r eve opmen
Drag Human Marker Study Report 2 16 70 4
40 4
Final Human Marker Study Report 2 4 4 2
76 $13,580
$407
$560 $56
$14,603
u to a =: as
8 2
..,,
22 54,020
$127
$280 $600 $86
$5,109
Task 4- Project Coordination and QA I QC
Project Kickoff Me 2 2 8 4
Monthly Status Reports
4
20 $3,870
5116
$280 $28
$4,294
6
Subtotal Task 4: ',2 2 14 4
8
14 §2 030
'$5,900
$61
$700 $70
$2,861
,4 8
�. 34 1
$177 1 so
1 $700 :'$280 1 $98
57,155
Meeting with City Staff 2 2 8
4
Monitoring Location Site Visits 8
24 $4,710
$141
$300 $30
55,181
Draft and Final Tracer Study Plans 4 2 12 8
8 $1,480
$qb
$1,524
Revised gAPP
40
66 $11,860
$356
$12,216
Tracer Study Implementation 2 8
8
40 4
8 2
'' 1p0., !; 6
18 $3 §220
74 $13,210
22 $4020
:!212'- - ;:$38,500 3$1,166
$97 $4,870
§396
$121
$4,870
$487
+I
$0
§8,674
$13,606
§4141
Draft Tracer Stud Report
Y P 2 8 4
Final Tracer Study Report 2 4 4 2
4
Subtotal 10 OPTIONAL : 5:10 ';. 26 :: 48 22
r
:
$0 <I$300 ;1$517 ,:f$46
342 c
1. 2008 billing rates are shown. Labor charges are marked up a 3% Product, Technology and Communications charge.
2. Project Technology 8 Communication (PTC) Charge captures associated project costs which are not identifiable with one specific project. These costs include software, computers, printers,. copiers, plotters, supplies, communications (telephone
different from other direct costs (ODCS) which include mileage, reprographics, delivery, etc. which are easily identifiable with one specific project. s, faxes, T1 lines), and technical publications. These costs are
3. Laboratory costs will be billed at actual cost plus 10 %.
4. Subconsultants will be billed at actual cost plus 10 %.
5. Other direct costs (ODCs) include large reproduction jobs, mileage, postage, and travel expenses, and will be charged actual cost plus 10%
ids �'xt�3 m a. C2,
RMC Water and Environment
2008 Standard Billing Rates
(Effective 1 2/29/2007)
Employee Classifications
Billing Rate
Principal 3
..-Hourly
$245
Principal 2
$235
Principal 1
$225
Sr. Project Manager 3
$220
Sr. Project Manager 2
$215
Sr. Project Manager 1
$210
Project Manager 3
$205
Project Manager 2
$195
Project Manager 1
$185
Project Engineer 3
$175
Project Engineer 2
$165
Project Engineer 1
$155
,Environmental Planner /Scientist 3
$165
Environmental Planner /Scientist 2
$155*
Environmental Planner /Scientist 1
$145
Assistant Professional
$125
Sr. CAD Designer
$135
CAD Designer
$125
Sr. Graphic Designer /Artist
$125
Graphic Designer /Artist
$115
Sr. Project Accountant
$125
Project Accountant
$115
Sr. Project Administrator
$115
Project Administrator
$105
Expert Witness
Rate x 2.0
Project Technology & Communication (PTC) Charges
3% of Labor Charges
Other Direct Costs
Cost + 10%
Subconsultants
Cost + 10%
The individual hourly rates include salary, overhead and profit. Other direct costs (ODCs) such as
reproduction, delivery, mileage (rates will be those allowed by current IRS guidelines), and travel
expenses will be billed at actual cost plus 10 %. Subconsultants will be billed at actual cost plus 10 %.
RMC reserves the right to adjust its hourly rate structure, PTC charges, and ODC markup at the
beginning of the calendar year for all ongoing contracts.
EXHIBIT "C"
INSURANCE REQUIREMENTS
11319590 80078/0012 10 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])
EXHIBIT C
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in
conformance with the requirements set forth below. Consultant will use existing coverage to comply with
these requirements. If that existing coverage does not meet the requirements set forth here, Consultant
agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the
insurance coverage andpolicy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to City in excess of the limits and coverage required in this
agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts of insurance:
General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form
CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross
liability exclusion for claims or suits by one insured against another. Limits are subject to review but in
no event less than $2,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA 0001 including symbol 1 (Any Auto)
or the exact equivalent. Limits are subject to review, but in no event to be less that $2,000,000 per
accident. If Consultant owns no vehicles, this requirement may be satisfied by a non -owned auto
endorsement to the general liability policy described above. If Consultant or Consultant's employees will
use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability
coverage for each such person.
Workers Compensation on a state - approved policy form providing statutory benefits as required by law
with employer's liability limits no less than $1,000,000 per accident or disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide
coverage at least as broad as specified for the underlying coverages. Any such coverage provided under
an umbrella liability policy shall include a drop down provision providing primary coverage above a
maximum $25,000 self - insured retention for liability not covered by primary but covered by the umbrella.
Coverage shall be provided on a "pay on behalf' basis, with defense costs payable in addition to policy
limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not
requiring actual payment by the insured first. There shall be no cross liability exclusion precluding
coverage for claims or suits by one insured against another. Coverage shall be applicable to City for
injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage
provided is subject to approval of City following receipt of proof of insurance as required herein. Limits
are subject to review but in no event less than $2,000,000 per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form
coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered
Professional Services" as designated in the policy must specifically include work performed under this
agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy
must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend.
The policy retroactive date shall be on or before the effective date of this agreement.
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers
in the state of California and with an A.M. Bests rating ofA- or better and a minimum financial size VII.
11319590 80078/0012 11 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and. City
agree to the following with respect to insurance provided by Consultant
1. Consultant agrees to have its insurer endorse the third party general liability coverage required
herein to include as additional insureds the City, its elected officials, employees and agents,
using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also
agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit
Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to
a loss. Consultant agrees to waive subrogation rights against City regardless of the applicability
of any insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. The worker's compensation policy is to be endorsed with a waiver of subrogation. The
insurance company, in its endorsement, agrees to waive all rights of subrogation against the
City, its officers, officials, employees and volunteers for losses paid under the terms of this
policy which arise from the work performed by the named insured for the City.
4. All insurance coverage and limits provided by Contractor and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this
Agreement or any other agreement relating to the City or its operations limits the application of
such insurance coverage.
5. None of the coverages required herein will be in compliance with these requirements if they
include any limiting endorsement of any kind that has not been first submitted to City and
approved of in writing.
6. No liability policy shall contain any provision or definition that would serve to eliminate so-
called "third party action over" claims, including any exclusion for bodily injury to an
employee of the insured or of any contractor or subcontractor.
7. All coverage types and limits required are subject to approval, modification and additional
requirements by the City, as the need arises. Consultant shall not make any reductions in scope
of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may'
affect City's protection without City's prior written consent.
8. Proof of compliance with these insurance requirements, consisting of certificates of insurance
evidencing all of the coverages required and an additional insured endorsement to Consultant's
general liability policy, shall be delivered to City at or prior to the execution of this Agreement.
In the event such proof of any insurance is not delivered as required, or in the event such
insurance is canceled at any time and no replacement coverage is provided, City has the right,
but not the duty, to obtain any insurance it deems necessary to protect its interests under this or
any other agreement and to pay the premium. Any premium so paid by City shall be charged to
and promptly paid by Consultant or deducted from sums due Consultant, at City option.
9. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation
of coverage. Consultant agrees to require its insurer to modify such certificates to delete any
exculpatory wording stating that failure of the insurer to mail written notice of cancellation
imposes no obligation, or that any party will "endeavor" (as opposed to being required) to
comply with the requirements of the certificate.
11319590 80078/0012 12 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008 -06 -201)
10. It is acknowledged by the parties of this agreement that all insurance coverage required to be
provided by Consultant or any subcontractor, is intended to apply first and on a primary, non-
contributing basis in relation to any other insurance or self insurance available to City.
11. Consultant agrees to ensure that subcontractors, and any other party involved with the project
who is brought onto or involved in the project by Consultant, provide the same minimum
insurance coverage required of Consultant. Consultant agrees to monitor and review all such
coverage and assumes all responsibility for ensuring that such coverage is provided in
conformity with the requirements of this section. Consultant agrees that upon request, all
agreements with subcontractors and others engaged in the project will be submitted to City for
review.
12. Consultant agrees not to self - insure or to use any self - insured retentions or deductibles on any
portion of the insurance required herein and further agrees that it will not allow any contractor,
subcontractor, Architect, Engineer or other entity or person in any way involved in the
performance of work on the project contemplated by this agreement to self - insure its
obligations to City. If Consultant's existing coverage includes a deductible or self - insured
retention, the deductible or self - insured retention must be declared to the City. At that time the
City shall review options with the Consultant, which may include reduction or elimination of
the deductible or self - insured retention, substitution of other coverage, or other solutions.
13. The City reserves the right at any time during the term of the contract to change the amounts
and types of insurance required by giving the Consultant ninety (90) days advance written
notice of such change. If such change results in substantial additional cost to the Consultant, the
City will negotiate additional compensation proportional to the increased benefit to City.
14. For purposes of applying insurance coverage only, this Agreement will be deemed to have been
executed immediately upon any party hereto taking any steps that can be deemed to be in
furtherance of or towards performance of this Agreement.
15. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to
inform Consultant of non - compliance with any insurance requirement in no way imposes any
additional obligations on City nor does it waive any rights hereunder in this or any other regard.
16. Consultant will renew the required coverage annually as long as Consultant is providing
services to City under the terms of this agreement and /or as long as City, or its employees or
agents face an exposure from operations of any type pursuant to this Agreement. This
obligation applies whether or not the agreement is canceled or terminated for any reason.
Termination of this obligation is not effective until City executes a written statement to that
effect.
17. Consultant shall provide proof that policies of insurance required herein expiring during the
term of this Agreement have been renewed or replaced with other policies providing at least the
same coverage. Proof that such coverage has been ordered shall be submitted prior to
expiration. A coverage binder or letter from Consultant's insurance agent to this effect is
acceptable. A certificate of insurance and /or additional insured endorsement as required in
these specifications applicable to the renewing or new coverage must be provided to City
within five days of the expiration of the coverages.
11319590 80078/0012 13 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008 -06 -201)
18. The provisions of any workers' compensation or similar act will not limit the obligations of
Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity
defenses under such laws with respect to City, its employees, officials and agents.
19. Requirements of specific coverage features or limits contained in this section are not intended
as limitations on coverage, limits or other requirements nor as a waiver of any coverage
normally provided by any given policy. Specific reference to a given coverage feature is for
purposes of clarification only as it pertains to a given issue, and is not intended by any party or
insured to be limiting or all- inclusive.
20. These insurance requirements are intended to be separate and distinct from any other provision
in this agreement and are intended by the parties here to be interpreted as such.
21. The requirements in this Section supersede all other sections and provisions of this Agreement
to the extent that any other section or provision conflicts with or impairs the provisions of this
Section.
22., Consultant agrees to be responsible for ensuring that no contract used by any contractor,
subcontractor, employee or consultant of Consultant reserves the right to charge City or
Consultant for the cost of additional insurance coverage required by this agreement. Any such
provisions are to be deleted with reference to City. It is not the intent of City to reimburse any
third party for the cost of complying with these requirements. There shall be no recourse
against City for payment of premiums or other amounts with respect thereto.
23. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant
arising out of the work performed under this agreement. City assumes no obligation or liability
by such notice, but has the right (but not the duty) to monitor the handling of any such claim or
claims if they are likely to involve City.
11319590 80078/0012 14 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008 -06 -201)
CERTIFICATE OF CONSULTANT
I HEREBY CERTIFY that I am the , and a duly
authorized representative of the firm of
whose address is and that
neither I nor the above firm I here represent has:
a) Employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm or person (other than a bona fide
employee working solely for me or the above consultant) to solicit to secure
this Agreement.
b) Agreed, as an express or implied condition for obtaining this
contract, to employ or retain the services of any firm or
person in connection with carrying out the Agreement; or
C) Paid, or agreed to pay, to any firm, organization or person (other than a bona
fide employee working solely for me or the above consultant) any fee,
contribution, donation, or consideration of any kind for, or in connection
with, procuring or carrying out the Agreement;
Except as here expressly stated (if any);
I acknowledge that this certificate is subject to applicable State and Federal laws, both
criminal and civil_
Date
agr \Consult.
Signature
1131959v] 80078/0012 15 JH- S:05 -g (updated 021908 [EBrev. to 3Bonly.2008- 06 -20])