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Home My WebLink About2011/10/11 City Council Agenda Packet City Clerk's Archive City Hall See Reverse ~ CITY COUNCIL SPEAKER CARD :j\ I l!) Date: 10/1! I ! Agenda Item #: Name: <; ~~F:\ k ~~ q"---- Address: f (I -v {O!. rJ l'~ @~d~tc Phone: 70/ - (';--~ 1../- ~7 ou<2-- ( \;)L~ t( ....J. 10 ,J, iJ IV", -J~" TOPIC: \ r \ ~-1 ~.... ~"l C:~~V t- c. I..;:...lti..(-"-,-,c.tt.-- c.l '7 /4:41 -') f +";{ Cp' 'l [ ~ ~ '- ..--~... y!..- - Y ..' Brief Summary of Comments: ' /"1 ,.' ! c\ ~) /- 1"'\ ,..., r) t:-- Y t 7'\'l/vt ~i") J ' IIF I ;4-"" --r't"'-' -,A' ; ( ;'--.. I L (;...- ! L~4/l ?J{I#Y/~( , I .-\ 1 1.( I_I, /) (Q..-"",' ." .if) ,/ ,_ .,...-,1/, U!.<''''"''~~) l/ ~ VZ_..... C bt~~I~~~:~ See Reverse ~ COURTESY AGENDA 10/11/11 Connie Bolmeier Rohnert Park-Cotati Regional Library 6250 Lynne Conde Way Rohnert Park, CA 94928 Alice (Janie) Hawker Senior Citizens Advisory Commission 224 Parque Margarita Rohnert Park, CA 94928 NOTE: Place marker on agenda for each individual recipient. ITEM NO. 10 Alan J. Welch Rof1358@hotmail.com Elaine Sampson Senior Citizens Advisory Commission 300 Enterprise Drive, #338 Rohnert Park, CA 94982 Marion Ackerman Senior Citizens Advisory Commission 366 Circulo San Marcus Rohnert Park, CA 94928 Robert Abramson United Nations Association of Sonoma County 108 Chadwick Way Cotati, CA 94931 Griffin, Terri From: Sent: To: Subject: Attachments: Mr. Welch: Griffin, Terri Thursday, October 06, 2011 4:28 PM 'rof1358@hotmail.com' October 11, 2011, City Council Agenda 101111 AGENDA-Jt Regular Mtg of RPCity Council-CDC-RPFA.pdf Attached for your information is the City Council meeting agenda for October 11, 2011. Terri Terri A. Griffin, CMC City Clerk ell'( OF ROHNERT PARK 130 Avram Avenue Rohnert Park, eA 94928 if (707) 588-2225 ~ (707) 792-1876 I2l tgriffin(Olrpcity .org website I facebook 1 () :> ( ) :> October 11,2011 ;r:::1~ It (revl;;t Ie: r!u V)"--1~/IA~ Distr. @ Mtg. Of: II I cc: City ofRobnert Pm:k Council Membeni cc: File: Fife: ::::); /ulz;LMlr' ~~ PaIk loeatedon San SimeonandCi-vie I,. Sbci1aA. Gantner would like to make a motion to the Council Members to 1IKlllIlDe1l1lniis.lllJlIlIlk~'~~fu"mlj~11l..~. 1lhis;pdKimm~ by the City ofRohmertPaik Kenneth J. Gmtner" born and raised in San Francisco" Ca. on August 13" 1946 and passed away om DecembeI' S, 20\0 at m ~ located at llll Civic Cam- Dr. llolmert Park" Ca. Ken was a.}lJI'Oductive citizen of Sonoma County and gave back to his community. Ken was a retired Teamster ftom Local #624 in Santa Rosa. He was an active member and on the Boanl QfDiredors with DAAC (Drug Abuse Alternative Center) and help many men and W(]})DlCft in their recovery fiom addiction here in Sonoma County., he bad been clean and solber for 21 years before his passing. He participated and competed with his award winning?; gardens in the Sonoma County Hall of Flowers for many years and lata' became a J~ b-k ltoImii<<m'~ Be~ ~ __ xi6iwe 1I'Imftlnlilf~ <<>>1f1l1ilre Eh Last year Ken andl I were vendors and participated in the Friday night Farmers Market. We purclnased our Rohnert Park home in 1981 and celebrated 32 years of ~, ~1k~<<lJIlIIIIadlnu1ldlmmnt~~~1J9,,~__3i~&m~ Patk. Little Leamue mad Pee Wee Base'ball He was a4-R Gal'&n.l ~ for jUlOOi: ~....~~aod~mfhe~?CoomyFm.. This pmIk is located directly across the street from where Ken resided and it would give our famt~ ~ pleamre if we could honor him and to share with the OOIII1IIOIlityto ~ llDim,ifurwhat he gave back and tonevu furgetwhat a loving person he was. Your consid.enation is greatly appreciated. ~~ ~/ SheIla A. Garclner 1112 Civic Center Dr. Rohnert Park", Ca. 94928 707-584-700m AvVv\- ~f v. 4,)1 . Distr. @ Mtg. Of:.J VI \ \ 1\\ cc: cc: File: File: FILM PROGRAM ON INTERNATIONAL ISSUES Co-sponsored by ~J ~~ Ab(aj~~' United Nations Association Sonoma County Chapter World Affairs Council of Sonoma County Santa Rosa Junior College Social Sciences Department Saturday, October 22, 2011 Newman Auditorium, Santa Rosa Junior College 1 :00 - 1: 15 1:15- 2:05 2:05 - 2:20 2:20- 3:17 3:17 - 3:30 3:30 - 3:55 3:55 - 4:35 4:35 - 4:50 Introduction to the Film Program Dead Mums Don't Cry (49') Discussion Silent Killer: The Unfinished Campaign Against Hunger (57') Discussion Refreshment Break Dirt! The Movie (40') Discussion Tickets: General Public - $ 8.00, Students - Free Please Note: Any profit from the film program will be donated to SRJC Social Science Department for an established scholarship in International Relations. Parking: There is a $ 4.00 parking fee in the lot by Newman Auditorium. From Mendocino Avenue turn into Elliott Avenue and take the first entrance Into the parking lot. 6;& 4,-R,-,16 For Additional Information, contact: United Nations Association (707) ~7 World Affairs Council (707) 573-6014, D V E=:P- A Note About the Film Program International relations are of growing importance in a world made more compact by, among others, changing institutions, development, humanitarian efforts and social, economic and environmental challenges. The three films in this program illustrate important issues that beset the international community. The sponsors of this program hope that the films presented will help inform and educate those interested in such matters and serve as a pathway to further study and reflection. Brief Descriptions of the 2011 Films: Dead Mums Don't Cry (Produced by Tristan Quinn for the BBC - Bullfrog Films) Becoming a mother in Africa can be frightening and dangerous. Half a million women die every year in pregnancy and childbirth. This film documents the struggle of Grace Kodindo, an obstetrician in Chad, who wants to stop mothers in her country from dying. Cutting maternal mortality by 75% by 2015 is one of the eight Millenium Development Goals set by the United Nations. Progress is far behind schedule. The film shows there is reason for hope. BBC reporter Steve Bradshaw and Grace Kodindo travel to Honduras, which has cut maternal mortality faster than some wealthier countries. Silent Killer: The Unfinished Campaign Against Hunger (Produced by Hana Jindrova and John de Graaf - Bullfrog Films) There are a billion hungry people in the world. Fifteen thousand children die each day of hunger. Hosted by National Public Radio's Scott Simon, the film travels to South Africa, Kenya, and Italy to document the root causes of hunger, the dimensions of the hunger crisis, and the declining world financial commitments to hunger research. The film shows how we can end hunger by highlighting creative and successful programs such as the Fome Zero - Zero Hunger in Brazil. Dirt! The Movie (Directed by Bill Benenson and Gene Rosow - Bullfrog Films) Winner of several environmental documentary awards, this film is based on the book by William Bryant Logan. Through interviews with Vandana Shiva, Wangari Maathai, Alice Waters, and leading environmentalists, the film discusses how this vital resource is endangered through destructive methods of agriculture, mining practices and urban development, leading to catastrophic results: mass starvation, drought, floods and global warming. The film takes a humorous and substantive look at new ways to develop a more respectful and mutually beneficial relationship with dirt. (J/ t P-.. CITY OF ROHNERT PARK OFFICE OF THE CITY CLERK DATE: October 6, 2011 TO: Chair Belforte and Members of the Community Development Commission FROM: Terri A. Griffin, City Clerk RE: Agenda Item No. 7.D.l- October 11,2011 Amended Enforceable Obligation Payment Schedule Two pages of the Amended Enforceable Obligation Payment Schedule were inadvertently omitted from the agenda packet, which was distributed to the Commission on October 6th. Attached is the full version of the schedule (Exhibit A to CDC Resolution No. 2011-09. cc: Gabriel A. Gonzalez, Executive Director Name of Redevelopment Agenc, Community Development Commission of the City of Rohnert Park Project Area(s) Rohnert Park Redevelopment Project OTHER OBLIGATION PAYMENT SCHEDULE Per AB 26 - Section 34167 and 34169 ( *) Page 1 of 2 Pages Total Outstanding Total Due During Payments by month Aug" Sept Oct Nov Dec Total Project Name / Debt Obligation Payee Description Debt or Obligation Fiscal Year Various improvements to Community Center Campus as recommended by the Consultants & City of Feasibility Study (see item #21- page 1) Rohnert Park including energy savings improvements, Reimbursement for Staff redesign of the center plaza area, Rohnert Park Community Time Chargeable to development of adjacent vacant lot and 1 Center Improvements Projects other phased projects. 2,433,673.00 0.00 0.00 $. Improve recreational and community facilities serving the Project Area. Consultants & City of Several projects have been identified Rohnert Park including an acquatics facility, Reimbursement for Staff water /spray parks and all- weather sports Recreational and Communty Time Chargeable to fields. Feasibility studies are underway 2 Facilities Improvements Projects see item #22 - page 1). 3,140,935.00 0.00 0.00 $ Consultants & City of Rohnert Park Program will provide low interest loans Reimbursement for Staff for fapade improvements and Commercial Building Time Chargeable to commercial rehabilitation of commercial 3 Improvement Program Projects properties withinn the Project Area. 1,605,000.00 0.00 1 0.00 $ Modification of an existing City -owned Consultants & City of building to utilize it as a temporary. fire Rohnert Park station to service portions of the Project Reimbursement for Staff Area. Facility will provide service until Time Chargeable to such time as funding is available for a 4 Temporary Fire Station Facility Projects permanent facility. 267,500.00 0.00 0.00. $ Consultants & City of Rohnert Park Reimbursement for Staff Based on Corridor Plan, develop Time Chargeable to functional signage for major streets and 5 Community Sign Program Projects major attractions. 377,571.00 0.00 1 0.00 $ Consultants & City of Rohnert Park Programs provides assistance to Reimbursement for Staff residential property owners for Time Chargeable to improvements such as painting, 6 Neighborhood Beautification Pro Projects landscaping and other improvements. 30,000.00 1 0.00 0.00 $ Consultants & City of Redevelop former City Hall site and two Rohnert Park contiguous parcels (6230 Commerce Reimbursement for Staff Blvd., 100 and 120 Avram Avenue) Time Chargeable to based on findings made in feasibility 7 Avram Development/Former Cit Projects study for highest and best use. 4,731,540.00 0.00 1 0.00 $ Consultants & City of Rohnert Park Redevelop property with 17 very-low Reimbursement for Staff income housing units or an alternative Time Chargeable to use focused on creating a public 8 Southwest Fire Station Reuse Projects assistance site. 2,140,000.00 0.00 0.00 $ Consultants & City of Rohnert Park Reimbursement for Staff Time Chargeable to Provide rehabilitation loans to low and 9 Rohnert Park Housing Rehabilit Projects I very-low income households. 1 535,000.00 0.00 0.00 $ Provide financial assistance for health and safety repairs to homes occupied by low- income families with children, seniors and disabled individuals. Provide one -time rental assistance to Consultants & City of eligible residents experiencing financial Rohnert Park difficulty. Provide rental subsidy for low Reimbursement for Staff and very-low income individuals /families Time Chargeable to living in CDC - owned, COTS - managed 10 Assistance to Community Based Projects Transitional and Shared Living homes. 843,000.00 0.00 0.00 $ Consultants & City of Rohnert Park Housing Element identifies this site for Reimbursement for Staff redevelopment of mixed -use housing Time Chargeable to with 12 affordable housing units; 4 very- 11 Southwest Boulevard Shopping Projects ow income and 8 low- income units. 1,840,400.00 0.00 1 0.00 $ Consultants & City of Rohnert Park Purchase affordability covenants to Reimbursement for Staff restrict occupancy of Rohnert Park rental Time Chargeable to units for 55 years to low and very-low 12 Acquisition of Affordability Cover Projects income households. 1,161,610.00 0.00 0.00 $ Consultants & City of Rohnert Park Provide subsidies to non - profit Reimbursement for Staff developers to increase affordable Time Chargeable to housing opportunities within the Project 13 Subsidies for Non - Profit Develop Projects Area and City. 1 3,300,000.00 0.00 0.00 1 $ Totals - Other Obligations $ 22,406,229.00 $ $ $ $ $ $ $ 10/11/11 City Council Agenda ITEM NO. 4.A eUiu of tbe :fbpor of tbe ~itp of 3aobnert ~ark, ~aIifomta ~totlamation Observing OCTOBER 24,2011 AS UNITED NATIONS DAY WHEREAS, the United Nations was founded in 1945 and observed each year on October 24th; and WHEREAS, the United Nations promotes peace, development, democracy, economic prosperity, global health and human rights around the world, and is vital now more than ever; and WHEREAS, the United Nations works to achieve Millennium Development Goals, by providing a coordination strategy for the international community, the donor community and developing counties; and WHEREAS, the Goals address universal issues from poverty and access to education to improving health care and environmental sustainability; and WHEREAS, the United Nations Development Program works on the ground in 176 countries to help eradicate extreme poverty and achieve equitable economic development, by attracting and helping those countries to effectively use aid and develop capacity; and WHEREAS, the United Nations Peacekeeping Operations have over 120,000 troops and personnel deployed to 15 peacekeeping missions that prevent the collapse of weak states by supporting peace agreements, demobilizing combatants, facilitating humanitarian efforts, training police, and creating conditions for political reconciliation and elections; and WHEREAS, the United Nations Children's Fund (UNICEF) supplies vaccines to more than 40% ofthe world's children; and with the World Health Organization has been responsible for increasing the rate of vaccination of preventable diseases from 5% to 75% worldwide; and WHEREAS, all American chapters acknowledge and recognize the importance of the United Nations and its impact on the lives of Americans and the world, and celebrate the positive role that the UN plays to encourage a free, secure, equal, and prosperous world for all; and WHEREAS, the United States has shown its commitment to the Millennium Development Goals through foreign assistance, progressive trade initiatives, and debt relief measures. NOW, THEREFORE, I, Gina Belforte, as Mayor and on behalf of the City Council of the City of Rohnert Park, do hereby proclaim our support of OCTOBER 24, 2011 as UNITED NATIONS DAY in Rohnert Park. DULY AND REGULARLY ADOPTED this lIth day of October. 2011 City of Rohnert Park :Il9 p: '-. SONOMA COUNTY CHAPTER UNITED NATIONS .:i1\-lJs .......... .v"~ -'1 .' " UNA (~\(m:.?....) USA ~ij; '. .~~~ .- ~.. '..' ,,' / '\ ......... ASSOCIATION of the UNITED STATES OF AMERICA Rohnert Park City Council 130 Avram Avenue Rohnert Park, CA 94929 September 22. 2011 Dear Sir: The UN Association of Sonoma County asks the Rohnert Park City Council and Mayor to help, once again, in the observance of United Nations Day, Monday October 24,2011 by issuing a proclamation celebrating the occasion and by flying the UN flag the week of October 24. A sample UN Day proclamation for 2011 is attached for your convenience. The UNA-USA and United Nations Foundation have declared "The United Nations: In Everyone's Interest"as its theme for te 2011 UN Day commemorations. Please note that other cities in Sonoma County have made a practice over the years of issuing UN Day Proclamations and flying th UN flag in support of the worthy aims and activities of the United Nations. Each president, beginning with Harry Truman, has issued a proclamaion asking citizens to observe UN Day and to reflect on the importance of the UN to our national interest and to each citizen. We will be pleased to furnish you with a UN flag to fly during the week of October 24 as we have done over the past several years We thank you in advance for you help and cooperation in this matter. SinW~~' ~~ Robert Abramson, Membership Chair United Nations Association of Sonoma County 108 Chadwick Way, Cotati, CA 94931 phone: 707-664-8065 fax: 664-1158 email: robert_abramson@comcast.net ~ .to 10/11/11 City Council Agenda ITEM NO. 5.A DRAFT MINUTES PENDING APPROVAL MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Community Development Commission Rohnert Park Financing Authority Tuesday, September 27, 2011 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CALL TO ORDERlROLL CALL Mayor Belforte called the City Council/CDC/RPF A joint regular meeting to order at 5:01p.m. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy O. Ahanotu, Council Member Joseph T. Callinan, Council Member Pam Stafford, Council Member Staff present: City Manager Gabriel Gonzalez, Assistant City Attorney Alexandra M. Barnhill, and City Clerk Terri Griffin. 2. PLEDGE OF ALLEGIANCE - Led by Pratiksha Sharma, 6th grade student from Marguerite Hahn Elementary School. 3. SSU STUDENT REPORT Amanda Burke, Sonoma State University Associated Students, Inc. (SSU ASI) Legislative Representative provided an update regarding current activities at SSU. 4. PRESENTATIONS A. Mayor Belforte presented a Proclamation Proclaiming the Month of October as Domestic Violence Awareness Month to Alicia Sims, Domestic Violence Services Director, YWCA of Sonoma County. B. Mayor Belforte presented a Proclamation Proclaiming October 9-15, 2011, as 2011 Fire Prevention Week to Fire Marshal Dan Adam. C. Mayor Belforte presented a Proclamation Proclaiming October 5, 2011, as International Walk and Roll to School Day in Rohnert Park to Amy Jolly (after Agenda Item No.5). 5. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS A. Community Services Manager Guy Miller provided a report regarding the 1 st Annual Art and Music Festival Update. B. City Manager Gonzalez presented Public Safety Director Brian Masterson with Commission on Peace Officer Standards and Training (POST) Executive Certificate No. 1230. 6. PUBLIC COMMENTS None. 7. CONSENT CALENDAR Mayor Belforte pulled Item No. 7.A.l (Meeting Minutes - September 13,2011). Council Member Callinan pulled Item No. 7.C.3 (Resolution No. 2011-91). B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated September 27,2011 2. CDC Bills/Demands for Payment dated September 27,2011 3. City Cash/Investments Report for Month Ending July 2011 4. CDC Cash/Investments Report for Month Ending July 2011 5. RPF A Cash/Investments Report for Month Ending July 2011 C. City Council Resolutions for Adoption: 1. 2011-89 Authorizing the Submittal of an Application to Designate Central Rohnert Park as a Priority Development Area 2. 2011-90 Authorizing and Approving an Agreement with North Fork Environmental, Inc. dba North Fork Associates for Planning Consulting Services D. CDC Resolution for Adoption: 1. 2011-07 Adopting an Amended Enforceable Obligation Payment Schedule Pursuant to Section 34169(g) of the California Health and Safety Code ACTION: Moved/seconded (Stafford/Mackenzie) and carried unanimously to approve the Consent Calendar except for Items 7.A.l and 7.C.3. Items removed from Consent Calendar: A. Approval of Minutes for: 1. City Council/CDC/RPF A Joint Regular Meeting - September 13, 2011 C. City Council Resolution for Adoption: 3. 20 11-91 Awarding the Purchase of a Harben Unit for the Public Works Department ACTION: Following Council discussion, it was moved/seconded (Callinan/Stafford) and carried unanimously to (1) approve the minutes for the September 13, 2011, joint regular meeting as corrected to include the September 11 th dedication; and (2) adopt Resolution No. 2011-91. 8. CITY/CDC ITEM: COMMUNITY DEVELOPMENT COMMISSION CONTINUATION ORDINANCE AND REMITTANCE AGREEMENT Consideration of (1) adopting Ordinance No. 839 determining to comply with the Alternative V oluntary Redevelopment Program pursuant to Part 1.9 of Division 24 of the California Health and Safety Code in order to permit the continued existence and operation of the Rohnert Park Community Development Commission; and (2) approving and authorizing execution of a Remittance Agreement between the Community Development Commission of the City of Rohnert Park and the City of Rohnert Park Pursuant to Health and Safety Code Section 34194.2 A. Staff Report provided by Economic Development Manager Linda Babonis. B. Public Comments: None C. Ordinance for Adoption: Waive Full Reading and Adopt Ordinance by Reading Title: 1. No. 839 Ordinance of the City of Rohnert Park Determining to Comply with the Alternative Voluntary Redevelopment Program Pursuant to Part 1.9 of Division 24 of the California Health and Safety Code in Order to Permit the Continued Existence and Operation of the Community Development Commission of the City of Rohnert Park ACTION: Moved/seconded (Mackenzie/Stafford) and carried unanimously by roll call vote to waive full reading and adopt Ordinance No. 839. D. City Council Resolution for Adoption: 1. 2011-92 Approving and Authorizing Execution of a Remittance Agreement between the City and the Community Development Commission of the City of Rohnert Park Pursuant to Health and Safety Code Section 34194.2 ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to adopt City Council Resolution No. 2011-92. E. CDC Resolution for Adoption: 1. 2011-08 Approving and Authorizing Execution of a Remittance Agreement between the Commission and the City of Rohnert Park Pursuant to Health and Safety Code Section 34194.2 ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to adopt CDC Resolution No. 2011-08. 9. STREETLIGHT UPDATE Consideration of streetlight life cycle cost analysis and streetlight alternatives. A. Staff Report by Director of Public Works and Community Services John McArthur, Deputy City Engineer Patrick Barnes, and Public Works Project Manager Johnny Chung B. Public Comments: None DIRECTION: Council concurred to direct staff to develop an LED streetlight standard for adoption by the Council at a later date. 10. SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUND (SLESF) Consideration of approving the Fiscal Year 2011-12 California Supplemental Law Enforcement Services Fund (SLESF) Expenditure Plan to continue supplemental funding for the salary and benefits for an anti-gang enforcement officer. A. Staff Report provided by Public Safety Director Masterson. B. PUBLIC HEARING Mayor Belforte opened the public hearing at 6: 17 p.m. After hearing no requests to speak, Mayor Belforte closed the public hearing at 6: 17 p.m. C. City Council Resolution for Adoption: 1. 2011-93 Approving the 2011-12 Supplemental Law Enforcement Services Fund Expenditure Plan ACTION: Moved/seconded (Mackenzie/Stafford) and carried unanimously to adopt Resolution No. 2011-93. 11. CULTURAL ARTS COMMISSION APPOINTMENT Consideration of nomination and appointment to the Cultural Arts Commission for one two-year term expiring December 31, 2012. A. Staff Report provided by City Clerk Griffin. B. Public Comment: None. ACTION: Moved/seconded (Callinan/Stafford) and carried unanimously to appoint Andrew Wright to the Cultural Arts Commission for the remainder of a two-year term to expire December 31,2012 (Callinan nomination). Council concurred to direct staff to advertise the remaining vacancies on the Cultural Arts Commission and Senior Citizens Advisory Commission. 12. MAYORS' AND COUNCILMEMBERS' ASSOCIATION APPOINTMENTS Consideration of supporting letters of interest for appointments to the following vacancies by the Mayors' and Councilmembers' Association Board of Directors on October 13,2011 A. North Bay Division, League of California Cities Executive Board: Two two-year terms. ACTION: Moved/seconded (Stafford/Ahanotu) to direct the Mayor to support the appointment of Scott Bartley (Santa Rosa) and Susan Harvey (Cotati). B. Sonoma County Child Care Planning Council: One three-year term. No action was taken due to no submission of letters of interest. 13. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS A. Standing Committee Reports: None B. Liaison Reports 1. Council Member Stafford reported on the Senior Citizens Advisory Commission meeting held September 15. 2. Vice Mayor Mackenzie reported on the Sonoma-Marin Area Rail Transit (SMART) Board of Directors meeting held September 21. 3. Council Member Stafford reported on the Chamber of Commerce's economic development activities. 4. Vice Mayor Mackenzie reported on the Russian River Watershed Association Board of Directors meeting held September 22. C. Other Reports 1. Mayor Belforte reported on the League of California Cities business meeting held September 23. DIRECTION: Council concurred to authorize the Mayor to send a letter to the League of California Cities asking for advance notice of all League resolutions in order to timely seek Council direction. Mayor Belforte will also raise this issue with the Legislative Committee of the Mayors' and Councilmembers' Association. 2. Council Member Stafford reported on the 4th Anniversary Celebration for Sonoma Mountain Business Cluster. 3. Vice Mayor Mackenzie reported on the Rockin' Sock Hop fundraiser for the City's 50th Anniversary Celebration. 4. Mayor Belforte reported on the Pirates of Penzance production at the Performing Arts Center. 5. Mayor Belforte reported on the participation of Sonoma State University students in the Day of Service. 14. COMMUNICATIONS None. 15. MATTERS FROM/FOR COUNCIL A. Scheduling of City Council Special Meeting for Strategic Plan Workshop on Saturday, November 5, 2011, at 9:00 a.m. DIRECTION: Council concurred to schedule a City Council Special Meeting to conduct a Strategic Plan Workshop on Saturday, November 5, 2011, at 9:00 a.m., location to be determined. B. Scheduling of future agenda item related to authorization for City Manager to approve annual requests from Reverend Samuel Tharpe for $500 contribution to Thanksgiving dinner DIRECTION: Council concurred to schedule a future agenda item to consider authorizing the City Manager to approve requests from Reverend Samuel Tharpe for a $500 contribution to the annual Thanksgiving dinner held at the Senior Center. C. Scheduling of future agenda item related to Sonoma County special event permits for events held near or adjacent to Rohnert Park city limits. DIRECTION: Council concurred to direct staff to contact the owner of the parcels regarding the likelihood of future events and report back to Council at a future meeting. 16. RECESS TO CLOSED SESSION IN CONFERENCE ROOM 2A: Mayor Belforte recessed the meeting to closed session at 7:03 p.m. to consider: A. CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Cal. Gov't Code section 54956.9(b): One potential case involving the claims ofthe County of Sonoma that the County's cities are liable for the costs of closing and monitoring the closure of the County's central landfill. B. PUBLIC EMPLOYEE PERFORMANCE EVALUATION (Government Code 954957) Title: City Manager Annual performance review of City Manager 17. RECONVENE OPEN SESSION IN COUNCIL CHAMBER Mayor Belforte reconvened the joint regular meeting to open session at 8:07 p.m. 18. MAYOR'S REPORT ON CLOSED SESSION (Government Code ~ 54957.1) Mayor Belforte announced there was nothing to report from closed session. 19. ADJOURNMENT Mayor Belforte adjourned the joint regular meeting at 8:08 p.m. /~ Gina Belforte, Mayor City of Rohnert Park CIl'( OF ROHNERT PARK BILLS FOR ACCEPTANCE October 11, 2011 Check Numbers: 201655 - 201935 Dated: Sept. 22, 2011 - Oct. 5, 2011 TOTAL $389,875,92 $389,875.92 Accounts Payable Checks for Approval User: ccolburn .... ...- Printed: 10/05/2011 - 11:24 AM Check Number Check Date Fund Name Account Name Vendor Name Amount 201655 09/22/2011 General Fund Employee Expense Advanc Rohnert Park POA PAC 4.00 Check Total: 4.00 201656 09/22/2011 General Fund Employee Expense Advanc ROHNERT PARK PSOA 13.60 Check Total: 13.60 201657 09/22/2011 General Fund Police /Vehicle Repai SCOTT SIGNS 523.15 Check Total: 523.15 201658 09/22/2011 Utility Fund Accounts Payable Joel Almas 2.55 201658 09/22/2011 Utility Fund Accounts Payable Joel Almas 2.09 201658 09/22/2011 Utility Fund Accounts Payable Joel Almas 2.88 Check Total: 7.52 201659 09/22/2011 Utility Fund Accounts Payable Samol Asfaha 40.86 201659 09/22/2011 Utility Fund Accounts Payable Samol Asfaha 12.19 201659 09/22/2011 Utility Fund Accounts Payable Samol Asfaha 45.83 Check Total: 98.88 201660 09/22/2011 Utility Fund Accounts Payable Pamela Brashears 26.00 Check Total: 26.00 201661 09/22/2011 Utility Fund Accounts Payable Gustavo Hernandez 14.71 201661 09/22/2011 Utility Fund Accounts Payable Gustavo Hernandez 1.58 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 1 Check Number Check Date Fund Name Account Name Vendor Name Amount 201661 09/22/2011 Utility Fund Accounts Payable Gustavo Hernandez 34.51 Check Total: 50.80 201662 09/22/2011 Utility Fund Accounts Payable Stacie Mc Gwier 4.96 201662 09/22/2011 Utility Fund Accounts Payable Stacie Mc Gwier 11.01 201662 09/22/2011 Utility Fund Accounts Payable Stacie Mc Gwier 10.72 Check Total: 26.69 201663 09/22/2011 Utility Fund Accounts Payable John Montalto 3.04 201663 09/22/2011 Utility Fund Accounts Payable John Montalto 9.79 201663 09/22/2011 Utility Fund Accounts Payable John Montalto 3.67 Check Total: 16.50 201664 09/22/2011 Utility Fund Accounts Payable Daniel Washburn 7.83 201664 09/22/2011 Utility Fund Accounts Payable Daniel Washburn 20.05 201664 09/22/2011 Utility Fund Accounts Payable Daniel Washburn 3.21 Check Total: 31.09 201665 09/22/2011 Utility Fund Accounts Payable Bradley Welch 179.84 Check Total: 179.84 201666 09/23/2011 Utility Fund Sewer Entr. /Bldg/Facilty Local Government Services 178.60 Check Total: 178.60 201667 09/23/2011 Utility Fund Water Entr. /Bldg/Facilty Local Government Services 7.14.40 201667 09/23/2011 Utility Fund Water Entr. /Professional Local Government Services 223.25 Check Total: 937.65 201668 09/23/2011 Utility Fund Water Entr. /Bldg/Facilty Local Government Services 4,442.68 201668 09/23/2011 Utility Fund Water Emr. /Professional Local Government Services 1,964.60 Check Total: 6,407.28 201669 09/23/2011 Capital Projects Fund EMS PS building Local Government Services 334.88 AP - Checks for Approval ( 10/05/2011 - 11:24 AM } Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount 201669 09/23/2011 General Fund Publ Works Gen /Contractual S Local Government Services 1,294.85 201669 09/23/2011 General Fund Non- Department /Self - Insured Local Government Services 1,339.50 201669 09/23/2011 Utility Construction Fund Tankl &2 Ladders safety upgrade Local Government Services 379.53 201669 09/23/2011 General Fund Storm Drains /Contractual S Local Government Services 290.21 Check Total: 3,638.97 201670 09/23/2011 General Fund Publ Works Gen /Contractual S Local Government Services 446.50 201670 09/23/2011 General Fund Non- Department /Self - Insured Local Government Services 848.33 201670 09/23/2011 Utility Construction Fund Tankl &2 Ladders safety upgrade Local Government Services 647.43 201670 09/23/2011 General Fund Storm Drains /Contractual S Local Government Services 89.30 Check Total: 2,031.56 201671 09/27/2011 General Fund Aflac Payable AFLAC 373.48 201671 09/27/2011 General Fund Aflac Payable AFLAC 447.94 Check Total: 821.42 201672 09/27/2011 General Fund Aflac Payable AFLAC 390.00 201672 09/27/2011 General Fund Aflac Payable AFLAC 561.62 Check Total: 951.62 201673 09/27/2011 General Fund Emplyee Benfits /Medical Insur HARTFORD LIFE INS 17,831.49 Check Total: 17,831.49 201674 09/27/2011 General Fund Blue Cross W/H Payable HSA Bank 125.00 Check Total: 125.00 201675 09/27/2011 General Fund Supp Life W/H Payable LINCOLN NATIONAL LIFE INS CO 956.30 Check Total: 956.30 201676 09/27/2011 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 2,572.50 201676 09/27/2011 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 1,225.00 Check Total: 3,797.50 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 3 Check Number Check Date Fund Name Account Name Vendor Name Amount 201677 09/27/2011 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 2,060.47 Check Total: 2,060.47 201678 09/27/2011 General Fund Prepaid Legal Services PRE -PAID LEGAL SERVICES, INC. 41.85 Check Total: 41.85 201679 09/27/2011 General Fund Scope Dues Payable SEIU Local 1021 1,089.14 Check Total: 1,089.14 201680 09/27/2011 General Fund Court Order Payable United States Treasury 325.00 Check Total: 325.00 201681 09/27/2011 General Fund United Way Payable UNITED WAY 85.00 Check Total: 85.00 201682 09/27/2011 General Fund Court Order Payable LAWRENCE LOEFFLER 700.00 Check Total: 700.00 201684 09/27/2011 General Fund . Court Order Payable Cynthia Morre 700.00 Check Total: 700.00 201685 09/28/2011 Utility Fund Water /Cell Phone AT &T MOBILITY 399.92 Check Total: 399.92 201686 09/28/2011 Utility Fund Water Entr. /Professional Caltest Analytical Laboratory 1,134.00 Check Total: 1,134.00 201687 09/28/2011 Utility Fund Water Entr. /Spec Dept Equ Electrical Equipment Company, 273.19 201687 09/28/2011 Utility Fund Water Entr. /Spec Dept Equ Electrical Equipment Company, 273.18 Check Total: 546.37 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 4 Check Number Check Date Fund Name 201688 09/28/2011 Utility Fund 201689 09/28/2011 Utility Fund 201690 09/28/2011 Utility Fund 201690 09/28/2011 Utility Fund 201691 09/28/2011 Utility Fund 201692 09/28/2011 Utility Fund 201693 09/28/2011 Utility Fund 201693 09/28/2011 Utility Fund 201694 09/28/2011 Utility Fund 201695 09/28/2011 Utility Fund 201695 09/28/2011 Utility Fund Account Name Vendor Name Amount Water Entr. /Miscellaneous Environmental Systems Research Check Total: Water Entr. /Professional First Alarm Sercurities Servic Check Total: Water Entr. /Spec. Departm Home Depot Water Entr. /Spec Dept Equ Home Depot Check Total: Water Entr. /Spec Dept Equ Kelly -Moore Paint Company, Inc Check Total: Water Entr. /Professional Local Government Services Water Entr. Bldg/Facilty Local Government Services Water Entr. /Professional Local Government Services Water Entr. /Spec Dept Equ Ryan Process Inc. Water Ent/Distrib SystemRepair Shamrock Materials Water Ent/Distrib SystemRepair Shamrock Materials Check Total: Check Total: Check Total: Check Total: 247.50 247.50 867.00 867.00 66.29 370.93 437.22 202.25 202.25 3,125.50 3,125.50 1,473.45 1,696.70 3,170.15 4,665.60 4,665.60 105.44 105.44 210.88 201696 09/28/2011 Utility Fund Water /Clothing Allowance Sunset Linen Service 49.59 Check Total: 49.59 201697 09/28/2011 Utility Fund Water Ent/Distrib SystemRepair Syar Industries, Inc. 314.64 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 5 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 6 Check Total: 314.64 201698 09/28/2011 Utility Fund Sewer /Cell Phone AT &T MOBILITY 157.03 Check Total: .157.03 201699 09/28/2011 Utility Fund Sewer Entr. /Small Tools Ben Meadows 85.00 Check Total: 85.00 201700 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Environmental Systems Research 247.50 Check Total: 247.50 201701 09/28/2011 Utility Fund Sewer Entr. /Spec Dept Equ Grainger, Inc. 113.57 201701 09/28/2011 Utility Fund Sewer Entr. /Small Tools Grainger, Inc. 37.50 201701 09/28/2011 Utility Fund Sewer Ent/Collect SystemRepair Grainger, Inc. 146.43 201701 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Grainger, Inc. 98.90 201701 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Grainger, Inc. 128.46 201701 09/28/2011 Utility Fund Sewer Entr. /Spec. Departm Grainger, Inc. 32.77 201701 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Grainger, Inc. 107.85 201701 09/28/2011 Utility Fund Sewer Emr. /Miscellaneous Grainger, Inc. 4.82 201701 09/28/2011 Utility Fund Sewer Ent/Collect SystemRepair Grainger, Inc. 10.28 201701 09/28/2011 Utility Fund Sewer Ent/Collect SystemRepair Grainger, Inc. 58.35 Check Total: 738.93 201702 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Home Depot 42.84 Check Total: 42.84 201703 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Pep Boys 48.60 201703 09/28/2011 Utility Fund Sewer Entr. Nehicle Repair Pep Boys 64.22 201703 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Pep Boys 7.58 Check Total: 120.40 201704 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Power Industries 206.20 201704 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Power Industries 12.19 201704 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Power Industries 117.32 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 7 Check Total: 335.71 201705 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Reliable Hardware & Steel Co. 174.69 201705 09/28/2011 Utility Fund Sewer Emr. /Miscellaneous Reliable Hardware & Steel Co. 158.32 201705 09/28/2011 Utility Fund Sewer Emr. /Miscellaneous Reliable Hardware & Steel Co. 837.97 Check Total: 1,170.98 201706 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Santa Rosa Auto Parts 70.52 201706 09/28/2011 Utility Fund Sewer Entr. /Spec Dept Equ Santa Rosa Auto Parts 23.22 Check Total: 93.74 201707 09/28/2011 Utility Fund Sewer Entr. /Spec. Departm Alhambra & Sierra Springs 45.40 Check Total: 45.40 201708 09/28/2011 Utility Fund Sewer Entr. /Clothing Allow Sunset Linen Service 20.18 201708 09/28/2011 Utility Fund Sewer Entr. /Clothing Allow Sunset Linen Service 22.70 Check Total: 42.88 201709 09/28/2011 Utility Fund Sewer Entr. /Spec. Departm Tifco Industries 1,007.11 Check Total: 1,007.11 201710 09/28/2011 Utility Fund Sewer Entr. /Miscellaneous Traction of Santa Rosa 417.83 Check Total: 417.83 201711 09/28/2011 Utility Fund Sewer /Cell Phone Verizon Wireless 90.04 Check Total: 90.04 201712 09/28/2011 Utility Fund Refuse Col Entr/Postage FedEx 22.14 Check Total: 22.14 201713 09/28/2011 General Fund Ref Deposit -Liab, Insur HUB International 1,975.00 201713 09/28/2011 General Fund Refundable Deposits HUB International - 395.76 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 7 Check Number Check Date Fund Name Account Name Vendor Name Amount 39.09 Publ Works Gen /Vehicle Repai Aramark Uniform Services 31.88 201713 09/28/2011 General Fund R.P. Comm. Cntr /Rp Community HUB International - 395.76 201713 09/28/2011 General Fund Cash HUB International 395.76 Rec. Programs /Telephone AT &T 14.34 Check Total: 1,579.24 201714 09/28/2011 General Fund Animal Shltr Training Fee Den George Kozitza 4n nn 201715 09/28/2011 General Fund 201715 09/28/2011 General Fund 201716 09/28/2011 General Fund 201717 09/28/2011 General Fund 201718 09/28/2011 General Fund 201718 09/28/2011 General Fund 201719 09/28/2011 General Fund 201720 09/28/2011 General Fund 201720 09/28/2011 General Fund 201721 09/28/2011 General Fund 201722 09/28/2011 General Fund AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Check Total: R.P. Comm. Cntr Bldg/Facilty ABM Janitorial Services - Nort R.P. Comm. Cntr Bldg/Facilty ABM Janitorial Services - Nort Check Total: Rec Ref Clearing Jorge Altamirano VINCENT AMATO Check Total: 60.00 585.00 288.00 873.00 400.00 400.00 5,728.00 Page 8 Check Total: 5,728.00 Animal Shelter Bldg/Facilty M Aramark Uniform Services 39.09 Publ Works Gen /Vehicle Repai Aramark Uniform Services 31.88 Check Total: 70.97 R.P. Gymnasium /Telephone AT &T 22.85 Check Total: 22.85 Rec. Programs /Telephone AT &T 14.34 Ps Main Station /Telephone AT &T 26.52 Check Total: 40.86 Data Processing/Cellular Phone AT &T Internet Services 750.00 Check Total: 750.00 Finance /Cellular Phone AT &T MOBILITY 125.16 Page 8 Check Number Check Date Fund Name 201722 09/28/2011 General Fund 201722 09/28/2011 General Fund 201722 09/28/2011 General Fund 201722 09/28/2011 General Fund 201722 09/28/2011 General Fund 201722 09/28/2011 General Fund 201722 09/28/2011 General Fund 201722 09/28/2011 General Fund 201722 09/28/2011 General Fund 201722 09/28/2011 General Fund 201723 09/28/2011 General Fund 201724 09/28/2011 General Fund 201725 09/28/2011 Capital Projects Fund 201726 09/28/2011 General Fund 201727 09/28/2011 General Fund 201728 09/28/2011 General Fund 201729 09/28/2011 General Fund Account Name Vendor Name Amount Data Processing/Cellular Phone AT &T MOBILITY Planning /Cellular Phone AT &T MOBILITY Publ Works Gen /Cellular Phone AT &T MOBILITY Park Maint /Cellular Phone AT &T MOBILITY Police / Cell Phone AT &T MOBILITY Fire / Cell Phone AT &T MOBILITY Streets & Bikes /Cellular Phon AT &T MOBILITY R.P. Comm. Cntr /Cellular Phone AT &T MOBILITY City Manager /Cellular Phone AT &T MOBILITY PW- Landscape /Cell Phones AT &T MOBILITY Check Total: Burt/Ave Rec Cr Bldg/Facilty B & L Glass Company Check Total: R.P. Comm. Cntr Bldg/Facilty Barco Products Company Check Total: Pedestrian Safety Survey The Barricade Company Check Total: Streets & Bike /Spec. Departm BAY AREA BARRICADE SERVICE Check Total: Ps Main Station Bldg/Facilty Blue Ribbon Supply Company Check Total: Michael Bracewell 321.72 392.49 119.12 146.03 1,471.14 226.13 104.25 155.22 64.89 86.39 3,212.54 764.15 764.15 466.52 466.52 535.72 535.72 358.98 358.98 252.92 252.92 150.00 Check Total: 150.00 Community Event.Contracts Allegra Broughton 500.00 Check Total: 500.00 AP - Checks for Approval { 10/05/2011 - 11:24 AM) Page 9 Check Number Check Date Fund Name Account Name Vendor Name Amount 201730 09/28/2011 General Fund City Hall Annex Bldg/Facilty Buchanan Food Service 677.13 201730 09/28/2011 General Fund Center Bldg/Facilty Buchanan Food Service 141.71 201730 09/28/2011 General Fund Animal Shelter Bldg/Facilty M Buchanan Food Service 300.29 201730 09/28/2011 General Fund City Hall Annex Bldg/Facilty Buchanan Food Service 44.11 Check Total: 1,163.24 201731 09/28/2011 General Fund Animal Control/Medications Butler Schein Animal Health Su 211.57 201731 09/28/2011 General Fund Animal Control/Medications Butler Schein Animal Health Su 287.93 201731 09/28/2011 General Fund Animal Control/Medications Butler Schein Animal Health Su 60.55 Check Total: 560.05 201732 09/28/2011 General Fund Police /Contractual S CA Department of Justice 436.00 Check Total: 436.00 201733 09/28/2011 General Fund R.P. Comm. Cntr /Contractual S Michele Carter 292.50 Check Total: 292.50 201734 09/28/2011 General Fund Community Event/Spec. Dep Cash 5,000.00 Check Total: 5,000.00 201735 09/28/2011 General Fund Sports Center /Memberships Joe Caveney 72.00 Check Total: 72.00 201736 09/28/2011 General Fund Data Processing /Spec. Departm CDW Government 58.30 201736 09/28/2011 General Fund City Manager /Office Equipm CDW Government 46.74 Check Total: 105.04 201737 09/28/2011 General Fund Police /Training & Ed City and County of SF Training 100.00 Check Total: 100.00 201738 09/28/2011 General Fund Streets & Bike / Landscape Sup CNH Capital 3,832.99 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 3,832.99 201739 09/28/2011 General Fund Center Bldg/Facilty Comcast 42.39 Check Total: 42.39 201740 09/28/2011 General Fund Non- Department /Advertising/P The Community Voice 208.00 201740 09/28/2011 General Fund Community Event/Spec. Dep The Community Voice 387.00 Check Total: 595.00 201741 09/28/2011 General Fund Publ Works Gen /Spec. Departm Complete Welders Supply 26.15 Check Total: 26.15 201742 09/28/2011 General Fund Street Lighting /Spec. Departm Consolidated Electrical Distri 500.36 Check Total: 500.36 201743 09/28/2011 General Fund R.P. Comm. Cntr /Contractual S Gay Dawson 390.00 Check Total: 390.00 201744 09/28/2011 General Fund Dianna Delgy 49.35 Check Total: 49.35 201745 09/28/2011 General Fund Rec Ref Clearing Molly Eichelberger 400.00 201745 09/28/2011 General Fund Rec Ref Clearing Molly Eichelberger -75.00 201745 09/28/2011 General Fund Rec Ref Clearing Molly Eichelberger - 143.75 Check Total: 181.25 201746 09/28/2011 General Fund Planning /Spec. Departm Environmental Systems Research 247.50 Check Total: 247.50 201747 09/28/2011 General Fund City Manager /Spec. Depart FedEx 94.29 201747 09/28/2011 General Fund Pac /Postage FedEx 53.85 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 11 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 12 Check Total: 148.14 201748 09/28/2011 General Fund ROBERT FERRY 4,465.75 Check Total: 4,465.75 201749 09/28/2011 General Fund Police /Training/Ed. - Ryan Foiles 480.00 Check Total: 480.00 201750 09/28/2011 General Fund Animal Control /Spec. Departm Frizelle -Enos Company 197.56 Check Total: 197.56 201751 09/28/2011 General Fund Community Event.Contracts Alec Fuhrman 500.00 Check Total: 500.00 201752 09/28/2011 General Fund Rec Ref Clearing Kenneth Goodrich 400.00 Check Total: 400.00 201753 09/28/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Grainger, Inc. 17.35 201753 09/28/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Grainger, Inc. 7.82 201753 09/28/2011. General Fund Park Maint /Spec. Departm Grainger, Inc. 78.21 201753 09/28/2011 General Fund Publ Works Gen /Spec. Departm Grainger, Inc. 22.84 201753 09/28/2011 General Fund R.P. Comm. Cntr/Fac Maint/Non- Grainger, Inc. 25.67 201753 09/28/2011 General Fund Publ Works Gen /Spec. Departm Grainger, Inc. 7.23 201753 09/28/2011 General, Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 20.97 Check Total: 180.09 201754 09/28/2011 General Fund Data Processing /Contractual S Granicus Inc 700.00 Check Total: 700.00 201755 09/28/2011 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 147.88 Check Total: 147.88 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Amount 201756 09/28/2011 General Fund R.P. Gymnasium Bldg/Facilty The Hitmen Termite & Pest Control 60.00 Check Total: 60.00 201757 09/28/2011 General Fund Ymca/Soccer Bld/Fac Maint/Non- Home Depot 12.67 201757 09/28/2011 General Fund R.P. Gymnasium Bldg/Facilty Home Depot 31.06 201757. 09/28/2011 General Fund R.P. Gymnasium Bldg/Facilty Home Depot 265.93 201757 09/28/2011 General Fund R.P. Gymnasium Bldg/Facilty Home Depot 114.81 201757 09/28/2011 General Fund Burt/Ave Rec Cr Bldg/Facilty Home Depot 52.50 201757 09/28/2011 General Fund R.P. Gymnasium Bldg/Facilty Home Depot 46.01 201757 09/28/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Home Depot 106.36 201757 09/28/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Home Depot 152.37 201757 09/28/2011 General Fund Center Bldg/Facilty Home Depot 33.57 Check Total: 815.28 201758 09/28/2011 General Fund Streets & Bike / Landscape Sup Horizon Distributors Inc. 35.80 Check Total: 35.80 201759 09/28/2011 General Fund PW- Landscape/Landscape Sup JENSEN LANDSCAPE SERVICES, INC 2,888.00 201759 09/28/2011 General Fund PW- Landscape/Landscape Sup JENSEN LANDSCAPE SERVICES, INC 140.00 Check Total: 3,028.00 201760 09/28/2011 General Fund Police /Training & Ed Jeff Justice 61.58 Check Total: 61.58 201761 09/28/2011 General Fund Rec Ref Clearing Licianna Kane 106.00 Check Total: 106.00 201762 09/28/2011 General Fund Police /Training & Ed JASON KRAUSS 56.14 Check Total: 56.14 201763 09/28/2011 Capital Projects Fund LED Street Light Conversion Local Government Services 1,652.05 201763 .09/28/2011 General Fund Non - Department /Self - Insured Local Government Services 714.40 201763 09/28/2011 Utility Construction Fund Tankl &2 Ladders safety upgrade Local Government Services 223.25 201763 09/28/2011 General Fund Storm Drains /Contractual S Local Government Services 223.25 201763 09/28/2011 General Fund Publ Works Gen /Contractual S Local Government Services 2,053.90 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 13 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 4,866.85 201764 09/28/2011 Capital Projects Fund LED Street Light Conversion Local Government Services 89.30 201764 09/28/2011 General Fund Publ Works Gen /Contractual S Local Government Services 223.25 201764 09/28/2011 General Fund Publ Works Gen /Contractual S Local Government Services 1,652.05 201764 09/28/2011 General Fund Non - Department /Self - Insured Local Government Services 491.15 201764 09/28/2011 General Fund Storm Drains /Contractual S Local Government Services 803.70 201764 09/28/2011 Utility Construction Fund Tank l &2 Ladders safety upgrade Local Government Services 5,715.20 Check Total: 8,974.65 201765 09/28/2011 General Fund Sports Center /Contractual S Martial Arts Academy 64.35 201766 09/28/2011 General Fund 201767 09/28/2011 General Fund 201768 09/28/2011 General Fund 201769 09/28/2011 General Fund 201770 09/28/2011 General Fund Check Total: Sports Center /Contractual S Diane Micheli Check Total: Pac/Pasco /Production MUSIC THEATRE INTERNATIONAL Check Total: Development Svcs - Office Supp` National Document Solutions, L Check Total: Codding Center /Special Event Neve Rosses II Pac /Marketing North Bay Bohemian Check Total: Check Total: 201771 09/28/2011 General Fund Pers'L & Purch /Recruitment/A North Bay Corporate Health Ser Check Total: 201772 09/28/2011 General Fund City Hall /Office Supplie Office Depot AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) 64.35 71.50 71.50 2,550.00 2,550.00 30.70 30.70 109.36 109.36 254.89 Page 14 254.89 91.00 91.00 102.75 Check Number Check Date Fund Name Account Name Vendor Name Amount 201772 09/28/2011 General Fund Sports Center /Office Supplie Office Depot 87.28 201772 09/28/2011 General Fund Sports Center /Office Supplie Office Depot 4.99 201772 09/28/2011 General Fund Theatre /Office Supplie Office Depot 234.34 201772 09/28/2011 General Fund Animal Control /Office Supplie Office Depot 99.31 201772 09/28/2011 General Fund Police /Office Supplie Office Depot 45.28 201772 09/28/2011 General Fund Police /Office Supplie Office Depot 6.55 201772 09/28/2011 General Fund Recreation Adm /Office Supplie Office Depot 96.46 201772 09/28/2011 General Fund Codding Center /Office Supplie Office Depot 485.56 Check Total: 1,162.52 201773 09/28/2011 General Fund Sports Center /Contractual S Kari Peepe 195.00 Check Total: 195.00 201774 09/28/2011 General Fund Police /Contractual S Performance Tow & Auto Repair, 100.00 Check Total: 100.00 201775 09/28/2011 General Fund City Hall /Rent/Lease/Ta Pitney Bowes 684.00 201775 09/28/2011 General Fund City Hall /Fac Maint/Non- Pitney Bowes 323.34 201775 09/28/2011 General Fund City Hall /Postage Pitney Bowes 4,000.00 Check Total: 5,007.34 201776 09/28/2011 General Fund Data Processing /Spec. Departm The Printer Doctor 345.92 Check Total: 345.92 201777 09/28/2011 General Fund Planning /Training & Edu REACO 25.00 Check Total: 25.00 201778 09/28/2011 General Fund Police /Uniforms Red Wing Shoes 40.15 Check Total: 40.15 201779 09/28/2011 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,355.53 201779 09/28/2011 General Fund Police /Gas & Oil Redwood Coast Petroleum 774.59 201779 09/28/2011 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,126.72 201779 09/28/2011 General Fund Police [Gas & Oil Redwood Coast Petroleum 989.70 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 15 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 16 Check Total: 4,246.54 201780 09/28/2011 General Fund Ps Main Station/Fac Maint/Non- Redwood Lock & Key 620.60 Check Total: 620.60 201781 09/28/2011 General Fund Admin Services /Contractual S Regional Government Services 7,480.00 201781 09/28/2011 General Fund Admin Services /Contractual S Regional Government Services 2,720.00 Check Total: 10,200.00 201782 09/28/2011 General Fund Police /Training/Ed. - Residence Inn San Ramon 922.50 Check Total: 922.50 201783 09/28/2011 General Fund Police /Vehicle Repai Royal Coach Chevron Car Wash 57.00 201783 09/28/2011 General Fund Publ Works Gen /Vehicle Repai Royal Coach Chevron Car Wash 241.50 Check Total: 298.50 201784 09/28/2011 General Fund Police /Vehicle Repai Santa Rosa Auto Parts 367.05 201784 09/28/2011 General Fund Police /Vehicle Repai Santa Rosa Auto Parts 24.39 201784 09/28/2011 General Fund Police /Vehicle Repai Santa Rosa Auto Parts 144.58 Check Total: 536.02 201785 09/28/2011 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 317.48 201785 09/28/2011 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 65.05 201785 09/28/2011 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 226.55 Check Total: 609.08 201786 69/28/2011 General Fund Rec Ref Clearing Ralph Shapiro 99.00 Check Total: 99.00 201787 09/28/2011 General Fund Community Event/Spec. Dep Sign A Rama 17.36 Check Total: 17.36 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 16 Check Number Check Date Fund Name Account Name Vendor Name Amount 201788 09/28/2011 General Fund Ceramics Studio -Cont Svcs Randy Snyder 390.00 Check Total: 390,00 201789 09/28/2011 General Fund Animal Control /Contractual S Sonic.net, Inc. 9.95 Check Total: 9.95 201790 09/28/2011 General Fund Community Event.Contracts John Sorensen 2,400.00 Check Total: 2,400.00 201791 09/28/2011 General Fund R.P. Gymnasium Bldg/Facilty SPITERI BROS HARDWOOD FL 7,850.00 Check Total: 7,850.00 201792 09/28/2011 General Fund Publ Works Gen /Clothing Allo Sunset Linen Service 149.50 Check Total: 149.50 201793 09/28/2011 General Fund Animal Control /Spec. Departm Target Bank 35.07 Check Total: 35.07 201794 09/28/2011 General Fund Community Event.Contracts Laure Tatman 2,116.80 201794 09/28/2011 General Fund Community Event.Contracts Laure Tatman 48.80 Check Total: 2,165.60 201795 09/28/2011 General Fund Pac/Rental /Admissions The Raven Players 5,396.00 Check Total: 5,396.00 201796 09/28/2011 General Fund City Hall /Office Equipme Trope Group 867.58 Check Total: 867.58 201797 09/28/2011 General Fund Police /Training/Ed. - DALE UTECHT 36.00 Check Total: 36.00 AP - Checks for Approval ( 10'05/2011 - 11:24 AM ) Page 17 Check Number Check Date Fund Name Account Name Vendor Name Amount 201798 09/28/2011 General Fund Police / Cell Phone Verizon Wireless 83.02 201798 09/28/2011 General Fund Fire / Cell Phone Verizon Wireless 45.03 201798 09/28/2011 General Fund Data Processing/Cellular Phone Verizon Wireless 90.02 Check Total: 218.07 201799 09/28/2011 General Fund Animal Shelter Fees Lidya Vivas 25.00 Check Total: 25.00 201800 09/28/2011 General Fund Animal Control/Medications VORTECH PHARMACEUTICALS 272.41 Check Total: 272.41 201801 09/28/2011 General Fund Publ Works Gen /Small Tools West County Tool & Equipment 85.50 Check Total: 85.50 201802 09/28/2011 Utility Fund Water Entr. /Hydrant Conne National MS Society 100.00 Check Total: 100.00 201803 09/29/2011 Utility Fund Water Entr. /Professional Local Government Services 267.90 201803 09/29/2011 Utility Fund Water Entr. /Professional Local Government Services 5,536.60 Check Total: 5,804.50 201804 09/29/2011 Capital Projects Fund LED Street Light Conversion Local Government Services 223.25 201804 09/29/2011 General Fund Non - Department /Self - Insured Local Government Services 714.40 201804 09/29/2011 General Fund Publ Works Gen /Contractual S Local Government Services 580.45 201804 09/29/2011 Capital Projects Fund LED Street Light Conversion Local Government Services 401.85 201804 09/29/2011 Capital Projects Fund EMS PS building Local Government Services 178.60 201804 09/29/2011 General Fund Publ Works Gen /Contractual S Local Government Services 1,294.85 201804 09/29/2011 General Fund Publ Works Gen /Contractual S Local Government Services - 1,294.85 Check Total: 2,098.55 201805 09/29/2011 Capital Projects Fund LED Street Light Conversion Local Government Services 401.85 201805 09/29/2011 Capital Projects Fund EMS PS building Local Government Services 178.60 201805 09/29/2011 General Fund Publ Works Gen /Contractual S Local Government Services 1,294.85 201805 09/29/2011 Capital Projects Fund LED Street Light Conversion Local Government Services 223.25 201805 09/29/2011 General Fund Non - Department /Self - Insured Local Government Services 714.40 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 18 Check Number Check Date Fund Name Account Name . Vendor Name Amount 201805 201805 09/29/2011 09/29/2011 General Fund General Fund Publ Works Gen /Contractual S Publ Works Gen /Contractual S Local Government Services Local Government Services 580.45 - 1,294.85 201806 10/05 /2011 Utility Fund Water Entr. Bldg/Facilty 201807 10/05/2011 Utility Fund Water Entr. /Telephone 201808 10/05/2011 Utility Fund 201808 10/05/2011 Utility Fund 201808 10/05/2011 Utility Fund Water Entr. /Rent/Lease /Ta Water Entr. /Rent/Lease/Ta Water Entr. /Rent/Lease /Ta Check Total: ABLE FENCE COMPANY, INC. Check Total: AT &T Dell Financial Services Dell Financial Services Dell Financial Services Check Total: Check Total: 201809 10/05/2011 Utility Fund Water Entr. /Spec Dept Equ E &M ELECTRIC & MACHINERY, INC. 201809 10/05/2011 Utility Fund Water Entr. /Spec Dept Equ E &M ELECTRIC & MACHINERY, INC. Check Total: 201810 10/05/2011 Utility Fund Water Entr. /Spec. Departm Friedman's 2,098.55 4,125.00 4,125.00 28.65 28.65 21.55 1,600.27 10.27 1,632.09 679.75 712.12 1,391.87 124.20 Check Total: 124.20 201811 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Grainger, Inc. 720.42 201811 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Grainger, Inc. 4.17 201811 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Grainger, Inc. 68.62 201811 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Grainger, Inc. - 541.97 201811 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Grainger, Inc. 145.79 201811 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Grainger, Inc. 64.45 201811 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Grainger, Inc. 64.45 201811 10/05/2011 Utility Fund Water Entr. /Miscellaneous Grainger, Inc. 2,879.70 201811 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Grainger, Inc. 15.20 201811 10/05/2011 Utility Fund Water Entr. /Small Tools Grainger, Inc. 45.58 Check Total: 3,466.41 201812 10/05/2011 Utility Fund Water Entr. /Spec Dept Equ Home Depot 346.11 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 19 Check Number Check Date Fund Name Account Name Vendor Name Amount 201812 10/05/2011 Utility Fund Water Emr. /Spec. Departm Home Depot 201812 10/05/2011 Utility Fund Water Entr. /Spec Dept Equ Home Depot 201812 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Home Depot 201812 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Home Depot 201813 10/05/2011 Utility Fund WaterNehicle Repairs Nor -Cal Truckbodies, Inc. 201814 10/05/2011 Utility Fund Water Entr. /Office Supplie Office Depot 201815 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Pace Supply 201815 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Pace Supply 201816 10/05/2011 Utility Fund Water Entr. /Heat/Light/Po Pacific Gas & Electric 201817 10/05/2011 Utility Fund Water Conservation Measures Rachel Park 201818 10/05/2011 Utility Fund Water Ent/Distrib SystemRepair Pep Boys 201819 10/05/2011 Utility Fund Water Emr. /Spec. Departm Redwood Lock & Key 201820 10/05/2011 Utility Fund WaterNehicle Repairs Santa Rosa Auto Parts 201820 10/05/2011 Utility Fund WaterNehicle Repairs Santa Rosa Auto Parts Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: 120.92 125.00 82.05 86.78 760.86 1,036.14 1,036.14 155.13 155.13 242.11 30.59 272.70 12.42 12.42 37.50 37.50 70.42 70.42 37.98 37.98 208.04 171.24 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 20 379.28 Check Number Check Date Fund Name Account Name Vendor Name Amount Utility Fund Sewer Entr. 201821 10/05/2011 Utility Fund Water Conservation Measures Larry Smith 37.50 Check Total: 37.50 201822 10/05/2011 Utility Fund Water /Clothing Allowance Sunset Linen Service 49.59 201823 10/05/2011 Utility Fund 201823 10/05/2011 Utility Fund WaterNehicle Repairs Tire Distribution Systems, Inc WaterNehicle Repairs Tire Distribution Systems, Inc Check Total: Check Total: 201824 10/05/2011 Utility Fund Sewer Entr. /Telephone AT &T 201824 10/05/2011 Utility Fund Sewer Emr. /Telephone AT &T 201824 10/05/2011 Utility Fund Sewer Entr. /Telephone AT &T 201824 10/05/2011 Utility Fund Sewer Emr. /Telephone AT &T Check Total: 201825 10/05/2011 Utility Fund Sewer Emr. /Miscellaneous Grainger, Inc. 201825 10/05/2011 Utility Fund Sewer Entr. /Spec. Departm Grainger, Inc. 201825 10/05/2011 Utility Fund Sewer Entr. /Spec. Departm Grainger, Inc. 201825 10/05/2011 Utility Fund Sewer Emr. /Spec Dept Equ Grainger, Inc. 201825 10/05/2011 Utility Fund Sewer Entr. /Small Tools Grainger, Inc. Check Total 201826 10/05/2011 Utility Fund Sewer Entr/Equipment Rental Hertz Equipment Rental Corpora 49.59 2,476.37 575.48 3,051.85 31.92 15.53 93.78 184.82 326.05 97.91 183.35 1.09 370.16 61.62 714.13 128.86 Check Total: 128.86 201827 10/05 /2011 Utility Fund Sewer Entr. /Sewer -Other Michael and Gina LaMark 5,910.00 Check Total: 5,910.00 201828 10/05/2011 Utility Fund Sewer Entr. /Heat/Light/Po Pacific Gas & Electric 215.07 Check Total: 215.07 201829 10/05/2011 Utility Fund Water Conservation Measures Rachel Park 37.50 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 21 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 22 Check Total: 37.50 201830 10/05/2011 Utility Fund Sewer Entr. /Vehicle Repair Santa Rosa Auto Parts 27.52 201830 10/05/2011 Utility Fund Sewer Entr. /Vehicle Repair Santa Rosa Auto Parts 44.47 Check Total: 71.99 201831 10/05/2011 Utility Fund Water Conservation Measures Larry Smith 37.50 Check Total: 37.50 201832 10/05/2011 Utility Fund Sewer Entr: /Clothing Allow Sunset Linen Service 22.70 Check Total: 22.70 201833 10/05/2011 General Fund Burt/Ave Rec Cr Bldg/Facilty ABM Janitorial Services - Nort 288.00 201833 10/05/2011 General Fund R.P. Comm. Cntr Bldg/Facilty ABM Janitorial Services - Nort 270.00 Check Total: 558.00 201834 10/05/2011 General Fund Finance /Contractual S Accountemps 1,517.63 201834 10/05/2011 General Fund Finance /Contractual S Accountemps 192.37 201834 10/05/2011 General Fund Finance /Contractual S Accountemps 1,710.00 Check Total: 3,420.00 201835 10/05/2011 General Fund City Hall Bldg/Facilty Aramark Uniform Services 61.28 Check Total: 61.28 201836 10/05/2011 General Fund Ps Main Station /Telephone AT &T 111.37 Check Total: 111.37 201837 10/05/2011 General Fund Benecia Pool /Telephone AT &T 15.53 201837 10/05/2011 General Fund Pac /Telephone AT &T 42.84 201837 10/05/2011 General Fund Ps Main Station /Telephone AT &T 154.12 201837 10/05/2011 General Fund R.R. Comm. Cntr /Telephone AT &T 45.77 201837 10/05/2011 General Fund Publ Works Gen /Telephone AT &T 14.34 201837 10/05/2011 General Fund Library /Contractual S AT &T 29.79 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 22 Check Number Check Date Fund Name Account Name Vendor Name Amount 201837 10/05/2011 General Fund Center /Telephone AT &T 48.81 201837 10/05/2011 General Fund P/S Bldg -North /Telephone AT &T 37.70 201837 10/05/2011 General Fund Publ Works Gen /Telephone AT &T 15.53 201837 10/05/2011 General Fund Data Processing /Telephone AT &T 184.82 201837 10/05/2011 General Fund Ps Main Station /Telephone AT &T 66.13 201837 10/05/2011 General Fund City Hall /Telephone AT &T -33.53 201837 10/05/2011 General Fund Ps Main Station /Telephone AT &T -0.04 201837 10/05/2011 General Fund Data Processing /Telephone AT &T 44.08 201837 10/05/2011 General Fund Publ Works Gen /Telephone AT &T 29.85 201837 10/05/2011 General Fund R.P. Comm. Cntr /Telephone AT &T 29.80 201837 10/05/2011 General Fund City Hall /Telephone AT &T 58.37 201837 10/05/2011 General Fund Ps Main Station /Telephone AT &T 60.46 201837 10/05/2011 General Fund Animal Shelter /Telephone AT &T 29.79 201837 10/05/2011 General Fund P/S Bldg -North /Telephone AT &T 29.17 201837 10/05/2011 General Fund City Hall /Telephone AT &T 58.37 201837 10/05/2011 General Fund P/S Bldg -South /Telephone AT &T 39.17 201837 10/05/2011 General Fund City Hall /Telephone AT &T 86.91 201837 10/05/2011 General Fund City Hall /Telephone AT &T 187.78 201837 10/05/2011 General Fund Publ Works Gen /Telephone AT &T 0.12 Check Total: 1,275.68 201838 10/05/2011 General Fund Police Nehicle Repai Auto Repairs Unlimited, Inc. 752.95 201838 10/05/2011 General Fund Police Nehicle Repai Auto Repairs Unlimited, Inc. 597.68 Check Total: 1,350.63 201839 10/05/2011 Capital Projects Fund Pedestrian Safety Survey BAY AREA BARRICADE SERVICE 502.69 Check Total: 502.69 201840 10/05/2011 General Fund City Council /Travel - Belforte GINA BELFORTE 60.65 Check Total: 60.65 201841 10/05/2011 General Fund R.P. Comm. Cntr /Contractual S Harvey Bell 429.00 Check Total: 429.00 201842 10/05/2011 Utility Construction Fund Eastside Trunk Swr Proj -Phase2 BRELJE & RACE CONSULTING 2,440.25 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 23 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 2,440.25 201843 10/05/2011 General Fund Police /Training/Ed. - Business Card 286.23 201843 10/05/2011 General Fund P/S Bldg -North /Fac Maint/Non- Business Card 46.60 Check Total: 332.83 201844 10/05/2011 General Fund Non- Department /Travels & Mee Business Card 29.12 201844 10/05/2011 General Fund City Hall /Office Supplie Business Card 165.60 201844 10/05/2011 General Fund Pers'L & Purch /Recruitment/G Business Card 41.94 201844 10/05/2011 General Fund Econ Develp /Travels & Mee Business Card 675.00 Check Total: 911.66 201845 10/05/2011 General Fund Police /Spec. Departm Business Card 23.00 Check Total: 23.00 201846 10/05/2011 General Fund Police /I.D. Business Card 10.51 201846 10/05/2011 General Fund Police /I.D. Business Card 102.77 Check Total: 113.28 201847 10/05/2011 General Fund Publ Works Gen /Vehicle Repai BUSINESS CARD 156.60 201847 10/05/2011 General Fund PW- Landscape/L,andscape Sup BUSINESS CARD 507.78 201847 10/05/2011 General Fund Bur/Ave Rec Cr/Fac Maint/Non- BUSINESS CARD 39.02 Check Total: 703.40 201848 10/05/2011 General Fund Police /C /O- Communica Business Card 182.77 Check Total: 182.77 201849 10/05/2011 General Fund Pers'L & Purch /Recruitment/A Business Card 75.00 Check Total: 75.00 201850 10/05/2011 General Fund Sports Center /Fac Maint/Non- Cal -Steam 56.96 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 24 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 56.96 201851 10/05/2011 General Fund Peter M. Callinan 934.31 Check Total: 934.31 201852 10/05/2011 General Fund Animal Shelter /C/0-Equipment CDW Government 641.24 201852 10/05/2011 General Fund Data Processing /Hardware Main CDW Government 3,287.40 Check Total: 3,928.64 201853 10/05/2011 General Fund City Hall /Rent/Lease/Ta CIT Technology Fin Service, In 5,451.04 Check Total: 5,451.04 201854 10/05/2011 General Fund Data Processing /Equipment Leas Dell Financial Services 2,335.45 201854 10/05/2011 General Fund Police /Equipment Leas Dell Financial Services 3.44 201854 10/05/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 13.97 201854 10/05/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 5.50 201854 10/05/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 6.13 201854 10/05/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 3,225.16 201854 10/05/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 2,100.53 201854 10/05/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 44.46 201854 10/05/2011 General Fund Police /Equipment Leas Dell Financial Services 11.25 201854 10/05/2011 General Fund Fire /Equipment Leas Dell Financial Services 1.10 201854 10/05/2011 General Fund Police /Equipment Leas Dell Financial Services 48.00 201854 10/05 /2011 General Fund Planning /Rent/Lease/Tax Dell Financial Services 19.16 201854 10/05/2011 General Fund Data Processing /Equipment Leas Dell Financial Services 26.95 201854 10/05/2011 General Fund Data Processing /Equipment Leas Dell Financial Services 24.18 201854 10/05/2011 General Fund Data Processing /Equipment Leas Dell Financial Services 31.20 201854 10/05/2011 General Fund Data Processing /Equipment Leas Dell Financial Services 21.90 201854 10/05/2011 General Fund Police /Equipment Leas Dell Financial Services 79.84 201854 10/05/2011 General Fund Data Processing /Equipment Leas Dell Financial Services 189.51 201854 10/05/2011 General Fund Data Processing /Equipment Leas Dell Financial Services 20.08 201854 10/05/2011 General Fund Data Processing /Equipment Leas Dell Financial Services 125.02 201854 10/05/2011 General Fund Data Processing /Equipment Leas Dell Financial Services 60.30 201854 10/05/2011 General Fund Data Processing/Equipment Leas Dell Financial Services 34.05 201854 10/05/2011 General Fund Data Processing /Equipment Leas Dell Financial Services 1,804.02 Check Total: 10,231.20 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 25 Check Number Check Date Fund Name Account Name Vendor Name Amount 201855 10/05/2011 General Fund Theodore Giesige 345.89 Check Total: 345.89 201856 10/05/2011 General Fund Community Event.Contracts Gerard Giudice 500.00 Check Total: 500.00 201857 10/05/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 102.60 201857 10/05/2011 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 8.91 201857 10/05/2011 General Fund Publ Works Gen /Miscellaneous Grainger, Inc. 21.70 Check Total: 133.21 201858 10/05/2011 General Fund Police Nehicle Repai Hansel Ford 244.00 201858 10/05/2011 General Fund Police Nehicle Repai Hansel Ford 178.29 Check Total: 422.29 201859 10/05/2011 General Fund R.P. Comm. Cntr /Contractual S KIERSTEN HILL 1,017.90 Check Total: 1,017.90 201860 10/05/2011 General Fund R.P. Comm. Cntr Bldg/Facilty The Hitmen Termite & Pest Control 60.00 201860 10/05/2011 General Fund City Hall Bldg/Facilty The Hitmen Termite & Pest Control 60.00 Check Total: 120.00 201861 10/05/2011 General Fund Streets & Bike /Small Tools Home Depot 81.29 201861 10/05/2011 General Fund Park Maint /Spec. Departm Home Depot 168.13 201861 10/05/2011 General Fund Sports Center /Fac Maint/Non- Home Depot 19.01 Check Total: 268.43 201862 10/05/2011 General Fund PW- Landscape/Landscape Sup Horizon Distributors Inc. 110.70 201862 10/05/2011 General Fund Streets & Bike / Landscape Sup Horizon Distributors Inc. 510.63 201862 10/05/2011 General Fund Park Maint /Spec. Departm Horizon Distributors Inc. 655.63 201862 10/05/2011 General Fund Publ Works Gen /Spec. Departm Horizon Distributors Inc. 27.91 201862 10/05/2011 General Fund PW- Landscape/Landscape Sup Horizon Distributors Inc. 151.47 AP - Checks for Approval ( 10/05/2011 - 11 :24 AM) Page 26 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 10/05 /2011 - 11:24 AM ) Page 27 Check Total: 1,456.34 201863 10/05/2011 General Fund R.P. Comm. Cntr /Contractual S Bettyjane Hotaling 2,815.80 Check Total: 2,815.80 201864 10/05/2011 General Fund Ann Jensen 300.00 Check Total: 300.00 201865 10/05/2011 General Fund Sports Center /Memberships Kathleen Jones 42.00 Check Total: 42.00 201.866 10/05/2011 General Fund Police /Contractual S Language Line Services 87.29 201866 10/05/2011 General Fund Police /Contractual S Language Line Services 20.55 Check Total: 107.84 201867 10/05/2011 General Fund Non- Department /Travels & Mee Elizabeth Lidster 52.02 Check Total: 52.02 201868 10/05/2011 General Fund Rec Ref Clearing Gabriela Lopez V 40.00 Check Total: 40.00 201869 10/05/2011 General Fund Non- Department /Professional Management Partners, Inc 5,423.00 Check Total: 5,423.00 201870 10/05/2011 General Fund General Sales Tax MuniServices, LLC 1,895.48 Check Total: 1,895.48 201871 10/05/2011 General Fund Pac/Pasco /Production MUSIC THEATRE INTERNATIONAL 36.60 Check Total: 36.60 201872 10/05/2011 General Fund Pac /City Events /Contractual S N2 Holdings, Inc 60.20 AP - Checks for Approval ( 10/05 /2011 - 11:24 AM ) Page 27 Check Number Check Date Fund Name Account Name Vendor Name Amount 201872 10/05/2011 General Fund Pac /City Events /Contractual S N2 Holdings, Inc 350.00 Check Total: 410.20 201873 10/05/2011 General Fund Sports Center /Professional North Coast Officials Associat 548.75 Check Total: 548.75 201874 10/05/2011 General Fund Public Safety Services Nidia Ochoa Mendoza 10.00 Check Total: 10.00 201875 10/05/2011 General Fund City Hall /Office Supplie Office Depot 603.39 201875 10/05/2011 General Fund City Hall /Office Supplie Office Depot 136.67 201875 10/05/2011 General Fund City Hall /Office Supplie Office Depot - 102.75 Check Total: 637.31 201876 10/05/2011 General Fund City Hall /Fac Maint/Non- Pace Supply 198.56 201876 10/05/2011 General Fund Publ Works Gen /Miscellaneous Pace Supply 224.33 Check Total: 422.89 201877 10/05/2011 General Fund Park Maint /Heat/Light/Po Pacific Gas & Electric 64.16 Check Total: 64.16 201878 10/05/2011 General Fund City Hall /Heat/Light/Po Pacific Gas & Electric 26,298.72 201878 10/05/2011 General Fund City Hall /Heat/Light/Po Pacific Gas & Electric 2,735.03 Check Total: 29,033.75 201879 10/05/2011 General Fund Alicia Park /Heat/Light/Po Pacific Gas & Electric 184.76 Check Total: 184.76 201880 10/05/2011 General Fund Pac /Heat/Light/Po Pacific Gas & Electric 5,808.24 201880 10/05/2011 General Fund Sign/Heat Light & Power Pacific Gas & Electric 691.62 201880 10/05/2011 General Fund Magnolia Pool /Heat/Light/Pow Pacific Gas & Electric 575.22 201880 10/05/2011 General Fund P/S Bldg -North /Heat/Light/Po Pacific Gas & Electric 831.60 201880 10/05/2011 General Fund P/S Bldg -South /Heat/Light/Po Pacific Gas & Electric 300.99 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 28 Check Number Check Date Fund Name Account Name Vendor Name Amount 201880 10/05/2011 General Fund Publ Works Gen /Heat/Light/Po Pacific Gas & Electric 52.72 201880 10/05/2011 General Fund Streets & Bike /Heat/Light/Po Pacific Gas & Electric 647.21 201880 10/05/2011 General Fund School Grounds /Heat/Light/Po Pacific Gas & Electric 65.63 201880 10/05/2011 General Fund Street Lighting /Heat/Light/Po Pacific Gas & Electric 12,264.52 201880 10/05/2011 General Fund PW- Traffic Signals /Heat/Light Pacific Gas & Electric 1,119.49 201880 10/05/2011 General Fund Park Maint /Heat/Light/Po Pacific Gas & Electric 3,206.78 201880 10/05/2011 General Fund Center /Heat/Light/Po Pacific Gas & Electric 1,802.57 201880 10/05/2011 General Fund Alicia Pool /Heat/Light/Po Pacific Gas & Electric 16.42 201880 10/05/2011 General Fund Benecia Pool /Heat/Light/Po Pacific Gas & Electric 2,097.19 201880 10/05/2011 General Fund Ladybug Pool /Heat/Light/Po Pacific Gas & Electric 8.77 201880 10/05/2011 General Fund H Pool /Heat/Light/Po Pacific Gas & Electric 1,787.48 201880 10/05/2011 General Fund R.P. Gymnasium /Heat/Light/Po Pacific Gas & Electric 1,862.20 201880 10/05/2011 General Fund R.P. Comm. Cntr /Heat/Light/Po Pacific Gas & Electric 2,604.68 201880 10/05/2011 General Fund Burt/Ave Rec Cr /Heat/Light/Po Pacific Gas & Electric 715.17 201880 10/05/2011 General Fund City Hall /Heat/Light/Po Pacific Gas & Electric 223.15 201880 10/05/2011 General Fund City Hall Annex /Heat/Light/Po Pacific Gas & Electric 1,152.75 201880 10/05/2011 General Fund Non - Department /Heat/Light/Po Pacific Gas & Electric 12.86 201880 10 /05/2011 General Fund Animal Shelter /Heat/Light/Pow Pacific Gas & Electric 1,470.84 201880 10/05/2011 General Fund Ps Main Station /Heat/Light/Po Pacific Gas & Electric 9,404.68 201880 10/05/2011 General Fund R.P. Gymnasium /Heat/Light/Po Pacific Gas & Electric 2,822.44 Check Total: 51,545.22 201881 10/05/2011 General Fund Non - Department /Heat/Light/Po Pacific Gas & Electric 22.84 Check Total: 22.84 201882 10/05/2011 General Fund Non- Department /Heat/Light/Po Pacific Gas & Electric 188.80 Check Total: 188.80 201883 10/05/2011 General Fund PW- Traffic Signals /Heat/Light Pacific Gas & Electric 54.75 Check Total: 54.75 201884 10/05/2011 General Fund James Park 333.57 Check Total: 333.57 201885 10/05/2011 General Fund Del Patton 333.31 AP - Checks for Approval ( 10105/2011 - 11:24 AM ) Page 29 Check Number Check Date Fund Name 201886 10/05/2011 General Fund 201887 10/05/2011 General Fund 201887 10/05/2011 General Fund 201887 10/05/2011 General Fund 201888 10/05/2011 General Fund 201888 10/05/2011 General Fund 201888 10/05/2011 General Fund 201889 10/05/2011 General Fund 201890 10/05/2011 General Fund 201891 10/05/2011 General Fund 201892 10/05/2011 General Fund 201893 10/05/2011 General Fund 201893 10/05/2011 General Fund 201893 10/05/2011 General Fund 201893 10/05/2011 General Fund Account Name Vendor Name Amount AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 30 Check Total: 333.31 James Pekkain 680.00 Check Total: 680.00 Publ Works Gen /Small Tools Pep Boys 14.22 Publ Works Gen /Miscellaneous Pep Boys 6.51 Publ Works Gen /Small Tools Pep Boys -5.70 Check Total: 15.03 T &E - City Represesentation CITY OF PETALUMA 40.00 City Manager /Travels & Mee CITY OF PETALUMA 40.00 Travel/Mtgs- Mackenzie CITY OF PETALUMA 40.00 Check Total: 120.00 R.P. Comm. Cntr /Contractual S Petaluma School of Ballet, LLC 598.00 Check Total: 598.00 Pac /Concessions Petty Cash - PAC 39.02 Check Total: 39.02 Police /Travels & Mee Patty Poon 22.68 Check Total: 22.68 Publ Works Gen Nehicle Repai Powerplan 3,765.71 Check Total: 3,765.71 Publ Works Gen /Spec. Departm Redwood Coast Petroleum -14.59 Publ Works Gen /Gas & Oil Redwood Coast Petroleum - 1,518.91 Publ Works Gen /Gas & Oil Redwood Coast Petroleum 945.95 Publ Works Gen /Gas & Oil Redwood Coast Petroleum 940.42 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 30 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 352.87 201894 10/05/2011 General Fund EAP Expense Redwood Empire Municipal Insur 687.16 Check Total: 687.16 201895 10/05/2011 General Fund Ymca/Soccer Bld/Fac Maint/Non- Redwood Lock & Key 22.79 Check Total: 22.79 201896 10/05/2011 General Fund Streets & Bike /Spec. Departm Reliable Hardware & Steel Co. 18.75 Check Total: 18.75 201897 10/05 /2011 General Fund Rec Ref Clearing Bob Rosson 50.00 Check Total: 50.00 201898 10/05/2011 General Fund Publ Works Gen /Miscellaneous RPM AUTOMOTIVE 102.51 Check Total: 102.51 201899 10/05/2011 General Fund Police Nehicle Repai Santa Rosa Auto Parts -20.76 201899 10/05/2011 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts 125.60 201899 10/05/2011 General Fund Police Nehicle Repai Santa. Rosa Auto Parts -61.77 201899 10/05/2011 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts 3.60 201899 10/05/2011 General Fund Publ Works Gen /Miscellaneous Santa Rosa Auto Parts 10.01 201899 10/05/2011 General Fund Police Nehicle Repai Santa Rosa Auto Parts 13.50 201899 10/05/2011 General Fund Streets & Bike /Spec. Departm Santa Rosa Auto Parts 31.54 201899 10/05/2011 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts -25.92 201899 10/05/2011 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts 48.01 Check Total: 123.81 201900 10/05/2011 General Fund Pers'L & Purch /Recruitment/F Carla Scolieri 2,400.00 Check Total: 2,400.00 201901 10/05/2011 General Fund Community Event/Spec. Dep Sign A Rama 17.36 AP - Checks for Approval ( 10/05/2011 -. 11:24 AM) Page 31 Check Number Check Date Fund Name 201902 10/05/2011 General Fund 201903 10/05/2011 General Fund 201904 10/05/2011 General Fund 201905 10/05/2011 General Fund 201906 10/05/2011 General Fund 201907 10/05/2011 General Fund 201908 10/05/2011 General Fund 201909 10/05/2011 General Fund 201910 10/05/2011 General Fund 201910 10/05/2011, General Fund 201911 10/05/2011 General Fund AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Account Name Vendor Name Amount Page 32 Check Total: 17.36 Publ Works Gen /Vehicle Repai Six Robblees' Inc. 29.78 Check Total: 29.78 Paul Skanchy 360.00 Check Total: 360.00 R.P. Comm. Cntr /Contractual S Randy Snyder 510.00 Check Total: 510.00 S.A. Exams /Professional So Co Health Service 1,800.00 Check Total: 1,800.00 Community Event.Contracts John Sorensen 1,500.00 Check Total: 1,500.00 Pac /Facility Repa SOUND EXPRESSIONS 425.23 Check Total: 425.23 Publ Works Gen /Clothing Allo Sunset Linen Service 116.50 Check Total: 116.50 Streets & Bike /Spec. Departm Syar Industries, Inc. 344.15 Check Total: 344.15 Community Event.Contracts Laure Tatman 1,928.09 Community Event.Contracts Laure Tatman 24.00 Check Total: 1,952.09 Brendon Tatum 65.00 Page 32 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 121.40 201919 10/05/2011 General Fund P/S Bldg -South Bldg/Facilty Wal -Mart Community/GEMB Check Total: 65.00 201912 10/05/2011 General Fund Wal -Mart Community/GEMB John Thompson 201919 149.73 General Fund P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB 24.18 201919 Check Total: 149.73 201913 10/05/2011 General Fund Publ Works Gen /Vehicle Repai Tire Distribution Systems, Inc General Fund 820.32 201913 10/05/2011 General Fund Police /Vehicle Repai Tire Distribution Systems, Inc P/S Bldg -North Bldg/Facilty 1,042.51 15.00 201919 10/05/2011 General Fund P/S Bldg -South Bldg/Facilty. Check Total: 1,862.83 201914 10/05/2011 General Fund Publ Works Gen /Miscellaneous Traction of Santa Rosa 193.90 201914 10/05 /2011 General Fund Publ Works Gen /Small Tools Traction of Santa Rosa 324.91 Check Total: 518.81 201915 10/05/2011 Redevelopment General Fund Contractual Services Union Bank, N.A. 60.00 Check Total: 60.00 201916 10/05/2011 General Fund Park Maint /Spec. Departm United Forest Products, Inc. - 1,130.05 201916 10/05/2011 General Fund Park Maint /Spec. Departm United Forest Products, Inc. 2,493.40 Check Total: 1,363.35 201917 10/05/2011 General Fund Publ Works Gen /Vehicle Repai Victory Auto Plaza 157.25 Check Total: 157.25 201918 10/05/2011 General Fund Pac /Concessions Village Bakery 121.40 Check Total: 121.40 201919 10/05/2011 General Fund P/S Bldg -South Bldg/Facilty Wal -Mart Community/GEMB 17.26 201919 10/05/2011 General Fund P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB 15.93 201919 10/05/2011 General Fund P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB 24.18 201919 10/05/2011 General Fund P/S Bldg -South Bldg/Facilty Wal -Mart Community/GEMB 9.00 201919 10/05/2011 General Fund P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB 42.60 201919 10/05/2011 General Fund P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB 15.00 201919 10/05/2011 General Fund P/S Bldg -South Bldg/Facilty. Wal -Mart Community/GEMB 24.14 AP - Checks for Approval ( 10/05/2011 - 11:24 AM ) Page 33 Check Number Check Date Fund Name Account Name Vendor Name Amount 201919 10/05/2011 General Fund P/S Bldg -North Bldg/Facilty Wal -Mart Community/GEMB 23.22 201919 10/05/2011 General Fund P/S Bldg -South Bldg/Facilty Wal -Mart Community/GEMB 23.22 Check Total: 194.55 201920 10/05/2011 General Fund Pac /Production WEAPONS OF CHOICE 45.39 Check Total: 45.39 201921 10/05/2011 General Fund Streets & Bike / Landscape Sup West Cal Tractor 300.76 201921 10/05/2011 General Fund Streets & Bike /Spec. Departm West Cal Tractor 76.26 Check Total: 377.02 201922 10/05/2011 General Fund Streets & Bike /Spec. Departm West Coast Graphics 981.12 201923 10/05/2011 General Fund 201923 10/05/2011 General Fund 201923 10/05/2011 General Fund 201924 10/05/2011 General Fund 201925 10/05/2011 General Fund 201926 10/05/2011 General Fund 201927 10/05/2011 Capital Projects Fund 201928 10/05/2011 General Fund Check Total: Pac/Rental /Admissions West Coast Performing Arts Pre PacBox Office Fees/Misc West Coast Performing Arts Pre Pac/Rental /Rentals West Coast Performing Arts Pre Check Total: Sports Center /Contractual S Mary-Rita Williamson Check Total: Rec Ref Clearing Jennifer Wiltermood Sports Center /Professional Pedestrian Safety Survey Animal Shelter Postage Check Total: Winning Edge Sports Training Check Total: Winzler & Kelly Check Total: MICKEY ZELDES 981.12 3,268.00 - 326.80 - 2,300.00 641.20 60.00 60.00 400.00 400.00 316.80 316.80 40.50 40.50 13.16 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 34 Check Number Check Date Fund Name Account Name Vendor Name Amount 201928 10/05/2011 General Fund Animal Shelter /C/0-Equipment MICKEY ZELDES 383.98 Check Total:, 397.14 201929 10/05/2011 General Fund Pac/Rentai /Admissions ZimbabwePete Music 2,701.40 Check Total: 2,701.40 201930 10/05/2011 Utility Fund Accounts Payable Dean Butler 77.45 201930 10/05/2011 Utility Fund Accounts Payable Dean Butler 101.44 201930 10/05/2011 Utility Fund Accounts Payable Dean Butler 66.38 Check Total: 245.27 201931 10/05/2011 Utility Fund Accounts Payable Reina Cruz 13.61 Check Total: 13.61 201932 10/05/2011 Utility Fund Accounts Payable Michael Hallroan 18.64 Check Total: 18.64 201933 10/05/2011 Utility Fund Accounts Payable Anne Metevier 20.52 Check Total: 20.52 201934 10/05/2011 Utility Fund Water Entr. /Heat/Light/Po Pacific Gas & Electric 25,605.83 Check Total: 25,605.83 201935 10/05/2011 Utility Fund Sewer Entr. /Heat/Light/Po Pacific Gas & Electric 5,583.01 Check Total: 5,583.01 Report Total: 389,875.92 AP - Checks for Approval ( 10/05/2011 - 11:24 AM) Page 35 CITY OF ROHNERT PARK COMMUNITY DEVELOPMENT COMMISSION BILLS FOR ACCEPTANCE October 11, 2011 Check Numbers: 5844 - 5853 $ 40,269.98 Dated: Sept. 23, 2011 - Sept. 29, 2011 TOTAL $ 40,269.98 Accounts Payable Checks for Approval User: ccolburn Printed: 10/05/2011 - 11:18 AM Check Number Check Date Fund Name Account Name Vendor Name Amount 5844 09/23/2011 Redevelopment General Fund Community Ctr Retrofit Local Government Services 1,138.58 5844 09/23/2011 Redevelopment General Fund Rec & Com Facilities Improve Local Government Services 2,232.50 Check Total: 3,371.08 5845 09/23/2011 Redevelopment General Fund Community Ctr Retrofit Local Government Services 2,344.13 5845 09/23/2011 Redevelopment General Fund Rec & Com Facilities Improve Local Government Services 2,969.23 Check Total: 5,313.36 5846 09/28/2011 Redevelopment General Fund Rec & Com Facilities Improve Applied Development Economics 897.14 Check Total: 897.14 5847 09/28/2011 Redevelopment General Fund Rec & Com Facilities Improve Bowman & Williams 12,317.00 Check Total: 12,317.00 5848 09/28/2011 Redevelopment General Fund Community Ctr Retrofit Cal -Steam 4.07 Check Total: 4.07 5849 09/28/2011 Redevelopment General Fund Community Ctr. Retrofit Local Government Services 937.65 5849 09/28/2011 Redevelopment General Fund Rec & Com Facilities Improve Local Government Services 1,919.95 Check Total: 2,857.60 5850 09/28/2011 Redevelopment General Fund Community Ctr Retrofit Local Government Services 89.30 5850 09/28/2011 Redevelopment General Fund Rec & Com Facilities Improve Local Government Services 2,009.25 AP - Checks for Approval ( 10/05/2011 - 11:18 AM ) . Page 1 Check Number Check Date Fund Name Account Name Vendor Name Amount Report Total: 40,269.98 AP - Checks for Approval ( 10/05 /2011 - 11:18 AM) Page 2 Check Total 2,098.55 5851 09/28/2011 Redevelopment General Fund Rec & Com Facilities Improve SSA Landscape Architects Inc 10,439.00 Check Total: 10,439.00 5852 09/28/2011 Redevelopment General Fund Rec & Com Facilities Improve Your Other Office, Inc. 9.34 5852 09/28/2011 Redevelopment General Fund Rec & Com Facilities Improve Your Other Office, Inc. 15.94 Check Total: 25.28 5853 09/29/2011 Redevelopment General Fund Community Ctr Retrofit Local Government Services 2,277.15 5853 09/29/2011 Redevelopment General Fund Rec & Com Facilities Improve Local Government Services 669.75 Check Total: 2,946.90 Report Total: 40,269.98 AP - Checks for Approval ( 10/05 /2011 - 11:18 AM) Page 2 Agenda Packet Preparation Timelines for Regular City Council Meetings held on the 2nd & 4'h Tuesdays of each month: Resolutions (other than standard fonnats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to fonn DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda items to City Manager via email for his review and responding "email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (I) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (I) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2,08.020 and related Resolution No, 2008- I 73 (This sectionfor City Clerk Use Only} 10/11/11 City Council Agenda Item No. 7.C.1 Resolution No. 2011-94 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Department: Submitted By: Submittal Date: October 11,2011 Development Services Darrin Jenkins, Director of Development Services/City Engineer October 4, 20 II Agenda Title: Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development Requested Council Action: Approve resolution authorizing and approving the Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development. Summary: The Santa Rosa Plain Groundwater Basin ("Basin") covers an area of approximately 80,000 acres and provides numerous benefits to Sonoma County. The Sonoma County Water Agency ("SCW A"), County of Sonoma, Cities of Cotati, Santa Rosa, Sebastopol, Rohnert Park, Town of Windsor, and California American Water Company ("Participants") utilize groundwater from the Basin for all or part of their municipal water supply. Many local agencies are developing and implementing non-regulatory, voluntary groundwater management plans in compliance with I 992'sAssembly Bill 3030 and 2002's Senate Bill 1938. Such plans include public involvement, groundwater level and quality monitoring, and management strategies. Sonoma Valley has successfully developed and implemented such a plan. The benefits to developing and implementing a groundwater management plan for the Santa Rosa Plain can include: . increased water supply reliability . minimized adverse impacts to groundwater . enhanced local management of groundwater resources . economic opportunities through available state grant funding programs . assisting the Basin's ability to meet recent State requirements for groundwater monitoring (Senate Bill Extraordinary Session 6 [2009] [SBx7-6]) and salt and nutrient management planning. Additionally, a groundwater management plan for the Santa RosaPlain is one of the immediate actions identified in sew A's Water Supply Strategies Action Plan (Water Supply Strategy No. Five,' Work with Stakeholders to Promote Sound, Information-Based Water Supply Planning Programs). The estimated cost to develop a groundwater management plan is approximately $400,000 over a period of two years to fund technical and facilitation consultants to assist in the management planning process, with in-kind staff support from sew A and Participants. sew A has obtained $140,000 in grant funding reducing the estimated two-year planning cost to $260,000 (or $130,000 per year). Participants and sew A will share inthe local share for each of the two years, and Rohnert Park's share of the proposed two-year costs would be $35,360 (or $17,680 per year). The cost is funded by the Water Enterprise Fund. Enclosures: Resolution, Cooperative Agreement CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney, CITY MANAGER'S RECOMMENDA nON: (X) Consent Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: ( ) Regular Item Per City Manager's review and direction for distribution of this agenda item. (Revised 031309) JHTG-SOS-b RESOLUTION NO. 2011- 94 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A COOPERATIVE AGREEMENT BETWEEN AND AMONG SONOMA COUNTY WATER AGENCY, COUNTY OF SONOMA, CITIES OF COTATI, SANTA ROSA, SEBASTOPOL, ROHNERT PARK, TOWN OF WINDSOR, AND CALIFORNIA AMERICAN WATER COMPANY TO PROVIDE FUNDING AND SUPPORT FOR SANT A ROSA PLAIN GROUNDWATER MANAGEMENT PLAN DEVELOPMENT WHEREAS, the Santa Rosa Plain Groundwater Basin ("Basin") covers an area of approximately 80,000 acres and provides numerous benefits to Sonoma County; WHEREAS; the Sonoma County Water Agency, County of Sonoma, Cities ofCotati, Santa Rosa, Sebastopol, Rohnert Park, Town of Windsor, and California American Water Company ("Participants") utilize groundwater from the Basin; and WHEREAS, Participants wish to develop a groundwater management plan for the Basin. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorizing and approving a Cooperative Agreement between and among Sonoma County Water Agency, County of Sonoma, Cities of Cotati, Santa Rosa, Sebastopol, Rohnert Park, Town of Windsor, and California American Water Company to provide funding and support for Santa Rosa Plain Groundwater Management Plan Development. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to take all actions to effectuate this agreement for and on behalf of the City of Rohnel1 Park, including execution, ifnecessary, in substantially similar form to the agreement attached hereto as Exhibit "A," subject to minor modifications by the City Manager or City Attorney. DULY AND REGULARLY ADOPTED this 11 III day of October, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Exhibit A to Resolution No. 2011-94 crt \ \ fileserver\data\ techw\agreements\ lOll-127.docx version: 9/7/201112:33:00 PM TW 10/11-127 "Working Today for Water Tomorrow" The Sonoma County Water Agency's Integrated Management Policy for ISO 9001 and 14D01 states that we are committing to always improving, achieving customer satisfaction, total regulatory compliance, environmental stewardship, and resource management. Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development This agreement (" Agreement") is between and among Sonoma County Water Agency, a body corporate and politic of the State of California (hereirtafter "Water Agency"), and County of Sonoma, City of Cotati, City of Santa Rosa, City of Sebastopol, City of Rohnert Park, Town of Windsor, and California-American Water Company, a California Corporation, (collectively referred to as "Participants") , RECITALS A, The Santa Rosa Plain Groundwater Basin (Basin) covers an area of approximately 80,000 acres and is home to approximately half of the population of Sonoma County. The groundwater system beneath the Santa Rosa Plain provides numerous benefits to the region, including rural residential and municipal water supplies, irrigation water for agriculture, and baseflow to streams and surface water bodies. B. The Sonoma County Water Agency, City of Cotati, City of Santa Rosa, City of Sebastopol, City of Rolmert Park, Town of Windsor, and California-American Water Company utilize groundwater from the Basirt for all or part of their municipal water supply. C. The County of Sonoma has an interest in the groundwater supply in the unincorporated areas of the Basin. D, Groundwater is likely to continue to be relied upon in the Santa Rosa Plain for meeting domestic, municipal, and agricultural water supply demands in the future. E. As part of a technical study program intended to enhance the current knowledge regarding groundwater resources within Sonoma County, the United States Geological Survey (USGS) and the Water Agency initiated a five-year study of groundwater resources within the Basin in 2005. The cooperative study, which is jointly funded and supported by the Water Agency, USGS, County of Sonoma, City of Santa Rosa, City of Rohnert Park, City of Sebastopol, City of Cotati, Town of Wirtdsor, and California-American Water Company, is scheduled for publication in Fall 2011. F. An integrated strategy being wldertaken statewide by many local agencies is to develop and implement non-regulatory, volwltary groundwater management plans in compliance with 1992' s Assembly Bill 3030 (AB3030) and 2002's Senate Bill 1938 (SB1938). Such plans include public irtvolvement, groundwater level and quality monitorirtg, and management strategies. Such a plan has been successfully developed and implemented in Sonoma Valley and development of such a plan for the Santa Rosa Plairt is one of the immediate actions identified in the Water Agency's Water Supply Strategy No. Five (Workwith Stakeholders to Promote Sound, Infonnatian-Based Water Supply Planning Programs) of the Water Supply Strategies Action Plan. G. There can be multiple potential benefits to developing and implementing a groundwater managemel1t plan including irtcreased water supply reliability, minimized adverse impacts to Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development 1 groundwater, enhanced local management of groundwater resources, and economic opportunities through available state grant funding programs. Developing a groundwater management plan will also further the Basin's ability to meet recent State requirements for groundwater monitoring (Seventh Extraordinary Session Senate Bil16 [2009] [SBx7-6J) and salt and nutrient management planning. H. To assess whether stakeholders within the Santa Rosa Plain are interested in pursuing groundwater management planning, the Water Agency retained the Center for Collaborative Policy (CCP) to conduct a stakeholder assessment of groundwater users and those interested in groundwater in 2009. Based on the findings of the assessment, CCP concluded that collaborative groundwater plamung for the Basin would require significant pre-planning steps to lay the foundation for a phased groundwater management planning process, These steps included convening a small, representative steering committee to guide pre-planning work and initiating a robust education effort and outreach campaign on the USGS technical study and the groundwater management planning process. The CCP's stakeholder assessment report is attached as Exhibit A. I. Consistent with CCP's recommendations, the Water Agency convened a Steering Committee in April 2010 to guide preliminary planning and education for groundwater management planning and develop recommendations on whether groundwater planning should proceed based on these activities. The Steering Committee is comprised of representatives from a diverse range of stakeholder constituency groups, including business, environmental, and community organizations; govemment; municipal water supply; agriculture; and rural residential well owners, The Steering Committee met six times in 2010, held three educational public workshops involving approximately 200 members of the public, and conducted briefings with over 20 organizations, J. Based on understanding and input gained through these outreach activities, in January 2011 the Steering Committee recommended that stakeholders collaboratively develop a non-regulatory, voluntary groundwater management plan for the Basin under AB 3030. K. In May 2011, the Water Agency's Board directed staff to prepare a work plan for development of a groundwater management planning process. The Water Agency retained Parker Groundwater, Inc., to prepare the Work Plan, attached as Exhibit B. L. The Work Plan recommends convening a Basin Advisory Panel to include stakeholders that participate,contribute, and lead the groundwater management planning process. M. The Water Agency and Participants agree it is in the public interest to work collaboratively with other entities or individuals whose service areas, boundaries, or properties overlie the Basin. N. The cost to develop a groundwater management plan is estimated to be approximately $400,000 over a period of two years to fund technical consultants and facilitation to assist in the management planning process. In-kind services will also be required from Participants, as described in paragraph 7.4 of this Agreement. O. The Water Agency has secured $250,000 in funding from DWR for developing a groundwater management plan for the Santa Rosa Plain, comprising: (1) a $220,000 Proposition 84 Planning Grant through the North Coast Integrated Water Management Program and (2) $30,000 in funding for facilitation services. The Water Agency is applying $110,000 of the Proposition 84 Planning Grant it received to fund the technical consultant and facilitation costs which, when combined with the $30,000 in funding received from DWR for facilitation services, lowers the total cost associated with this Agreement to $260,000. P. The purpose of this Agreement is to: (1) provide a funding mechanism for Participants to contribute a not-to-exceed total cost of $260,000 to pay for Years 1 and 2 of the Santa Rosa Plain groundwater management planning process and (2) establish a working relationship among technical staff and establish tools and protocols for the grOlmdwater management planning process. Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development 2 In consideration of the foregoing recitals and the muhlal covenants contained herein, the parties hereto agree as follows: AGREEMENT 1. RECITALS 1.1 The above recitals are true and correct. 2. LIST OF EXHIBITS 2.1 The following exhibits are attached hereto and incorporated herein: a. Exhibit A: Stakeholder Situation Assessment b. Exhibit B: Work Plan for Groundwater Management Plan Development c. Exhibit C: Cost Allocation 2,2 In the event of any conflict between the terms in Exhibit AI B, or C, and the Agreement, the terms of this Agreement shall control and prevail. The parties agree that any term contained in Exhibits A, B, or C that adds to, varies or conflicts with the terms of this Agreement is null and void. 3. COMMUNICATION/DESIGNATED REPRESENTATIVES 3.1 Except as otherwise provided in this Agreement, any notice, submittal or communication required or permitted to be served on a party, shall be in writing and may be served by personal delivelY to the person or the office of the person identified below, Service may also be made by mail, by placing first-class postage, and addressed as indicated below, and depositing in the United State~ mail to: Water Agency City of Santa Rosa Project Manager: Marcus Trotta, P.G., C.Hg. Project Manager: Glen Wright, 404 Aviation Boulevard Deputy Director - Engineering Services, Santa Rosa, California 95403-9019 City of Santa Rosa, Utilities Department Phone: 707-547-1978 69 Stony Circle Fax: 707-524-3782 Santa Rosa, California 95401 Email: Marcus,Trotta@scwa.ca,gov Phone: 707-543-3948 Designated Representative: Jay Jasperse Fax: 707-543-3936 Email: gwTight@srcity.org Designated Representative: Miles Ferris, Director, Utilities Department, City of Santa Rosa City of Rohnert Park City of Sebastopol . Project Manager: Darrin Jenkins, P.E. Project Manager: Susan Kelly 130 A vram Avenue Engineering Department Rohnert Park, California 94928 714 Johnson Street Phone: 707-588-2243 Sebastopol, California 95472 Fax: 707-794-9242 Phone: 707-823-2151 Email: dajenkins@rpcity,org Fax: 707-823-4721 Designated Representative: Email: skelly@cityofsebastopol.org ifif~~M~iM~M?:~ Designated Representative: Jack Griffin City Manager Gabriel Gonzalez Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development 3 City of Cotati , Town of Windsor Project Manager: Damien O'Bid Project Manager: Craig Scott 201 West Sierra Avenue PO Box 100 Cotati, California 94931-4217 Windsor, California 95492 Phone: 707-792-4600 Phone: 707-838-5978 Fax: 707-795--7067 Fax: 707-838-5830 Email: dobid@ci.cotati.ca.us Email: cscott@townofwindsor.com Designated Representative: Designated Representative: Damien O'Bid J. Matthew Mullan County of Sonoma California-American Water Company Project Manager: DeWayne Starnes Project Manager: Andy Soule 2550 Ventura Avenue 4701 Beloit Drive Santa Rosa, California 95403 Sacramento, California 95838 Phone: 707-565-1900 Phone: 916-568-4212 Fax: 707-565-1103 Fax: 916-568-4286 Email: vstarnes@sonoma-county.org Email: asoule@arnwater.com Designated Representative: Pete Parkinson Designated Representative: Edward Simon, Vice President, Operations 4. COST SHARING 4.1 The estimated cost to complete the two-year planning process is $400,000 to fund technical and facilitation consultants to assist in the management planning process, with in-kind staff support from the Water Agency and Participants. 4.2 Applying $140,000 of the grant funding obtained by the Water Agency from DWR reduces the estimated two-year planning cost to $260,000 (or $130,000 per year). 4.3 Participants and Water Agency shall share in the $130,000 local share for each of the two years up to the "not to exceed" amounts as listed in Exhibit C and shalt for subsequent years, consider amending this Agreement to provide the additional funding for subsequent years. 5. WORK PLAN 5.1 The Work Plan is attached as Exhibit B. 6. WATER AGENCY RESPONSIBILITIES 6.1 Supervise tecImical consultant and facilitation consultant in the preparation of a Groundwater Management Plan that complies with AB 3030 and SB 1938. Act as liaison with DWR and provide project management, and project coordinalion. This responsibility includes coordinating any necessary technical review meetings and providing status updates to Participants as needed. 6.2 Distribute draft copies of all reports generated as part of the groundwater management planning process to each Participant, and distribute final copies of all reports to each Participant. 6.3 Copies of final reports will be made available to the public during the term of the groundwater management planning process. 6.4 If requested, assist Participants' staffs in making presentations to Participants' governing boards regarding the groundwater management planning process. Cooperative Agreement to Provide Funding and Support [or Santa Rosa Plain Groundwater Management Plan Development 4 6.5 Maintain complete and accurate records of all transactions in compliance with generally accepted accounting principles for enterprise accounting as promulgated by the American Institute of Certified Public Accowltants and the Governmental Accounting Standards Board. Maintain complete project files with all correspondence, including letters and meeting notes. Such records shall be available to each Participant at all reasonable times for inspection and analysis. 6.6 Water Agency shall submit to Participants written quarterly progress reports, no later than 30 calendar days after the end of each fiscal year quarter that include work accomplished during the period, percent of each task completed, and planned effort for the next period, Fiscal year quarters end on December 31, 2011; March 31, 2012; June 30, 2012; September 30, 2012; December 31, 2012; March 31, 2013; June 30, 2013; September 30,2013; December 31, 2013; March 31, 2014; and June 30, 2014. 7. PARTICIPANT RESPONSIBILITIES 7.1 Within 30 calendar days of notification by Water Agency that it has executed contracts with the technical and facilitation consultants, each Participant shall deposit with Water Agency its share of Fiscal Year 11/12 costs, as described in Exhibit C of this Agreement. 7.2 By August 1,2012, each Participant shall deposit with Water Agency its share of Fiscal Year 12/13 costs as described in Exhibit C of this Agreement. 7,3 Participants shall have no obligation to provide funding for the plan after Year 2, except pursuant to a future written amendment of this Agreement. 7.4 Each Participant's Project Manager shall provide technical review and comment on draft work product<; and reports, and each Participant shall provide a representative to attend Basin Advisory Panel meetings and technical meetings, as needed. Participants shall maintain the confidentiality of any draft report to the extent Water Agency notifies them that such confidentiality is requested. 8. TERM OF AGREEMENT 8.1 This Agreement shall become effective upon execution by Water Agency and all Participants and shall expire on July 30, 2014, unless terminated earlier in accordance with the provisions of Article 9. Work will be complete by June 30, 2014, and the final progress report submitted by July 30, 2014. 9. TERMINATION 9.1 Any Participant may temlinate it<; participation in this Agreement by giving ninety (90) calendar days advance written notice to all other parties of its intent to temlinate its participation in tIus Agreement. Termination shall not relieve the Participant of its obligation to pay costs due before the effective date of the termination, 10. ADDITIONAL REQUIREMENTS 10.1 Authority to Amend Agreement. Changesto the Agreement may be authorized only by written amendment to this Agreement, signed by the Designated Representative of each party or such other representative as is authorized by the governing body of each party, 10.2 No Waiver of Breach. The waiver by any party of any breach of any term or promise contained in this Agreement shall not be deemed to be a waiver of such term or promise Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development 5 or any later breach of the same or any other term or promise contained in this Agreement. 10.3 Construction, To the fullest extent allowed by law, the provisions of this Agreement shall be construed and given effect in a manner that avoids any violation of statute, ordinance, regulation, or law. The parties covenant and agree that in the event that any provision of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired, or invalidated thereby. 10,4 Making of Agreement. Participants and Water Agency acknowledge that they have each contributed to the making of this Agreement and that, in the event of a dispute over the interpretation of this Agreement, the language of the Agreement will not be construed again'st one party in favor of the other. Participants and Water Agency acknowledge that they have each had an adequate opportunity to consult with counsel in the negotiation and preparation of this Agreement. 10.5 No Third-Party Beneficiaries. Nothing contained in this Agreement shall be construed to create and the parties do not intend to create any rights in third parties. 10.6 Applicable Law and Forum. This Agreement shall be construed and interpreted according to the substantive law of California, regardless of the law of conflicts to the contrary in any jurisdiction. Any action to enforce the terms of this Agreement or for the breach thereof shall be brought and b'ied in Santa Rosa or in the forum nearest to the city of Santa Rosa, in the County of Sonoma. 10.7 Captions, The captions in this Agreement are solely for convenience of reference. They are not a part of this Agreement and shall have no effect on its construction or interpretation. 10,8 Merger. This writing is intended both as the final expression of the Agreement between the parties hereto with respect to the included terms and as a complete and exclusive statement of the terms of the Agreement, pursuant to Code of Civil Procedure Section 1856. No modification of this Agreement shall be effective unless and until such modification is evidenced by a writing signed by both parties, 10.9 Time of Essence. Time is and shall be of the essence of this Agreement and every provision hereof. 10.10 Entire Agreement. This Agreement is the entire Agreement between the parties. 11. COUNTERPART SIGNATURES 11.1 This Agreement may be executed in counterpart and each of these executed counterparts shall have the same force and effect as an original instrument and as if all of the parties to the aggregate counterparts had signed the same instrument, / / / / / / Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development 6 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date last signed by the parties to the Agreement. I{eviewed as to substance by County of Sonoma: Reviewed as to funds by Water Agency: Deparbnent Head Division Manager - Administrative Services Reviewed as to form: Reviewed as to substance by Water Agency: County Counsel Department Head COUNTY OF SONOMA SONOMA COUNTY WATER AGENCY Chair, Board of Supervisors Chair, Board of Directors Date: Attest: County Clerk Attest: Clerk of the Board of Directors CITY OF SANTA ROSA By: resentative Title: Attest: Recording Secretmy CITY OF SEBASTOPOL By: Mayor Approved as to form: Approved as to form: Ci of Santa Rosa Attorne Ci CITY OF ROHNERT PARK CALIFORNIA-AMERICAN WATER COMPANY, a California Corporation . By: By: Mayor Tom Bunosky, Viee President Operations Authorized by Resolution No. Attest: TOWN OF WINDSOR City of Rolmert Park Clerk By: Town Manager Approved as to form: Approved as to form: City of Rolmert Park Attorney Richard Rudnansky, Town Attorney Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development 7 EXHIBIT A Stakeholder Situation Assessment Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-I SANTA ROSA PLAIN GROUNDWATER MANAGEMENT SITUATION ASSESSMENT ~~Mr~~~~m&~~gm~~~U~ftllJjjF~~~~jft}~ Key Themes from Interviews Conducted by Center for Collaborative Policy California State University. Sacramento Center for Collaborative Policy November 2009 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-2 CONTENTS OVERVIEW APPROACH INTERVIEW FINDINGS Major Concerns · Infomlation Gathering a(td Dat:>! Ai)"I)'sis Interest Gcoup Dynamics Insights for Success Perspectives on Collahorative Processes Conditions for Collaboration RECOMMENDATIONS Step J; Convene a, S<mta Rosa Phin Steering Committee Step 2: Initiate n Robust Public Educ<ltion and Outr(:"ch Cmnpaign on USGS Technical Study and Groundw:\tcr Plnnning . Step 3: Re-assess Interest in Groundw<ltcr Planning and Identify K<;), Representatives Step 4: Contingent on Step 3, Develop Phased /\ppro'lch to Groundwater Planning CONCLUSION APPEN DIX A. Persons Interviewed for Assessment Report 8, Interview Questions C. Center for Collaborative Policy and Assessment Staff Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-3 OVERVI EW 111e Santa Rosa Plain", home to "pprm:ilTliltely hlllf of the population of Sonoma County, faces growth in population and demand for water. 'n,e Russian River ~nd groundwater resources are the primary sources of that water. 'n,e challenge of incl'easing demand and other unceffilinties necessitates thoughtfill \V~ter rnunagernent. To llddress this malter lmd build on the recent progress of the Sonom~, VJ.lky Gro\lIJdwat:er i'vbnagt;ment PJ:uJ, the Sonoma County Watcr Agenc)' (\VatcrAgcncy) directed its srJlfT to investig~te the fe"sibility of pursuing groundwater management for the S,wta Rosa Plain. Staff enlisted the Center t'Or Collaborative Polic)', Calil'Ornia State University, S>lcmmento, (Center) to conduct an impartial asstssment of issue.s ~nd COllcems relakd to groundwater managtlment and to learn if and how stakeholders might want to address these issues, The Center interviewed 55 individnals reprr-seoting.n organizations with an interest in ground water. The ovemll findings indicate competing interprewtions on the value nnd potential of groundwater management planning as well as a significant lack of technical nndershtndingofboth the aquifer underneath the Santa Rosa Plaw as well as the extent of int:emction between surf:l<;c and groundwater resources, While nend}' all intcrvicwc(:s agree thllt gaining a better undefsranding of the condition llnd status of local groundwater resources is aitical, many agricultural and l'llllching interests are extremely hesit'lOt to participate for a fear th.'lt groundwater planning would result in increased regulations" nd operuting costs. Moreov.;r, the sheer size and diversity of both geography and interested fY-'r1:ies within the Sllnta Rosa Plain prodnce a daunting and complex cha.llcnge to undeIt1kc pmductive groundwntcr plnnlling, Not only 1II:<' there a lurge number of jurisdictions a.nd competing inrclests within the planning area, e;,:periences from past regional planning efforts,. recent lawsuits tiled by environmental organizations and municipalities, and current efforts on the Russil\n River a.nd in Dry Cnock h'lVe resulted in extremely high levels of distrust amongotrnany of the,parties and, in particular. of the Water Agency, . The S~nLl Ross Plain i!i :.1. grQluldwat'Ct: btlsin bmmd~ tH) the tHn1hwot by the uud{Uc r~dl of the Russian River: tloodpb.in :1n.d by lootinlrun-:> ofthc.1'vltt\d..oc1ri.o fur'lgt'::' on tIlt: :rt:il)::,irlif)g Wi.-'St~rn boundn(y, The sOI)them end of the Sonta RosaPlnin is llluked by a seri"" 000'" hiUs, whidl fonn ~ drnimge di"iue that separates the $.n," Ros" Pl"'ll from the Pelallll"", V"lky ;<",Ih of CO"";, Th~ SOllta Ro,a P1lin is bounded to the "'1St by the Sonoma l\1oUIll:lins south of Sanbl Rosa and the !\.foyaClltlS MoUntains noClh ofSanla Rosa, 11lc Sant~ Rosa Vbin is druincd principally by Ihe So,,", RO$:):and M!lrk Wc:slCrt:cks lb.U Oo'\t' '\VC)t\\1Ud and collect into the I...;tgun3 de S:.1nta: Rosa. .... C l1) E tf} I.? t1l '.r, ill <:( ... m ,'l-' m ;t -0 C :3 e (','j c 'm 0: III <l.l o 0::: ~ c ro ({) Based on these findings, the Center concludes that coJhborative groundwater planning within the Santa Rosa Plain would require signifICant pre-planning steps to lay the foundation for u phased gro\JOdwat.cr man'lgcment planning process, These steps include convening a small, represenmtive steering committee to guide pre- planning work and initiating a robust education effort and outreach campaign on thp, findings of the U.S, Geological Survey (USGS) technical sll.dy. Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-4 APPROACH A pcofessiow.l, iJ)1p~\ctu<1 facilimtion team fcom the Center worked with the Water Agency to identity a numbc, of indi\"iduals rep,esenting key 5Ulkeholder interests to pnrticipute initinlly in the nsscssrncnt process. Starring with this list, Center facilitators conducted intetViews representing a nmge of water-related interests und viewpoints on groundwater management. l\s the interview process proceeded, the Cente, identified addition:!! individuals to particip:lte based on recurring recommendations from other partieip'lIits and to ensure a comprehensive and broad range of ll1ten:sts contributed to Iht: Center's Imderstaflding. In toml, the Center conduci:cd inrcrviews with 55 individuals representing 37 organizations from . Febnlary to October 2009. Appendix A lists participating org.miZRtions and individuals. To help guide the intelviews, the Center generally asked questions identified in an inten'iew questionnaire (see AppendL'>: B), pro\) ided to many participants pn(lr to the actual interview. The questionnaire covered the following topics: · ld~!)tifitatioj\ of the major tethnical issues reqlliriog further research; · Stakeholders' go~ls nnd genr,ml concerns rCg{lrding rheSnnta Rosa Plain; Historic and current, interpersonal and organizational rebtionships among stakeholders; Appropriate public participlltion and outreach techniques for potential use; Familiarity with the use of groundwater banking as a water resourCeS mana~ment stmtegy; Knowledge of other eftorts underway that should be considered; and · Willingness to participate in collaborative phnning for the Sanrn Rosa Phin. INTERVIEW FINDINGS ~... c: <)) E l/) ~ en ~ .... ill 1'3 ::: -0 c:: ::::l o >- (!J c:: 'm 0: <<l tf) o 0::: rn ..... c:: m (fJ AU interviews were confidential. The mediators do rIot ~lttribute specifi<; comments to individuals in this repon. They will not share interview da ta with any agencies or interest groups. Rather, the Center has summarized and qualil'.ltivdy cVlllu:lled rJ1C illfonn:ltioJl ga.thcred through the asscssmen~ 1;0 identity smkchoJder <;onsensl.ls and discord and to develop recommendations related to groundwater management planning. The interviews provided u wealth afinfonnation and insights \Ilto the wuter--rel:ttcd iswes fitcing the communities within the Sanm Rosa Plain. The Center has summarized issues of concern into categories: major concerns, information gathering and d"l:a analysis, mteresr group dymrnics.. insights for snccess "nd perspectives 011 collaborative pnJeesses. Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-5 f!~!21~~g;p~~~i~~!~~~~~~JlJ]~~~~{m~~t~~tf~lfj~\Th~~~~~g~~~~~I~J; Stakeholders I.ack undeJStanding about the groundwater basin and differ in Opilli()U about .lt5 capacity. Stakeholders from all interest groups articulate a strong need to understand the grollndwat.cr basin and extent and IOC:1!jon of rechMge. Competing studies exist, ;lnd stnkcholdcrs have difft:rillg vi';wpoints ;\$ to how Iht, b:\sin (lcl.1)a11y furH::t1ons. Stakeholders question t:onn",ctivit), withtll Ule basin, Ih", rale of rechar~ and where recharge OCOlrs. Stakeholders would like to better understand Ihe rehtionship between riparian :\fellS and groundwater aquifers. They are undear (lbout th" extent of natuml resourc",s' dependence (vemal pools, native pJo.nts, and terrestril\1 species) on groundwnter. Some stakeholden believe Ulat the region's geolog.cal complexity mak", it dif[ieult, if not impossible, to do a hydrologic assessment. Several interv.iewees reported drilling wells just several feet apart, \\..;th one hitting and the other missing water at simill1r depths. Stakeholders suggest that the Water 1\genC}"s Environmental Impact Report on w~ter delivery implies that the Water Agency knows what is happening on streams Hawing into Russian River. Howevt~r, others I:1ck da.rity and hiLve not seen modding that dernonstrat~s this. Many st,\keholders ~re worried (lbout the capacity and long-tenn sustainability of the groundwll.rer supply. Reports He that wells are going dry in some l\reaS, requiring-deeper wells by pumpees. Rural rcsidents and agriculnlrc are reportedly being affectcd by dec,-casing groundwater levels. Certain arCllS of the Santa Rosa Plain are reportedly experiencing a. scarcity of groundwater or cones of depression. Stakeholders suggest that more pu.rnping in drought years increases angst and t",Mions, Despite sensitivities about monitoring, many interviewees suggest that groundwater q(lality issues and groundwater qU.llnrities pumped by urban arens, rural residences, .;.J t::: m E (I) (I) lU U) ~ .... Q) ..... ~ ~ 'U l:: ::7 E (!) .S (lJ 0: rn rf) o 0:: 2S c Il3 (f) For these reasons, stakeholders arc looking forward to the USGS study to be released in late 2010. They hope that it might. answer somt~ of these muny questions. Participants qncstioIl the cUJl)llJative effects from cmrent p\llnpJ.ng auu sustainable yield from the Santa Rosa Plain basin. Stakeholders generally .llre unclear about the hcight and depth ofwater t::tbles and the basin's vulnerability to contamination or depletion. Genemlly, all smkcholdc(, agcee that tbe demands on the aquirer are numerous and significant; one interviewee estimated that there are well over 40,000 wells within Sonoma. County. St'lkeholders report tlmt Sanm Rosa is considering putting new wells online while the W'lter Agei1CY may pump mOJ:e now from existing wells tllat \vere supposedly only for "emergcnct' \15(:. Interviewees express concern that the Water. Agency has used thcse wells continuously foe the pust rew ye:tr.s given restnlincd surfOl.ce water supplies m dry conditions, The effect of a potential casino possibly installing wells and pumping groundwater concerns many. Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-6 . . and agriculture should be documented. However, almost everyone agrees that most water users Me adamantly opposed to well metering. .'\nd, people are generally afrllid to share dllta :lnd well i,)fotmll.tiol1. However, as one inr:e(viewee stated, "How ",,-ill we know when we are going to run out of w"ter? We Heed to uoderstand how much water is really out there." Gcoundwater ql.l:llity concerns exist io various parts oftbe Santa Rosa Plain. While numerous areas have water quality issues, such as Inethane, bOLDrl, lI\auganese or arsenic, they are generally isolated. Gcoundwater quality monitoring does occur throughout the Santa Rosa Plain, largely through small nnll1icipal or private water companies, public water suppliers and commercial oper<\tions who ~'Jbmit w:lter quality data to the st:ltc. Some stakeholders s'Ug&>eSl that the Noml Coast Regional Water Quality Control BOB1"d is not configured to address groundwater as over. drafting is l10tperceived us a fOffil of polhltlon. The Board is chnrged with gping lifter polluters to ensure ndequate water quality. No one agency appears to ha\'e rcguL-ttory oversight for groundwater. Planning is critical, but agricultural illtcrcsts arc skcptieal. El\\'itonffitntl\l, w>\ter supply and governmental interests agree tl\>:l.t groundwater fl13llagernent p6nning is essential to the sustainability of the resource. "We :Ire all :in it together," one stakeholder commented. These interests think that groundwater is integrul to W:l.ter m:l.m~gement und nHtural resources nlthough studies could clarify these relationships. Regardless, the cities, agrIculture, private watn districts and mral residential well owners arc aU relying on grmmdwarer. From these points of view, planning-must integrate differi'1g perspectives, tie in Mt1.rral resource issues, create 9 portfolio of solutions and plan tor the filture. . Ensure that groundwater resources are sustained and protected; .j.' c @ E w ~ (f) ~ I- m +J m 3J: 'U e :;:I 2 (!J c Om 0: III (f) o 0:: Jj c m W Stakeholders report that they would like to conduct groundwater pJ:l.nruog to achieve the following objectives: . Replenish the groundwater basin by locating recharge ponds; . Help to mitigate groundwater overdraft if nnd when dlis occtlrs; Sustail1 storage reserves fur use during-dry periods; Develop monitoring programs tbat provide data to nssist in evalu:l.ting and mnnaging the groundwa.ter basin; Identity and evaluate threats to groundwater qunlity and prevent or miti~te contn.minlltion Ilssociated with those threats; 8 Manage ill the fnee of climate cbange and increased efforts to expllncl carbon Cooperative Agreement to Provide Funding andSupport for Santa Rosa Plain Groundwater Management Plan Development A-7 sequestration; and · Increase public awareness of the importance of groundwater and methods for both conserving water use and protecting water quality. However, many but not illl representatives of agricultural interests express skepticism nnd conecm about the need to manage groundwater. The)' worry about the ;mplic.<).tions of ground,vntcr pl,mnillg.One Sl"RkehoJder suggested, "The situation needs to get mueh worse before real progress CRn happen. Need for a crisis befon: the issue of groundwater will become salient." IVlany representatives of lIgriculfilre lire worried about increased regulation and bure,\ucracy potentially assocmted with groundwater planning. Several agriculture representatives suggested that if groundwater management planning were to occur, org.mi7.ers would need to articubte potential benefits and outcomes to help ilgricultural sUlkehoJders unde.rstand why and how groundwater management might provide benefits. Fear of un adjudicated basill might make a nOII-regulato!)' groundwakr management plan attmccivc. Stakeholders WQuld Hke to integrate 'water management and supply issues and land use into overall planning. Nearly all interviewees desire a betler undecstancling oCcurrent w,ner use by various user types, including urbl1l1, agriculfilre, dairies and rural well owners. Stakeholders would lik.:: to und.::cstand the telativec comparison between the voluffi;,s being pumped by V'ilciol)s user.s, including d1C amount of water being tcansportcd Ollt of the Santa Rosa Plain :Ind Sonoma County. SL1keholders repeatedly advoC'lte thllt the region conlcl realize signific:\I'.t: water use reduction with more proactive conservation. Many ultcrvi.::wees stressed tll<\t surface water issues ~\re inextric'1bly linked to groundwater. and, thus, ground\t'arcr ffil1.nagemcnt plnnning cannot Mppell without discussing surf:1ce water issues_ Stakeholders question the no.UJrc of the interconnections between the groundwater and surfilce water systems. 1:: 0) E </) ~ </) 0) "'-t '- 01.\ 4-' ro 3; U C ;:l 2 C1 .S ro 0: (lI </) o 0:: ro .... c (1J (/) Interviewees also sugg.:sted that land IIse should be examin(:d and the impact.of land USe planning on groundwat.::r bettel: understood. Vernal pools, wetlands, and imperviolls surfaces are subject of sL:.1keholder discussion. Sever".] suggested storm \v:J.rer rech:1rge and uttempting to enhance recharge areas as potcnti.'ll management strategies. Generally, interviewees were cautious, yet open to exploringgrotmdw>\terbilnking, capturing excess surfuce wa ter flows in the wintertime and storing potable water in underground aquifers tor hirer use during summertime. St,~keholders were cllrious about the potential that this might provide, and SO(\1(: viewed it as a fRvorable way to accommodate anticipated climate changes with fewer, more extreme storms. Mrmy slukeholders would be deeply concerned by the possibility of using recyded water for groundwater b9nking and using winter surface I\moffwlltec that might have potentml contaminants. Interviewees rAised concerns about the amount ofs Cooperative Agreement to Provide Funding and Support for Santa Rosa Flain Groundwater Management Plan Development A-8 energy that would be required tor pumping necessary foc groundwater banking. Another intelYicwee su&,,,,sted that recharge should be maximizd firsl since it Just seemed less costly"and complicated. One <:oncem was that efforts would be made to extmct more water than was banked, which could further stress tlle aquifer. Thc complexity of the region will make collaborative planniug vcry challenging. Stakeholders suggest thut the nUn)ber ofjurisdictiollS (mull'iple cities unci the County) involved incre:l.ses the dlftlculty of phnning. A few suggest th;lt the S~nt~ Rosa Plain is too big and issues are too complicated. Interest group dynamics (see below) will also make groundwater planning in this region challenging. ~rgf~1i~l!~~ii~il!;I1~i1[qi~'!~fi~~~~~'~1Wl~lIi1~~~~]~&$f~ The mediators asked participants about technical in foanation needed to facilitate groundwater pl:mning. No consensus exists on the st'lte of the groundwater basin, the connectivity of the aquifers, groundw.ner tlse and its imp>\ct on the aquifer. Generally interviewees are awaiting the USGS study, funded by regional wateI SIlppliers, to help clarity some of the questions llnd misunderstanding. Some watcr contrnctoIs express ftustration that they hav<:n't bet:nll1ort: involved in t1H: development of the USGS study. One interviewee observed, "The biggest challenge is collecting the relevant da~'l." \Vith this s:ud, participlUlls ace irMrested in a range of quesrions, highlighted below. Wl)ltt are existing groundwate( I"vels? \~;hat are sustainable groundwater p\lmping levels? How much water is actually being pumped and by whom? .p ~ (j) E tI,l Ii) <U (fJ /;J) <( .... Q) .p w 3: 'U e" ;;J e o c ill n: l\l rIl o 0.: 1!l c w en How dOl:s variation in soils and aquifers affect the gro~lndwal<:r systcm? \Xlhat is the potenml for nqniter storage llnd where is recharg<: possible? How many recharge ponds would be needed to actnally make a difference and where should recharge ponds be located? How much impervious mrface exist:;? What: effectis impervious ,urface having on redlUrge? 'W1111t role a(e pesticides and emerging chemicals playing in gronndW>llCr quality? . How is wasteWater being ht,odled? \Vllltt is th~ potential for in(re.lSed us\." of recycled water? . What impact ll(C ab:l.ndoned wells having on groundwllIer quality? What arc the sources and potential remedies for methane, mangan~.sc, arsenic, Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-9 and boron in groundwater? · What is the surtace-to-aquifer relationship and what are the physical challenges and opportunities for additional storage? \XlJ)at effect is waSl~wilter mnoff having on Laguna de Sanm Rosa? How will pending Total Maximum Daily Load (ThlDL) effort be underl}tken by Noeth Coast Regional Quality Control Board and what are the potential outcomes from rllis effort? M'lI1Y are concerned that process would lead to mandotory well monitoring. ~j~tf~il~~~1rritlrQlitl~i:i~~l~~~~~~~~~lfl~~;JJ!I~~I~~ID One of the challenges to groundwater m:lnagement planning would be interest group dynamics. Stakeholders highlight theses issues On sevcmllevds. First, many question the Water Agency's inreresl in gro\Jndw,ner phnning. \X'hile most st"keholders agree that the W"ter Agency is the obvious choice to org-lIlize groundwater management planning, they question the Water Af',Fnc'fs ability or willingness to eng:lge ,md negotiate in a transparent manner. They urge the Water Ageney tn be f(,rthcorning regarding its interests in grollndwater marwgement planning and why it: is important to them and to enlist the assisulflc{; of neulral consultants to gll ide thc process. Second, " major challenge is the uoincorpor<tu,d are". $onom" County has an estimated 40,000 groundwater wells and the highc;st number of rtsidentild wells in a county in the state (along with Fresno County). These homeowners rcprcseilt "- major interest ill groundw<tt.cr-ihey rely on gmundwM.er to live on their properly, and their property Iws no value without it. Yet, this interest group is not well organized. ldellti[yingreprtsentatives and conductu..g outrew::h with this user group would be a challenge. Stakeholders express concern that blnrning one parry or another is neither t1ir nor aCCUnlte. Agricultural interests fCelth<lt they are often accllscd of using too much water when in fact they are striving to consetVe. Cities are also accused of drawing down the ll.qlliter while city representatives highlight conservation Sllccess nnd responsible management. A few slllkel)olders suggested that politics influence everything. These dynamics will signilicantl)' affect any planningdlort oj s::; l)) E u;. f/} m ffJ ~ ..... 2 ('ij .~ iJ ~ :::t E CI .S ro 0: (ll <Jl o IX 2 c: ru en Sorne parties believe that environmental advocates wield too much influence and, as a result, agriculture and dairy are seen as "culprits". Others el.11reSS concem about negotiating dir.cctly with some intetest gtOllP$ who h1\\1'<: relied olllitig<uion to affect water manflgtrnent planning. History has resulted in significant distrust between various groups a.ndineorpomted arc!!s in central and southem portions of Santa Rosa Phun. Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-IO ~i~!~-l119!!p~~~~~fi~gK~~~~~~!~~Trlmu~t~1tf~t~rt~lli~~~~~~i~@~illi~.~lmillj~~j~~l Raise interest aod highlight snccess stories. Intel.Viewecs sugg<;st that st~keholde,s would benefit from le~rnjng about ana JogolIS success stories and undcrsf}lod how groundwater management planning might bClldit them. Stakeholders rl"CoIIllll<:nd that success stories from other areas, including Sonoma Valley, be made available before initi.1ting any colIaboracive effort for Santll Rosa Plain. IntcLviewees suggest that sl11ktholders have a need for education throughout Sonom:l Coumy to mise Ilwareness lIbour. wntt't issues so particip'lOts can understand what inten:sts of theirs would be met through groundwater management planning. A number of individuals suggested that water bills and other casy-to.read documents be used to help spread the word. Share information. Intcrvicwees suggest that thc process would need to be open and allow all issues ilod concerns to be dis{.'Ussed. First publishing the USGS study is advisable. Data and urban area's pumping volumes would also need to be und<:rstood and discussed. Participants are not clear:l.s to the urgency of planning. SL1kehoJders would like to incoq:>Offite SCiciltifieally based rationale for dlsc\lssing the "ploblell1" if in mcttlwre is a ptobJem with current gwundwuter llse.l\ few interviewees stated that therc is a strong need for easy-ro.<;omprchcnd visual tools to ullderst'lnd 'Vater levels and lIsage. Non-regulatory approach and local coatrol arc critical if rural parries arc going to participate. One of the major concerns assoc.iated with groundwater management planning is the perception that planning win lend to additional regulation. Participants are extremely hesitant to support any effort that might increas<: limitations on business operations or costs of doing business. Sillkeholders recommend that th<: focus for management strategies consider where the least economic impact will occur and continue to allow fur bu siness expansion. These stakeholders suggest that cost effective, efficient measures that protect private property rights are critical. A number of interviewees suggested brcaking the outreach and p!nnning dIort into smaller geogmphicareas to allow for mOre focllsed prirticipation. .,., J:: (!l E t!). ~ tJJ ~ .... ~ 3; 'U l:: ::.'I e (!;I c 'iU ii: (ll U) o 0:=. ~ J:: {lJ (j) ~~E~,[f,a:!t~!4~lJJi~irl~J~!~~a&~~~~~~~~rllif~t~=~i~1~f[~~~~]1}~~~tl1! Participants offered a range or perspectivlOs on panicipating If! " collaborativ<: process that might be of concern or al1ect their ability to participate. To the extent possible, they suggest tlwt any collaborative that might. movc forward address these Issues: Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A~l1 . Have strong parhcip:ltion fcom interest.ed groups and, ideally, commitment to not go to litigation and/or adjudication. All parties, including Graton Rancheria ,md non-English speaking communities should be represented. Some parties may hHve more time than others to participate in effort; howr:ver, others need to be involved. Need (0 have pnrticipants 11wt arc not f1ngry und full of strong emotions. People need to be good listeners and hear the opposing points of vi(.'Ws. Participants need to undersl'md and accept technical findings and consider needs of historical useS within Hca. '[1,e collaborative discussion could serVe as a process to develop good science on Issue, Unsure how to get the diverse groups (0 come to consensus; this seems close to impossible. Process must not be dominated by agem:y people and,in parti<;ula.r, the $o(01)\:\ COCl1\t)' Water Agency, but technic:'!.l st.'\ff should be provided to assist effort. Need more outrc(\ch and gel1cn\.1 public meetings. Disinrormation bits not helped. Weekly update on water would be a great addition to the newspapers. Neutral facilitation needs to be dear and direct how the process will be {U1l. The proce~s must be vcry structured to overcome past pmblems and the polLtical natme of this arCll and topic. A champion foe a groundwater management planning effort is essential to its success. . ~~:Q~~~~,~~!~~~t~~~g~~~H.!l\~~~'[t~ill~[~mirIJM~li~ri~t~i1fu~fJlflt~~m~I~1~h~M The Cen~r's team a!1:llyzed the assessment findings in light of conditions essential for a successful collaborative planning process and outcome. \'Vhile many of these conditions are met in this e:lse, a fi;w present senotls challengt-". Fat' tl,e reasons presented below, t.he Center condudes That the project docs not presently meet all of these conditions. However, there are opportunilies for improving relationships <,nd building trust amongst the relevant parties that will en:\hle the initiation of a phased education and planning effort for the Santa Rosa Plain. This approach is descrLbed in the "Recommendations" section of this report .... I::: OJ E ~ <U (iJ ~ 1... 23 IU ~ 'b r;: ::l e G c 'm a: (\J w o OC ~ C ttl ([J There arC multiple opportunities to create mutually shareu value and potential areas of agreement, While many oppoL'tllnities do exist fOf creating beneficial outcomes from 1I collaborative groundwll.ter planning effort, the current level of mistrust between key pnrtics is ncute_ j\s n result, much work has to bc done to build bettcr working relRtiolJships prior to nnd throngh initialing a comprehensive planning process. Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-12 Tbe primary parties are identifiable; however, not all arc willing to participate. While the key panics hllvc.been identified and participated in this :\ssessmcnt, n few arc very reluctant to participate at this time. III particular, key agricultural, dairy, and ranching imcrcsts nre highly skeptical about grolJndwa.tcr planning and the Water Agency's motives fin waoting to undertake an)' water--rc!ated planning at this tU11<;. Euch party dnes not h.ave a legitimate spokesperson. Representatives from the key urbaIl areas, environment"l organizations, "nd agriculture exist. However, Lural private well owners who live within. the unincorporatcd areas of Sonoma County do not have a consolidated "voice" that represents their interests. How this large and dispersed group is brought to the table is a key question that must be answered. There is Q relative balance of power among the panies. This condition is chnllenging as many perceive th" cnvironmcnt11ists as wielding too milch influence_ Moreover, some parties <juestioll the Watce Agency's motivation and worry that the Water Agency is not being forthcoming as to their long-term plans for use of additional surface and ground water. Extem<lJ pressure to reach agreement existS. Some agricuJmral and mnching int.crests do not see thc need to \lndcrt~ke groundwater rnanngement pl~nning fit this time. A number of indi,,:iduals slnted thnt the watcr situation wiU havc to get much worse bef(,re they want to do anything prouctive. Convcrsely, other intelvit~wees beliC've that thC' a.rcp. is "extremely lucky to have not destroyed the aquifer yet so time is on our side." These voices believe that nil pnrties "need to do what we r.an to protect 3/1d preserv.., groundwaocr rcsources." While sh~red belief that there is" fwed topro"ctivdy plon at tJ,is tim(~ does not exist, partics are open to learning more ~bou t the subject. ..... c ttl E 'i/J m ({) ~ .... ttl "'~"l {\$ ~ "0 t:: ::;J o .... G c 'm 0:: ru U} o 0::: ~ 1:: m en Primary participants share all invcstmcnt in long-term, coopcrativc working' relationships. Some sbkeholders highlight a high level of resentmeot and animosity between the agencies and some environmentul interests in the region that will fIHlke collaboration \rcry diffICUlt. On a positive note, the pending TMDL for the bguna de Santa. Rosa presents an opportunity for both agriculturalists and environmenmlisrs to work together and help build better relationships. Additionally, there appears to be strong working relationships between a number of the pnrties that could be leveraged to permit discussions bcnveen parties that ha\"c had a troubled past'. Thcrc arc adequate financial resources to carry oUltbe coUab<)rotive process. The Water Agency will seek .\dequate funds to allow thc process to go [(,rward if all parties <lre willing and committed to working rogether. Potential funding may be available from various grants that the C-.Iifomia. Department of Water Resollfc~s makes available to local groundwater efforts. Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-13 RECOMMENDATIONS Based on the llnlllys,s ohhe llssessmenr. findings, the Center concludes that colhborative gtOundwater pl:lIl11ing within the Santl1 ROSll Plain would require significant pre-pbnning steps to identif)' sL1keholder repres'~ntatives and improve techniclll understanding of the (Iquifer. Furthcr, a small plann.jng gronp or stcering committee would work to identify represelltative spokespeople and re..assess agricultural reprcsenllltlve:;' interest in planning. These efforts could improve conditions to be f'l\'omble to initi.'lrc grolll1dWMer mnnllgemcnt planning. The Center recommends that the following phased education llnd planning aetivities be initiated with the goal ofnloving towarcls3 more comprehensive groundw3ter management pbnning effOlt. ~f!i.~~11_~;~~!~~~;gl~ilfi~\t1mtpjt~~~fi~~~~i~ml~ill~1 Timef:rl1me: Ea.rly 2010 A SteeringCommitke should be convened to oversee and underrllke the public education and outrcnch campaign and to work towards building improved relationships amongst participants to set the singe for groundwater planning. The Steering Committee would have the following key tasks: Assist in developing scen~rios for Ule USGS study Guide education ..acr.iviries on the USGS study and grollndw~ter mll.Il~g<)rnent planning !i:amewol'ks Conduct outreach to identify st~keholder representatives ~nd address concerns related to groundwater plannio?; Recommend a groundw~ter planning framework if a.ppropriate ..1 s;:; Q) ~ f/) ID fJJ ~ ... Q) ..1 r(f :;: 'U s::: :::'l o ... o .!:: m 5: t11 tJ) o 0:: $ c: (!J (f) 1h~ StcenngColl1l11ittee would be COlwelwd as soon ns appropriate to participate in developing scenarios fOJ: tbe technical study, possibly org-dnizing a workshop for a range of input on these scenarios. 111e Committee would g'-lide subsequent efforts, specifically the outreach component of the USGS study release. This educo,tion nnd O\llrea<;:h serves as the first step toward a more Iormnl and integrated upPwllch to the management of gwundwater within the SantJI Rosa Plain. This would also be an opportunity to meet with many rural residential well owners. . Members would conduct focused outreuch with agriculturc to better understand ~nd nddress agricultural represenra.uv('s' concerns ~bour groundwnter planning. The gonl would be to address these concerns so that planning could eventually move forward in a manner acceptable to all stakeholder interest groups. The Sr.cering Committee could also provide guidance on who might need 10 participate in a broader stakeholder planning group should one move forward. Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-14 The Steering Committee would ~lso explore groundwater management pl~nning to assess what frameworks might be ~ppropriate for.the S~nl;{ Ros~ Plain. They would consid(:f different policy and legal issues that might affect planning. Ll\sdy, they would contemplate who should participate in a Bllsin Ad\'isory Panel should gwundwatcr lTIllnagement planning progress. The Water I\gency could provide s!.1ff and technic,,! support while neutral fllcilitation of the cominittee would be helpful. Drawing [rom tl,,= g>uundwatcl' planning experience in Sonoma Valley, a eommittee work pb111, eharter, flud operating rules should be developed aud reviewed at the group's initi,,! meeting. The committee: should be consensus-driven and representative of the key interests within the Santa Rosa Plain. However, consi(b'ing the initial focus of tllis 6,mup's effort, the Center recommends that the membership he kept small to help build strong working relationships and to focus work efforts. Additional org:miZRtions would be added to form a stakeholder planuing group at a future time when.. IInd if, a groundwater management pl:m is initinted. 111e Center recommends the fc>lIowiug considerations forcomposing the Steering Committee: Balancc and symmetry betwecn public agencies and non-governmental organizations . Agriculturc, cities, cnvironment, groundwater users and water supply interests represented Geographical represcntation ncross thc Santa Rosa Plain Small and focused participation (a-to members) The USGS technical study on Santa Rosa Plain groundwa~r will contribute significantly towards building a common understanding of the groundwater bn sin. USGS will publish the report in late 2010. Earlier in 2010, the Center recommends that USGS begin presenting dlC preliminary findings to broad range of existing organizations, toc'll governments and interested Plirties within the $:'.nta Rosa Plain. Once the final report is l\vailllblc, USGS Bnd the Water AgenC)' should distribute it widely. As part oft11e distribution, the Waler J'{,>ency and USGS should work together to create easy-to-l.JndersL1nd information thilt s\lmmilrizes the study's findings and groundwater basics into a "user- friend!}'" groundwater prinkr. The study and groundwater primer or summary should be made available on appwpriate websites and other outlets. The summary should be transl:Jted into Spanish. This in fomlation.. coupled with existing wnter conscrwtioll Jit.el1lU1fC, would help educatecitizcIlS as to the importance of,water conservation and protecting and improving overall watershed and a'luiter conditions. "" t: <1) E fJ:l U) <l) (,'1 ~ .... $ ro 3= -u t: :;:J o >- C' .5' <U 0:: Ql <J) o 0:: S c: w (f) Timeframe: 2010 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-15 u.stly, this outreach effort could highlight success stories ~e1ated tu non-regulatory voluntary groundwater management. This would help sL~keholders to understand the potential benefits of groundwater plllnning and provide an oppornlI)iry to address fears and concerns associated with pla.nning. To guide this effolt, the Center recorlltncnds that an ,~dl.lcrltion ..nd outre'lCh phln be developed. This plan would identify a broad range of st..kebolder groups III the region, rdy on <:xlsting sari..l ndwo"ks, aud be tailored to the needs of the various Meas within the planning area. Technical staff could make presentations and local expelis, such as representatives from the California Ground Water Association and o'tbers, could ..ssist to broaden undersi;1nding of me aquifer. Th,~ plan would also detail specific media relations and advertising, intemet-bascd outreach, direct lIlail / e-rnai~ speakers' bureau, and collateral materials to be used in the outreach effort. Another go'll of this outre><<:h effort is to identify potential representatives 0 f residential well owners who might serve in a collaborative. Lastly, the outreach efforl:$ would have ail emphasis on working \vith agricultural interests to understand the t.echnical informilnon und t.he pot.ential for groundwnter n1nnagco1ent. Tiroefrarne, FaU 2010 This step represents ,\ milestone. The Steering Committee, induding the Sonoma County Water Agency and in consultation with others, would have to ckkrmine that both agricultural and rural residential inl1:rests are willing to pilrticipale 'lOd h~\'e willing i1ild approl>ri,\te reprcs.;nt:<tion b.ofor.; collaborative groundwater management plnnning could occur. ..... 1: Ij) E <n <I) Il.) (I) ~ I- III tii :g: "lj c: ::J 2 o c ro 0: ((I III.! (') 0::: l\'l ol-' c: Q <n As discl)sscd in thc findings, llgricuhural. representatives ilre hesitilllt to p"rticipa.tc or suppoli groundwater management planning. Since so many interested partJes: tht: cities, county, water suppliers, developers and environmenL~I,sts are interested in ,tddtessing groundwuter concerns through joint punning, " concerted effort should be made to negotiate the conditions necessary to u.ssure robust agricultural Pilrticipation in u.oy phoning effort. As part of the overall outreach effort, staff und the st~'ecing committee w()\.lJd work. with ugriculllHalleaders to identify and address concerns with groundwater managt:Illent planning. 111e Steering Committee would "lso confirm that l'Urnl residential well owners haw representative spokespeople to participate in a plgnning efT6rt Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain GroundwaterManagement Plan Development A-16 Timcframe: Winter 2010-2011 Initi'lting:t phased. approach to groundwater planning is contingent on successfully completing the previous step. If the Steering Committee i, able to address the conc.erns of llgriculturc to emure its parti\:ipation and identify 1Uf'J1 residential wdl owners, then the C..enter rceommends tha t !';Coundwater planning offic~'llJy cornO'lencc. Phase 1: Organize Basin Advisory Panel tOllegotiate groundwater management planning Building on outreach conducted during the previous steps, the Steering Committee would discuss and develop membeeship of the collaborative planning body, known M the Basin Advisory Pane\. The Steering Committee would continue to fimction to develop proposals lIad review technical documents for the full Panel's review and approv:1l. (fhe B:lsin Advisory Panel might also recommend II tcehnical snbc:ommittee to review materials.) The Panel would be the primary decision- making body, reviewing and recommending elemtllts of a groundwater management plan. Basill Advisoq Panel parti<:ipants would include these organizations and interest groups, and potcntlally olbers. Gcogmphical represcntation from throughout tllC Santa Rosa PhUl would also be critical. Potcntial Basin Advisory Panel Memhership (or Reprcsentation) Governmental Stllte of Ci\lifomia Department of Public Health Sonoma County Agricultud Preservation & Open Space District County of Sonoma Permit Jlnd Resource Management Dtparunent City of Comb City of Rohnert Park City of Sanw. ROSll · City of Sebastopol Town of Windsor ..... lC <ll E (J) ii5 U) :!l. '- Q) ...... l'\'l 2l: 'U e :;l o .... (') C '@ n:: m U) o n: 2 c m (/) Tribal · Fedemted Indians of Gmton Raocherllt Environmcowl Luguna de Santa Rosa Foundation · O.WL Foundation Occidental Arts and Ecology Center Sonoma CO~lnty WlItcr COlllitiol! Seb<lStopoIWater Information Gronp (SWIG) Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-17 Water Supply & Groundwater Technical Issues Cal Americ~n Wata Co. w Calitomi.~ Ground Wnlcr Association Sonoma Count)' Water Ag:.ncy Small Water Districts (Petlngrove Water District, others from throughout the area) Rural Residential.Well Owners Agtieultllral Sonoma COUllty Fam) Bureau Sonoma County \Vinegrape Commissions W United Winegrowers Dairy Farmer Rancher(s) Fanner / Grower(s) Business / Developers · Codding Enterprises Commercial Businesses · North Bay Realtors Association Other SoIDyome and/or Gold Ridge Resource Conservation District Phase 2: Stakeholder Issues & Interests and Technical Issues As this process moves fcltward, the Basin Advisory Pa11e! would educate itself On successful groundwater efforts, in-d~pth knowledge of the USGS study, and the interests (why groundwater is impoITnnt) to all the stakeholders. .... r.: fD E <fI Ifj III <fI <fI <:( .... @ .'" m :il: 'U c:: ::s o .... o 5 m Ci: m t/) o 0:: 2 t.:: m (f) The Basin Advisory Pand would hear presentations from representatives from jurisdictions where groundwater management planning has been effectivdy undertaken. By doing so, Panel members would become ed~lcaled liS to how groundwater management planning could be undeltaken in a proactive ffill.nner that effectively manages the groundv,rll.ter basin. 'The Pand would increase the depth of its understanding rejylrding the technical inlormation available on the Santa Rosa Plain, identifying gups in technical infOrmation and modeling improvements to be ineorporared in(o the plan and long-range planning and dll.ta collection efforts. TIle stnkeholders WQuld strive to learn abollt the interests Gf all 'itakeholders partiCipating: on the Pand and would take fIeld trips to see first hand areas of particular interest. This would b.y the founchtion for negotiating elements of the plan. Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-18 Phase 3: Develop the Groundwater Management Plan The next stage of the planning effo[l would be to develop pkn elements; identify bllsin management objectives; dt'Velop mallagement strategies to achieve objeetives; and agree on governance structure and i.rnplement:ltioll plan. The goal of this phase would be a consenslls.bnscd adopted groundwMet management plan. Phase 4: Advance &. Implement GroundWater Management PIan Oo<;c the; organizations th"t developed the phlll have adopted it, tlJe IHSl. Slllge would be to implement the phlll. This involves seeking funding and moving fonvard the management stmtegies outlined in the plan. This is "n ongoing effort. that is overseC:n by the entity identified in the pIon ;tsdf CONCLUSION Groundwllter is critical to the water supply needs of Sonoma County. Therefore, i( is of the utmost importance that the communities within the Santa Rosa Plain conti/ille to work together to manage their gronndwater rCSOIHCCS S\) st.oinahly. Tnc[euscd demands :tnd the possibility of reduced "':11.(,[ in the liJt.ufe m"kc dr,,'ctlvc and efficient rn:tnagement of the groundw"ter basin essenl.iaL Through colbbotativc efforts, a pbn could bc developed that will identify how the management of the .groui1dw~ter bgsin could be improved, thereby ef1Suring th~t groundwater resources will continue to be sustained and protected. Howevel', efforts Il1UH be made bdoreinitiar.ing 0 planning procC$s to enSUt-e that a pion could be developed with all the lIl:ljO[ stakeholders represcnteo. .oJ C <J) E (.>) ~ (/) (J) .:( .... (J} ...... (\1 ~ "0 e :;:i 2 (!J c 'm 0:: m (/) o 0: t\;! ~.J C m m Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-19' APPEN DIX A. Interviewees m!:~~~~~gg.~:~~t~i~l~~g:~~!I:~~~~l]~i~l~~~iJ~~[~~I~~~~~i~iW!~~g~~mili~m~~r~mtj Office ofCaJifornia State Senator Patricia \X1iggins: Fred Euphrat California Department of Public Health: Janice Oakley North Coast Regional Water Quality Control Board: Luis Rivera, David Evans County of Sonoma Agricultural Preservation & Open Space District l\ndrea M:\ckcM:ie County of Sonoma Permit and Rcsource 1vlaoagemcnt Depl1ctrnent: Pete Parkinson. Connie Stra.vros City of Comti: John Guardino, Damicn O'Bid, Janet Orchard City of Rohnert Park: D,min Jenkins, Jake Mackenzie City ofSnnm Rosa: Susan Gorin, Glen Wright, and Gel')' Nak,u\Q City of SebastopoJ: Linda Kelley, Sue Kelly Sotoyomc Resource Conservation District: Kara Heckert Towll of Windsor. Richard Bmtt, Deboruh FIJdg1." Matt Ml)lIao, Craig Scott ~~1rJI~~lilimJ[tllJ.~~~r~~m~{~f.!~I1W]lr~I~~ill~ll~J~~~~!lliMllil~i'~~~~s~~lJ}i~t~ill~!.!~1~lli]~!~Th1 Federated Indians of Graton Rnochcria: John 1Yfaier (fribal Counsel) m~~~~~~~~~~~i1tt~lfJ~f~2iik~~~!~~~~t~~~~~~~~!!fJl~~~~~~~~~~~'J~1 Califomia Ground Watcr Associ'lrion: Gary Mickelson" . PCllngrove Water Company: Jim Downe}' Sonomn County Wnter Agency: Jny JRspcrse ...., r.: ll.l E II} :{$ UJ ~ l- @ ..... III ~ '0 C ::;I o .... (!J .s (0 0:: (II III o 0:: 1S c: ro en lf~~~~~~~~~!~!~~~!!~!~~~!~~Xi~~~~1~lliilE~jWJ~~~I!l[~~~]m~li~~]~TIli~.mJ~~~l~ Community Alliance of Family Farmers: Terry Harrison Ocean View Dairy: Marvin Nunez DempeJ FarmiugCompany, Bob Dempel QU1\ker Hill Development Corporation: Craig Hltccington Saralee's Vincyards: Saralee K\lOde Sonoma ('..cunty Farm Bureau: Lex McC'-arve)" Dominica Cnrinalli, Ed Grossi, Bob Muclmth, Mike Strunk, Walt Ryan Sonoma County Winegrape Commission: Nick Frey United Winegrowers: Bob Anderson Weeks Drilling: Charlie Judson Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-20 \ J [~~!tiiigl~,~'J~~~~~~~t~~ll!ii~~~~~~~J~~l~~~~~t~~t~l~~~~~il!~~~ Rue fiurch Fred SoMes Blucher Creek \'\!atershed Council and Community Alliance of Family Farmers Bond 1'vlr.mber: Steve Howard Calitornia Native Plant Society: Joho Herrick CO'lst Action Group: Allan Levine Laguna de Snnm Rosa Founda.tion: Clll~stinn Sloop O.W.L. floundation:H.R. Downs Occidenbll Am and Ecology Cenu,r: Brock Dolmill1 Sebastopol Wiltcr Information Group (SWIG): J:lllr Nielson Sonoma County Conservation Action: Dennis Rosatti, Bill Kortum, Guy Connor Sonoma County Water Coalition: Stephen Fuller-Rowell Sonoma Land Trust: Wendy Elliott (brief consulrntion/interview) B. Santa Rosa Plain Assessment I nterview Questions ili::~!t{~~l!~ll~g~1~F~~J1~~m~~~~~n~~~imTI~i~ili~3~!~!~ill>>~~~~fJ~m%~l~~~t~~TI[~r~~1lli~~~HJ~~jT~H~ '^i'~'pr~~~"t~IT~; ~b';~;t'y;7;~;;if';~'~r;~;~'~~g;;~i~~'b~;(~)'~~dh";;~"y~~ ';~:;i~~~l;ed" in water issues in the Santa Rosa Plain area? ~~~~i1tili~~[i~.~!~~iij~[~~TI~~~ili~~~l~~I~~~~~jJ~~lt~~~~~~{~~~6~ill[i~ 2. \v1mt concerns and interests do )'ou ha\'" n.:garding water supply ill tht S:Ulta Rosa Plaiu? And grounowllter in PMticular? What concerns, if ,my, do you have ~ about the future? 3. What issues might others raise? Arc any of these issues in conflict with yours? How might these differences be resolved? 4, What types of coordination currently occur between users? \.Vbat other opportunities for coordination wou!d you foresce? 5. What potential benefits and poumtial drawbacks do YOIl associate with developing some type of groundwater management plan? 6. What issues would a successful ground\\'atermanngement plan address" Avoid? 7. What obst.'1cJes to developing a managemcntphn mightnrise? Do you havc suggestiollS to olfercom e them? 8. \Vhat are your thoughts .bour the Sonoma Count)' W~{ter }"gcncy's tolc/capabilities in developing a groundwater management plan for the Santa ROSa Plain? 9. Are you familiar with the use of groundw~l ter banking as a water resources management strategy (i.c_, capturing excess surface wntcr flows in the wintertime arId storing the water in underground uquifers for later tlse during summertime)? If so, what are your opinions on its applicability for the San.ta Rosa Plain? .(...,1 s:::; <<> E f/) if) <l} if) ~ 2 ~ ~ "U c: ::ll e t!J c 'ro ii: (\l rfJ o 0:: 2 c (ij (f) Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-21 ~~}~*~~~~~f!~~f~!!~~!]~:~!!~~g~~~~~~!!1~~~}~~!t~!; involved? How? ] 1. \Vho doesn't usunlly prtrticipate in these types of public efforts that you believe should be involved? 12. Would you oryourorg.wization/ggency like to participate in developingn groundwater mnnagement pbn if it were to go forward? How would you envision b,:ing involved? 13. \Xfl1at kinds of public outreach would you recommend? mr~e~~!~jJh~~~ltl!fg:t&~j!~~r~:~i~~mi{~~~~&Y!~~lIDlI~t~Jlli~I~~~j~~~~jW ]4. \X'hat infOrmation would you like to huve or what technical guestions would you like answered as part of this eHort? 15. Do you [eel that you have a good understanding of where Santa RoslI Plain's water supply comes from and how water is used in tile areu? ]6. \Xihat other related efrorts are llnderway that I should know about? ~~~il~~ifJ~~ih]~t~lili~~fm~i~~~~ii~~lEi~ll~~~~ID.~~~~~ID~i~ 17. Do you have any interests or concerns you have not yet mentioned? ] B. Is there :anything else you.think I should know or any adviee you might offer? ] 9_ Who else, if anyone, do you think I should speak with? C. Center for Collaborative Policy The Genrer for Collaborative Policy is a unit of C;tJifornia State Univer:siry, Su.cmmenro. The mission of the C/mter is to build the capacity of public agencies, stakeholder groups, ~nd the public to use collaborative strategies to improve policy outcomes. The Center has 40 mediRtors and facil.it'llDrS working tht'oughollt the St.'ltc of Califomia on $Ome of .its n)ost wxing policy dilemrn>:ls. www.csIIs.edu!ecl' Austin McInerny has worked as a mediator on a number of challenging nnturnl resource management projects over the past dozen years. Mr. McInerny has conducted a.ssessrnents for the SOllth Bay Silt Pond Restoration Project (the largest wedalld restoration effort io be uo<knakcn on the West Coast), the Upper Khimath Basin Working GWllp Restoration Planning Process, and Desert Tortoise Recovery Pbnning Situation Assessment Mr. McInerny recer.'ed a Masters in Regional Planning from Cornell U niversiry in 1997 and has puhlished and lectured 00 collaborative planoing methods. ~... C 0) E w (I) ()} w tJ) .q; "- 2:l 111 .3<: '0 c ~ e o c 'iij is: ro tf,J o Cl:: .Bl c m 0) Gina Barden is 11 senior medintor and director of thc Cente,;s Bay )\rc,'l Office. She fgcilitates a lll11nber of groups, including the collaborative implementing the consensus-based Sonoma Valley Groundwater Management Program. rv[s. Baltlett rccei",~d her Master's degree in Conflict Anal)'sis and Resolution from George Mason University and has worked in the field since 1991. Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development A-22 EXHIBIT B Work Plan for Groundwater Management Plan Development Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-1 Work Plan for a GroundwaterM.anagement Plan for the Santa Rosa Plain, California Draft Prepared for the SOllOlna County Water Agency May 10, 2011 Prepared by Parker Groundwater Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Ground water Management Plan Development B-2 Table of Contents 1,0 INTROOUCTIO N .....................................................,..................................................... ,..........................3 1.1 Purpose ................................... ........................ ,........... ............ ....... ......,...... ...... ......... ...... ............... ......... ..~3 1.2 Background Infolmation ......................................................... ...............................,............,..............4 1.3 Setting ........... ............... ......... ...... ......... ...... ...... ............ ............ ........... .............................. .................. .........4 1.4. Groundwater Management Overview ............................................................................,,,............5 2.0 SANTA ROSA PLAIN PRELIMINARY GROUNDWATER PLANNING....................................6 2.1 In troductioJl.... ....... ................. ............... ....................................... ................. .................. ,....................... 6 2.2 Interviews ................................................................................................................................................,,6 2.3 Interview Findings ...,......................................................................................_.................................... 7 2.4 Recommendations of the Center for Collaborative Policy.....................................................7 2.5 SummaI)' & Results of Steeling Committee Activlties ............................................................7 3.0 WORK PLAN APPROACH TO DEVELOPMENT OF A GROUNDWATER MANAGEMENT PLAN FOR SANTA ROSA PlAIN ...............................................................................8 Task 1.0 Convene Basin Advisory Panel (BAP) and Conduct Qrganizational Meetings 11 Task 2.0 Enh,mccment of Basin. Wide Understanding and Vision Development, Public Outreach Plall ............................................,....................,............................................................................. 11 . Task 3.0 Develop Groundwater Management Goals and Basin Management Objectives (BMOs) and Adopt Resolution to Prepare GMP...;..........................,..............................................13 Task 4.0 Develop Basin Monitoring Program and Data Collection Protocol......................14 Task 5.0 Develop Management Components & Strategies, and Conduct Alternatives Analysis ......................................,.........................................,............................."..".......................................11- Task 6.0 Develop Implementation Approach and Compile and Prepare Groundwater Management Plan...........;.............................................................. ......_......................................................15 SCHEDULE.........................................................................".".........,........................"...."..............................16 HEFEIlENCES .......................................................................................m......................................................16 Schedule.. ............ ........................... .............. ............. ........................ .............. ............... ......... ........ ............. ...17 APPENDICES .......................................................,..............................,......................... .................................18 Appendix A.1 - Required and Recommended Components of Local Grotmdwater Management Plans......................................................................................................................................19 Appendix A.2 - Groundwater Management Plans.........................................................................22 A,2 Groundwater Management Plan Elements...............................................................................23 A.2.1 GroIDldwatel' Legal......................,..."...,......................................................................................... 23 A,2.2 Reasonable and l3eneficial Use...."..................,..........................................................................24 A.2.3 Legal Character of Groundwater ...............................................................................................24 A,2.4 Groundwater Rights ..."..................................."...............,..........................................................,.. 21\, A,2.5 Overlying Rights ......................................................................_....................._..................... ......... 25 A2.6 Appropriative Right'> ..... ,...........,...........................................................................................".......25 A.2.7 Groundwater Rights, Safe Yield and Overdmft ...................................................................26 A.2.8 PresCliptive Rlghts...............................................................M...................................................... 26 11.2.9 Groundwater Management Institutions..................................................................... ............ 26 A.2.10 Groundwater Management Act (AB 3030).........................................................................28 Appendix B. Santa Rosa Plain Assessment Report and Steering Committee Reconunendatlon ..................,.................................................................................................................. ...30 Append!.." C . Example Outline for a Groundwater Management Plan..................................31 PG 01172011 Page 2 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundw!'ter Management Plan Development B-3 1.0INTIW)){JCTION 111is work plan presents an approach to develop a voluntary, non-regulatory groundwater management plan for the Santa Rosa Plain Groundwater Ba.~in, Sonoma County, Cali1olllill. As there is not a statewide system for regulating or penlJitting groundwater lIse in Califomia, groundwater m;magemcnt has primarily been conducted at the 10callevcL A recent Framework Document cntitled Sustainability fi'olll the Ground Up. Grollndwater Management in Cal{fornia developed by the Association of Califol11ia Water Agencies describes the many benefits oflocally developed groundwater 1l1lUlagcmcnt plans in addressing potential issues, sueh as declining groundwater leveLs, constraints on surface supplies, regulation of storage, Water quality degradation, and the expense of litigation or adjudication (ACW A, 2011). Many of1hcse potential issues ha""e occurred in the Santa Rosa Plain and future growth in poptt!ntion and demand for water coupled\vith constraints on existing surface water sources are likely to increase stresses on the region's groundwater resources. In response 10 these issues, the Sonoma County W liter Agency (Water Agency) and its partner-;, including the CalifOl11ia-American Water District, City of Cotali, City of Rohner! Park, City of Santa Rosa, City of Sebastopol, County of 801]0m'l, and the Town of Windsor, arc investignting the feasibility of pursuing groundwater management planning for the Santa Rosa Plain Groundwater Basin. The work plan is organized into three main sections inCluding an introduction, groundwater management overview, summary oft1le stakeholder assessment and aetivitks conduded in Santa Rosa Plain, and the description of the approach to the development of a groundwater managementplun forthe Santa Rosa Plain Groundwater Basin. Section 1.0, the jntroductio~ includes the purpose, backgroUlld information and setting lor Sant-"\ Rosa Plain. Provided ill S-"CtiOll 2.0 is a summary of the stakeholder assessment conducted by the Center for Collaborative policy, and SUbscllucnt Santa Rosa Plain Steering Committee formation, aetivities, and recommendations. Seetion 3.0, presents the proposed approach to developing a groundwater management plan and includes six tasks and a schedule incorporating thrce phases to dcvdopthc groundwater mUllagCll1Cllt plan in tIle Santa Rosa plain. 1.1 Pnrpose 'nlC purpose of this work plnn is to provide a strategy <md approach for dcvdoping 11 groundwater management plan using a collaborative process in the Santa Rosa Plain region of Sonoma County, California. The groundwater management plan will be developed in oompliance with the Groundwater Managemc.nt Aet (Water Code Section 10750 or. seq.) eOllullonly ref cITed to as Assembly Bill 3030, and Senate Bill 1838 which amended Water Code Section 10750 (Stiltutes of2002, Chapter 603). Th~ approach proposed inthi, work plan is non-regulatory, and includes a collaborative, lncilitated process through establishing a stakeholder group to provide input to the gro\ll1dwater managClllent plan as it is developed. As thrther described in Section 2.5, this strategy and approach were recommended by the Steering Coml11itt~ fOlmed in 2010 to c;'\:plore groundwater mlUlagemcnt plmUling aud gather input from broad stakeholder interests in PG OllnO!! Page 3 01'33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-4 the Santa Rosa Plain. Appendix A provides a list ofthe required and recommended compon,:nts ora groundwater management plan. 1.2 Background Infonnation In order to provide a solid techniealioundation upon which to build a grolmrlwater management planning process and as part of lUl ongoing program intended to enhance the CUlTent knowledge regarding groundwater resources within Sonoma County, the United SMos Geological Survey (USGS) initiated a five-year cooperative study of groundwater resources within the Sanla Rosa Plain Groundwater Basin in 2005. The cooperative study is being conducted by the USGS in partnership with the Water Agency, County of Sonoma, City of Santa Rosa, City of Rohncrl Park, City of Sebastopol, City ofCotllti, Town of Windsor, and Cal-Amcrican Water Company. The five-year study is in its final stages and is scheduled for publication in 2011. Results from the study will provide stakeholders with tools to 11ssisl in evaluating the hydrologic impacts of tuture climate- change s<:enarios andaltemative groundw,l1er ffillnagement strategies for the b<1sin, including the development of a fully-coupled Ilumerical surface waltlr/groundwater flow model for the basin. In anticipation of the completion of the USGS study, the Board of Directors oftIw Water Agency directed stalfto move forward with pre.liminury groundwater management planning in the Santa Rosa Plain. 'nle Water Agency contracted with the Center for ColJaborative Policy (CCP) 10 conduct nn assessment of issues and concerns related. to water supply and groundwater management in the Santa Rosa Plain and to conVene a Steering Committee for preliminary groundwater planning activities. 1.3 Setfing The Santa Rosa Plain area, one of several basins ill Sonoma County that uses a combination of groundwfltcr and surface water delivered from the Russian River for supply, is the subject of this work plan. 11]0 Santa Rosa Plain :uea, like the rest of Sonoma Countyand a good portion ofthe state, has experienced rapid population groVv1h and accelerated urbllnization in rc~ponsc to economic expansion ov(.,'T the pa~t few decades. The Santa RosaPlai.n groundwater basin covers an area of approximately 80,000 acres and is home to approximately half of the population of Sonoma County. The groundwater system beneath the Sanu\ Rosa Plain provides numerous benefits to the region, iucluding mral residential and municipal water supplies, irrigation water for agriculture, and bas(}t1ow to streams and sUlface water bodies. The Santa Rosa Plain groundwater basin has some focused areas of adverse impacts to groundwater, which include recent and historical areas of declining groundwater levels, potential water quality .degradation, lmd the potential for impacts to surface water along watercourses from groundwater/surface-water interaction. Additionally, limitations on summer time deliveries from the Russian River may cause a greater reliance 011 groundwater to supplement reduced surface water supplies. All etTcctive, locally planned and implemented basin-wide groundwater management program would provide a tool for the Santa Rosa Plain grotUldwater basin to address these adverse impacts and to achieve long-term susiainability of groundwater resources. PG 01172011 Page 4 of 33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-S 1.4 Groundwater MllIUlgement O\-'cn1cw In Califomia, groundwater manl\g~ment gener'4l\y refers to l\ locally develop<.-d lInd controlled program that integrates groundwater protection, rechatge, exiraction and monitoring to achieve the long-teon $ustainability oftlle resource. Since groundwater bllSins vary greatly arollnd the state. local control and supervision allow lor the most .efYective and carefid management oCthe resource (ACW A,. 2011). The Sonoma Valley Groundwater M,Ulllgcment Program represents an example of a local groundwatCT basin which has developed an eficctivc groundwater management plan. Some potential benefits of groundwater management planning can include: . Helping to d:fcctively resolve signiJicant water-related conf1jctswitllin the 81mt,. Rosa Plain through a non-regulatory process resulting in active local control and management of the Region 'sgrotUldwater resources. . Assisting in effectively addressing long-term drought preparedness by contributing to sustainable water supply and reliability through efficient groundwater basinlllllnagcmcllt. . Providing a linkage between water management and land use planning. .. Promotion of long-teiln Villbility ofthe Groundwater Basin for future gencmtions. Prevention of aquifer depletion and stabilization of groundwater levels leading to reduced energy consumption. If EnvirolUllcnu\l benefIts (e.g., increase or snstain base flow to stremns). . Improved coordhiatioll of st\lface water and groundwater management to meet existing and future water demands. .. Assisting the Region in complying with statewide requirements, such as DWR's Califomia Statewide Groundwater Elevation lvfonitoring Program (CASGEM), as required by Senate Bill 8Bx7-6, and Salt and Nutrient Management Planning. . Integration with other regiollal studies and planning eHons, including a groundwater banking feasibility study being conducted by the Water Agency, City of Cotati, City of Rohnert Park, City of Sonoma, Town of WilHbor and the Valley ofthe Moon Water District and atloodcontroJ/grmmdwater recharge study being conducted by the Water Agency. TIle proposed groundwater maWlgement plalming effOrts for the Santa Rosa Plain would also include strategies that: · Involve water llse efficiency, waleI' conservation, recycling and reuse to help meet future water demands, increase water supply reliability mid adupt 10 climate change; and . Advance and c^-lJ<lnd conjunctive manilgement ofmultiple waler suppiy SOUrces, which when implemented will address adaptation to climate change. PG Oll72011 Page 5 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-6 I\. groundwater management piau is a document that provides the framework to implement a groundwater tlllmagcment program in a basin or portion of a groundwater basin. A groundwater management plan may he short Of long, simple Of complex. A groundwater management plan is n plmming tool that assists ovulying watcfusers in maintaining a safe, stL~tajnabJe and high quality groundwater rcs()tu.ce within a groundwater basin. Groundwater management plans are intended to he "Jiving" documents that are updated and refined over time to retlect changing conditions and to document progress made in achieving groundwater management objectives. Grolmdwater management plans have become a required "baseline" document for agencies seeking grant funds for water-related projects available from the State of California. 111e majority of the populated g.'oundwater basins have some sort of groundwater mlmagement in place, with approximately 150 individual andjoint agency groundwater management plans in Califomia and more are being developed. 'Dle Santa Rosa Plain, Sonoma County, is one of the areas in the state rhatdoes not have a groundwater management plan. An adopted and implemented groundwater management plan is a minimum requircm<:nt for agencies seeking competitively awarded grant fuods for the planning or construciion of water-related projectstba1 involve groundwater. More infonnlltioll on groundwater management phmoillg approaches is included in Appendix A. 2.0 SANTA ROSA PLAIN PRELIMINARY GROUNmVATER PLANNING 2.l lntJ:wuctlon TI1i~ Wuter Agency enlisted the Center for Colli\borative Policy, Sacramento State University, (eCl>) to Conduc,1 an assessment of issues lmd cOllcems related to water supply and groundwater management and to leam if and how stakeholders might want to address these issues. TIle stakehold.;;r assessment approach and process is summarized below, ,md a copy orihe report is provided in Appendix B (CCP, November 2009). The CCP provides impartial mediation services as pal1 of its mission to build capacity of public agencies, stakeholder groups and the public 10 lIse collaborative procl.~ses to improve policy outcomes. CCP has provided the majority of facilitation services utilized by the DWR on water resources ,md groundwater management plmming. 2.2 Interviews CCP met wilh Water Agency sla!Tto identify ml initial list Qr individuals to interview .lIl.d 1hen relied on interviewees for additional ref.;;rrals to ensure a broad mnge of perspectives was presented. CCP 5tafT conducted interviews with 55 individuals representing 37 organizations On a range ofwater-relatild i)ltere~1.~ and viewpoints on groundwater management. 11tls consisted of conducting interviews with individuals and small gronps when appropriate, including two meetings conducted with agricultural represcnt:ltive>~ PG 01172011 Page 6 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-7 from the region. Questions focused on concent~ related to water supply, stakeholder involvement, and infoffilation llecds. Sample interview questions included in the CCP's Santa Rosa Plain Groundwater Managemen( SiluaUon Assessment Report (Situation Assessment Report) are provided in Appendix B. 2.3 IntenlClv Findings . The overall findings of CCP's It<;sessment indicate competing interpretations on the value and potential of groundwater management planning, as well as a significant lack of technical understanding of the aquifers underneath the Santa Rosa Plain and the extent of interaction between surface llnd groundwater resources. A detailed description o1'thc interview findings are included in1he Sitnation Assessment Report provided in Appendix B. 2.4 RecommcndaliOlL~ of the Ccntcl' rOl' Collaborative Polic)' Bused on these findings, ecl' concluded Ulat collaborative groundwater planning [or the Santa Rosa Plain Cn'oundwater Basin would require significant pre-planning steps to lay the foundation for n phased groundwater manngement phullling proeess. TIlese steps included convening a small, representative ;.;teering committee to guide pre-planning work and initiating a robust edu<;:ation effort and otltreadl campaign on the USGS tec1mical study and the groundwater management planning process. '11l.e Situation AlJs(:ssmcnt R~port also provided insight.~ for success fOl' preliminary groundwater management planning, which include: 1) raising interest in gronndwater issues and highlighting success stories, jncluding tile Sonoma Valley Groundwater Management ]>rogram; 2) sharing information, in particular providing infortllatioll from the USGS technical study of the Santa Rosa Plain Groundwater Basin as it becomes avaihtble; and 3) elnphasizing the nOIl~reglllatory approach and local control aspects of groundwater 111311agemellt pl311ning. 2.5 Summary & Results of Steeling Committee Ac.tivlties Consistent with the CCP's recommendations, the Santa Rosa Plain Steering COlllmittee was convened to address groundwater stakeholder concems, oversee a public education and outreach effort to build common understanding about grolUldwater, and develop recommendations on whether grotUldwater plmming should proceed based on these activities. Activities associated with preliminary groundwater planning in the Santa Rosa Plain include the following: . A small, representative steering committee WilS fonued in April 2010 ~UJd met six times through January 2011 to guide pre-planning work 3lld initiate education and outreach on the USGS technical study and the groundwater management planning process. '1he steering conilllittee is complised of a broad array or interests, including: agricultural, environmental, local govemmentfmunicipal water purveyors, water well drillers and rural residential well owners. PG 01172011 Page 7 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-8 . More than 20 briefil1g,~ at existing orgllnizations were held find three public workshops .attended by nearly 200 people were held to build a common understanding of the Santa Rosa Groundwater Btl$in llnd benefits and options for groundwater planning, and l'eceive public input. In January 2011, the Santa Rosa Plain Groundwater Steeting Committee recommended 1l1at stakeholders collaborativelydevdop a non-regulatory, voluntary groundwater management plan for the Santa Rosa Plain Groundwater Basin. On May 3, 2011, these reeommendati.olls were presented to the Water Agency's Board of Directors, which directed staffto develop this work plan to prepare a groundwater management plan and to negotiate It multi-party agreement with Pllrtners in the basin to limd the preparation of a groundwater management plan. 3,0 "YORK PLAN APPROACH TO DEVELOPMENT 01' A GROUND'VATER MANAGEiVillNT PLAN FOR SANTA ROSA PLAIN As envisioned, a basinwiue groundwater management planning proce-55 would incorporate a wide array oflocal stakeholders, including municipal, private and small system water purveyors, agriculture, business/development interests, envir0111i1ental organizations, and rural residential well ownel'S. The process will be led and facilitated I~y a mediator from tile Center for Collaborative Policy. 111e primary core of this facilitated process \viIl he a Basin Advisory Panel of representative stakeholders from the SantH Rosa Plain area. Following the completion of a Cooperative Funding Agreement for the process, the Water Agency would convene a broad.based Basin Advisory Panel to develop a consenslls-based groundwater pIau under the Groundwater Management Act (AB 3030). 111" BAP \\;ould be the primary decision- making body in developing UN plan, and would consist of25-30 member.'; reprcsenting key gl'oundwlltcl' interests: Agriculture (Dairi~s, Fanners & Wine Producers); Business ( Developers; Envirorunental; Govemment (Tribal, State, County lUld Cities); Public Health; Rural ResidcnH:ll Well Owners; and Water Supply & Groundwater Technical Expertise. 11le ~'toodng Conl1l1itte<l recommcndtld that Ba.~in Advisory P:lneJ members eiiller live in or have jurisdiction in the L'lguna de Santa Rosa watershed. Center for COllllborl1tivc Policy impartial mediators would work with individual organizations to identify representatives and to aqsnre that the Panel's composition is representative of all groundwater illtcrc.st groups. It is envision~d the Panel will meet monthly and perhaps more often on occasion over the approximate two year period of developing the groundwater management plan for Santa Rosa Plain. A Technielll Advisory Committee (T AC) and/or task specific Work Groups, smaller specialized working committees or groups, may also be fomled to conduct some ofthe work ofIhe BAP, under the direction onhe BAP. 111e development of agrouudwater management plan is a somewhat complex process, and wiII be completed in ph<lscS as recommended by the Center for Collaborative Policy: PG 01172011 Page 8 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management PIan Development B-9 Phase One Task 1.0 - Convene Basin Advisory Panel (BAP) and Conduct Organizational Meetings - Months 1 through 3 Phase Two Task 2.0 - Enhance Basin-Wide UndcrstilllOil1g, Develop Vision, and Public Outreach Plan and Workshops - Months 4 through 6 Phase '111ree T<lsk 3.0 - Develop Gr()undwater l\.Janngemcnt Goals and Basin ManJlgcmcllt Objectives, Resolution and Hearing to Prepare GMP - Months 7 Ulrough 10 Task 4.0 - Develop Basin Monitoring Program and Data Collection Protocol.. Months 11 through14 Task 5.0 - Develop Milllagement Components & Stnltegies, and Conduct Alternatives Analysis -l\-lonths 15 through 18 Task 6.0 - Develop Implementation Approach, Compile and Prcpare Groundwater Il'lanagenwnt PI"n --Months 19 through 24 Phase Four, Groundwater Management Plan Implementation, would be conducted subsequent to groundwater management plan development and adoption. A flow chait illustrates the relationship between tasks below. PG 01172011 Page 9 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management PIan Development B~10 b 0 N 'b d v� o. 0 w w r-+ Phase 1 Organizational anti Informational Task 1 O':Co.nvene Basin Advisory Paoe1: (BAP) and. Conduct Orga.nizatiane! .hleetings Phase 2 y Public Outrea�j & Education 'cask 10 Enhance Basin- N7itie tan Undersding, DevelopUision, and Public Outreach Conduct Hearing Phase 3 Intent to PrepareGMP - Groundwater Management Plan Development and Preparation ** Conduct Hearing Intent to Adopt GMP Task 1.0 Convene Basin Ad,'isory Panel (BAP) :md Conduct Organizatiollal Meetings Schedulc: lvlonths 1 through 3 Prodlt...1s: Group Chatter, Iviission, nlld Ground Rules 1110 first t.1sk of developing a groundwater nlanagemenl plan for Santa Rosa Plain will be to develop a list of repNscntative stakeholders to approach and convene in a Basin Advisory Pancl (BAP). Developing the lisl of representative stakeholders lor participating in the BAP will be pel:fooned by CCP and will be based 011 discllssions with stakeholders and inpllt and iniomlation obtaiued from the numerous briefings and workshops conducted during the preliminary planning activities. TIle BAP will meet monthly initially, and monthly to every other month, as needed, throughout the process of developing a groundwater management plan and will provide input to the process on behalf of their vari.ous stakeholder groups. During Task 1.0, the BAP will have two to three organizational meetings to discuss and fonn consenSlIs on various processes including decision-making, membership, relationship to decision making entities, responsibilities for communicating with constituents, media relations, and overall work plan, including objectives and schedule. As mentioned above, the BAP would also develop recommendations oTi the public O\ltrcllch plan. Some of these questions the BAP would address during these initial meetings include: What subcommittees or technical wl)rk groups might best support the Panel'5 W(}l'k'? What is the best method to educate the hroader community on water supply issues'? What additionaltypes of financial resources are available Imd how might the group obtain tllcm? What structure would best snppOlt implementation of a groundwater managcment plan (Lead Agimoy, Joint Powers Agreement, or Memorandum of Understanding)? What is the binding nature of decisions reached in the groundwater management plan? TIle BAP might determine that some of these questions would be better answered in II later phase once the gro\lp has a bettcr understanding of the basin or once the basin management objectivcs are defined, for example. Ifso, the group may choose to deICr those questions until the necessary information becomes available. A series of guiding documents will be developed for the BAP, including a BAP Charter, Mission, and BAP Meeting Ground Rules and Procedures. 11wse documents will be . prepared in draft fonll and made available to the BAP prior to the first initial organizing meeting. Additionally, CCP will plan and prepare meeting agendas, provide communications to stakeholders regarding meetings, and materials for meetings. Task 2.0 Enhancement of Basill.-Willc Undcrstanding llnd Vision Developmcnt, Public OutJ~each Plan Schedule: Months 4 through 6 PG 01172011 Page 11 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-12 PI'oducts: Workshop Handouts, Update Primer on Santa Rosa Plain Grolmdwalcr, Water Resources Section orGMP, Public Outreach Plan, llud Wcbsite Enhancements Public outreach, in1'oo11,\tioll dissemination, and cnlHlneing the understanding of tile BAP and local citizens, elected officials, and decision-Illakers arc key to the success ofthe process. As this process moves fOtward, the BAP would educate itself on successful groundwater dlbrts, in-depth knowledge of tile USGS study, and the interests (why groundwater is itilpor1ant) to 1111 the slllkcholdcrs. The BAP would h(''llr presentations on the USGS technical study 1I11d from representatives from jurisdictions where groundwater management planning has been eJlc<:''1ively undertaken. TIle BAP wO\lld increase the depth of its understanding regarding the technical infornlation aVllilable on the Santa Rosa Plain, identifying gaps in teclmical infonnation and modeling improvements to be incorporated into the plan and long-range plamling and dat1\ collection efforts. 1110 stakeholders would strive to learn about the interests of all stakeholders participating on the Panel and would take field trips to see areas of particular interest. 111is would lay the foundation for negotiating clements of the plan. CCP recommends a public outreach plan be developed and implemented by the BAP, suUl: and cOHsull1lnts to kctlp interested parties infonned, based on the level of interest in groundwater in the Santa Rosa Plain and the importance ofthe BAP's work. Enhanced understanding and shared illfonllation provides the foundation for building understanding, tew;t and consensus. TlI$k 2 includes the development und implementation of a public outreach plan, enhancing and updating the existing project wehsite, conducting groU11dwatcr workshop(s), and supplementing or modifying the existing prime!' On groundwater resources in the Santa Rosa Plain. The BAP, CCP, Water Agency staff and its COl1su1tnl1ts will develop a publie outreach nnd communication plan. The purpose oftl1c public outreach program is to; Ensure widespread support for the groundwater management plan once developed. · Engage diverse interested parties and encourage informed community fecdbaek while developing 1JJe groundwater management plan and during implementation. · Enhance understanding and infonn tile public about wattlr and groundwater resOlwces in the Santa Rosa Plain lU1d the purpose and need for the Groundwater ?...Ianagemenl Prognun. Coordinate communication and involvement among agencies, elected ofticials, alld the genera!. puhlic in the groundwater management planning and implementation proeess. Employ a variety of outreach methods that make public participation easy und accessible. Hold meetings at convenient t.imes and venues. · Respond 10 public concerns uno provide accurate and up-to-dati,: information. Manage the publ ie outreach progranl in a manner that minimizes cosl and provides maximum value to the public. Opportunities for the public to participate in the planning process of the Santa Rosa Plain Gro\lndwatcr Management Program W0111d include: PG 01172011 Page 12 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management PIan Development B-13 Community Group Hfietings - COllllllunity group brietlng to he provided selectively upon requesL to gi ve an overview of water and groundwater resources and the groundwater management planning process, to report on progress, and solicit feedback. 'nle BAl', eel', Water Agency staffalld comUlltants could provide some of these bric1ings. Community Workshops - Open hOllse style workshops to be held periodically for a variety of purposes, such as repOt1ing on project progress and soliciting community feedback at project milestones. In ndditioll, all BAP me.:Lings will be op(m to the public. Interactive Website - Providing the latest news about tll\': projact, infoonation on upcoming activities, and links for coiltacting with questions and/or COllUncnts, Also include an. online fonn to request emailupdntcs and infomlation on upcoming public participation opportunities. The website is envisioned to be a key communication media ror Lhe groundwater management plan development process. 'Ibe existing primerto Santa Rosa Plain groundwater, prepared forihe prdinlinnry planning CffOlt under the Steering Committee, will either be modified or a supplement will bc prepared to include the results of the US Geological Survey iechniclll study. This document will be prepared for distribution in hard copy to the BAP and general public interested in the project, and also made a.vailable for download on the website. 111e purpose o1't11e guide modification/supplement is to providtl basic technical infonnation, legal and water rights overview, governance options, groundwa.ter management primer, and basic facto;, figures, and frequcntly-asked-questions (FAQs) on waier and groundwater resources in the Santa Rosa Plain. Task 3.0 Develop Grollud.water .Management Goals :md Basin Mamlgemellt ObJcctivc~ (HMOs) and Adopt Resolution to l'repnre G1VIP Schedule: Months 7 through 10 Products: Santa Rosa Plain Groundwater Management Brief Once the stakeholder group has enhanced its understanding of the groundwater hasin, the next phase is to de.fine the area to be covered by the plan and decide Oil a lead ageiley, which then will adopt a resolution and conduct a hearing to prepare a GMP. Prior to adopting a resolution of intentioll to draft the groundwater management plan, a heari.ng mUllt he conducted by the lead agilllcy to publicly iltmOUnce iis intention to do so. 'DIe hearing must. aL<.o properly noticed in the newspaper accordillg 10 Govemment Code section 6066. Subsequent to the conchlSion of the hearing, the resolution of intention to adopt 11 groundwater management plan will be cleaned by the lead agency, adopled and published appropriately. 'TIle BAP will then set to work to develop the groundwater management goals for the plan and basin management objective:;. An example groundwater management goal is "to provide a sustainable groundwater resource for future generatiollS." Basin management objecti yes are a required component of a groundwater management plan in order 10 apply for specific stat~ llmding. Basin milnagement objectives should incorporate measures PG 01172011 Page 13 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-14 ralated to local control, long-tenn sustainability and reliability, and should address groundwater levels, groundwater quality degradation, inelastic land sllrfa~"<: subsidence, and changes in surface flow llnd surface water quality that arc somehow relnted to groundwater. lhese objectives could defIne the acceptable range of growldwater level fluctuntions that wO~lld be allowed to occur within the mamlgement arCll ilnd the llcceptable range of grounclwater quality change. Alternatively, im;tead of metric values. these objectives could be qualitative and narrative with a desired result, for example, maint<lin groundwater elevations that result in a net benefit to basin groundwater users. The group may need to conduct a series of bridings with local elected officials and interested organizations. TIle PUlvose would be to educate and seek support of the groundwater management goals and basin management objectives, including how they were dcvcloped and their content and purpose. Based on the briefings, the BAP might choose to revise the basin management objectives to reilect insights gained through the briefings, but no major changes would be anticipated. The BAP would review its goals and work plan, evaluate its progress to date, <lnd decide to move 10 the next phase. TASk 4.0 Develop Uasin MonitorlllgProgl'am Illld Data Colketion Protocol Schedule: Months 11 through 14 Prodm1: Monitoring ,lll\l DnUl Collection Protocol AgreemGnt Most private landowners who rely upon groundwater clearly identitied well monitoring and data collection, instnrrnental for understanding grOundwater basin levels and storage capacity, a.~ big issues. For this reason, the way that monitoring and data collection moves forward should be subject to careful discussion and negotiation <llUong the Basin Advisory Panel. r)Uling this pha.~~, the Consultant will work with the BAP and/or T AC to develop protocols and a system for groundwater monitoring and data management. Partioipation in the monitoring program is plmmed to be voluntary, and would likely follow the approach taken on the Sonoma Valley G1:IP. Additionally, the development of a groundwater-level monitoring program could complement ongoing efforts to comply with the CAS GEM program. Task 5.0.Develop Man,)gcmclIt Components & StJ:'atcgies, and COJldllct. Aitel'llatives Analysis Schedule: Mouths 15 thrO\l gh '18 Product; Management Strategy Nan'ativeand Metrics, Output from Hydrologic Altematives Analysis Management components will be developed as part of the GMP as required in Water Code Section 10553. 7( a)( I) to address the monitoring and management of grOlU1dwlltcr levels, groundwater quality, inelastic land surface subsidence, and changes in.surface water flow and quality that directly efreet grotUldwater levels or quality caused by groundwater pumping. Additional management strategies and components may address conjunctive use, conservation, water use efficiency, recycled water, saline intnlsioll, wellhead protection, regulation and remediation of groundwater contmnination, PO 01172011 Page 14 01'33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-15 groundwater replenishment, groundwater level and storage monitoring, well constl1lction policies, liaison with state and federal agencies, land use coordination to prevent groundwater impacts. Management components and strategies will be developed into management component alternatives for consideration by the BAP ami/or T AC and scrccned tor inclusion into managcmentcomponcnt altemativc analysis for prescnt and future Illlmagemcnt scenarios over time. Hydrologic analysis will be condllcted using the USGS GSFLOW model for cvaluatioll of the potelltial individual and combined effects ofmanagcment component altemalives in the Santa Rosa Plain basin. TIle efforts in this task may include, but not be limited to, the analysis of enccts of spatially varying groundwater extraction with some differing water supply scenarios, various conjunctive use scenarios, conservation and watcr use . efficiency, water recycling, under level of developments as specified in existing local plans as available. In addition, the drofts will include analysis of alternative water supply scenarios to evaluate the effects on the groundwlIter and surf;\Ce water resources in the area. 111e focus of the altematives is to evaluate the effects ofthe future levels of cWvelopmcnt and pnmping with different water supply scenarios on the groundwater and surface water resources in the Santa Rosa Plain ground\vater basin. The hydrologic analysis will be completed as a joint cffOlt of the USGS with technical input from the BAP uud/or TAC, t\!ld the Consulum!. Task 6.0 Develop Implementation Appl'OllCh llnt! Compile and Prepare Groundwater ManagcmcntPlan Schedule: Months 18 through 24 }'l'Ocluct: Santa Rosa Plain Groundwater Management Plan In the final task, the draft groundwater management plan will be compiled and prepared for review by the BAP. 11Ic plan will contain:UJ cKecutive summary, and sections on the water resources setting, management goals and basin management objectives, bllSin monitoring and data collection program and protocols, management plan components, component altemativcs analysis, implementation approach, schcduk:, funding and appendices. An example outline for the plal1 is included as Appclidix C. TIle fUHlI task willll!SO concentrate Oil developing an implementation approach in the groundwater management plan and deciding what fictiOnS are necessllf)' to respond to changing conditions ill the groundwater basin. Proactive management will involve a developing a menu of planned and/or potential projects, costs, funding options, schedule, and prioritiz3tion, which would be negotiated amongst tbe BAP. Adaptive management would involve decision-making to address issues that arise that were not prcdictable or Wefe not planned for. The BAP would likely want to consider SOme fornl of dispt!te resolution mechanism should contlicts arise. TIle implementation plan and management components would be documented in the groundwater management plan. For example, the plan might address local agencies' CQllstnlCtion or operation of recharge, storage, cOllservation, or w;\ter recycling. TIle plttn PG 01172011 Page 15 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-16 could tacilhate conjullctive use operations including mutually beneficial regional groundwater recharge IUld recovery projects. The plan would ultimately be a culmination of nIl the work completed durillg the diflerent pllllscs. Publk outreach would take place to iufol1n members orihe public about the overall effort documented intheplan. l1rrough the GMP development process as conducted in Task 1-5, the BAP will have provided input on key areas of the plan including management goals, basin management objectiws, basin monitori.ng and data collection program and protocols, and the implementation approach, project prioritization, schedule, llnd funding. Additionally, it is envjsioned that there will be a TAC and/or Work Groups ortlle BAP, which wiH meet regulnrly/as needed to review progress and provide input to the groundwater management phm as it is developed, although this will be a decision that the BAP will ultimately make. Developing the groundwater management plan will be an iterative process and some sections may require multiple iterations to satisfy all stakeholders. Once theGMP is accepted by the BAP and prior to adopting the plan, the Lead Agency is required to will hold a hearing to provide a brieting Oil the GMPand the opportunity for public comments. The hearing must be properly noticed and provide the location of available copies of the plan for public review. !-\ny landowner within the local agencies jurisdictions may tile a protest prior to the conlJlusion of the review hearing, and the local ugencles n1lL~t consider all protests. If protesL~ represent more than 50 percent oftlle assessed value of land in the local agency, it is considered a majority protest and the local agency may not adopt the plan. Subsequent to the hearing to review the plan, and nssuming there is not a majority protest to tIle plan, the plan can he adopted. SCHEDULE TIle schedule Jor the work plan development is included as EXCEL Projcct diagranl in a Gantt style chart. 11\e schedule is approximately 24 months for the project, and will be dependent upon the pace and slIccess of the collaborative process for developing the GMP. R.EI<'ERENCES Center for Collaborative Policy (eCl') 2009. Santa Rosa I'lain GrOlUldwater Management Situation Assessment Report. Freeze, R.A., and Chel1-Y, If\. 1979. Groundwater. 1'47. Prentice Halt, Inc., New Jersey. Groundwater Resollrces Association of Calilbrnia (GRA). Second Edition, 2005. Califomia C',roulldwater Management. PGOll72011 Page I G of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-17 Schedule PG 01172011 Page 17 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development .e B-18 Work Plan Tasks, Schedule, and Products Development of Groundwater Management Plan. santa Rosa Plain MOAT/iS I 2 .l 4 5 6 7 8 !} 10 II I 12 1311{ /5 16 /7 /8 /9 20 2/ 22 ]; N Ot&ltldtllllnru:tl , , Mr:cllne:i!.'1~lt!\ ; ; , ldrmJf1c<ltlon t;~t::T~lr~~-~t;; ; ; . Grvup Charla f;nhl'lIltt , &c.\{IJJI(Hl tJndrnUndlngf . R.4F Work f/tIJI De\"elopl'lsloll: Publl('_OJJlrl"~h 'Ynrk-.h(lll.~ :~;.i;~]i~~~o.tn~:{.i~~j' I" Visi01>S1olr"u'f1J OHdop Rusin i ;\lllf:lll:(1Uel'ltG<lah& I"Ciw.ttl'SGuiclelG OIJJl'dIH'l,C'r~ft I Santa RO$lIPhiu Conllllunlcullum; Dud , ! Grountlwakr louLr<:1lrh P11Ul.l<<wlllUlln I' OM" \\',,~ >"i.i;"i"IiiilC)';:,"''':'i'. '",,,,,o;S"';w i' C"""""'a1lwiP.b/}, , -:.-ElIhirlce \\'dl.itc! (k~~~~__".__ ; ; ; "" Woo::>t!opVJ Mi. GM" (''''1l~ k Da!:in 0"'" !~~~:~~~~~~~:~:.~,..~- 'rop-alU2:ntID"ln ; ; L:ndm1;mdins 't1~(;::lRenlV1i ~ .:. Rt..<;oll\lion ,t Conduct '!c.:~"!'''?f.i,\1(A'''~'~ii!~i ; Heuring to Prq1ue GMP . (,,,\If Il;t..in ~(lnill,-,ing l"'lcp:l:C Brl~nng , r:':'-BAP.M~s <.?:W~..~. Prognm. iUldD;Ua j<;ools,".:lh..;11l n.-,.~.,~ Mllkrllds, Dc-\"dop ; '\I______.,^'-:_..:,~ .;'BIWAd.Jpt.slhsin M:mogcrnrlll CQJllflOnI'nls.,~ ; ; .:. COllduct nridtng~ ""'llh Mooiloring. Progmm.t OIDOOllenl ^llt'rn:ltl\'("~ . ; LocaI~li2.n1il>:II" l)~I.3 PmhX:(II~ i~{~1:.~~~~_~~);~~?~~iG ~GMP M~OIIg(ment ; , I CC4npooroll> prtparc tmp1elnt1'ltIlUlHI Approach. "<AlP (;QmpollcllI Draft CMP,lli'\ic'9I" GMP, Pr(:fl:l1C i Allmtali\'c$" M;ll>>is Fk1d CMP, lte:\Olalfon rim] Hc-.ul~ to -> CMdlct fll'1diltgs: with :~~;E{~~~.~s:Z;f\~;r-,;s~~~;:/~j;~~-:; ;S~;~ . Deo\Jt~ ('(l[\slllIIJM Pnxfu"s 1.UC!lIOf.;"aniwion.. ~ .. Implcm'UllllliM A{lpro;u:h . Ff1t:iJiIa/Qr ProdJlC1.f 111]/(u,u , ;'DroJl.GMP .,. Action to l;>c ClJOlpl;ltU , ~ . rim'll (">?-W i , i (> DAP<< L0caI AI!.t'Tldt3 A,1.'>n1 GMr Cooperative Agreement to Provide Fundmg and Support for Santa Rosa Plain Groundwater Management Plan Development B-19 APPENDICES PG 01172011 Page 18 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-20 Appendix A.1 - Required and Reconmu'nded Components of Loc:d Groundwater Management I'!alls PG 0 llnO 11 Page 19 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-21 Appendix A.I Required and Recommended Components of Local Groundwater M;:umgemellt Pl:ms Section 10750 et seq. of the Water Code, eommonly retc.rcd to as Assembly Bil13030, stipulates certain procedures that must be followed in adopting a groundwater managemcnt. plan under this section. Amendmetlts to Section 10750 ct seq. added Ule requiremetlt thatncw groundwater management plans prepared under Section 10750 et seq. must include component 1 helow (SB 1938 (StMs 2002, Cll 6(3)). In addition, the amc.,'ndments mandate Ulat if Ule agency preparing the gnlUndwater management plan intends to apply for funding administered by the Califomia DepartJnent of Water Resources (DWR) for groundwater or groundwater quality projects, the agency must prepare and implemellt a groundwater management plan that includes components 2, 3, 6, 7 and 9 below. DWR rcconmlemls that all. the eomponent~ below be included in any groundwater management plan to be adopted and impletnented by a local managing entity. Consideration and development of these components for Ule sp<xifie conditions of the basin to be managed under the plan wi1lllelp to ensure el:l'ective gronndwater management. In developing these criteria, D\VR recognizes that the goal of a groundwater management plan and the goal of an ordinance to manage ~,'roundwaler slumld be the same-assurance nf a long.term, stl,tamable, rdia hIe, good quality groundwater supply. Such effort9 CZln benetil groally from cooperative managetncnt within the basin or region. None of the suggested data rcpoltingin the eomponent~ below should be construed as recommending disclosure of information that is confidential under 5t;!!/) law. I. Include documentation that a wriUen statement W;IS providetlto the public "describing the manner in whicli interested parties may participate in developing the groundwater management plan," whieh may include appointi.ng a teehni.c.11 advisory commitlCG (Water Code ~ 10753.4 (b )). 2. Include a plan by tile managing: entity to "'involve other agencies that enables the local agency to work cooperatively with other public entities whose scrvice arca or boundary overlies the groundwater basin." (Water Code 11 10753.7 (a)(2)). A l.oca] agency includes "any local public agency that: provides \Vatet. setvicc to all or a pOltion of its selvice area" (Water Colle;) 10752 (g)). .;>. Provide a map showing the area of the groundwater basin, as defined by DWR Bulletin 118, WiOl the area of the local agency subject to the plan as we1J as the boundaries of other local agencies that overlie the basin in which the agency is developing a groundwater mauagcmentplau(Walcr Code S 10753.7(a)(3)). 4. EstabHsh an advisolJ' committee of slJlkeholdcrs (interested parties) wi.thin. the plan area that will help guide Uw development and implemenration of the plan and provide a !olUm for resolution of controversial issues. 5. Describe the area to be roaJ:\aged under the plan, including: a. 'nle physical structure and characteristics of the aquifer system underlying Ule plan area in the context of the ovetall basin. b. A summary of Ihc availability ofhislorical data including, but not limited to, the components in Section 7 below. c. Issues of conccm including, but not limited to, issues related to the components in Section 7 below. d, A general discussion of historical;'lnd projectGd water dGmands and supplies. 6. Establish management objectives (1\-10s) for the groundwater basin Ulat is subject to the plan. (Water Code ~ 10753.7 (aX 1)). PG 01172011 Page 20 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development 'B-22 7. Include eomponents relating to the monitoring and management of groundwater leveL~, groundwater qlL1lity_ inelastic land sUlface subsidenee, and changes in surface flow and surface water quality that directly an~cl groundwater levels. or quality or are caused by groundw3tc! pumping. (\Vater Codc S 10753.7 (aX 1)). Consider additional components listed in Water Code ~ 10753.8 (n) tlu'ough (I). 8. For each MO._ dt.'Scribe how meeting the 1\10 will contribute to a more reliable supply for long-tcnn beneficial uses of groundwater in the plan area, and describe existing or planned managenlent actions to achieve MOs. 9. Adopt monitoring protocols tor the components in Section 7 (Water Code ~ 10753.7 (a)( 4 )). Monitoring protocols ilre mlt defincd in the Water O,de, butthc scction is interpreted to mean developing a monitoring program capable of tracking changes in conditions for the purpose of meeting MOs. 10. Describe the monitoring program, including: a. A map indic,lting the general locations of any applieablc monitoring sites for groundwater levels, gronnd\vater quality, subsidence statiom, or slre.1m gages. b. A summary of monitoring sites indicating the type (groundwater level, groundwater quality, subsidence, stream gage) and Jrequency ol'monitoring. For groundwater level and groundwatcr qll<llity wells, indicate the depth intCJVaI(s) 01' aquifer zone monitored and the lypc of well (public, irrigation, domestic, industrial, monitoring). 11. DcsCI'ihe any current or planned actions by the local managing entity to coordinate with other bnd use, zoning, or water management planning agencies or activities (Water Code S 10753.8 (k), (I)). 12. Provide for periodic report(s) summarizing /:,'foundw'!ter basin conditions and groundwater managelncut activitics. The rcpol1(s), prepared mUll13lly or at other lrequencies as detennined by the local management :Igency, should include: a. Summary nfmonitoring resulls, including a discussion ofhistorical1rend~. b. SUJllmnry of management actions during the period covered by the repott. c. A disCllSsion, supported by monitoring rC5\JJts, ofwhcthermau<1gcmcnt actions are achieving progress in meeting MOs. (L Summary of proposed management actions for the future. c. Summary of any plan component changes, including addition or modification of MOs, during the period covered by thercport. f. Summary of actions taken to coordinate with other water management and land use agencies, amI olJler govemll1ent agencies. 13. Provide for the periodic re-evaluation of the entire plan by the managing entity. 14. For local agencies not overlying groundwater basins, plans shou Id be prepared including the above li.~tcd componenl~ and u.~jng geologic illld hydrologic principles appropriate to those areas (W<lter Code ~ 10753.7 (a)(5)). PO 01172011 Page 21 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-23 Appendix A.2 - GroundwateJ' Management Plans PO 01172011 Page 22 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-24 A.2 Gl'Oundwater M;magement Plan Elements Elfcctivc, comprehensive groundwater management requires defining goals and basin management objectives, plans for action to meet management objectives, and a plan for implemcnL1tion. A groundwater management plan pro...ides a road map for solving problems and new opportunities by outlining the powers, procedufCs, actions, budgct and timetable for a groundwlIter management program. An effective: groundwater management plan and program will result in more eflec;tive use oftlle groundwater resource in conjunction witIl Slldilce water. TIle five elements of groundwater management arc: I. Political -11113 political process is the collective means to legitimize and prioritize decision-making and valuc judgments. TIle local comnumity makes authoritative choices among aItemativcs through political groundwater managcme.nl. To help satisfy the political process, a groundwater management plan should be pr.;:pared in a collaborative, consensus-based stakeholder process, with representative stakeholder input dtiring development of management objectives, conllict resolution, lmd during implementation of the resulting groundwater management program. 2. Lcgal- Water rights, the most oontrov<'-'fsial, fundamental issue in groulldwater management is a legal issuc. Groundwater rights, and in many cases, slirface water rights must be addressed no matter what groundwater management approach is taken in n basin. TIle lcg;\I:c;pects of groundwl\ter management Hrc vcry cOluplex lUld tire explained in more detail in subsequent sections. 3. Institutional- The jurisdictional question of who is to govern and how management will be achieved is key to developing and successfully implementing a groundwater program. The institutional element of groundwater management is eXplained ill more detail in subsequent sections. 4. Teclmical - Understanding the unique physical, chemical, and hydrogeological characteristics is essential to developing an effective groundwater management plan. TIle US Geological Survey is conducting a groundwater basin assessmcnt for the Santa Rosa Plain, which will Hssis! in providing a technical understanding of the Santa Rosa Plain. 5. Economic - Detennilling and being able to atlord the cost of groundwater management plan implementation is another basic requirement for devcloping a good plan and suceessf\llly implementing an effective groundw31cr management progl1l111. Intricately linked with the "detenllining and being able to afford the cost of groundwater m;magement" is deciding who should pay and how mnch. Additionally, economic justification of groundw<lter management plan implementation should always include the cost of not implementing a groundwater management program, a m\lch more dilTicult cost to factor. A.2.t GroUlulwah.'r Legal Calil'ol11ill has a complexsystclll of gNtmdwater law, rights, and policy that has evolved through legislative and COUl1 battles over the last century and a half. The law lIas tntditionally djJTcr'mtiatcd surface water and groundwater rather than regulating water rcsourees through a system that fully integrates the two, in spitc of nature and the Earth's hydrologic system. TIlis differentiation of surface water and groundwater, regulation of surface and nQn-Ngulation of grotmdwater, has made grollndwater vulnerable to adverse PG 01172011 Page 23 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-25 impacts from nOll-susminable ~xtraction, making effective and coordinated groundwater management a necessity in most basin.~, A.2.2Re:lsonable and Beneficial Use All water resource use in Califomia, including groundwater, is subject 10 the constitutional requirement ofrCllsonllble llnd beneficial use (California Constitution, Article X, Section 2). III general terms, beneficial use has been held to include domestic, agriculturlll, industrial, general municipal lISe, social, recr<:ational, or instream u~c. Waler rights holders must demonstrate that the use is both rem;onab\c and beneficia\. . A.2.31Jegal Character ofGl'oundwater "Groundwater" is technically defined as subsurface wutcr that occurs in soils. and the pore spaces or openings in geologic foul1ations that are fully saturated at a positive pressure (Freeze and Cherry, 1979). In California, groundwater is c1assiticd based on it.., character and distribution as either: 1. Percolating groundwater - water that oozes, seeps, or filters through the soil by gravity; a vast mass of water confined in a basin, always moving toward some stream or outlet. Percolating groundwater is not subject to permitting by the State Water resources Control Board (SWRCB). 2. A sublerrdnean stream flowing through known and dcfin<xl ch<lnnelg - most 1requently characterized by the State a.s moving through penneable material, t:wicall y alluvitim, which underlies or comprises the bed of a stream in its natural state and is essential to the existence of tile stream; legally considered to be tlowing within a subten:aneall stream because the beds and banks SlIlTOlUlding the subsurface cluuUleJ deposits Ufe relatively impermeable. Groundwater flowing with a subterrancrul stream is subject to regulation governing surface water and pelmittingjurisdiction oEthe SWRCB. Nearly ;111 grQ!lndwater ill Califomia is considered percolating groundwater. By Icgal dd1nition, all grollndwat<!j' that is not subsurface flow or groundwater within a known and defincd chatlJld is considercd to be percolating groundwater. For groundwater to be c1assil1cd as a subtcnancan stream flowing through a known ami defined channel, the SWRCB has gcnemlly considered that the following four physical conditions must exist: 1. A subsnmlCe channel must be present; 2. TIle channel must have relatively irnpenneable beds and banks; 3. 'me course ofthe chanl\el must be known or capable of being determined by reasonable inference; and 4. Groundwltter lUust be flowing in the channel. Absent evidence ofthe existence oflhe four physical conditions listed above, groundwater is presumed 10 be percolating groundwater, and not asuhtcrrancan stream. .1..2.4 Groundwater Rights Calilomia has developed a unique system ofwatcr rights in which overlying, appropriative and prescriptive rights are all recognized WIder speciHc conditions. Table 2 PG 01172011 Page 24 003 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-26 provides sUllImary intonnation on the principal groulldw'lter right<; in Califomia and relative priorities of rights. Overlying Right Appropl;ative Right Prescriptive Right A.2.5 Overlying Rights Overlying rights are incident::tl1o the real property and allow the landowner extract groundwater from beneath the property for use on the overlying parcel. Overlying rights arise soldy and exclusively frolll the property ownership, and therefore are not generally limited by historical record of past groundwater use. nor can they be lost by non-use. Overlying rights are cOll'elative rights, that is, they are of equal priority to adjacent landowlMs, but are s~lperiorto appropriative rights. Basically, Califomia landowners have a correlntive right to extract as much groundwater as they can put to beneficial use. No state permit isrequired to drill a well and pwnp groundwater. however, minbterilll permits Illay be required in regard to the construction of/hc well, for cXllInple from the Department of Healtll Services or pursuant to local building ordinances. Unless the ba<;in has been adjudicated or olherlocal ordinances apply, no governmental permission is required to produce groundwater. A.2.6 Appropri:1fiY" Rights Appropriative rights involve the act of divertulg the groundwater from its source and applying the WaUJr 10 a beneficial usc, typically for municipal use, 'llld do not attach to the overlying luud. Appropriative rights are not considered overlying rights, aud are junior to overlying rights, meaning that overlying rights ha ve priority over appropriati ve rights. FlIrtlwr, the law only allows the appropriatiOn of that qu<Ultity of groundwater that is a snrplus in the basin or sub-basin to the present cumulative needs of overlying groundwater use-rs. If no surpl\lS glvllndwuter exists, overlying landowners milY bring court action to stop the taking of water by appropriators. Priority of rights between appropriators is based on the lllle "first"ilHime, fist-in-right": when surplus groundwater PGOll72011 Page 25 003 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development T' B-27 supplies are exceeded, the most junior (youngest) rights are extinguished first. and most senior (oldest) rights are eli'tinguished last. Appropriative rights are based on the historical quantity of use and may be forfeited (lost) by non-use. A.2.7 Groundwater Rights, Sate Yield and Overdraft 111e concepts of safe yield and ovcrdra11 become important when disputes arise within a groundwater has in, as all groundwater rights, whether overlying or appropriative, may be limited by the concept of "safe yield". Safe yield, which is a somewhat debated telli, b . gencntlly considered to me:m "the l11mdmum quantity of water whieh can be withdrawn alUlUally from a groundwater supply under a given set of conditions without calL~jng an undesirable result" (GRA, 2005). Undesirable results are generally considcred to refcr to unwanted changes such as water quality degradation, seawater intrusion, land subsidence, uneconomic use of groundwater, caused by a gradual lowering of groundwater levels which may induce adverse basin impacts. lfthe cumulative groundwater production exceeds the basin's safe yield, the basin is cOllsidered to be in a SUIte of overdraft Overdraft occurs where thc trend of historic groundwater level measurements indicate a contilJual drop in groundwater levels over time, even after wet year conditions. If the cumulative production does not exceed the sate yield, 1he b~l.Sin is considered to be in a state of slll]?lus. The concept of safe yield is 1ypically the focal point of groundwater ba.')il1 adjudication, and is used to establish tile grOUndwater rights in the basin, although 1ypically i1 is aJler groundwater levels have dropped significantly and the basin is in overdraft. Further, safe yield is the potential trigger for financing replenisluJ1cnts and thc requirement for establishing prescriptive rights. A.2.8 l'rcscriptivc Hights A party may claim prescriptive righl,> to grOlUldwater once the ba<;in has been in a condition of overdraft for a period of more than five years by showing that the groundwater use has been actual, notorious, adverse, exclusive and continuous for a period of at least five years. A prescriptive right is a right acquired by a party who openly uses the water to which another party ha,; an existing pdOf right. 111e esUblishmcnt of a prescriptive right may provide an appropriator with an equal or superior right to extmcl grouildwatcrto that of overlying landowner:;, based Oll the rccord of extractions dming the prescriptive period. Prescriptive rights cannot be acquin~d against public utilities, municipalities, or other public entities. Ovedying owners call help preserve their overlying right by continuing to pump and use water for rell$Onablc and beneficial usils under the doctrine of"selt:hc1l)." Filing in court for "injunctive relief' as soon as overdraft begins is a legal means to fight prescription, although it can be very expensive l\nd costrprohibitive to an individual landowner. A.2.9 Groffildwater Management InstitutioilS In Califomia, the regulation and mrulagemcnt of groundwater has been Jell to local control at least partly hecalL~e of a general preference for local, hands-on mrulagement. Virtually every legislative attempt to m!U1age groundwater at it statewide level over the PG 01172011 Page 26 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-28 post toO years has been met with significant opposition. State-level groundwater management is generally limited to the collection of groundwater level and pmnping daul in certain areas and the formulation of well construction and abandonment procedures. Califomia groundwater management institutions include: · Groundwater Management Plan (AB 3030 Plan) Statutory Authotity in the Calilbmia Water Code and Sped,ll Legislation City and County Ordinances Coordinated Agreements Adjudicated Groundwater Basins TIle lllost cOllllllon lbnn of groundwatcr managemcnt by institution is through the development of ,In AB 3030 plan., which is a voluntary and non-regulatory approach. According to DWR, thcre are more than 200 agencies that have participated in AB 3030 plans, and more than 120 orthose involve coordinated plam; with other agencies. Groundwater m\Ulogement under an A13 3030 plan is the desired approach for the Santa Rosa Plain, and the procedure and requirements are described ill more detail in the next section. Another 1'onn of groundwater management is through the Califomia ugislature enacting statutes est'lblishing several speci.al Het agencies mId groundwater man<lgement districts. These special act agencies and districts can ellact ordinances to regulate the amount of groundwater that is .;-:>..iracted and limit its place of use within th.;- district's boundaries. 'lhere are 22 kinds of general act districtsor 10cl1l agencies identified in the Califomia Water Code with specific statutory provisiolls to manage surt~'lce water. Some of these agenoies hove specific statutory authority to exerCise some fOlln of groundwatl'lr management; some have exercised their authority and others have not. Cities and counties have the right to regulate groundwater under their police power ofthe stltte, in an effort to promote thc health, safety lilid wclOlre of citizens. For examplc, in one cQunty ordinances \\'erc enacted prohibiting the mining of grolllldwater within the county, or ClI.1:raction of groundwater for export without a permit granted by the COlUlty Board. Ordinances have been enacted in 28 counties in the state; Sonoma has 110 such ordinllnce. Groundwater manllgemcllt ean be accomplished among 10e.il water purveYGrs in a basin through a general coordinated agreement. Teclniical basin analysis and development of a groundwater basin model can be completed through such an agreement. Joint capital projects and joint operational policies enn also bG accomplished through a coordinated agreement. Enforcement actions and fee collections may be jointly shared among the parities of a coonlinated agreement. Several chalknges are associated with the coordinated agreement approach. While contractual <lrrllngeJll\clnls lire ofkn useful in resolving individual issues between purveyors, these arrangements are much more difficult to utilize as groundwater management isslIe.s become more complex. More important, however; is the use of groundwater by other parties in the basin such as overlying owners. Effective gro\llldwater management may require these patties to also become signatories to the PG Oil72011 Page 27 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management ptan Development B-29 coordinated agreement, and overlying owners' groundwater interests are often divergent from the interests of tile purveyors. Consequently, complete representation of all of the basin users is mon: difficult under a contmctllal arrangement approach. Adjudication is that ronn of groundwater management where the courts detine the amollnt of groundwater that can be extracted under the landowncrs' correlative rights. Adjudication occurs when there have already been adverse impacts from ex1.raction in a groundwater basin or sub-basin and hllldowners und other overlying parties have not been able to settle tho dispute over how much groundwater can rightfully be extracted by each landowner and other party. TIle plaintiff.,> must pay for court-directed studies using the available data, in order to arrivc at an equitable distribution of the groundwater that is available on an annllal bllsis. These court-directed processes can be Icngthy and very costly, although some have been resolved with a cOllrt-approved l1egotiated settlement, called a stipulated judgment. .'\.2.10 Groundwater Management Act (i\B 3030) In response to mounting pressure for authorization for groundwater management legislation, a systematic procedure for an existing local agency to develop a groundwater management plan was added to the Califomia Water Code Section 10750 et.seq., in 1992. TIH~ legislation is commonly referred to as AB 3030 and it provides a\lthority und encour-agemelltto local agencies 10 wI)rk cOI)peratively and engage in groundwater management programs on a regional or basin-by-basin approach. TIle legislation is applicable to all groundwater basins in California with some cxcepti.(lIls: <lfCl1$ previously subject 10 management by a local agency, speci aJ act district or water pllrsuant to court order. A local agency l1lllst first obtain thc conSent of another locnl agcncy water purveyor, a regulated investor. owned utility, or a mutual water cOlllpanyto manage groundwater within their boundaries. A gro\u1dwater management plan does not apply to the c:\.iraction of groundwater to servc a single-family residenee, except in the case of basins previously identified as "critically overdral1ed" in Department of WaleI' Resource::: Bulletill 118-80. If a local agency provides watcr servicc, the agency may adopt a groundw,l!cr management plan by resolution Or by ordi-\1llt1CC and implement the pl<ln within it,> service area. Prior to adopting a resolution ofintcntion to drana groundwater management plan, the local agency is required to bold a hearing aileI' publishing notice pl1rsuant to Government Code 6066. 111e notice lllU~1: indicate that the agency is considering the adoption of II management plan PUrsUlltlt to Calitomia Water Code Section 10750 et. seg. AJler conducting a hearing, the locnl agency may then dralt a resoltnion of intention to adopt a groundwater management plan. Within two years ofthe date the initial resolution is adopted by thtJ agency, the groundwater managemcnt plan must be preparlld and adopted. Aftllr the plm, is prepar~d, but prior to final adoption, a secolld hearing must be conducted "vith illfollnatiOIl availablc 011 the plan. If the grOLllldwaier management plan is not prepared and adopted within two ycars, a new resolution of intention must be adopted. PG 01172011 Page 28 of 33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-30 '111ere are no legally required components of a groundwater management plan under AB 3030. Voluntary components that the pllm may address and procedures for adopting mlcs and regulations to implement the pllln are provided in Califomia Water Code Section ]0750 eL Seg. (Provided in Appendix A). However, the Amendments to Section 10750 et scq. (8B1938 [Stats 2002, Ch 603]) addc{\ the requirement that new groundwater management plans prepared under Scction 10750 et seq. must include documentation thai a written statement was provided to the public "describing the manner in which interested pmiies may participate in developing the groundwater management plan," which may include appointing Illeclmical advi~ory committee (Water Code 9 10753.4(b)). 11Iere are certain requirements to obtain state flmdillg for groundwater projects. 11Icse requirements arc provided in Appendix A, and include: 1) Provid\': documentation that a written statement was provided to the public "describing the manner in Which interested parties may participate ill developing the groundwater m<magement plan," which may include appointing a teclmical advisory committee (Water Code S 10753.4 (b)). 2) Include a plan by the managing entity to "involve other agencies that enables the local agency to work cooperatively with other public entities whose service area or boundary overlies the grotmdwater basin." (Water Code S 10753.7 (a)(2)). A local agency includlls "any local public agency that provides wuter service to all or a portion of jl~ service area" (Water Code S 10752 (g)). 3) Provide a map showing the area of the groundwater basin, as defined by D\VR Bulletin 118,with the area of Ule local agency subject Lo the plan a.<; well as the boundaries of other local agencies that overlie the basin in which tlle agency is developing a groundwater managcment plan (Water Code S 10753.7 (a)(3)). 4) Establish management objectj'ves (MOs) for tile groundwaterhusin that is subject to the plan. (Water Code g 10753.7 (aXl)), 5) Include components relating to the monitoring and management of groundwater levels, grOlmdwllter quality, inelnsLic land surface subsidence, and changes in surHlCc flow and surface Water quality thut directly affect groulld\vater levels or quality or are caused by groundwater pumping. (Water Code ~ 10753.7 (a)(l)). Consider additional components listed in Water Code ~ 10753.8 (a) through (I). 6) Adopt monitoring protocols for tile components in Section 7 (Water Code ~ 10753.7 (a)(4)). Monitoring protocols arc nol defincd in the Water Code, but the section is interpreted to mean developing a monitoring program cupable oflntcldllg ch,mges in conditi.ons for tile purpose ofmeetillg MOs. PG 01172011 Page 29 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-31 Appendix B - Sanh, Rosa Plain Assessment Report and Steeling Committee Recommendation PQ 01172011 Page 30 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-32 Appendix C - Example Outline for a Groundwater M:magement Pl;m PG 01172011 Page 31 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development 13-33 Example Outline for:1 Groundwater Man:lgement Plan Executive Summary Introduction FOImation of Lead Agency Preparation of Ihi~ GMP Under the Basin AdvisOJ}' Panel Purpose of the Santa Rosa Plain Gl.,,1P Authority to Prepare and ImpJementll GlvlP Glvll) Components Water Resources Selting Groundwater Supplit."'i Hydrogeologic Setting Groundwater Quality Rccharge and Extraction of Groundwater Surface Water Supplies Water Rights/Contract Entitlements Surface Water Conditions Surface Water Quality Recycled Waler Supplies Existing Facilities and Operations Groundwater F Ileilities Surfa..:c Water Facilities Future Facilities and Operations Water Year Types Water U~e by Year Type ManagemcntPlan Ek'tllt:.11ts Groundwater Man a gt:.w en I Goal Basin Management Objectives Examples; lvllintain or improve groundwatt:.'f quality in the Santa Rosa Plain {(If the bendit of basin groundwater users Protect against adverse impacts to groundwater from Thennal waters and seawater intrusion Maintain groundwatt.7 elevations that result in a net benefit to basin groundwater users Proted ilgainst adverse impacts to Wah.,r quality resulting from the interaction between groundwater and sUlface water flows in the majorwatercoufScs Protect against adverse impact~ to suri'aee water Hows in Sonoma Creek and other watercourses Protect against any poteilt1.11 iilelastie land surface subsidence G1\1P Components Component Catcgory 1: Stakeholder Involvement Involving the public o Actions Publie education o Actions Involving other agencies willlin and adjacent to Santa Rosa Plain o Actions Utilizing advisory committees o Actions Developing relation~hips with state and federal agencies PG 01172011 Page 32 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Groundwater Management Plan Development B-34 o Actions Pursuing partnership oppnrtunitics Q Actions Component 2: Monitoring Program Groundwater elevation monitoring o Actions Groundwater quality monitoring o Actions Land sUlfacc elevation monitoJing o Actions Surface water-groundwater interaction 1nonitoring o l\ctions Protocols for the collection of groundwater data o Actions Data management system o Actions Component Category Three: Groundwater Resources Protection Wcll construction policies o Actions Well abandonment and destruction policies o Actions Wellhead protection mea<;urcs o Actions Protection of n.-charge areas o Actions Control of the migrillion and remediation of conl.1minat<il \Vat,;:r (> Actions {'-OlItrol of salinc watcr inh11sion o Actions Component Category Four: Groundwater Sust.1inability Demand Reduction o \V3tcr consClvation o Water recycling o Actiol\.<l Conjunctive management activities (I Actions Component Five: Pia luting Integration E,,,isting integrated planning efforts o Wnt<.>r Eftlcicncy o Urban water management o Regiona I sanitation o DWSAP Program o Land l~W planning o Actions Pl3n Implenlentation Annu.al GMP Implementation Report Component-Action Imp)cm{''ntation Sc;hedllle List Future Review of GlvfP Financing PGOll7201I Page 33 of33 Cooperative Agreement to Provide Funding and Support for Santa Rosa Plain Gronndwater Management Plan Development '" B-35 EXHIBIT C Cost Allocation ~'oDos:ed Co~t Allocation fDr ~nta Rm<I Pfol:in Grournlwatof M9:nut'morrt: Phm O....v~IOllmcmt With SlInK Fundi"1 from fR:WM Plahrlin~ Grant bbuliotKJ tOWBn:J tbmuh.:.rrt cos.t$ ond $30 000 tontttbutloo from ()\'JR CoMultant Cos.ts SCWA sa RP SE8 Cotatl lot". 52.0% 16.0% H.(;% 2.8'1'0 2:.9%. FY 11/12 130,000 $67.600 $20,800 $17,680 53.640 $5.070 f\fJ 12/13 130,000 67.600 20.800 17.5&0 ;,640 5,070 comblned 260,000 135,200 41,600 S 7.280 10,140 35,360 ~ A$sumes faciJitdttor. Cl;)St$ of S'9SK. per 'Ie-ar, tochnical consultan1 costs of $1(5)( per year. WIndsor Cal.Am COS 4.4% 4.5% 2.8% 55,nO $5,850 $3,640 5.720 5,e50 3,640 11,440 11,700 57,2M Cooperative Agreement to Provide Funding and Support foc Santa Rosa Plain Groundwatec Management Plan Development C-l Agenda Packet Preparation T1MELlNES for Regular City Council Meetings {This sectionfor City Clerk Use Only} held on the 2nd & 4th Tuesdays of each month: · Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 10/11/11 Council Agenda later than NOON Three (3) Mondays prior to Council meeting date · Agenhda i~ems to Cityb Man~gerfivia email for his review and responding ..email authorization", ITEM NO. 7.C.2 sync romzed with a ove tIme rame of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas · Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets RESOLUTION NO. 2011-95 with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date · Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date · Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (I) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: October 11, 201 I Department: Public Safety, Administration Submitted By: Wulff Reinhold, Technical Advisor Submittal Date: September 27,20 11 Agenda Title: Grant Award Acceptance - 201 I-DJ-BX-3483 Requested Council Action: Adopt Resolution Endorsing Acceptance of$] 9,781.00 in Federal Funds from the 20] 1 Edward J. Byrne Memorial Justice Assistance Grant (JAG) Program Summary: Following submission of a grant application by the Department of Public Safety, the City of Rohnert Park was awarded funding from the United States Department of Justice in the form of an Edward Byrne Memorial "JAG" or Justice Assistance Grant. Upon acceptance, this award will fully fund the acquisition of sixteen (16) mobile radios needed to Enhance Field Officer Communications. Replacement of the department's outdated, non-compliant mobile radio equipment is urgently needed and essential for Officer Safety and to achieve compliance with radio configuration mandates (narrowbanding) issued by the Federal Communications Commission, due by February 2013. This award does not require any matching funds from the City of Rohnert Park. This $19,781.00 grant award has been reviewed and approved for acceptance by Assistant City Attorney Alexandra Barnhill as to form on September 17, 2011. Moreover, the Department of Public Safety is experienced in administrating this type of grant award to ensure grant compliance per the Department of Justice; similar grants were administered by the City during fiscal year 09/1 0 and one during fiscal year 10/11. Enclosures: Grant Application 2011-H5814-CA-DJ Grant Application Justification Narrative Formal Grant Award 2011-DJ-BX-3483 Grant Adjustment Notice (to correct name spelling, address, and contact) - 21 pages Resolution No. 2011-95 CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: ( ) Regular Time Per City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b Page) of2 APPLICATION FOR 2. DATE SUBMITTED Applicant Identifier FEDERAL ASSISTANCE July 20,2011 ) . TYPE OF SUBMISSION 3. DATE RECEIVED BY State Application Identifier STATE Application Non-Construction 4. DATE RECEIVED BY Federal Identifier FEDERAL AGENCY 5.APPLICANT INFORMATION Legal Name Organizational Unit City of Rohnert Park Department of Public Safety Address Name and telephone number of the person to be contacted on 500 City Center Drive matters involving this Rohnert Park, California application 94928-2) 18 Reinhold, Wulff (707) 584-2600 6. EMPLOYER IDENTIFICATION NUMBER (EIN) 7. TYPE OF APPLICANT 94-1538585 Municipal 8. TYPE OF APPLICATION 9. NAME OF FEDERAL AGENCY New Bureau of Justice Assistance 10. CATALOG OF FEDERAL DOMESTIC ASSISTANCE I). DESCRIPTIVE TITLE OF APPLICANT'S PROJECT NUMBER: 16.738 CFDA EDW ARD BYRNE MEMORIAL JUSTICE Communications Equipment TITLE: ASSISTANCE GRANT PROGRAM Enhancement ) 2. AREAS AFFECTED BY PROJECT City of Rohnert Park, County of Sonoma, California, 6th Congressional District 13. PROPOSED PROJECT 14. CONGRESSIONAL Start Date: September 01, 2011 DISTRICTS OF End Date: September 01,2014 a. Applicant b. Project CA06 15. ESTIMATED FUNDING 16. IS APPLICATION Federal $19,781 SUBJECT TO REVIEW BY STATE EXECUTIVE ORDER Applicant $0 12372 PROCESS? State $0 Program has not been selected https:llgrants.ojp.usdoj .gov 1 gmsexternal/app I icationRev iew .do ?print=yes 8/29/2011 Page 2 of2 Local $0 by state for review Other $0 Program Income $0 17. IS THE APPLICANT DELINQUENT ON ANY FEDERAL DEBT? TOTAL $19,781 N 18. TO THE BEST OF MY KNOWLEDGE AND BELIEF, ALL DATA IN THIS APPLICATION PREAPPLICA TION ARE TRUE AND CORRECT, THE DOCUMENT HAS BEEN DULY AUTHORIZED BY GOVERNING BODY OF THE APPLICANT AND THE APPLICANT WILL COMPL Y WITH THE ATTACHED ASSURANCES IF THE ASSISTANCE IS REQUIRED. https://grants.ojp.usdoj .gov/gmsexternal/appl icationReview .do?print=yes 8/29/20 II 2011-H5814-CA-DJ - CITY OF ROHNERT PARK NARRATIVE Communications Equipment Enhancement Request The City of Rohnert Park U.S. Highway 101 bisects the City of Rohnert Park, a California Municipality of 43,062 residents in Sonoma County, California, 50 miles north of the Golden Gate Bridge. Rohnert Park is a bedroom community and the third largest city in the county. The city is the home of the Sonoma State University, a member of the California State University (CSU) System. Economic Situation City revenue is derived primarily through sales taxes, followed by tax revenue from new development fees and real property sales. Facing an economic situation that is not unlike the rest of the country, Rohnert Park is better than some, but worse than many others. In June of 2011, the City Manager announced that the city was still faced with an operating budget deficit of approximately $2 million dollars for the 2011-2012 fiscal year and was projected to exhaust all cash by 3rd quarter of FY 2013. There has been no new residential development for over thirty-six months and building permits are expiring without ever starting. More and more of our storefronts are vacant and business areas are beginning to show blight. In January of 2011, one of our region's largest employers, the corporate offices of State Farm Insurance, announced it was vacating and relocating to Bakersfield, resulting in layoffs of over 400 persons. Our residents watch helplessly as home equities continue to decline. As of February 2009, home sales in Sonoma County were down 44% and prices down 28% from 2008. This decline continued for 22 consecutive months. The average resale price of homes has fallen by over $150,000:00, making this the biggest drop in the nine-county Bay Area. In 2010, the low home prices created a surge of home sales, althoughj as of January 2011, a continuing downward trend returned. The city had an unanticipated loss of $600,000.00 in revenue during 2009, primarily because of declining sales and property taxes. As property taxes continue to drop, so does city revenue. The single largest budget expenditure is employee salaries and benefits, totaling of 74% of all city spending. Desperate to avoid any more employee layoffs, a spirit of compromise and concession continues to be shared by the bargaining units representing 142 workers, from Public Safety Officers to clerks and maintenance workers. Since December of 2009, 49 employees retired, resigned, or were laid off. Of these, 4 Public 'Safety Officers were laid off and five more resigned to work for other, more stable agencies. None of these personnel were replaced. Page 1 of 4 The city passed a 112 cent sales tax increase in June of 2010, however even with that revenue, the city continues to struggle financially. The Department The City of Rohnert Park is one of only two municipalities in California with a truly combined Police and Fire Service. Officers in Rohnert Park are sworn peace officers who are equipped and trained to perform law enforcement, fire suppression, and em~rgency medical activities, all in the protection of life and property, by patrolling assigned areas and responding to calls for service. Disparate Certification - This list of duties should be seen as a synopsis and is by no means an all-inclusive list, it is included to show why both the POLICE and FIRE concerns are represented in one application. The Public Safety Officers, when assigned to Police Services, focus on the Reduction of Crime and the Prevention of Violence. Officers perform general patrol on an assigned shift and beat; responding to citizen requests for assistance, monitoring for any violation that might contribute to an unsafe environment for the public. Officers prepare reports on crimes and investigations; contact and interview victims, witnesses, and suspects; issue citations and make arrests for violations of laws and ordinances. In addition to the ongoing Public Education and Fire Prevention performed by Officers assigned to Fire Services, officers respond to fire calls and participate in fire suppression activities; drive and operate all fire apparatus and equipment operate a variety of tools and equipment related to fire suppression, rescue, and hazardous materials emergency activities. Officers in both areas of assignment provide lifesaving emergency medical response. During 2010, there were 42,193 calls for service received by the Communications Center and handled by Public Safety Officers. How Will This Funding Be Used? Communications Equipment Enhancement The mobile two-way radios installed in patrol vehicles used by Uniformed Public Safety Officers and Detectives are in dire need of replacement, especially in light of the narrowband compliance mandate issued by the Federal Communications Commission (FCC). The department budget has been slashed to the point that only salaries and essential purchases are allowed. While we need to replace 16 mobile radios, the $20,000 cost would require the elimination of another position. Page 2 of 4 How Will Success Be Measured? In 2013, when the FCC Narrowbanding Mandate takes effect, the Department of Public Safety will be fully compliant, and its sworn Public Safety Officers will be able to continue to use their two-way radio devices. If we were unable to meet the FCC mandate, we would have to immediately cease operation of all non-compliant radios. This would adversely impact our Public Safety Officers abilities to communicate with each other as well as with our dispatch communications center and would significantly impede officers' abilities to coordinate the apprehension of offenders, Like all other Police Agencies who use the standardized reporting criterion, the Department of Public Safety reports Part-1 crime activity to the California DOJ every month. The crime types tracked are Homicide, Rape, Robbery, Assault, Burglary, Larceny, and Motor Vehicle Theft. Comparing yearly data since 1980, the Total Property Crimes and Total Part-1 Crimes in 2008 have established new record lows. The Part-1 Crime Rate is lower and, the City of Rohnert Park is a safer place today than any time in nearly 30 years. Success and the reporting of grant-funded activities will be measured by the decrease or increase of Part-1 crimes in our community. We have set clear statistically validated goals for the reduction of violence and crime. Project Timeline The goals and objectives of the plan are: 1. Purchasing 100% of the radio equipment immediately upon receipt of the award. ttem # Quantity Description 1 8 Kenwood TK790 VHF Dash-mount mobile radio 2 4 Kenwood TK790 VHF Remote-head mobile radio 3 2 Kenwood TK790 VHF Dual Remote-head mobile radio 4 2 Kenwood TK890 UHF Dual Remote-head mobile radio Subtotal Tax Shipping Unit Cost $ 950.00 $1,110.00 $1,552.00 $1,427.00 Total $ 7,600.00 $ 4,440.00 $ 3,104.00 $ 2,854.00 $ 17,998.00 $ 1,619.82 $ 150.00 9% $ 150.00 Total $19,767.82 How Will This Funding Be Tracked? The City of Rohnert Park utilizes "Spring brook" municipal accounting software to track all revenue and expenditures, strictly adhering to all legally mandate accounting practices. A unique account code associated with this grant will insure all drawdowns and expenditures are tracked separately from other Page 3 of 4 federal funding. In accordance with the transparency of government already in place, all funds from this Recovery Act grant will be tracked, accounted for, and reported on separately from all other funds (including DOJ grant funds from non- Recovery Act grants awarded for the same or similar purposes or programs). The accounting systems in place will ensure that funds from this Recovery Act solicitation will not be commingled with funds from any other source. The City of Rohnert Park is prepared to track and report on the specific outcomes and benefits attributable to use of Recovery Act funds. Consistent with the special purposes and goals of the Recovery Act and its strong emphasis on accountability and transparency, detailed records will be kept of all financial transactions and the reporting will be made available for public review through printed reports and electronic posting on the City of Rohnert Park web site. Page 4 of 4 Department of Justice Office of Justice Programs Bureau of Justice Assistanee Office of Justice Programs Washinglon, D.C. 20j31 August 26, 201 I Mr. Bryan Masterson City of Rohnert Park 130 Avram Avenue Rohner! Park, CA 94928 Dear Mr. Masterson: On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approved your applieation for funding under the FY I I Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation in the amount of$1 9,781 for City of Rohnert Park. Enclosed you will find the Grant A ward and Speeial Conditions doeuments. This award is subject to all administrative and tinaneial requirements, including the timely submission of all financial and programmatic reports, resolution of all interim audit findings, and the maintenance of a minimum level of cash.on-hand. Should you not adhere to these requirements, you will be in violation of the terms of this agreement and the award will be subject to termination for eause or other administrative action as appropriate. If you have questions regarding this award, please contact: - Program Questions, Zephyr Fraser, Program Manager at (202) 616-04 16; and - Financial Questions, the Oftice of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.oefo@usdoj.gov. Congratulations, and we look forward to working with you. Sincerely, Denise O'Donnell Director Enclosures Department of Justice Office of Justice Programs Office for Civil Rights Washing/on, D.C. 20j31 August 26, 2011 Mr. Bryan Masterson City of Rohnert Park 130 Avram Avenue Rohnert Park, CA 94928 Dear Mr. Masterson: Congratulations on your reeent award. In establishing finaneial assistance programs, Congress linked the receipt of Federal funding to complianee with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP). US. Department of Justice is responsible for ensuring that recipients of finaneial aid from OJP, its component offiees and bureaus, the Office on Violenee Against Women (OVW), and the Office of Community Oriented Policing Serviees (COPS) comply with applicable Federal civil rights statutes and regulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with Justiee Department funding. Ensuring Access to Fcderally Assisted Programs As you know, Federal laws prohibit reeipients of financial assistanee from discriminating on the basis of race, color, national origin, religion, sex, or disability in funded programs or aetivities, not only in respeet to employment practices but also in the delivery of services or benetits. Federal law also prohibits funded programs or aetivities from discriminating on the basis of age in the delivery of services or benefits. Providing Sel'vices to Limited English Proficiency (LEP) Individuals In aeeordanee with Department ofJustiee Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 USe. ~ 2000d, recipients of Federal finaneial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limited English protlcieney (LEP). For more information on the eivil rights responsibilities that recipients have in providing language serviees to LEP individuals, please see the website at hltp://www.lep.gov. Ensuring Equal Treatment 1'0" Faith-Based Organizations The Department of Justiee has published a regulation specitically pertaining to the funding offaith.based organizations. In general, the regulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all Justice Department Program Participants, and known as the Equal Treatment Regulation 28 e.F.R. part 38, requires State Administering Agencies to treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Ageneies from making award or grant administration decisions on the basis of an organization's religious character or aftiliation, religious name, or the religious eomposition of its board of directors. The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justiee to fund inherently religious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must be held separately from the Department of Justice funded program, ,!nd customers or benefieiaries cannot be eompelled to participate in them. The Equal Treatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted to diseriminate in the provision ofserviees on the basis ofa beneticiary's religion. For more information on the regulation, please see OCR's website at http://www.ojp.usdoj.gov/ocr/ettbo.htm. State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as amended; the Victims of Crime Act, as amended; and the Juvenile Justiee and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on the basis of religion in employment. Despite these nondiserimination provisions, the Justice Department has concluded that the Religious Freedom Restoration Aet (RFRA) is reasonably construed, on a case-by-case basis, to require that its funding agencies permit faith-based organizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue eonsidering religion when hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in eniployment decisions by gtantees. Questions about the regulation or the application ofRFRA to the statutes that prohibit discrimination in employment may be directed to this Ot1ice. Enforcing Civil Rights Laws All recipients of Federal tinancial assistance, regardless of the particular funding source, the amount of the grant award, or the number of employees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates reeipients that are the subject of discrimination eomplaints trom both individuals and groups. In addition, based on regulatory eriteria, OCR selects a number of recipients each year for eompl ianee reviews, audits that require recipients to submit data showing that they are providing services equitably to all segments of their serviee population and that their employment practices meet equal employment opportunity standards. Complying with the Safe Streets Act or Program Requirements .In addition to these general prohibitions, an organization which is a recipient of financial assistance subjeet to the nondiscrimination provisions ofthe Omnibus Crime Control and Safe Streets Act (Safe Streets Aet) of 1968, 42 U.S.c. ~ 3789d(e), or other Federal grant program requirements, must meet two additional requirements:( I) eomplying with Federal regulations pertaining to the development of an Equal Employment Opportunity Plan (EEOP), 28 C.F.R. ~ 42.301 -.308, and (2) submitting to OCR Findings of Discrimination (see 28 C.F.R. ~~ 42.205(5) or 31.202(5)). 1) Meeting the EEOP Requiremeut In accordance with Federal regulations, Assurance NO.6 in the Standard Assurances, COPS Assurance No. 8.8, or certain Federal grant program requirements, your organization must comply with the following EEOP reporting requirements: If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-time employees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from the date of this letter. For assistanee in developing an EEOP, please eonsult OCR's website at hnp://www.ojp.usdoj.gov/ocr/eeop.htm. You may also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208. If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to prepare an EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file and make it available for review on request. In addition, your organization has to complete Seetion 8 of the Certification Form and return it to OCR. The Certification Form can be found at hnp://www.ojp.usdoj.gov/ocr/eeop.htm. If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount of the award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then your organization is exempt from the EEOP requirement. However, your organization must eomplete Seetion A of the Certification Form and return it to OCR. The CertiEcation Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. 2) Submitting Findings of Discrimination In the event a Federal or State court or Federal or State administrative agency makes an adverse Ending of discrimination against your organization after a due proeess hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copy of the Ending to OCR for review. Ensuring the Compliance of Subrecipients If your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of the applicable Federal civil rights laws, including the requirements pertaining to developing and submiUing an EEOP, reporting Findings of Discrimination, and providing language services to LEP persons. State agencies that make subawards must have in plaee standard grant assuranees and review procedures to demonstrate that they are effectively monitoring the civil rights eomplianee of subrecipients. Ifwe can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please eall OCR at (202) 307- 0690 or visit our website at hUp:l/www.ojp.usdoj.gov/ocr/. Sincerely, ~J.~ Michael L. Alston Director cc: Grant Manager Financial Analyst Department of Justiee Office of Justice Programs Bureau of Justice Assistance RECIPIENT NAME AND ADDRESS (Includmg Zip Code) City of Rohnert Park J 30 A vram A venue Rohnert Park, CA 94928 IA. GRANTEE IRS/VENDOR NO 94 1538586 3. PROJECT TITLE Communications Equipment Enhancement Project PAGE I OF 6 Grant 4. AWARD NUMBER 2011.DJ.BX.3483 5. PROJECT PERIOD FROM 10/0112010 TO 09/30/2014 BUDGET PERIOD FROM 10/0112010 TO 09/30/2014 6 AWARD DATE 08/26/201 I 7. ACTION 8. SUPPLEMENT NUMBER 00 Initial 9. PREVIOUS AWARD AMOUNT $0 10 AMOUNTOFTHIS AWARD $ 19,781 II.TOTALAWARD $ 19,781 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FYII(BJA. JAG) 42 USC 3750, et seq. 15. METHOD OF PA YMENT GPRS AGENCY APPROV AL 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL Denise O'Donnell Director 1 7. SIGNATURE OF APPROVING OFFICIAL GRANTEE ACCEPTANCE 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Bryan Masterson Director ofpuhlic Safety 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL AGENCY USE ONLY 21 KDJUGTI092 20. ACCOUNTING CLASSIFICATION CODES FISCAL FUND BUD DlV. YEAR CODE ACT OFC. REG. SUB. POMS AMOUNT x 19781 B DJ 80 00 00 OJP FORM 4000/2 (REV. 5.87) PREVIOUS EDITIONS ARE OBSOLETE. OJP FORM 4000/2 (REV. 4.88) Department of Justiee Office of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET PAGE OF 6 Grant PROJECT NUMBER 2011-DJ-BX-3483 AWARD DATE .08126120 II SPECIAL CONDlTlONS 1. The reeipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Finaneial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Seetion 42.302), that is approved by the Offiee for Civil Rights, is a violation of its Certified Assuranees and may result in suspension or termination of funding, until sueh time as the recipient is in eompliance. 3. The reeipient agrees to eomply with the organizational audit requirements of OMS Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMS Cireular A-133 audits (and any other audits ofOJP grant funds) are not satisfactorily and promptly addressed, as further described in the eurrent edition of the OJP Financial Guide. 4. Recipient understands and agrees that it cannot use.any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval ofOJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either I) submitted a false claim for grant funds under the False Claims Act; or 2) eommitted a eriminal or eivil violation of laws pertaining to fraud, eontlict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subreeipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Reeipient understands and agrees that it cannot use any federal funds, either direetly or indirectly, in support of any eontract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval ofOJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70. OJP FORM 400012 (REV. 4-88) Department of Justice Offiee of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET PAGE OF 6 Grant PROJECT NUMBER 2011-DJ-BX-3483 AWARD DATE 08/26/20 II SPECIAL CONDlTJONS 8. Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1,2009), the Department encourages recipients and sub recipients to adopt and enforce polieies banning employees from text messaging while driving any vehicle during the eourse of performing work funded by this grant, and to establish workplace safety polieies and eon duct education, awareness, and other outreach to decrease crashes caused by distracted drivers. 9. The recipient agrees to comply with applicable requirements regarding Central Contractor Registration (CCR) and applicable restrictions on subawards to first-tier subrecipients that do not aequire and provide a Data Universal Numbering System (DUNS) number. The details ofrecipient obligations are posted on the Office of Justice Programs web site at http://www.ojp.gov/tundinglccr.htm (Award condition: Central Contractor Registration and Universal Identifier Requirements), and are ineorporated by referenee here. This special condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). 10. The recipient is required to establish a trust fund account. (The trust fund mayor may not be an interest-bearing account.) The fund, including any interest, may not be used to pay debts or expenses ineurred by other aetivities beyond the scope of the Edward Byrne Memorial Justice Assistance Grant Program (JAG). The recipient also agrees to obligate and expend the grant funds in the trust fund (including any interest earned) during the period of the grant. Grant funds (including any interest earned) not expended by the end of the grant period must be returned to the Bureau of J ustiee Assistance no later than 90 days after the end of the grant period, along with the final submission of the Federal Financial Report (SF-425). II. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information sharing systems which involve interstate connectivity between jurisdictions, such systems shall employ, to the extent possible, existing networks as the eommunieation backbone to achieve interstate connectivity, unless the grantee ean demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the functionality of an existing or proposed IT system. 12. To support public safety and justice information sharing, OJP requires the grantee to use the National Information Exchange Model (NIEM) speeifications and guidelines for this partieular grant. Grantee shall publish and make available without restriction all schemas generated as a result of this grant to the eomponent registry as specified in the guidelines. For more information on compliance with this special condition, visit http://www.niem.gov /implementationguide.php. OJP FORM 4000/2 (REV 4-88) Department of Justice OUice of Justice Programs Bureau of Justice Assistance AWARD CONTINUATION SHEET PAGE 4 OF 6 Grant PROJECT NUMBER 2011-DJ.BX-3483 AWARD DATE 08/26120 I ] SPECIAL CONDITIONS 13. The grantee agrees to assist BJA in eomplying with the National Environmental Policy Act (NEPA), the National Historic Preservation Aet, and other related federal environmental impact analyses requirements in the use of these grant funds, either directly by the grantee or by a subgrantee. Accordingly, the grantee agrees to first determine if any of the following activities will be funded by the grant, prior to obligating funds for any of these purposes. Ifit is determined that any of the following activities will be funded by the grant, the grantee agrees to eon tact BJA. The grantee understands that this speeial condition applies to its following new activities whether or not they are being specifl<;ally funded with these grant funds. That is, as long as the activity is being eondueted by the grantee, a subgrantee, or any third party and the activity needs to be undertaken in order to use these grant funds, this special eondition must first be met. The activities covered by this special condition are: a. New construction; b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties loeated within a I DO-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; e. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation ofa new program involving the use of chemicals other than chemieals that are (a) purehased as an incidental component ofa funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identifleation, seizure, or elosure of clandestine methamphetamine laboratories. The grantee understands and agrees that eomplying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. The grantee further understands and agrees to the requirements for implementation of a Mitigation Plan, as detailed at http://www.ojp.usdoj.gov/BJA/resouree/nepa.html. for programs relating to methamphetamine laboratory operations. Application of This Special Condition to Grantee's Existing Programs or Activities: For any of the grantee's or its subgrantees' existing programs or activities that will be funded by these grant funds, the grantee, upon specifie request from BJA, agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment of that funded program or activity. 14. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28 C.F.R. Part 23, Criminal Intelligence Systems Operating Policies, ifOJP determines this regulation to be applicable. Should OJP determine 28 e.F.R. Part 23 to be applicable, OJP may, at its diseretion, perform audits of the system, as per the regulation. Should any violation .01'28 C.F.R. Part 23 occur, the recipient may be fined as per 42 USe. 3789g(c)-(d). Recipient may not satisfy such a fine with federal funds. 15. The recipient agrees to ensure that the State Information Technology Point of Contact receives written notification regarding any information technology project funded by this grant during the obligation and expenditure period. This is to facilitate communication among local and state governmental entities regarding various information teehnology projects being eonducted with these grant funds. In addition, the recipient agrees to maintain an administrative file doeumenting the meeting of this requirement. For a list of State Infonnation Teehnology Points of Contact, go to hup:/ /www.il.oj p.gov/default.aspx?area=pol icy AndPractice&page= 1 046. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs 'Bureau of Justice Assistance AWARD CONTINUATION SHEET PAGE 5 OF 6 Grant PROJECT NUMBER 2011.DJ-BX-3483 AWARD DATE 08/26/20 II SPECIAL CONDlTIONS 16. The grantee agrees to comply with the applicable requirements of28 CF.R. Part 38, the Department of Justiee regulation governing "Equal Treatment for Faith Based Organizations" (the "Equal Treatment Regulation"). The Equal Treatment Regulation provides in part that Department of Justice grant awards of direct funding may not be used to fund any inherently religious aetivities, sueh as worship, religious instruction, or proselytization. Recipients of direct grants may still engage in inherently religious activities, but such activities must be separate in time or place from the Department of Justice funded program, and participation in such aetivities by individuals reeeiving services from the grantee or a sub-grantee must be voluntary. The Equal Treatment Regulation also makes clear that organizations participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision of serviees on the basis of a benefieiary's religion. Notwithstanding any other special condition of this award, faith- based organizations may, in some circumstances, consider religion as a basis for employment. See http://www.ojp.gov/about/oer/equal_tbo.htm . 17. The recipient acknowledges that all programs funded through subawards, whether at the state or local levels, must conform to the grant program requirements as stated in RIA program guidance. 18. Grantee agrees to comply with the requirements of28 C.F.R. Part 46 and all Office of Justice Programs policies and proeedures regarding the protection of human research subjects, including obtainment ofInstitutional Review Board approval, if appropriate, and subject informed consent. 19. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C section 3789g and 28 CF.R. Part 22 that are applicable to eollection, use, and revelation of data or information. Grantee further agrees, as a condition of grant approval, to submit a Privacy Certifieate that is in accord with requirements of28 CF.R. Part 22 and, in particular, section 22.23. 20. The recipient agrees that funds received under this award will not be used to supplant State or loeal funds, but will be used to increase the amounts of such funds that would, in the absence of Federal funds, be made available for law enforcement activities. 21. A ward recipients must submit qltarterly a Federal Financial Report (SF-425) and annual performance reports through GMS (https:!/grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Govemment Performance and Results Act (GPRA), P.L. 103-62, applicants who receive funding under this solieitation must provide data that measure the results of their work. Therefore, quarterly performanee metrics reports must be submitted through SJA's Performance Measurement Tool (PMT) website (www.bjaperformancetools.org). For more detailed information on reporting and other JAG requirements, refer to the JAG reporting requirements webpage. Failure to submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk designation. 22. The recipient agrees to monitor sub awards under this JAG award in aecordance with all applicable statutes, regulations, OMS circulars, and guidelines, including the OJP Financial Guide, and to include the applicable conditions of this award in any subaward. The recipient is responsible for oversight of subrecipient spending and monitoring of speeific outeomes and benefits attributable to use of JAG funds by subrecipients. The recipient agrees to submit, upon request, doeumentation of its pol icies and procedures for monitoring of subawards under this award. 23. Award recipients must verify Point ofContact(POC), Finaneial Point of Contact (FPOC), and Authorized Representative contact information in GMS, including telephone number and e-mail address. Ifany information is incorreet or has changed, a Grant Adjustment Notice (GAN) must be submitted via the Grants Management System (GMS) to document changes. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance AWARD CONTINU A TION SH EET PAGE 6 OF 6 Crant PROJECT NUMBER 2011-DJ-BX-3483 AWARD DATE 08/26/2011 SPECIAL CONDITIONS 24. The grantee agrees that within 120 days of award acceptance, eaeh member of a law enforeement task foree funded with these funds who is a task foree eommander, agency executive. task force officer, or other task force member of equivalent rank, will complete required online (internet-based) task force training. The training is provided free of charge online through BJA's Center for Task Force Integrity and Leadership (www.etfli.org). All current and new task foree members are required to eomplete this training once during tile life of the award, or once every four years if multiple awards inelude this requirement. This training addresses task force effectiveness as well as other key issues including privacy and eivilliberties/rights, task force performance measurement, personnel selection, and task toree oversight and accountability. Additional information is available regarding this required training and aceess methods via 8JA's web site and the Center for Task Force Integrity and Leadership (www.ctfli.org). 25. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance, Offiee of Justiee Programs has received documentation demonstrating that the state or local governing body review and/or community notification requirements have been met and has issued a Grant Adjustment Notice (GAN) releasing this special eondition. 26. Recipient may not expend or drawdown funds until the Bureau of Justiee Assistanee, Offiee of Justice Progtams has reviewed and approved the Abstraet portion of the application and has issued a Grant Adjustment Notice (GAN) informing the recipient of the approval. 27. Reeipient may not expend, or drawdown funds until the Bureau of Justice Assistance, Office of Justiee Programs has reviewed and approved the Budget Narrative portion of the applieation and has issued a Grant Adjustment Notice (GAN) informing the recipient of the approval. OJP FORM 4000/2 (REV. 4-88) Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington, D.C 2053/ Memorandum To: Official Grant File From: Orbin Terry, NEPA Coordinator Subject: Incorporates NEPA Compliance in Further Developmental Stages for City of Rohnert Park The Edward Byrne Memorial Justice Assistance Grant Program (JAG) allows states and local governments to support a broad range of activities to prevent and control crime and to improve the criminal justice system, some of which could have environmental impacts. All recipients of JAG funding must assist BJA in complying with NEPA and other related federal environmental impact analyses requirements in the use of grant funds, whether the funds are used directly by the grantee or by a subgrantee or thil<d party. Accordingly, prior to obligating funds for any of the specified activities, the grantee must first determine if any of the specified activities will be funded by the grant. The specified activities requiring environmental analysis are: a. New construction; b. Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including properties located within a I OO-year flood plain, a wetland, or habitat for endangered species, or a property listed on or eligible for listing on the National Register of Historic Places; c. A renovation, lease, or any proposed use of a building or facility that will either (a) result in a change in its basic prior use or (b) significantly change its size; d. Implementation of a new program involving the use of chemicals other than chemicals that are (a) purchased as an incidental component of a funded activity and (b) traditionally used, for example, in office, household, recreational, or education environments; and e. Implementation of a program relating to clandestine methamphetamine laboratory operations, including the identification, seizure, or closure of clandestine methamphetamine laboratories. Complying with NEPA may require the preparation of an Environmental Assessment and/or an Environmental Impact Statement, as directed by BJA. Further, for programs relating to methamphetamine laboratory operations, the preparation of a detailed Mitigation Plan will be required. For more infonnation about Mitigation Plan requirements, please see http://www.ojp.usdoj.gov/BJA/resource/nepa.html. Please be sure to carefully review the grant conditions on your award document, as it may contain more specific information about environmental compliance. Department of Justice Office of Justice Programs GRANT MANAGER'S MEMORANDUM, PT. I: PROJECT SUMMARY Bureau of Justice Assistance Grant PROJECT NUMBER PAGE I OF I 2011-DJ-BX-3483 This project is supp0l1ed uuder FYII(BJA - JAG) 42 USC 3750, el seq. I. STAFF CONTACT (Name & telephone number) Zephyr Fraser (202) 616-0416 2. PROJECT DIRECTOR (Name. address & telephone number) Wul ff Reinhold Public Safety Technical Advisor 500 City Center Drive Rohnel1 Park. C A 94928-2118 (707) 584-2600 eX1.2682 3a. TITLE OF THE PROGRAM 3b. rOMS CODE (SEE INSTRUCTIONS ON REVERSE) FY 20 II Justice Assistance Grant Program 4. TITLE OF PROJECT Communications Equipment Enhancement Project 5. NAME & ADDRESS OF GRANTEE 6. NAME & ADRESS OF SUBGRANTEE City of Rohnert Park 130 Avram Avenue Rohnert Park, C A 94928 7. PROGRAM PERIOD 8. BUDGET PERIOD FROM: 10/01/2010 TO: 09/30/2014 FROM: 1010 1/20 I 0 TO: 09/30/2014 9. AMOUNT OF AWARD 10. DATE OF AWARD $ 19.781 08/2612011 II. SECOND YEAR'S BUDGET 12. SECOND YEAR'S BUDGET AMOUNT 13. THIRD YEAR'S BUDGET PERIOD 14. THIRD YEAR'S BUDGET AMOUNT 15. SUMMARY DESCRIPTION OF PROJECT (See instruction on reverse) The Edward Byme Memorial Justice Assistance Grant Program (JAG) allows slates and units of local govemment, including tribes, to support a broad range of activities to prevent and control crime based on their own state and local needs and conditions. Grant funds can be used for state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support, and infonnation systems for criminal justice, including for anyone or more of the following purpose areas: I) law enforcement programs; 2) prosecution and court programs; 3) prevention and education programs; 4) corrections and community corrections programs; 5) drug treatment and enforcement programs; 6) planning, evaluation, and technolob'Y improvement programs; and 7) crime victim and witness prob'fams (other than compensation). The gran lee will utilize the grant to purchase communications equipment, specifically two-way mobile radios. 111ese purchases will increase essential law enforcement services throughoul the community. NC A/NCF OJP FORM 4000/2 (REV. 4-88) ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY POLICE AND FIRE SERVICES Brain Masterson, Director September 12, 2011 Denise O'Donnell, Director Department of Justice Office of Justice Programs Bureau of Justice Assistance Washington, D.C. 20531 Dear Ms. O'Donnell, Thank you for the recent award under the FY 2011 Edward Byrne Memorial Justice Assistance Grant (JAG) Program Local Solicitation, #2011-DJ-BX-3483, in the amount of $19,781.00. In reviewing the award documents, I note that although the person listed as the Authorized Grantee Official is correct (Brian Masterson), his name was misspelled (Bryan instead of Brian). By accessing the Grant Adjustment Notice portion of your online Grant Management System to make the correction, I further noted that prefix, address, phone, and e-mail for this person needed adjustment as well. I have made the necessary corrections and am submitting them, with this document providing the justification. If you or your staff has any questions in regards to this notice, please do not hesitate to contact me. Sincerely, ,r'-- ,,' -.," " /'''/, ,'5~j/~ /1~/ " ,4:1-<" .... "A/X/, :J/~(,?:r 1''''';',," / Wulff Reinhold, Grant Project Director Public Safety Technical Advisor (707)584-2682 office, (707)484-9369 cell wreinhold@rpcity.org 500 City Center Drive. Rohnert Park, CA 94928-2118 . Phone (707) 584-2600 . Fax (707) 584-2683 Change Grantee Authorized Signing Official GAN Page 1 of2 US DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS GRANT ADJUSTMENT NOTICE Grantee Information Grantee City of Rohnert Park Project 10/01/2010 - GAN 001 Name: Period: 09/30/2014 Number: Grantee 130 AVRAM AVENUE Program ROHNERT PARK, BJA Date: 09/12/2011 Address: 94928 Office: Grantee Grant Maria DUNS 93-091-2980 Manager: Anderson Number: Grantee 94-1538585 Application 2011-H5814- EIN: Number(s): CA-DJ Vendor #: 941538586 Award 2011-DJ-BX- Number: 3483 Project Communications Award Equipment $0.00 Title: Enhancement Project Amount: ChanQe Grantee Authorized SianinQ Official Specific documentation is required for changes to a Grantee Authorized Signing Official. Documentation can be the legal document that effected the change or a letter noting the official change authenticated (signed) by a proper official of the state having jurisdiction. Documentation must be electronically attached. If you cannot attach the documentation, please contact your Grant Manaaer. I Current Authorized Signing Official II New Authorized Signing Official I I Prefix Mr. I I*prefix II Chief I Prefix Prefix I I (Other) (Other) First Bryan * First I Brian I Name Name Middle Middle I I Initial ~I Initial *Last I Masterson I Name Masterson ISuffix II Name Isuffix II I Suffix I I I~SUffiX I I (Other) (Other) ITitle II Director of Public Safety I I*Title II Director of Public Safety I Address 1130 Avram Avenue I Line 1 * Address 1500 City Center Drive I Address I I Line 1 Line 2 Address I I ICity II Rohnert Park I Line 2 Istate II California I*City II Rohnert Park I IZip 1194928 - 2118 I*state II California I Iphone II (707) 584-2600 Ext I*ZiP 1194928 - 2118 I IFax II (707) 584-2656 I*Phone II (707) 584-2650 Ext I IEmail II wreinhold@rpcity.org I II I https:llgrants.ojp.usdoj.gov/gmsextemal/gan/signOffic ial GAN .st 9/27/2011 Change Grantee Authorized Signing Official GAN Page 2 of2 I ~ IFax II (707) 584-2656 I I*Email II bmasterson@rpcity.org I *Required Justification for Change Grantee Authorized Signing Official Name spelling correction, title correction and d address correction. ~ Attachments: I Filename: II User: II Timestamp: I IGrant Adjustment Notice 09] 220] ] .pdf Ilwreinhold 1109/12/20 II ] 2: 17 PM I printJ Audit Trail: I Description: II Role: II User: II Timestamp: I IApproved-Final Ilpo - Grant Manager Ilandersonm 1109/12/2011 3:07 PM I ISubmitted Ilpo - Grant Manager Ilwreinhold 1109/12/2011 12:17 PM I https:llgrants.ojp.usdoj .gOY I gmsexternal/ ganl signOfficial GAN .st 9/27/2011 RESOLUTION NO. 2011-95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING THE ACCEPTANCE OF $19,781.00 IN FEDERAL FUNDS FROM THE 2011 EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT (JAG) PROGRAM WHEREAS, the City ofRohnert park is facing serious deficit in the General Fund and the reduction of employee cost is a matter of great concern and discussion; and WHEREAS, the program will fund Communications Equipment Enhancement by replacement of outdated and non-compliant radio equipment, increasing community safety; and WHEREAS, these funds will supplement greatly reduced funding for such activities. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize the Director of Public Safety to accept and allocate funding from the 2011 JAG Program in the amount of $19,781.00. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 11th day of October, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only} , held on the 2nd & 4th Tuesdays of each month: ;; Resolutions (other than standard formats for authorizations and approvals), Ordinances & 10/11/11 Council Agenda Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date ITEM NO. 7.C.3 . Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to RESOLUTION NO. 2011-96 the City Clerk for drafting agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municioal Code Section 2.08.020 and related Resolution No. 2008-173 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: October 11,201 I Department: Human Resources Submitted By: Submittal Date: Theresa Smith, Human Resources Analyst September 29, 2011 Agenda Title: Change in Salary Range for Accountant/Budget Analyst Requested Council Action: Approve Resolution "Approving a Change in the Salal)' Range for AccountantlBudget Analyst from 80CF to 86CF" Summary: The budget adopted this July approved the addition of an Accountant/Budget Analyst position. The position was recruited under the 80CF salary range in the Confidential Unit ($28.26 - $34.36/hr.). The candidate pool did not meet expectations for education and experience. Based on that pool and staff contacts with other organizations, it appears the salary level was inadequate to generate highly-qualified candidates. Staff is requesting a change from the 80CF salary range to the 86CF salary range ($32.72 - $39.77/hr.), which more closely aligns with the marketplace for this type of position. The financial impact of this adjustment will depend on the actual salary negotiated with the top candidate, but is estimated at $9,264 annually. Enclosures: Resolution "Approving a Change in the Salary Range for Accountant/Budget Analyst From 80CF to 86CF" CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: ( ) Regular Item Per City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b RESOLUTION NO. 2011-96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING A CHANGE IN THE SALARY RANGE FOR ACCOUNTANT/BUDGET ANALYST FROM 80CF TO 86CF WHEREAS, the City Council approved an Accountant/Budget Analyst position in the budget adopted in July this year; WHEREAS, the position was placed in the Confidential Unit and approved at the salary range of 80CF at $4,899 - $5,955 per month; WHEREAS, based on a recruitment at the current salary range and staff contacts with other organizations, it appears the salary level is inadequate to generate highly-qualified candidates; and WHEREAS, staff recommends that the salary for this position be adjusted and placed at the salary range which follows: Position Accountant/Budget Analyst Ran2e 86CF Monthly Salary $5,671-$6,894 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park approves the change in salary range as stated above. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 11 th day of October, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk 10/11/11 City Council Agenda ITEM NO.7 .C.4 RESOLUTION NO. 2011-97 RESOLUTION NO. 2011-97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK REJECTING CLAIM FOR DAMAGES: . AARON PRICE BE IT RESOLVED by the City Council of the City of Rohnert Park that that Claim for alleged damages dated June 9, 2011 and received June 21,20 II is hereby rejected. DULY AND REGULARLY ADOPTED this 11th day of October, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Claim No. 2011-08 10/11/11 City Council Agenda ITEM NO.7 .C.5 RESOLUTION NO. 2011-98 RESOLUTION NO. 2011-98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK REJECTING CLAIM FOR DAMAGES: CHRISTOPHER KNAPP, SAMUEL KNAPP, KAREN KNAPP BE IT RESOLVED by the City Council of the City of Rohnert Park that that Claim for alleged damages dated September 19, 2011 and received September 20, 2011 is hereby rejected. DULY AND REGULARLY ADOPTED this 11th day of October, 201 I. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Claim No. 2011-12 r {This section/or City Clerk Use Only} Agenda Packet Preparation TIME LINES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 10/11/2011 CDC AGENDA ITEM NO. 7.D.l RESOLUTION NO. 2011-09 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AGENDA ITEM TRANSMITTAL REPORT Meeting Date: September 27, 2011 Department: Administration Submitted By: Submittal Date: Linda T. Babonis, Economic Development Manager September 20, 2011 Agenda Title: Amended Enforcement Obligation Payment Schedule Requested Council Action: Rescind Resolution No. 2011-07 and Adopt an Amended Enforceable Obligation Payment Schedule Pursuant to Section 34169(g) of the California Health and Safety Code Summary: On August 23, 2011, the Community Development Commission ("Commission") adopted an Enforceable Obligation Payment Schedule ("EOPS") pursuant to Section 34169 (g) of the California Health and Safety Code. Following adoption of the EOPS, staff ascertained that certain changes were warranted. Accordingly staff made those changes and brought forward an Amended Enforceable Obligation Payment Schedule ("Amended EOPS") on September 27,2011, for adoption by Resolution No. 2011-07. It was the intent of staff to pull this item from the Consent Calendar prior to adoption in order to bring forward a revised version of the Amended EOPS that more accurately reflects the true outstanding legal obligations ofthe Commission. Given the uncertainty of how the state will treat redevelopment agency obligations in the event that AB 1 X 26-27 are upheld by the Supreme Court and the stay is lifted, staff is exercising an abundance of caution in the comprehensiveness of its submission of an Amended EOPS to the Commission. Enclosures: Resolution; Enforceable Obligation Payment Schedule, Amended Enforceable Obligation Payment Schedule GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION: (x) Approval ( ) Public Hearing Required ( ) Submitted with Comment ( ) Policy Determination by CDC (x) Consent Item () Regular Item ( ) Not Recommended ( ) City Comments: RESOLUTION NO. 2011-09 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK RESCINDING RESOLUTION NO. 2011-07 AND ADOPTING AN AMENDED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE PURSUANT TO SECTION 34169(g) OF THE CALIFORNIA HEALTH AND SAFETY CODE WHEREAS, the Community Development Commission of the City of Rohnert Park ("Commission") is a redevelopment agency organized and existing under the California Community Redevelopment Law (Health & Safety Code S 33000 et seq.) ("CRL") and has been authorized to transact business and exercise the powers of a redevelopment agency pursuant to action of the City Council of the City of Rohnert Park ("City Council" or "City," as applicable); and WHEREAS, pursuant to the CRL, the City Council approved and adopted a Redevelopment Plan for the Rohnert Park Redevelopment Project ("Project") on July 14, 1987, by Ordinance No. 479, (as amended to date, "Redevelopment Plan"), and the Commission is vested with the responsibility for implementing and carrying out the Redevelopment Plan; and WHEREAS, the Commission is currently in the process of carrying out the goals and objectives of the Redevelopment Plan by continuing to eliminate blight; increase, improve and preserve the supply of affordable housing in the community; stimulate and expand economic growth and employment opportunities by revitalizing properties and businesses within the Project; and alleviate deficiencies in public infrastructure; and WHEREAS, in connection with approval and adoption of the State Budget for Fiscal Year 2011-12, the California Legislature has approved, and the Governor has signed (i) ABXl 26 (Stats.2011, chap. 5, "ABXI26"), which immediately, and purportedly . retroactively, suspends otherwise legal redevelopment activities and incurrence of indebtedness and dissolves redevelopment agencies effective October 1, 2011, and requires redevelopment agencies to adopt a payment schedule for all agency enforceable obligations in conformance with Section 34169(g) of the Health and Safety Code by August 28, 2011, and submit such schedule to the county auditor-controller, the State Controller and the State Department of Finance (the "Dissolution Act"); and (ii) ABXl 27 (Stats.20l1, chap. 6, "ABXl 27"), which allows communities to avoid the consequences of the Dissolution Act and continue their redevelopment agency if the community enacts an ordinance agreeing to comply with the alternative voluntary redevelopment program described in Section 2 of ABXl 27 adding Part 1.9 (commencing with section 34192) of Division 24 of the Health and Safety Code (the "Alternative Redevelopment Program"); and WHEREAS, in accordance with Section 34169(g)(2) of the Health and Safety Code, the Commission adopted an Enforceable Obligation Payment Schedule on August 23, 2011, and posted the Enforceable Obligation Payment Schedule on the City's website; OAK #4845-9443-8154 v3 1 WHEREAS, on September 27, 2011, the .Commission adopted an Amended Enforceable Obligation Payment Schedule by Resolution No. 2011-07; WHEREAS, the Amended Enforceable Obligation Payment Schedule has been amended to reflect the true outstanding legal obligations of the Commission; NOW, THEREFORE, THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Commission hereby rescinds Resolution No. 2011-07 and adopts the Amended Enforceable Obligation Payment Schedule, attached hereto as Exhibit A. . Section 2. The Commission Secretary is hereby directed to post a copy of the Amended Enforceable Obligation Payment Schedule to the City's web site and to transmit a copy of the Amended Enforceable Obligation Payment Schedule to the State Department of Finance, the State Controller and the Sonoma County Auditor in accordance with Section 34169(g)(2) of the Health and Safety Code. DUL Y AND REGULARLY ADOPTED by the Community Development Commission of the City of Rohnert Park this 11th day of October, 2011. Chairperson ATTEST: Secretary APPROVED AS TO FORM: General Counsel OAK #4845-9443-8154 v32 EXHIBIT A ENFORCEABLE OBLIGATION PAYMENT SCHEDULE [Insert] Exhibit A OAK #4845-9443-8154 v3 Name of Redevelopment Agency: Community Development Commission of the City of Rohnert Park Project Area(s) Rohnert Park Redevelopment Project AMENDED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE Per AB 26 - Section 34167 and 34169 (") Page 1 of 1 Pages Total Outstanding Debt or Obligation as of June 30, Total Due During Payments by Month (August 1, 2011 through December 31, 2011) Aug- Sept Oct Nov Dec Total Project Name / Debt Obligation Payee Description 2011 Fiscal Year Bonds issue to fund non - housing projects & 1 1991 Tax Allocation Bonds 20% set -aside 580,000 580,000 580,000 560,000 2 1999 Tax Allocation Bonds Bonds issue to fund non - housing projects 31,880,000 790,000 395,000 395,000 790,000 3 2001 Tax Allocation Bonds Bonds refunding issue 8,506,306 1,198,102 228,634 969,468 1,198,102 4 2007R Tax Allocation Bonds Bonds issue for non- housing projects 38,086,897 1,460,878 486,959 973,919 1,460,878 5 2007H Tax Allocation Bonds Bonds issue to fund housing projects 25,586,091 1,365,572 508,991 856,581 1,365,572 6 2003 LRRB's 90% Paid by CDC Lease Revenue Refunding Bonds 4,752,000 443,434 Loan from City for acquisition and construction of Performing Arts Center (CDC Reso No. 7 Performing Arts Center Project City of Rohnert Park 2000 -05) 3,602,300 276,750 93,375 93,375 8 community Center Complex City of Rohnert Park Ground Lease (CDC Reso No. 2003 -08) 2,699,000 241,000 20,083 20,083 20,083 20,083 20,0831 100,415 Housing & Redevelopment 9 Direct Staff Cost Manager Administration 3,006,504 111,352 9,279 9,279 9,279 9,279 9,279 46,395 Support costs (e.g., Executive Director, CFO, IT, etc.) Allocated under Public Improvement Affordable Housing Reimbursement Agreement 10 Administration Fees City of Rohnert Park (CDC Reso No. 2011 -02) 27,737,586 1,027,318 513,659 513,659 11 Burke, Williams & Sorensen, LLP Same City Attorney (CDC Reso No 2010 -20) 1,620,000 60,000 5,000 5,000 5,000 5,000 5,000 25,000 December property tax increment, estimated 12 County Property Tax Admin Fee County of Sonoma fee 4,716,117 174,671 170,671 170,671 13 Trustee Fees Union Bank Bond Issues 216,000 8,000 122 2,541 61 311 61 3,096 Vavrinek, Trine, Day & Co Commission share of auditing costs (City Res 14 Auditing Fees LLP No. 2011 -28) 216,000 8,000 6,135 6,135 Estimated pass through payments for 11112 tax 15 Pass-through Obligation County of Sonoma year - Health & Safety 33401 98,799,534 3,659,242 3,659,242 3,659,242 Estimated pass through payments for 11112 - 16 Pass-through Obligation County of Sonoma Health & Safety 33676 40,778,640 1,510,320 1,510,320 1,510,320 Sonoma Mountain Business Payment obligation under Grant Agreement 17 lGrant Cluster (CDC Reso No. 2010 -18) 444,000 444,000 1 222,000 222,000 Golf course CIP Fund contribution per Lease 18 Fund Contribution. CourseCo. Agmtw /CourseCo. (Term May 2021) 200,000 20,000 1,667 1,667 1,667 1,667 1,667 8,335 Seifel Consulting (Bond Development Feasibility Study of (2) sites 19 Feasibility Study proceeds - reimbursement) (CDC Reso No. 2010 -17) 39,717 39,717 2,157 4,500 8,000 8,000 10,000 32,657 Demolition, expenses for consultant & staff time. Done under Public Improvement & DAMA Construction (Bond Affordable Housing Reimbursement Agreement 20 Southwest Station Proceeds - Reimbursement) (CDC Reso No. 2011 -02) 9,000 9,000 9,000 9,000 Retrofit Studies. Expenses for staff time. Done under Public Improvement & Affordable PAC, Sports & Community Ctr (Project Bond Proceeds - Housing Reimbursement Agreement (CDC 21 #2010 -14) Reimbursement Reso No. 2011 -02) 30,151 30,151 151 1,800 2,700 2,7001 2,700 10,051 Feasibility Studies. Expenses for consultants Various consultant and staff time. Done under Public Improvement Recreational & Community Facility payees /Bonds proceeds - & Affordable Housing Reimbursement 22 Improvements (Project # 2011-01) reimbursement JAgFeement (CDC Reso No. 2011 -02) 69,065 69,065 1,965 26,5001 9,000 12,900 10,400 60,765 County of Sonoma Auditor - 20 Voluntary Alt Red evelo ment Prog Controller Payment obligation under ABx127 28,463,622 4,011,622 Totals - This Page 322,038,530 17,538,194 2,249,008 71,370 55,790 281,9401 9,207,560 11,865,668 0 0 0 0 0 01 0 0 Totals - Page 2 0 0 0 0 0 0 0 0 Totals - Page 3 0 0 0 0 0 0 0 0 Totals - Page 4 22,406,229 0 0 0 0 0 1 0 0 Totals - Other Obligations Totals - All Pages 344,444,759 17,538,194 2,249,008 71,370 55,790 281,940 9,207,560 F 11,865,668 CITY OF ROHNERT PARK OFFICE OF THE CITY CLERK DATE: October 6, 2011 TO: Chair Belforte and Members of the Community Development Commission FROM: Terri A. Griffin, City Clerk RE: Agenda Item No. 7.D.l- October 11,2011 Amended Enforceable Obligation Payment Schedule Two pages of the Amended Enforceable Obligation Payment Schedule were inadvertently omitted from the agenda packet, which was distributed to the Commission on October 6th. Attached is the full version of the schedule (Exhibit A to CDC Resolution No. 2011-09. cc: Gabriel A. Gonzalez, Executive Director Name of Redevelopment Agency: Community Development Commission of the City of Rohnert Park Project Area(s) Rohnert Park Redevelopment Project AMENDED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE Per AB 26 - Section 34167 and 34169 (') Page 1 of 1 Pages Total Outstanding Debt or Obligation as of June 30, Total Due During Payments by Month (August 1, 2011 through December 31, 2011) Aug Set Oct Nov Dec Total Project Name / Debt Obligation Payee Description 2011 Fiscal Year Bonds issue to fund non - housing projects & 1 1991 Tax Allocation Bonds 20% set -aside 580,000 580,000 580,000 580,000 1999 Tax Allocation Bonds Bonds Issue to fund non-housing projects 31,880,000 790,000 395,000 395,000 790,000 2001 Tax Allocation Bonds Bonds refunding issue 8,506,306 1,198,102 228,634 969,468 1,198,102 4 2007R Tax Allocation Bonds Bonds issue for non- housing rejects 38,086,897 1,460,878 486,959 973,919 1,460,878 r6 2007H Tax Allocation Bonds Bonds issue to fund housing projects 25,586,091 1,365,572 508,991 856,581 1,365,572 2003 LRRS's 90% Paid by CDC Lease Revenue Refunding Bonds 4,752,000 443,434 Loan from City for acquisition and construction 7 lPerforming Arts Center Project City of Rohnert Park of Performing Arts Center (CDC Reso No. 2000 OS) 31602,300 276,750 93,375 93,375 8 Community Center Com lex City of Rohnert Park Ground Lease (CDC Reso No. 2003 -08) 2,699,000 241,000 20,083 20,083 20,083 20,083 20,083 100,415 Housing & Redevelopment 9 Direct Staff Cost Manager Administration 3,006,504 111,352 9,279 9,279 9,279 9,279 9,279 46,395 Support costs (e.g., Executive Director, CFO, IT, etc.) Allocated under Public Improvement & 10 Administration Fees City of Rohnert Park Affordable Housing Reimbursement Agreement CDC Reso No. 2011 -02 27,737,586 1,027,318 513,659 513,659 11 IBurke, Williams & Sorensen, LLP Same City Attorney CDC Reso No 2010 -20 1,620,000 60,000 5,000 5,000 5,000 5,000 5,000 25,000 12 County Property Tax Admin Fee County of Sonoma December property tax increment, estimated fee 4,716,117 174,671 1 170,671 170,671 Trustee Fees Union Bank Bond Issues 216,000 8,000 122 2,541 61 311 61 3,096 Auditing Fees Vavrinek, Trine, Day & Co LLP Commission share of auditing costs (City Reso No. 2011 -28) 216,000 8,000 6,135 6,135 1 Pass -throu h Obli ation County of Sonoma Estimated pass through payments for 11112 tax year -Health 8 Safety 33401 98,799,534 3,659,242 3,659,242 3,659,242 16 Pass -throu h Obli ation Coun of Sonoma Estimated pass through payments for 11/12- Health & Safe 33676 40,778,640 1,510,320 1,510,320 1,510,320 17 JGrant Sonoma Mountain Business Cluster Payment obligation under Grant Agreement CDC Reso No. 2010 -18 444,000 444,000 222,000 222,000 16 Fund Contribution CourseCo. Golf course CIP Fund contribution per Lease Agmtw /CourseCo. Jerm May 2021) 200,000 20,000 1,667 1,667 1,667 1,667 1,667 8,335 19 FeasibilityS tu dy Seifel Consulting (Bond proceeds - reimbursement) Development Feasibility Study of (2) sites (CDC Reso No. 2010 -17) 39,717 39,717 2,157 4,500 8,000 8,000 10,000 32,657 Demolition, expenses for consultant & staff time. Done under Public Improvement & 20 Southwest Staten DAMA Construction (Bond Proceeds - Reimbursement) Affordable Housing Reimbursement Agreement (CDC Reso No. 2011 -02) 9,000 9,000 9,000 1 9,000 Retrofit Studies. Expenses for staff time. Done under Public Improvement & Affordable 21 PAC, Sports & Community CV (Project #2010 -14) Bond Proceeds - Reimbursement Housing Reimbursement Agreement (CDC Reso No. 2011 -02) 30,151 30,151 151 1,600 2,700 2,700 2,700 1 10,051 Feasibility Studies. Expenses for consultants Various consultant and staff time. Done under Public Improvement 22 Recreational & Community Facility Improvements (Project # 2011-01) payees /Bonds proceeds - reimbursement & Affordable Housing Reimbursement Agreement CDC Reso No. 2011 -02) 69,065 69,065 1,965 26,500 9,000 12,900 10,400 60,765 County of Sonoma Auditor - 20 Voluntary Alt Redevelo ment Pro Controller Payment obligation under ASx1 27 28,463,622 4,011,622 Totals - This Page 322,038,530 17,538,194 2,249,008 71,370 55,790 281,940 1 9,207,560 11,865,668 0 0 0 0 0 0 0 0 Totals - Paget 0 0 0 0 0 0 0 0 Totals - Page 3 0 0 0 0 0 0 0 0 Totals - Page 4 22,406,229 0 0 0 0 0 0 0 Totals - Other Obligations 344,444,759 17,538,194 2,249,008 71,370 55,790 7 281,940 7 ,207,561) 11,865,666 Totals -All Pages Name of Redevelopment Agency Community Development Commission of the City of Rohnert Park Project Area(s) Rohnert Park Redevelopment Project OTHER OBLIGATION PAYMENT SCHEDULE Per AB 26 - Section 34167 and 34169 (*) Page 1 of 2 Pages Payments by month Total Outstanding Total Due During Aug" Sept Oct Nov Dec Total Project Name / Debt Obligation Payee Description Debt or Obligation Fiscal Year Various improvements to Community Center Campus as recommended by the Consultants & City of Feasibility Study (see item #21- page 1) Rohnert Park including energy savings improvements, Reimbursement for Staff redesign of the center plaza area, Rohnert Park Community Time Chargeable to development of adjacent vacant lot and 1 Center Improvements Projects other phased projects. 2,433,673.00 0.00 0.00 $. Improve recreational and community facilities serving the Project Area. Consultants & City of Several projects have been identified Rohnert Park including an acquatics facility, Reimbursement for Staff water /spray parks and all- weather sports Recreational and Communty Time Chargeable to fields. Feasibility studies are underway 2 Facilities Improvements Projects see item #22 - page 1). 3,140,935.00 0.00 1 0.00 $ Consultants & City of Rohnert Park Program will provide low interest loans Reimbursement for Staff for fagade improvements and Commercial Building Time Chargeable to commercial rehabilitation of commercial 3 Im rovement Program Projects properties withinn the Project Area. 1,605,000.00 0.00 0.00 $ Modification of an existing City -owned Consultants & City of building to utilize it as a temporary fire Rohnert Park station to service portions of the Project Reimbursement for Staff Area. Facility will provide service until Time Chargeable to such time as funding is available for a 4 Temporary Fire Station Facility Projects permanent facility. 267,500.00 1 0.00 1 0.00 $ Consultants & City of Rohnert Park Reimbursement for Staff Based on Corridor Plan, develop Time Chargeable to functional signage for major streets and 5)ICommunfty Sign Program Projects major attractions. 377,571.00 0.00 0.00 $ Consultants & City of Rohnert Park Programs provides assistance to Reimbursement for Staff residential property owners for Time Chargeable to improvements such as painting, 6 Neighborhood Beautification Pro Projects landscaping and other improvements. 30,000.00 0.00 0.00 $ Consultants & City of Redevelop former City Hall site and two Rohnert Park contiguous parcels (6230 Commerce Reimbursement for Staff Blvd., 100 and 120 Avram Avenue) Time Chargeable to based on findings made in feasibility 7 Avram Development/Former Cit, Projects study for highest and best use. 4,731,540.00 0.00 0.00 $ Consultants & City of Rohnert Park Redevelop property with 17 very-low Reimbursement for Staff income housing units or an alternative Time Chargeable to use focused on creating a public 8 Southwest Fire Station Reuse Projects assistance site. 2,140,000.00 0.00 0.00 $ Consultants & City of Rohnert Park Reimbursement for Staff Time Chargeable to Provide rehabilitation loans to low and 9 Rohnert Park Housing Rehabil Ltz Projects very-low income households. 535,000.00 0.00 0.00 1 $ Provide financial assistance for health and safety repairs to homes occupied by low- income families with children, seniors and disabled individuals. Provide one -time rental assistance to Consultants & City of eligible residents experiencing financial Rohnert Park difficulty. Provide rental subsidy for low Reimbursement for Staff and very-low income individualstfamilies Time Chargeable to living in CDC - owned, COTS - managed 10 Assistance to Community Based Projects Transitional and Shared Living homes. 843,000.00 0.00 0.00 $ Consultants & City of Rohnert Park Housing Element identifies this site for Reimbursement for Staff redevelopment of mixed -use housing Time Chargeable to with 12 affordable housing units; 4 very- 11 Southwest Boulevard Shopping Projects ow income and 8 low- income units. 1,840,400.00 0.00 0.00 $ Consultants & City of Rohnert Park Purchase affordability covenants to Reimbursement for Staff restrict occupancy of Rohnert Park rental Time Chargeable to units for 55 years to low and very-low 12 Acquisition of Affordability Cover Projects income households. 1,161,610.00 0.00 0.00 $ Consultants & City of Rohnert Park Provide subsidies to non - profit Reimbursement for Staff developers to increase affordable Time Chargeable to housing opportunities within the Project 13 Subsidies for Non -Profd Develo Projects Area and City. 3,300,000.00 0.00 0.00 $ Totals - Other Obligations $ 22,406,229.00 $ $ $ $ $ $ $ 10/11/2011 City Council Agenda ITEM NO. 7.E City of Rohnert Park Council Members Quarterly Travel Expense 1st Quarter July 2011 - September 2011 Note: Expenses are reported when paid not attended Account Event Description Check Date Amount City Representation 6602 Mayors/ Council Members-Belforte Leagure of CA Cities-Belforte Noon Times Luncheon-Mackenzie 8/3/2011 9/6/2011 9/14/2011 Stafford 6606 Noon Times Luncheon Noon Times Luncheon 8/24/2011 9/14/2011 Mackenzie 6611 Mayors/ Council Members Noon Times Luncheon UCB Events & Ceremonies 8/3/2011 8/24/2011 9/6/2011 Belforte 6612 UCB Events & Ceremonies Callinan 6613 Ahanotu 6614 55.00 525,00 25.00 605.00 25.00 25.00 50.00 55,00 25,00 125,00 205.00 125.00 10/11/11 City Council Agenda ITEM NO.8 FY 2011 /201 2 MAJOR GOALS First Quarter Update Administration City Manager City Clerk Economic Development Human Resources 1 10/5/2011 City Manager ~ Goal: Implement Newly Adopted Budget o In progress - amended budget reflecting salary and operational savings resulting from labor negotiations will be brought to Council in Novem ber ~ Goal: Develop and Implement Long-term Strategic Plan o In progress - Council/Executive Team Workshop scheduled for November 4; anticipated adoption of Strategic Plan December 2011 City Manager ~ Goal: Develop Long-term Fiscal Policies o In progress - Long-term fiscal policies adopted during budget process; working with Executive Team to develop Cash Contingency Plan and Fiscal Recovery Plan ~ Goal: Pursue sustainable new revenue sources and continue to reduce costs o In progress - Instituted cash budget system - cash must be in hand before expenditures are made; developing new purchasing procedures and policies 2 10/5/2011 City Manager ~ Goal: Execute Economic Development Plan objectives o In progress: Hired Economic Development Manager ~ Goal: Evaluate City operations for improved efficiencies and cost savings that still maintain maximum level of services o In progress - Evaluating use of software programs to automate certain functions in compliance, online building permits City Manager ~ Goal: Develop and Implement Cost Allocation System o In progress -Implementation of cost allocation system will coincide with implementation of electronic timecards in January ~ Goal: Address Unfunded Liabilities o In progress - GASB 45 workgroup has begun meeting to address retiree health unfunded liability 3 10/5/2011 City Manager ~ Goal: Implement Labor Agreements o In progress - All labor agreements have been implemented except RPPSMA, which will be implemented in 2012 ~ Goal: Pursue Cooperative Service Agreements o In progress - Continue discussions with City Manager's Group to develop regional shared services. Presentation planned for Mayors' and Councilmembers' Association on October 13,2011 ~ Goal: Enhance Communication with Community o In progress - Producing bimonthly Community Newsletter; continuing outreach to community-based organizations by being guest speaker on City matters City Clerk ~ Goal: Revise Agenda Process and Templates o In progress - New agenda summary form and revised staff report template have been drafted and will be implemented in November ~ Goal: Develop and Implement Agreement Routi ng and Approval Process o In progress - Agreement routing procedures and forms have been drafted and are currently before the Purchasing Committee for review 4 10/5/2011 City Clerk ~ Goal: Develop City Council and Administrative Policy Manuals o In progress - Current policy binders are undergoing review for elimination of obsolete policies and revision of outdated policies ~ Goal: Develop Citywide Fee Schedule o In progress - All fees and charges adopted since 2002 have been collected and will be compiled into one comprehensive fee schedule Economic Development ~ Goal: Implement New Fa<;ade Improvement and Commercial Rehab Loan Program o CDC approved Fac;:ade Improvement and Commercial Rehabilitation Loan Program on April 26,2011 o Redevelopment legislation temporarily stopped progress . No funds 5 10/5/2011 Economic Development ~ Goal: Work with Sonoma Mountain Business Cluster (SMBC) to Locate "Graduates" in City o 5MBC committed to work with private sector landowners and commercial property realtors o October 12, 2011 Business Essentials Series "Your Space - Site Location and Permitting for a New Business" Find the right space at the right price Recognize hidden costs Understand what permits are required Navigate code compliance & the permitting process Speakers Barry Palma, Sr. V,P., Cornish & Carey Commercial Real Estate . Marilyn Ponton, AICP, City of Rohnert Park Human Resources ~ Goal: Deploy FLSA-Compliant Timesheet System o A city-wide timecard committee has been meeting for several months to plan a transition to electronic timekeeping-target date for this change is January 1,2012 o Most employees in the City are presently recording time on paper timesheets, and Finance and DPS have developed and issued policy and procedure direction to achieve FLSA compliance o HR staff have outlined key FLSA issues for supervisory training 6 10/5/2011 Human Resources ~ Goal: Update and Automate Performance Evaluation System o City Manager and HR Manager have met several times to identify appropriate performance paradigms and have examined several methodologies; work continues, with a focus on defining performance dimensions for managers first Human Resources ~ Goal: Develop and Implement a Comprehensive Medical Leave Management Policy o Developed new worker's compensation and paid medical leave administration policies in response to recent labor contracts, along with drafting appropriate revisions to the City's Personnel Rules; rollout and required meet and confer meetings are being planned. 7 Human Resources ~ Goal: Decentralize Some Hiring Procedures o Developed an overall legal compliance framework for non-HR managers to use in managing their own hiring procedures ~ Goal: Establish Policy and Procedure for the Use of Temporary Employees o Compiling data on present use, and conducting research on potential risk exposure and legal concerns in this area Administrative Services FINANCE INFORMATION SYSTEMS 10/5/2011 8 10/5/2011 Finance ~ Goal: Update the City budget document - Completed o Created Departmental Budget Documents outlining service model, delivery options, revenue opportunities, tasks accomplished and goals. o Created departmental org charts. o Included Enterprise Funds, Redevelopment Funds and Special Revenue Funds o Included Five-Year Capital Improvement Project Budget and CDC Budget o Created a glossary of financial and budgetary terms Finance ~ Goal: Conduct an RFP for temporary debris box service - Completed o RFP process com pleted and contract awarded ~ Goal: Prepare the CAFR and annual reports - In progress o Working with new auditing firm to review internal controls and management concerns o Attended training on implementation of GASB 54 on fund balance presentation 9 10/5/2011 Finance ~ Goal: Implement full roll-out of electronic time card reporting system - In progress o Created a timecard committee to implement electronic timecard reporting o Completed step one to implement paper timecards o Change pay period from semi-monthly to bi-weekly - Implement January 1 2012 . Will fulfill FLSA requirements o Migrate to Version 7 in Springbrook - July 2012 Finance ~ Goal: Replace part-time Accountant position with full-time Budget Analyst/Accountant - In progress o Recruitment in progress ~ Goal: Establish Purchasing Policy and provide training to employees - In progress o Created a Purchasing Committee to review current policies and procedures 10 10/5/2011 Finance ~ Goal: Establish City Credit Card Use Policy - In progress o Reviewing current credit card use and developing a Credit Card Policy that coincides with Purchasing Policy ~ Goal: Establish a Cell Phone Policy- In prog ress o Research commenced on types of phones issued; optional cell phone stipends and amounts; and who is given a cell phone Information Systems ~ Goal: Research and come up with possible solutions to reduce the lease cost of our current desktop fleet o Deployed new thin clients in certain areas of the city. Initial lease cost reduction of 5 percent. ~Goal: Cost effectively increase data storage overall by 100 percent o Completed - Implemented over 4 terabytes of increased storage. 11 10/5/2011 Information Systems ~ Goal: Upgrade email system to Exchange 2010 and implement a new email archiving system o Started bench testing email archive devices. Project 20 percent complete. ~ Goal: U pg rade the Sports Center Class and the Performing Arts Center ticketing servers o Performing Arts Center server upgraded. Project 50 percent complete Information Systems ~ Goal: Assist Public Works with their Water and Sewer control system server replacement o Project 10 percent complete. Estimated Project completion 1/1/2012 ~ Goal: Maintain high level of customer service by promptly responding to Helpdesk requests o Completed 426 service requests out of 444 total. 80 percent resolved within 48 hours. 12 Development Services BUILDING PLANNING ENGINEERING Building and Planning ~ Goal: Conduct Building Permitting Needs Assessment o A list of software vendors and a matrix of attributes has been compiled and was forwarded to IS Manager Dave Rowley, who will act as the Project Manager for software coordination and proposal solicitation. . November 15, 2011-Vendor Identification and Proposal Preparation . December 30,2011- Vendor Shortlist 10/5/2011 13 10/5/2011 Building and Planning ~ Goal: Amend/Adopt Citywide Design Guidelines o Considering the use of an intern to research and compile design guideline examples. An intern profile has been prepared and submitted to Human Resources Manager for recruitment. ~ Goal: Amend the Zoning Ordinance o Amendments to the Zoning Ordinance as required by the Housing Element adoption process are drafted and will be heard before the Planning Commission in October. Building and Planning ~ Goal: Secu re Multiple Plan Check Services Contracts to Reduce Costs and Streamline Permitting o The Request for Proposal (RFP) has been drafted and is pending final review. It is anticipated the RFP will be distributed in the 2nd quarter. ~ Goal: Update Code Compliance Program o Forms have been revised are in final review. It is anticipated forms and letters will be integrated into the code compliance module software system by the end of October. 14 10/5/2011 Engineering ~ GOAL: Complete Traffic and Street Lighting Standards - To meet State law, prevent unnecessary costs for incoming development, and ensure low-cost maintenance. o Researched streetlight Standards in other Cities. o Presentation to Council resulted in direction for new Standard to be LED. ~ GOAL: Streamline the encroachment permit process o Process drafted and in review. Engineering ~ GOAL: Undertake $1.5 million of Sewer Construction Projects - Replace aging sewer collection system. o Alta Almond Sewer Project in design o Interceptor Outfall Investigation Study underway. o East Side Trunk Sewer Phase 2 in 100% design review ~ GOAL: Undertake $2 million in Water Construction Projects - Preserve and replace aging water distribution system. o Alta Almond Water Project in design o Water Tank Exterior Painting Project in design 15 Engineering ~ GOAL: Undertake $1 .5 million in Streets and Pathway Projects - Preserve streets and existing bike path, meets requirements for future regional funding for streets o 2011 Various Streets (Camino Colegio and Santa Dorotea) in construction o Pedestrian Safety Project beginning construction o Arlen East Cotati overlay at 100% design. Environmental consultation with Caltrans beginning o Copeland Creek Bike Path Project at 50% design o Rancho Verde Traffic Signal in design Public Safety PO LI C E FIRE ANIMAL SHELTER 10/5/2011 16 10/5/2011 Police Division ~ Goal: Continue Grant Funding o Received approval for JAG Communication grant of $ 20,000 o Homeland Security Grant will pay for 32 radios for narrowband requirement o Will be applying for other grants during this fiscal year. ~ Goal: Continue and Enhance Intern Program with Sonoma State o Currently have one intern in detectives on our "second callback program" Police Division ~ Goal: Continue Community Oriented Policing Efforts o Continue to meet with C-CORP and hosted open house at main station o Hosted the 6th annual Sonoma County law enforcement volunteer day o Held bicycle rodeo for young children at Farmers Market o Almost 900 business and community contacts in last three months o Received approximately half dozen letters from citizens expressing excellent service from officers o Continue to support and train our Explorers o CSO Selberg is making a difference in blight issues in our community related to abandoned vehicles, garbage cans and basketball poles 17 10/5/2011 Police Division ~ Goal: Citizen Academy o Lt Strouse is lead on this project and we will start an academy in February Fire Division ~ Goal: Engineer and Captain Certification o Completed engineer certification program and will begin on Captain Certification PSG Justin Thompson and Sergeant Johnson did a lot of work on the engineer certification ~ Goal: Personal Protection Equipment Database o PSO Davis and Sgt Ferronato have completed this database and will be putting the information on the shared drive 18 10/5/2011 Pub I i c Safe ty - Fire D i vis ion ~ Goal: Volunteer Firefighter program o Currently have 10 volunteers who put in a minimum of 36 hrs per month o Looking at expanding the program to have 15 volunteers ~ Goal: Review and Update Fire Division Fees with City Building and Planning o Completed by Fire Marshal Adam Public Safety - Fire Division ~ Goal: Conduct Joint EOC Table Exercise o This was done on Thursday, September 29, 2011 o Good participation between Rohnert Park, Cotati and Rancho Adobe Fire District o Next exercise will be on March 29, 2012 o Looking into training for Council members on their role in the EOC 19 Animal Shelter ~ Goal: Increase adoptions of animals in shelter o Successful "Mutt Strut" on Sunday, October 2nd o Mickey Zeldes will continue to write her column in the Community Voice/Patch and encourage the adoption of shelter animals Public Works and Community Services PUBLIC WORKS COMMUNITY SERVICES PERFORMING ARTS CENTER 10/5/2011 20 10/5/2011 Public Works ~ Implement Customer Service Request Tracking Program o In progress - The Customer Service Request Tracking Program (CRM) was implemented in August with Public Works serving as the test pilot department. PS Dispatchers are handling all PW calls and inputting service requests into the new CRM system. Rollout of the program on the City's website is scheduled for November 2011. Implementation to include all City departments will be scheduled at a later date. Public Works ~ Implement Citywide Injury and Illness Prevention Program (IIPP) - Training Phase o In progress - Staff is working with the consulting firm DKF Solutions to finalize the City's IIPP. A gap analysis has been completed which is currently being reviewed by staff. An initial step of the IIPP implementation, which involves "Awareness Level" training, has been scheduled citywide for Nov. 2nd & yd. 21 10/5/2011 Public Works ~ Centralize daily service requests with Public Safety Dispatch o Complete - In conjunction with the implementation of the new Customer Service Request Tracking Program, Public Safety Dispatch is now handling all incoming calls for service on behalf of the Public Works Department. Public Works ~ Create a Climate Action Program and sustainable funding mechanism o In progress - Little progress has been made - contingent on cost allocation system development. ~ Make progress towards reuse of the previous A and L pool sites o In progress - The L-Park site is temporarily being leased to a local non-profit organization for use as a community garden. Future long-term planning is dependent upon funding availability_ 22 10/5/2011 Public Works ~ Develop new green street lighting standards - LED street lights. o In progress - On September 27th, 2011, the City Council directed staff to develop a Light-Emitting Diode (LED) street lighting standard for adoption at a later date. This new energy efficient street lighting standard will be used for new developments within the City and also for replacement of existing street lights. ~ Pursue Green Technology funding o In progress - City Council recently approved the development of an LED street lighting standard. Implementation of future energy and cost reduction alternatives is dependent upon funding availability. Public Works ~ Complete Succession planning/staff development/performance management plan - revise job descriptions to accurately meet current service needs while strategically fulfilling staff development and long-term succession planning needs. o In progress - "Apprentice" entry-level job classification nearly complete - Utilities and General services classifications are in the initial stages of being updated. 23 10/5/2011 Public Works ~ Install Martin Avenue Drainage Booster Pump o Nearlycomp/ete - Pump has been purchased and pipeline is currently being installed. ~ Implement Central Stores o In progress - Part of purchasing policy updates as well as shared service agreements. ~ Implement Vehicle Replacement Fund o Complete - Fund model and depreciation schedule is in place - newly purchased vehicles are paying replacement fees. Public Works ~ Complete various Water System Capital Improvements, including pump replacements, well rehabilitation, building improvements, tank improvements, and electrical panel upgrades o Complete - Well rehabilitations. o In progress - Ladder replacements and tank cleaning. 24 10/5/2011 Community Services ~ Host additional joint-facility events o Ongoing - The following new events have either taken place or are scheduled for the Community Center Campus: . Pacific Island Festival (Sept 25,2011) . Animal Shelter League Mutt Strut (Oct 2, 2011) . Girls on the Run 5K (Dec 4 and May 12, 2012) Community Services ~ Host 1st Annual Arts & Music Festival o Complete - The Arts & Music Festival was held on August 28 and was a big success. Approximately 2,000 people attended the event, shopped with our vendors, and enjoyed the live music. ~ Replace Sports Center exercise equipment - explore Lease options. o In Progress - Preparations are being made to develop specifications for a competitive bid to lease exercise equipment. We expect to have the new equipment in place by the first of the year. 25 10/5/2011 Community Services ~ Continue to seek and implement other cost savings and efficiency measures o Ongoing- Eliminated the janitorial services contracts at the Sports Center, Community Center, as well as Ladybug and Burton Ave. Rec. Centers. These services are now being performed in-house thereby significantly reducing the City's building maintenance costs. Community Services ~ Minimize Senior Center General Fund subsidy o Ongoing- Significantly increased our room rental income by booking the multi-use room for weddings and other events on evenings and weekends. Eliminated the janitorial services contract. These services are now being performed in-house thereby significantly reducing the City's building maintenance costs. Continued promoting our new Senior Center membership program. Established new profitable senior excursions. Held a successful barbeque fundraiser. Scheduled a Beerfest fundraiser for January 2012. 26 10/5/2011 Community Services ~ Resurrect profitable youth summer camp programs o Completed -'- Established "Camp Burton" summer camp which was attended by over 20 campers. o In progress - Staff is planning on establishing new holiday camps as well. ~ Complete Succession planning/staff development/ performance management plan o In process - Completed full time job description drafts - recruitments pending. Cross-training program implemented. Performing Arts Center ~ Explore Cost Sharing Opportunities with other Performing Groups o Ongoing - In order to bring a variety of entertainment to the center this year, staff developed collaborative agreements with: . The Raven Players of Healdsburg (The Pirates of Penzance); . whatAshow.com of Sebastopol (Simon and Garfunkel By Popular Demand); . West Coast Performing Arts Presenters (Irving Berlin Salute and Led Zeppelin Concert Experience); and . Napa Valley Broadway Playhouse of Napa (Sound of Music). 27 10/5/2011 Performing Arts Center ~ Expand Theater Entertainment o Ongoing - During this fiscal year, Spreckels will produce two musicals on the main stage; Jekyll and Hyde and the North Bay premiere of Legally Blonde; as well as one additional musiCal on the small stage. ~ Expand Youth Theater Programs o In progress - The infrastructure for an upcoming Winter Teen Workshop is currently being developed, and planning is in process for the second Summer Theater Workshop. Performing Arts Center ~ Continue lowering operating expenses o Ongoing - Investigated stage lighting (LED alternatives) that would dramatically cut power expenses by at least 75%. ~ Develop additional Theater Trade Agreements o Ongoing - Signed agreements with The North Bay Bohemian weekly periodical and The Electric Crayon printing company of Santa Rosa. 28 Performing Arts Center / Community Services ~ Expand Inter-Departmental Programs - PAC, Sport, Senior, and Community Centers o Ongoing - Successfully initiated the first annual Arts and Music Festival which took place on August 28th, 2011, at the Community Center. This effort was made possible through the combined efforts of the staff at the Sports, Community and Performing Arts Centers. Community Development Commission HOUSING REDEVELOPMENT 10/5/2011 29 10/5/2011 Housing and Redevelopment ~ Goal: Complete Redevelopment Feasibility Study of Avram & Southwest Sites Staff contracted with Seifel Consulting to perform feasibility study o Seifel expects to deliver a preliminary assessment the second week of October' o Next steps, Seifel will proceed with in-depth analysis of the three recommended development alternatives o Study completion estimated to be December 2011 /January 2012 Housing and Redevelopment ~ Goal: Initiate & Complete Recreational and Community Facilities Feasibility Study o Public Works staff has contracted with three consultants to perform various aspects of feasibility study . Landscape Architect . Conceptual Design . Civil Engineer . Defines project boundaries Economist . Puts together projections for costs & revenues . Direct facility revenue to cover operating costs . Increased Transient Occupancy Tax (TOT) revenues o Staff anticipates the completed report by March 2012. 30 Agenda Packet Preparation TIME LINES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above time frame of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 {This section for City Clerk Use Only} 10/11/11 City Council Agenda ITEM NO.9 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: October 11, 2011 Department: Administration Submitted By: Gabriel A. Gonzalez, City Manager Submittal Date: October 5, 2011 Agenda Title: Annual Contribution to Thanksgiving Dinner Requested Council Action: Staff recommends that the City Council, by motion, authorize the City Manager to approve at his discretion an annual contribution not-to- exceed $500 for the Thanksgiving Dinner. BACKGROUND: For 23 years Reverend Samuel Tharpe has provided Thanksgiving meals for approximately 1,000 Rohnert Park residents. The Thanksgiving dinner serves the public's interest by providing food to underprivileged and senior residents. The City has made an annual donation never exceeding $500 to help support this worthwhile activity. The City Manager is requesting that he be given authority to use his discretion, as funds are available, to approve this annual expenditure at an Administrative level rather than taking the matter before Council. CONCLUSION: Staff recommends that the City Council, by motion, authorize the City Manager to approve at his discretion an annual contribution not-to-exceed $500 for the Thanksgiving Dinner. CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: (X) Regular Time Per City Manager's review and direction for distribution of this agenda item. 1"- Agenda Packet Preparation TlMELINES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2,08,020 and related Resolution No. 2008-173 . {This section for City Clerk Use Only} 10/11/11 City Council Agenda ITEM NO. 10 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Department: October 11,2011 Administration Submitted By: Submittal Date: Terri Griffin, City Clerk October 4,2011 Agenda Title: Senior Citizens Advisory Commission Appointment Requested Council Action: Consider nomination for and appointment to vacancy on the Senior Citizens Advisory Commission BACKGROUND The Senior Citizens Advisory Commission was established to advise the City Council and the City Manager on all matters relating to policies and programs which will serve all senior citizens of the Rohnert Park community. Rohnert Park residents age 60 or older are eligible to serve on the Commission, and preference is given to residents who indicate an interest in identifying the needs of the elderly in the community and creating community awareness of these needs. The Commission's regular meetings are. held in January, May, and September of each year. Each member of the City Council is allowed to nominate one individual for appointment to the Senior Citizens Advisory Commission. Each person nominated must receive a majority vote of the City Council to be appointed. Currently, two vacancies exist on the Commission: Vacancy date Reason for vacancy Nomination by October 2009 Resignation (Susan Snyder) Mayor Belforte August 2011 Relocation outside Rohnert Park Council Member Callinan (David Wasson) The City Clerk's Office has distributed and posted notices of these vacancies since October 2009 and September 2011, respectively. On September 13,2011, the City Clerk's Office received the attached Fact Sheet Application from Alan J. Welch seeking appointment to the Senior Citizens Advisory Commission. Mr. Welch submitted his application for nomination by Mayor Belforte; however, Mr. Welch indicated he would be willing to be considered for either vacancy. RECOMMENDATION: Staff recommends the Council consider the nomination and appointment of Alan J. Welch to the Senior Citizens Advisory Commission for the remainder of a two-year term to expire December 31, 2012. Attachment: 1. Fact Sheet Application from Alan J. Welch CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. (X) Regular Time CITY MANAGER'S RECOMMENDATION: ( ) Consent Item ( ) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: CITY OF ROHNERT PARK -130 Avram Avenue - Rohnert Park, CA - 94928 PHONE: (707) 588-2227 FAX: (707) 792-1876 EMAIL: tariffin@rpcitv.ora FACT SHEET FOR CITY COUNCIL APPOINTMENTS TO COMMISSIONS. BOARDS OR COMMITTEES To which Commission, Board, or Committee do you seek Appointment? ROHNERT PARK 5 e tJl oR C-II/ zE)J.5 A"D VI-SO,t y C 0'-' M IS~ I oNSEP I! 2011 ~ y~ pq~ Name: ALAN 2-o<ff T. wE LCI-I Residence Telephone: Address: Work phone: E-mail: C-II<Ci/LO f\/V~VO R.. oH Me I< 'T f>A-R K Cell: <3'<6'0 -02t4 Fax: R 0 F I J S <if fi2 ;I 0'1 N A It- , CDn List Activities in Clubs, Associations, etc. R.~'- f~ 'T~~ ~/~ Are you 18 or over? Yes: ~ No: _ Are you registered to vote in Rohnert Park? Yes: L- No: What year did you became a Rohnert Park Resident: 2- c::::> 0 0 Employer: R~ Address: Type of Business: Specific Work Performed: Do you have a High School Diploma? other Degrees, Awards, etc. lA-fj1v~ <1-/3-11 Signature Date PLEASE RETURN TO CITY CLERK'S OFFICE: 130 Avram Avenue. Rohnert Park. CA 94928 (Form approved by City Council 117103) M:\Commission-Committee-Board A~pointments\Fonns\F ACT SHEET,DOC CITY OF ROHNERT PARK · 130 Avram Avenue. Rohnert Park, CA · 94928 PHONE: (707) 588-2227 FAX: (707) 792-1876 FACT SHEET FOR CITY COUNCIL APPOINTMENTS TO COMMISSIONS, BOARDS OR COMMITTEES To which Commission, Board, or Committee do you seek Appointment? ~- :vv ~4. NameY< (\''\L~<:..'\ A ~A~ ~ ;(\Q. Ll ~ Address: j 0 I ...j)~ ~A. Work phone: --E7- . Fax:--e--- ROHNERT PARK OCT - 7 2011 Residence Telephone: ~ QLE~ '{ ?, (;J '* J ~ 1 Cell: (S( E-mail: Indicate Reasons for your Interest in Appointment: ~... W()./'l 0.- Q~ ~..-j t ,) ~~, ,-",- 0- ~ ~. -LJ~ 1- . ~ (Tv ~'YVi ~) -~ ~~~-0 List Activities in Clubs, Associations, etc. .\\f1 ~ c:.)L O/W\- _ A M A J.-.11 Q .t y.Uj ""A ~ ~ Ai ....~. ~3J/VlA'~ - ~ ~I ~A)\.L.. J1 Or~n Q/ c) J2 :1'-0 Are you 18 or over? Yes: ~ No: _ Are you registered to vote in Rohnert Park? Yes: .\{ No: What year did you became a Rohnert Park Resident: d 0 () () Employer: ~ Address: Type of Business: Specific Work Performed: Do you have a High School Diploma? ~P/). Other Degrees, Awards, etc. Q~~ Signature CQ,J- 'D 3-0lJ Date PLEASE RETURN TO CITY CLERK'S OFFICE: 130 Avram Avenue, Rohnert Park, CA 94928 (Form approved by City Council 1/7/03) M:ICommission-Committee-Board AppoinlmentslFonnslF ACT SHEET.DOC 10/11/11 City Council Agenda ROHNERT PARK CITY COUNCIL WASTE and RECYCLING COMMITTEE MEETING AGENDA Friday, September 30,2011 4:30 P.M. City Hall Council Chamber 130 Avram Avenue Rohnert Park, CA 94928 ITEM NO. 11.A.1 Committee Members: Gina Belforte, Mayor Pam Stafford, Councilmember City Staff: Gabriel Gonzalez, City Manager John McArthur, Director of Utili tiesl General Services Cathy Orme, Interim Finance Director Linda Babonis, Economic Development Manager 4:30 p.m. REGULAR SESSION - Open to Public 1) Call to Order 2) Public Comments, if any 3) Presentation and Discussion Re: Action to Reduce Single Use, Carry-Out Bag Use III Sonoma County. Guests: Henry Mikus, Executive Director, Sonoma County Waste Management Agency and Patrick Carter, Waste Management Specialist, Sonoma County Waste Management Agency. 4) Adjournment Posted in accordance with state law. Disabled Accommodation: If you have a disability which requires an interpreter or other person to assist you while attending this meeting, please contact the City Offices at (707) 588.2226 at least 72 hours prior to the meeting to ensure City accommodations. Any writings or documents related to items of business referred to on this Agenda that are subject to disclosure and distributed with the agenda or handed out at the meeting will be available for public inspection in the City Manager's Office at 130 Avram Avenue, Rohnert Park, CA during normal business hours, ! COTATl- ROHNERT PARK UNIfiED SCHOOL DISTRiCt GOVERNING BOARD COTATI-ROHNERT PARK UNIFIED SCHOOL DISTRICT AND ROHNERT PARK CITY COUNCIL AND COTATI CITY COUNCIL. 2x2x2 COMMITTEE MEETING October 5, 2011 6:30PM Cotati City Hall 201 W. Sierra Avenue, Cotati, CA 94931 2x2x2 COMMITTEE MEMBERS CRPUSD Governing Board Rohnert Park City Council Leffler Brown Marc Orloff Gina Belforte Pam Stafford TOPICS FOR DISCUSSION 1. Purpose of Committee/Meeting Schedule/Public Posting 2. Joint Grants 3. Joint Newsletters - Communication Ideas with the Public 4. Emergency Preparedness 5. Notices Through the Schools for Youth 6. District Update Cotati City Council Susan Harvey John Dell'Osso