2007/06/26 City Council Resolution 2007-107RESOLUTION NO. 2007-107
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING TASK ORDER NO. 2007-03 WITH
WINZLER & KELLY ENGINEERS
FOR CONSTRUCTION MANAGEMENT
OF THE EASTSIDE TRUNK SEWER PHASE I,
PROJECT #2004 -05
WHEREAS, the City desires to construct the Eastside Trunk Sewer Phase I;
WHEREAS, engineering, environmental, and construction management services
are needed during construction;
WHEREAS, Winzler & Kelly was selected to provide municipal engineering
services including engineering support services per Resolution No. 2004 -198.
NOW, THEREFORE BE IT RESOLVED by the City Council of the City of
Rohnert Park that Task Order No. 2007 -03 with Winzler and Kelly Engineers for
engineering, environmental, and construction support services for an amount not to exceed
$462,873 is approved and the City Manager is authorized to execute the task order for such
work and any amendments not to exceed ten percent of said task order.
DULY AND REGULARLY ADOPTED this 26`h day of June, 2007.
ATTEST:
puty City Clerk
CITY OF ROHNERT PARK
NO 04FAIJ
LOHNERT
BREEZE: ABSENT MACKENZIE: AYE SMITH: AYE STAFFORD: ABSENT VIDAK- MARTINEZ: AYE
AYES: (3) NOES: (0) ABSENT: (2) ABSTAIN: (0)
TASK ORDER NO. 2007-03
CITY OF ROHNERT PARK
AND
WINZLER & KELLY CONSULTING ENGINEERS
AUTHORIZATION OF CONSTRUCTION MANAGEMENT SERVICES
FOR EASTSIDE TRUNK SEWER — PHASE 1
CITY PROJECT NO. 2004-05
SCOPE OF SERVICES
SECTION 1 — PURPOSE
The purpose of this Task Order is to authorize and direct Winzler & Kelly to proceed
.with the work specified in Section 2 below in accordance with the provisions of the MASTER
AGREEMENT between the City of Rohnert Park ( "City ") and Winzler & Kelly ( "Consultant ")
dated July 25, 2006.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "A" — Scope of
Services.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the AGREEMENT between the parties hereto
referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2
shall be actual costs (time and materials) based on Consultants' standard labor charges in
accordance with the provisions of the AGREEMENT and as shown in Attachment `B"
for an amount not -to- exceed $462,873.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed during Fiscal Year 2007/08 or as
extended by the City Manager.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the AGREEMENT for professional services
between City and Consultant are incorporated by reference.
Approved this 26'x' day of June, 2007.
CITY OF ROHNERT PARK WINZLER & KELLY ENGINEERS
Stephen R. Donley, City Manager
Ted Whiton, Managing Principal
ATTACHMENT "A"
TASK ORDER NO. 2007-03
EASTSIDE TRUNK SEWER PROJECT — PHASE
CITY PROJECT NO. 2004-05
SCOPE OF SERVICES
1. General Description and Background
Phase I of the Eastside Trunk Sewer Project will install a sanitary sewer pipeline from the
existing sewer pump station on J. Rodgers Lane, across Costco's parking lot, continuing south
along Redwood Drive to the south side of Copeland Creek, and under Highway 101 to
Commerce Boulevard, near City Hall. Phase 1I of the project will continue the pipe from
Commerce Boulevard to Snyder Lane to serve the University District Specific Plan, Southeast
Specific Plan, Sonoma State University, Canon Manor, Sonoma Mountain Village, J- Section, R-
Section, and a portion of M- Section. The entire project is a multi -year construction project; start
of construction of Phase I in 2007 will allow for better control over the timing of completion of
the overall project and subsequent sewer demand coordination.
The work comprises installation of approximately 5,700 feet of 42 -inch sanitary sewer main,
associated manholes, vaults, junction boxes, inverted siphons, and re- vegetation. Depth of pipe
varies from four feet to 25 feet and three tunnel under - crossings are required. The work will
include permit requirements, mobilization, temporary utilities, protection of existing
improvements, safety, project management, quality control, coordination, traffic control,
demolition, abandonment, utility relocation, sewer flow bypass and control in existing sewers
affected by the work, earthwork, open trench construction, temporary shoring and bracing,
dewatering, AC paving, pavement markings and striping, manholes, sanitary sewers, concrete
structures, tunneling, water mains, storm drains, hazardous material screening and disposal,
testing, cleanup, and demobilization.
2. Project Tasks
This Scope of Services is to provide Construction Management services for the Eastside Trunk
Sewer Phase 1, Rohnert'Park Sewage Lift Station to Commerce Blvd. Project.
Task 1.0 — Contract Administration
The Construction Manager and Project Engineer will perform the following construction
management services at the job site.
1.1 Pre- Construction Meeting. Conduct the pre - construction meeting, which will include
the City, the design engineer, contractor, and major subcontractors. Prepare agenda and
minutes for the pre - construction meeting.
1.2 Project Meetings. Conduct and document weekly, progress meetings and other special
technical meetings.. Prepare agenda describing key issues, schedule status, potential
change orders. Prepare minutes of the weekly meetings.
1.3 Schedule Management. Review contractor's as- planned schedule for conformance with
the specifications and for reasonableness of activity duration's and sequence. Coordinate
review comments by the City and our design engineer and transmit review comments to
the contractor. Meet with the contractor to discuss and clarify any significant issues.
Review revised schedules as required. Review work progress as compared to the as-
planned schedule and notify contractor of schedule slippage. Analyze schedule to
determine impact of the weather and change orders on the construction schedule. Review
contractor's updates of the construction schedule which incorporates actual progress,
weather delays, and change order impacts.
1.4 Maintain Project Records. Maintain project records including daily logs, inspection
reports, compliance testing results, photos, measurement of quantities, schedules and
correspondence.
1.5 Prepare Monthly Reports. Prepare and submit to the City a monthly progress report
including construction progress summary, construction cash flow and payments, and
summary logs for proposed change orders (PCO's) and change orders.
1.6 Review Monthly Progress Payments. Evaluate the monthly progress payment requests
from the Contractor, negotiate differences over payment, and recommend payment to the
City.
1.7 Requests for Information (RFIs) and Requests for Clarifications (RFCs). Coordinate
and manage the RFI and RFC evaluation and response process. This includes; log,
transmit to the design engineer for response, coordinate with design engineer on field
status, track progress, review response, and transmit response to contractor.
1.8 Potential Change Orders (PCOs) and Change Orders. Coordinate and manage the
change orders process, including: log, review in conjunction with design engineer and
City, assist with determination of changed conditions and scope definition as needed,
assist with negotiation, and incorporate change orders into the construction contract.
1.9 Coordinate Submittal and Shop Drawing Review Process. Coordinate and manage the
submittal /shop drawing review process. This work includes: log, transmit to design
engineer for response, coordinate with design engineer on field status, track progress,
review response, and transmit response to contractor.
1.10 Permits Compliance. Monitor Contractor compliance with construction permits and
CEQA. mitigation measures. Coordinate construction issues with the City of Cotati.
Coordinate with design engineer for compliance. Recommend course of action to City if
required measures are not being met by the Contractor.
1.11 Monitor Construction Record Drawings. Monitor construction record drawings
maintained by the Contractor and inspector on a regular basis.
1.12 Claims Management. Analyze potential claims for additional compensation that are
submitted during the construction period and make recommendations to resolve them.
Perform claims administration, including coordination and monitoring claims response
preparation, logging claims, and tracking claims status.
02056 -05024 2 Attachment "A'
Task Order 2007 -03 CM — Scope of Services
Task 2.0 - Field Inspection
Provide a field inspection team to observe and document daily construction activities.
2.1 Field Inspection. Provide construction inspection to monitor the Contractor's work for
compliance with the contract documents.
2.2 Photograph or Video Documentation. Prepare a video or photo documentation of initial
site conditions prior to Contractor's commencement of construction. Provide additional
photos of construction progress.
2.3 Field Changes. Document field changes to the Drawings and Specifications.
2.4 Specialty Inspection. Coordinate specialty inspection services such as structural,
geotechnical, mechanical, electrical and instrumentation with specialty inspectors.
2.5 Inspection Reports. Prepare and review Daily Inspection Reports and prepare a
summary Weekly Inspection Report.
Task 3.0 - Geotechnical Observation and Field Survey
3.1 Geotechnical Observation. Winzler & Kelly will subcontract with DCM Engineering,
the project geotechnical consultant to provide submittal review, -limited site observation
of the bore and jack, microtunneling and dewatering operations.
3.2 Field Survey (Prevailing Wage). Winzler & Kelly will provide a field survey crew to
confirm elevations at critical locations- bore and jack and microtunneling operations.
3.3 Office Survey. Winzler & Kelly will perform office survey calculations to support the
field crew surveys.
Note: Materials testing will not be provided by Winzler & Kelly.
Task 4.0 - Project Completion.
4.1 Start -up. Assist with project start-up. Coordinate the start up activities with the design
engineer and City staff.
4.2 Substantial Completion and Punch List. Winzler & Kelly will schedule with City and
our design engineer, to conduct substantial completion inspections and issue punch lists.
4.3 Project Documents. Winzler & Kelly will provide the City with a complete set of all
records of the project, indexed and properly filed, and a listing of warranties provided
under the project including the items covered and the warranty duration.
4.4 Notice of Completion. Prepare the final pay estimate and balance change orders,
prepare the Notice of Completion, and coordinate retention release.
02056 -05024 3 Attachment "A"
Task Order 2007 -03 CM — Scope of Services
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