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2011/08/09 City Council Agenda Packet City Clerk's Archive City Half " City of Rohnert Park + 130 Avram Avenue + Rohnert Park, California 94928 PHONE: (707) 588-2227+ FAX: (707) 792-1876 + WEB: www.rpcitv.ore: ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority JOINT REGULAR MEETING AGENDA Tuesday, August 9, 2011 Joint Regular Meeting - Open Session: 5:00 p.m. MEETING LOCATION: CITY HALL - COUNCIL CHAMBER 130 Avram Avenue, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular city meetings scheduled on the 2nd and 4th Tuesdays of each month at 5:00 p.m. in the Council Chamber. City Council/CDC/RPF A Agendas and Minutes may be viewed at the City's website: www.rpcitv.orJ! Council/CDC/RPF A may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council, the Community Development Commission, or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Clerk's Office at (707) 588-2225 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Clerk's Office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio-tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - *SEE NOTE AT THE END OF THIS AGENDA Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection Thursday before each regularly scheduled City Council meeting at City Hall, located at 130 Avram Avenue. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall during regular business hours. 11. MAYORS' AND COUNCILMEMBERS' ASSOCIATION APPOINTMENTS Consideration of supporting letters of interest for appointments to the following vacancies by the Mayors' and Councilmembers' Association Board of Directors on August 11,2011 A. Association of Bay Area Government (ABAG) Regional Planning Committee - one two- year term to fill the vacancy created by September 2011 expiration of the term currently held by Cotati Councilmember Mark Landman B. North Bay Division, League of California Cities Executive Board Alternate - one full two-year term. 12. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. A. Standing Committee Reports B. Liaison Reports 1. Russian River Watershed Association meeting, 7/28 (JM/PS) 2. Sonoma County Water Agency Water Advisory Committee, 8/1 (JM) C. Other Reports 13. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. 14. MATTERS FROM/FOR COUNCIL informational items, ifany 15. PUBLIC COMMENTS 16. RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A TO CONSIDER: A. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code S 54956.9) M&M Services, Inc. dba Pacific Sanitation v. City of Rohnert Park, et aI., Sonoma County Superior Court No. SCV -250020 17. RECONVENE OPEN SESSION IN COUNCIL CHAMBER 18. MAYOR'S REPORT ON CLOSED SESSION (Government Code ~ 54957.1) 19. ADJOURNMENT NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - Any item raised by a member of the public which is not agendized and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. CERIFICATION OF POSTING OF AGENDA I, Terri Griffin, City Clerk for the City of Rohnert Park, declare that the foregoing agenda for the August 9, 2011, Joint Regular Meeting of the Rohnert Park City Council/CDC/RPFA was posted and available for review on August 4, 2011, at Rohnert Park City Hall, 130 A vram Avenue, Rohnert Park, California 94928. The agenda is also available on the City web site at www.rpcitv.ore:, Executed this 4th day of August, 2011, at Rohnert Park, California. Terri Griffin, City Clerk 0809]] AGENDA-JT REGULAR MTG OF RPClTY COUNCIL-CDC-RPFADOC COURTESY AGENDA 08/09/11 Connie Bolmeier Rohnert Park-Cotati Regional Library 6250Lynne Conde Way Rohnert Park, CA 94928 Mr. Phil Trowbridge P.O. Box 6889 Santa'Rosa, CA 95406 NOTE: Place marker on agenda for each individual recipient. Mike Sandler, Program Manager Regional Climate Protection Authority msandler@sctainfo.org Jessica Schieberl Rohnert Park Senior Center Chris Cone, Energy Efficiency Implementation Manager Sonoma County Community Climate Action Plan cone@sonic.net ":'~b-;;';'> ENERGY INDEPENDENCE RCPA regional climate protection authority Live in D Se Park? 'f2t~ Your house may be leaking ~~ h I \0 \ [pA GOOD NEWS! Get up to $4,000 back for home energy ~ upgrades, PLUS D Section Neighborhood Discounts. As a resident of this neighborhood, you are eligible for the Sonoma County Neighborhood Energy Challenge to help you save money, save energy, and live more comfortably in your home. Only two neighborhoods in the County were selected for this special offer as part of a state and federal pilot to help homeowners reduce their energy use and lower their utility bills. Don't wait, join your neighbors, call now to talk to an energy specialist at: toll free (866) 876-1358 or visit www.EnergyUpgradeSonoma-Neighborhood.org Follow these steps for rebates, incentives and financing now! . .. ~'i;; - .-.......,';:::""/ ""l'-' Call or visit the website above, for the Neighborhood Energy Challenge ".,....'Y.";~,..;;.:;'::"', Learn about your Work with your Participating house as a system with Contractor to create an a home energy analysis. efficiency plan and get rebates. Secure your financing. Complete your project and reap the rewards! luper. Save Energy. Save Money. Live Comfortably. energy';~ upgraueOM CALIFORNIA in Sonoma County LIVE HERE? Now you can afford an Energy Upgrade and enjoy long-lasting benefits. · Lower utility bills · Greater comfort and cleaner indoor air · Quality home improvements · A greener home How does it work? Many neighborhoods include homes of similar construction and similar energy upgrade needs. The D Section Neighborhood Energy Challenge takes advantage of this by creating energy efficiency packages designed specifically for the homes in your neighborhood. These special neighborhood upgrade packages can streamline all aspects of the project, resulting in cost savings for you! '""~~-- -"..,-~~-~---- -'" ---- - - ----------- ~ ~ -- -_.~~~-,,-~ -~~-~~---;:-~-=--~----,- -,-~---~--~ ~ , NEIGflBORflOOD ENERGiM ~fI~LmENGE - - --- - ~ ~-~ ~ - ~ ~ -- - ~ - - ~ ~~ ~ ~ ~ Standard Upgrade Package Standard Upgrade plus Options Designed to provide 20% or more in energy savings: Designed to provide up to 40% in energy savings: · Ceiling/wall/floor air sealing · Window and door weatherization $2,000 or more in rebates · Attic and floor insulation · Duct repair or replacement · High-efficiency furnaces · Energy efficient cooling systems · Energy efficient water heaters Up to $4,000 in rebates · Dual-pane windows · Cool roofs Don't wait! Join your neighbors and take advantage of this special neighborhood offer by R CPA calling our Energy Upgrade specialists at toll free (866) 876-1358, or for more information, visit the web at www.EnergyUpgrade5onoma-Neighborhood.org ............. D.- BETTER .:JBUILDINGS regional climate protection authority energy"," upgr~FO~~: U.S, DEPARTMENT OF ENERGY Save Energy. Save Money. Live Comfortably. in Sonoma County CITY OF ROHNERT PARK OJ ~ City of Rohnert Park .130 Avram Avenue. Rohnert Park, CA 94928. [707] 588.2226. Fax: [707] 792.1876 DATE: AUGUST 9,2011 TO: COUNCIL MEMBERS FROM: SANDY L1PITZ, DIRECTOR OF ADMINISTRATIVE SERVICES SUBJECT: JUNE CITY CASH REPORT The June City Cash Report was scheduled on the agenda for tonight's council meeting for acceptance of the report; however, the accountant was unable to finalize the report due to the additional activity created by the year-end capital project transfers. The report will be completed and scheduled for acceptance at the August 23rd Council Meeting. 1 Name of Redevelopment Agency:. Community Development Commission of the City of Rohnert Park $/911 City Council Agenda Project Area(s) Rohnert Park Redevelopment Project ITEM NO. 10 ENFORCEABLE OBLIGATION PAYMENT SCHEDULE REVISED EXHIBIT A Per AB 26 - Section 34167 and 34169 ( *) [Distributed 8/9/111 Total Outstanding Project Name /Debt Obligation Payee Description Debt or Obligation as of June 30, 2011 Total Due During Fiscal Year Payments by Month Aug" Set Oct Nov Dec Total Bonds issue to fund non - housing projects & 1 1991 Tax Allocation Bonds 20% set -aside 580,000.00 1 0.00 580,000.00 $ 580,000.00 2 1999 Tax Allocation Bonds Bonds issue to fund non - housing projects 31,880,000.00 395,000.00 395,000.00 $ 395,000.00 3 2001 Tax Allocation Bonds Bonds refunding issue 8,506,306.00 969,466.00 228,634.00 $ 228,634.00 4 2007R Tax Allocation Bonds Bonds issue for non - housing projects 38 086,897.00 973,918.00 486,959.00 $ 486,959.00 5 2007H Tax Allocation Bonds Bonds issue to fund housing projects 25,586,091.00 856,582.00 508,991.00 $ 508,991.00 Loan from City for acquisition and construction of Performing Arts Center (CDC Reso No. 6 Performing Arts Center Project City of Rohnert Park 2000 -05) 3,602,300.00 276,750.00 93,375.00 $ 93,375.00 7 Community Center Complex City of Rohnert Park Ground Lease (CDC Reso No. 2003 -08 ) 2,699,000.00 241,000.00 20,083.00 20,083.00 20,083.00 20,083.00 20,083.00 $ 100,415.00 Housing & Redevelopment 8 Direct Staff Cost Manager Administration N/A N/A 9,279.00 - 9,279.00 9,279.00 1 9,279.00 9,279.00 $ 46,395.00 Support costs (e.g., Executive Director, CFO, IT, etc.) Allocated under Public Improvement & Affordable Housing Reimbursement Agreement 9 Administration Fees City of Rohnert Park (CDC Reso No. 2011 -02)- N/A I N/A 513,659.00 $ 513,659.00 10 Burke, Williams & Sorensen, LLP Same City Attorney (CDC Reso No 2010 -20) N/A N/A 5,000.00 5,000.00 5,000.00 5,000.00 5,000.00 $ 25,000.00 December property tax increment, estimated 11 County Property Tax Admin Fee County of Sonoma fee N/A N/A 170,671.00 $ 170,671.00 12 Trustee Fees Union Bank Bond Issues N/A N/A 122.00 2,541.00 61.00 311.00 61.00 $ 3,096.00 13 Auditing Fees Vavrinek, Trine, Day & Co LLP Commission share of auditing costs (City Reso No. 2011 -28) - N/A N/A 6,135.00 $ 6,135.00 Estimated pass through payments for 11/12 tax 14 Pass-through Obligation County of Sonoma year - Health & Safety 33401 N/A N/A 3,659,241.66 $ 3,659,241.68 Estimated pass through payments for 11/12 - 15 Pass-through Obligation County of Sonoma Health & Safety 33676 N/A N/A 1,510,320.00 $ 1,510,320.00 Sonoma Mountain Business Payment obligation under Grant Agreement 16 Grant Cluster (CDC Reso No. 2010 -18) 222,000.00 444,000.00 222,000.00 $ 222,000.00 Golf course CIP Fund contribution per Lease 17 FundContribution CourseCo. Agmtw /CourseCo. 18,333.00 1,667.00 1,667.00 1,667.00 1,667.00 1,667.00 $ 8,335.00 Development Feasibility Study of (2) sites 18 Feasibility Study Seifel Consulting (CDC Reso No. 2010 -17) 39,717.00 13,239.00 13,239.00 13,239.00 $ 39 717.00 Demolition, expenses for consultant & staff time. Done under Public Improvement & 19 Southwest Station DAMA Construction Affordable Housing Reimbursement Agreement (CDC Reso No. 2011 -02) 150,000.00 75,988.00 74,012.00 $ 150,000.00 $13,202.59 is CDC share of cost. Grant funds Bond Proceeds expected in November. Total project cost 20 Community Center Fountain Reimbursement $47,502.59. Grant $34,300. Project complete 13,203.00 13,203.00 $ 13,203.00 Retrofit Studies, expenses for consultants & staff lime. Done under Public Improvement & 21 PAC, Sports & Community Ctr Various Payees Affordable Housing Reimbursement Agreement (CDC Reso No. 2011 -02) - 56,878.00 28,424.00 28,424.00 $ 56,848.00 22 Cit Center Drive Bond Proceeds Reimbursement Anticipated final close out of project - Project Complete 320.00 320.00 $ 320.00 Totals - This Page Totals -Page 2 Totals - Page 3 Totals - Page 4 Totals - Other Obligations Totals - AIIPages $ 111,441,045.00 $ 4,156,718.00 $ 2,248,974.00 $ 156,221.00 $ 77,753.00 $ 258,660.00 $ 6,076,706.68 $ 8,818314.68 $ $ $ $ $ $ $ $ $ $ - $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ 111,441,045.00 $ 4,158,718.00 $ 2,248,974.00 $ 156,221.00 $ 77,753.00 $ 258,660.00 $ 6,076,706.88 $ 8,818,314.88 8/9/11 City Council Agenda ITEM NO. 6.C.2 REVISED EXHIBIT A TO RESOLUTION NO. 2011-72 [Distributed 8/9/11] OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS, AND SALARY ADJUSTMENTS FOR THE CONFIDENTIAL UNIT EFFECTIVE JULY 1, 2011- JUNE 30, 2012 TABLE OF CONTENTS 1. HOURS, DAYS, AND PERIOD OF WORK ,..,...........,............................................................4 2. OVERTIME/COMPENSATORY TIME FOR NON-EXEMPT EMPLOYEES..................,........ 4 2.1 Rate of Overtime Compensation ..................,............................................................... 4 2.2 Compensatory Time Off ....,........,...............,..........,....................,...................,......"...... 4 2.3 Call Back".,...",.",.,.",.,.,...,.,.,.,.,."...,.",.".,...,.,."".".,.,.,.,..""",.".""""."""""""",.""." 4 3. EXEMPT EMPLOYEES ......,..................................................................,..,........"........,......,.., 5 3,1 Administrative Leave - Exempt Employees .....................................,............................... 5 4. HOLIDAYS ,...... ,................. .......... ....,............................, ......,.................................. ..,..........,.. 5 4.1 Holidays Observed,.................. ......,.... ..................... ,.............. .....,.......... ..,..,........,.. ,.... 5 4.2 Proclaimed Holidays ..,....,................,..,............................,.......,.....,.............,......,......,.. 5 4.3 Day of Mourning or Special Observance .........................,.........."..,..................,........ 5 6. MILITARY LEAVE."""""""",.""""""""""""",.",.,.",."""""""".""""""""""""""""""",., 6 OTHER FRINGE BENEFITS"",.,."."".,.""",.",.,."""".".,.",.""",."""""""""""""""""",." 7 Fringe Benefit Administration ..................,....,........,.......................,.............,......,........ 7 Catastrophic Leave.......... "..,..,...... ,...... ,.......... ,.. ,...... ...... ........ ,.......................... ,...."..,,7 Family Medical Leave .........,........,...............................,.............,.........,........................, 7 Light or Limited Duty ,........,..................................,....,.............,...................,............,.... 8 Americans with Disabilities Act ,.........................,........................................,...............8 Payment to Beneficiary .. ,.., ,..,......,.. .......... ,.... ,....... ,.......... .......... .................. ,........ ,...... 8 Health Insurance, .....,............ ,.....,........ ..,.. ,....... ".. ",............ ,..,.............. ........ ..,........ .....8 GASB Workgroup ,..........".... ".. ,............ ,.......... ........ ....,.................................... ,...... ,.... 9 Adoption Benefit ,.............. ".. ".... ,...... ............... ............ ,............ .............. .....,......,.... ,.. 10 Bereavement Leave.,.,.,.,.,."",."".,.,.,.,.,.""".,.,."",."."",.,...,.,.",.",.",.",.",.""""""", 1 0 Funeral Benefit,................ ....,.......... ,........... ,...... ,.......... ,.. ....... ..,........ ".. ".......,...... ,....,10 Long-Term Disability Insurance................,..,.....,..........,..,....................,.....,....,........, 10 Life Insurance,.,.,.,., "" """""""" """""',' """"""'" ",.""", "" ".", """ ,.,.,.,.""" ,."", "",,11 Deferred Income,.,.,."", ,'., """" ".".", """""'" "" "",.",...", ,." ",.""" ,.,." ,.,.""" ,.,., ",.,.,,11 Retired, Deceased and/or Permanently & Totally Disabled Employees ..,............ 11 Education and Training ,.........,....,..................."..........,.................."....,....,..............,.. 14 Longevity Pay",.,.,."""..",.,.,.",.,.""".,.,.""""".""..""""".,.,.,.,...",."",...",.""",..,."", 14 Educational Incentive Pay ,....,......,.................,....,......,...........,.....................,......,.."..15 Retirement Programs ..".........,.............................,.........................."........,........,........15 Dependent Care Assistance Program ........................,......................,......................, 16 Health Care Tax-Free Dollar Account Program ....................................,...................16 Hearing Aid Benefit".",."""",."".,.""",.",.""""".""""""""""",."""",."",.""""""., 16 8. SALARY & MISCELLANEOUS PAYS................................................................................. 16 8.1 Salary Adjustment,.................. ,...... ............ .........,...... ,...... '......,...................... ..,...... ,.. 16 8.2 Bilingual Pay ..........................,......,.........".............,....,......................................,......,.. 16 8.3 Paychecks.""",.,."..,.,.""."."..."""".",.".,.,.",.",."""".,.,..""""".""",."",.,.,."".,.""" 16 9.1 Alcoholic Beverages or Other Drugs...........,......................,...................................... 17 9.2 Off Duty Hours ......,............................................'.........................................................17 9.3 Prescription Drugs,.,.,...,.. ",...., ",.,., "".. ".,.,.",.,.",...,., "., ,.,.,.,.,.,.,.,.,.,...,.,.,.",.".,.,., ,...,17 OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page ii 10. SMOKING ..............,..,..............,..,..~...."........................,.................,......................,..,........17 11. RESIDENCY ,......".."......,.............,.........,.,..............,.....,....,........,.....,......,.....................,., 17 13. USE OF CITY FACILITIES ........,..................,...............,.............................,....................., 18 14. MANAGEMENT RIGHTS ,..........,..,..,',.....,......,..,........,..,.....,..,..,......,.............,.....,.........., 18 15. WORK CURTAILMENT (NO STRIKE CLAUSE).....,.....,................................,...............,. 18 16. PERSONNEL RULES AND REGULATIONS .........,.....................,................,...............,..18 17. TERM OF OUTLINE ............................,.....,..........,................................,...,.................,.....18 17.1 Effective Date "',"""" ,."" """'" ,.,.,..,.' "" """""""""""" """"""'" '." ",., "." ,," "",., ".",18 17.2 Termination Date.... ,.... ,.....".... ,.... ,.. ,.....,.................. ,.... ,.,........ ,.., ....,.... ,... ,....... ........ ,.. 19 18. INVALIDATION ,...... ,.....,..................,.., ..,...................... ,.. '.."........ ..,...... ....................,'...... 19 18.1 Suspension of Agreement ....................................................,......................,...........,..19 18.2 Replacement.. ,...............,.... ,....,.. ...... ,.................... .................. ,............ ,.....................,19 19. NON-DISCRIMINATION ',......................,......,......,....,......,............,.....,......,..,....................19 20. PERSONNEL FILES,....................,......,...................................,.....,........,...........,............., 19 21. EMPLOYEE PERFORMANCE EVALUATIONS ............................,....................,............. 19 OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page iii This Outline is a document that describes conditions of employment, fringe benefits and salary for employees in the Confidential Unit The Confidential Unit currently consists of employees occupying the classifications of: Accounting Manager Accountant/Budget Analyst Human Resources Analyst Human Resources Technician Payroll Specialist Secretary II (City Manager's Office) Secretary II (Office of the Director of Public Safety) 1. HOURS, DAYS, AND PERIOD OF WORK Generally, hours, days and period of work shall be as follows: (a) Regular Workday - The regular workday is eight (8),' nine (9), or ten (10) hours of work, or variations as may be determined from time to time by mutual agreement of an employee and his/her supervisor. (b) Regular Days of Work - The regular workweek for all employees shall consist of five (5) days, Monday through Friday. As may be determined from time to time my mutual agreement of an employee and his/her supervisor, the employee may volunteer for a workweek other than defined in this section. (c) Regular Work Period - A regular work period shall be forty (40) hours to be worked within the established seven (7) day work period. 2. OVERTIME/COMPENSATORY TIME FOR NON-EXEMPT EMPLOYEES 2.1 Rate of Overtime Compensation Overtime compensation at the rate of one and one-half times the employee's regular hourly rate shall be paid for all hours worked; (a) In excess of forty (40) hours in any workweek. (b) On any Saturday or Sunday, or Holiday as defined by this Outline. 2.2 Compensatory Time Off A maximum of eighty (80) hours of compensatory time off may be accrued by an employee by mutual agreement of the employee and the Supervisor. 2.3 Call Back Employees who are called back to work after having left the work site shall be entitled to double time, with a minimum of two (2) hours' double time pay. OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 4 3. EXEMPT EMPLOYEES Section 2 shall not apply to those positions that are exempt under the Fair Labor Standards Act, specifically the Accounting Manager and the Human Resources Analyst. This list is subject to change due to position reclassifications or the creation of new classifications, 3.1 Administrative Leave - Exempt Employees Administrative Leave balances existing effective July 1, 2011 may only be used for time off work. Any unused Administrative Leave hours remaining as of December 31, 2011 shall not be carried over. The exempt employees in the confidential unit shall receive fifty (50) hours of Administrative Leave on January 1, 2012. Subsequent to January 1, 2012, up to twenty (20) hours of earned, but not taken, Administrative Leave may be paid in cash or its equivalent value applied towards an approved benefit program, Requests for pay of this leave shall be submitted to the City Manager on or before June 1, 2012. Payment shall be made no more than 30 days subsequent to the approval of the request by the City Manager. 4. HOLIDAYS 4.1 Holidays Observed The holidays observed by the City will be: "New Years Day", January 1 The third Monday in January, "Martin Luther King, Jr. Day" Friday proceeding "President's Day," The third Monday in February, "President's Day" The last Monday in May, "Memorial Day" "Independence Day," July 4 The first Monday in September, "Labor Day" "State Admission Day" The second Monday in October, "Columbus Day" "Veteran's Day," November 11 The fourth Thursday in November, "Thanksgiving Day" Day after "Thanksgiving" 12:00 Noon to 5:00 p.m. on December 24 "Christmas Day," December 25 4.2 Proclaimed Holidays Every day proclaimed by the President, Governor or Mayor of the City as a public holiday and made applicable to City employees shall be observed by the City. 4.3 Day of Mourning or Special Observance Each day that the Governor declares a day of mourning or special observance as a holiday for State employees shall be observed by the City if the declaration makes it applicable to City employees. OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 5 5. Annual Leave Program Effective July 1, 2011 employees shall accrue monthly the following Annual Leave: Length of Service 0-2 Years 3-5 Years 6-10 Years 11-15 Years 16+ Years Monthly Accrual Rate 12.67 hours 14.00 hours 16.00 hours 18.00 hours 19.33 hours Annual Leave Allowance 152 hours 168 hours 192 hours 216 hours 232 hours a) Effective July 1, 2011, employees shall not accrue any form of sick leave or disability wage, non-industrial or industrial. However, employees who have accrued fully-paid hours under either the sick leave or Disability Wage Plan for non-industrial illness and injury shall retain the balance of such hours accumulated as of July 1, 2011, Half-pay hours accumulated as provided by the Disability Wage Plan will be converted to fully-paid hours (balance divided by 2), and credited to the balance of each employee covered by the disability wage plan, Employees in the Disability Wage Plan who have not received their 2011 anniversary allotment of 40 hours of full-pay disability wage at the time of conversion will receive this additional 40 hours upon conversion. Paid leave for approved absence due to injury or illness may be charged against this balance at the employee's discretion. Upon retirement from the City of Rohnert Park, an employee may convert any remaining sick leave balance to service credits pursuant to CalPERS regulations and procedures, b) Effective July 1, 2011, employees shall not accrue vacation, All existing accumulated vacation shall be converted to Annual Leave. c) Annual Leave hours may be used to provide paid time off for any approved absence, including but not limited to vacation and illness. When Annual Leave is used for sick leave purposes, the City may require the employee to submit substantiating evidence of illness if a demonstrable pattern of abuse or evidence of fraud is identified, d) An employee may accumulate Annual Leave credits up to a maximum of 500 hours of annual Leave: Accrual shall cease until the Annual Leave balance falls below the cap. e) Accumulated Annual Leave shall be converted to cash upon separation from City service. f) The City will provide a short-term disability insurance program which includes income replacement of 60% and benefits coordination to employees within 60 days of adoption, 6. MILITARY LEAVE The City grants military leave and any related benefits maintenance, job seniority and retention rights to all employees for service in a uniformed service in accordance with state and federal law. The employee must notify his/her OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 6 supervisor of upcoming military duty as soon as he/she becomes aware of his/her obligation. 7. OTHER FRINGE BENEFITS 7.1 Fringe Benefit Administration The City reserves the right to select the insurance carrier(s) or to self- administer any of the fringe benefit programs provided, All benefits provided under this section (Section 7) are subject to the characteristics of each individual benefit program. The value or availability of the benefits provided in this Outline as originally worded or as amended from time to time may depend on their tax treatment by the State or Federal government or the decisions of other government agencies or departments, such as, but not limited to, the Public Employees' Retirement System. The City will endeavor to obtain the most favorable treatment legally possible from these other governmental entities, However, the City makes no representation concerning the value of such benefits to unit members or how they will be taxed or otherwise treated by other agencies or departments, The City's obligations under this Outline are limited to the direct cost of providing the salary and benefits as described in this Outline. The City shall have no additional financial obligation, even if the tax or other treatment of such salary or benefits by other agencies or departments reduces or eliminates their value to the employee. (a) Regular part-time employees' fringe benefits shall be as provided in City Council Resolution No. 80-140, adopted August 11, 1980, a copy of which is attached hereto. (b) The City will continue all employee benefits and pay the appropriate premiums, as specified by law, or in the City's Personnel Rules and Regulations. (c) Employees may continue certain employee benefits during an authorized leave without pay for the period of the authorized leave by making payment to the City for said benefits. (d) If there is any inconsistency between this section and the Personnel Rules and Regulations, the Personnel Rules and Regulations shall govern. 7.2 Catastrophic Leave Leave benefits shall be provided as outlined in the Amended Catastrophic Leave Program, a copy of which is attached hereto, approved by City Council Resolution No, 2001-270 adopted December 11, 2001. 7.3 Family Medical Leave Employees may request a leave of absence under the California Family Rights Act (CFRA) and/or the Federal Family Medical Leave Act (FMLA). Requests for family and medical leave shall comply with the requirements of the CFRA and/or the FMLA. OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 7 7.4 Light or Limited Duty Employees injured or ill from either on-the-job (industrial) or off-the-job (non-industrial) causes may, at the City's sole discretion, be assigned to light, limited, or modified duty, They may involve duties that differ from the normal work duties of the employee. By virtue of this paragraph, the City does not intend to create any permanent light, limited or modified positions 7.5 Americans with Disabilities Act The City recognizes it has an obligation under law to comply with the Americans with Disabilities Act (ADA). 7.6 Payment to Beneficiary Upon death of an employee, any unused annual and compensatory leave shall be paid to the employee's surviving spouse or beneficiary. In the absence of a spouse or beneficiary, any unused annual and compensatory leave shall be paid to the primary beneficiary specified by the employee on the employee's enrollment beneficiary card for City provided life insurance. 7.7 Health Insurance The City shall provide health insurance programs as described in this section. The City reserves the right to provide these insurance programs by self-insurance, through an insurance company or by any other method which provides the coverage outlined. Any premiums paid by the employee eligible for Section 125 will be deducted from the employee's pay on a pre-tax basis. (a) Health Insurance - The City shall offer employees and their eligible dependents, a health insurance program under the terms set forth below: . 1. The City agrees to contribute towards medical insurance premiums an amount equal to 80% of the lowest cost health plan at the employee's enrollment level, excluding the Health Savings Account plans. 2. The City shall provide a copy of the summary description of all health care programs offered by the City to each employee upon request 3. Regular part-time employees may elect to participate in health insurance plans and the City will contribute a pro-rata amount (based on the allocation of the position) towards the premium, The part-time employee will be responsible for the balance of the premium through payroll deductions, (b) Alternate Benefit - Eligible employees who provide proof of health insurance coverage from a source other than the City may receive an alternate benefit of $350.00 per month. This benefit shall be provided as outlined in City Council Resolution No. 2007-178, adopted October 23,2007. OUTLINE-Confidential 0 July 1, 2011 through June 30, 2012 Page 8 (c) Dental Insurance- The City shall offer employees and their eligible dependents, a dental insurance program under the terms as set forth below: 1. The City shall pay the applicable monthly premiums and any increases during the term of this Agreement. Premiums will be set by the insurer, or if self-insured by the City, using fiscally prudent methods. The City shall provide a copy of the summary description of the dental program offered by the City to each employee upon request. 2, In general, the program includes basic dental insurance coverage of payment to network dentists of the indicated percentage up to the maximum of $2,000 for each eligible person per year for the following benefits: i. One hundred percent (100%) of the cost of diagnostic and preventative care. ii. Eighty-five percent (85%) of the cost of basic dental services. iii. Eighty-five percent (85%) of the cost of crowns and restorations. iv. Fifty percent (50%) of the cost of prosthodontics. v. Two thousand dollar ($2,000) maximum benefit for dental services per person per year. vi. Fifty percent (50%) of the cost of orthodontics with a one thousand five hundred dollar ($1,500) lifetime maximum benefit per person. (d) Vision Insurance -The City shall offer employees and their eligible dependents, a vision insurance program under the terms as set forth below: 1. The City shall pay the applicable monthly premiums and any increases during the term of this Outline. Premiums will be set by the insurer, or if self-insured by the City, using fiscally prudent methods. The City shall provide a copy of the summary description of the vision insurance program offered by the City to each employee upon request. 2. In general, the program includes an eye examination once each twelve (12) months, lenses once each twelve (12) months, and frames once each twenty-four (24) months, An employee may purchase contact lenses in lieu of the benefits summarized above. For details, allowances and restrictions refer to the Plan documents, 7.8 GASS Workgroup The parties agree to establish a workgroup to address the City's unfunded liability associated with GASB 43 and 45. The workgroup shall review options including alternate insurance carriers and plan designs for benefit delivery, funding vehicles that reduce overall liability and benefit entitlements for existing employees and retirees as well as future employees. (a) The workgroup shall be chaired by the City Manager or his/her designee and comprised of at least one, but no more than two, OUTLINE-Confidential 0 July 1, 2011 through June 30, 2012 Page 9 members from each employee group or bargaining unit and up to an equal number of management representatives. (b) The workgroup shall begin meeting within 60 days after approval of this Outline. (c) The City agrees that the unit representatives will serve and participate on the workgroup without loss of compensation. (d) The City and the workgroup will cause a study to be prepared for review by the workgroup, and the workgroup shall prepare within six (6) months or no later than February 2012, a report to the City Council identifying possible means to address the City's GASB liability, (e) The final report shall not be issued to Council without input from the bargaining unit participants on the workgroup, (f) The City agrees to provide administrative services and other resources to support the workgroup's charge and stated timelines, (g) The above report is intended to serve as an informational document. 7.9 Adoption Benefit The City will provide one-thousand dollars ($1,000) per child cash benefit to employees adopting minor children to help offset the cost of adoption. This cash benefit does not include the cost of adopting step- children, i.e. children of present spouse. 7.10 Bereavement Leave (a) A regular employee shall be paid up to three (3) days of bereavement leave when there is a death in their immediate family. (b) Immediate family in this case means: spouse, domestic partner, father, father-in-law, mother, mother-in-law, brother, brother-in-law, sister, sister-in-law, child (including step-children), step-parents, aunts, uncles, grandparents, grandparent-in-Iaw, grandchildren, relationships in loco-parentis, and close personal relationships with the approval of the City Manager or his/her designee. 7.11 Funeral Benefit The City will provide fifty percent (50%) co-payment, not to exceed two thousand dollars ($2,000), for funeral expenses for an employee or their spouse only, This funeral benefit will be considered secondary to and shall be coordinated with any and all other funeral benefits that may be payable to employee or spouse. 7.12 Long-Term Disability Insurance The City shall provide, at no premium cost to employees, long-term disability income protection insurance coverage. The basic benefit shall be sixty-six and two-thirds percent (66-2/3%) of the employee's monthly base pay with a maximum benefit of five thousand and thirty three dollars ($5,333) per month. In no event shall the employee receive more than full salary. The benefits provided under this section are subject to the characteristics of the individual program. The waiting period for the above long-term disability benefits plan shall be ninety (90) days. OUTLINE-Confidential D July 1,2011 through June 30,2012 Page 10 7.13 Life Insurance (a) The City will continue to provide, at no premium cost to employees, fifty thousand dollars ($50,000) life insurance coverage for employees and one thousand dollars ($1,000) for dependents. This coverage includes accidental death and dismemberment benefits, (b) The City will allow, subject to the insurance carrier's approval, any employee to purchase, at his/her own cost, additional life insurance coverage under the City's group program. 7.14 Deferred Income The City will continue to make available to the employees a deferred income program, now being administered by Nationwide Retirement Solutions and International City Management Association (ICMA) or a similar program with another institution acceptable to the City. 7.15 Retired, Deceased and/or Permanently & Totally Disabled Employees , (a) The City agrees to make a medical insurance premium contribution toward the applicable early retirement premium or Medicare-eligible premium as outlined in the attached "Insurance Premium Contribution Rate Schedule." Calculation of premium will be prorated for regular, part-time employees. The City's share of the medical insurance premium costs for all retirement benefits as described herein shall not exceed the amount described in the attached "Insurance Premium Contribution Rate Schedule," and shall not include payment of Medicare B premiums. Coverage will extend to eligible dependents. The City will provide such contributions only: 1, To regular full-time and regular part-time City employees hired before June 30, 2007 who have at least fifteen (15) years of continuous service with the City and who retire upon reaching retirement age or thereafter and are receiving a retirement allowance from CaIPERS, Said employees shall be referred to as "Retired Employees." a) Employees with less than 15 consecutive years of service with the City receive no City fringe benefits, Le, medical, dental, vision, life insurance at retirement b) Employees must retire concurrent with termination of service with the City to be eligible for this benefit (no vesting), 2. To regular full-time or regular part-time employees hired before June 30, 2007 who: a) Have at least ten (10) years of continuous service with the City; b) Are retired forthwith from the City of Rohnert Park service into CalPERS at the time of permanent or total disability, and; OUTLINE-Confidential D July 1,2011 through June 30,2012 Page 11 c) Are permanently and totally disabled from their occupation and unable to perform with reasonable continuity the material duties of their own occupation. After twenty-four (24) months if gainful employment is obtained in an occupation in which the material duties are reasonably fitted by education, training, experience and compensation to the occupation at the time of disability, the employee shall no longer be considered permanently and totally disabled from their occupation. In such circumstances, benefits shall be discontinued. d) Said employees shall be referred to as "Retired Employees" except for the circumstance noted above in which the employee is no longer permanently and total disabled. 3. To the surviving spouse, registered domestic partner, and legal dependents of a regular full-time or regular part-time employee hired before June 30, 2007 who died while a City employee after ten (10) or more years of continuous service with the City. Said employee shall be referred to as a "Deceased Employee." 4, For eligible "Retired Employees" and the survivors of "Deceased Employees" as defined in sections 7.15(a)1 through 3 above, the City agrees to provide/offer and pay the premium(s) as provided for active employees at time of retirement for life insurance, dental care, and vision care benefits for retired employees and eligible dependents. Calculation of premium will be prorated for regular, part-time employees. 5. Benefits provided under Section 7.15(a) shall be coordinated with Medi-Care, Medi-Cal, and any other welfare program available of which said benefit coverage shall be considered primary and City provided coverage in turn considered secondary, 6. All benefits provided under Section 7.15(a) are subject to the characteristics of each individual benefit program. The life insurance to be provided will be the life insurance plan amount in effect and in accordance with the provisions of the life insurance program as of the date of employee's retirement. 7. The benefits provided under Section 7.15(a) will continue for such retired employees and their spouse, registered domestic partner, and legal dependents, if any, while said retired employee is alive. In the event of the retired employee's death, coverage will continue for the spouse or registered domestic partners until the spouse or domestic partner dies; remarries, or forms another registered domestic partnership. OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 12 In addition, the benefits provided under this section will continue for said retired or deceased employee's legal dependent children who qualify as an Internal Revenue Service dependent until said children reach the maximum age limit specified by state or federal law, or the spouse or registered domestic partner marries, or forms another registered domestic partnership whichever occurs earliest. 8, Continuous City service is defined as being continuous regular full-time or regular part-time City employment only for calculating length of continuous service under Section 7,15(a), Part-time (non-benefited) employment and approved unpaid leaves will not be used in calculating length of continuous service under this section. Any separation from City employment will void any previous accrual towards length of continuous service for purposes of this section, unless otherwise waived by the City Manager and due to extenuating circumstances. Layoffs with subsequent restoration and approved City paid leaves do not constitute separation from City service (and therefore will not void any previous accrual towards length of continuous service) for the purpose of this section. 9. If any retired employee, after retirement from the City, becomes employed elsewhere and is covered by medical, life insurance, health, dental or vision care benefits by his/her new employer, coverage provided by the City to the retired employee pursuant to Section 7,15(a) will be considered secondary to the coverage provided by his/her new employer, and his/her new employer's coverage shall be considered primary. 10. If any spouse or registered domestic partner of a deceased employee or deceased retired employee who is receiving benefit coverage as provided under Section 7.15(a), becomes employed and is covered by medical, health, dental or vision care benefits by his/her employer, said coverage provided by City will be considered secondary to the coverage provided by the spouse's or registered domestic partner's employer, and his/her employer's coverage shall be considered primary. (b) Regular City employees hired after June 30, 2007 shall be eligible for the benefits described below in lieu of the benefits described in Sections 7.15(a) above: 1. The City will contribute $75,00 per month for active employees in paid status to a Retiree Health Savings Account (RHSA), 2. The City's contribution to an employee's RHSA shall be considered vested as to an employee terminating City employment with ten (10) or more consecutive years of City service. OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 13 3. Calculation of contribution will be prorated for regular part-time employees. 7.16 Education and Training The City desires to encourage employees to advance their education and training, The City will provide an education and training assistance program to provide reimbursement to employees for tuition and book costs only for attending and completing, with a satisfactory grade (C or better), courses in the adult high school program, at Santa Rosa Junior College, at Sonoma State University or any other accredited educational institution acceptable to the City. All courses or classes for which reimbursement will be requested must be previously approved by the Supervisor and the City Manager prior to the start of said classes and approval requested on the appropriate City form, For general guidance, acceptable courses will be those courses which are necessary to receive a Bachelor, Master, Doctorate degree or that apply to the receipt of a professional certification. The maximum allowed amount reimbursable for tuition is one thousand dollars ($1,000) per instructional period plus books and materials, with a total reimbursable amount not to exceed three thousand dollars ($3,000) per calendar year. The City acknowledges that the work schedule of its Confidential Employees may require the participation in a "working professionals" program such as the program offered locally by the University of San Francisco. The tuition costs of working professionals programs are substantially higher than SRJC and SSU, To encourage the continuing education of employees, the City will allow the employee to submit an annual reimbursement of their tuition/books/materials costs while they remain employed. See example below: Tuition of Master of Public Administration Program = $7,200 Year One reimbursement = $3,000, Employee remaining debt = $4,200 Year Two reimbursement = $3,000, Employee remaining debt = $1,200 7.17 Longevity Pay The City shall continue to provide longevity pay to employees based on continuous years of service, as defined immediately below: Completed Years of Service Pay Percentage Increases 5 years 2% For each completed year 1/2 % thereafter The maximum longevity pay percentage to be paid shall be ten percent (10%) of base pay. The "completed years of service" will be determined on January 1 st and July 1 st only and not on an employee's employment anniversary date. OUTLINE-Confidential 0 July 1, 2011 through June 30, 2012 Page 14 For employees hired after 10/10/95, the longevity program as outlined above does not apply. 7.18 Educational Incentive Pay (a) Bachelor's Degree The City will provide a $50.00 per month stipend to an employee possessing a Bachelor of Science or Arts Degree under the following terms and conditions: 1. An employee must have been hired after 10/10/95 and not be eligible for longevity pay as outlined in Section 7.18, 2. The Bachelor of Science or Arts Degree is not a minimum qualification or educational requirement in the employee's class specification. (b) Master's Degree The City will provide a $50.00 per month stipend to an employee possessing a Master of Science or Arts Degree under the following terms and conditions: 1. An employee must have been hired after 10/10/95 and not be eligible for longevity pay as outlined in Section 7.18. 2. The Master of Science or Arts Degree is not a minimum qualification or educational requirement in the employee's class specification. (c) By providing educational incentive pays the City does not infer, intend or agree to meet and confer or meet and consult over minimum qualifications or educational requirements for any position covered by this Outline, The City at its sole discretion, and as its exclusive right, determines position qualifications. 7.19 Retirement Programs (a) Effective July1, 2007, the City will provide the California Public Employees' Retirement System (CaIPERS) two and seven tenths percent (2,7%) at fifty-five (55) retirement program to miscellaneous member employees. Effective July 1, 2011, the City will provide the California Public Employees' Retirement System (CaIPERS) two percent (2.0%) at fifty-five (55) program to miscellan~ous member employees hired after July 1, 2011. Effective August 1, 2011, all employees, regardless of program, will pay the required member contribution, (b) The City will continue to provide the "one-year highest compensation" optional provision in its contract with CaIPERS. (c) The City will absorb any employer contribution rate increases for miscellaneous members required by CaIPERS. (d) The City will continue to provide for a 2.0% annual maximum cost- of-living increase for employees hired after December 31, 2007. Employees hired prior to December 31,2007 shall be eligible for the 5.0% annual maximum cost-of-living allowance increase as defined in Section 21335. OUTLINE-Confidential 0 July 1, 2011 through June 30, 2012 Page 15 (e) The City makes no representation concerning the value of this benefit or how it may be taxed or treated by other agencies either presently or in the future. The City's obligation under this section is limited to the direct cost of providing the benefit as described. The City shall assume no further or additional financial obligation even if an outside agency imposes or determines there to be a financial obligation for the City or the employee. 7.20 Dependent Care Assistance Program The City will continue to provide the Dependent Care Assistance Program (DCAP) as authorized by the Internal Revenue Service for the set-aside of employee pre-tax dollars for childcare as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. 7.21 Health Care Tax-Free Dollar Account Program The City will continue to provide the Health Care Tax-Free Dollar Account Program as authorized by the Internal Revenue Service for the set-aside of employee pre-tax dollars for the cost of monthly health care premiums as well as eligible unreimbursed medical expenses, as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. 7.22 Hearing Aid Benefit The City will reimburse an employee eighty-five percent (85%) with a lifetime maximum of three thousand dollars ($3,000) for hearing aid device(s). 8. SALARY & MISCELLANEOUS PAYS 8.1 Salary Adjustment Salaries will not be subject to a general wage increase during the term of this Outline. 8.2 Bilingual Pay Special compensation shall be given to employees in the Rohnert Park Confidential Unit who possess bilingual skills when the City designates a position or person as bilingually proficient. Such an employee shall demonstrate a language proficiency of job-related terminology acceptable to the Supervisor and the City Manager. Thereafter, the employee shall be entitled to bilingual pay at the rate of one hundred . dollars ($100) per month. Said employee shall be subject to re-testing, Bilingual designation shall be at the sole discretion of the City. 8.3 Paychecks Paychecks shall be distributed by the City to employees by noon on payday. 9. ALCOHOL AND DRUGS The City and the Confidential Unit agree to continue to work together to assist any employees who have an alcohol, alcohOl related, drug, or substance abuse problem. It is mutually acknowledged that continued cooperative efforts will give OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 16 employees a much better opportunity to recover from this very serious health problem. Since certain City employees are required to drive City vehicles, to think clearly and act responsibly as well as use various types of equipment, and it is known that drinking alcoholic beverages or taking certain drugs may slow a person's reflexes and ability to think clearly, The probability of having an accident is increased after drinking alcohol or taking certain drugs, The City recognizes that this situation could place the employee as well as co-workers and the public at risk of injury. 9.1 Alcoholic Beverages or Other Drugs Alcoholic beverages, or other drugs which affect an employeeis ability to drive or function safely, shall not be used by employees during their assigned regular workday, nor while on assigned standby duty. 9.2 Off Duty Hours If an employee who has been drinking alcohol or using a drug which may impair the employee's ability to drive or function safely receives a call to return to work during off duty ours, the employee must decline the request to work, 9.3 Prescription Drugs Employees using prescription drugs which affect the employee's ability to work safely must inform their supervisor and may be assigned to other appropriate duties or required to take leave. 10. SMOKING The City maintains as a clearly expressed condition of employment that employees refrain from smoking. The City acknowledges its right to take appropriate disciplinary actions should any such employee hired after the effective date of this Outline violate the agreed upon conditions of employment. Prior to final disciplinary action being taken, the City will refer the employee to the employee assistance program for consultation and referral. 11. RESIDENCY This program is eliminated effective July 1, 2011. Employees receiving residency stipends of $60.per month as of this date may retain them unless they fail to meet the condition of residing within the City. Should such an employee lose eligibility, no re-entry to the program is permitted. 12. GRIEVANCE POLICY AND PROCEDURE The City will comply with the grievance procedure as outlined in Resolution No. 79-22, adopted February 13, 1979, a copy of which is attached hereto. Failure to meet any timeline or specifically comply with any other requirement of the grievance procedure constitutes a specific waiver and is a bar to further consideration of the grievance. OUTLINE-Confidential D July 1,2011 through June 30,2012 Page 17 13. USE OF CITY FACILITIES Employees and their spouse or domestic partner, and eligible dependents (as defined in IRS Fact Sheet FS-2005-7), will be allowed to participate with no fee imposed in open gym time, to use the weight room and locker room facility at the Sports Center when such facilities are open, and to participate in the Lap Swim Program conducted at the City's swimming pools. In the event that the City determines that such use of the Sports Center or pools by employees, an employee's spouse or domestic partner, and/or an employee's dependents adversely impacts the public's access to these facilities, the City may revoke this access and require payment of a fee. 14. MANAGEMENT RIGHTS Except as limited in this Outline and applicable State laws, the exclusive rights of the City shall include, but not be limited to, the right to determine the organization of city government and the purpose and mission of its departments and agencies, to determine the nature, levels and mode of delivery and to set standards of service to be offered to the public; and through its management officials to exercise control and discretion over its organization and operations; to establish and effect administrative regulations which are consistent with law and the specific provisions of this Outline; to direct its employees and establish employee performance standards and to require compliance therewith; to take disciplinary action; to discharge, suspend, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees subject to the requirements of applicable laws; to layoff its employees whenever their positions are abolished, or whenever necessary because of lack of work or lack of funds, or other legitimate reasons; to determine whether goods or services shall be made, purchased, or contracted for; to determine the methods, means, and numbers and kinds of personnel by which the City's services are to be provided, including the right to schedule and assign work and overtime; to otherwise act in the interest of efficient service to the City; and to take all necessary actions to protect the public and carry out its mission in emergencies. 15. WORK CURTAILMENT (NO STRIKE CLAUSE) Under no circumstances shall any employee individually or collectively cause, sanction, honor or engage in any strike, sit-down, stay-in, sick-out, slow-down, speed-up, work to rule or any other type of job action,. curtailment of work, restriction of production or restriction of service during the term of this Outline, 16. PERSONNEL RULES AND REGULATIONS The City agrees to meet and confer with the Rohnert Park Confidential Unit on any updates or changes to the Personnel Rules & Regulations. 17. TERM OF OUTLINE 17.1 Effective Date This Outline is to become effective on July 1, 2011. OUTLINE-Confidential C July 1, 2011 through June 30, 2012 Page 18 17.2 Termination Date This Outline will terminate on June 30, 2012. 18. INVALIDATION 18.1 Suspension of Agreement If during the term of this Outline, any item or portion thereof of this Outline is held to be invalid by operation of any applicable law, rule, regulation, or order issued by governmental authority or tribunal of competent jurisdiction, or if compliance with or enforcement of the item or portion thereof shall be restrained by any tribunal, such provision of this Outline shall be immediately suspended and be of no effect hereunder so long as such law, rule, regulation, or order shall remain in effect. Such invalidation of a part or portion of this Outline shall not invalidate any remaining portion which shall continue in full force and effect. 18.2 Replacement In the event of suspension or invalidation of any article or section of this Outline, the City agrees, that except in an emergency situation, to arrive at a satisfactory replacement for such article or section. 19. NON-DISCRIMINATION The City acknowledges that in receiving the benefits afforded by this Outline, no person shall in any way be favored or discriminated against to the extent prohibited by law. 20. PERSONNEL FILES An employees or his/her duly authorized representative has the right to inspect his or her personnel file maintained by the City. Employees have the right to respond in writing to anything contained or placed in their personnel file and any such responses shall become part of the personnel file, 21. EMPLOYEE PERFORMANCE EVALUATIONS Employees have the right to respond in writing to the evaluation report should they so desire. Said responses should be submitted to the reviewer no later than thirty (30) days after the evaluation interview, Incorporated by Reference. The following are incorporated in this agreement by reference: Attachment "A" - Retiree Medical Insurance Table City Council Resolution No. 79-22, adopted February 13,1979 - Grievance Policy and Procedure City Council Resolution No. 80-140, adopted August 11,1980 - Regular PIT Employees' Fringe Benefits City Council Resolution No. 2007-178, adopted October 23,2007 - Alternate Benefit City Council Resolution No. 2001-270, adopted December 11, 2001 - Catastrophic Leave City's Personnel Rules & Regulations OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 19 Retiree Medical Insurance Table PREMIUM CONTRIBUTION RATE SCHEDULE FROM 7/1/11 THROUGH 6/30/12 City contribution formula at time of retirement is: 80% of the lowest cost premium. Years of Service % of City contribution based on Years of Service Lowest employee- only premium cost at time of retirement Lowest employee+l premium cost at time of retirement Ongoing monthly City contribution to retiree premium: Enroll retiree only. Ongoing monthly City contribution to retiree premium: Enroll retiree + eligible others. City contribution formula at time of retirement: 80% of the lowest cost premium. Lowest employee-only premium cost at time of retirement Lowest employee+l premium cost at time of retirement Ongoing monthly City contribution to retiree premium: Enroll retiree only Ongoing monthly City contribution to retiree premium: Enroll retiree + eligible others. *10-19.99 years of service for permanently and totally disabled retirees and deceased employee survivors only. OUTLINE-Confidential 0 July 1, 2011 through June 30,2012 Page 20 A Administrative Leave. 5 Adoption Benefits' 14 Alcoholic Beverages or Other Drugs. 22 Alternate Benefit. 11 Americans with Disabilities Act, 10 Annual Leave Program. 6 B Bereavement Leave' 14 Bilingual Pay. 21 c Call back. 4 CalPERS . 19 Catastrophic Leave' 10 Compensatory Time. 4 D Days of Work. 4 Deferred Income Plan' 15 Dental insurance' 11 Dependent Care Assistance Program. 20 Disability Wage Program' See Annual Leave Program E Education reimbursement. 18 Educational Incentive Pay' 19 Employee Performance Evaluations. 25 Exempt Employees. 5 F Family Medical Leave' 10 Fringe Benefits Administration. 8 Funding for retiree medical insurance' See GASB workgroup Funeral Benefit. 14 INDEX G GASB workgroup. 13 Grievance Policy and Procedure. 23 H Health Care Tax Free Dollar Account Program. 21 Health insurance' 10 Hearing Aid Benefit. 21 Holidays Holidays Observed. 5 Hours of Work. 4 L Life Insurance. 15 Light or Limited Duty' 10 Longevity Pay' 19 Long-Term Disability Insurance. 14 M Management Rights. 24 Medical insurance' 11 Military leave. 8 Modified duty. See Light or limited duty N Non-discrimination. 25 Non-smoking Status. 22 o Off Duty Hours Alcohol and other Drugs' 22 Overtime Time. 4 p part-time employees' fringe benefits' 9 Paychecks. 22 Period of Work. 4 Personnel Files. 25 Personnel Rules and Regulations. 24 OUTLINE-Confidential D July 1,2011 through June 30,2012 Page 21 Prescription Drugs. 22 T R Term of Outline Effective Date. 24 Termination Date. 24 Training reimbursement, 18 Residency. 23 Retiree Health Savings Account' 18 Retiree medical. 15 Retirement Programs. 19 u s Use of City Facilities' 23 Use of City's swimming pools. 23 Use of Sports Center' 23 Short-term disability insurance program' See Annual Leave Program sick leave. See Annual Leave Program Smoking. 22 v Vacation leave. See Annual Leave Program Vsion insurance. 12 OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 22 8/9/11 City Council Agenda ITEM NO. 6.C.3 REVISED EXHIBIT A TO RESOLUTION NO. 2011-73 [Distributed 8/9/11] OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, , FRINGE BENEFITS, AND SALARY ADJUSTMENTS FOR THE MANAGEMENT UNIT EFFECTIVE JULY 1, 2011 - JUNE 30, 2012 TABLE OF CONTENTS 1. WO RK SC H ED U LES ................................................... .............................................. .:................. .... 3 2. H 0 LID A Y S ........................................................................ .................................................................. 3 2.1. H 01 id ays Observed ....................................................................................................... ..............3 2.2. P roc I aimed H 0 lid a ys ........................................................ ..........................................................3 2.3. Day of M 0 u rn i n 9 ..........................................................................................................................3 3. AN N U AL LEAVE P ROG RAM ......................................................................................................... 4 3.1. Effective July 1, 2011 employees shall accrue monthly the following Annual Leave: ........................................ ................................................................................................................ 4 4. M ILIT ARY LEAVE ........................................................... ........................................ .......................... 5 5. OTH E R F RI NG EBEN EF ITS ............................................................................................................ 5 5.1. F ri nge Benefit Ad m i n istratio n .................................................................................................5 5.2. Ad m i n istrativ e Lea v e .... ............................................................................................................. 5 5.3. C atastro phi c Lea v e .................................................................................................................... 6 5.4. H ea ri n 9 Aid Be n efit .................................................................................................................... 6 5 .5. Fa mi Iy Med ica I.' Leave.................................................................................................................6 5.6. Lig ht 0 r L i m ited Duty ................................................................................................................. 6 5.7. Americans with Disabil ities Act ..............................................................................................6 5.8. Em ploy ee Death .......................................................................................................................... 6 5.9. H ea Ith Ins u ra n ce ......................................................................................................................... 6 5.10. GAS B Workg rou p ............................................................................................ ...........................8 5.11. Ado ptio n Be n efit ...................~.....................................................................................................8 5.12. Be reave me nt Lea v e ....................................................................................................................8 5.13. F u nera I Benefit ............................................................................................................................8 5.14. Long -Term Disa b i I ity Ins u rance ............................................................................. .................9 5.15. Life Ins u ra n ce .............................................................................................................................. 9 5.16. Defe rred I n co me.......................................................................................................................... 9 5.17. Retired, Deceased and/or Permanently and Totally Disabled Employees...................9 5.18. Ed ucation and Tra i n i ng ...........................................................................................................12 5.19. Longevity P ay ............................................................................................................................12 5.20. Reti rement P rog ra ms ...............................................................................................................12 5.21. 401 (a) Retirement Plan ............................................................................................................13 5.22. Dependent Ca re Ass istance P rog ra m .................................................. ........... ....................13 5.23. Health Care Tax-Free Dollar Account Program.................................................................13 5.24. Cou nsel i ng Se rvices ....................... .............................. ...........................................................13 6. OTH ER COM P ENSA TI 0 N ............................................................................................................. 13 6.1. Automobile Allowan ce.............................................................................................................13 6.2. Pay c h ec ks... ............................................................................................................................... .13 7. AL COHO L AN D DRU GS ................................................................................................................ 13 OUTLINE-Management D July 1,2011 through June 30,2012 Page I 7.1. Alcoholic Beverages or Other Drugs...................................................................................14 7.2. Off Duty Hou rs ......... ............................................................................................................~.....14 7.3. P resc ri ptio n Drugs .................................................................................... ............................. ..14 8. S M 0 KI N G ............................................................................................................................,............ 14 9 . RES I DE N C Y ..................................................................................................................................... 14 1 O. GRIEVANCE POLICY AND PROCEDURE ................................................................................. 14 11. USE OF CITY FACILITIES ............................................................................................................. 14 12. MANA GEM E NT RI G HTS ............... ................................................................................................ 15 13. WORK CURTAILMENT (NO STRIKE CLAUSE) ....................................................................... 15 14. TERM OF 0 UTLI N E....... ..................... ......... ................................................................... ................ 15 14.1. Effective Date ........................................ ............... ......................................................................15 14.2 . Term i nation Date .................................... ...................................................................................15 15. I NV ALl D A TIO N ................................................................................................................................ 15 15.1. S us pe ns io n of Ag reement ......................................................................................................15 15.2. Replacement ............................................................................................................................. .16 16. NON -D ISC RI M I NA TI 0 N ................................................................................................................. 16 17. P ERSO N N ELF I LES ....................................................................................................................... 16 18. EMPLOYEE PERFORMANCE EV ALUA TIONS......................................................................... 16 IN D EX .......................................................................................................................................................... 18 OUTLINE-Management D July 1,2011 through June 30,2012 Page /I This Outline is a document that describes conditions of employment, fringe benefits and salary for employees in the Management Unit. The Management Unit currently consists of employees occupying the classifications of: Assistant City Manager City Clerk Deputy City Engineer Director of Administrative Services Director of Development Services Planning and Building Manager Technical Services Division Manager Director of Public Works and Community Services Economic Development Manager 1. Work Schedules The appointing authority shall establish and modify work schedules for all employees. Employees in Management positions shall work any and all hours necessary in the performance of their assigned duties, without overtime and without regard to fixed work schedules. 2. Holidays 2.1. Holidays Observed The holidays observed by the City will be: "New Years Day", January 1 The third Monday in January, "Martin Luther King, Jr. Day" Friday proceeding "President's Day" The third Monday in February, "President's Day" The last Monday in May, "Memorial Day" "Independence Day," July 4 The first Monday in September, "Labor Day" "State Admission Day" The second Monday in October, "Columbus Day" "Veteran's Day," November 11 The fourth Thursday in November, "Thanksgiving Day" Day after "Thanksgiving 12:00 Noon to 5:00 p.m. on Christmas Eve, December 24 "Christmas Day," December 25 2.2. Proclaimed Holidays Every day proclaimed by the President, Governor or Mayor of the City as a public holiday and made applicable to City employees shall be observed by the City. 2.3. Day of Mourning Each day that the Governor declares a day of mourning or special observance as a holiday for State employees shall be observed by the City if the declaration makes it applicable to City employees. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 3 3. Annual Leave Program 3.1. Effective July 1, 2011 employees shall accrue monthly the following Annual Leave: Length of Monthly Accrual Annual Leave Service Rate Allowance 0-2 Years 12.67 hours 152 hours 3-5 Years 14,00 hours 168 hours 6-10 Years 16.00 hours 192 hours 11-15Years 18.00 hours 216 hours 16+ Years 19.33 hours 232 hours 3.2. Effective July 1, 2011, employees shall not accrue any form of sick leaveError! Bookmark not defined. or disability wage, non-industrial or industrial. However, employees who have accrued fully-paid hours under either the sick leave or Disability Wage Plan for non-industrial illness and injury shall retain the balance of such hours accumulated as of July 1, 2011. Half-pay hours accumulated as provided by the Disability Wage Plan will be converted to fully- paid hours (balance divided by 2), and credited to the balance of each employee covered by the Disability Wage Plan, Employees in the Disability Wage Plan who have not received their 2011 anniversary allotment of 40 hours of full-pay disability wage at the time of conversion will receive this additional 40 hours upon conversion. Paid leave for approved absence due to injury or illness may be charged against this balance at the employee's discretion. Upon retirement from the City of Rohnert Park, an employee may convert any remaining sick leave balance to service credits pursuant to CalPERS regulations and procedures, 3.3. Effective July 1, 2011, employees shall not accrue vacation. All existing accumulated vacation shall be converted to Annual Leave. 3.4. Annual Leave hours may be used to provide paid time off for any approved absence, including but not limited to vacation and illness, When Annual Leave is used for sick leave purposes, the City may require the employee to submit substantiating evidence of illness if a demonstrable pattern of abuse or evidence of fraud is identified, 3.5. An employee may accumulate Annual Leave credits up to a maximum of 500 hours of Annual Leave. Accrual shall cease until the Annual Leave balance falls below the cap. 3.6. Accumulated Annual Leave shall be converted to cash upon separation from City service. 3.7. The City will provide a short-term disability insurance program which includes income replacement of 60% and benefits coordination to employees within 60 days of adoption. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 4 4. Military Leave The City grants military leave and any related benefits maintenance, job seniority and retention rights to all employees for service in a uniformed service in accordance with state and federal law, The employee must notify his/her supervisor of upcoming military duty as soon as he/she becomes aware of his/her obligation. 5. Other Fringe Benefits 5.1. Fringe Benefit Administration The City reserves the right to select the insurance carrier(s) or to self- administer any of the fringe benefit programs provided. All benefits provided under this section (Section 5) are subject to the characteristics of each individual benefit program, The value or availability of the benefits provided in this Outline as originally worded or as amended from time to time may depend on their tax treatment by the State or Federal government or the decisions of other government agencies or departments, such as, but not limited to, the California Public Employees' Retirement System (CaIPERS). The City will endeavor to obtain the most favorable. treatment legally possible from these other governmental entities. However, the City makes no representation concerning the value of such benefits to unit members or how they will be taxed or otherwise treated by other agencies or departments. The City's obligations under this Outline are limited to the direct cost of providing the salary and benefits as described in this Outline. The City shall have no additional financial obligation, even if the tax or other treatment of such salary or benefits by other agencies or departments reduces or eliminates their value to the employee. A. The City will continue all employee benefits and pay the appropriate premiums, as specified by law or the City's Personnel Rules. B. Employee may continue benefits during an authorized leave without pay for the period of the authorized leave by making payment to the City for said benefits. C. If there is any inconsistency between this section and the Personnel Rules and Regulations, the Personnel Rules and Regulations shall govern, 5.2. Administrative Leave A. Administrative Leave balances existing effective July 1, 2011 may only be used for time off work. Any unused Administrative Leave hours remaining as of December 31, 2011 shall not be carried over. The employees in the management unit shall receive one-hundred (100) hours of Administrative Leave on January 1, 2012. B. Subsequent to January 1, 2012, up to twenty-five (25) hours of earned, but not taken, Administrative Leave may be paid in cash 'or its equivalent value applied towards an approved benefit program. Requests for pay of this leave shall be submitted to the City Manager on or before June 1, 2012.. Payment shall be made no more than 30 days subsequent to the approval of the request by the City Manager. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 5 5.3. Catastrophic Leave Leave benefits shall be provided as outlined in City Council Resolution No. 2001-270, adopted December 11, 2001. 5.4. Hearing Aid Benefit That the City shall reimburse employees up to eighty percent (80%) with a lifetime maximum of nine hundred dollars ($900) for hearing aid devices. 5.5. Family Medical Leave Employees may request a leave of absence under the California Family Rights Act (CFRA) and/or the Federal Family Medical Leave Act (FMLA). Requests for family and medical leave shall comply with the requirements of the CFRA and/or the FMLA. 5.6. Light or Limited Duty Employees injured or ill from either on-the-job (industrial) or off-the-job (non- industrial) causes may, at the City's sole discretion, be assigned to light, limited, or modified duty. They may be assigned duties that differ from the normal work duties of the employee. By virtue of this paragraph, City does not intend to create any permanent light, limited or modified positions, 5.7. Americans with Disabilities Act The City recognizes it has an obligation under law to comply with the Americans with Disabilities Act (ADA). 5.8. Employee Death Upon death of an employee, any unused Annual Leave shall be paid to the employee's surviving spouse or beneficiary. In the absence of a spouse or beneficiary, any unused Annual Leave shall be paid to the primary beneficiary specified by the employee on the employee's enrollment/beneficiary card for City-provided life insurance. 5.9. Health Insurance The City shall provide the insurance programs described in this Section. The City reserves the right to provide these insurance programs by self-insurance, through an insurance company or by any other method which provides the coverage outlined. Any premiums paid by the employee eligible for Section 125 will be deducted from the employee's pay on a pre-tax basis. A. Health Insurance - The City shall offer employees and their eligible dependents, a health insurance program under the terms set forth below: 1) The City agrees to contribute towards medical insurance premiums an amount equal to 80% of the lowest cost health plan at the employee's enrollment level, excluding the Health Savings Account plans. OUTLINE-Management 0 July 1, 2011throughJune 30,2012 Page 6 2) The City shall provide a copy of the summary description of all health care programs offered by the City to each employee upon request. 3) Regular part-time employees may elect to participate in health insurance plans and the City will contribute a pro-rata amount (based on the allocation of the position) towards the premium, The part-time employee will be responsible for the balance of the premium through payroll deductions. If the part-time employee does not select coverage, no cash payment will be made in lieu of the insurance. 8, Alternate Benefit - Eligible employees who provide proof of health insurance coverage from a source other than the City may receive an alternate benefit of $350.00 per month. This benefit shall be provided as outlined in City Council Resolution No. 2007-178, adopted October 23, 2007, a copy of which is attached hereto. C, Dental Insurance - The City shall offer employees and their eligible dependents, a dental insurance program under the terms as set forth below: 1) The City shall pay the applicable monthly premiums and any increases during the term of this Outline. Premiums will be set by the insurer, or if self-insured by the City, using fiscally prudent methods. The City shall provide a copy of the summary description of the dental program offered by the City to each employee upon request. a. In general, the program includes basic dental insurance coverage of payment to network dentists of the indicated percentage up to the maximum of $2,000 for each eligible person per year for the following benefits: b. One hundred percent (100%) of the cost of diagnostic and preventative care. c, Eighty-five percent (85%) of the cost of basic dental services. d. Eighty-five percent (85%) of the cost of crowns and restorations. e. Fifty percent (50%) of the cost of prosthodontics. f. Two thousand dollar ($2,000) maximum benefit for dental services per person per year. g. Fifty percent (50%) of the cost of orthodontics with a one thousand five hundred dollar ($1,500) lifetime maximum benefit per person. D. Vision Insurance -The City shall offer employees and their eligible dependents, a vision insurance program under the terms as set forth below: 1) The City shall pay the applicable monthly premiums and any increases during the term of this Outline. Premiums will be set by the insurer, or if self-insured by the City, using fiscally prudent methods. The City shall provide a copy of the summary description of the vision insurance program offered by the City to each employee upon request. 2) In general, the program includes an eye examination once each twelve (12) months, lenses once each twelve (12) months, and frames once each twenty-four (24) months. An employee may purchase contact lenses in lieu of the benefits summarized above. For details, allowances and restrictions, refer to the Plan documents. OUTLINE-Management [J July 1, 2011through June 30,2012 Page 7 5.10. GASB Workgroup The parties agree to establish a workgroup to address the City's unfunded liability associated with GASB 43 and 45. The workgroup shall review options including alternate insurance carriers and plan designs for benefit delivery, funding vehicles that reduce overall liability and benefit entitlements for existing employees and retirees as well as future employees. A The workgroup shall be chaired by the City Manager or his/her designee and comprised of at least one, but no more than two, members from each employee group or bargaining unit and up to an equal number of management representatives. B. The workgroup shall begin meeting within 60 days after approval of this Outline. C, The City agrees that the unit representatives will serve and participate on the workgroup without loss of compensation. D. The City and the workgroup will cause a study to be prepared for review by the workgroup, and the workgroup shall prepare within six (6) months or no later than February 2012, a report to the City Council identifying possible means to address the City's GASB liability. E. The final report shall not be issued to Council without input from the bargaining unit participants on the workgroup, F. The City agrees to provide administrative services and other resources to support the workgroup's charge and stated time lines. G. The above report is intended to serve as an informational document. 5.11. Adoption Benefit The City will provide a six hundred dollar ($600) per child cash benefit to employees adopting minor children to help offset the cost of adoptions, This cash benefit does not include the cost of adopting step-children, i.e. children of present spouse. 5.12. Bereavement Leave A A regular employee shall be paid up to three (3) days of bereavement leave when there is a death in their immediate family. B. Immediate family in this case means: spouse, domestic partner, father, father-in-law, mother, mother-in-law, brother, brother-in-law, sister, sister-in- law, child (including step-children), step-parents, aunts, uncles, grandparents, grandparent-in-Iaw, grandchildren and relationships in loco- parentis, and close personal relationships, with the approval of the City Manager or his/her designee, 5.13. Funeral Benefit City will provide fifty percent (50%) co-payment, not to exceed two thousand dollars ($2,000), for funeral expenses for an employee or their spouse only. This funeral benefit will be considered secondary to and shall be coordinated with any and all other funeral benefits that may be payable to employee or spouse. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 8 5.14. Long-Term Disability Insurance The City shall provide, at no premium cost to employees, long-term disability income protection insurance coverage, The basic benefit shall be sixty six and two thirds percent (66 2/3%). In no event shall the employee receive more than full salary. The benefits provided under this section are subject to the characteristics of the individual program. The waiting period for the above long-term disability benefits plan shall be ninety (90) days. 5.15. Life Insurance A The City will provide, at no premium cost to employees, one hundred thousand dollars ($100,000) life insurance coverage provided to employees and five thousand dollars ($5,000) for dependents, and which coverage includes accidental death and dismemberment benefits. B. The City will allow, subject to the insurance carrier's approval, any employee to purchase, at his or her own cost additional life insurance coverage under the City's group program. 5.16. Deferred Income The City will continue to make available to the employees a deferred income program, now being administered by Nationwide and International City Management Association (ICMA) or a similar program with another institution acceptable to City. 5.17. Retired, Deceased and/or Permanently and Totally Disabled Employees A The City agrees to make a medical insurance premium contribution toward the applicable early retirement premium or Medicare-eligible premium as outlined in the attached "Insurance Premium Contribution Rate Schedule". Calculation of premium will be prorated for regular, part-time employees. The City's share of the medical insurance premium costs for all retirement benefits as described herein shall not exceed the amount described in the attached "Insurance Premium Contribution Rate Schedule", and shall not include payment of Medicare B premiums. Coverage will extend to eligible dependents. The.City will provide such contributions only: 1 ) To' regular full-time and regular part-time City employees hired before June 30, 2007 who have at least fifteen (15) years of continuous service with the City and who retire upon reaching retirement age or thereafter and are receiving a retirement allowance from CaIPERS. Said employees shall be referred to as "Retired Employees." a) Employees with less than 15 consecutive years of service with the City receive no City fringe benefits, i.e. medical, dental, vision, life insurance at retirement b) Employees must retire concurrent with termination of service with the City to be eligible for this benefit (no vesting). 2) To regular full-time or regular part-time employees hired before June 30, 2007 who: OUTLINE-Management D July 1, 2011through June 30,2012 Page 9 a) Have at least ten (10) years of continuous service with the City; b) Are retired forthwith from the City of Rohnert Park service into CalPERS at the time of permanent or total disability, and; c) Are permanently and totally disabled from their occupation and unable to perform with reasonable continuity the material duties of their own occupation. After twenty-four (24) months if gainful employment is obtained in an occupation in which the material duties are reasonably fitted by education, training, experience and compensation to the occupation at the time of disability, the employee shall no longer be considered permanently and totally disabled from their occupation. In such circumstances, benefits shall be discontinued. d) Said employees shall be referred to as "Retired Employees" except for the circumstance noted above in which the employee is no longer permanently and total disabled. 3) To the surviving spouse, registered domestic partner, and legal dependents of a regular full-time or regular part-time employee hired before June 30, 2007 who died while a City employee after ten (10) or more years of continuous service with the City. Said employee shall be referred to as a "Deceased Employee." 4) For eligible "Retired Employees" and the survivors of "Deceased Employees" as defined in Section 5.17(A) 1 through 3 above, the City agrees to provide/offer and pay the premium(s) as provided for active employees at time of retirement for life insurance, dental care, and vision care benefits for retired employees and eligible dependents. Calculation of premium will be prorated for regular, part-time employees. 5) Benefits provided under Section 5.17(A) shall be coordinated with Medi-Care, Medi-Cal, and any other welfare program available of which said benefit coverage shall be considered primary and City provided coverage in turn considered secondary, 6) All benefits provided under Section 5,17(A) are subject to the characteristics of each individual benefit program. The life insurance to be provided will be the life insurance plan amount in effect and in accordance with the provisions of the life insurance program as of the date of employee's retirement 7) The benefits provided under Section 5.17 (A) will continue for such retired employees and their spouse, registered domestic partner, and legal dependents, if any, while said retired employee is alive. In the event of the retired employee's death, coverage will continue for the spouse or registered domestic partners until the spouse or domestic partner dies, remarries, or forms another registered domestic partnership. In addition, the benefits provided under this section will OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 10 continue for said retired or deceased employee's legal dependent children who qualify as an Internal Revenue Service dependent until said children reach the maximum age limit specified by state or federal law, or the spouse or registered domestic partner. marries, or forms another registered domestic partnership whichever occurs earliest. 8) Continuous City service is defined as being continuous regular full-time or regular part-time City employment only for calculating length of continuous service under Section 5,17(A). Part-time (non-benefited) employment and approved unpaid leaves will not be used in calculating length of continuous service under this section. Any separation from City employment will void any previous accrual towards length of continuous service for purposes of this section, unless otherwise waived by the City Manager and due to extenuating circumstances. Layoffs with subsequent restoration and approved City paid leaves do not constitute separation from City service (and therefore will not void any previous accrual towards length of continuous service) for the purpose of this section, 9) If any retired employee, after retirement from the City, becomes employed elsewhere and is covered by medical, life insurance, health, dental or vision care benefits by his/her new employer, coverage provided by the City to the retired employee pursuant to Section 5.17(A) will be considered secondary to the coverage provided by his/her new employer, and his/her new employer's coverage shall be considered primary. 10) If any spouse or registered domestic partner of a deceased employee or deceased retired employee who is receiving benefit coverage as provided under Section 5.17(A) becomes employed and is covered by medical, health, dental or vision care benefits by his/her employer, said coverage provided by City will be considered secondary to the coverage provided by the spouse's or registered domestic partner's employer, and his/her employer's coverage shall be considered primary. B. Regular City employees hired after June 30, 2007 shall be eligible for the benefits described below in lieu of the benefits described in Section 5.17(A) above: 1) The City will contribute $75,00 per month for active employees in paid status to a Retiree Health Savings Account (RHSA), 2) The City's contribution to an employee's RHSA shall be considered vested as to an employee terminating City employment with ten (10) or more consecutive years of City service. 3) Calculation of contribution will be prorated for regular part-time employees.' OUTLINE-Management [J July 1, 2011through June 30,2012 Page 11 5.18. Education and Training The City will provide an education and training assistance program to provide reimbursement to employees for tuition and book costs only for attending and completing, with a satisfactory grade (C or better), courses in the adult high school program, at Santa Rosa Junior College, at Sonoma State University or any other educational institution acceptable to the City. All courses or classes for which reimbursement will be requested must be previously approved by the Supervisor and the City Manager prior to the start of said classes and approval requested on the appropriate City form. The maximum allowed amount reimbursable for tuition is one thousand dollars ($1,000) per instructional period plus books and materials, with a total reimbursable amount not to exceed three thousand dollars ($3,000) per calendar year. 5.19. Longevity Pay A. The City shall provide longevity pay to employees based on continuous years of service, as defined immediately below: Completed Years of Service Pay Percentage Increases 5 years. 2% For each year completed thereafter %% B. The maximum longevity pay percentage to be paid shall be ten percent (10%) of base pay. The "completed years of service" will be determined on January 1 st and July 1 st only and not on an employee's employment anniversary date. C. Longevity Pay Program as outlined in Section 5,20 shall not apply to personnel hired after October 10, 1995. 5.20. Retirement Programs A. Effective July 1, 2007, the City will provide the California Public Employees' Retirement System (CaIPERS) two and seven tenths percent (2.7%) at fifty- five (55) retirement program to miscellaneous memb.er employees, Effective July 1, 2011, the City will provide the California Public Employees' Retirement System (CaIPERS) two percent (2.0%) at fifty-five (55) program to miscellaneous member employees hired after July 1, 2011, Effective August 1, 2011, all employees, regardless of program, will pay the required member contribution. B. The City will continue to provide the "one-year highest compensation" optional provision in its contract with CaIPERS. C, The City will absorb any employer contribution rate increases for miscellaneous members required by CaIPERS, D. The City will continue to provide for a 2.0% annual maximum cost-of-living increase for employees hired after December 31, 2007, Employees hired prior to December 31,2007, shall be eligible for the 5.0% annual maximum cost-of-living allowance increase as defined in Section 21335. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 12 E. The City makes no representation concerning the value of this benefit or how it may be taxed or treated by other agencies either presently or in the future. The City's obligation under this section is limited to the direct cost of providing the benefit as described. The City shall assume no further or additional financial obligation even if an outside agency imposes or determines there to be a financial obligation for the City or the employee. 5.21.401 (a) Retirement Plan If eligible under guidelines, members of the management unit may participate in the City's 401 (a) retirement plan. 5.22. Dependent Care Assistance Program City will continue to provide the Dependent Care Assistance Program (DCAP) as authorized by the Internal Revenue Service for the set-aside of employee pre-tax dollars for childcare as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. 5.23. Health Care Tax-Free Dollar Account Program City will continue to provide the Health Care Tax-Free Dollar Account Program as authorized by the Internal Revenue Service for the set-aside of employee pre-tax dollars for the cost of monthly health care premiums as well as eligible unreimbursed medical expenses, as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. 5.24. Counseling Services City will pay any unreimbursed costs, up to a maximum City reimbursement of one thousand dollars ($1,000) per household per calendar year, for professional counseling service charges which are not paid for by City-provided or other insurance which the employee may have. Services not covered by City-provided health insurance programs with a maximum calendar year benefit of one thousand dollars ($1,000) per calendar year per household, 6. Other Compensation 6.1. Automobile Allowance Effective December 1, 2007, miscellaneous members of the management unit shall receive an automobile allowance in the amount of $322.30. On July 1 of each year, the automobile allowance shall be adjusted by an amount to be determined by the Bay Area All Urban Workers Consumer Price Index (CPI), The amount of the adjustment will be based upon the change in the CPI from April of the year prior to April of the current year. 6.2. Paychecks Paychecks shall be distributed by City to employees by noon on payday. 7. Alcohol and Drugs The City agrees to continue to work together to assist any employees who have an alcohol, alcohol related, drug or substance abuse problem. It is mutually acknowledged that continued cooperative efforts would give employees a much better opportunity to recover from this very serious health problem. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 13 Since certain City employees are required to drive City vehicles, to think clearly and act responsibly as well as use various types of equipment, and it is known that drinking alcoholic beverages or taking certain drugs may slow a person's reflexes and ability to think clearly, the probability of having an accident is increased after drinking alcohol or taking certain drugs. The City recognizes that this situation could place the employee as well as co-workers and the public at risk of injury, 7.1. Alcoholic Beverages or Other Drugs Alcoholic beverages, or other drugs which affect an employee's ability to drive or function safely, shall not be used by employees during their assigned regular workday, nor while on assigned standby duty. 7.2. Off Duty Hours If an employee who has been drinking alcohol or using a drug which may impair the employee's ability to drive or function safely receives a call to return to work during off duty hours, the employee must decline the request to work. 7.3. Prescription Drugs Employees using prescription drugs that affect the employee's ability to work safely must inform their supervisor and may be assigned to other appropriate duties or required to take leave. 8. Smoking The City maintains as a clearly expressed condition of employment that employees refrain from smoking. The City acknowledges its right to take appropriate disciplinary actions should any such employee hired after the effective date of this Outline violate the, agreed upon conditions of employment Prior to final disciplinary action being taken, City will refer the employee to the employee assistance program for consultation and referral. 9. Residency This program is eliminated effective July 1, 2011. Employees receiving residency stipends of $60 per month as of this date may retain them unless they fail to meet the condition of residing within the City. Should such an employee lose eligibility, no re-entry to the program is permitted. 10. Grievance Policy and Procedure City will comply with the grievance procedure as outlined in Resolution No. 79-22, adopted February 13, 1979, a copy of which is attached hereto. Failure to meet any time line or specifically comply with any other requirement of the grievance procedure constitutes a specific waiver and is a bar to further consideration of the grievance. 11. Use of City Facilities Employees and their spouse or domestic partner, and eligible dependents (as defined by City eligible dependent policy), will be allowed to participate with no fee imposed in open gym time, to use the weight room and locker room facility at the Sports Center when such facilities are open, and to participate in the Lap Swim Program conducted at the City's swimming pools. In the event that the City determines that such use of the Sports Center or pools by employees, an employee's spouse or domestic partner, and/or an employee's dependents adversely OUTLINE-Management [J July 1, 2011through June 30,2012 Page 14 impacts the public's access to these facilities, the City may revoke this access and require payment of a fee, 12. Management Rights Except as limited in this Outline and applicable State laws, the exclusive rights of the City shall include, but not be limited to, the right to determine the organization of city government and the purpose and mission of its departments and agencies, to determine the nature, levels and mode of delivery and for set standards of service to be offered to the public; and through its management officials to exercise control and discretion over its organization and operations; to establish and effect administrative regulations which are consistent with law and the specific provisions of this Outline; to direct its employees and establish employee performance standards and to require compliance therewith; to take disciplinary action; to discharge, suspend, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees subject to the requirements of applicable laws; to layoff its employees whenever their positions are abolished, or whenever necessary because of lack of work or lack of funds, or other legitimate reasons; to determine whether goods or services shall be made, purchased, or contracted for; to determine the methods, means, and numbers and kinds of personnel by which the City's services are to be provided; including the right to schedule and assign work and overtime; and to otherwise act in the interest of efficient service to the City; and to take all necessary actions to protect the public and carry out its mission in emergencies. 13. Work Curtailment (No Strike Clause) Under no circumstances shall any employee individually or collectively cause, sanction, honor or engage in any strike, sit-down, stay-in, sick-out, slow-down, speed-up, work to rule or any other type of job action, curtailment of work, restriction of production or restriction of service during the term of this Outline. 14. Term of Outline 14.1. Effective Date This Outline is to become effective on July 1, 2011 14.2. Termination Date This Outline will terminate on June 30, 2012. 15. Invalidation 15.1. Suspension of Agreement If during the term of this Outline, any item or portion thereof of this Outline is held to be invalid by operation of any applicable law, rule, regulation, or order issued by governmental authority or tribunal of competent jurisdiction, or if compliance with or enforcement of the item or portion thereof shall be restrained by any tribunal, such provision of this Outline shall be immediately suspended and be of no effect hereunder so long as such law, rule, regulation, or order shall remain in effect. Such invalidation of a part or portion of this Outline shall not invalidate any remaining portion that shall continue in full force and effect. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 15 15.2. Replacement In the event of suspension or invalidation of any article or section of this Outline, City agrees, that except in an emergency situation, to arrive at a satisfactory replacement for such article or section. 16. Non-Discrimination City acknowledges that in receiving the benefits afforded by this Outline, no person shall in any way be favored or discriminated against to the extent prohibited by law. 17. Personnel Files Employees or their duly authorized representative have the right to inspect his or her personnel file maintained on him or her by the City. Employees have the right to respond in writing to anything contained or, placed in their personnel file and any such responses shall become part of their personnel file. 18. Employee Performance Evaluations Employees have the right to respond in writing to the evaluation report should they so desire. Said responses should be submitted to the reviewer no later than thirty days after the evaluation interview. Incorporated by Reference. The following are incorporated in this agreement by reference: Attachment "A" - Retiree Medical Insurance Table City Council Resolution No. 79-22, adopted February 13, 1979 - Grievance Policy and Procedure City Council Resolution No. 2007-178, adopted October 23,2007 - Alternate Benefit City Council Resolution No. 2001-270, adopted December 11, 2001 - Catastrophic Leave City's Personnel Rules & Regulations OUTLINE-Management [J July 1, 2011through June 30,2012 Page 16 ~ TT ACHMENT A Retiree Medical Insurance Table PREMIUM CONTRIBUTION RATE SCHEDULE FROM 7/1/11 THROUGH 6/30/12 City contribution formula at time of . retirement is: 80% of the lowest cost premium. Ongoing monthly City contribution to retiree premium: Enroll retiree only. Lowest employee- only premium cost at time of retirement Lowest employee+l premium cost at time of retirement Years of Service % of City contribution based on Years of Service City contribution formula at time of retirement: 80% of the lowest cost Ongoing monthly City contribution to retiree premium: Enroll retiree only Lowest e'mployee+1 premium cost at time of retirement Lowest employee-only premium cost at time of retirement Ongoing monthly City contribution to retiree premium: Enroll retiree + eligible others. Ongoing monthly City contribution to retiree premium: Enroll retiree + eligible others. $453.98 *10-19.99 years of service for permanently and totally disabled retirees and deceased employee survivors only. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 17 INDEX A H Administrative Leave, 5 Adoption Benefit. 8 Alcoholic Beverages or Other Drugs. 13 Alternate Benefit, 7 Americans with Disabilities Act, 6 Annual Leave Program. 4 Automobile Allowance. 13 Health Care Tax-Free Dollar Account Program. 12 Health insurance. 6 Hearing Aid Benefit. 6 Holidays Holidays Observed. 3 L 8 Bereavement Leave. 8 Lap Swimming Program' 14 Life Insurance. 8 Light Duty' 6 Limited Duty. 6 Longevity' 11 Long-Term Disability Insurance. 8 c Catastrohic Leave. 5 Counseling services. 13 M D Deferred Income Program. 9 Dental insurance. 7 Dependent Care Assistance Program. 12 Disability Wage Program. See Annual Leave Program Management Rights. 14 Medical insurance. 6 Military leave. 5 Modified duty. See light or limited duty N Non-Discrimination, 15 E Education. 11 Employee Death. 6 Employee Performance Evaluations. 15 o Off Duty Hours Alcohol and Drugs. 13 F p Family and Medical Leave. 6 Funding for retiree medical insurance. See GASB workgroup Funeral Benefit. 8 Paychecks. 13 Personnel Files, 15 Prescription Drugs. 13 G R GASB workgroup. 7 Grievance Policy and Procedure. 14 Residency' 14 Retiree Health Savings Account. 11 Retiree medical benefit. 9 Retirement Benefits. 12 OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 18 Retirement plan 401 (a) . 12 T 5 Term of Outline. 15 Training'11 Short-term disability insurance program. See Annual Leave Program Sick Leave. See Annual Leave Program Smoking. 14 Sports Center. 14 Suspension of Agreement. 15 u Use of City Facilities. 14 v Vacation.Leave 'See Annual Leave Program Vision insurance. 7 OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 19 Save.Sl~i. ~i'l~.L\'e~n~'f 1IIl~> eneril:Y~'" ~~~~~: '" Streamline participant, contractor, and administration processes for sub- divisions with unifonn home designs '" Reduce project costs through economies of scale '" Create a sustainable replicable model for neighborhood-scale upgrades "'Upgrade 250 homes total in two subdivisions (Rohner! Park- D Section, Santa Rosa - Copperfield) '" Federally funded jobs-creation program upg:~' ...;;,.::;:..~-- o Section ~"."'_Jt"''''''''''''''''l",,"'''';''''.''''''''' Energy ChampiOn Incentive Energy Analysis/HERS II Rating Neighborhood-Scale Pricing Whole-House Energy Upgrades .IEnergyanalysis .IProject plan "'Project implementation .t Quality assurance Special time-limited offerl For first five homeowners receive bonus incentive for energy analysis 75% rebate ($525 to $1,050) Special pricing: bulk purchase discounts! reduced labor costs due to project proximity I ! Standard Packaae .;'20% or more in energy savings ,1$2,000 rebate Standard_Plus Packaae ,120 - 40+% energy savings ,1$2,000 to $4,000 rebate ' Financing: SCEIP, California Homeowners Fund, and more. 8/9/11 City Council Agenda REVISED ITEM NO. 3.8 [Distributed 8/9/11] 8/9/2011 Energy Upgrade Cali/ornla In Sonoma County Is a new program that helps property owners reduce energy use and save money by providing robetes, incentives, and financing, and a "whole-bui/dlng" approach because it takes more than just switching out light buibs to achieve maximum efficiency. RCPA ~.'_:.h.'''' . e ~~.5rNGS u~--''''fl ~,~ ~.~.~~~:~~~ '" Lower utility bills '" Special neighborhood pricing '" Experienced contractor familiar with the neighborhood, in Energy Upgrade quality assurance program '" Comprehensive Home Energy Analysis '" Rebates, Incentives, and financing ~" " - ~ "..~ "Ye< ~liIILi LJl!! -,;:,- - - ~~- , -~ ,~~i ~"".>-",~.tt. J~l '" Neiahborhoad: D Section . From six options identified by hot-spot maps '" Contractor: Beanstalk Energy . Selected through RFQ process '" Marketina Plan: Targeted Outreach . Leller introducing program; media coverage . Energy Champions enrollment; completed project tours . Post card, canvassing, fiyer, brochure, lawn sign . Neighborhood events '" Pilot Period: Ends June 30, 2013 u~ 1 8/9/2011 Call Center: 1-866-876-1358 Web Site: www,EnerovUooradeCAoro/scneiohborhood Energy Champion Program: Kathy Goodacre, Marketing Manager (707) 537-1679 kathvooodacre@sbcolobaLnet ~~. ~=,"="" :~"'ca"""t:<""l' "c.~~."..f2...j. ..' , ~ 2 Griffin. Terri 8/9/11 City Council Agenda ITEM NO.9 [Distributed 8/9/11] From: Sent: To: Cc: Subject: Attachments: Griffin, Terri Monday, August 08,2011 4:22 PM Griffin, Terri Gonzalez, Gabe FW: [City_clerks] Responses - 10th Anniversary of September 11 th A TT1 09542. txt Mayor Belforte and Members of the City Council: Below for your information and consideration at tomorrow's City Council meeting is a City Clerk listserv posting that summarizes the results of a listserv survey as to how cities throughout California will be recognizing the 10th Anniversary of 9/11. I will also place hard copies of this information on the dais. Terri Terri A. Griffin, CMC City Clerk cm OF ROHNERT PARK 130 Avram Avenue Rohnert Park, CA 94928 if (707) 588-2225 ~ (707) 792-1876 lBJ tgriffin@rpcity.org website I facebook From: city c1erks-bounces@lists.cacities.org rmailto:city c1erks-bounces@lists.cacities.org] On Behalf Of Smith, Stephanie D. Sent: Monday, August 08, 2011 12:05 PM To: city c1erks@lists.cacities.orq Subject: [City_clerks] Responses - 10th Anniversary of September 11th My original request was whether any cities had specific plans to recognize the 10th Anniversary of September 11 th coming up. Thanks to all the City Clerks that responded, It appears that many cities have been recognizing Patriot's Day since inception, The responses I received included many candlelight vigils, tree plantings, patriotic music, etc, A few cities indicated they would issue Proclamations, There were no responses that indicated there was a specific 10th Anniversary recognition, but now a few Clerks are thinking about it. As a City that has not had specific 9/11 observances in the past, and knowing that we did not have time to plan a major event, like a tree planting, essay contest, etc, I was looking for gestures at the Council Meeting level that staff can propose, before the Council has a chance to come up really big ideas that are labor intensive with little time left We have decided to 1) invite the local Boy and Girl Scout troops to conduct an enhanced Flag Ceremony/Pledge of Allegiance at our City Council meeting of September 6th; 2) present Certificates of Recognition to local members of the USAR team from Orange County that were deployed to the Pentagon and WTC, which can thEm be hung in the local fire stations; 3) adjourn the meeting in memory of the victims of 9/11. Thanks again for the great ideas. Stephanie Smith, CMC City Clerk City of Lake Forest (949) 461-3421 1 8/9/11 City Council Agenda ITEM NO. 3.A l!&ffice of tbe ~apor of tbe QCitp of laobnert l}ark. QCalifornia ~. roefamation ]n ~onor an/) l\.eco((nitton of ~rt QConbiotti 1921 - 2011 WHEREAS, in 1921, the renowned Art Condiotti was born in Brooklyn, NY. He died May 27,2011 at age 89, having lived a full and productive life; and WHEREAS, Art graduated from Brooklyn College and attended both Notre Dame and Stanford University; and WHEREAS, he served his country in World War" as a naval officer and was involved in numerous military operations including invasion landings at Okinawa, southern France, and Sicily; and WHEREAS, Art was one of the most prominent builders on the North Coast and dedicated himself to helping people obtain affordable housing; and WHEREAS, Art Condiotti was credited with building more than 7,500 single-family homes and condominium units as well as 15 commercial buildings and nearly 200 apartments, primarily in Petaluma, Rohnert Park, and Santa Rosa; and WHEREAS, he was a strong supporter of our local Boys & Girls Club organization and was a benefactor of the Spreckels Performing Arts Center and Sonoma State University. Now, THEREFORE, BE IT PROCLAIMED that I, Gina Belforte, as Mayor and on behalf of the City Council of the City of Rohnert Park, do hereby recognize, honor, and pay tribute to Art Condiotti and the profound impact his life had on our City. Proclaimed this 26'h day of July, 2011 bp: Gina Belforte, Mayor _"""'W,-_,l....~ ~ &t.- u~~: -~~~-- ", Streamline participant, contractor, and administration processes for sub- divisions with uniform home designs ", Reduce project costs through economies of scale ", Create a sustainable replicable model for neighborhood-scale upgrades ", Upgrade 250 homes total in two subdivisions (Rohner! Park - D Section, Santa Rosa - Copperfield) ", Federally funded jobs-creation program D Section ~,..~ ~. ~~,~-""Wi*~ Special tlme-llmlted offer! For first five homeowners receive bonus incentive for energy analysis Special pricing: bulk purchase discounts! reduced labor costs due to project proximity Basic Packaae -/ 10% energy savings '" $1,000 rebate Advanced Packaae '" 15 - 40+% energy savings '" $1,500 to $4,000 rebate Energy Analysis/HERS II Rating 75% rebate ($525 to $1,050) Financing: seEIP, California Homeowners Fund, and more. Energy Champion Incentive Neighborhood-Scale Pricing WIlole-House Energy Upgrades .t. Energy analysis '" Project plan .- Project implementation .,. Quality assurance 8/9/11 City Council Agenda 8/4/2011 ITEM NO. 3.8 Energy Upgrade California in Sonoma County is a new program that helps property owners reduce energy use and save money by providing rebates, incentives, and financing, and a "whOte-builmng" approach because it takes more than just switching out light bulbs to achieve maximum efficiency. RCPA . <0 ~gD1l6FNGS - :;., ~>~,'~~~~,~ 4'!1 M'''g'i~'~ Upgf1L~ ~;;;.:;;;,:;;;;,->-- ", Lower utility bills '" Special neighborhood pricing '" Experienced contractor familiar with the neighborhood, in Energy Upgrade quality assurance program ", Comprehensive Home Energy Analysis .,( Rebates, incentives, and financing ,:r" ." ~ .~t /'~ ~ ,- -- ~=- - . t1;: ~:i;ir~ ~ ~~v~~ f_~<:ll'~~"""'~ """,,~.1ir' ~., ", Neiohborhood: D Section . From six options identified by hot-spot maps ", Contractor. Beanstalk Energy . Selected through RFQ process ", Marketina Plan: Targeted Outreach . Letter introducing program; media coverage . Energy Champions enrollment; completed project tours . Post card, canvassing, flyer, brochure, lawn sign . Neighborhood events ", Pilot Period: Ends June 30, 2013 ~ 1 8/4/2011 Call Center: 1-866-876-1358 Web Site: www,EneravUoaradeCA,ora/scneiahborhood Energy Champion Program: Kathy Goodacre. Marketing Manager (707) 537-1679 kathvaoodacre@sbcalobaLnet ~~,~...,.....\.,"ooit~ ~ ,"''''(- --;:;';';;';<;':';';"- 2 8/9/11 City Council Agenda ITEM NO. 4.A 2nd Annual Summer B'BQ! Sponsored By: Merrill Gardens & Valley Orchards Join in on the summer fun at the Rohnert Park Senior Center for our 2nd Annual Senior Center Summer SSG Fundraiser. We will have food, fun! raffles! & music! Where: Rohnert Park Senior Center 6800 Hunter Dr. Suite A Time: ~~:30am - ~:oopm Date: Friday August ~2th Fee: $5 a ticket( presale only Info: Call the front desk at 707.585.6780 ~" 1J1" . . DRAFT MINUTES PENDING APPROVAL MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Community Development Commission Rohnert Park Financing Authority Tuesday, July 26, 2011 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CALL TO ORDER/ROLL CALL Mayor Belforte called the City Council/CDC/RPF A joint regular meeting to order at 5:01 p.m. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Council Member Joseph T. Callinan, Council Member Pam Stafford, Council Member Staff present: City Manager Gabriel Gonzalez, City Attorney Michelle Kenyon, and City Clerk Terri Griffin. 2. PLEDGE OF ALLEGIANCE - Led by Mayor Belforte 3. PRESENTATIONS A. Mayor's Presentation of a Proclamation in Honor and Recognition of Art Condiotti - Philip Trowbridge, representative for the Condiotti family, was not in attendance at the time this item was called so the presentation will be scheduled for a future meeting. B. Michael Newell, Executive Director, provided an update regarding Sonoma Mountain Business Cluster businesses and activities. C. Michael Newell, Chairman, provided the Chamber of Commerce Quarterly Report. D. Jenny Helbraun Abramson of Sonoma County Continuum of Care provided a report regarding the 2011 Sonoma County Homeless Census and Survey. Vice Mayor Mackenzie agreed to serve as Rohnert Park's representative on Sonoma County Continuum of Care. Council concurred to place an item on a future agenda regarding a wintertime emergency shelter. 4. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS A. City Manager Gonzalez announced that the Spreckels Performing Arts Center Update would be provided at the August 9th City Council meeting. B. Deputy City Engineer Patrick Barnes reported on the Highway 101 traffic switch to occur on July th' t th 29 and the Commerce Boulevard road closure to occur August 1 s through 12 . C. David Rowley, Information Systems Manager, Torri Mayer, Public Safety Communications Supervisor, and Rebecca Zito, Management Analyst, reported on the implementation and provided a demonstration of the new Citizen Relationship Management (CRM) System. .".}:c 5. PUBLIC COMMENTS 1. Mike Johnson, Chief Operations Officer for COTS, spoke regarding increases in homelessness in Petaluma and Rohnert Park. 2. Jim McIntyre, Public Works employee, spoke regarding labor negotiations. 3. Ron Broome, Rohnert Park, spoke regarding equal distribution of money to City employees. 4. Warren Naumann, Public Works employee, spoke regarding labor negotiations. 5. Jean Lestanguet, Public Works employee, spoke regarding labor negotiations. 6. Bill Feeny, Public Works employee, spoke regarding labor negotiations. 7. Doug Millar, Santa Rosa, spoke on various topics. 8. Paul Carroll, SEIU Local 1021 representative, spoke regarding labor negotiations. 9. Peter Alexander, Sonoma County, spoke on various topics. 10. Steve Gossage, Public Works employee, spoke regarding labor negotiations. 6. CONSENT CALENDAR Council Member Ahanotu pulled ltem No. 6.C.5 (Resolution No. 2011-66) for discussion. A. Approval of Minutes for: 1. City-CDC-RPFA Joint Regular Meeting - July 12,2011 B. Acceptance of Reports for: 1. City BillslDemands for Payment dated July 26,2011 2. CDC Bills/Demands for Payment dated July 26, 2011 C. City Council Resolution for Adoption: I. 2011-62 Authorizing and Approving Master Design Professional Agreement for Civil Engineering Services with Baechtel Hudis, Inc. 2. . 2011-63 Authorizing and Approving Master Professional Engineer Agreement for Municipal Engineering Services with Whitlock & Weinberger, Inc. (W-Trans) 3. 2011-64 Authorizing and Approving Task Order No. 2011-04 with Brelje & Race for Design, Construction Management and Inspection of Tanks 1, 3, 4 and 5 Exterior Recoating Project No. 2008-03 4. 20 I I -65 Authorizing and Approving Bartley Pump Contract Change Orders for Repair and Replacement Work for the Well Rehabilitation Projects: #2010-07 and #201 0-07A 6. 20 I 1-67 Authorizing the City Manager to Execute a Letter of Authorization Granting the Sonoma County Waste Management Agency Authority to Submit a Regional Used Oil Payment Program Application on behalf of the City of Rohnert Park to the Department of Resources Recycling and Recovery; and to Act as Lead Agency to Execute All Documents Necessary to Secure Payment under the Used Oil Payment Program 7. 2011-68 For Paying and Reporting the Value Of Employer Paid Member Contributions 8. 2011-69 Authorizing Approval to Implement Provisions of Internal Revenue Code 414(h)(2) to Tax Defer Member Paid Contributions to California Public Employees' Retirement System ACTION: Moved/seconded (Mackenzie/Stafford) and carried unanimously to approve the Consent Calendar with the exception ofItem No. 6.C.5 (Resolution No. 2011-66) Item removed from Consent Calendar for discussion: C. City Council Resolution for Adoption: 5. 2011-66 Adopting a Fee Waiver and Co-sponsorship Policy ACTION: Following Council discussion, it was moved/seconded (Callinan/Mackenzie) and carried unanimously to approve Resolution No. 2011-66 with the following amendment to page one of the Fee Waiver and Co-sponsorship Policy: "Religious organizations, companic~; or groups that have 501(c)(3) non-profit status may el1taHt-applv for fee waivers. . ." 7. SONOMA COUNTY WASTE MANAGEMENT AGENCY (SCWMA) ACTION Consideration of SCWMA's action to reduce single use, carry-out bag use and direction to the City's representative serving on the SCWMA Board of Directors A. Council Member Stafford and Mayor Belforte provided a report on the July 14th Waste & Recycling Committee meeting and its recommendation to direct the staff representative on SCWMA to vote against the City's participation in the proposed action to reduce single use, carryout bag use due to concerns with the process undertaken by SCWMA B. Public Comments I. Tim James, California Grocers Association spoke in favor of a plastic bag ban and requested the Council consider additional review involving all of the stakeholders. C. DIRECTION: Council concurred to (1) not adopt the staff recommendation at this time; (2) direct the City's SCWMA staff representative to discuss with the SCWMA Board of Directors improvements to the process used in presenting this matter to the Waste & Recycling Committee; and (3) bring the matter back to the Waste & Recycling Committee for further consideration. Mayor Belforte called a recess at 7:08 p.m. Mayor Belforte reconvened the joint regular meeting at 7: 15 p.m. 8. WILFRED DOWDELL SPECIFIC PLAN REIMBURSEMENT FEE Consideration of Proposed Wilfred Dowdell Specific Plan Reimbursement Fee to recover the costs of preparation, adoption, and administration ofthe specific plan, including CEQA costs A. Staff Report provided by Management Analyst Eydie Tacata B. PUBLIC HEARING Mayor Belforte opened the Public Hearing at 7:12 p.m. Seeing no one come forward to speak, Mayor Belforte closed the Public Hearing at 7: 12 p.m. C. Resolution for Adoption: 2011-70 'Establishing Wilfred/Dowdell Specific Plan Reimbursement Fee and Superseding Specific Plan Fee Established by Resolution No. 98-45 ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to adopt Resolution No. 2011-70. 9. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. A. Standing Committee Reports 1. Council Member Stafford provided a report on the July 19th Economic Development Committee meeting. B. Liaison Reports 1. Council Member Ahanotu provided a report on the July 19th Library Advisory Board meeting '" 2. The report on the July 19th Chamber of Commerce Board of Directors meeting was provided under Item 3.C. C. Other Reports 1. Council Member Mackenzie and Mayor Belforte reported on creek cleanup activities by the Youth Ecology Corps Program in coordination with the Sonoma County Water Agency. 2. Mayor Belforte reported on the Small Business Tax and Regional Opportunity Seminar held July 20th. Mayor Belforte further announced that Rohnert Park Day at the Sonoma County Fair will be July 2ih and a Rock'n Sock Hop fundraiser for the Rohnert Park 50th Celebration will be held in September. 10. COMMUNICATIONS Council Member Mackenzie called attention to the three communications regarding fireworks and requested a future discussion regarding enforcement of the prohibition of illegal fireworks. 11. MATTERS FROM/FOR COUNCIL 1. Mayor Belforte announced a Chili Cook-off fundraiser to benefit Fence at the Top near Applebee's on Rohnert Park Expressway on September lOth from 10:00 a.m. to 4:00 p.m. 2. Mayor Belforte called attention to a request by Pat Miller that the City host an event at the City Center Plaza in recognition of the 10-year anniversary of 9/11. Council concurred to direct staff to bring the matter back on a future agenda for Council discussion. 3. Mayor, Belforte acknowledged the work of Information Systems Manager David Rowley in creating a slide presentation representing Rohnert Park for presentation at the Sonoma County Fair. 12. PUBLIC COMMENTS None 13. ADJOURNMENT Mayor Belforte adjourned the meeting at 7:35 p,m. Terri Griffin, City Clerk City of Rohnert Park Gina Belforte, Mayor City of Rohnert Park DRAFT MINUTES PENDING APPRO V AL MINUTES OF THE SPECIAL MEETING OF THE ROHNERT PARK CITY COUNCIL Thursday, July 28, 2011 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CALL TO ORDER/ROLL CALL Mayor Belforte called the City Council special meeting to order at 3:40 p.m, Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Council Member Joseph T. Callinan, Council Member Pam Stafford, Council Member Staff present: City Manager Gabriel Gonzalez, City Attorney Michelle Kenyon, and City Clerk Terri Griffin. 2. PUBLIC COMMENTS None. 3. RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A Mayor Belforte recessed the meeting at 3:40 p.m. to closed session to consider: A. CONFERENCE WITH LABOR NEGOTIATORS (Government Code S 54957.6) Agency designated representative: Gabriel Gonzalez, City Manager Rohnert Park Employees' Association (RPEA) Service Employees' International Union (S.E.I.U.) Local] 02] B. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION (Government Code S 54956.9) M&M Services, lnc, dba Pacific Sanitation v, City of Rohnert Park, et al., Sonoma County Superior Court No. SCV -250020 C. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Government Code S54956.9: One case 4. RECONVENE SPECIAL MEETING OPEN SESSION IN COUNCIL CHAMBER Mayor Belforte reconvened the special meeting to open session at 5:2] p.m. All Council members were present. 5. MAYOR'S REPORT ON CLOSED SESSION (Government Code ~ 54957.1) Mayor Belforte reported that SEIU and RPEA bargaining teams have reached tentative agreements with the City's bargaining team, and the memberships of both groups have ratified those agreements. The Council has unanimously approved those agreements, and all bargaining has now been completed. Rohnert Park City Council Special Meetin2 Minutes (2 of 2) Julv 28. 2011 PUBLIC COMMENTS: Mayor Belforte re-opened public comments at this time. 1. Angie Smith, Purchase Agent, spoke regarding labor negotiations. 2. Linda Babonis, Housing and Redevelopment Manager, spoke regarding labor negotiations. 3. Eydie Tacata, Management Analyst, spoke regarding labor negotiations. 6. BUSINESS ITEM 1. Action to resolve the Impasse with Rohnert Park Employees Association in accordance with the City's Employer-Employee Resolution, Article IV and pursuant to Government Code Section 3505.4. The Council did not consider or take action on this item. 7. ADJOURNMENT Mayor Belforte adjourned the special meeting at 5:25 p.m. Terri Griffin, City Clerk City of Rohnert Park Gina Belforte, Mayor City ofRohnert Park Check Numbers: 200448 - 200715 Dated: July 20, 2011 - Aug 3, 2011 CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE August 9, 2011 TOTAL $1,082,367,94 $1,082,367,94 Accounts Payable Checks for Approval User: ccolburn Printed: 08/03/2011 - 10:06 AM Check Number Check Date Fund Name Account Name Vendor Name Amount 200448 07/20/2011 General Fund Angela D. Smith 400.00 Check Total: 400.00 200449 07/22/2011 General Fund Police /Professional DAVID WELCH z 1211 4A 200450 07/27/2011 Utility Fund 200451 07/27/2011 Utility Fund 200452 07/27/2011 Utility Fund 200453 07/27/2011 General Fund 200454 07/27/2011 General Fund 200455 07/27/2011 General Fund 200.455 07/27/2011 General Fund Check Total: WaterNehicle Repairs Rohnert Park Car Wash AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 1 3,283.66 16.27 16.27 39.99 39.99 4,975.02 4,975.02 26.00 26.00 86.50 86.50 130.60 26.21 Check Total: Sewer Entr. /Spec Dept Equ Reliable Hardware & Steel Co. Check Total: Refuse Col Entr /Contractual S R3 Consulting Group Check Total: Non - Department /Training & Edu CAROL ADAMS Check Total: R.P. Comm. Cntr Bldg/Facilty Aramark Uniform Services Check Total: P/S Bldg -North /Telephone AT &T Ps Main Station /Telephone AT &T AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 1 3,283.66 16.27 16.27 39.99 39.99 4,975.02 4,975.02 26.00 26.00 86.50 86.50 130.60 26.21 Check Number .Check Date Fund Name Account Name Vendor Name. Amount AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 2 Check Total: 156.81 200456 07/27/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Attune Landscape Co. 350.00 Check Total: 350.00 200457 07/27/2011 General Fund Publ Works Gen /Eye Care Dr. James E. Bruns 150.00 Check Total: 150.00 200458 07/27/2011 General Fund Pac /Facility Repa DTC Grip & Electric 697.82 Check Total: 697.82 200459 07/27/2011 General Fund R.P. Comm. Cntr /Contractual S Foxtail Golf Club 562.50 Check Total: 562.50 200460 07/27/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 116.02 200460 07/27/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 94.82 200460 07/27/2011 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 18.94 200460 07/27/2011 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 10.74 200460 07/27/2011 General Fund Streets & Bike / Landscape Sup Grainger, Inc. - 168.77 200460 07/27/2011 General Fund City Hall /Spec. Departm Grainger, Inc. 102.41 Check Total: 174.16 200461 07/27/2011 General Fund Police /Spec Dept Equ HSC Electronic Supply 33.51 Check Total: 33.51 200462 07/27/2011 General Fund Animal Control/Medications IDEXX Distribution, Inc. 220.92 Check Total: 220.92 200463 07/27/2011 General Fund Non - Department /Self - Insured Kelly -Moore Paint Company, Inc 43.87 Check Total: 43.87 200464 07/27/2011 General Fund Non - Department /Professional Matrix Consulting Group 1,574.00 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,574.00 200465 07/27/2011 General Fund Police /Armory Proforce Law Enforcement 9,869.97 Check Total: 9,869.97 200466 200466 07/27/2011 07/27/2011 General Fund General Fund Non - Department /W.C. /Self -Ins Non- Department /Insurance /Sur Redwood Empire Municipal Insur. Redwood Empire Municipal Insur 567.73 30,706.13 Check Total: 31,273.86 200467 200467 200467 07/27/2011 07/27/2011 07/27/2011 General Fund General Fund General Fund Admin Services /Contractual S Admin Services /Contractual S Admin Services /Contractual S Regional Government Services Regional Government Services Regional Government Services - 9,340.00 3,080.00 7,180.00 Check Total: 920.00 200468 200468 07/27/2011 07/27/2011 General Fund General Fund PW- Traffic Signals /Contractua PW- Traffic Signals /Contractua Republic ITS Inc Republic ITS Inc 2,455.60 603.57 Check Total: 3,059.17 200469 07/27/2011 General Fund Community Event/Spec. Dep Sign A Rama 572.69 Check Total: 572.69 200470 07/27/2011 General Fund Finance /Contractual S So Co Records Management 3,456.17 Check Total: 3,456.17 200471 200471 07/27/2011 07/27/2011 General Fund General Fund Finance /Contractual S Finance /Contractual S So Co Reprographics So Co Reprographics 873.37 1,927.22 Check Total: 2,800.59 200472 07/27/2011 General Fund Community Event.Contracts The Poyntlyss Sistars Rockin S 500.00 Check Total: 500.00 200473 07/27/2011 General Fund Non - Department /Contractual S Union Bank, N.A. 875.00 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 3 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 4 Check Total: 875.00 200474 07/27/2011 General Fund Ref Deposit -Liab. Insur HUB International 2,745.00 200474 07/27/2011 General Fund Refundable Deposits HUB International - 514.01 200474 07/27/2011 General Fund R.P. Comm. Cntr /Rp Community HUB International - 514.01 200474 07/27/2011 General Fund Cash HUB International 514.01 Check Total: 2,230.99 200475 07/27/2011 Utility Fund Sewer Entr. /Training & Ed Jason Kindle 262.00 Check Total: 262.00 200476 07/27/2011 Utility Fund Sewer Entr. /Clothing Allow Sunset Linen Service 20.18 Check Total: 20.18 200477 07/27/2011 General Fund Non - Department /Contractual S Adams Ashby Group 552.50 Check Total: 552.50 200478 07/27/2011 General Fund Dan Ager 65.00 Check Total: 65.00 200479 07/27/2011 General Fund City Hall Bldg/Facilty Aramark Uniform Services 57.58 Check Total: 57.58 200480 07/27/2011 General Fund Pac /Telephone AT &T 5.17 200480 07/27/2011 General Fund R.P. Gymnasium /Telephone AT &T 5.17 200480 07/27/2011 General Fund R.P. Comm. Cntr /Telephone AT &T 5.1 g 200480 07/27/2011 General Fund Sign/Telephone AT &T 329.15 200480 07/27/2011 General Fund R.P. Gymnasium /Telephone AT &T 59.00 200480 07/27/2011 General Fund Animal Shelter /Telephone AT &T 30.03 200480 07/27/2011 General Fund Data Processing /Telephone AT &T 30.02 200480 07/27/2011 General Fund Ps Main Station /Telephone AT &T 16.15 200480 07/27/2011 General Fund Publ Works Gen /Telephone AT &T 29.46 200480 07/27/2011 General Fund Rec. Programs /Telephone AT &T 14.28 200480 07/27/2011 General Fund Benecia Pool /Telephone AT &T 15.50 200480 07/27/2011 General Fund Pac /Telephone AT &T 42.72 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount 200480 07/27/2011 General Fund Ps Main Station /Telephone AT &T 15 6.69 200480 07/27/2011 General Fund R.P. Comm. Cntr /Telephone AT &T 45.62 200480 07/27/2011 General Fund Publ Works Gen /Telephone AT &T 14.28 Check Total: .798.42 200481 07/27/2011 General Fund R.P. Comm. Cntr /Contractual S Aurora Colors 107.25 Check Total: 107.25 200482 07/27/2011 General Fund Ps Main Station Bldg/Facilty Blue Ribbon Supply Company 340.15 Check Total: 340.15 200483 07/27/2011 General Fund Community Event.Contracts Kevin Borges 500.00 Check Total: 500.00 200484 07/27/2011 General Fund Sports Center /Open Gym Rachel Burgans 45.00 Check Total: 45.00 200485 07/27/2011 General.Fund JOSHUA BURNS 65.00 Check Total: 65.00 200486 07/27/2011 General Fund R.P. Gymnasium Bldg/Facilty Cal -Steam 183.48 Check Total: 183.48 200487 07/27/2011 General Fund Data Processing /Hardware Main CDW Government 2,021.36 Check Total: 2,021.36 200488 07/27/2011 General Fund Dawn Cerini 14.31 Check Total: 14.31 200489 07/27/2011 General Fund Benecia Pool /Concession Pu Clover Stornetta Farms, Inc. 152.29 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 5 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 152.29 200490 07/27/2011 General Fund Data Processing /Software Main COMPUCOM 496.80 200490 07/27/2011 General Fund Data Processing /Software Main COMPUCOM 904.60 Check Total: 1,401.40 200491. 07/27/2011 General Fund R.P. Comm. Cntr /Contractual S Gay Dawson 122.20 Check Total: 122.20 200492 07/27/2011 General Fund Pac /Admin /Rent/Lease /Tax Dell Financial Services 153.09 200492 07/27/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 76.69 200492 07/27/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 1,402.33 200492 07/27/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 9,769.86 Check Total: 11,401.97 200493 07/27/2011 General Fund Pac /Concessions Department of Alcoholic Bevera 50.00 Check Total: 50.00 200494 07/27/2011 General Fund City Manager /Spec. Depart FedEx 49.73 200494 07/27/2011 General Fund Finance /Postage FedEx 11.89 200494 07/27/2011 General Fund City Manager /Spec. Depart FedEx 16.33 200494 07/27/2011 General Fund Pac /Production FedEx 27.03 Check Total: 104.98 200495 07/27/2011 General Fund City Hall /Bldg/Facilty First Alarm Sercurities Servic 39.00 Check Total: 39.00 200496 07/27/2011 General Fund City Hall /Office Supplie First Choice 83.00 200496 07/27/2011 General Fund City Hall /Office Supplie First Choice 79.25 Check Total: 162.25 200497 07/27/2011 General Fund City Hall /Fac Maint/Non- Friedman's 5.81 Page 6 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 5.81 200498 07/27/2011 General Fund PW- Landscape/Landscape Sup Gardeners Aid 70.31 Check Total: 70.31 200499 07/27/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 48.43 200499 07/27/2011 General Fund H Pool /Spec. Departm Grainger, Inc. 46.47 200499 07/27/2011 General Fund Street Lighting /Spec. Departm Grainger, Inc. 37.23 200499 07/27/2011 General Fund Pac /Facility Repa Grainger, Inc. 33.26 200499 07/27/2011 General Fund Ps Main Station Bldg/Facilty Grainger, Inc. 9.77 200499 07/27/2011 General Fund Sports Center /Spec Dept Equi Grainger, Inc. 3.94 200499 07/27/2011 General Fund Animal Shelter /Fac Maint/Non- Grainger, Inc. 165.87 200499 07/27/2011 General Fund Publ Works Gen Bidg/Facilty Grainger, Inc. 30.54 200499 07/27/2011 General Fund R.P. Comm. Cntr/Fac Maint/Non- Grainger, Inc. 32.77 Check Total: 408.28 200500 07/27/2011 General Fund Data Processing /Contractual S Granicus Inc 700.00 Check Total: 700.00 200501 07/27/2011 General Fund Rec Ref Clearing Monica Guzman - 100.00 200501 07/27/2011 General Fund Rec Ref Clearing Monica Guzman 400.00 Check Total: 300.00 200502 07/27/2011 General Fund Fire PRevention /Office Joseph Halton, Printer 55.22 Check Total: 55.22 200503 07/27/2011 General Fund R.P. Comm. Cntr /Contractual S HealthSource at Kidsake 181.35 200503 07/27/2011 General Fund R.P. Comm. Cntr /Contractual S HealthSource at Kidsake -88.50 Check Total: 92.85 200504 07/27/2011 General Fund R.P. Comm. Cntr /Contractual S KIERSTEN HILL 254.80 Check Total: 254.80 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 7 Check Number Check Date Fund Name Account Name Vendor Name Amount 200505 07/27/2011 General Fund Ps Main Station /Bidg/Facilty The Hitmen Termite & Pest Control 60.00 200505 07/27/2011 General Fund City Hall Bldg/Facilty The Hitmen Termite &Pest Control 60.00 Check Total: 120.00 200506 07/27/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Home Depot -28,97 200506 07/27/2011 General Fund Ps Main Station Bldg/Facilty . Home Depot 13.50 200506 07/27/2011 General Fund Publ Works Gen Nehicle Repai Home Depot 20.02 200506 07/27/2011 General Fund Fire /Training & Ed Home Depot 69.45 Check Total: 74.00 200507 07/27/2011 General Fund PW- Landscape /Spec Dept Supp Horizon Distributors Inc. 153.08 200507 07/27/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Horizon Distributors Inc. 35.99 200507 07/27/2011 General Fund Streets & Bike / Landscape Sup Horizon Distributors Inc. 332.94 200507 07/27/2011 General Fund Streets & Bike / Landscape Sup Horizon Distributors Inc. 671.51 200507 07/27/2011 General Fund Streets & Bike / Landscape Sup Horizon Distributors Inc. 194.40 200507 07/27/2011 General Fund Streets & Bike / Landscape Sup Horizon Distributors Inc. 682.76 Check Total: 2,070.68 200508 07/27/2011 General Fund Sports Center /Contractual S Honor Jackson 400.00 Check Total: 400.00 200509 07/27/2011 General Fund Pers'L & Purch /Recruitment/G Jobs Available Inc. 245.00 Check Total: 245.00 200510 07/27/2011 General Fund Pac/Rental /Admissions KITCHEN KUT UPS 7,215.00 200510 .07/27/2011 General Fund PacBox Office Fees/Misc KITCHEN KUT UPS - 865.80 Check Total: 6,349.20 200511 07/27/2011 General Fund Animal Control /Contractual S Koefran Industries 115.00 Check Total: 115.00 200512 07/27/2011 General Fund ROBERT LANKFORD 65.00 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 8 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 9 Check Total: 65.00 200513 07/27/2011 General Fund H Pool /Lessons Rebecca Lewis 50.00 Check Total: 50.00 200514 07/27/2011 General Fund Rec Ref Clearing Cynthia Maldonado 400.00 200514 07/27/2011 General Fund Rec Ref Clearing Cynthia Maldonado -50.00 Check Total: 350.00 200515 07/27/2011 General Fund Sports Center /Contractual S Martial Arts Academy 65.00 Check Total: 65.00 200516 07/27/2011 General Fund Pac /City Events /Contractual S N2 Holdings, Inc 279.42 Check Total: 279.42 200517 07/27/2011 General Fund Police /Office Supplie National Document Solutions, L 276.85 Check Total: 276.85 200518 07/27/2011 General Fund Pers'L & Purch /Recruitment/D North Bay Corporate Health Ser 144.00 200518 07/27/2011 General Fund Pers'L & Purch /Recruitment/G North Bay Corporate Health Ser 43.00 Check Total: 187.00 200519 07/27/2011 General Fund City Hall /Office Supplie Office Depot 166.69 Check Total: 166.69 200520 07/27/2011 General Fund Planning /Dues & Subscr MARILYN PONTON 315.00 Check Total: 315.00 200521 07/27/2011 General Fund Benecia Pool /Spec. Departm Recreation Supply Co 33.70 200521 07/27/2011 General Fund H Pool /Spec. Departm Recreation Supply Co 33.71 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 9 Check Number Check Date Fund Name Account Name Vendor Name Amount AP • Checks for Approval ( 08/03/2011 - 10:06 AM) Page 10 Check Total: 67.41 200522 07/27/2011 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 575.14 200522 07/27/2011 General Fund Publ. Works Gen /Gas & Oil Redwood Coast Petroleum 1,542.19 200522 07/27/2011 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,539.37 200522 07/27/2011 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,730.02 Check Total: 5,386.72 200523 07/27/2011 General Fund Prepaid Liability Ins Redwood Empire Municipal Insur 357,471.00 200523 07/27/2011 General Fund Prepaid Liability Ins Redwood Empire Municipal Insur 55,102.00 200523 07/27/2011 General Fund Prepaid Wci Redwood Empire Municipal Insur 111,079.50 Check Total: 523,652.50 200524 07/27/2011 General Fund City Hall /Fac Maint/Non- Redwood Lock & Key 5.43 200524 07/27/2011 General Fund Non - Department %Self- Insured Redwood Lock & Key 262.08 Check Total: 267.51 200525 07/27/2011 General Fund Publ Works Gen /Spec. Departm Reliable Hardware & Steel Co. - 164.06 200525 07/27/2011 Capital Projects Fund Pedestrian Safety Survey Reliable Hardware & Steel Co. 1,599.72 Check Total: 1,435.66 200526 07/27/2011 General Fund R.P. Gymnasium Bldg/Facilty RJ Mechanical Inc. 4,950.00 Check Total: 4,950.00 200527 07/27/2011 General Fund Animal Control/Medications ROADRUNNER PHARMACY 39.95 Check Total: 39.95 200528 07/27/2011 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts -49.52 200528 07/27/2011 General Fund Fire Nehicle Repai Santa Rosa Auto Parts 41.04 . 200528 07/27/2011 General Fund Police Nehicle Repai Santa Rosa Auto Parts 19.75 200528 07/27/2011 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts 40.35 200528 07/27/2011 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts 141.17 AP • Checks for Approval ( 08/03/2011 - 10:06 AM) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 192.79 200529 07/27/2011 General Fund City Manager /Dues & Subscr Secretary of State 40.00 Check Total: 40.00 200530 200530 07/27/2011 07/27/2011 General Fund General Fund Community Event/Spec. Dep Community Event/Spec. Dep Sign A Rama Sign A Rama 17.52 17.52 Check Total: 35.04 200531 07/27/2011 General Fund H Pool /Lessons Angela D. Smith 55.00 Check Total: 55.00 200532 07/27/2011 General Fund Theresa M. Smith 458.86 Check Total: 458.86 200533 07/27/2011 General Fund Animal Control /Contractual S Sonic.net, Inc. 19.90 Check Total: 19.90 200534 07/27/2011 General Fund R.P. Comm Cntr/Publicity Gary Sugiyama 620.00 Check Total: 620.00 200535 07/27/2011 General Fund Publ Works Gen /Clothing Allo Sunset Linen Service 111.46 Check Total: 111.46 200536 200536 07/27/2011 07/27/2011 General Fund General Fund Community Event.Contracts Community Event.Contracts Laure Tatman Laure Tatman 269.60 2,633.92 Check Total: 2,903.52 200537 07/27/2011 General Fund Pac/Pasco /Advertising/P Theatre Bay Area Advertising 1,000.00 Check Total: 1,000.00 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 11 Check Number Check Date Fund Name Account Name Vendor Name Amount 200538 07/27/2011 General Fund H Pool /Lessons Annette Thompson 55.00 Check Total: 55.00 200539 07/27/2011 General Fund City Hall Bldg/Facilty ThyssenKrupp Elevator Corporat 270.00 Check Total: 270.00 200540 07/27/2011 General Fund Pac/Ncb /Production Kate Van Horn 200.00 Check Total: 200.00 200541 07/27/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor 945.00 200541 07/27/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor 38.82 200541 07/27/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor 39.65 200541 07/27/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor 17.58 Check Total: 1,041.05 200542 07/27/2011 General Fund Publ Works Gen /Spec. Departm West County Tool & Equipment 32.46 Check Total: 32.46 200543 07/27/2011 General Fund Rec Ref Clearing Enrique Guzman Zarco 400.00 Check Total: 400.00 200544 07/27/2011 Utility Fund Water Entr. /Telephone AT &T 28.53 Check Total: 28.53 200545 07/27/2011 Utility Fund Water Entr. /Spec Dept Equ Bartley Pump, In.c 589.92 Check Total: 589.92 200546 07/27/2011 Utility Fund WaterNehicle Repairs Big O Tires 69.99 Check Total: 69.99 200547 07/27/2011 Utility Fund Water Entr. Bldg/Facilty Elephant LLC 5,449.51 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 5,449.51 200548 07/27/2011 Utility Fund Water Entr. Bldg/Facilty Elephant LLC 553.25 Check Total: 553.25 200549 07/27/2011 Utility Fund Water Entr. /Spec. Departm Grainger, Inc. 62.94 200549 07/27/2011 Utility Fund Water Emr. /Spec. Departm Grainger, Inc. 22.02 200549 07/27/2011 Utility Fund Water Entr. /Spec Dept Equ Grainger, Inc. 127.94 200549 07/27/2011 Utility Fund Water Entr. /Spec. Departm Grainger, Inc. 109.50 Check Total: 322.40 200550 07/27/2011 Utility Fund Water Entr. /Spec Dept Equ HACH COMPANY 140.27 Check Total: 140.27 200551 07/27/2011 Utility Fund Water Ent/Distrib SystemRepair Home Depot 8.77 200551 07/27/2011 Utility Fund Water Entr. /Spec. Departm Home Depot 122.95 200551 07/27/2011 Utility Fund Water Ent/Distrib SystemRepair Home Depot 27.11 200551 07/27/2011 Utility Fund Water Ent/Distrib SystemRepair Home Depot 17.21 200551 07/27/2011 Utility Fund Water Ent/Distrib SystemRepair Home Depot 30.35 200551 07/27/2011 Utility Fund Water Entr. /Spec Dept Equ Home Depot 243.03 Check Total: 449.42 200552 07/27/2011 Utility Fund Water Entr. /Spec Dept Equ Horizon Distributors Inc. 112.67 200552 07/27/2011 Utility Fund Water Entr. /Spec. Departm Horizon Distributors Inc. 995.35 Check Total: 1,108.02 200553 07/27/2011 Utility Fund Water Entr. /Spec. Departm HSC Electronic Supply 5.40 Check Total: 5.40 200554 07/27/2011 Utility Fund Water Entr. /Spec. Departm National Meter & Automation, I 65.10 Check Total: 65.10 200555 07/27/2011 Utility Fund WaterNehicle Repairs Nor -Cal Truckbodies, Inc. 812.19 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 13 Check Number Check Date Fund Name Account Name Vendor Name Check Total: Amount 200560 07/27/2011 Utility Fund WaterNehicle Repairs Smothers 324.41 Check Total: 324.41 812.19 200556 07/27/2011 Utility Fund WaterNehicle Repairs Platinum Chevrolet 49.59 44.77 Check Total: Check Total: 44.77 200557 07/27/2011 Utility Fund WaterNehicle Repairs Power Industries 629.28 136.92 Check Total: Check Total: 136.92 200558 07/27/2011 Utility Fund WaterNehicle Repairs Reliable Auto Glass 25.00 95.00 Check Total: Check Total: 95.00 200559 07/27/2011 Utility Fund WaterNehicle Repairs Santa Rosa Auto Parts 466.78 18.62 200559 07/27/2011 Utility Fund WaterNehicle Repairs Santa Rosa Auto Parts 447.94 25.87 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 14 Check Total: 44.49 200560 07/27/2011 Utility Fund WaterNehicle Repairs Smothers 324.41 Check Total: 324.41 200561 07/27/2011 Utility Fund Water /Clothing Allowance Sunset Linen Service 49.59 Check Total: 49.59 200562 07/27/2011 Utility Fund Water Entr. /Spec. Departm Underground Service Alert 629.28 Check Total: 629.28 200563 07/28/2011 General Fund Planning . /Training & Edu Redwood Empire Association of 25.00 Check Total: 25.00 200564 07/29/2011 General Fund Aflac Payable AFLAC 466.78 200564 07/29/2011 General Fund Aflac Payable AFLAC 447.94 Check Total: 914.72 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 14 Check Number Check Date Fund Name Account Name Vendor Name Amount 200565 07/29/2011 General Fund Aflac Payable AFLAC 561.62 200565 07/29/2011 General Fund Aflac Payable AFLAC 390.00 Check Total: 951.62 200566 07/29/2011 General Fund Blue Cross W/H Payable ANTHEM BLUE CROSS 24,678.52 200566 07/29/2011 General Fund Emplyee Benfits /Health InsBl ANTHEM BLUE CROSS 49,556.21 Check Total: 74,234.73 200567 07/29/2011 General Fund Emplyee Benfits /Health InsBl ANTHEM BLUE CROSS 50,142.88 200567 07/29/2011 General Fund Blue Cross W/H Payable ANTHEM BLUE CROSS 25,162.46 Check Total: 75,305.34 200568 07/29/2011 General Fund Emplyee Benfits /Medical Insur HARTFORD LIFE INS 18,539.22 Check Total: 18,539.22 200569 07/29/2011 General Fund Blue Cross W/H Payable HSA Bank 125.00 Check Total: 125.00 200570 07/29/2011 General Fund Supp Life W/H Payable LINCOLN NATIONAL LIFE INS CO 956.30 Check Total: 956.30 200571 07/29/2011 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 1,225.00 200571 07/29/2011 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 2,322.50 Check Total: 3,547.50 200572 07/29/2011 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 3,164.35 Check Total: 3,164.35 200573 07/29/2011 General Fund Prepaid Legal Services PRE -PAID LEGAL SERVICES, INC. 41.85 Check Total: 41.85 200574 07/29/2011 General Fund Scope Dues Payable SEIU Local 1021 1,097.86 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 15 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 16 Check Total: 1,097.86 200575 07/29/2011 General Fund United Way Payable UNITED WAY 85.00 Check Total: 85.00 200576 07/29/2011 General Fund Eye Care/VSP/Payables Vision Service Plan - (CA) 758.35 Check Total: 758.35 200577 07/29/2011 General Fund Emplyee Benfits /Eye Care Vision Service Plan - (CA) 10.46 Check Total: 10.46 200578 07/29/2011 General Fund Emplyee Benfits /Bye Care Vision Service Plan - (CA) 627.60 Check Total: 627.60 200579 07/29/2011 General Fund VINCENT AMATO 5,728.00 Check Total: 5,728.00 200580 07/29/2011 General Fund Court Order Payable Cynthia Morre 700.00 Check Total: 700.00 200581 08/02/2011 General Fund Non- Department /Self - Insured Petty Cash - Rec 70.00 Check Total: 70.00 200582 08/02/2011 General Fund Planning /Contractual S Whitlock & Weinberger Transpor 7,716.35 Check Total: 7,716.35 200583 08/02/2011 Utility Fund Sewer Entr. /Clothing Allow Sunset Linen Service 20.18 Check Total: 20.18 200584 08/02/2011 General Fund Fire /Contractual S Affiliated Computer Services F 54.00 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 16 Check Number Check Date Fund Name Account Name Vendor Name Amount 200585 08/02/2011 General Fund 200586 08/02/2011 General Fund 200587 08/02/2011 General Fund 200587 08/02/2011 General Fund 200587 08/02/2011 General Fund 200588 08/02/2011 General Fund 200588 08/02/2011 General Fund 200588 08/02/2011 General Fund 200589 08/02/2011 General Fund 200590 08/02/2011 General Fund 200590 08/02/2011 General Fund 200591 08/02/2011 Capital Projects Fund 200592 08/02/2011 General Fund Publ Works Gen Nehicle Repai Aramark Uniform Services Planning /Contractual S Fire /Spec Dept Equ Fire /Travels & Mee Fire /Spec Dept Equ ABC reimbursements expenses Police /Training/Ed. - Police /Armory Check Total: Check Total: BRELJE & RACE CONSULTING Check Total: Business Card Business Card Business Card 54.00 29.88 29.88 650.00 650.00 1,571.80 23.77 35.22 Check Total: 1,630.79 Business Card 214.23 Business Card 217.40 Business Card 154.60 Non - Department /W.C. /Self -Ins Creekside Pharmacy Fire /Spec Dept Equ Home Depot R.P. Gymnasium /Bldg/Facilty Home Depot Copeland Creek Bike Path Recon LACO Associates Sports Center /Professional North Coast Officials Associat Check Total: 586.23 12.60 Check Total: 12.60 519.71 86.30 Check Total: 606.01 757.50 Check Total: 757.50 1,092.50 Check Total: 1,092.50 200593 08/02/2011 General Fund Non - Department /Workman'S Co Redwood Empire Municipal Insur 64,591.06 AP - Checks for Approval ( 08/03/20.11 - 10:06 AM) Page 17 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 18 Check Total: 64,591.06 200594 08/02/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Redwood Lock & Key 39.69 Check Total: 39.69 200595 08/02/2011 General Fund Admin Services /Contractual S Regional Government Services 3,760.00 Check Total: 3,760.00 200596 08/02/2011 General Fund Spay/Neuter Voucher $2 Dr. Joel Reif 810.00 Check Total: 810.00 200597 08/02/2011 General Fund H Pool Bldg/Facilty Sierra Chemical Company 2,873.87 Check Total: 2,873.87 200598 08/02/2011 General Fund Police /Contractual S So Co Information Systems Depa 1,712.00 Check Total: 1,712.00 200599 08/02/2011 General Fund Police /Contractual S So Co Public Safety Consortium 5,682.93 Check Total: 5,682.93 200600 08/02/2011 Capital Projects Fund Copeland Creek Bike Path Recon Winzler & Kelly 1,883.25 Check Total: 1,883.25 200601 08/03/2011 Utility Fund Sewer /Cell Phone AT &T MOBILITY 156.48 Check Total: 156.48 200602 08/03/2011 Utility Fund Sewer Entr. /Vehicle Repair Business Card 246.96 Check Total: 246.96 200603 08/03/2011 Utility Fund Sewer Entr. /Spec. Departm Friedman's 149.60 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 18 Check Number Check Date Fund Name 200604 08/03/2011 Utility Fund 200604 08/03/2011 Utility Fund 200605 08/03/2011 Utility Fund 200605 08/03/2011 Utility Fund 200606 08/03/2011 Utility Fund 200606 08/03/2011 Utility Fund 200607 08/03/2011 Utility Fund 200608 08/03/2011 Utility Fund 200608 08/03/2011 Utility Fund 200609 08/03/2011 Utility Fund 200610 08/03/2011 Utility Fund 200611 08/03/2011 Utility Fund 200612 08/03/2011 Utility Fund Account Name Vendor Name, Amount AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 19 Check Total: 149.60 Sewer Entr. /Miscellaneous Grainger, Inc. 397.92 Sewer Entr. /Spec. Departm Grainger, Inc. 33.80 Check Total: 431.72 Sewer Entr. /Spec. Departm Home Depot 28.18 Sewer Entr. /Spec. Departm Home Depot 21.44 Check Total: 49.62 Sewer Entr. /Heat/Light/Po Pacific Gas & Electric 228.98 Sewer Entr. /Heat/Light/Po Pacific Gas & Electric 6,239.45 Check Total: 6,468.43 Sewer Entr. Bldg/Facilty Reliable Hardware & Steel Co. 473.93 Check Total: 473.93 Sewer Entr. Nehicle Repair Santa Rosa Auto Parts 6.61 Sewer Entr. Nehicle Repair Santa Rosa Auto Parts 55.05 Check Total: 61.66 Sewer Entr. /Clothing Allow Sunset Linen Service 20.18 Check Total: 20.18 Water Entr. /Spec. Departm Alhambra & Sierra Springs 71.51 Check Total: 71.51 WaterNehicle Repairs Andreoli Towing 85.00 Check Total: 85.00 Water /Cell Phone AT &T MOBILITY 443.73 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 19 Check Number Check Date Fund Name 200613 08/03/2011 Utility Fund 200614 08/03/2011 Utility Fund 200614 08/03/2011 Utility Fund 200614 08/03/2011 Utility Fund 200615 08/03/2011 Utility Fund 200616 08/03/2011 Utility Fund 200616 08/03/2011 Utility Fund 200616 08/03/2011 Utility Fund 200616 08/03/2011 Utility Fund 200617 08/03/2011 Utility Fund 200617 08/03/2011 Utility Fund 200618 08/03/2011 Utility Fund 200619 08/03/2011 Utility Fund 200620 08/03/2011 Utility Fund 200620 08/03/2011 Utility Fund AP - Checks for Approval ( 08/03/2011 - 10:06 AM ) Account Name Vendor Name Amount Page 20 Check Total: 443.73 Water Entr. /Spec Dept Equ Bartley Pump, In.c 156.78 Check Total: 156.78 Water Entr. /Spec. Departm Grainger, Inc. 268.08 Water Entr. /Spec. Departm Grainger, Inc. 34.24 Water Emr. /Spec. Departm Grainger, Inc. 45.36 Check Total: 347.68 Water Entr. /Training & Ed Amber Hemmingsen 50.00 Check Total: 50.00 Water Entr. /Spec. Departm Home Depot 76,88 Water Emr. /Spec Dept Equ Home Depot 541.47 Water Ent/Distrib SystemRepair Home Depot 183.68 Water Entr. /Spec. Departm Home Depot 73.71 Check Total: 875.74 Water Entr. /Spec. Departm Horizon Distributors Inc. 2,059.08 Water Entr. /Spec. Departm Horizon Distributors Inc. 2,059.08 Check Total: 4,118.16 Water Entr. /Spec Dept Equ Kelly -Moore Paint Company, Inc 173.16 Check Total: 173.16 Water Ent/Distrib SystemRepair Pace Supply 351.00 Check Total: 351.00 Water Entr. /Heat/Light/Po Pacific Gas & Electric 35.57 Water Entr. /Heat/Light/Po Pacific Gas & Electric 14,655.85 Page 20 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 14,691.42 200621 08/03/2011 Utility Fund WaterNehicle Repairs Santa Rosa Auto Parts 32.85 Check -Total: 32.85 200622 200622 200622 08/03/2011 08/03/2011 08/03/2011 Utility Fund Utility Fund Utility Fund Water Ent/Distrib SystemRepair Water Ent/Distrib SystemRepair Water Ent/Distrib SystemRepair Shamrock Materials Shamrock Materials Shamrock Materials 105.44 105.44 686.21 Check Total: 897.09 200623 08/03/2011 Utility Fund Water /Clothing Allowance Sunset Linen Service 49.59 Check Total: 49.59 200624 08/03/2011 Utility Fund Water Ent/Distrib SystemRepair Syar Industries, Inc. 318.23 Check Total: 318.23 200625 08/03/2011 Utility Fund WaterNehicle Repairs Tire Distribution Systems, Inc 790.27 Check Total: 790:27 260626 08/03/2011 Utility Fund Water Entr. /Spec. Departm HDS White Cap Construction Supply 91.12 Check Total: 91.12 200627 08/03/2011 General Fund Dennis Amatite 240.00 Check Total: 240.00 200628 08/03/2011 General Fund Publ Works Gen /Uniforms Aramark Uniform Services 29.88 Check Total: 29.88 200629 200629 08/03/2011 08/03/2011 General Fund General Fund R.P. Gymnasium /Spec. Departm R.P. Comm. Cntr /Spec. Departm ASCAP ASCAP 155.66 155.67 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 21 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 22 Check Total: 311.33 200630 08/03/2011 General Fund R.P. Gymnasium /Telephone AT &T 22.81 200630 08/03/2011 General Fund Ps Main Station /Telephone AT &T 1 11.37 Check Total: 134.18 200631 08/03/2011 General Fund Police / Cell Phone AT &T MOBILITY 1,193.34 200631 08/03/2011 General Fund Fire / Cell Phone AT &T MOBILITY 243.08 200631 08/03/2011 General Fund R.P. Comm. Cntr /Cellular Phone AT &T MOBILITY 95.30 200631 08/03/2011 General Fund City Manager /Cellular Phone AT &T MOBILITY 71.64 200631 08/03/2011 General Fund Finance /Cellular Phone AT &T MOBILITY 138.86 200631 08/03/2011 General Fund Data Processing/Cellular Phone AT &T MOBILITY 144.05 200631 08/03/2011 General Fund Ps Main Station/Cellular Phone AT &T MOBILITY 56.56 200631 08/03/2011 General Fund Planning /Cellular Phone AT &T MOBILITY 389.21 200631 08/03/2011 General Fund Publ Works Gen /Cellular Phone AT &T MOBILITY 256.19 200631 08/03/2011 General Fund Park Maint /Cellular Phone AT &T MOBILITY 269.98 200631 08/03/2011 General Fund Codding Center /Cellular Phone AT &T MOBILITY 28.28 200631 08/03/2011 General Fund Sports Center /Cellular Phone AT &T MOBILITY 62.82 Check Total: 2,949.31 200632 08/03/2011 General Fund R.P. Comm. Cntr /Contractual S Harvey Bell 679.90 Check Total: 679.90 200633 08/03/2011 General Fund Jerry Bick 304.69 Check Total: 304.69 200634 08/03/2011 General Fund Sign/Spec Dept Equip R &M BillBoard Video, Inc. 930.36 Check Total: 930.36 200635 08/03/2011 General Fund Ps Main Station Bldg/Facilty Blue Ribbon Supply Company 268.95 Check Total: 268.95 200636 08/03/2011 General Fund Police /Training/Ed. - Business Card 286.23 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 22 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 23 Check Total: 286.23 200637 08/03/2011 General Fund City Hall Bldg/Facilty Business Card 99.93. Check Total: 99.93 200638 08/03/2011 General Fund Fire /Travels & Mee Business Card 37.93. Check Total: 37.93 200639 08/03/2011 General Fund Fire Prevention /Travels & Mee Business Card 42.88 Check Total: 42.88 200640 08/03/2011 General Fund Fire /Training & Ed BUSINESS CARD 36.95 Check Total: 36.95 200641 08/03/2011 General Fund Police/I.D. Business Card 50.84 Check Total: 50.84 200642 08/03/2011 General Fund Police /Postage Business Card 36.85 200642 08/03/2011 General Fund Fire /Uniforms Business Card 276.99 Check Total: 313.84 200643 08/03/2011 General Fund Finance /Spec. Departm BUSINESS CARD 20.00 Check Total: 20.00 200644 08/03/2011 General Fund Police /Spec Dept Equ Business Card 26.72 Check Total: 26.72 200645 08/03/2011 General Fund Pers'L & Purch /Recruitment/G Business Card 300.00 200645 08/03/2011 General Fund Pers'L & Purch /Recruitment/G Business Card 300.00 200645 08/03/2011 General Fund Pers'L & Purch /Recruitment/G Business Card 225.00 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 23 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 24 Check Total: 825.00 200646 08/03/2011 General Fund City Manager /Travels & Mee Busniess Card 169.26 200646 08/03/2011 General Fund City Manager /Office Equipm Busniess Card 394.94 Check Total: 564.20 200647 08/03/2011 General Fund Animal Control/Medications Butler Schein Animal Health Su 558.80 Check Total: 558.80 200648 08/03/2011 General Fund Police Nehicle Repai Carl's Body Shop 1,611.32 Check Total: 1,611.32 200649 08/03/2011 General Fund R.P. Comm. Cntr /Bldg/Facilty CASCO 16.82 Check Total: 16.82 200650 08/03/2011 General Fund City Hall /Rent/Lease/Ta CIT Technology Fin Service, In 5,451.04 Check Total: 5,451.04 200651 08/03/2011 General Fund Street Lighting /Spec. Departm City Electric Supply 314.42 200651 08/03/2011 General Fund Burt/Ave Rec Cr /Spec. Departm City Electric Supply 227,21 Check Total: 541.63 200652 08/03/2011 General Fund City Manager /Travels & Mee City of Healdsburg 55.00 200652 08/03/2011 General Fund City Council/Travel- Ahanotu City of Healdsburg 55.00 200652 08/03/2011 General Fund T &E - City Represesentation City of Healdsburg 55.00 200652 08/03/2011 General Fund Travel/Mtgs- Mackenzie City of Healdsburg 55.00 Check Total: 220.00 200653 08/03/2011 General Fund Benecia Pool /Concession Pu Clover Stornetta Farms, Inc. 189.36 Check Total: 189.36 200654 08/03/2011 General Fund Spay/Neuter Voucher $2 The Community Voice 500.00 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 24 Check Number Check Date Fund Name Account Name Vendor Name Amount 200654 08/03/2011 Capital Projects Fund Pedestrian Safety Survey The Community Voice 624.00 Check Total: 1,124.00 200655 08/03/2011 General Fund Fire /Spec Dept Equ COMPLETE WIRELESS 78.30 Check Total: 78.30 200656 08/03/2011 General Fund Dianna Delgy 40.00 Check Total: 40.00 200657 08/03/2011 General Fund Police /Equipment Leas Dell Financial Services 4,113.64 Check Total: 4,113.64 200658 08/03/2011 General Fund Robert Dennett 1,479.54 Check Total: 1,479.54 200659 08/03/2011 General Fund H Pool /Lessons Deepa Desai 271.00 Check Total: 271.00 200660 08/03/2011 General Fund Police /Uniforms Good To Go Military Surplus 349.30 Check Total: 349.30 200661 08/03/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 14.80 200661 .08/03/2011 General Fund Burt/Ave Rec Cr Bldg/Facilty Grainger, Inc. 548.92 200661 08/03/2011 General Fund Pac /Equip Repair Grainger, Inc. 130.43 200661 08/03/2011 General Fund Streets & Bike / Landscape Sup Grainger, Inc. 4.04 200661 08/03/2011 General Fund Street Lighting /Spec. Departm Grainger, Inc. 132.28 200661 08/03/2011 General Fund PW- Landscape/Landscape Sup Grainger, Inc. 14.70 200661 08/03/2011 General Fund Street Lighting /Spec. Departm Grainger, Inc. 280.47 200661 08/03/2011 General Fund Streets & Bike / Landscape Sup Grainger, Inc. 53.39 200661 08/03/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 36.90 200661 08/03/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 17.95 200661 08/03/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Grainger, Inc. 17.95 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 25 Check Number Check Date Fund Name 200662 08/03/2011 General Fund 200663 08/03/2011 General Fund 200663 08/03/2011 General Fund 200664 08/03/2011 General Fund 200665 08/03/2011 General Fund 200666 08/03/2011 General Fund 200666 08/03/2011 General Fund 200666 08/03/2011 General Fund 200666 08/03/2011 General Fund 200666 08/03/2011 General Fund 200666 08/03/2011 General Fund 200667 08/03/2011 General Fund 200667 08/03/2011 General Fund 200667 08/03/2011 General Fund 200668 08/03/2011 General Fund 200669 08/03/2011 General Fund Account Name Vendor Name Amount AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 26 Check Total: 1,251.83 Police Nehicle Repai Hansel Ford 455.65 Check Total: 455.65 R.P. Comm. Cntr /Contractual S HealthSource at Kidsake 608.40 R.P. Comm. Cntr /Contractual S HealthSource at Kidsake -27.30 Check Total: 581.10 Rec Ref Clearing Alejandro Hernandez 400.00 Check Total: 400.00 Arthur Hollingsworth 1,085.82 Check Total: 1,085.82 Burt/Ave Rec Cr /Spec. Departm Home Depot - 268.74 Publ Works Gen /Small Tools Home Depot 119.30 PW- Landscape/Landscape Sup Home Depot 441.06 R.P. Gymnasium Bldg/Facilty Home Depot 21.96 Burt/Ave Rec Cr Bldg/Facilty Home Depot 86.63 Animal Shelter Bldg/Facilty M Home Depot 11.91 Check Total: 412.12 Streets & Bike / Landscape Sup Horizon Distributors Inc. 59.92 Streets & Bike / Landscape Sup Horizon Distributors Inc. 12.59 Streets & Bike / Landscape Sup Horizon Distributors Inc. 149.46 Check Total: 221.97 Sports Center /Contractual S Honor Jackson 240.00 Check Total: 240.00 Burt/Ave Rec Cr Bidg/Facilty Kelly -Moore Paint Company, Inc 48.86 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 26 Check Number Check Date Fund Name 200670 08/03/2011 General Fund 200671 08/03/2011 General Fund 200672 08/03/2011 General Fund 200672 08/03/2011 General Fund 200672 08/03/2011 General Fund 200673 08/03/2011 General Fund 200674 08/03/2011 General Fund 200675 08/03/2011 General Fund 200676 08/03/2011 General Fund 200677 08/03/2011 General Fund 200677 08/03/2011 General Fund 200678 08/03/2011 General Fund Account Name Vendor Name Amount AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 27 Check Total: 48.86 Carl Leivo 680.40 Check Total: 680.40 Rec Ref Clearing Francis Lopez Zamora 400.00 Check Total: 400.00 Storm Drain/Bldg Facility Martin Ranch Supply -38.00 PW- Landscape/Landscape Sup Martin Ranch Supply 97.63 Streets & Bike / Landscape Sup Martin Ranch Supply 10.84 Check Total: 70.47 Publ Works Gen /Small Tools Matco Tools 154.93 Check Total: 154.93 Animal Control/Medications Matheson Tri -Gas, Inca 37.19 Check Total: 37.19 Pac /City Events /Contractual S N2 Holdings, Inc 169.34 Check Total: 169.34 JOSEPH D. NETTER 399.15 Check Total: 399..15 Pers'L & Purch /Recruitment/D North Bay Corporate Health Ser 144.00 Publ Works Gen /Training & Ed North Bay Corporate Health Ser 83.00 Check Total: 227.00 Sports Center /Professional North Coast Officials Associat 1,403.50 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 27 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,403.50 200679 08/03/2011 General Fund Animal Control /Office Supplie Office Depot 98.36 Check Total: 98.36 200680 08/03/2011 General Fund City Hall /Heat/Light/Po Pacific Gas & Electric 2,817.62 Check Total: 2,817.62 200681 08/03/2011 General Fund Benecia Pool /Heat/Light/Po Pacific Gas & Electric 2,178.04 200681 08/03/2011' General Fund Ladybug Pool /Heat/Light/Po Pacific Gas & Electric 11.88 200681 08/03/2011 General Fund H Pool /Heat/Light/Po Pacific Gas & Electric 2,326.01 200681 08/03/2011 General Fund R.P. Gymnasium /Heat/Light/Po Pacific Gas & Electric 1,768.59 200681 08/03/2011 General Fund R.P. Comm. Cntr /Heat/Light/Po Pacific Gas & Electric 3,177.28 200681 08/03/2011 General Fund Magnolia Pool /Heat/Light/Pow Pacific Gas & Electric 752.29 200681 08/03/2011 General Fund Burt/Ave Rec Cr /Heat/Light/Po Pacific Gas & Electric 641.79 200681 08/03/2011 General Fund. Pac /Heat/Light/Po Pacific Gas & Electric 6,199.57 200681 08/03/2011 General Fund Sign/Heat Light & Power Pacific Gas & Electric 713.24 200681 08/03/2011 General Fund City Hall /Heat/Light/Po Pacific Gas & Electric 233.07 200681 08/03/2011 General Fund City Hall Annex /Heat/Light/Po Pacific Gas & Electric 1,234.92 200681 08/03/2011 General Fund Non - Department /Heat/Light/Po Pacific Gas & Electric 14.19 200681 08/03/2011 General Fund Animal Shelter /Heat/Light/Pow Pacific Gas & Electric 1,523.93 200681 08/03/2011 General Fund Ps Main Station /Heat/Light/Po Pacific Gas & Electric 11,334.55 200681 08/03/2011 General Fund P/S Bldg -North /Heat/Light/Po Pacific Gas & Electric 800.74 200681 08/03/2011 General Fund P/S Bldg -South /Heat/Light/Po Pacific Gas & Electric 278.25 200681 08/03/2011 General Fund Publ Works Gen /Heat/Light/Po Pacific Gas & Electric 189.02 200681 08/03/2011 General Fund Streets & Bike /Heat/Light/Po Pacific Gas & Electric 666.24 200681 08/03/2011 General Fund School Grounds /Heat/Light/Po Pacific Gas & Electric 69.66 200681 08/03/2011 General Fund Street Lighting /Heat/Light/Po Pacific Gas & Electric 12,268.63 200681 08/03/2011 General Fund PW- Traffic Signals /Heat/Light Pacific Gas .& Electric 1,204.70 200681 08/03/2011 General Fund Park Maint /Heat/Light/Po Pacific Gas & Electric 3,061.01 200681 08/03/2011 General Fund Center /Heat/Light/Po Pacific Gas & Electric 2,157.92 200681 08/03/2011 General Fund Alicia Pool /Heat/Light/Po Pacific Gas & Electric 18.11 Check Total: 52,823.63 200682 08/03/2011 General Fund Del Patton 316.00 Check Total: 316.00. AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 28 Check Number Check Date Fund Name 200683 08/03/2011 General Fund 200684 08/03/2011 General Fund 200685 08/03/2011 General Fund 200686 08/03/2011 General Fund 200687 08/03/2011 General Fund 200687 08/03/2011 General Fund 200687 08/03/2011 General Fund 200687 08/03/2011 General Fund 200688 08/03/2011 General Fund 200688 08/03/2011 General Fund 200688 08/03/2011 General Fund 200689 08/03/2011 General Fund 200690 08/03/2011 General Fund 200691 08/03/2011 General Fund Account Name Vendor Name Amount R.P. Gymnasium /Concession Pu Pepsi -Cola 293.95 Check Total: 293.95 Rec Ref Clearing Jody Perry 200.00 Check Total: 200.00 Pac /Concessions Petty Cash - PAC 99.73 Check Total: 99.73 Park Maint /Spec. Departm Power Industries 249.22 Check Total: 249.22 Police /Gas & Oil Redwood Coast Petroleum 1,714.21 Police /Gas & Oil Redwood Coast Petroleum 462.66 Police /Gas & Oil Redwood Coast Petroleum 738.90 Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,245.99 Check Total: 4,161.76 Pac /Facility Repa Redwood Lock & Key 166.06 Non - Department /Self - Insured Redwood Lock & Key 80.00 Pac /Facility Repa Redwood Lock & Key 13.02 Check Total: 259.08 Non - Department /Dues & Subscr Rohnert Park Chamber of Commer 1,225.00 Check Total: 1,225.00 Police Nehicle Repai Rohnert Park Towing 65.00 Check Total: 65.00 Police Nehicle Repai Santa Rosa Auto Parts 13.50 Check Total: 13.50 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 29 Check Number Check Date Fund Name 200692 08/03/2011 General Fund 200692 08/03/2011 General Fund 200693 08/03/2011 General Fund 200694 08/03/2011 General Fund 200695 08/03/2011 General Fund 200696 08/03/2011 General Fund 200697 08/03/2011 General Fund 200698 08/03/2011 General Fund 200699 08/03/2011 General Fund 200699 08/03/2011 General Fund 200700 08/03/2011 General Fund 200701 08/03/2011 General Fund 200701 08/03/2011 General Fund Account Name Vendor Name Amount .Police /Uniforms Santa Rosa Uniform & Career Ap 98.04 Police /Uniforms Santa Rosa Uniform & Career Ap 26.01 Check Total: 124.05 Streets & Bike /Spec. Departm Sebastopol Bearing & Hydraulic 157.71 Check Total: 157.71 Streets & Bike /Spec. Departm Shamrock Materials 857.77 Check Total: 857.77 Community Event/Spec. Dep Sign A Rama 17.52 Check Total: 17.52 H Pool /Lessons Christina Simmons 47.50 Check Total: 47.50 Paul Skanchy 350.00 Check Total: 350.00 Douglas Smith 985.76 Check Total: 985.76 Police Nehicle Repai Smothers 101.52 Fire Nehicle Repai Smothers 594.86 Check Total: 696.38 Ceramics Studio -Cont Svcs Randy Snyder 415.00 Check Total: 415.00 Rec Ref Clearing Laura Solorio 400.00 Rec Ref Clearing Laura Solorio -57.50 AP - Checks for Approval ( 08/03/2011 10:06 AM) Page 30 Check Number Check Date Fund Name 200702 08/03/2011 General Fund 200703 08/03/2011 General Fund 200704 08/03/2011 General Fund 200705 08/03/2011 General Fund 200705 08/03/2011 General Fund 200705 08/03/2011 General Fund 200706 08/03/2011 General Fund 200707 08/03/2011 General Fund 200707 08/03/2011 General Fund 200707 08/03/2011 General Fund 200708 08/03/2011 General Fund 200709 08/03/2011 General Fund 200710 08/03/2011 General Fund, Account Name Vendor Name Amount 342.50 250.25 250.25 143.10 143.10 363.05 363.05 103.15 129.97 1,506.70 1,739.82 114.00 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 31 114.00 83.02 45.01 90.02 218.05 220.50 220.50 246.43 246.43 55.00 Check Total: R.P. Comm. Cntr /Contractual S Sue Stubblebine Check Total: Publ Works Gen /Clothing Allo Sunset Linen Service Check Total: Streets & Bike /Spec. Departm Syar Industries, Inc. Check Total: PW- Landscape/Landscape Sup Tire Distribution Systems, Inc PW- Landscape/Landscape Sup Tire Distribution Systems, Inc Police /Vehicle Repai Tire Distribution Systems, Inc Check Total: City Hall Bldg/Facilty Trope Group Check Total: Police / Cell Phone Verizon Wireless Fire / Cell Phone Verizon Wireless Data Processing/Cellular Phone Verizon Wireless Check Total: Data Processing /Contractual S Vision Internet Providers, Inc Check Total: P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB Check Total: Rec Ref Clearing Nick Walden 342.50 250.25 250.25 143.10 143.10 363.05 363.05 103.15 129.97 1,506.70 1,739.82 114.00 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 31 114.00 83.02 45.01 90.02 218.05 220.50 220.50 246.43 246.43 55.00 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 55.00 200711 08/03/2011 General. Fund PW- Landscape/Landscape Sup West Cal Tractor 553.99 200711 08/03/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor 42.41 200711 08/03/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor 56.59 200711 08/03/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor 84.41 200711 08/03/2011 General Fund PW- Landscape/Landscape Sup West Cal Tractor 65.46 Check Total: 802.86 200712 08/03/2011 General Fund Publ Works Gen /Small Tools West County Tool & Equipment 357.21 Check Total: 357.21 200713 08/03/2011 General Fund Sports Center /Contractual S Winning Edge Sports Training 237.60 Check Total: 237.60 200714 08/03/2011 General Fund Park Maint /Spec. Departm Wyatt Irrigation Supply Inc. 120.10 Check Total: 120.10 200715 08/03/2011 General Fund Pers'L & Purch /Professional PATRICK CLARK CONSULTING 11,466.89 Check Total: 11,466.89 Report, Total: 1,082,367.94 AP - Checks for Approval ( 08/03/2011 - 10:06 AM) Page 32. CITY OF ROHNERT PARK COMMUNITY DEVELOPMENT COMMISSION BILLS FOR ACCEPTANCE August 9, 2011 Check Numbers: 5823 - 5827 $ 28,763.21 Dated: July 27, 2011 - Aug 2, 2011 TOTAL $ 28,763.21 Accounts Payable Checks for Approval User: ccolburn �'re.rro4 Printed: 08/03/2011 - 9:49 AM Check Number Check Date )Fund Name Account Name Vendor Name Amount 5823 07/27/2011 Redevelopment General Fund Contractual Services Foxtail Irrevocable Trust i oai u i 5824 07/27/2011 Redevelopment General Fund Contractual Services 5825 07/27/2011 . Redevelopment General Fund Contractual Services 5826 07/27/2011 Low & Moderate Income Housing Contractual Services 5827 08/02/2011 Redevelopment General Fund Contractual Services Check Total: SO CO TOURISM Check Total: Union Bank, N.A. Check Total: So Co Community Development Co Check Total: SO CO TOURISM Check Total: Report Total: 1,951.81 25,173.60 25,173.60 61.00 61.00 1,000.00 1,000.00 576.80 576.80 28,763.21 AP - Checks for Approval ( 08/03/2011 - 9:49 AM) Page 1 CASH REPORT Executive Director Gabriel Gonzalez City /Commission Attorney DATE:.July;26 2011, CASH BALANCES 'AS OF JUNE 30; 2011 PRELI. NARY Capital Improvement Projects ($60,205.09) Property Tax Increment 1,545,178.44 Housing Capital Projects (119,020.21) Low & Moderate Income Housing 703,517.86 Interest From Bond Proceeds 53,486.71 Interest From Increment 574,880.09 Other Cash(Non -Bond) 421.75 Debt Service Special Fund (1991 TAB) 0.04 Debt Service Reserve Fund (1991 TAB) 1,015,737.75 Debt Service Special Fund (2001 TARBs) 1,203,652.95 Redevelopment Fund (1999 TABs) 627,374.87 Debt Service Reserve Fund (1999 TABs) 721,537.26 Redevelopment Fund (2007R TABs) 6,543,178.77 Debt Service Fund (2007R TABs) 0.01 Housing Fund (2007H TABs) 13,342,611.21 Debt Service Fund (2007H TABs) 0.13 TOTAL COMMUNITY H $26,152,352.54 I CASH DISTRIBUTION AS OF JUNE 30, 2011 Treas. Note N/A 0.010% 1999 Tax Allocation Bonds Reserve Fund: Checking Accounts: Note (2) Interest Rate Blackrock Prov Tfund Trees. Note N/A 0.010% Exchange Bank Checking Account Corporate Obligations -Rese Cert. of Deposit N/A 0.05% 667,000.00 Blackrock Prov Tfund Trees. Note $ 266,305.84 Investment Accounts: 0.00 1999 Tax Allocation Bonds Special Fund: Union Bank - Trustee Blackrock Prov Tfund Trees. Note Investment Maturity Interest Total 1999 Tax Allocation Bond Fund Source of 721,537.30 Investment Institution Type Date Rate Par Value Market Value Valuation Treas. Note Exchange Bank Passbook N/A 0.050% 47,866.05 47,866.05 Note (1) 0.010% Golden Security Bank Cert.of Dep. 12/17/11 3.900°/ 90,000.00 90,000.00 Note (1) Golden Security Bank Cert.of Dep. 11/18/11 2.180% 90,000.00 90,000.00 Note (1) 2007R Tax Allocation Bonds Interest Fund: Mt. Pacific Bank Cert.of Dep. 07/01/14 3.440% 99,000.00 99,000.00 Note (1) 0.00 NCB FSB Cert.of Dep. 07/08/14 3.500% 100,000.00 100,000.00 Note (1) State of Calif. -LAIF Pooled Invs. N/A 0.480% 1,982,217.77 1,982,217.77 Note (1) 0.010% Sonoma Co Investment Pool Pooled Invs. N/A 0,567% 22,869.85 22,869.85 Note (1) Fund: 2,431,953.67 2,431,953.67 Blackrock Prov Tfund 2,431,953.67 CASH HELD BY FISCAL AGENTS: 0.010% 0.00 0.00 Note (2) Investment Maturity Interest 13,342,611.34 13, 342,611.34 13, 342, 611.34 Investment Institution Type Date Rate Par Value Markel Value $26,152,352.54 1991 TARB'S: Union Bank - Trustee Sweep Account Cash in Sweep Account N/A 0.010% 0.00 0.00 N/A Special Fund: Blackrock Prov Tfund Trees Fund N/A 0.010% 0.04 0.04 Note (2) Interest Fund: Blackrock Prov Tfund Treas Fund N/A 0.010% 0.00 0.00 Note (2) Tax Allocation Principal Fund: Blackrock Prov Tfund Treas Fund N/A 0.010% 0.00 0.00 Note (2) Tax Allocation Refunding Reserve Fund: Blackrock Prov Tfund Treas Fund N/A 0.010% 1,015,737.75 1,015,737.75 Note (2) Corporate Obligations -Resen Cart. of Deposit N/A 0.000% 0.00 0.00 Note (2) 1,015,737.79 1,015,737.79 1, 015, 737.79 2001 TARB'S Union Bank - Trustee Tax Allocation Refunding Bonds Special Fund: Blackrock Prov Tfund N/A 0.010% 1,203,652.95 1,203,652.95 Note (2) Interest Fund: Blackrock Prov Tfund Trees Fund N/A 0.010% 0.00 0.00 Note (2) Principal Fund: Blackrock Prov Tfund Trees Fund N/A 0.010% 0.00 0.00 Note (2) 1,203,652.95 1,203,652.95 1,203,652.95 1999 TAB'S: Union Bank - Trustee 1999 Tax Allocation Bonds Redevelopment Fund: Blackrock Prov Tfund Trees. Note N/A 0.010% 627,374.67 627,374.87 Note (2) Blackrock Prov Tfund Trees. Note N/A 0.010% 0.00 0.00 Note (2) Total 1999 Tax Allocation Bonds Redevelopment Fund 627,374.87 627,374.87 . Union Bank - Trustee Treas. Note N/A 0.010% 1999 Tax Allocation Bonds Reserve Fund: 0.00 Note (2) Blackrock Prov Tfund Trees. Note N/A 0.010% 54,537.28 Corporate Obligations -Rese Cert. of Deposit N/A 3.290% 667,000.00 Blackrock Prov Tfund Trees. Note N/A 0.010% 0.00 1999 Tax Allocation Bonds Special Fund: Union Bank - Trustee Blackrock Prov Tfund Trees. Note N/A 0.010% 0.02 Total 1999 Tax Allocation Bond Fund 721,537.30 2007R TAB'S Bonds: Union Bank - Trustee Blackrock Prov Tfund Treas. Note N/A 2007R Redevelopment Fund Tax Allocation Bonds: 636,607.07 636,607.07 Blackrock Prov Tfund Treas. Note N/A 0.010% 535,841.19 Royal Bank /Canada G.I.C. N/A 4.963% 6,007,337.58 2007R Tax Allocation Bonds Special Fund: 2007H Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Treas. Note N/A 0.010% 0.01 2007R Tax Allocation Bonds Interest Fund: Blackrock Prov Tfund Treas. Note Blackrock Prov Tfund Treas. Note N/A 0.010% 0.00 2007R Tax Allocation Bonds Cost of Issuance Fund: 54,537.28 Note (2) 667,000.00 Note (2) 0.00 Note (2) 0.02 Note (2) 721,537.30 535,841.19 Note (2) 6,007,337.58 Note (2) 0.01 Note (2) 0.00 Note (2) 627,374.87 721, 537.30 Blackrock Prov Tfund Treas. Note N/A 0.010% 0.00 0.00 Note (2) Total 2007R Tax Allocation Bonds Fund 6,543,178.78 6,543,178.78 6,543,178.78 2007H TAB'S Union Bank - Trustee 2007H Redevelopment Project Fund (Housing) Tax Allocation Bonds: Blackrock Prov Tfund Treas. Note N/A 0.010% 636,607.07 636,607.07 Note (2) Royal Bank /Canada G.I.C. N/A 4.913% 12,706,004.14 12,706,004.14 2007H Tax Allocation Bonds Special Fund: Blackrock Prov Tfund Treas. Note N/A 0.010% 0.13 0.13 Note (2) 2007H Tax Allocation Bonds Interest Fund: Blackrock Prov Tfund Treas. Note N/A 0.010% 0.00 0.00 Note (2) 2007H Tax Allocation Bonds Cost Of Issuance Fund: Blackrock Prov Tfund Treas. Note N/A 0.010% 0.00 0.00 Note (2) 13,342,611.34 13, 342,611.34 13, 342, 611.34 TOTAL COMMUNITY DEVELOPMENT COMMISSION CASH $26,152,352.54 Investment Yield for June, 2011 3.52M INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the Community Development Commission of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution. #2006 -105, adopted on April 25, 2006. The Commission currently has sufficient idle funds to meet it's expenditure requirements for the next six months. Note (1) The source of valuation for these investments is their respective monthly statements. The Par Value and Market Value for these investments are typically the same as interest is paid or wired monthly. Note(2) The source of valuation for this investment is the June 30, 2011 Union Bank Trust Statements, COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK IMPROVEMENT PROJECT FUND FISCAL YEAR 201012011 Summary of Revenue and Expenditures JUNE 30, 2011 ACTIVE COMMUNITY DEVELOPMENT COMMISSION PROJECTS: Project No. and Description Balance @ 30- Jun -10 Current Fiscal Year Revenue Expenditures Balance @ 30- Jun -11 2006 -02 City Center Plaza Development (485,109.34) 487,458.05 $2,031.71 317.00 2006 -05 Community Center Plaza Rehab 0.00 ' 0.00 $0.00 0.00 2007 -16 Corridor Improvements (109,905.17) 109,905.17 $0.00 0.00 2008 -05 Avram Housing Project 0.00 0.00 $0.00 0.00 2009 -06 Stadium Land Wetlands (18,590.86) 18,590.86 $0.00 0.00 2009 -07 Stadium Land Build Removal (1,684.73) 1,684.73 $0.00 (0.00) 2010 -06 Purchase SW Station 0.00 0.00 $0.00 0.00 2010 -10 Community Center Fountain (11;149.75) 0.00 $36,352.84 (47,502.59) 2010 -13 SW Blvd Affordable Housing 0.00 0.00 $119,020.21 (119,020.21) 2010 -14 PAC, Sports & Com Ctr Retrofit 0.00 0.00 $10,630.72 (10,630.72) 2011 -01 Rec & Com Facility Improv. - Feasibility 0.00 0.00 $2,388.78 (2,388.78) 2011 -05 Avram Av /SW Blvd Affordable Hsg Stu 0.00 0.00 $0.00 0.00 161,000 1991 -04 (626,439.85) 617,638.81 170,424.26 (179,225.30) Due to other Funds - Project Management Reimb. 0.00 SW Blvd Landscaping Closed 0.00 Accounts Payable 4,150.74 Library (4,150.74) 0.00 8,111,293.34 Totals ($622,289.11) R.P. Golf Course Project Closed ($179,225,30) PROJECTS SINCE INCEPTION OF COMMUNITY DEVELOPMENT COMMISSION: Project No. and Description: Current Mo. Expenditures Fiscal Year Expenditures Expenditures Total Total Projected Expenditures 1980 -04 Performing Arts Center Closed Closed $7,343,365.73 $7,343,366 1984 -21 Expressway Extension Closed Closed 1,297,481.39 1,297,482 1986 -25 Seed Farm Drive Extension Closed Closed 30,867.66 30,868 1987 -15 Roberts Lake Road Closed Closed 1,547,369.43 1,547,370 1988 -15 Swim Center Closed Closed 144,688.38 144,689 1988 -18 Public Safety Building Closed Closed 7,184,580.56 7,185,000 1988 -23 Senior Center Closed Closed 851,620.35 851,621 1989 -12 RP Expwy Widening Closed Closed 308,383.61 308,384 1990 -02 R.P.J.H, Gym /Bldg Closed Closed 750,000.00 750,000 1990 -05 A Park Lights Closed Closed 93,897.69 93,898 1990 -14 Animal Shelter Closed Closed 1,393,699.43 1,393,700 1991 -01 Commerce BI. Bikepath Closed Closed 120,476.95 161,000 1991 -04 RPX/1010vercrossing Closed Closed 374,340.99 375,000 1992 -01 SW Blvd Landscaping Closed Closed 11,803.35 11,804 1999 -04 Library Closed Closed 8,111,293.34 8,000,000 2001-06 R.P. Golf Course Project Closed Closed 1,545,000.00 1,545,000 2003 -25 SW Blvd Fire Station Renovation Closed Closed 27,881.12 85,000 2004 -02 Stadium Lands Salvage Project Closed Closed 203,356.54 375,000 2004 -04 BARC Roof Replacement Closed Closed 601,093.87 244,750 2004 -13 Westside Public Safety Facility 0.00 0.00 57,809.52 5,140,000 2004 -30 R.P.Community Ctr ADA Survey Closed Closed 4,040.00 20,000 2005 -05 R.P. Community Center Imps Closed Closed 627,141.45 700,000 2006 -02 City Center Plaza Development (317.00) 2,031.71 3,264,044.70 3,300,000 2006 -03 Martin Avenue Storm Drain Closed Closed 400,411.65 700,000 2006 -05 Community Center Plaza Rehab 0.00 0.00 19,094.05 250,000 2006 -06 Public Safety Parking Lot 0.00 Closed 352,481.95 545,000 2006 -15 Public Safety Driveway Realignment 0.00 0.00 260,035.57 650,000 2007 -06 Acquisition of 6230 State Farm Drive Closed Closed 1,105,356.97 1,105,357 2007 -09 415 City Center Dr. Acquisition Closed Closed 552,763.76 552,764 2007 -10 100 Avram Ave. Acquisition Closed Closed 1,434,802.07 1,434,802 2007 -11 120 Avram Ave. Acquisition Closed Closed 1,776,026.28 1,776,026 2007 -16 Corridor Improvements 0.00 0.00 129,534.17 3,000,000 2008 -04 6750 Commerce BI- Acquisition Closed Closed 1,137,170.00 1,137,170 2008 -05 Avram Housing Project $0,00 0.00 14,216.96 6,871,540 2009 -06 Stadium Lands Wetlands $0.00 0.00 134,295.93 140,000 2009 -07 Stadium Lands Build Remove $0.00 0.00 46,638.84 120,000 2010 -02 Alicia Pool Decommissioning $0.00 0.00 21,046.64 18,000 2010 -03 Ladybug Pool Decommissioning $0.00 0.00 18,000.00 18,000 2010 -04 Purchase Redwood Dr Parcels $0.00 0.00 274,962.50 300,000 2010 -06 Purchase SW Station $0.00 0.00 989,526.00 1,000,000 2010 -10 Community Center Fountain $0.00 36,352.84 47,502.59 49,000 2010 -13 SW Blvd Affordable Housing $43,032.15 119,020.21 119,020.21 150,000 2010 -14 PAC, Sports & Com Ctr Retrofit, $76.05 10,630.72 10,630.72 15,000 2011 -01 Rec & Com Facility Improv. - Feasibility $0.00 2,388.78 2,388.78 35,000 2011 -05 Avram Av /SW Blvd Affordable Hsg Stu $0.00 0.00 0.00 42,000 Totals $42,791.20 $170,424.26 $44,740,141.70 $52,055,051 ROH =NERT PARK V1NANCING RUTHORITY CASH REPORT TO: The Chairman and Board Members of the FROM: Sandra M. Lipitz Rohnert Park Financing Authority Authority Treasurer Executive Director Gabriel Gonzalez City & Authority Attorney DATE: July 25, 2011 CASH BALANCES ASOFxJUNE,30�c2091: 1999 C.O.P.'s- Capital Facilities Project: Capital Project Fund -1999 C.O.P.'s $0.00 Lease Payment Fund -1999 C.O.P.'s 264,402.50 2003 Lease Revenue Refunding Bonds: Lease Revenue Refunding Bonds - Revenue Fund 381,088.13 Lease Revenue Refunding Bonds - Project Fund 135,921.55 2005 Sewer System R.C.O.P.'s Funds: Certificate Payment & Delivery Cost Funds 1.80 Revenue Bond Account Fund 2,679,151.52 TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $3,460,565.50 CASH DISTRIBUTION AS OF JUNE 30,,2011 CASH HELD BY FISCAL AGENTS: Maturity Interest Source of Investment Institution Date Rate Par Value Market Value Valuation 1999 C.O.P.'s Capital Facilities Proiect Funds: Union Bank 1999 C.O.P.'s Lease Payment Fund: Blackrock Prov Tfund N/A 0.010% $264,402.50 $264,402.50 Note (1) Total $264,402.50 $264,402.50 $264,402.50 1999 C.O.P.'s Capital Project Fund: Union Bank Local Agency Investment Fun N/A 0.000% $0.00 $0.00 Note (1) Blackrock Prov Tfund N/A 0.010% 0.00 0.00 Note (1) Total $0.00 $0.00 0.00 2003 Lease Revenue Refunding Bonds: Lease Rev Refdg Bds- Revenue Fund: Blackrock Prov Tfund N/A 0.010% 381,088.13 $381,088.13 Note (1) Lease Rev Refdg Bds- Project Fund: Blackrock Prov Tfund N/A 0.010% $135,921.55 $135,921.55 Note (1) Total $517,009.68 $517,009.68 517,009.68 2005 Sewer System RCOP's Funds: Certificate Payment Fund: Blackrock Prov Tfund N/A 0.010% $1.80 $1.80 Note (1) Interest Fund: Blackrock Prov Tfund N/A 0.010% $0.00 $0.00 Note (1) Delivery Cost Fund: Blackrock Prov Tfund N/A 0.010% $0.00 $0.00 Note (1) $1.80 $1.80 1.80 2005 Sewer System Revenue Bond Funds: Exchange Bank Money Mkt A N/A 0.200% $2,679,151.52 $2,679,151.52 Note (2) 2,679,151.52 TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $3,460,565.50 Investment Yield for June, 2011 0.156% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006 -105, adopted on April 25, 2006. The Authority currently ' has sufficient idle funds to meet it's expenditure requirements for the next six months. Note(1) The source of valuation for this investment is the June 30, 2011 Union Bank Trust Statements. However, the Par Value and Market Value are typically the same as interest is credited and paid monthly. Note(2) The source of valuation for this investment is the June 30, 2011 Exchange Bank Statement. However, the Par Value and Market Value are typically the same as interest is credited and paid monthly. ITEM NO. 6.B.3 CITY CASH/INVESTMENTS REPORT FOR MONTH ENDING JUNE 2011 TO BE DISTRIBUTED ON 8/09/11 Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: · Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays pdo,' to Council meeting date · Agenda Items w/attachments via email and hard copy to City Clerk DUE no late,' than NOON Two (2) Mondays p,.iol' to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week p,.ior to Council meeting date · Agenda Packets distIibuted to City Council and Agendas posted/distributed/mailed on Wednesday afternoon One (1) week priOl. to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This sectionfor City Clerk Use Only} 8/9/11 City Council Agenda ITEM NO. 6.C.1 RESOLUTION NO. 2011-71 COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Department: Submitted By: Submittal Date: Agenda Title: August 9, 20] ] Development Services Eydie Tacata, Management Analyst August], 20] ] Amendment No. ] to Measure M Cooperative Agreement Requested Council Action: Consider and approve Amendment No. ] to Cooperative Funding Agreement No. M20005 (Measure M) between the Sonoma County Transportation Authority and City of Rohnert Park and authorize the Mayor to execute said amendment. Summary: In 2004, the residents of Sonoma County and Rohnert Park passed Measure M,a 0.25% sales tax for transportation programs. Rohnert Park receives an allocation of Measure M sales tax proceeds for local street maintenance in accordance with the terms of a cooperative agreement between the Sonoma County Transportation Authority (SCTA) and the City. Presently, the City receives its allocation at the end of the third quarter each fiscal year, as do all of the local agencies except Sonoma County, which receives its funds quarterly. To address this inconsistency, SCT A staff recommended that all local agencies receive quarterly payments instead of annual payments. An amendment to the Measure M cooperative agreement is necessary to allow SCT A to make this change. SCT A has provided the attached Amendment No.1 to the Cooperative Funding Agreement No. M20005 (Measure M) Between the Sonoma County Transportation Authority and City of Rohnert Park for the City's consideration. This amendment does not change any other aspect of the cooperative agreement. SCT A staff has informed us that this amendment has been approved by County Counsel and is not able to be changed. City staff recommends that City Council consider and approve the attached Amendment No. ] to change Measure M local road maintenance payments from an annual basis to a quarterly basis. Receiving these Measure M sales tax revenues quarterly instead of annually will provide better cash flow to the City. Enclosures: Resolution No. 2011-71 Amendment No.1 to the Cooperative Funding Agreement No. M20005 (Measure M) Between the Sonoma County Transportation Authority and City ofRohnert Park CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. , " CITY MANAGER'S RECOMMENDATION: (X) Consent Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: ( ) Regular Time (Revised 031309) JI-I:TG-S:05-b RESOLUTION NO. 2011-71 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING AMENDMENT NO.1 TO THE COOPERATIVE FUNDING AGREEMENT NO. M20005 (MEASURE M) BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY AND CITY OF ROHNERT PARK WHEREAS, in 2004, the residents of Sonoma County and Rohnert Park passed Measure M, a 0.25% sales tax for transportation programs; WHEREAS, Rohnert Park receives an allocation of Measure M sales tax proceeds for local street maintenance in accordance with the terms ofthe Cooperative Funding Agreement Between Sonoma County Transportation Authority and the City ofRohnert Park ("Agreement"); WHEREAS, Rohnert Park receives its allocation at the end ofthe third quarter each fiscal year, as do all of the local agencies except Sonoma County, which receives its funds quarterly; WHEREAS, SCTA staff has recommended that all local agencies receive quarterly payments instead of annual payments; WHEREAS, an amendment to the Measure M cooperative agreement is necessary to allow SCT A to make this change; WHEREAS, SCT A has provided the attached Amendment No. I to the Cooperative Funding Agreement No. M20005 (Measure M) Between the Sonoma County Transportation Authority and City ofRohnert Park for the City's consideration; and WHEREAS, changing Measure M local road maintenance payments from an annual basis to a quarterly basis will provide better cash flow to the City. NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Rohnert Park that Amendment No. I to the Cooperative Funding Agreement No. M20005 (Measure M) Between the Sonoma County Transportation Authority and City of Rohnert Park is hereby approved and the mayor is authorized to execute the amendment. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of August, 2011. CITY OF ROHNERT PARK ATTEST: Mayor City Clerk Contract Number: M20005-Al AMENDMENT NUMBER 1 TO COOPERATIVE FUNDING AGREEMENT NO. M20005 (MEASURE M) BETWEEN THE SONOMA COUNTY TRANSPORTATION AUTHORITY AND CITY OF ROHNERT PARK This Amendment No. I to the Agreement is made and entered into as of 2011 ("Effective Date") by and between the City ofRohnert Park, herein referred to as "CITY" and the Sonoma County Transportation Authority, herein referred to as "AUTHORITY." RECITALS 1. AUTHORITY and CITY entered into a Cooperative Funding Agreement No. M20005 to define a framework to enable the two parties to work cooperatively in allocating funding for local road maintenance, Intelligent Transportation System implementation and related eligible work as described in the Strategic Plan. 2. Cooperative Agreement No. M20005 specified that AUTHORITY shall distribute funds for Local Maintenance Projects on an annual basis. 3. In order to better accommodate fluctuations in sales tax revenue and provide a more consistent cash flow to the CITY, AUTHORITY recommended and authorized Cooperative Funding Agreement No. M20005 be amended to provide quarterly distributions of such funding. In consideration ofthe recitals set forth and the covenants contained herein, CITY and AUTHORITY mutually agree as follows: 1. SECTION II, Article I. is hereby replaced in its entirety with the following: Allocation of Funding. Consistent with its Strategic Plan, to make available Measure M funds to CITY for such Local Maintenance Projects (also referred to as Local Street Rehabilitation or "LSR") based on the formula set forth in Measure M. AUTHORITY shall distribute such funds to CITY on a quarterly basis. 2. Except to the extent the Agreement is specifically amended or supplemented hereby, Cooperative Agreement M20005 shall continue to be in full force and effect as originally executed, and nothing contained herein shall be construed to modifY, invalidate or otherwise affect any other provision of the Agreement or any right of SCT A arising there under. Page 1 of2 \" 3. CITY warrants the person affixing his or her signature hereto is authorized to execute this agreement on behalf of CITY. SCT A AND CITY HA VE CAREFULLY READ AND REVIEWED THIS AMENDMENT AND EACH TERM AND PROVISION CONTAINED HEREIN AND, BY EXEUTION OF THIS AMENDMENT, SHOW THEIR INFORMED AND VOLUNTARY CONSENT THERETO. IN WITNESS WHEREOF, the parties hereto have executed this Amendment Number 1 to Measure M Agreement No.M20005 as set forth below. City ofRohnert Park Sonoma County Transportation Authority By: By: Mayor Chair ATTEST: APPROVE AS TO FORM: By: By: APPROVED AS TO LEGAL FORM By: By: City Attorney Authority Counsel Page 2 of2 ITEM NO.6.e.2 APPROVING THE OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS AND SALARY ADJUSTMENTS FOR THE CONFIDENTIAL UNIT and ITEM NO. 6.C.3 APPROVING THE OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS AND SALARY ADJUSTMENTS FOR THE MANAGEMENT UNIT TO BE DISTRIBUTED ON 8/05/11 8/9/11 City Council Agenda ITEM NO. 6.C.2 ITEM NO. 6.C.3 ITEM NO.7 CITY OF ROHNERT PARK OFFICE OF THE CITY CLERK DATE: August 5, 2011 TO: Mayor Belforte and Members of the City Council FROM: Terri A. Griffin, City Clerk RE: Labor Agreements and Outlines for Approval on August 9, 2011 Attached for your consideration and approval at next Tuesday's City Council meeting are the following documents: 1) Memorandum of Agreement between the City of Rohnert Park and the Rohnert Park Public Safety Officers' Association (RPPSOA) Effective July 1, 2011 through June 30,2013; 2) Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Confidential Unit, Effective July 1, 2011 - June 30, 2012; and 3) Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Management Unit, Effective July 1,2011 - June 30, 2012. You will note that although the terms and conditions of each document are in final form, other components of the documents, such as the tables of contents and indices, need to be reformatted. To allow Council sufficient time to review these documents, staff is providing unformatted versions of these documents today and will distribute final reformatted versions of the documents on the dais at Tuesday's meeting. Attachments cc: Gabriel A. Gonzalez City Manager Sophia Selivanoff, Human Resources Manager -r RESOLUTION NO. 2011-72 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS AND SALARY ADJUSTMENTS FOR THE CONFIDENTIAL UNIT WHEREAS, on July 12,2011, the City Council approved a tentative outline of certain conditions of employment, fringe benefits, and salary adjustments for the Confidential Unit; WHEREAS, staffhas prepared a final Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Confidential Unit in accordance with Council direction. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Confidential Unit, which is attached hereto as Exhibit "A." DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of August, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk OUTLIN/- 4, OF CERTAIN CONDITION'5i( FRINGE BENEFIT5 AN Diiig0' , ".- FOR THE C6~L IDE EFFECTI,,~':ay,L y 1J~2011 -JUNE 30, 2012 MPlC>YMENT, ';!O'JUSTMENT5 UNIT .~)}L':>:-:-, ,.f'/ <~'-'-.:; . .,f/" TABLE OF CONTENTS 1. HOURS, DAYS, AND. PERIOD OF WORK ............................................................................4 2. 2.1 2.2 2.3 2.4 OVERTIM E/COMPENSA TORY TIME ........................................................ ......... ...................4 Rate of Ove rtime Com pe nsation ...... ............................................................................ 4 Com pe nsatory Ti me Off .... ......................... .... ...............................................................4 Ca II B ac k ............ ........................... ....... ............... ............................................................4 Exem pt Em p loyees ............ ............ ........ ............................................... ...~..::...,............... 5 3. 3.1 3.2 3.3 H 0 L I DAYS... ~........................ ................... ............. ..................................... ;.,. ..:....;................... 5 Ho I id ays Obse rv ed .... .............................. ........ ....... ................ ..:,.;:...':~..............: ............... 5 Proc I aimed H 0 I id ays ......... ......................... ......................... .",:;i.,......... ...............; ,...;........ 5 Day of Mourning or Special Observance...........................:.......;...;....;........................ 5 4. V AC A TI 0 N ............................................................................ :.::;;;............... ....;........................ 5 4.1 Vacation Schedule ................................................;.........;;;Error!BooKmarK not defined. 4.2 Maximum Accrual ............................................;;';!g,::;.,............!;rror! BooKmarK not defined. 4.3 Eligibility for New Hires ...........................~.4(~.."'~t;i;..........Eff9r! BooKmarK not defined. 4.4 Discontinued Accrual after Ninety (9.0) Da'!......~Jror! BOOKmarK not defined. 4.5 Vacation Scheduling Based on Sen~<?~t .....Error! BOOKmarK not defined. 4.6 Regular Part-time Employees .......:J:.:..::..... .................................................. 6 "-"" ""'- 5. M ILIT ARY TRAI N I N G ........;................. ...':J:;};... ........ .:........................................... ................... 6 -.".;(B:~~,~~,~ ,.i;*V 6. FRINGE BENEFITS, OTHER/THAN V ACA TIONfAND HOLIDAYS ...................................... 7 /:R&::::,. . )~> 6.1 F ri n ge Ben efit Ad m i Jiist~~,tion.. .....~........................ .... ~................................................. 7 6.2 Sick Leave .......................::,l:'j,.........J~................................. Error! BOOKmarK not defined. 6.3 Catastro ph ic Leav:e ..:.... .....:'~:i:Rtr,.::;{@~::............................................................................. 7 6.4 Patern ity Leave ....,...;:;~..._..........~'t:...................................... Error! BOOKmarK not defined. 6.5 Fa m ily a n~tMed ical Leave'.....:;................ ..... ................................................................... 7 6.6 Lig ht or (in"i~~d D ~ty?....... .:;:................ ........ ................................................................... 8 6. 7 Ame~ig~..~~'Njtb~isal:>i1 ities Act................. ................................................................... 8 6.8 P~Yfu~ntJ()~~il~'lfia;:Y. ..... ............................................................................................ 8 6. 9 "i;~.a Ith Coye rag e ...;;;............................ ......................................;...................................... 8 6.1.0,,\> DentClI COVE!{~~e .................................................................Error! BOOKmarK not defined. 6.,1/1; .N' Vis ion .Ca re ~:;:;..................................................................... Error! BooKma rK not defined. ,,6.J~.~. . ~~opti()I1:Beh efit .................. ........................................................................................ 1 a 6.13('\ fDeath/Be reavement Leave ..... ........... .......................................................................... 1 a 6.14 .. .::"~lJne-ral Benefit ............................... .................................................................. ............1 a 6.15 !.:O!J9- Term Disability Insurance ................................................................................. 1 a 6.16 Life Insurance ............................................................................................................... 11 6.17 Deferred Income ....................................:...................................................................... 11 6.18 Retired, Deceased andlor Permanently & Totally Disabled Employees ...............11 6.19 Education a nd Training ............................................................................................... 14 6.2.0 Longev ity. Pay..... ......... ........ ............ .... .......................................................................... 15 6.21 Educational Incentive Pay ...........................................................................................15 6.22 Retirement P rog ra ms .......................... ........ ............................................ .................... 16 6.23 Dependent Care Assistance Program........................................................................ 16 6.24 Health Care Tax-Free Dollar Account Program ........................................................16 6.25 H ea ri ng Aid Benefit........ ..... ................... .......................... ..... ................ ...... ................. 16 6.26 Personal Leave Days .........................................................Error! BookmarK not defined. OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page ii 7. SALARY, FURLOUGHS & MISCELLANEOUS PAYS ........................................................ 17 7.1 Sala ry Adjustment ....................................................... .......... .......................................17 7.2 Biting ual Pay........... ......................................................................................................17 7.3 Paychecks. .............. ......... ........ ........ .... ....................... .............. .............. ............. ......... 17 8. AL COHO L AND DRUGS .......... ........... .......... ........ ................ ... ......... ..................... ....... ....... 17 8.1 Alcoholic Beverages or Other Drugs ......................................................................... 17 8.2 Off Duty Hours.............................................................................................................. 17 8.3 P resc ri ption Drugs......................................... ....... ....................................................... 18 9. S M 0 KI NG .................................................................................................... ..;';..................... 18 9.1 9.2 9.3 9.4 Non-smoking Pay Premium ..............................................Error! Bdqkmal'"~not defined. Non -smoki n g Status .......................................................... Error!B60kma rkr'C)t, defined. Condition of Employment .................................................Error! Bookmark n6tdefined. Employees Hired After July 1, 1993 .................................Error! Bookmark not defined. 10. RES I D EN CY ...................................................................... ;... ..................;.. ;...................... 18 11. GRIEVANCE POLICY AND PROCEDURE ..........................;~...........::L;..........................18 12. USE OF CITY FACILITIES ..............................u:.......................;~;:,................................... 18 12.1 Use of Sports Center and Lap SWin:JmJn9,Program .~.....Error! Bookmark not defined. .:-- ...,c,:,....:....'.. c ";'"'<':::',:,. ,... ... MANA GEM ENT RI G HTS .............. ;.;2...i);;........ .::.qr,;u.. ....:................................................. 18 13. 14. <;l<_,;:<C:>.. L'~ WORK CURTAILMENT (NO STRIKE CLA~~EtJL......................................................... 19 ':";:,,.,.jT" 15. PERSONN EL RULES ANDREGULA TIONS"::.............................................................;... 19 16. TERM OF OUTLINE ...................;.........;,............................................................................19 16.1 Effective Date .......................................................... .................................... ............. .....19 16 .2 Term i nation Date.,.',....... ;;..;.;; ,;....................................................................................... 19 17. INV ALIPA TION ............./;................................................................................................... 19 17.1 ~~spensioh of Agreement .......................................................................................... 19 17.2 Repla cement................................................................. ................................................ 19 ",?>:.-'-" 18. .' NON-DIS.CRIM INA TION .................................................................... ................................20 19. PERSON N EL FILES ................................... ...... .............................. .............................. ..... 20 20. EMPLOYEE PERFORMANCE EVALUATIONS ............................................................... 20 21. LAyOFFS................................................. ................ .............................. .....23 OUTLINE-Confidential 0 July 1, 2011 through June 30,2012 Page iii This Outline is a document that describes conditions of employment, fringe benefits and salary for employees in the Confidential Unit. The Confidential Unit currently consists of employees occupying the classifications of: Accounting Manager Accountant/Budget Analyst Human Resources Analyst Human Resources Technician -Payroll Specialist Secretary II (City Manager's Office) Secretary II (Office of the Director of Public Safety) 1. HOURS, DAYS, AND PERIOD OF WORK Unless an alternative work schedule is otherwise pre-approyed.the appropriate supervisor, the hours, days and period of wo~k,shall be.asfollows: (a) Regular Workday - The regular work~.~y ~~J>~i9ht~~y, nine (9), or ten (10) hours of work, or variations as/1).~~. b~'.i;c[<;fet~r~iped from time to. time by mutual agreement of an employee a:11d.his7~${ slJpervisor. . " <-':.'_: "~:t~%7':/ (b) Regular Days of Work - The regt;Jl~r wor~week for all employees shall consist of five (5) days, Monday through\Eti<:la~l;As may be determined from time to time my mutual agreement of an'::employee and his/her supervisor, the employee may volunteer for a workweek other than defined in this section. (c) Regular Work period - Aregularwork period shall be forty (40) hours to be worked withintneestablished seven (7) day work period beginning at 12:01 a.m. onMonday.apd'erH:fing at 12. midnight on Sunday. 2. OV~RTIME/COI\IIPENSATORY TIME FOR NON_EXEMPT EMPLOYEES /<'2.1 Rate of Overtime Compensation Overtime compensation at the rate of one and one-half times the Elmployee's regular hourly rate shall be paid for all hours worked; (a) In excess of forty (40) hours in any workweek. (b) On any Saturday or Sunday, or Holiday as defined by this Outline. 2.2 Compensatory Time Off A maximum of eighty (80) hours of compensatory time off may be accrued by an employee by mutual agreement of the employee and the Supervisor. 2.3 Call Back OUTLINE-Confidential 0 July 1, 2011 through June 30, 2012 Page 4 Employees who are called back to work after having left the work site shall be entitled to double time, with a minimum of two (2) hours' double time pay. 3.EXEMPT EMPLOYEES Section 2 shall not apply to those positions that are exempt under the Fair Labor Standards Act, specifically the Accounting Manager and the Human Resources Analyst . This list is subject to change due to position reclassifications or the creation of new classifications. 3.1 Administrative Leave - Exempt Employees Administrative Leave balances existing effective July 1, 2011 may only be used for time off work. Any unused Administrative Leave hours remaining as of December 31, 2011 shall not be carried over. The exempt employees in the confidential unit shall receive fifty (50) hours of Administrative Leave on January 1, 2012. Subsequent to January 1, 2012, up to twenty (20) hours of earned, but not taken, Administrative Leave may be paid in cash ... or its equivalent value applied towards an approved benefit program. Requests for pay of this leave shall be submitted to the City Managel7ip~qrp~foreJune 1, 2012.. Payment shall be made no more than 30days'subseqruent to the approval of the request by the City Manager. 4. HOLIDAYS 4.1 Holidays Obs~rved The holidays"&~gerved by the City will be: "New Years Day~r,. Janu~rY 1The third Monday in January, "Martin Luther,King,Jr. DCiy",Ftiday proceeding "President's Day," The third Monday in FebruaFiY; "President's Day," The last Monday in May, ,;:~emorlaIDay;" "Independence Day," July 4The first Monday in .. Septemb~r, "Labor Day," "State Admission Day," rh~.,s~~~nd/Monday in October, "Columbus Day," "Veteran's Day," i,NoVelTlpyr 11, TtW fourth Thursday in November, "Thanksgiving Day," Day after "thanksgiving, " 1?:00 Noori to 5:00 p.m. on December 24, "Christmas Day," December 25 - Proclaimed Holidays Every day proclaimed by the President, Governor or Mayor of the City as a public holiday and made applicable to City employees. 4.3 Day of Mourning or Special Observance Each day that the Governor declares a day of. mourning or speciaL observance as a holiday for State employees if the declaration makes it applicable to City employees. 5. Annual Leave Program A. Effective July 1, 2011 employees shall accrue monthly the following Annual Leave: OUTLINE-Confidential 0 July 1, 2011 through June 30,2012 Page 5 length of Monthly Annual leave Service Accrual Rate Allowance 0-2 Years 12.67 hours 152 hours 3-5 Years 14.00 hours 168 hours 6-10 Years 16.00 hours 192 hours 11-15 Years 18.00 hours 216 hours 16+ Years 19.33 hours 232 hours. B. Effective July I, 2011, employees shall not accrue any form of sick leave or disability wage, non-industrial or industrial. However, employees who have accrued fully~paid hours under either the sick leave or disability wage program for non-industrial illness and injury shall retain the balance of such hours accumulated as of July I, 2011. Half-payhours accumulated as provided by the disability wage plan will be converted to fully-paid hours (balance divided by 2), and credited to the balance of each employee covered by the disability wage plan. Employees in the disability wage plan who have not received their 2011 anniversary allotment of 40 hours of full-pay disability wage at the time of conversion will receive this additional 40 hours upon conversion. Paid leavefor'appr()y:ed absence due to injury or illness may be charged against this balance at the employee's discretion. Upon retirement from the City of Rohnert Park, an emplpyee may convettany remaining sick leave balance to service credits pursuant to CalPERS regulations (jnH procedures. C. Effective July I, 2011, employees shall notacCrd~.vacati()n. All existing accumulated vacation shall be converted to Annual leave,. .... D. Annual leave hours may be used to provid~paid time off for any approved absence, including but not limited to vacation and illnes~;j\(,(hyn annual leave is used for sick leave purposes, the City may require tre employee tosqbrnit substantiating evidence of illness if a demonstrable pattern of abuse or, evidence of fraud is identified. E. An employee may accu,~ulate annual leave credits up to a maximum of 500 hours of annual leave. Accrual shaHi:l:;.€!Clse untilthe annual leave balance falls below the cap. F. Accumulated an~val leavesha.ll:beconverted to cash upon separation from City service. G. The City will provige a sli'qtt-terrn disability insurance program which includes income replacement anagene:fi~~:,coordination to employees within 60 days of adoption. ^".~' _.""~ ./'i' ./,- "'<" .c'. Regular;"R;~rt7time Employees ~',; Regular part-time employees. fringe benefits shall be as provided in City Council Resolution No. 80.140, adopted August 11, 1980, a copy of which is attached hereto. .6. MILITARY LEAVE The City grants military leave and any related benefits maintenance, job seniority and retention rights to all employees for service in a uniformed service in accordance with state and federal law. The employee must notify his/her OUTLINE-Confidential D July 1, 2011 through June 30, 2012 Page 6 supervisor of upcoming military duty as soon as he/she becomes aware of his/her obligation. 7. OTHER FRINGE BENEFITS 7.1 Fringe Benefit Administration The City reserves the right to select the insurance carrier(s) or to self- administer any of the fringe benefit programs provided. All benefits provided under this section (Section 7) are subject to the characteristics of each individual benefit program. ,/ The value or availability of the benefits provided..in this Outline as originally worded or as amended from time-to-till"1.e may depend on their tax treatment by the State or Federal governrnent, orttle decisions of other government agencies or departments, such as, but not limited to, the Public Employees' Retirement SystellJ.Jhe City' will endeavor to obtain the most favorable treatment legally possible from these other governmental entities. However, the City makes no representation concerning the value of such be.r;1efits,to unit llJembers or how they will be taxed or otherwise treated.8y;,()thnr~gencjes or departments. The City's obligations under t~I?<Qutlin~are'limifed to the direct cost of providing the salary and<~enetit~,(;~s d~ss~ibed in this Outline. The City shall have no additioDal)financial~;pbligation, even if the tax or other treatment of such salary'o!;!\.benefit$' by other agencies or departments reduces or eliminates their \7~]l:le tQ)1he employee. . . . '(~<2.~~~':f);';;: -. . /y' . (a) The City~WiIJcontinue"all enlployee benefits and pay the appropriate premiums, aSspecifie'cj by law, or in the City's Personnel Rules and RegulCltions. ... . (l:>).EmpldY,~~}ma~u continue certain employee benefits during an avthoriz@d leave without pay for the period of the authorized leave <~~",'Fakirl);payment to the City for said benefits. (c) If there is any inconsistency between this section and the Personnel ;,Rl,lles and Regulations, the Personnel Rules and Regulations shall . ",.,govern. 7.2 . Catastrophic Leave Leave benefits shall be provided as outlined in the Amended Catastrophic Leave Program, a copy of which is attached hereto, approved by City Council Resolution No. 2001-270 adopted December 11, 2001. 7.3 Family Medical Leave Employees may request a leave of absence under the California Family Rights Act (CFRA) and/or the Federal Family Medical Leave Act OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 7 (FMLA). Requests for family and medical leave shall comply with the requirements of the CFRA and/or the FMLA. 7.4 Light or Limited Duty Employees injured or ill from either on-the-job (industrial) or off-the-job (non-industrial) causes may, at the City's sole discretion, be assigned to light, limited, or modified duty. They may involve duties that differ from the normal work duties of the employee. By virtue of this paragraph, the City does not intend to create any permanent light, limited or modified positions 7.5 Americans with Disabilities Act The City recognizes it has an obligation under la'Nto comply with the Americans with Disabilities Act (ADA). 7.6 Payment to Beneficiary Upon death of an employee, any unused vacation and compensatory leave time shall be paid to the employee's. surviving spouse or beneficiary. In the absence of a spouse 6rbeneficiary, any unused vacation and compensatory tim~~h~Il;J::>e paidto the primary beneficiary specified by the employee ontf1~, el}1J;>loyee:$enrollment beneficiary card for City provided life in$urance!i. . . ,'" 7.7 Health Insurance ,., .." The City shall provide health insuraticeprograms as described in this Section. The City re.serves the right f6provide these insurance programs by 1$:~>.. ; self-insurance, throu~~;an insu~ance company or by any other method which provides the coverage"b~tlined/Any premiums paid by the employee eligible for Section 12S'wiH be de(!f~Rte8 from the employee's pay on a pre-tax basis. (1) Healt,~ Insur~nce-The City shall offer employees and their eligible deperialtDts, ~:lhealth insurance program under the terms set forth below: ;(9){,~t;l~,<:,?i!y agrees to contribute towards medical insurance premiums an .;,,'am(J$il:1tCtequal to 80% of the lowest cost health plan at the employee's "~prollment level, excluding the Health Savings Account plans. (q) Th~>Gity shall provide a copy of the summary description of all health 'c;are programs offered by the City to each employee upon request. (c)Regular part-time employees may elect to participate in health insurance plans and the City will contribute a pro-rata amount (based on the allocation of the position) towards the premium. The part-time employee will be responsible for the balance of the premium through payroll deductions. OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 8 (2) Alternate Benefit - Eligible employees who provide proof of health insurance coverage from a source other than the City may receive.an alternate benefit of $350.00 per month. This benefit shall be provided as outlined in City Council Resolution No. 2007-178, adopted October 23, 2007. . 7.8 Dental Insurance The City shall offer employees and their eligible dependents, a dental insurance program under the terms as set forth below: ' 1. The City shall pay the applicable monthly premiums and anyihcreases during the term of this Agreement. Premiums will be set by;the insurer, or if self-insured qy the City, using fiscally prudent methodsi. the City shall provide a copy of the summary description of the dentalprograrl1pffered by the City to each employee upon request. 2. In general, the program includes basic dental insurance coverage of payment to network dentists of the indicated percentage up to the maximum of $2,000 for each eligible person peF.y~ar for the following benefits: a) One hundred percent (100%) of the cost of diagnostic and preventative care. ........ .:\ b) Eighty-five percent (85%) of the cost of basi b) dental se.rvices. c) Eighty-five percent (85~)9t~hecost 6fcrbiNns and restorations. d) Fifty percent (50%). of >the' . cost of prosthodontics. ,. .... ..... i e) Two thousand dollar ($4,000) rilaximum benefit for dental services per person per year.',)). " f) Fifty percellt (50%) of the'.cqsf of orthodontics with a one thousand five hunqreddollar ($1 ,500Ylifetime maximum benefit per person. 7.9 Vision Insurance The City shall offer.emjSlloyees and their eligible dependents, a vision insurance program ul)8~r the 't~rI11sc:i~.set forth below:. 1. The City st)all pay; the applicable monthly premiums and any increases during ,-x .,,',' t~.f1'~~.~m\8.fth!~ Agr~ement. Premiums Will be set by the insurer, or if self- insu;r$d\1b~'tne;~jty; using fiscally prudent methods. The City shall provide a cQPY df:\!re summary description of the vision insurance program offered by /;- the City tbeach employee upon request. 2. In general, the program includes an eye examination once each twelve (12) months, lenses once each twelve (12) months, and frames once each twenty- four (24) months. An employee may purchase contact lenses in lieu of the '\I?~nefits summarized above. For details, allowances and restrictions, refer to the Plan documents. GASB Workgroup The parties agree to establish a workgroup to address the City's unfunded liability associated with GASB 43 & 45. The workgroup shall review options including alternate insurance carriers and plan designs for benefit delivery, funding vehicles that reduce overall liability and benefit entitlements for existing employees and retirees as well as future employees. OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 9 1. The workgroup shall be chaired by the City Manager or his/her designee and comprised of at least one, but no more than 2, members from each employee group or bargaining Unit and up to an equal number of management representatives. 2. The workgroup shall begin meeting within 60 days after ratification of this Contract. 3. The City agrees that the Unit representatives will serve and participate on the workgroup without loss of compensation. 4. The City, and the workgroup will cause a study to be prepared for review by the workgroup, and the workgroup shall prepare within six (6) months or no later than February 2012, a report to the City Council identifying possible means to address the I City's GASB liability. 5. The final report shall not be issued to Council without input from the bargaining unit participants on the workgroup. 6. The City agrees to provide administrative services and other resources to support the workgroup's charge and stated time lines. 7. The above report is intended to serve as an informationald6cu~e~t. .. 7~10 Adoption Benefit ..c The City will provide one..moysanddollars($1,OOO) per child cash benefit to employees adopting minor ch.ilcfren to help offset. the cost of adoption. This cash benefit does not include the cost of adopting step- children, i.e. children of pre,~~nt spquse. 7 .11 Death/Bereav~ment Leave (a) A regulaf:n~rnployee shall be paid up to three (3) days of bereavement I~ave when there is a death in their immediate family. / (b)ilmmedlpt~far:DHy in this case means: spouse, domestic partner, father, father-in-law, mother, mother-in-law, brother, brother-in-law, ..>/~i~fer, ~I~ter-in-Iaw, child (including step-children), step-parents, .. auhts;\uhcles, grandparents, grandparent-in-Iaw, grandchildren, relationShips in loco-parentis, and close personal relationships with .tneapproval of the City Manager or his/her designee. " 7.12 Funeral Benefit The City will provide fifty percent (50%) co-payment, not to exceed two thousand dollars ($2,000), for funeral expenses for an employee or their spouse only. This funeral benefit will be considered secondary to and shall be coordinated with any and all other funeral benefits that may be payable to employee or spouse. 7.13 Long-Term Disability Insurance The City shall provide, at no premium cost to employees, long-term disability income protection insurance coverage. The basic benefit shall be sixty six and two thirds percent (662/3%) of the employee's monthly OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 10 base pay with a maximum benefit of five thousand and thirty three dollars ($5,333). In no event shall the employee receive more than full salary. The benefits provided under this section are subject to the characteristics of the individual program. (a) The waiting period for the above long-term disability benefits plan shall be ninety (90) days. 7.14 Life InsuranCe (a) The City will continue to provide, at no premium cost to employees, fifty thousand dollars ($50,000) life insuran<:;e coverage for employees and one thousand dollars ($1,000) for dependents. This coverage includes accidental death and disrnemberment benefits. (b) The City will allow, subject to the insurance carrier's approval, any employee to purchase, at his/her own cost, additional life insurance qoverage under the City's groupprogram. 7.15 Deferredlncome . ..., , The City will continue to n"lakEl avajJ~,blet6 .the employees a deferred income program, nowgeing adrninist~r~d by Nationwide Retirement Solutions and InternatioOAI City Management Association (ICMA) or a similar program with anoth~r.instifution acceptable to the City. 7.16 Retired, Dec'eased and/ordPermanently & Totally Disabled Employees / (a) The Citygrees ;:to make a medical insurance premium ",,~-..,'..- ,';"/ cot)tripution tO~Ar~r the applicable early retirement premium or Me~icai'~T~ligibIJ~(premium as outlined in the attached "Insurance PreriijyrrYGontribution Rate Schedule". Calculation of premium b~i(prorated for regular, part-time employees. The City's share e rmedical insurance premium costs for all retirement benefits ,~,$cribed herein shall not exceed the amount described in the attached "Insurance Premium Contribution Rate Schedule", and , hall not include payment of Medicare B premiums. Coverage will extend to eligible dependents. The City will provide such contributions only: 1. To regular full-time and regular part-time City employees hired before June 30, 2007 who have at least fifteen (15) years of continuous service with the City and who retire upon reaching retirement age or thereafter and are- receiving a retirement allowance from CaIPERS. Said employees shall be referred to as "Retired Employees." a) Employees with less than 15 consecutive years of service with the City receive no City fringe benefits, i.e. medical, dental, vision, life insurance at retirement OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 11 " b) Employees must retire concurrent with termination of service with the City to be eligible for this benefit (no vesting). 2. To regular full-time or regular part-time employees hired before June 30, 2007 who: a) Have at least ten (10) years of continuous seryice with the City; b) Are retired forthwith from the City of Rohnert P?rk service into CalPERS at the time of permanent or total disability, and; c) Are permanently and totally disabled from their occupation and unable to perform with reasonable continuity the material duties of their own occupation. After twenty-four (24) months if gainful employment is obtained in an occupationIn which the material duties are reasonably fi"\!~'~i,~yeducatioh,training, experience and compensati ,ciYfot~~. OcclJp?tion at the time of disability, the emplo shall 'qo longer be considered permanently and totally isabledi'from their occupation. In such circumstances, .enefits shall be discontinued. J!-f "<i/"),;..., <:',:' ~\ '" d)J'~gJd emplpyees shall be referred to as "Retired Em;: ees"hiexcept for the circumstance noted above in whic /wmployee is no longer permanently and total i;.!.?;~.ble" . ./ ,.,,< '({~. //,' '~'/ .: To tlie surviving spouse, registered domestic partner, and 'ft~gal dependents of a regular full-time or regular part-time 'employee hired before June 30, 2007 who died while a City employee after ten (10) or more years of continuous service with the City. Said employee shall be referred to as a "Deceased Employee." 4. For eligible "Retired Employees" and the survivors of "Deceased Employees" as defined in sections 7.16(a)1 through 3 above, the City agrees to provide/offer and pay the premium(s) as provided for active employees at time of retirement for life insurance, dental care, and vision care benefits for retired employees and eligible dependents. Calculation of premium will be prorated for regular, part- time employees. 5. Benefits provided under Section 7.16(a) shall be coordinated with Medi-Care, Medi-Cal, and any other OUTLINE-Confidential 0 July 1, 2011 through June 30, 2012 Page 12 9. welfare program available of which said benefit coverage shall be considered primary and City provided coverage in turn considered secondary. 6. All benefits provided under Section 7.16(a) are subject to the characteristics of each individual benefit program. The life insurance to be provided will be the life insurance plan amount in effect and in accordance with the provisions of the life insurance program as of the date of employee's retirement. 7. The benefits provided under Section 7.16(a) will continue for such retired employees and their spouse; registered domestic partner, and legal dependents,if any, while said retired employee is alive. In the' event of the retired employee's death, coverage will continue for the spouse or registered domestic partners < l.Jl"ltil the spouse or domestic partner dies, remarries, or\:tbrrp!;.Cinother registered domestic partnership. . In additiph, th~benefits provided under this section wiHcontinue fdh said retired or deceased employee's legald~~Gn9~rt.chilqr'en who qualify as an Internal ReveQ.Y~i~er\(ice' depehdent until said children reach therpa~iml.JIi)<'~~elimit specified by state or federal law, . or the;~l?;puse Or.;~rgi$tered domestic partner marries, or forms "if ther ~;registered domestic partnership whichever occu ' arlfest. "..-,=.'.':]'? 8. d~ntinuous~ity s'ervice is defined as being continuous regUI<;lFfUIl-tilJle or regular part-time City employment only \...,.for caiC\:II<;l!ing length of continuous service under Section ":'r;JE?(a). '.Part-time (non-benefited) employment and ';\;;a~pf~ved unpaid leaves will not be used in calculating 'i",length of continuous service under this section. Any \@.eparatiOri from City employment will void any previous 'accrual towards length of continqous service for purposes of this section, unless otherwise waived by the City Manager and due to extenuating circumstances. Layoffs with subsequent restoration and approved City paid leaves do not constitute separation from City service (and therefore will not void any previous accrual towards length of continuous service) for the purpose of this section. If any retired employee, after retirement from the City, becomes employed elsewhere and .is covered by medical, life insurance, health, dental or vision care benefits by his/her neW employer, coverage provided by the City to the retired employee pursuant to Section 7.16(a) will be considered secondary to the coverage provided by his/her new employer, and his/her new employer's coverage shall be considered primary, OUTLINE-Confidential 0 July 1, 2011 through June 30, 2012 Page 13 10. If any spouse or registered domestic partner of a deceased employee or deceased retired employee who is receiving benefit coverage as provided under Section 7.16(a), becomes employed and is covered by medical, health, dental or vision care benefits by his/her employer, said coverage provided by City will be considered secondary to the coverage provided by the spouse's or registered domestic partner's employer, and his/her employer's coverage shall be considered primary. (b) Regular City employees hired after June 30, 20p7 sha,l,l be eligible for the benefits described below in lieu of theA:5e[lefitsd~.s,cribed in Sections 7.16(a) above:"' ,. 1. The City will contribute $75.00 per <ifllonth for active employees in paid status to da Retiree' Health Savings Account (RHSA). 2. The City's contribY~IOn(tg2 an employee'S RHSA shall be considered vested~<@.s" tqj1"c:ln employee terminating City employment withteri'<"<<nO)''&i:.;;rf;jore consecutive years of Cityservic~;'i;;;q/< ../'<:~:>,.. /-'/-~'::":\:., --":.:.>.:',' y.:'::>- 3. Calculation 'df~~()ntribdtion 'will be prorated for regular part- time employeesSi,i'. . {- . " 7.17 Education and TraJJ"I..i,~g The City'gesir~s, to ~.. courage employees to advance their education aP9trainin€j,,/ifMi"(;)ity will provide an education and training assistance progr@m to;;;provide reimbursement to employees for tuition and book .9PS, fOf;uattending and completing, with a satisfactory grade (C or $gn , ,l;JTSeS in the adult high school program, at Santa Rosa Junior Conege, at Sonoma State University or any other accredited edu'Ct;!tional institution acceptable to the City. All courses or classes for whicf1 reimbursement will be requested must be previously approved by the Supervisor and the City Manager prior to the start of said classes and approval requested on the appropriate City form. For general guidance, acceptable courses will be those courses which are necessary to receive a Bachelor, Master, Doctorate degree or that apply to the receipt of a professional certification. The maximum allowed amount reimbursable for tuition is one thousand dollars ($1,000) per instructional period plus books and materials, with a total reimbursable amount not to exceed three thousand dollars ($3,000) per calendar year. 0420001200 OUTLINE-Confidential 0 July 1, 2011 t~rough June 30,2012 Page 14 7.18 Longevity Pay The City shall continue to provide longevity pay to employees based on continuous years of service, as defined in Section 7.16(a)8 as follows: I Completed Years of Service Pay Percentage Increases 5 years 2% For each completed year 1/2 % thereafter The maximum longevity pay percentage to be paid sqallb~ten percent (10%) of base pay. The "completed years of service"will beq~termined on January 1 st and July 1 st only and not on an employee's emplpyment anniversary date. For employees hired after 10/10/95, the longevity program as outlined above does not apply. 7.19 Educational Incentive Pay (a) Bachelor's Degree '..// The City will provide a $80.00p~~rri()ntt1 stipend to an employee possessing a Bac~elor of. Sci~ric:e .. or Arts. Degree under the following terms and conditions: 1) An employee musthave.been hired after 10/10/95 and not be eligi2.~~ for longevity paYas outlined in Section 7.18. 2) The BaCh~lor ?f\-Science or Arts Degree is not a minimum qualificatiorioreducational requirement in the employee's c1assspecifjdation. (b) M;3ster'sDegree 'TI)~'RitYWill provide a $50.00 per month stipend to an employee ..possessing a Master of Science or Arts Degree under the following and conditions: An employee must have been hired after 10/10/95 and not be eligible for longevity pay as outlined in Section 7.18. 2) The Master of Science or Arts Degree is not a minimum qualification or educational requirement In the employee's class specification. (c) By providing educational stipends the City does not infer, intend or agree to meet and confer or meet and consult over minimum qualifications or educational requirements for any position covered by this Outline. The City at its sole discretion, and as its exclusive right, determines position qualifications. OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 15 7.20 Retirement Programs (a) Effective July 1, 2007, the City will provide the California Public Employees' Retirement System (CaIPERS) two and seven tenths percent (2.7%) at fifty-five (55) retirement program to miscellaneous member employees. Effective July 1, 2011, the City will provide the California Public Employees' Retirement System (CaIPERS) two percent (2.0%) at fifty-five (55) program to miscellaneous member employees hired on or after July 1, 2011. Effective August 1, 2011, all employees, regardless of program, will pay the requi(~d member contribution. (b) The City will continue to provide the.. "one-yea~?highest compensation" optional provision in its contract with CaIPER&:' (c) The City will absorb any employer contribution rate increases for miscellaneous members required by CaIPI8RS. (d) The City will modify the CalPERS AnnufllCoskof"Living Allowance Increase (Section 21335) to provide fora 2.0% annual maximum cost-of-Iiving increase forernployees hir,ed after December 31, 2007. Employees hired prior to pecember31 , 2007 shall be eligible for the 5.0% annual m~xi:mYrn CQst-of:.livil1g allowance increase as defined in Section 2}33S.. . '"c:.'.",., ' The City makes nQ\'~~Pfesent~tion concerning the value of this benefit or how it may be'<f.~~@.d' or treated by other agencies either presentlyprin the future. 1liYeCity's obligation under this section is limited to the direct c()st of providing the benefit as described. The Cityshall assul}Je no ,forther or additional financial obligation even if an 0!..l~~i8.~ agehqy.imposes or determines there to be a financial obligationfQrthe City or the employee. 7.21 Dependent'9are Assistance Program .The City . wiflfcontinue to provide the Dependent Care Assistance Program (DCAP) as authorized by the Internal Revenue Service for the set"aside of employee pre-tax dollars for childcare as approved by the .Internal Revenue Service (IRS) and the California Franchise Tax Board. 7.22 Health Care Tax-Free Dollar Account Program The City will continue to provide the Health Care Tax-Free Dollar Account Program as authorized by the Internal Revenue Service for the set-aside of employee pre-tax dollars for the cost of monthly health care premiums as well as eligible unreimbursed medical expenses, as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. 7.23 Hearing Aid Benefit The City will reimburse an employee eighty-five percent (85%) with a lifetime maximum of three thousand dollars ($3,000) for hearing aid device(s). OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 16 8. SALARY & MISCELLANEOUS PAYS 8.1 Salary Adjustment Salaries will not be subject to a general wage increase during the term of this Outline. 8.2 Bilingual Pay Special compensation shall be given to employees in the Rohnert Park Confidential Unit who possess bilingual skills. That is, when the City designates a position or person as bilingual proficientsuch an employee in the designation shall first demonstrate a language proficiency of job- related terminology acceptable to the Supervisor and the City Manager. Thereafter, the employee shall be entitled to bilingual pay at the rate of one hundred dollars ($100) per month. Said employee shall be subject to re-testing. Bilingual designation shall beat the sole discretion of the City. employees by noon on 8.3 Paychecks Paychecks shall be distributed payday. 9. ALCOHOL AND DRUGS The City and the Configential Unit agre$to continue to work together to assist any employees who haM~> an alcopol, alcohol related, drug, or substance abuse problem. It is mutually acRp2wled~tyd that continued cooperative efforts will give employees a mucb better dpl?,9!:1unity to recover from this very serious health problem. .'; . ,.",.', ',-, Since certair1qity er'ijployees are required to drive City vehicles, to think clearly and a.gtr.~~ponsit)ly a9,well as use various types of equipment, and it is known th~t(tJHrikin!'.falcoholiGbeverages or taking certain drugs may slow a person's refle~E;8 and ability to think clearly. The probability of having an accident is /Incre~s~d after drinking alcohol or taking certain drugs. The City recognizes that thi$,situ8ti?n. could place the employee as well as co-workers and the public at risk of injurY'. 9.1 Alcoholic Beverages or Other Drugs Alcoholic beverages, or other drugs which affect an employee's ability to drive or function safely, shall not be used by employees during their .assigned regular workday, nor while on assigned standby duty. 9.2 Off Duty Hours If an employee who has been drinking alcohol or using a drug which may impair the employee's ability to drive or function safely receives a call to return to work during off duty ours, the employee must decline the request to work. OUTLINE-Confidential 0 July 1, 2011 through June 30,2012 Page 17 9.3 Prescription Drugs Employees using prescription drugs which affect the employee's ability to work safely must inform their supervisor and may be assigned to other appropriate duties or required to take sick leave. 10. SMOKING The City maintains as a clearly expressed condition of employment that employees refrain from smoking. The City acknowledges its right to take appropriate disciplinary actions should any such employee hired after the effective date of this Outline violate the agreed upon conditions of employment. Prior to final disciplinary action being taken, the City will refer the employee to the employee assistance program for consultation and referral. . 11. RESIDENCY This program is eliminated effective July 1, 2011. Employees receiving residency stipends of $60/mo. as of this daferp<;ly retain them unless they fail to meet to condition of residing within the~i!Y.Should such an employee lose eligi.bility, no re-entry to the program i~J:>erniitbE:!d; 12. GRIEVANCE POLICY ANDPROCEDt.lRE The City will comply with the grievance pr-ocedute as outlined in Resolution No. 79-22, adopted February 13, 1979'2failure:Jo meet any timeline or specifically comply with any other requiremenfof theqgrievance procedure constitutes a specific waiver and is agar to further con?ideration of the grievance. " .~ . /;:-"-', 13. USE OF CITY FACILITIES' ':-:,<t", .,',"".-' Employees and theirspous~g"(;domestic partner, and eligible dependents (as defined inl~S FactS.heet FS-2005-7), will be allowed to participate with no fee imposed in dpE:!n gym time, and to use the weight room and locker room facility at the'~B%c;>:~~Cepter Vyt1en such facilities are open, and to participate in the Lap SwirrfPr.~flrariFQ~~<;Jucted at the City's swimming pools. In the event that the City ~eterr:nin~s,that such use of the Sports Center or pools by employees, spouse or .i:taomestic partner, and/or dependents of employees adversely impacts the -<cl'.t.:.,:..,..'.. pub............lic's acc.e...8s to these facilities, the City may revoke this access and require ..'\:!;~:;BaYment of a fee.. 13. MA:N'AGEMENT RIGHTS Except as limited in this Outline and applicable State laws, the exclusive rights of the City shall include, but not be limited to, the right to determine the organization of city government and the purpose and mission of its departments and agencies, to determine the nature, levels and mode of delivery and to set standards of service to be offered to the public; and through its management officials to exercise control and discretion over its organization and operations; to establish and effect administrative regulations which are consistent with law and the specific provisions of this Outline; to direct its employees and establish employee performance standards and to require compliance therewith; to take OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 18 disciplinary action; to discharge, suspend, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees subject to the requirements of applicable laws; to layoff its employees whenever their positions are abolished, or whenever necessary because of lack of work or lack of funds, or other legitimate reasons; to determine whether goods or services shall be made, purchased, or contracted for; to determine the methods, means, and numbers and kinds of personnel by which the City's services are to be provided; including the right to schedule and assign work and overtime; and to otherwise act in the interest of efficient service to the City; and to take all necessary actions to protect the public and carry out its mission in emergencies. 14. WORK CURTAILMENT (NO STRIKE CLAUSE) :. '.< Under no circumstances shall any employee individually Or collectively.cause, sanction, honor or engage in any strike, sit-down, stay-in, sick-'out, slow-down, speed-up, work to rule or any other type of job action, curtailment of work, restriction of production or restriction of service durihgthe termdfthis Outline. 15. PERSONNEL RULES AND REGULATIONS The City agrees to meet and confer. withth.e Rohnert Park Confidential Unit on any updates or changes to the Rul(3s&Regulations. 16. TERM OF OUTLINE 16.1 Effective Date This Outline is to become 16.2 Termination'D:~tf;!... . This will terrhinat.~on June 30, 2012. 17. INVALIDATION ". - " ~ "-' ~ 7.1Silisp~r1Sion;:b:f Agreement Ifduring the term of this Outline, any item or portion thereof of this Outline is held to be invalid by operation of any applicable law, rule, . regulation, or order issued by governmental authority or tribunal of cpmpetent jurisdiction, or if compliance with or enforcement of the item or portion thereof shall be restrained by any tribunal, such provision of this Outline shall be immediately suspended and be of no effect hereunder so long as such law, rule, regulation, or order shall remain in effect. Such invalidation of a part or portion of this Outline shall not invalidate any remaining portion which shall continue in full force and effect. 17.2 Replacement In the event of suspension or invalidation of any article or section of this Outline, the City agrees, that except in an emergency situation, to arrive at a satisfactory replacement for such article or section. OUTLINE-Confidential 0 July 1, 2011 through June .30, 2012 Page 19 18. NON-DISCRIMINATION . The City acknowledges that in receiving the benefits afforded by this Outline, no person shall in any way be favored or discriminated against to the extent prohibited by law. 19. PERSONNEL FILES An employees or his/her duly authorized representative has the right to inspect his or her personnel file maintained by the City. Employees have the right to respond in writing to anything contained or placed in their personnel file and any such responses shall become part of the personnel file. 20. EMPLOYEE PERFORMANCE EVALUATIONS Employees have the right to respond in writing to the evaluation report should they so desire. Said responses should be submitted to the reviewer no later than thirty (30) days after the evaluation interview. OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 20 Incorporated by Reference. The following are incorporated in this agreement by reference: Attachment "A" -Retiree Medical Insurance Table City Council Resolution No. 79-22, adopted February 13, 1979 - Grievance Policy and Procedure City Council Resolution No. 80-140, adopted August 11,1980 - Regular PIT Employees' Fringe Benefits City Council Resolution No. 2007-178, adopted October 23,2007 - Alternate Benefit City Council Resolution No. 2001-270, adopted December 11, 2001....G.atastrophic Leave City's Personnel Rules & Regulations OUTLINE-Confidential 0 July 1,2011 through June 30,2012 PagfJ 21 ATTACHMENT A: Retiree Medical Insurance Table PREMIUM CONTRIBUTION RATE SCHEDULE FROM 7/1/09 THROUGH 6/30/11 City contribution formula at time of retirement is: 80% of the lowest cost remium. City contribution formula at time of retirement is: 80% of the lowest cost premium. % of City contribution based on Years of Service Lowest employee+1 premium cost at time of retirement Ongoing monthly City contribution to retiree premium: Enroll retiree onl. Ongoing monthly City contribution to retiree premium: Enroll retiree &eli ible others. Ongoing monthly City contribution to retiree premium: Enroll retiree &eligible others. Ongoing monthly City contribution to retiree premium: Enroll retiree+ eli ible others. 0& of City coplfibution oased on Years of Service Lowest employee-only premium cost at time of retirement Lowest employee+1 premium cost at time of retirement Ongoing monthly City contribution to retiree premium: Enroll retiree+ eli ible others. City contribution formula at time of retirement: 80% of the lowest cost premium. Lowest employee+1 premium cost ..qt time of retirement Lowest employee-only, premium cost af time of retirement Ongoing monthly City contribution to retiree premium: Enroll retiree onl *10-19.99 years of service for permanently and totally disabled retirees and deceased employee survivors only. City contribution formula at time of retirement: 80% of the lowest cost premium. Lowest employee+1 premium cost at time of retirement Lowest employee-only premium cost at time of retirement Ongoing monthly City contribution to retiree premium: Enroll retiree only OUTLINE-Confidential 0 July 1, 2011 through June 30, 2012 Page 22 A Adoption Benefits, II Alcohol and Drugs, 19 Alcoholic Beverages or Other Drugs, 20 OffDuty Hours, 20 Prescription Drugs, 20 Alcoholic Beverages or Other Drugs, 20 Alternate Benefit, 10 Americans with Disabilities Act, 9 B. Bilingual Pay, 19 c Call Back, 5 CaIPERS, 1 7 Catastrophic Leave, 9 Compensatory Time, 4 Compensatory Time Off, 4 D Days of Work, 4 Death/Bereavement Leave, II Deferred Income, 12 Dental Coverage, 10 Dependent Care Assistance Program, 18 Drugs, 19 Education and Training, 15 Educational Employee Exempt Familya.j)dl\1edlcal Fringe Benefits, 7 Administra.tion, 7 Adoption Benefits, 11 Americans with Disabilities Act, 9 Catastrophic Leave, 9 Death/Bereavement Leave, II Deferred Income, 12 Dental Coverage, 10 Dependent Care Assistance Program, 18 Education and Training, 15 Educational Incentive Pay, 16 Family and Medical Leave, 9 Funeral Benefit, ] ] Health Care Tax Free Dollar Account Program, ] 8 INDEX Hearing Aid Benefit, 18 Life Insurance, 12 Light or Limited Duty, 9 Longevity Pay, 16 Long-Term Disability Insurance, 12 Paternity Leave, 9 Payment to Beneficiary, 9 Personal Leave, 18 Retirement Programs, 17 Sick Leave, 8 Vision Care, 10 Funeral Benefit, II Furloughs, 19 G Grievance Policy and Procedure, 21 H Health Care Tax Free Dollar Account Program, 18 Health Coverage Alternate Benefit, 10 H$~ing AidBenefit, 18. Holtgays, 5 Hl'i\idays Observed, 5 Prdclaimed Holidays, 6 Hoyts of Work, 4 I Invalidation Replacement, 22 Suspension of Agreement, 22 L Lap Swimming Program, 21 Layoffs, 23 Life Insurance, 12 Light or Limited Duty, 9 Longevity Pay, 16 Long-Term Disability Insurance, 12 M Management Rights, 21 Military Training, 7 N Non-discrimination, 22 Non-smoking Pay Premium, 20 Non-smoking Status, 20 OUTLINE-Confidential 0 July 1, 2011 through June 30, 2012 Page 23 o Overtirn/Compensatory Time Call Back, 5 Overtime/Compensatory Time, 4 Compensatory Time Off, 4 Exempt Employees, 5 p Paternity Leave, 9 Paychecks, 19 Period of Work, 4 Personal Leave, 18 Personnel Files, 23 Personnel Rules and Regulations, 22 Prescription Drugs, 20 R Residency, 2 I Retirement Programs, I 7 s Salary Adjustments Bilingual Pay, 19 Sick Leave, 8 Sick Leave Accumulation, 8 Smoking, 20 Condition of Employment, 20 Employees Hired After July 1, 1993, 20/ Non-smoking Pay Premium, 20 Non-smoking Status, 20 Sports Center, 21 Suspension of Agreement, 22 T Term of Outline Effective Date, 22 Termination Date, 22 u Use of City Facilities, 21 Lap Swimming PrograllJ, 21 Use Of City Facilities . Sports Center, 21 v Vacation, 6 . Discontinued Accruill,6 ~Ij~i?ility for New Hires, 6 <'MaXimj.Jm Accrual, 6 ;~~yguPart-timeEfuployees, 7 Si::A g!~lj.~,ed on Seniority, 7 Vael} Schedule, 6 Vision Car~;;IO w W6rk Curtailment (No Strike Clause), 22 OUTLINE-Confidential 0 July 1,2011 through June 30,2012 Page 24 RESOLUTION NO. 2011-73 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS AND SALARY ADJUSTMENTS FOR THE MANAGEMENT UNIT WHEREAS, on July 12,2011, the City Council approved a tentative outline of certain conditions of employment, fringe benefits, and salary adjustments for the Management Unit; WHEREAS, staff has prepared a final Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Management Unit in accordance with Council direction. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve the Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Management Unit, which is attached hereto as Exhibit "A." DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of August, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk OUTLINE.. .... OF C ERT AI N CONDIT.,.JO..N~c..O........~... FE................ M.;.....Pt.OYM ENT, FRINGE BENEFITS, ANi~:.:!SA[~;RYADJUSTMENTS FOR THE MAN~~.EMENT UNIT . "c,-,::._.,/:' EFFECTIVE JULY 1, 2011 - JUNE 30, 2012 TABLE OF CONTENTS 1. HOURS, DAYS AND PERIOD OF WORK..................................................................................... 3 2. H 0 L I DAY S .........................,.................. ..................;........................................................................... 3 2.1 H 0 lid a ys 0 bse rv ed .............................. .......................................................................................3 2.2 P roc I aim ed H 0 lid a y s ........................................... ............................................ ..... ......................3 2.3 Day of M 0 u rn i n g ..... ....................................................................................... ..............................3 3. VA C A TIO N ..... ........................................................................:....................,................................... .... 3 3.1 Vacation Schedule........................................................................ Error! Bookmark not defined. 3.2 Maximum Accrual ......................................................................... Error! Bookmark not defined. 3.3 Vacation Sel/back ........................................................;................ Error! Bookmark not defined. 3.4 Eligibility for New Hires .......................................................L..... En-or! Bookmark not defined. 3.5 Vacation Benefit ........:.............................................................::;... Etrof!Bookmark not defined. 3.6 Vacation Schedule Based on Seniority....................;................ Error! Bookmark not defined. 4. M I LIT ARY TRAI N I N G .....................................;,....,...........;,....;.......;.................................................... 4 ":"..:\:,;:;:'\ 6. COMPENSATION ADJUSTMENTS ....................................................;........................................ 13 OUTLINE-Management 0 July 1,2011 through June 30,2012 Page I 6.1 Total Compensation Survey....................................................... Error! Bookmark not defined. 6.2 A u to mobile A II owa n c e.......................................... ............................................................... ....13 6.4 Pay c h ec ks................................................................................................................................. ..13 6.5 Fiscal/Budgetary Impacts ........................................................... Error! Bookmark not defined. 7. Alco h 01 and Drugs ................................. ............... ....................................................................] 3 7.1 Alcoholic Beverages or Other Drugs ...................................................................................] 4 7.2 Off Duty H ou rs .................... .................... .... .................... ...........................................................] 4 7.3 P resc ri ption D ru gs ............................................................................................. ......................14 8. S M 0 KIN G ..................... .....................................................;.............................................................. 14 8.1 Non-smoking Pay Premium ....................................................... Error! Bookmark not defined. 8.2 Non-smoking Status........;............................................................ Error! Bookmark not defined. 8.3 Condition of Employment........................................................... Error! Bookmark not defined. 8.4 Employees Hired After July 1, 1993......................................... Error! Bookmark not defined. 9. RES IDE N C Y ..................................................................................................................................... 14 1 O. GRIEVANCE POLICY AND PROCEDURE................................................................................. ] 4 11. USE OF CITY FACILITIES ............................................................................................................. 15 11.1 Use of Sports Center and Lap Swimm.ing Prog..C1in...L..L... Error! Bookmark not defined. 12. MANA GEM ENT RIG HTS .............................................;.......';';................... ..................................... is 13. WORK CURTAILMENT (NOSTRIKE CLAUSE}..................................................................,.... ] 5 14. TERM 0 F 0 UTLIN E ..............;..;....;,.,............;;.........;...................................... .................................. 15 14.1 E ffectiv e Da te ............;...............;. .......:........................................................................................ .15 14.2 T ermi n atio n,Date .........................:.............................................................................................15 15 . INVALIDATION ....:';b..........;......................................;...................................................................... 16 15.1 S ~s~:;~~t~~6fiA~tee nl e n t .............................................................. ,...................................... .16 15.2 R ep.1 ~.c e ine~:! ..... ...... ......... ................................. .... ....... ................... ............... .................... .........16 16{'!NO NJD ISC RII\IIINA TIO N ................................................................................................................. 16 <,:.;'.,', 17. P ERgON N E L FI L ES ............................................................. ...... ........... ......................................... 16 "'</...., 18. EMPLOYEE PERFORMANCE EV ALUA TIONS......................................................................... 16 IN D EX ........ ..................................................................... ................. ................. ....................... ............... ..... 19 OUTLINE-Management 0 July 1,2011 through June 30,2012 Page /I This Outline is a document that describes conditions of employment, fringe benefits and salary for employees in the Management Unit. The Management Unit currently consists of employees occupying the classifications of: Assistant City Manager City Clerk Deputy City Engineer Director of Administrative Services Director of Development Services Planning and Building Manager Technical Services Division Manager Director of Public Works and Community Services Economic Development Manager 1. Work Schedules The appointing authority shall establish and modify work. schedules for all employees. Employees in Management positions shall work any and all hours necessary in the performance of their assigned duties, without overtime and vyithouLregard to fixed work schedules. 2. Holidays 2.1 Holidays Observed ..' The holidays observed by the Gity wf!lpe: "New Years Day", Janu9rYl ..: The third Monday in Janu~.'Y, "M~rtin Luther King, Jr. Day" Friday proceeping "President's<E?~y,"<iThe third Monday in February, "President'syDay," The la'sp"Monday in May, "Memorial Day," "lndependengfP Pay," JLlly 4 . The first Mondayin~epteniper, "Labor Day," "State Admission Day," The secopc:l Monday' in October, "Columbus Day," "Veteran's Day," November 11 Th~::i:CfourthTbursday in November, "Thanksgiving Day," Day after '''TI(1~mksgiVing /0;ul:~:;:QQr\J~pn to.5:00 p.m. on Christmas Eve, December 24 "Christmas .."."\;'::il9ay;?'%l:2~cember 25 . 2.,2,:0:., -<> ...,.':\>, ~i:.'t',. Ph:>Elairil~9iHolidays Every;dayJproclaimed by the President, Governor or Mayor of the City as a ublichOliday and made applicable to City employees. ,,\:f, . 2.3:;:~~~y of Mourning Each day that the Governor declares a day of mourning or special observance as a holiday for State employees if the declaration makes it applicable to City employees. . 3. Annual Leave Program A. Effective July 1, 2011 employees shall accrue monthly the following Annual Leave: Length of Monthly Annual Leave Service Accrual Rate Allowance 0-2 Years 12.67 hours 152 hours OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 3 3-5 Years 14.00 hours 168 hours 6-10 Years 16.00 hours 192 hours 11-15 Years 18.00 hours 216 hours 16+ Years 19.33 hours 232 hours B. Effective July 1, 2011, employees shall not accrue any form of sick leave or disability wage, non-industrial or industrial. However, employees who have accrued fully-paid hours under either the sick leave or disability wage program for non-industrial illness and injury shall retain the balance of such hours accumulated as of July 1, 2011. Half-pay hours accumulated as provided by the disability wage plan will be converted to fullY-,r:>aid hours (balance divided by 2), and credited to the balance of each employee covered by the disability wage plan. Employees in the disability wage plan who have nONreceived their 2011 anniversary allotment of 40 hours of full-pay disability wage at the time of conversion will receive this additional 40 hours upon conversion. Paid leave for approved absence due to injury or illness may be charged against this balance at the employee's discretion. Upon retirement from the City of Rohnert Park, an employee may convert any remaining sick leave balance to service credits pursuant to CalPERS regulationsandpcocedures. C. Effective July 1, 2011, employees shall not accrue vacation. AII.~xf~tjngaccumulated vacation shall be converted to Annual Leave. D. Annual Leave hours may be used to provide paidtirne 9ff for an,'1approved absence, including but not limited to vacation and illn~?~;l\lll.9,~nallpualleave is used for sick leave purposes, th~ City may require the empl~y~; to sLibiJ).i.t substantiating evidence of illness If a demonstrable pattern of abuse or eVidente:g~ fraud"i$, id~ntified. E. An employee may accumulate annual leave credits up to a maximum of 500 hours of annual Leave. Accrual shall cea~!? until the ann~'~i!ijle~~e balance falls below the cap. F. Accumulated annual leave sha'llbe converted to'cash upon separation from City service. G. The City will provide a short-tern)disabiHty insurance program which includes income replacement of 60% and coordination to employees within 60 days of adoption. 4. MiHtaryLeave 'The Gity grants milftary leave and any related benefits maintenance, job seniority and reteb,tion rights to all employees for service in a uniformed service in accordan~ewith state and federal law. The employee must notify his/her supervisor of upcoming military duty as soon as he/she becomes aware of his/her obligation. 5. Other Fringe Benefits 5.1 Fringe Benefit Administration Fringe Benefit Administration - City reserves the right to select the insurance carrier(s) or to self-administer any of the fringe benefit programs provided. All benefits provided under this section (Section 5) are subject to the characteristics of each individual benefit program. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 4 The value or availability of the benefits provided in this Outline as originally worded or as amended from time to time may depend on their tax treatment by the State or Federal government or the decisions of other government agencies or departments, such as, but not limited to, the California Public Employees' Retirement System (CaIPERS). The City will endeavor to obtain the most favorable treatment legally possible from these other governmental entities. However, the City makes no representation concerning the value of such benefits to unit members or how they will be taxed or otherwise treated by other agencies or departments. The City's obligations under this Outline are limited to the direct cost of providing the salary and benefits as described in this Outline. The City shall have no additional financial obligation, even if the tax or other treatment of such salary or benefits by other. agencies or departments reduces or eliminates their value to the emplqyee. (a) The City will continue all employee benefits and pay the appropriate premiums, as specified by law or the City's Personnel Rljles. (b) Employee may continue benefits during an authorized leave without pay for the period of the authorized leave by maktngpayment to the City for said benefits. . ., ,>--."< (c) If there is any inconsistency petvJ@~ri"'ti1is!j,sedion and the Personnel Rules and Regulations, the Per?pnh~l Rules and Regulations shall govern. ~~ 5.2 Administrative Leave ..................../ Administrative Leav~ balances. existing effective July 1, 2011 may only be used for time offw&n.k.Any un~sed Administrative Leave hours remaining as of December 31, 2()1~.:.shall )('ot be carried over. The employees in the managementv~it shall;r~gelve one-hundred (100) hours of Administrative Leave On January 1, 2012: /;k(':,_ . _ -':: SUbseque@,t to January 1, 2012, up to twenty-five (25) hours of earned, but n9t,,~~.~'&nL~c!.rninistrative Leave may be paid in cash or its equivalent value apphe,;~.towa~~:~,an approved benefit program. Requests for pay of this leave ~.~all f)'e:submitted to the City Manager on or before June 1, 2012. Payment sh~lI.be'iil;l9de no more than 30 days subsequent to the approval of the reql..l~st bYthe City Manager. 5.3 (:;atastrophic Leave Leave benefits shall be provided as outlined in City Council Resolution No. 2001-270, adopted December 11, 2001. 5.4 Hearing Aid Benefit That the City shall reimburse employees up to eighty percent (80%) with a lifetime maximum of nine hundred dollars ($900) for hearing aid devices. 5.5 Family Medical Leave OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 5 Employees may request a leave of absence under the California Family Rights Act (CFRA) and/or the Federal Family Medical Leave Act (FMLA). Requests for family and medical leave shall comply with the requirements of the CFRA and/or the FMLA. 5.6 Light or Limited Duty Employees injured or ill from either on-the-job (industrial) or off-the-job (non- industrial) causes may, at the City's sole discretion, be assigned to light, limited, or modified duty. They may be assigned duties that differ from the normal work duties of the employee. By virtue of this paragraph, City does not intend to create any permanent light, limited or modified pqsitions. 5.7 Americans with Disabilities Act The City recognizes it has an obligation under law to comply with the Americans with Disabilities Act (ADA). 5.8 Employee Death Upon death of an employee, any unused vacatioqlea\{etime shall be paid to the employee's surviving spouse or beneficiary. In the absence of a spouse or beneficiary, any unused vacation leave shalF,be paid to the primary beneficiary specified by the .. empl()yee 'on the employee's enrollment/beneficiary card for City-provided I ife:if)stfra nce. 5.9 Health Insurance The City shall provide the insurance programs described in this Section. The City reserves the right to provide these if)surance programs by self-insurance, through an insurance company or byahy other method which provides the coverage outlined,/~ny premiums paid by the employee eligible for Section 125 will be deducted fr9m the employee's pay on a pre:..tax basis. (1) Health Insurance - The City shall offer employees and their eligible dep~hdents, a health insurance program under the terms set forth below: (a)Th~City agrees to contribute towards medical insurance premiums an /' amdt/f)t equal to 80% of the lowest cost health plan at the employee's ',. '<,enf(,?I'rJientlevel, excluding the Health Savings Account plans. (b)'Ihe City shall provide a copy of the summary description of all health c'are programs offered by the City to each employee upon request. (c) Regular part-time employees may elect to participate in health insurance plans and the City will contribute a a pro-rata amount (based on the allocation of the position) towards the premium. The part-time employee will be responsible for the balance of the premium through payroll deductions. If the part-time employee does not select coverage, no cash payment will be made in lieu of the insurance. (2) Alternate Benefit - Eligible employees who provide proof of health insurance coverage from a source other than the City may receive an alternate benefit of $350.00 per month. This benefit shall be provided as outlined in City Council Resolution No. 2007-178, adopted October 23, 2007. 5.10 Dental Insurance The City shall offer employees and their eligible dependents, a dental insurance program under the terms as set forth below: OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 6 1. The City shall pay the applicable monthly premiums and any increases during the term of this Agreement. Premiums will be set by the insurer, or ifself-insured by the C.ity, using fiscally prudent methods. The City shall provide a copy of the summary description of the dental program offered by the City to each employee upon request. 2. In general, the program includes basic dental insurance coverage of . payment to network dentists of the indicated percentage up to the maximum of $2,000 for each eligible person per year for the following benefits: a) One hundred percent (100%) of the cost of diClgnostic and preventative care. b) Eighty-five percent (85%) of the cost of basic dentClIse""ices. c) Eighty-five percent (85%) of the cost of crowns andIestO[Cltions. d) Fifty percent (50%) of the cost of' ." prosthodontics. e) Two thousand dollar ($2,000) maximum benefit for dental services per person per year. . ..... }. . .. f) Fifty percent (50%) of the cost of orthopOJ7)tiss. with a one thousand five hundred dollar ($1,500) lifetime maxir:nurn";Iol1Q,~fit per person. :./;'" 6.11 Vision Insurance ...." The City shall offer employees and theireligible/depend~iits, a vision insurance program under the terms as set forth.b~IQw: 1. The City shall pay the applica,ble monthl.y premiums and any increases during the term of this Agreement. PreOliumsV\liltbe,set by the insurer, or if self- insured by the City,using fiscally;}~r,uden~;'methods. The City shall provide a copy of the summary description of<t~~yision insurance program offered by the City to each employee upon reqdWst. 2. In general, the pro-gram includes an eye examination once each twelve (12) months, lenses once eacq twelve (12) months, and frames once each twenty- four (24) mori'tqB.:An employee may purchase contact lenses in lieu of the benefits ~umma:fized.Clbove.For details, allowances and restrictions, refer to the PIClJ'l'POCumentg. .., GASB WQP~g~QJ.lp~,...' \). The p~~fies~~~~~f'6i~~tablish a workgroup to address the City's unfunded liability assJ21~ia ith<<SI\SB 43 & 45. The workgroup shall review options including alternate ..(/'''''''' '<'~\"":''; jnsurance . ,iers):itid plan designs for benefit delivery, funding vehicles that reduce O\f~E~IIHabilit.'nd benefit entitlements for existing employees and retirees as welLas futUr~employees. 1. The'~;grkgroup shall be chaired by the City Manager or his/her designee and compris~d of at least one, but no more than 2, members from each employee group or bargaining Unit and up to an equal number of management representatives. 2. The workgroup shall begin meeting within 60 days after ratification of this Contract. 3. The City agrees that the Unit representatives will serve and participate on the workgroup without loss of compensation. 4. The City, and the workgroup will cause a study to be prepared for review by the workgroup, and the workgroup shall prepare within six (6) months or no later than OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 7 February 2012, a report to the City Council identifying possible means to address the City's GASB liability. 5. The final report shall not be issued to Council without input from the bargaining unit . participants on the workgroup. 6~ The City agrees to provide administrative services and other resources to support the workgroup's charge and stated time lines. 7. The above report is intended to serve as an informational document. 5.12 Adoption Benefit That the City provide a six hundred dollar ($600) per child cash benefit to employees adopting minor children to help .offset the cost of adoptions. This cash benefit does not include the cost of adopting step~children, i.e. children of present spouse. 5.13 Death/Bereavement Leave (a) A regular employee shall be paidyp;.,to three (3) days of bereavement leave when there is a death in th~ir.irnmydiate family. ,..' .'. " . .0..... (b) Immediate family in this9~se means: spouse, domestic partner, father, father-in-law, mother, m6tn~~;in-law'\l:>rother, brother-in-law, sister, sister- in-law, child (including stepr<;hildren), step-parents, aunts, uncles, grandparents, grandpareht...in-I~V\I;,grandchildren and relationships in loco-parentis, close personal. relationships, with the approval of the City Manager or er desi,~nee. !';' /,.". 5.14 Funeral Benelil,...:y' City wil',providefi~Y'p;~{~ef1t (50%) co-payment, not to exceed two thousand dollars'{$?,QOO),'Jfor funeral expenses for an employee or their spouse only. Tht~;f~~er'aI!(Renel!tY\lill be considered secondary to and shall be coordinated ~ith~rlY<.:l.m.d::C,l1l other funeral benefits that may be payable to employee or .,<{." ouse:. .5{15 Lri'~9tTe~ri1Disability Insurance The Clt'J"shall provide, at no premium cost to employees, long-term disability ...... income protection insurance coverage. The basic benefit shall be sixty six .:C,lQd two thirds percent (66 2/3%). In no event shall the employee receive more than full salary. The benefits provided under this section are subject to the characteristics of the individual program. (a) The waiting period for the above long-term disability benefits plan shall be ninety (90) days. 5.16 Life Insurance (a) The City will provide, at no premium cost to employees, one hundred thousand dollars ($100,000) life insurance coverage provided to OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 8 employees and five thoLisand dollars ($5,000) for dependents, and which coverage includes accidental death and dismemberment benefits. (b) The City will allow, subject to the insurance carrier's approval, any employee to purchase, at his or her own cost additional life insurance coverage under the City's group program. 5.17 Deferred Income The City will continue to make available to the employees a deferred income program, now being administered by Nationwide and Intern~tional City Management Association (lCMA) or a similar program with aflC)tner institution acceptable to City. 5.18 Retired, Deceased and/or Permanently and Totally DisableHEmployee~ (a) The City agrees to make a medical insurancepr@JT1ium contribution toward the applicable early retirement premium'6(;Medicare-eligible premium as outlined in the attached "Insurance Prerhi(;Jm Contribution Rate Schedule". Calculation of premium will beprorat@dJor regular, part- time employees. The City's shar~9f the medical insurance premium costs for all retirement benefits ~xtlesc~j,bed her~in shall not exceed the amount described in the attache'dJ!lp~uF~.8g~~r!=imium Contribution Rate . Schedule", and shall not in,clyde payment'<of Medicare B premiums. Coverage will extend to eligible d@pend~p~s. The City will provide such contributions only:' 1. To regular full-time arid'T~gular part-time City employees hired before One 30, 2007 ""ho have at least fifteen (15) years of contiri service, with the City and who retire upon reaching retirement>ge orl?thereafter and are receiving a retirement aIl8'1'~~ce frB/:t1.,QaIPERS. Said employees shall be referred to as )'Retireq. Employees." '..:.... v Ewployees with less than 15 consecutive years of service wit/;l/ the City receive no City fringe benefits, i.e. medical, ,ehtal, vision, life insurance at retirement Employees must retire concurrent with termination of service with the City to be eligible for this benefit (no vesting). To regular full-time or regular part-time employees hired before June 30, 2007 who: a. Have at least ten (10) years of continuous service with the City; b. Are retired forthwith from the City of Rohnert Park service into CalPERS at the time of permanent or total disability, and; c. Are permanently and totally disabled from their occupation and unable to perform with reasonable continuity the material OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 9 duties of their own occupation. After twenty-four (24) months if gainful employment is obtained in an occupation in which the material duties are reasonably fitted by education, training, experience and compensation to the occupation at the time of disability, the employee shall no longer be considered permanently and totally disabled from their occupation. In such circumstances, benefits shall be discontinued. d. Said employees shall be referred to as "Retire9\Fmployees" except for the circumstance noted above<<lihwhich the employee is no longer permanently and tot~rl;(CIiS~;RI~d. 3. To the surviving spouse, registered domestic partner,'\af)d legal dependents of a regular full-time or regular pc;trt..time employee hired before June 30, 2007 who died while a Gity employee after ten (10) or more years of continuoU~;;~~rvice witll.the City. Said employee shall be referred to as a "D~.ceage ,Employee." 4. 5. 6. The benefits provided under Section 5.20(a) will continue for such retired employees and their spouse, registered domestic partner, and legal dependents, if any, While said retired employee is alive. In the event of the retired employee's death, coverage will continue for the spouse or registered domestic partners until the spouse or domestic partner dies, remarries, or forms another registered domestic partnership. In addition, the benefits provided under this section will continue for said retired or deceased employee's legal dependent children who qualify as an Internal Revenue Service dependent until said children reach the maximum age limit specified by state or federal law, or the spouse or registered domestic partner marries, or forms another registered domestic partnership whichever occurs earliest. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 10 8. Continuous City. service is defined as being continuous regular full-time or regular part-time City employment only for calculating length of continuous service under Section 5.20(a). Part-time (non-benefited) employment and approved unpaid leaves will not be used in calculating length of continuous service under this section. Any separation from City employment will void any previous accrual towards length of continuous service for purposes of this section, unless otherwise waived by the City Manager and due to extenuating circumstances.kayoffs with subsequent restoration and approved City paid/leaves do not constitute separation from City service (and thereforewill not void any previous accrual towards length of copJihUOus~@rvice) for the purpose of this section. ...... "-, ,'-, ....... 9. If any retired employee, after retirement fr6h:l'.the City, becomes employed elsewhere and is covered by medlcal,JJfe insurance, health, dental or vision care benefits byhislhe(;hewemployer, coverage provided by the Cityto the retired employee pursuant to Section 5.20(a) will be ~pnsiCJ~red se90ndary to the coverage provided by his/her new.emplq,~~r, .andhis/her new employer's coverage shall be con~idered:piimaryi ... ....-.-.:--'.;,-,,',.:.,:....: i 10. If any spouseor::Eegist~reg d6}'l'1estic partner of a deceased employee or deceas~e retire,p employee who is receiving benefit coverage as provided'Qf:l~er'Section 5.20(a), becomes employed and is cpvered by medical, health, dental or vision care benefits by his/f:)@.L employer, said coverage provided by City will be . considered,'secondary to the coverage provided by the spouse's o(J~~istered~grnestic partner's employer, and his/her employer's cdver'agy,~hall)e considered primary. (b) Regular Citye,mployees hired after June 30, 2007 shall be eligible for the b€lJ1e.fits'(jescH!bed below. in lieu of the benefits described in Section 5:20(a):aboye:' The City will contribute $75.00 per month for active employees in paid status to a Retiree Health Savings Account (RHSA). 2. The City's contribution to an employee's RHSA shall be considered vested as to an employee terminating City employment with ten (10) or more consecutive years of City service. 3. Calculation of contribution will be prorated for regular part-time employees, 5.19 Education and Training The City will provide an education and training assistance program to provide reimbursement to employees for tuition and book costs only for attending and completing, with a satisfactory grade (C or better), courses OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 11 in the adult high school program, at Santa Rosa Junior College, at Sonoma State University or any other educational institution acceptable to the City. All courses or classes for which reimbursement will be requested must be previously approved by the Supervisor and the City Manager prior to the start of said classes and approval requested on the appropriate City form. The maximum allowed amount reimbursable for tuition is one thousand dollars ($1,000) per instructional period plus books and materials, with a total reimbursable amount not to exceed three thousand dollars ($3,000) per calendar year. 5.20 Longevity Pay The City shall provide longevity pay to employeesqqped onTcontinuous years of service, as defined in Section 5.20 (a)8 C]$,<follqws: Completed Years of Service Pay Perceht~ge Increases 5 years . 20/&, For each year completed thereafter %% The maximum longevity pay percentag~cto be paid shall be ten percent (10%) of base pay. The "complete(jye~r~?fs~rvice" will be determined on January 1st and July 1st onlyand.noton<qn'employee's employment anniversary date. Longevity Pay Program asoutlinedin Section 5.20 shall not apply to personnel hired after October 10, 1995. 5.21 Retirement Prograil1~ (a) Effective July 1,<gQ07, tt)e City will provide the California Public Employees' Retirementpystem (CaIPERS) two and seven tenths percent (2.7%) atfifty4ive (55) retirement program to miscellaneous member employees. Effective July 1, 2011 the City will provide the California PubliCSmployees' Retirement System (CaIPERS) two percent (2.0%) at /;Jifty-fig~(p5) program to miscellaneous member employees hired on or aft~r.July.1, 2011. Effective August 1, 2011, all employees, regardless of progrgm, will pay the required member contribution. ,(b) The, City will continue to provide the "one-year highest compensation" optional provision in its contract with CaIPERS. The City will absorb any employer contribution rate increases for miscellaneous members required by CaIPERS. (d) The City will modify the CalPERS Annual Cost-of-Living Allowance Increase (Section 21335) to provide for a 2.0% annual maximum cost-of- living increase for employees hired after December 31, 2007. Employees hired prior to December 31, 2007 shall be eligible for the 5.0% annual maximum cost-of-Iiving allowance increase as defined in Section 21335. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 12 The City makes no representation concerning the value of this benefit or how it may be taxed or treated by other agencies either presently or in the future. The City's obligation under this section is limited to the direct cost of providing the benefit as described. The City shall assume no further or additional financial obligation even if an outside agency imposes or determines there to be a financial obligation for the City or the employee. 5.22 401(a) Retirement Plan If eligible under guidelines, members of the management unit may participate in the City's 401 (a) retirement plan. 5.23 Dependent Care Assistance Program City will continue to provide the Dependent Care Assistance Progr~/"l1 (DCAP) as authorized by the Internal Revenue Service for the set-aside of employee pre-tax dollars for childcare as approved by the Internal Revenue. Service (IRS) and the California Franchise Tax Board. 5.24 Health Care Tax-Free Dollar Account Program . ... City will continue to provide the Health Care Tax-Free Dollar Account Program as authorized by the Internal Revenue Service for the set-aside of employee pre-tax dollars for the cost of monthly health care premiums as well as eligibleunreimbursed medicCiJ expenses, as approved by the Internal Revenue Service (IRS) and thy,Oalifornia FranchiseTax Board. 5.25 Counseling Services".>> .. Payment by the .City of any urireixnbyrsed costs, up to a maximum City reimbursement of ol)e thousand doll~rs ($1,000) per household per calendar year, for professiori~IGounseling service charges which are not paid for by City-provided or othefil1surahce. which the employee may have. Services not covered by "City-provided. health insurance programs with a maximum calendar yeargerfefitof one thousand dollars ($1,000) per calendar year per household. ... .... ... .. . 6. OtherCQmpensatiott... .Autom()bile Allowance Effective December 1, 2007, miscellaneous members of the management unit shall receive an automobile allowance in the amount of $322.30. On July 1 of each year, the automobile allowance shall be adjusted by an amount ... to be determined by the Bay Area All Urban Workers Consumer Price Index (CPl). The amount of the adjustment will be based upon the change in the CPI from April of the year prior to April of the current year. 6.2 Paychecks Paychecks shall be distributed by City to employees by noon on payday. 7. Alcohol and Drugs The City agrees to continue to work together to assist any employees who have an alcohol, alcohol related, drug or substance abuse problem. It is mutually OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 13 acknowledged that continued cooperative efforts would give employees a much better opportunity to recover from this very. serious health problem. Since certain City employees are required to drive City vehicles, to think clearly and act responsibly as well as use various types of equipment, and it is known that drinking alcoholic beverages or taking certain drugs may slow a person's reflexes and ability to think clearly. The probability of having an accident is increased after drinking alcohol or taking certain drugs: The City recognizes that this situation could place the employee as well as co-workers and the public at risk of injury. 7.1 Alcoholic Beverages or Other Drugs Alcoholic beverages, or other drugs which affect an employee's ability to drive or function safely, shall not be used by employees during their assigned regular workday, nor while on assigned standby duty. 7.2 Off Duty Hours If an employee who has been drinking alcohol or using a drug which may impair the employee's ability to drive or function safely receives a call to return to work during off duty hours, the employee must decline the request to work. 7.3 -. Prescription Drugs ... . Employees using prescription~Iugs that?ffectthe employee's ability to work safely -must inform their superVi$~r and rijay be assigned to other appropriate duties or required to take sick lea\;&: '~'<'-'" 8. Smoking The City maifltain~.(?~.a clearly expressed condition of employment that employe~s refra,!vl)-<fronT smoking. The City acknowledges its right to take appropriate; disciplinary actions should any such employee hired after the ;ffeqtiv~date of)P'this Outline violate the, agreed upon conditions of 1~mplbyment Prior to final disciplinary action being taken, City will refer the er-m.ploye~to the employee assistance program for consultation and referral. 9. '.Residency Tflis;program is eliminated effective July 1, 2011. Employees receiving residency stipends of $60/mo. as of this date may retain them unless they fail to meet to condition of residing within the City. Should such an employee lose eligibility, no re-entry to the program is permitted. 10. Grievance Policy and Procedure City will comply with the grievance procedure as outlined in Resolution No. 79- 22, adopted February 13,1979, a copy of which is attached hereto. Failure to meet any time line or speCifically comply with any other requirement of the OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 14 grievance procedure constitutes a specific waIver and IS a bar to further consideration of the grievance. 11. Use of City Facilities Employees and their spouse or domestic partner, and eligible dependents (as defined by City eligible dependent policy), will be allowed to participate with no fee imposed in open gym time, and to use the weight room and locker room facility at the Sports Center when such facilities are open, and to participate in the Lap Swim Program conducted at the City's swimming pools. In the event that the City determines that such use of the Sports Center or pools by employees, spouse or domestic partner, and/or dependents of employees adversely impacts the public's access to these facilities, the City may revoke this access and require payment of a fee. 12. Management Rights Except as limited in this Outline and applicable State laws, the exclusive rights of the City shall include, but not be limited to, the right to determine the organization of city government and the purpose <;lfldrnission .of its departments and agencies, to determine the nature, level!:i add mode of delivery and for set standards of service to be: offered t()thepl..Jblic; and through its management officials to exercise control and di~cretion.overit~organization and operations; to establish and effect administrativ~regulations which are consistent with law and the specific provisions of this OttW,Qe; to (jirect its employees and establish employee performance standards a'il'~Jo require compliance therewith; to take disciplinary action; to ctjscharge, suspel1d, reduce in pay, reprimand, withhold salary increases and1tf~!il,efits,or ,0therV\lise discipline employees subject to the requirements of applicabf~3;19WS; to.:.o!ayoff its employees whenever their positions are abolished, or;,~henevet<q~.f~.~sary because of lack of work or lack of funds, or other legitimateT~~~9ns;t9vdetermine whether goods or services shall be . made, pur,2~ased,';pr(;cof'lt.~9ded for; to determine the methods, means, and numbers ancr,~indsot personnel by which the City's services are to be provided; includt~~,;tQerl~I;)J toi~yhedule and assign work and overtime; and to otherwise act)rfYffEt..iht~re$iii9t.,efficient service to the City; and to take all necessary actions to"prQtecftt(l~ public and carry out its mission in emergencies. '-~+4\, .^ ""ih", V",-:, /:\,:"'^""i-;,;,. 13,:/',1> WC?rk CUrtailrhent (No Strike Clause) ',~~der no circumstances shall any employee individually or collectively cause, sal?Rti9n, honor or engage in any strike, sit-down, stay-in, sick-out, slow-down, spe~d-up, work to rule or any other type of job action, curtailment of work, restriction of production or restriction of service during the term of this Outline. 14. Term of Outline 14.1 Effective Date This Outline is to become effective on July 1, 2011 14.2 Termination Date This Outline will terminate on June 30, 2012. OUTLINE-Management 0 July 1, .2011through June 30,2012 Page 15 15. Invalidation 15.1 Suspension of Agreement If during the term of this Outline, any item or portion thereof of this Outline is held to be invalid by operation of any applicable law, rule, regulation, or order issued by governmental authority or tribunal of competent jurisdiction, or if compliance with or enforcement of the item or portion thereof shall be restrained by any tribunal, such provision of this Outline shall be immediately suspended and be of no effect hereunder so long as such law, rule, regulation, or order shall remain in effect. Such invalidation of a part or portion of this Outline shall not invalidate any remaining portion that shall continue in full force and effect. 15.2 Replacement In the event of suspension or invalidation of any article or section of this Outline, City agrees, that except in an emergency situation, to arrive at a satisfactory replacement for such article or section. 16. Non-Discrimination City acknowledges that in receiving thebell$fits afforded by this Outline, no person shall in any way be favored or disc;riminat~d against to the extent prohibited by law. 17. Personnel Files Employees or their duly authorized<'f~presen'~~tive have the right to inspect his or her personnel file maintained on him O~:{8~J;6y the City. Employees have the right to respond in writing tg;,anything contaiped or placed in their personnel file and any such responses shaHt>ecome part of their personnel file. 18. Employee Performa....ce EvaluatiOns Employee~have th~/Di@flt:;'~.o'respond in writing to the evaluation report should they so desire,Said \f8sponses should be submitted to the reviewer no later than thirty afteftbe ev,aluation interview. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 16 Incorporated by Reference. The following are incorporated in this agreement by reference: Attachment "A" - Retiree Medical Insurance Table City Council Resolution No. 79-22, adopted February 13, 1979 - Grievance Policy and Procedure City Council Resolution No. 2007-178, adopted October 23,2007 - Alternate Benefit City Council Resolution No. 2001.270, adopted December 11, 2001 - Catastrophic Leave City's Personnel Rules & Regulations OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 17 NOTE: JULIE IS UPDATING THIS TO CURRENT INSURANCE RATES ATTACHMENT A: Retiree Medical Insurance Table PREMIUM CONTRIBUTION RATE SCHEDULE FROM 7/1/09 THROUGH 6/30/11 City contribution formula at time of retirement is: 80% of the lowest cost premium. retirebeitween 7/1/09 and .6/301201P, Ongoing monthly City contribution to retiree premium: Enroll retiree only. Lowest employee-only premium cost at time of retirement Lowest employee+1 premium cost at time of retirement Ongoing monthly City contribution to retiree premium: Enroll retiree &eli ible others. City contribution formula at time of retirement is: 80% of the lowest cost premium. % of City contribution based on Years of Service . City contribution based on Years of Service Lowest employee-only premium cost at time of retirement City contribution formula at time of retirement: 80% of the, lowest cosf ,', remium. City contribution formula at time of retirement: 80% of the lowest cost emium. Lowest employee+1 premium cost at time of retirement Lowest employee-only premium cost at time of ... r~t.i.rement Lowest employee+1 premium cost at time of retirement Ongoing monthly City contribution t6 retiree premium: Enroll retiree . onl. Ongoing monthly City contribution to retiree premium: Enroll retiree onl Ongoing monthly City contribution to retiree premium: Enroll retiree only Ongoing monthly City contribution to retiree premium: Enroll retiree &eli ible others. Ongoing monthly City contribution to retiree premium: Enroll retiree+ eli ible others. Ongoing monthly City contribution to retiree premium: Enroll retiree+ eli ible others. Lowest employee-only premium cost at time of retirement Lowest employee+1 premium cost. at iimeof retirement OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 18 *10-19.99 years of service for permanently and totally disabled retirees and deceased employee survivors only. INDEX A Employee Death, 8 Family and Medical Leave, 7 Funeral Benefit, 10 Health Care Tax-Free Dollar Account Program, 15 Hearing Aid Benefit, 7 Life Insurance, 10 Longevity and Incentive Pay, 14 Long-Term Disability Insurance, 10 Medical and Health, 8 Alternate Benefit, 8 Paternity Leave, 7 Retirement Plan, 401 (a), I Retirement Programs, 14 Sick Leave, 7 Sick Leave Accumulation,? Vision Coverage, 9 Funeral Benefit,d 0 Adoption Benefit, 10 Alcohol, 17 Alcohol and Drugs Alcoholic Beverages or Other Drugs, 17 Off Duty Hours, 17 Prescription Drugs, 17 Alcoholic Beverages or Other Drugs, 17 Alternate Benefit, 8 Americans with Disabilities Act, 8 Automobile Allowance, 16 c Catastrohic Leave, 7 Compensation Adjustments, 16 Automobile Allowance, 16 Fiscal/Budgetary Impacts, 17 Paychecks, 17 Total Compensation Survey, 16 Condition of Employment, 18 Counseling Services, 16 G Grievance Policy and.~rocedure, 18 D -;;, '.'.:."" '_C.__. H~~lth, 8 Heahlj',CareTax-Free Dollar Account Program, 15 ...., /. Hearigg Aid Benefit, 7 i;';;I:! <<?!itlays, 4 ';~,;jfbay of Mourning, 4 Holidays Observed, 4 Proclaimed Holidays, 4 Hours of Work, 3 Hours, Days and Period of Work 4/1 0 Schedule, 3 5/8 Schedule, 3 9/80 Schedule, 3 Regular Work Period, 3 Regular Workday, 3 H Days of Work, 3 Death/Bereavement Leave, 10 Deferred Income, 11 Dental Coverage, 8 Dependent Care Assitance PrograITl, 15 Drugs, 17 Education, 14 Effective Date,} Employee ~e~tQ, 8, Employe~;~erfoi;J;!1111ce E~.ll:luations, 20 Emploxee's'I'Iired After JuIY<h,1993, 18 .,1' "',',::::',__" /<?2,~;", ',,;>_ I ".-,~,~ Family and' ical Leave, 7 Fiscal/Budget mpacts, 17 Fringe Benefits, 6 Administration, 6 Administrative Leave, 6 Adoption Benefit, 10 Americans with Disabilities Act, 8 Catastrophic Leave, 7 Counseling Services, 16 Death/Bereavement Leave, 10 Deferred Income, 11 Dental Coverage, 8 Dependent Care Assistance Program, 15 Education and Training, 14 F Incentive Pay, 14 Invalidation, 19 Replacement, 20 Suspension of Agreement, 19 L . Lap Swimming Program, 18 Life Insurance, 10 Light Duty, 8 Limited Duty, 8 Longevity, 14 Long-Term Disability Insurance, 10 M Management Rights, 19 OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 19 Medical, 8 Military Training, 5 N Non-Discrimination, 20 Non-smoking Pay Premium, 17 Non-smoking Status, 18 o Off Duty Hours, 17 p Paternity Leave, 7 Paychecks, 17 Period of Work, 3 Personnel Files, 20 Prescription Drugs, ] 7 R Residency, ] 8 Retirement Plan, 40](a), ]5 Retirement Programs, ] 4 s Sick Leave, 7 Sick Leave Accumulation, 7 Smoking, ] 7 Condition of Employment, ]8 Employees Hired After July I , Non-smoking Pay Premium, 17 Non-smoking Status, ] 8 Sports Center, ] 8 Suspension of Agreement, ] 9 T Term of Outline, 19 Effective Date, 19 Termination Date, 19 Termination Date, 19 Training, 14 u Use of City Facilities, 18 Sports Center and Lap Swimming Program, 18 v Vacation, 4 Benefit, 5 Eligibility for N~w Hires; 5 Maximum Accrual, 5 Schedule, 4 SchedllleBased on Seniority, 5 ~ ... >.)?Sellb~ck, 5 . Vi$j9jJ Cove~age, 9 w ofk Curtailment (No Strike Clause), ] 9 ,/,. OUTLINE-Management 0 July 1, 2011through June 30,2012 Page 20 ,r Agenda Packet Preparation TIMELlNES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: · Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date · Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above timerrame of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas · Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date · Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (I) week prior to Council meeting date · Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (I) week prior to Council meeting date in compliance with Rohnert Park Municioal Code Section 2.08.020 and related Resolution No. 2008-] 73 {This section for City Clerk Use Only} 8/9/11 City Council Agenda ITEM NO. 6.C.4 RESOLUTION NO. 2011-74 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: August 9,20] ] Department: Administration Submitted By: Gabriel A. Gonzalez, City Manager Submittal Date: August 3,20 I] Agenda Title: Change in Retirement Benefits Contributions (EPMC) for Certain Employees Requested Council Action: 1) Approve a resolution reducing the amount of employees' share of contributions to the California Public Employees Retirement System (CaIPERS) paid by the City for employees d~signated as members of the Rohnert Park Employees' Association and Service Employees International Union Local 1021 Summary: At its July 28,20] 1 meeting, the City Council approved tentative labor agreements which had been ratified by the Rohnert Park Employees' Association (RPEA) and the Service Employees International Union (SEIU) Local 102]. One of the significant changes approved was that the City will no longer be paying the employee's required member contribution to the Califorriia Public Employees' Retirement System (CaIPERS) for these groups of employees~ CalPERS requires a new resolution to reflect this reduction in the amount the City is paying. Enclosures: Resolution "FOR PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTTIONS" CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments.: ( ) Regular Item Per City Manager's review and direction for distribution of this agenda item. RESOLUTION NO. 2011-74 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK FOR PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS WHEREAS, the City Council of the City of Rohnert Park has the authority to implement Government Code 20636( c)( 4) pursuant to Section 2069 l; WHEREAS, the City Council of the City of Rohnert Park has previously had written labor policies or agreements which specifically provide for the normal member contributions to be paid by the employer and reported as additional compensation; WHEREAS, one of the steps in the procedures to implement Section 20691 was the previous adoption by the City Council of the City of Rohnert Park of a resolution to commence paying and reporting the value of said Employer Paid Member Contribution (EPMC); . WHEREAS, the City Council of the City of Rohnert Park has now approved written labor policies or agreements which specifically provide for the normal member contributions to be paid by the employee; and WHEREAS, the City Council of the City of Rohnert Park has identified the following conditions for the purpose of its election to pay EPMC: · This benefit shall apply to all employees designated as members of the following groups: The Rohnert Park Employees' Association and the Service Employees International Union Local l021. · This benefit shall consist of paying 0% of the normal contributions as EPMC, and reporting the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City ofRohnert Park elects to pay and report the value ofEPMC, as set forth above, effective August 1,201 l. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of August, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk ITEM NO.7 LABOR AGREEMENT WITH ROHNERT PARK PUBLIC SAFETY OFFICERS ASSOCIATION TO BE DISTRIBUTED ON 8/05/11 RESOLUTION NO. 2011-75 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AND ADOPTING THE MEMORANDUM OF AGREEMENT WITH THE ROHNERT PARK PUBLIC SAFETY OFFICERS' ASSOCIATION (RPPSOA) WHEREAS, on July 12, 2011, the City Council approved a tentative labor agreement with the Rohnert Park Public Safety Officers' Association (RPPSOA), which had been ratified by the membership ofRPPSOA; and WHEREAS, staff has prepared a final Memorandum of Agreement with RPPSOA in accordance with Council direction. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve and adopt the Memorandum of Agreement for the Rohnert Park Public Safety Officers' Association (RPPSOA), which is attached hereto as Exhibit "A." BE IT FURTHER RESOLVED that the City Council authorizes and directs the Mayor and City Manager to execute the Memorandum of Agreement with RPPSOA. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of August, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk M EMORAN DUI\.II!9FA'~ REEM ENT BETW'Ep~N;:. THE QITY OF ROH~~ERT PARK <r^-< - .'" . ,i.:,?>.!. ANp THE ROHNERT PARK PUSBI.QSA.P;'ETY OFFICERS' ASSOCIATION ,.....C.R;PPSOA) EFFECTIVE ~uly 1, 2011 through June 30, 2013 E:\RPPSOA MOU 2011-2013- No Redlines.docx 1. 1.1 1.2 1.3 1.4 1.5 1.6 1.7 1.8 1.9 2. 2.1 2.2 2.3 2.4 2.5 3. 3.] 3.2 3.3 4. 4.] 4.2 4.3 4.4 4.5 4.6 4.7 5. 6. TABLE OF CONTENTS H OURS 0 F WORK ...................... .................................;. ............ ............................................................................... 4 REGULAR WORKWEEK FOR EMPLOYEES............................................................... ERROR ! BOOKMARK NOT DEFINED. DISPATCH ERS SH 1FT ROTATION ....................................................................... ................................ ........................... 4 PU B LI C SA FETY OFFI CER TRA INEES ....... ..... .............. ................................................................................................. 5 POLl CE AND FIR E TRA INING DRI LLS ............................................................................ ..................... ......... ....... ....... ... 5 BREA KS AND MEA L BR EA KS . ....................................................................................................................................... 5 SH I FT CHAN G ES............................. ....... ................................................................................................ ........................ 5 LIMIT ON HOURS WORKED IN A WORK CYCLE ..........................................................................................................5 SHIFT CHANGE DAY LIGHT SAVINGS TIME ...........................................................................................i.................... 5 KELLY PLAN SCH ED ULE ............. ................ ........................................................................................... .;.................... 6 OVERTIME/CO MPENSA TORY TIME/CALL-OUT /ST AND- BY/COURT .............................................:......... 6 OVERTI ME........................... .......................................................................................................................................... 6 COMPENSATORY TI ME .................... ........ ....................... ........................................... ..... ........;. .;.................................... 6 CA LL-OUT ......................................;........................................ ...................................................................................... 7 STAND-BY ............................... ............................... ,..............................................:. ...................................................... 7 OFF-DuTY COURT ApPEARANCE PAY ................................................................................. ........................................ 7 H 0 LID A Y S...................................... ................. ..... ................................................:..................................................... 7 OBSERVED H 0 LID A YS .............................................................., ~.;.~;:........ ...:...L.... ..................................................... ......... 7 H 0 LID A Y PAY ................. ......................................................0'::. :::;;+~....;;...... ....... .............................................. .......... 8 H OLIDA Y PAY FOR DETECTIVES ..................................................:;::,:.o'.;,.............:"................................. .........................8 VA C A TI ON ........................................................... .................. .i.;....... :"'2;";................................................ .................. 8 . . ,.-..- , . VA CA TI ON SCHED ULE .......... .......... .... ............... ....;; ,:..cc............. .....;......... .r.:::.................................. ............................ 8 MAXIMU M A CCR UAL ......................~......... ............... .:.;..:.:...... .......... .::...................o' ..;......................................... ............ 9 ELI G IBILITY FOR NEW HIRES.... ....... ~............... ........... .:;:;.:;.~.~........ .L.................. ............................................ ............ 9 VA CATION BENEFITS..... .......................... ....................... ...:;;;i:;.c:T...:':............................................................................. 9 SEASON AL OR TEMPORARY EMPL EES .......... ......... ...........;,;.:............... ...... ..................;.........................................9 VACATION SCHEDULE BASED ON,< RITY ..........t............::..................................................................................... 9 FRINGE BENEFITS FOR PART-TIME E'LOYEES .....;:"................................................................................................ 9 '<<c' 6.1 6.2 6.4 6.5 6.6 6.7 6.8 6.9/00:' 6,.]: .... 6.11 6.12 6.13 6.14 6.15 6.16 6.18 6.19 6.21 6.22 6.23 LONGEVITY AND INCENTIVE PAY (P.O.S. T., DETECTIVES, MOTOR OFFICERS) .....................................................16 MOA-Rohnert Park Public Safety Officers' AssoCiation. July 1, 2011through June 30,2013 E:\RPPSOA MOU 201 )-2013- No Redlines.docx II 6.24 6.25 6.26 7. 7.1 7.2 7.3 7.4 8. 8.1 8.2 8.3 9. 9.1 9.2 9.3 9.4 9.5 9.6 9.7 9.8 9.9 9.10 10. 10.1 10.2 10.3 ]0.4 RETIREMENT PR OG RA M................................................. .................................................. ..........................................1 7 DEPENDENT CARE ASSISTANCE PROGRAM ...............................................................................................................18 HEALTH CARE T Ax-FREE DOLLAR ACCOUNT PROGRAM........................................................................................ 18 AGENCY SHOP AND PAYROLL DEDUCTIONS ..............................................................................................18 A G EN CY SH 0 P .................................................................................................................................................. ........... 19 DE D U CTI ON S ........................................................................................................................................ ....................... 19 LI STIN G 0 F DE D U CTI ON S .................................... ............................................................................................:.......... 19 H OLD HARMLESS............................................................................................................................... ......................... 20 SAFE TY E QUIP MEN T ............................................................................................ .......................;;....................... 20 REP LA CEMENT E Q U IPM ENT..................................................................................................... ..;.2.0...:... ..;.... ............. 20 PERSONAL EQ U IPM ENT ........................................................................................................ ........:......... ..:....;............ 20. SAFETY GLASSES, CONTACTS, AND UV EYE PROTECTION (SUNGLASSES).................................................;......,..".20 SALARIES & MI SCELLA NEO U SPA Y ................................................................................................................20 SA LA R Y ADJU STM ENTS .............................................................................................................................................. 20 FIELD TRAINING 0 FFI CER (FTO) PAY ............................................... ...............;....................................................... 21 FIRE SPECIALTY ASSIGNMENT AND ENGINEER PAY ........................................;........................................................21 FIRE . CAPTAIN PAY .........;.................................................................................... :.............;. ..;. .............. ..................... 22 EMT PAY ...................................................................... ...........................................ERROR! BOOKMARK NOT DEFINED. P A YDA Y ..........................................................................................,.......................... ERROR! BOOKMARK NOT DEFINED. SHIFT DIFFERENTIAL ................. .............................................................................. ERROR! BOOKMARK NOT DEFINED. N ON-SWORN TRAINING OFFI CER PAY ..........................................;.,......:....,.............................................................22 B I LIN G U ALP A Y ............................................................. .""...,.c'.,'...... ~L ~"...,;.:..:....... .;;................................................... 23 MASTER OFFICER PR OG RA M .... ................................ .;:..; .:;.:' :d.:.;......... ..;.~......:........... .............................................. 24 ,," ' ALCO H 0 LAND DRUGS ...............................,.;;:...::;.,...............;~.~ ......:..::............................................................. 24 ALCO iI 0 LlC B EVERA G ES OR OTH ER DRUG S.........:.. :;;ff:~~;,,;;........... f0~'" ......................................................... ............ 24 OFF-DUTY HOURS...... ...................... ............................... .:'i; .., ....... .i:'::...........:......... ............................ ........................ 24 PRESCRIPTION DRUGS.... ....... ..... ............ .......................... ..:.; .;Jt'........................................................................... 25 SPECIAL ASSI GNMENTS ............. ....,...... ....... ......... .... ..............:' ...... .................. ~....... ...... ............. ...... .......................... 2S II. PHYSICAL AND PSY CH OLOGICAL FITNESS ....:;................................................................................................ 25 I :i .1 PHYSI CAL FITNESS ........... ............ ......................... ...................................................................................................... 25 11.2 FITNESS PR OG RAM .......... ...;;......,.,................................................................... ..................... ..................................... 2S 11.3 PSYCH 0 LOG I CAL FiTNESS ...; ~... :~. ..L.:.......................................... ................ ................................. ............................. 2 S II. 4 PSYCH 0 LOG I CA L Co UN SELlNG .. ..:..... ...;;..i................................... ....................................................................... ..... 2S 12. SM 0 KING.............. .:.;.............. .............. .'................................................................................................................... 2 S 12.2 EMPLOYEE.sHIRED AFTERJUL Y I , 1993.................................................................................................................. 25 14. GRI;EVAN CE'.PO LI CY AND PR OCED URE ........................................................................................................ 26 ", . .-.<.::~,-~ ,:>\ -.-,: '. 16. }JSE.. OFif$.~2RT CENTER AND LAP SWIMMING PROGRAM....................................................................... 26 17. i;; .MA~;A GEM~~r RIGHTS .................................;....................................................................................................26 ::;'\/"_ __,u, .:.3}~:(;"P--;- 18. ';;.;WORKCURT A;ItMENT (NO STRIKE CLAUSE) .............................................................................................. 26 .~(';J::::.:- J . 19. PER-SO NNEL RULES AND REG ULA TI ON S ...................................................................................................... 27 20. RESC1JS'J)JN G OF PREVIOUS RESO LUTI ONS/ AGREEMENTS ....................................................................27 21. TERM OF A GREEM ENT .......................................................................................................................................27 21.1 EFFECTIVE DATE............ ....................... .................... ..... ............... ......... ...................... ......................................... ..... 2 7 21.2 TERMINA TI ON DATE.......... ....... ...... ......... ...... ......... ....... ............. ................. .............. .................................. ........ ....... 2 7 22. SU C CEED IN GAG REE MENT . ..................... .................... .......... .... ....... .................. ............. ..... .................... ........27 23. INV A LID A TI ON .......................... ................... ......... ........... ....... ...... .... .... .......... ............ ................ .................. ......... 27 23.1 SUSPENSI ON OF AGREEMENT ........... ......... ......... ............. ............................ ............ ....... ..... .................. ..... ..... ............27 MOA-Rohnert Park Public Safety Officers' Association. July 1, 2011through June 30, 2013 E:\RPPSOA MOU 2011-2013- No Redlines.docx III 23.2 REPLA CEMENT................................................................................................... .................................. ............ ..... ...... 27 24. N ON - D ISCRIM I N A TI 0 N ........................................................................................................................................27 25. P ERSO NNE L FILES... ........................................... ....... ......................... ............... ..:............................. ........... ........ 28 26. EMPLOYEE PERFO RMAN CE EVA L U A TI ONS................................................................................................ 28 MEMORANDUM OF AGREEMENT The City of Rohnert Park (City) recognizes the Rohnert Park Public Safety Officers' Association (RPPSOA) as the labor bargaining and representation unit for Public Safety Sergeants, Public Safety Officers, Fire Marshal, . Public Safety Dispatchers, Communications Supervisor, Community Services Officers, Part-Time Dispatchers, and Public Safety Officer Trainees.' Pursuant to Government Code Section 3500 et. seq., the representatives of the RPPSOA@rid the representatives of the City have met and conferred and hereby submit their joint recommendation for salary andbE;lnefit compensation for all members of the bargaining unit. Public Safety Officer Trainees are included in this Memorandum of Agreement withJimited terms and conditions only as specified herein. 1. Hours of Work ~,'-' < ',<':':;",," -";..:.,:-,.:--:"".':-:,;,",--,':,,/ 1.1 Regular Work Period for Employees ..... .. .......<l"j.:;;.</ :".' - ',:,::,),:;,," "<\~i:?'::,:,~';:::' (a) The FLSA work period for all $wor.n personnel/AssigN:~a to the Police Division and for the Fire Marshal, consists of 28 days. TheFPSA work p$~iod for all sworn personnel assigned to the Fire Division, except for the Fire Marshal, coiJ.~Ists of~7 days. The FLSA work period for all non-sworn employees consists of 7 days. . ...: ........., / .. . (b) Due to the differenc~gfin shift structures ana.:FLSA work periods, actual hourly rates may vary, but pay for sworn pers,~nQ@1 will be adjusted in such amanner so that the agreed upon monthly wages for each step in any cl'a~~/~i11 be rii~t. This adjustment maintains pay parity between the Police and Fire divisions. .. .. , . -: ~..-:~. .....'... ':'--_:'<:"-'-- ".<:.',;-, '-,'-,: ::.-'.:;..,-..,'..../ (c) In order to pr6videpubHc safety services to the community at all times during the day, the City will establish shifts..TheCityretains the authority to determine the regular start and end times and daysof:$hifts. . .. (d) An employee may petition the Director of Public Safety or designee for exemption from mandatory /. ()Ye~irJleonthe basis of hardship or other unusual circumstances. 1.3 Public Safety Officer Trainees Public Safety Officer Trainees' hours of work generally will be to attend and participate in the Basic Police Academy. City reserves the right to make additional work assignments. 1.4 Police and Fire Training Drills Public Safety Sergeants, Public Safety Officers, and Community Service Officers are required to p~rticipate in police or fire training drills unless on approved leave or previously excused in writing by the Director of Public Safety. 1.5 Breaks and Meal Breaks Public Safety Sergeants, Public Safety Officers, and Community Services Officers are allowed two (2) fifteen (15) minute breaks and a thirty (30) minute paid meal break.dyring assigned shift, but work assignments are priority and paramount and City is not obligated or liable in any manner for meal time or breaks not taken. Dispatchers will be allowed a thirty (30) minute paid meal period during the shift, however work assignments are priority and paramount and City is not obligated or liable in any manner for meal periods not taken. Dispatchers are encouraged to remain on the work site during their entire work shift. 1.6 Shift Changes (a) Employees shall receive at least seventy~twofz~hh()LJf~(fhree (3) calendar days) notice of involuntary shift changes for assignmentsofthirtY?(~Q)< days or less, except in instances of emergency declared by the Director. of Public'Safetyqvan injury to an employee, which, in the City's opinion, necessitates a shift ch<;1nge. ' (b) Employees shall receive at least one-hu8gr~g.and sixty-eight (168) hours (seven (7) calendar . days) notice of involyritary shift changes fot'assignments in excess of thirty (30) days, except in instances of emergel')QY declared l:lY the Director of Public Safety or an injury to an employee, which, in the City's opirlibn,necessifCl!es a shift change. (c) All work performed as the resultof<a shift change with less notice than required in (a) or (b) above shall be compensated at the oyertime rate until the employee resumes his/her regular shift or the sev~J),ty~two (72) h()uror one:hundred sixty-eight (168) hour required notice period has expired, whichey'~r occurs.first. Regular shift as used here means the employee's normal hours worked prior to tn~shift change. A;. :..' clock. There shall be no deduction in pay if the City shortens the shift as a result of changing the clock. 1.9 Kelly Plan Schedule An adequate number of teams, consisting of no fewer than two (2) RPPSOA members (Sergeants and PSOs) each will work a 24-hour Kelly Plan schedule to provide minimum round the clock staffing of two (2) or more PSO staffed fire stations. The City reserves the right to implement modified staffing in the event of a declared emergency situation. (a) The work period is a 27-day period. Each team is scheduled for nine (9) 24Th()tjf shifts during the 27 day work period. FLSA overtime will be paid for hours worked in eXG@$s bf204 hours for that work period, as provided for in Section 1.7 above. . (b) Use of annual leave, sick leave, and related benefit time Qff for employees regularly assigned to the Kelly Plan shall be computed by a ratio ofO.7l. 1.10 Shift Sign-Up Patrol shift sign-ups will occur twice a year, generally once d~r:[ngthe month of February and once during the month of August. Sign-ups for all shifts will be don~bY8~Qiority basis by time in grade except when, on a person by person basis, the Director determin@p,3"qeedtQ,990therwise. 2. Non-FLSA Overtime/Compensatory Time/Call-OutlStand-by/Court Appea~~nces 2.1 Non-FLSA Overtime ... ........... ...... . (a) City agrees that non-FLSA overti~~ comp~hg~tionatitime and one-half the employee's regular rate of pay be provided under ahYof.'th~ fOllowrn.~~circtimstances. 1. Work hours over the normal numbef,8fhour?W;worked in a single workday. 2. Work hours of a workday beyond theh&r:rt\'al number of workdays in the employee's regular work schedule. .. (b) Dispatchers in a part-time status shall receive compensation for all hours worked over ten (10) hours in a st)i~ at the ratedfone and one-half times his/her regular hourly rate of pay. (c) That compen$;3tionatthe normal overtime rate will be paid for all mandated fire drills conducted duri~g employet's?ff~d~ty hours. (d) Comp~nsation fdtbff-duty full-time employees required to answer the fire service alarm shall be .. the normal overtinw rate with a minimum of three (3) hours call-out pay at time and one half. ,,(e)"FoFPl.IblicSafetyCJfficer Trainees only - Overtime shall be paid in accordance with all applicable State and Federal laws. (f.i:~.t\n employee may petition their supervisor, the management designee or the Director of Public . i$'~f~tYj'in that order, for dispensation from mandatory overtime on the basis of hardship or other unUsual circumstances. . 2.2 '.';.., C?mpensatory Time ;~F(a) That a maximum of one hundred and forty (140) hours of compensatory time off may be accrued by mutual agreement of the employee and Director of Public Safety. (b) An employee may accrue compensatory time for overtime worked, rather than being paid for the overtime. For purposes of tracking compensatory time for overtime, there are two different banks, one for Fire and one for Police. Depending on the division in which the overtime is accrued, such compensatory time will be recorded in that applicable bank. (c) The City, at its sole option, may payoff up to seventy-five percent (75%) of the accrued compensatory time. Employees, at their sole option, may be paid for accrued compensatory time. . MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU2011-2013- No Redlines,doc?, 6 2.3 Call-Out That. call-out for any City Public Safety function during off-duty periods shall be compensated at the normal overtime rate with a minimum of three (3) hours at time and one-half call-out pay. Call-out time shall include reasonable travel time to and from the employees' residence, appearance in court in response to a subpoena in their off-duty time or other official hearings on City of Rohnert Park business. Extension of shifts, at the beginning or end, will not be considered call-out duty, specifically, thirty (30) minutes before or fifteen (15) minutes after the employee's regular shift. 2.4 Stand-By (a) That whenever stand-by is mandatory, employees will be compensated.i3tthe rate of one-half (1/2) their regular hourly rate for each hour of stand-by, unless otherwi?elilutually agreed to by the employee and representative of the City. ....-,;,.,.... ' (b) That no on-call restrictions or limitations are placed on employees'onJheiroff-duty time unless specifically required or agreed to by employee. 2.5 . Off-Duty Court Appearance Pay Employees required to appear in court on City business during off~duty hours shall receive a minimum of three (3) hours pay at the overtime rate or pay f?F i3ctl.J~lhours worked, whichever is greater. An employee shall only be considered on-dutYJorlbat tirli;~ that he/sh~is actually at court or activities related to court appearances. . . ......s'(:n:\\Ci,:;v. The Department will notify an employee by 1700. hOl:Jr-$>;the previous business day if his/her court appearance is cancelled. .. .' <%~:)SjP Notification of an employee's court appearance cancellatibn will be accomplished via the text pager system and Department voice mail system. . An employee is required tg check his/her Department voice mail at 1700 hours the previous business day to the court appear~P~r to check if the court appearance is cancelled. When the court appearan'ce.is cancelled by 1700 hours the previous business day, the employee receives no COrll ensation. When an emploYi~guQ appearance is cancelled after 1700 hours the previous business day to the court app~arance, ,e elJ1plgy,ee .is entitled to two (2) hours compensation at the overtime rate. /,";" ' ".,. , ..-.....,. '.". 3. Overtime Outside EmpIOy~e's Hqme Division - -:>.":::'"-';-'" '---"::-. \..:<:.".: Except for~hifF~~ten$igp~;oy~rtimeworked by an employee outside of his/her home division will be calculated at the pay dulegfthedivisionunder which he/she performed that overtime, regardless of which pay schedule offersn ourly'faJ~s of pay. For example, a Public Safety Officer who normally works in the Police Division, butwarks oV;.,t!Tle hoursJn the Fire Division will be paid as a Public Safety Officer in the Fire Division for those overtime.hours.' 4. HdH~ays 4.1 Observed Holidays Employees will receive the following thirteen and one-half (13%) holidays annually, specifically: "New Years Day", The third Monday in January, "Martin Luther King, Jr. Day" Friday proceeding "President's Day,The third Monday in February, "President's Day MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU 2011-2013- No Redlines.docx 7 The last Monday in May, "Memorial Day," "Independence Day," The first Monday in September, "Labor Day," "State Admission Day," The second Monday in October, "Columbus Day," "Veteran's Day," The fourth Thursday in November, "Thanksgiving Day," Day after "Thanksgiving 12:00 Noon to 5:00 p.m. on Christmas Eve "Christmas Day," Every day proclaimed by the President, Governor or Mayor of the CitYas a public holiday and made applicable to City employees. Each day that the Governor declares a day of mourning or special observance as. a. holiday for State employees if the declaration makes it applicable to City employees. 4.2 Holiday Pay Holiday Pay will be paid twice a year, on the firstR9Y peri9d in June and first pay period in December to those employees required to work holidays for thEfbolida~9:~w~~ed. Employees can be required to work as scheduled without any referencetoholidCjys.Holi~ay pa}t\^Jill be calculated on a straight time basis and compensated at the rate of up to ten{1Q) hour~.9nly. City agrees that taxes withheld for Holiday Pay checks will be annualized to reduce theJax ii)1pact on individual checks. Regular part- time employees will be paid holiday paybased on theirdesignated pro-rata weekly work schedule. 4.3 Holiday Pay for Detectiy;es Except upon the appro ,,~he Directqr of Public Safety, PSOs assigned to the Detective Division shall not be authorized to wo(~and sh(ll.! not be paid Holiday Pay for the following four (4) holidays annually, .. . 1. New Year's Day 2. Thanksgiving 3. Day after Thanksgiving 4. Christmas ,"0 _" ~.,.. ~'- ,;:",;:,:/:":./;;:.;'(.::>-;::" "<S:4~::,';;-<-"/" '"'<~~., PSQs assl:9Q~;9 to the Detective Division may, at their option, volunteer to take-off any remaining City designCjtedffitilidays. Said employees will notify City by January 15th of each year the designated "holidays they anticipate working. 5. Affn)J.al Leave Program (a) Effective July 1, 2011 employees shall accrue the following Annual Leave: Length of Service Monthly Yearly Annual Leave Hours Annual Leave Hours o to 2 years 13.167 Hours 158 Hours 3 to 5 years 14.5 Hours 174 Hours 6 to 10 years 16.5 Hours 198 Hours MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOD 2011-2013- No Redlines.docx 8 18.5 Hours 19.83 Hours 222 Hours 238 Hours (b) Effective July 1, 2011, employees shall not accrue any form of sick leave or disability wage, non-industrial or industrial. However, employees who have accrued fully paid-hours under either the sick leave or disability wage program for non-industrial illness and injury shall retain the balance of such hours accumulated as of July 1, 2011. Half-pay hours accumulated as provided by the disability wage plan will be converted to fully-paid hours (balance divided by 2), and credited to the balance of each employee covered by the disability wage plan. Employees in the disability wage plan who have not received their 2011 anniversary allotment of 40 hours of full-pay disability wage at the time of conversion will r~CEHvethis additional 40 hours upon conversion. Paid leave for approved absence due to'fnjury orillpess may be charged against this balance at the employee's discretion. Upon retirement frOm the City of Rohnert Park, an employee may convert any remaining sick leave balance to service credits pursuant to CalPersregulations and procedures. . (c) Effective July 1, 2011, employees shall not accrue vao?t!()n. All existing accumulated vacation shall be converted to Annual Leave.'. . \.: "'.'- ..".....:'.;.'. (d) Annual leave hours may be used to provide paid time offf()rahY~ppfoved absence, including but not limited to vacation and illness. Whenariopalleavei$,used for sick leave purposes, the City may require the employee to submit substantiatirig$yidence of illness if there is a demonstrable pattern of abuse. .. .;> ,. . (e) Effective July 1, 2012, an empl()ye~lil~y, umHl~!~tClpnualleave credits up to a maximum of 500 hours of annual leave. ~nM);Q:p-urs in ex <;P ofUl'Efcap shall be retained for the use of the employee. Accrual shall cease'uQJiJihe annu~lleave balance falls below the 500 hour annual leave cap. ~.~. A:V ":,:-'-,-'-,>::'"/ .: .:. ~ (e) Accumulated annual;i~Clve shall be converted to cash upon separation from City service. (f)Preference for leave scheduling will b9 on the basis of seniority within classification and/or as has been past practice. . (g) The CifY.\VHI. provide .. a. short term disability insurance program which includes income replacemenrOf;gp~and benefits coordination to employees within 60 days of ratification. 6. Military Leave '1; '";-,, ';~ ,.:;~ . ..... ,-.,:, ""-:,:, :<'.':,. /The,~itygrEl9t$rpi.litary"Jeave and related benefits maintenance, job seniority and retention rights to all "emplox~es farseNice in a uniformed service in accordance with state and federal law. The employee (PHst notifyhis/her supervisor of upcoming military duty as soon as he/she becomes aware of his/her dDlf~,ation.. .. "', -.; 7. .q~~~f;'Fringe"~fits ".0--; 7.1" \'>~~inge Benefit Administration )rCity reserves the right to select the insurance carrier(s) or to self-administer any of the fringe benefit programs provided during the term of this agreement. In the event that any offered health plan is no longer offered, the City agrees to provide a suitable replacement health plan that is substantially comparable and agrees to meet and confer. Regular Part-Time Employees Fringe Benefits . Regular part-time employees' fringe benefits shall be as provided in City Council Resolution No. 80-140, adopted August 11, 1980, a copy of which is attached hereto. 7.2 MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU 20] ]-2013- No Redlines.docx 9 7.3 Industriallnjury or Illness Benefits for bargaining unit members who at any time during their employment with the City have been classified as safety members may be eligible under Section 4850 of the California Labor Code and/or City policies for job-related injuries or illness. Sick leave shall not be used for industrial injury or illness. 7.4 Catastrophic Leave Leave benefits shall be provided as outlined in City Council Resolution No. 2001-270, adopted December 11, 2001 - Catastrophic Leave. 7.5 Paternity Leave Regular employees may use up to three (3) days accrued sick leavefqw'paternity leave, following the birth of a child. ;< 7.6 Family and Medical Leave Employees may request an unpaid leave of absence under the (j)alifornia FahiilyRights Act (CFRA) and/or the. Federal Family Medical Leave Act (FMLA). Employee request for leave shall comply with the requirements of the CFRA and/or the FMLA. 7.7 Light or Limited Duty ., -. ",. "H Employees injured or ill from either on-the-job (inddgtri~1)6w.~.~"11Q.~:jOb (non-industrial) causes may, at the City's sole discretion, be assigned to/lig,Qt?"?llmited;'o[ modified duty. Such assignments shall be temporary. They may involve duties th~t;differ sli9mU~from,i~Q.~,normal work duties of the employee but shall. be duties substantially within tlJ,e1$pQpe of thos~;porm~lly performed by other employees with the same job classification. Such light or<IIt!1ited dutit~ssighment shall not affect the employee's job classification or retirement status (i.e. Saf~ty vs. pr:;Jon-Safety Retirement). Such light, limited, or modified duty shall terminate when the emplby~.~.is'iphysically able to perform all his/her normal work duties. . . .. . 7.8 Americans with Disabilifj'es:.~ct .., The City and RpeSOA recognizE; that the City has an obligation under law to comply with the Americans with Di$'Ei~jli!{@s Act (ADAr '<~;' . ';",', ".,'..".,':-.".,......" 7.9 Paymentt? Benefi~!,~J~r. ...... . Upon death of an ~\\mployee, any unused vacation and compensatory time shall be paid to the employee'ssurviying swOuseor beneficiary. In the absence of a spouse or beneficiary, any unused . vacatiQnandc()rlJP~!1satory time shall be paid to the primary beneficiary specified by the employee on the employee's enrollment/beneficiary card for City-provided Life Insurance. 7.10 Healtl)PlanCoverage The City shall provide the insurance programs described in this Section. The City reserves the right to provide'these insurance programs by self-insurance, through an insurance company or by any other method which provides the coverage outlined. Any premiums paid by the employee eligible for Section 125 will be deducted from the employee's pay on a pre-tax basis. (1) Health Insurance The City shall offer employees and their eligible dependents, a health insurance program under the terms set forth below: MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU 2011-2013- No Redlines.docx 10 (b) (a) The City agrees to contribute towards medical insurance premiums an amount equal to 80% of the lowest cost health plan at the employee's enrollment level, excluding the Health Savings Account plans. The City. shall provide a copy of the summary description of all health care programs offered by the City to each employee upon request. Employees will have a choice of Kaiser Permanente or Anthem Blue Cross Prudent Buyer Plan; or any other comparable health plan offered by the City. (c) Regular part-time employees may elect to participate in health care insurance plans and the City will contribute a pro-rata amount (based on the allocation of the position) towards the premium. The part-time employee will be responsible for the balance ofth$premium through payroll deductions. If the part-time employee will be responsible for tQ~<tj,alanceof the premium through payroll deductions. If the part-time employee does not selec.kt60Verage, no cash payment will be made in lieu of the insurance. .. .... "....'.,-,.',;., (2) Alternate Benefit - Eligible employees who provide proof of health insIClnce coverage from a source other than the City may receive an alternate benefit Of ~350.00 pef(llonth. This benefit shall be provided as outlined in City Council Resolution No.2007:.J78,adop.fed October 23,2007. Public Safety Officer Trainees shall be excluded from receiyinganAlierhate Benefit. City and RPPSOA agree to meet and confer regarding areViBe9 Alternat~ Benefit program. 7.11 D t I C ;"':" en a overage ... ... ...... <<it The City shall offer employees and their eligible dependents; a dental insurance program under the terms as set forth below: (a) The.City shall pay the applicable moritblyprerniums and any increases during the term of this Understanding. <~~~miums will be set byttie insurer, or if self-insured by the City, using fiscally prudent methods:q';lliQe City shall provide a copy of the summary description of the dental program offered byfh@i:9ity to e~9h employee upon request. (b) In general,thep~2gram indr~C1es basic dental insurance coverage of payment to network d.entists oftpe inoibat~dpekentage up to the maximum of $2,000 for each eligible person per 'ye~rfor thefollowing 6gnefits: . . '~:':':'" . ,(i) , (iif\/ <>(iii) (iv). (v) ...... ..,...... (vi) . One hundred percent (100%) of the cost of diagnostic and preventative care. i.J:;I9.9ty-five percent (85%) of the cost of basic dental services. Eighty-five percent (85%) of the cost of crowns and restorations. Fifty percent (50%) of the cost of prosthodontics. . Two thousand dollar ($2,000) maximum benefit for dental services per person. per year. Fifty percent (50%) of the cost of orthodontics with a one thousand five hundred dollar ($1,500) lifetime maximum benefit per person. Coverage The City shall offer employees and their eligible dependents, a vision insurance program under the terms as set forth below: (a) The City shall pay the applicable monthly premiums and any increases during the term of this Understanding. Premiums will be set by the insurer, or if self-insured by the City, using fiscally prudent methods. The City shall provide a copy of the summary description of the vision insurance program offered by the City to each employee upon request. MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 ]] E:\RPPSOA MOU 2011-2013- No Redlines.docx (b) In general, the program includes an eye examination once each twelve (12) months, lenses once each twelve (12) months, and frames once each twenty-four (24) months. An employee may purchase contact lenses in lieu of the benefits summarized above. 7.13 GASB Workgroup The City and the Union will establish a workgroup to address the City's unfunded liability associated with GASB 43 & 45. The workgroup shall review options including alternate insurancec;arriers and plan designs for benefit delivery, funding vehicles that reduce overallliabilitY9rlgeenefit entitlements for existing employees and retirees as well as future employee~';(!;);>: (a) The workgroup shall be chaired by the City Manager or his/her desig.nee andcqfpprised of at least one, but no more than 2, members from each bargaining Unit and up to arl~qual number of management representatives. . (b) The workgroup shall begin meeting within 60 days after ratificati6flof this Contract. (c) The City agrees that the Unit representatives will serve and participate on the workgroup without loss of compensation. Meetings will be scheduledduri.r~ RP~SOA members' regularly scheduled shift hours. The RPPSOA may not:desigriatf(r~presentatives from the night shift without loss of compensation. ' . (d) The City, and the workgroup, will cause a study to be preparE;d for the workgroup, and the workgroup shall prepare within six (6) months or no later th~h February 2012, a report to the City Council identifying possiQlemf(ans to address the City's GASB liability. (e) The final report shall not be issued to CouQciI without input from the bargaining unit participants on the workgroLJp.. .. .. .. . . (f) The City agrees to provide admhii~lretive services and other resources to support the workgroup's charge and stated time:,lipes. , (g) The above reportJs intended to serve'a~,a'fj informational document and does not constitute the City's positipr)pr any participating b~rgaining unit's position during negotiations over this issue. .f ..... .... (h) The paqIes agree to reopen the agreement to negotiate changes to address the City's GASB li~,t);.UityW before July.1, 2012. The parties agree that negotiations will be completed bX June 30, 20c1'9}eP9 changes will go into effect July 1, 2013 ..(..:-'-;> -<;:" 7.14 Agpption Benefit!? /;_,_,:_:',C,:,_",',:',:':'-'_"'-'.: ...... "_.'_'j;._. ':' 'fh~{.~tWWill';prQ~[q~ a~ix hundred dollar ($600) per child cash benefit to employees adopting minor c;hildrehtfo help offset the cost of adoptions. This cash benefit does not include the cost of adopting stepchildren, i.e. children of present spouse. Death/Bere~vement Leave A regular employee shall be paid up to thirty (30) hours of bereavement leave when there is a death in their immediate family. Additionally, a regular employee may, subject to approval of the department head, USE; twenty (20) hours of the employee's accrued sick leave if the employee must travE;l out of the area, i.e. at least 250 miles one way. (c) Immediate family in this case means spouse, father, father-in-law, mother, mother-in-Iaw,brother, brother-in-law, sister, sister-in-law, child (including stepchildren), stepparents, aunts, uncles, grandparents, grandparents-in-Iaw, grandchildren and relationships in loco-parentis and close personal relationships with the approval of the City Manager and or his/her designee. MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU 2011-2013- No Redljnes.docx 12 7.16 Funeral Expense Benefit The City will provide fifty percent (50%) co-payment, not to exceed $2,000, for funeral expenses for an employee or the employee's spouse. This funeral benefit will be considered secondary to and shall be coordinated with any and all other funeral benefits that may be payable to employee or spouse. 7.17 Long-Term Disability Insurance (a) Employees represented by this Agreement will obtain his/her long-term disability insurance coverage from a private PORAC sponsored long-term disability program. (b) The City agrees to collect monthly insurance premiums from employees for private PORAC sponsored long-term disability plan and remit the collected premium to~yers-Stevens & Company. The City will accomplish collection of insurance premiums by monthly deductions from the employee's paycheck. All employees represented by this Agreement must have a signed insurance premium deduction authorization form on file with the City'spayroll office._RPPSOA will hold the City harmless from any liability or errors resulting from the collection and remittance of insurance premiums. (c) Employees represented by this Agreement shall join andm(jintain his/herlong-term disability insurance with the private PORAC sponsored long-termdisapility.program, subject to the provisions of the insurance plan. (d) RPPSOA agrees to indemnify the City, its officers, employees<~Qd agents and hold it harmless against any and all suits, claims demands and liability that shall.,:arise directly or indirectly out of any action that shall be taken bym~.City, its officers, employees and agents from the discontinuance of the long-term disabilityplao provided by Standard Insurance, for permitting employees represented by this Agr~~ment to establish a private long-term disability insurance plan and pay for it individually througtfp~YE911 deduction and for complying with the foregoing sections. Life Insurance (a) The City will provid~;.S!~ no premium cost to/employees, $50,000 life insurance coverage provided to employees and $tQQOfor spouse, domestic partner and dependents, and which coverage includes ac~idental deattii3.nddismemberment benefits. (b) The City wiIL?II()~, subject teEthe insurance carrier's approval, any employees to purchase, at their own cost, addi!iOna!JifE:i!irsurance coverage under the City's group program. Deferred Jncome .... '.\:) '.- . The City willcontinu~sto make available to the employees a deferred income program, such as that now.beingadministereq:/by Nationwide Retirement Solutions and ICMA or a similar program with another institution acceptable to City. R:etired, Deceased and/or Permanently and Totally Disabled Employees The'l~nguagein this section has been revised from that contained in the MOA between the City and the AS$Qciation effective December 1, 2007-June 30, 2009 for the purposes of administrative c1arifica'tion, and does not represent a change in benefits provided. Retiree insurance contribution formulas will be maintained at the same level as provided at the time of retirement. . (a) The City agrees to provide/offer and pay insurance premium contributions as specified: 1. To regular full-time and regular part-time City employees hired before June 30, 2007 who have at least fifteen (15) years of continuous service with the City and who retire upon reaching retirement age or thereafter and are receiving a retirement allowance from CaIPERS. The City will make a medical insurance premium contribution toward the applicable early retirement premium or Medicare-eligible premium as outlined in the attached Appendix A "Insurance Premium Contribution Rate Schedule". Coverage will extend to eligible dependents. Said employees shall be referred to as "Retired Employees." MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 13 E:\RPPSOA MOV 20] ]-2013- No Redlines.docx 7.18 7.19 7,20 (a) Employees with less than 15 consecutive years of service with the City receive no City fringe benefits, Le. medical, dental, vision, life insurance at retirement (b) Calculation of premium will be prorated for regular, part-time employees. (c) Employees must retire concurrent with termination of service with the City to be eligible for this benefit (no vesting). (d) The City's share of the premium costs for all retirement benefits as described herein shall not exceed the amount described in the attached "Insurance Premium Contribution Rate Schedule':, and shall not include payment of Medicare B premiums. 2. To regular full-time or regular part-time employees who are hired before June 30, 2007 who are permanently and totally disabled from their occupation and unable., to perform with reasonable continuity the material duties of their own occupation. and who are retired forth with from the City of Rohnert Park service into CalPERS at the time of permanent or total disability. The City will make a medical insurance premium contribution toward the applicable early retirement premium or Medicare-eligible premium as specified for: (a) Employees who are hired after July1, 1993 and before June30,2007 and are classified as Safety Members under CaIPERS; and who have at least two(2) years of continuous service with the City and who receive an industrial disability retirement The City agrees to pay towards premium cost(s) for City provided/offered medical insurance, life insurance, dental program, and vision care benefits only, fifty percent (50%) of applicable premium cost(s), at the time of industrial<disability retirement. Coverage will extend to eligible dependents. .,./ (b) Employees who have at least ten (10)YE?ar$,gf90ntinuous service with the City and who retire due to a permanent and, tot~1 disq~i1ity.TheGity will make a medical insurance premium contribution towarolheapplicable<e@rly retirement premium or Medicare-eligible premium as outlined in lh~/attached"~ppenCli~t>t Insurance Premium Contribution Rate Schedule". CalculationbfprE?rnium willqe prorated for regular, part-time employees. The City's share of the premiuniQosts for allretirement benefits as described herein shall not exceed the amount describedinJheattached "Insurance Premium Contribution Rate Schedule", agd shall not includep~yment of Medicare B premiums. Coverage will extend to eligible 9. < endents. . "..'... . I. Total disabllltY,!WiII be cqmstrued as having a disability rating in excess of fifty percent (50%) as detefrQI~E?dqY'Public Employees Retirement System. iL Aftertwenty-fou('(~~? months if gainful employment is obtained in an occupation in which the material/duties are reasonably fitted by education, training, experience and compensation:to the occupation at the time of disability, the employee shall no longer ',. be considered permanently and totally disabled from their occupation. In such . ',9ircumstances, benefits shall be discontinued. ..U.b':$Clid employees shall be referred to as "Retired Employees" except for the CirciJmstance noted above in which the employee is no longer permanently and totally disabled. 3. To tfle surviving spouse, registered domestic partner, and legal dependents of a regular . full-time or regular part-time employee hired before June 30, 2007 who died while a City employee after ten (10) or more years of continuous service with the City, said employee shall be referred to as a "Deceased Employee." 4. Except as provided above in section (a)2(a), the City agrees to provide/offer and pay to regular full-time or regular part-time employees hired before June 30, 2007, the premium(s) as provided for active employees at time of retirement for life insurance, dental care, and vision care benefits for retired employees and eligible dependents. Calculation of premium will be prorated for regular, part-time employees. 5. Benefits provided under this section shall be coordinated with Medi-Care, Medi-Cal, and any other welfare program available of which said benefit coverage shall be considered primary and City provided coverage in turn considered secondary. MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 14 E:\RPPSOA MOU 2011-2013- No Redlines.docx 6. All benefits provided under this section are subject to the characteristics of each individual benefit program. The life insurance to be provided will be the life insurance plan amount in effect and in accordance with the provisions of the life insurance program as of the date of employee's retirement. 7. The benefits provided under this section will continue for such retired employees and their spouse, registered domestic partner, and legal dependents, if any, while said retired employee is alive. In the event of the retired employee's death, coverage will continuyJor the spouse or registered domestic partner until the spouse or domestic partner dies,.remarries, or forms another registered domestic partnership. In addition, the benefits provided under this section will continue for said retired or deceased employee's legal dependenLchildfenwho qualify as an Internal Revenue Service dependent until said children reach the maximum age limit specified by state or federal law, or the spouse or registered domestic partnerrnarries, or forms another registered domestic partnership, whichever occurs earliest. 8. Continuous City service is defined as being continuous regular full-time or regular part-time City employment only for calculating length of continudusservice under this section. Part-time (non-benefited) employment and approved unpaid leaves willnqtbe used in calculating length of continuous service under this section. Any separationfrqm City employment will void any previous accrual towards length of continuous service for purposes of this section, unless otherwise waived by the City Manager and dUe to extenuating circumstances. Layoffs with subsequent restoration and approved City paid or unpaid leaVes do not constitute separation from City service (and thereforewiJI. not' void any previous accrual towards length of continuous service) for the purpgsEFdfthi$pection. "..-. , h.....' ".",", 9. Any retired employee who, ,gff~f:,~~tiremeni)(r8m the City, becomes employed elsewhere and is covered by medical, life insU'rf3i:Jy~, healtQ, dental or vision care benefits by his/her new employer, said coverage provided.:~M>the0ity to the retired employee will be considered secondary to thy. coverage provideCl';;~ihis/her new employer, his/her new employer's coverage shaIlQ~i.:'~onsidered primary.)' ,-,;"'-'<:",'rs:;."; (c)Regular City employees hired after June 30,2007 shall be eligible for the benefits described lieu of the benefits described in Sections 6.20(a) above: 1. The City will contribute $75.00 per month for active employees in paid status to a Retire~ Health Savings Account (RHSA). below In MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU 2011-2013- No Redlines.docx 15 2. The City's contribution to an employee's RHSA shall be considered vested as to an employee terminating City employment with ten (10) or more consecutive years of City service. 3. Calculation of contribution will be prorated for regular part-time employees. 7.21 Clothing Allowance That the City will provide uniforms to those employees required to wear them. The City will provide replacement issue uniforms as and when deemed necessary by the City. (a) The City will provide a Uniform Maintenance Allowance of two hundred and forty dollars ($240) per calendar year to be paid monthly. .................. ... (b) The Department will provide the necessary Academy uniforms for Public Safety Offi~~r Trainees. 7.22 Education and Training (a) The City will provide an education and training assistance program to provide reimbursement to employees for tuition and book costs only for attending ancj completing, with a satisfactory grade (C or better), courses in the adult high school program, atSant9 Rosa Junior College, at Sonoma State University or any other educational institution acceptabletO';tb~Gity. All courses or classes for which reimbursement will be requested must be previously approved by the Department Head and the City Manager prior to the start of said.GJaS$es and approval requested on the appropriate City form. The maximum allowed amount reimbursable for tUitiorLi,9one thousand dollars ($1,000) per instructional period plus books and matefj~ls" with ,ajotal reimbursable amount not to exceed three thousand dollars ($3,000) per cal~.lJdar yeaE,'. . j;"()'/:-,",,:),'<. ;':",.'~': _.<?/ ~- .'.' :""<t<~)i~tB~,\':' 7.23 Longevity and Incentive Pay (P.o.s~.m etectiveg~~~otorOfficers) a. The Citywill continue to provide longevity ':9Kto empl~yees, based on continuous years of service (as defined in Section 6.20 (a.8) as follows: ''<:/;" . >Y()Tpleted >>~ars .Qf.~erv,i~e 5/y~ars F'()~'18Ph completed Yc~ar thereafter Pay Percentage Increases 2% 1/2% I. The maximum<longevity pay percentage to be paid shall be ten percent (10%) of base pay. The "corT)pleted years of service" will be determined on January 1 and July 1 and not on an employee's employment anniversary date. i>ii. For employees hired after 10/10/95, the longevity program as outlined above does not apply. .. . Q. For employees hired after 10/10/95, which are not eligible for longevity pay as outlined in paragraph (a) above, the following educational pay benefit shall be provided. i. Associates of Arts Degree(AA or AS) Effective July 1, 2003, Sergeants, PSOs and CSOs shall receive 1.8% of base salary per month Incentive pay and Dispatchers and Communication Supervisor shall receive 2.4% of base salary per month Incentive pay. ii. Bachelor of Arts or Science Degree (SA or BS) Effective July 1, 2003, Sergeants, PSOs and CSOs shall receive 2.8% of base salary per month Incentive pay and Dispatchers and Communication Supervisor shall receive 3.6% of base salary per month Incentive pay. MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU 2011-2013- No Redlines.docx 16 III. The Incentive pay payments provided above are not cumulative. A Incentive pay is paid for only one of the two degrees per employee. In no event shall an employee be paid for more than one degree. iv. The Incentive pay payments are authorized only for Associate of Arts (AA) or Associate of Science (AS) degrees and Bachelor of Science (BS) or Bachelor of Arts (BA) degrees from an accredited college or university. A copy of the degree must be provided for validation and approval of payment. c. The City will provide a P.O.S.T. Certification Incentive Pay to Sergeants and Public Safety Officers based upon receipt of Intermediate or Advanced P.O.S.T. Certification. The. amount of the Intermediate P.O.S.T. Certification Incentive pay will be four and one half (4~) percent of base salary per month effective January 1, 2007. The amount of the Advanced P.O.S,T.Certificationlncentive pay will be seven (7) percent of base salary per month. effective January 1,2007. The payments. provided above are not cumulative. Only one of the two P.O.S.T. Certification Incentive Pay is paid per employee. . d. For all employees hired after July 1, 2011, all incentive pays associated with actual work performed as part of a "special" or "extra" assignment will be paid only for hours actually worked performing the special or extra duty. Incentive pays received by employees hired before July 1, 2011 will continue to be administered according to practices in effect as gfJUhe 30,2011. i. The City will provide an Incentive PaytQi/~erge'9nts and PSOs assigned to the Detective Division (including, but not IimitedJo ... thEf\~glng'TaskForce, Special Enforcement Unit, Computer Crimes Task Force andNarco.tiR$ Taskforce) of five (5) percent of base salary per month. ... ii. The City will provide an Incentiveij=>a~ to Public Safety Officers assigned to motorcycle duty of three (3) percent of base salary perri:ro.nth e,ffective July 1, 2004. c.. ..........., Hi. The City will pr2vj~e an Incentive Pay tbPublic Safety Officers assigned as the Police Canine Handler of three(@).Qercent of Qase salary per month. Canine officers shall be compensated for canin.e care as. folt~>>,s: On q'gys when canine officers are scheduled for regular assigned work shifts, canine offiG~:r~ wjllqireport for duty after the first hour of their regularly scheduled shift or leave work one prior/to the end of their shift as determined by the schedule. On days when canine officers are n5t scheduled to work a regular assigned workk shift, canine officers wiJl record one~half hdufof overtime for the purpose of canine care. e.. S~rg~ants who. possess the P.O.S.T. Supervisory Certificate shall be eligible for two (2) percent of . Mase.salary supervisory pay. f. . Commuhity Service Officers who have successfully completed either/or both the P.O.S.T. Field Evidence Technician and Field Evidence Technician-Advanced courses shall be eligible for two and one-half (2.5) percent of base salary differential pay. Any Community Service Officer (CSO) who is qualified and assigned to the specialty position of Property Technician shall receive an additional five percent (5%) of base salary per month pay. 7.24 · Retirement Program (a) Effective July 1, 2007, the City will provide the California Public Employees' Retirement System (CalPERS) three percent (3%) at fifty (50) retirement program to local safety members and the CalPERS two and seven tenths percent (2.7%) at fifty five (55) retirement program to Public Safety Officer Trainees, Community Services Officers, and Dispatchers. Effective July 1,2011, as agreed to by all miscellaneous employees of the City, the City will provide the California Public Employees' Retirement System (CaIPERS) two percent (2.0%) at fifty-five (55) program to Public Safety Officer Trainees, Community Services Officers, and Dispatchers hired on or after July 1, 2011. The City will continue to provide the "one-year highest compensation" optional provision in MOA-Rohnert Park Public Safety Officers' Association. July 1, 2011 through June 30, 2013 17 E:\RPPSOA MOV 201 1-2013- No Redlines.docx 7.25 7.26 7.27 its contract with CalPERS per CalPERS Section 20024.2 for employees in the programs listed above. Effective July 1, 2011, or as soon thereafter as agreed to by all safety employees of the City, the City will provide the California Public Employees' Retirement System (CaIPERS) three percent (3.0%) at fifty-five (55) ,highest three year average program to local safety members hired on or after the date the contract with CalPERS is amended. Effective August 1, 2011, all employees, regardless of program, will pay the required member contribution, however, in no event shall local safety members contribute more than 9% to CalPers for their retirement benefits. .Similarly, in no event shall miscellaneous employees contribute more than 8% to CalPers for their respective retirement benefits. . (b) The City will absorb any employer contribution rate increases for safety:,me'1T1gers required by CaIPERS. '>: (c) The City makes no representation concerning the value of this benefit or how it m~lYbet9xed or treated by other agencies both presently or in the future. The City's obligation under this section is limited to the direct cost of providing the benefit as described. The City shall assume no further or additional financial obligation even if an outside agency imposes or determines there to be a financial obligation for the City or the employee. (d) The City will modify the CalPERS Annual Cost-of-Living AllowaHcelpGr~ase (Section 21335) to provide for a 2.0% annual maximum cost-of-livipgjocrease fo['employees hired after December 31, 2007. Employees hired prior to Decemb~p/31 ,:ep07 shall be eligible upon retirement for the 5.0% annual maximum cost-of-Iiving allowant:ERcipcrea8e as defineqin Section 21335. Dependent Care Assistance Program. <'U;: . ...... City will continue to provide the Dependent Caref\ssistanp'e'Program (DCAP) as authorized by the Internal Revenue Service for the set-asiq,e of employee pre-tax dollars for childcare as approved by the Internal Revenue Service (IRS) and the9.9liforniafranchise Tax Board. Health Care Tax-Free DoJlar Account Progr~~ City will continue to pro~iq~)!he Health,-Care Tax-Free Dollar Account Program as authorized by the Internal Revenue Service TOt the set-asi,ge of employee pre-tax dollars for the cost of rnonthly health care premiums. as well as eligible upr'eimbursed medical expenses, as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. Off.Du~y<~,mployment Members o'f'the Unit will continue to be eligible for employment by third parties during off-duty hours. T:0.M;~~899iation.and the. City will negotiate a side-letter agreement on off-duty employment which will ..{C6nsi.~t'ofvariO~~iProvisions, including, but not limited to, the Director of Public Safety retaining :<;f,discr~ti(i)n and 'authority to approve of third-party employment and a mandatory release/hold 'Q(j[mlessliodemnification agreement to be executed by the outside employer in favor of the City. The pa~ies will negotiate the additional terms of the side-letter agreement no later than March 1, 2012. ,JI~;>\Reinsf~tement/Specialty Position / If an employee is removed from a specialty assignment or position due to the elimination of the ~riji!< position by the City and/or the Department, the employee shall be given the option to return to the ';J,~pc5sition should the position be reinstated within 18 months and if the employee has maintained any ;<certifications required for the position. If the employee declines to resume his/her duties in the specialty assignment or position, the Department will follow.existing protocols for filling the position. 8. Agency Shop and Payroll Deductions MOAoRohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU 2011-2013- No Redlines.docx 18 8.1 Agency Shop (a) The RPPSOA may, at its sole discretion, choose to adopt an Agency Shop pursuant to Government Code Section 3502.5. If adopted, the City will recognize the Agency shop as applying to all regular full-time and regular part-time employees represented by the Bargaining Unit. (b) If the RPPSOA adopts agency shop in Section 7.1 (a) above, then the following apply: 1. It is recognized that RPPSOA owes the same responsibilities to all employees in the representation unit, and has a duty to provide fair and equal representation to all employees in all classes in the unit whether or not they are members of RPPSOA. 2. All employees in the representation unit, excluding supervisory or confidential employees who have chosen not to join the RPPSOA pursuant to Government Code Section 3502.5 (c), shall, as a condition of continued employment, beginning with the second full pay period after such effective date and until the termination of the Agreement, either: (i) Become a member of RPPSOA; or (ii) Execute a written declaration that the employee is a member of a bona fide religion, body, or sect which holds a conscientious objection to joining or financially supporting any public employee organization..as a condition of employment; arid (iii) Pay a sum equal to the agency fee described in subsection 7.3 to a non-religious, non-labor charitable fund.tgtJp~~J'J,..bytQeemployee from participating agencies of the United Way of Sonomc~tfV1endoci~;R,;lake.The employee shall furnish written proof to the City and RPPSgf1;'i$t9,et this corittt~ptioli:has been made. 'r;-::2:~- ~t 3. The condition of employment sp~~ift abov~f!~hall not apply during periods of separation from the representation unit by any such eJ3Je but shall reapply to such employee commencing with the third fUII;;pay period following "return of the employee to the representation unit. The term separatipn includes transfE!r"but of the unit, layoff, and leaves of absence with a duration of more than,twofull pay periods. The condition of employment specified above shall not apply to newly hirEad employees until the beginning of the third full pay period of employment. >_'_', -\:',',".,._::i:::. 4. All represeh!e?,gh1plQ;y~e'members who had Association dues deduction authorizations on file with.the Audttor-Controller or the Association, or who may thereafter authorize in writing the deduction of tl)eir dues, shall remain on payroll deduction for the term of this Memorandum of . Agre~ment or\iS6 long as they are members of the representative units. Members may terminate payroll deductions of dues at the expiration of this Memorandum of Agreement by giving written notice to RPPSOA during a one-month period between ninety (90) and sixty (60) days prior to the expiration of the term. '. 8.2 .... Dedu~~i()~s The RPPSOA shall be provided with monthly payroll deduction of Association dues, service fees, and . . premium amounts for insurance programs sponsored by the employee's organization at no cost to the "..~mployee organization. 8.3 Listing of Deductions The RPPSOA shall provide the City Manager with a listing of deductions to be made from represented employees. Said listing will remain in force until amended by RPPSOA in writing. RPPSOA will hold the City harmless for any liability or errors resulting from errors on the listing provided by RPPSOA. MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOV 2011-2013- No RedJines.docx 19 8.4 Hold Harmless RPPSOA agrees to indemnify and defend the City, its officers, employees and agents and hold it harmless against any and all suits, claims, demands and liabilities that shall arise directly or indirectly . out of any action that shall be taken or not taken or on behalf of the City, its officers, employees and agents for the purpose of complying with the foregoing sections. 8.5 Bargaining Unit Work (a) The RPPSOA and City agree that the use of an auxiliary firefighter volunteer corps, reserve peace officers, per diem and other temporary employees or volunteers is intended to supplement and not supplant members of the bargaining unit. (b) Available Sergeant overtime shifts shall be offered to members of the bargaining unit to fill on a voluntary basis. Overtime shifts not filled by members of the bargaining unit on a voluntary basis will be filled by members on a mandatory basis as assigned by theDirector of Public Safety or his/her designee. (c) Nothing in this section prevents the Director of Public Safety from making any assignments that he/she deems necessary for effective response to a natural disaster or catastrophic emergency. (d) The City retains the right to retain consultant9::f6rlifrijt~d duration to conduct tfaining and/or fendef services that cannot be perfofmed by memper~:8f therpafgaining unit. 9. Safety Equipment Replacement Equipment'X"f/ City will continue to furnish Public SafetY;/:~fficefs',#ith replacement equipment as needed for the equipment that the City is required to furnisn';p~Lth~{Government Code. Said equipment includes, but is not limited to, depart ent-issued weapons';:;,/f,:lOlster, belt and ammunition, nightstick, handcuffs, safety vests, raincoats;8 rain boots. Equipment furnished by City shall remain the property of City with the exception of any "gnal purcli'9,ses made by present officers. >".f';;''':,;'" j<""< <</: A~~Y Personal Equipn'lent. .,':;..;;;:';7 City shall replace,\oVithth~Directodof Public Safety's approval, any pefsonal equipment lost, destroyed or damClg~d beyond repair While used in the line of duty. Items shall not be feplaced if worn because of normal WE!ar and te~r. . '. ,1tJX{';pY;~Bwt~ction (Sunglasses) ityWfllreimburs;~fdr sunglasses providing UV protection, not to exceed sixty-five ($65) per employee year;:for use by Public Safety Sergeants, PSOs and CSOs authorized to opefate Public Safety ve'}~: anc:lmotorcycles. 9.1 9.2 9.3 REGUU\R JOB CLASS Step 1 Step 2 Step A Step B Public Safety Officer $4943.00 $5188.00 $5,446.00 $5,717.00 MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 . E:\RPPSOA MOV 2011-2013- No Redlines.docx StepC $6,000.00 Step D Step E $6,297.00 $6,609.00 20 Public Safety Sergeant $6,357.00 $6.672.00 $7.003.00 $7,351.00 $7,714.00 Public Safety Dispatcher $4,235.00 $4,446.00 $4.666.00 $4,897.00 $5.140.00 Communications Supervisor $5.619.00 $5.899.00 $6.192.00 $6,498.00 $6.821.00 Community Services Officer $3,882.00 $4,076.00 $4.278.00 $4,490.00 $4,712.00 Fire Marshal $6,357.00 $6.672.00 $7,003.00 $7,351.00 $7,714.00 10.3 For all employees hifed aftef July 1, 2011, all incentive pays associated with actual wOfkperfofmed as part of a "special" or "extfa" assignment will be paid only for hOUfS actually worked perfofming the special Of extfaduty. Incentive pays feceived by employees hired before July 1, 2011 will continue to bepdministefed according to practices in effect as of June 30, 2011. 1(a) Field Training Officer (FTO) Pay Employees who afe qualified and regularly assigned by the Difectof of Public Safety, as a Field Training Officer, shall feceive a five percent (5%) of base salary monthlyincentive pay: This incentive pay may be pro-rated by pay pefiod. . (a) A Field Training Officef shall be defined as a PUR,J,lg,,,Safety Off,icef who has been fully qualified to tfain newly-hifed Public Safety Officefs. To b . '/ligiliil~0\to applyJor FTO, the officer must cUffently be assigned to the Patrol Division or dV' retUJW1 to the Ratrol Division from a specialty assignment within one (1) yeaf Of less; must i,.. 'S1,P,P have at least three (3) yeafs full- time expefience as a peace officer in th~9t9!X. .i'eld Training Officefs will be selected through a three-phase testing procgss. Thep~glude a wfitten test, an ofal examination, and supervisofY and command 9ta.tL(eview~ Af ., (fate has been selected, he or she will be required to successfully complete a'F~i:' .S.T. ce:?;w d PTO School befofe final appointment. (b) Any FTO who is assigned to a specia' itfbn of Detective Of Two-Yeaf Fire Position will automatically relinqui~h his or her FTO st. and pay incentive, and will be fequired to re-apply fOf the position wh,er)i:)I)~ or she be90mes e igible. PSOs assigned to the Detective Division shall not be eligible for an FT8!Rssignnie'~~ and the pay incentive. Any FTO who is assigned to the Fire Services Division for a pef;iCl~>of not0f;nore than one yeafshall retain his Of her FTO status and pay incentive. "it.. ..<;" (c) Com~,letion ofath(ee-ye(jctefm as a FTO shall be deemed as successfully completing the FTO assignr:t)ent. At any time after three years as a FTO, an employee, at his or hef option, may elect to discontI(lue theFTO assignment by notifying the City in wfiting. If an employee exercises this /.;v~;;~8ti~9itQe<~{Tlployee' will automatically relinquish his or her FTO status and pay incentive. The /"'e~~rcise;ofitbi9iQption by an employee will not be grounds fOf any disciplinary action by the City. <:r" "',,,,,,'.', ..','., (~.,~ . "(~l.The,(~itK reserves the fight to exercise its regular and customary management fights with regard to <BJO aS$Jghments including, establishing FTO performance standards, conducting an annual pe-Jforrnance review of the FTO and taking disciplinary actions subject to the fequirements of applicable laws. . (b,) Fire Specialty Assignment and Engineer Pay a) Sefgeants and PSOs assigned to a specialty assignment in the Fire Services Division of at least two (2) years shall receive a incentive pay of an additional two pefcent (2%) of base salary per month pay. (b) Employees who are qualified as Fire Engineers for the Department of Public Safety shall receive an additional two and one half percent (2.5%) of base salary per month pay. MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOV 2011-2013- No Redlines.docx 21 1. Fife Engineef shall be defined as any employee who has been fully qualified both mentally and physically capable to operate one Of mOfe pieces of City-owned fifefighting pumping appafatus. 2. Each qualified Fire Engineer must receive at least ten (10) hours of fefreshef training provided by the Department of Public Safety each year. Any Public Safety Officer not completing the annual tfaining will lose the Fife Engineer Pay incfement until such time as the tfaining is completed. 3. The fequifed hands-on field-testing fOf Fire Engineef shall be done at fandom by lottery, and at any time. 4. Community Services Officers and Dispatchefs are not eligible fOf FireEngine~rpay. (c)PSO Captain Pay Employees who afe qualified and assigned as PSO Captain shall receiv~an additional thfee pefcent (3%) of base salary per month pay (in addition to Fire Engineer pay). . Each qualified PSO Captain must feceive at least ten (10) hours of fefreshef I~g.:provided by the Department of Public Safety each year. Any employee not completing the annual tfaining will >. e\t~~:R$O Captain Pay increment until such time as the training is completed. ...................... \'\0'< (b) The PSO Captain position is a non-supervisofYPosj~ipn. If furi~jng becomes available, and upon agreement by City and RPPSOA, the PSq.Q9RtainR~sition ma)',pe considered fOf an additional one percent (1%) to make it equivalent with thE{;6ir~ .~~p.~.~inp~y.ffercentage as outlined in Section 9.4 below. f> . <kG,,';;;;,;,/ (d) :--:'--:'--:"-"', Fire Captain Pay . . ..... . . <:'/ "':"~ '-":':.:::. // Employees' who are qualified and assigr;~Rh~s Fire . pta"ins shall feceive an additional four percent (4%) of base salary pef month pay (in addili@;@ 0. E~~l eel' Pay). (a) The City at its sole di1pretion shall determi; e number of Fire Captains to be assigned. (b) Each qualified Fire Captain must r~~eive at least ten (10) hours of fefresher tfaining provided by the Department of Public$afety each year. Any employee not completing the annual tfaining will lose the Firecpaptain Pay incrernenfuntil such time as the training is completed. (e) Non-Sworn Training Officer Bay ,',- /-:-.',., :'..-- .--: (a) Dispatc;hers, whp.;;;a'fe qU,alified and fegularly assigned by the Director of Public Safety in the trainingnf new Puplic Safety Dispatchers during their probationary period, shall feceive a monthly . incentive pay of fiv~;percent (5%) of his/her regular base salary. This incentive pay may be pro- fated by pay period. <-:>:-;;:~:;:;'- ..'; ':':~ (~)Community Service Officefs (CSO), who afe qualified and fegulafly assigned by the Difectof of :gublic Safety in the training of new CSO's during their probationary period, shall feceive a monthly in~~!ltive pay of five pefcent (5%) of his/her regulaf base salary. This incentive pay may be pro- fatep"by pay pefiod and shall be retroactive to the fifSt day of CSO Training. (a) . 10.10 (f) Acting Lieutenant/Sergeant Pay The Association and the City have met and jointly developed SOP~9, a Departmental policy outlining the criteria for members to serve in an acting capacity for the rank of Lieutenant and Sergeant. There is no requirement or obligation by the City to permanently fill positions that are open. MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 22 E:\RPPSOA MOV 2011-2013- No Redlines.docx 10.8 (a) Acting Supervisor/Watch Commander Pay: Effective June 1, 2010, Public Safety Officefs who have passed an eligibility testing process approved by the Difector of Public Safety shall be eligible to serve as an Acting Supervisor/Watch Commander. As a specific decision-making role and authority is delegated with this assignment, this assignment may be made for a pefiod of any length, up to three months. Continuous assignment fOf pefiods exceeding one pay pefiod will be made in writing. Acting Supervisof/Watch Commandef assignments will be compensated by a 5% acting pay fOf all hours actually wOfked as an Acting Supervisor/Watch Commander. An Acting Supervisor/Watch Commandef assignment may be compensated by a 10% acting pay to enSUfe against loss of income to the assigned Public Safety Officef if othef assignment-based compensation is removed due to the Acting Supervisor/Watch Commandef assignment. (b) Acting Lieutenant Pay: Effective June 1, 2010, Public Safety Sefgeants shall be eligible tpserve as an Acting Lieutenant. The dUfation of such assignments may range from one pay periodup.to t~ree months,.and will be made in wfiting. An Acting Lieutenant assignment will typically be comp$nsated by a 10% acting pay for all hOUfS actually wOfked as an Acting Lieutenant. This incentiv~. pay may be adjusted upon assignment if necessary, to ensure against loss of income to the assigned Sergeant if othef assignment-based compensation is removed due to the Acting Lieutenant assignment. The exact amount of the incentive pay shall be calculated to most closely match the Sefgeant's existing pay structufe, and shall not exceed a maximum pfp1q,o~(A Sefgepnt receiving an Acting Lieutenant incentive pay may sign up for routineovertim~ offe(~:d to all Sergeants but shall not be paid the Acting Lieutenant incentive pay for such dVert!~.~';S wOfked. Acting Lieutenants will receive overtime as required by law for emergeQcy nol . 'Cif0f overtime wOfk assigned by the Difector of Public Safety or his/her designee,;; 10.7 EMT Pay < ........,<, . Employees who are qualified as EmergencY:M~dical/Yechnicians and employed in the performance of duties of Public Safety Officer shall feceive af\5g8gHibnal two pefcent (2%) of base salary per month pay. . ,J (a) The City, at its sole discfetion, shall determine the number of qualified EMT's to be assigned and receiving th~ EMT pay increment. (b) Each qualifiedmustre-certify every two (2) yeafs. If the EMT status is not fe-certified, the EMT pay increment'\ttJillbe;fempved. Payday Qityshalldh,tfibute Paychecks to employees by noon on payday. Effective July 1, 2011, pay periods d:::,shall,tJtbi:;monthly. Effective January 1,2012 pay periods shall biweekly. ,- '~:'\ 1.Q.9 -".<'":,., ShIft Differential (~)'i'~.W~ctiveJUIY 1, 2004, Dispatchers shall receive a five pefcent (5%) of base salary per hour shift diffy~ential for all hours wOfked between four (4) p.m. to seven (7) a.m. /" Pliblk;Safety Officefs, Community Services Officefs and Sergeants shall receive a five percent (5%) of base ,! salary pef hour shift differential for all hours worked between seven (7) p.m. to seven (7) a.m. This incentive pay shall not apply to employees while perfofming wOfk in the Fire Division 10.11 Bilingual Pay Dispatchers, Public Safety Officers, Community Services Officers and Sergeants verbally fluent in the Spanish language are eligible for two and one-half percent (2.5%) of base salary Bilingual Pay. The City shall establish an evaluation process for designating and certifying employee eligibility for bilingual MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 23 E:\RPPSOA MOV 2011-2013- No Redlines.docx pay such that officers have the skills to converse in Spanish well enough to complete a basic investigation. Testing fOf employees eligible fOf bilingual pay will be scheduled by the Directof of Public Safety and shall follow the model fOf basic bilingual skills testing used by the Santa Rosa police department, attached as Appendix B. A designated employee may be retested at any time at the request of the Director of Public Safety. 10.12 Master Officer Program (a) The City shall establish a Mastef Officef program fOf Public Safety Officefs with the following eligibility critefia: 1. Minimum of ten (10) yeafs of full-time peace officer Of firefighter\experience, of which a minimum of five (5) yeafs shall be service with the City of RohQert Park, and 2. Possession of a P.O.S.T. Intefmediate Certificate Of higher"and 3. Anyone of: ..'; i. Associate of Arts degfee Of highef ffom an accreditedqq)lege; Of ii. Actively seeking a Bachelors degfee from an accfedited\college, with a minimum of two yeafs completed ("actively seeking" means the successful completion of COUfses towards a Bachelofs degfee in two ofthethfee mostr8cent semesters or qUartefs, with a total of at least six (6) semester units completed dUfing that pefiod), or III. CUffenUy assigned one or mOfe bfth~, Special Assignments listed below,or have held twq or more of the Speci~ltssig9ments withjlvthe past five (5) yeafS. Special Assignments to be consideredfOr:Jpis'\;prq9.[Fi.ryJ.;are: Acting Shift Supervisor; Field Tfaining . Officef; FireEngineer;@~tec;tive;'>Special Enforcement Unit; Gang Officer; Police Canine Handlef; SCh~QIJ~esources Officer; Fifearms Instructof; Defensive Tacticslnstfuctof; D(civinglnstfuctof; Motors; Traffic; MAlT; Field ID Technician; OES Coofdination Team, 'Or othef assignments deemed qualifying by theDifector of Public S(jfety. (b) Public Safety Offic~rS that qualify as a Mastef Officer shall receive five pefcent (5%) of base salary as Master Offi.~;y{Pay. '<.--, 11. Alcohol and Drugs The City and ~~?OA agreeto wbr~. togethef to assist any employee ":Vho has anal~ohol, alcohol-felat~d, drug, or substance\~puse problem. It IS mutually acknowledged that continued coopefatrve efforts would give employe~~\,~>~~ChbERt~,ropportunity to recover from this very serious health problem. (J</-::' :-~i;__!;;>: ".:;V::::::;": .,. .Y'~\~' ir:>~:':,:. -"; ;::_-~~~? .': SinC~,1:>ublic<$~fEHY'em~loy~~s afe required to drive City vehicles and fespond to emefgency situations, and it is know8Jhat dri@,king alcoholic beverages Of taking certain drugs may slow a pefson's reflexes and ability to Jpimk clearly" the p'rqb~Pility of having an accident is increased after drinking alcohol or taking certain drugs. >'TheCity recq~Dizes)hat this situation could place the employee as well as co-workers and the public at risk of < \~;;,i.~jU~;i>; , .... . 11~~'" Alcoholic Beverages or Other Drugs <;(" \i?\:;~lcoholic beverages, Of other drugs which affect an employee's ability to dfive or function safely shall j)hot be used by employees dUfing their assigned regulaf wOfk day, nOf while on assigned standby duty. 11.2 Off-duty Hours If an employee who has been drinking alcohol or using a dfUg which may impair the employee's ability to dfive or function safely receives a call to return to work during off-duty hOUfS, the employee must decline the request to wOfk. MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU 201) -2013- No Redlines.docx 24 11.3 Prescription Drugs Employees using pfescfiption dfugS, which affect the employee's ability to wOfk safely, must inform theif supervisof and may be assigned to othef appropriate duties Of requifed to take sick leave. 11.4 Special Assignments The above sections relating to alcohol use may be excepted fOf those employees on an approved and supervised special assignment by the Department of Public Safety. Said employee shall not dfive a vehicle if employee is over the allowed blood alcohol content. 12. Physical and Psychological Fitness 12.1 Physical Fitness RPPSOA acknowledges the importance of employees maintaining propef physical and mental condition in ordef to perfofm job duties in a manner acceptable to the City. Physical Fitness is a voluntafY progfam. RPPSOA members whClvoluntafilyenroll and successfully "pass" the Physical Agility and Fitness Standafds test shall receive twenty (20) hours of physical fitness workout compensatofY time. The RPPSOA and City agfee that compliance with physical fitnes~standards are voluntary and do not carry an intention of the City to tefminate anemploye8solely fOf f~i1l.Jre to meet physical agility and fitness standafds. Fitness fOf duty provisions. under1h~GO"ef~rnelit Code and applicable case law would be the detefmining factor on handlingof~mployeesdeterrriined to be unfit fOf duty. City can, at any time, at its option and cost, fequire' a complet~j:physicalexamination, a physical agility test, or a weight examination, fOf any Of all ernplqyees to detercrnine Job fitness. This Agreement hereby incofpofates L~ttefQf)~gree~ent on Physical Fitness, dated January 27, 1998 and modified "Exhibit C" dated December 1, 20~.Z.(i/ ,,;.::,.>",0- 12.2 Fitness Program The City and RPPSOA agreethat the "Fitness Program" used by City shall be that as outlined in the attached "ExhibitG." ,)' 12.3 Psycholggical Fif~e~~> ..' . ". ........... RPPSOA acknowled~~s the importance of employees maintaining proper mental condition in order to perform job duties in(:j. mannef acceptable to the City. City can, at any time, at its option and cost, require ClPsYyhotogicaliexamination fOf any or all employees to detefmine job fitness. Fitness for duty // provisiqnsUnderth@ Government Code and applicable case law would be the detefmining factor on . 'i'.bandlingpf employees determined to be unfit fOf duty. /,,:,.\:.:\, ?<""./:".."",. (/12.4... Psy~!1plogiCal Counseling )'''Any eiii~l()yee who feels in need of counseling shall be provided same by City after clearance from the ................. Department Head or Human Resources Department, which clearance shall be kept in stfictest >F confidence. City at its sole discretion feserves the right to establish a maximum counseling benefit. .'(:::::"~~<.,,:.,/_,,.) 13. Smokiffg 13.1 Employees Hired After July 1,1993 RPPSOA acknowledges that the City, beginning July 1, 1993, hired new employees with the clearly expressed condition of employment that they refrain from smoking. Employees hired with a condition that they not smoke shall be fequired to remain non-smokers throughout their employment. A non-smoker shall not smoke or use any tobacco product either on or off-duty while employed. RPPSOA acknowledges the City's right to take appropriate disciplinary action should any such MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 25 E:\RPPSOA MOV 201 1-2013- No Redlines.docx employee hifed aftefthe effective date of this agfeement violate the agfeed upon conditions of employment. Priof to final disciplinafY action being taken, City will fefef the employee to the Employee Assistance Progfam (EAP) fOf consultation and referral. 14. Grievance Policy and Procedure 14.1 RPPSOA and City agfee to comply with the grievance procedufe outlined in Resolution No. 79-22, adopted February 13, 1979, a copy of which is attached hefeto. Failure to meet any timeline Of specifically comply with any other requifement of the gfievance procedufe constitutes a specific waivef and is a baf to furthef consideration of the gfievance. 14.2 The parties acknowledge the existence of "City Managef's Administfative Policy No. 1: Personnel Rules and Regulations" dated Novembef 9, 2004, and incorpofated by refefence in this Agreement. The parties acknowledge that Section 8 "Disciplinary Action" provides fo(sub~tantive and procedufal due process fOf the members of the Association. FOf purposes of consistencyof'discipline, the Difectof of Public Safety should consult with the Human Resoufces Department priof to the imposition of "majof discipline" as defined in Section 8. 14.3 The "Employee Gfievance Procedufe Resolution" (Resolution No. 79-22), incofporated by feference in this Agfeement, provides fOf the processing of non-disciplinafY gfievances. The parties agfee to feview the gfievance procedufe for purposes of achieviriggfeater efficiencies and cost reductions as well as enhancing communication between the City, the 'Association and Unit membefs. The parties will conduct a joint labor-management stygy/evaluation' ofthecufrent gfievance procedufe in an attempt to mutually agree on modificatiq8sbenefi9j<~lto aI/parties. /'< , . '. ..,. ,."':.:.':->.,','. ',;.:,,'c 15. Use of Sport Center and Lap Swimming Progran1~1;> ii Employees and their spouse, domestic partner and eligiltlf?<c1ependents (as defined by City eligible dependent policy), will be aI/owed to particip,~te with no fee imposeq'ili' open gym time and use the weight room and lockef room facility at the Sports Center'~Qen such facilities are open and also participate in the Lap Swim Progfam conducted at the City's swimmingp.oQls. In the event that the City determines that such use of the Sports Center by spouse, domf?,~tic partnef anq,dependents of employees advefsely impacts the public's access to the Sports Center facilitie~DtQf?,parties willtEl~open this Section. Other activities fequifing payment of a fee can be discussed with the City<~aria~~;f/fQf consideration of a waivef of part or the entife fee. ,.,,\. '" ",'- /";; 16. Management Right~,;;;~;; Except a~Hmiteqinthisfy1emo'B~!ldum of Agfeement and applicable State laws, the exclusive fights of the City shall ~d~de;R~tnot;bElI!WJil~dto, the fig~t to determin~ the organization of city government ~nd the pUfpose and/Il'!I~,~lon of ItS departments and agencies, to detefmlne the nature, levels and mode of delivery and to set stcmdards'pf service to be offefed to the public, and through its management officials to exefcise control and discretionOvf?r its organization and operations; to establish and effect administrative fegulations which afe consi.stent withF'g\<\l"and the specific provisions of this Memorandum of Agreement; to difect its employees and ~st?blish emplqyee performance standards and to requife compliance therewith; to take disciplinary action; to dis~barge, suspend, reduce in pay, fepfimand, withhold salary increases and benefits, or otherwise discipline emplpy~e9 subject to the requifements of applicable laws; to layoff its employees whenever theif positions afe abolishf?d, Of whenever necessary because of lack of work or lack of funds, or othef legitimate reasons; to determine whether goods or services shall be made, purchased, or contfacted for; to detefmine the methods, means, and numbers and kinds of personnel by which the City's services are to be provided; including the right to schedule and assign wOfk and overtime; and to otherwise act in the interest of efficient service to the City; and to take all necessary actions to protect the public and carry out its mission in emefgencies. 17. Work Curtailment (No Strike Clause) Under no conditions or circumstances shall the Association or any of the employees it represents individually or collectively cause. sanction, honor or engage in any strike, sit-down, stay-in, sick out, slow-down, speed-up. MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 26 E:\RPPSOA MOV 201 1-2013- No Redlines.docx wOfk to rule or in any other type of job action, curtailment of wOfk, restfiction or production or festfiction of service during the term of this agreement. 18. Personnel Rules and Regulations The City will amend its Personnel Rules and Regulations by September 1, 2004 to provide fOf a procedure that parallels those included in Government Code Sections 3300 through 3312, the Public Safety Officefs Procedufal Bill of Rights, and will apply to non-sworn membefs of RPPSOA. City agfees to meet and confef with RPPSOA regarding any updates or changes to its Personnel Rules and Regulations. 19. Rescinding of Previous Resolutions/Agreements RPPSOA acknowledges that certain provisions of this agreement may conflict with' resolutions cUffently in effect fegafding employee wOfking conditions Of benefits. The provisions of this <agfeement supefsede any pfevious fesolutions or agfeements that may be in conflict with provisions of thisagfeement as of the effective date of this agreement. 20. Term of Agreement 20.1 Effective Date This agfeement is to become effective on July 1, 2011. 20.2 Termination Date This agfeement will tefminate on June 30, 2013 unles~~xt~QcI~9:9y;mutual agreement of the parties. 21. Succeeding Agreement Negotiations for the period commencing July 1, 2013 shall begin on'Or before Febfuary 1, 2013, by which time RPPSOA shall submit its proposals to the City Manager. Said submittal shall include an estimated pefcentage decfease or increase in the cost of proposals compared to the provisions of this agreement. City shall, if requested, assist RPPSOA in a Jeasonable mannefinproviding infofmation to' detefmine the pefcentage decfease or increase. /l;zi~i~ 22. Invalidation 22.1 Suspension of Agre~l1)e.nt If dUfing<J~e tefm ofthi~agreE!ment, any item Of portion thereof of this agreement is held to be invalid by opefatiQQ of anYf;8pplicable law, fule, fegulation, or order issued by governmental authofity or tribunal of cor::gpetentjurisdiction, or if compliance with or enfofcement of the item or portion thereof ~h~llb~{.E:l~t(,~Ire? by any tribunal, such provision of this agreement shall be immediately suspended and'b,~ of;rid:'eff~~!),!1ereunder so long as such law, fule, fegulation, or ordef shall femain in effect. Such inv~lidation ora part Of portion of this agfeement shall not invalidate any remaining portion, Which shaUcontinue in full fOfce and effect. <>, .,:-- ,,22.2 ReplaJ;~ment the event of suspension Of invalidation of any article or section of this agfeement, the parties agfee, ................. that except in an emefgency situation, to meet and confer within thirty (30) days aftef such :tdetermination for the pUfpose of afriving at a mutually satisfactory replacement for such article or >section. 23. Non-Discrimination City acknowledges that in receiving the benefits afforded by this Memorandum of Agreement, no person shall in any way be favored or discriminated against to the extent prohibited by law. MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU 201 ]-2013- No Redlines.docx 27 24. Personnel Files Employees Of theif duly authorized repfesentative have the fight to inspect their pefsonnel file maintained by the City. Employees have the right to respond in writing to anything contained or placed in their pefsonnel file and any such fesponses shall become part of the pefsonnel file. . 25. Employee Performance Evaluations Employees have the fight to respond in writing to the evaluation feport should they so desife. Said fesponses should be submitted to the feviewef no later than thirty (30) days after the evaluation interview. 26. No Contracting Out{xe "No Contracting Out"}", The City and RPPSOA agfee that no bafgaining unit work will be contracted to athitd-paM.y,i;pfovider dUfing the tefm of this agfeement CITY OF ROHNERT PARK R. P. PUBLIC SAFETY OFFICERS' ASSOCIATION (RPPSOA) Gabriel A. Gonzalez, City Manager DATE Dale Utecht, President DATE ,..,....,> ,VicePresident DATE ATTEST: Terri Griffin, City Clerk '\..... APPROVED AS TO FORM: "- Benjamin D. Winig, Assistant City Attorney.> By: Mayor ).>-.,,-..; ;,,'./ ,. :;:;~:};J:;~>' Resolution Number: <} \,'" ,-; .,'- .-",.,._,' The fo"owingare>inCiprpotat~~.'i.~s!hi~>Agreement by reference: APPENPIX A:'ll1surance'Premium Contribution Rate Schedule 7/1/09-6/30/11 sAPPENDIX B: SantaRosa Police Dept. Spanish Testing Criteria Standard Operating Procedures (SOP-9) - Police Services Division - Acting Pay Assignments, 7/7/10 Side~~tter Agreement dated 7/20/09 RE: Retiree Health Benefits for Employees Retiring on or before 8/27/09), Side Letter Agreement dated 2/6/08 RE: Shift Sign Ups Amendment No.2 dated 2/12/08 RE: CSO Property Tech 5% Stipend City Council Resolution No. 80-140, adopted August 11,1980 - Regu/ar PIT Employees' Fringe Benefits MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU 2011-2013- No Redlines.docx 28 "Exhibit C - Fitness Program" Modified December 1, 2007 City Council Resolution No. 79-22, adopted February 13,1979 - Grievance Policy and Procedure City's Personnel Rules & Regulations City Council Resolution No. 2001-270, adopted December 11, 2001 - Catastrophic Leave City Council Resolution No. 2007-178, adopted October 23,2007 - Alternate Benefit RPDPS Special Order 08-1 (Check Janae's Memo) Police Services Division SOP-9, July 7, 2010 INDEX A Field Training Officer (FTO) Pay, 22 Fire Captain Pay, 23 Fire Engineer Pay, 23 Fire Specialty Assignment Pay, 23 Fitness Program, 26 Fringe Benefit Administration, II Fringe Benefits for Part-time Employees, I I Fringe.Benefit~, Other Than Vacation and Holiday, II FunhalExpense Benefit, 14 Adoption Benefit, 13 Agency Shop, 20 Agency Shop and Payroll Deductions, 20 Alcohol and Drugs, 25 Off-Duty Hours, 26 Prescription Drugs, 26 Alcoholic Beverages or Other Drugs, 26 Alternate Benefit, 12 Americans with Disabilities Act, 12 G Gril)Vhnce Policy and Procedure, 27 B Bilingual Pay, 24 Breaks and Meal Breaks, 5 H c Health Care Tax-Free Dollar Account Program, 20 Health Plan .Coverage, 12 . Alternate Benefit, 12 Holiday Pay, 9 Holiday Pay for Detectives, 9 Holidays, 9 Hours of Work, 5 Call-Out, 7 Catastrophic Leave, 12 Clothing Allowance, 17 Compensatory Time, 7 D I DeathlBereavement Leave, 14 Deferred Income, 15 DentitlCoyerage, 13 . . .' DependentCare Assistance Program, 19 Dispatchers Shift Rotation, 5 Industrial Injury or Illness, II Invalidation, 29 Replacement, 29 Suspension of Agreement, 29 K E Kelly Plan Schedule, 6 Education and Training, ] 7 Employee Association Officers, 30 Employee Performance Evaluations, 30 EMT Pay, 23 L F Life Insurance, ] 4 Light or Limited Duty, ] 2 Limit on Hours Worked in a Work Cycle, 6 Longevity Pay, ] 8 Long-Term Disability Insurance, 14 Family and Medical Leave, 12 MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30, 2013 E:\RPPSOA MOV 2011-2013- No Redlines.docx 29 M Management Rights, 28 Master Officer Program, 24 Military Training, I I N Non-Discrimination, 29 Non-smoking Pay Premium, 27 Non-Sworn Training Officer Pay, 24 o Observed Holidays, 9 Off-Duty Court Appearance Pay, 8 Overtime, 7 p Paternity Leave, 12 Payday, 24 Payment to Beneficiary, 12 Payroll Deductions, 21 Hold Harmless, 21 Listing of Deductions, 21 Personalized Vehicle Program, 28 Personnel Files, 30 Personnel Rules and Regulations, 29 Physical and Psychological Fitness, 26 Physical Fitness, 26 Police and Fire Training Drills, 5 Psychological Counseling, 27 Psychological Examination, 26 Public Safety Officer Trainees', 5 R Regular Workweek for Employees, 5 Rescinding of Previous Resolutions! Agreemellts; 29 Residency, 27 . Retirement Program, 19 s Safety Equipment, 21 Personal Equipment, 22 Replacement Equipment, 21 Safety Glasses, Contacts, and UV Eye Protection (Sunglasses), 22 Salaries & Miscellaneous Pay, 22 Shift Change Day Light Savings Time, 6 Shift Changes, 6 Sick Leave, I I Sick Leave Accumulation, I I Smoking, 27 Employees Hired After July 1,1993,27 Special Assignments, 26 . Stand-By, 7 Succeeding Agreement, 29 T Term of Agreement, 29 Effective Date, 29 Termination Date, 29 u Use of!=ityFacilities, 28 Use ofSjJoft Centenind Lap Swimming Program, 28 v Vacation, 10 Eligibility for New Hires, 10 Maximum Accrual, J 0 Seasonal or Temporary Employees, 10 Vacation Benefits, 10 Vacation Schedule, 10 Vacation Schedule Based on Seniority, 10 Vision Coverage, 13 w Work Curtailment (No Strike Clause), 28 MOA-Rohnert Park Public Safety Officers' Association. July 1,2011 through June 30,2013 E:\RPPSOA MOU 2011-2013- No Redlines.docx 30 Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This sectionfor City Clerk Use Only} held on the 2nd & 41h Tuesdays of each month: · Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 8/9/11 City Council Agenda later than NOON Three (3) Mondays prior to Council meeting date · Agenda items to City Manager via email for his review and responding ..email authorization", ITEM NO.8 synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas · Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . · Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One.(l) week prior to Council meeting date · Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (I) week prior to Council meeting date in compliance with Rohnert Park MuniciDal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: August 9,2011 Department: Administration Submitted By: Gabriel A. Gonzalez, City Manager Submittal Date: August 4, 201 1 Agenda Title: ROHNERT PARK 50th CELEBRATION RECOMMENDED ACTION: 1. Council determine that a $2,500 financial contribution will benefit City residents and promote a positive image of the community; and, 2. Council approval of the $2,500 expenditure to be applied as a deposit to secure Wonder Bread 5 to perform at the 50lh Celebration Event; and, 3. Council direction to the City Manager to assist the Committee with negotiating the cancellation clause of the agreement. BACKGROUND In 2012, Rohnert Park will be celebrating its 501h anniversary as an incorporated city. Presently; a group of Rohnert Park residents and groups has come together to plan the Rohnert Park 50th Celebration. The group is calling themselves the 50lh Anniversary Committee ("Committee"). The 50lh Celebration is a significant event to the community, particularly since several of the original city founders still reside in Rohnert Park as well as long-term families from the original Rohnert Park days. Originally, the City received a request from the Committee for a financial contribution in the amount of $24,000. However, the Committee recognizes the City's current financial situation and has modified its request to $2,500 (request letter attached). The Committee is proposing to apply the funds towards the non-refundable deposit to secure the band that will be featured at the Celebration Festival on September 15,2012. The event will be open to the community and the group is planning a marketing strategy to attract people from outside the City to visit Rohnert Park during the 50th Celebration. .. PURPOSE/JUSTIFICA nON OF RECOMMENDED ACTION In order to approve the expenditure, the City Council must make a determination that the use of funds does not constitute a gift of public funds. One of the criteria applied is the event must benefit the community and promote the City in positive manner. The 50th Celebration will be open to the community and resident participation will be encouraged for various event activities. The Committee is offering to reimburse the City the $2,500 dollars after the event. However, should the event not take place and the band is canceled the City stands to lose the $2,500 deposit. There are three options to address this: I . Do nothing, City assumes risk of losing deposit; or, 2. Hold Committee members personally liable for the $2,500; or, 3. Negotiate cancellation clause of agreement; if six-month cancellation notice is given City gets 100% of deposit refunded. Staff recommends option #3 as a viable option. The Committee is seeking an answer from the band promoter as to their flexibility to negotiate this tenn and hopefully will have an answer in the next few days. Also, with regards to the parties of the agreemerit, staff is recommending that it be between the Committee and the band. FISCAL IMP ACT/FINANCING General Fund Community FUnd $2,500 IMP ACT ON CURRENT SERVICES OR PROJECTS No impact to current services or projects CONCLUSION Staff recommends: I . Council determine that a $2,500 financial contribution will benefit City residents and promote a positive image of the community; and, 2. Council approval of the $2,500 expenditure to be applied as a deposit to secure Wonder Bread 5 to perform at the 50th Celebration Event; and, 3. Council direction to the City Manager to assist the Committee with negotiating the cancellation clause of the agreement. Enclosures: Request Letter from Robin Miller, Co-chair, Rohnert Park 50lh Anniversary Committee CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attomey. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item (X) Regular Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b Dear Rohnert Park City Council, August 3, 2011 Still Friendly After All These Years! The committee for the Rohnert Park 50th Parade and Festival (The Committee) has secured the talents of Wonder Bread 5 for the 50th Anniversary Festival. They are a very popular group and will bring in many . attendees. The cost to have Wonder Bread 5 perform at the festival is $5,000.00. They required a deposit of $2,500 by July 1, 2011 to secure the Festival date of September 15, 2012. We must get the deposit to them as soon as possible to secure the date. The Committee is requesting that the City of Rohnert Park pay the non-refundable deposit of $2,500.00. The committee has every intension of reimbursing the city $2,500.00 prior to or within 10 days after the September 15, 2012 event. However, there is the possibility that for some unforeseen reason the event is cancelled then the committee may not be able to pay back the $2,500.00. We have partnered with The Rohnert Park Historical Society in order to take advantage of their non-profit status 501 (C)(3) #C3299687. On September 24th, 2011 the Committee is producing a fundraising event at the Community Center called Rock'n Sock Hop. We pro~ect best case scenario to raise approximately $21,000.00 for the seed money to produce the Rohnert Park 50 Parade and Festival. We do not have the money to pay for the deposit and pay the upfront costs for the fund raiser. That is why we are asking for the City of Rohnert Park's help. Sincerely, ;<:.,i};in Miller Robin Miller Rohnert Park's 50th Anniversary Committee Co-chair 707-249-7380 robin@realtorrobin.net www.Rohnertpark50.orQ 501 (C)(3) #C3299687 Agenda Packet Preparation TIMELlNES for Regular City Council Meetings {This sectionfor City Clerk Use Only} held on the 2nd & 4th Tuesdays of each month: · Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 8/9/11 City Council Agenda later than NOON T!}ree (3) Mondays prior to Council meeting date · Agenda items to City Manager via email for his review and responding "em ail authorization", ITEM NO.9 synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas · Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date · Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date · Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municinal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: August 9,2011 Department: Administration Submitted By: Gabriel A. Gonzalez, City Manager Submittal Date: August 4, 20] ] Agenda Title: City Event Commemorating Ten-Year Anniversary of 9/11 Requested Council Action: Provide direction to staff regarding Council's consideration of a City- hosted event at City Center Plaza commemorating the ten-year anniversary of 9/11 Summary: At its July 26,201] meeting, the City Council concurred to place an item on the August 91h agenda to consider hosting an event at City Center Plaza on Sunday, September] Ilh in honor and remembrance ofthose who lost their lives in the attacks on September 11, 200]. CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item ( ) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: ( ) Regular Item Per City Manager's review and direction for distribution of this agenda item. ...... ,I Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only} held on the 2nd & 4th Tuesdays of each month: · Resolutions (other than standard fonnats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to fonn DUE no 8/9/11 CDC Agenda later than NOON Three (3)Mondays prior to Council meeting date · Agenda items to City Manager via email for his review and responding ..email authorization", ITEM NO. 10 synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas · Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets RESOLUTION NO. 2011-06 with 2 sets single-sided & l8 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date · Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date · Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date incompliance with Rohnert Park MuniciDal Code Section 2.08.020 and related Resolution No. 2008-173 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AGENDA ITEM TRANSMITTAL REPORT Meeting Date: . August 9, 2011 Submitted By: Linda T. Babonis, Housing & Redevelopment Manager Submittal Date: August 2, 20 II Agenda Title: A Resolution of the Community Development Commission of the City of Rohnert Park adopting an Enforceable Obligation Payment Schedule Pursuant to Section 34169(g) of the California Health and Safety Code Requested Council Action: Consideration of approving an Enforceable Obligation Payment Schedule Pursuant to Section 34169(g) of the California Health and Safety Code. Background: On June 29, 2011, the Governor signed into law ABX1 26 and ABX1 27 relating to redevelopment. ABXl 26 ('the Dissolution Bill") immediately suspends redevelopment agency activities and eliminates redevelopment agencies effective October 1, 2011, and requires redevelopment agencies to adopt a schedule of payment of their existing enforceable obligations by August 28,2011. ABXl 27 (the "Continuation Bill") is a companion bill to ABXl 26 which exempts agencies from suspension and dissolution under ABXl 26 if a city adopts an ordinance, by November 1,2011, agreeing to comply with what ABXl 27 calls the "Voluntary Alternative Redevelopment Program," ("V ARP") under which participating communities "voluntarily" pay additional tax increment to school entities and special districts. In Fiscal Year 2011-12, that amount for all agencies statewide is $1.7 billion. In subsequent years, the amount is currently anticipated to be $400 million per year. For the first year, each agency's share of the $1.7 million is determined by the amount of tax increment received in fiscal year 2008-2009. Since at this time the City Council has not yet adopted the ABXl 27 ordinance, the Commission must adopt an enforceable obligation payment schedule by August 28, 2011, and submit it to the State Departm'ent of Finance, the State Controller and the Sonoma County Auditor. Until a legislative body adopts an ordinance agreeing to comply with V ARP, it is subject to the prOVISIons of the Dissolution Bill.' The enforceable obligation payment schedule is the mechanism under which redevelopment agencies are allowed to expend revenues to carry out redevelopment activities and honor certain commitments that existed prior to June 29, 2011. Staff did not bring the ABXl 27 ordinance forward for consideration due to the fact that the CDC has, out of necessity, filed an appeal of its remittance amount with the Department of Finance. Once staff has been informed as to the outcome of the appeal, it will analyze the financial feasibility of opting to pay the additional tax increment to school entities and special districts. Based on that analysis, the City Council will determine whether or not it wishes to adopt the ABXl 27 ordinance agreeing to participate in the Voluntary Alternative Redevelopment Program. Fiscal Impact: Nop.e, as a result of adoption of this Resolution. Staff Recommendation: Staff recommends the Commission adopt the proposed Resolution adopting an Enforceable Obligation Payment Schedule pursuant to Section 34169(g) of the California Health and Safety Code. Enclosures: 1) Proposed Resolution of the Community Development Commission of the City ofRohnert Park adopting an Enforceable Obligation Payment Schedule Pursuant to Section 34169(g) ofthe California Health and Safety Code GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item hav,e been reviewed and approved as to form by the General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION: (x) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Coniment ( ) Policy Determination by COUncil ( ) City Comments: (x) Consent Item () Regular Item Per Executive Director's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:OS-b RESOLUTION NO. 2011-06 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK ADOPTING AN ENFORCEABLE OBLIGATION PAYMENT SCHEDULE PURSUANT TO SECTION 34169(g) OF THE CALIFORNIA HEALTH AND SAFETY CODE WHEREAS, the Community Development Commission of the City of Rohnert Park ("Commission") is a redevelopment agency organized and existing under the California Community Redevelopment Law (Health & Safety Code S 33000 et seq.) ("CRL") and has been authorized to transact business and exercise the powers of a redevelopment agency pursuant to action of the City Council of the City of Rohnert Park ("City Council" or "City," as applicable); and WHEREAS, pursliant to the CRL, the City Council approved and adopted a Redevelopment Plan for the Rohnert Park Redevelopment Project ("Project") on July 14, 1987, by Ordinance No. 479, (as amended to date, "Redevelopment Plan"), and the Commission is vested with the responsibility for implementing and carrying out the Redevelopment Plan; and WHEREAS, the Commission is currently in the process of carrying out the goals and , objectives of the Redevelopment Plan by continuing to eliminate blight; increase, improve and preServe the supply of affordable housing in the community; stimulate arid expand economic growth and employment opportunities by revitalizing properties and businesses within the Project; and alleviate deficiencies in public infrastructure; and WHEREAS, in connection with approval and adoption of the State Budget for Fiscal Year 2011~12,the California Legislature has approved, and the Governor has signed (i) ABX1 26 (Stats.2011, chap. 5, "ABX1 26"), which immediately, and purportedly retroactively, suspends otherwise legal redevelopment activities and incurrence of indebtedness and dissolves redevelopment agencies effective October 1, 2011, and requires redevelopment agencies to adopt a payment schedule for all agency enforceable obligations in conformance with Section 34169(g) of the Health and Safety Code by August 28, 2011, and submit such schedule to the county auditor-controller, the State Controller and the State Department of Finance (the "Dissolution Act"); and (ii) ABX1 27 (Stats.2011, chap. 6, "ABX1 27"), which allows communities to avoid the consequences of the Dissolution Act and continue their redevelopment agency if the community enacts an ordinance agreeing to comply with the alternative voluntary redevelopment program described in Section 2 of ABXI 27 adding Part 1.9 (commencing with section 34192) of Division 24 of the Health and Safety Code (the "Alternative Redevelopment Program"); and WHEREAS, at this time the City Council has not adopted an ordinance agreeing' to comply with the Alternative Redevelopment Program and, therefore, the Commission has prepared the Enforceable Obligation Payment Schedule, attached hereto as Exhibit A, and posted the Enforceable Obligation Payment Schedule on the City's website in accordance with Section 34169(g)(2) of the Health and Safety Code; OAK #4845-9443-8154 v3 I NOW, THEREFORE, THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERTP ARK DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Commission hereby adopts the Enforceable Obligation Payment Schedule, attached hereto as Exhibit A. Section 2. The Commission Secretary is hereby directed to post a copy of the Enforceable Obligation Payment Schedule to . the City's web site and to transmit a copy of the Enforceable Obligation Payment Schedule to the State Department of Finance, the State Controller and the Sonoma County Auditor in accordance with Section 34169(g)(2) of the Health and Safety Code. DUL Y AND REGULARL Y ADOPTED by the Community Development Commission of the City of Rohnert Park this 9th day of August, 2011. Chairperson ATTEST: Secretary APPROVED AS TO FORM: General Counsel OAK #4845-9443-8154 v32 OAK #4845-9443-8154 v3 EXHIBIT A ENFORCEABLE OBLIGA TION PAYMENT SCHEDULE [Insert] Exhibit A EXHIBIT A COMMUNITY DEVELOPMENT COMMISSION ENFORCEABLE PAYMENT OBLIGATION SCHEDULE - DEBT SERVICE BY MONTH FOR THE PERIOD JULY It 2011 THROUGH DECEMBER 31, 2011 JULY AUG SEP OCT NOV DEC Remarks Bond Obligations 1991 Tax Allocation Bonds 580,000 1999 Tax Allocations Bonds 395,000 2001 Tax Allocations Bonds 228,634 2007R Tax Allocations Bonds 486,959 2007H Tax Allocations Bonds 508,991 2003 Lease Revenue Refunding Bonds 342,979 Total Bond Debt Service Payments 342,979 2,199,584 Loan Obligations to General Fund Performing Arts Center Project Community Center Complex Ground Lease 20,083 207083 20,083 20,083 20,083 93,375 20,083 This was a loan from the City for the purpose of financing the acquisition and construction of the Performing Arts Center. (City Resolution No. 2000.207) and (CDC Resolution No. 2000.05) (CDC Resolution No. 2003 -08) and (City Resolution No. 2003 -164) Total General Fund Loan Payments 20,083 20,083 20,083 20,083 20,083 113,458 Ongoing Agency Administration Direct Staff Cost Burke, Williams & Sorensen, LLP County Property Tax Admin Fee 9,279 5,000 9,279 5,000 9,279 5,000 9,279 5,000 9,279 5,000 9,279 5,000 170,671 Housing & Redevelopment Manager (.85 FTE) General Counsel Services (CDC Resolution No. 2010.20) December Prop Tax Increment est. Trustee Fees - Bond Issues 61 122 2,541 61 311 61 Vavrinek, Trine, Day & Co LLP 6,135 Auditors (City Resolution No. 2011 -028) Total Ongoing Agency Administration 14,340 14,401 16,820 14,340 14,590 191,146 Obligations to Private Entities Sonoma Mountain Business Cluster 222,000 222,000 FY 2011/12 Payment Obligation under Grant Agreement (CDC Resolution No. 2010 -18) Committee on the Shelterless 75,000 Payment provides funds for social services at Vida Nueva - Five Year Commitment. (CDC Resolution No. 2006.09) Sonoma County Tourism Bureau 25,751 FY 2010 /11 Obligation Paid after June 29, 2011 (CDC Resolution No. 2010 -19) Golf Course CIP Fund Contribution 1,667 1,667 1,667 1,667 1,667 1,667 Per Lease Agreement with CourseCo. Sonoma County Community Development Commission 1,000 MCC Administration Fee Total Obligations to Private Entities 325,418 1,667 1,667 1,667 223,667 1,667 Redevelopment Projects Feasibility Study - Seifel Consulting 2,284 13,239 13,239 13,239 Seifel Consulting - Contract executed May 23, 2011 (CDC Resolution No. 2010 -17) Southwest Station Demolition 75,988 74,012 Contract awarded to DAMA Construction, Inc. (City Resolution No. 2011- 024 on 3 -22- 2011). Done under Public Improvement & Affordable Housing Reimbursement Agreement (City Resolution No. 2.11 -11) and (CDC Resolution No. 2011 -02). Also authorized by CDC Resolution No. 2010 -17. Community Center Fountain PAC, Sports &Community Center Retrofit: 13,203 $13,202.59 is CDC share of project cost. Grant funds expected in November. Total project cost $47,502.59, Grant $34,300. Project Management /Staff Costs 10,631 Consultant Consultant 12,360. 26,387 (Bowman & Williams) Agreement dated 6/27/11 (SSA Landscape Architects) Agreement dated 6/27/11 Consultant City Center Plaza 7,500 320 (Applied Development) Agreement dated 6/27/11 Final closing payment Total Redevelopment Projects 2,284 13,239 146,104 13,239 320 87,215 Subtotal 705,105 2,248,974 184,674 49,329 258,660 393,486 Grand total 3,840,228 8/9/11 City Council Agenda Griffin, Terri ITEM NO. 11 From: Sent: Subject: Attachments: Gay Johann [gjohann@sonomacity.org] Tuesday, July 12, 201110:18AM Letters of Interest for Aug M & C Appointments Letters of Interest for Aug 2011 M & C Appts..pdf Attached is a packet containing the call for letters of interest and the following: 1. Letter of interest from Petaluma Councilmember Tiffany Renee for the ABAG Regional Planning Committee 2. Letter of interest from Santa Rosa Councilmember Scott Bartley for the North Bay Division, League of California Cities Executive Board Alternate 3. Letter of interest from Sonoma Mayor Laurie Gallian for the North Bay Division, League of California Cities Executive Board Alternate Appointments are scheduled to be made at the August 11, 2011 meeting of the Sonoma County Mayors and Councilmembers Association Board of Directors. Please note that we were notified by Nancy Hall Bennett that the Association should be represented by two (2) members plus one alternate on the North Bay E-Board. Sebastopol Councilmember Kathleen Shaffer is currently serving as a member. This appointment will fill the Alternate position and we will solicit letters of interest for the other regular position with anticipation of an appointment at the October 13 meeting. Thanks, Gay Gay Johann, MMC City Clerk City of Sonoma No. 1 The Plaza Sonoma CA 95476 707 -933-2216 707 -938-2559 Fax www.sonomacitv.org 1 (QCitPOf $OnOma No. 1 The Plaza Sonoma, California 95476-6618 Phone (707) 938-3681 Fax (707) 938-8775 E.Mall: cityhai/@sonomacilyorg -~(1l1011l;:!~i,;trr ([itifS: Aswan, Arab Rebublic of Egypt Chambolle-Musigny, France Greve in Chianti, Ita!y Kaniv, Ukraine Patzcuaro, Mexico June 28,2011 Sonoma County Mayors; and Councilmembers Association Dear Mayors: The Board of Directors ofthe Sonoma County Mayors' and CouncHmembers' Association will hold its third regularmeeting of 2011 on August 11, 2011 in the City of Healdsburg. One of the major business items for this meeting will be to consider the following appointments: . ABAG Regional Planning Committee - for a full two'-year term to fill the vacancy created bye)(pirationofthe term currently held by Cotati Councilmember Mark Lahdriianih September'; 2011 . " North Bay Division, Lea~ue' of California Cities Executive Board Alternate - for a full two"year term. (Position currently vacant) Because time isofthe essence, please ask you Councilmembers to submit their letters of interest to City Clerk Gay Johann by July 11, 2011. This should allow enough time for review by each of your own Council meetings prior to the August 11, 2011 Board meeting. Thank you for your expeditious assistance. cc: City Clerks Tiffany Renee COllncilmember Petalll11la City Hall 11 English Street PetallllTUl, CA 94952 Phone (707) 778-4345 Fax (707) 778.441 E-Mail tijj@tiffanyrenee.com CITY OF PETALUMA POST OFFICE Box 61 PETALUMA, CA 94953-0061 July 6, 2011 Sonoma County Mayors' and Councilrnembers' Association c/o Gay Johann, City Clerk City of Sonoma No. 1 The Plaza Sonoma CA 95476 Dear Mayors and Councilrnembers, I am writing once again to request your support for appointment ABAG Regional Planning Committee. My experience as your representative with ABAG on the Hazardous Waste Facility Allocation Committee, Exec Alternate and GGBHTD have prepared me to work on complex issues at a regional level. I have attended the Executive Board meetings and am familiar with the agendas of the Board. My experience and education give me the skills to review large anlounts of information and make sound decisions. The role of Sonoma County in regional planning of the Bay Area is an important issues to me. We face monumental challenges in regard to AB32 and SB375, understanding the regulations. Knowing that, I have been engaged in the planning process for One Bay Area. My deep concern for climate change and staying on track to support climate recovery and adaptation through planning, will serve Sonoma County well on the Regional Planning Committee. Transit and Transportation are essential to recovery and adaptation planning as well. I have served on SCT AfRCP A Alternate and now as a Director, attending nearly every meeting of the last two and half years. SeT AfRCP A is also engaged in the One Bay Plan process. This experience along with being a one-car, transit-riding family has prepared me to understand the challenges people face in getting from point A to point B and points in between. My schedule allows me the flexibility to serve on this committee. I appreciate your support. Tiffany Renee Councilmember BOARDS, COMMITTEES, COMMISSIONS & FELLOWSHIPS · 2011 Director, Golden Gate Bridge, Highway and Transportation District · 2011 Alternate, Association of Bay Area Governments (ABAG) Exec. Board · 2010,2011 Council Representative to Sonoma County Solid Waste Divestiture Program . 2010, 2011 Council Liaison to Youth Commission . 2009,2010 Council Liaison to Pedestrian and Bicycle Advisory Committee · 2009,2010 Member, Association of Bay Area Governments (ABAG) Hazardous Waste Management Facility Allocation Committee . 2009, 2010, 2011 Council Representative to Sonoma County Transportation Authority (SCT A) & Regional Climate Protection Authority (RCP A) · 2009,2010 Council Representative (Alternate) to Marin/Sonoma Narrows Policy Advisory Group (P AG) · 2009 Council Representative North Bay Watershed Association (NEW A) · 2009,2010 Council Liaison to Petaluma Visitors Program Advisory Committee · 2009,2010,2011 Committee Member - Petaluma Transient Occupancy Tax Sub90mmittee · 2007.Present City of Petal urn a, Development Code Advisory Committee · 2005-2008 City of Pet alum a, Technology & Telecommunications Advisory Committee, (Founding Chair) · 2005-2008 Sonoma County Commission on the Status of Women, Chair, Second District · 2005-2007 City of Pet alum a, Tree Advisory Committee . Leadership Institute for Ecology and the Economy, Fellow · American Association of University Women, Branch Co-President & State Leadership EDUCATION M.A. in Humanities: Philosophy & Religion (Integral Ecology), California Institute of Integral Studies B.A. in Women's Studies, Mills College (Mayr Scholar) A.A. in Journalism, Santa Rosa Junior College (Doyle Scholar) \\ \..y('( July6,2011 Sonoma County Mayors and (oundlmembers e!oGayJohann, MMC City Clerk, City of Sonoma No.1 The Plaza Sonoma, CA 95476 Re: North Bay Division, League of California Cities - Executive Board Alternate DearMayorsa nd (ouneilmembers: lam pleased to slIbmitl11yletterofconsiderCitionforthe.position of Executive Board Alternate for theNorthBayDivisionoftheLeagueofCities.l.am seekingthisposition asl believe Ihaveskills which Will bedof benefit to the organization. Over the years I have clevoted agreaLamaunt aHime serving on various boards and commissions with the City of Santa Rosaj The American Institute of Architects, and$onoma , CountyNon-Profits~ XNiththe..CitY.'ofSanta...ROSCl,.in..a.dditiontocurrently.serving..on City"Council,..I..spent seven years'.on.the,,'Planning. Commission. (f'our9ftbose..year s..servingas. Chair),..alongwith..serving ten years an the Design Review Bbard. . During my time on theCommissionandBoardJ. was ilivolveci' in the development of every ,planning doeumenttneCitycurrentlyuses. As.an architect Ihaveal?obeeninvolved inthe American Institute of Architects, serving as President of the Redwood Ernpire Chapter. .1 have also served as a Directoron the State Board of tbeCalifornia O.Juncilofthe Arne rica n Institute. of Architects, and am past -chai r. of th12"Bay Area ForumoftheAIACC. Lalso attended the. NewMaVorsClndCoundlMembers. Aead12myand recently attended the Legislative Action Daysandcompletedthe Advanc12d Lei3dership Workshopofthe League. Additionally; asa Planning CommissIoner, I have attendedseveralofthe League's Planners Institutes. I believe my experience with both governmentandprofessionaladvocacygroupsalong with my r12centexperience with the League .give me the qualifications forthis position and I ask for your support. Verytruly'yours, ~~encr?tt ScotLp.BaJtl~y,~IA. ", ,'. ..~ .', COllndlmemqef t\YVWtJNCll; ~p:O$ant.1ilB(JsaAv;;m\je, Room ..:W Ph(m~:p'01} 543<3I.1tfl" fOal:; ((itp of $onoma r No.1 The Plaza Sonoma, California' 95476-6618 Phone (707) 938-3681 Fax (707) 938-8775 .. . E.Mail. ';~hall@oon~a,i.",",g I i::-"\mWlllll ~i"dJ.'l' ([rtit's: Aswan, Arab Rebublic of Egypt Chambolle-Musigny, France Greve in Chianti, Italy Kaniv, Ukraine Patzcuaro. Mexico July 7, 2011 Sonoma County Mayors and Council Members Re: Application for North Bay Division, League of California Cities- Executive Board Alternate Dear Mayors and Councilmembers, ram submitting my letter of interest for your consideration to fill the position of Executive Board Alternateinthe North Bay Division of theteague of Cities. This year I have been Mayor for the City of Sonoma. I am also honored to serve this year as the ChairoftheMayor's and CouncJlmernber'sAsso.datian. It has been my distinct honor to currently serve as your representative on the So nom a County Agricultural Preservation and Open Space District Advisory Comrnittee sihceJune 2,009. .1 serve al1d am currently the Vice Chair ofth.e CQmmittee. I have also served onthe subcommittee for Matching Grants and currently serve on the SteWardship Committee. Besides serving on the AgPreser'Vation and Open Spate District, priorto elected office I served bnthe 2007 Sonoma County Community Climate ActionP/an Committee. In 2008, I entered into elected office in Sonoma and serve on theSonomaCounty Transportation Authority and Regional Climate Protection Authority, Sonoma Valley County Sanitation District, and the Water Advisory,Committee. It is my intent to represent as I do now the interests of all the cities and towns in Sonoma County. I am well informed aslo othe~cities. and town with issues confronting the landscape of this countY. I am astrongproponentforRedevelopment Agencies and their merit to our communities. I work collaboratively with all agencies to have challenging issues presented and discussed. I believe in being firm.andfair..It is most important to listen and represent this community. Engagingthe public in a civil and professidnal manner to get results is a goal I strive for. I have a vision of leadership that watches out for the future generations. I am accessibJeand connectwith people and issues. I have attended the initial League Leadership training and am in my second year of the Advanced teadershiptraining. lamin communication with our Representative Nancy Bennet Hal', as well as local County Assembly members and Senate representative; I have collaborated On many issues as well as serve with our SO CO Board of Supervisors on local Boards and Committees. My other community experience includes serving as the Finance Manager and a founding parent of thesonoma Charter School established in September of 1994. lam a member of Soroptimist Sonoma Valley, an International Women's Service Club with a focus on women's and children's issues. Inthe last 16 years, I have held aU board positions within the Sonoma Valley club working directly in community activism and fundraisingfor programs of service. I eagerly anticipate the possibility ofrepresentingyouon theNB lOCC Executive Board as the alternate and acceptthe challenge to work collaboratively in a regional cities leadership approach to explore and support our cities and town in the challenges and successes in Sonoma County fortodayandfuture generations. Thank you for your consideration and I would very much appreciateyoursupport for this appointment. Feel free to contact me atICluriegallian@col"llcast.net or at (707) 738-9847. Sincerely, (~~~W Laurie Galli an Mayor 8/9/11 City Council Agenda RUSSIAN RIVER WATERSHED AS ITEM NO. 12.8.1 MEETING OF THE BOARD OF Dil ,~'" , "" '''' July 28, 2011, 9:00 AM Windsor Town Council Chambers 9291 Old Redwood Highway, Windsor, CA 95492 RUSSIAN RIVER WATERSHED ASSOCIATION AGENDA A. Call to Order and Introductions B. Approval, of the Agenda C. Approval of Standing Items · Minutes: April 28, 2011 Board of Directors Meeting D. Guest Speaker Presentation - Low Impact Development (LID) Technical Design Manual- Heaven Hix, City of Santa Rosa E. BOD Business · NCIRWMP Update . RRWA Web Site · Annual Creek Cleanup Sponsorships · Creek Week 2011 · Stormwater Citizens Advisory Group · Phase II Stormwater Update and Comment Letter · Stormwater Training Schedule · Safe Medicine Disposal Program . 2010-2011 Work Plan Closing Balances · Recent and Ongoing Advocacy Items o June 23 RWQCB meeting o July 1 meeting with EO and staff , ' o Next meeting with RWQCB EO and staff - Sept 15, 2011 o RRWA update toRWQCB - Sept 29, 2011 . Next Board Meetings: o September 22, 2011 - BODITWG joint meeting - Ukiah, 10:00am - 2:00 pm (lunch provided) o December 8,2011 - Update from RWQCB Executive Officer; and SCWA presentation: Water Smart Development Guidebook o Set 2012 meeting schedule F. Working Group Activities · Next meeting, August 9, 2011 G. Items of Interest H. Public Comment I. Adjourn The Russian River Watershed Association complies with ADA requirements and will attempt to reasonably accommodate individuals with disabilities upon request. Please contact Executive Director, Virginia Porter, at (707) 833-2553 with any questions. 8/9/11 City Council Agenda ITEM NO. 12.8.2 FOR; MEETING INFORMATION CALL: (707) 543-3350 ADD: (707) 543-3031 M WATER ADVISORY COMMITTEE AND TECHNICAL ADVISORY COMMITTEE MONDA Y, AUGUST 1, 2011 9:00AM Utilities Field Operations Training Center 35 Stony Point Road, Santa Rosa, CA This is a combined WAG and TAG meeting. 1. Check In 2. Public Comment 3. Recap from the May 2, 2011 WACrT AC Meeting and Approval of Minutes 4. Recap from the July 11, 2011TAC Meeting and Approval of Minutes 5. Water Supply Coordination Council 6. UWMPand Sonoma-Marin Saving Water Partnership Update 7. Biological Opinion Status Update 8. SCWA Water SupplyrTransmission System Operations Status 9. Integrated Regional Water Management Plan(s) Update 10. Items for next agenda 11. Check Out \\fileserverlredirect$\erpadlwcslbrianmm\Desktop\wac meeting august 2011\WAC TAC Agenda 080111,oocx 8/9/11 City Council Agenda Item No. 13 COUNCIL COMMUNICATIONS August 9, 2011 Meeting Communications Distributed with Packet 8/04/11 1. Leela McDowell! Berkeley Requesting Council to support House Resolution 156 EsRA ai1!11 (Environmental & Social Responsibility Amendment to Constitution) 2. 3. Communications Distributed at meeting (8/09/11) 7/11/20 11 RECEIVED AUG 0 1 2011 ,errY OF ROHNERT pARK Dear Mayor Belforte, {Ii' I'm writing to you today to ask for your help in supporting House Resolution 156 submitted by Congressman Dennis Kucinich on March 9, 2011 which calls for an Environmental and Social Responsibility Amendment (ESRA) to the Constitution. As stated in its text, the ESRA intends to: a. Protect the planet and its inhabitants from environmentally destructive economic arrangements and behavior, and to increase environmental responsibility on the part of all corporations and government bodies. b. Increase U.S. citizens' democratic control over American economic and political institutions and ensure that all people, regardless of income, have the same electoral clout and power to shape policies and programs. c. Promote the well-being of citizens of the United States by recognizing that our well-being depends on the well-being of the planet and all its inhabitants, which in turn requires an end to poverty, wars, and violence, and the rise of a new global ethic of genuine caring and mutual interdependence. Profit-oriented corporations' rampant disregard for the long-term health of our planet needs to stop, before it's too late. Global warming has long been on the rise and scientists say we're going to have a very difficult century ahead of us. We know the problem, we know the perpetrators, but we have yet to stop them - and it will not be easy when so much money is in their hands. And now, because of Citizens United v. FEC, corporations have the right to spend unlimited amounts of that money to fund independent political broadcasts to endorse the candidate of their choosing. It's no mystery that corporations will back those politicians that want to diminish the much-needed regulations such as pollution control, anti-trust laws, and fair wages because that will open the door for more corporate gain. The amendment would overturn the Supreme Court's decision and would mandate public funding of elections while banning all private monies, and require major media to give free and equal time to major candidates. I am just an average American with no formal education regarding law and politics, but it's easy for me to judge that the unchecked spending power of corporations in political campaigns is simply not fair. I think you will agree with me that the vast majority of Americans hold the same opinion. We want a government that is by the people and for the people, not corporations, and the ESRA would make sure of that. Every day, I do my best to live sustainably and to make purchases that do not compromise human rights and it's time for corporations to follow the same standards. I believe that a simple woman like me can still make a difference in our country, but I fear that without money, I have no voice. Please help me and help America by reading and endorsing the ESRA at www.spiritualprogressives.orglESRA and by introducing a resolution to back House Res. 156 by the city council! Big change starts from the bottom up. I'm at the bottom and doing my part the best I know how; now it's your turn. Please email me to let me know if you are going to bring this up at a city council meeting!! Thank you for taking the time to read this letter. Sincerely, Leela McDowell 2404 Fulton St. #105 Berkeley, CA 94704 melissaleela@gmail.com