2008/10/14 City Council Resolution 2008-164RESOLUTION NO. 2008-164
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE DESTRUCTION OF CERTAIN CITY RECORDS AS PROVIDED IN
SECTION 34090 OF THE GOVERNMENT CODE OF THE STATE OF CALIFORNIA
WHEREAS, the keeping of numerous records is not necessary after a certain period of time for
the effective and efficient operation of the government of the City of Rohnert Park;
WHEREAS, Section 34090 of the Government Code of the State of California provides for the
destruction of certain City records and documents with the approval of the legislative body by
Resolution and the written consent of the City Attorney;
WHEREAS, the City Council of the City of Rohnert Park adopted Resolution No. 2000 -107 on
May 23, 2000 adopting the California Local Government Records Retention Guidelines on file with the
City Clerk as the City of Rohnert Park Record Retention/Destruction Management Policy ( "Records
Policy ").
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park as
follows:
SECTION 1. In accordance with Section 34090 of the California Government Code and the
provisions of the Records Policy the records of the City of Rohnert Park which City of Rohnert
Park department heads recommend for destruction because they are no longer required to be
maintained and have served their useful purpose may be destroyed as provided by Section 34090
of the California Government Code with the consent in writing of the City Attorney, without
further action by the City Council of the City of Rohnert Park.
SECTION 2. Any request made to destroy City of Rohnert Park records must be made by City
department heads on the recommendation form attached hereto as Exhibit A and, prior to
destruction, such recommendation must be approved and signed by the City Attorney and City
Clerk.
SECTION 3. This Resolution shall be in full force and effect immediately upon the passage and
adoption thereof.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this
14th day of October, 2008.
F.,"-Mw
APPROVED AS TO FORM:
1135600v1 80078/0012
1 : I71MANI r .Ir
Department:
Prepared by:
Date:
Box No. (if applicable)
Listed below and /or attached is a detailed list of records for which I am requesting destruction. The list includes a
description of each record sufficient for identification, including the retention schedule page number, the record series title
and contents, record dates, record retention requirements, and destruction date. Unless otherwise directed, the method
of destruction proposed is shredding. I hereby certify that the records listed below and /or attached are more than two
years old and /or have been retained for the minimum retention period specified in the records retention schedule. I further
certify that the records listed no longer have any administrative, legal, evidential, fiscal, research, or historic value and do
not affect the title to real property or liens thereon, are not court records, are not, to my knowledge, required to be kept
further by statute, are not the minutes, ordinances or resolutions of the City Council or any City board or committee, and
are no longer required by the City. I request authority to destroy same pursuant to Section 34090 of the California
Government Code.
Record Series Title and Descriptor
(as listed in Records Retention Schedule)
Page
No.
Date of
Records
Retention
Citation
Number:
Destruction
Date:
From:
To:
DEPARTMENT HEAD:
Signature
Date
DESTRUCTION AUTHORIZATION
CITY ATTORNEY:
Signature
Date
Authorized by City Council Resolution No. 2008 -164
EXHIBIT A
CITY CLERK:
Signature
Date
Actual Date Records Destroyed.