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2007/09/25 City Council Resolution 2007-159RESOLUTION NO. 2007 -159 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE RETENTION SCHEDULE FOR SONOMA COUNTY PUBLIC SAFETY CONSORTIUM RECORDS WHEREAS, the City of Rohnert Park ( "City ") is one participant of the Sonoma County Public Safety Consortium (SCPSC), and the County of Sonoma has requested all SCPSC participants to adopt a shared retention schedule in order to maintain records under one consistent standard; WHEREAS, some City documents currently maintained by the Department of Public Safety are now to be retained in a shared database maintained by the County of Sonoma under a service agreement with the participants of the SCPSC; and WHEREAS, all participating Chiefs of Police and the Sheriff have approved this SCPSC retention schedule. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the countywide retention schedule attached as Exhibit "A." BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 25th day of September, 2007. ATTEST: CITY OF ROHNERT PARK �,/ �m!m� a or /(lONN88P P.. _ BREEZE: AYE MACKENZIE: AYE SMITH: AYE STAFFORD: AYE VIDAK- MARTINEZ: AYE AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0) Misdemeanor crime reports STATUTE SYSTEM CURRENT New RECORD TITLE OR DESCRIPTION COMMENTS REFERENCE CUSTODIAN ROHNERT PARK Retention Period ARRESTS ILEADS Indefinitely Indefinitely Suicides; needs to be advised. Dismissal of Reports involving felony arrests for: 2 yrs Indefinitely Traffic fatalities; case from D.A., dismissal of Offenses punishable by death; 10 yrs Natural causes; ILEADS, Indefinitely Indefinitely 1 yr Offenses punishable by life imprisonment; Attempted suicides /5150; ILEADS Indefinitely Indefinitely 5 yrs Embezzlement of public funds Any unrecovered property needs 799 P.C. ILEADS Indefinitely Indefinitely Missing persons (outstanding); Provided case does not relate to to be removed from CLETS, any Indefinitely Child abuse; unserved warrants, identifiable evidence needs to be disposed of. 802 P.C. MiEAPSI'i 2 yrs 5 yrs items have all been recovered, and Asset seizures "ILEADS ,' 6 mo there is no pending litigation. 11357(e) destroy when offender Any report falling under 799 P.C. 11357(b) arrests turns 18. 11361.5 H&S (no limit for commencement) or 2 yrs REPORTS 800 P.C. (crime punishable by 8 Reports involving arrests for all other felonies years or more in prison). 799 P.C. ILADS Indefinitely 10 yrs Misdemeanor crime reports If there is an active warrant 2 yrs 5 yrs Felony crime reports ILEADS 5 yrs associated with this case, D.A. Homicides; ILEADS Indefinitely Indefinitely Suicides; needs to be advised. Dismissal of ILEADS 2 yrs Indefinitely Traffic fatalities; case from D.A., dismissal of 5 yrs 10 yrs Natural causes; ILEADS 1 yr warrant needs to be complete. Attempted suicides /5150; ILEADS 1 yr 5 yrs HazMats (complaint /no complaint); Any unrecovered property needs ILEADS 5 yrs Missing persons (outstanding); to be removed from CLETS, any Indefinitely Child abuse; Reports involving arrests for misdemeanors evidence needs to be disposed of. 802 P.C. MiEAPSI'i 2 yrs 5 yrs Asset seizures "ILEADS ,' 6 mo 10 yrs 11357(e) destroy when offender 11357(b) arrests turns 18. 11361.5 H&S ILEADS 2 yrs REPORTS Misdemeanor crime reports ILEADS 2 yrs 5 yrs Felony crime reports ILEADS 5 yrs 10 yrs Homicides; ILEADS Indefinitely Indefinitely Suicides; ILEADS 2 yrs Indefinitely Traffic fatalities; ILEADS 5 yrs 10 yrs Natural causes; ILEADS 1 yr 2 ys Attempted suicides /5150; ILEADS 1 yr 5 yrs HazMats (complaint /no complaint); ILEADS 5 yrs Missing persons (outstanding); ILEP DS Indefinitely Child abuse; I ILEADS Indefinitely Registration is required STATUTE SYSTEM CURRENT New --ORD TITLE OR DESCRIPTION COMMENTS REFERENCE CUSTODIAN ROHNERT PARK Retention Period "Information Report" as only charge . ILEADS 3.5, Section 4852.01 of Title 6 of 5 yrs 871 W &I escapees ILEADS::,,, ! Part 3. 457.1 P.C. 5 yrs Domestic Violence Indefinitely ' ILEADS 10 yrs Non -Fatal traffic reports -- years, until reach age of 25 or TLEAI), Includes counter reports, 20002 reportsIl until record is sealed per 871(a) EAI)5 5 yrs 5 yrs PDO Accident Reports 457.1 P.C. ILEADS ILEADS 10 yrs 5 yrs City ordinance violations; 799 P.C. I EARS Narcotic registrants a limit to registration requirement. 2 yrs ILEADS Provided such items are lawfully 5 yrs ' Reports of lost and found property disposed of. 34090 G.C. ILEAD;5 1 yr ILEADS 2 yrs is purged Upon determination by Police ILEADS 2 yrs . (from date of expiration)l Department or judicial ILEADS 2 yrs determination of factual innocence; records sealed for period of 3 years from date of 3 yrs from date of Factually innocent reports arrest and then destroyed. 851.8 P.C. .. ILEADS -` expungement 5 yrs from date of Sealed juvenile records 781(a) W &I ILEADS: sealing Abandoned/Stored/Impounded /towed vehicle reports.ILEADS�. ,. ! 1 yr 5 yrs Citations :ILEADS 2 yrs 2 yrs Registration is required Indefinitely or until a certificate of rehab is obtained per Chapter 3.5, Section 4852.01 of Title 6 of Arson registrants - Adults Part 3. 457.1 P.C. ILEADS , : ' Indefinitely Registration is required for 10 years, until reach age of 25 or until record is sealed per 871(a) Arson registrants - Juveniles WIC. 457.1 P.C. ILEADS 10 yrs Section 11590 H &S does not have Narcotic registrants a limit to registration requirement. 11590 H &S ILEADS Indefinitely 5 yrs Kept until master record Records Management System ILEADS is purged Expired permits (CCW) ILEADS 2 yrs . (from date of expiration)l ILEADS 2 yrs STATUTE SYSTEM CURRENT New RECORD TITLE OR DESCRIPTION COMMENTS REFERENCE CUSTODIAN ROHNERT PARK Retention Period Adults Indefinitely / Juveniles Indefinitely unless sealed per 871(a) Sex registrants - All 290 P.C. PLEADS Indefinitely WIC Bicycle Registration IL - I)S. Indefinitely 10 yrs Records of towed vehicles are Rotational tow log retained in CLETS 30 days. 2 yrs 90 days Calls for Service (ILEADS)ILEADS `'. 3 yrs Calls for Service (Dispatch)' 3 yrs CLETS Log ; CAD = : 3 yrs APB (Daily Bulletin - Be on the lookout) CAD 15 days Field Contacts : IEAbS; ' 10 yrs Tracker Records CAD. 1 yr Terminal to Terminal Messaging CAD. 1 yr Officers Activity Log 3 yrs