2011/10/25 City Council Agenda Packet
City Clerk's Archive
City Hall
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Council Protocol III. CA. ,l,1'l {! Q J:;.rT~&"~-;.f>
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\ Conduct of Speakers: No person'shall use loud
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A/v, profane, threatenmg, . or personally abusive
m-{l.Y language, or engag~ m an~ other disorderly
XI conduct so as to dls pt, disturb or otherwise
f-O ", impe~e the orderly o~duct of an),l Council
'i'vA... meetmg. Persons who violate this ':;;tt. may be
V ~rred from attendanc for the re~~~the
Jf'!<t Co~ncil m:efng,.Apro :ded tha.t the yor has
~'" notdied, p~ t~ cpn~uct I s If 1 ~f in a
, manner 0 Js1ent wltht):lls rul wa" th~
~~A. per~? that he/sh) will be r~ i eJS~
'V:'" I ~lftJpues t d r 15t the Counc' g. If a~
), \. peti no!;fjea'; ~w?m;ng the per gels;s!s;n
tN. dlsr 1 the meetll1g, the Mayor Shall'~ ~the
)., perso t1,eave th.~.council meeting. If th ,rson
t does rem!~l 'elf/ s f, the May rf may
uest y Ie' officer who is on
d t at ~ m. et'l'g reo ove th~:~l.r~n from
tl e Council lfIrtpA . f' . '
(NOTE: . SUQfir~ssion f ICll.k€r,..,caI~ is voluntary.
InformatIOn on card ,st'! Mly . for verification of
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Council Protocol III.CA.
Conduct of Speakers: No person shall use loud,
profane, threatening, or personally abusive
language, or engage in any other disorderly
conduct so as to disrupt, disturb or otherwise
impede the orderly conduct of any Council
meeting. Persons who violate this rule may be
barred from attendance for the remainder of the
Council meeting, provided that the Mayor has
notified the person to conduct himself/herself in a
manner consistent with this rule, and warned the
person that he/she will be removed if he/she
continues to disrupt the Council meeting. If after
notification and warning the person persists in
disrupting the meeting, the Mayor shall order the
person to leave the Council meeting. If the person
does not remove himself/herself, the Mayor may
request any law enforcement officer who is on
duty at the meeting to remove that person from
the Council Chamber.
(NOTE: Submission of a speaker eard is voluntary.
Information on card will be used only for verification of
spelling accuracy or for follow-up contact purposes.)
CITY COUNCIL SPEAKER CARD
Council Protocol III.C.4.
Conduct of Speakers: No person shall use loud
,
profane, threatening, or personally abusive
language, or engage in any other disorderly
conduct so as to disrupt, disturb or otherwise
impede the orderly conduct of any Council
meeting. Persons who violate this rule may be
barred from attendance for the remainder of the
Council meeting, provided that the Mayor has
notified the person to conduct himself/herself in a
manner consistent with this rule, and warned the
person that he/she will be removed if he/she
continues to disrupt the Council meeting. If after
notification and warning the person persists in
disrupting the meeting, the Mayor shall order the
person to leave the Council meeting. If the person
does not remove himself/herself, the Mayor may
request any law enforcement officer who is on
duty at the meeting to remove that person from
the Council Chamber.
(NOTE: Submission of a speaker card is voluntary.
Information on card will be used only for verification of
spelling accuracy or for follow-up contact purposes,)
CITY COUNCIL SPEAKER CARD
Council Protocol III.CA.
Conduct of Speakers: No person shall use loud,
profane, threatenihg, or personally abusive
language, or engage in any other disorderly
conduct so as to disrupt, disturb or otherwise
impede the orderly conduct of any Council
meeting. Persons who violate this rule may be
barred from attendance for the remainder of the
Council meeting, provided that the Mayor has
notified the person to conduct himself/herself in a
manner consistent with this rule, and warned the
person that he/she will be removed if he/she
continues to disrupt the Council meeting. If after
notification and warning the person persists in
disrupting the meeting, the Mayor shall order the
person to leave the Council meeting. If the person
does not remove himself/herselt~ the Mayor may
request any law enforcement officer who is on
duty at the meeting to remove that person from
the Council Chamber.
(NOTE: Submission of a speaker card is voluntary.
Information on card will be used only for verification of
spelling accuracy or for follow-up contact purposes,)
CITY COUNCIL SPEAKER CARD
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COURTESY AGENDA
10/25/11
NOTE:
Place marker on agenda for each
individual recipient.
Connie Bolmeier
Rohnert Park-Cotati Regional library
6250 Lynne Conde Way
Rohnert Park, CA 94928
\)osh LaBoy
1522 Golf Course Dr
Rohnert Park, CA 94928
"/Michael Thompson
Michael. Tho m pson@scwa.ca.gov
Willis, Carrie
From:
Sent:
To:
Cc:
Subject:
Attachments:
Willis, Carrie
Friday, October 21, 201111:13AM
'mi I.thompson@scwa.ca.gov'
Gri Terri
Rohnert Park City Council Agenda for 10/25/11
102511 AGENDA-Jt Regular Mtg of RPCity Council-CDC-RPFApdf
Attached for your information is the following document:
. 10-25-11 City Council/CDC/RPFA Joint Regular Meeting Agenda
Carrie Willis
Administr
10/25/11 City Council Agenda
ITEM NO. 4.A
afe Tips from th Rohnert Park
Dep rtrn nt of ublic S fety
10/25/2011
1
L'l'i''i 01'" aOJl:"iERT I-ARK
I)EPARTMENT O~' !'UBUC SAFETY
PUBLIC
INFORMATION
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GETTING WORD OUT
THROUGH THE MEDIA
DEPARTMENT
WEBSITE
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10/25/2011
2
.Place lit pumpkins
tables. Consider
flashlight or
candle inside a
instead of a lit
10/25/2011
3
on be extremely
extreme caution when exiting
where children may be
10/25/2011
4
10/25/11 City Council Agenda
ITEM NO" 4.8
Alcoholic Beverage Sales Ordinance
Annual Report - Fiscal Year 2010-2011
Prioritization of Problems Regarding
Enforcement of...
@ Performance
Standards
@ Sales to Minors
@ Conditions
@ Responsible
Beverage Service
(RBS) Mandate
@ And Regulations
@ Sales of Ille;gally
Imported Alcoholic
Beverages
10/25/2011
1
Methods of Mitigating Problems
C!> Problem
> Soles to Minors
C!> Solution
> Prevention
Education
. Responsible Beverage
Service Training
Provide Resources
10 Checking Guide
. 10 Checking Kit
Methods of Mitigating Problems
C!> Problem
> Soles to Minors
C!> Solution
> Enforcement
Minor Decoy
Operations
. Visited, at minimum,
once a year
. 9 sales to minor cases
. Over 9 month
period
. 66 visited
. "No RBS Training"
10/25/2011
2
Methods of Mitigating Problems
(!) Problem
> Responsible
Beverage Service
Training
(!) Solutions
> Regulation
. 60 days from date of
employment
. All establishments
" Every 3 years
> Self-Sufficient
. Handle reservations in
house
. Flexible scheduling
. Weekends
. Private sessions
Methods of Mitigating Problems
(!) Problem
> Soles of Illegal
Imported Alcoholic
Beverages
(!) Solution
> Regulation
. Compliance Checks
. All establishments
. Once a year
10/25/2011
3
Allocation of Fees
Annual Fees:
Collected
Delinquent
Total
Expenditures:
Compliance Checks
RBS Training
Administrative
Equipment/ Materials
Total
= $22,225.00
= $1075.00
= $23,300.00
= $6,022.57
= $5,969.35
= $1,516.65
= $2,282.79
= $15,791.36
10/25/2011
4
10/25/11 City Council Agenda
ITEM NO. 3,8
<If)ffice of tbe .:fflll!,or of tbe QCU!' of 3B.obnert ~llrk, QClllifornill
~rOtlamation
recognizing
THE MONTH OF OCTOBER AS
DOLLARWI$E YOUTH: PLANNING FOR THE FUTURE
WHEREAS, in the year 2011, The United States Conference of Mayors' National DollarWI$E Campaign has declared October
DollarWI$E Month 2011; and
WHEREAS, the theme for DollarWI$E Month 2011 is "DollarWI$E Youth: Planning for the Future"; and
WHEREAS, DollarWI$E Month, emphasizes the fact that personal financial literacy is essential, regardless of age or income, and
that it is vital to meeting life goals, such as buying a home, paying for college, or achieving a secure retirement; and
WHEREAS, the current worldwide recession has made many Americans acutely aware of the need for increasing their financial
education and better personal and family financial planning; and
WHEREAS, financial illiteracy threatens to stunt economic recovery and delay the nation's exitfrom recession, Improving all
Americans' financial education and planning skills is key to helping our country emerge from the current economic downturn; and
WHEREAS, the average person today between the ages of 41 and 54 has a savings of only $30,000, and of that age group 14
percent have no savings at all; and
WHEREAS, Americans' cumulative consumer debt is over $2.43 trillion; and
WHEREAS, in 2011 Americans' cumulative credit-card debt is $777 billion; and
WHEREAS, the underserved in our community are more likely to lack a relationship with a mainstream financial institution and
more likely to fall prey to the pitfalls of check cashers and mounting credit-card debt; and
WHEREAS, our nation's cities and municipal governments, with the support of federal and state governments and national and
local organizations, are uniquely qualified to help Americans become more financially literate and thereby build a solid foundation
for their future.
Now, THEREFORE, BE IT PROCLAIMED that I, Gina Belforte, as Mayor and on behalf of the City Council of the City of Rohnert
Park, do hereby proclaim October DollarWI$E Month in the City of Rohnert Park, and urge all citizens in our community to join in
the effort to become more financially literate.
DUL Y AND REGULARL Y PROCLAIMED this 251h day of October, 2011.
bp
10/25/11 City Council Agenda
CITY OF ROHNERT PARK
DEPARTMENT OF PUBLIC SAFETY
ITEM NO. 4.A
POLICE AND FIRE SERVICES
Brian Masterson Director
October, 2011
HALLOWEEN SAFETY
Halloween should be a fun and safe time for everyone. On Halloween, the risk of pedestrian/motor-
vehicle accidents is increased fourfold! Make trick-or-treating safe for your little monsters with these
safety tips:
.:. Plan to wear costumes that are BRIGHT, REFLECTIVE and FLAME RETARDANT. Make sure
that your shoes fit well and that the costume is short enough to prevent tripping.
.:. Because masks can limit or block eyesight, consider wearing non-toxic makeup and
decorative hats as a safer alternative.
.:. Teach children how to call 9-1-1 if they have an emergency or become lost.
.:. A parent or responsible adult should always accompany young children while trick-or-
treating.
.:. Use flashlights when trick-or-treating at night. Walk, don't run, from house to house.
Stay on sidewalks and obey traffic signals.
.:. Only trick-or-treat at homes with porch lights on in local, familiar neighborhoods. Stay
on the home's porch; do not go inside when trick-or-treating.
.:. Bring all candy home before eating and have an adult inspect it for tampering.
.:. Do not eat any unwrapped treats and discard homemade treats from strangers.
.:. Small children should never carve pumpkins. Have the children draw or paint on the
pumpkin instead.
.:. If an adult does carve a pumpkin, use extreme caution using sharp knives. Consider
using a pumpkin carving tool specially designed for this task.
.:. Place lit pumpkins on sturdy tables. Consider using a flashlight or battery-operated
candle inside a pumpkin instead of a lit candle.
.:. When driving on Halloween, be extremely cautious of children; drive slow and take
extreme caution when exiting driveways, alleyways, and near intersections where
children may be crossing.
ROHNERT PARK PUBLIC SAFETVWISHES You A:
SAFE ANI> DAFFY HALLOWEEN!
500 CITY CENTER DRIVE ~ ROHNERT PARK, CALIFORNIA ~ 94928-2118
Phone: (707) 584-2600 fax: (707) 584-2683
10/25/11 City Council Agenda
ITEM NO. 4.A
afe ps frOiTi th Rohnert Park
p rtrnent of ublic afety
10/25/2011
1
CITY O!'"KOH;-.IERT 1.ARK
n~;I'ARTMENT OF PUBUC SAFETY
PUBLIC
INFORMATION
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DEPARTMENT
WEBSITE
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2
.Place lit pumpkins
tables. Consider
flashlight or
candle inside a
instead of a lit
10/25/2011
3
extremely
caution when exiting
children may
10/25/2011
4
10/25/11 City Council Agenda
ITEM NO. 4.8
Alcoholic Beverage Sales Ordinance
Annual Report - Fiscal Year 2010-2011
Prioritization of Problems Regarding
Enforcement of...
@ Performance
Standards
@ Soles to Minors
@ Conditions
@ Responsible
Beverage Service
(RBS) Mandate
@ And Regulations
@ Soles of Illegally
Imported Alcoholic
Beverages
10/25/2011
1
Methods of Mitigating Problems
@ Problem
> Sales to Minors
@ Solution
> Prevention
Education
. Responsible Beverage
Service Training
Provide Resources
. ID Checking Guide
. ID Checking Kit
Methods of Mitigating Problems
@ Problem
> Sales to Minors
@ Solution
> Enforcement
Minor Decoy
Operations
. Visited, at minimum,
once a year
. 9 sales to minor cases
. Over 9 month
period
. 66 visited
. "No RBS Training"
10/25/2011
2
Methods of Mitigating Problems
@ Problem
> Responsible
Beverage Service
Training
@ Solutions
> Regulation
. 60 days from dote of
employment
" All establishments
. Every 3 years
> Self-Sufficient
. Handle reservations in
house
Flexible scheduling
. Weekends
. Private sessions
Methods of Mitigating Problems
@ Problem
> Sales of Illegal
Imported Alcoholic
Beverages
@ Solution
> Regulation
" Compliance Checks
. All establishments
. Once a year
10/25/2011
3
Allocation of Fees
Annual Fees:
Collected
Delinquent
Total
Expenditures:
Compliance Checks
RBS Training
Administrative
Equipment/ Materials
Total
= $22,225.00
= $1075.00
= $23,300.00
= $6,022.57
= $5,969.35
= $1,516.65
= $2,282.79
= $15,791.36
10/25/2011
4
DRAFT MINUTES
PENDING APPROVAL
MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Community Development Commission
Rohnert Park Financing Authority
Tuesday, October 11, 2011
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CALL TO ORDER/ROLL CALL
Mayor Belforte called the City Council/CDC/RPFAjoint regular meeting to order at 5:00 p.m.
Present:
Gina Belforte, Mayor
Jake Mackenzie, Vice Mayor
Amy Ahanotu, Council Member
Joseph T. Callinan, Council Member
Pam Stafford, Council Member
Staff present: City Manager Gabriel Gonzalez, City Attorney Michelle Marchetta Kenyon, City Clerk
Terri Griffin, Director of Development Services Darrin Jenkins, Director of Public Works and
Community Services John McArthur, Director of Public Safety Brian Masterson, and Interim
Finance Director Cathy Onne,.
2. PLEDGE OF ALLEGIANCE
Led by Amaya Yoshikawa, 6th grade student, Marguerite Hahn Elementary School
3. SSU STUDENT REPORT
Amanda Burke, Sonoma State University Associated Students, Inc. (SSU ASI) Legislative
Representative provided an update regarding current activities at SSU.
4. PRESENTATIONS
A. Mayor Belforte presented a Proclamation Observing October 24, 2011, as United Nations Day to
Robert Abramson, Membership Chair, United Nations Association of Sonoma County.
5. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS
A. Technical Advisor Donna Abeln announced the Spooktacular Magic Show to be held October 22
at the Rohnert Park Community Center.
B. Interim Finance Director Onne presented the Government Finance Officers Association (GFOA)
Certificate of Achievement for Excellence in Financial Reporting received by the City for its
Fiscal Year 2009/2010 Comprehensive Annual Financial Report.
6. PUBLIC COMMENTS
1. Sheila Gardner spoke regarding a proposal to name the park at Civic Center and San Simeon
after her husband, Kenneth J. Gardner.
2. Lynne Conde and Jim Gattis spoke regarding Childhood Obesity Week and presented a letter of
thanks to Council Member Stafford on behalf of Community Action Nutrition Coalition and
Sonoma County Adult and Youth Development (SCA YD).
7. CONSENT CALENDAR
Vice Mayor Mackenzie pulled Item No. 7.C.l (Resolution No. 2011-94).
A. Approval of Minutes for:
1. City Council/CDC/RPFA Joint Regular Meeting - September 27,2011
B. Acceptance of Reports for:
1. City BillslDemands for Payment dated October 11, 2011
2. CDC Bills/Demands for Payment dated October 11,2011
C. City Council Resolutions for Adoption:
2. 2011-95 Endorsing the Acceptance of $19,781.00 in Federal Funds from the 2011 Edward
Byrne Memorial Justice Assistance Grant (JAG) Program
3. 2011-96 Approving a Change in the Salary Range for AccountantlBudget Analyst from
80CF to 86CF
4. 2011-97 Rejecting Claim for Damages: Aaron Price
5. 2011-98 Rejecting Claim for Damages: Christopher Knapp, Samuel Knapp, Karen Knapp
D. CDC Resolution for Adoption:
1. 2011-09 Rescinding Resolution No. 2011-07 and Adopting an Amended Enforceable
Obligation Payment Schedule Pursuant to Section 34169(g) of the California
Health and Safety Code
E. Acceptance of 1 st Quarter Report on FY 2011/2012 City Council Travel Expenditures
ACTION: Moved/seconded (Callinan/Stafford) and carried unanimously to approve the Consent
Calendar with the exception ofItem 7.C.1 (Resolution No. 2011- 94).
Item pulled for discussion:
C. City Council Resolution for Adoption:
1. 2011-94 Authorizing and Approving the Cooperative Agreement Between and Among the
Sonoma County Water Agency, the County of Sonoma, the Cities of Cotati,
Rohnert Park, Santa Rosa, and Sebastopol, the Town of Windsor, and Cal
American Water Company to Provide Funding and Support for the Santa Rosa
Plain Groundwater Management Plan Development
ACTION: Following Council discussion, it was moved/seconded (Mackenzie/Callinan) and
carried unanimously to approve Item 7.C.l (Resolution No. 2011- 94).
8. UPDATE ON FISCAL YEAR 2011-12 MAJOR GOALS
First quarter update regarding each department's Fiscal Year 2011-12 Major Goals as identified in
the adopted FY 2011-12 Budget.
A. Staff Reports
1. Administration update provided by City Manager Gonzalez, City Clerk Griffin, and
Economic Development Manager Babonis
2. Administrative Services update provided by Interim Director Orme and Information Systems
Manager Rowley
3. Development Services update provided by Director Jenkins
4. Public Safety update provided by Director Masterson
5. Public Works and Community Services update provided by Director of Public Works and
Community Services John McArthur, Community Services Manager Guy Miller, and Theatre
Manager Gene Abravaya
6. Community Development Commission updated provided Economic Development Manager
Linda Babonis
B. Public Comments: None
C. Informational Item: No action was taken.
9. ANNUAL CONTRIBUTION TO THANKSGIVING DINNER
Consideration of authorizing the City Manager to approve an annual contribution up to $500 toward
the Thanksgiving Dinner hosted by Reverend Samuel Tharpe at the Senior Center
A. Staff Report provided by City Manager Gonzalez
B. Public Comments: None
ACTION: Moved/seconded (Mackenzie/Callinan) and carried unanimously to authorize the City
Manager to approve at his discretion an annual contribution not to exceed $500 for the
annual Thanksgiving Dinner hosted by Samuel Tharpe.
10. SENIOR CITIZENS ADVISORY COMMISSION APPOINTMENT
Consideration of nomination and appointment to the Senior Citizens Advisory Commission for one
two-year term expiring December 3 1, 2012.
A. Staff Report provided by City Clerk Griffin
B. Public Comment: None
ACTION: Moved/seconded (Bel forte/Stafford) and carried unanimously to appoint Alan Welch to
the Senior Citizens Advisory Commission for the remainder of a two-year term to expire
December 31, 2012. Council Member Callinan indicated he would like staff to continue
to advertise his vacancy on the Senior Citizens Advisory Commission.
11. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS
A. Standing Committee Reports
1. Mayor Belforte reported on the Waste and Recycling Committee meeting held September 30.
2. Council Member Stafford reported on the Ad-hoc Education Committee 2x.2x2 meeting held
October 5.
B. Liaison Reports:
1. Council Member Stafford reported on the Golf Course Oversight Committee meeting.
2. Council Member Stafford reported on Chamber of Commerce Noontimes.
3. Mayor Belforte announced a Flamenco Dance Show at the Rohnert Park-Cotati Library.
4. Vice Mayor Mackenzie reported on the book sale conducted by Friends of the Library.
5. Vice Mayor Mackenzie reported on the SCTAlRCPA meeting held October 10.
C. Other Reports
1. Mayor Belforte and Vice Mayor Mackenzie reported on the Town & Gown Conference held
October 6 and 7 in Berkeley.
2. Mayor Belforte reported on Law Enforcement Volunteer Day.
3. Council Member Stafford reported on the Community Health Fair, Walk and Roll to School
Day, the Grand Opening of Big Lots, and the Education Foundation Car Show.
12. COMMUNICATIONS
None.
13. MATTERS FROM/FOR COUNCIL
A. Scheduling of future agenda item regarding cancellation of December 27, 2011, City Council
Meeting
DIRECTION: Council concurred to place an item cancelling the December 27, 2011, City
Council meeting on the October 25 agenda.
14. PUBLIC COMMENTS
None.
15. ADJOURNMENT
Mayor Belforte adjourned the joint regular meeting at 7: 11 p.m.
Gina Belforte, Mayor
City of Rohnert Park
Check Numbers: 201936 - 202170
Dated: Oct. 6, 2011 - Oct.19, 2011
CITY OF ROHNERT PARK
BILLS FOR ACCEPTANCE
October 25, 2011
TOTAL
$1,595,088.69
$1,595,088.69
Accounts Payable
Checks for Approval
User: ccomum
Printed: 10/19/2011 - 11:10 AM
Check Number Check Date Fund Name Account Name Vendor Name Amount
201936 10/06/2011 Capital Projects Fund 09 American Recov Act St Maint KLEINFELDER 905.00
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 1
Check Total:
905.00
201937
10/06/2011
General Fund
PW- Landscape /Landscape Sup
GROUNDWATER PUMP & WELL INC
5,597.73
Check Total:
5,597.73
201939
10/12/2011
Utility Fund
Water Entr. /Spec Dept Equ
B.W.S. Distributors, Inc
149.46
Check Total:
149.46
201940
10/12/2011
Utility Fund
Water Entr. /Spec Dept Equ
Bartley Pump, In.c
5,215.50
Check Total:
5,215.50
201941
10/12/2011
Utility Fund
Water /Vehicle Repairs
Business Card
583.52
201941
10/12/2011
Utility Fund
Water Entr. /Spec. Departm
Business Card
326.40
201941
10/12/2011
Utility Fund
Water Entr. /Training & Ed
Business Card
450.00
201941
10/12/2011
Utility Fund
Water Entr. /Spec Dept Equ
Business Card
1,060.77
201941
10/12/2011
Utility Fund
Water Entr. /Travels & Mee
Business Card
67.90
Check Total:
2,488.59
201942
10/12/2011
Utility Fund
VEHICLE GAS & OIL
Chevron and Texaco Business Ca
742.66
Check Total:
742.66
201943
10/12/2011
Utility Fund
Water Entr. /Spec. Departm
Costco Wholesale
80.08
201943
10/12/2011
Utility Fund
Water Entr. /Spec. Departm
Costco Wholesale
49.98
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 1
Check Number Check Date Fund Name
Account Name Vendor Name Amount
201943
10/12/2011
Utility Fund
Water Entr. /Miscellaneous
Costco Wholesale
- 100.38
Check Total:
29.68
201944
10/12/2011
Utility Fund
Water Ent/Distrib SystemRepair
Friedman's
41.56
Check Total:
41.56
201945
10/12/2011
Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
14.17
201945
10/12/2011
Utility Fund
Water Entr. /Spec. Departm
Grainger, Inc.
22.36
Check Total:
36.53
201946
10/12/2011
Utility Fund
Water Entr. /Spec. Departm
Home Depot
82.45
Check Total:
82.45
201947
10/12/2011
Utility Fund
Water Entr. /Spec Dept Equ
Horizon Distributors Inc.
21.09
Check Total:
21.09
201948
10/12/2011
Utility Fund
Water Entr. /Spec Dept Equ
Kelly -Moore Paint Company, Inc
152.66
Check Total:
152.66
201949
10/12/2011
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
780.22
201949
10/12/2011
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
609.03
201949
10/12/2011
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
699.83
Check Total:
2,089.08
201950
10/12/2011
Utility Fund
WaterNehicle Repairs
Rohnert Park Car Wash
78.23
Check Total:
78.23
201951
10/12/2011
Utility Fund
WaterNehicle Repairs
Santa Rosa Auto Parts
33.86
Check Total:
33.86
201952
10/12/2011
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
1,074.97
201952
10/12/2011
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
582.64
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 2
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page 3
Check Total:
1,657.61
201953
10/12/2011
Utility Fund
Water /Clothing Allowance
Sunset Linen Service
49.59
Check Total:
49.59
201954
10/12/2011
Utility Fund
Water Ent/Distrib
SystemRepair
Syar Industries, Inc.
239.50
Check Total:
239.50
201955
10/12/2011
Utility Fund
Water Entr.
/Contractual S
Technique Data Systems
183.33
Check Total:
183.33
201956
10/12/2011
Utility Fund
Water Entr.
/Contractual S
Union Bank
1,885.00
Check Total:
1,885.00
201957
10/12/2011
Utility Fund
Vehicle Gas & Oil
Chevron and Texaco Business Ca
151.30
Check Total:
151.30
201958
10/12/2011
Utility Fund
Sewer Entr.
/Spec. Departm
DIGITAL PRINTS & IMAGING
124.50
Check Total:
124.50
201959
10/12/2011
Utility Fund
Sewer Entr.
/Spec Dept Equ
Grainger, Inc.
23.26
201959
10/12/2011
Utility Fund
Sewer Entr.
/Small Tools
Grainger, Inc.
200.49
201959
10/12/2011
Utility Fund
Sewer Entr.
/Spec Dept Equ
Grainger, Inc.
101.12
201959
10/12/2011
Utility Fund
Sewer Entr.
/Spec Dept Equ
Grainger, Inc.
1,703.53
201959
10/12/2011
Utility Fund
Sewer Entr.
/Spec Dept Equ
Grainger, Inc.
- 212.01
201959
10/12/2011
Utility Fund
Sewer Entr.
/Spec Dept Equ
Grainger, Inc.
73.70
201959
10/12/2011
Utility Fund
Sewer Entr.
/Spec. Departm
Grainger, Inc.
51.87
201959
10/12/2011
Utility Fund
Sewer Entr.
/Spec. Departm
Grainger, Inc.
35.57
Check Total:
1,977.53
201960
10/12/2011
Utility Fund
Sewer Entr.
/Spec. Departm
Home Depot
108.41
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page 3
Check Number Check Date Fund Name
201961
10/12/2011
Utility Fund
201961
10/12/2011
Utility Fund
201962
10/12/2011
Utility Fund
201963
10/12/2011
Utility Fund
201964
10/12/2011
Utility Fund
201965.
10/12/2011
General Fund
201966
10/12/2011
Utility Fund
201967
10/12/2011
Utility Fund
201967
10/12/2011
Utility Fund
201967
10/12/2011
Utility Fund
201967
10/12/2011
Utility Fund
201967
10/12/2011
Utility Fund
201968
10/12/2011
Utility Fund
201969
10/12/2011
General Fund
Account Name Vendor Name Amount
Check Total:
Sewer Ent/Collect SystemRepair
Pace Supply
Sewer Ent/Collect SystemRepair
Pace Supply
Check Total:
Sewer Entr. /Vehicle Repair
Santa Rosa Auto Parts
Check Total:
Sewer Entr. /Clothing Allow
Sunset Linen Service
Check Total:
Sewer Entr. /Contractual S
Technique Data Systems
Check Total:
Pac /Facility Repa
Business Card
Check Total:
Refuse Col Entr /Contractual S
R3 Consulting Group
Check Total:
Collection/Contract Svcs -Rp Di
Rohnert Park Disposal
City Contractual Svcs
Rohnert Park Disposal
Refuse Col Entr /Cash
Rohnert Park Disposal
Refuse Col Entr /Cash
Rohnert Park Disposal
Refuse Col Entr/Refuse Div /Ed
Rohnert Park Disposal
Check Total:
Refuse Col Entr /Contractual S
Technique Data Systems
Check Total:
Ps Main Station /Bldg/Facilty
ABM Janitorial Services - Nort
108.41
151.68
101.12
252.80
11.65
11.65
22.70
22.70
183.33
183.33
1,302.09
1,302.09
5,985.60
5,985.60
27,911.74
5,198.88
27,911.74
- 33,613.74
503.12
27,911.74
183.34
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page 4
183.34
1,624.00
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
201969
10/12/2011
General Fund
Publ Works Gen Bldg/Facilty
ABM Janitorial Services - Nort
213.00
201969
10/12/2011
General Fund
Animal Shelter /Bldg/Facilty M
ABM Janitorial Services - Nort
583.00
Check Total:
2,420.00
201970
10/12/2011
General Fund
Finance /Contractual S
Accountemps
1,710.00
201970
10/12/2011
General Fund
Finance /Contractual S
Accountemps
684.00
Check Total:
2,394.00
201971
10/12/2011
General Fund
Pac /Postage
Ad Vantage Marketing
662.80
Check Total:
662.80
201972
10/12/2011
General Fund
Police /Spec Dept Equ
Adcom /BHS
102.27
Check Total:
102.27
201973
10/12/2011
General Fund
Community Event.Contracts
Faith Ako
500.00
Check Total:
500.00
201974
10/12/2011
General Fund
Rec Ref Clearing
Amanda Dominguez
90.00
Check Total:
90.00
201975
10/12/2011
General Fund
Ps Main Station /Telephone
AT &T
538.20
201975
10/12/2011
General Fund
H Pool /Telephone
AT &T
-1.09
Check Total:
537.11
201976
10/12/2011
General Fund
Publ Works Gen /Spec. Departm
BAKER DISTRIBUTING CO
- 115.45
201976
10/12/2011
General Fund
Ps Main Station /Bldg/Facilty
BAKER DISTRIBUTING CO
268.60
Check Total:
153.15
201977
10/12/2011
General Fund
Streets & Bike /Spec. Departm
BAY AREA BARRICADE SERVICE
540.46
Check Total:
540.46
201978
10/12/2011
General Fund
Sports Center /Contractual S
Pete Breeland
15.60
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page 5
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 6
Check Total:
15.60
201979
10/12/2011
General Fund
Planning /Travels & Mee
BUSINESS CARD
47.60
Check Total:
47.60
201980
10/12/2011
General Fund
Data Processing /Spec. Departm
BUSINESS CARD
237.96
201980
10/12/2011
General Fund
Data Processing /Spec. Departm
BUSINESS CARD
54.24
Check Total:
292.20
201981
10/12/2011
General Fund
Pac/Pasco /Advertising /P
Business Card
270.00
Check Total:
270.00
201982
10/12/2011
General Fund
R.P. Gymnasium /Bldg/Facilty
Business Card
24.75
201982
10/12/2011
General Fund
RP Com Ctr/Postage
Business Card
264.00
201982
10/12/2011
General Fund
R.P. Gymnasium /Bldg /Facilty
Business Card
191.52
201982
10/12/2011
General Fund
Community Event/Spec. Dep
Business Card
1,188.13
201982
10/12/2011
General Fund
R.P. Comm Cntr/Publicity
Business Card
15.96
201982
10/12/2011
General Fund
R.P. Comm Cntr/Dues & Subscr
Business Card
135.00
201982
10/12/2011
General Fund
Commission /Spec. Departm
Business Card
84.74
201982
10/12/2011
General Fund
Sports Center /Publicity
Business Card
19.00
201982
.10/12/2011
General Fund
R.P. Gymnasium /Bldg/Facilty
Business Card
760.18
201982
10/12/2011
General Fund
Community Event/Spec. Dep
Business Card
- 550.00
Check Total:
2,133.28
201983
10/12/2011
General Fund
Fire /Spec Dept Equ
Business Card
131.67
201983
10/12/2011
General Fund
Police /Spec. Departm
Business Card
21.14
201983
10/12/2011
General Fund
Police /Spec. Departm
Business Card
253.33
201983
10/12/2011
General Fund
Police /Postage
Business Card
25.06
201983
10/12/2011
General Fund
Police /Uniforms
Business Card
8.14
201983
10/12/2011
General Fund
Police /Postage
Business Card
11.30
Check Total:
450.64
201984
10/12/2011
General Fund
Publ Works Gen /Miscellaneous
Business Card
422.92
201984
10/12/2011
General Fund
Library /Fac Maint/Non-
Business Card
1,412.69
201984
10/12/2011
General Fund
Publ Works Gen /Miscellaneous
Business Card
901.49
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 6
Check Number Check Date Fund Name
201985
10/12/2011
General Fund
201985
10/12/2011
General Fund
201985
10/12/2011
General Fund
201985
10/12/2011
General Fund
201985
10/12/2011
General Fund
201985
10/12/2011
General Fund
201986
10/12/2011
General Fund
201986
10/12/2011
General Fund
201986
10/12/2011
General Fund
201987
10/12/2011
General Fund
201988
10/12/2011
General Fund
201989
10/12/2011
General Fund
201990
10/12/2011
Capital Projects Fund
201990
10/12/2011
General Fund
201991
10/12/2011
General Fund
201991
10/12/2011
General Fund
201992
10/12/2011
General Fund
AP - Checks for Approval ( 10/19/2011 - 1 1:10 AM )
Account Name Vendor Name Amount
Page 7
Check Total:
2,737.10
Police / Cell Phone
Business Card
20.33
Police /Training /Ed. -
Business Card
139.40
Police /Training /Ed. -
Business Card
139.40
Police /Postage
Business Card
18.30
Police /Training /Ed. -
Business Card
183.40
Police /Training /Ed. -
Business Card
183.40
Check Total:
684.23
Community Event/Spec. Dep
Business Card
345.62
R.P. Gymnasium /Spec. Departm
Business Card
111.09
R.P. Comm. Cntr /Spec. Departm
Business Card
486.54
Check Total:
943.25
R.P. Comm. Cntr /Contractual S
Michele Carter
91.00
Check Total:
91.00
Codding Center /Fac Maint/Non-
Castino Restaurant Equipment &
122.27
Check Total:
122.27
Police /Gas & Oil
Chevron and Texaco Business Ca
566.62
Check Total:
566.62
Pedestrian Safety Survey
CHRISP COMPANY
7,713.00
Streets & Bike /Contractual S
CHRISP COMPANY
18,790.05
Check Total:
26,503.05
Planning /Contractual S
Code Source
575.00
Planning /Contractual S
Code Source
375.00
Check Total:
950.00
Pac /Telephone
Comcast
13.41
Page 7
Check Number Check Date Fund Name
201993
10/12/2011
General Fund
.201993
10/12/2011
General Fund
201994
10/12/2011
General Fund
201995
10/12/2011
General Fund
201995
10/12/2011
General Fund
201995
10/12/2011
General Fund
201995
10/12/2011
General Fund
201995
10/12/2011
General Fund
201995
10/12/2011
General Fund
201995
10/12/2011
General Fund
201995
10/12/2011
General Fund
201995
10/12/2011
General Fund
201995
10/12/2011
General Fund
201996
10/12/2011
General Fund
201997
10/12/2011
General Fund
201997
10/12/2011
General Fund
201997
10/12!2011
General Fund
201998 10/12/2011 General Fund
201999 10/12/2011 General Fund
Account Name Vendor Name Amount
Planning /Advertising /P
Spay/Neuter Voucher S2
R.P. Comm. Cntr /Rp Community
Community Event/Spec. Dep
Park Maint /Spec. Departm
Park Maint /Spec. Departm
Animal Shelter Postage
Animal Control /Spec. Departm
Center /Spec. Departm
R.P. Gymnasium Bldg/Facilty
Pac /Concessions
Pac /Concessions
Pac /Concessions
Pac /Production
Sports Center /Contractual S
Sports Center /Contractual S
R.P. Comm. Cntr /Contractual S
The Community Voice
The Community Voice
Michelle Cook
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
Costco Wholesale
JEROME DALBECK
Gale Davis
Gale Davis
Gale Davis
R.P. Comm. Cntr /Contractual S Gay Dawson
Non - Department /Community Pro Display Sales
Check Total: 13.41
136.50
400.00
Check Total:
Check Total:
Check Total:
Check Total:
536.50
150.00
150.00
58.05
239.88
38.24
43.75
42.27
29.98
769.49
144.86
40.56
90.81
1,497.89
120.00
120.00
457.60
204.00
882.70
Check Total: 1,544.30
643.50
Check Total: 643.50
457.02
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 8
Check Number Check Date Fund Name
202000 10/12/2011 General Fund
202001
10/12/2011
General Fund
202001
10/12/2011
General Fund
202001
10/12/2011
General Fund
202001
10/12/2011
General Fund
202001
10/12/2011
General Fund
202001
10/12/2011
General Fund
202001
10/12/2011
General Fund
202001
10/12/2011
General Fund
202001
10/12/2011
General Fund
202002 10/12/2011 General Fund
202003
10/12/2011
General Fund
202003
10/12/2011
Capital Projects Fund
202004
10/12/2011
General Fund
202005
10/12/2011
General Fund
202005
10/12/2011
General Fund
202005
10/12/2011
General Fund
202005
10/12/2011
General Fund
202005
10/12/2011
General Fund
202006 10/12/2011 General Fund
202006 10/12/2011 General Fund
Account Name
Vendor Name
Amount
Check Total:
Non - Department /Miscellaneous Grohe Florist Rohnert Park
Check Total:
Sports Center /Fac Maint/Non- Hannibal's, Inc. Electrical Co
LED Street Light Conversion Hannibal's, Inc. Electrical Co
Check Total:
Codding Center /Fac Maint/Non- The Hitmen Termite & Pest Control
Check Total:
R.P. Gymnasium Bldg/Facilty
Check Total:
457.02
Codding Center /Fac Maint/Non-
Friedman's
45.55
Community Event/Spec. Dep
Check Total:
45.55
Non - Department /Self - Insured
Grainger, Inc.
48.96
Publ Works Gen /Spec. Departm
Grainger, Inc.
29.58
Publ Works Gen /Spec. Departm
Grainger, Inc.
177.34
Streets & Bike /Spec. Departm
Grainger, Inc.
33.04
Publ Works Gen /Miscellaneous
Grainger, Inc.
9.43
PW -Storm Drains /Spec. Depa
Grainger, Inc.
228.16
PW -Storm Drains /Spec. Depa
Grainger, Inc.
- 228.16
Pub] Works Gen /Miscellaneous
Grainger, Inc.
23.31
Street Lighting /Spec. Departm
Grainger, Inc.
341.64
Check Total:
Non - Department /Miscellaneous Grohe Florist Rohnert Park
Check Total:
Sports Center /Fac Maint/Non- Hannibal's, Inc. Electrical Co
LED Street Light Conversion Hannibal's, Inc. Electrical Co
Check Total:
Codding Center /Fac Maint/Non- The Hitmen Termite & Pest Control
Check Total:
R.P. Gymnasium Bldg/Facilty
Home Depot
R.P. Comm. Cntr Bldg/Facilty
Home Depot
Center Bldg/Facilty
Home Depot
Community Event/Spec. Dep
Home Depot
PW- Landscape /Landscape Sup
Home Depot
663.30
146.42
146.42
5,929.00
4,322.60
10,251.60
60.00
60.00
31.12
44.42
22.53
2.14
173.77
Check Total: 273.98
Streets & Bike / Landscape Sup Horizon Distributors Inc. 641.14
Streets & Bike / Landscape Sup Horizon Distributors Inc. 6.83
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 9
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
202006
10/12/2011
General Fund
PW- Landscape /Landscape Sup
Horizon Distributors Inc.
30.73
Check Total:
678.70
202007
10/12/2011
General Fund
City Hall Bldg/Facilty
InfoStor
30.00
Check Total:
30.00
202008
10/12/2011
General Fund
PW- Landscape /Landscape Sup
JENSEN LANDSCAPE SERVICES, INC
440.00
Check Total:
440.00
202009
10/12/2011
General Fund
Non - Department /Self - Insured
Kelly -Moore Paint Company, Inc
17.46
202009
10/12/2011
General Fund
Non- Department /Self - Insured
Kelly -Moore Paint Company, Inc
42.88
Check Total:
60.34
202010
10/12/2011
General Fund
Animal Control /Contractual S
Koefran Industries
115.00
Check Total:
115.00
202011
10/12/2011
General Fund
Fire /First Aid Supp
Life Assist, Inc.
102.19
202011
10/12/2011
General Fund
Fire /First Aid Supp
Life Assist, Inc.
10.75
Check Total:
112.94
202012
10/12/2011
General Fund
Sports Center /Contractual S
Julie McIntyre
160.00
Check Total:
160.00
202013
10/12/2011
General Fund
Police /Equipment Leas
CBS Newcal, Inc.
1,053.02
202013
10/12/2011
General Fund
City Hall /Rent/Lease /Ta
CBS Newcal, Inc.
1,170.70
202013
10/12/2011
General Fund
Recreation Adm /Rent/Lease /Tax
CBS Newcal, Inc.
116.50
202013
10/12/2011
General Fund
Center /Rent/Lease /Ta
CBS Newcal, Inc.
75.47
202013
10/12/2011
General Fund
Pub] Works Gen /Rent/Lease /Ta
CBS Newcal, Inc.
75.47
202013
10/12/2011
General Fund
Animal Control / Eqpt Lease
CBS Newcal, Inc.
75.47
202013
10/12/2011
General Fund
Sports Center /Rent/Lease /Tax
CBS Newcal, Inc.
75.47
202013
10/12/2011
General Fund
Pac /Admin /Rent/Lease /Tax
CBS Newcal, Inc.
75.47
Check Total:
2,717.57
AP - Checks for
Approval ( 10/19/2011 - 11:10 AM)
Page 10
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
202016
10/12/2011
General Fund
202016
10/12/2011
General Fund
202014
10/12/2011
General Fund
Pac /Marketing
North Bay Bohemian
254.89
202014
10/12/2011
General Fund
Pac /Marketing
North Bay Bohemian
254.89
Check Total:
509.78
202015
10/12/2011.
General Fund
City Hall /Office Supplie
Office Depot
105.43
202015
10/12/2011
General Fund
City Hall /Office Supplie
Office Depot
46.60
202016
10/12/2011
General Fund
202016
10/12/2011
General Fund
202016
10/12/2011
General Fund
202016
10/12/2011
General Fund
202016
10/12/2011
General Fund
202016
10/12/2011
General Fund
202016
10/12/2011
General Fund
202016
10/12/2011
General Fund
202017 10/12/2011 General Fund
202017 10/12/2011 General Fund
202018 10/12/2011 General Fund
202019 10/12/2011 General Fund
202020 10/12/2011 General Fund
202020 10/12/2011 General Fund
202021 10/12/2011 General Fund
Park Maint
/Contractual S
Park Maint
/Contractual S
Streets & Bike
/Contractual S
City Hall
/Contractual S
City Hall Annex
Bldg/Facilty
Park Maint
/Contractual S
Park Maint
/Contractual S
Pac
/Facility Repa
Check Total
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Old Adobe Development Services
Check Total:
Publ Works Gen /Miscellaneous Pace Supply
Publ Works Gen /Miscellaneous Pace Supply
Check Total:
Park Maint /Heat/Light/Po Pacific Gas & Electric
152.03
790.92
540.15
324.09
216.66
324.09
864.24
648.18
1,618.00
5,326.33
70.39
24.42
94.81
66.02
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page I 1
Check Total:
66.02
Non- Department /Heat/Light/Po
Pacific Gas & Electric
195.58
Check Total:
195.58
Publ Works Gen /Miscellaneous
Pep Boys
23.83
Publ Works Gen /Miscellaneous
Pep Boys
66.88
Check Total:
90.71
City Manager /Contractual Se
Petersen, Gayle
70.00
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page I 1
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 12
Check Total:
70.00
202022
10/12/2011
General Fund
Pac /Front House/P
Petty Cash - PAC
166.59
Check Total:
166.59
202023
10/12/2011
General Fund
Publ Works Gen /Gas & Oil
PGE
156.41
Check Total:
156.41
202024
10/12/2011
General Fund
Animal Shelter Fees
Julie Podstata
190.00
Check Total:
190.00
202025
10/12/2011
General Fund
Sports Center /Contractual S
Shelby Rasmussen
180.00
Check Total:
180.00
202026
10/12/2011
General Fund
Police /Contractual S
Red Cloud, Inc.
2,670.00
Check Total:
2,670.00
202027
10/12/2011
General Fund
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
1,686.43
202027
10/12/2011
General Fund
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
1,207.12
202027
10/12/2011
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
1,671.37
Check Total:
4,564.92
202028
10/12/2011
General Fund
Prepaid Wci
Redwood Empire Municipal Insur
111,079.50
Check Total:
111,079.50
202029
10/12/2011
General Fund
Publ Works Gen /Spec. Departm
Redwood Lock & Key
41.61
202029
10/12/2011
General Fund
Publ Works Gen Nehicle Repai
Redwood Lock & Key
10.85
Check Total:
52.46
202030
10/12/2011
General Fund
PW- Traffic Signals / Contractua
Republic ITS Inc
340.00
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 12
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page 13
Check Total:
340.00
202031
10/12/2011
General Fund
Cash
Rohnert Park Disposal
5,198.88
202031
10/12/2011
General Fund
Refuse Franchise Fees
Rohnert Park Disposal
- 3,354.12
202031
10/12/2011
General Fund
Admin. Svcs.-Refuse Rechg
Rohnert Park Disposal
- 1,173.94
202031
10/12/2011
General Fund
Admin.Svcs.- Refuse Rechg
Rohnert Park Disposal
- 670.82
Check Total:
0.00
202032
10/12/2011
General Fund
Rec Ref Clearing
Rohnert Park Warriors
1,000.00
202032
10/12/2011
General Fund
Rec Ref Clearing
Rohnert Park Warriors
- 325.00
202032
10/12/2011
General Fund
Rec Ref Clearing
Rohnert Park Warriors
400.00
Check Total:
1,075.00
202033
10/12/2011
General Fund
Police Nehicle Repai
Royal Coach Chevron Car Wash
116.49
202033
10/12/2011
General Fund
Publ Works Gen Nehicle Repai
Royal Coach Chevron Car Wash
157.98
Check Total:
274.47
202034
10/12/2011
General Fund
Data Processing /Spec. Departm
Santa Rosa Community Media Acc
573.75
Check Total:
573.75
202035
10/12/2011
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Ap
1,366.67
202035
10/12/2011
General Fund
Police /Uniforms
Santa Rosa Uniform & Career Ap
85.41
Check Total:
1,452.08
202036
10/12/2011
General Fund
Streets & Bike /Spec. Departm
Shamrock Materials
100.00
Check Total:
100.00
202037
10/12/2011
General Fund
Community Event/Spec. Dep
Sign A Rama
44.49
Check Total:
44.49
202038
10/12/2011
General Fund
Police /Spec. Departm
Silverado Avionics, Inc.
20,765.00
202038
10/12/2011
General Fund
Police /Spec. Departm
Silverado Avionics, Inc.
2,408.70
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page 13
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
23,173.70
202039
10/12/2011
General Fund
Fire Prevention /Train
State Fire Training
40.00
Check Total:
40.00
202040
10/12/2011
General Fund
R.P. Comm. Cntr /Contractual S
Sue Stubblebine
130.00
Check Total:
130.00
202041
10/12/2011
General Fund
Publ Works Gen /Clothing Allo
Sunset Linen Service
116.50
Check Total:
116.50
202042
10/12/2011
General Fund
Publ Works Gen /Spec. Departm
Tifco Industries
278.75
Check Total:
278.75
202043
10/12/2011
General Fund
City Hall Bldg/Facilty
Universal Building Services
1,150.00
Check Total:
1,150.00
202044
10/12/2011
General Fund
Police /Uniforms
DALE UTECHT
71.77
202044
10/12/2011
General Fund
Police /Training /Ed. -
DALE UTECHT
5.00
Check Total:
76.77
202045
10/12/2011
General Fund
Animal Control/Medications
VCA Animal Care Center of Sono
115.60
Check Total:
115.60
202046
10/12/2011
General Fund
Data Processing/Professional S
Vision Internet Providers, Inc
220.50
Check Total:
220.50
202047
10/12/2011
General Fund
Streets & Bike /Spec. Departm
Western Highway Products
1,980.13
Check Total:
1,980.13
202048
10/12/2011
General Fund
Streets & Bike / Landscape Sup
Wyatt Irrigation Supply Inc.
58.10
AP - Checks for
Approval ( 10/19/2011 - 11:10 AM)
Page 14
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP- Checks for Approval( 10/19/2011 - 1 1:10 AM) Page 15
Check Total:
58.10
202049
10/12/2011
General Fund
Non - Department /Self - Insured
Advanced Power Solutions
2,170.30
Check Total:
2,170.30
202050
10/12/2011
General Fund
Blue Cross W/H Payable
HSA Bank
125.00
Check Total:
125.00
202051
10/12/2011
General Fund
Standard Ins Payable
MYERS - STEVENS & TOOHEY
1,209.00
Check Total:
1,209.00
202052
10/12/2011
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
1,225.00
202052
10/12/2011
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
2,572.50
Check Total:
3,797.50
202053
10/12/201.1
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
2,204.39
Check Total:
2,204.39
202054
10/12/2011
General Fund
Rpea Dues
CITY OF ROHNERT PARK
225.00
Check Total:
225.00
202055
10/12/2011
General Fund
Scope Dues Payable
SEIU Local 1021
1,089.14
Check Total:
1,089.14
202056
10/12/2011
General Fund
Court Order Payable
United States Treasury
325.00
Check Total:
325.00
202057
10/12/2011
General Fund
United Way Payable
UNITED WAY
85.00
Check Total:
85.00
202058
10/12/2011
General Fund
Eye Care/VSP/Payables
Vision Service Plan - (CA)
1,147.07
AP- Checks for Approval( 10/19/2011 - 1 1:10 AM) Page 15
Check Number Check Date Fund Name
202059
10/12/2011
General Fund
202060
10/12/2011
General Fund
202061
10/19/2011
General Fund
202061
10/19/2011
General Fund
202062
10/19/2011
General Fund
202063
10/19/2011
General Fund
202064
10/19/2011
General Fund
202065
10/19/2011
General Fund
202066
10/19/2011
General Fund
202067
10/19/2011
Utility Fund
202067
10/19/2011
Utility Fund
202067
10/19/2011
Utility Fund
202067
10/19/2011
Utility Fund
AP - Checks for Approval ( 10/19/2011 - 11:10 AM )
Account Name Vendor Name Amount
Page 16
Check Total:
1,147.07
Emplyee Benfits /Eye Care
Vision Service Plan - (CA)
1,018.63
Check Total:
1,018.63
Emplyee Benfits /Eye Care
Vision Service Plan - (CA)
76.50
Check Total:
76.50
Refundable Deposits
AMEC E &I, Inc
3,863.71
Refundable Deposits
AMEC E &I, Inc
6,599.37
Check Total:
10,463.08
Refundable Deposits
Burke, Williams & Sorensen, LL
3,193.36
Check Total:
3,193.36
Animal Shltr Training Fee Dep
Manfred Meister
60.00
Check Total:
60.00
Animal Shltr Training Fee Dep
Eileen Vasko
60.00
Check Total:
60.00
Police Nehicle Repai
Northbay Motorsport & Marine
150.00
Check Total:
150.00
Police /Community Pro
JAMES BRADY
274.43
Check Total:
274.43
Water Ent/Distrib SystemRepair
Grainger, Inc.
139.35
Water Ent/Distrib SystemRepair
Grainger, Inc.
4.14
Water Ent/Distrib SystemRepair
Grainger, Inc.
168.98
Water Ent/Distrib SystemRepair
Grainger, Inc.
85.90
Page 16
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 17
Check Total:
398.37
202068
10/19/2011
Utility Fund
Water Entr. /Spec. Departm
Home Depot
21.63
202068
10/19/2011
Utility Fund
Water. Entr. /Spec. Departm
Home Depot
12.51
202068
10/19/2011
Utility Fund
Water Entr. /Spec. Departm
Home Depot
30.32
202068
10/19/2011
Utility Fund
Water Entr. /Spec. Departm
Home Depot
9.05
Check Total:
73.51
202069
10/19/2011
Utility Fund
Water /Clothing Allowance
Innovative Screen Printing
174.68
Check Total:
174.68
202070
10/19/2011
Utility Fund
Water /Vehicle Repairs
Municipal Maintenance Equipmen
716.13
202070
10/19/2011
Utility Fund
Water/Vehicle Repairs
Municipal Maintenance Equipmen
149.07
Check Total:
865.20
202071
10/19/2011
Utility Fund
Water Entr. /Water Meter Re
National Meter & Automation, I
1,280.00
202071
10/19/2011
Utility Fund
Water Entr. /Water Meter Re
National Meter & Automation, I
260.40
202071
10/19/2011
Utility Fund
Water Entr. /Water Meter Re
National Meter & Automation, I
1,864.00
Check Total:
3,404.40
202072
10/19/2011
Utility Fund
Water Ent/Distrib SystemRepair
Pace Supply
299.98
Check Total:
299.98
202073
10/19/2011
Utility Fund
Water Entr. /Heat/Light/Po
Pacific Gas & Electric
840.15
Check Total:
840.15
202074
10/19/2011
Utility Fund
Water Entr. /Heat/Light/Po
Pacific Gas & Electric
23,576.37
Check Total:
23,576.37
202075
10/19/2011
Utility Fund
VEHICLE GAS & OIL
Redwood Coast Petroleum
1,102.15
Check Total:
1,102.15
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 17
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
442.33
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
1,313.32
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
597.79
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
592.69
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
603.94
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
396.28
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
1,470.43
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
192.76
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
293.55
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
55.26
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
615.15
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
678.27
202076
10/19/2011
Utility Fund
Water Entr./ City water
CITY OF ROHNERT PARK
213.71
Check Total:
7,465.48
202077
10/19/2011
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
2,667.83
202077
10/19/2011
Utility Fund
Water Entr. /Spec. Departm
Shamrock Materials
543.15
Check Total:
3,210.98
202078
10/19/2011
Utility Fund
Water Entr. /Contractual S
So Co Water Agency
170,888.34
Check Total:
170,888.34
202079
10/19/2011
Utility Fund
Water /Clothing Allowance
Sunset Linen Service
55.59
Check Total:
55.59
202080
10/19/2011
Utility Fund
Sewer Entr. /Clothing Allow
B.W.S. Distributors, Inc
261.41
202080
10/19/2011
Utility Fund
Sewer Entr. /Spec Dept Equ
B.W.S. Distributors, Inc
152.72
202080
10/19/2011
Utility Fund
Sewer Entr. /Spec Dept Equ
B.W.S. Distributors, Inc
146.48
Check Total:
560.61
202081
10/19/2011
Utility Fund
Sewer Entr. /Professional
Burke, Williams & Sorensen, LL
422.24
Check Total:
422.24
202082
10/19/2011
Utility Fund
Sewer Entr. /Bldg/Facilty
First Alarm Sercurities Servic
99.00
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 18
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 19
Check Total:
99.00
202083
10/19/2011
Utility Fund
Sewer Entr. /Spec Dept Equ
Grainger, Inc.
77.11
202083
10/19/2011
Utility Fund
Sewer Entr. /Spec. Departm
Grainger, Inc.
30.56
202083
10/19/2011
Utility Fund
Sewer Ent/Collect SystemRepair
Grainger, Inc.
183.59
202083
10/19/2011
Utility Fund
Sewer Ent/Collect SystemRepair
Grainger, Inc.
719.68
Check Total:
1,010.94
202084
10/19/2011
Utility Fund
Sewer Ent/Collect SystemRepair
Pace Supply
101.12
Check Total:
101.12
202085
10/19/2011
Utility Fund
Sewer Entr. /Heat/Light/Po
Pacific Gas & Electric
6,363.27
Check Total:
6,363.27
202086
10/19/2011
Utility Fund
Vehicle Gas & Oil
Redwood Coast Petroleum
734.77
Check Total:
734.77
202087
10/19/2011
Utility Fund
Sewer Ent/Collect SystemRepair
Reliable Hardware & Steel Co.
2,340.04
Check Total:
2,340.04
202088
10/19/2011
Utility Fund
Sewer Entr. /Laguna Plant/
City of Santa Rosa
678,316.83
Check Total:
678,316.83
202089
10/19/2011
Utility Fund
Sewer Entr. /Clothing Allow
Sunset Linen Service
22.70
Check Total:
22.70
202090
10/19/2011
Utility Fund
Sewer Ent/Collect SystemRepair
HDS White Cap Construction Supply
127.15
Check Total:
127.15
202091
10/19/2011
Utility Fund
Refuse Col Entr /Professional
Burke, Williams & Sorensen, LL
24,316.24
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 19
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page 20
Check Total:
24,316.24
202092
10/19/2011
General Fund
Pac /Postage
Ad Vantage Marketing
253.30
Check Total:
253.30
202093
10/19/2011
General Fund
Animal Control/Medications
Amatheon, Inc.
107.65
Check Total:
107.65
202094
10/19/2011
General Fund
Police /Contractual S
American Medical Response
100.00
Check Total:
100.00
202095
10/19/2011
General Fund
Rec Ref Clearing
Animal Shelter League of RP
400.00
Check Total:
400.00
202096
10/19/2011
General Fund
Animal Shelter Bldg /Facilty M
Aramark Uniform Services
39.09
202096
10/19/2011
General Fund
City Hall Bldg/Facilty
Aramark Uniform Services
61.28
202096
10/19/2011
General Fund
Publ Works Gen /Vehicle Repai
Aramark Uniform Services
32.46
Check Total:
132.83
202097
10/19/2011
General Fund
Data Processing /Telephone
AT &T
5,248.82
Check Total:
5,248.82
202098
10/19/2011
General Fund
Pac /Telephone
AT &T
5.17
202098
10/19/2011
General Fund
R.P. Gymnasium /Telephone
AT &T
5.17
202098
10/19/2011
General Fund
R.P. Comm. Cntr /Telephone
AT &T
5.19
202098
10/19/2011
General Fund
Sign/Telephone
AT &T
109.74
202098
10/19/2011
General Fund
R.P. Gymnasium /Telephone
AT &T
58.98
202098
10/19/2011
General Fund
Animal Shelter /Telephone
AT &T
30.33
202098
10/19/2011
General Fund
Data Processing /Telephone
AT &T
29.81
202098
10/19/2011
General Fund
Ps Main Station /Telephone
AT &T
16.16
202098
10/19/2011
General Fund
Publ Works Gen /Telephone
AT &T
29.48
202098
10/19/2011
General Fund
P/S Bldg -South /Telephone
AT &T
3021
202098
10/19/2011
General Fund
P/S Bldg -North /Telephone
AT &T
29.93
202098
10/19/2011
General Fund
Ps Main Station /Telephone
AT &T
41.76
202098
10/19/2011
General Fund
P/S Bldg -North /Telephone
AT &T
65.30
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page 20
Check Number
Check Date
Fund Name
Account Name
Vendor Name
156.91
Amount
10/19/2011
General Fund
Publ Works Gen /Spec. Departm
Buchanan Food Service
656.22
202105
10/19/2011
202098
10/19/2011
General Fund
Rec. Programs /Telephone
AT &T
10/19/2011
14.29
202098
10/19/2011
General Fund
Ps Main Station /Telephone
AT &T
General Fund
27.36
Buchanan Food Service
140.14
Check Total:
498.88
202099
10/19/2011
General Fund
R.P. Comm. Cntr Bldg/Facilty
Attune Landscape Co.
Burke, Williams & Sorensen, LL
350.00
202106
10/19/2011
Capital Projects Fund
Southeast Dist. Specific Plan
Burke, Williams & Sorensen, LL
Check Total:
350.00
202100
10/19/2011
General Fund
Non- Department /Self - Insured
Automotive Appearance Speciali
202106
275.52
General Fund
Legal Services /Professional
Burke, Williams & Sorensen, LL
4,107.87
Check Total:
275.52
202101
10/19/2011
General Fund
Publ Works Gen /Vehicle Repai
AUTOWORLD
157.25
Check Total:
157.25
202102
10/19/2011
General Fund
PW- Landscape /Landscape Sup
The Barricade Company
187.11
Check Total:
187.11
202103
10/19/2011
General Fund
Sports Center /Contractual S
Sherry Blanchard
947.70
Check Total:
947.70
202104
10/19/2011
General Fund
Sports Center /Contractual S
Pete Breeland
58.50
Check Total: 58.50
202105
10/19/2011
General Fund
Center Bldg /Facilty
Buchanan Food Service
156.91
202105
10/19/2011
General Fund
Publ Works Gen /Spec. Departm
Buchanan Food Service
656.22
202105
10/19/2011
General Fund
Animal Shelter Bldg/Facilty M
Buchanan Food Service
245.85
202105
10/19/2011
General Fund
Pub] Works Gen /Spec. Departm
Buchanan Food Service
14.14
202105
10/19/2011
General Fund
City Hall Annex Bldg/Facilty, .
Buchanan Food Service
140.14
Check Total:
1,213.26
202106
10/19/2011
General Fund
Legal Services /Professional
Burke, Williams & Sorensen, LL
6,484.40
202106
10/19/2011
Capital Projects Fund
Southeast Dist. Specific Plan
Burke, Williams & Sorensen, LL
117.00
202106
10/19/2011
General Fund
Legal Services /Professional
Burke, Williams & Sorensen, LL
24,097.18
202106
10/19/2011
General Fund
Legal Services /Professional
Burke, Williams & Sorensen, LL
4,107.87
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page 21
Check Number Check Date Fund Name . Account Name Vendor Name Amount
202106
10/19/2011
General Fund
Legal Services /Professional
Burke, Williams & Sorensen, LL
17,346.15
202106
10/19/2011
General Fund
Legal Services /Professional
Burke, Williams & Sorensen, LL
2,191.30
2021.06
10/19/2011
Capital Projects Fund
Sonoma Mtn Village Project
Burke, Williams & Sorensen, LL
878.80
202106
10/19/2011
Capital Projects Fund
Northeast Dist. Specific Plan
Burke, Williams & Sorensen, LL
218.40
202106
10/19/2011
General Fund
Legal Services /Professional
Burke, Williams & Sorensen, LL
3,223.17
Check Total:
58,664.27
202107
10/19/2011
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
60.55
202107
10/19/2011
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
486.51
202107
10/19/2011
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
164.31
202107
10/19/2011
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
23.16
202107
10/19/2011
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
38.69
202107
10/19/2011
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
149.30
Check Total:
922.52
202108
10/19/2011
General Fund
Community Event.Contracts
C.T. Cruisers
500.00
Check Total:
500.00
202109
10/19/2011
General Fund
Personnel /Recruitment/F
CA Department of Justice
96.00
Check Total:
96.00
202110
10/19/2011
General Fund
Sports Center /Fac Maint/Non-
Cal -Steam
487.10
202110
10/19/2011
General Fund
Pac /Admin /Fac Maint/Non-
Cal -Steam
137.29
Check Total:
624.39
202111
10/19/2011
General Fund
Animal Shelter /C/0-Equipment
CDW Government
64.02
202111
10/19/2011
General Fund
Animal Shelter /C/0-Equipment
CDW Government
34.72
202111
10/19/2011
General Fund
Data Processing /Spec. Departm
CDW Government
427.04
202111
10/19/2011
General Fund
R.P. Gymnasium /Spec. Departm
CDW Government
202.69
202111
10/19/2011
General Fund
Data Processing /Software Main
CDW Government
393.79
202111
10/19/2011
General Fund
Data Processing /Software Main
CDW Government
3,287.40
Check Total:
4,409.66
202112
10/19/2011
General Fund
Streets & Bike /Spec. Departm
Coggins Fence & Supply, Inc.
134.27
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 22
Check Number Check Date Fund Name Account Name Vendor Name Amount
202116 10/19/2011 General Fund
202117 10/19/2011 General Fund
202118 10/19/2011 General Fund
202119 10/19/2011 General Fund
202120
10/19/2011
General Fund
202120
Check Total:
134.27
202113
10/19/2011
General Fund
R.P. Gymnasium /Spec. Departm
Comcast
66.66
202113
10/19/2011
General Fund
R.P. Comm. Cntr /Spec. Departm
Comcast
13.41
202113
10/19/2011
General Fund
Codding Center /Fac Maint/Non-
Comcast
42.39
Check Total:
122.46
202114
10/19/2011
General Fund
Animal Control /Advertising/P
The Community Voice
400.00
202114
10/19/2011
General Fund
Non - Department /Advertising /P
The Community Voice
1,066.00
Check Total:
1,466.00
202115
10/19/2011
General Fund
R.P. Comm. Cntr /Contractual S
Gay Dawson
271.70
202116 10/19/2011 General Fund
202117 10/19/2011 General Fund
202118 10/19/2011 General Fund
202119 10/19/2011 General Fund
202120
10/19/2011
General Fund
202120
10/19/2011
General Fund
202120
10/19/2011
General Fund
202120
10/19/2011
General Fund
Check Total:
Dianna Delgy
Check Total:
Fire /Equipment Leas
Dell Financial Services
Check Total:
R.P. Gymnasium Bldg/Facilty DeWALT SERVICES
Check Total:
Public Safety Services Downey Brand Attorneys LLP
Check Total:
Sports Center /Contractual S Denise Drake
R.P. Comm. Cntr /Contractual S Denise Drake
R.P. Comm. Cntr /Contractual S Denise Drake
Sports Center /Contractual S Denise Drake
271.70
50.00
50.00
71.35
71.35
125.00
125.00
150.00
150.00
357.50
929.50
45.50
72.00
Check Total: 1,404.50
1
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page 23
Check Number Check Date Fund Name Account Name Vendor Name Amount
202121
10/19/2011
General Fund
Ps Main Station/Fac Maint/Non-
First Alarm Sercurities Servic
600.00
202121
10/19/2011
General Fund
Publ Works Gen Bldg/Facilty
First Alarm Sercurities Servic
207.50
202121
10/19/2011
General Fund
City Hall Bldg/Facilty
First Alarm Sercurities Servic
39.00
Check Total:
846.50
202122
10/19/2011
General Fund
City Hall /Office Supplie
First Choice
83.00
202122
10/19/2011
General Fund
City Hall /Office Supplie
First Choice
41.75
Check Total:
124.75
202123
10/19/2011
General Fund
Animal Control /Spec. Departm
Frizelle -Enos Company
168.79
Check Total:
168.79
202124
10/19/2011
General Fund
Streets & Bike / Landscape Sup
Gardeners Aid
95.78
202124
10/19/2011
General Fund
PW- Landscape /Landscape Sup
Gardeners Aid
95.37
202124
10/19/2011
General Fund
PW- Landscape /Landscape Sup
Gardeners Aid
-98.06
Check Total:
93.09
202125
10/19/2011
General Fund
Finance /Dues & Subscr
Government Finance Officers As
305.00
Check Total:
305.00
202126
10/19/2011
General Fund
Publ Works Gen Bldg/Facilty
Grainger, Inc.
96.38
202126
10/19/2011
General Fund
Street Lighting /Spec. Departm
Grainger, Inc.
773.39
202126
10/19/2011
General Fund
R.P. Comm. Cntr Bldg /Facilty
Grainger, Inc.
74.61
202126
10/19/2011
General Fund
Streets & Bike /Small Tools
Grainger, Inc.
952.09
202126
10/19/2011
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
477.73
202126
10/19/2011
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
292.09
202126
10/19/2011
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
166.98
202126
10/19/2011
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
682.60
202126
10/19/2011
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
170.65
202126
10/19/2011
General Fund
Non - Department /Self - Insured
Grainger, Inc.
33.59
202126
10/19/2011
General Fund
Publ Works Gen /Miscellaneous
Grainger, Inc.
71.48
202126
10/19/2011
General Fund
Sports Center /Fac Maint/Non-
Grainger, Inc.
26.66
202126
10/19/2011
General Fund
Sports Center /Fac Maint/Non-
Grainger, Inc.
18.30
202126
10/19/2011
General Fund
Publ Works Gen Nehicle Repai
Grainger, Inc.
35.24
202126
10/19/2011
General Fund
Center Bldg/Facilty
Grainger, Inc.
8.48
202126
10/19/2011
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
39.72
202126
10/19/2011
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
29.39
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 24
Check Number Check Date Fund Name Account Name Vendor Name Amount
202126
10/19/2011
General Fund
Animal Control /Spec. Departm
Grainger, Inc.
36.70
202126
10/19/2011
General Fund
Streets & Bike /Small Tools
Grainger, Inc.
- 952.09
Check Total:
3,033.99
202127
10/19/2011
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, In
129.85
202127
10/19/2011
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, In
108.29
202127
10/19/2011
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, In
22.79
202127
10/19/2011
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, In
86.80
202127
10/19/2011
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, In
15.19
202127
10/19/2011
General Fund
Animal Control /Shelter Food
Hill's Pet Nutrition Sales, In
15.19
Check Total:
378.11
202128
10/19/2011
General Fund
Ps Main Station /Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
202128
10/19/2011
General Fund
R.P. Comm. Cntr /Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
Check Total:
120.00
202129
10/19/2011
General Fund
Sports Center /Fac Maint/Non-
Home Depot
15.00
202129
10/19/2011
General Fund
P/S Bldg -North /Fac Maint/Non-
Home Depot
46.57
202129
10/19/2011
General Fund
Sports Center /Fac Maint/Non-
Home Depot
7.56
202129
10/19/2011
General Fund
Streets & Bike / Landscape Sup
Home Depot
7.32
202129
10/19/2011
General Fund
PW- Landscape /Landscape Sup
Home Depot
8.64
202129
10/19/2011
General Fund
Codding Center /Fac Maint/Non-
Home Depot
11.59
Check Total:
96.68
202130
10/19/2011
General Fund
Streets & Bike / Landscape Sup
Horizon Distributors Inc.
31.65
202130
10/19/2011
General Fund
PW- Landscape /Spec Dept Supp
Horizon Distributors Inc.
25.81
202130
10/19/2011
General Fund
PW- Landscape /Landscape Sup
Horizon Distributors Inc.
388.78
202130
10/19/2011
General Fund
PW- Landscape /Landscape Sup
Horizon Distributors Inc.
161.17
202130
10/19/2011
General Fund
PW- Landscape /Landscape Sup
Horizon Distributors Inc.
14.17
202130
10/19/2011
General Fund
PW- Landscape /Spec Dept Supp
Horizon Distributors Inc.
29.79
Check Total:
651.37
202131
10/19/2011
General Fund
Rec Ref Clearing
Sandra Ibarra
400.00
Check Total
400.00
202132
10/19/2011
General Fund
Animal Control/Medications
IDEXX Distribution, Inc.
1,021.89
AP - Checks for Approval ( 10/19/2011 - 11:10 AM)
Page 25
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
1,021.89
202133
10/19/2011
General Fund
Animal Control /Contractual S
Koefran Industries
400.00
Check Total:
400.00
202134
10/19/2011
General Fund
Animal Control /Contractual S
Barbara Leach, D.V.M.
1,625.00
Check Total:
1,625.00
202135
10/19/2011
General Fund
Sports Center /Contractual S
Martial Arts Academy
302.90
Check Total:
302.90
202136
10/19/2011
General Fund
Pac /City Events /Contractual S
N2 Holdings, Inc
575.26
Check Total:
575.26
202137
10/19/2011
General Fund
Police / Cell Phone
Sprint/ Nextel Communications
392.45
Check Total:
392.45
202138
10/19/2011
General Fund
Pers'L & Purch /Recruitment/G
North Bay Corporate Health Ser
91.00
Check Total:
91.00
202139
10/19/2011
General Fund
City Hall /Office Supplie
Office Depot
654.72
202139
10/19/2011
General Fund
City Hall /Office Supplie
Office Depot
28.24
202139
10/19/2011
General Fund
City Hall /Office Supplie
Office Depot
10.34
202139
10/19/2011
General Fund
City Hall /Office Supplie
Office Depot
11.23
Check Total:
704.53
202140
10/19/2011
General Fund
Streets & Bike / Landscape Sup
Pace Supply
725.87
Check Total:
725.87
202141
10/19/2011
General Fund
Pac /Heat/Light/Po
Pacific Gas & Electric
4,452.17
202141
10/19/2011
General Fund
Animal Shelter /Heat/Light/Pow
Pacific Gas & Electric
1,602.65
202141
10/19/2011
General Fund
P/S Bldg -North /Heat/Light/Po
Pacific Gas & Electric
722.94
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 26
Check Number Check Date Fund Name Account Name Vendor Name Amount
202141
10/19/2011
General Fund
Streets & Bike /Heat/Light/Po
Pacific Gas & Electric
111.25
202141
10/19/2011
General Fund
Park Maint /Heat/Light/Po
Pacific Gas & Electric
3,189.02
202141
10/19/2011
General Fund
Center /Heat/Light/Po
Pacific Gas & Electric
1,894.49
202141
10/19/2011
General Fund
Benecia Pool /Heat/Light/Po
Pacific Gas & Electric
920.58
202141
10/19/2011
General Fund
H Pool /Heat/Light/Po
Pacific Gas & Electric
1,140.64
202141
10/19/2011
General Fund
R.P. Comm. Cntr /Heat/Light/Po
Pacific Gas & Electric
2,319.53
202141
10/19/2011
General Fund
City Hall /Heat/Light/Po
Pacific Gas & Electric
199.39
202141
10/19/2011
General Fund
City Hall Annex /Heat/Light/Po
Pacific Gas & Electric
1,179.81
Check Total:
17,732.47
202142
10/19/2011
General Fund
Publ Works Gen /Miscellaneous
Pep Boys.
59.39
202142
10/19/2011
General Fund
Publ Works Gen /Miscellaneous
Pep Boys
7.86
202142
10/19/2011
General Fund
Mini Bus /Vehicle Repai
Pep Boys
65.09
Check Total:
132.34
202143
10/19/2011
General Fund
City Council /Travel - Ahanotu
CITY OF PETALUMA
40.00
Check Total:
40.00
202144
10/19/2011
General Fund
Non -Dept Leases /Transfer Out
PNC Equipment Finance
7,809.42
Check Total:
7,809.42
202145
10/19/2011
General Fund
Data Processing /Spec. Departm
The Printer Doctor
42.32
Check Total:
42.32
202146
10/19/2011
General Fund
Publ Works Gen /Clothing Allo
Red Wing Shoes
300.00
Check Total:
300.00
202147
10/19/2011
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
591.06
202147
10/19/2011
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
1,291.30
202147
10/19/2011
General Fund
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
1,445.19
202147
10/19/2011
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
932.60
202147
10/19/2011
General Fund
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
741.26
202147
10/19/2011
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
819.29
Check Total:
5,820.70
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 27
Check Number.
Check Date
Fund Name
Account Name
Vendor Name
Amount
202148
10/19/2011
General Fund
Animal Control /Spec. Departm
Redwood Lock & Key
7.70
202148
10 /19 /2011
General Fund
Streets & Bike /Spec. Departm
Redwood Lock & Key
416.67
202148
10/19/2011
General Fund
R.P. Comm. Cntr/Fac Maint/Non-
Redwood Lock & Key
376.43
202148
10/19/2011
General Fund
Animal Control /Spec. Departm
Redwood Lock & Key
5.43
Check Total:
806.23
202149
10/19/2011
General Fund
Admin Services /Contractual S
Regional Government Services
6,940.00
Check Total:
6,940.00
202150
10/19/2011
General Fund
City Hall /Fac Maint/Non-
Reliable Hardware & Steel Co.
12.67
Check Total
12.67
202151
10/19/2011
General Fund
PW- Traffic Signals / Contractua
Republic ITS Inc
1,650.00
202151
10/19/2011
General Fund
PW- Traffic Signals / Contractua
Republic ITS Inc
2,455.60
202151
10/19/2011
General Fund
PW- Traffic Signals / Contractua
Republic ITS Inc
2,704.71
202151
10/19/2011
General Fund
PW- Traffic Signals / Contractua
Republic ITS Inc
2,455.60
202151
10/19/2011
General Fund
PW- Traffic Signals / Contractua
Republic ITS Inc
2,798.81
Check Total:
12,064.72
202152
10/19/2011
General Fund
Ps Main Station/Fac Maint/Non-
RJ Mechanical Inc.
480.00
202153 10/19/2011 General Fund
202154 10/19/2011 General Fund
202154 10/19/2011 General Fund
202154 10/19/2011 General Fund
202155 1 10/19/2011 General Fund
Check Total:
Scout Hut /Bldg/Facilty CITY OF ROHNERT PARK
Check Total:
City Council -T &M- Stafford Rohnert Park Chamber of Commer
City Manager /Travels & Mee Rohnert Park Chamber of Commer
Publ Works Gen /Travels & Mee Rohnert Park Chamber of Commer
Check Total:
Non - Department /Self - Insured Ross Recreation Equipment, Inc
Check Total:
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 28
480.00
120.00
120.00
25.00
25.00
50.00
100.00
308.72
308.72
Check Number Check Date Fund Name Account Name Vendor Name Amount
202156
10/19/2011
General Fund
Police /Vehicle Repai
Santa Rosa Auto Parts
- 211.99
202156
10/19/2011
General Fund
Police Nehicle Repai
Santa Rosa Auto Parts
473.30
202156
10/19/2011
General Fund
Codding Center / Vehicle Repai .
Santa Rosa Auto Parts
5.44
202156
10/19/2011
General Fund
Publ Works Gen Nehicle Repai
Santa Rosa Auto Parts
113.80
Check Total:
380.55
202157
10/19/2011
General Fund
Plan Check Fees
Robert Silveira
175.00
Check Total:
175.00
202158
10/19/2011
General Fund
Angela D. Smith
400.00
Check Total:
400.00
202159
10/19/2011
General Fund
Police /Contractual S
So Co Information Systems Depa
1,712.00
Check Total:
1,712.00
202160
10/19/2011
General Fund
Police /Contractual S
So Co Public Safety Consortium
208,921.00
Check Total:
208,921.00
202161
10/19/2011
General Fund
Community Event.Contracts
John Sorensen
300.00
Check Total:
300.00
202162
10/19/2011
General Fund
City Council -T &M- Stafford
PAMELA STAFFORD
80.02
Check Total:
80.02
202163
10/19/2011
General Fund
Publ Works Gen /Clothing Allo
Sunset Linen Service
116.50
Check Total:
116.50
202164
10/19/2011
General Fund
Community Event.Contracts
Laure Tatman
1,881.20
Check Total:
1,881.20
202165
10/19/2011
General Fund
Community Event.Contracts
The Poyntlyss Sistars Rockin S
500.00
AP - Checks for Approval ( 10/19/2011 - 11:10 AM ) Page 29
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
500.00
202166
10/19/2011
General Fund
R.P. Comm. Cntr' /Contractual S
DENISE THURMAN
249.60
Check Total:
249.60
202167
10/19/2011
General Fund
Publ Works Gen /Vehicle Repai
Tire Distribution Systems, Inc
242.00
Check Total:
242.00
202168
10/19/2011
General Fund
PW- Landscape /Landscape Sup
West Cal Tractor
493.87
Check Total:
493.87
202169
10/19/2011
General Fund
City Manager /Dues & Subscr
Women Leading Government
50.00
202169
10/19/2011
General Fund
Econ Develp /Dues & Subscr
Women Leading Government
50.00
202169
10/19/2011
General Fund
Planning /Dues & Subscr
Women Leading Government
50.00
202169
10/19/2011
General Fund
Finance /Dues & Subscr
Women Leading Government
50.00
Check Total:
200.00
202170
10/19/2011
General Fund
Police /Miscellaneous
PATTY STAHL
700.00
Check Total:
700.00
Report Total: 1,595,088.69
AP - Checks for Approval ( 10/19/2011 - 11:10 AM) Page 30
CITY OF ROHNERT PARK
COMMUNITY DEVELOPMENT COMMISSION
BILLS FOR ACCEPTANCE
October 25, 2011
Check Numbers: 5854 - 5855 $ 7,214.68
Dated: Oct. 12, 2011 - Oct. 19, 2011
TOTAL $ 7,214.68
Accounts Payable
Checks for Approval
{ ,l 6a
y;
Cr €Cror -?""
User: ccolburn
Printed: 10/19/2011 - 11:05 AM
Check Number Check Date Fund Name Account Name Vendor Name Amount
5854 10/12/2011
5855 10/19/2011
Redevelopment General Fund
Redevelopment General Fund
Contractual Services Union Bank, N.A.
Professional Services Burke, Williams & Sorensen, LL
60.00
Check Total: 60.00
7,154.68
Check Total: 7,154.68
Report Total: 7,214.68
AP - Checks for Approval ( 10/19/2011 - 11:05 AM ) Page 1
Agenda Packet Preparation TIMELlNES tor Regular City Council Meetings
held on the 2nd & 4th Tuesdays of each month:
· Resolutions (other than standard formats for authorizations and approvals), Ordinances &
Agreements to Assistant City Attorney via email for review and approval as to form DUE no
later than NOON Three (3) Mondays pl"ior to Council meeting date
· Agenda items to City Manager via email for his review and responding ..email authori,zation",
synchronized with above timeframe of Assistant City Attorney review, and an email copy to
the City Clerk tor drafting agendas
· Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets
with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no latu than
NOON Two (2) Fridays prior to Council meeting date
· Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later
than Tuesday morning One (J) week prior to Council meeting date
· Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on
Thm"sday afternoon One (1) week prior to Council meeting date in compliance with
Rohnert Park Municipal Code Section 2.08,020 and related Resolution No, 2008- J 73
{This section/or City Clerk Use Only}
10/25/11 City Council Agenda
Item No. 6.C.l
Resolution No. 2011-99
Meeting Date:
Department:
Submitted By:
Submittal Date:
Agenda Title:
Requested
Council Action:
CITY OF ROHNERT PARK
COUNCIL AGENDA ITEM TRANSMITTAL REPORT
October 25, 20] I
Development Services
Marilyn Ponton, Planning and Building Manager
October I I, 20 II
Authorizing and Approving a Consultant Services Agreement with
Environmental Science Associates ("ESA")
Approve resolution authorizing and approving an agreement with
ESA for preparation of environmental documents for the Northeast
Specific Plan area.
Summary:
The City ofRohnert Park has used the services of Environmental Science Associates for contract
environmental work. The City has major land development projects in process and anticipates
hearings on the Northeast Specific Plan in 20 I 2. ESA has conducted the preliminary
environmental review work on the project. Additional environmental work has been identified to
complete the Environmental Impact Report (EIR) for the project in response to comments of the
initial draft of the EIR. This agreement will complete the environmental work needed for the
Final EIR.
Services provided by ESA shall be compensated at the rate and schedules as specified in this
agreement. The term of this Agreement shall be from the date of its execution until the date
specified in the contract.
Fiscal Impact: The planning work associated with processing specific plans and planned
developments is fully reimbursed by the developers of this project with no General Fund impact.
Enclosures: Resolution, Agrecment
CITY ATTORNEY'S REVIEW:
Rclevant documents for this agenda itcm havc been reviewed and approved as to form by the City Attorney.
CITY MANAGER'S RECOMMENDA nON: (X) Consent Item
(X) Approval ( ) Public Hearing Rcquired
( ) Not Recommcnded ( ) Submittcd with Comment
( ) Policy Determination by Council
( ) City Comments:
( ) Regular Item
Per City Manager's revie,,' and direction for distribution of this agenda item.
RESOLUTION NO. 2011-99
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING A CONSULTANT SERVICES AGREEMENT
WITH ENVIRONMENTAL SCIENCE ASSOCIATES (ESA) FOR PREP ARA TION OF
ENVIRONMENTAL DOCUMENTS FOR THE NORTHEAST SPECIFIC PLAN AREA
WHEREAS, the City desires to obtain consultant services for additional environmental
work and the preparation of environmental documents in connection with the Northeast Specific
Plan area; and
WHEREAS, Environmental Science Associates ("ESA") is qualified to perform these
servIces.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City ofRohnert
Park that it does hereby authorize and approve an agreement by and between Environmental
Science Associates (ESA), a California corporation, and the City of Rohnert Park, a municipal
corporation, for preparation of environmental documents for the Northeast Specific Plan area.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to take all actions to effectuate this agreement for and on behalf of the City of Rohnert
Park, including execution, if necessary, in substantially similar form to the agreement attached
hereto as Exhibit "A," subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 25th clay of October, 2011.
CITY OF ROHNERT PARK
Mayor
ATTEST:
City Clerk
City of Rohnert Park
130 Avram Ave.
Rohnert Park, CA 94928
CONSULTANT SERVICES AGREEMENT
THIS AGREEMENT is entered into as of the day of
2011, by and between the CITY OF ROHl\1ERT PARK ("City"), a California municipal
corporation, and Environmental Science Associates ("Consultant"), a California corporation.
Recitals
WHEREAS, City desires to obtain preparation of environmental document services in
connection with the North East Specific Plan area;
WHEREAS, Consultant hereby warrants to the City that Consultant is skilled and able to
, provide such services described in Section 3 of this Agreement; and
WHEREAS, City desires to retain Consultant pursuant to this Agreement to provide the
services described in Section 3 of this Agreement.
Agreement
NOW, THEREFORE, in consideration of their mutual covenants, the parties hereto agree
as follows:
1. Incorporation of Recitals. The re(;itals set forth above, and all defined terms set
forth in such recitals and in the introductory paragraph preceding the recitals, are hereby
incorporated into this Agreement as if set forth herein in full.
2. Proiect Coordination.
A. City. The City Manager or his/her designee, shall represent City for all
purposes under this Agreement. The Planning and Building Manager is hereby designated as the
Project Manager. The Project Manager shall supervise the progress and execution of this
Agreement.
B. Consultant. The Consultant shall assign Karl Heisler to have overall
responsibility for the progress and execution of this Agreement for Consultant.
3. Scope and Performance of Services
A. Scope of Services. Subject to such policy direction and approvals as the
City through its staff may detennine from time to time, Consultant shall perform the services set
out in the "Scope of Work" attached hereto as Exhibit A and incorporated herein by reference.
B. Time of Performance. The services of Consultant are to commence upon
receipt of a written notice to proceed from City, but in no event prior to receiving a fully
-1-
1208604vl 80078/0012
Revised: 10/27/10
executed agreement from City and obtaining and delivering the required insurance coverage, and
satisfactory evidence thereof, to City. The services of Consultant are to be completed not later
than June 30,2012. Consultant shall perform its services in accordance with the schedule
attached hereto as Exhibit A, and incorporated herein by reference. Any changes to these dates
in either this Section 3 or Exhibit A must be approved in writing by the Project Manager.
C. Standard of Quality. City relies upon the professional ability of
Consultant as a material inducement to entering into this Agreement. All work performed by
Consultant under this Agreement shall be in accordance with all applicable legal requirements
and shall meet the standard of quality ordinarily to be expected of competent professionals in
Consultant's field of expertise.
4. Coml'ensation and Method of Payment.
A. Compensation. The compensation to be paid to Consultant, including
both payment for professional services and reimbursable expenses, shall be at the rate and
schedules attached hereto as Exhibit A, and incorporated herein by reference. However, in no
event shall the amount City pays Consultant exceed Eighteen Thousand Seven Hundred Forty-
Five Dollars ($18,745,00). Payment by City under this Agreement shall not be deemed a waiver
of unsatisfactory work, even if such defects were known to the City at the time of payment.
B. Timing of Payment. Progress payments will be tied to completion of tasks
so that all payments are proportional to the work completed. A copy of the progress payment
schedule is attached to the rate and schedules set forth in Exhibit A.
C. Changes in Compensation. Consultant will not undertake any work that
will incurcosts in excess of the amountset forth in Paragraph 4(A) without prior written
amendment to this Agreement.
D. Taxes. Consultant shall pay all taxes, assessments and premiums under
the federal Social Security Act, any applicable unemployment insurance contributions, Workers
Compensation insurance premiums, sales taxes, use taxes, personal property taxes, or other taxes
or assessments now or hereafter in effect and payable by reason of or in connection with the
services to be performed by Consultant.
E. No Overtime or Premium Pay. Consultant shall receive no premium or
enhanced pay for work normally understood as overtime, i.e., hours that exceed forty (40) hours
per work week, or work performed during non-standard business hours, such as in the evenings
or on weekends. Consultant shall not receive a premium or enhanced pay for work performed on
a recognized holiday. Consultant shall not receive paid time off for days not worked, whether it
be in the form of sick leave, administrative leave, or for any other form of absence.
F. . Litigation SUPl'ort. Consultant agrees to testify at City's request if
litigation is brought against City in connection with Consultant's work product. Unless the
action is brought by Consultant or is based upon .consultant's negligence, City will compensate
Consultant for the preparation and the testimony at Consultant's standard hourly rates, if
requested by City and not part of the litigation brought by City against Consultant.
-2-
1208604vl 80078/0012
Revised: 10/27/10
5. Amendment to Scope of Work. City shall have the right to amend the Scope of
Work within the Agreement by written notification to the Consultant. In such event, the
compensation and time of performance shall be subject to renegotiation upon written demand of
either party to the Agreement. Consultant shall not commence any work exceeding tbe Scope of
Work without prior written authorization from the City. Failure ofthe Consultant to secure
City's written authorization for extra or changed work shall constitute a waiver of any and all
right to adjustment in the contract price or time due, whether by way of compensation,
restitution, quantum meruit, etc. for work done without the appropriate City authorization.
6. Term. This Agreement shall commence upon its execution by both parties and
shall continue in full force and effect until completed, amended pursuant to Section 21, or
otherwise terminated as provided herein.
7. Inspection. Consultant shall furnish City with every reasonable opportunity for
City to ascertain that the services of Consultant are being performed in accordance with the
requirements and intentions of this Agreement. All work done and all materials furnished, if
any, shall be subject to the Project Manager's inspection and approval. The inspection of such
work shall not relieve Consultant of any of its obligations to fulfill the Agreement as prescribed.
8. Ownership of Documents. Title to all plans, specifications, maps, estimates,
reports, manuscripts, drawings, descriptions and other final work products compiled by the
Consultant under the Agreement shall be vested in City, none of which shall be used in any
manner whatsoever, by any person, firm, corporation, or agency without the expressed written
consent ofthe City. Basic survey notes and sketches, charts, computations, and other data
prepared or obtained under the Agreement shall be made available, upon request, to City without
restriction or limitations on their use. Consultant may retain copies of the above-described
information but agrees not to disclose or discuss any information gathered, discussed or
generated in any way through this Agreement without the written permission of City during the
term of this Agreement, unless required by law.
9. Emplovment of Other Consultants, Specialists or Experts. Consultant will not
employ or otherwise incur an obligation to pay other consultants, specialists or experts for
services in connection with this Agreement without the prior written approval of the City.
10. Conflict of Interest.
A. Consultant covenants and represents that neither it, nor any officer or
principal of its firm, has, or shall acquire any investment, income, business entity, interest in real
property, or other interest, directly or indirectly, which would conflict in any manner with the
interests of City, hinder Consultant's performance of services under this Agreement, or be
affected in any manner or degree by performance of Consultant's services hereunder. Consultant
further covenants that in the performance of the Agreement, no person having any such interest
shan be employed by it as an officer, employee, agent, or subcontractor without the express
written consent of the City. Consultant agrees to at all times avoid conflicts of interest, or the
appearance of any conflicts of interest, with the interests of the City in the performance of the
Agreement.
-3-
1208604vl 80078/0012
Revised: 10/27/10
B. Consultant is not a designated employee within the meaning of the
Political Reform Act because Consultant:
(1) will conduct research and arrive at conclusions with respect to its
rendition of information, advice, recommendation, or counsel independent of the control and
direction of the City or of any City official, other than normal contract monitoring; and
(2) possesses no authority with respect to any City decision beyond
the rendition of information, advice, recommendation, or counsel. (2 Cai. Code Regs.
~ 18700(a)(2).)
11. Liabilitv of Members and Employees of City. No member ofthe City and no
other officer, elected official, employee or agent of the City shall be personally liable to
Consultant or otherwise in the event of any default or breach of the City, or for any amount
which may become due to Consultant or any successor in interest, or for any obligations directly
or indirectly incurred under the terms of this Agreement.
12. Indemnitv. To the fullest extent permitted by law, Consultant hereby agrees to
defend (by counsel reasonably satisfactory to the City), indemnifY, and hold harmless the City,
its officers, elected officials, employees, agents, and volunteers from and against any and all
claims, demands, damages, costs, liabilities, or obligations brought on account of or arising out
of any acts, errors, or omissions of Consultant, its officers, employees, agents, and
subcontractors undertaken pursuant to this Agreement excepting liabilities due to the sole
negligence or willful misconduct of City. The City has no liability or responsibility for any
accident, loss, or damage to any work performed under this Agreement whether prior to its
completion and acceptance or otherwise. Consultant's duty to indemnifY and hold harmless, as
set forth herein, shall include the duty to defend as set forth in California Civil Code ~2778.
This indemnification obligation is not limited in any way by any limitation on the amount or type
of damages or compensation payable by or for Consultant under Worker's Compensation,
disability or other employee benefit acts or the terms, applicability or limitations of any
insurance held or provided by Consultant and shall continue to bind the parties after
termination/completion of this agreement. This indemnification shall be regardless of and not in any
way limited by the insurance requirements of this contract. This indemnification is for the full period of
time allowed by law and shall survive the termination of this agreement.
13. Consultant Not an Agent of City. Consultant, its. officers, employees and agents
shall not have any power to bind or commit the City to any decision.
14. Independent Contractor. It is expressly agreed that Consultant, in the
performance of the work and services agreed to be performed by Consultant, shall act as and be
an independent contractor and not an agent or employee of City; and as an independent
contractor, Consultant shall obtain no rights to retirement benefits or other benefits which accrue
to City's employees, and Consultant hereby expressly waives any claim it may have to any such
rights.
15. Compliance with Laws.
-4-
1208604vl 80078/0012
Revised: 10/27/1 0
A. General. Consultant shall use the standard of care in its profession to
comply with all applicable federal, state, and local laws, codes, ordinances, and regulations.
Consultant represents and warrants to City that ithas and shall, at its sole cost and expense, keep
in effect or obtain at all times during the term of this Agreement any licenses, permits, insurance
and approvals which are legally required for Consultant to practice its profession. Except as
otherwise allowed by City in its sole discretion, Consultant and all subconsultants shall have
acquired, at their expense, a business license from City in accordance with Chapter 5.04 of the
Rohnert Park Municipal Code prior to City's issuance of an authorization to proceed with the
Services. Such licensees) must be kept valid throughout the term of this Agreement. The City is
not responsible or liable for Consultant's failure to comply with any or all of the requirements
contained in this paragraph.
B. Workers' Compensation. Consultant certifies that it is aware of the
provisions of the California Labor Code which require every employee to be insured against
liability for workers' compensation or to undertake self-insurance in accordance with the
provisions of that Code, and Consultant certifies that it will comply with such provisions before
commencing performance of the Agreement and at all times in the performance of the
Agreement.
C. Prevailing Wage. Consultant and Consultant's subconsultants (if any)
shall, to the extent required by the California Labor Code, pay not less than the latest prevailing
wage rates to workers and professionals as determined by the Director ofIndustrial Relations of
the State of California pursuant to California Labor Code, .Part 7, Chapter 1, Article 2. Copies of
the applicable wage determination are on file at the City's office of the City Clerk.
D. Iniury and Illness Prevention Program. Consultant certifies that it is aware
of and has complied with the provisions of California Labor Code ~ 6401.7, which requires
every employer to adopt a written injury and illness prevention program.
E. City Not Responsible. City is not responsible or liable for Consultant's
failure to comply with any and all of its requirements under this section and Agreement.
F. Waiver of Subrogation. Consultant and Consultant's insurance company
agree to waive all rights of subrogation against City, its officers, elected officials, employees,
agents and volunteers for losses paid under Consultant's workers' compensation insurance policy
which arise from the work performed by Consultant for the City.
16. Confidential Information. All data, documents, discussions or other information
developed Of received by or for Consultant in performance of this Agreement are confidential
and not to be disclosed to any person except as authorized by the City, or as requifed by law.
17. Assignment; Subcontractors~ Employees
A.. Assignment. Consultant shall not assign, delegate, transfer, or convey its
duties, responsibilities, or interests in this Agreement or any right, title, obligation, or interest in
or to the same or any part thereof without the City's priOf written consent. Any assignment
without such approval shall be void and, at the City's option, shall immediately cause this
Agreement to terminate.
B. Subcontractors; Employees. Consultant shall be responsible fOf
employing Of engaging all persons necessary to perform the services of Consultant hereunder.
No subcontractor of Consultant shall be recognized by the City as such; rather, all subcontractors
-5-
1208604vl 80078/0012
Revised: 10/27/10
are deemed to be employees of the Consultant, and Consultant agrees to be responsible for their
performance. Consultant shall give its personal attention to the fulfillment ofthe provisions of
this Agreement by all of its employees and subcontractors, if any, and shall keep the work under
its control. If any employee or subcontractor of Consultant fails or refuses to carry out the
provisions of this Agreement or appears to be incompetent or to act in a disorderly or improper
manner, it shall be discharged immediately from the work under this Agreement on demand of
the Project Manager.
18. Insurance. Without limiting consultant's indemnification provided herein,
Consultant shall comply with the requirements set forth in Exhibit C to this Agreement.
19. Termination of Agreement; Default.
A. This Agreement and all obligations hereunder may be terminated at any
time, with or without cause, by the City upon 5~days' written notice to Consultant.
B. If Consultant fails to perform any of its obligations under this Agreement
within the time and in the manner herein provided or otherwise violate any of the terms of this
Agreement, in addition to all other remedies provided by law, City may terminate this
Agreement immediately upon written notice. In such event, Consultant shall be entitled to
receive as full payment for all services satisfactorily rendered and expenses incurred hereunder,
an amount which bears the same ratio to the total fees specified in the Agreement as the services
satisfactorily rendered hereunder by Consultant bear to the total services otherwise required to be
performed for such total fee; provided, however, that the City shall deduct from such amount the
amount of damages, if any, sustained by City by virtue of the breach of the Agreement by
consultant.
C. In the event this AgreemeI1t is terminated by City without cause,
Consultant shall be entitled to any compensation owing to it hereunder up to the time of such
termination, it being understood that any payments are full compensation for services rendered
prior to the time of payment.
D. Upon termination of this Agreement with or without cause, Consultant
shall turn over to the City Manager immediately any and all copies of studies, sketches,
drawings, computations, and other data, whether or not completed, prepared by Consultant or its
subcontractors, if any, or given to Consultant or its subcontractors, if any, in connection with this
Agreement. Such materials. shall become the permanent property of the City. Consultant,
however, shall not be liable for the City's use of incomplete materials nor for the City's use of
complete documents ifused for other than the project contemplated by this Agreement.
20. Suspension. The City shall have the authority to suspend this Agreement and the
services contemplated herein, wholly or in part, for such period asit deems necessary due to
unfavorable conditions or to the failure on the part of the Consultant to perform any provision of
this Agreement. Consultant will be paid for satisfactory Services performed through the date of
temporary suspension.
21. Merger; Amendment. This Agreemeht constitutes the complete and exclusive
statement of the agreement between the City and Consultant and shall supersede all prior
-6-
1208604vl 80078/0012
Revised: 10/27/10
negotiations, representations, or agreements, either written or oral. This document may be
amended only by written instrument, signed by both the City and Consultant. All provisions of
this Agreement are expressly made conditions.
22. Interpretation. This Agreement shall be interpreted as though it was a product of
ajoint drafting effort and no provisions shall be interpreted against a party on the ground that
said party was solely or primarily responsible for drafting the language to be interpreted.
23. Litigation Costs. If either party becomes involved in litigation arising out of this
Agreement or the performanoe thereof, the court in such litigation shall award reasonable costs
and expenses, including attorneys' fees, to the prevailing party. In awarding attorneys' fees, the
court will not be bound by any court fee schedule, but shall, if it is in the interest of justice to do
so, award the full amount of costs, expenses, and attorneys' fees paid or incurred in good faith.
24. Time of the Essence. Time is of the essence ofthis Agreement.
25. Written Notification. Any notice, demand, request, consent, approval or
communication that either party desires or is required to give to the other party shall be in
writing and either served personally or sent by prepaid, first class mail. . Any such notice,
demand, etc. shall be addressed to the other party at the address set forth below. Either party
may change its address by notifYing the other party of the change of address. Notice shall be
deemed communicated within 72 hours from the time of mailing if mailed as provided in this
section.
If to City:
City Manager
City of Rohnert Park - City Hall
130 A vram, Avenue
Rohnert Park, CA 94928
If to Consultant:
Karl Heisler, Project Director
Environmental Science Associates
225 Bush Street, Suite 1700
San Francisco, CA 94104
26. Consultant's Books and Records.
A. Consultant shall maintain any and all ledgers, books of account, invoices,
vouchers, canceled checks, and other records or documents evidencing or relating to charges for
services, or expenditures and disbursements charged to the City and all documents and records
which demonstrate performance under this Agree.ment for a minimum period of three (3) years,
or for any longer period required by law, from the date of termination or completion of this
Agreement.
B. Any records or documents required to be maintained pursuant to this
Agreement shall be made available for inspection or audit, at any time during regular business
hours, upon written request by the City Attorney, City Auditor, City Manager, or a designated
representative of any of these officers. Copies of such documents shall be provided to the City
for inspection when it is practical to do so. Otherwise, unless an alternative is mutually agreed
-7-
1208604vI 80078/0012
Revised: 10/27/1 0
upon, the records shall be available at Consultant's address indicated for receipt of notices in this
Agreement.
C. The City may, by written request by any of the above-named officers,
require that custody of the records be given to the City and that the records and documents be
maintained in the City Manager's office.
27. Agreement Binding. The terms, covenants, and conditions of this Agreement
shall apply to, and shall bind, the heirs, successors, executors, administrators, assigns, and
subcontractors of both parties.
28. Equal Employment Opportunity. Consultant is an equal opportunity employer
and agrees to comply with all applicable state and federal regulations governing equal
employment opportunity. Consultant will not discriminate against any employee or applicant for
employment because of race, age, sex, creed, color, sexual orientation, marital status or national
origin. Consultant will take affirmative action to ensure that applicants are treated during such
employment without regard to race, age, sex, creed, color, sexual orientation, marital status, or
national origin. Such action shall include, but shall not be limited to, the following:
employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; lay-offs or
termination; rates of payor other forms of compensation; and selection for training, including
apprenticeship. Consultant further agrees to post in conspicuous places, available to employees
and applicants for employment, notices setting forth the provisions of this nondiscrimination
clause.
29. City Not Obligated to Third Parties. The City shall not be obligated or liable for
payment hereunder to any party other than the Consultant.
30. Waiver. No failure on the part onither party to exercise any right or remedy
hereunder shall operate as a waiver of any other right or remedy that party may have hereunder.
31. Severability. If anyone or more of the provisions contained herein shall for any
reason be held to be invalid, illegal or unenforceable in any respect, then such provision or
provisions shall be deemed severable from the remaining provisions hereof, and such invalidity,
illegality, or unenforceability shall not affect any other provision hereof, and this Agreement
shall be construed as if such invalid, illegal, or unenforceable provision had not been contained
herein.
32. Exhibits. The following exhibits are attached to this Agreement and incorporated
herein by this reference:
A. Exhibit A: Scope of Work/Schedule of Performance and Compensation
B. Exhibit B: NOT USED
C. Exhibit C: Insurance Requirements
33. Execution. This Agreement may be executed in several counterparts, each of
which shall constitute one and the same instrument and shall become binding upon the parties
-8-
1208604vl 80078/0012
Revised: 10/27/10
when at least one copy hereof shall have been signed by both parties hereto. In approving this
Agreement, it shall not be necessary to produce or account for more than one such counterpart.
34. News Releases/Interviews. All Consultant and subconsultant news releases,
media interviews; testimony at hearings and public comment shall be prohibited unless expressly
authorized by the City.
35. Applicable Law: Venue. This Agreement shall be construed and interpreted
according to California law. In the event that suit shall be brought by either party hereunder, the
parties agree that trial of such action shall be held exclusively in a state court in the County of
Sonoma, California.
36. Authority. Each individual executing this Agreement on behalf of one of the
parties represents that he or she is duly authorized to sign and deliver the Agreement on behalf of
such party and that this Agreement is binding on such party ill accordance with its terms.
37. STATEMENT OF ECONOMIC INTEREST. If City determincs Consultant
comes within the definition of Consultant under the Political Reform Act (Government Code
~87100), Consultant shall. complete and file and shall require any other person doing work under
this Agreement to complete and file a "Statement of Economic Interest" with the Clerk of the
City of Roh'nert Park disclosing Consultant and/or such other person's financial interests.
IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date
first above written.
CITY OF ROHNERT PARK
CONSULTANT
By:
City Manager
Date:
Per Resolution No. 20 ll- _adopted by the Rohnert
Park City Council at its meeting of
By: ~R-l.~
Title: Community Development' Mgr. (S. F. )
Date: October 12, 2011
CONSULTANT
By:
Title:
Date:
APPROVED AS TO FORM:
By:
City Attorney
ATTEST:
By:
City Clerk
-9-
1208604vl 80078/0012
Revised: 10/27/10
EXHIBIT A
Scope ofWorklSchedule of Performance and Compensation
[10]
1208604v1 80078/0012
Revised: 10/27/10
rESA
~
225 Bush Street
Suite 1700
San Francisco. CA 94104
415.896.5900 phone
415.896.0332 fax
Exhibit A
1 of 5
www.esassoc.com
September 6, 2011
BY E-MAIL AND U.S. MAIL
Marilyn Ponton
City of Rohnert Park Planning Department
140 A vram A venue
Rohnert Park, CA 94928
Subject: Request for New Contract for Northeast Area Specific Plan EIR
Dear Ms. Ponton:
I am writing in response to your request for a budget to complete the Final EIR for the Northeast Area Specific
Plan. As we have prcviously discussed, it is difficult to estimate the precise effort that will be involved, given that
we do not know the details of the final project description. However, below wc present a qualified estimate, based
upon assumptions conccrning the work that will be required.
Assuming no substantive changes in the project description and a lesser level of City comment by than that to
which we responded in prepa~ation ofthe ScreencheckFEIR, I estimate that completion of the Final EIR would
cost approximately $1 0,300, broken down as indicated on the attached spreadsheet. Concerning costs to date, we
are requesting $8,445, as cxplained in our letter of April 26, 2011 (attached); this is also included on the attached
spreadsheet. As we have noted previously, the amount previously expended incorporates a 5 percent discount,
while the hourly labor rates for work going forward are based on billing rates reduced below our standard rates.
Our total requested amount is $18,745. I propose that, once City staff determines the precise nature of the project
to be carried forward in the FEIR, ESA and City staff discuss any potential revisions to the FEIR and determine,
prior to the start of any work by ESA, whether those changes would exceed the effort anticipated above.
Concerning the City's insurance requirements, ESA has the required coverages.
Please do not hesitate to contact me should you have any questions about this request.
Sincerely,
'kPJ!1.~
Karl F. Heisler
Community Development Manager, San Francisco
[11]
Exhibit A
2 of 5
Northeast Rohnert Park Specific Plan EIR - Proposal for Contract Modification for Final EIR
Future Wgr4 ....... .__EFFORT .I.N., HOURS ,,...,......--. S/hr Rate
$175
$165
$125
50.00
5105
$85
TOTAL
Draft #3 (scr S�� _�
Finai EIR, Administrative e ht��k ...... ....
4
8
30
42
----
$5,770
$0
COSTS
Final EIR, last rev isions in response to staff comments
..........
2
2
6
10
$1,430
$0
-
1,43 0
Production of Final EIR
4
12
$1,100
$0
$1,100
TOTAL EFFORT (Hours)
1 6
IO
36
0
4
8
64
1
1
SUBTOTAL: LABOR COSTS ($ )
S1,050
1 $1,650
$4,500
$0
$420
$680
$83-00
$o
$8,300
DIRECT COSTS ($)
C
$2,000
ITOTAL COSTS ($) TO COMPLETE FINAL EIR
tj
$I0 00
R
ESA
P
a
ESA
TOTAL
TOTAL
LABOR
Services/Tasks
HOURS
COST
Work to Date EFFORT IN HOURS $fhr Rate
$185
$165
$130
0
$100
$70
.... .......... Final EIR, Administrative Draft #1 (7 /26/10} . . .......
30.5
188.75
15.5
---
3.5
.
4
. .
...... - 1-42.25
$32,455
$585
. ...... ------
$88
$33,128
Administrative Draft #2 (9/29/10)
34
9
0.5
74,00...-
$10,935
--------
--------
$o
$10,935
TOTAL EFFORT (Hours)
0
64.5
219.25
24.5
4
4
316.25
SUBTOTAL: LABOR COSTS ($)
$o 1$10,643
_S2875073$3,565
$400
$280 1
$43,390
$585
$88
$44,063
DIRECT COSTS ($ )
$792
TOTAL COSTS (S) FOR FEIR TO DATE
$44,955
LESS BUDGETED COST FOR FEIR
31,325
LESS AMOUNT BY WHICH DEIR WAS COMPLETED UNDER BUDGET
$4,640
NET FOR WORK COMPLETED TO DATE
$8,890
Less 5 percent
$444
[AMOUNT OF REQUESTED MODIFICATION FOR WORK TO DATE
$8,445
Future Wgr4 ....... .__EFFORT .I.N., HOURS ,,...,......--. S/hr Rate
$175
$165
$125
50.00
5105
$85
Draft #3 (scr S�� _�
Finai EIR, Administrative e ht��k ...... ....
4
8
30
42
----
$5,770
$0
$5,770
Final EIR, last rev isions in response to staff comments
..........
2
2
6
10
$1,430
$0
-
1,43 0
Production of Final EIR
4
12
$1,100
$0
$1,100
TOTAL EFFORT (Hours)
1 6
IO
36
0
4
8
64
1
1
SUBTOTAL: LABOR COSTS ($ )
S1,050
1 $1,650
$4,500
$0
$420
$680
$83-00
$o
$8,300
DIRECT COSTS ($)
$2,000
ITOTAL COSTS ($) TO COMPLETE FINAL EIR
I
$I0 00
GRAND TOTAL OF CONTRACT MODIFICATION REQUESTED
$18,7451
(12)
... ........ .. ...
Exhibit A
30f5
j
"",,41
225 Hush Street
Suite 17W
S,lIl F;,~1(:isco. CA 94., O-i
'1 ~ 5,89G,[:.90~ phon8
111(1.893.0332 f(ly.
www.esassoc.com
!iW~ ESI ~
,- tt\.
April 26, 20 II
Marilyn Ponton
City of RoImert Park Planning Department
]40 Avram Avenue
Rohnert Park, CA 94928
Subject: Request for Interim Contract Amendment for Northeast Area Specific Plan EIR
Dear Ms. Ponton:
As we recently discussed by telephone, ESA is requesting an interim contract amendment to permit the City to
pay ESA for costs incurred to date in preparation of the Northeast Specific Plan (NESP) EIR. Given that the
project remains all hold pending City staff discussions with the project applicant concerning the definition of the
proposal that will be presented to the City Council, we are hopeful that the City and the applicant will be in
. accord with our request. This Jetter outlines the tasks and associated costs through submittal of the Administrative
Final EIR#2 (Screencheck) and explains the reasons why our costs have exceeded the project budget.
When the Draft EJR was published and made available for public circulation in January 2010, total costs incurred
by ESA were approximately $301,100. At that time the project was well within our overall budgct of $337,056,
and mote than $4,600 below our contractcd cost for completion of the Draft EIR, as revis<::d through Modification
No.4 (see attached sprcadshcet).
While ESA has strivcd to remain as time- and cost-efficient as possible on thc NESP Final EIR, actual overall
eff0l1 required to prepare the Administrative Final EIR has been i:,'Teater than originally anticipated. Our proposal
and our contract reflcct an estimate of approximately $3 I ,325 for completion of the Final EIR, including
preparation of the Mitigation Monitoring and Rcpo11ing Program (MMRP). The foregoing contract cost estimate
assumed 268 staff hours, at an avcrage cost of approximately $95 per hour, wOflld be needed to complete the Final
EJR, including document publication, with an additional $3,450 in direct costs (plus S2,455 for the MMRP).
To date, since publication of tile DEIR, we have devotcd more than 315 staff hours to preparation of tile Final
ElR. The additional cffort has been required beyond the budgeted amount to adequately respond to the number,
range and complexity ofagcl1cy/publie comments reccived on the Draft E1R. Additionally, our contracted scope
of work assumed thc preparation of a single Administrative Final ElR, whereas we havc completed two drafts to
date, and we anticipate that an additional draft will be necessary prior to publication of the Final EIR. Finally, as
you know, our original contract was signed somc seven-and-one-halfyears ago, and our staff rates have increased
since that time; the average hourly cost of staff time expended to date on the FElR is approximately $ J 50.
Of the effort on the Final EIR, 284 hours have been expended by Paul Mitchell and COIY Barringhaus, the two
key staffmcmbers working on the EIR. Other substantive contributions have been made by two staffbioJogists
(14.5 hours) and our senior geohydrologist (6 hours). Thus, in addition to the sheer number of hours spent, the
staff time expended on the Final EIR has been weighted more towards scnior staff than assumed in our proposal.
[13]
Exhibit A
4 of 5
r--ESA
-}
.ii
~AK€
Marilyn Ponton
April 26, 2011
Page 2
Our total costs for the Final ErR thus approximate 544,850, or some S 13,500 in excess of the budgeted amount.
Because the DEIR was completed for nearly 5>5,000 less than thc budgeted amount, however, our total costs to
date exceed the contract total of$337,055.50 by about 58,890_
As of today, we have billed thc City a total $335,]30 (SI,9251css than the contract ceiling), which includes costs
through submittal to the City of the Administrative Final EIR #] on July 26,2010, asweJl as submittal of the
Administrative Final EIR #2 (Screen check) on September 29, 2010. Our total costs for Screencheck FEIR alone
were nearly SII ,000, for approximately 73 hours' effort and reimbursable costs, and this was the task that
ultimately exceeded our contract amount. (Total costs since that time arc less than 5250.)
As you know, ESA has not billed the City for these excess costs pending the anticipated submittal of a final
contract amendment necessary to get the Final EJR through certification. At tbis point, however, we havc not
received comments from the City on the Screencheck FEJR, which was submitted to the City more than six
months ago. In addition, we do not yet have finn indication from the City regarding when we can expect to
receive these comments and subsequently proceed with publication of the Final EIR, or of the ultimate design of
the project that goes to the Council.
Therefore, in order to recover our costs incurred to date, we would greatly appreciate the receipt of an interim
contract amendment for costs that exceed the budget (S8,890).
Please do not hesitate to contact me should you have any questions about this request.
Sincerely,
~7.~
Karl F. l-Ieislcr
Community Development Manager, San Francisco
[14]
Northeast Rohnert Park Specific Plan EIR -- Contract Summary
Date Total DEIR
Original Contract 10/16/2003 $198,100.00 $166,775.00
Modification #1 9/16/2005 $10,040.00 $10,040.00
Modification #2 6/13/2006 $22,746.50 $22,746.50
Modification #3
Modification #4
Total
2/26/2008 $84,972.00 $84,972.00
2/10/2009 $21,197.00 $21,197.00
Exhibit A
5 of 5
FEIR Notes
$31,325.00 DEIR includes WSA; FEIR includes MMRP
Traffic, AO, and Noise Analysis for 2012
Traffic analysis for US 101 /Wilfred Dowdell interchange, Penngrove-
Cotati intersections, University District plan consistency; add`I. biology
analysis re: revised Specific Plan.
Analysis in connection with revised Specific Plan (Nov. 2007)
Analysis in connection with revised Specific Plan (Oct. 2008)
$337,055.50 $305,730.S0 $31,325.00
ESA 203428
[15] April 26, 2011
EXHIBIT B
[NOT USED]
[16}
1208604vl 80078/0012
Revised: 10/27/10
EXHIBIT C
INSURANCE REQUIREMENTS for Consultant Services Agreement
Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in
conformance with the requirements set forth below. Consultant will use existing coverage to comply with
these requirements. If that existing coverage does not meet the requirements set forth here, Consultant
agrees to amend, supplement or endorse the existing coverage /0 do so. Consultant acknowledges that the
insurance c.overage and policy limits set forth in this section constitute the minimum amount of coverage
required. Any insurance proceeds available to City in excess of the limits and coverage required in this
agreement and which is applicable to a given loss, will be available to City.
Consultant shall provide the following types and amounts ofinsurance:
General Liability Insurance using Insurance Services Office "Commercial General Liability" policy form
CG 00 0 I or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross
liability exclusion for claims or suits by one insured against another. Limits arc subject to review but in
no event less than $2,000,000 (Two Million Dollars) per occurrence.
Business Auto Coverage on ISO Business Auto Coverage form CA OOOl including symbol I (Any Auto)
or the exact equivalent. Limits are subject to review, but in no event to be less than $2,000,000 (Two
Million Dollars) per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-
owned auto endorsement to the general liability policy described above. If Consultant or Consultant's
employees will use personal autos in any way on this project, Consultant shall provide evidence of
personal auto liability coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as required by law
with employer's liability limits no less than $1,000;000 (One Million Dollars) per accident or disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit requirements, shall provide
coverage at least as broad as specified for the underlying coverages. Any such coverage provided under
an umbrella liability policy shall include a drop down provision providing primary coverage above a
maximum $25,000 self-insured retention for liability not covered by primary but covered by the umbrella.
Coverage shall be provided on a "pay on behalf" basis, with defense costs payable in addition to policy
limits. Policy shall contain a provision obligating insurer at the time insured's liability is determined, not
requiring actual payment by the insured flISt. There shall be no cross liability exclusion precluding
coverage for claims or suits by one insured against another. Coverage shall be applicable to City for
injury to employees of Consultant, subconsultants or others involved in the Work. The scope of coverage
provided is subject to approval of City following receipt of proof of insurance as required herein. Limits
are subject to review but in no event less than $2,000,000 (Two Million Dollars) per occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form
coverage specifically designed to protect against acts, errors or omissions of the consultant and "Covered
Professional Services" as designated in the policy must specifically include work performed under this
agreement. The policy limit shall be no less than $1,000,000 (One Million Dollars) per claim and in the
aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the
insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this
agreement.
[17]
1208604vl 80078/0012
Revised: 10/27/10
Insurance procured pursuant to these requirements shall be written by insurers that are admitted carriers
in the state o/California and with an A.M Bests rating of A- or better and a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City
agree to the following with respect to insurance provided by Consultant.
1. Consultant agrees to have its insurer endorse the third party general liability coverage required
herein to include as additional insuredS'the City, its officers, elected officials, employees, agents,
and volunteers using standard ISO endorsement No. CG 20 lO or an approved equivalent. If
completed operations coverage is excluded, the policy must be endorsed to include such coverage.
Consultant also agrees to require all contractors, and subcontractors to do likewise.
2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant,
or Consultant's employees,. or agents, from waiving the right of subrogation prior. to a loss.
Consultant agrees to waive subrogation rights against City regardless of the applicability of any
insurance proceeds, and to require all contractors and subcontractors to do likewise.
3. The worker's compensation policy is to be endorsed with a waiver of subrogation. The insurance
company, in its endorsement, agrees to waive all rights of subrogation against the City, its officers,
elected officials, employees, agents, and volunteers for losses paid under the terms of this policy
which arise from the work performed by the named insured for the City.
4. All insurance coverage and limits provided by Contractor and available or applicable to this
agreement are intended to apply to the full extent of the policies. Nothing contained in this
Agreement or any other agreement relating to the City or its operations limits the application of
such insurance coverage.
5. None of the coverages required herein will be in compliance with these requirements if they include
any limiting endorsement of any kind that has not been fIrst submitted to City and approved of in
writing.
6. No liability policy shall contain any provision or defInition that would serve to eliminate so-called
"third party action over" claims, including any exclusion for bodily injury to an employee of the
insured or of any contractor or subcontractor.
7. All. coverage types and limits required are subject to approval, modifIcation and additional
requirements by the City, as the need arises. Consultant shall not make any reductions in scope of
coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect
City's protection without City's prior written consent.
8. Proof of compliance with these insurance requirements, consisting of certificates of insurance
evidencing all of the coverages required and an. additional insured endorsement to Consultant's
general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In
the event such proof of any insurance is not delivered as required, or in the event such insurance is
canceled at any time and no replacement coverage is provided, City has the right, but not the duty,
to obtain any insurance it deems necessary to protect its interests under this or any other agreement
and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by
Consultant or deducted from sums due Consultant, at City option.
[18]
1208604v 180078/00 12
Revised: 10/27110
9. Certificate(s) are to reflect tbat the insurer will provide 30 days notice to City of any cancellation of
coverage. Consultant agrees to require its insurer to modify such certificates to delete any
exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes
no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the
requirements of the certificate.
I O. It is acknowledged by the parties of this agreement that all insurance coverage required to be
provided by Consultant or any subcontractor, is intended to apply first and on a priinary, non-
contributing basis in relation to any other insurance or self insurance available to City.
11. Consultant agrees to ensure that subcontractors, and any other party involved with the project who
is brought onto or involved in the project by Consultant, provide the same minimum insurance
coverage required of Consultant. Consultant agrees to monitor and review all such coverage and
assumes all responsibility for ensuring that such coverage is provided in conformity with the
requirements of this section. Consultant agrees that upon request, all agreements with
subcontractors and others engaged in the project will be submitted to City for review.
l2. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any
portion of the insurance required herein and further agrees that it will not allow any contractor,
subcontractor, Architect, Engineer or other entity or person in any way involved in the performance
of work on the project contemplated by this agreement to self-insure its obligations to City. If
Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-
insured retention must be declared to the City. At that time the City shall review options with the
Consultant, which may include reduction or elimination of the deductible or self-insured retention,
substitution of other coverage, or other solutions.
13. The City reserves the right at any time during the term ofthe contract to change the amounts and
types of insurance required by giving the Consultant ninety (90) days advance written notice of
such change. If such change results in substantial additional cost to the Consultant, the City will
negotiate additional compensation proportional to the increased benefit to City.
l4. For purposes of applying insurance coverage only, this Agreement will be deemed to have been
executed immediately upon any party hereto taking any steps that can be deemed to be in
furtherance of or towards performance of this Agreement.
l5. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform
Consultant of non-compliance with any insurance requirement in no way imposes any additional
obligations on City nor does it waive any rights hereunder in this or any other regard.
16. Consultant will renew the required coverage annually as long as City, or its employees or agents
face an exposure from operations of any type pursuant to this agreement. This obligation applies
whether or not the agreement is canceled or terminated for any reason. Termination of this
obligation is not effective until City executes a written statement to that effect.
l7. Consultant shall provide proof that policies of insurance required herein expiring during the term of
this Agreement have been renewed or replaced with other policies providing at least the same
coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A.
[19]
1208604vl 80078/0012
Revised: 10/27/10
coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate
of insurance and/or additional insured endorsement as required in these specifications applicable to
the renewing or new coverage must be provided to City within five days of the expiration of the
coverages.
18. The provisions of any workers' compensation or similar act will not limit the obligations of
Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity
defenses under such laws with respect to City, its officers, elected officials, employe~s, agents, and
volunteers.
19. Requirements of specific coverage features or limits contained in this section are not intended as
limitations on coverage, limits or other requirements nor as a waiver of any coverage normally
provided by any given policy. Specific reference to a given coverage feature is for purposes of
clarification only as it pertains to a given issue, and is not intended by any party or insured to be
limiting or all-inclusive.
20. These insurance requirements are intended to be separate and distinct from any other provision in
this agreement and are intended by the parties here to be interpreted as such.
2]. The requirements in this Section supersede all other sections and provisions of this Agreement to
the extent that any other section or provision conflicts with or impairs the provisions of this
Section.
22. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any
way with the project reserves the right to charge City or Consultant for. the cost of additional
insurance coverage required by this agreement. Any such provisions are to be deleted with
reference to City. It is not the intent of City to reimburse any third party for the cost of complying
with these requirements. There shall be no recourse against City for payment of premiums or other
amounts with respect thereto.
23. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant
arising out of the work performed under this agreement. City assumes no obligation or liability by
such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims
if they are likely to involve City.
"{
.~
'.1
[20]
.1
. 1208604vl 80078/0012
Revised: 10/27/10
",1
.,-
CERTIFICATE OF CONSULTANT
I HEREBY CERTIFY that I am the Community Development Manager (S. F .,land a
duly authorized representative of the firm of Environmental Science Associates
whose address is 225 Bush Street, Suite 1700, San Francisco, CA 94104, and that
neither I nor the above firm I here represent has:
:'1
::
a)
Employed or retained for a commission, percentage, brokerage, contingent
fee, or other consideration, any firm or person (other than a bona fide
employee working solely for me or the above consultant) to solicit to
secure this Agreement.
;~
;.~
b)
Agreed, as an express or implied condition for obtaining this contract, to
employ or retain the services of any firm or person in connection with
carrying out the Agreement; or
..,
if
\{
;~
c)
Paid, or agreed to pay, to any firm, organization or person (other than a
bona fide employee working solely for me or the above consultant) any
fee, contribution, donation, or consideration of any kind for, or in
connection with, procuring or carrying out the Agreement;
..,
::~
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I acknowledge that this certificate is subject to applicable State and Federal laws, both
criminal and civil.
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October 12, 2011
Date
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1208604vI80078/0012
Revised: 10/27110
Agenda Packet Preparation TIME LINES for Regular City Council Meetings
held on the 2nd & 4th Tuesdays of each month:
. Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to
Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three
(3) Mondays prior to Council meeting date
. Agenda items to City Manager via email for his review and responding ..email authorization",
synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City
Clerk for drafting agendas
. Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets
single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays
prior to Council meeting date
. Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than
Tuesday morning One (1) week prior to Council meeting date
. Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday
afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal
Code Section 2.08.020 and related Resolution No. 2008-173
{This section for City Clerk Use Only}
10/25/11 City Council Agenda
ITEM NO. 6.C.2
RESOLUTION NO. 2011-100
CITY OF ROHNERT PARK
COUNCIL AGENDA ITEM TRANSMITTAL REPORT
Meeting Date:
October 25,2011
Department:
Administration
Submitted By:
Gabriel A. Gonzalez, City Manager
Submittal Date:
October 17,2011
Agenda (Subject Only) Title:
Resolution supporting HR 192 (Woolsey)
The Gulf ofthe Farallones and Cordell Bank National Marine Sanctuaries
Boundary Modification and Protection Act
Requested Council Action:
Adopt resolution supporting extension of the boundaries of protected
waters north and westward including Sonoma and southern Mendocino
Coasts.
Summary: In 2005, the Rohnert Park City Council passed Resolution 2005-32 supporting HR 5352
(Woolsey) known as the Gulf of the Farallones and Cordell Bank National Marine Sanctuaries Boundary
Modification and Protection Act.
While the northern California coast just south of Bodega Head is protected by the Gulf of the Farallones
and the Cordell Bank National Marine Sanctuaries, Congresswoman Woolsey has asked for Council
support of HR 192 which expands the sanctuaries northward of Bodega Bay to Point Arena into areas of
deeper waters. These rich coastal estuaries are critical passages for endangered salmon and steelhead,
essential haulouts for seals and sea lions, and prolific nurseries for hundreds, perhaps thousands, of
aquatic species.
The expanded boundary would broaden protection of marine habitat with special biological significance,
without adding additional regulations to the fishing industry. HR 192 would also prohibit issuance of a
lease or permit authorizing mineral or hydrocarbon exploration, development, production or
transportation by pipeline within the boundaries ofthe sanctuaries.
Staff Recommendation: Endorsement of the proposed bill would support the commercial and
recreational fishing industry. The fishing industry provides jobs and increased tourism adding to Sonoma
County's overall identity. Rohnert Park would join in regional support of coastal water protection, the
limitation of pipeline routes through coastal waters, and an increased area of living laboratory for marine
research.
Attachments: Map of Proposed National Marine Sanctuaries
City Council Resolution No. 2005-32
Proposed City Council Resolution No. 2011-100
CITY ATTORNEY'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney.
CITY MANAGER'S RECOMMENDATION: (X) Consent Item
(X) Approval ( ) Public Hearing Required .
( ) Not Recommended ( ) Submitted with Comment
( ) Policy Determination by Council ( ) City Comments:
( ) Regular Item
Per City Manager's review and direction for distribution of this agenda item.
(Revised 03l309) JH:TG-S:05-b
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RESOLUTlOl\[ NO. 2005.......32_
RESOLUTIO},f OF THE CITY COUNCIL OF THE CITY m? ROI-JNERT PARK
STJPPORTING BR 5352 (WOOLSEY)
THE GULF OF THE FARALLONES AND CORDELL BANK. NATIONAL MAIUNE
SANCTUAIUES BOUNDARY NtODIFICA'}]ON AND PROTECTiON ACT
VvFIERAS, while the COftstjust south of Bodega Ileac! is protected by the Gulf of fhe Farallones and the
. Cord en Bank National IVfarinc'Sanctuaries, the rest of the biologically prodnctive Sonoma Canst must be
protected f1"om oil spills and land-based pollution. Additionally, the Russian IUver and Gua lala River
,)stllar!es along this stretch of canst need protection.
WI-Jf:!.REAS, I-HZ 5352 would il(Uust the boundary of our two existing snnctllllries north and westward.
The westward adjustment will talee the sanctuaries out iuto deeper water making it more diHicult to
extract oj[ from the ocean :floor. The northern ndjuslment!uf Cordell Bank will add an ama called the
Bodega Canyoll, the vortex fol' llmch of the nutrient-deh UIJWe1l.ing along this coast. Moving the
boundalY of the Gulf of the Farallones northward would bring it up to the Gualala llivcr, protcctiHg the
entire SOi\01l1<1 Coast. .
:WflEREAS, the National Marine Sanct118xies are only designated in areas that have special biological
significance. The Sonoma Coast .is aile of the most biologically iJrochwtiv0 regions in the world. It is
within one of the five coastal upwelling zones all the planet, comprising only 1 percent of the ocean, but
produeil1g 20.percent of the vlOdd's fish. Nutrient-rich water rises from deeper levels to replace the
surface water that ha~ drifted away al1d. these nutrients are responsible for suppOlting the large fish
populat.ion found in this ilrea. Additionally the coastal es[miries are important passages for endangered
salmon .and steelhead, eSS011tinl haul outs for seats: und. ~,ea lions, and proline lUll'sl,ries for hllndreds 'of
aquatic spec.it'll].
WI-IEREAS, HR 5352 does not add any additional regulations to fishi.ng. That will be left to the State of
California, which has j lllisdiction in staty_ 'Naters, and to the Pltcific Fisheries Management Council, whkh
already has federal jurisdiction.
. . 'WHEREAS, by proteoting the entire Sonoma County coast and est11aries, EIR 5352 will protect the
Bodega. Marine Laboratory investment in marine research, jobs that are dep'mdent on a tourist economy
and sports t1shing. And, beeuuse the bill wiII protect fish habitat, it will protect t[10 livelihoods of
commercial.fishermen.
l\[mV TB11REFORE, BE IT RESOLVED, that the City Cauneit of 1110 City of Rohnert Park supports the
passage ofFill. 53521egislation that will preserve our Sonoma County coastet! and estuary properties
DULY AND REGULARLY ADOPTED this 8th daY.Jl1'-Eebruary, 2005.
City of Rolmer!: Park
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Mayor .f~~~kenZie . ~7 e,;i~~~~;:';"
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. AYES: (ll) NOES: (0) ABh'ENT: (1) ABSTAIN: (0) .
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RESOLUTION NO. 2011-100
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
SUPPORTING HR 192 (WOOLSEY)
THE GULF OF THE FARALLONES AND CORDELL BANK NATIONAL MARINE
SANCTUARIES BOUNDARY MODIFICATION AND PROTECTION ACT
WHEREAS, February 8, 2005, the City Council of the City of Rohnert Park adopted Resolution
No. 2005-32 supporting HR 5352 (Woolsey), the Gulf of the Farallones and Cordell Bank National
Marine Sanctuaries Boundary Modification and Protection Act; and
WHEREAS, the City has been asked to support the expansion of the protected boundy area (HR
192); and
WHEREAS, HR 192 would adjust the boundary of our two existing sanctuaries north and
westward to protect the Sonoma and southern Mendocino Coast's natural beauty. and significant bio-
diversity. This adjustment will take the sanctuaries into deeper water making it more difficult to extract
oil from the ocean floor; and
WHEREAS, the National Marine Sanctuaries are only designated in areas that have special
biological significance. The Sonoma Coast is one of the most biologically productive regions in the
world. These waters will protect the California Upwelling Ecosystem, one of only four major coastal
upwelling systems on our planet, the only such system in the U.S., comprising only 1 percent of the
ocean but producing 20 percent of the world's fish, critical passages for endangered salmon and
steelhead, essential haul outs for seals and sea lions, and prolific nurseries for hundreds, perhaps
thousands, of aquatic species; and
WHEREAS, HR 192 does not add any additional regulations to fishing. That will be left to the
State of California, which has jurisdiction instate waters, and to the Pacific Fisheries Management
Council, which already has federal jurisdiction; and
WHEREAS, by protecting the Sonoma and southern Mendocino coast and estuaries, HR 192
will protect the Bodega Marine Laboratory investment in marine research, jobs that are dependent on a
tourist economy, and sports fishing. And, because the Bill will protect fish habitat, it will protect the
livelihoods of commercial fishermen.
NOW THEREFORE, BE IT RESOLVED, that the City Council of the City of Rohnert Park
supports the passage of HR 192 legislation that will preserve our Sonoma County coastal and estuary
properties.
DULY AND REGULARLY ADOPTED this 25th day of October, 2011.
ATTEST:
CITY OF ROHNERT PARK
City Clerk
Mayor
10/25/11 City Council Agenda
ITEM NO. 6.C.3
RESOLUTION NO. 2011-101
RESOLUTION NO. 2011-101
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
REJECTING CLAIM FOR DAMAGES:
ISABEL ROA DEL VALLE
BE IT RESOLVED by the City Council of the City of Rohnert Park that that Claim for alleged
damages dated September I 8, 201 1 and received September 19,2011 is hereby rejected.
DULY AND REGULARLY ADOPTED this 25th day of October, 201 I.
CITY OF ROHNERT PARK
Mayor
ATTEST:
City Clerk
Claim No. 2011-10
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Agenda Packet Preparation TIME LINES for Regular City Council Meetings
held on the 2nd & 4th Tuesdays of each month:
· Resolutions (other than standard formats for authorizations and approvals), Ordinances &
Agreements to Assistant City Attorney via email for review and approval as to form DUE no
later than NOON Three (3) Mondays prior to Council meeting date
· Agenda items to City Manager via etnail for his review and responding ..email authorization",
synchronized with above time frame of Assistant City Attorney review, and an email copy to
the City Clerk for drafting agendas
· Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets
with 2 sets single-sided & l8 sets double-sided/stapled to City Clerk DUE no later than
NOON Two (2) Fridays prior to Council meeting date
· Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later
than Tuesday morning One (1) week prior to Council meeting date
· Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on
Thursday afternoon One (1) week prior to Council meeting date in compliance with
Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-l73
{This section for City Clerk Use Only}
10/25/11 City Council Agenda
ITEM NO. 6.D
CITY OF ROHNERT PARK
COUNCIL AGENDA ITEM TRANSMITTAL REPORT
Meeting Date:
October 25,2011
Department:
Public Works & Community Services
Submitted By:
Carol Adams, Administrative Analyst
Submittal Date:
October 20, 2011
Agenda Title:
Sonoma County Water Agency River Parkways Grant Application
Requested Council Action: Approve Signing a Letter of Support for a Grant Application for the Colgan
Creek Channel Restoration Project
Staff recommends signing the attached letter of support received from the Sonoma County Water
Agency for a grant application that, if awarded, will fund the Colgan Creek Channel Restoration
Project. The Sonoma County Water Agency (SCW A) is partnering with Sonoma County
Regional Parks as well as the Laguna de Santa Rosa Foundation in applying for grant funding
from The Natural Resources Agency for the River Parkways Grant Program. Funding for this
program is made available through the Safe Drinking Water, Water Quality and Supply, Flood
Control, River and Coastal Protection Bond Act of2006 - Proposition 84.
Backeround
Staff recently received a request from SCW A asking for the City of Rohnert Park's support for
the Colgan Creek Channel Restoration Project. The proposed project is located primarily in
unincorporated areas of Sonoma County within the Laguna Watershed and would focus on
making the following key improvements:
. removing invasive plant species (Ludwigia),
. restoring riparian habitat,
. removing sediment to improve water quality and mitigate flooding,
. installing interpretive displays to encourage outdoor education, and
. improving existing trails to enhance public open access.
In addition, the proposed project will include the installation of public access trails that will
connect the Laguna de Santa Rosa main stern trails and the Joe Rodota Trail with Copeland
Creek trails that will expand and enhance the existing county-wide trail system.
Financial Impacts
The proposed Colgan Creek Channel Restoration Project will have no direct financial impact to
the City. Actually, in supporting the proposed improvements designed to enhance flood control
within the Laguna Watershed area which is in the City's sphere of influence, the City could
potentially save money by helping to prevent future costs associated with flooding events.
Recommendation
Staff recommends supporting the Colgan Creek Channel Restoration Project by signing the
Letter of Support for the River Parkways Grant Application. Endorsement of this proposed
project will not only help to restore the natural habitat in this wetlands area, it will also enhance
public recreational opportunities while supporting flood management improvements.
Attachments: Proposed Project Site Plan Map
Letter of Support
CITY ATTORNEY'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney.
CITY MANAGER'S RECOMMENDATION: (X) Consent Item
(X) Approval ( ) Public Hearing Required
( ) Not Recommended ( ) Submitted with Comment
( ) Policy Detennination by Council
( ) City Comments:
( ) Regular Time
Per Interim City Manager's review and direction for distribution of this agenda item.
(Revised 031309) JH:TG-S:05-b
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City Council
Gina Belforte
Mayor
Jake Mackenzie
Vice Mayor
Amy O. Ahanotu
Joseph T. Callinan
Pam Stafford
Council Members
Gabriel A. Gonzalez
City Manager
Michelle Marchetta Kenyon
City Attorney
Alexandra M. Barnhill
Assistant City Attorney
Terri A. Griffin
. City Clerk
Darrin W. Jenkins
Director of Development Services
/ City Engineer
Sandra M. Lipitz
Director of Administrative Services
Brian Masterson
Director of Public Safety
John McArthur
Director of Public Works and
Community Services
October 25,201 I
Secretary John Laird
The Natural Resources Agency
1416 Ninth Street, Suite 1311
Sacramento, CA 95814
RE: Colgan Creek Channel Restoration Project
Sonoma County Water Agency River Parkways Grant Application
Dear Secretary Laird:
The City of Rohnert Park respectfully presents this letter in support of the grant
application submitted by the Sonoma County Water Agency, Sonoma County
Regional Parks and Laguna de Santa Rosa Foundation (Laguna Foundation) under
the Proposition 84 River Parkways grant program. The proposed project would
remove exotic and invasive species, plant upland and riparian shrub understory
species to restore riparian habitat, remove sediment to improve water quality and
flood management, install interpretative displays to encourage outdoor education,
and improve existing trails to provide the public open access for recreational
opportunities along the Colgan Creek.
We believe that long-term solutions for this important watershed habitat should focus
on developing appropriate, effective, and efficient riparian restoration measures that
also result in flood control improvements. Removing the invasive Ludwigia, and
replacing appropriate natives are central to enhancing riparian and aquatic habitat,
improving water quality and flood control, and abating mosquito populations in the
Laguna Watershed. The proposed Colgan Creek Channel Restoration Project is
designed to maximize existing native vegetation and provide for planting of fast
growing riparian species, shrubs and graminoids to sequester carbon dioxide and
mitigate climate change impacts.
Providing public access to new paths and trails along Colgan Creek allows the public
to enjoy the natural beauty of our region and support the educational importance of
this vital watershed. The new trails would connect the Laguna De Santa Rosa main
stem trails and the Joe Rodota Trail with Copeland Creek trails to the northeast
creating an extensive county-wide interconnected trail system.
The Sonoma County Water Agency, Sonoma County Regional Parks and Laguna de
Santa Rosa Foundation have a successful history of supporting efforts that
demonstrate partnership and collaboration with the many agencies and landowners in
the watershed (i.e. North Coast Regional Water Quality Control Board, Department
of Fish and Game, City of Rohnert Park, and Marin/Sonoma Mosquito Vector
Control District). Because of these efficiencies, they are well positioned and highly
qualified to carry out this project.
130 Avram Avenue. Rohnert Park CA . 94928 . (707) 588-2226 . Fax (707) 792-1876
'!:f::!l.W,fPSltV.m\i
Secretary John Laird
Page 2
October 25,2011
Riparian restoration along Colgan Creek, a tributary to the Laguna de Santa Rosa, is important
to improving one of the most ecologically important and threatened wetland complexes in
California. Enhancing Colgan Creek's riverine and riparian habitat is a key step in restoring the
natural biodiversity and functions in the Laguna Watershed.
The City of Rohnert Park strongly supports providing funding for the Colgan Creek Channel
Restoration Project as a key step in restoring the natural biodiversity and wetland functions in
the Laguna watershed. We recommend that you also support this project.
Sincerely,
Gina Belforte
Mayor, City of Rohnert Park .
Cc: Grant Davis, Water Agency General Manager
,'.
{This sectionfor City Clerk Use Only}
Agenda Packet Preparation TIME LINES for Regular City Council Meetings
Held on the 2nd & 4th Tuesdays of each month:
. Resolutions (other than standard formats for authorizations and approvals), Ordinances &
Agreements to Assistant City Attorney via email for review and approval as to form DUE no
later than NOON Three (3) Mondays prior to Council meeting date
. Agenda items to City Manager via email for his review and responding ..email authorization",
synchronized with above time frame of Assistant City Attorney review, and an email copy to
the City Clerk for drafting agendas
. Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets
with 2 sets single-sided & l8 sets double-sided/stapled to City Clerk DUE no later than
NOON Two (2) Fridays prior to Council meeting date
. Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later
than Tuesday morning One (1) week prior to Council meeting date
. Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on
Thursday afternoon One (1) week prior to Council meeting date in compliance with
Rohnert Park MuniciDal Code Section 2.08.020 and related Resolution No. 2008-l73
10/25/11 City Council Agenda
ITEM NO.7
CITY OF ROHNERT PARK
COUNCIL AGENDA ITEM TRANS MITT AL REPORT
Meeting Date:
October 25,2011
Department:
Administration
Submitted By:
Linda Babonis, Economic Development Manager
Submittal Date:
Agenda (Subject Only) Title:
October 17,2011
Economic Development Program and Priorities
Consideration and direction to staff regarding priorities for the
Goals, Objectives and Strategies of the Economic Development
Program
Requested Council Action:
Summary: The first major goal for the new Economic Development Manager calls for the creation and
implementation of focused plan objectives and specific work programs. This is the basis for moving
forward with the remaining goals (Goals 2 - 8) that were established and incorporated into the FY
2011/12 Budget under Economic Development.
The Economic Development Team (Le., Linda Babonis, Marilyn Ponton and Rebecca Zito) has developed
an Economic Development Program for the City of Rohnert Park ("Program"). The Program integrates
the remaining goals and key aspects of the 21-point Economic Development Plan adopted by the City
Council on August 24,2010.
Prior to developing the Economic Development Program, staff consulted with the President and CEO of
the California Association for Local Economic Development ("CALED") to seek input and ideas for
developing effective strategies and launching a successful economic development program in Rohnert
Park. Based on that input, staff recommends that initial efforts be directed toward establishing the basic
building blocks to successful economic development. Accordingly, staff recommends the following
elements of each strategy be put into action within the first six months of implementation;
1. Goal: Business Retention & Expansion
Strategy: Work closely with City staff to identify, develop and carryout streamlined procedures.
. Work with building staff to develop streamlined permit processing procedures
. Work with planning staff to ensure zoning supports desired business uses and does not conflict
with economic development strategies
1
. Work with planning staff to monitor major land use plans for consistency with the priorities of
the economic development strategy
. Work through planning staff to communicate the City' economic development goals and
strategies to the Planning Commission
Strategy: Develop content on City website that provides useful information to businesses.
. Through City's website, provide access to:
o lenders, funding programs and resources such as traditional loans, government SBA
guaranteed loans, federal loans, California guaranteed loans, energy efficiency loans and
grants
o workforce partner websites
o training opportunities
o regional, state and national economic development organizations
2. Goal: Business Attraction
Strategy: Work with real estate agents and owners to market vacant properties to interested
businesses.
. Research and identify mechanism (Le., software program) for listing/locating vacancies
. Research and identify large commercial realtors and develop ongoing relations and strategies to
jointly market available sites and identify businesses that are expanding or looking to relocate
Strategy: Work with Sonoma Mountain Business Cluster (SMBC) to place graduate businesses in
Rohnert Park
· Participate in 5MBC efforts to cultivate relations between local brokers and business tenants
Strategy: Develop key marketing messages and brand that will be used to promote Rohnert Park to
potential new businesses.
· Meet with SSU and develop role for marketing students to become involved and contribute to
City's marketing efforts
· Focus on Rohnert Park's competitive advantages and strengths
· Develop relationships and seek input from local marketing professionals and associations
· Solicit input from the Sonoma County Tourism Bureau, California Association for Local Economic
Development, and other economic development professionals
3. Goal: Promote Economic Development through Existing Activities
Strategy: Adopt resolution supporting the City's strategy in strengthening the economic base of
Rohnert Park
· Develop resolution for adoption that clearly communicates the Council's commitment to
economic development
Strategy: Train City staff on ways to identify opportunities and contribute to the City's economic
development efforts
· Work with the California Association of Local Economic Development (CALED) to conduct
trainings sessions with staff beginning with the executive team and their department managers
2
4. Goal: Leverage Regional Resources to Promote Economic Development
Strategy: Cultivate working relationship with regional agencies
. Attend regional meetings
Strategy: Develop opportunities for SSU students to become engaged and contribute to City's
economic development efforts
. Meet with SSU and develop opportunities for students to become involved and contribute to
City marketing efforts
. Seek opportunities to engage in joint marketing efforts with SSU
. Work with tech-savvy SSU students to develop innovative programs/applications for use on the
web and smart phones
. Leverage research capabilities of the Sonoma County Economic Development Board (EDB) with
the research resources of SSU's students to build business resourCes
5. Goal: Promote Tourism and Enhance Quality of Life for Rohnert Park Residents
Strategy: Support efforts of City staff and community partners to promote Rohnert Park through a
unique mix of venues and gathering places
. Inventory community/economic assets with a focus on our competitive advantages and
strengths
. Work with Sonoma County Tourism Bureau, Chamber of Commerce and hotel marketing
departments to develop cooperative marketing and promotion programs designed to capture a
larger share of regional visitors
6. Goal: Create a Stronger Local Economy and Stimulate Job Creation through Prudent
Investments in Public Infrastructure
Strategy: leverage new and existing resources to create opportunities for investment in public
infrastructure.
. Work with Public Works and Engineering staff to identify projects that will promote economic
development
. Work with state and regional agencies such as the California Association for Local Economic
Development and the Sonoma County Economic Development Board to find additional funding
mechanisms and resources to build city infrastructure
Staff has already laid the groundwork to implement a number of the recommended elements within the
aforementioned strategies. For example,
. Staff has already Identified a user friendly web application that allows businesses to find optimal
locations through powerful real estate search capabilities, demographic analysis and industry
reports
. Staff has begun researching funding sources and other resources in order to provide useful
information to businesses on the City's website
. Staff has already begun to attend regional meetings
. Staff is participating in developing the first-ever Comprehensive Economic Development
Strategy (CEDS) for Sonoma County. This regional process is a pre-requisite for obtaining
funding through the United States Department of Commerce and Economic Development
Administration (EDA).
3
· Staff has already begun working with the Sonoma County Tourism Bureau and Chamber to
develop marketing and promotion programs designed to capture a larger share of regional
visitors
· Staff participated in the first of several joint efforts between the City of Rohnert Park and
Sonoma Mountain Business Cluster to cultivate relations between local brokers, business
tenants and City staff
· Staff is positioned to meet with SSU to develop strategies for how students can become
engaged and contribute to the City's economic development efforts
Based on Council direction, staff will move forward with implementation of its initial priorities. Staff will
report on its progress within six months of implementation. At that time, staff will seek direction with
respect to "next steps" for moving forward with the Program.
Enclosures: Economic Development Program, PowerPoint Presentation
CITY ATTORNEY'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney.
CITY MANAGER'S RECOMMENDATION: ( ) Consent Item
( ) Approval ( ) Public Hearing Required
( ) Not Recommended ( ) Submitted with Comment
( ) Policy Determination by Council
(x) City Comments: Consideration and direction to staff.
(x) Regular Item
Per City Manager's review and direction for distribution of this agenda item.
(Revised 031309) JH:TG-S:05-b
4
ECONOMIC DEVELOPMENT PROGRAM
FOR THE CITY OF ROHNERT PARK
GOALS, OBJECTIVES, STRATEGIES
I. GOAL: BUSINESS RETENTION & EXPANSION
Objective: Identify and alleviate constraints to land use, permitting and the decision-making process
within the City of Rohnert Park.
A. Strategy: Work closely with City staff to identify, develop and carryout streamlined
procedures.
. Work with building staff to develop streamlined permit processing procedures
· Work with planning staff to ensure zoning supports desired business uses and does not conflict
with economic development strategies
· Work with planning staff to monitor major land use plans for consistency with the priorities of
the economic development strategy
· Work through planning staff to communicate the City' economic development goals and
strategies to the Planning Commission
Objective: Provide training opportunities to help existing businesses become more competitive.
B. Strategy: Through our workforce partners provide training opportunities to small
businesses.
· Work with Sonoma State University, Sonoma Mountain Business Cluster, Chamber of
Commerce, Small Business Development Center and Workforce Investment Board to increase
training opportunities for Rohnert Park businesses.
· Host/co-sponsor a minimum of three training events each year.
· Create awareness of training opportunities among business community through site visits,
marketing and website.
Objective: Assist businesses in finding capital and resources to expand their markets and create jobs.
C. Strategy: Develop content on City website that provides useful information to
businesses.
· Through City's website, provide access to:
o lenders, funding programs and resources such as traditional loans, government SBA
guaranteed loans, federal loans, California guaranteed loans, energy efficiency loans and
grants
o workforce partner websites
o training opportunities
o regional, state and national economic development organizations
1
Objective: Eliminate economic and physical blight through private investment and financial incentives.
D. Strategy: Provide essential funding information to businesses through the City's
website, phone inquiries, site visits, training opportunities and forums.
· Connect businesses to lenders, funding programs and resources such as; traditional loans,
government SBA guaranteed loans, federal loans, California guaranteed loans, energy efficiency
loans and grants
· Implement Fac;:ade Improvement and Commercial Rehabilitation Loan Program
Objective: Determine business needs and assist businesses who need support
E. Strategy: Conduct visits with a minimum of twenty existing businesses.
· Identify and visit largest manufacturing firms (i.e., It of employees)
· Identify and visit top 10 sales tax producers.
· Develop and implement Council Member visitation program
Objective: Ensure the community shares the economic development vision and that one unified
message is communicated
F. Strategy: Create forums for discussion between City staff and community and business
stakeholders.
· Work with City staff to develop ideas for hosting business forums that will encourage two-way
communication and create opportunities to collaborate and build support for the City's
economic development strategies
II. GOAL: BUSINESS ATTRACTION
Objective: Fill retail, industrial and commercial vacancies.
A. Strategy: Work with real estate agents and owners to market vacant properties to
interested businesses.
· Research and identify mechanism (i.e., software program) for listing/locating vacancies
· Research and identify large commercial realtors and develop ongoing relations and strategies to
jointly market available sites and identify businesses that are expanding or looking to relocate
· Develop relations with property owners to ensure that future changes in tenants/land use are in
accordance with the economic development strategy
B. Strategy: Work with Sonoma MountainBusiness Cluster (SMBC) to place graduate
businesses in Rohnert Park
· Participate in 5MBC efforts to cultivate relations between local brokers and business tenants
2
C. Strategy: Develop key marketing messages and brand that will be used to promote
Rohnert Park to potential new businesses.
. Meet with SSUand develop role for marketing students to become involved and contribute to
City's marketing efforts
. Focus on Rohnert Park's competitive advantages and strengths
. Develop relationships and seek input from local marketing professionals and associations
. Solicit input from the Sonoma County Tourism Bureau, California Association for Local Economic
Development, and other economic development professionals
D. Strategy: Develop marketing materials to incentivize businesses to locate in Rohnert
Park
. Solicit assistance from SSU's marketing and graphic arts students
. Develop/incorporate relevant demographics
. Integrate key marketing messages and brand
. Utilize knowledge of vacant properties to highlight potential sites
E. Strategy: Establish network for marketing using the following resources and vigorously
explore opportunities to expand the reach of Rohnert Park's marketing efforts.
. City website
. Community newspaper
. Business promotions
. Chamber newsletter
. Community events
F. Strategy: Develop strategies for attracting fine dining establishments and popular
restaurants to Rohnert Park
. Work with the California Restaurant Association and California Association for Local Economic
Development
III. GOAL: PROMOTE ECONOMIC DEVElOPMENT THROUGH EXISTING ACTIVITIES
Objective: Signal the City's strong commitment to economic development
A. Strategy: Adopt resolution supporting the City's strategy in strengthening the
economic base of Rohnert Park
. Develop resolution for adoption that clearly communicates the Council's commitment to
economic development
3
Objective: Establish an inter-departmental team to support economic development in Rohnert Park
B. Strategy: Train City staff on ways to identify opportunities and contribute to the City's
economic development efforts
· Work with the California Association of Local Economic Development (CALED) to conduct
trainings sessions with staff beginning with the executive team and their department managers
C. Strategy: Conduct customer service training sessions with staff at all levels of the
organization
· Work with CALED to develop and conduct training sessions
D. Strategy: Communicate the economic development vision to the community and
business stakeholders
· Leverage opportunities for City staff and the City Council to communicate the economic
development vision with stakeholders at community events and during one-on-one visits with
businesses and community partners
IV. GOAL: LEVERAGE REGIONAL RESOURCES TO PROMOTE ECONOMIC DEVElOPMENT
Objective: Increase economic development success by participating in regional efforts
A. Strategy: Cultivate working relationship with regional agencies
· Establish one or more visits per year
· Attend regional meetings
B. Strategy: Partner on projects, programs and funding opportunities with organizations
such as;
· Sonoma County Economic Development Board
· Sonoma State University
· Small Business Development Board
· Sonoma County Tourism Bureau
· Sonoma Mountain Business Cluster
· iHub
· Workforce Investment Board
· Innovation Action Council
· California Association for Local Economic Development
4
C. Strategy: Develop opportunities for SSU students to become engaged and contribute
to City's economic development efforts
. Meet with SSU and develop opportunities for students to become involved and contribute to
City marketing efforts
. Seek opportunities to engage in joint marketing efforts with SSU
. Work with tech-savvy SSU students to develop innovative programs/applications for use on the
web and smart phones
. Leverage research capabilities of the Sonoma County Economic Development Board (EDB) with
the research resources of SSU's students to build business resources
V. GOAL: PROMOTE TOURISM AND ENHANCE QUALITY OF LIFE FOR ROHNERT PARK RESIDENTS
Objective: Bring residents and visitors together to enjoy local events and communities amenities
A. Strategy: Support efforts of City staff and community partners to promote Rohnert
Park through a unique mix of venues and gathering places
. Inventory community/economic assets with a focus on our competitive advantages and
strengths
. Work with Theatre Manager and Recreation Services Manager to develop strategies for how
Economic development staff can promote and contribute to the success of community events
and theatrical productions that capture more of the local and regional expenditures
. Work with Sonoma County Tourism Bureau, Chamber of Commerce and hotel marketing
departments to develop cooperative marketing and promotion programs designed to capturea
larger share of regional visitors
VI. GOAL: CREATE A STRONGER LOCAL ECONOMY AND STIMULATE JOB CREATION THROUGH
PRUDENT INVESTMENTS IN THE PUBLIC INFRASTRUCTURE
Objective: Draw on available resources to build public infrastructure including recreational amenities
A. Strategy: Leverage new and existing resources to create opportunities for investment
in public infrastructure.
· Work with Public Works and Engineering staff to identify projects that will promote economic
development
· Work with state and regional agencies such as the California Association for Local Economic
Development and the Sonoma County Economic Development Board to find additional funding
mechanisms and resources to build city infrastructure
5
CITY OF ROHNERT PARK
ECONOMIC DEVELOPMENT
PROGRAM
BUSINESS RETENTION & EXPANSION
Strategies:
· Work closely with City staff to identify,
develop and carryout streamlined
procedures
· Through our workforce partners provide
training opportunities to small businesses
· Develop content on City vvebsite that
provides useful information to businesses
10/20/2011
1
BUSINESS RETENTION & EXPANSION
Strategies:
· Provide essential funding information to
businesses through the City's website, phone
inquiries, site visits, training opportunities and
forums.
· Conduct visits with a minimum of twenty
existing businesses
· Create forums for discussion between City
staff and community and business
stakeholders
BUSINESS ATTRACTION
Strategies:
· Work with real estate agents and owners to
market vacant properties to interested businesses
· Work with Sonoma Mountain Business Cluster to
place graduate businesses in Rohnert Park
· Develop key marketing messages and brand that
will be used to promote Rohnert Park to potential
new businesses
· Develop marketing materials to incentivize
businesses to locate in Rohnert Park
10/20/2011
2
BUSINESS ATTRACTION
Strategies:
· Establish network for marketing using the
following resources and vigorously explore
opportunities to expand the reach of Rohnert
Park's marketing efforts;
- City website, community newspaper, business
promotions, Chamber newsletter and community
events
· Develop strategies for attracting fine dining
establishments and popular restaurants to
Rohnert Park
PROMOTE ECONOMIC DEVELOPMENT
THROUGH EXISTING ACTIVITIES
Strategies:
· Adopt resolution supporting the City's strategy in
strengthening the economic base of Rohnert Park
· Train City staff on ways to identify opportunities
and contribute to the City's economic development
efforts
· Conduct customer service training sessions with
staff at all levels of the organization
· Communicate the economic development vision to
the community and business stakeholders
10/20/2011
3
LEVERAGE REGIONAL RESOURCES TO
PROMOTE ECONOMIC DEVELOPMENT
Strategies:
· Cultiv~te working relationship with regional
agencies
· Partner on projects, programs and funding
opportunities with organizations such as
- Sonoma County Economic Development Board,
Sonoma State University, Small Business
Development Board, Innovation Action Council
· Develop opportunities for SSU students to
become engaged and contribute to City's
economic development efforts
PROMOTE TOURISM AND ENHANCE
QUALITY OF LIFE FOR ROHNERT PARK
RESIDENTS
Strategy:
· Support efforts of City staff and community
partners to promote Rohnert Park through
a unique mix of venues and gathering
places
10/20/2011
4
CREATE A STRONGER LOCAL ECONOMY
AND STIMULATE JOB CREATION
THROUGH PRUDENT INVESTMENTS IN
THE PUBLIC INFRASTRUCTURE
Strategy:
· Leverage new and existing resources to
create opportunities for investment in
public infrastructure
QUESTIONS...
10/20/2011
5
ITEM NO.8
TEMPORARY DEBRIS BOX SERVICES
TO BE DISTRIBUTED
ON 10/21/11
Agenda Packet Preparation TIME LINES for Regular City Council Meetings
held on the 2nd & 4th Tuesdays of each month:
. Resolutions (other than standard formats for authorizations and approvals), Ordinances &
Agreements to Assistant City Attomey via email for review and approval as to form DUE no
later than NOON Three (3) Mondays prior to Council meeting date
. Agenda items to City Manager via email for his review and responding ..email authorization",
synchronized with above timeframe of Assistant City Attorney review, and an email copy to
the City Clerk for drafting agendas
. Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets
with 2 sets single-sided & l8 sets double-sided/stapled to City Clerk DUE no later than
NOON Two (2) Fridays prior to Council meeting date
. Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later
than Tuesday morning One (1) week prior to Council meeting date
. Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on
Thursday afternoon One (1) week prior to Council meeting date in compliance with
Rohnert Park Municioal Code Section 2.08.020 and related Resolution No. 2008-l73
{This section for City Clerk Use Only}
10/25/11 City Council Agenda
ITEM NO.8
RESOLUTION NO. 2011-102
RESOLUTION NO. 2011-103
RESOLUTION NO. 2011-104
CITY OF ROHNERT PARK
COUNCIL AGENDA ITEM TRANSMITTAL REPORT
Meeting Date:
October 25,2011
Department:
Finance
Submitted By:
Cathy Orme, Accounting Manager
Submittal Date:
October 21,2011
Agenda Title:
Consideration of all matters relating to the City Council's authorization of
haulers to provide temporary debris box and roll-off services, including but
not limited to: (a) rescission of the award for an exclusive single-provider
agreement with Rohnert Park Disposal under Resolution 20 11-88, (b)
award of short term agreements on substantially similar terms to the
agreement with existing haulers, and (c) rejection of all proposals and
direction to the City Manager to begin negotiations for agreement(s) for
temporary debris box services on the open market.
Requested Council Action: Approve Resolution No. 2011-102 rescinding Resolution No. 2011-88,
which awarded a franchise agreement for exclusive temporary debris
box and roll-off collection services to Rohnert Park Disposal, Inc.
Approve Resolution No. 2011-103 authorizing the adoption of short-
term agreements with existing haulers
Approve Resolution No. 2011-104 rejecting all proposals and directing
the City Manager to negotiate agreement(s) for temporary debris box
services on the open market and bring back recommended
agreement(s) to the City Council for approval.
The City of Rohnert Park has the authority to award a nonexclusive, partially exclusive or wholly
exclusive franchise, contract, license, or permit for solid waste collection services under the
Integrated Waste Management Act. Sections 8.12.200 and 8.12.210 of the Rohnert Park
Municipal Code require that waste collection services be provided only by those haulers who
hold a contract with the City. Currently the City's solid waste collection services are divided
into separate contracts for ongoing services (e. g. trash, recycling, yard waste) and for temporary
debris box and roll-off services (e.g. construction and demolition waste). As explained in more
Pae:e 1 of 3
detail in the September 13, 2011 staff report, the existing exclusive temporary debris box and roll-off
collection service agreements with Industrial Carting and Rohnert Park Disposal, Inc. have been in place
since 2001 and will expire on October 31,2011.
Based on the direction of the City Council on June 28, 2011, the City solicited Requests for Proposal
("RFPs") for both single-provider and multiple-provider exclusive service agreements. Over the next few
months, the City staff, consultant and Waste and Recycling Committee evaluated the proposals and made
a recommendation for an award. On September 13, 2011, the City considered the RFPs and adopted
Resolution 2011-87 finding that certain proposals were non-responsive and Resolution 2011-88 awarding
an agreement for exclusive temporary debris box and roll-off collection services to a responsive proposer,
Rohnert Park Disposal, Inc. ("Agreement").
The City did its part to obtain an executed copy of the Agreement by timely presenting Rohnert Park
Disposal with the final terms of the Agreement, as directed by the City Council. Despite the passage of
several weeks, Rohnert Park Disposal did not execute the Agreement. On October 18, 2011 the City
Manager, who is charged with undertaking all actions necessary to execute the Agreement, sent a demand
letter to Rohnert Park Disposal, Inc.'s representatives seeking execution of the Agreement by October 19,
2011. Rohnert Park Disposal did not meet the execution deadline and refused to execute the Agreement.
For this reason, staff now recommends that the City adopt Resolution 2011-102, which will rescind
Resolution. No. 2011-88.
This Council meeting is the last regularly scheduled City Council meeting before the franchise
agreements with Industrial Carting and Rohnert Park Disposal will expire. To ensure the temporary
debris box services remain available under substantially similar terms, new agreements must be awarded.
Under the California Integrated Waste Management Act ("Act"), the City has full discretion to award a
franchise for waste hauling services pursuant to any procedure it adopts by ordinance or resolution. The
Act, at Public Resources Code section 40059, makes clear that competitive bidding is not required to
award a franchise. Rohnert Park Municipal Code section 8.12.200 requires that waste collection services
be provided by contract but does not dictate the procedure by which the contract must be awarded. Thus,
the City is free to award the Agreement through sole-source negotiation, RFPs, or any other method
deemed appropriate.
In light of the circumstances, City staff now recommends that in addition to approving Resolution 2011-
102 the City Council approve Resolution No. 2011-103 authorizing the adoption of short-term
agreements with existing haulers. Specifically, the short-term agreements would have a term of no more
than sixty (60) days and would be awarded to existing haulers on substantially similar terms to those in
place now. No new franchise fees would be required under this short-term agreement. This approach
allows the City to maintain the services while a long-term agreement is negotiated. In essence, taking this
action will keep the level of service the same while a long-term agreement is developed.
Staff is also recommending that the City Council approve Resolution No. 2011-104 rejecting all proposals
and directing the City Manager to negotiate agreement(s) for temporary debris box services on the open
market. Doing so will provide closure for the haulers who submitted responsive proposals. It also allows
the City Manager sufficient flexibility to negotiate a service agreement that benefits both the City and the
residents who utilize debris box services. Once an agreement or agreements is/are struck, the City
Manager would then bring back recommended agreement(s) to the City Council for approval.
No environmental review is required under the California Environmental Quality Act (CEQA) for any of
the Council's actions. Environmental analysis is not required to rescind an agreement which was never
executed, to reject proposals, or to authorize staff level negotiations for a new agreement because none of
those activities constitute a discretionary action which triggers CEQA.
CEQA analysis is also unnecessary to adopt a short-term agreement with existing haulers on the same
terms as presently exist because this action does not alter the status quo Qr expand the service. Therefore,
adoption of the short term agreement is not a project because it does have the potential for resulting in
either a direct physical change in the environment or an indirect physical change in the environment. At
most, the adoption of the short-term agreement is merely a government funding mechanism within the
meaning of Guidelines section 15378(b)(4), because the agreement establishes the franchise fees that
must be paid for the privilege of receiving an exclusive agreement to provide temporary debris box
services. The agreement does not involve any commitment to any specific project which may result in a
potentially significant physical impact on the environment.
Even if the City Council's adoption of the short-term agreements did constitute a project, the action
would be exempt under CEQA Guidelines sections 15301 (existing facilities), 15308 (actions by
regulatory agencies for protection of the environment) and 15061 (b )(3) (the common sense exemption).
These exemptions would apply because the award of the short-term agreement would maintain the
existing recycling and diversion requirements, and existing operators would continue to provide the
existing services by relying upon the same infrastructure presently utilized. The short-term agreements
do not call for expanded services or increase the impacts on infrastructure over the status quo. The
environmental effects of a particular construction and demolition project will be addressed directly in the
permitting process which cannot be identified at this time, so it is speculative to do so in connection with
award of the short-term agreements. For these reasons, Staff is recommending that the Council adopt a
Notice of Exemption.
III. Recommendation: Staff recommends that the City Council take the following actions: 1) approve
Resolution No. 2011-102 rescinding Resolution No. 2011-88, which awarded a franchise agreement for
exclusive temporary debris box and roll-off collection services to Rohnert Park Disposal, Inc., 2) approve
Resolution NO. 2011-103 authorizing the adoption of short-term agreements with existing haulers and
filing of a Notice of Exemption, and 3) approve Resolution No. 2011-104 rejecting all proposals and
directing the City Manager to negotiate agreement(s) for temporary debris box services on the open
market and bring back recommended agreement(s) to the City Council for approval.
IV. Enclosures:
Attachment A: Existing Agreement
Resolution No. 2011-102
Resolution No. 2011-103
Resolution No. 2011-104
CITY ATTORNEY'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney.
CITY MANAGER'S RECOMMENDATION: ( ) Consent Item
(X) Approval ( ) Public Hearing Required
( ) Not Recommended ( ) Submitted with Comment
( ) Policy Determination by Council
( ) City Comments:
(X) Regular Item
Per City Manager's review and direction for distribution of this agenda item.
(Revised 031309) JH:TG-S:05-b
. "
AGREEMENT BY AND BETWEEN ROHNERT PARK DISPOSAL AND THE
CITY OF ROHNERT PARK FOR THE PROVISION OF DEBRIS BOX SERVICE
WITHIN THE CITY OF ROHNERT PARK
This exclusive Agreement for the provision of Debris Box Service within the City of
Rohnert Park, dated'rn~ ~ ;;l 007, is by and between the City of Rohnert Park
(hereinafter referred to as f ity") and Rohnert Park Disposal (hereinafter referred to as
"Franchisee").
WHEREAS, the Legislature of the State of California, by enactment of the
California Integrated Waste Management Act of 1989 ("AB 939") (California Public
Resources Code Section 40000 et seq.), has declared that it is in the public interest to
authorize and require local agencies to make adequate provisions for solid waste handling
within their jurisdictions; and
WHEREAS, the City had determined that the public health, safety, and welfare
require that non-exclusive franchises be awarded to qualified companies for the
collection, transport, recycling and disposal of debris in the City; and
WHEREAS, AB 939 requires the City to meet a 50% diversion rate; and
WHEREAS, City adopted a Source Reduction and Recycling Element on
November 24, 1992 which, among other programs, proposed various efforts in order to
achieve the AB 939 mandates; and
WHEREAS, Chapter 8.12 ofthe Rohnert Park Municipal Code provides that the
City may enter into a contract for debris box service within the City and thatthe City
Council may grant extensions of any contract upon such terms and conditions as the
Council may deem as in the best public interest; and
WHEREAS, the City has determined that in order to meet the 50% diversion
requirement, it must regulate debris box collection service; and
WHEREAS, the City Council awarded exclusive debris box service franchises to
RP Disposal, Empire Waste Management, and Industrial Carting by Resolution No.
2001-234; and
WHEREAS, the provision of debris box service by private collection and disposal
contractors requires the use of the public rights-of-way for the temporary placing and
transportation of debris boxes; and
WHEREAS, the City intends to receive value for the franchises issued; and
WHEREAS, the City Council directed the City Attorney to prepare debris box
agreements; and
WHEREAS, various staffing changes delayed the preparation of the debris box
agreements; and
I
954368vl 80078/0012
WHEREAS, the City and each Franchisee have mutually agreed to the terms and
conditions of the Agreement as set forth herein;
NOW, THEREFORE, City and Franchisee, for and in consideration of the mutual
promises and agreements herein contained, do agree as follows:
I. Grant of Debris Box Service Franchise. The City hereby grants to Franchisee
the authorization to utilize public rights-of-way to provide temporary debris box
service within the City of Rohnert Park subject to the following conditions:
(a) The Franchisee accepts this Franchise on the terms and conditions set forth
in the City's Request for Proposals, this Agreement, the Rohnert Park
Municipal Code, and all related ordinances and resolutions.
(b) Franchisee shall notify City in writing of any non-franchised debris box
haulers known to be operating in the City.
2. Exceptions to Franchise. The following services are expressly excluded from
this Franchise:
(a) Selfhaul materials, which are generated by a residential or commercial
entity and delivered by that entity directly to a recycling facility, transfer
station, or disposal facility.
(b) Recyclables collection services, provided that at least 90% of each load is
actually recycled,. and not disposed of.
(c) Removal of materials from a premises bya contractor as an incidental part
of a gardening, landscaping, tree trimming, cleaning, maintenance,
construction or similar service offered by that contractor rather than a
hauling service, provided that the hauling is performed by the contractor
itself and not a subcontracted hauling company.
(d) Removal of debris from a construction site by the construction contractor
provided by that the hauling is performed by the contractor itself and not a
subcontracted hauling company.
(e) Removal of debris from City or State facilities by a City or State employee.
3. Term of Franchise. This Agreement commenced upon the City's award of the
contract and shall continue in force until June 30, 2008, with the possibility of three
one-year extensions to June 30,2011. The failure by Franchisee to perform any of its
obligations under this Agreement within thirty (30) days after the receipt by
Franchisee of written notice from the City and an opportunity to be heard shall be
deemed sufficient cause for termination ofthis Agreement.
2
954368vl 80078/0012
4. Franchise Fee.
(a) For the use of public rights-of-way in the provision of debris box service,
the Franchisee shall pay the City a fee equal to twenty percent (20%) of
gross cash receipts collected by the Franchisee for the provision of debris
box service in the City. The franchise fee shall be calculated based on gross
collection revenues prior to Franchisee imposing the franchise fee on its
customers.
(b) Franchise fees shall be payable on a monthly basis, and shall be due and
payable on the 15th day of the month immediately following the month in
which collection services were provided.
(c) Each franchise fee payment shall be accompanied by a written statement,
verified by the person making the payment, or a duly authorized
representative of the person, showing the monthly accounting of gross cash
receipts for all types of debris box receipts earned in the City, including a
detailed summary by account categories and by customers for the month.
Franchisee shall retain said records for a period of 5 years at its local offices.
Records of all Rohnert Park receipts billed and franchise fee payments shall
be subject to an independent audit. If after audit, such computation
indicates a franchise fee underpayment of more than two percent (2%),
Franchisee shall reimburse the City for all reasonable out-of-pocket costs
related to said audit and recomputation. No such statement shall be
conclusive as to the matters set forth in the statement, nor shall the filing of
such statement preclude the City from collecting by appropriate action the
sum that is actually due and payable.
(d) No acceptance of any payment by the City shall be construed as an accord
that the amount is in fact the correct amount, nor shall such acceptance of
payment be construed as a release of any claim the City may have for
further or additional sums payable under the provisions of this Agreement.
( e) If franchise fees are not paid by the Franchisee at the times required by this
Section, then in addition to the franchise fees, the Franchisee shall pay a late
payment charge equal to 10% of the balance owed.
(f) Franchisee shall pay all required franchise fees to:
Administrative Services Director
City of Rohnert Park
6800 Hunter Dr., Suite B
Rohnert Park, CA 94927
(g) If Franchisee remits franchise fees by personal delivery to City, such
franchise fees shall be deemed timely paid only ifdelivered on or before the
due date. If Franchisee remits franchise fees by mail or other delivery
3
954368vl 80078/0012
service, such franchise fees shall be deemed timely only if (l) the envelope
containing the franchise fee payment bears a postmark or receipt showing
that the payment was mailed or sent on or before the due date or (2)
Franchisee submits proof satisfactory to the Administrative Services
Director that the franchise fee payment was in fact deposited in the mail or
sent on or before said due date.
5. Franchise Requirements.
(a) Franchisee shall dispose of debris collected or transported by Franchisee
only by taking such debris to a landfill, transfer station, recycling facility or
materials recovery facility which is lawfully authorized to accept such
material. Franchisee shall not dispose of such debris by depositing it on any
land, whether public or private, or in any river, stream, or other waterway,
or in any sanitary sewer or storm drainage system.
(b) Franchiseeshall recycle a minimum of 50% by weight of all debris collected
within the City during each calendar year.
(c) Franchisee shall file with the Administrative Services Director an annual
report, in the form required by the Administrative Services Director, of the
quantities of debris collected, transported, recycled, and disposed of. The
report shall be filed no later than 120 days after the close of the City's fiscal
year on June 30th. The report shall contain the following information:
(l) The debris tonnage collected and removed within the City during the
prevIOUS year.
(2) The debris tonnage collected and removed during the previous year
within the City that was recycled and the location of the facility where
such debris was recycled. Weight tickets shall be retained by the
Franchisee and made available to the City upon request for up to five
years after the date first issued.
(3) The debris tonnage collected and removed within the City that was
disposed of during the previous year and the location of the disposal
facility where the disposal of such debris occurred. Weight tickets
shall be retained and made available to City upon request for up to five
years after the date first issued.
(4) Gross revenues earned during the previous year on all debris box
collection services provided to customers located within the City.
(5) Updated insurance certificates.
If the annual report is not filed by the due date, the report shall be
deemed delinquent and the Franchisee shall pay to the City a
delinquent report charge in the amount of$50.00. If the report
4
954368vl 80078/0012
remains delinquent for more than 15 days, the Franchisee shall pay to
the City a delinquent report charge of$100.00. Such delinquent report
charge shall be in addition to any franchise fees or other charges
payable by Franchisee for the same period of time.
(d) The Franchisee shall make no debris box delivery or collection from
locations in commercial or industrial areas except between 4:00 a.m. and
6:00 p.m. and shall make no debris box delivery or collection from locations
in single family and multi-family residential areas except between 6:30 a.m.
and 6:00 p.m.
( e) The Franchisee shall place debris boxes so as not to obstruct the normal
flow of vehicular traffic or postal delivery and so as not to block vehicular
access and emergency vehicle access from the public right-of-way to private
. property. Placement of debris boxes shall not obstruct roadways or
sidewalks within eight (8) feet of a postal mailbox.
(f) Debris boxes shall be so constructed so as to prevent leakage or spillage
onto streets and Franchisee shall deliver or collect debris boxes in such
manner as to avoid leakage or spillage. In the event of spillage, the
Franchisee shall cause the material spilled to be cleaned up immediately.
During the transportation of debris boxes to a delivery site or from a
collection site, debris boxes shall be secured to the transportation vehicle
and be transported in accordance with the provisions of the Vehicle Code of
the State of California and other applicable law. The Franchisee shall cause
all deliveries and collections of debris boxes to be made as quietly as
possible, without unnecessarily noisy trucks, equipment or personnel.
(g) The Franchisee shall promptly handle all complaints regarding its provision
of debris box service.
(h) The Franchisee shall paint and maintain its debris boxes in good repair.
(i) The Franchisee shall distribute educational brochures to each customer
using the temporary debris box service to generate awareness of recycling
opportunities.
(j) The Franchisee shall provide interchangeable debris box labeling that will
adhere to both sides of the debris box to aid contractors/customers in
discarding appropriate materials in the containers.
(k) Driver Qualifications. Franchisee agrees that all drivers shall be trained and
qualified in the operation of collection vehicles and must have in effect a
valid license, of the appropriate class, issued by the California Department
of Motor Vehicles.
(1) Safety Training. Franchisee shall provide suitable operational and safety
training for all of its employees who utilize or operate vehicles or equipment
5
954368vl 80078/0012
for collection of debris, or who are otherwise directly involved in such
collection.
(m) Debris box service may be provided at a job site only on a temporary basis
for the duration of the job. In no case shall Franchisee place a debris box at
a site on a permanent basis for the collection of refuse.
(n) Maximum service fees. Franchisee shall set its own service fee for debris
box collection services, provided that they do not exceed the maximum rate
set by the City. The maximum rate will be set by the City, and
communicated to franchisee, no later than May 151 of each year. Maximum
rates are effective from July 151 to June 30th of each year.
6. City Inspection Authority. Franchisee shall at all times maintain accurate and
complete accounts of the following records.
(a) All revenues and income arising out of its operations under the Franchise
granted pursuant to this Agreement.
(b) Any service complaints received and how they were resolved.
( c) All debris collected, recycled, or disposed of; the source of such debris; and
the final destination of such debris in such form and detail as may be
required by the Administrative Services Director.
(d) Franchisee's books, accounts, and records reasonably necessary for the
enforcement of this Agreement shall be made available for inspection,
examination, and audit during normal business hours by authorized officers,
employees, and agents of the City.
City shall provide Franchisee with written notice at least three business days
prior to any inspection, audit, or examination of these records.
In the event any audit conducted by the City or City's representative
discloses that Franchisee has made any intentional misrepresentation with
respect to the franchise fees or its diversion amounts to the City or discloses
that Franchisee has underpaid franchise fees due to the City in an amount
greater than $1,000 or ten percent of the franchise fees payable to the City
during the period covered by the audit, whichever amount is greater, then in
addition to any other remedies available to City, Franchisee shall reimburse
the City for the City's costs incurred in the performance ofthe audit. Such
reimbursement shall be paid by Franchisee, along with any underpaid
franchise fees and late payment charges, within 30 days of the date the City
notifies Franchisee of the amount of the City's costs.
7. Compliance with Law. Franchisee shall perform all collection, recycling, and
disposal operations in accordance with applicable federal, state, and local law, in
6
954368v 1 80078/0012
accordance with all regulations promulgated under such laws, and in accordance with
the terms and conditions of this Agreement.
8. Permits and Licenses. Franchisee shall obtain and maintain, at Franchisee's
sole cost and expense, all permits and licenses applicable to Franchisee's operations
under the Franchise required of Franchisee by any governmental agency.
9. Insurance Requirements. Franchisee shall procure and maintain for the
duration of this Agreement insurance against claims for injuries. to persons or
damages to property which may arise from or in connection with the performance of
the work hereunder by the Franchisee, its agents, representatives, employees or
subcontractors. With respect to general Liability, Errors & Omissions and Pollution
and/or Asbestos Pollution Liability, coverage should be maintained for a minimum of
five (5) years after termination of this Agreement.
(a) Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurances Services Off:ice Commercial General Liability coverage
(occurrence Form CG 0001 or Claims Made Form CG 0002).
(2) Insurance Services office form number CA 0001 (Ed. 1187) covering
Automobile Liability, Code I (any auto) or Code 8,9 ifno owned
autos.
(3) Workers' Compensation insurance as required by the State of
California and Employer's Liability Insurance. .
(4) Pollution and/or Asbestos Pollution Liability and/or Errors &
Omissions.
(b) Minimum Limits of Insurance. While the City, at its sole discretion, can
amend and increase the coverages and insurance limits, the Franchisee shall
maintain limits no less than:
(1) General Liability: $3,000,000 per occurrence for bodily injury,
personal injury and property damage/$5,000,000 policy aggregate.
(2) Automobile Liability: $3,000,000 per accident for bodily injury and
property damage/$5,000,000 policy aggregate.
_ (a) The Automobile Liability policy shall be endorsed
to delete the Pollution and/or the Asbestos exclusion and
add the Motor Carrier endorsement (MCS-90), TLI005,
arid/or other endorsements required by Federal and State
authorities.
7
954368v 1 80078/0012
(3) Worker's Compensation and Employer's Liability:
(a) Worker's Compensation; Statutory limits as
required by the State of California.
(b )Employer's Liability; $1,000,000 each accident,
$1,000,000 each employee bodily injury by disease, and
$1 ,000,000policy limit bodily injury by disease.
(4) Pollution and/or Asbestos Pollution Liability and/or Errors' and
Omissions: $3,000,000 each occurrence/$5,000,OOO policy aggregate.
If coverages are written on a Claims Made form:
(a) The "Retro Date" must be shown and must be before the date
of the contract or the beginning of contract work.
(b) Insurance must be maintained and evidence of insurance must
be provided for at least (5) years after completion of the contract
work.
( c) If coverage is cancelled or non-renewed, and not replaced with
another claims made policy form with a "Retro Date" prior to the
contract effective date, Contractor must purchase "extended
reporting" coverage for a minimum of five (5) years after
completion of contract work.
(d) A copy of the claims reporting requirements must be submitted
to the City for review.
(c) Deductible and Self-Insured Retentions. Any deductibles or self-insured
retentions must be declared to and be approved by City. If possible, the
Insurer shall reduce or eliminate such deductibles or self-insured retentions
as respects City, its officers, officials, employees, and volunteers; or the
Franchisee shall provide evidence satisfactory to City guaranteeing payment
of losses and related investigations, claim administration and defense
expenses.
(d) Other Insurance Provisions. The General Liability, Automobile Liability,
Pollution and/or Asbestos Pollution policies are to contain, or be endorsed to
contain, the following provisions:
(l) The City, its officers, officials, agents and employees are to be covered
as insureds with respect to liability arising out of automobiles owned,
leased, hired, or borrowed by or on behalf of the Franchisee; and with
respect to liability arising out of work or operations perfonned by or
one behalf of the Franchisee including materials, parts or equipment
furnished in connection with such work or operations; pollution;
and/or asbestos pollution.
8
954368vl 80078/0012
(2) For any claims related to this project, the Franchisee's insurance
coverage shall be primary insurance as respects the City, its officers,
officials, agents and employees. Any insurance or self-insurance
maintained by the City, its officers, officials, agents and employees
shall be excess of the Franchisee's insurance and shall not contribute
with it.
(3) Each insurance policy required by this clause shall be endorsed to state
that coverage shall not be canceled by either party, except after thirty
(30) days prior written notice by certified mail, return receipt
requested, has been given to the City.
(4) The Automobile Liability policy shall be endorsed to delete the
Pollution and/or the Asbestos exclusion and add the Motor Carrier Act
endorsement (MDS-90),TL 1005, TL 1007 and/or other endorsements
required by federal or state authorities.
(e) If General Liability, Pollution and/or Asbestos Pollution Liability and/or
Errors and Omissions coverages are written on a Claims Made form:
(1) The "Retro Date" must be shown, and mustbehefore the date of the
contract or the beginning of contract work.
(2) Insurance must be maintained and evidence of insurance must be
provided for at least five (5) years after completion of the contract of
work.
(3) If coverage is cancelled or non-renewed, and not replaced with another
claims made policy form with a "Retro Date": prior to the contract
effective date, the Franchisee must purchase "extended reporting"
coverage for a minimum of five (5) years after completion of contract
work.
(4) A copy of the claims reporting requirements must be submitted to City
for review.
(f) Acceptability ofInsurers. Insurance is to be placed with insurers with a
current AM. Best's rating of no less than A: VII if admitted. If Pollution
and/or Asbestos Pollution and/or Errors and Omissions coverages are not
available from an "Admitted" insurer, the coverage may be written by a non-
admitted insurance company. A non-admitted company should have an
AM. Best's rating of A:X or higher.
(g) Verification of Coverage. The Franchisee shall furnish the City with
endorsements effecting coverage required by this clause. The endorsements
are to be signed by a person authorized by that insurer to bind coverage on
its behalf. The endorsements are to be on forms provided by City. All
endorsements are to be received and approved by the City before work
9
954368vl 80078/0012
commences. As an alternative to the City's forms, the contractor's insurer
may provide complete, certified copies of all required insurance policies,
including endorsements affecting the coverage required by these
specifications.
(h) Subcontractors. Franchisee shall include all subcontractors as insureds
under its policies or shall furnish separate certificates and endorsements for
each subcontractor. All coverages for subcontractors shall be subject to all
of the requirements stated herein.
10. Hold Harmless and Indemnification. Franchisee agrees to defend, indemnify,
and hold harmless, with counsel acceptable to the City, the City, its agents, officers,
and employees from and against any and all claims asserted or liability established for
damages or injuries to any person or property, including injury to City's employees,
agents, or officers, which arise from or are connected with, or are caused by willful or
negligent acts or omissions of Franchisee, or its agents, officers, and employees, in
the performance of this Agreement; provided, however, that such duty shall not
include any claims or liability arising solely from the negligence or willful
misconduct of the City, its agents, officers, and employees.
11. Performance Bond. The Contract Agent shall deposit a cash bond or a good
and sufficient corporate surety bond to be approved by the City Manager and the City
Attorney in a principal sum equal to ten thousand dollars ($10,000.00), such bond to
be conditioned upon the faithful performance of the contract and such bond shall be
maintained in full force and effect during the term of the contract. The amount of the
bond will be reviewed annually by the City and the Contract Agent and in no event
shall the principal sum of the bond be less than one quarter of anticipated annual
revenue from the debris box service. During the term, the Contract Agent many not
provide debris box service until the Contract Agent shall have presented to the City
satisfactory evidence that said performance bond is in full force and effect.
12. Default/Termination. The City shall provide written notice of a default or
failure to comply with any obligation or duty imposed on Franchisee under this
Agreement or City ordinance. The Administrative Services Director or designee and
Franchisee shall thereupon meet and confer in good faith in an effort to agree on a
resolution and cure of the breach. If the parties are unable to agree on the informal
resolution or cure of the breach within 10 business days, the Administrative Services
Director shall have the right to terminate this Agreement after notice and a hearing.
The Administrative Services Director shall serve written notice, whether personally
or by registered or certified mail, postage prepaid, of the termination of a Franchise
under this Agreement and the Franchisee shall cease operation under its Franchise
within 10 days after receipt of said notice unless Franchisee has requested an appeal
hearing before the City Council prior to the expiration of said 10 day period. In the
event Franchisee requests such an appeal hearing, said Franchisee may continue
collecting, transporting, recycling and disposing of debris until the City has rendered
its decision on the termination ofthe Franchise.
10
954368vI80078/0012
Any Franchisee whose Franchise has been terminated has the right to an appeal
hearing before the City Manager. Franchisee shall request such a hearing in writing
to the City Clerk within 10 calendar days after receipt of notice of termination, and
the City Manager shall hold the appeal hearing not later than 30 days following
receipt of the written request by Franchisee. The City Clerk shall give notice of the
time, date, and place of the appeal hearing to Franchisee and the City Manager. The
City Manager shall render his or her decision within 10 days of the appeal hearing
and his or her decision shall be final.
(a) Conditions upon Termination. In the event the debris box collection
franchise is terminated:
(I) Franchisee shall remain liable to the City for any and all franchise fees
that would otherwise be payable by Franchisee pursuant to Section
4(a) of this Agreement, for any and all late payment charges pursuant
to Section 4( e) of this Agreement, for any and all delinquent report
charges assessed pursuant to Section 6( c) of this Agreement, and for
any indemnity obligations under Section 10 of this Agreement.
(2) Franchisee shall have a continuing obligation to submitto the City all
reports required by Section 5 of this Agreement which relate to debris
box activities perfornied by Franchisee up to and including the date of
termination.
(3) Franchisee shall allow the debris generators served by Franchisee to
arrange for debris collection services with a collector authorized to
perform such services, without penalty or liability for breach of
contract on the part of the generators.
In the event the Franchise is terminated, then within the time period specified by the
City and if directed by the City Manager, Franchisee shall remove all of Franchisee's
debris box containers from all of Franchisee's collection service locations and shall
properly recycle or dispose of all debris in such containers.
13. Force Maieure. The performance of this Agreement may be discontinued or
temporarily suspended in the event of Force Majeure. Franchisee shall not be deemed
to be in default and shall not be liable for failure to perform under this Agreement if
Franchisee's performance is prevented or delayed by Force Majeure. Force Majeure
means acts of God including landslides, lightning, forest fires, storms, floods,
freezing and earthquakes, civil disturbances, lockouts, wars, blockades, public riots,
explosions or government restraint.
14. Independent Contractor. Franchisee shall perform the services required by this
Agreement as an independent contractor and not as an officer or employee of the City
nor as a partner of or joint venturer with the City. Except as expressly provided
herein, Franchisee shall have exclusive control over the manner and means of
11
954368vl 80078/0012
conducting the debris collection services performed under this Agreement and all
persons performing such services.
15. Governing law. This Agreement shall be governed by, and construed and
enforced in accordance with the laws of the State of California.
16. Jurisdiction. The parties agree that this Agreement is made in and will be
performed in the City and any lawsuits arising between the parties arising out of this
Agreement shallbe filed in Sonoma County. .
17. Assignment. Franchisee acknowledges that this Agreement involves rendering
a vital service to the businesses within the City, and that the City has contracted with
Franchisee to perform the services specified herein based on I) Franchisee's
experience, skill, and reputation for conducting its debris box collection in a safe,
effective, and responsible fashion, at all times in keeping with applicable waste
management laws, regulations, and good waste management practices, and 2)
Franchisee's financial resources to maintain the required equipment and to support its
indemnity obligations to the City under this Agreement. Franchisee may not assign,
transfer, sell, or lease this Franchise without the prior written consent ofthe City,
which shall not be unreasonably withheld. In the event City approves an assignment,
sale, or transfer of this Agreement, said approval shall not relieve Franchisee of any
of its obligations or duties under this Agreement unless the Agreement is modified in
writing to that effect.
18. Binding on Successors. The provisions of this Agreement shall inure to the
benefit of and be binding on the successors and pennitted assigns of the parties.
19. Waiver. The waiver by either party of any breach or violation of any provisions
of this Agreement shall not be deemed to be a waiver of any breach or violation of
any other provision nor of any subsequent breach or violation of the same or any
other provision.
20. Amendment. This Agreement may not be modified or amended in any respect
except by a written agreement duly approved and signed by the parties.
21. Notice.
(a) All notices or other correspondence required or contemplated hythis
Agreement shall be sent to the parties at the following addresses:
CITY:
Sandra Lipitz, Administrative Services Director
City of Rohnert Park
6800 Hunter Dr., Suite B
Rohnert Park, CA 94927
12
954368vl 80078/0012
FRANCHISEE:
Rohnert Park Disposal
3417 Standish Avenue
Santa Rosa, CA. 95407
(b) All notices shall either be hand delivered or sent by United States mail,
registered or certified, postage prepaid. Notices given in such a manner
shall be.deemed received when hand delivered or seventy-two (72) hours
after deposit in the United States mail. City or Franchisee may change its
address for the purpose ofthis section by giving five days written notice of
such change to the other party in the manner provided in this section.
22. Integrated Document: This Agreement contains the entire Agreement
between City and Franchisee with respect to the subject matter hereof. No written or
oral agreements between any officers, agents or employees of City and Franchisee
prior to execution of this Amendment shall affect or modify any of the terms or
obligations contained in any documents comprising the Agreement.
23. Invalidity: In case anyone or more ofthe provisions contained in this
Agreement shall for any reasons be held to be invalid, illegal or unenforceable in any
respect, such invalidity or unenforceability shall not affect any other provisions
hereof, and this Agreement shall be construed as if such invalid, illegal or
unenforceable provision(s) had never been included.
IN WITNESS .WHEREOF, the parties hereto have executed this inst~nt or
caused the Agreement to be executed by their duly authorized agents thisR-b - day of
LfJ1 Of ,:20fJj.
THE CITY OF ROHNERT PARK
Dated:!/n1. ~ 85
,2007
By:
ROHNERT PARK DISPOSAL
,20_
By:
I
Dated:
tt;SI1W/
13
RESOLUTION NO. 2011- 102
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
RESCINDING RESOLUTION NO. 2011-88, WHICH AWARDED A FRANCHISE
AGREEMENT FOR EXCLUSIVE TEMPORARY DEBRIS BOX AND ROLL-OFF
COLLECTION SERVICES TO ROHNERT PARK DISPOSAL, INC.
WHEREAS, under the Integrated Waste Management Act (Act), codified at Public
Resources Code 40000 et seq., the City of Rohnert Park has the authority to award a
nonexclusive, partially exclusive or wholly exclusive franchise, contract, license, or permit for
solid waste collection services pursuant to Public Resources Code section 40059;
WHEREAS, Rohnert Park Municipal Code sections 8.12.200 and 8.12.210 require that
waste collection services be provided by contract and exclude any other haulers from providing
waste hauling services within city limits during the contract period, thereby requiring all waste
collection be provided pursuant to an exclusive right;
WHEREAS, the existing exclusive franchise agreements for temporary debris box
services have been extended several times and expire on October 31, 2011;
WHEREAS, on June 28, 2011 the City Council directed the City Manager to solicit
requests for proposal for single-provider and multiple-provider temporary debris box services;
WHEREAS, upon the recommendation of the City's consultant, staff and the Waste and
Recycling Committee, the City Council considered all proposals at its regular meeting of
September 13, 2011 along with public testimony, and adopted Resolution 2011-87, rejecting
certain proposals and affirming others as responsive, and Resolution 2011-88, awarding an
exclusive franchise agreement for temporary debris box and roll-off collection services
("Agreement") to a single-provider, Rohnert Park Disposal, Inc.;
WHEREAS, the City has done its part to obtain an executed copy of the Agreement by
timely presenting Rohnert Park Disposal with the final terms of the Agreement, as directed by
the City Council;
WHEREAS, Rohnert Park Disposal, Inc. had the final terms of the Agreement for
several weeks but did not execute the Agreement;
WHEREAS, on October 18, 2011 the City Manager, who is charged with undertaking all
actions necessary to execute the Agreement, sent a demand letter to Rohnert Park Disposal,
Inc.'s representatives seeking execution ofthe agreement by October 19,2011;
WHEREAS, Rohnert Park Disposal, Inc. did not meet the execution deadline and
refused to execute the Agreement;
WHEREAS, October 25, 2011 is the last regular City Council meeting prior to the
expiration of the existing exclusive franchise agreements;
WHEREAS, due to Rohnert Park Disposal's actions the approval of the award has been
rendered moot and the City Council now wishes to rescind Resolution No. 2011-88;
NOW, THEREFORE, BE IT RESOLVED the above-referenced recitals are true and
correct and material to this Resolution.
OAK #4823-1282-1772 vI
BE IT FURTHER RESOLVED, that the City Council does hereby set aside and rescind
Resolution 2011-88, which awarded an exclusive temporary debris box and roll-off collection
agreement to Rohnert Park Disposal, Inc. The award is declared null and void and shall be of no
further force or effect.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert
Park this 25th day of October, 2011.
CITY OF ROHNERT PARK
Mayor
ATTEST:
City Clerk
OAK #4823-1282-1772 vI
RESOLUTION NO. 2011 - 103
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE ADOPTION OF SHORT-TERM AGREEMENTS WITH
EXISTING HAULERS
WHEREAS, under the Integrated Waste Management Act (Act), codified at Public
Resources Code 40000 et seq., the City of Rohnert Park has the authority to award a
nonexclusive, partially exclusive or wholly exclusive franchise, contract, license, or permit for
solid waste collection services pursuant to Public Resources Code section 40059;
WHEREAS, Rohnert Park Municipal Code sections 8.12.200 and 8.12.210 requires that
waste collection services be provided by contract and excludes any other haulers from providing
waste hauling services within city limits during the contract period, thereby requiring all waste
collection be provided pursuant to an exclusive right;
WHEREAS, pursuant to Resolution No. 2001-234 the City Council awarded exclusive
debris box service franchises to Empire Waste Management, Industrial Carting, and Rohnert
Park Disposal, Inc.,
WHEREAS, Empire Waste Management ceased doing business in Rohnert Park;
WHEREAS, the existing exclusive multiple-provider franchise agreements for
temporary debris box services with Industrial Carting and Rohnert Park Disposal, Inc. have been
extended several times and expire on October 31, 2011;
WHEREAS, the exclusive multiple-provider franchise agreements with the existing
haulers allow them to operate to the exclusion of all other haulers so their continuation rights
under Section 49520 ofthe Act are limited to the unexpired term of the contract;
WHEREAS, on June 28, 2011, the City Council directed the City Manager to solicit
requests for proposals (RFPs) for single-provider and multiple-provider exclusive temporary
debris box services;
WHEREAS, on September 13, 2011 the City Council awarded a responsive proposer,
Rohnert Park Disposal, Inc., a single-provider exclusive franchise agreement for temporary
debris box and roll-off collection services pursuant to Resolution 2011-88;
WHEREAS, on October 25, 2011 the City Council rescinded Resolution 2011-88 by
adopting Resolution 2011-102 because Rohnert Park Disposal, Inc. refused to execute the
agreement;
WHEREAS, October 25, 2011 is the last regular City Council meeting prior to the
expiration of the existing exclusive franchise agreements;
WHEREAS, the City Council wishes to maintain the temporary debris box services on a
short-term basis until such time as the City has negotiated exclusive franchise agreement(s) for
temporary debris box and roll-off collection services that benefits the City and its residents; and
WHEREAS, the City proposes to maintain debris box services by allowing the existing
exclusive multiple-provider contracts to expire and entering into new agreements with the
existing haulers for a period not to exceed 60 days upon substantially similar terms to the
existing agreements.
NOW, THEREFORE, BE IT RESOLVED the above-referenced recitals are true and
correct and material to this Resolution.
BE IT FURTHER RESOLVED, that the City Council hereby finds that Rohnert Park
Disposal, Inc. and Industrial Carting currently provide and are qualified to provide temporary
debris box services.
BE IT FURTHER RESOLVED, that in making its findings the City Council relied
upon and hereby incorporates by reference the staff report, the Notice of Exemption, attachments
and other evidence presented to the City Council.
BE IT FURTHER RESOLVED, that pursuant to its police powers and the authority
granted in Public Resources Code sections 40059 and 49300, the City Council hereby (a) allows
the existing agreements to expire at then end of the term on October 31, 2011, after which time
they shall be of no further force and effect and (b) awards new, short-term franchise agreements
for exclusive multiple-provider temporary debris box and roll-off collection services to Rohnert
Park Disposal, Inc. and Industrial Carting upon substantially similar terms and conditions as set
forth in the existing Agreement, a copy of which is attached to the staff report as Attachment A.
BE IT FURTHER RESOLVED, that the City Manager is hereby charged with and
directed to undertake all actions necessary to execute the short-term agreements on behalf of the
City of Rohnert Park:
BE IT FURTHER RESOLVED, that the City Council hereby finds that the activity
. taken by the City Council is exempt from the California Environmental Quality Act (CEQA) for
the reasons set forth in the staff report, and directs City staff to file a Notice of Exemption.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert
Park this 25th day of October, 2011.
CITY OF ROHNERT PARK
Mayor
ATTEST:
City Clerk
RESOLUTION NO. 2011 - 104
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
REJECTING ALL PROPOSALS AND DIRECTING THE CITY MANAGER TO
NEGOTIATE AGREEMENT(S) FOR TEMPORARY DEBRIS BOX SERVICES ON
THE OPEN MARKET AND BRING BACK RECOMMENDED AGREEMENT(S) TO
THE CITY COUNCIL FOR APPROVAL
WHEREAS, under the Integrated Waste Management Act (Act), codified at Public
Resources Code 40000 et seq., the City of Rohnert Park has the authority to award a
nonexclusive, partially exclusive or wholly exclusive franchise, contract, license, or permit for
solid waste collection services pursuant to Public Resources Code section 40059;
WHEREAS, Rohnert Park Municipal Code sections 8.12.200 and 8.12.210 require that
waste collection services be provided by contract and exclude any other haulers from providing
waste hauling services within city limits during the contract period, thereby requiring all waste
collection be provided pursuant to an exclusive right;
WHEREAS, the existing exclusive multiple-provider franchise agreements for
temporary debris box services have been extended several times and expire on October 31, 2011;
WHEREAS, on June 28, 2011, the City Council directed the City Manager to solicit
requests for proposals (RFPs) for both single-provider and multiple-provider temporary debris
box services;
WHEREAS, upon the recommendation of the City's consultant, staff and the Waste and
Recycling Committee, the City Council considered all proposals at its regular meeting of
September 13, 2011 along with public testimony, and adopted Resolution 2011-87, rejecting
certain proposals and affirming others as responsive, and Resolution 2011-88, awarding an
exclusive single-provider franchise agreement for temporary debris box and roll-off collection
services ("Agreement") to Rohnert Park Disposal, Inc.;
WHEREAS, on October 25,2011 the City Council rescinded that action by Resolution
No. 2011-102 because Rohnert Park Disposal, Inc. refused to execute the franchise agreement;
WHEREAS, on October 25, 2011 the City Council also authorized new short-term
multiple-provider exclusive agreements with the existing haulers pursuant to Resolution 2011-
103 in order to maintain the existing level of service;
WHEREAS, neither the Act nor the Rohnert Park Municipal Code prescribe any
particular method for the City to award a franchise agreement; and
WHEREAS, City Council wishes to discontinue the RFP process which was initiated on
June 28, 2011, reject all proposals received, and instead direct the City Manager to negotiate
agreement(s) for temporary debris box services on the open market and bring back a
recommended agreement(s) to the City Council for approval:
NOW, THEREFORE, BE IT RESOLVED the above-referenced recitals are true and
correct and material to this Resolution.
OAK #4831-6728-4236 vI
BE IT FURTHER RESOLVED, that the City Council does hereby reject all proposals
received pursuant to the RFP process which was initiated on June 28, 2011 and hereby renders
said proposals to be of no further force or effect.
BE IT FURTHER RESOLVED, that during the life of the short-term agreements
approved by Resolution No. 2011-103, the City Manager is hereby authorized and directed to
negotiate long-term exclusive franchise agreement(s) on the open market.
BE IT FURTHER RESOLVED, prior to the expiration of the short-term agreements,
the City Manager shall bring back recommended agreement(s) to the City Council for their
consideration and approval.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this
25thday of October, 2011.
CITY OF ROHNERT PARK
Mayor
ATTEST:
City Clerk
OAK #4831.6728.4236 vI
ABAG Fall General Assembly
10/25/11 City Council Agenda
ITEM NO. 9.B.1
Association of Bay Aren Go\'ernments
.
reenlD
Westin S1. Francis, San Francisco
9:00 a.m. - 2:30 p.m.
Explore how the Bay Area is leading the state in greening our urban lands, building healthier and
sustainable communities, and protecting the Bay with better flood control and water quality. A
local government panel will provide a nuts and bolts look at local projects that are helping to
create a healthy Bay, healthy people, and a healthy economy.
REGISTER HERE
Fall General Assembly AGENDA
For additional information, call Halimah Anderson, ABAG Communications Officer (510/464-
7986), Leah Zippert, ABAG Communications Officer (510/464-7995), or Kathleen Cha, ABAG
Senior Communications Officer (510/464-7922).
Conference Partner
KAISER PERMANENT!:
1-.H-........11,1.1,1.1l.11 ahao l"'Q cr^'llp'IPnt(;:/o~/
10/19/2011
10/25/11 City Council Agenda
ITEM NO. 9.8.2
MAYORS' &. COUNCILMEMBERS' ASSOCIATION OF SONOMA COUNTY .
Cloverdale, Cotati, Healdsburg, Petaluma, Rohnert Park, Santa Rosa,
Sebastopol, Sonoma & Windsor
BOARD OF DIRECTORS MEETING
Thursday October 13,2011,6:00 p.m.
Ellis Creek Water Recycling Facility
3890 Cypress Drive, Petaluma CA
AGENDA
1. CALL TO ORDER: Chair Laurie Gallian, Mayor City of Sonoma
2. ROLL CALL:
Cloverdale, Cotati, Healdsburg, Petaluma, Rohnert Park, Santa Rosa, Sebastopol,
Sonoma, Windsor
3. APPROVAL OF MINUTES: August 11,2011 Board of Directors Meeting.
4. PUBLIC COMMENTS:
5. BUSINESS ITEMS:
a) Consideration of appointment of TWO representatives on the North Bay
Division, League of California Cities Executive Board for full two-year terms.
LETTERS OF INTEREST RECEIVED:
1) Laurie Gallian, Sonoma
2) Scott Bartley, Santa Rosa
3) Susan Harvey, Cotati
b) Consideration of appointment to Sonoma County Child Care Planning Council
to fill vacancy upon the December 31,2011 term expiration of Marsha Vas
Dupre.
LETTERS OF INTEREST RECEIVED:
1) None
c) Consideration of survey of fireworks policies, including time frame for selling safe and
sane fireworks and fines and penalties for illegal fireworks use violations (as
requested by the Board at its meeting of August 11, 2011)
d) Discussion regarding creation of employment opportunities by implementing public
works projects using non-General Fund monies, requested by Rohnert Park Mayor
Belforte.
e) Discussion of the process for transition to new Chair and Vice Chair cities for 2012.
f) 2012 Program suggestions.
6. NEW BUSINESS:
7. NEXT BOARD OF DIRECTORS' MEETING: The next meeting will be held on February
9,2012 in the City of Rohnert Park
8. ADJOURNMENT:
I do hereby certify that a copy of the foregoing agenda was posted according to law.
Gay Johann MMC
Sonoma City Clerk
Copies of all staff reports and documents subject to disclosure that relate to any item of business referred to
on the agenda are available for public inspection the Thursday before each regularly scheduled meeting at
Sonoma City Hall, located at NO.1 The Plaza, Sonoma CA. Any documents subject to disclosure that are
provided to all, or a majority of all, of the members of the Association regarding any item on this agenda after
the agenda has been distributed will be made available for inspection at the Sonoma City Clerk's office, No.1
The Plaza, Sonoma CA during regular business hours. (707) 933-2216.
In accordance with the Americans With Disabilities Act, if you need special assistance to participate in this
meeting, please contact the Sonoma City Clerk (707) 933-2216. Notification 72-hours before the meeting will
enable the Association to make reasonable arrangements to ensure accessibility to this meeting.
****************
MAYORS' &. COUNClLMEMBERS' ASSOCIATION OF SONOMA COUNTY
2012 MEETING SCHEDULE
CHAIRCITY - WINDSOR
VICE CHAIR CITY - CLOVERDALE
DATE.
February 9,2012
April 12, 2012
June 14,2012
Auqust 9, 2012
October 11, 2012
LOCATION
Rohnert Park
Santa Rosa
Sebastopol
Sonoma
Windsor
.;,
MAYORS' &. COUNCILMEMBERS' ASSOCIATION OF SONOMA COUNTY
Cloverdale, Cotati, Healdsburg, Petaluma, Rohnert Park, Santa Rosa,
Sebastopol, Sonoma & Windsor
GENERAL MEMBERSHIP MEETING
Thursday October 13, 2011, 7:00 p.m.
Ellis Creek Water Recycling Facility
3890 Cypress Drive, Petaluma CA
AGENDA
1. CALL TO ORDER: Chair Laurie Gallian, Mayor City of Sonoma
2. ROLL CALL: Cloverdale, Cotati, Healdsburg, Petaluma, Rohnert Park, Santa Rosa,
Sebastopol, Sonoma, Windsor
3. APPROVAL OF MI NUTES: August 11, 2011 General Membership Meeting.
4. PUBLIC COMMENTS:
5. TREASURERS REPORT: City Manager Griffin, Sebastopol
6. CORRESPONDENCE:
7. PROGRAM:
a) Shared and Regional Services
8. BUSINESS ITEMS:
9. REPORTS:
a. Association Chair Report (Includes report on Board of Directors & City Selection
Committee actions)
b. Mayor's Reports (report from Mayor of each city)
c. City Manager's Committee, Linda Kelly, Sonoma
d. Committee Reports (see attached list)
10. ANNOUNCEMENTS:
11. NEXT GENERAL MEMBERSHIP MEETING TOPIC: TBD
12. ADJOURNMENT: Adjourn to Thursday February 9, 2012 in the City of Rohnert Park.
I do hereby certify that a copy of the foregoing agenda was posted according to law.
Gay Johann MMC
Sonoma City Clerk
10/25/11 City Council Agenda
ITEM NO. 9.B.3
Sonoma County Library
ROHNERT PARK-COTATI REGIONALLlBRARY ADVISORY BOARD
AGENDA
. Tuesday, October 18, 2011 - 4:00 P.M.
Library Conference Room
6250 Lynne Conde Way, Rohnert Park, CA 94928
1. CONVENING & INTRODUCTIONS
2. APPROVAL OF THE MINUTES OF THE MEETING OF July2011
3. PUBLIC COMMENTS
An opportunity for members of the public to address the.Board.
4. ACTION ITEMS
4.1. Election of Officers
Under the bylaws, the annual election of a Chair and Vice.,Chairis to be held at
the July meeting; however, it was postponed untilthis meeting. .
4.2. Bylaws Change (Document)
Approve the bylaws change setting a new meeting time.
5. DISCUSSION ITEMS
5.1. Sonoma County Save Our Libraries
Representatives of Sonoma County Save Our Libraries (SoCoSOL) will make
a brief presentation and be available.for discussion of any issues of mutual
concern during this part of the meeting.
6. REPORTS & UPDATES
6.1. LIBRARY COMMISSIONER'S REPORT
6.2. LIBRARY DIRECTOR'S REPORT
6.3. BRANCH MANAGER'S REPORT
6.4. FRIENDS OF ROHNERT-COTATI REGIONAL LIBRARY REPORT
6.5. CITY COUNCIL LIAISONS REPORTS
7. ADVISORY BOARD INFORMATION ITEMS
.. An opportunity for members of the Advisory Board to present brief, factual
information, respond topublic comments, place items on the next agenda, or to
request information from the Library Commissioner, Director or Branch Manager.
8. ADJOURNMENT
Next meetinq: Tuesday, January 17, 2012 at 4:00 p.m.
10/25/11 City Council Agenda
Item No. 10
COUNCIL COMMUNICATIONS
October 25, 2011 Meeting
1. Stop the Casino 101 Coalition
2. Anne Mogel/ Wasson Insurance Services
Patch poll
Consideration of Rohnert Park business owners (not residents)
bein ermitted to serve on a Rohnert Park commission
10/12/11
10/19/11
3.
Communications Distributed at meeting (10/25/11)
Wednesday, October 12, 2011 10:07 AM
Grassroots Network 707-588-9926
p.01
STOP THE CASINO 101 COALITION
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li~c
OCr 'l;lfl~D
c,.,.. _ 1 2
.~ y 0[:' Ro 20//
IftlVEltr
PttRl(
979 Gall Couru Drive, No. 170
Rotlllert P~rl<, CA 94926
www.elopthecile1no101.com
If you have trouble with this fax, please call 707-588-9926
DATE:
October 12,2011
t Council:
-. Miscellaneous
I Communications -LK'
Agenda
Copy to:
Copy to; ~-
TO:
The Honorable.Ginn Belforte, Mnyor
The Honorable Jake Mackenzie, Vice Mayor
The Honorable Amy O. Ahanotu, Council Member
The Honorable Joseph T. Callinan, Council Member
The Honorable Pam Staftord, Council Member
FROM:
Pastor Chip Worthington
Phone: 707-477-2589 (Monday - Friday 9 am to 5 pm)
Email: chip~stopthecasinol01.com
re:
Graton Ranchena Poll: 65% say "no" to Rohneli. Park casino
Page One of 2
A recent poll conducted by AOL's Rohnert Park Patch shows that anti-casino sentiment
is still as strong as ever.
This small online publication conducted a poll that attracted 842 votes, a number that is
unheard of in this type oflocal online poll.
According to the web site: "As of 5 a.m. Monday, Oct. 10,842 of you voted; a
!'itaggerlng 548 of you :said you aren't in favor of the ca~ino, 276 said bring it. Twelve
people said they wanted a casino but were concerned about safety. . .."
This poll underscores the fact that there is a large, silent majority here that doesn't want
the casino proposed by the Federated Indians ofGraton Rancheria (FIGR) in this area.
The oPPoRition ir; baRed on l:lound real:loning; the City Council knowR well the negative
impact the casino will have on the community from the facts brought forward in the
casino's own NEP A study.
STCI0l has recently learned fi'om reliable local sources that a gambling compact
between the FIGR and the state has been successfully negotiated. The t;leAi step in this
process will be the vote in both houses ofthe State legislature.
Governor Brown will require his own terms of mitigation money fi'om the FIGR, as he
has done with Pinoleville, where 15% will go to the community including gambling
addiction programs. Add to that the County getting its share of mitigation money, and
Grassroots Network 707-588-9926
p.02
the 25% management feeto Station Casinos for seven years, and every day, it becomes
increasingly unlikely that the FIGR will honor the $200 million promised in the original
MOV. If the FIGR intended to honor the MOV, they would already have addressed the
issue of renegotiation when they first brought it up in September 01'2005.1 Instead, for
the past six yelU's, the FIGR have required that the City abide by an MOD that is not in
effect and they have made no attempt to bring the MOD current.
The City is being held hostage by the MOD. Indeed, the FIGR uses the issue of money to
put pressure on the City to tow the line. This is the way it goes in casino towns; the
wealthy casino tribes start to control the political process by using money as both a stick
and a carrot and by getting their own candidates elected to oft1ce. Is that really what you
want for Rohnert Park and Sonoma County?
Cities become dependent on triba11argesse, becoming beggars at the gate for money
needed to set right all the problems the casinos cause. It just makes more sense to stop
the problems before they statt rather than slapping band-aids on them after it's too late.
For eight yean:l, this oomnmnity mnde it olear that they do not wnnt the FIGR to build n
casino ne2l.1 to Rohnert Park. They have voted in the polls. They have elected candidates
who claim to be opposed to the casino, and have ousted incumbents who supported the
casino.
In communities across the cOWltry, vigorous opposition from local govenunent halil
turned away tribal casino projects. It can happen here, too, if you have the will. I
urge to City Council to take the following action with all due speed:
. Act on the fact that the MOV between the FIGR and the City is null and void, as
both patties have publicly admitted.
· Contact Senator Feinstein and let her know that regardless of the City's official
position, the people of Rohnert Park are opposed to the Graton Rancheria casino
project, and ask that she introduce legislation on their behalf to force the FIGR to
go through the two-part process if they seek to open a Class III casino at the
CU11'ent site. This is a fair solution.
· Contact our state legislators and tell them that, when the Graton Rancheria
gambling compact comes before them for a vote, to vote "NO", because the
people ofRohnert Park don't want the Gmton Rancheria casino.
. Join STC1O! in its impending lawsuit.
Be on the right side of the Rohnert Park casino issue and stand with the people you
represent. Forget the big money and the special interests, Join the vast majority of
Rolmert Pat'k resident.s who do not want this casino in their community. You can make a
ditlerence.
1 See rnernorandum dated 9/8/2005fi'om FIGR to City Council
w
WASSON
INSURANCE
SERVICES
October 17, 2011
RECEIVED
OCT 1 9 2011
em OF ROHNERT PARK
Pam Stafford
Council Member
130 A vram Ave
Rohnert Park, CA 94928
RE: Senior Citizens Advisory Commission
Dear Pam,
Dave asked me to send a little note to you regarding his dismissal from the Senior
Citizens Advisory Committee. He knew that that is was just a matter of time that he
wouldn't qualify to be on this commission, because he was a temporary Rohnert Park
resident while his house was being rebuilt in Cotati.
What he would like to ask is: Why aren't Rohnert Park business owners able to
qualify to be on a Rohnert Park commission? If being a business owner in Rohnert
Park has not come into discussion, Dave would appreciate that at some point it could
be considered.
Thank you for your time.
Kind regards,
----..... ......~--
Anne ogel
J1arketing Coordinator
cc: Amy Ahanotu, Council Member
Investment Advisory Services offered through Brookstone Capital Management LLC, an SEC Registered Investment Advisor
No W orryRetirement.com
100 Professional Center Drive Suite 107 · Rohnert Park CA 94928 . 707-206-9643
r
Agenda Packet Preparation TIMELINES for Regular City Council Meetings
held on the 2nd & 4th Tuesdays of each month:
. Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to
Assistant City Attorney via email for review and approval as to fonn DUE no later than NOON Three
(3) Mondays prior to Council meeting date
. Agenda items to City Manager via email for his review and responding ..email authorization",
synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City
Clerk for drafting agendas
. Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets
single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays
prior to Council meeting date
. Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than
Tuesday morning One (1) week prior to Council meeting date
. Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday
afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal
Code Section 2.08.020 and related Resolution No. 2008-173
{This section for City Clerk Use Only}
10/25/11 City Council Agenda
ITEM NO. 11.A
CITY OF ROHNERT PARK
COUNCIL AGENDA ITEM TRANSMITTAL REPORT
Meeting Date: October 25,2011
Department: Administration
Submitted By: Gabriel A. Gonzalez, City Manager
Submittal Date: October 20, 20 II
Agenda Title: Update regarding event held adjacent to Rohnert Park city limit (4260
Snyder Lane)
Requested Council Action: Provide direction to staff regarding further action
Summary: On September 27, 2011, the City Council discussed amplified noise and other issues that
arose during a recent County-permitted event held on a parcel just outside Rohnert Park city limits.
Council concurred to direct staff to contact the owner of the parcel regarding the likelihood of future
events and report back to Council at a future meeting. Attached for the Council's consideration is the
property owner's response letter. Staffis seeking Council direction regarding further action.
Attachments: Letter from Barney Cargile dated October 12, 2011
CITY ATTORNEY'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney.
CITY MANAGER'S RECOMMENDATION: ( ) Consent Item
( ) Approval ( ) Public Hearing Required
( ) Not Recommended ( ) Submitted with Comment
( ) Policy Determination by Council ( ) City Comments:
( ) Regular Item
Per City Manager's review and direction for distribution of this agenda item.
Sonoma 5tvenue CFiurcFi of CFirist
2200 Sonoma .J\.venue, Santa 'Rosa, C.J\. 95405
(707) 545-2391
· 'PCant . Nurture . !irow . 'Proauce
October 12, 2011
RECEIVED
OCT 1 4 2011 1
CITY OF ROHNERT PARK /,(J
I;
J
Gabriel A. Gonzales, ICMA-CM, City Manager
130 Avram Avenue
Rohnert Park, CA 94928
Dear Mr. Gonzalez,
We are sorry to hear there were several noise complaints following our recent "Crossing the Jordan"
outdoor concert at 4260 Snyder Lane. To the best of our knowledge, this was a "one-time" event.
Please inform the City Council for us.
Sincerely,
BCjlh
Web: ww:w.sonoma-ave.org
'Emaifi sonomaave@ao[com