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2011/07/12 City Council Agenda Packet City of Rohnert Park. 130 Avram Avenue. Rohnert Park, California 94928 PHONE: (707) 588-2227. FAX: (707) 792-1876 . WEB: www.rvcitv.orl! ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority JOINT REGULAR MEETING AGENDA Tuesday, July 12,2011 Joint Regular Meeting - Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the 2nd and 4th Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/CDC/RPFA Agendas and Minutes may be viewed at the City's website: www.rpcitv.orJ! Council/CDC/RPF A may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council, the Community Development Commission, or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2225 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Clerk's Office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio-tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - *SEE NOTE AT THE END OF THIS AGENDA Capies .of all staffreparts and dacuments subject ta disclasure that relate ta each item .of business referred t.o an the agenda are available far public inspectian Thursday befare each regularly scheduled City Cauncil meeting at City Hall, lacated at 130 A vram A venue. Any writings .or dacuments subject ta disclasure that are pravided ta all, .or a majarity .of all, .of the members .of the City Cauncil regarding any item an this agenda after the agenda has been distributed will alsa be made available far inspectian at City Hall during regular business haurs. "') '. , ANNOUNCEMENT: Please turn off all pagers, cellular telephones and all other communication devices upon entering the Council Chamber because of electrical interference with the sound recording and TV broadcast systems. 5:00 p.m. 1. CITY COUNCIL, CDC & RPFA JOINT REGULAR MEETING - Call to Order/Roll Call (Ahanotu _ Callinan_Mackenzie _ Stafford _ Belforte ~ 2. PLEDGE OF ALLEGIANCE 3. PRESENTATIONS A. Recognition of Members of the Sewer Rate Fund Stakeholders Group B. Presentation by Sonoma County Transportation Authority (SCT A)/Caltrans regarding Highway 101 traffic switch and 12-day closure of Commerce Boulevard 4. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS This time is set aside for City Staff to present a verbal report to the Council on the activities of their respective departments. No action may be taken except to place a particular item on a future agenda for Council consideration. A. Public Safety Update on Fourth of July Fireworks B. Code Compliance Report for June 2011 C. 2010 Annual Water Report 5. PUBLIC COMMENTS Persons wishing to address the Council on any Consent Calendar item or on City business not listed on the Agenda may do so at this time. Each speaker will be allotted three minutes. Those wishing to address the Council on any report item listed on the Agenda should submit a "Speaker Card" to the City Clerk before announcement of that agenda item. 6. CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the City Council, the Community Development Commission, and/or the Rohnert Park Financing Authority, whichever is applicable, unless any Council Member or anyone else interested in a consent calendar item has a question about the item. A. Approval of Minutes for: 1. City-CDC-RPF A Joint Regular Meeting - June 28, 2011 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated July 12,2011 2. CDC Bills/Demands for Payment dated July 12,2011 C. City Council Resolution for Adoption: 1. 2011-60 Approving a Change - in the Salary Range for Economic Development Manager from 94M to 98M D. Acceptance of 4th Quarter Report for FY 201012011 on City Council Travel Expenditures 7. CLASS II BIKE LANE INSTALLATION ON CAMINO COLEGIO Consideration of installation of a Class II Bike Lane on Camino Colegio between Southwest Boulevard and East Cotati Avenue by eliminating parking on the west side of Camino Colegio, north of Cala Way and south of Casa Way and eliminating parking on the east side of Camino Colegio, north of Casa Way and south of Southwest Boulevard A. Staff Report B. Public Comments C. Resolution for Adoption: 2011-61 Approving Installation of a Class II Bicycle Lane on Camino Colegio between Southwest Boulevard and East Cotati A venue a. Council motion/discussion/vote 8. SONOMA COUNTY/CITY SOLID WASTE ADVISORY GROUP (SWAG) UPDATE Consideration of accepting report regarding SWAG activities, providing feedback on Research Report recommendations, and directing the City's SWAG member to vote to proceed with a consultant study of the recommendations A. Staff Report / Presentation by SWAG representatives B. Public Comments C. Council discussion/direction/action 9. FEE WAIVER AND CO-SPONSORSHIP POLICY Consideration of establishing a Fee Waiver and Co-sponsorship Policy to address requests from governmental agencies, local non-profit and community service organizations, and private enterprises to co-sponsor various activities, or to waive temporary use permit fees and/or rental fees for the use of City facilities. A. Staff Report B. Public Comments C. Council discussion/direction 10. LEAGUE OF CALIFORNIA CITIES ANNUAL CONFERENCE Consideration of designating a voting delegate and alternate for the League of California Cities Annual Conference to be held September 21-23,2011, in San Francisco A. Council discussion/direction/action 11. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. A. Standing Committee Reports B. Liaison Reports 1. Sonoma County Transportation Authority/Regional Climate Protection Authority (SCTAlRCPA), 7/11/11 (1M) 2. Russian River Watershed Association Technical Working Group, 7/12/11 (1M) C. Other Reports )., " 12. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 13. MATTERS FROM/FOR COUNCIL A. Future agenda item regarding Council consideration of City participation and financial contribution to the City's 50th Anniversary Celebration. 1. Council discussion/direction 14. PUBLIC COMMENTS 15. RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER: A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION (Government Code S54956.9) Significant exposure to litigation pursuant to subdivision (b) of Government Code S54956.9: one case B. CONFERENCE WITH LABOR NEGOTIATORS (Government Code S54957.6) Agency designated representative: Gabriel Gonzalez, City Manager Rohnert Park Employees' Association (RPEA) Rohnert Park Public Safety Officers' Association (RPPSOA) Service Employees' International Union (S.E.I.U.) Local 1021 Confidential and Management Units 16. RECONVENE OPEN SESSION IN COUNCIL CHAMBER 17. MAYOR'S REPORT ON CLOSED SESSION (Government Code ~ 54957.1) 18. ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - Any item raised by a member of the public which is not agendized and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. Ifthe item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. CERIFICA TION OF POSTING OF AGENDA I, Terri Griffin, City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the Ju]y ]2,2011, Joint Regu]ar Meeting of the Rohnert Park City Council/CDC/RPFA was posted and avai]able for review on July 7, 20]], at Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcitv.ore:, Executed this 7'h day of Ju]y, 20] ], at Rohnert Park, California. 071211 AGENDA-JT REGULAR MTG OF RPCITY COUNCIL-CDC-RPFA.DOC .> COURTESY AGENDA , 07/12/11 cc: T. Griffin, City Clerk Connie Bolmeier Rohnert Park-Cotati Regional Library 6250 Lynne Conde Way Rohnert Park, CA 94928 Barbara Tatman gbtatman@comcast.net David Stubblebine dstub@hotmail.com Ira Freed ira@irafreed.com Michael McCaffry asktheace@me.com Pat Miller patm illersmail@gmail.com Item 3.B Seana Gause - Tom Donohoe Brian F. Beaudoin Caltrans brian f beaudoin@dot.ca.gov Rey Centeno Caltrans rev centeno@dot.ca.gov NOTE: Place marker on agenda for each individual recipient. Item 3.A Andy Durkee - Susan Adams Bonnie Black BonnieLBlack@aol.com Elaine Sampson Jo-ell@comcast.net Jennifer Wiltermood imillrmood@aol.com Mike Thompson Mike scwa@hotmail.com Paul Libeu Paul.libeu@att.net Seana Gause SCTA Seana.Gause@sonoma-countv.org Dale Lagallee Caltrans dale legallee@dot.ca.gov Tom Donohoe Ghilotti Bros. TomD@ghilottibros.com Andy Durkee Andv@durkees.net Brian Thomas Brian. thomas@proforma.com Gerard Guidice gman@iscweb.com Joseph Gaffney J gaffnev@comcast.net Nick Aronis nick@thegodfrevgrouP.com Susan Adams susan@hollingsworthinsurance.com Robert Haus Caltrans robert haus@dot.ca.gov Hal Streater Caltrans hal streater@dot.ca.gov <", Item 4.B Marilyn Ponton Planning and Building Manager Development Services ItemS Martha Cheever, Executive Secretary Sonoma County Department of Transportation & Public Works Martha.cheever@sonoma-countv .or~ Item 4.C Carol Adams Administrative Analyst Public Works and Community Services Item 7 Patrick Barnes Deputy City Engineer Development Services CITY COUNCIL SPEAKER CARD t(U ~ame: ~em#: \ddress: ~hone: (~-q) -::J-q-,2 - If:lD:::) ~ rOPIC: ~t' '\B-teAl'dlt{~~ Brief Summary of Comments: ' _ ~~o~~er~~' ~~i "S\~V\.. See Reverse ~ Q) CITY COUNCIL SPEAKER CARD Date:~ /2 ~genda Item #: Z Name:.A(~ 7. 6(~~ Address: /3Q5 ~u7fW~r13LIJcJtJr7 Phone: c'c9..3 -0 Cj:A Cj' See Reverse ~ Date: CITY COUNCIL SPEAKER CARD Agenda Item #: t:I V, '-rt C-c I'L- t- ~ C?-? I ~'- (j)e Name: Address: Phone: TOPIC: l3(kc A~ Brief Summary of Comments: fJ~ v<rr- ~ s!-% IS fJ/4C- -r I've / ~ See Reverse ~ , L CITY COUNCIL SPEAKER CARD Date: 711'2//,( Agenda Item #: 7 Name: ;:T6J!fJ 0v7,-f/-<!tJ ./ Address: 7! C;S (QI C f1i!rtj/J() Cott6/0 Phone: 70"7 - 795-- 6/71-- (!J) II. I - TOPIC: C f'r/!Vo Q::Jti&-IO V Il'{ 1-/!-.l/[/ Brief Summary of Comments: See Reverse ~ . #ITY COUNCIL SPEAKER CARD, (Y Date: 1/ to! I Agenda. Item #:~ Name: r!:!:r....:'"- ~ GYJ W Address:~r 0 a r; Vl' /~i(Y.ft -'Abhn- Phone: !:>7S () / S?:> See Reverse -+ f[P't CITY COUNCIL SPEAKER CARD ~ Date: () 1/' (2 I i) Agenda Item #: 1- Name: ~r~o/\ WH tr6l/Yl C Address: ,,' S I ~ So '^'~ \~ S +- ~l \Ai. Phone: 701 ~ "1 q l( - q:> ~ , TOPIC:C.l d\.~ S 1] IStl,< Brief Summary of Comments: .... .s t f -(' e t J\ ~c--J...s I . C~ ~ r/"v \./l ~ C 0 <;; ~ ']; <-- '^ ~ rrOc I -- r rv'l PI)...t;! , r 0 Cd, { /-r <: c.:).:e.-./'~J V' [j'L~(J -1 { v' \ ~ . .5~ pf,r 1. ~t ~~~~t>'Jwt, fl~ ~5 f): (Ov1-('/lrJ coer ~,' (). + r 0\. {.{ r c... See Reverse -+ .~().)/v ~ ) ~!v IN SONOMA COUNTY IN AND NEAR ROHNERT PARK FROM ROHNERT PARK EXPRESSWAY OVERCROSSING TO SANTA ROSA AVENUE OVERCROSSING Stage 2 Cross-5ectlon COLl LINE 0.61 Va. Exist ETW 0.61 6.6 SB TRAfFIC LANE CLl liNE I O~61 R/W Built In preVI0US~ stoge ...- ~~!!!!lIue~!!~ :ffiNC o /,/4{' -- ------ ,~~.~: ---- _G;.-"'_________________,..- 1 Temp (~T.Wl~W WAL ~:Tt!iNG TYPE tKI From previou Stage 1 l ~ Construct S8 mainline and complete construction of Wilfred Ave IN SONOMA COUNTY IN AND NEAR ROHNERT PARK FROM ROHNERT PARK EXPRESSWAY OVERCROSSING TO SANTA ROSA AVENUE OVERCROSSING Stage 3 Il:al!!s Shill NB & SB mainline lralllc 10 Ihe NB elde. Open newly conetructed NB Wilted Ave off/oR*rampa. S8 on.ramp from WJfred, ColUDlst, and ColUDlalIWIlfnldAve SB off-ramp WILFRED Ave/Golf Course Dr OFF.RAMPvla (NEW) r. o. ommerceBlvd via REPLAC ) r. 0.20.287 lilt La 1 ! i /11""""""" /1111 .MOOR I I ""","'1 aBan R.. Sta "CL1"m.. STA:"CL1" ~-KP"O PM 15.5 BEGIN CONSTRUCTION 4 PM 13.9 .CONTRACT NO. 129654 '-- ~=l'::i~g,:o~,,~n:1CT~04T'" ,~ .J STAt _ .. Till ~~::i , ;~(/ /(,1 ,-~ /./:1~V~~_~~-=::-~~~:'_:~: .:. ~~~~~: I::;'~-.:.'..I .':'=:':~, -- .--::0-::':';";'- rCl:~ .:--~; ~'~"'.:l NIII'UII........-rl'... nootcoorpu:1'__....~ .. ~ ~ ':' ~......~.. "'t..:."":,=....':'... ICIJ~' 2 IN SONOMA COUNTY IN AND NEAR ROHNERT PARK FROM ROHNERT PARK EXPRESSWAY OVERCROSSING TO SANTA ROSA AVENUE OVERCROSSING Stage 3 - Cross Section JJ. '" CL LINE JJ. JJ. 0.61 0'.61 Vcr 6.6 B.6 1.0 Var R/W SB NO TRAfFIC TRAFFl LANE LANE COLl LINE. 1.5 Vcr 1.0 3.0 3.6 3.6 ".9 Vat' \ .. vcr "of 1 ...-'E~~~!!!::!!~ ... ~ ........." "":---7 ........ FOR DETAILS ,;,....... LFOR DETAILS ... SEE TYPICAL .......... SEE TYPICAL ~_ ~~~"!!~- ........'" X-SECllON ---L- ...-:..________________-/ ~~~KmING "ALL Temp RAILING (Type Kl !l__~~---~~!'l-......... LFOR DETAILS SEE .................. TYPlCAl X-SECTION .......' r::EXiS+ CHAIN ____-----------.... 'ij LINK FENCE RET liNING WALL ~.......~ .f OG ~~ Temp RETA SHOUL.D BE AND BURIED THE STRUC FOR nNAL SECTION A-A ITY?ICALl NO SCALE ~ 3 \ Detours .~~DP 4 p(..t~ cc: cc: ~~ V. r. @ Mtg. Of:-1 File: File: ZJI Co.d.~>C()l11pliance e.One Part-time Code Compliance Officer e Works Tuesday - Thursday eStartedApril2011 e Complaint Based System ,- -',' . .'.....,..'..,'-..,-.... ,"'.- .'. ...... ,..... - .,--....- -' .'. ".,'- . eGenerally,property owners deaf with'. issues after one or two contacts. ' 7/14/2011 tA0) D.)..~ 1 Code Complaints - May & June Weeds/ Debris Signs Vehicles - Before 7/14/2011 It 2 Vehicles- After Vehicle- Before 7/14/2011 3 Vehicle -After 7/14/2011 '" 4 W.eeds-Before 7/14/2011 5 Weeds-Before 7/14/2011 \ 6 Weeds - After Debris.... Befo.re 7/14/2011 7 Debris-Before 7/14/2011 \. 8 Debris ...B.efore 7/14/2011 9 Car.canopy.-Before 7/14/2011 \ 10 Car Canopy - After Car Canopy - Before 7/14/2011 11 Car Canopy - After Code. CC>l1'1pli.Cln ce-Nex!?!~~~? · Automating complaint, case file, letter generation, and documentation Citizens will have one stop location for all complaints - Public Works or Code Compliance · Public Safety filling Neighborhood. Preservation- position next. week, ' , '.~. We'.willwor~together'on'cqd~'issues:" ',....Public SatetyfdrpubJi~right~of~wayiss." . . -",,;'.-' y. ,i. ;i,,, > 0.,.;"-,;,,:;,,, -,!""....:",' ;""--':"">"";;'''-~'~ ;-",';1t-?):1;::;W:~i::i('~~J::;;~~:;;'2;:},:: ~':<;':?,2//'.;';'" s; ,',' ,;",,::_-,<,';"", :,,,..,,:-,)~-.,c,,;>, "':~ 7/14/2011 " 12 Code Compliance Issues · Please call 588-2249 for anonymous complaints regarding: ..... Weeds .... Inoperable Vehicles .... Car Canopies ..... Debris 7/14/2011 13 7/14/2011 o t-V~~) ,Acl vv-1 \A-. 1 7 /14/2011 ~ 2 7/14/2011 3 7 /14/2011 ~ 4 7/14/2011 5 7/14/2011 j " 6 ..Facility Reservation · Appeal to City Manager 7/14/2011 7 7/14/2011 '\ 8 Griffin, Terri From: Sent: To: Cc: Subject: Attachments: Griffin, Terri Thursday, July 07, 2011 4:12 PM Andy Durkee; Barbara Tatman; Bonnie Black; Brian Thomas; David Stubblebine; Elaine Sampson; Gerard Guidice; Ira Freed; Jennifer Wiltermood; Joseph Gaffney; Michael McCaffry; Mike thompson; Nick Aronis; Pat Miller; Paul Libeu; Susan Adams Lidster, Beth July 12th City Council Meeting Agenda 071211 AGENDA-Jt Regular Mtg of RPCity Council-CDC-RPFApdf To all members of the Sewer Rate Fund Stakeholders Group: Attached for your information is the agenda for next Tuesday's City Council meeting, which begins at 5:00 p.m. (See Item 3.A.) If you haven't already done so, please call Beth Lidster at 588-2226 to advise whether you will be able to attend. Hope you can join us! Terri Terri A. Griffin, CMC City Clerk CITY OF ROHNERT PARK 130 Avram Avenue Rohnert Park, CA 94928 ir (707) 588-2225 ~ (707) 792-1876 ~ tgriffin(Qlrpcity.org - FRIDA Y CLOSURE: Please note that City Hall is open Monday through Thursday, 8 am - 5 pm, and is closed on Friday.- 1 Griffin. Terri From: Sent: To: Griffin, Terri Thursday, July 07, 2011 4:25 PM 'Seana Gause'; 'Brian F Beaudoin'; 'Dale Legallee'; 'Hal Streater'; 'Robert Haus'; 'Rey Centeno'; 'Tom Donohoe' Barnes, Patrick SCTAlCaltrans Report on July 12th City Council Agenda 071211 AGENDA-Jt Regular Mtg of RPCity Council-CDC-RPFA.pdf Cc: Subject: Attachments: Attached for your information is the agenda for the July lth Rohnert Park City Council meeting, which begins at 5:00 p.m. (See Item 3.B.) If a PowerPoint presentation will be made, please email that presentation to me at tgriffin@rpcitV.org no later than noon on Tuesday, July lih. Thanks, Terri Terri A. Griffin, CMC City Clerk em OF ROHNERT PARK 130 Avram Avenue Rohnert Park, CA 94928 if (707) 588-2225 ~ (707) 792-1876 I2l tgriffin@rpcity.org - FRIDA Y CLOSURE: Please note that City Hall is open Monday through Thursday, 8 am - 5 pm, and is closed on Friday.- 1 Sonoma 101 Widening Petalmna to Winds li:IItrcrn5. :hw\Jr Di$tr. @ Mtg. Of: -J . e Major Work Anticipated Through Summer 2011 Wilfred Avenue Interchange JUNE 9, 2011 NEWSLETTER VOLUME No. 01 ISSUE No. 03 Road Improvements Mainline Route 101 · Complete paving for traffic switch to new northbound structures · Traffic shift to new NB/SB temporary alignment · Traffic switch to new Southbound Wilfred Off-Ramp and re-open Santa Rosa Avenue On-Ramp · Construct embankment for new 101 southbound lanes between temporary retaining walls Bridge Improvements Mainline Route 101 · Open new Wilfred A venue Off-Ramp · Open new northbound stage of Commerce Boulevard Viaduct · Open new northbound stage of Wilfred Avenue Undercrossing Demolish remaining existing Commerce Boulevard Viaduct Construct the foundations for the final stages of southbound Wilfred Undercrossing and Commerce Boulevard bridges California Department of Transportation Public Information Officer - Sonoma County 111 Grand Avenue Oakland, CA 94162 (510) 286-5576 www.dot.ca.gov/dist4/projects.htm Hotline 1-866-322-0614 Summer Lane Closures Local Street Improvements · Roberts Lake Road sidewalk and access upgrades · Commerce Boulevard realignment and access upgrades · Complete railroad improvements at Golf Course Drive · Intermittent mainline 101 and ramp lane closures · Two week full closure of Commerce Boulevard planned for late July · Intermittent full night closures of Commerce Blvd planned through summer and fall Funding Sources · CMIA - Proposition 1 B · SCTA - Measure M · State - STlPIRIP ,c...".:...................... .... ...........'.......... '.'-.:: -'.':..' .... " ,.....' ..... .'.' - .' _". '. . '.. '.... '....,.. '. . . ............ -c..' .' ....' ~. . ....... \.'.' '.'.' .' "..' '. -. _'.' _...... ;'.. .."'.:.._"." ..... ........-..' .' ......' ........ .' ...... -.' '.' .... ..' '. < " .,,'.'- -: - ,', " - -':: - - - " ,', - - ,,'- .---::.-: ,:-,- "-",'-:',." Maj()~lJJlQ()tlling Milestones Through Fall 2011 on. the Wilfred Interchange Project raffic switch to new northbound bridges July 2011 al stage of new bridge construction August 2011 Page 2 ~ liIItrans. .,...."..."""..,"......"",.....'.....""'1 Pepper Road in Petaluma to Rohnert Park Expressway (Central A Project) Road Improvements Mainline Route 101 Bridge Improvements Mainline Route 101 . Construct sound walls multiple locations . Sierra A venue ramp upgrades Hwy 116 ramp upgrades · Electrical and drainage upgrades at multiple locations · Structural section and AC paving multiple locations Construct concrete median barrier · Final hot mix asphalt overlay Southbound widening at Laguna De Santa Rosa and Copeland Creek bridges Construct new southbound 101/116 Separation bridge Complete Sierra Ave Undercrossing northbound widening Construct new northbound Railroad Avenue Undercrossing Local Street Improvements · Commerce Boulevard upgrades · Route 116 upgrades · Sierra A venue upgrades · Old Redwood Hwy access to 101 . . . . . . Summer Lane Closures Funding Sources . CMIA - Proposition 1 B . SCTA - Measure M · State - STlPIRIP · Intermittent mainline 101 and ramp lane closures · Weekend closures at Sierra Ave and Railroad Ave NB Off-ramps Near Old Redwood Hwy in Petaluma to Pepper Road (Central B Project) Road and Bridge Improvements Mainline Route 101 Funding Sources · Construction starts June 2011 · Median 101 widening · Median 101 bridge widening at Willow Brook Creek · Outside shoulder 101 widening · Soundwall construction along southbound 10 1 · Pepper Road ramp improvements · Anticipated completion of all work November 2011 · CMIA - Proposition 1 B Summer Lane Closures · Intermittent mainline 101 and ramp lane closures Major Work Milestones for Central A and 8 Projects Complete all work for Central A project by November 2011 Complete Central B Project by DEVELOPMENT SERVICES City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 MEMORANDUM DATE: June 28,2011 TO: City Council COPY: Gabe Gonzalez FROM: Darrin Jenkins RE: Code Compliance - June Monthly Report Statistical Report: Month YTn Complaints 19 47 Cases Opened/Notices Sent 49 124 Cases Closed 42 77 No. of Permits Generated 3 6 Abatements 0 0 Complaint Types: WeedsIDebris 5 18 Graffiti 1 1 Vehicles 2 5 Building 1 1 Zoning 5 11 Signs 3 9 Other 0 0 7/12/11 City Council Agenda ITEM NO. 4.B Abandoned Vehicle Abatement: MarkedIN oticed Removed Towed Month 13 4 0 YTO 27 17 1 Highlighted Cases: Emily Ave. - Several property owners were found to have inoperable vehicles and miscellaneous debris. CCO Hearn found that two of the properties were rentals and contacted all the owners. The owners cooperated and the properties were brought into compliance. Arlen - CCO Hearn fond this property to be a foreclosure with overgrown weeds approximately 4-foot high. He was able to get in contact with the new owner. The owner cut the weeds and will maintain the property. Liman - CCO Hearn observed a garage converted into unpermitted habitable space. He spoke to the tenants and they cooperated. The conversion included a full bathroom and had several life safety violations. Building Inspector Greg Adams ordered the conversion vacated. CCO Hearn contacted the property owner and he claimed no knowledge of the unpermitted conversion. A violation notice was sent. and the conversion will be removed. Lords Manor - CCO Hearn investigated a complaint of a large accessory shed under construction. Hearn contacted the property owner, who allowed an inspection of the property. Hearn found the shed required a permit and was built within the rear yard setback. He also found a second shed with electrical, a bed and a TV. The owner said the shed was not used as habitable space and agreed to remove the electrical, bed and TV. The violation notice was sent and owner is correcting the violations. Sequoia/Civic Center Dr. - CCO Hearn investigated a complaint of obstructions on the sidewalks in this area. He found several portable basketball hoops completely blocking the sidewalks on several streets. Violation notices were sent and everyone cooperated and removed the obstacles. Snyder/Camino Corto - CCO Hearn observed an in-progress roof repair at this complex with no permit card posted. He contacted the workers and confirmed no permit had been issued. The company cooperated and obtained the proper permits. Landsdown Cir - Officer Vincent requested CCO Hearn inspect a property for an inoperable vehicle and debris. Hearn checked and found four properties with violations, two of which were rental properties. Hearn contacted the property owners and violations are being corrected. substances That Could Be in Water lie sources of drinking water (both tap water ' o Q o aid bottled' water) include rivers, lakes, streams, ;� N reservoirs, springs, and wells. As water travels ' v wer the surface of the land or through the ground, U dissolves naturally occurring minerals and, in some ases, radioactive material, and can pick up substances 4ulting from the presence of animals or from human ctivi[y, a order to ensure that tap water is safe to drink, the J.S. Environmental Protection Agency (U.S. EPA) and e State Department of Public Health (Department) rescribe regulations that hrriit the amount of certain ontaminants m " water provided by public water ptems Department regulations also establish limits it contaminants in bottled water that must provide ae same protection for public health. Drinking water, icluding bottled water, may reasonably be expected to ontain at least small amounts of some contaminants. 'he presence of contaminants does not necessarily idicate that water poses a health risk. �onza�inants�� that may be present in source water icrobial'Contaminants, such as viruses and bacteria, xatay coYne from sewage treatment plants, septic itemS,, agricultural livestock operations, and wildlife; aorgaue Contaminants, such as salts and metals, that an bez naturally occurring or can result from urban orrtib tvater runoff, industrial or domestic wastewater zschges, oil and gas'production, mining; or farming; 'esicides and Herbicides, that may come from a ane ;of sources, such as agriculture, urban, stormwater toff,'and residential uses; )rgantc Chemical Contaminants, including synthetic o nclol "atifeorganic chemicals, which are by- products i� processes and and petroleum production and 7 b rhrch can also come from gas stations, urbanstormwater G F .tnof,agrrcultural applications, and septic systems; 00 cv adioactive Contaminants,;, that can be naturally E o a d ecurrtng or c fie the result 'bf oil a�d,gas production Q v ° 5 , nd rninmg activities `' V [ v h E lore information about'&kitaminants'and x 0 4 v o '�, o z potential .- ealth effects can be obtained by calling the U.S. EPA's �° 4- o 7 afe Drinking Water Hotline at (800) 426 -4791. O W C ° m o -� U 0 G ~O 1 E ° f. .� N s 0 _Oo ® U Q U 4p"Na RT PARk Presented By City of Rohnert Park 'C/LIPORN' Quality Firsfi We are pleased to provide you with this year's Annual Water Quality Report. This edition covers all testing completed from January 1 through December 31, 2010. Over the years, we have dedicated ourselves to producing drinking water that meets or exceeds all state and federal drinking water standards. We continually strive to adopt new and better methods for delivering the best quality drinking water to you. As new challenges to drinking water safety emerge, we remain vigilant in meeting the challenges of source water protection, water conservation, and community education while continuing to serve the needs of our water customers. Included in this report is a summary of results from water quality tests, an explanation of our water sources, and information on how to interpret the data. This "Consumer Confidence Report" is required by law, and we are proud to share our results with you. f. s a Jk ''€ Source Water. ascription The City of Rohnert Park delivers treated water to its customers, produced primarily by the Sonoma County Water Agency (SCWA) — approximately 65 percent in 2010. Water produced by SCWA originates from six Ranney Collectors (or Caissons) along the Russian River; seven production wells along the Russian River; and three production wells along the Cotati Aqueduct in the Santa Rosa Plain. The primary water supply received from SCWA is supplemented and blended with water from a series of 29 groundwater wells located throughout the City. Prior to blending, the water distributed from the City wells is treated with a chlorine disinfectant to protect the community against microbial contaminants. Combined, the City's water system provides roughly 1.5 billion gallons of clean drinking water every year. Additionally, Rohnert Park has seven water storage tanks with a total capacity of approximately 4.5 million gallons of treated water. This source is used to balance water system pressure during peak demand periods and also provides for fire protection. g www rpCiN o'rg. assessment of Public Health, urce Assessment" 7 2003, which is in State Departrn.ent ssessment is to determine if water soi It also includes an' inventory of',potential sources of contamination, within the delineated: area: and provides a determination of the water supply's susceptibility to contamination by the identified potential sources According to the Drinking Water Source Assessment Plan, our water sources are most vulnerable to the following activities: chemical /petroleum storage, pesticide /fertilizer used -in' association with parks and golf courses (note: � x pesticides and fertilizers are no longer used in City ,,q. parks), transportation corridors (railroad /freeways/ highways /road right -of- ways), stormdrain discharge points, stormwater detention facilities, agricultural drainage, golf course ponds, high - density housing, and utility stations (maintenance areas). If you would like to review the plan, please feel free to contact our office during regular business hours: (707) 588 -3300. C�ur S-t�o�s? If you are interested in learning more about water quality or your water utility, please direct your questions, concerns, or comments to the Department of Public Works at (707) 588 - 3300. Important Health Information W ile your drinking water meets the federal and ate standard for arsenic, it does contain low levels of arsenic. The arsenic standard balances the current understanding of arsenic's possible health effects against the costs of removing arsenic from drinking water. The U.S. EPA continues to research the health effects of low levels of arsenic, which is a mineral known to cause cancer in humans at high concentrations and is linked to other health effects such as skin damage and circulatory problems. Some people may be more vulnerable to contaminants in drinking water than the general population. Immunocompromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV /AIDS or other immune system disorders, some elderly, and infants may be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. The U.S. EPA/ CDC (Centers for Disease Control and Prevention) guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline at (800) 426 -4791 or http: / /water.epa. gov /drink/hotline. Lead in Home Plumbing If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primarily from materials and components associated with service lines and home plumbing. We are responsible for providing high - quality drinking water but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your' water tested. Information on bead in drmkang water; testing methods, and steps rnznxr you can take to =nize exposure is available from `the Safe Drinking Water:Hotline or at www.epa.gov/ Sampling Results During the past year, we have taken hundreds of water samples in order to determine the presence of any radioactive, biological, inorganic, volatile organic, or synthetic organic contaminants. The table below shows only those contaminants that were detected in the water. The state allows us to monitor for certain substances less than once per year because the concentrations of these substances do not change frequently. In these cases, the most recent sample data is included along with the year in which the samples were taken. Note: A total of 597 Total Coliform samples were taken in 2010. None of the samples tested positive. SUBSTANCE YEAR=. `;' {UNIT Oi:iMl_ASURE) SAMPLEI Arsenic (ppb) 2010 Barium (ppm) 2010 Fluoride (ppm) 2010 Haloacetic Acids' (ppb) 2010 Nitrate [as N031 (ppm) 2010 TTHMs [Total 2010 Trihalomethanes]' (ppb) Odor - Threshold (TON) Tap water samples;were collected for lead and SUBSTANCE x t ;YEAR ND -0.11 i (UNIT OF MEASURE) s�'SAMPLED NA . .. Nib, Copper (ppm) f, 2010 1.3 Lead (ppb) 2010 15 SUBSTANCE YEAR (l1NtT OF,MEASUREi SAMPLED., Chloride (ppm) 2010 Color (Units) 2010 Copper (ppm) 2010 Corrosivity (Units) 2010 Iron (ppb) 2010 Manganese (ppb) 2010 Odor - Threshold (TON) 2010 10 0.004 5.45 3 -9.3 NA ; NA No ?Erosion of natural deposits; runoff from orchards; glass and electronics NS 2.5 i ND -20 NA <3 No 1.0 production wastes 1 2 0.01 ND -0.11 NA ! NA No € Discharges of oil drilling wastes and from metal refineries; erosion of natural 11.3 -12 11.3 j 10.87 -11.90 t 1 ! ( NS 51.82 deposits 2.0 1 0.05 ND -0.19 NA j NA No j Erosion of natural deposits; water additive that promotes strong teeth; ND-41 No 3 NS 1 ND -8 0.47 jdischarge from fertilizer and aluminum factories 60 NA 4.3 3.4 -5.9 NA 1 NA No By- product of drinking water disinfection 45 45 10.18 ND -32 NA ! NA No j Runoff and leaching from fertilizer use; leaching from septic tanks and f sewage; erosion of natural deposits 80 NA 18.68 4.7 -25 17.6 9.6 -24.7 No 1 By- product of drinking water disinfection I analyses from sample sites throughout ? the community _, I 0.3 J 0.195 0/32 f No Internal corrosion of household plumbing ------ systems; erosion of natural deposits; leaching from wood I preservatives 0.2 i 3.1 1 0/32 No j Internal corrosion of household water plumbing systems; discharges from industrial manufacturers; erosion of natural deposits 500 NS 23.35 1 ND -83 8.15 1 5.3 -22 No 15 i NS 2.5 i ND -20 NA <3 No 1.0 NS 0.01 1 ND -0.132 NA NA No Non - corrosive NS 11.59 11.3 -12 11.3 j 10.87 -11.90 t 1 No i 300 NS 51.82 t ND -341 ND 1 ND No 50 NS 37.56 ? ND -189 3.15 ND-41 No 3 NS 1 ND -8 0.47 ND -3.2 No Runoff /leaching from natural deposits; seawater influence Naturally occurring organic materials Internal corrosion of household plumbing systems; erosion of natural deposits; leaching from wood preservatives Natural or industrially influenced balance of hydrogen, carbon, and oxygen in the water; affected by temperature and other factors Leaching from natural deposits; industrial wastes Leaching from natural deposits Naturally occurring organic materials ...�.., aissotvea aortas (PP-) 2010 ! - _ - ...�� o un _ 1,000 x —r� N R off /leaching from natural deposits; industrial wastes NS 335 240 -660 150 Turbidity (NTU) 2010 130 -180 No } Runoff /leaching from natural deposits Zinc (ppm) 2010 5 NS 1.74 0.1 -11 1.1 t 0.03 -1.1 No 5.0 NS 0.08 ND -0.29 Soil runoff i NA NA 14 — ' No Runoff /leaching from natural deposits; industrial wastes SUBSTANCE Y EAR R4NGE AM f r ,..t: tgn Fair std.. 1:? (UNIT OF MEASURE) S AMOUNT�� OUNT �7, �'.� AMPLED . DETECTED Bicarbonate ETECTED Lo4i/N' TYICLS� r � e (PP�n) 2010 210.25 ,� CEt: , �f f, � y :��` '� � r,sty � � � •. t `e. � :� �}_ I >j -283 I10 15 95 140 NA • '` '�' Calcium (PP m ) 2010 35.88 19 -71 20.01 Magnesium (ppm) 2010 12 -28 Natural geology 20.13 12 -39 11.45 2.1 -17 pH (Units) Natural geology 2010 7.43 7.2 -7.6 7.6 ` Potassium (ppm) 2010 ' T34 -8.37 Measure of acidity of water 2.18 1.6 -2.5 1.31 ! ND -1.9 NA Sodium (PP-) 2010 27 16-48 1 i Total Alkalinity (ppm) 2010 5 69 i 8.1-44 Sodium refers to the salt present in the water and is generally naturally occurring n' 172.36 127 -232 103.39 Total Hardness' (PPM) 2010 95 -120 NA 171 88 23 95-340 98 ' i l 40 -141 Generally found in ground and surface water ' We were required by the U:S:`EPA to conduct an evaluation of our distribution system. This is known as an Initial Distribution System Evaluation IDSE disinfection by- product.concentrations. Disinfection by-products r distribution HAAS and tem. Th result from continuous disinfection of drinking water and form w source water. ( 1 and is intended to identify locations in our distribution system that have elevated ' Rohnert Park water may be considered moderately hard when determining settings for water -using appliances such as dishwashers, filters, and water when disinfectants combine with organic matter that naturally occurs in the er softeners. =° N'' Definitions AL (Regulatory Action Level): The concentration of a contaminant which, if exceeded, triggers treatment or other requirements that a water system must follow. µS /cm (microsiemens per centimeter): A unit expressing the amount of electrical conductivity of a solution. MCL (Maximum Contaminant Level): The highest level of a contaminant that is allowed in drinking water. Primary MCLs are set as close to the PHGs (or MCLGs) as is economically and technologically feasible. Secondary MCLs (SMCLs) are set to protect the odor, taste, and appearance of drinking water. MCLG (Maximum Contaminant Level Goal): The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs are set by the U.S. EPA. MRDL (Maximum Residual Disinfectant Level): The highest level of a disinfectant allowed in drinking water. There is convincing evidence that addition of a disinfectant is necessary for control of microbial contaminants. 1���,:'"- ..;•-• -tea „� � � � �"'f MRDLG (Maximum Residual Disinfectant Level Goal): The level of a drinking water disinfectant below which there is no known or expected risk to health. MRDLGs do not reflect the benefits of the use of disinfectants to control microbial contaminants. NA: Not applicable. ND (Not detected): Indicates that the substance was not found by laboratory analysis. NS: No standard. NTU (Nephelometric Turbidity Units): Measurement of the clarity, or turbidity, of water. Turbidity in excess of 5 NTU is just noticeable to the average person. PDWS (Primary Drinking Water Standard): MCLs and MRDLs for contaminants that affect health, along with their monitoring and reporting requirements and water treatment requirements. PHG (Public Health Goal): The level of a containing drinking water below which there is no known or ezp health. PHGs are set by the California EPA. ppb (parts per billion): One part substance per billion -pj (or micrograms per liter), "cam Ft PPm (parts per million): One part substance per tzj,11� water (or milligrams per liter).y TON (Threshold Odor Number): A measuie)bf� , , TT (Treatment Technique): A required pro s ssr, the level of a contaminant in drinking Ovate _.. , .rte IF .. DRAFT MINUTES PENDING APPROVAL MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Community Development Commission Rohnert Park Financing Authority Tuesday, June 28, 2011 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CALL TO ORDER/ROLL CALL Mayor Belforte called the City CounciIlCDC/RPF A joint regular meeting to order at 5 :00 p.m. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Council Member Joseph T. Callinan, Council Member Pam Stafford, Council Member Staff present: City Manager Gabriel Gonzalez, City Attorney Michelle Kenyon, and Deputy City Clerk Terri Griffin. 2. PLEDGE OF ALLEGIANCE - Led by City Clerk Judy Hauff. 3. PRESENTATIONS A. Mayor Belforte read and presented City Clerk Judy Hauff with Resolution No. 2011-47 and a Proclamation from Assemblymember Jared Huffman honoring the occasion of her retirement. City Clerk Hauff made brief remarks and passed her notepad and pen to Deputy City Clerk Griffin. 4. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS A. Farmers' Market, Tasty Tuesdays and Community Mural Project updates were presented by Community Services Manager Guy Miller. B. Recognition and Appreciation Award from Rebuilding Together Naming City of Rohnert Park 2011 Gold Partner was presented by Housing & Redevelopment Manager Linda Babonis. 5. PUBLIC COMMENTS None. 6. CONSENT CALENDAR Mayor Belforteremoved Item No. B.1 (City BillsIDemands for Payment) and Item Nos. C.5, C.6, and C.7 (Resolution Nos. 2011-54, 2011-55, and 2011-56) from the Consent Calendar. A. -Approval of Minutes for: 1. City-CDC Joint Special Meeting - June 7, 2011 2. City-CDC Adjourned Joint Special Meeting - June 8, 2011 3. City-CDC-RPFA Joint Regular Meeting - June 14,2011 B. Acceptance of Reports for: 2. CDC Bills/Demands for Payment 3. City Cash/Investments Report for Month Ending May 2011 4. CDC Cash/Investments Report for Month Ending May 2011 5. RPF A Cash/Investments Report for Month Ending May 2011 C. City Council Resolutions for Adoption: 1. 2011-50 Rejecting Claim for Damages: Andrew and Rosa Sanchez 2. 2011-51 Rejecting Claim for Damages: Jeffrey Murray 3. 2011-52 Rejecting Claim for Damages: Ling Murray 4. 2011-53 Approving an - Extension of 120 Days to the Temporary Debris Box Franchise Agreements with Rohnert Park Disposal, Inc. and Industrial Carting D. CDC Resolution for Adoption: 1. 2011-05 Approving and Adopting the CDC Budget for Fiscal Year 2011-2012 ACTION: Moved/seconded (Mackenzie/Stafford) and carried unanimously to approve the Consent Calendar with the exception of the Item No. B.1 (City Bills/Demands for Payment) and Item Nos. C.5, C.6, and C.7 (Resolution Nos. 2011-54, 2011-55, and 2011-56). Items removed from Consent Calendar: B. Acceptance of Reports for: 1. City Bills/Demands for Payment Mayor Belforte stated she would be abstaining on this item due to a listed payment to her business. ACTION: Moved/seconded (Stafford/Callinan)and carried 4 - 0 - 1 (Belforte abstaining) to accept the City Bills/Demands for Payment dated June 28, 2011. C. City Council Resolutions for Adoption: Mayor Be1forte thanked Council, staff and City Manager Gonzalez for their work on the budget. 5. 2011-54 Approving and Adopting the Operating Budget for the City of Rohnert Park for Fiscal Year 2011-2012 6. 2011-55 Approving and Adopting the Five-Year Capital Improvement Program (CIP) Budget for Fiscal Years 2011-2012 through 2015':2016 and Approving Projects for Fiscal Year 2011-2012 7. 2011-56 Approving and Adopting Financial Policies Regarding (1) Use of Restricted Reserve Funds; (2) Use of Restricted Capital Reserve Funds for Infrastructure, Facilities and Equipment and Use of General Fund Surplus; and (3) Vehicle Replacement - ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to adopt Resolution Nos. 2011-54, 2011-55, and 2011-56. 7. FISCAL YEAR 2011-2012 FUNDING FOR COMMUNITY SERVICE ORGANIZATIONS AND PROGRAMS - Consideration of Fiscal Year 2011-2012Funding for City of Rohnert Park Community Service Organizations and Programs from the City's Affordable Housing Trust Fund A. Staff Report by Housing & Redevelopment Manager Babonis, B. Public Comments: None C. Resolutions for Adoption: 1. 2011-57 Authorizing and Approving an Agreement with the Committee on the Shelterless (COTS) to Provide Management Services for the Shared Housing Program and Authorizing the Provision of Financial Assistance from the City's Affordable Housing Trust Fund ACTION: Moved/seconded (Stafford/Mackenzie) and carried unanimously to adopt Resolution No. 2011-57. 2. 2011-58 Authorizing and Approving an Agreement with Rebuilding Together Rohnert Park, Inc. to Provide Home Rehabilitation Services for Low and Very Low Income Homeowners in Rohnert Park and Authorizing the Provision of Financial Assistance from the City's Affordable Housing Trust Fund ACTION: Moved/seconded (Stafford/Mackenzie) and carried unanimously to adopt Resolution No. 2011-58. Mayor Belforte stated she would recuse herself from consideration of Resolution No. 2011-59 due to her position as President of SCA YD. Mayor Belforte turned the gavel over to Vice Mayor Mackenzie to chair the meeting in her absence and left the dais at 5:41 p.m. 3. 2011-59 Authorizing and Approving an Agreement with Sonoma County Adult and Youth Development (SCA YD)to Operate the Rohnert Park Homeless Prevention, Rental and Deposit Assistance Program and Authorizing the Provision of Financial Assistance from the City's Affordable Housing Trust Fund ACTION: Moved/seconded (Stafford/Mackenzie) and carried 4-0-1 (Belforte absent/recused) to adopt Resolution No. 2011-59. Mayor Belforte returned to the dais at 5:48 p.m. 8. TEMPORARY DEBRIS BOX REQUEST FOR PROPOSALS - Consideration of Request for Proposals (RFP's) for Temporary Debris Box Services A. Council Member Stafford reported on the Waste and Recycling Committee meeting and recommended soliciting exclusive and non-exclusive Requests for Proposals for temporary debris box services. B. Public Comments: None C. DIRECTION: Council concurred to direct staff to solicit Requests for Proposals f or both exclusive and non-exclusive temporary debris box services with the assistance of R3 Consulting. 9. DEVELOPMENTSERVICESCOSTRECOVERYFEES-ANNUALREPORT A. Staff Report presented by Management Analyst Eydie Tacata. B. Public Comments C. Council discussion/direction DIRECTION: Council concurred to direct staff to provide additional information regarding the conditions for imposition of pre-application meeting fees. Council further directed staff to schedule a public hearing to review the proposed fee changes and seek public input prior to the public hearing. , j 10. STANDING COMMITTEE/ AD HOC COMMITTEE / LIAISON REPORTS A. Standing Committee Reports: None B. Liaison Reports 1. Vice Mayor Mackenzie reported on the Sonoma County Transportation Authority/Regional Climate Protection Authority (SCT A/RCP A) meeting held June 6, 2011. C. Other Reports 1. Council Member Callinan announced a 50th Anniversary Committee meeting on June 29th and a fundraising dance to be held in September. 2. Vice Mayor Mackenzie announced the Sister Cities Committee concert next Saturday (July 2nd) at the P~rforming Arts Center to raise funds for disaster relief in Japan. 11. COMMUNICATIONS None. 12. MATTERS FROM/FOR COUNCIL Mayor Belforte called attention to a question she received regarding notification to nearby residents of spraying along the golf course fence. City Manager Gonzalez indicated he would look into the matter. 13. PUBLIC COMMENTS None. 14. RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A Mayor Belforte recessed the meeting at 6: 13 p.m. to closed session to consider: A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code ~54956.9) Sierra Club and Sonoma County Conservation Action v. City of Rohnert ParklWal- Mart Stores, Inc., Sonoma County Superior Court No. 248112 B. CONFERENCE WITH LABOR NEGOTIATORS (Government Code ~54957.6) Agency designated representative: Gabriel Gonzalez, City Manager Rohnert Park Employees' Association (RPEA) Rohnert Park Public Safety Officers' Association (RPPSOA) Service Emp.1oyees' International Union (S.E.I.D.) Local 1021 Confidential and Management Units 15. RECONVENE JOINT REGULAR MEETING OPEN SESSION IN COUNCIL CHAMBER Mayor Belforte reconvened the meeting to open session at 8:55 p.m. All Council members were present except Council Member Stafford. 16. MAYOR'S REPORT ON CLOSED SESSION (Government Code ~ 54957.1) Mayor Belforte advised there was no reportable action taken in closed session. 17. ADJOURNMENT Mayor Belforte adjourned the joint regular meeting at 8:55 p.m. Gina Belforte, Mayor City of Rohne~ Park CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE Check Numbers: 199847 - 200143 Dated: June 21, 2011 :- July 06, 2011 July 12, 2011 TOTAL $1,132,236,57 $1,132,236.57 Accounts Payable Checks for Approval User: ccolburn Printed: 07 /06/2011 - 11:45 AM Check Number Check Date Fund Name Account Name Vendor Name Amount 199847 06/21/2011 General Fund Police /Training & Ed So Co Health Service 100.00 Check Total: 100.00 199848 06/22/2011 General Fund Police /Training/Ed. - Double Tree by Hilton San Dieg 567.90 Check Total: 567.90 199849 06/22/2011 General Fund Police /Training/Ed. - Aaron Johnson 180.00 Check Total: 180.00 199850 06/22/2011 General Fund Police /Training/Ed. - DALE UTECHT 180.00 Check Total: 180.00 199851 06/23/2011 General Fund Spay/Neuter Voucher $2 Dr. Joel Reif 720.00 199851 06/23/2011 General Fund Spay/Neuter Voucher $2 Dr. Joel Reif 670.00 Check Total: 1,390.00 199852 .06/27/2011 General Fund Aflac Payable AFLAC 591.36 199852 06/27/2011 General Fund Aflac Payable AFLAC 466.78 Check Total: 1,058.14 199853 06/27/2011 General Fund Court Order Payable CA FRANCHISE TAX BOARD 75.00 Check Total: 75.00 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 1 Check Number Check Date Fund Name 199854 06/27/2011 General Fund 199855 06/27/2011 General Fund 199856 06/27/201 I General Fund 199856 06/21/2011 General Fund 199857 06/27/2011 General Fund 199858 06/27/2011 General Fund 199859 06/27/2011 General Fund 199860 06/27/2011 General Fund 199861 06/27/2011 General Fund 199862 06/27/2011 General Fund 199863 06/27/2011 General Fund Account Name Vendor Name Amount Emplyee Benfits /Medical Insur HARTFORD LIFE INS 18,539.22 Check Total: 18,539.22 Blue Cross W/H Payable HSA Bank 50.00 Check Total: 50.00 Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 1,225.00 Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 2,622.50 Check Total: 3,847.50 Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 2,415.28 Check Total: 2,415.28 Prepaid Legal Services PRE -PAID LEGAL SERVICES, INC. 41.85 Check Total: 41.85 Scope Dues Payable SEIU Local 1021 1,097.86 Check Total: 1,097.86 United Way Payable UNITED WAY 95.00 Check Total: 95.00 Eye Care/VSP/Payables Vision Service Plan - (CA) 758.35 Check Total: 758.35 Emplyee Benfits /Eye Care Vision Service Plan - (CA) 622.37 Check Total: 622.37 Emplyee Benfits /Eye Care Vision Service Plan - (CA) 10.46 Check Total: 10.46 �AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount 199864 06/27/2011 General Fund Non - Department /Travels & Mee US BANK 440.00 Check Total: 440.00 199865 06/29/2011 General Fund Refundable Deposits Kelly Warrender 21393 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 3 Check Total: 213.93 199866 06/29/2011 General Fund Ref Deposit -Liab. Insur HUB International 1,370.00 199866 06/29/2011 General Fund Refundable Deposits HUB International - 280.21 199866 06/29/2011 General Fund R.P. Comm. Cntr /Rp Community HUB International - 280.21 199866 06/29/2011 General Fund Cash HUB International 280.21 Check Total: 1,089.79 199868 06/29/2011 General Fund Planning /Contractual S Your Other Office, Inc. 1,391.79 Check Total: 1,391.79 199869 06/29/2011 Utility Fund Refuse - Travel/Meetings Linda T. Babonis 5.80 Check Total: 5.80 199870 06/29/2011 Utility Fund Water Conservation Measures Sandy Alarcon 37.50 Check Total: 37.50 199871 06/29/2011 Utility Fund Water Entr. /Telephone AT &T 28.53 Check Total: 28.53 199872 06/29/2011 Utility Fund Water Entr. /Spec. Departm The Barricade Company 44.25 Check Total: 44.25 199873 06/29/2011 Utility Fund WaterNehicle Repairs Big O Tires 69.99 Check Total: 69.99 199874 06/29/2011 Utility Fund Water Entr. /Professional Caltest Analytical Laboratory 1,098.00 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 3 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,098.00 199875 06/29/2011 Utility Fund Water Entr. /Spec Dept Equ CNH Capital 107.56 Check Total: 107.56 199876 06/29/2011 Utility Fund Water Entr.. /Professional First Alarm Sercurities Servic 867.00 Check Total: 867.00 199877 06/29/2011 Utility Fund Water Entr. /Spec Dept Equ Friedman's 107.46 199877 06/29/2011 Utility Fund Water Entr. /Spec Dept Equ Friedman's 56.16 Check Total: 163.62 199878 06/29/2011 Utility Fund Water Entr. /Spec Dept Equ Grainger, Inc. 10.85 199878 06/29/2011 Utility Fund Water Ent/Distrib SystemRepair Grainger, Inc. 50.85 Check Total: 61.70 199879 06/29/2011 Utility Fund Water Ent/Distrib SystemRepair Groeniger & Company 257.08 Check Total: 257.08 199880 06/29/2011 Utility Fund Water Entr. /Spec Dept Equ Ground Hog Construction 4,625.00 Check Total: 4,625.00 199881 06/29/2011 Utility Fund Water Entr. /Spec Dept Equ Hammonds Water Treatment Syste 4,672.00 Check Total: 4,672.00 199882 06/29/2011 Utility Fund Water Entr. /Spec Dept Equ Home Depot 160.27 199882 06/29/2.011 Utility Fund Water Ent/Distrib SystemRepair Home Depot 32.55 199882 06/29/2011 Utility Fund Water Entr. /Spec Dept Equ Home Depot 151.11 199882 06/29/2011 Utility Fund Water Entr.. /Cross Conn Co Home Depot 68.61 199882 06/29/2011 Utility Fund Water Entr. /Spec Dept Equ Home Depot 203.34 Check Total: 615.88 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount 199883 06/29/2011 Utility Fund Water Entr. /Spec Dept Equ Horizon Distributors Inc. 2,447.86 Check Total: 2,447.86 199884 06/29/2011 Utility Fund Water Entr. Bldg/Facilty Northgate Company, Inc. 1,200.00 199884 06/29/2011 Utility Fund Water Entr. Bldg/Facilty Northgate Company, Inc. 555.00 Check Total: 1,755.00 199885 06/29/2011 Utility Fund Water Entr. /Spec Dept Equ Pace Supply 2,620.13 Check Total: 2,620.13 199886 06/29/2011 Utility Fund Water Entr. /Heat/Light/Po Pacific Gas & Electric 7,817.13 Check Total: 7,817.13 199887 06/29/2011 Utility Fund Water Entr. /Miscellaneous Powerplan 3,815.00 199887 06/29/2011 Utility Fund WaterNehicle Repairs Powerplan 293.78 Check Total: 4,108.78 199888 06/29/2011 Utility Fund WaterNehicle Repairs Santa Rosa Auto Parts 77.41 Check Total: 77.41 199889 06/29/2011 Utility Fund Water Conservation Measures Susan Schultz 37.50 Check Total: 37.50 199890 06/29/2011 Utility Fund Water /Clothing Allowance Sunset Linen Service 55.59 Check Total: 55.59 199891 06/29/2011 Utility Fund Water Conservation Measures Sandy Alarcon 37.50 Check Total: 37.50 199892 06/29/2011 Utility Fund Sewer Entr, /Telephone AT &T 3030 199892 06/29/2011 Utility Fund Sewer Entr. /Telephone AT &T 15.52 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 5 Check Number. Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 07/06/2011 - 11:45 AM ) Page 6 Check Total: 45.82 199893 06/29/2011 Utility Fund Sewer Entr. /Spec. Departm Grainger, Inc. 200.65 199893 06/29/2011 Utility Fund Sewer Entr. /Spec Dept Equ Grainger, Inc. 26.61 Check Total: 227.26 199894 06/29/2011 Utility Fund Sewer Entr. /Spec. Departm Home Depot 13.62 Check Total: 13.62 199895 06/29/2011 Utility Fund Sewer Entr. Bldg/Facilty Leo's Roofing, Inc. 4,679.00 Check Total: 4,679.00 199896 06/29/2011 Utility Fund Sewer Entr. Bldg/Facilty Northgates 1,200.00 199896 06/29/2011 Utility Fund Sewer Entr. Bldg/Facilty Northgates 555.00 Check Total: 1,755.00 199897 06/29/2011 Utility Fund Sewer Entr. /Spec Dept Equ Pace Supply 2.37 Check Total: 2.37 199898 06/29/2011 Uiility Fund Sewer Entr. /Heat/Light/Po Pacific Gas & Electric 5,630.50 Check Total: 5,630.50 199899 06/29/2011 Utility Fund Sewer Entr. /Miscellaneous Pep Boys 197.91 Check Total: 197.91 199900 06/29/2011 Utility Fund Sewer Ent/Collect SystemRepair Petersen Tractor Service, LLC 1,760.00 Check Total: 1,760.00 199901 06/29/2011 Utility Fund Sewer Entr. /Laguna Plant/ City of Santa Rosa 737,184.33 Check Total: 737,184.33 AP - Checks for Approval ( 07/06/2011 - 11:45 AM ) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount 199902 06/29/2011 Utility Fund Sewer Entr. /Miscellaneous Santa Rosa Auto Parts 418.07 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 7 Check Total: 418.07 199903 06/29/2011 Utility Fund Water Conservation Measures Susan Schultz 37.50 Check Total: 37.50 199904 06/29/2011 Utility Fund Sewer Ent/Collect SystemRepair USA Blue Book 621.97 Check Total: 621.97 199905 06/29/2011 Utility Fund Sewer /Cell Phone Verizon Wireless 90.02 Check Total: 90.02 199906 06/29/2011 Utility Fund Sewer Entr. /Contractual S WILLDAN FINANCIAL SERVICES 1,250.00 Check Total: 1,250.00 199907 06/29/2011 General Fund Ps Main Station Bidg/Facilty ABM Janitorial Services - Nort 1,624.00 199907 06/29/2011 General Fund Publ Works Gen Bldg/Facilty ABM Janitorial Services - Nort 213.00 199907 06/29/2011 General Fund Animal Shelter Bldg/Facilty M ABM Janitorial Services - Nort 583.00 Check Total: 2,420.00 199908 06/29/2011 General Fund Pac /Production GENE ABRAVAYA 92.60 199908 06/29/2011 General Fund Pac /Marketing GENE ABRAVAYA 69.90 Check Total: 162.50 199909 06/29/2011 General Fund Finance /Contractual S Accountemps 777.00 199909 06/29/2011 General Fund Finance /Contractual S Accountemps 1,346.63 Check Total: 2,123.63 199910 06/29/2011 General Fund Fire /Spec Dept Equ Adamson Industries Corp. 1,304.90 Check Total: 1,304.90 199911 06/29/2011 General Fund Burt/Ave Rec Cr/Fac Maint/Non- Air Connection 4,669.88 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 7 Check Number Check Date Fund Name 199911 . 06/29/2011 General Fund 199912 06/29/2011 General Fund 199913 06/29/2011. General Fund 199914 06/29/2011 General Fund 199915 06/29/2011 General Fund 199916 06/29/2011 General Fund 199916 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund 199917 06/29/2011 General Fund AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Account Name Vendor Name Amount Burt/Ave Rec Cr/Fac Maint/Non- Air Connection 1,500.00 Check Total: 6,169.88 Benecia Pool /Fac Maint/Non- Allemand Electric Supply 383.25 Check Total: 383.25 Fire PRevention /Office AM Printing Company 142.35 Check Total: 142.35 Dennis Amantite 165.00 Check Total: 165.00 City Hall Bldg/Facilty Aramark Uniform Services 57.58 Check Total: 57.58 Data Processing /Telephone AT &T 5,160.30 R.P. Gymnasium /Telephone AT &T 22.84 Check Total: 5,183.14 Sign/Telephone AT &T 109.72 Rec. Programs /Telephone AT &T 14.28 Ps Main Station /Telephone AT &T 24.74 Benecia Pool /Telephone AT &T 15.52 Pac /Telephone AT &T 42.72 Ps Main Station /Telephone AT &T 159.08 R.P. Comm. Cntr /Telephone AT &T 45.62 Publ Works Gen /Telephone AT &T 14.28 Library /Contractual S AT &T 29.77 Center /Telephone AT &T 39.80 P/S Bldg -North /Telephone AT &T 37.81 Publ Works Gen /Telephone AT &T 15.52 Data Processing /Telephone AT &T 184.82 Ps Main Station /Telephone AT &T 66.13 Ps Main Station /Telephone AT &T - 158.90 Ps Main Station /Telephone AT &T -88.31 Ps Main Station /Telephone AT &T -88.31 Page 8 Check. Number Check Date Fund Name Account Name Vendor Name Amount 199917 06/29/2011 General Fund Police /Telephone AT &T -6.29 Check Total: 458.00 199918 06/29/2011 General Fund Data Processing/Cellular Phone AT &T Internet Services 750.00 Check Total: 750.00 199919 06/29/2011 General Fund Burt/Ave Rec Cr Bldg/Facilty Automotive Appearance Speciali 1,511.74 Check Total: 1,511.74 199920 06/29/2011 General Fund Non- Depart ment /Contractual S BARTEL ASSOCIATES LLC 8,843.75 199920 06/29/2011 General Fund Non - Department /Contractual S BARTEL ASSOCIATES LLC 9,857.50 Check Total: 18,701.25 199921 06/29/2011 General Fund R.P. Comm. Cntr /Contractual S Raizelah Bayen 19.50 Check Total: 19.50 199922 06/29/2011 General Fund Data Processing /Spec. Departm BECK COMMUNICATIONS 148.52 Check Total: 148.52 199923 06/29/2011 General Fund R.P. Comm. Cntr /Contractual S Colette Benge 546.00 Check Total: 546.00 199924 06/29/2011 General Fund Fire /Spec Dept Equ BK Upholstery 175.00 Check Total: 175.00 199925 06/29/2011 General Fund Sports Center /Contractual S Pete Breeland 78.00 Check Total: 78.00 199926 06/29/2011 General Fund ROLAND L. BRUST 9,581.40 Check Total: 9,581.40 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 9 Check Number Check Date Fund Name Account Name Vendor Name Amount 199927 06/29/2011 General Fund City Hall Annex Bldg/Facilty Buchanan Food Service 121.94 Check Total: 121.94 199928 06/29/2011 General Fund Ceramics Studio -Cont Svcs Michele Carter 97.50 Check Total: 97.50 199929 06/29/2011 General Fund R.P. Comm. Cntr Bldg/Facilty CASCO 158.22 Check Total:. 158.22 199930 06/29/2011 General Fund Animal Shelter Fees Brittany Cassar 95.00 199930 06/29/2011 General Fund Animal Licenses Brittany Cassar 12.00 Check Total: 107.00 199931 06/29/2011 General Fund Planning /Professional Code Source 1,030.45 Check Total: 1,030.45 199932 06/29/2011 General Fund R.P. Gymnasium /Spec. Departm Comcast 54.29 199932 06/29/2011 General Fund Center /Spec. Departm Comcast 42.07 Check Total: 96.36 199933 06/29/2011 General Fund Non - Department /Advertising/P The Community Voice 663.00 Check Total: 663.00 199934 06/29/2011 General Fund Street Lighting /Spec. Departm Consolidated Electrical Distri 504.97 Check Total: 504.97 199935 06/29/2011 General Fund Brian Davis 150.00 Check Total: 150.00 199936 06/29/2011 General Fund R.P. Comm. Cntr /Contractual S Gay Dawson 260.00 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 260.00 199937 06/29/2011 General Fund Dianna Delgy 30.00 Check Total: 30.00 199938 06/29/2011 General Fund Pac /Admin /Rent/Lease/Tax Dell Financial Services 154.50 199938 06/29/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 77.39 Check Total: 231:89 199939 06/29/2011 General Fund Sports Center /Contractual S Denise Drake 290.55 199939 06/29/2011 General Fund Sports Center /Contractual S Denise Drake 96.00 199939 06/29/2011 General Fund R.P. Comm. Cntr /Contractual S Denise Drake 968.50 Check Total: 1,355.05 199940 06/29/2011 General Fund Pac /Facility Repa DTC Grip & Electric 485.47 Check Total: 485.47 199941 06/29/2011 General Fund Publ Works Gen /Spec. Departm Eureka Oxygen Co. 538.20 Check Total: 538.20 199942 06/29/2011 General Fund Police /Postage FedEx Kinko's Office 6.01 199942 06/29/2011 General Fund Community Event/Spec. Dep FedEx Kinko's Office 137.96 Check Total: 143.97 199943 06/29/2011 General Fund City Hall /Office Supplie First Choice 41.50 199943 06/29/2011 General Fund City Hall /Office Supplie First Choice 41.50 199943 06/29/2011 General Fund City Hall /Office Supplie First Choice 79.25 Check Total: 162.25 199944 06/29/2011 General Fund Burt/Ave Rec Cr /Spec. Departm Friedman's 14.76 Check Total: 14.76 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 11 Check Number Check Date Fund Name 199945 06/29/2011 General Fund 199946 06/29/2011 General Fund 199946 06/29/2011 General Fund 199946 06/29/2011 General Fund 199946 06/29/2011 General Fund 199946 06/29/2011 General Fund. 199946 06/29/2011 General Fund 199.946 06/29/2011 General Fund 199947 06/29/2011 General Fund 199947 06/29/2011 General Fund 199948 06/29/2011 General Fund 199949 06/29/2011 General Fund 199950 06/29/2011 General Fund 199950 06/29/2011 General Fund 199951 06/29/2011 General Fund 199951 06/29/2011 General Fund 199952 06/29/2011 General Fund 199952 06/29/2011 General Fund 199952 06/29/2011 General Fund Account Name Vendor Name Amount Theodore Giesige Check Total: Animal Control /Spec. Departm Grainger, Inc. R.P. Comm. Cntr Bldg/Facilty Grainger, Inc. Publ Works Gen /Spec. Departm Grainger, Inc. R.P. Comm. Cntr/Fac Maint/Non- Grainger, Inc. R.P. Gymnasium /Bldg/Facilty Grainger, Inc. Publ Works Gen /Spec. Departm Grainger, Inc. PW- Landscape/Landscape Sup Grainger, Inc. Check Total: Streets & Bike /Contractual S Streets & Bike /Contractual S Ground Hog Construction Ground Hog Construction Check Total: Police /Paper Supplie Joseph Halton, Printer Check Total: Codding Center / Vehicle Repai Hansel Ford Check Total: R.P. Gymnasium Bldg/Facilty The Hitmen Termite & Pest Control City Hall Bldg/Facilty The Hitmen Termite & Pest Control Check Total: Burt/Ave Rec Cr /Spec. Departm Home Depot Non - Department /Self - Insured Home Depot R.P. Gymnasium /Spec. Departm . Horizon Distributors Inc. Streets & Bike / Landscape Sup Horizon Distributors Inc. Streets & Bike / Landscape Sup Horizon Distributors Inc. Check Total: 281.41 281.41 39.97 46.12 4.14 160.14 57.60 - 100.33 94.66 302.30 2,300.00 2,300.00 4,600.00 55.05 55.05 116.81 116.81 60.00 60.00 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 12 120.00 17.23 170.89 188.12 17.77 27.45 363.84 Check Number Check Date Fund Name 199953 06/29/2011 General Fund 199954 06/29/2011 General Fund 199955 06/29/2011 General Fund 199956 06/29/2011 General Fund 199957 06/29/2011 General Fund 199958 06/29/2011 General Fund 199959 06/29/2011 General Fund 199960 06/29/2011 General Fund 199960 06/29/2011 General Fund 199961 06/29/2011 General Fund 199962 06/29/2011 General Fund Account Name Vendor Name Amount AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 13 Check Total: 409.06 R.P. Comm. Cntr /Contractual S Honor Jackson 400.00 Check Total: 400.00 Non - Department /Self - Insured JACOBSEN FENCE COMPANY 280.00 Check Total: 280.00 Animal Shelter Fees Kyle Jensen 95.00 Check Total: 95.00 Sports Center /Memberships Kathleen Jones 14.00 Check Total: 14.00 Rec Ref Clearing Lynette Jones 68.75 Check Total: 68.75 Rec Ref Clearing Laksavivanh Keophilaphanh 400.00 Check Total: 400.00 Sports Center /Professional Caroline Kurema 99.00 Check Total: 99.00 Rec Ref Clearing Deisy Lopez 400.00 Rec Ref Clearing Deisy Lopez - 100.00 Check Total: 300.00 Police /Travels & Mee Rob Luis 5.00 Check Total: 5.00 Fire /Uniforms Mallory Fire 5,143.14 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 13 Check Number Check Date Fund Name 199962 06/29/2011 General Fund 199962 06/29/2011 General Fund 199963 06/29/2011 General Fund 199964 06/29/2011 General Fund 199964 06/29/2011 General Fund 199964 06/29/2011 General Fund 199964 06/29/2011 General Fund 199964 06/29/2011 General Fund 199965 06/29/2011 General Fund 199966 06/29/2011 General Fund 199967 06/29/2011 General Fund 199968 06/29/2011 General Fund 199969 06/29/2011 General Fund 199969 06/29/2011 General Fund 199970 06/29/2011 General Fund Account Name Vendor Name Amount Fire /Uniforms Mallory Fire Fire /Uniforms Mallory Fire Non - Department /Training & Edu Jerrod Marshall Sports Center /Contractual S Martial Arts Academy R.P. Comm. Cntr /Contractual S Martial Arts Academy I Sports Center /Contractual S Martial Arts Academy Sports Center /Contractual S Martial Arts Academy Sports Center /Contractual S Martial Arts Academy Rec Ref Clearing Nanette Metcalf Check Total; 8,811.56 11,534.39 25,489.09 1,000.00 Check Total: 1,000.00 1,062.75 318.50 81.50 52.00 35.56 Check Total: 1,550.31 Check Total: Publ Works Gen /Spec. Departm MSI Fuel Management, Inc. Check Total: Pac /City Events /Contractual S N2 Holdings, Inc Check Total: Police /Travels & Mee Nargiza Rakhimi Check Total: P.ubl Works Gen /Spec. Departm National Document Solutions, L City Hall /Office Supplie National Document Solutions, L Check Total: JOSEPH D. NETTER AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 14 1,215.00 1,215.00 370.50 370.50 74.06 74.06 3.99 3.99 30.90 204.64 235.54 695.00 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 15 Check Total: 695.00 199971 06/29/2011 General Fund Pers'L & Purch /Recruitment/G North Bay Corporate Health Ser 91.00 199971 06/29/2011 General Fund Pers'L & Purch /Recruitment/G North Bay Corporate Health Ser 134.00 Check Total: 225.00 199972 06/29/2011 General Fund Sean,O'Donnell 250.00 Check Total: 250.00 199973 06/29/2011 General Fund Sports Center /Office Supplie Office Depot 27.93 Check Total: 27.93 199974 06/29/2011 General Fund Publ Works Gen /Heat/Light/Po Pacific Gas & Electric 192.02 199974 06/29/2011 General Fund Streets &Bike /Heat/Light/Po Pacific Gas & Electric 641.04 199974 06/29/2011 General Fund School Grounds /Heat/Light/Po Pacific Gas & Electric 153.99 199974 06/29/2011 General Fund Street Lighting /Heat/Light/Po Pacific Gas & Electric 12,271.27 199974 06/29/2011 General Fund PW- Traffic Signals /Heat/Light Pacific Gas & Electric 1,123.22 199974 06/29/2011 General Fund Park Maint /Heat/Light/Po Pacific Gas & Electric 3,291.48 199974 06/29/2011 General Fund Center /Heat/Light/Po Pacific Gas & Electric 1,649.17 199974 06/29/2011 General Fund Alicia Pool /Heat/Light/Po Pacific Gas & Electric 16.41 199974 06/29/2011 General Fund Benecia Pool /Heat/Light/Po Pacific Gas & Electric 1,576.07 199974 06/29/2011 General Fund Ladybug Pool /Heat/Light/Po Pacific Gas & Electric 9.54 199974 06/29/2011 General Fund H Pool /Heat/Light/Po Pacific Gas & Electric 2,332.94 199974 06/29/2011 General Fund R.P. Gymnasium /Heat/Light/Po Pacific Gas & Electric 1,653.75 199974 06/29/2011 General Fund R.P. Comm. Cntr /Heat/Light/Po Pacific Gas & Electric 2,894.21 199974 06/29/2011 General Fund Magnolia Pool /Heat/Light/Pow Pacific Gas & Electric 874.30 199974 06/29/2011 General Fund Burt/Ave Rec Cr /Heat/Light/Po Pacific Gas & Electric 318.76 199974 06/29%2011 General Fund Pac /Heat/Light/Po Pacific Gas & Electric 3,562.48 199974 06/29/2011 General Fund Sign/Heat Light & Power Pacific Gas & Electric 618.29 199974 06/29/2011 General Fund City Hall /Heat/Light/Po . Pacific Gas & Electric 222.13 199974 06/29/2011 General Fund City Hall Annex /Heat/Light/Po Pacific Gas & Electric 976.73 199974 06/29/2011 General Fund Non- Department /Heat/Light/Po Pacific Gas & Electric 12.86 199974 06/29/2011 General Fund Animal Shelter /Heat/Light/Pow Pacific Gas & Electric 1,293.93 199974 06/29/2011 General Fund Ps Main Station /Heat/Light/Po Pacific Gas & Electric 10,734.69 199974 06/29/2011 General Fund P/S Bldg -North /Heat/Light/Po Pacific Gas & Electric 690.82 199974 06/29/2011 General Fund P/S Bldg -South /Heat/Light/Po Pacific Gas & Electric 191.68 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 15 Check Number Check Date Fund Name 199975 . 06/29/2011 General Fund 199976 06/29/2011 General Fund 199977 06/29/2011 Capital Projects Fund 199978 06/29/2011 General Fund 199979 06/29/2011 General Fund Account Name Vendor Name Amount Pac/Pasco /Production Check Total: Pam Enz Costuming Services Check Total: Del Patton Check Total: Southeast Dist. Specific Plan PBS &J Check Total: James Pekkain Check Total: Streets & Bike /Spec. Departm Petersen Tractor Service, LLC Check Total: 47,301.78 620.00 620.00 316.00 316.00 5,307.90 5,307.90 1,352.00 1,352.00 2,000.00 2,000.00 199980 06/29/2011 General Fund Pac /Concessions Petty Cash - PAC 18.21 199980 06/29/2011 General Fund Pac /Concessions Petty Cash - PAC 55.58 Check Total: 73.79 199981 06/29/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Petty Cash - Rec 24.00 199981 06/29/2011 General Fund Community Event/Spec. Dep Petty Cash - Rec 22.22 199981 06/29/2011 General Fund Ceramics Studio /Supplies Petty Cash - Rec 106.75 199981 06129/2011 General Fund Ceramics Studio /Supplies Petty Cash - Rec 40.00 Check Total: 192.97 199982 06/29/2011 General Fund City Hall /Rent/Lease/Ta Pitney Bowes 684.00 Check Total: 684.00 199983 06/29/2011 General Fund Police /Armory Proforce Law Enforcement 1,323.63 199983 06/29/2011 General Fund Police /Armory Proforce Law Enforcement 1,434.94 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 16 Check Number Check Date Fund Name Account Name Vendor Name Amount 199984 06/29/2011 General Fund 199985 06/29/2011 General Fund 199985 06/29/2011 General Fund 199985 06/29/2011 General Fund 199986 06/29/2011 General Fund 199987 06/29/2011 General Fund 199988 06/29/2011 General Fund 199989 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund 199990 06/29/2011 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum Publ Works Gen Nehicle Repai Redwood Lock & Key Publ Works Gen /Spec. Departm Redwood Lock & Key Publ Works Gen /Spec. Departm Redwood Lock & Key Admin Services /Contractual S Regional Government Services Publ Works Gen /Spec. Departm Rohnert Park Car Wash Publ Works Gen /Haz Materials Safety-Kleen Systems, Inc. Rec Ref Clearing Olivia Sandoval Police Nehicle Repai Santa Rosa Auto Parts Publ Works Gen Nehicle Repai Santa Rosa Auto Parts Police Nehicle Repai Santa Rosa Auto Parts Police Nehicle Repai Santa Rosa Auto Parts Police Nehicle Repai Santa Rosa Auto Parts Publ Works Gen Nehicle Repai Santa Rosa Auto Parts Publ Works Gen Nehicle Repai Santa Rosa Auto Parts Publ Works Gen Nehicle Repai Santa Rosa Auto Parts Rec. Programs Nehicle Repair Santa Rosa Auto Parts Police Nehicle Repai Santa Rosa Auto Parts Codding Center / Vehicle Repai Santa Rosa Auto Parts Publ Works Gen Nehicle Repai Santa Rosa Auto Parts Publ Works Gen Nehicle Repai _ Santa Rosa Auto Parts Check Total: 2,758.57 616.34 Check Total: 616.34 3.29 23.00 16.43 Check Total: 42.72 4,400.00 Check Total: 4,400.00 65.81 Check Total: 65.81 100.00 Check Total: 100.00 50.00 Check Total: 50.00 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 17 -67.74 -10.90 -63.18 -13.08 463.52 -10.90 7.30 34.97 37.25 6.18 17.28 33.33 -10.90 Check Number Check Date Fund Name . Account Name Vendor Name Amount 199990 06/29/2011 General Fund Codding Center / Vehicle Repai Santa Rosa Auto Parts 93.37 Check Total: 516.50 199991 06/29/2011 General Fund Data Processing /Contractual S Santa Rosa Community Media Acc 1,361.25 Check Total: 1,361.25 199992 06/29/2011 General Fund Police /Uniforms Santa Rosa. Uniform & Career Ap 126.86 199992 06/29/2011 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 118.15 199992 06/29/2011 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 65.65 199992 06/29/2011 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 12.00 Check Total: 322.66 199993 06/29/2011 General Fund Police /Vehicle Repai SCOTT SIGNS 676.50 Check Total: 676.50 199994 06/29/2011 General Fund Benecia Pool Bldg/Facilty Sierra Chemical Company 1,702.50 199994 06/29/2011 General Fund H Pool Bldg/Facilty Sierra Chemical Company 1,702.51 Check Total: 3,405.01 199995 06/29/2011 General Fund Community Event/Spec. Dep Sign A Rama 35.04 199995 06/29/2011 General Fund Community Event/Spec. Dep Sign A Rama 17.52 Check Total: 52.56 199996 06/29/2011 General Fund Paul Skanchy 310.00 Check Total: 310.00 199997 06/29/2011 General Fund Angela D. Smith 400.00 Check Total: 400.00 199998 06/29/2011 General Fund S.A. Exams /Professional So Co Health Service 1,800.00 Check Total: 1,800.00 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 18 Check Number Check Date Fund Name Account Name . Vendor Name Amount 199999 06/29/2011 General Fund Finance /Contractual S So Co Records Management 1,108.15 Check Total: 1,108.15 200000 06/29/2011 General Fund Codding Center /Rent/Royaltie Theresa Strickland 400.00 Check Total: 400.00 200001 06/29/2011 General Fund Police /Spec. Departm SUN BADGE CO 43.88 Check Total: 43.88 200002 06/29/2011 General Fund Publ Works Gen /Clothing Allo Sunset Linen Service 106.42 Check Total: 106.42 200003 06/29/2011 General Fund Community Event.Contracts Dennis or Laure Tatman 2,509.88 200003 06/29/2011 General Fund Community Event.Contracts Dennis or Laure Tatman 192.80 Check Total: 2,702.68 200004 06/29/2011 General Fund Sports Center /Memberships Michael Thompson 29.14 Check Total: 29.14 200005 06/29/2011 General Fund Ceramics Studio -Cont Svcs DENISE THURMAN 179.40 Check Total: 179.40 200006 06/29/2011 General Fund Codding Center / Vehicle Repai Tire Distribution Systems, Inc 310.01 Check Total: 310.01 200007 06/29/2011 General Fund Publ Works Gen Nehicle Repai Traction of Santa Rosa 20.21 Check Total: 20.21 200008 06/29/2011 General Fund Codding Center /Excursions TRAVEL WITH FRIENDS 725.00 Check Total: 725.00 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 19 Check Number Check Date Fund Name Account Name Vendor Name Amount 200009 06/29/2011 General Fund City Manager /Spec. Depart Trope Group 142.50 Check Total: 142.50 200010 06/29/2011 General Fund Police /Spec Dept Equ DALE UTECHT 50.00 Check Total: 50.00 200011 06/29/2011 General Fund Data Processing/Cellular Phone Verizon.Wireless 90.02 200011 06/29/2011 General Fund Fire / Cell Phone Verizon Wireless 45.01 200011 06/29/2011 General Fund Police / Cell Phone Verizon Wireless 83.02 Check Total: 218.05 200012 06/29/2011 General Fund P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB 30.70 200012 06/29/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Wal -Mart Community/GEMB 96.36 200012 06/29/2011 General Fund Community Event/Spec. Dep Wal -Mart Community/GEMB 94.30 200012 06/29/2011 General Fund P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB 69.65 200012 06/29/2011 General Fund H Pool /Spec. Departm Wal -Mart Community/GEMB 25.54 200012 06/29/2011 General Fund Benecia Pool /Spec. Departm Wal -Mart Community/GEMB 111.92 200012 06/29/2011 General Fund P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB 29.76 200012 06/29/2011 General Fund P/S Bldg -South Bldg/Facilty Wal -Mart Community/GEMB 16.00 200012 06/29/2011 General Fund Community Event/Spec, Dep Wal -Mart Community/GEMB 47.97 200012 06/29/2011 General Fund P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB 17.35 200012 06/29/2011 General Fund P/S Bldg -South Bldg/Facilty Wal -Mart Community/GEMB 63.70 200012 06/29/2011 General Fund Benecia Pool /Spec. Departm Wal -Mart Community/GEMB 55.33 200012 06/29/2011 General Fund H Pool /Spec. Departm Wal -Mart Community/GEMB 90.24 200012 06/29/2011 General Fund P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB 19.20 Check Total: 200013 06/29/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor 200013 06/29/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor Check Total: 200014 06/29/2011 General Fund Publ Works Gen /Vehicle Repai West County Tool & Equipment Check Total: 768.02 559.16 88.73 647.89 41.52 41.52 200015 06/29/2011 General Fund R.P. Comm. Cntr /Contractual S Xiomara Robles 78.00 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 20 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 78.00 200016 06/29/2011 General Fund Police /Spec. Departm Yahoo! Custodian of Records 39.50 Check Total: 39.50 200017 07/01/2011 General Fund VINCENT AMATO 5,728.00 Check Total: 5,728.00 200018 07/01/2011 General Fund AARON HALL 3,878.00 Check Total: 3,878.00 200019 07/01/2011 General Fund PAUL LAWRENCE 3,740.00 Check Total: 3,740.00 200020 07/01/2011 General Fund Court Order Payable Cynthia Loeffler 550.00 Check Total: 550.00 200021 07/01/2011 General Fund DANA RUGAARD 3,666.00 Check Total: 3,666.00 200022 07/05/2011 Utility Fund Accounts Payable Connie La Frankcis 29.35 200022 .07/05/2011 Utility Fund Accounts Payable Connie La Frankcis 13.17 200022 07/05/2011 Utility Fund Accounts Payable Connie La Frankcis 30.78 Check Total: 73.30 200023 07/06/2011 Utility Fund Sewer Entr. /Miscellaneous California Water Environmental 208.00 Check Total: 208.00 200024 07/06/2011 General Fund Finance /Dues,& Subscr California Municipal Treasurer 155.00 Check Total: 155.00 AP - Checks for Approval ( 07/06/2011 - 11:45 AM ) Page 21 Check Number Check Date Fund Name -Account Name Vendor Name Amount 200025 07/06/2011. General Fund Dawn Cerini 164.31 Check Total: 164.31 200026 07/06/2011 General Fund R.P. Gymnasium /Spec. Departm Comcast 66.43 Check Total: 66.43 200027 07/06/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 1,191.92 Check Total: 1,191.92 200028 07/06/2011 General Fund City Hall Bldg/Facilty First Alarm Sercurities Servic 1,272.00 200028 07/06/2011 General Fund Center Bldg/Facilty First Alarm Sercurities Servic 84.00 200028 07/06/2011 General Fund Burt/Ave Rec Cr Bldg/Facilty First Alarm Sercurities Servic 75.00 200028 07/06/2011 General Fund R.P. Gymnasium Bldg/Facilty First Alarm Sercurities Servic 25.00 200028 07/06/2011 General Fund R.P. Comm. Cntr Bldg/Facilty First Alarm Sercurities Servic 25.00 200028 07/06/2011 General Fund Pac /Facility Repa First Alarm Sercurities Servic 25.00 Check Total: 1,506.00. 200029 07/06/2011 General Fund Data Processing /Contractual S Granicus Inc 700.00 Check Total: 700.00 200030 07/06/2011 General Fund H Pool Bldg/Facilty Mike Koftinow 500.00 Check Total: 500.00 200031 07/06/2011 General Fund H Pool /Lessons Nancy Larbardi 55.00 Check Total: 55.00 200032 07/06/2011 General Fund City Council /Dues & Subscr NORTH BAY BUSINESS 141.00 200032 07/06/2011 General Fund City Council /Dues & Subscr NORTH BAY BUSINESS 141.00 Check Total: 282.00 200033 07/06/2011 General Fund PW- Traffic Signals / Contractua SONOMA -MARIN AREA RAIL 1,275.35 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 22 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,275.35 200034 07/06/2011 General Fund Police /Contractual S TRAINING INNOVATIONS, INC. 600.00 Check Total: 600.00 200035 07/06/2011 General Fund Refundable Deposits MACTEC ENGINEERING 273.25 Check Total: 273.25 200036 07/06/2011 General Fund Animal Shltr Training Fee Dep Diane Pawley 60.00 Check Total: 60.00 200037 07/06/2011 Utility Fund Water Conservation Measures AJ Printing & Graphics, Inc. 90.68 Check Total: 90.68 200038 07/06/2011 Utility Fund Water /Cell Phone AT &T MOBILITY 395.42 Check Total: 395.42 200039 07/06/2011 Utility Fund Water Entr. /Spec Dept Equ CNH Capital 15.84 Check Total: 15.84 200040 07/06/2011 Utility Fund Water Entr. /Professional FedEx 25.32 Check Total: 25.32 200041 07/06/2011 Utility Fund Water Entr. /Spec Dept Equ Grainger, Inc. 22.56 200041 07/06/2011 Utility Fund Water Entr. /Spec Dept Equ Grainger, Inc. 1,299.87 200041 07/06/2011 Utility Fund Water Entr. /Spec. Departm Grainger, Inc. 129.64 200041 07/06/2011 Utility Fund Water Entr. /Spec Dept Equ Grainger, Inc. 33.36 200041 07/06/2011 Utility Fund Water Entr. /Spec Dept Equ Grainger, Inc. 31.49 200041 07/06/2011 Utility Fund Water Entr. /Miscellaneous Grainger, Inc. 339.26 Check Total: 1,856.18 200042 07/06/2011 Utility Fund Water Ent/Distrib SystemRepair Groeniger & Company 1;073.21 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 23 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 24 Check Total: 1,073.21 200043 07/06/2011 Utility Fund Water Entr. /Spec. Departm Home Depot 79.83 200043 07/06/2011 Utility Fund Water Entr. /Spec. Departm Home Depot 48.74 200043 07/06/2011 Utility Fund Water Entr. /Spec. Departm Home Depot 54.72 200043 07/06/2011 Utility Fund Water Entr. /Spec. Departm Home Depot 34.73 Check Total: 218.02 200044 07/06/2011 Utility Fund Water Entr. /Spec Dept Equ Ken Grady Company, Inc. 4,541.20 200044 07/06/2011 Utility Fund Water Entr. /Spec Dept Equ Ken Grady Company, Inc. 5,413.20 Check Total: 9,954.40 200045 07/06/2011 Utility Fund Water Entr. /Office Supplie Office Depot 348.98 200045 07/06/2011 Utility Fund Water Entr. /Office Supplie Office Depot 41.08 Check Total: 390.06 200046 07/06/2011 Utility Fund Water Entr. /Spec Dept Equ Pace Supply 1,303.44 Check. Total: 1,303.44 200047 07/06/2011 Utility Fund Water Entr. /Heat/Light/Po Pacific Gas & Electric 34.01 Check Total: 34.01 200048 07/06/2011 Utility Fund Water Entr. /Miscellaneous Powerplan 2,842.78 Check Total: 2,842.78 200049 07/06/2011 Utility Fund VEHICLE GAS & OIL Redwood Coast Petroleum 1,236.44 Check Total: 1,236.44 200050 07/06/2011 Utility Fund Water Entr. /Spec Dept Equ Ryan Process Inc. 4,708.80 Check Total: 4,708.80 200051 07/06/2011 Utility Fund Water Entr. /Cross Conn Co Sacramento Flow Control 90.31 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 24 Check Number. . Check Date Fund Name Account Name Vendor Name Amount Check Total: 90.31 200052 07/06/2011 Utility Fund. WaterNehicle Repairs Santa Rosa Auto Parts 19.57 200052 07/06/2011 Utility Fund WaterNehicle Repairs Santa Rosa Auto Parts 47.37 Check Total: 66.94 200053 07/06/2011 Utility Fund Water Ent/Distrib SystemRepair Shamrock Materials 931.52 200053 07/06/2011 Utility Fund Water Entr. /Spec Dept Equ Shamrock Materials 96.75 Check Total: 1,028.27 200054 07/06/2011 Utility Fund Water /Clothing Allowance Sunset Linen Service 49.59 200054 07/06/2011 Utility Fund Water /Clothing Allowance Sunset Linen Service 49.59 Check Total: 99.18 200055 07/06/2011 Utility Fund Water Ent/Distrib SystemRepair Syar Industries, Inc. 270.50 200055 07/06/2011 Utility Fund Water Ent/Distrib SystemRepair Syar Industries, Inc. 271.01 200055 .07/06/2011 Utility Fund Water Ent/Distrib SystemRepair Syar Industries, Inc. 106.75 Check Total: 648.26 200056 07/06/2011 Utility Fund Water Entr. /Spec Dept Equ United Rentals Northwest, Inc. 110.98 Check Total: 110.98 200057 07/06/2011 Utility Fund Water Conservation Measures AJ Printing & Graphics, Inc. 90.68 Check Total: 90.68 200058 07/06/2011 Utility Fund Sewer Entr. Nehicle Repair Aramark Uniform Services 29.88 Check Total: 29.88 200059 .07/06/2011 Utility Fund Sewer Entr. /Telephone AT &T 93.78 Check Total: 93.78 200060 07/06/2011 Utility Fund Sewer /Cell Phone AT &T MOBILITY 157.49 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 25 Check Number Check Date _ Fund Name Account Name Vendor Name Amount Check Total: 157.49 200061 07/06/2011 Utility Fund Sewer Entr. /Spec Dept Equ Bartley Pump, In.c 4,323.49 200061 07/06/2011 Utility Fund Sewer Entr. /Spec Dept Equ Bartley Pump, In.c 2,155.20 Check Total: 6,478.69 200062 07/06/2011 Utility Fund Sewer Entr. /Miscellaneous Grainger, Inc. 2,689.43 Check Total: 2,689.43 200063 07/06/2011 Utility Fund Sewer Emr. /Spec Dept Equ Pace Supply 329.08 Check Total: 329.08 200064 07/06/2011 Utility Fund Sewer Emr. /Heat/Light/Po Pacific Gas & Electric 216.83 Check Total: 216.83 200065 07/06/2011 Utility Fund Sewer Entr. /Vehicle Repair Power Industries 149.31 Check Total: 149.31 200066 07/06/2011 Utility Fund Vehicle Gas & Oil. Redwood Coast Petroleum 824.28 Check Total: 824.28 200067 07/06/2011 Utility Fund Sewer Entr. /Spec. Departm Alhambra & Sierra Springs 78.03 Check Total: 78.03 200068 07/06/2011 Utility Fund Sewer Entr. /Miscellaneous Six Robblees' Inc. 343.79 Check Total: 343.79 200069 07/06/2011 Utility Fund Sewer Entr. /Clothing Allow Sunset Linen Service 20.18 200069 07/06/2011 Utility Fund Sewer Emr. /Clothing Allow Sunset Linen Service 20.18 Check Total: 40.36 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 26 Check Number Check Date Fund Name 200070 07/06/2011 Utility Fund 200071 07/06/2011 Utility Fund 200071 07/06/2011 Utility Fund 200072 07/06/2011 General Fund Account Name Vendor Name Amount Sewer Entr. /Spec Dept Equ Telstar Instruments Inc. Check Total: Sewer Entr. /Professional Winzler & Kelly Sewer Entr. /Professional Winzler & Kelly Check Total: R.P. Comm. Cntr /Contractual S All Good Driving School, Inc. 3,210.38 3,210.38 1.0,679.00 1,176.50 11,855.50 56.25 AP - Checks for Approval ( 07/06/2011 11:45 AM) Page 27 Check Total: 56.25 200073 07/06/2011 General Fund Benecia Pool /Spec. Departm American Red Cross 72.00 200073 07/06/2011 General Fund H Pool /Spec. Departm American Red Cross 16.00 Check Total: 88'.00 .200074 07/06/2011 General Fund R.P. Gymnasium Bldg/Facilty Aramark Uniform Services 86.50 Check Total: 86.50 200075 07/06/2011 General Fund Data Processing /Telephone AT &T 47.13 200075 07/06/2011 General Fund Publ Works Gen /Telephone AT &T 30.12 200075 07/06/2011 General Fund R.P. Comm. Cntr /Telephone AT &T 29 77 200075 07/06/2011 General Fund City Hall /Telephone AT &T 58.33 200075. 07/06/2011 General Fund Data Processing /Telephone AT &T 58.33 200075 07/06/2011 General Fund Ps Main Station /Telephone AT &T 60.42 200075 07%06/2011 General Fund Animal Shelter /Telephone AT &T 29.77 200075 07/06/2011 General Fund P/S Bldg - North /Telephone AT &T 29.15 200075 07/06/2011 General Fund City Hall /Telephone AT &T 58.33 200075 07/06/2011 General Fund P/S Bldg -South /Telephone AT &T 39.29 200075 07/06/2011 General Fund City Hall /Telephone AT &T 86.86 200075 07/06/2011 General Fund City Hall /Telephone AT &T 188.26 Check Total: 715.76 200076 07/06/2011 General Fund Finance /Cellular Phone AT &T MOBILITY 137.12 200076 07/06/2011 General Fund Data Processing/Cellular Phone AT &T MOBILITY 144.11 200076 07/06/2011 General. Fund Ps Main Station/Cellular Phone AT &T MOBILITY 56.62 200076 07/06/2011 General Fund Planning /Cellular Phone AT &T MOBILITY 387.82 200076 07/06/2011 General Fund Publ Works Gen /Cellular Phone AT &T MOBILITY 230.61 AP - Checks for Approval ( 07/06/2011 11:45 AM) Page 27 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 2,849.56 200077 07/06/2011 General Fund 200076 07/06/2011 General Fund Park Maint /Cellular Phone AT &T MOBILITY 249.60 200076 07/06/2011 General Fund Codding Center /Cellular Phone AT &T MOBILITY 28,57 200076 07/06/2011 General Fund Sports Center /Cellular Phone AT &T MOBILITY 42.67 200076 07/06/201.1 General Fund R.P. Comm. Cntr /Cellular Phone AT &T MOBILITY 95.36 200076 07/06/2011 General Fund City Manager /Cellular Phone. AT &T MOBILITY 68.68 200076 07/06/2011 General Fund Police / Cell Phone AT &T MOBILITY 1,177.37 200076 07/06/2011 General Fund Fire / Cell Phone AT &T MOBILITY 231.03 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 28 Check Total: 2,849.56 200077 07/06/2011 General Fund MARTIN AVILA 300.00 Check Total: 300.00 200078 07/06/2011 General Fund Non- Department /Self-Insured B & L Glass Company 780.38 Check Total: 780.38 200079 07/06/2011 General Fund Benecia Pool Bldg/Facilty BAKER DISTRIBUTING CO 149.31 Check Total: 149.31 200080 07/06/2011 General Fund Dr. James E. Bruns 150.00 200080 07/06/2011 General Fund Dr. James E. Bruns 150.00 Check Total: 300.00 200081 07/06/2011 General Fund City Hall Annex Bldg/Facilty Buchanan Food Service 132.15 200081 07/06/2011 General Fund City Hall Annex Bldg/Facilty Buchanan Food Service 113.90 Check Total: 246.05 200082 07/06/2011 General Fund Sports Center /Contractual S Jessica Bull 156.00 Check Total: 156.00 200083 07/06/2011 General Fund City Hall Bldg/Facilty Business Card 227,28 Check Total: 227.28 200084 07/06/2011 General Fund Non - Department /Travels & Mee Business Card 274,78 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 28 Check Number Check Date Fund Name 200084 07/06/2011 General Fund 200084 07/06/2011 General Fund 200084 07/06/2011 General Fund 200084 07/06/2011 General Fund 200084 07/06/2011 General Fund 200084 07/06/2011 General Fund 200084 07/06/2011 General Fund 200085 07/06/2011 General Fund 200086 07/06/2011 General Fund 200086 07/06/2011 General Fund 200086 07/06/2011 General Fund 200086 07/06/2011 General Fund 200087 07/06/2011 General Fund 200088 07/06/2011 General Fund 200089 07/06/2011 General Fund 200090 07/06/2011 General Fund 200090 07/06/2011 General Fund 200091 07/06/2011 General Fund Account Name Vendor Name City Manager /Travels & Mee Business Card T &E - City Represesentation Business Card City Hall /Office Supplie Business Card City Hall /Spec. Departm Business Card City Manager /Travels & Mee Business Card City Council/Travel- Callinan Business Card T &E - City Represesentation Business Card Fire Prevention /Travels & Mee Business Card VEHICLE GAS & OIL BUSINESS CARD Data Processing /Travels & Mee BUSINESS CARD Data Processing/Training & Edu BUSINESS CARD Data Processing /Miscellaneous BUSINESS CARD Police/I.D. Business Card City Manager / Travvels & Mee Business Card R.P. Gymnasium Bldg/Facilty Business Card Non - Department /Travels & Mee Busniess Card City Manager /Travels & Mee Busniess Card Community Event.Contracts Robert Butler Amount 29.18 50.00 97.19 214.02 -40.00 -40.00 -40.00 Check Total: 545.17 29.55 Check Total: 29.55 49.25 959.40 350.00 4.82 Check Total: 1,363.47 345.98 Check Total: 345.98 100.00 Check Total: 100.00 581.93 Check Total: 581.93 85.10 114.65 Check Total: 199.75 500.00 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 29 Check Number Check Date Fund Name 200092 07/06/2011 General Fund 200093 07/06/2011 General Fund 200094 07106/2011 General Fund 200095 07/06/2011 General Fund 200096 07/06/2011 General Fund 200096 07/06/2011 General Fund 200097 07/06/2011 General Fund 200097 07/06/2011 General Fund 200097 07/06/2011 General Fund 200097 07/06/2011 General Fund 200098 07/06/2011 General Fund 200099 07/06/2011 General Fund 200099 07/06/2011 General Fund 200099 07/06/2011 General Fund 200099 07/06/2011 General Fund Account Name Vendor Name Amount PW- Traffic Signals /Contractua CALTRANS SEAN CAMILLERI Check Total: 500.00 5,837.70 Check Total: Check Total: R.P. Comm. Cntr Bldg/Facilty Chem -Mark Dish Machine Service Check Total: City Hall /Rent/Lease/Ta CIT Technology Fin Service, In Check Total: Street Lighting /Spec. Departm Street Lighting /Spec. Departm Benecia Pool /Concession Pu H Pool /Concession Pu Benecia Pool /Concession Pu H Pool /Concession Pu City Electric Supply City Electric Supply Check Total: Clover Stornetta Farms, Inc. Clover Stornetta Farms, Inc. Clover Stometta Farms, Inc. Clover Stometta Farms, Inc. R.P. Comm. Cntr /Spec. Departm Comcast H Pool Bldg/Facilty Benecia Pool Bldg/Facilty Benecia Pool Bldg/Facilty H Pool Bidg/Facilty Check Total: 5,837.70 146.80 146.80 40.00 40.00 5,501.28 5,501.28 128.12 229.86 357.98 80.65 94.11 216.62 207.01 598.39 13.38 Check Total:. 13.38 Commerical Pool Systems, Inc. 208.01 Commerical Pool Systems, Inc. 149.00 Commerical Pool Systems, Inc. 1,242.95 Commerical Pool Systems, Inc. 502.93 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 30 Check Number Check Date Fund Name 200100 07/06/2011 General Fund 200100 07/06/2011 General Fund 200101 07/06/2011 General Fund 200101 07/06/2011 General Fund 200102 07/06/2011 General Fund 200103 07/06/2011 General Fund 200104 07/06/2011 General Fund 200104 07/06/2011 General Fund 200105 07/06/2011 General Fund 200106 07/06/2011 General Fund 200107 07/06/2011 General Fund 200107 07/06/2011 General Fund 200107 07/06/201.1 General Fund 200107 07/06/201.1 General Fund 200107 07/06/201.1 General Fund 200107 07/06/2011 General Fund 200107 07/06/2011 General Fund Account Name Vendor Name Amount Check Total: R.P. Comm. Cntr /Contractual S Gale Davis Sports Center /Contractual S Gale Davis Check Total: Center Bldg/Facilty Electrical Equipment Company, Center Bldg/Facilty Electrical Equipment Company, Check Total: City Manager /Spec. Depart FedEx Rec Ref Clearing Mariela Flores PW- Landscape/Landscape Sup Gardeners Aid PW- Landscape/Landscape Sup Gardeners Aid Rec Ref Clearing Les Goeas Data Processing /Contractual S Government Outreach R.P. Comm. Cntr Bldg/Facilty Grainger, Inc. H Pool Bldg/Facilty Grainger, Inc. Benecia Pool Bldg/Facilty Grainger, Inc. Ps Main Station Bldg/Facilty Grainger, Inc. R.P. Gymnasium Bldg/Facilty Grainger, Inc. Street Lighting /Spec. Departm Grainger, Inc. R.P. Comm. Cntr Bldg/Facilty Grainger, Inc. 2,102.89 276.90 159.90 436.80 -71.61 1,031.61 960.00 77.75 Check Total: 77.75 400.00 Check Total: 400.00 75.12 49.71 Check Total: 124.83 400.00 Check Total: 400.00 1,000.00 Check Total: 1,000.00 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 31 51.96 25.93 147.85 206.96 309.40 . 18.22 45.50 Check Number Check Date Fund Name Account Name Vendor Name Amount 14.71 200113 . 07/06/2011 General Fund R.P. Comm. Cntr Bldg/Facilty 200107 07/06/2011 General Fund Street Lighting /Spec. Departm Grainger, Inc. 27.64 200107 07/06/2011 General Fund Publ Works Gen /Spec. Departm Grainger, Inc. 153.60 200107 07/06/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Grainger, Inc. 56.51 200107 07/06/2011 General Fund Streets & Bike / Landscape Sup Grainger, Inc. 46.60 200107 07/06/2011 General Fund Animal Shelter Bldg/Facilty M Grainger, Inc. 40.95 200107 07/06/2011 General Fund Animal Shelter Bldg/Facilty M Grainger, Inc. 56.03 .200107 07/06/2011 General Fund Animal Shelter Bldg/Facilty M Grainger, Inc. 216.32 200107 07/06/2011 General Fund Sports Center /Spec Dept Equi Grainger, Inc. 3.18 200107 07/06/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 52.36 200107 07/06/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 3.98 200107 07/06/2011 General Fund Street Lighting /Spec. Departm Grainger, Inc. 125.75 200107 07/06/2011 General Fund Benecia Pool Bldg/Facilty Grainger, Inc. 120.82 200107 07/06/2011 General Fund Benecia Pool Bldg/Facilty Grainger, Inc. 19.05 200107 07/06/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 329.42 200108 07/06/2011 Capital Projects Fund 200109 07/06/2011 General Fund 200110 07/06/2011 General Fund 200111 07/06/2011 General Fund 200112 07/06/2011 General Fund 200112 07/06/2011 General Fund Check Total: LED Street Light Conversion Hannibal's, Inc. Electrical Co Check Total: Rec Ref Clearing Shannon Hawkins Check Total: R.P. Comm. Cntr /Contractual S Tomas C. Henderson Check Total: R.P. Comm. Cntr /Contractual S KIERSTEN HILL Check Total: Center Bldg/Facilty The Hitmen Termite & Pest Control Burt/.Ave Rec Cr Bldg/Facilty The Hitmen Termite & Pest Control Check Total: 2,058.03 2,565.00 2,565.00 62.00 62.00 180.00 180.00 39.00 39.00 60.00 60.00 120.00 200113 .07/06/2011 General Fund City Hall /Fac Maint/Non- Home Depot 14.71 200113 . 07/06/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Home Depot 64.40 200113 07/06/2011 General Fund H Pool /Spec. Departm Home Depot 92.86 200113 07/06/2011 General Fund R.P. Gymnasium Bldg/Facilty Home Depot 97.80 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 32 Check Number Check Date ]Fund Name Account Name Vendor Name Amount 200113 07/06/2011 General Fund Streets & Bike / Landscape Sup Home Depot 3.29 200113 07/06/2011 General Fund R.P. Gymnasium Bldg/Facilty Home Depot 316.53 200113 07/06/2011 General Fund H Pool /Bldg/Facilty Home Depot 62.28 200113 07/06/2011 General Fund Burt/Ave Rec Cr /Spec. Departm Home Depot 268.74 200113 07/06/2011 General Fund R.P. Gymnasium /Spec. Departm Home Depot 49.16 Check Total: 969.77 200114 07/06/2011 General Fund Streets & Bike / Landscape Sup Horizon Distributors Inc. 1,352.00 200114 07/06/2011 General Fund PW- Landscape/Landscape Sup Horizon Distributors Inc. 245.19 200114 07/06/2011 General Fund PW- Landscape/Landscape Sup Horizon Distributors Inc. 6.30 200114 07/06/2011 General Fund PW- Landscape/Landscape Sup Horizon Distributors Inc. 8.00 200114 07/06/2011 General Fund Streets & Bike / Landscape Sup Horizon Distributors Inc. 350.34 200114 07/06/2011 General Fund Ymca/Soccer Bld/Spec. Departme Horizon Distributors Inc. 15.22 200114 07/06/2011 General Fund Park Maint /Spec. Departm Horizon Distributors Inc. 169.94 200114 07/06/2011 General Fund Streets & Bike /Landscape Sup Horizon Distributors Inc. 12.93 200114 07/06/2011 General Fund Streets & Bike / Landscape Sup Horizon Distributors Inc. 110.19 Check Total: 2,270.11 200115 07/06/2011 General Fund BARC SummerCamp /Supplies Innovative Screen Printing 256.23 200115 07/06/2011 General Fund PW- Landscape/Landscape Sup Innovative Screen Printing 473.04 Check Total 729.27 200116 07/06/2011 General Fund Sports Center /Contractual S Honor Jackson 520.00 Check Total: 520.00 200117 07/06/2011 General Fund H Pool /Lessons Leila Khoura 52.00 Check Total: 52.00 200118 07/06/2011 General Fund Sports Center /Contractual S Julie McIntyre 180.00 Check Total: 180.00 200119 07/06/2011 General Fund Sports Center /Contractual S Diane Micheli 76.05 Check Total: 76.05 200120 07/06/2011 General Fund Pac /City Events /Contractual S N2 Holdings, Inc 264.60 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 33 Check Number Check Date Fund Name 200121 07/06/2011 General Fund 200122 07/06/2011 General Fund 200123 07/06/2011 General Fund 200123 07/06/2011 General Fund 200123 07/06/2011 General Fund 200123 07/06/2011 General Fund 200123 07/06/2011 General Fund 200124 07/06/2011 General Fund 200124 07/06/2011 General Fund 200125 07/06/2011 General Fund 200126 07/06/2011 General Fund 200127 07/06/2011 General Fund 200128 07/06/2011 General Fund 200129 07/06/2011 General Fund AP - Checks for Approval ( 07/06/2011 - 11:45 AM ) Account Name Vendor Name Amount Page 34 Check Total: 264.60 Publ Works Gen /Spec. Departm Northgate Company, Inc. 175.00 Check Total: 175.00 City Hall /Office Supplie Office Depot 19.27 Check Total: 19.27 Park Maint /Heat/Light/Po Pacific Gas & Electric 57.25 Non- Department /Heat/Light/Po Pacific Gas & Electric 209.49 PW- Traffic Signals /Heat/Light Pacific Gas & Electric 56.11 City Hall /Heat/Light/Po Pacific Gas & Electric 69.77 City Hall /Heat/Light/Po Pacific Gas & Electric 2,798.33 Check Total: 3,190.95 Benecia Pool /Spec. Departm PARAGON SCREENPRINTING 547.33 H Pool /Spec. Departm PARAGON SCREENPRINTING 547.34 Check Total: 1,094.67 Animal Shelter Fees Diane Pawley 95.00 Check Total: 95.00 R.P. Gymnasium /Concession Pu Pepsi -Cola 166.83 Check Total: 166.83 H Pool Bldg/Facilty Power Industries 48.12 Check Total: 48.12 Sports Center /Contractual S Shelby Rasmussen 140.00 Check Total: 140.00 Publ Works Gen /Gas & Oil Redwood Coast Petroleum 143.55 Page 34 Check Number Check Date Fund Name Account Name Vendor Name Amount 200129 07/06/2011 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,347.04 200129 07/06/2011 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,518.91 200129 07/06/2011 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,583.60 200129 07/06/2011 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,124.65 200129 07/06/2011 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 542.31 Check Total: 6,260.06 200130 07/06/2011 General Fund R.P. Gymnasium /Bidg/Facilty Redwood Lock & Key 5.48 200130 07/06/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Redwood Lock & Key 3.29 Check Total: 8.77 200131 07/06/2011 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts 221.64 200131 07/06/2011 General Fund Planning Nehicle Repair Santa Rosa Auto Parts 14.69 Check Total: 236.33 200132 07/06/2011 General Fund Streets & Bike /Contractual S Shamrock Materials 624.98 200132 07/06/2011 General Fund Streets & Bike /Contractual S Shamrock Materials 557.82 Check Total: 1,182.80 200133 07/06/2011 General Fund Mark Sharp 171.60 Check Total: 171.60 200134 07/06/2011 General Fund BARC SummerCamp /Supplies. Sign A Rama 355.85 Check Total: 355.85 200135 07/06/2011 General Fund Community Event.Contracts John Sorensen 900.00 Check Total: 900.00 200136 07/06/2011 General Fund Publ Works Gen /Clothing Allo Sunset Linen Service 106.42 200136 07/06/2011 General Fund Publ Works Gen /Clothing Allo. Sunset Linen Service 144.46 Check Total: 250.88 200137 07/06/2011 General Fund PW- Landscape/Landscape Sup Tire Distribution Systems, Inc 222.36 Page 35 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 222.36 200138 07/06/2011 General Fund Planning /Spec. Departm Trope Group 238.19 Check Total: 238.19 200139 07/06/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor 88.73 200139 07/06/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor 200.29 Check Total: 289.02 200140 07/06/2011 General Fund Rec Ref Clearing Naomi Williams 175.00 Check Total: 175.00 200141 07/06/2011 General Fund Sports Center /Contractual S Mary-Rita Williamson 130.00 Check Total: 130.00 200142 07/06/2011 General Fund Data Processing /Contractual S Winzip Computing 308.00 Check Total: 308.00 200143 07/06/2011 Capital Projects Fund Public Facils.Finance Plan Adm Winzler & Kelly 2,190.00 200143 07/06/2011 Capital Projects Fund Public Facils.Finance Plan Adm Winzler & Kelly 954.75 200143 07/06/2011 Capital Projects Fund Copeland Creek Bike Path Recon Winzler & Kelly 1,151.00 Check Total: 4,295.75 Report Total: 1,132,236.57 AP - Checks for Approval ( 07/06/2011 - 11:45 AM) Page 36 CITY OF ROHNERT PARK COMMUNITY DEVELOPMENT COMMISSION BILLS FOR ACCEPTANCE July 12, 2011 Check Numbers: 5807 - 5815 $ 227,112.36 Dated: June 29, 2011 - July 6, 2011 TOTAL $ 227,112.36 Accounts Payable Checks for Approval User: ccolburn Printed: 07/06/2011 - 11:17 AM Check Number Check Date Fund Name Account Name Vendor Name Amount 5807 06/29/2011 Redevelopment General Fund Professional Services California Redevelopment Assoc 350.00 Check Total: 350.00 5808 06/29/2011 Redevelopment General Fund Contractual Services Foxtail Irrevocable Trust 2,125.30 Check Total: 2,125.30 5809 06/29/2011 Redevelopment General Fund Contractual Services Union Bank, N.A. 61.00 Check Total: 61.00 5810 06/29/2011 Low & Moderate Income Housing Travels & Meetings Linda T. Babonis 41.06 Check Total: 41.06 5811 06/29/2011 Low & Moderate Income Housing Professional Services California Redevelopment Assoc 350.00 Check Total: 350.00 5812 06/29/2011 Low & Moderate Income Housing Miscellaneous State of California 25.00 Check Total: 25.00 5813 07/06/2011 Redevelopment General Fund Dues & Subscriptions CALED 80.00 5813 07/06%2011 Redevelopment General Fund Dues & Subscriptions CALED 80.00 Check Total: 160.00 5814 07/06/2011 Redevelopment General Fund Contractual Services Sonoma Mountain Business Clust 222,000.00 AP - Checks for Approval ( 07/06/2011 - 11:17 AM) Page 1 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 222,000.00 5815 07/06/2011 Redevelopment General Fund Contractual Services WILLDAN FINANCIAL SERVICES 2,000.00 Check Total: 2,000.00 Report Total: 227,112.36 AP - Checks for Approval ( 07/06/2011 - 11:17 AM) Page 2 Agenda Packet Preparation TIMEUNES' for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date · Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas · Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date · Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date · Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Robnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008~ 173 {This section for City Clerk Use Only} 7/12/11 City Council Agenda ITEM NO. 6.C.l RESOLUTION NO. 2011-60 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: July 12,2011 Department: Administration Submitted By: Submittal Date: Gabriel A. Gonzalez, City Manager July 7, 2011 Agenda Title: Change in Salary Range for Economic Development Manager Requested Council Action: Approve Resolution "Approving a Change in the Salary Range for Economic Development Manager from94M to 98M" Summary: At its January 25,2011 meeting, the City Council authorized the City Manager to create an Economic Development Manager position. The position was recruited under a 94M salary range ($42.85 ... $52.08 per hour), however, the responding candidate pool did not meet expectations for the education and experience necessary to perform the job duties appropriately. Staff has conducted further research and concluded that the salary range for this position is below market to generate a pool of qualified candidates. Staff is requesting a change from the 94M salary range to the 98M salary range ($51.96 - $63.16 per hour), which more closely aligns with the marketplace for this type of position. The financial impact of this adjustment will depend on the actual salary negotiated with the top candidate. The new salary range will not exceed the total amount ($191,000) previously approved for the Economic Development Manager and Temporary Part- Time Management Analyst. Enclosures: Economic Development Manager Job Description Resolution "Approving a Change in the Salary Range for Economic Development Manager from 94M to 98M" CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b City of Rohnert Park ECONOMIC DEVELOPMENT MANAGER DEFINITION This is an "at-will" position. Under the general direction of the City Manager, the Economic Development Manager plans, directs, and coordinates the various functions of economic development for the City. The incumbent initiates, forumulates, designs, coordinates, markets, implements and monitors various development projects; analyzes and identifies opportunities for additional growth; develops and actively implements economic development strategies; and serves as advisor to City officials and staff, business groups, property owners, and developers. Also performs other duties as required. ' DISTINGUISHING CHARACTERISTICS The Economic Development Manager has the direct responsibility for developing and implementing multi-faceted economic strategies for the community, including activities related to economic development. SUPERVISION RECEIVED/EXERCISED Administrative direction is provided by the City Manager. The Economic Development Manager may be assigned to provide direct or project-based supervision of other staff to ensure the delivery of programs and services . ESSENTIAL JOB FUNCTIONS (These duties are a representative sample; position assignments may vary) . Plans, organizes, manages, and establishes priorities for the economic development of the City; carries out the City's Economic Development Plan by setting priorities, defining measurable goals and timelines for carrying out the specific activities identified in the Plan, and documenting and reporting on accomplishments; participates in the development and implementation of additional goals, objectives, and policies to assure the economic development and financial vitality of the City. . Coordinates and participates in the work of data collection, analysis, plan formulation and implementation of a wide variety of economic development activities; may assign, monitor and evaluate work performance; interprets City policies and establishes work priorities, schedules and standards. . Coordinates special studies and provides overall direction to the planning and review . . of economic development; coordinates the review process with other agencies, divisions and City departments; prepares or oversees the preparation of staff reports, resolutions, research reports and other materials for presentation to the City Council, advisory bodies, and community groups or to meet state and federal requirements. . ~ City of Rohnert Park Economic Development Manager Page 2 of 4 Pages · Represents the City at public meetings and in discussions with business owners, land owners, developers and community groups regarding economic development activities; reviews proposals to evaluate the feasibility of proposed projects and prepares or directs the preparation of reports, studies and recommendations. · Develops and implements economic strategies for the community that promote business retention and expansion, attracts new business; serves as advocate for corporate and small business concerns, and identifies opportunities to maintain and enhance existing business relationships with the City. · Serves as principal City liaison on economic development activities, to local, regional and statewide economic development and real estate organizations. · Advises, consults, and assists in administering contracts with professional consultants retained for economic development program planning and/or the preparation of related studies and reports; provides direction. and oversight as needed. · . Develops and maintains systems and records that provide for proper documentation of programs and financial activity. · Monitors and reports on the progress of the City's Economic Development Plan to the City Council, Planning Commission, special committees, and City management team. · Responds to a variety of inquiries and complaints received from the business community. · Prepares the program budget; establishes revenue goals, recommends and manages expenditures within the budget. · -May act as a disaster service worker in the event of a disaster or emergency. QUALIFICATIONS Sufficient experience, education and training in the management of complex public organizations to perform the duties of the Economic Development Manager. EducationfTraininq/Experience: A typical way of obtaining the required qualifications is to possess: · Graduation from an accredited university or college with a Bachelor's Degree in Public Administration, Business Administration, Urban Planning, or a. related field. A Master's Degree in Public Administration, Business Administration, or Urban Planning is highly desireable. · Minimum of three to five (3-S) years of increasingly responsible experience in dealing with economic development, urban planning and financial programs. · Possession of an lED certificate. from CALED is highly desirable. City of Rohnert Park Economic Development Manager Page 3 of 4 Pages License/Certificate: . Possession of a Class C California driver's license by date of appointment. Special Requirement: . Per California State Law, smoking is not permitted inside City facilities/vehicles or within 20 feet of main entrances, exits and operable windows. Knowledqe of: . Marketing, real estate development, investment planning/counseling, business forecasting, business development, financial management . Land disposition and development, general planning principles, state redevelopment laws and regulations, project scheduling, and contract administration is desirable · Current trends in' local economic development, with specific reference to revitalization is essential · Practices and methods of supervision, training techniques, leadership, organizational and operational control Skill to: · Operate computer software programs such as Outlook, MS Word, and Excel with proficiency Abilitv to: · Analyze and interpret economic demographic and physical data pertaining to the City and apply this information to the development of comprehensive revitalization programs . Possess excellent oral and written communication skills . Learn and utilize new technology . Meet deadlines . Make presentations before public bodies and community organizations . Establish and maintain effective relationships with City organizations · Establish and maintain effective relationships with City officials, developers, civic' groups, various agency representatives and the public . Plan, revise and implement sound economic development programs for the City · Exemplify an effective customer service attitude with the public; officials, and co- workers. Workinq Conditions: Position requires working in a standard office environment and involves sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and squatting in the performance of daily .activities. The position also requires grasping, repetitive hand City of Rohnert Park Economic Development Manager Page 4 of 4 Pages movement, and fine coordination in writing reports using a computer keyboard. Additionally, the position requires near, far, and color vision in reading plans, reports, using the computer and surveying land use areas; hearing is required when interacting with the public and City employees. The incumbent also must be available to be called for local emergencies, attend meetings in various other cities, work irregular or extended hours to attend various meetings, and work with constant interruptions. FLSA Status: Employee Unit: Approved By: Date Approved: Updated By: Date Updated: Exempt, At Will Management City Council February 8, 2011 Gabriel A. Gonzalez, City Manager July 7,2011 RESOLUTION NO. 2011-60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING A CHANGE IN THE SALARY RANGE FOR ECONOMIC DEVELOPMENT MANAGER FROM 94M TO 98M WHEREAS, an Economic Development Plan was adopted by the City Council of Rohnert Park on August 24,2010; WHEREAS, an Economic Development Manager will be tasked with implementing the City's adopted Economic Development Plan and redevelopment activities; WHEREAS, staff has developed a job description for Economic Development Manager to appropriately reflect the current needs of the City and focus of the position; WHEREAS, based on' a recruitment at the current salary range and staff contacts with other organizations, it appears the salary level is inadequate to generate highly qualified candidates; and WHEREAS, staff recommends that the salary for this position be adjusted and placed at the salary range which follows: Position Economic Development Manager Ranee 98M Monthlv Salary $9,007- $10,948 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park approves the change in salary range for Economic Development Manager from 94M to 98M. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 12th day ofJuly, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk City of Rohnert Park Council Members Quarterly Travel Expense 4th Quarter April - June 2011 Note: Expenses are reported when paid not attended Account Event Description Amount City Representation 6602 Mackenzie City Representation Local Economic Development -Belforte hotel reimbursement 2011 Legislative Action Days-Belforte Local Economic Development conference 2011 Economic Summit-Belforte Stafford 6606 So County Economic Development Noon Times Luncheon North Bay Leadership Council Mackenzie 6611 Mayors/ Council Members Building Livable Communities Noon Times Luncheon Sustainable Enterprise conference ABAG Noon Times Luncheon Mayors/ Council Members Economic Insight conference Noon Times Luncheon Belforte 6612 Callinan 6613 2011 Legislative Action Days Mayors/ Council Members Ahanotu 6614 Mayors/ Council Members Travel reimbursement to/from Sacramento Mayors/ Council Members North Coast Builders Exchange 57th Annual Dinner 7/12/2011 City Council Agenda ITEM NO.6 D Check Date 4/13/2011 4/20/2011 5/11/2011 5/12/2011 5/12/2011 6/30/2011 4/30/2011 5/11/2011 6/8/2011 4/13/2011 4/20/2011 4/25/2011 5/12/2011 5/12/2011 5/18/2011 6/8/2011 6/8/2011 6/8/2011 5/12/2011 6/15/2011 4/13/2011 4/30/2011 6/8/2011 6/15/2011 50.00 114.70 149.09 40.00 195.00 50.00 598.79 55.00 25.00 30.00 110.00 50.00 459.54 25.00 129.00 100.00 25.00 55.00 30.00 25.00 898.54 40.00 55.00 95.00 50.00 681.99 55.00 60.00 846.99 Agenda Packet Preparation TIMELlNES for Regular City Council Meetings . held on the 2nd & 4th Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda items to City Manager via email for his review and responding ..email authorization" , synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date I Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Robnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 {This section for City Clerk Use Only} 7/12/11 City Council Agenda ITEM NO.7 RESOLUTION NO. 2011-61 CITY OF ROHNERTPARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Department: July 12, 2011 Development Services Submitted By: Submittal Date: Patrick Barnes, Deputy City Engineer June 27, 2011 Agenda (Subject Only) Title: A Resolution of the City Council of the City of Rohnert Park Approving the Installation of a Class II Bicycle Lanes on Camino Colegio Requested Council Action: Staff requests Council pass a resolution approving the installation of Class II bike lanes on Camino Colegio between Southwest Boulevard and East Cotati Avenue. Summary: Staff is preparing plans to overlay Camino Colegio Road between Southwest Boulevard and East Cotati Avenue. This project provides the opportunity to restripe the existing roadway. The roadway segment is inchlded in the City's Bicycle Master Plan as a Class II bike lane. The roadway segment is too narrow to have parking on both sides and have Class II bicycle lanes. To accommodate Class II bicycle lanes, parking would need to be eliminated on at least one side of the roadway segment Enclosures: StatIReport, Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item (X) Regular Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b Staff Report Bike Paths on Camino Coleeio Requested Council Action: Staff requests Council pass a resolution approving the installation of Class II bike lanes on the Camino Colegio between Southwest Boulevard and East Cotati Avenue. Backeround: Staff is preparing plans to overlay Camino Colegio Road between Southwest Boulevard and East Cotati Avenue. This project provides the opportunity to restripe the existing roadway. The roadway segment is included in the City's Bicycle Master Plan as a Class II bike lane. A Class II bicycle lane is a 5 foot lane dedicated to bicycles that take them out of the direct flow of traffic. The Bicycle Master Plan was modified by City Council as late as 2008 and, in that document, Council affirmed their direction that Camino Colegio would have Class II bike lanes. Generally there are three north south connectors in the Bicycle Master Plan. These are, Commerce, Snyder and the combination 'ofCamino Colegio/Country Club. The longest of these routes is the Camino Colegio/Country Club route. Without this segrrient the route is incomplete and cyclists may be forced on a zig-zag pattern that includes Snyder Lane, East Cotati Ave and Southwest Boulevard as well as a number of turning movements at busy intersections. Without this section the distance traveled by bike nearly doubles, cyclists are moved onto very busy roads and must take left hand turns at East Cotati and Snyder, and Southwest and Snyder. The roadway segment is too narrow to have parking on both sides and have class II bicycle lanes. Recommendation of the Bicycle Advisory Committee Staffmet with the BAC on April 25, 2011. The BAC was concerned that there be adequate parking along the roadway. A couple ofthe BAC members lived either on Circle Drive or Camino Colegio. and were familiar with the area. They did not want to create animosity among their neighbors or the non-biking public. The BAC believed that this was an important north south connector and that there was sufficient room to allow adequate parking on one side while accommodating Class II Bike Lanes. They felt this would improve safety along the roadway. Additional Community Outreach Staff brought this issue to Council on May 24,2011 and Council dire.cted Staff to hold a public workshop to address concerns raised at that meeting. Staff sent letters to 218 residences and the Bicycle Advisory Committee and posted the meeting at the City Hall and on City web site. Staff held a public workshop on June 13, 2011. The public workshop provided an opportunity to gather information related to concerns about safety, noise, parking and other considerations. Among the major concerns discussed were: 1. Speeding along Camino Colegio. 2. Disregard for the stop sign at Camino Colegio and Casa. 3. Site distanc:e at the exits of multifamily parking lots. 4. Proximity of parking for single family homes and the condos between Cala and Casa. 5. Bicycle safety. After a thorough discussion of the issues and the presentation of five different scenarios, the public was asked to vote on three possible scenarios. One alternative received over 90% of the votes. This alternative involved installing bicycle lanes and eliminating parking on the west side of Camino Colegio, north of Cala Way and south of Casa and eliminating parking on the east side of Camino Colegio, north of Casa Way and south of Southwest Boulevard. Generallyit was felt that this solution best met the needs of the residents, providing parking where it is most needed, providing greater sight distance from multifamily parking lots, providing safety for cyclists and providing a measure of traffic calming. The remainder of this report discusses two major factors affecting this recommendation; parking and safety. In addition, there is a discussion of other concerns raised by residents at the public meeting. Is there sufficient Parking to Eliminate Parking? There are 48 parking spaces available on the east side of the road. There are about 44 parking spaces available on the west side of the road. Staffhas counted parked cars several times at different times of the day. The greatest parking level is at night. Staffhas counted a total of32 vehicles on a weekday night. A resident, John Wyman, informed us he counted 37 total vehicles during a recent weekend. The charts below show the number of occupied and empty parking spaces on weekday and weekend nights under four different scenarios. I Empty I Used Parking Both Sid6 Parking East Side Parking West Side Alternating P,rl<ingSothSiI" P'rkin!Ea'tSi'" Pariil>gW!\tSide ~t"""h~ Available Parking Weekday Nights Available Parking Weekend Nights At the beginning of the design process Public Safety expressed concern that ~f any parking along Camino Colegio was removed there would be a potential that the cars would: a) park illegally, or b) park on Circle Drive, an already heavily parked street. They expressed this concern to the BAC. Public Safety believes that the new configuration is the best configuration because it maintains parking in front of the homes and multiplexes,' which should minimize the above problems. Public Safety has stated that there may need to be a little education up front regarding parking in the bike lane. It is hoped that our outreach work to date will work to minimize Public Safety's effort. Safety The primary reason for the installation of the bicycle lane is bicycle safety. Separating cars and bike improves safety. Bicycle safety involves much more than striping bicycle lanes. However, studies indicate that "cities with high levels of bicycling and good safety rates tend to have extensive infrastructure, whereas those with low bicycling rates and poor safety records generally have done much less" (Pucher and Dijkstra, 2003; Fietsberaad, 2006; Pucher and Buehler, 2008, Pulcher, Dill and Handy 2010). Records indicate that there was one injury accident along Camino Colegio during the 5 year period from 2005 to 2010. Without Camino Colegio, the alternate route would be East Cotati to Snyder to Southwest Boulevard. In a five year period from 2005 to 2010, there were 6 bicycle accidents along this route. Moreover, Southwest Boulevard currently is not striped for a bike lane in the westbound direction. Adding the Clas~ II bicycle lanes should enhance safety in other ways that are important to the residents along Camino Colegio: 1. Visually narrowing should slow traffic. The roadway will be narrowed by the new striping for bicycle lanes and by increasing parking density. 2. Sight distance will be improved. On the side where parking is eliminated sight distance will be markedly improved including at the entrances to the multifamily parking lots. On the side with parking, moving the travel lane out 5 feet will enhance sight visibility around the parked cars. 3. Drivers exiting cars will exit into the bicycle lane rather than the car travel lane. Other Workshop Requests At the public outreach Staffhas heard the following complaints and suggestions that staff stated we would look into. In keeping our commitment to those who attended the workshop, these items are included in this staff report as well as their disposition: 1. Can we install a blind curve sign along Camino Colegio? a. Blind curve signs are for locations where stopping distance is less than sight distance. This location would not meet that warrant. Moreover, with the removal of the parking on the inside of the curve, sight distance will be improved. 2. Can we put in a flashing light at Casa? a. As requested, the stop sign on Camino Colegio will be enhanced with a flashing light. \ 3. Can we eliminate parking for 20 feetin front of stop signs at Casa and Camino Colegio? a. This will be done as part of the project. 4. Can we trim shrubbery on Southwest near Camino Colegio to enhance visibility for persons making left hand turns? a. Public works will remove the shrubbery for about 'l1 block to enhance sight distance in this area. This should be completed by July 12th. 5. Can we remove the tree between the two exits at 7127 Camino Colegio? a. Public Works has informed us that this tree is private. Therefore the City cannot take it down. The property owner could remove it. 6. Is there anything that can be done to lower traffic volumes or speeds on Camino Colegio? a. Staffhas looked at other measures such as speed humps and concludeq that given the configuration and use of Camino Colegio, these could create problems with emergency vehicles or create other problems. Staff believes that the striping changes recommended with the addition of bike lanes will provide traffic calming, but this may not be sufficient to lower speeds to the posted 25 mph. , Options: There are two choices before the Council: 1. Keep parking on both sides and designate the roadway as a Class III bikeway (bicycles ride in traffic). 2. Add Class II bike lanes (bicycles have their own lane) to the roadway segment. This would increase safety but result in a loss of parking spaces on Camino Colegio. Recommendation: Staff recommends Council pass a resolution approving the installation of bike lanes on Camino Colegio between Southwest Boulevard and East Cotati Avenue in conformance with the bicycle Master Plan. This would be accomplished by eliminating parking on the west side of Camino Colegio, north of Cala Way and south of Casa and eliminating parking on the east side of Camino Colegio, north of Casa Way and south of Southwest Boulevard to provide sufficient width to install dedicated Class II bicycle lanes meeting State standards. RESOLUTION NO. 2011-61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE INSTALLATION OF A CLASS II BICYCLE LANES ON CAMINO COLEGIO BETWEEN SOUTHWEST BOULEVARD AND EAST COTATI AVENUE WHEREAS; the Bicycle Advisory Committee is charged with overseeing the implementation of bicycle facilities identified in the City's General Plan and in the Bicycle Master Plan; WHEREAS; General Plan Policy TR-41 requires staff to ensure that bikeways are continuous and interconnected; WHEREAS; Class II bicycle lanes on both sides of Camino Colegio between East Cotati Avenue and Southwest Boulevard would provide continuity between bike lanes in Camino Colegio to the south and Country Club to the north; WHEREAS, Class II bicycle lanes on both sides of Camino Colegio between East Cotati Avenue and Southwest Boulevard are shown on City and County Bicycle Master Plans; WHEREAS, the Bicycle Advisory Committee and Citizens living on Camino Colegio met and recommended eliminating parking on the west side of Camino Colegio, north of Cala Way and south of Casa and eliminating parking on the east side of Camino Colegio, north of Casa Way and south of Southwest Boulevard to provide sufficient width to install dedicated Class II bicycle lanes meeting State standards; and WHEREAS, the elimination of parking and striping of the bicycle lanes will provide traffic calming along this section of Camino Colegio and improve sight distance from multi- family housing parking exits; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofRohnert Park that it does hereby approve the installation of Class II bicycle lanes on Camino Colegio, . north of East Cotati Avenue and south of Southwest Boulevard. BE IT FURTHER RESOLVED that the City Engineer is authorized to take all action to ensure installation of a Class II bicycle lane on the above-referenced segment of Camino Colegio. DULY AND REGULARLY ADOPTED this 12th day of july, 2011. ATTEST: CITY OF ROHNERT PARK City Clerk Mayor OAK #4850-6082-2025 v2 Griffin, Terri Subject: FW:,Support for Camino Colegio Bike Lanes Distr.@ Mtg. Of: cc: cc: 'File: File: From: Sandra Lupien rmailto:SandraL@bikesonoma.orgl Sent: Tuesday, July 12, 2011 2:28 PM To: Belforte, Gina; blumaqazz@aol.com; Ahanotu, Amy; Callinan, Joseph; Stafford! Pam Cc: gary@bikesonoma.orq; Barnes! Patrick . Subject: Support for Camino Colegio Bike Lanes Dear Mayor Belforte, Vice Mayor MacKenzie, and Council members, Tonight, July 12, 20ll,you will hear a staff report by Deputy City Engineer Patrick Barnes in which he will recommend Council pass a resolution to approve the installation of Class II Bicycle Lanes on Camino Colegio between Southwest Boulevard and East Cotati Avenue. These lanes have long been in the City's Bicycle Master Plan, and the design before you is the result of a community effort to create a solution that w'orks for everyone. I urge you to pass the Resolution to move forward with plans to install these Class II bike lanes. You may do so with confidence. The presence of Class II bike lanes on Camino Colegio, a key North/South connector in Rohnert Park, will do so much to increase the safety of bicyclists who live and work in Rohnert Park. In addition; it will make bicycling a more viable transportation option by providing a critical safe route in Rohnert Park's bicycle network. As you will recall, o'n May 24th, 2011, Council heard a staff report on this project. At that time, several members of the public expressed concern over the fact that some automobile parking would need to be eliminated in order to accommodate the bike lanes. At that meeting, Council wisely directed City Staff to hold a public workshop to address these concerns. I attended that meeting, hosted by the Bicycle Advisory Committee, on June 13, 2011. It was an inspiring example of a community working together to create a solution that benefits everyone. The meeting facilitator saw to it that everyone in attendance was able to say his or her piece. It was exciting to listen to everyone express their concerns and propose solutions. During the meeting, it became clear that residents were, above all, concerned about safety of all road users, and they identified a few key areas of particular concern (outlined in the Staff Report for tonight's meeting). Mr. Barnes presented five design options, which were, based on the community's concerns, narrowed down to three. As the meeting came to a close, the facilitator asked attendees to vote on the design option they preferred. 90% voted for the option before you tonight. I was among those who, in my capacity with Sonoma County Bicycle Coalition, voted for this option. It offers multiple benefits: 1. Allows for the installation of Class II bike lanes on both sides; 2. Retains parking in the places in which it is most heavily used (and according to the parking counts, the remaining parking is more than adequate); 3. Addresses several of the residents' safety concerns by improving visibility (especially when pulling out of driveways on the East side of Camino Colegio); and 4. Visually narrows the roadway, which is proven to help slow down automobile traffic. I think you'll agree that implementing this plan will benefit all those who use Camino, Colegio. Please vote in favor of Class II Bike Lanes on Camino Colegio. Thank you for workingto make Rohnert Park's roadways safe for all users, including those riding bicycles. 1 Yours truly, Sandra Lupien Development & Outreach Director Sonoma County Bicycle Coalition www.Bike$onoma.org 707-545-0153 (Office) 707-694-8702 (Cell) Like SCBC on Facebook Follow SCBC on Twitter Check out our Safe Routes to School Program http://www.sonomasaferoutes.org/ on Facebook 2 ,r Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Robnert Park Municioal Code Section 2.08.020 and related Resolution No. 2008-173 {This sectionfor City Clerk Use Only} 7/12/11 City Council Agenda ITEM NO.8 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: July 12,2011 Department: Administration Submitted By: Submittal Date: Gabriel A. Gonzalez, City Manager June 28, 2011 Agenda Title: Sonoma County Solid Waste Advisory Group (SWAG) Update Requested Council Action: Provide Feedback on Recommendations in the SWAG Research Committee Report and SWAG's Conceptual Next Steps in the Process Summary: On December 8, 2009, the County Board of Supervisors approved the formation of a regional advisory group for the express purpose of developing a long-term solid waste strategy. The purpose of the regional advisory group (hereinafter referred to as "SWAG") is to make recommendations on solid waste system planning and operations, such as, appropriate regional solid waste projects, priorities, schedules and funding sources to be considered by the Member Jurisdictions. The Member Jurisdictions include: County of Sonoma City ofHealdsburg City of Santa Rosa Town of Windsor City of Cloverdale City ofPetaluma City of Sebastopol City of Cotati City of Rohnert Park City of Sonoma There are eleven (II) SWAG members consisting of two (2) members of the Board of Supervisors and one (1) City Council Member from each city in Sonoma County. Each City also has an Alternate Representative. The City ofRohnert Park SWAG representative is Councilmember Pam Stafford and her alternate is Mayor Gina Belforte. In November 2010, the SWAG Research Committee ("Research Committee'') was formed. The Research Committee's goal is to recommend a short list of options which could feasibly meet the SWAG's, objectives for increased diversion, economic efficiency and local control. To that end, the Research Committee has performed extensive analysis which has resulted in the following fmdings and recommendations: 1 ,.. Finding #1: The existing infrastructure for single stream recycling and construction and demolition debris recycling ("C & D") has capacity which is currently underutilized. The waste going to landfill disposal still contains significant quantities of the divertible materials. Recommendation #1: A. Increase waste reduction and diversion education through door-to-door (face-to-face visits) outreach focused at commercial and C & D waste generators (level of effort = one full time position). B. Increase education efforts at schools and institutions (level of effort = one half-time position). C. Adopt a Model Countywide Mandatory Commercial Recycling Ordinance. D. Adopt a Model Countywide C & D Recycling Ordinance. Finding #2: Organics is the largest fraction of the waste stream that is still being landfill disposed. Food waste is the largest fraction of the organic waste stream. Current infrastructure capacity does not exist to address this volume. Recommendation #2: A. Support the current efforts of the Sonoma County Waste Management Agency ("SCWMA") to develop new composting capacity in Sonoma County and encourage the facility design to include food waste composting. B. Determine the feasibility of the Santa Rosa Laguna Wastewater Treatment Plant playing a role in the re-use of food waste. C. Once a full food waste diversion program is available, provide focused one-time education outreach to generators for maximizing use. Finding #3: Even with effective efforts to maximize use of existing single stream recycling infrastructure in order meet higher diversion goals such as 90%, a mixed waste processing facility will likely be needed to remove recyclables from the commercial and multi-family waste streams. Recommendation #3: A. Study development ofa Mixed Waste Processing Facility that targets the multi-family and commercial waste stream. B. Design flexibility into the system for emerging technologies. Finding #4: In order to achieve the highest diversion goals it will be necessary to address the remainder/composite, mixed residue and other materials within the waste, stream. Technologies such as anaerobic digestion and thermal conversion could address this waste stream and create renewable energy. These technologies are expensive and currently unproven in California for use with municipal solid waste at the scale that would be required. Recommendation #4: A. Implement further analysis- after ftrst measuring the success of implementation of the other measures. B. Adopt a policy to support innovative emerging technologies that may be proposed by the private sector within the region. SWAG has provided a Summary of Recommendations and Cost and Diversion Impacts. Each recommendation and the action steps associated with that 'recommendation has been assigned a cost to ratepayers (i.e., estimated monthly residential rate impact) and an estimate ofthe potential for additional diversion. 2 The total estimated residential monthly rate impact is $1.72. The total potential for additional diversion is between 17% and 28%. When combined with Sonoma County's current diversion rate, the future potential total diversion rate could be between 81 % - 92%. SWAG is asking each jurisdiction to provide feedback to their SWAG representatives regarding the recommendations in the SWAG Research Committee Report and the conceptual next steps in the process. Once each City has provided feedback to their SWAG representative, the SWAG representatives will be asked to vote on the conceptual direction. ' Staff Analysis: Staff has reviewed the SWAG update and the following attachments: . Execut ive Summary of the SWAG Research Committee Report (Attachment A) . Educat ion by Garbage Franchise Agreement (Attachment B) . Vi sion for the SWAG to Develop a Long-Term Regional Solid Waste Resource Solution (Attachment C) . Preliminary Scope of Consultant Analysis (Attachment D) Staff offers the following observations based on its review: . The Research Cominittee's methodology and reliance on reliable data substantiates their findings and recommendations. The Research Committee: o Defined current disposal volumes and recent trends o Identified existing processing capacity in the County o Evaluated waste characterization and divertibility analysis o Reviewed existing capacity versus needs - gap analysis o Developed program and infrastructure options for both traditional and emerging technologies that maximize the use of existing programs and infrastructure and then address the remaining gaps in capacity o Developed findings and recommendations . The use of the work of others who have performed independent research and analysis ads substance and credibility to the Research Committee's findings. The Research Committee reviewed a number of reports including: o Organic Disposal Alternatives in Sonoma County report created by the,AB939 Local Task Force (LTF) o Sonoma County Waste Management Agency Waste Characterization Study prepared by Cascadia Consulting Group o Draft version of Planning for Zero Waste in Sonoma County Discussion Paper prepared by the LTF . The recommendation to explore and develop new types of mixed processing facilities to meet the longer term diversion goal of 90% is relevant. o For example, Rohnert Park has a large number of multi-family facilities that do not divert recyclables and compostables from the waste stream due to high turnover rates, limited space, the inconvenience of source separation and intermittent outreach. . Increased diversion is critical to the County of Sonoma for a number of reasons, including, but not limited to the extension of the useful life ofthe Centrallartdfill. 3 o Currently, the County of Sonoma estimates that the Central landfill will reach its capacity by 2015. . Food waste represents a significant percent of the remaining waste that has yet to be diverted from the landfill. The ~esearch Committee has suitably recommended the identification and development of a new composting facility capable of processing food waste. o The current composting facility at the Central landfill does not have the ability to handle food waste and will, in all likelihood, need to relocate in order to extend the useful life of the Central landfill. . The use of existing facilities and eco-friendly emerging technologies offers a means by which zero waste can be achieved and GHG's ("Green House Gas Emissions") can be lowered in' pursuit of countywide goals. Both provide tremendous benefits in terms of sustainability and the environment. Staff Recommendation: Based on staff's review of the aforementioned materials, staff recommends the City Council direct its SWAG representative to vote in favor of the conceptual direction outlined in the SWAG Research Committee Report including the next step in the SWAG process which is to hire an independent consultant to analyze the short list of options, which will include cost-benefit, life cycle cost, sensitivity analysis and reliability analysis. Next Steps: Once the analysis is complete and staffhas access to the report, staff can perform a thorough analysis of the impacts of the solid waste strategy to Rohnert Park residents. Enclosures: Sonoma City/County Solid Waste Advisory Group (SWAG) Update and Attachments SWAG PowerPoint Presentation CITY A Tl'ORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGE:R'S RECOMMENDATION: ( ) Consent Item ( ) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council (X) City Comments: Provide feedback on recommendations. (X) Regular Item Per City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b 4 AGENDA TITLE: Sonoma City/County Solid Waste Advisory Group (SWAG) Update RECOMMENDED ACTION: Accept report providing an update on SWAG activities, presenting the recommendations from the SWAG Research Committee Report and the next steps in SWAG process. Provide feedback on Research Report recommendations and direct jurisdiction SWAG member to vote to proceed with a consultant study of the recommendations. BACKGROUND: On December 8, 2009, the County Board of Supervisors approved the formation of a regional advisory group for the expressed purpose of developing a long-term Solid Waste strategy. On December 17, 2009, the Board Chair sent letters to each of the City Mayors inviting their participation and asking each Council to appoint a representative and an alternate member. The purpose of the Sonoma County/City Solid Waste Advisory Group is to make recommendations on solid waste system planning and operations, such as, appropriate regional solid waste projects, priorities, schedules and funding sources to be considered by the Member .Jurisdictions. The first meeting of the SWAG was held on February 22,2010. The meetings are chaired by Board Supervisor Shirlee Zane and are Co-Chaired by Councilmember John Sawyer, Santa Rosa, and Steve Barbose, Sonoma. The current voting members and alternatives include: County of Sonoma - Supervisor Shirlee Zane County of Sonoma - Supervisor David Rabbitt City of Sonoma - Councilmember Steve Barbose, All. Mayor Laurie Gallian City of Healdsburg - Councilmember Jim Wood, all council members serve as alternates City of Santa Rosa - Councilmember John Sawyer, All. Gary Wysocky City of Cetati - Vice Mayor Susan Harvey, All. Mark Landman City of Rohriert Park - Councilmember Pam Stafford, All. Mayor Gina Belforte City of Cloverdale - Vice Mayor Bob Cox, All. Joe Palla Town of Windsor - Vice Mayor Deborah Fudge, All. Sam' Salmon City of Sebastopol - Mayor Guy Wilson, All. Sarah Glade Gurney City of Petaluma - Councilmember Tiffany Renee, All. Gabe Kearney, In October and November of 2010, staff to the SWAG, met with all member jurisdictions to provide them with an overview on the SWAG, results of a facilitated discussion on SWAG goals and objectives, and a timeline of proposed future SWAG activities. 1 The purpose of this agenda item is to update the member jurisdictions on actions and activities of the SWAG that have taken place since the prior presentation and to get feedback to bring back to the SWAG. DISCUSSION: UDdate on SWAG Activities At the November 15, 2010 SWAG meeting staff gave an update on lhe presentations to Cities and the County on the preliminary SWAG goals and objectives. Also, the SWAG authorized the formation of the Research Committee. On February 28, 2011, following feedback from the jurisdictional presentations as well as further discussion of the SWAG, the SWAG adopted the following goals and objectives: Waste Diversion Objectives . 80% diversion by 2015, focus on organics and education . 90% diversion by 2020, identify how to get to 100% . 100% diversion as a long-term goal (25-50 yrs) Economic Efficiencies . Develop upstream regional fee system, or other reasonable alternative which allows for maximized diversion and minimized cost . Reopen Central Landfill; provides revenues for regional liabilities . New Regional Compost Facility; for increased diversion of Organics . Central Landfill mining, may provide additional revenues Local Control . Evaluate different governance models . Develop Franchise Agreements that reflect the Local (Regional) Priorities . Identify and articulate the regional benefits of jurisdictional flow commitment The SWAG Research Committee (RC) was directed to recommend a short list of options which could feasibly meet the SWAG's goals and objectives. The recommendations from the Research Committee Report, dated May11, 2011, were presented to the SWAG at their May 16, 2011 meeting and are summarized below. SWAG Research Committee ReDort The RC's scope of work was to recommend a short list of options which can feasibly meet SWAG's objectives for increased diversion, economic efficiency and local control. The SWAG focused on creating a diverse membership on the RC, with' none of the committee members having a business interest in the outcome. That being said the RC encouraged active participation from the stakeholders during preparation of the report. The committee representation and the participant representation are shown below. 2 Committee Membershio . Elected Officials . City and County staff . Regulatory '. Environmental Conlmunity . Business Community Active Committee Particioants . Landfill Operators . Haulers . Recyclers . C&D Processors . Composting . Public The RC built their recommendation on a foundation of reliable existing data. Their overall approach was based on the consensus assumption that, it would be most cost effective to maximize use of existing waste collection, processing and recycling infrastructure, before recommending development of any new infrastructure. Therefore, the following steps were used to develop their findings and recommendations: . Define landfill waste disposal volumes & trends . Identify existing in-county processing and diversion infrastructure capacity . Evaluate landfill waste characterization (what types of materials make up the waste that is still going to a landfill for disposal) and want materials are divertible (Le. can to be re- used or recycled) . Compare existing infrastructure capacity vs. the quantity of remaining divertible materials in the waste stream - identify gaps . Identify processing options to address gaps - traditional & emerging technologies . Develop findings and recommendations to maximize use of existing infrastructure as well as address new infrastructure needs if any. The Executive summary of the SWAG Research Committee Report dated May 11, 2011 is included herein as Attachment A. The full report is available on the SWAGwebpage at htto:/Iwww.sonoma- countv.orq/tow/odf/inteqrated waste/advisory qrouo/swaq research committee final reoort 20110511.odf. The findings and recommendations are summarized below: Findina #1: The existing infrastructure for single stream recycling and construction and demolition debris recycling (C & D) has capacity which is currently underutilized. The waste going to landfill disposal still contains significant quantities of these divertible materials. Recommendation #1: A. Increase Waste Reduction and Diversion Education through door-to-door (face-to-face visits) outreach focused at commercial and C&D waste generators (level of effort = one- full time position) B. Increase education efforts at schools and institutions (level of effort = one half-time position) C. Adopt a Model Countywide Mandatory Commercial Recycling Ordinance D. Adopt a Model Countywide C & D Recycling Ordinance It should be noted that SWAG members pointed out that in some cases face to face visits with Commercial and Multi-family units are included in their existing franchise collection 3 agreements. Attachment B shows a summary of the current education efforts required by the jurisdictions to be provided by their waste collector. Finding #2: Organics is the largest fraction of the waste stream that is still being landfill disposed. Food waste is the largest fraction of the organic waste stream. Current infrastructure capacity does not exist to address this volume. Recommendation #2: A. Support the current efforts of the Sonoma County Waste Management Agency (SCWMA) to develop new composting capacity in Sonoma County and encourage the facility design ,to include food waste composting B. Determine the feasibility of the Santa Rosa Laguna Wastewater Treatment Plant playing a role in the re-use of food waste C. Once a full food waste diversion program is available, provide focused one-time education outreach to generators for maximizing use. Finding #3: Even with effective efforts to maximize use of existing single stream recycling infrastructure in order to meet higher diversion goals such as 90%, a mixed waste processing facility will likely be needed to remove recyclables from the commercial and multi-family waste streams. Recommendation #3: A. Study development of a Mixed Waste Processing Facility that targets the Multi-Family and Commercial Waste Stream B. Design Flexibility into the system for emerging technologies Finding #4: In order to achieve the highest diversion goals, it will be necessary to address the "remainder/composite", "mixed residue" and "Other" materials within the waste stream. Technologies such as anaerobic digestion and thermal conversion could address this waste stream and create renewable energy. These technologies are expensive and currently unproven in California for use with municipal solid waste at the scale that would be required. Recommendation #4: A. Implement further analysis - after first measuring the success of implementation of the other measures B. Adopt a policy to support innovative emerging technologies that may be proposed by the private sector within the region The RC developed the cost summary included on page 7 of the Executive Summary, only as a tool fqr the SWAG members to get a relative feel for cost/benefit of the recommended options. The RC understands that there are different methods to achieve the recommendations. The RC anticipated that a consultant would be hired to perform an independent analysis of the options presented in the Research Committee Report. Other SWAG activities that are on-aoina include: On March 30, 2001 the County submitted application to the Regional Water Quality Control Board, CalRecycle and the Local Enforcement Agency to permit the full development of the 4 Central Disposal Site. The regulatory agencies are reviewing the application for "completeness" once it is deemed complete they will commence their review. The SWAG also identified the need to form a technical advisory committee (TAC) of County and City staff and counsel's to work on such issues as governance, system funding options, and settlement of liabilities. The T AC has been meeting since December with the goal of coming to consensus on some basic principles to be addressed by a settlement agreement. In addition, the T AC has been begun working with a consultant to address funding structure options. The TAC also recently provided an update to the SWAG on how the passage of Proposition 26 may impact the discussions related to system funding structure. Next SteDs in SWAG Process In July 2010, the SWAG directed staff proceed based upon a Vision Statement that outlined the process by which the SWAG would develop its recommendations for the long-term regional waste solution. It is enclosed as Attachment C. Consistent with the process as outlined the following next steps are planned. Completion of Plannina Phase The next step in the planning phase is to check-in with each of the jurisdictions to get feedback on the recommendations in the SWAG Research Committee Report and the SWAG's conceptual next steps in the process. Once each city has provided feedback to their SWAG representative, the SWAG representatives will be asked to vote on the conceptual direction. Analvsis Phase With the conceptual selection of the waste diversion option(s), the' next phase will involve a third party detailed feasibility analysis. The first step in the Analysis Phase will be to commission a third party consultant to analyze the short list of options, which will include cost- benefit, life cycle cost, sensitivity analysis and reliability analysis. In particular, the reliability analysis will involve the consultant independently developing the estimated costs of the options as well as independently estimating the diversion potential of each option. The scope of this analysis will include analysis of full system costs, and the cost-benefit of the landfill disposal at the Central Landfill versus out-haul of remaining waste to out-of-county landfills for disposal, with and without the potential increases in diversion that may be accomplished under the proposed options. A preliminary outline of the consultant's scope of work is attached at Attachment D. This will be present to and finalized with the SWAG in the future, after they receive the jurisdictional feedback resulting from these presentations. The third party analysis report will be reviewed by the T AC consisting of the City and County managers, counsel and staff, prior to being brought back to the SWAG for their consideration. The T AC will have also completed analysis of governance options as well as a construct in moving revenue collections upstream. Upon the completion of analysis, the TAC will be recommending to the SWAG a waste diversion strategy, a governance model and a methodology with schedule for moving revenue collection upstream. The SWAG will be asked 5 to select the long-term solid waste strategy with another check-in with each of the individual jurisdictions to make sure they concur with the SWAG direction. ATTACHMENTS Attachment A - Executive Summary of the SWAG Research Committee Report Attachment B - Education by Garbage Franchise Agreement Attachment C - Vision for the SWAG to Develop a Long":Term Regional Solid Waste resource Solution Attachment D - Preliminary Scope of Consultant Analysis 6 ATTACHMENT A EXECUTfVES~Y Final Research Committee Report For the Sonoma County/City Solid Waste Advisory Group The SWAG Research Committee was formed by action of the Sonoma County/City Solid Waste Advisory Group (SWAG) on November 15, 2010. The duties or objectives outlined for the Research Committee (Re) have been stated as: "To recommend a short list of regional solid waste system options for SWAG consideration which canfeasibly meet SWAG's objectives for increased diversion, economic efficiency and local control. " Sonoma County has done a great job of implementing recycling and waste diversion programs that have contributed to recovering almost two thirds of the waste stream for beneficial use. The RC's recommendations focus on options to reduce, recycle and/or process the remaining one third of the waste stream that is still being disposed in local and regionallandf111s. The RC at their initial meeting had a discussion and reached consensus that the research and recommended options should focus on the following activity areas; Waste Reduction, Waste Diversion, Education, Legislation, Enforcement, and Transfer/Processing Infrastructure. The following report provides an overview of the work of the RC along with our findings, recommendations and estimated costs relating to waste reduction, education, legislative, enforcement and facility infrastructure policy options that the RC believes can feasibly meet SWAG's objectives for increased diversion, economic efficiency and local control. The RC wishes the reader to note that it was not within the scope of the RC's work to develop strategies for the system funding structure. The RC was also not charged with quantifying the impact that implementation of these recommendations may have on reducing other system costs and meeting climate protection goals. The RC acknowledges that all of these items are significant and will be addressed in future more detailed analysis which will be accomplished by a third party consultant. The RC stands ready to assist with this process. Project Approach Th~ subcommittees' consensus included a goal of building our recommendations on a foundation of reliable data that was either existing, or readily developable within a short time frame~ We also agreed that it would be most appropriate to maximize the utilization of Sonoma County's existing capacity for diversion before recommending the development of new in.fnlstructure. The RC also incorporated the valuable work of others. Our initial steps included review of a number of reports including the Organic Disposal Alternatives in Sonoma County report created by the AB 939 Local Task Force, (LTF), the Sonoma County Waste Management Agency Waste Characterization Study prepared by Cascadia Consulting-Group as well as the then current draft version of the Planning for Zero Waste in Sonoma County Discussion Paper prepared by the LTF. 1 From this basis the subcommittees outlined our work plan and implemented the following general scope of work: · Defined current disposal volumes and recent trends . Identified existing processing capacity in the County . Evaluated waste characterization & divertibility analysis . Reviewed existing capacity vs. needs - gap analysis . Developed program and infrastructure options both traditional & emerging technologies that maximize the use of existing programs and infrastructure and then address the remaining gaps in capacity . Developed findings and recommendations Presented in this Executive Summary is an overview of the research, analysis and project approach that has led the RC to develop our specific recommendations for SWAG's consideration. Findinf!s and Recommendations: Our recomm~ndations are offered as a phased approach and include suggested points in the process where the results from initial actions can be assessed and subsequent steps can build upon actual results from the previous accomplishments. It is important to allow for some flexibility in the planning process, especially for the longer-term objectives to accommodate changes in the waste stream and the evolution of emerging technologies. Our detailed recommendations can be sUmmarized within the four following broad areas: · Maximize the use of existing diversion facilities in the County · Diligently pursue additional compo sting capacity for the organic fraction of the waste stream including food waste using current technology of aerobic aerated static pile compo sting. · Develop new mixed waste processing capability, (resource recovery facility). · Consider the development of emerging technologies, such as anaerobic digestion and/or thermal conversion facilities, based on future analysis. Existine Diversion Capacity Finding]: The inventory of existing permitted solid waste processing facilities, (listed in Table 2 within the main body of the report), demonstrates that the County as a whole has a significant amount ofunderutilized diversion process capacity. The categories of facilities that have the ability to handle additional volumes of material include: · Transfer Processing · Construction and Demolition Debris · Source Separated Processing facilities In addition, the waste disposed of currently in landfills, still has a significant amount of divertible materials that can be recovered through these types of existing facilities. The 2 combination of the composition of the waste stream matching with the capabilities of the existing facilities in the County offers the most cost effective first opportunity to achieve additional diversion with little or no new capital investment. Recommendation]: Maximize Existing Capacity As part of SWAG's work to accomplish the stated objectives of increased diversion, economic efficiency and local control, the RC recommends the consideration of policy which emphasizes the benefits of maximizing the use of the existing diversion infrastructure in Sonoma County. This policy should focus on both waste reduction and diversion. The implementation of this policy may include action by the SWAG or individual jurisdictions and should include further study of the following options: 1A: Increase education efforts on waste reduction and diversion by funding one full-time position with equipment and supplies for outreach materials - specifically focused on door-to-door outreach with Commercial and C & D waste generators. 1B: Increase ,education efforts for scbools and institutions on waste reduction and diversion by funding one half-time position with equipment and supplies. 1e: Adopt a ModelCountywide Mandatory Commercial Recycling Ordinance 1D: Adopt a Model Countywide C & D Recycling Ordinance Additional Compost Capacity & Food Waste Finding 2: Organics is the largest fraction, (36%), of Sonoma County's waste stream that is still being disposed in landfills. Food waste is part ofthe organics component and represents the biggest volume of any single material at 21 percent of the total waste stream. Translating this to tonnage equates to a possible range of315...... 435 tons per day of Organics being disposed. While this represents a good opportunity for targeted diversion, current capacity does not exist to handle this volume. The County's composting facility only has 36 tons per day of remaining capacity. It is also important to understand that the existing method of ''wind row" composting has limited capacity for food waste. The Sonoma County Waste Management Agency, (SCWMA), is in the process of working towards the development of a new composting operation that will have additional capacity in terms of volume and possibly the ability to incorporate larger volumes and types of food waste along with the current green waste material. New regulations relating to air impacts from composting will necessitate a change in the method for composting in the County. While this may present some new challenges it also represents an opportunity to incorporate a facility design which can accommodate the beneficial reuse of food waste, the single largest component currently going to landfill disposal. Many communities in California are looking to address the beneficial ,use of food waste as a diversion strategy. As our recycling programs have removed a significant percentage of other material, food waste continues to become a larger and larger component of what is left in the disposal stream. Santa Rosa's Laguna Wastewater Treatment Plant and its biosolids management 3 infrastructure may have the capability to playa role in the beneficial reuse of food waste here in Sonoma County. The concept of adding a percentage of food waste in the digesters at wastewater treatment facilities is being considered by a number of communities. Recommendation 2: Additional Compost Capacity The ~C recommends ~e following options be studied further to suppor:t increased diversion of orgamcs: 2A: Support the efforts of the SCWMA to develop new compo sting capacity in Sonoma County and specifically encourage that the new facility design incorporate the ability to include food waste as part of the acceptable feedstock for the composting process. 2B: Determine the feasibility of the Santa Rosa Laguna Wastewater Treatment Plant in playing a role in the beneficial reuse of food waste in Sonoma County. 2C: Once a full food waste diversion system is available, establish a one-time focused educational outreach effort to inform commercial and residential generators to ensure maximum use of the food waste and composting programs. New and Mixed Waste Processinf! Facilitv Finding 3: Even with effective efforts in the areas of maximizing the use of the existing processing infrastructure and developing additional corilposting capacity in the County, new types .of facilities will need to be developed in order to meet the longer term 90% diversion goal identified by SWAG. For example, while source separated recycling programs have been very successful for single-family residents there have been some challenges to replicate the same level of success for the multi-family and some of the commercial waste sector customers. Factors such as the high turn-over at multifamily facilities have had an impact on customer education and participation rates and space constraints for additional biIis have inhibited recycling opportunities for certain sectors of the business community: One of the effective ways to recover this material can be through the development of a mixed waste processing facility.' By using a combination of human sorting and mechanical separation techniques based on size, weight, magnetic separation etc. operators have looked to segregate the various components of the waste stream for recyclables, organics and possible refuse derived fuel resources. Through the evolution of these efforts the current sorting equipment technology has advanced significantly. Mixed waste processing facilities can, and should be, designed for specific applications. This is not a situation where "one size fits all". For Sonoma County, it will be important to assess the specific needs for material recovery prior to design and implementation of a mixed waste processing facility. This is an ,instance where it will be prudent to analyze the results of the prior diversion efforts of the community before moving forward with a significant capital investment. It will be critical to design a facility based on what is left in the waste stream along with a clear understanding of the type of "feedstock" the facility will be expected to produce from the waste material input. 4 With the understanding that the specific design will need to be developed based on the future results of the next phase of diversion efforts in the County, it is the consensus of the RC that a mixed waste processing facility will be a feasible component of an integrated plan to achieve SWAG's diversion goals. Recommendation 3: Mixed Waste Processing Facility The RC recommends that the SWAG's policy and planning efforts include the development of a mixed waste processing facility as a feasible option for further feasibility study and development. Additionally, the further analysis should include designing flexibility in the facility for it to support future emerging technologies. 3A: Develop Mixed Waste Facility that targets Multi-Family Commercial Waste Stream 3D: Design Flexibility for Emerging Technologies Emersmu! Technolo2V Finding 4: As the County moves towards higher levels of diversion the remaining waste stream will be comprised of materials that have been identified in the Cascadia Report using terms such as; "Remainder/Composite", "Mixed Residue" and "Other". These materials by their nature will not lend themselves to recovery through the traditioMl programs for recycling and composting. Some of these materials can be separated through the specific design ofa mixed waste processing facility as described previously. The current thinking in the industry related to the remainder of the waste stream is to focus on separation of material into groups based on organics and energy recovery potential. ' The organic fraction of the remaining material can be considered for both energy recovery and soil amendment applications through anaerobic digestion. Other constituents like mixed non- recyclable plastic and paper can be utilized as a high BTU feedstock for renewable energy recovery through a variety of thermal conversion processes. The design of these emerging thermal processes differs from traditional waste to energy combustion and has been promoted as having low emissions and significant carbon reduction potential. These types of processes have been developed primarily in other countries or through smaller scale projects here in the United States. While commercial scale projects don't have a long track record in this country, the scientific theory behind many of these emerging technologies is well founded and worth future study and consideration as part of an integrated approach to accomplishing the higher levels of diversion identified through the SW AG objectives. Recommendation 4: Emerging Technologies We recommend that the SWAG's policy and planning efforts include the consideration of emerging technologies, such as anaerobic digestion and low emission thermal conversion, as part a comprehensive and integrated approach to achieving the stated diversion goal objectives. Our recommendation includes the future study of these technologies however, because of the potential high cost of these technologies, prior to implementation a study should be completed to measure the success. Our research identified that there are already smaller scale innovative technologies being proposed within ,the region to address specific waste streams, the RC 5 recommends a policy to support those efforts within the community. ' 4A: Implement Further Analysis 4B. Adopt a policy to support emerging technologies within the community. Conclusions: This report is offered to SW AG with great appreciation for the effort that is being put forth on the part of the City and County elected representatives to come together and develop a consensus for solid waste and diversion policy and planning measures on behalf of the Sonoma County Community. The RC developed their recommendations with the input of a diverse range of knowledgeable individuals representing just about every solid waste and recycling stakeholder interest in the county. We have worked diligently to fmd the common ground that we all can agree on. We have endeavored to offer sound public policy options regarding diversion processing and facility development strategies for SWAG's consideration. Beyond the written report, the work of the RC has included extensive discussion and healthy debate of each of the presented areas. While we have suggested the need for addition study in certain areas, we have provided SWAG with the specific recommendations for further detailed study for which we have a high degree of confidence will represent cost effective solutions to meet the stated objectives for diversion, economic effici€mcy and local control. To that end, included in the full report is a summary table which attempts to quantify the range of potential cost/rate impacts and potential additional diversion that could be achieved through implementation of the various options. The RC has estimated based upon our research that Recommendations #1-3 should all be able to be implemented for less than anadditional $2.00/month impact to a typical residential collection bill. It should be noted that this table estimates rate impacts to residential customers to implement these waste reduction and diversion efforts, as if they are full add-ons to the existing system costs. However, should diversion goals be achieved there will be a significant reduction in remaining tonnage going to landfill disposal, which should result in offsetting savings. We expect that when the consultant study is performed which takes into account all system costs, that these potential offsetting savings will be analyzed. 6 Summary of Recommendations and Cost and Diversion Impacts 1. Maximize A. Increased Education Existing Capacity For Commercial, C&D, Schools & Institutions $0.06 3%-6% B. C&D Ordinance C. Mandatory Commercial Recycling 2. Additional A. Support Existing Site Compost Selection & ' Capacity Permitting Processes B. Determine Feasibility $0.16 6%-10% of Food-Waste at l TP C. Education for Food Waste '3. Mixed Waste A. Develop Mixed- Processing Waste Facility Facility Targeting Multi- Family Commercial $1.50 4%-6% Waste Stream B. Design Flexibility for Emerging Technologies 4. Emerging A. Implement Further tbd 4%-6% Technologies Analysis Total Estimated Residential $1.72 Monthly Rate , Impact Total Potential for Additional 17%- 28% Diversion Current Diversion Rate 64% Future Potential Total Diversion 81%-92% 7 ATTACHMENT B Education by GARBAGE FRANCHISE AGREEMENT Sonoma ~ RESIDENTIAL COMMEROAL MULTIFAMILY (MFU) SCHOOLS CLOVERDALE: General outreach includes newsletters 2x/year, holiday bill insert + annual visit to city buildings + information to new accounts ."".,...!............,...,.,,"".........!............",......',.,.,.......".','."..,'.'.'.,.....,.."....'.0......................,-.'.'...1,."..........;""""'.". Redwood Required: Annual bill insert Annual bill insert Quarterly.contact ~:=I(RED) Extras: Approximately 2S visits/year Approximately 10 visits/ Presentations by request year C~~~~I,:, ,~~bli,~9,~~ p,~~!i~. ey~~~~ ~~~,t~,t! ,Ki.~~ ~~y~ f~,r~~r~, ~~~~~~~ ~.t~:!-, ~~":I~!~~~~ ,~~~~~~~ ~,~I,id~y' b,i!'. ~~~~~t ,~, i,~f~r~~~,~n,~o .~~~ ~,~c.~~~.t~. .. . . . . . . Redwood Required: 40 (or MFU) visits/year 40 (or Commercial) Annual contact Empire visitslYear Disposal (RED) Extras: Presentations by request HEALDSBURG: Tabling at public events, newsletters 2/year, holiday notice (counts as lof 4 req. inserts) + annual visit to city buildings + information to new accounts ' ..,...."..',..',........".....,...,..............................................."....'.,......,..."."....,.................................................... Redwood Required: Bill inserts 4/year Annual bill insert Annual bill insert Annualc()f1tact ~:~ (RED) Extras: Approximately 2S visits/year Approx. 10 visits/year ~~~~:Zid~1t~~uest ~,~~~~~~~:, ~~ea~~p,~y.~rs!,~~Ii,~~y.i~~~,.~~~!i.~~.~~ p'~~~i.~ ~y~~~ !~~.~~~~,~~P?!,~~~)~ ~~~~.~~~r~, ~y~~~ 1; ,i~t~~.~~i~ ~~, ~~,~~~~,~~~.., ,...".......,...,.. Petaluma Refuse Required: ' & Recyding Extras: Approximately 40 visits/year Approximately 20 visits/ Annu.alcontact/ year Presentati.ofls by request ~~~~~~r ,P~~~,:, ~,ol!d,ay' ~y'~,,~~,~I,i~,~~i~,~Y~~~, (~~~~;~~y! ,~~~~~~ ~~.~t!,~~~~~~ ~xp'o,~~~),~ !~f~!':'~~~~, ~~,~~Yf,~c~~.~~~ , Rohnert Park Required: 2 bill inserts/year 100 visits/year 100 visits/year Disposal Extras: Annual contad! PresentatiQns bYrequ~st ~~~~~ ,~~~A,:, Yea,r1Y,o~t~ea(,h ca,'!1,p'~!~~~ (~~~~~~ ~.~,I~~~~ .~(~~~~1~ ~,~Ii~,~~ ~~~~" p~.bli~,~~ir,~~b!i~~ ,e~~~s,(~~~~.o~y! .F~~~~~~.r~~t! .~~~1. . .. .' . ., . . . . , . , " Santa Rosa Required: ' Recyding" Collection Extras: Visits as requested or recommended Visits as requested or Annualcontactf (Approximately 25 visits/year) recommended Presentations by request ~.~~~,~O,P~L,:,Pu,bl,k,~a,i~t~b~i~,~ ,(~~~~~~,r,~~p,~,,~!~.J~ .~~~~I,~~.~~, ~y~~r~,~?~i,~~Y,i~~~~ ~,i~,f~~~~~i?,~ !?, ~,e~ ?~c?,~n~~""""".",..""".".,."""""",. Redwood Required: Annual bill insert Annual bill insert Ann~al contact ~pire I Extras: Visits as requested or recommended Preselltatiollsby requeSt ISposa (Approximately 2S visits/year) SONOMA: Information to new accounts ...................."..,.,...............,............,............,......",..........',.'.",,'.,,'.,.....""..... ,.,.,.......,.,......,..........,................. .. Sonoma Garbage Required: Newsletters 2/year Collectors Extras: Visits by request Presentations by request Presentations bytequest ~,~I,~,~~~P~~~E,D,~~EJl: ~e~~I.~~~s.?/y~a~,~?~i,~~Y,i,ns~~t :,i,~f~rlll~ti?,~,t~~~~?~~~~~~".."""",,,,,,,,,,,,,,,,,,,,,,,,.,, """"""'" """""" RED Required: Visits by request Sonoma Garbage Extras: Collectors WINDSOR: Yearly outreach campaign* (includes newsletters 2/year), holiday insert, cleanup flyers 2/year + city building visits 2x/year + information to new accounts ..,.",............ ,...........,.....,.................,.........................,.,..........,.,.,.."...............,..,...".,....................................... Windsor Refuse & Recyding PreSentations by request Required: Extras: Biannual contact Quarterly contact/ Presentations by request *Qutreach campaigns consist of 4 projects, approved by the city. 2 are always newsletters (as they are not required by the city). The other 2 are targeted on certain problem areas or goals. 2011 Outreach Campaigns for Santa Rosa consist of downtown focused outreach and mul.ti-family outreach with certain goals, Windsor's campaigns are summer event recycling and green can audits/veggie waste education. 10 visits/quarter 10 visits/quarter STAFFING: North Bay Corporation dedicates 2 staff people to serve 131,200 customers; Sonoma Garbage Collector does not have a dedicated staff person to serve its 5,470 customers ' Date: May 25, 2011 Based upon SWAG direction July, 2010 Attachment C VISION FOR THE SWAG TO DEVELOP A LONG-TERM REGIONAL SOUD WASTE RESOURCE SOLUTION March, 2010 [6-12months] 1) PHASE I-SWAG STRUCTURE, RULES OF GOVERNANCE, GUIDING PRINCIPLES a) SWAG Guiding Principles - already adopted as part of the Rules of Governance i) Local Control (Le. public vs. private ownership) ii) Regional Services iii) Waste Diversion iv) Economic Efficiencies v) Reliability vi) Flexibility vii) Climate Protection b) SWAG Rules of Governance -adopted, establishing membership, and voting 2) PHASE 2- PLANNING a) Timelines - presented b) Education and Awareness of Issues and Options i) Financial Overview - Expenses and Funding Structure - presented ii) Facility Tours - [July and August] iii) Presentations on Technologies and Education and Enforcement Strategies [July through September] c) Facilitated Discussion with SWAG of Guiding Principles to Develop Measurable Objectives [September and/or October SWAG Meeting] i) Assign Priority i.e. which Principles are the most important which are the least? ii) Eliminate Options the SWAG is not interested in if there are any iii) Define Measurable Objectives for the Principles Le.... (1) What level of diversion defines success? (2) What level of GHG reduction defines success? [6-9 Months] Based upon SWAG direction July, 2010 (3) What is the definition of economically efficient? What is the range of fiscal constraint? (4) What level of risk in technology is acceptable? (5) Etc.... d) Full Council/Board reports to present Objectives and get~ feedback [October or November] ~.'Wh{_ f) Determine a list of acceptable Options that feasibly address Objectives i) Establish a Research Committee (RC) of public, industry, business, environmental, county and city managers/staff ii) Report results of RC analysis of feasible options back to SWAG g) Determine Short-list of Options to Analyze i) SWAG discussion to reach consensus on a short list of Options h) Full Council/Board Reports to get Feedback on the short list of Options [Spring 2011] ~G{_ 3) PHASE 3 - ANALYSIS - DETAilED TECHNICAL FEASIBILITY a) Detailed third-party analysis of the short list of Feasible Options i) Cost-benefit ii) Life cycle cost iii) Sensitivity analysis - participation, generation, economy etc. iv) Reliability/Proven technology b) Review and Critique of preliminary analysis by a Technical Advisory Committee (TAC) consisting of City and County managers, counsel, and staff c) Finalize Analysis d) Consider how liabilities might be addressed under each option (on-going discussions between County and Cities - Managers and Attorneys groups) [2-3 months] [6-9 months] [ dependent upon solution] Based upon SWAG direction July, 2010 4) PHASE 4 - SWAG SELECTION OF REGIONAL SOLUTION a) Presentation of Analysis to SWAG b) SWAG Discussion (Facilitated) to develop consensus on a recommended regional solution c) Full Council/Board Reports to present recommended solution and get feedback - 5) PHASE 5 - DEVELOP FRAMEWORK FOR IMPLEMENTATION OF REGIONAL SOLUTION a) TAC to develop recommendations on: i) A Governance Model- who implements? County, new or existing JPA, private sector owner or operator? ii) Resolution to Remaining Liabilities Hi) A Sustainable Funding Mechanism iv) Participation Framework (flow commitment?) v) Implementation Process/Steps b) Present Preliminary TAC Recommendations to SWAG for Input c) Full Council/Board Reports to get Feedback on Implementation Framework &1.,.'I:.{_ 6) PHASE 6 - IMPLEMENT Attachment D Preliminary StODe of Consultant Analvsis The SWAG Research Committee (RC) was directed to recommend a short list of regional solid waste system options for SWAG consideration which can feasibly meet the SWAG's objectives for increased waste diversion, economic efficiencies, and local control. The next step in the SWAG process is to have an independent consultant review the'work of the research committee. The objectives of the third party assessment will be to review and validate the findings and analyze each of the short list of recommended options in the Research Committee Report. The consultant may also recommend other action steps which feasibly can meet the SWAG's goals and objectives. The consultant's analysis will include the following: 1. Cost/benefit - volume of waste diverted versus cost of diversion program or infrastructure 2. life cycle cost - education programs, start-up versus on-going costs, life cycle related to new infrastructure, including the landfill 3. Sensitivity analysis - how sensitive are the recommended options to cost changes due to waste reduction, levels of participation of the jurisdictions, economic conditions, regulatory changes, fuel prices, etc. 4. Reliability analysis - The reliability analysis will involve the consultant independently developing both the estimated cost of the options as well as, the diversion potential of each option and then estimating the reliability of what they have done. The consultants scope of work will include the analysis of full system costs and the cost/benefit of the landfill disposal at the Central Landfill versus out-haul of remaining waste to out-of-county landfills for disposal, with and without the potential increases in diversion that may be accomplished under the proposed options. Full system costs will be presented in terms of gate fees for the time being, until such time as another regional system fee structure is proposed. 1 Attachment D The consultants' scope of work will be to address: . Education - Need to maximize participation in existing Commercial Single Stream and Construction Demolition Debris recycling programs - Identify best practices for educating these sectors of the waste generators to get best cost /benefit and lasting results. Is a face to face program based upon visits to generators the best approach? Is it best done through the Sonoma County Waste Management Agency or Jurisdictions' Franchise Collectors? Public employees vs. private? . Mandatory Commercial Recycling Ordinance - Latest regulatory status? Best practices for early implementation? Best practices related to enforcement? Costs? Which approach is best for ordinance development a' County wide approach or an individual jurisdiction approach? . Construction Demolition Debris Ordinance - Best practices for implementation? Best practices related to enforcement? Costs? Which approach is best for ordinance development a County wide approach or an individual Jurisdiction approach? . Organics Infrastructure - Composting of green waste and food waste? Best practices? Best location? Is there a role for regional treatment plant(s) to help dispose of food waste? Cost/benefit and other considerations . Mixed Waste Processing Facility - assess specific processing lines needed, and include the cost/benefit, including Iifecycle and on-going operation and maintenance costs. . Are there additional diversion opportunities at the Regional Transfer Stations - what could be done? What is the cost/benefit? Low tech. or high tech programs? . Waste Reduction Programs - Best practices to achieve actual waste reduction, instead of dealing with the material after it is discarded. Are there any reduction programs that have quantifiable cost/benefits? 2 . '. ,.'" ,'.' "n ""'" ',' ..' ,,' " . ',.:. ": :;' :".'-.~"<Co:- , . ,.' , .',.,. ,.', ". .' '. --'., . - '~:', ' . ,'" '::-, ..-:..:..... ~::' :,....~'..>. ....,:.:>';- :.-< ".'.,' '.~:":":.,.':>. '::>,.:'~'. '. ,:,"",''-:-.'.:':'.:..:.'?". .>' ',', '" "'.' ;'..' ;.,' ',- --,..' '-,- ,.:.,'.' ,,'. , ,.> :.'.,.--.,. "".:,Conceptual.SWAG'$(.", 6bjectives.'.'..-'.:Approv~d'F.' , ". ""'_""',., -- ,:.,:,,'.,', ,,,'''',,,'''.' '''',-,'-': ,:','-'--'" -. ,'. ,...;:-:....~'~:._.-,-,.:,~.:,,;:........' "-::":'/;~:;,,,,>,"'i''-':..' f';)i~{;~;;"""{.;'/'.""d' ;i~!&J28;~&i~~Q --. , "'}'" J..'?,""-' . " :,:. . ,',;. ". .' .. '. :',' ". '.. .'. c. ~ , - '..., - ". n'. ,. : - "'. -'. , " :"': ,:' ,:' . ,..c', . .'., < ", ':'...' : II' Waste DiversionobJebti , '" " . " 'lIaO%diverSiofl by 2oi5)fo<?~s,~ri:'():r~CiniC~/, ','" arid education ,',' ,',. ;/'-;."<J,"<", ,;,' " II 90% diversion by 202()~identifYh6w;toget to 100% ".' ",i>' ' " 1110()%diversionas a long~terrngOal:{25;'50 ,". yrs) , '. ' "","'--"""""-,'" ,,".' ',:":,'."'.,'."-, ;"".,' ,., ", ,,,".';,""','.;..,,,'.. . " .,...-;:.:.,.',"', 1 .," '<. ,~, ,:-',> ;,:-,..,> ~_':' ." ',',; ;~:;::<~~."':;:' . ',~ '. /"" , ":';'-:,-,\-_,\,,_:-:.:L,::~<,.-:::._; ,,:<,' "':'<d'::'" ,j-an',:", ':~'1:alf:1';< .... :.," -;:.r~ <:-~'.~:~-', >, ~,' ': '.-{:-',.-/~:~:-":_: '-' '.',-"......,--.. .,' ':',.' . ~-":' '. ','.,.,;'-".:' ';~.: ."'Lo"'''c'''a'' '1'(3"'-"0'-':'::::':'" ':'... , ,'::':, ,':' ".<...., ,.' ",,~; . ~:,:,.:-,:>:~..:.,~ "..",-,::'- -': , " '. .' .,.-';',:,;.;" '-"",,-._,'.-.. :'i1~~~;tii;~~;:~~~~{~. . ,..Identify and~a[-ticulatettieregiO'nattienefjts of '" , jurisdiCtiorl~rtlowcommitment.? ',' ",',. '.' ' '".",' , ,,' . 2 " "":'-'><:"::'~":'_, _:',:<> ': '._',.-' , ,',' ',,::'.' ,_ .,-" ",---.,:'":.:__'.:,':"_>_'-._>,_-':,.:" .~":: ': "'<:"- -> ';' / ". \- - . :,' ',_, ,_' - c' ...:"'., '_''-.'. ,'.:,:', ,_,,_,,: - ~~~~'V~~<.7~~~~~~'~:::: ,:,.':.:',:,__,_::,,:.::,:' w~iJ~~f~~i~:~i~:A~~6n~: - -. . -- - '1'.'.'.'_' :\\<~::;;,:: '::,',\.'-J.<'; ..' ',,' .>,,>":.:;:.,-',' :':>:,.~.:: :::_ :(:__):,_~.,:;:<:.::'; ':":,': -:: ,':'>.-:;;'\: - .c',' - " '-'-'.'_:' ',-,'-;'- - :-,:.>_:,;~:,:,:--." -" >:":,"-,'-,";':,'; "-"""""'-< ':'':--:';:',,:".-,' :':':-~/-:: :;. '<-:> :;;~ -~,' .',C .- ~,_ '__: _ {_ "-. :,-,> ;::::.';,,'..:.::"::-./:. ',_::<:i';'..".-',,'::',;_ . " -,,",_:- '.'. ~ ':c':-:-:':"-.'_.';,--. _'':'_>:,_': : " C"".;_>' .,-. . ,'.,', '-.'-',.---,'-,":: ..-,,'." '-_.-..' ,'". ::,'_-':-- '.. .: ,,:..<.::.'-".:,:,':' --i,','.':,'.":-', -;".o',~ "..- -'. .,'--'":-. ''"-' :: ..'" ,.-' ':'- '.' -'" '.>' . -. : ..' -. .' ~~.' . ..' .'-' '~.". " .'-,', :":":',"':,,:,-"./:.<--', '::':--':: :. ,.".' '.- ',' '-':"":-, :',': :;"',-'-'Y:'~', '"_:::-:< --: .:' ;-.,.._.'..-,' '::," ,<:.,'..'....-- .' ,',.',- '<" '....:.:-", -:"--:.,\".: , --:' '< ",'."- ".- , . -, . ',-',.--:---:,.:,; -,,-:'-'.." ." , -- " '.".:: ':', '-."- '-", ~ "'-'.'-,,--_.-..-, '-' .', -.., .:, .' -' .:-..'" '. : ',." "'" '-' -, '-.' " , .. "',' ,', '.',"':,5,,:.,,-, .. .- - - ,'" .':: '. ,-:,;i:::~. ,': "",Dive'r$e.'.G()trlKritte~'.'Particip~!f<?n,::" ~~~~~~~~J,-~M-~" ,', " >"-,.i _,':.":'c;',":,': :'::"-':."," ILActivePartiCipants; ,',,' ''':.-':' '-:., ",:,,,'.-:,. ".-..:,-....:.-'.,-".-..:'--' ," .','.'. ':,'ilLandfili()perators .. Haulers . l1li Business Community 6 3 _.c"." "'_'0-' .' ".:/_,-,-,.'_,', ,._'-.:./ ,.-'>,.;' ,,' ~~\~f()ject Appro~G.. ~~1~~~~~~::~~~~~: · '\j,,: Evaluate wastecharac ' ... \ct~pacity VS. ne~ds~g.t f'tify.processi~gop~i'" ,;.~~rging te~h~~I?~i~, '.gdingsand re,cqmrrien, ::'.'" > :;.::,;~':~ '," ,.;.., "'.<_-..;",-:C:";.' .' :0.,:.,: .___".' :---'_>-",:.' '.;.c:' .... ',:-. .:..:- ':"'-':'-':":'_::'-";,:"':, '., ',- ""-_,0',___"':"': >-' :: :..:':>': ,,-.;>:~, -/::,,:::,j ,"../':......:. ,-;: , ",,-.; - -" :'::;""";"/ .' :.::;i\,:,:,;~';:\:';::.>i-:':';,:':Y_i_>'.:";':; .. ,'<.~,::.: ..:.'-...... ""-':'.'-',-,-':'.' ''''--''.''''-''-'; " ",7)', ~-'>:::';.:'i>~~i(;.~t<:'_ :,',"':,-- '- ,_::,:.;-"'" '-...." -- ',"'-l,;:;:;-:',,:':<,;:':'./, '.'.,';$':,...,' 'C""tY'.;'.~,:: t~. ~~~taW:~~;St~ean# '." ->:';':.;'....,:'c' ~,-,'.; .' 4 ;7 _Future Capacity ing permit) .Currently Available paeily TransferlProeessing Recycling/CDI Facilities & Landfill Compost Facilities Recycling - Source Separated Only .CurrentAclual Average Daily Throughput 10 5 Material Type Organics C&D Paper Plastic Metal Mixed Residue Glass Special Waste Hazardous & E-Waste Total Waste Stream Percent 36.3% 27.4% 16.3% 7.4% 3.9% 3.1 % 2.6% 1.7% 1.4% 100% Tonnage Range- Tons per Day 315-435 237 - 329 141-195 64 - 89 34-47 27 - 37 22 - 31 15-20 12-17 867 -1200 12, 6 . .,' . . . :"'.,". -"'-<':",:-:'-,-: '- " '., -:., - ',', . ,'" -'-. . ,'- '-- --- ,,- - ""-.., . .:. ,,' '. '. ,'.' ','-' " .- .'.',' ---" ,',- "....-..' ':"","",; ,. ,Findings' & Recommsndations> , " . - ' . ',- ".' . . . '.', --,"; -'......--.-,.-.. {,."', -,- ---',,' ". -.' . . ,,,'. ,',.-' ---,,--,,:",:.---'.: . . -, '.~. '-" .' Finding' #1 ': Th~e)(istin~ir1frastruCt~re 'forsil1~le <" ." ;,.. ,~": " '.'streamrecycling and constr,uctiooCind. , ".. ' '"., '.. ',. .." ',,' .." . '.. ,. (jeO'lolition debrisrecycling(C& p) tlasdap~city,i.' Vlhichi~ currently. underlJtilized~Th~ waste"?: < ".,". " ,,',.Ri~pOS~d'oj .stiil;cdntainsSignificahf.Quantilies of,.,... ,.thesedivertible;niaterials~' . " '.'. ','.' ,,'0'> '. . \:,:'-':' "-'-:,':,,"':.::-,\," : ',-."-_..,:.:..-,..",.:."_:,:..';,, ">';;"'-''-',,: >;-:, ~':'(,,:; -:: ':,',' ., ,~. ';:_.;,'. .,'" :-':' -' :,~.-.<' ;- .."/..13..'. - - 'n --"_ ". '" _' -- .,' _ '. :: . . - -...., :_' . - :'. -. .... _ ~ '.".Findings..&.. R~9omrnendati()n.~.' -. ., _.. ,_'_'_'. "', _n .'., _,' '_ ,'___ _'.. ". '-', " ',' ',' ",,'" -- ,.: .':;-: ,:'-:- ',. ...,"'Reconll11el'ldatiOn.#1.:>.. ' .'A.....I.nCrefls~.'WastEiBe.ductip~..~Ad .,.[)iV~rSi'~rl.,.Eq~c~ti()r1.",',.............'..,... .,thr()ughdoor~to-do()r'outreflch focU~datconul1~rciaL ,'. " ,andC&Dwaste generators (level. ofe~ort = ()OE)..fun ....,"..., timeposition) ,. ,."" ;., " " , ", ',,' ,.., .,'.', 'f3.lncrease education efforts at schools and institutions (level of ,effort = one half,.tirhe position)" G. Adopt a Model Countywide Mandatory Commercial: ' ' Recycling Ordinance D.Adopta ModeLCountywideC &0 Recycling Qrdina.nce 7 ':,'," ,-:>':-- :-:". ~,':, "':'.: ::",':.:.::'-<,--....:.. .,,',:>~ ',-- - ',," ,'.' '---: ~ :' - : ' ..: --: ~ '. .' ,- ' ", '-"- '-"-,",---':,;""',' ,,' Fingings &Recommend~tip;9;~:Fi ".",,'~indil1g#2:,: Organics' is. t~elargest~!r~6tib:;;1~;:"'" , the waste str~amt~~tis.stii(beingla.~. .,' . '.',;,,'. ,'". ." disposed. Food waste. is the'largestfrac~i~h)~f>.; , ';:thi~orgarliCwastest;ea~.Current < .., ..'. ..' .,.,,:;:::;.;. , - _'" '_ ~': '::, '.__~,,: -,_:. :'__ -:_',:: '.): '.~, ','. ' :. -,- . " '. - ,'. , '." .','. .,~;: -, -' .- '. ,'-"'c' <'" ':,,~,,)~:",\"<:-','_:: _;,. ",,';. ',. infrastructure cap.adty doesn;otexistt<!;aqqt~ss.; .::: ~'" .:~ ":':-:-:',:: _:,':"::;::',::',,:.-- ,- :.><---.-'. .::':': /- -- ',;, .-,>.:.-,.:" -: "', ',,',:;\, ,,':'....'.. ,,-, ";-"-"'".. . "'.."'thisvoILJme. '".".,.,,'.:. ;,: ",;:::;?'/X:{;,-:-:>~<::: ~ '''>'L;:\'>'' '.-",' ,'." -, ",'. . .., ~." ". ,-',,-", /,,- ""'- ',' .-,,~;' "'- '.' ,- -,"'-,'-. :_',"-,-,:".'.-",.:.;.^:. ,"'. "-" -,', - ,,--.-,,^ :.. '. . -.-.' -:' '- '" .: ;- .- :' - '. .. : ' .:: '.:~:, '.c, __ _. .__ ' .' , .. --,- -,,--,-,..,-,-,--, ." '. " - ,,,' '.' .,,"--: "'",' r, ':,::' _, :__::. ,_' ':': :" _' __~': _~-~':' ~ . '. ", .- :'''''~ :::~~' /: .,,'.,.,15 ^ .' '-:. <.:, '~',:~~ ,',:,:,::<:':: ,<,)',~.-:'>'-::-y>:,::-;:.~::':;: -) ,:::,-;:;~"-' ',,' ",'" -'" --",'" ,,-"- "",' ,;,-:.,:>:_::--",::,,:,'.,'.-.-":','.,:<:::;.':::-:-..'.,,/';'-"'.,::::'- . '-'-,<:---p.:..:':,:.-.-.' ,",."'-,.-:--,::--.:'_'''..>',-::,. '. -.. . ": ::--":,:,.:: ",_::'-:.:.',':;.'.~:,';'_:>',:, .:" ,'- - ,'--" -,' . .... ,',-",'- , ",:,,". '.:--'. ,'.",,': - ;,', .- .-, ',\ - -:_ _' :': - ..' _.', " ": , ::_: '_ ' '::" i:\.':.-: c; " '.":,-,: ~:,~,',;(,,:--,;:, :;.'.:,<~':.,'__: ;;,:/;':,\:,--:','_,-:-_; :. . '.,,", "",," ",' "-' ':-' -"-,,,.:.: .-..'..,..,.:-....;;,-',':.-,,: ,.FindihgS&t=l~Comm~ndati9~$:"""".' ' ;','- :- . , -, -",,' -,'-", , ': ',--:',:"",-:--:",-,-;,~'" - :,'; ':-".;~.,.:'~~'-::('.':.,"i'>:';:~:-::;:'~:''''----' ')Recommel'lclation#2:i,..,.., , ,."Li,T"'. A.8lJP~orttheefforts'()fihflSCvvMAt~d~.Y~lop0H~~( , 99n)pqstin!JCapacitY.iriSorlomaCbl.Jn~;al'l~'.;;;i'..r,,'. .,; ,.' encouragethe.faCilitYdesigritciinclU~~if69~y.,~$te' ' compostiog ',', , '>'1 . - '_ : "'_ ':: ~':,'.: ,', "",:'_'.:_: -\''':'; :-,:' ::-;t: ,B. . Determine the f~asipilityof:theSRL~P playipg. a role,inthere..useOffoodwaste. '.',,'.', .,.;." G. Once a full food waste. diversion program is " available, do focused one-time education outreach to generators to maximize its use 16 8 ". '.' '." ._-, ,'- ; ',,-,::,,--,-,-,': ....-.'" ,.'.',.'. ",-,-..'-'-',,' '---. ",,'" """ '-".' ",-' "Findings" &,:Fieco:m rnefld~tierrS~;:<'" .., ", ,- . -"- -.'-~ ,',' ---'-"';< ''''. ":" '-,' "," _.-- '-- ,- '.. "-':,' - ,'-,--- :',-,': ~~~~~.!(?~0?~4"~n:.-'Z.~~~~~~~~~.>'l.~-' : ',""""-.,,,-,._':<,'-'.- '.:' c/o:' '",,>:,.-,"::,:':::"',: -' .: .~ \: ". . :!:":-'-,,-:-"':--,":,--,-' '.:. ',;--"'.-'.<'~"-.,' ,;.:-.,.:'.---.' 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Waste Stream" " ' .," ,".", , ' : '".'..', ' ; ':,'- ,',:,.: ,-,) :,':-"," ", ;,....{ .: -<":''-'' :'.>,_.....:,::.:::-:=.-.:. :::: '--' "':.'-:,'"<:.::,\,,_::,\,',,,):;~,?..j:-:.:~~/:":.,<:-_."-,: B. Design Flexibility into the system for Emergir;t9 ",", ",., Technologies 9 ~"::':':::'::'-"':-'::<,,'::-:,:"< ';-' "'. .:.,:. --'\.',<'.-::','-::- .'. ,:,,}:>::;! Findings &.ReeommelJd~tiQ~~~if,.'. " '-." - ",c, :. .,: - - .' -';- ',' - - ".'--:' , '. _ .-,.,- ,,-~, '_ ""', --. ',-_', , :_ - '_ -- ' ','- '; _; -c ' ". -_, ' . ',',' , . _ ','_ - ;, - ;:, _ ':..'- ':.-' ',-. ~~~.~~~%~~~t~~-;e.."i~~$.~~:~W~~i.~ ' ,:::-,-~~'..', ':~,';-;:':':~< '" ;:'---,'.....',:.. "",' ,'" : .." ," _'._-,. .- ,- .:,_ .-_ " :.' .'__;-" - '._:,' '. c '.:." '::' ',..'.' '__." _-:....'. -': ',.-,.' ,"--. -', -':">'''':, ,:_,:,:, _ Finding #4: Ino[(jef t~aC!1iev~the ~igtl ' , "diversiorigoals,itWiU, be necessary to ~,. \; ,.,'Jhe ur~nlaind~r/ci6rT1p6~ite" ,';"rni~edrJsr:J(;J ',.' , . -6the('mat~[j~SllliU;ih~be ~a~!e.~l;~a'i , ,': Techl'lologiessLJcnas,aherobicdigestiori;' . :. }h~tmal ~~\i~i~~ Cp[J;~k~d~~~ ;l1i;~"\ ,'., ,'/ ,. stream and create renewable energy. ?[ , ',', '. lechnOI()giesareexpe:n~ive.' '. ."..'.',.,',;.,.;.:;,/19; .,,--,:.'-:'_...,..-':,<:,-'.'.:-':':..;---',"-,' ",.'. ;.:, , .-' ,_:: -:- ,:>";';" ,,;:,:,-,-/-::.,;-:.,;;:>,'::,-,-,>-{::--; >,< , " '. '-.;:,:; ':'- :'::::' _: ::'--/?",-'::',~,~"~;'~:;:':;:, ':::-' ;<j'\;---;' , ;,.". \".,..'--,<..::\,:'-::~,}.::<;'I-\::;:-'.' , , ;._-,....,.,...,'; 10 " " ,- '- --,',"",':..' "-.' , -:.., ,,', ',' ,,--' ,,' -'. -, --, . ,-::, ;,': '_ -<', - ,'-'i ',~ ;";:: '-:, ,::::'-, ,:':':,':'" ','~,':; :,:,', -,_,::/ ,'''':'_:-':..:",__:::'::,-:,:~::: ,:':':,.;:,f::':>'> :",:' .::- " ,Rep9rtConch.Jsion ~~~~~~~~~~~~~~~~~~~~~;,_::,-,: 22 11 , .' .'; ."'~' :',"'..,,<,:": f: ;~>;:. ' . .. i'::~:~~:~~~h:~o:~~~~b~~t~~G~i~~~~~'3 '.,'...to ,Regulato~ Ag~(lCiEl~]operfnit,th~.~G>~nr"."" L~ndfillJor Long:'term.Di~po~al, ".' .'~ ....""..,,,'.':.:'. .~~re:~~~:~I;~~~;:1!f~lp. ....~" ..,. ", ..,.~'e~I.~m~ntof; Iiabilities~ 'funqing,and "...,., ','..>'~ '..<,goyerriarice'~ec()h1mehdations '.' ,',.'...".,~ '.',,',,'.'.' .~ (,1':;:/:";'" .'~ ."" .<;)'..;~3> "',C""" ":","-"',';."",'..:.",'. ~~. ,y,',',:".". :"., :" "" ,',.', :'.' '.' "-' " ,:: :. ';, .-" :- ,':.',' '~, --,: : .,: -} ,', -: '::", ,;', ;':;" ,,::,. ", ~"..:'.. " , ':' '-- ", .,,-':', - ," . '.'..' :"'.. ,::" , ':..~', -' :', .' " ' "',,,,,,'-';'::"",'.- ,". .,': ... ",:., ,',";','-:,'-":.- '",,'''',:'',''."',' ",' " . .' , ..', , , , " .'.' ';', '. :- .' ",,;..., ". ,:~.. , . ," '" '.' """. .-.:' ,'" ',:," : ' ':.', ": :".-,.,-..",":.:,'........,:,... Next Steps in $;WAGRrQc~~s. . .. Cost vs. benefit Sensitivity analysis 12 13 ITEM NO.9 FEE WAIVER AND CO-SPONSORSHIP POLICY TO BE DISTRIBUTED ON 7/12/11 r Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date · Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Robnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 {This section for City Clerk Use Only} 7/12/11 City Council Agenda ITEM NO.9 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: July 12,2010 Department: Administration Submitted By: Gabriel A. Gonzalez, City Manager Submittal Date: July 9, 2011 Agenda Title: Fee Waivers and Co-Sponsorships RECOMMENDED ACTION: Approve the draft "City of Rohnert Park Fee Waiver and Co-Sponsorship Policy" BACKGROUND The City routinely receives requests from governmental agencies, local non-profit and community service organizations, and private enterprises to co-sponsor various activities, orto waive temporary use permit fees and! or rental fees for the use of City facilities. Staff recognizes the value of partnering with others in a fiscally responsible manner to provide additional services of benefit to the community, and has developed a draft policy to facilitate fulfillment of these requests. Organizations would be eligible for fee waivers or co-sponsorships only when they meet criteria specified in the policy and reGeive City Manager approval. PURPOSE/JUSTIFICATION OF RECOMMENDED ACTION Currently, requests for fee waivers and co-sponsorships are approved on a case-by-case basis. No standards exist to ensure a consistent and equitable process. A policy addressing the handling of these requests will meet that objective. FISCAL IMP ACT/FINANCING Fee reductions are already provided for non-profit organizations as part of the facility rental fee schedule. Co-sponsorships and fee waivers for special events could result in reduced revenue totals at fiscal year- end, e.g., facility rentals and temporary use permits. Consequently, it is anticipated only a minimal number of events would receive approval each year. Waived fees in the past year include Project , , Graduation ($3,600), Community Voice Family Fun Day ($750), and Community Voice Cinco de Mayo ($375). IMPACT ON CURRENT SERVICES OR PROJECTS All resources to be provided by the City in co-sponsorship of an event or program would be within current funding allocations, and expenditures would not result in a reduction of other City services. The City would retain the right to refuse any request meeting the criteria, based on lack of resources. Organizations would be required to mitigate unplanned impacts on facilities. CONCLUSION The fee waiver and co-sponsorship policy will provide the community with a fair and open process for requesting and receiving City support for their endeavors. Approval of a limited number of these requests will not overly burden the City's resources. Enclosures: Draft City of Rohnert Park Fee Waiver and Co-Sponsorship Policy CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item ( ) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: (X) Regular Item Per City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b CITY OF ROHNERT PARK CO-SPONSORSHIP AND FEE WAIVER POLICY INTRODUCTION: The City of Rohnert Park routinely receives requests from non-profit organizations, service clubs, and others to co-sponsor various activities, or to waive temporary use permit fees and/or rental fees for the use of City facilities. Examples of these activities include public music performances, art exhibitions, sporting events, sales of food or merchandise, walk-a-thons, tele-a-thons, raffles, and auctions. Recognizing the value of partnering with other ag(3nci~s and organizations to provide . additional services of benefit to the community,.; whjle still upholding its fiscal responsibilities, the City has established the following policy to direct when fees may be waived or co-sponsorships approved. POLICY: Fees may be waived, or co-sP9psorships approveq, by the City Manager or his/her designee, based on his/her dete '.;, lion that thep[()gram or event: 1) is of significant value to the community or to a portion ofit~ residents, and 2) is within the scope of services normally provide ~ra~~igneewill also consider factors ht, pr€>~~~(3d event location and time of nd monetary cost to the public. Before granting aP8%p~ including but not li@!imaa day, impact on thes~!~. undin While indi~ig~~I~:orgaprivate enterprises may qualify for fee waivers~E~o'i~p(),;m.Y:f>rshl " is policy's criteria, the City does not guaral')t(3(3;all reque$t~(;'r^(i11 be .'... mmo ..' he City Manager (or his/her designee) may det~rmine not to p~~.Mide si:J rt, due tack of adequate funds or other resources, or when the, request repr~~(3nts ~Cqnflict of interest or is not in the best interest of the City. . -. , ., Activities specifiCi3Hy prohibit~.q::.from City co-sponsorship or waiver of fees include those that: enhance privat~~usine;'es; are held on behalf of, in support of, or in opposition to any political candidat ot measure or advocate a political position; advocate or promote the sale or us ',m tobacco, alcohol, controlled substances, firearms or other weapons; promote adult~6riented businesses or include pornography; or that solicit criminal activity. Religious organizations, companies or groups may obtain fee waivers or co-sponsorships if the proposed program, event or project neither promotes religious messages nor advocates for or promotes religious beliefs. The City's co-sponsorship or financial support of events or programs is not intended to create public forums of general speech and/or public expression, except as provided by law. To the extent any event, site, project or program is designed for a specific purpose 1 or public message, such event, site, project or program shall remain a non-public forum subject to the City's exclusive use and control. All resources to be provided by the City in co-sponsorship of an event or program shall be within current funding allocations, and expenditures shall not result in a reduction of other City services. If the Facility Use Fee schedule approved intermittently by City Council includes reduced fees for use of facilities by certain types of organizations, such organizations shall not be entitled to a fee waiver under this Policy for such previously approved use. Fee waivers may be reflected in reduced revenue totals at fiscal year end. The City reserves the right to access all activiti~&,~t any time to ensure all rules, regulations, conditions of use, City and health ~m~}s~fety laws are not violated. Co- sponsorships and fee waivers can be revoke 9tany time,~ffective immediately, if the recipient agency or organization fails to co ,/. ith this policy or any other local, State or Federal regulation. Those seeking fee waivers or co-sponsorships must q!Jalify under one of the following three categories: 1. Government Fees may be waived or government agency whose its normal busines ctions. ap~~~~ed when the applicant is a consi~tent with the performance of 2. s approved for a non-profit or community ing criteria: of it or community service organization 'ty of Ro 'Ii Park or surrounding communities (may ;:IRS documentation of non-profit status). B. ' The impositiq!!)\ of fees or absence of co-sponsorship would create a fin.~ncial hard~~tp on the organization or would have a detrimental effect on t~~,,~ervic~&;provided to the public. C. The ever:t~ii~,f:;;program will be open to the public and is in compliance with the City's non-discrimination policy and all other applicable City policies. D. The proposed event or program shall not have a significant impact on existing or future City facilities or other City activities, and any minor impacts shall be mitigated by the applicant or its volunteers. If such impacts cannot be mitigated, the public benefit provided by the event or program must outweigh the impacts created. 2 3. Private Enterprise Fees may be waived or co-sponsorships granted for an event, program or project proposed by an individual or private business if all the following criteria are met: A. Neither the applicant nor any other individual or private business will profit financially from the event, program' or project. B. The event, program or project is within the scope of services provided by the City. C. The event or program is open to the PLJRliC and is in compliance with the City's non-discrimination policy and;;jII'otl"'1~r applicable City policies. E. The proposed event or program shall noth@y~ a significant impact on existing or future City facilj~t~~<or otherCitY<9~tivities, and any minor impacts shall be mitigateg<.~y the applicant orjt~yolunteers, If such impacts cannot be mitigated, the public benefit provided by the event or program must outweigh the inip;;jcts creaf$d. The following applies to all~~.~9.~~.L prograniSi/Cihd projects designated as co-' sponsorships or for which fees haV~be~nNyaived: A. Use of facilities for programs<, on: prior rese Council City Councilj<.., '.' r urgen Manager). Preference I be giv City. .' . . .~ subjet!;!p facility availability, based > !;~.~ g6V~E,ned by Section IX of the e~9'1~ye<;!~i.~ (as determined by the City those activities conducted directly by the ":,:,:;::\.,::<,<,_,,'::. 'i;,:.,". B. Alla~$rleie$or, orga";}Hons~~~.~~~tihg'use of City facilities must complete a ~~()i1ity UseA8~licatio.pd Agree~~pt The City Manager may, at his or her di.~.~retion, place'."~~8diti6n.< n the use'to minimize impacts to facilities or costs to the)~i~y, or to resfo~~!tacilitl , pre-event condition. C. APPlici~I"It~may bei~~,~ired tdi'purchase Special Event Insurance providing for general liability up to $~,.OOO,OOO (two million dollars) per occurrence, and a hold harmless agr$~menL)\Fhe per-occurrence amount and insurance fee shall be determined aridp(;lidfatthe time application is made. :<::":!.:::" D. A refundable secl.ffity deposit may be required. Dep osit a mounts are set to ensure proper clean-up and cover the City's costs for remediation of any damage or loss. If the full deposit is not received by the specified date, the facility request shall be cancelled and approval withdrawn. E. Applican ts utilizing facilities shall comply with all requirements normally applicable to use of City facilities. Applicants are required to check with staff to assure all conditions of the facility use permit have been met, based on standards established by the City. Deposits will be refunded within four (4) to six (6) weeks of the event or activity, if standards have been met. 3 " F. Applicants shall secure any necessary additional permits, e.g., from the County Health Department for food sales, and alcohol use permits. G. Appropriate recognition of the City of Rohnert Park as co-sponsor of or contributor to the event or program will be provided on all promotional materials and at the event or program. Promotional materials, the event/program schedule, location and activities must be approved in advance by the City Manager or his/her designee. H. When conducting fundraising events or progral"t)s, applicants must provide financial statements detailing funds raised andctiSlfibuted, within thirty (30) days following the event or program. I. Applicants are responsible for paym~Hfof thefLlIJeost of materials, labor, replacement, repairs, or damages ." d to the!e.M~l1t, project or program, , regardless of the amount. If da occurs and theF,completed remediation costs the City less than the a f the deposit, the ctifference shall be refunded. program or project, the City ase basis: Upon agreeing to co-sponsor op may provide some or all of the foil', 1. City staff assistance with pia . 2. Use of the City' e, logo, 0 3. Use of City re luding , 4. Assistance tion of Cable Televi ,I Focusecr~atio 5. Display space fOrpfom ,qJ materi , :,::,'::'::::,~i',':,::_",., '{;,:t~::;::,'_. ofi~~'*~~;~,r~~~~hiP may deliver a written appeal for r, no late,f:f't~an thirty (30) days prior to the proposed made by the City Manager shall be final. ','" Staff shalljp~9Mide annual\ orts:.e City Manager regarding fee waivers and co- sponsorships~Pl?roved or."'. lemen ed during the past fiscal year. Reports shall include City costS,a.nd com ts regarding the effectiveness of the co-sponsorship/fee waiver program inpr.qvidil). ,dditional recreational and community services through private and non-profit'PSl~;',> ships. The City Manager shall provide the report to City Council no later than sixt~(('60) days following the close of the fiscal year. 4 Distr. @ Mtg. Of: cc: cc: To: Rohnert Park City Council File: File: Re: Agenda Item 9, FEE WAIVER AND CO-SPONSORSHIP POLICY Tonight you will be reviewing the draft Fee Waiver and Co-Sponsorship Policy. First, thank you for your time and consideration of this policy. Rohnert Park city and residents have long , yearned for a central area for fun community events. This has recently been confirmed with the much successful Friday night Farmer's Market, Party on the Plaza, and Downtown Summer Cinema. Thank you to the city for realizing this need and organizing some of these events. Others however, such as the Summer Cinema are in no way city sponsored. Other cities in our surrounding area have a city staff member that is paid by the city to organize and fundraise for these events with the city providing the staff hours with members from many departments sharing the load for things such as zoning, planning, safety, fundraising, etc. In Rohnert Park, I, a private citizen, resident and local business owner recognized the need and very willingly and enthusiastically took it upon myself to acquire the property, apply for the permits, organize the event, and fundraise to pay for it. The Downtown Summer Cinema is a not-for-profit event. All money raised is spent on the event for movie equipment rental, portable bathrooms, signage, printing, movie royalties, hay bales, and miscellaneous supplies. Local sponsors make this event possible to be free to the families of Rohnert Park and our surrounding areas. An additional $1600 in permit fees as currently requested by the city of Rohnert Park will come directly out of my personal pocket and potentially kill this event in the future. I want to keep this event free and there is only so much money I can fundraise from local businesses. So far that number is $6250, which will cover almost all costs, except the $1600 requested by the city for permit fees. This is truly a showing of great support from local business to the citizens of Rohnert Park. I hope the city can help in the same way. I hope that the "friendly city" will help with events in our city that are family oriented and that meet the goals and intents described in the city's general plan, downtown development plan, the economic development plan and the description for uses in "mixed-use" areas. I know that we are in tough financial times. The permit fees are figured based on staff time from current city employees who were paid the same amount of money whether they spent time reviewing my permit or not. There was no direct cost to the city, only the opportunity to help make the city a better place for our families. As elected officials and representatives of our citizens, helping members of the community make this a better place is what we want from you. The city should do everything possible to support such events to help bring the community together and bring people from the surrounding area to our town to eat dinner, buy goods, and use our services. I sincerely love Rohnert Park and think it's the best place in the world to raise a family. I want to help contribute to the fun family atmosphere of Rohnert Park and appreciate any cooperation from the city to make this happen. Please contact me if you have any questions. Thank you. Sincerely, Jeff Schach, RohnertPark's Downtown Summer Cinema 1400 K STREET SACRAMENTO, CA 95814 PH:(916) 658-8200 , FX: (916) 658-8240 7/12/11 City Council Agenda ITEM NO. 10 ~ ~M~I~1l~ CITIES WW\V.CACITlES.ORG Council Action Advised by August 26,2011 RECEIVED JUN 1 6 2011 CITY OF ROHNERT PARK June 9, 2011 TO: Mayors, City Managers and City Clerks RE:DESIGNA TION OF VOTING DELEGATES AND AL TERNA TES League of California Cities Annual Conference - September 21-23, San Francisco The League's 2011 Annual Conference is scheduled for September 21-23 in San Francisco. An important part of the Annual Conference is the Annual Business Meeting (at the closing General Assembly), scheduled for 2:30 p.m., Friday, September 23, at the San FranciscoMoscone West Convention Center. At this meeting, the League membership considers and takes action on ' , resolutions that establish League policy. In order to vote at the Annual Business Meeting, your city council must designate a voting delegate~ , Your city may also appoint up to two alternate voting delegates, one of whom may vote in the event that the designated voting delegate is unable to serve in that capacity. Please complete the attached Voting Delegate fOJ:m and return it to the League's office , no later than Friday, August 26,2011. This will allow us time to establish voting delegate/alternates' records prior to the conference. Please note the following procedures that are intended to ensure the integrity of the voting process at the Annual Business Meeting. - Action by Council Required. Consistent with League bylaws, a city's voting delegate and up to two alte111.ates must be designated by the city council. When completing the attached Voting Delegate form; please attach either a copy of the council resolution that reflects the council action taken, or have your city clerk or mayor sign the form affirming that the names provided are those selected by the city council. Please note that designating the voting delegate and alternates must be done by city council action and cannot be accomplished by individual action of the mayor or city manager alone. -Conference Registration Required. The voting delegate and alternates must be registered to attend the conference. They need not register for the entire conference; they may register for Friday only. To register for the conferen~e, please go to our website: www.cacities.org. In order to cast a vote, at least one person must be present at the Business Meeting and in possession of the voting delegate card. Voting delegates and alternates need to pick up their conference badges before signing in and picking up -more- ~'~1191'M , '~ )t) " the voting delegate card at the Voting Delegate Desk. This will enable them to receive the special sticker on their name badges that will admit them into the voting area during the Business Meeting. ' ~ Transferring Voting Card to Non-Designated Individuals Not Allowed. The voting delegate card may be transferred freely between the voting delegate and alternates, but onlyb,etween the voting delegate and alternates. If the voting delegate and alternates find themselves unable to attend the Business Meeting, they may not transfer the voting card to another city official. · Seating Protocol during General Assembly. At the Business Meeting, individuals with the voting card will sit in a separate area. Admission to this area will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. If the voting delegate and alternates wish to sit together, they must sign in at the Voting Delegate Desk and obtain the special sticker on their badges. The Voting DelegateDesk, located in the conference registration area ofthe, San Francisco Moscone West Convention Center, will be open at the following times: Wednesday, September 21,8:30 a.m. - 6:00 p.m.; Thursday, September 22,7:30 a.m. - 4:00p.m.; and September 23, 7:30-10:00 a.m. The Voting Delegate Desk will also be open at the Business Meeting on Friday, but not during a roll call vote, should one be undertaken. The voting procedures that will be used at the conference are attached to this memo. Please share these procedures and this memo with your council ahd especially with the individuals that your council designates as your city's voting delegate and alternates. Once again, thank you for completing the voting delegate and alternate form and returning it to the League office by Friday, August 26th. If you have questions, please call Mary McCullough at (916) 658-8247. Attachments: · 2011 Annual Conference Voting Procedures · Voting Delegate/Alternate Fonn" ~kF~~~~~ CITIES 1400 K Street, Suite 400. Sacramento, California 95814 Phone: 916.658.8200 Fax: 916.658.8240 www.cacities.org ,Annual Conference Voting Procedures 2011 Annual Conference 1. One City One Vote. Each member city has a right to cast one vote on matters pertaining to League policy. 2. Designating a City Voting Representative. Prior to the Annual Conference, each city council may designate a voting delegate and up to two alternates; these individuals are identified on the Voting Delegate Form provided to the League Credentials Committee. 3. Registering with the Credentials Committee. The voting delegate, or alternates, may pick up the city's voting card at the Voting Delegate Desk in the conference registration area. Voting delegates and alternates must sign in at the Voting Delegate Desk. Here they will receive a special sticker on their name badge and thus be admitted to the voting area at the Business Meeting. 4. Signing Initiated Resolution Petitions. Only those individuals who are voting delegates (or alternates), and who have picked up their city's voting card by providing a signature to the Credentials Committee at the Voting Delegate Desk, may sign petitions to initiate a resolution. 5. Voting. To cast the city's vote, a City official must have in his or her possession the city's voting card and be registered with the Credentials Committee. The voting card may be transferred freely between the voting delegate and alternates, but may not be transferred to another city official who is neither a voting delegate or alternate. 6. Voting Area at Business Meeting. At the Business Meeting, individuals with a voting card will sit in a designated area. Admission will be limited to those individuals with a special sticker on their name badge identifying them as a voting delegate or alternate. 7. Resolving Disputes. In case of dispute, the Credentials Committee will determine the validity of signatures on petitioned resolutions and the right of a city official to vote at the Business Meeting. 7/12/11 City Council Agenda ITEM NO. 11.B.1 seTA 490 MEN[)OCINO AVI\NlW, SOl'n:206 SANTA ROSA, CA 95401 WWW.SCTAINI'O.ORG (707) 565-5373 t'A !iOflOma CQUlltv trcmsJ)t1rtatiOfl.,t,ttMrltv reqlona~ clfmat<- Pfot~e:tIOl'l alJtMtity BOARD OF DIRECTORS AGENDA July 11,2011- 2:30 p.m. Sonoma County Permit & Resource Management Department Planning Commission Hearing Room - 2550 Ventura Avenue, Santa Rosa, CA 1. Call to order the meeting of the Sonoma County Transportation Authority (SCT A) and the Sonoma County Regional Climate Protection Authority (RCPA) 2. Public comment on items not on the regular agenda 3. Consent Calendar A. SCTA Consent 3.1. Hwy 101 - cooperative agreement with Petaluma for Old Redwood I/C (ACTION)* 3.2. Hwy 101 - cooperative agreement with Cotatirelated to Central A construction (ACTION)* 3.3. Hwy 101 - MSN 8-2 cooperative agreement #4-2213, Amendment #3 (ACTION)* 3.4. Hwy 101 - North Marin Water District cooperative agreement (ACTION)* 3.5. Measure M - appropriation & de-obligation for Santa Rosa Creek Trail phases (ACTION)* B. SCTA/RCPA Concurrent Items 3.6. Minutes of the June 6, 2011 meeting (ACTION)* 4. Regular Calendar C. RCPA 4.1. RCPA Planning 4.1.1. CCA - feasibility study status report (ACTION) 4.1.2. Cap & Trade, Dividends and Offsets Study Session - draft agenda (ACTION)* 4.2. RCPA Projects 'and Programs 4.2.1. RCPA activities report (REPORT)* D. SCTA 4.3. SCT A Planning 4.3.1. Comment letter to A8AG/MTC on Initial Vision Scenario (ACTION)* 4.3.2. Local Roads - 2011 Pothole Report from MTC (REPORT)* 4.4. SCTA Projects and Programming 4.4.1. SMART - status report (ACTION) · Report on TAM action related to funding for SMART 4.4.2. TFCA - Transportation Fund for Clean Air FY11/12 Program of Projects (ACTION)* 4.4.3. Transit - State Transportation Assistance (STA) update for FY11/12 (REPORT)* 4.4.4. Green My Ride - Real Time Ride Share request for proposal (ACTION)* 4.4.5. Hwy 101 - Marin/Sonoma Narrows 8-4 & 82/84 Combined Funding Plans (ACTION)* 4.4.6. Measure M - 2011 Strategic Plan - Maintenance of Effort policy proposal (ACTION)* 4.4.7. Measure M - 2011 Strategic Plan - Highway 101 programming (ACTION)* 4.4.8. Hwy 101 - Central 8 CTS mitigation (ACTION)* 4.4.9. Update on State Highway projects - Rte. 116 and Hwy. 101 (REPORT) 5. Reports and Announcements 5.1. NCRA report @@~(I) . ~@ @ 2 5.2. MTC report* 5.3. Executive Committee report 5.4. Advisory Committee agendas* 5.5.SCTA/RCPA staff report 5.6. Announcements 6. Adjourn *Materials attached. The next SCTAIRCPA meetings will be held September 12, 2011 Special RCPA Study Session on Cap and Trade will be held August 8, 2011 Copies .of the full Agenda Packet are available at www.sctainfo.org DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternate format or that requires an interpreter or other person to assist you while attending this meeting, please contact SCTAlRCPA at least 72 hours prior to the meeting to ensure arrangements for accommodation. SB 343 DOCUMENTS RELATED TO OPEN SESSION AGENDAS: Materials related to an item on this agenda submitted to the SCTAlRCPA after distribution of the agenda packet are available for public inspection in the SCTA/RCPA office at 490 Mendocino Ave., Suite 206, during normal business hours. Pagers, cellular telephones and all other communication devices should be turned off during the committee meeting to avoid electrical interference with the sound recording system. TO REDUCE GHG EMISSIONS: Please consider carpooling or taking transit to this meeting. For more information check www.511.om. htto:/lwv'Iw.srcitv.oralcitvbus or www.sctransit.com 3 7/12/11 City Council Agenda ITEM NO. 11.8.2 RUSSIAN RIVER WATERSHED AS~__.... .-.. TECHNICAL WORKING GROUP MEETING July 12, 2011, 8:30 AM - 10:00 AM Windsor Town Council Chambers 9291 Redwood Road, Windsor, CA 95492 RUSSIAN RIVER WATERSHED ASSOCIATION AGENDA 1. Greetings and Introductions 2. RRWA Project UpdatesJ Work Plan Kick-off . Outreach Strategies o Environmental Column - sign up and topics for 2011-2012 o RRWA web site enhancements o Creek Cleanup sponsorships . North Coast IRWMP update . Creek Week 2011 - kickoff discussion . Creek Signs Bulk Order :.- creek name lists . MS4 Permit Support o Pollutant Specific Outreach update o StormwaterActivities Table for 2010-2011 o LID Manual review and comments . Phase II Stormwater Update o CASQA key issues o RRWA Working Group recommendation to Board o Forum to follow this meeting '. Stormwater Training o QSP/QSD - August 9-11, Ukiah o CESSWI- August 15 & 16 (QSP prerequisite), Santa Rosa . Storrnwater Citizens Advisory Group o Safe Medicine Disposal Program update - meeting to follow this meeting 3. Forum and Advocacy . Update from July 1, 2011 lunch meeting with RWQCB staff . Topics for Sept 15, 2011 lunch meeting with RWQCB staff . Discussion of potential future advocacy items 4. Future Meetings and Agenda Items . Next Working Group - August 9, ,2011 (followed by October 11) . July 28, 2011 Board of Directors - Low Impact Development Technical Design Manual, City of Santa Rosa . BODfTWG Upper Watershed/Ukiah meeting and tour - Sept 22, 2011 5. Items of Interest 6. Public Comment 7. Adjourn STORMWATER PHASE II FORUM FOLLOWS THIS MEETING - 10:15 -11:30 SAFE MEDS MEETING FOLLOWS THIS MEETING - 10:15 -11:30 The Russian River Watershed Association complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Please contact Virginia Porter at (707) 833-2553 with any questions. 7/12/11 City Council Agenda Item No. 12 COUNCIL COMMUNICATIONS July 12,2011 Meeting 1. Barbara Homan I Resident 2. Sylvia de Souze I Resident 3. Christine White I Resident 4. Sammy Twasha& 7 relatives I Resident 5. Robert and Rita Stedman 6. 7. Opposition to outsourcing police and fire Opposition to outsourcing police and fire Opposition to outsourcing police and fire Phone call opposing outsourcing police Opposition to outsourcing police and fire 6/27/11 6/27/11 6/29/11 7/01/11 7/07111 Communications Distributed at meeting (7/12/11) I~ I] 1. I : ~! ~ j j ! J i ,+ ":j..~_...._-!-_....,..J.." \ ,i ' ; i t 1 r ! i T-n~- I;, , ' ! ! i : ! ~ ~ i, i V- j ~~! 1 ~ i ~ ~"~ -t .... - ~ n~ 00 i' ' ,~,' i ;ji I' ' ~ -. ' . . ",. ,~. ' " "',. ' ,I I "'" . "- , II- i . 0.; ~ -y ~..! i . " ~. J . d ~ i~Q(~ ~ : ~ ~ J~ i .1.~ t~ . :. ~?j ~ ~ J tl . ! J ~. ~ ~ r .' j; 4 d . ~ :; ~ ~. '" ~; . ~1" ~ ~~ 1" ~ 'iJ '1~ !iiI""" u.. ~.' ~.~. ~ Q... ... 0- "t' . ~ .~ ..... ~ G .C ClC:.,. '< e>:-: .3 · ? j ..... is . .~, · "1.. :3 u .' .:...' June 22, 2011 RECEIVED JUN 2 7 2011 CITY OF ROHNERT PARK City of Rohnert Park City Ha II 130 Avram Ave. Rohnert Park, CA Attn: Members of City Council Ladies and Gentlemen: lam very distressed and concerned to learn that you are planning to outsource our Local Police and Fire Services. The residents of Rohnert Park voted to pass Measure E in order to maintain our local Police and Fire Services. Now you want to renege on your promise? If you outsource the Police and Fire Services the tax money earned will go to Sonoma County and not to Rohnert Park as was intended. That is NOT right! ! For the safety of the residents of Rohnert Park, I urge you to please do not out source our Local Police and Fire Services. I know times are hard right now for EVERYONE, but please consider our safety. Thank you. A very concerned resident, ~_~h~, Sylvia de Souza 5.1(, L~tt-Ic/ Cf. ~ Christine K. White 634 Santa Alicia Drive Rohnert Park, CA 94928 Rohnert Park Council Members City Hall 130 Avram Avenue Rohnert Park, CA 94928 RECEIVED JUN 2 9 2011 ~rN OF ROHNERT PARK June 24, 2011 Re: Elimination of Rohnert Park Police and Fire Fighter Jobs Dear Mayor Belforte, Vice Mayor Mackenzie, and Council Members Ahanotu, Callinan and Stafford, I am appalled to learn that you rejected the proposal that the bargaining unit put forth. I have great empathy for the police officers and fire fighters and their families to have the devastating threat of loss of jobs and homes. As a member of this community, I have personally benefitted from emergency medical services and police services multiple times. As a voter, in the next election I promise to vote against anyone that approves a proposal that replaces our local force with the sheriff's department. I know about the risks that fire fighters face because my husband was a professional firefighter with the City of San Rafael for over 30 years. I know the sacrifices that spouses and families make because of the work schedule. They miss holidays, anniversaries, watching their kids play sports, miss school events and parties. They help people who are at their lowest, and the emotional toll can be great. How very disappointing that you would be so disloyal. Please reconsider your decision making and treat the police officers and fire fighters with the respect they deserve. Sincerely, ~ t~~ Christine K. White Cc: Rohnert Park Police Officers and Fire Fighters Stedman Schloss 5249 Daniel Dr. Rohnert Park, CA 94928 ROHNERT PARK JUl - 7 2011 CITY CLERK To Members of the City Counsel, We are distressed over the possibility of losing our local police and fire department. We feel that this is not in the best interest of the citizens of Rohnert Park. Like many other citizens, we voted for Measure E to keep our local fire and police department. Now that we are paying the increase in taxes, the City Counsel is considering not giving the citizens what we bargained for. We urge the members of the City Counsel to make responsible choices as our representatives. The fire and police department are a valuable and necessary part of our city's pulse. During emergencies we need an emergency response team that can be where they need to be quickly and efficiently. Minutes count in every emergency andhaving a local police and fire department is essential. Sincerely, ~"~V?Ji~~~- Business Owners and Residents of Rohnert Park, Robert and Rita Stedman '. , -.{ .:' l- ,:.- ...:.0. -.: I,.!.)' J Agenda Packet Preparation TIMELlNES for Regular City Council Meetings {This section for City Clerk Use Only} held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 7/12/11 City Council Agenda later than NOON Three (3) Mondays prior to Council meeting date · Agenda items to City Manager via email for his review and responding ..email authorization", ITEM NO. B.A synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets [Distributed 7/12/11] with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesdaymorning One (1) week prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Robnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: July 12,2011 Department: Administration Submitted By: Gabriel A. Gonzalez, City Manager Submittal Date: July 12,2011 Agenda Title: Matters From/For Council: Rohnert Park 50th Celebration REQUESTED ACTION: Council direction to staff to agendize the request for financial contribution for the regularly scheduled Rohnert Park City Council meeting of July 26, 2011 BACKGROUND In 2012, Rohnert Park will be celebrating its 50th anniversary as an incorporated city. Presently, a group of city residents and groups has come together to plan Rohnert Park 50th Celebration. The City has received a request fot a financial contribution in the amount of $24,000 from the Rohnert Park 50th Celebration (attached is their letter and revenue spreadsheet). In their letter the group is requesting to use the funds for a number to pay for various costs associated with the event. The 50th Celebration is a significant event to the community, in particularly since several of the original city founders still reside in Rohnert Park as well as long term families from the original Rohnert Park days. The event will be open to the community and the group is planning a marketing strategy to attract people from outside the City to visit Rohnert Park during the Celebration. Staffwill need to work with the City Attorney's office to develop criteria to make a determination that the City's financial contribution is not a gift of public funds and identify a list of eligible expenditures that again are not deemed a gift of publics and/or inappropriate. Also, additional information from the Rohnert Park 50th Celebration may be warranted to fully evaluate the return of investment of the $24,000 by the City. Enclosures: Letter Revenue Spreadsheet 0 CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item ( ) Regular Item ( ) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG- S:05 -b Rohnert Park 50th Celebration Scope of the event: The Rohnert Park 50th Celebration is a one day event, September 15, 2012. The purpose of this event is to bring the citizens, businesses, groups and clubs of Rohnert Park together to celebrate the 50th anniversary of the city. The event will begin with a parade, time yet undetermined, but most likely a late morning start. It will most likely begin at the middle school, pass down Snyder and end at East Cotati Avenue. The next stage of the event, which may overlap some of the end of the parade time, will be a fair/market on the city campus at the corner of Snyder Lane and Rohnert Park Expressway. The anticipated list of activities include food vendors, a history of Rohnert Park exhibit, game booths for children, art and craft vendors, car show, contests, two stages with entertainment rotating through, and non-profit group booths. The final stage of the event may be fireworks. These may be staged somewhere behind the high school with the idea that they can be viewed from the event on the city campus as well as from the high school parking lot. The anticipated overall attendance at this event is 3000-5000 people. Getting the word out: The committee wants to begin soliciting sponsorships now from local business and community entities; Many businesses are creating their 2012 budget now, necessitating immediate ramping up of the sponsorship portion of our process to best access their 2012 dollars. The committee has contacted the high school sports department with the anticipation that Rancho Cotate's homecoming can be scheduled for the same weekend as this event. The committee intends to involve the schools as much as possible not only in the parade but in other activities such as an art contest to design banners to hang around the city in 2012 advertising the event. The committee will be contacting all groups and clubs asking them to designate 2012 a year to remember the 50th anniversary of Rohnert Park as well as giving the 2012 Friday Night Market a 50th Anniversary theme. Income: There will be income generated by both pre-event opportunities and at the event. Pre-event income: . sponsorships · sales of commemorative buttons, hats and t-shirts · possible fireworks booth both in 2011 and 2012 Event income: . parade fees . booth and vendor fees · parking fees · sales of beer, wine, soda and water · sales of commemorative buttons,hats and t-shirts \, All income generated will be used to defer costs. The committee intends to give all income to the city to pay back any upfront costs the city may shoulder. Subsequent income will be used to pay any costs not initially funded by the city and all final proceeds, if any, above expenses will be given to the city to use inside the non-profit entity for any future city events. Anticipated income streams are estimates at this point and you will see they are incomplete for the entire scope of the event. We will have the ability to nail them down more closely later on this year. The parade, booth and vendor fees will rely on an accurate participation count. That count cannot be determined until final mapping of the event creates capacity boundaries, and actual selling of spaces begins. Beer, wine, soda and water sales will contributeto income, and we hope to get a more accurate idea of possibilities with the 2012 Friday Night Market numbers. 2011 Friday Night Market numberswill be used in the meantime. Expenses: There will be expenses that will require both 'in kind' city services and actual funds. Examples of'in kind' needs are Public Safety throughout the day, Public Works assets such as safety barriers and garbage cans, and the man power to deliver them to the site, and the use of power and water at the site. We are working closely with Guy Miller to coordinate those costs. Actual funds will be needed to, as examples, create sponsorship and public relations packets, buy marketing supplies such as banners, supply the Historical Society with boards and supplies for their display, hire bands for entertainment and supply them with a stage and sound, stock a beer, wine, soda and water concession, and fireworks. EntityIssues: The committee had two issues that would be solved by being allowed to run under a non-profit corporation; one being the need for a one day beer & wine license and the other for insurance. We understand the city is currently working to resurrect a non-profit corporation and that it is 60-90 days out from completion. Ifwe may be allowed to access that non-profit corporation we could use it for the gathering and tracking of monies and as a contact point for mail inquiries, as well as the entity that would afford us the opportunity to apply for the one day beer & wine license and obtain insurance. Until the city completes the non-profit corporation filing we request that the city council allow the city to accept sponsorship donations and other moriies. As expenses are incurred we request the city then disburse payments. Funding Request: The committee needs to request funding from the city from both their 2011-12 budget and their 2012-13 budget. 2011-12 budget monies are needed for start up costs. 2012-13 monies and in-kind services will be needed to supplement the income stream generated from fees and sponsorships to pay costs incurred before the event itself can create income. The committee is requesting $24,139 from the 2011-12 budget to cover costs as seen on the attached Expenses spreadsheet. These funds will enable the creation of publicity and sponsorship packets, a logo, a website and buy banners. Rohnert Park 50th Celebration Income Source Anticipated Revenue Fireworks Booth Parade Early Bird fees Number of Participants non - commerical tbd $ 40 commercial tbd $ 250 youth bands tbd free Regular fees non - commerical commercial youth bands Late Entry fees non - commerical commercial youth bands Booths tbd tbd tbd tbd tbd tbd Number of booths Art & Craft Games Food Venders Beer & Wine Concession wine & beer sodas & water Sponsorships Parking 10 $ 60 $ 350 $ 20 $ 100 $ 600 $ 40 Fee $ 60 $ 100 $ 300 Income tbd tbd tbd tbd tbd tbd tbd tbd tbd $ 3,000 unit of sales price $ 5 $ - $ 1 $ - levels and dollar values to be determined tbd unit of sales price