2012/09/11 City Council Resolution 2012-106RESOLUTION NO. 2012 -106
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING THE MODIFIED RECREATIONAL FACILITY RENTAL AND
PROGRAM FEES SCHEDULE AND SUPERSEDING RESOLUTION NO. 2010-27
WHEREAS, Resolution No. 2010 -27 of the City Council of the City of Rohnert Park ( "City ")
amending certain recreational facility rental and program fees was adopted on April 13, 2010;
WHEREAS, Rohnert Park Municipal Code Chapter 3.32, "Cost- Recovery — Fee and Service
Charge System," provides for the "establishment of a fee system to recover costs of the City in providing
certain services, products and regulatory activities," including regular review of fees to assure that they
"continue to recover the. reasonable and proportional share of costs from applicants requesting services,"
and providing authority for the Council "to establish such fees by resolution to support the costs of
providing the service or services" requested by user;
WHEREAS, City staff has conducted an analysis of the costs of making various recreational
facilities and programs available to users, such as the Community Center, Senior Center, Burton Ave.
Recreation Center, Ladybug Recreation Center, Senior Center, and swimming pools, and has determined
that the fee schedule requires modification; and
WHEREAS, it is in the interests of the City to operate in a fiscally responsible manner, and
WHEREAS, the cost of operating certain public facilities and programs have increased due to
increases in utilities, staffing, maintenance, and administrative overhead; and
WHEREAS, the City wishes to keep these facilities in good operating condition and maintain
them in a manner which creates an excellent user experience for the residents; and
WHEREAS, in certain circumstances, it is preferable to reduce recreational facilities and
program fees below the total cost to provide the service in order to facilitate use of those facilities and
programs;
WHEREAS, the City wishes to adjust its rental and user fees to an amount that does not exceed
the reasonable cost for the service or benefit provided and to charge this cost on those who are provided
the service or benefit;
WHEREAS, on August 28, 2012, the City Council of the City of Rohnert Park reviewed the
draft modified fee schedule and supporting data during a scheduled public meeting and provided further
guidance on the development of the new and modified fees;
WHEREAS, at its regular meeting of September 11, 2012, the City Council reviewed the
proposed revisions to the fee schedule and considered all facts relating to the modified fee schedule,
including a staff report, presentation, and public comment at a duly noticed public hearing and found that
the proposed fee schedule bears a fair relationship to the payer's burdens or benefits and does not exceed
the reasonable costs of the services or benefits provided;
JH- S:05 -d
WHEREAS, reporting accordance with state law, the cost of services study and proposed fee
schedule were made available for public review at least ten (10) days prior to the meeting at which the
fee schedule was to be adopted;
WHEREAS, the City published notice for adoption of the fee schedule amendments in
accordance with state law;
WHEREAS, the modified fees are not a tax subject to the provisions of Article XII of the
California Constitution as amended by Proposition 26, but are an exception under Sections 1(e)(1), (2),
(3), and (4) of Article XIII C. Nor are the fees Development Impact Fees (imposed as a condition of
approval of development).
NOW, THEREFORE, the City Council of the City of Rohnert Park DOES HEREBY
RESOLVE, DETERMINE AND ORDER AS FOLLOWS:
Section 1. Recitals. That the above recitals are true and correct and material to this
Resolution.
Section 2. Environmental Clearance. The adoption of this Resolution is exempt from the
California Environmental Quality Act as this action is not considered a "project" as defined in California
Code of Regulations, Title 14, Chapter 3, Article 20 Section 15378(b)(4), which excludes government
funding mechanisms.
Section 3. Adoption of Fees. That it does hereby authorize and approve certain adjustments
to the recreation facility rental and program fees; which are more particularly specified in the fee
schedule attached hereto as Exhibit A and incorporated by this reference. This schedule shall supersede .
Resolution No. 2010 -27 and go into effect January 1, 2013.
Section 4. Constitutionality. If any action, subsection, sentence, clause or phrase of this
Resolution or the fees levied by this Resolution shall be held invalid or unconstitutional by a court of
competent jurisdiction, such invalidity shall not affect the validity of the remaining portions of this
Resolution or the fees levied by this Resolution that can be given effect without the invalid provisions.
DULY AND REGULARLY ADOPTED this 11 h day of September, 2012.
ATTEST:
City Clerk
NERT F, _ %%, CITY OF ROHNERT PARK
62
Mayor
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AAANOTU: MiO BELFORTE: NAIF CALLINAN: P-,`6f STAFFORD: "( MACKENZIE:. AAi�T
AYES: ( 25 ) NOES: ( O ) ABSENT: ( 6 ) ABSTAIN: (C> )
(2)
Program /Facility
Classification
CLASSIFICATIONS
A. City /School /Resident Youth Groups
B. Resident Non - Profit Groups
C. Resident Private and Church Groups
D. Non - Resident, Non - Profit Groups
E. Non - Resident Private & Church Groups
F. Commercial
EXHIBIT A
2012 Proposed Community Services Fee Schedule
Date of Last Cash/Year Fiscal
Current Fee Proposed Fee Increase Impact Comments
Note: Only those fees shown in bold are subject to increases in this proposal.
All other fees are existing and will remain unchanged.
COMMUNITY CENTER - MULTI USE ROOM
Damage Deposit
A
$400.00
1999
B
$400.00
1999
C
$400.00
1999
D
$400.00
1999
E
$400.00
1999
F
$400.00
1999
Clean -up Fee
All
$95.00
2010
Hourly Rentals (Mon -Sat)
A
$40.00
$45.00
2004
B
$70.00
$75.00
2007
C
$90.00
$95.00
2007
D
$100.00
$105.00
2007
E
$115.00
$120.00
2007
F
$140.00
$145.00
2007
Hourly Rentals (Sunday)
A
n/a
$35.00
n/a
B
n/a
$57.00
n/a
C
n/a
$72.00
n/a
D
n/a
$79.00
n/a
E
n/a
$90.00
n/a
F
n/a
$109.00
n/a
Kitchen (flat)
All
$100.00
2007
2nd Facility Attn. (flat)
All
$30.00
2007
COMMUNITY CENTER LOBBY
Flat fee
All
$100.00
2007
Art Reception (1 hour max)
All
$20.00
n/a
$20 The Community Center is currently not -cost recovering. This increase will
$650 bring us closer to recovering our true costs and allow for increases in utilities,
$850 maintenance and repairs.
$200
$1,400
$0
Unknown Sundays are typically not rented. This is a reduction in the regular rental rate to
Unknown stimulate Sunday rentals by offering a reduced rate.
Unknown
Unknown
Unknown
Unknown
This is a new fee to cover additional staff time in conjunction with lobby art
$100 displays
9/13/2012
1
Program /Facility Classification
COMMUNITY CENTER PATIO
Hourly Rental ($100 deposit) All
COMMUNITY CENTER OUTDOOR WEDDING AREA
Flate Rate All
COMMUNITY CENTER PLAZA
Application Fee All
Minor Event All
Major Event All
EXHIBIT A
2012 Proposed Community Services Fee Schedule
Date of Last Cash/Year Fiscal
Current Fee Proposed Fee Increase Impact Comments
$100.00 2007
$200.00 2010 Must reserve the Multi -Use Room also
$10.00 Non- refundable
$300.00 See application for event sizes
$750.00 $850.00 $300 Existing $1000 Damage Deposit. Special event rentals have required significant
staff administrative time. This increase will help offset this cost and brings the
rental rate in -line with the local market for special event venues.
COMMUNITY CENTER - MEETING ROOM 2 AND LOUNGE
Damage Deposit
A B
$200.00
2007
C D E F
$200.00
2007
Clean -up Fee
A
n/c
1996
B C D E F
$55.00
2004
Rental (flat)
A
$25.00 hourly
2010
Rental (hourly)
B
$35.00
2002
C
$45.00
2002
D
$50.00
2002
E
$55.00
2002
F
$70.00
2002
COMMUNITY CENTER - MEETING ROOM #2 #3 CRAFTS ROOM #1 GARDEN ROOM OR LOUNGE
Damage Deposit
All
$100.00
2007
Clean -up Fee
A
n/c
1996
B C D E F
$40.00
2004
Rental
A B
$25.00 hour
2007
A
$10.00 hourly
2010
B
$15.00 hourly
2010
C
$35.00
2002
D
$40.00
2002
E
$45.00
2002
F
$50.00
2002
Friday, Saturday or Sunday Uses
Monday - Thursday
Two hour minimum
9/13/2012 2
EXHIBIT A
2012 Proposed Community Services Fee Schedule
Date of Last Cash/Year Fiscal
Program /Facility Classification Current Fee Proposed Fee Increase Impact
COMMUNITY CENTER MEETING ROOM #1 OR CONFERENCE ROOM
Damage Deposit A B
$25.00
1999
C D E F
$25.00
1996
Rental A B
$25.00 hour
2007
A
$10.00 hourly
2010
B
$15.00 hourly
2010
C
$25.00
2002
D
$30.00
2002
E
$35.00
2002
F.
$45.00
2002
COMMUNITY CENTER MISCELLANEOUS EQUIPMENT
Piano (flat per use)
All
$25.00
1996
Coffee pot (30 cup) - each
All
$7.00
1996
Coffee pot (100 cup) - each
All
$10.00
1996
Santa suit
All
$25.00
1996
VCR/TV and cart
All
$25.00
1996
BURTON AVENUE RECREATION CENTER
Damage Deposit
A
n/c
1996
B C
$400.00
1999
D E F
$400.00
1996
Clean -up Fee
A
$80.00
2007
B C D E F
$80.00
2002
Rental (weekend only)
A
$50.00
2007
Rental (Monday- Thursday)
A
$10.00 hourly
2010
Rental (hourly)
B
$60.00
2007
C
$70.00
2007
D
$80.00
2007
E
$90.00
2007
F
$110.00
2007
LADYBUG RECREATION BUILDING
Damage Deposit
A B
$50.00
1999
C
$50.00
1999
D E F
$50.00
1999
Rental (flat)
A
$10.00
2003
Rental (flat)
B
$15.00
2002
Rental (hourly)
C
$20.00
1999
D
$20.00
1999
E
$25.00
1999
Friday, Saturday or Sunday Uses
Monday - Thursday
May be required for some events.
Flat Rate, Monday - Thursday
May be waived for some events.
Flat Rate, Monday - Thursday
Comments
9/13/2012
3
9/13/2012
4
EXHIBIT A
2012 Proposed Community Services Fee Schedule
Date of Last Cash /Year Fiscal
Program /Facility
Classification
Current Fee
Proposed Fee Increase Impact
Comments
F
$30.00
1999
SENIOR CENTER ACTIVITY ROOM (4 hour minimum)
Damage Deposit
A
n/c
1996
May be charged for some events.
B
$400.00
1999
C
$400.00
1999
D E F
$400.00
1999
Clean -up fee
A
$95.00
2007
May be charged for some events (see classification B)
B C D E F
$80.00
2002
Rental (hourly)
A
$30.00
2007
After 5 or on weekends, charged B classification rates.
B
$40.00
2007
C
$55.00
2007
D
$65.00
2007
E
$75.00
2007
F
$85.00
2007
2nd Facility Attn. (flat)
All
$25.00
2007
For events after 12 a.m. for groups with 100 or more.
SENIOR CENTER DINING ROOM
Damage Deposit
A
$100.00
2007
May be charged for some events.
B C
$100.00
2007
D E F
$100.00
2007
Clean -up Fee
A
$50.00
2007
May be charged for some events.
B C D E F
$50.00
2007
Rental (hourly)
A
$20.00
2007
B
$30.00
2007
C
$45.00
2007
D
$50.00
2007
E
$55.00
2007
F
$65.00
2007
SENIOR CENTER CLASS ROOM
Damage Deposit
A
$80.00
2007
May be charged for some events.
B C
$80.00
2007
D E F
$80.00
2007
Clean -up Fee
A
$30.00
2007
Groups do their own clean -up.
B C D E F
$30.00
2007
Rental (hourly)
A
$15.00
2007
After 5 or on weekends, charged B classification rates.
B
$25.00
2007
C
$30.00
2007
D
$35.00
2007
9/13/2012
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Program /Facility
2 Students /5 Lessons
POOL RENTAL RATES
1 -25 Persons
26 -50
51 -100
101 -150
CITY CENTER PLAZA
Application Fee
Minor Event
Major Event
FARMERS MARKET
Application Fee (all pay)
Certified Farmers
Plaza Food Vendors
All other Plaza Vendors
Non - Profit Organizations
ROBERTS LAKE BRICK MEMORIAL
Per engraved brick
Second Keepsake Brick
ARTS & MUSIC FESTIVAL
Crafts Vendor
Food Vendor (multiple offerings)
Food Vendor (one item offered)
HOLIDAY CRAFTS FAIRE
Vendor booth (2 days)
Electrical outlet
8 foot table
9/13/2012
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EXHIBIT A
2012 Proposed Community Services Fee Schedule
Date of Last Cash/Year Fiscal
Classification
Current Fee
Proposed Fee
Increase Impact
Comments
$120.00
2001
90.00
95.00
2008 $500
Per hour w /staff Fee will help offset increases in utility and staffing
$105.00
110.00
2008 $500
Per hour w /staff costs and be more in -line with local market rates.
$120.00
125.00
2008 $500
Per hourw /staff
$130.00
135.00
2008 $500
Per hourw /staff
All
$10.00
Non - refundable
All
$300.00
See application for event sizes
All
$750.00
$850.00
$200
Existing $1000 Damage Deposit. Special event rentals have required significant
staff time. This increase will help offset this cost and brings the rental rate in-
line with the local market for special event venues.
$25.00
2010
10% of gross
2010
Minimum $5. Not to exceel $30.
$50.00
2010
Per day
$30.00
2010
Per day
$10.00
2010
Per day
$100.00
2010
Actual brick cost is $66
$50.00
2010
All
$50.00
2010
$250.00
2010
$50.00
2010
All
$100.00
2010
$20.00
2010
$20.00
2010
9/13/2012
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