2007/10/23 City Council Resolution 2007-173RESOLUTION NO. 2007-173
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING TASK ORDER NO. 2007-08
WITH WINZLER & KELLY CONSULTING ENGINEERS FOR AN
UPDATE OF THE CITY'S WATER CAPACITY CHARGE PROGRAM
WHEREAS, the City of Rohnert Park (City) has prepared its 2000 General Plan which
outlines land use and growth projections for the City and provides policy guidance requiring
planned growth to provide the infrastructure it needs;
WHEREAS, the City has prepared its 2005 Urban Water Management Plan which
outlines planned investments in water conservation that will contribute to a reliable and
sustainable water supply for the City through General Plan build -out;
WHEREAS, the Sonoma County Water Agency (Agency), which provides wholesale
water supply to the City, is working to implement its Water Project which will also contribute to
a reliable and sustainable water supply for the City through General Plan build -out;
WHEREAS, the City's Water Capacity Charges do not currently incorporate planned
water demands and planned capital improvements to the water system; and
WHEREAS, Winzler & Kelly is most familiar with both the City's planned land use and
water demands and the City's established impact and capacity fees.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve Task Order No. 2007 -08 with Winzler & Kelly
Consulting Engineers to include an update to the Water Capacity Charge Program for an amount
not to exceed $ 65,000.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 23rd day of October, 2007.
ATTEST:
City
ig
CITY OF ROHNERT PARK
Mayor
BREEZE: AYE MACKENZIE: AYE SMITH: AYE — '"STAFFORD: AYE VIDAK- MARTINEZ: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
TASK ORDER NO. 2607-08
CITY OF ROHNERT PARK
AND
WINZLER & KELLY CONSULTING ENGINEERS
AUTHORIZATION OF ENGINEERING SERVICES
TO UPDATE THE CITY'S WATER CAPACITY CHARGE
SECTION 1— PURPOSE
The purpose of this Task Order. is to authorize and direct Winzler & Kelly to proceed
with the work specified in Section 2 below in accordance with the provisions of the MASTER
AGREEMENT between the City of Rohnert Park ( "City ") and Winzler & Kelly ("Consultant")
dated and extended on July 23; 2007.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "X'— Scope of
Services.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the AGREEMENT between the parties hereto
referenced in SECTION 1 above. The cost for the services as set forth in SECTION 2 shall be
actual costs (time and materials) based on Consultants' standard labor charges in accordance with
the provisions of the AGREEMENT and as shown in Attachment "B" for an amount not -to-
exceed $ 65,000.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by April 30, 2008.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the AGREEMENT for professional services
between City and Consultant are incorporated by reference.
Approved this 23`d day of October, 2007.
CITY OF ROHNERT PARK
Stephen R. Donley, City Manager
Per Resolution No. 2007 - adopted by the
Rohnert Park City Council at its meeting of 10/23/07.
WINZLER & KELLY ENGINEERS
Theodore B. Whiton Regional Manager
ATTACHMENT A
TASK ORDER NO. 2007-08
SCOPE OF SERVICES
Update the City's Water Capacity Charge
I. General Description and Background
The City of Rohnert Park's (City's) General Plan provides comprehensive long -term guidance
for development within the City up through 2020. The General Plan identifies among other
things, goals and policies for development and infrastructure necessary to serve development.
The General Plan has also been used to inform long -term wastewater planning by the Santa Rosa
Subregional Water Reuse System ( Subregional System) and long -term water supply planning by
the Sonoma County Water Agency (Agency).
The City's adopted public policy includes provisions that new development shall pay for the
infrastructure necessary to serve it. In order to implement, this policy the City has adopted a
Public Facilities Fee Program, which it updates regularly. In addition, the City has recently
updated its Sewer Capacity Charge Program to incorporate its best current understanding of the
Subregional System's Incremental Recycled Water Policy. At this time, the City wishes to
update its Water System Capacity Charge to incorporate water conservation elements consistent
with its 2005 Urban Water Management Plan and to incorporate capital improvement projects
for the water system including the Agency's Water Project.
2. Project Tasks
Task I City Kickoff Meeting and 1s' Stakeholder Meeting
This task includes an initial kick -off meeting with City, followed by a meeting with stakeholders
from the development community. The purpose of this initial meeting is to exchange data and
build a clear understanding of the concerns of all parties. Winzler & Kelly will come prepared to
suggest a general framework for the Water Capacity Charge update as a starting point for the
discussions.
Deliverable: Meeting Minutes
Task 2 Review and Update Contributing Land Uses and Water Demands
This task includes reviewing and synthesizing available data on current and future land uses,
projected water demands and the status of partially paid water connection fees. Information will
be drawn from City and County land use records, the water billing database, the 2005 Urban
Water Management Plan and the City's existing water connection fee atlas.
Winzler & Kelly will develop an updated land use and water demand database that will be the
basis for the fee update process. Winzler & Kelly will prepare a Technical Memorandum
summarizing this task and specifically outlining:
• Water Demands per Land Use Class
• Summary of Projected New Land Uses
• Summary of Partially -Paid Water Connection Fees by Parcel.
Winzler & Kelly will review the Technical Memorandum with City staff and finalize the TM
based upon comments received.
Deliverable: Technical Memorandum 1 Contributing Land Uses -and Water Demands
Task 3 Assemble and Update Costs for the Water System CIP
This task includes gathering, synthesizing and updating available data on projects, including
water conservation projects and costs for the water system.Capital Improvement Program.
Information will be drawn from:
. The City's CIP, 2005 Urban Water Management Plan, Water Model Study and developing
Green Building Ordinance;
Maddaus Water Management's analysis of Tier 2 and New Development Conservation
Measures; and
+� The Agency's regional water conservation efforts and data related to its Water Project.
Winzler & Kelly will develop a matrix of water system projects, costs and yields and prioritize
these for implementation based on both cost - effectiveness and time required for implementation.
Winzler & Kelly will prepare a Technical Memorandum summarizing this task and specifically
outlining a multi-year CIP schedule and budget. If a specific project, such as the Agency's Water
Project, includes bond financing, the multi-year cash flow analysis will include an interest
component.
Winzler & Kelly will review the Technical Memorandum with City staff and finalize the TM
based upon comments received.
Deliverable: Technical Memorandum 2 Water System CIP
Task 4 Mandatory Conservation Measure Workshop
Winzler & Kelly will facilitate a workshop with staff and the Water Issues Subcommittee to
review the analysis developed in Task 3 and prioritize water conservation measures for
implementation. The goal of this workshop is to create a list of conservation measures that are
mandatory and a list of conservation measures that will be funded by the impact fee /on -site
implementation program. The results of the workshop will be summarized in meeting minutes.
Deliverable: Meeting Minutes
Task 5 Prepare Draft Nexus Study & Implementing Ordinance
This task includes developing the draft nexus study, compliant with Government Code 66000
et.seq., and fee structure based on contributing land uses and the proposed CIP. The task also
includes drafting the revisions to the Municipal Code that are necessary to implement the
proposed fee structure.
Using the information developed in Tasks 2 and 3, Winzler & Kelly will calculate a capacity fee
for contributing land uses based on the impacts contributed by that land use. Winzler & Kelly
will outline at least two strategies for mitigating impacts:
• 100% In -lieu Capacity Fee Payment
• Combination of Capacity Fee and On -Site Water Conservation Measures.
2 Attachment "A"
Task Order 2007- 08
The nexus study will include the land use projections, a description of the water demands
associated with these land uses, a description, cost and schedule for proposed projects and the
nexus or reasonable relationship findings between the proposed new development and the
proposed projects.
Winzler & Kelly will submit the draft nexus study and ordinance the City for review.
Deliverable: Draft Nexus Study
Draft Implementing Ordinance .
Task 6 Water Issues Subcommittee Meetings
Winzler & Kelly will attend up to two meetings of the City's Water Issues Subcommittee in
order to brief the Subcommittee on the policy development process.
Task 7Stakeholder Working Group Meetings
Winzler & Kelly well facilitate up to three follow -up stakeholder meetings to discuss the Draft
Implementation Strategies and receive comments.
Deliverable. Meeting Minutes
Task 8 Finalized Nexus Study and Implementing Ordinance
Based on review and comments received on the Nexus Study and Implementing Ordinance,
Winzler & Kelly will finalize the documents and develop a staff report to City Council.
Deliverables: Nexus Study
Implementing Ordinance
Staff Report Outlining Final Implementation Plan and Ordinance
Task 9 Council Presentation
This task includes up to two formal presentations to the City Council on the proposed Water
Capacity and its supporting documents.
Deliverable: Powerpoint Presentation
Optional Task 10 Prepare Water Conservation Standards for New Development
Winzler & Kelly will update the City standards to include specifications and details for the water
conservation program included as part of the Water Capacity Fee.
Deliverable: Updated City Standards
3 Attachment "A"
Task Order 2007- 08
3 . Milestone Schedule
Milestone Task
Dates
City Kickoff 'Meeting and 1 st Stakeholder Meeting
November'l, 2007
TM 1 Land Uses and Water Demands
November 27, ` 2007
Stakeholder Meeting
December 6, 2001
TM 2 Water System CIP
11, 2008
Water Issues Sub - committee Meeting
—January
January. 16, 2008
Stakeholder Meeting
February 7, 2008
,Mandatory Conservation Measures Workshop
February 13, 2008
Draft Nexus Study and Draft Ordinance Modifications
March 3, 2008
Water Issues Subcommittee
March 5, 2008
Stakeholder Meeting
March 6, 2008
Final Council Package for Implementation Plan and
1St Reading of Ordinance Modifications
March 24, 2008
1St Reading of Ordinance Modifications
April 8, 2008
2nd Reading and Adoption of Ordinance Modifications
Aril 22, 2008
4. Responsibilities of the City
a. Provide legal review of Nexus Study and Ordinance modifications.
b. Notice and conduct any public hearings required by law.
4 Attachment "A"
Task Order 2007- 08
ATTACHMENT B
Estimated Fee - Task Order No. 2007- 08 Update Water Capacity Charge
Project Project. Project
Manager Engineer Analyst Des
Task Description
$ +175 $ 125 $
1t5 $
Task 1 Kickoff Meeting and 1 at Stakeholder Meeting
4
8
Task 2 Review and Update Contributing Land Uses and Water Demands
Task 2.1 Update Land Use Database
2
24
Task 2.2 Review Existing Data and Update Water Demand Projections
2 24
24
Task 2.3 Perform Comparative Analysis with UWMP
4
8
Task 2.4 Research and Identify Pre -paid properties in the Land Use Database
2
8
Task 2.5 Draft TM 1 Land Use and Water Demands
8
10
Task 2.6 Finalize TM 1 Based on Staff Comments
4
16
Subtotal
22 24
64 '
Task 3 Assemble and Update Costs for the Water System CIP
4 6
120
Task.31 Assemble Proposed Projects, Cost Estimates and Yields
4 40
24
Task 3.2 Prepare Comparative Matrix
2
12
Task 3.3 Draft TM 2 Water System CIP
8
16
Task 3.4 Finalize TM 2 Based on Staff Comments
4
6
Subtotal
18 40
36
Task 4 Mandatory Conservation Measure Workshop
8
126
Task 5 Prepare Draft Nexus Study and Implementing Ordinance
a 8
98
Task 4.1 Prepare Draft Nexus Study
16 4
60
Task 4.2 Prepare Draft Implementing Ordinance
16
114
Subtotal
32 4
60
Task 6 Water Issues Subcommittee Meetings (2)
4
18
Task 7 Follow -up Stakeholder Meetings (3)
6
12
Task 8 Finalized Nexus Study and Implementing Ordinance
2
10
8.1 Finalize Nexus Study Based on Comments
24 4
8
8.2 Finalize Implementing Ordinance Based on Comments
8
66
8.3 Prepare Agenda Transmittal Reports
8
16
Subtotal
40 4
8
Task 9 Council Presentations (2)
8
Task 10 Prepare Water Conservation Standards for New Development (effort to
be determined upon completion of task 4)
Tech
Total
Editor
Hours
Consumables Totals
0 $ 88
12
$72 $ 1,692
26
$156 $ 3,266
50
$300 $ 6,410
12
$72 $ 1,692
10
$60 $ 1,330
4 4
16
$96 $ 2,198
2
6
$36 $ 908
4 6
120
$720 $15,800
68
$408 $ 8,868
14
$84 $ 1,814
4 4
16
$96 $ 2,196
2
6
$36 $ 906
4 6
104
$624 $13,784
4
126
$756 $ 2,496
a 8
98
$576 $12,176
2
18
$108 $.3,078
8 10
114
$684 $15,254
4
$24 $ 724
18
$108 $ 2,538
2 8
46
$276 $ 8,756
2
10
$60 $ 1,630
2
10
$60 $ 1,830 .
2 12
66
$396 $10,016
8
16
$96 $ 2,216
N:1WaterlWaterCapacity Charge \Water Capacity Charge Update W &KTaskOrder#2007- 08_AttchB 2007 -10-23 10/4/2007