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2011/12/13 City Council Agenda Packet
City Clerk's Archive City Hall COURTESY AGENDA 12/13/11 Andrew Cedeno c/o Beverly Hammond 7435 Bridgit Drive, #4 Rohnert Park, CA 94928 Linda Babonis Economic Development Manager Ibabonis@rpcitv.org Faith Adam 230 Parque Margarita Rohnert Park, CA 94928 RPSMA Dept. of Public Safety ceremonial meeting, public comments CITY COUNCIL SPEAKER CARD Date: 12/13/11 Agenda Item #: Name: Jeff Nicks Address: 500 City Center Dr. Phone: 584.2600 TOPIC: RPPSOA Welcome City Council Brief Summary of Comments: RPPSOA Welcome City Council See Reverse ~ CITY COUNCIL SPEAKER CARD Date: 12.12 Name: Angela Hart Address: 912 Kirsten Ct. Phone: 707.229.9418 TOPIC: Photos Brief Summary of Comments: See Reverse~ When I became the Mayor at the beginning of the year we faced a number of significant issues: 1. We were in a fiscal emergency because of a $2.5 million deficit in the general fund. 2.Because of Measure L we were losing $10,000 per day out of our utilities fund 3. Our salaries and benefits were taking up about 65% of the general fund. 4. Our road conditions were in need of $3.2 million not including fixing gutters, curbs or sidewalks. 5. State Farm announced its closing. 6. Unemployment was running about 11 % in RP and underemployment was at 17%. 7. The governor was indicating the state was going to take all of our redevelopment funds. What a great time to be the Mayor. There were only 2 choices for our city. . . sink or . SWIm. In this past year we have reduced our deficit to just under $500,000, our Sewer Stakeholders group helped the city take action in adjusting our sewer rates, our employees very generously ~J\;tiJ;:l change~heir compensation packages, we I ; CY received grant money for road repair and Innovative Molding and DC Power, both large employers moved to RP. a J (1 t cU/vUj Our unemployment dropped to just above 9% and the governor did take money from RP. . .just not as much as we anticipated. We made numerous visits to Sacramento to advocate on behalf of Rohnert Park and our redevelopment fund. Our residents supported our Farmers market, Tasty Tuesday our 1 st annual Arts and Music Festival and are planning a bash for our 50th anniversary next year. Our planning commissioners, park and rec commissions, cultural arts commissioner, bicycle advisory committee, senior citizen advisory commission and sister city relations committee and the mobile home park rent appeals board all worked tirelessly, donating their time and energy all for the benefit of the City of Rohnert Park. The council worked diligently to reduce our deficit, increase our revenues and balance our budget. Looking at the slide show we accomplished a great deal to weather the storm that we found ourselves in for the past for years. Think about what has been accomplished this past year. We overcame an enormous deficit in the worst economic times since the great depression. It is because of our caring residents, dedicated and loyal staff that Rohnert Park has succeeded and will continue to thrive. We continue listening to and work with our business community . We are thinking out of the box to find solutions to complex problems. We are moving faster and leaner than we ever have before and building long term partnerships with a variety of groups along the way. Rohnert Park has taken on a quiet, yet significant role as an effective leader in shaping Sonoma County's economic recovery. And we have the ability to be a more significant leader in Sonoma County. I believe we have shown we are the city that values economic development, environmentally friendly policies and that through long term strategic planning we will continue to develop ourselves as an amazing city. My favorite quote about Rohnert Park comes from Ben Stone from Sonoma Counties Economic Development Board. His quote is "It's been exciting to watch Rohnert Park change and grow. There are exciting things happening there". In other words we swam instead of sank. I thank my council members for their vote and confidence in me. Thank you to our city manager, Gabe Gonzalez, our city attorney Michelle Kenyon and the irreplaceable Beth Lidster. And mostly a huge thank you to my family. I couldn't have done this without their patience, understanding and support. It has been my pleasure to represent the residents and the staff as the Mayor of Rohnert Park. Thank you. Perspectives for 2012 ~\ James Joyce wrote "History is a nightmare from which I am trying to awake" That was James Joyce's problem. Most of us are happier souls with happier thoughts upon which to reflect. And as undoubtedly you will have earlier heard, this past year has given us much to be happier about. I spend a certain number of my waking hours thinking and reading about history. We , as a community, will be reflecting on our history during this, the 50th year of existence as an incorporated city. Having just returned from visiting my daughter Sheila, son-in law Mike and Granddaughters Malia and Erika in Riverton, Utah[ population 38,000] gave Barbara and I cause to reflect upon our own City Of Rohnert Park[population43,OOO .] RP is a planned community, advertised in its early years as "the Working Man's Country Club" with Neighbourhoods containing parks and schools growing sequentially according to a Master or General Plan. Amenities are to be found in our Community Center and around our p'laza . Our city is walkable and bikeable. We will hear more over the next year of the metamorphosis from Seed Farm to third largest city in Sonoma County. The striking contrast between Riverton and Salt Lake County and Rohnert Park and Sonoma County is in what is lacking back there on the banks of the River Jordan; there is a lack of walkability and bikeability, there is a lack of community separation. It is also a reminder to be ever vigilant as we start into our next Half Century. I will surprise many if not all of you by my brevity tonight. Thanks to: Colleagues -collegial is much abused in its use but not with my 4 seat mates Staff- many present in particular Beth Lidster and now. back with us Carol Adams Friends and family-many present but family mostly absent in body. Barbara 27 years ago and from then on " My Ain True Love" iif2 This coming year the words of that Son of a Scot John Stuart Mill come to mind - well not with out a gentle nudge from the Oxford Dictionary of Quotations - " A party of order or stability and a party of progress or reform are both necessary elements of A healthy state of political life" He aimed for us to adopt a positive view of the universe and the place of humans in it, one which contributes to the progress of human knowledge, individual freedom and human well being. It may seem that in the current political theater such a state of grace may seem impossible to attain. But I hope that we can strive towards that place here in Rohnert Park. Stability will continue to be part of the agenda over this next year: Financial stability and sustainability- control systems going into place Effective Government- protocols in place Progress will also be part of our year Economic development shows up as Green Music Center opens, new businesses come to town e.G. Innovative Moldings - we produce goods here in RP! Smart Growth / City Planning / Transportation Infrastructure SMART Wilfred Interchange on the 101 LED lighting as example of reducing O&M costs You'll notice no diatribes against State or Fedaral Government BUT playing fields and Players will be Changing. Yes 2012 is an election Year - yes there will be changes and yes we ourselves have a general Election in this City. I'll be running again - fair warning to all. SO TS Eliot Four Quartets What we call the beginning is often the end And to make an end is often a beginning ~ Tl--e.- -e.>.~ /.1> 0ke.tC.-- ~ ef-~('I- ~ Reflections on 2011 & J{~d . ~(3,2 Daniel Kahneman ,Nobel prizewinner in Economics and a lifelong student of the Logic of Irrationality has stated that confidence in his own predictions was hard to expunge even after finding out from experimental evidence that his studied predictions were little better than random guesses. He found the same thing with investment advisers whose stockpicking skills left their clients no better off than rolling dice. I'm planning to get his new book" Thinking, fast and slow" right away. Well this time last year I laid out problems facing us and my hoped for outcomes- see attached "Perspective for 2011" Three out of Four possibly defies the "Logic of Irrationality" but does testify to a tremendous effort on all of our parts to -Develop and approve a Strategic Plan - under the wire tonight! -Resolve the Sewer Maintenance cost problem. -Readjust Salaries and Benefit packages. I will return to this theme later this evening but for the moment suffice it to say that our collective hard word and sacrifice must be acknowledged and praised. As we who avidly track the media's coverage of our doings well know the Quiet Successes receive less"ink" than the Fiercely Fought Wars. My Scottish Hero Michael Marra has it thusly in his song "Chain up the Swings" - Bad News spreads like Wildfire, Good News travels Slow" But let us this evening remember the hard graft, the wisdom and the talent which helped us all for 12 months May 2010-2011 - John Dunn of Avila Beach. Others this evening including myself will justly recognize the talents of our City Manager, the Department Head team, our collective staff, Stakeholder groups and others. I come to praise and thank John Dunn for an illustrious year of advice and counsel and memorandum writing and mentoring along with the wisdom of his years. He and Sandie, his good wife, brought their enthusiasm for life to us here in Rohnert Park; I expect to see them back here next September 15th for our 50th Birthday Party. TS Eliot Four Quartets We shall not cease from Exploration And the erid of all our exploring Will be to arrive where we started And know the place for the first time A{k~ ftr-LI ~ Perspective for 2011 Here's the deal .2011 will also be'a difficult year. All signals indicate tough times will continue. But there is hope, as always. We have a strong new City manager. We have a strong Council. We have an excellent Staff. The challenges were laid out by Urban Futures in their report 18 months ago. Their recommendations are being implemented. Systemic problems remain. Sewer Operating Costs post Measure L will undo the good of Sales Tax Measure. Salaries and Benefits are not sustainable. Revenue enhancement depends on both implementation of our General Plan and a general Economic Recovery in Sonoma County There are hopeful signs -2 examples -Sonoma Mountain Village -Green Music Center I hope to see in this next year -Strategic Plan for the city -General Plan update/ Urban Growth Boundary Renewal - Sewer Cost maintenance measure - Salaries and Benefits re-adjusted Eventually the topic of Amalgamation will have to be addressed by our society here in Sonoma County and elsewhere. I have and will continue to argue that there should be a city of Rancho Cotate. . Not only that- eventually the multiplicity of Special Districts, Fire Districts and School Districts must come to an end. Consolidation and amalgamation should be our watchwords. Climate Change with accompanying energy efficiency actions are not yesterdays fad. Nor is good urban design encouraging walking, biking and in general promoting healthier lifestyles and doing away with dependence on foreign energy sources. It astounds me to hear arguments for very short term gain at a time when efficiency should be a core value. I could but will not pontificate further. Edmund Burke said "you can never plan the future by the past" Maybe not but we can learn from our mistakes and endeavour not to repeat them. Let's Get to work; Rohnert Park's 49th year can be prologue to a great 50th anniversary. DRAFT MINUTES PENDING APPROVAL MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Community Development Commission Rohnert Park Financing Authority Tuesday, November 22, 2011 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CALL TO ORDER/ROLL CALL Mayor Belforte called the City Council/CDC/RPF A joint regular meeting to order at 5 :00 p.m. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy Ahanotu, Council Member Pam Stafford, Council Member Absent: Joseph T. Callinan, Council Member Staff present: City Manager, Gabriel Gonzalez; Assistant City Attorney, Alexandra Barnhill; Acting City Clerk, Carol Adams; Director of Development Services, Darrin Jenkins; Director of Public Safety, Brian Masterson; Director of Public Works & Community Services, John McArthur; Interim Finance Director Cathy Orme; Deputy City Engineer, Patrick Barnes; Human Resources Manager, Sophia Selivanoff; Utility Billing & Revenue Supervisor, Barbara Galaudet; and Management Analyst, Rebecca Zito. 2. PLEDGE OF ALLEGIANCE Led by Shayna Dorsett, 6th grade student, John Reed Elementary School 3. SSU STUDENT REPORT Amanda Burke, Sonoma State University Associated Students, Inc. (SSU ASI) Legislative Representative provided an update regarding current activities at SSU. 4. PRESENTATIONS A. Mayor Belforte Read a Proclamation Recognizing November 21-27, 2011 as International Girl Effect Week in Rohnert Park. B. Cordel Stillman, PE, Deputy Chief Engineer, Sonoma County Water Agency provided a presentation on Community Choice Aggregation and responded to questions from Council. 5. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS A. Donna Abeln, Technical Advisor, provided an update on the 32nd Annual Holiday Arts & Craft Faire to be held on November 25 and 26 at the Rohnert Park Community Center. B. Cathy Onne, Interim Finance Director, provided an update on the Fiscal Year 2010-11 Year-end Financial Reports. 6. PUBLIC COMMENTS None 7. CONSENT CALENDAR A. Approval of Minutes for: 1. City Council Special Meeting (Strategic Planning Workshop) - November 5, 2011 2. City Council/CDC/RPFA Joint Regular Meeting - November 8, 2011 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated November 22,2011 C. City Council Resolutions for Adoption: 1. 2011-110 Rescinding Resolution No. 2008-176 Implementing Public Safety Incentive Program 2. 2011-111 Adopting a Website Usage and Privacy Policy ACTION: Moved/seconded (Mackenzie/Stafford) and carried 4-0-1 (Callinan absent) to approve the Consent Calendar. 8. UPDATE OF PUBLIC FACILITIES (PF) FEES AND REPLACEMENT OF SEPARATE SEWER CAPACITY CHARGES WITH INTEGRATED PF FEE Consideration of: (1) adopting Ordinance No. 840 amending Chapters 3.28 (Public Facilities Fees) and 13.26 (Sewer Laterals) and repealing Chapter 13.4 (Sewer Capacity Charges); (2) updating the Public Facilities Fee for all development within the City of Rohnert Park and repealing Resolution Nos. 2006-165 and 2008-126; and of the Rohnert Park Municipal Code. A. Staff Report provided by Director of Development Services Jenkins. B. Public Comments: None C. Ordinance for Adoption: Waive Full Reading and Adopt Ordinance by Reading Title: 1. No. 840 Amending Chapters 3.28 (Public Facilities Fees) and 13.26 (Sewer Laterals) and Repealing Chapter 13.4 (Sewer Capacity Charges) of The Rohnert Park Municipal Code ACTION: Moved/seconded (Mackenzie/Stafford) and carried 4-0-1 (Callinan absent) by roll call vote to waive reading and adopt Ordinance No. 840. D. Resolution for Adoption: 1. 2011-112 Updating the Public Facilities Fee for All Development within the City of Rohnert Park and Repealing Resolution Nos. 2006-165 and 2008-126 ACTION: Moved/seconded (Stafford/Ahanotu) and carried 4-0-1 (Callinan absent) to adopt Resolution No. 2011-112. 9. AWARD OF FRANCHISES FOR TEMPORARY DEBRIS BOX COLLECTION SERVICES Consideration of awarding exclusive multiple provider franchise agreements for temporary debris box and roll-off collection services to Rohnert Park Disposal, Inc. and Industrial Carting. A. Staff Report provided by City Manager Gabriel Gonzalez. B. Public Comments: None C. Resolution for Adoption: 1. 20 11-113 Awarding Exclusive Multiple Provider Franchise Agreements for Temporary Debris Box and Roll-off Collection Services to Rohnert Park Disposal, Inc. and Industrial Carting a. Council motion/discussion/vote ACTION: Moved/seconded (Stafford/Ahanotu) and carried 4-0-1 (Callinan absent) to adopt Resolution No. 2011-113. 10. USE PERMITS FOR ALCOHOL BEVERAGE ESTABLISHMENTS Consideration of introducing an ordinance amending Chapter 8.34 regarding relative distance of licensed alcoholic beverage establishments to certain sensitive uses or other alcoholic beverage establishments and repealing Section 17.07.020(R) of the Rohnert Park Municipal Code. A. Staff Report provided by Lieutenant Taylor. B. PUBLIC HEARING: Mayor Belforte opened the public hearing. Seeing no members of the public wishing to speak, Mayor Belforte closed the public hearing. C. Ordinance for Introduction: Waive Full Reading and Introduce Ordinance by Reading Title: 1. No. 841 Amending Sections 8.34.040 ("Application for Use Permit-Form and Content") and 8.34.060 ("Action on Application for a Use Permit") of Chapter 8.34 ("Use Permits for Alcoholic Beverage Establishments") and Repealing Section 17.07.020(R) of the Rohnert Park Municipal Code ACTION: Moved/seconded (Mackenzie/Stafford) and carried 4"'0-1 (Callinan absent) by roll call vote to waive reading and introduce Ordinance No. 841. 11. PRIMA FACIE SPEED LIMTS Consideration of introducing an ordinance declaring prima facie speed limits on two segments of Commerce Boulevard, one segment of Golf Course drive, one segment of Labath Avenue, one segment of Redwood Drive, and two segments of Country Club Drive. A. Staff Report provided by Lieutenant Taylor and Deputy City Engineer Barnes. B. Public Comments: None C. Ordinance for Introduction: Waive Full Reading and Introduce Ordinance by Reading Title: 1. No. 842 Declaring Prima Facie Speed Limits by Amending Section 10.20.010 ("State Speed Limits-Inappropriate") of Chapter 10.20 ("Special Speed Zones") of the Rohnert Park Municipal Code ACTION: Moved/seconded (Ahanotu/Stafford) and carried 4-0-1 (Callinan absent) by roll call vote to waive reading and introduce Ordinance No. 842 with Council Member Callinan absent. 12. 50TH ANNIVERSARY PUBLIC ART COMMISSION REQUEST FROM THE CUL TURAL ARTS COMMISSION Consideration of requests from the Cultural Arts Commission to 1) sell commemorative engraved bricks to be placed in the City Center Plaza to raise funds for a public art piece; and 2) commission a local artist to create a work commemorating the City's 50th Anniversary. A. Staff Report provided by Management Analyst Zito. B. Public Comments: Damn Jenkins ACTION: Moved/seconded (Mackenzie Stafford) and carried 4-0-1 (Callinan absent) to approve location, sale of bricks, and the use of in-kind labor. 13. INTERFUND LOAN Consideration of authorizing a short-term interfund loan from the Traffic Signal Fund to the General Fund. A. Staff Report provided by City Manager Gonzalez. B. Public Comments: None C. Resolution for Adoption: 1. 2011-114 Authorizing a Short-Term Interfund Loan from the Traffic Signal Fund to the General Fund ACTION: Moved/seconded (Stafford/Belforte) and carried 4-0-1 (Callinan absent) to adopt Resolution No. 2011-114. 14. BI-WEEKLY PAY-CYCLE CONVERSION. Consideration of approving procedures for employees to "sell back" maximum eighty (80) hours of annual leave or obtain payroll cash advances equivalent to an eighty (80) hour pay period to alleviate potential hardship due to adoption of a retroactive bi-week1y pay cycle effective January 2012. A. Staff Report provided by City Manager Gonzalez, Human Resources Manager Selivanoff, and Utility Billing and Revenue Supervisor Galaudet. B. Public Comments: None ACTION: Moved/seconded (Stafford/Ahanotu) and carried 4-0-1 (Callinan absent) to approve a Bi-Weekly Pay Cycle Conversion with Mayor Belforte's vote rendered under protest. 15. CULTURAL ARTS COMMISSION APPOINTMENT Consideration of nomination and appointment to the Cultural Arts Commission for one two- year term expiring December 31,2012 (Ahanotu nomination). A. Staff Report provided by Acting City Clerk Adams. B. Public Comments: None ACTION: Moved/seconded (Belforte/Mackenzie) and carried 4-0-1 (Callinan absent) to appoint Susan Wandling to the Cultural Arts Commission. 16. SELECTION OF CITY COUNCIL OFFICERS FOR 2012 Consideration of nomination and selection of 2012 Mayor and Mayor Pro Tempore (Vice Mayor) for installation at the December 13,2011, City Council meeting. 1. Selection of Mayor ACTION: Moved/seconded (Stafford/Ahanotu) and carried 4-0-1 (Callinan absent) to nominate Jake Mackenzie as 2012 Mayor. 2. Selection of Mayor Pro Tempore (Vice Mayor) a. Council motion/discussion/vote ACTION: Moved/seconded (Be1forte/Mackenzie) and carried 4-0-1 (Callinan absent) to nominate Pam Stafford as 2012 Mayor Pro Tempore (Vice Mayor). 17. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. A. Standing Committee Reports B. Liaison Reports 1. Council Member Stafford reported on the Sonoma County/City Solid Waste Advisory Group meeting held on November 17. C. Other Reports 1. Council Member Stafford reported on Holiday lights, the Crab Feed at the Community Center, and the Turkey Bowl event. 2. Vice Mayor Mackenzie reported on the Sonoma County Transportation Authority meeting held on November 14 and the COTS breakfast. 3. Mayor Belforte reported on the 2011 Dr. Chris Thornberg Economic Development Outlook Breakfast Meeting held on November 18. 18. COMMUNICATIONS None 19. MATTERS FROM/FOR COUNCIL 1. Council Member Stafford announced the Santa1and Diaries show playing at the Spreckels Performing Arts Center from December 2-18. 20. PUBLIC COMMENTS None 21. CLOSED SESSION MATTERS A. Mayor Belforte recessed the meeting to closed session at 7:30 p.m. in Conference Room 2A to consider: 1. CONFERENCE WITH LABOR NEGOTIATORS (Government Code S 54957.6) Agency designated representative: Gabriel Gonzalez, City Manager Rohnert Park Public Safety Managers Association (RPPSMA) 2. CONFERENCE WITH LEGAL COUNSEL--EXISTING LITIGATION (Subdivision (a) of Section 54956.9) Name of case: M&M Services, Inc. v. City of Rohnert Park (Sonoma County Superior Court Case No. SCV 250020) Council Member Ahanotu left the closed session at this time. 3. CONFERENCE WITH REAL PROPERTY NEGOTIATORS (Government Code S54956.8) Property: Foxtail Golf Course, 100 Golf Course Drive (APN Nos. 143-280-021, 143- 280-045 143-280-061, 143-280-075, 143-280-078, 143-360-046, 143-360-047, 143- 360-048, 143-360-049, 160-010-003, 160-010-021, a portion of 160-010-026, 160- 040-054, 160-040-055, 160-040-056, 160-050-049, 160-050-050, 160-050-051, 160- 050-052, and 160-070-005.) City Negotiator: Gabriel Gonzalez, City Manager Negotiating parties: City of Rohnert Park and Tom Isaak, President, CourseCo, Inc. Under Negotiation: Price and Terms B. Mayor Belforte reconvened the joint regular meeting at 8:26 p.m. All Council Members were present except Council Member Callinan. C. Mayor Belforte announced that the Council met in closed session regarding the matters listed on the agenda, and repOlted that Council approved a tentative agreement with Rohnert Park Public Safety Managers' Association (RPPSMA) by a vote of 4-0-1 (Callinan absent). Mayor Belforte further announced there was nothing to report on the Conference with Legal Counsel and the Conference with Real Property Negotiators. 22. ADJOURNMENT Mayor Belforte adjourned the joint regular meeting at 8:28 p.m. Carol Adams, Acting City Clerk City of Rohnert Park Gina Belforte, Mayor City of Rohnert Park CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE December 13, 2011 Check Numbers: 202749 - 203117 Dated: Nov. 21, 2011 - Dec. 7, 2011 TOTAL $2,005,777.98 $2,005,777.98 Accounts Payable Checks for Approval User: ccolbum 11/21/2011 Utility Fund 202753 11/21/2011 Utility Fund Printed: 12/07/2011 - 10:37 AM Utility Fund 202753 11/21/2011 Utility Fund Check Number Check Date Fund Name Account Name Vendor Name Amount 202749 11/21/2011 General Fund Ref Deposit -Liab. Insur HUB International 1,165.00 202749 11/21/2011 General Fund Refundable Deposits HUB International - 200.25 202749 11/21/2011 General Fund R.P. Comm. Cntr /Rp Community HUB International - 200.25 202749 11/21/2011 General Fund Cash HUB International 200.25 202750 11/21/2011 General Fund 202751 11/21/2011 General Fund 202752 11/21/2011 Utility Fund 202753 11/21/2011 Utility Fund 202753 11/21/2011 Utility Fund 202753 11/21/2011 Utility Fund Check Total: Police /Spec. Departm Minuteman Press Check Total: Planning /Contractual S Whitlock & Weinberger Transpor Check Total: Water Conservation Measures Deeann Bruno Sewer Entr. /Spec. Departm Grainger, Inc. Sewer Ent/Collect SystemRepair Grainger, Inc. Sewer Entr. /Small Tools Grainger, Inc. Check Total: 964.75 82.44 82.44 1,122.55 1,122.55 37.50 37.50 36.90 14.72 4.51 Check Total: 56.13 202754 11/21/2011 Utility Fund Sewer Entr /Equipment Rental Hertz Equipment Rental Corpora 27.08 Check Total: 27.08 202755 11/21/2011 Utility Fund Sewer Entr. /Small Tools Matco Tools 250.16 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 1 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 250.16 202756 11/21/2011 Utility Fund 202757 11/21/2011 Utility Fund 202758 11/21/2011 Utility Fund 202759 11/21/2011 Utility Fund 202759 11/21/2011 Utility Fund 202760 11/21/2011 Utility Fund 202761 11/21/2011 Utility Fund 202762 11/21/2011 Utility Fund 202762 11/21/2011 Utility Fund 202762 11/21/2011 Utility Fund 202763 11/21/2011 Utility Fund 202763 11/21/2011 Utility Fund 202764 11/21/2011 Utility Fund 202764 11/21/2011 Utility Fund Sewer Entr. /Heat/Light/Po Pacific Gas & Electric Water Conservation Measures Eileen Rattan Vehicle Gas & Oil Redwood Coast Petroleum Sewer Entr. /Miscellaneous Santa Rosa Auto Parts Sewer Entr. Nehicle Repair Santa Rosa Auto Parts Sewer Entr. /Clothing Allow Sunset Linen Service Water Conservation Measures Deeann Bruno Check Total: 5,378.48 5,378.48 37.50 Check Total: 37.50 744.51 Check Total: 744.51 385.56 61.39 Check Total: Check Total: Check Total: Water Entr. /Spec Dept Equ Friedman's Water Emr. /Spec. Departm Friedman's Water Entr. /Spec. Departm Friedman's Check Total: Water Entr. /Spec. Departm Grainger, Inc. Water Entr. /Spec. Departm Grainger, Inc. Check Total: Water Entr. /Spec Dept Equ Home Depot Credit Services Water Entr. /Spec. Departm Home Depot Credit Services AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 2 446.95 22.70 22.70 37.50 37.50 30.97 -13.68 6.05 23.34 3.35 47.27 50.62 178.08 14.89 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 3 Check Total: 192.97 202765 11/21/2011 Utility Fund Water Entr. Bldg/Facilty Local Government Services 1,786.00 Check Total: 1,786.00 202766 11/21/2011 Utility Fund Water Entr. /Office Supplie Office Depot 513.13 Check Total: 513.13 202767 11/21/2011 Utility Fund Water Entr. /Heat/Light/Po Pacific Gas & Electric 12,707.89 Check Total: 12,707.89 202768 11/21/2011 Utility Fund WaterNehicle Repairs Pep Boys 98.98 Check Total: 98.98 202769 11/21/2011 Utility Fund Water Conservation Measures Eileen Rattan 37.50 Check Total: 37.50 202770 11/21/2011 Utility Fund VEHICLE GAS & OIL Redwood Coast Petroleum 1,116.77 Check Total: 1,116.77 202771 11/21/2011 Utility Fund Water Entr. /Spec Dept Equ Ryan Process Inc. 4,665.60 Check Total: 4,665.60 202772 11/21/2011 Utility Fund Water /Clothing Allowance Sunset Linen Service 82.84 Check Total: 82.84 202773 11/21/2011 Utility Fund Water Entr. /Spec Dept Equ USA Blue Book 545.65 Check Total: 545.65 202774 11/22/2011 General Fund Finance /Contractual S Accountemps 1,710.00 202774 11/22/2011 General Fund Finance /Contractual S Accountemps 1,710.00 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 3 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 1 0:37 AM ) Page 4 Check Total: 3,420.00 202775 11/22/2011 General Fund Rec Ref Clearing Active 20 -30 CLUB OF ROHNERT P 400.00 202775 11/22/2011 General Fund Rec Ref Clearing Active 20 -30 CLUB OF ROHNERT P - 225.00 Check Total: 175.00 202776 11/22/2011 General Fund Pac/Pasco /Advertising /P Ad Vantage Marketing 137.44 Check Total: 137.44 202777 11/22/2011 General Fund R.P. Comm. Cntr Bldg /Facilty Aramark Uniform Services 98.01 Check Total: 98.01 202778 11/22/2011 General Fund Benecia Pool /Telephone AT &T 15.61 202778 11/22/2011 General Fund Pac /Telephone AT &T 29.95 202778 11/22/2011 General Fund Ps Main Station /Telephone AT &T 152.49 202778 11/22/2011 General Fund R.P. Comm. Cntr /Telephone AT &T 45.84 202778 11/22/2011 General Fund Publ Works Gen /Telephone AT &T 14.37 Check Total: 258.26 202779 11/22/2011 General Fund Data Processing /Cellular Phone AT &T Internet Services 750.00 Check Total: .750.00 202780 11/22/2011 General Fund PacBox Office Fees/Misc PATRICK BALL - 1,062.40 202780 11/22/2011 General Fund Pac/Rental /Admissions PATRICK BALL 2,656.00 Check Total: 1,593.60 202781 11/22/2011 General Fund Non- Department /Self - Insured The Barricade Company 145.80 Check Total: 145.80 202782 11/22/2011 General Fund Streets & Bike /Spec. Departm BAY AREA BARRICADE SERVICE 1,067.47 202782 11/22/2011 General Fund Streets & Bike /Spec. Departm BAY AREA BARRICADE SERVICE 1,338.12 AP - Checks for Approval ( 12/07/2011 - 1 0:37 AM ) Page 4 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 5 Check Total: 2,405.59 202783 11/22/2011 General Fund Animal Control/Medications Bayer Healthcare, LLC 4,614.07 Check Total: 4,614.07 202784 11/22/2011 General Fund Sign /Spec Dept Equip R &M BillBoard Video, Inc. 1,225.79 Check Total: 1,225.79 202785 11/22/2011 General Fund Sports Center /Contractual S Pete Breeland 39.00 Check Total: 39.00 202786 11/22/2011 Utility Construction Fund Alta Ave &Almond Swr/Wtr Rehab BRELJE & RACE CONSULTING 935.00 Check Total: 935.00 202787 11/22/2011 General Fund Center Bldg/Facilty Buchanan Food Service 42.14 Check Total: 42.14 202788 11/22/2011 General Fund Park Maint /Spec. Departm Cal -Steam 35.60 Check Total: 35.60 202789 11/22/2011 Utility Construction Fund Alta Ave &Almond Swr/Wtr Rehab COASTLAND CIVIL 21,111.08 Check Total: 21,111.08 202790 11/22/2011 General Fund PacBox Office Fees/Misc Community Action Partnership - 661.50 202790 11/22/2011 General Fund Pac/Rental /Rentals Community Action Partnership - 3,098.00 202790 11/22/2011 Generai Fund Pac/Rental /Admissions Community Action Partnership 6,615.00 Check Total: 2,855.50 202791 11/22/2011 General Fund Finance /Contractual S County of Sonoma 4,432.00 Check Total: 4,432.00 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 5 Check Number Check Date Fund Name 202792 11/22/2011 General Fund 202793 11/22/2011 General Fund 202793 11/22/2011 General Fund 202793 11/22/2011 General Fund 202794 11/22/2011 Capital Projects Fund 202795 11/22/2011 General Fund 202795 11/22/2011 General Fund 202795 11/22/2011 General Fund 202795 11/22/2011 General Fund 202795 11/22/2011 General Fund 202795 1 1/22/2011 General Fund 202795 11/22/2011 General Fund 202795 11/22/2011 General Fund 202795 11/22/2011 General Fund 202795 11/22/2011 General Fund 202795 11/22/2011 General Fund 202795 11/22/2011 General Fund 202795 11/22/2011 General Fund 202795 11/22/2011 General Fund 202796 11/22/2011 General Fund 202797 11/22/2011 Capital Projects Fund 202798 11/22/2011 General Fund Account Name Vendor Name Amount Non - Department /Professional DKF Solution Group, LLC 1,207.99 Check Total: 1,207.99 Benecia Pool /Bldg /Facilty Eureka Oxygen Co. 174.02 H Pool /Bldg/Facilty Eureka Oxygen Co. 179.31 Magnolia Pool /Fac Maintenanc Eureka Oxygen Co. 174.02 Check Total: 527.35 2011 Various St Overlay Ghilotti Brothers Contractors 493,708.65 Check Total: 493,708.65 Streets & Bike /Spec. Departm Grainger, Inc. 100.49 Ladybug Pool /Bldg/Facilty Grainger, Inc. 40.37 Center /Bldg/Facilty Grainger, Inc. 728.60 Publ Works Gen /Small Tools Grainger, Inc. 57.90 PW- Landscape /Landscape Sup Grainger, Inc. 40.49 R.P. Comm. Cntr /Bldg/Facilty Grainger, Inc. 41.00 R.P. Gymnasium /Bldg/Facilty Grainger, Inc. 24.32 R.P. Comm. Cntr /Bldg/Facilty Grainger, Inc. 42.45 R.P. Comm. Cntr /Bldg/Facilty Grainger, Inc. 13.18 R.P. Gymnasium Bldg/Facilty Grainger, Inc. 77.43 Ladybug Rec Bld /Bldg/Facilty Grainger, Inc. 23.66 R.P. Gymnasium /Bldg/Facilty Grainger, Inc. -77.43 Publ Works Gen /Small Tools Grainger, Inc. 32.56 Publ Works Gen /Spec. Departm Grainger, Inc. 11.42 Check Total: 1,156.44 Rec Ref Clearing Juan Guerrero 400.00 Check Total: 400.00 LED Street Light Conversion Hannibal's, Inc. Electrical Co 1,139.07 Check Total: 1,139.07 R.P. Comm. Cntr /Contractual S KIERSTEN HILL 725.80 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 6 Check Number Check Date Fund Name Account Name Vendor Name Amount 202799 11/22/2011 General Fund 202800 11/22/2011 General Fund 202800 11/22/2011 General Fund 202800 11/22/2011 General Fund 202800 11/22/2011 General Fund 202800 11/22/2011 General Fund 202800 11/22/2011 General Fund 202800 11/22/2011 General Fund 202801 202801 202802 202802 202803 202804 202804 202804 202804 202804 202804 202805 202805 11/22/2011 General Fund 11/22/2011 General Fund Ps Main Station Bldg /Facilty Community Event/Spec. Dep Park Maint /Spec. Departm Streets & Bike / Landscape Sup Park Maint /Spec. Departm Non - Department /Community Pro R.P. Comm. Cntr Bldg/Facilty Center /Bldg /Facilty Streets & Bike / Landscape Sup Streets & Bike / Landscape Sup Check Total: The Hitmen Termite &Pest Control Check Total: Home Depot Credit Services Home Depot Credit Services Home Depot Credit Services Home Depot Credit Services Home Depot Credit Services Home Depot Credit Services Home Depot Credit Services Horizon Distributors Inc. Horizon Distributors Inc. Check Total: 725.80 60.00 60.00 10.69 8.61 42.10 26.98 65.45 43.37 33.05 230.25 432.03 - 432.03 Check Total: 0.00 11/22/2011 General Fund Streets & Bike /Spec. Departm Kelly Moore Paints 58.41 11/22/2011 General Fund Streets & Bike /Spec. Departm Kelly Moore Paints 311.69 Check Total: 370.10 11/22/2011 General Fund Pers'L & Purch /Travels & Mee LIEBERT CASSIDY WHITMORE 75.00 Check Total: 75.00 11/22/2011 Capital Projects Fund LED Street Light Conversion Local Government Services 714.40 11/22/2011 General Fund Publ Works Gen /Contractual S Local Government Services 491.15 11/22/2011 General Fund Publ Works Gen /Contractual S Local Government Services 4,420.35 11/22/2011 General Fund Non- Department /Self - Insured Local Government Services 357.20 11/22/2011 Utility Construction Fund Tank 1 &2 Ladders safety upgrade Local Government Services 1,674.38 11/22/2011 General Fund Storm Drains /Contractual S Local Government Services 1,384.15 Check Total: 9,041.63 11/22/2011 General Fund Sports Center /Contractual S Martial Arts Academy 1,222.65 11/22/2011 General Fund R.P. Comm. Cntr /Contractual S Martial Arts Academy 26.00 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 7 Check Number Check Date Fund Name Account Name Vendor Name Amount 202805 11/22/2011 General Fund R.P. Comm. Cntr /Contractual S Martial Arts Academy 932.10 202805 11/22/2011 General Fund Sports Center /Contractual S Martial Arts Academy 99.00 Check Total: 2,279.75 202806 11/22/2011 General Fund PW- Landscape /Landscape Sup Martin Ranch Supply 65.07 Check Total: 65.07 202807 11/22/2011 General Fund Pac /Pasco /Production MUSIC THEATRE INTERNATIONAL 72.00 Check Total: 72.00 202808 11/22/2011 General Fund Pac /City Events /Contractual S N2 Holdings Inc 117.52 Check Total: 117.52 202809 11/22/2011 General Fund Pac/Pasco /Advertising/P North Bay Bohemian 254.89 Check Total: 254.89 202810 11/22/2011 General Fund Fire /Contractual S Occupational Health Centers of 128.25 Check Total: 128.25 202811 11/22/2011 General Fund Sports Center /Office Supplie Office Depot 56.82 Check Total: 56.82 202812 11/22/2011 General Fund City Hall /Heat/Light/Po Pacific Gas & Electric 225.75 202812 11/22/2011 General Fund City Hall Annex /Heat/Light/Po Pacific Gas & Electric 1,088.20 202812 11/22/2011 General Fund Non - Department /Heat/Light/Po Pacific Gas & Electric 12.86 202812 11/22/2011 General Fund Animal Shelter /Heat/Light/Pow Pacific Gas & Electric 1,467.79 202812 11/22/2011 General Fund Ps Main Station /Heat/Light/Po Pacific Gas & Electric 10,487.30- 202812 11/22/2011 General Fund P/S Bldg -North /Heat/Light/Po Pacific Gas & Electric 780.17 202812 11/22/2011 General Fund P/S Bldg -South /Heat/Light/Po Pacific Gas & Electric 281.97 202812 11/22/2011 General Fund Publ Works Gen /Heat/Light/Po Pacific Gas & Electric 46.06 202812 11/22/2011 General Fund Streets & Bike /Heat/Light/Po Pacific Gas & Electric 13,953.51 202812 11/22/2011 General Fund School Grounds /Heat/Light/Po Pacific Gas & Electric 69.58 202812 11/22/2011 General Fund Streets & Bike /Heat/Light/Po Pacific Gas & Electric 25.86 202812 11/22/2011 General Fund Park Maint /Heat/Light/Po Pacific Gas & Electric 5,081.53 202812 11/22/2011 General Fund Center /Heat/Light/Po Pacific Gas & Electric 1,777.34 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 8 Check Number Check Date Fund Name 202812 11/22/2011 General Fund 202812 11/22/2011 General Fund 202812 11/22/2011 General Fund 202812 11/22/2011 General Fund 202812 11/22/2011 General Fund 202812 11/22/2011 General Fund 202812 11/22/2011 General Fund 202812 11/22/2011 General Fund 202812 11/22/2011 General Fund 202812 11/22/2011 General Fund 202813 11/22/2011 General Fund 202814 11/22/2011 General Fund 202815 11/22/2011 General Fund 202815 11/22/2011 General Fund 202815 11/22/2011 General Fund 202815 11/22/2011 General Fund 202816 11/22/2011 General Fund 202817 11/22/2011 General Fund Account Name Vendor Name Amount Alicia Pool /Heat/Light/Po Pacific Gas & Electric 17.60 Benecia Pool /Heat/Light/Po Pacific Gas & Electric 1,004.01 Ladybug Pool /Heat/Light/Po Pacific Gas & Electric 8.71 H Pool /Heat/Light/Po Pacific Gas & Electric 2,565.90 R.P. Gymnasium /Heat /Light/Po Pacific Gas & Electric 1,913.54 R.P. Comm. Cntr /Heat/Light/Po Pacific Gas & Electric 2,487.08 Magnolia Pool /Heat/Light/Pow Pacific Gas & Electric 691.71 Burt/Ave Rec Cr /Heat/Light/Po Pacific Gas & Electric 698.40 Pac /Heat/Light/Po Pacific Gas & Electric 4,515.60 Sign /Heat Light & Power Pacific Gas & Electric 595.48 Pac /Concessions Police /Office Supplie Police /Gas & Oil Police /Gas & Oil Publ Works Gen /Gas & Oil Police /Gas & Oil Planning /Training & Edu Check Total: Petty Cash - PAC Check Total: The Printer Doctor Check Total: Redwood Coast Petroleum Redwood Coast Petroleum Redwood Coast Petroleum Redwood Coast Petroleum Check Total: Redwood Empire Association of Check Total: Publ Works Gen Nehicle Repai Redwood Lock & Key 49,795.95 178.12 178.12 214.83 214.83 1,861.28 1,610.44 791.86 1,801.41 6,064.99 25.00 25.00 9.71 Check Total: 9.71 202818 11/22/2011 General Fund Streets & Bike /Contractual S Republic ITS Inc 2,455.60 Check Total: 2,455.60 202819 11/22/2011 General Fund Rec Ref Clearing Judith Scholzen 87.00 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 9 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 10 Check Total: 87.00 202820 11/22/2011 General Fund Police /Travels & Mee SCLECA 60.00 Check Total: 60.00 202821 11/22/2011 General Fund BIA Assessment Payable So Co Tax Collector 105,042.95 Check Total: 105,042.95 202822 11/22/2011 General Fund R.P. Gymnasium /Bidg/Facilty STANLEY STEAMER 159.52 Check Total: 159.52 202823 11/22/2011 General Fund Non - Department Books /Pamphle STUDIO M GRAPHIC DESIGN 2,000.00 Check Total: 2,000.00 202824 11/22/2011 General Fund H Pool/Publicity Gary Sugiyama 560.00 Check Total: 560.00 202825 11/22/2011 General Fund Publ Works Gen /Clothing Allo Sunset Linen Service 128.58 Check Total: 128.58 202826 11/22/2011 General Fund PacBox Office Fees/Misc West Coast Performing Arts Pre - 513.40 202826 11/22/2011 General Fund Pac/Rental /Rentals West Coast Performing Arts Pre - 2,300.00 202826 11/22/2011 General Fund Pac/Rental /Admissions West Coast Performing Arts Pre 5,134.00 Check Total: 2,320.60 202827 11/22/2011 Capital. Projects Fund Ranch Verde Trafic Signal Whitlock & Weinberger Transpor 12,272.97 . Check Total: 12,272.97 202828 11/22/2011 General Fund Publ Works Gen /Fuel Tank Mai Winzler & Kelly 1,318.75 Check Total: 1,318.75 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 10 Check Number Check Date Fund Name Account Name Vendor Name Amount 202829 11/28/2011 General Fund Aflac Payable AFLAC 373.48 202829 11/28/2011 General Fund Aflac Payable AFLAC 447.94 Check Total: 821.42 202830 11/28/2011 General Fund Aflac Payable AFLAC 561.62 202830 11/28/2011 General Fund Aflac Payable AFLAC 390.00 Check Total: 951.62 202831 11/28/2011 General Fund Blue Cross W/H Payable ANTHEM BLUE CROSS 24,634.97 202831 11/28/2011 General Fund Emplyee Benfits /Health Ins /Bl ANTHEM BLUE CROSS 53,377.45 Check Total: 78,012.42 202832 11/28/2011 General Fund Emplyee Benfits /Medical Insur HARTFORD LIFE INS 18,097.81 Check Total: 18,097.81 202833 11/28/2011 General Fund Kaiser W/H Payable HSA Bank 125.00 Check Total: 125.00 202834 11/28/2011 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 1,225.00 202834 11/28/2011 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 2,422.50 Check Total: 3,647.50 202835 11/28/2011 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 2,125.01 Check Total: 2,125.01 202836 11/28/2011 General Fund Prepaid Legal Services PRE -PAID LEGAL SERVICES, INC. 41.85 Check Total: 41.85 202837 11/28/2011 General Fund Scope Dues Payable SEIU Local 1021 1,090.54 Check Total: 1,090.54 202838 11/28/2011 General Fund Court Order Payable Sonoma County Sheriffs Office 1,418.91 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 11 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 1 2/07/2011 - 10:37 AM ) Page 12 Check Total: 1,418.91 202839 11/28/2011 General Fund Court Order Payable United States Treasury 325.00 Check Total: 325.00 202840 11/28/2011 General Fund United Way Payable UNITED WAY 85.00 Check Total: 85.00 202841 11/28/2011 General Fund Court Order Payable Cynthia Morre 700.00 Check Total: 700.00 202842 11/29/2011 Utility Fund Accounts Payable Fisery 245.56 Check Total: 245.56 202843 11/29/2011 Utility Fund Accounts Payable Richard Williams, Jr. 441.00 Check Total: 441.00 202844 11/30/2011 General Fund Refundable Deposits The Community Voice 97.50 202844 11/30/2011 General Fund Refundable Deposits The Community Voice 97.50 Check Total: 195.00 202845 11/30/2011 General Fund Refundable Deposits North Fork Associates 185.94 Check Total: 185.94 202846 11/30/2011 General Fund Police /Vehicle Repai SANTA ROSA BMW 845.08 Check Total: 845.08 202847 11/30/2011 Utility Fund Sewer Entr. /Telephone 3T Equipment Company Inc. 217.00 Check Total: 217.00 202848 11/30/2011 Utility Fund Sewer Entr. /Spec. Departm Alhambra & Sierra Springs 25.36 AP - Checks for Approval ( 1 2/07/2011 - 10:37 AM ) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 25.36 202849 11/30/2011 Utility Fund Sewer Entr. /Telephone AT &T 31.90 202849 11/30/2011 Utility Fund Sewer Entr. /Telephone AT &T 15.61 202849 11/30/2011 Utility Fund Sewer Entr. /Telephone AT &T 93.90 202849 11/30/2011 Utility Fund Sewer Entr. /Telephone AT &T 185.07 Check Total: 326.48 202850 1 1/30/2011 Utility Fund Sewer /Cell Phone AT &T MOBILITY 154.06 Check Total: 154.06 202851 11/30/2011 Utility Fund Sewer Entr. /Miscellaneous Capital Rubber Co. 490.62 Check Total: 490.62 202852 11/30/2011 Utility Fund Sewer Entr. /Spec. Departm Grainger, Inc. 49.25 202852 11/30/2011 Utility Fund Sewer Entr. /Small Tools Grainger, Inc. 24.20 Check Total: 73.45 202853 11/30/2011 Utility Fund Sewer Entr. /Spec. Departm Home Depot Credit Services 225.64 202853 11/30/2011 Utility Fund Sewer Entr. /Spec. Departm Home Depot Credit Services 40.23 202853 11/30/2011 Utility Fund Sewer Entr. /Spec. Departm Home Depot Credit Services 106.26 Check Total: 372.13 202854 11/30/2011 Utility Fund Sewer Entr. /Spec. Departm Horizon Distributors Inc. 34.56 Check Total: 34.56 202855 11/30/2011 Utility Fund Sewer Entr. /Spec. Departm HSC Electronic Supply 50.67 Check Total: 50.67 202856 11/30/2011 Utility Fund Sewer Entr. /Spec. Departm Martin Ranch Supply 108.49 Check Total: 108.49 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 13 Check Number Check Date Fund Name Account Name Vendor Name Amount 202857 11/30/2011 Utility Fund Sewer Entr. /Small Tools Mateo Tools 33.48 Check Total: 33.48 202858 11/30/2011 Utility Fund Sewer Entr. /Laguna Plant/ City of Santa Rosa 678,316.83 Check Total: 678,316.83 202859 11/30/2011 Utility Fund Sewer Entr. /Clothing Allow Sunset Linen Service 22.70 Check Total: 22.70 202860 11/30/2011 Utility Fund Sewer /Cell Phone Verizon Wireless 90.04 Check Total: 90.04 202861 11/30/2011 Utility Fund Water Entr. /Telephone AT &T 28.71 Check Total: 28.71 202862 11/30/2011 Utility Fund Water /Cell Phone AT &T MOBILITY 668.70 Check Total: 668.70 202863 11/30/2011 Utility Fund Water Entr. /Professional Caltest Analytical Laboratory 20,109.25 Check Total: 20,109.25 202864 11/30/2011 Utility Fund Water Entr. /Spec. Departm Grainger, Inc. 14.16 202864 11/30/2011 Utility Fund Water Entr. /Spec. Departm Grainger, Inc. 92.20 202864 11/30/2011 Utility Fund Water Entr. /Spec. Departm Grainger, Inc. 94.61 Check Total: 200.97 202865 11/30/2011 Utility Fund Water Entr. /Spec Dept Equ Home Depot Credit Services 128.51 Check Total: 128.51 202866 11/30/2011 Utility Fund Water Entr. /Spec Dept Equ HSC Electronic Supply 179.73 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 14 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 15 Check Total: 179.73 202867 11/30/2011 Utility Fund Water /Clothing Allowance Innovative Screen Printing 889.70 Check Total: 889.70 202868 11/30/2011 Utility Fund Water Entr. /Spec. Departm JAY'S ENGRAVING & RUBBER 21.17 Check Total: 21.17 202869 11/30/2011 Utility Fund Water Entr. /Spec Dept Equ Pace Supply 281.87 202869 11/30/2011 Utility Fund Water Entr. /Spec Dept Equ Pace Supply 133.06 202869 11/30/2011 Utility Fund Water Ent/Distrib SystemRepair Pace Supply 212.77 Check Total: 627.70 202870 11/30/2011 Utility Fund WaterNehicle Repairs Power Industries 380.80 Check Total: 380.80 202871 11/30/2011 Utility Fund WaterNehicle Repairs Powerplan 35.06 Check Total: 35.06 202872 11/30/2011 Utility Fund WaterNehicle Repairs Santa Rosa Auto Parts 120.95 Check Total: 120.95 202873 11/30/2011 Utility Fund Water Ent/Distrib SystemRepair Shamrock Materials 714.55 202873 11/30/2011 Utility Fund Water Ent/Distrib SystemRepair Shamrock Materials 105.44 202873 11/30/2011 Utility Fund Water Ent/Distrib SystemRepair Shamrock Materials 105.44 202873 11/30/2011 Utility Fund Water Ent/Distrib SystemRepair Shamrock Materials 105.44 Check Total: 1,030.87 202874 11/30/2011 Utility Fund Water /Clothing Allowance Sunset Linen Service 56.34 Check Total: 56.34 202875 11/30/2011 Utility Fund Water Ent/Distrib SystemRepair Syar Industries, Inc. 232.16 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 15 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 16 Check Total: 232.16 202876 11/30/2011 Utility Fund Water Ent/Distrib SystemRepair HDS White Cap Construction Supply 186.10 Check Total: 186.10 202877 11/30/2011 Utility Fund Water Entr. /Spec Dept Equ Wyatt Irrigation Supply Inc. 235.01 202877 11/30/2011 Utility Fund Water Entr. /Spec. Departm Wyatt Irrigation Supply Inc. 41.75 Check Total: 276.76 202878 11/30/2011 Utility Fund Water Conservation Measures Kazuko Umehara 37.50 Check Total: 37.50 202879 11/30/2011 Utility Fund Water Conservation Measures Kazuko Umehara 37.50 Check Total: 37.50 202880 11/30/2011 General Fund Finance /Contractual S Accountemps 1,710.00 Check Total: 1,710.00 202881 11/30/2011 General Fund City Manager /Training & Edu CAROL ADAMS 599.40 Check Total: 599.40 202882 11/30/2011 General Fund Planning /Training & Edu Greg Adams 145.00 Check Total: 145.00 202883 11/30/2011 General Fund Police /Spec. Departm Advantidge 2,485.28 Check Total: 2,485.28 202884 11/30/2011 General Fund Police /Training & Ed Alameda County Sheriffs Offic 422.00 Check Total: 422.00 202885 11/30/2011 General Fund Dennis Amantite 484.50 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 16 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 484.50 202886 11/30/2011 General Fund VINCENT AMATO 5,728.00 Check Total: 5,728.00 202887 11/30/2011 General Fund Animal Shelter /Bldg/Facilty M Aramark Uniform Services 39.09 202887 11/30/2011 General Fund Publ Works Gen Nehicle Repai Aramark Uniform Services 32.46 202887 11/30/2011 General Fund City Hall /Bldg/Facilty Aramark Uniform Services 61.28 Check Total: 132.83 202888 11/30/2011 General Fund R.P. Gymnasium /Telephone AT &T 22.92 Check Total: 22.92 202889 11/30/2011 General Fund Econ Develp /Cellular Phone AT &T MOBILITY 61.43 202889 11/30/2011 General Fund Police /.Cell Phone AT &T MOBILITY 1,681.11 202889 11/30/2011 General Fund Fire / Cell Phone AT &T MOBILITY 185.33 202889 11/30/2011 General Fund Streets & Bikes /Cellular Phon AT &T MOBILITY 164.12 202889 11/30/2011 General Fund PW- Landscape /Cell Phones AT &T MOBILITY 96.09 202889 11/30/2011 General Fund Finance /Cellular Phone AT &T MOBILITY 113.66 202889 11/30/2011 General Fund Data Processing /Cellular Phone AT &T MOBILITY 132.05 202889 11/30/2011 General Fund Planning /Cellular Phone AT &T MOBILITY 366.44 202889 11/30/2011 General Fund Publ Works Gen /Cellular Phone AT &T MOBILITY 168.78 202889 11/30/2011 General Fund Park Maint /Cellular Phone AT &T MOBILITY 147.94 202889 1 1/30/2011 General Fund R.P. Comm. Cntr /Cellular Phone AT &T MOBILITY 330.20 202889 11/30/2011 General Fund City Manager /Cellular Phone AT &T MOBILITY 76.20 Check Total: 3,523.35 202890 11/30/2011 General Fund Park Maint /Spec. Departm The Barricade Company 162.00 Check Total: 162.00 202891 11/30/2011 General Fund Police /Training /Ed. - JAMES BRADY 180.00 Check Total: 180.00 202892 11/30/2011 General Fund Center /Bldg/Facilty Buchanan Food Service 63.21 202892 11/30/2011 General Fund City Hall Annex /Bldg/Facilty Buchanan Food Service 112.22 AP - Checks for Approval ( 12/07/201 1 - 10:37 AM ) Page 17 Check Number Check Date Fund Name Account Name Vendor Name Amount 202892 11/30/2011 General Fund Publ Works Gen /Spec. Departm Buchanan Food Service 690.71 Check Total: 866.14 202893 11/30/2011 General Fund Non - Department /Contractual S CALPERS 300.00 Check Total: 300.00 202894 11/30/2011 General Fund Codding Center /Office Supplie CDW Government 400.89 Check Total: 400.89 202895 11/30/2011 General Fund City Manager /Dues & Subscr CITY CLERKS ASSOC OF CALIFORNI 150.00 Check Total: 150.00 202896 11/30/2011 General Fund Streets & Bike /Spec. Departm City Electric Supply 380.84 202896 11/30/2011 General Fund R.P. Comm. Cntr /Bldg/Facilty City Electric Supply 15.44 Check Total: 396.28 202897 11/30/2011 General Fund Plan Check Fee -Fire Insp Codding Enterprises 120.00 Check Total: 120.00 202898 11/30/2011 General Fund Planning /Contractual S Code Source 388.50 202898 11/30/2011 General Fund Planning /Contractual S Code Source 2,695.14 Check Total: 3,083.64 202899 11/30/2011 General Fund City Hall /Bldg /Facilty Davis Sign Co 113.94 Check Total: 113.94 202900 11/30/2011 General Fund R.P. Comm. Cntr /Contractual S Gay Dawson 227.50 Check Total: 227.50 202901 11/30/2011 General Fund Police /Vehicle Repai ECO Automotive Distributors 49.91 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 18 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 19 Check Total: 49.91 202902 11/30/2011 General Fund Fire Prevention /C /O- Equipment El Dorado Hills Fire Departmen 1,900.00 Check Total: 1,900.00 202903 11/30/2011 General Fund Police /Contractual S Empire Elevator Co., Inc. 195.55 Check Total: 195.55 202904 11/30/2011 General Fund Police /Spec. Departm Enterprise Rent A Car 81.25 Check Total: 81.25 202905 11/30/2011 General Fund Police /Contractual S Entersect 84.95 Check Total: 84.95 202906 11/30/2011 Capital Projects Fund Northeast Dist. Specific Plan Environmental Science Associat 7,820.00 Check Total: 7,820.00 202907 11/30/2011 General Fund City Hall /Bldg/Facilty First Alarm Sercurities Servic 39.00 Check Total: 39.00 202908 11/30/2011 General Fund City Hall /Office Supplie Gaylord Bros Inc 222.61 Check Total: 222.61 202909 11/30/2011 General Fund Theodore Giesige 396.02 Check Total: 396.02 202910 11/30/2011 General Fund Planning /Contractual S Government Outreach 4,250.00 Check Total: 4,250.00 202911 11/30/2011 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 8.87 202911 11/30/2011 General Fund Fire /Spec. Departm Grainger, Inc. 40.80 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 19 Check Number Check Date Fund Name Account Name Vendor Name Amount 202911' 11/30/2011 General Fund Animal Control /Spec. Departm Grainger, Inc. 37.19 202911 11/30/2011 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 22.70 202911 11/30/2011 General Fund Animal Control /Spec. Departm Grainger, Inc. -37.19 202911 11/30/2011 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 67.88 202911 11/30/2011 General Fund P/S Bldg -North /Bldg /Facilty Grainger, Inc. 19.88 202911 11/30/2011 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 245.56 202911 11/30/2011 General Fund Publ Works Gen /Small Tools Grainger, Inc. 65.73 202911 11/30/2011 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 31.60 202911 11/30/2011 General Fund Publ Works Gen /Spec. Departm Grainger, Inc. .16.07 Check Total: 519.09 202912 11/30/2011 General Fund Data Processing /Contractual S Granicus Inc 700.00 Check Total: 700.00 202913 11/30/2011 General Fund Non - Department /Community Pro Hertz Equipment Rental Corpora 458.41 202913 11/30/2011 General Fund Non- Department /Community Pro Hertz Equipment Rental Corpora 471.81 Check Total: 930.22 202914 11/30/2011 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 118.44 202914 11/30/2011 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 285.22 202914 11/30/2011 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 98.74 Check Total: 502.40 202915 11/30/2011 General Fund P/S Bldg -North /Fac MaintlNon- Home Depot Credit Services 22.84 202915 11/30/2011 General Fund PW- Landscape /Landscape Sup Home Depot Credit Services 204.89 202915 11/30/2011 General Fund City Hall /Bldg /Facilty Home Depot Credit Services 8.56 202915 11/30/2011 General Fund R.P. Gymnasium Bldg/Facilty Home Depot Credit Services 39.99 202915 11/30/2011 General Fund Publ Works Gen /Spec. Departm Home Depot Credit Services 215.92 202915 11/30/2011 General Fund Non- Department /Community Pro Home Depot Credit Services 278.92 202915 11/30/2011 General Fund Streets & Bike /Spec. Departm Home Depot Credit Services 172.52 202915 11/30/2011 General Fund PW- Landscape /Landscape Sup Home Depot Credit Services 21.10 202915 11/30/2011 General Fund City Hall Bldg/Facilty Home Depot Credit Services 63.22 202915 11/30/2011 General Fund Ps Main Station Bldg /Facilty Home Depot Credit Services 32.52 202915 11/30/2011 General Fund Non- Department /Community Pro Home Depot, Credit Services 22.69 Check Total: 1,083.17 202916 11/30/2011 General Fund PW- Landscape /Landscape Sup Horizon Distributors Inc. 145.74 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 20 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 21 Check Total: 145.74 202917 11/30/2011 General Fund Police /C /O- Communica HSC Electronic Supply 7.36 202917 11/30/2011 General Fund Police /C /O- Communica HSC Electronic Supply 34.25 Check Total: 41.61 202918 11/30/2011 General Fund Publ Works Gen /Spec. Departm Innovative Screen Printing 107.73 Check Total: 107.73 202919 11/30/2011 Capital Projects Fund 09 American Recov Act St Maint INT'L SURFACING SYSTEMS 110,997.95 Check Total: 110,997.95 202920 11/30/2011 General Fund Planning /Spec. Departm JAY'S ENGRAVING & RUBBER 24.27 Check Total: 24.27 202921 11/30/2011 General Fund Ann Jensen 1,172.47 Check Total: 1,172.47 202922 11/30/2011 General Fund Ann Jensen 1,105.00 Check Total: 1,105.00 202923 11/30/2011 General Fund PW- Landscape /Landscape Sup JENSEN LANDSCAPE SERVICES, INC 490.00 Check Total: 490.00 202924 11/30/2011 General Fund Fire /Training & Ed Aaron Johnson 300.00 Check Total: 300.00 202925 11/30/2011 General Fund Fire /Training & Ed Aaron Johnson 60.00 Check Total: 60.00 202926 11/30/2011 General Fund Fire /Training & Ed Aaron Johnson 60.00 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 21 Check Number Check Date Fund Name 202927 11/30/2011 General Fund 202928 11/30/2011 General Fund 202929 11/30/2011 General Fund 202929 11/30/2011 General Fund 202929 11/30/2011 General Fund 202929 11/30/2011 General Fund 202930 11/30/2011 General Fund 202931 11/30/2011 General Fund 202932 11/30/2011 General Fund 202933 11/30/2011 General Fund 202934 11/30/2011 General Fund 202935 11/30/2011 General Fund AP - Checks for Approval ( 12/07/2011 - 10:37 AM. ) Account Name Vendor Name Amount Page 22 Check Total: 60.00 Fire /Training & Ed Aaron Johnson 300.00 Check Total: 300.00 Fire /Training & Ed Aaron Johnson 300.00 Check Total: 300.00 Streets & Bike /Spec. Departm Kelly Moore Paints 226.55 Center /Bldg/Facilty Kelly Moore Paints 311.69 Streets & Bike /Spec. Departm Kelly Moore Paints 95.75 Streets & Bike / Landscape Sup Kelly Moore Paints 19.92 Check Total: 653.91 Fire /Vehicle Repai L.C. ACTION POLICE SUPPLY 130.51 Check Total: 130.51 Non - Department /Professional Management Partners, Inc 6,327.00 Check Total: 6,327.00 Publ Works Gen /Small Tools Matco Tools 341.03 Check Total: 341.03 Plan Check Fee -Fire Insp Angelo Musto 65.00 Check Total: 65.00 Police /Travels & Mee Nargiza Rakhirm 4.00 Check Total: 4.00 Pers'L & Purch /Recruitment/G North Bay Corporate Health Ser 48.00 Page 22 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 48.00 202936 11/30/2011 General Fund 202936 11/30/2011 General Fund 202936 11/30/2011 General Fund 202936 11/30/2011 General Fund 202936 11/30/2011 General Fund 202936 11/30/2011 General Fund 202936 11/30/2011 General Fund 202936 11/30/2011 General Fund 202936 11/30/2011 General Fund 202936 11/30/2011 General Fund 202936 11/30/2011 General Fund 202936 11/30/2011 General Fund 202937 11/30/2011 General Fund 202938 11/30/2011 General Fund 202939 11/30/2011 General Fund 202940 11/30/2011 General Fund 202941 11/30/2011 General Fund 202941 11/30/2011 General Fund 202942 11/30/2011 General Fund Codding Center /Office Supplie Office Depot Animal Control /Office Supplie Office Depot City Hall /Office Supplie Office Depot City Hall /Office Supplie Office Depot Police /Office Supplie Office Depot Police /Office Supplie Office Depot City Hall /Office Supplie Office Depot City Hall /Office Supplie Office Depot City Hall /Office Supplie Office Depot City Hall /Office Supplie Office Depot City Hall /Office Supplie Office Depot City Hall /Office Supplie Office Depot City Hall Bldg /Facilty Police /Travels & Mee Police /Gas & Oil Publ Works Gen /Gas & Oil Police /Spec. Departm Pace Supply Del Patton Patty Poon HOMER RAIL Redwood Coast Petroleum Redwood Coast Petroleum Redwood Lock & Key Check Total: Check Total: Check Total: Check Total: Check Total: Check Total: 21.10 112.32 1,176.39 13.22 -4.92 2.31 -6.51 -6.71 31.47 15.50 9.37 26.30 1,389.84 202.90 202.90 416.00 416.00 12.96 12.96 3,572.52 3,572.52 1,502.74 715.58 2,218.32 8.68 AP - Checks for Approval ( 1 2/07/201 1 - 10:37 AM) Page 23 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 8.68 202943 11/30/2011 General Fund Admin Services /Contractual S Regional Government Services 5,280.00 Check Total: 5,280.00 202944 11/30/2011 General Fund P/S Bldg -North Bldg/Facilty Reliable Hardware & Steel Co. 70.62 202944 11/30/2011 General Fund P/S Bldg -North Bldg/Facilty Reliable Hardware & Steel Co. 37.16 Check Total: 107.78 202945 11/30/2011 General Fund Streets & Bike /Contractual S Republic ITS Inc 1,353.49 202945 11/30/2011 General Fund Non- Department /Self - Insured Republic ITS Inc 363.20 202945 11/30/2011 Capital Projects Fund 2011 Various St Overlay Republic ITS Inc 214.63 Check Total: 1,931.32 202946 11/30/2011 General Fund Police /Training /Ed. - Residence Inn San Ramon 276.75 Check Total: 276.75 202947 11/30/2011 General Fund Center Bldg/Facilty RJ Mechanical Inc. 3,482.48 Check Total: 3,482.48 202948 11/30/2011 General Fund T &E - City Represesentation Rohnert Park Chamber of Commer 55.00 Check Total: 55.00 202949 11/30/2011 General Fund Park Maint /Spec. Departm Ross Recreation Equipment, Inc 165.56 Check Total: 165.56 202950 11/30/2011 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts -38.88 202950 11/30/2011 General Fund Police Nehicle Repai Santa Rosa Auto Parts 112.13 202950 11/30/2011 General Fund Police Nehicle Repai Santa Rosa Auto Parts 11.18 202950 11/30/2011 General Fund Pub] Works Gen Nehicle Repai Santa Rosa Auto Parts - 64.80 202950 11/30/2011 General Fund Police /Vehicle Repai Santa Rosa Auto Parts 56.14 202950 11/30/2011 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts 53.52 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 24 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) 129.29 130.72 130.72 113.96 113.96 17.36 17.36 34.72 320.00 320.00 1,800.00 1,800.00 3,600.00 9.95 9.95 300.00 300.00 847.44 Page 25 847.44 108.66 108.66 Check Total: 202951 11/30/2011 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap Check Total: 202952 11/30/2011 General Fund Non - Department /Self - Insured Shamrock Materials Check Total: 202953 11/30/2011 General Fund Community Event/Spec. Dep Sign A Rama 202953 11/30/2011 General Fund Community Event/Spec. Dep Sign A Rama Check Total: 202954 11/30/2011 General Fund Paul Skanchy Check Total: 202955 .11/30/2011 General Fund S.A. Exams /Professional So Co Health Service 202955 11/30/2011 General Fund S.A. Exams /Professional So Co Health Service Check Total: 202956 11/30/2011 General Fund Animal Control /Contractual S Sonic.net, Inc. Check Total: 202957 11/30/2011 General Fund Finance /Training & Edu Springbrook Software Check Total: 202958 11/30/2011 General Fund Police /Contractual S Stericycle, Inc. Check Total: 202959 11/30/2011 General Fund Publ Works Gen /Clothing Allo Sunset Linen Service Check Total: AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) 129.29 130.72 130.72 113.96 113.96 17.36 17.36 34.72 320.00 320.00 1,800.00 1,800.00 3,600.00 9.95 9.95 300.00 300.00 847.44 Page 25 847.44 108.66 108.66 Check Number Check Date Fund Name Account Name Vendor Name Amount 202960 11/30/201.1 General Fund Streets & Bike /Spec. Departm Syar Industries, Inc. 181.97 Check Total: 181.97 202961 11/30/201.1 General Fund Fire /Training & Ed Vince Tafuri 175.00 Check Total: 175.00 202962 11/30/2011 General Fund John Thompson 111.47 Check Total: 111.47 202963 11/30/2011 General Fund City Hall Bldg/Facilty ThyssenKrupp Elevator Corporat 220.50 Check Total: 220.50 202964 11/30/2011 General Fund Police /Training /Ed. - DALE UTECHT 6.00 Check Total: 6.00 202965 11/30/2011 General Fund Non - Department /Audit Fees Vavrinek, Trine, Day & CO LLP 5,000.00 Check Total: 5,000.00 202966 11/30/2011 General Fund Data Processing /Cellular Phone Verizon Wireless 90.02 202966 11/30/2011 General Fund Police / Cell Phone Verizon Wireless 3.18 202966 11/30/2011 General Fund Fire / Cell Phone Verizon Wireless 45.01 Check Total: 138.21 202967 11/30/2011 General Fund PW- Landscape /Landscape Sup West Cal Tractor 81.36 Check Total: 81.36 202968 11/30/2011 General Fund Streets & Bike /Spec. Departm Western Highway Products 288.62 Check Total: 288.62 202969 12/02/2011 General Fund ROBERT FERRY 4,465.75 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 26 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 27 Check Total: 4,465.75 202970 12/02/2011 Utility Fund Accounts Payable 3 Cord Enterprise 9.20 Check Total: 9.20 202971 12/02/2011 Utility Fund Accounts Payable Matthew Gallagher 2.46 202971 12/02/2011 Utility Fund Accounts Payable Matthew Gallagher 2.01 202971 12/02/2011 Utility Fund Accounts Payable Matthew Gallagher 0.73 Check Total: 5.20 202972 12/02/2011 Utility Fund Accounts Payable Heather Jacobs 19.94 Check Total: 19.94 202973 12/02/2011 Utility Fund Accounts Payable Old Ranch 27.92 Check Total: 27.92 202974 12/02/2011 Utility Fund Accounts Payable Andrew Rogerson 30.13 Check Total: 30.13 202975 12/07/2011 General Fund Refundable Deposits 2Dye4 Anodizing Inc 195.03 Check Total: 195.03 202976 12/07/2011 General Fund Refundable Deposits Codding Construction 7,357.77 Check Total: 7,357.77 262977 12/07/2011 General Fund Refundable Deposits Miles Joseph Miller 567.49 Check Total: 567.49 202978 12/07/2011 General Fund Animal Shltr Training Fee Dep Marti Rodhain 60.00 Check Total: 60.00 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 27 Check Number Check Date Fund Name 202979 12/07/2011 General Fund 202979 12/07/2011 General Fund 202979 12/07/2011 General Fund 202980 12/07/2011 Utility Fund 202980 12/07/2011 Utility Fund 202981 12/07/2011 Utility Fund 202982 12/07/2011 Utility Fund 202982 12/07/2011 Utility Fund 202982 12/07/2011 Utility Fund 202982 12/07/2011 Utility Fund 202982 12/07/2011 Utility Fund 202982 12/07/2011 Utility Fund 202982 12/07/2011 Utility Fund 202982 12/07/2011 Utility Fund 202983 12/07/2011 Utility Fund 202984 12/07/2011 Utility Fund 202985 12/07/2011 Utility Fund 202986 12/07/2011 Utility Fund AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Account Name Vendor Name Amount Police /Spec. Departm Business Card Police /Office Supplie Business Card Police /Spec. Departm Business Card Check Total: Water Entr. /Spec Dept Equ Bartley Pump, In.c Water Entr. /Spec Dept Equ Bartley Pump, In.c Check Total: WaterNehicle Repairs BK Upholstery Check Total: Water Entr. /Spec Dept Equ Business Card Water /Clothing Allowance Business Card Water Entr. /Spec. Departm Business Card Water Entr. /Training & Ed Business Card Water Entr. /Spec. Departm Business Card Water Entr. /Spec. Departm Business Card Water Entr. /Spec. Departm Business Card Water Entr. /Spec. Departm Business Card Check Total: VEHICLE GAS & OIL Chevron and Texaco Business Ca Check Total: Water Entr. /Rent/Lease /Ta Dell Financial Services Check Total: Water Conservation Measures Ken Duval Check Total: Water Entr. /Miscellaneous Economy Plumbing 50.94 119.59 28.33 198.86 9,140.09 9,721.66 1 8,861.75 207.98 207.98 299.64 130.13 6.51 402.11 108.50 14.90 216.96 99.02 1,277.77 654.73 654.73 3,343.33 3,343.33 37.50 37.50 184.25 Page 28 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 29 Check Total: 184.25 202987 12/07/2011 Utility Fund WaterNehicle Repairs Hansel Ford 102.92 Check Total: 102.92 202988 12/07/2011 Utility Fund Water Entr. /Spec. Departm Home Depot Credit Services 10.82 202988 12/07/2011 Utility Fund Water Entr. /Spec. Departm Home Depot Credit Services 75.30 Check Total: 86.12 202989 12/07/2011 Utility Fund Water Entr. /Water Meter Re National Meter & Automation, I 1,528.00 202989 12/07/2011 Utility Fund Water Entr. /Water Meter Re National Meter & Automation, I 898.93 Check Total: 2,426.93 202990 12/07/2011 Utility Fund Water Ent/Distrib SystemRepair Pace Supply 130.20 Check Total: 130.20 202991 12/07/2011 Utility Fund Water Entr. /Heat/Light/Po Pacific Gas & Electric 10.62 Check Total: 10.62 202992 12/07/2011 Utility Fund Water Ent/Distrib SystemRepair Shamrock Materials 600.79 202992 12/07/2011 Utility Fund Water Ent/Distrib SystemRepair Shamrock Materials 105.44 202992 12/07/2011 Utility Fund Water Ent/Distrib SystemRepair Shamrock Materials 105.44 Check Total: 811.67 202993 12/07/2011 Utility Fund Water /Clothing Allowance Sunset Linen Service 56.34 Check Total: 56.34 202994 12/07/2011 Utility Fund Water Entr. /Spec Dept Equ Telstar Instruments Inc. 1,393.94 Check Total: 1,393.94 202995 12/07/2011 Utility Fund Water Ent/Distrib SystemRepair HDS White Cap Construction Supply 1,060.64 202995 12/07/2011 Utility Fund Water Ent/Distrib SystemRepair HDS White Cap Construction Supply 376.33 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 29 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 30 Check Total: 1,436.97 202996 12/07/2011 Utility Fund Sewer Entr. /Spec Dept Equ Business Card 31.49 202996 12/07/2011 Utility Fund Sewer Entr. /Miscellaneous Business Card 151.90 202996 12/07/2011 Utility Fund Sewer Entr. /Miscellaneous Business Card 73.00 202996 12/07/2011 Utility Fund Sewer Ent/Collect SystemRepair Business Card 276.19 202996 12/07/2011 Utility Fund Sewer Entr. /Miscellaneous Business Card 146.00 202996 12/07/2011 Utility Fund Sewer Entr. /Miscellaneous Business Card 132.00 202996 12/07/2011 Utility Fund Sewer Entr. /Miscellaneous Business Card 73.00 Check Total: 883.58 202997 12/07/2011 Utility Fund Vehicle Gas & Oil Chevron and Texaco Business Ca 202.79 Check Total: 202.79 202998 12/07/2011 Utility Fund Water Conservation Measures Ken Duval 37.50 Check Total: 37.50 202999 12/07/2011 Utility Fund Sewer Entr. /Heat/Light/Po Pacific Gas & Electric 200.61 Check Total: 200.61 203000 12/07/2011 Utility Fund Sewer Entr. /Clothing Allow Sunset Linen Service 22.70 Check Total: 22.70 203001 12/07/2011 General Fund Ps Main Station /Bldg/Facilty ABM Janitorial Services - Nort 1,624.00 203001 12/07/2011 General Fund Publ Works Gen /Bldg /Facilty ABM Janitorial Services - Nort 213.00 203001 12/07/2011 General Fund Animal Shelter /Bldg/Facilty M ABM Janitorial Services - Nort 583.00 203001 12/07/2011 General Fund R.P. Comm. Cntr /Bldg/Facilty ABM Janitorial Services - Nort 288.00 203001 12/07/2011 General Fund R.P. Comm. Cntr /Bldg/Facilty ABM Janitorial Services - Nort 216.00 203001 12/07/2011 General Fund R.P. Comm. Cntr /Bldg/Facilty ABM Janitorial Services - Nort 85.00 Check Total: 3,009.00 203002 12/07/2011 General Fund Finance /Contractual S Accountemps 1,368.00 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 30 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 1,368.00 203003 12/07/2011 General Fund Police /Spec. Departm Advantidge 205.56 Check Total: 205.56 203004 12/07/2011 General Fund Library Bldg/Facilty Air Connection 1,005.84 Check Total: 1,005.84 203005 12/07/2011 General Fund Pac /Facility Repa Aramark Uniform Services 103.00 203005 12/07/2011 General Fund R.P. Gymnasium Bldg/Facilty Aramark Uniform Services 531.32 203005 12/07/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Aramark Uniform Services 531.33 203005 12/07/2011 General Fund Animal Shelter Bldg/Facilty M Aramark Uniform Services 39.09 Check Total: 1,204.74 203006 12/07/2011 General Fund Ps Main Station /Telephone AT &T 111.37 Check Total: 111.37 203007 12/07/2011 General Fund Library /Contractual S AT &T 29.92 203007 12/07/2011 General Fund Center /Telephone AT &T 4888 203007 12/07/2011 General Fund P/S Bldg -North /Telephone AT &T 37.79 203007 12/07/2011 General Fund Publ Works Gen /Telephone AT &T 15.61 203007 12/07/2011 General Fund Data Processing /Telephone AT &T 185.07 203007 12/07/2011 General Fund Ps Main Station /Telephone AT &T 66.22 203007 12/07/2011 General Fund City Hall /Telephone AT &T 1,983.61 203007 12/07/2011 General Fund Ps Main Station /Telephone AT &T 285.40 203007 12/07/2011 General Fund Data Processing /Telephone AT &T 44.29 203007 12/07/2011 General Fund Publ Works Gen /Telephone AT &T 29.71 203007 12/07/2011 General Fund Ps Main Station /Telephone AT &T 539.74 203007 12/07/2011 General Fund R.P. Comm. Cntr /Telephone AT &T 29.92 203007 12/07/2011 General Fund City Hall /Telephone AT &T 58.64 203007 12/07/2011 General Fund Publ Works Gen /Telephone AT &T 58.64 203007 12/07/2011 General Fund Ps Main Station /Telephone AT &T 60.73 203007 12/07/2011 General Fund Animal Shelter /Telephone AT &T 29.92 203007 12/07/2011 General Fund City Hall /Telephone AT &T 100.46 203007 12/07/2011 General Fund P/S Bldg -North /Telephone AT &T 29.30 203007 12/07/2011 General Fund City Hall /Telephone AT &T 58.64 203007 12/07/2011 General Fund P/S Bldg -South /Telephone AT &T 39.26 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 31 Check Number Check Date Fund Name 203007 12/07/2011 General Fund 203007 12/07/2011 General Fund 203008 12/07/2011 General Fund 203009 12/07/2011 General Fund 203010 12/07/2011 General Fund 203011 12/07/2011 General Fund 203012 12/07/2011 General Fund 203013 12/07/2011 Utility Construction Fund 203013 12/07/2011 Utility Construction Fund 203014 12/07/2011 General Fund 203015 12/07/2011 General Fund 203016 12/07/2011 General Fund 203016 12/07/2011 General Fund AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Account Name Vendor Name Amount City Hall /Telephone AT &T City Hall /Telephone AT &T Check Total: Pub] Works Gen /Vehicle Repai Auto Repairs Unlimited, Inc. Check Total: Streets & Bike /Spec. Departm BAY AREA BARRICADE SERVICE Check Total: R.P. Comm. Cntr /Contractual S Raizelah Bayen Check Total: Police /Vehicle Repai Big O Tires Check Total: Sports Center /Contractual S Sherry Blanchard Check Total: Tanks 1,3 & 4 Exterior Recoat BRELJE & RACE CONSULTING Alta Ave &Almond Swr/Wtr Rehab BRELJE & RACE CONSULTING Check Total: Publ Works Gen /Spec. Departm Buchanan Food Service Check Total: Fire /Vehicle Repai Burton's Fire, Inc. Check Total: P/S Bldg -North /Fac Maint/Non- Business Card Fire /Training & Ed Business Card 87.31 188.88 4,007.94 2,155.67 2,155.67 829.39 829.39 227.50 227.50 69.99 69.99 1,000.35 1,000.35 9,576.25 2,190.00 11,766.25 216.33 Page 32 216.33 168.31 168.31 200.00 513.15 Check Number Check Date Fund Name 203017 12/07/2011 General Fund 203017 12/07/2011 General Fund 203018 12/07/2011 General Fund 203018 12/07/2011 General Fund 203018 12/07/2011 General Fund 203018 12/07/2011 General Fund 203018 12/07/2011 General Fund 203018 12/07/2011 General Fund 203018 12/07/2011 General Fund 203018 12/07/2011 General Fund 203019 12/07/2011 General Fund 203019 12/07/2011 General Fund Account Name Vendor Name Amount Check Total: 183.64 203020 Check Total: 713.15 City Hall Bldg/Facilty Business Card 151.92 Finance /Spec. Departm Business Card 640.53 Finance /Dues & Subscr Check Total: 792.45 Non - Department /Spec. Departm Business Card 208.76 Non - Department /Travels & Mee Business Card 2,084.04 Econ Develp /Travels & Mee Business Card 224.26 City Manager /Travels & Mee Business Card 65.00 T &E - City Represesentation Business Card 65.00 City Council /Dept Supplies Business Card 234.09 Finance /Dues & Subscr Business Card 110.00 Non - Department /Miscellaneous Business Card 48.91 Check Total: 3,040.06 Police /Travels & Mee Business Card 105.16 Police / Cell Phone Business Card 78.48 Check Total: 183.64 203020 12/07/2011 General Fund Finance /Travels & Mee Business Card 25.79 203020 12/07/2011 General Fund Finance /Dues & Subscr Business Card 110.00 Check Total: 135.79 203021 12/07/2011 General Fund Fire Prevention /Travels & Mee Business Card 18.38 203021 12/07/2011 General Fund Fire Prevention/Spec. Departm Business Card 53.87 203021 12/07/2011 General Fund Police /I.D. Business Card 77.90 Check Total: 150.15 203022 .12/07/2011 General Fund Planning /Training & Edu BUSINESS CARD 100.00 203022 12/07/2011 General Fund Planning Books/Pamphle BUSINESS CARD 41.83 203022 12/07/2011 General Fund Planning /Dues & Subscr BUSINESS CARD 110.00 Check Total: 251.83 203023 12/07/2011 General. Fund Data Processing /Spec. Departm BUSINESS CARD 96.96 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 33 Check Number Check Date Fund Name Account Name Vendor Name Amount 203023 12/07/2011 General Fund Data Processing /Equipment Leas BUSINESS CARD 839.59 203023 12/07/2011 General Fund Sports Center /Office Equipm BUSINESS CARD 118.42 203023 12/07/2011 General Fund Pac /Admin /Rent/Lease /Tax BUSINESS CARD 839.59 Check Total: 1,894.56 203024 12/07/201'1 General Fund Fire /Training & Ed BUSINESS CARD 33.24 Check Total: 33.24 203025 12/07/2011 General Fund Pac /Pasco /Advertising /P Business Card 19.95 Check Total: 19.95 203026 12/07/2011 General Fund R.P. Gymnasium Bldg/Facilty Business Card 38.87 203026 12/07/2011 General Fund RP Com Ctr/Postage Business Card 89.00 203026 12/07/2011 General Fund Sports Center /Publicity Business Card 279.95 203026 12/07/2011 General Fund R.P. Gymnasium /Telephone Business Card 43.39 203026 12/07/2011 General Fund R.P. Comm Cntr/Publicity Business Card 17.46 203026 12/07/2011 General Fund Community Event/Spec. Dep Business Card 765.00 203026 12/07/2011 General Fund R.P. Gymnasium Bldg/Facilty Business Card 451.22 203026 12/07/2011 General Fund R.P. Gymnasium Bldg/Facilty Business Card 644.74 203026 12/07/2011 General Fund R.P. Gymnasium /Spec. Departm Business Card 54033 203026 12/07/2011 General Fund Sports Center /Publicity Business Card 19.00 203026 12/07/2011 General Fund R.P. Comm Ctr /Gas & Oil Business Card 37.54 Check Total: 2,926.50 203027 12/07/2011 General Fund Animal Shelter /Fac Maint/Non- Business Card 155.00 203027 12/07/2011 General Fund Police Nehicle Repai Business Card 519.93 Check Total: 674.93 203028 12/07/2011 General Fund Fire /Training & Ed Business Card 540.00 203028 12/07/2011 General Fund Police /Postage Business Card 14.52 203028 12/07/2011 General Fund Fire /Spec Dept Equ Business Card 186.46 203028 12/07/2011 General Fund Fire /Training & Ed Business Card 124.31 Check Total: 865.29 203029 12/07/2011 General Fund Econ Develp /Dues & Subscr Business Card 134.85 203029 12/07/2011 General Fund Econ Develp /Travels & Mee Business Card 2&21 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 34 Check Number Check Date Fund Name Account Name Vendor Name Amount 203029 12/07/2011 General Fund Econ Develp /Travels & Mee Business Card 130.00 Check Total: 293.06 203030 12/07/2011 General Fund Police /Training /Ed. - Business Card 91.40 203030 12/07/2011 General Fund Police /Training /Ed. - Business Card 48.40 203030 12/07/2011 General Fund Police /Training /Ed. - Business Card 223.40 203030 12/07/2011 General Fund Fire /Spec. Departm Business Card 162.50 203030 12/07/2011 General Fund Police /Telephone Business Card -7.80 Check Total: 517.90 203031 12/07/2011 General Fund Streets & Bike / Training Business Card 105.00 203031 12/07/2011 General Fund PW- Landscape /Landscape Sup Business Card 279.71 Check Total: 384.71 203032 12/07/2011 General Fund Police /Postage Business Card 5.15 Check Total: 5.15 203033 12/07/2011 General Fund Pers'L & Purch /Recruitment/G Business Card 150.00 Check Total: 150.00 203034 12/07/2011 General Fund City Manager /Travels & Mee Busniess Card 773.61 203034 12/07/2011 General Fund City Manager /Dues & Subscr Busniess Card 1,320.00 Check Total: 2,093.61 203035 12/07/2011 General Fund Animal Control/Medications Butler Schein Animal Health Su 402.81 203035 12/07/2011 General Fund Animal Control/Medications Butler Schein Animal Health Su 264.96 203035 12/07/2011 General Fund Animal Control /Medications Butler Schein Animal Health Su 459.73 Check Total: 1,127.50 203036 12/07/2011 General Fund Police /Vehicle Repai Carl's Body Shop 1,006.48 Check Total: 1,006.48 203037 12/07/2011 General Fund Codding Center /Office Supplie CDW Government 72.81 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 35 Check Number Check Date Fund Name Account Name Vendor Name Amount 203037 12/07/2011 General Fund Animal Control /Spec. Departm CDW Government 542.50 Check Total: 615.31 203038 12/07/2011 General Fund Police /Gas & Oil Chevron and Texaco Business Ca 444.16 203038 12/07/2011 General Fund Publ Works Gen /Gas & Oil Chevron and Texaco Business Ca 82.74 Check Total: 526.90 203039 12/07/2011 General Fund Business Licenses Chicago Style Hotdogs 50.00 Check Total: 50.00 203040 12/07/2011 General Fund City Hall /Rent/Lease /Ta CIT Technology Fin Service, In 5,451.04 Check Total: 5,451.04 203041 12/07/2011 General Fund Animal Shelter /Fac Maint/Non- Coggins Fence & Supply, Inc. 60.41 Check Total: 60.41 203042 12/07/2011 General Fund Pac/Box Office Fees/Misc Community Action Partnership 198.45 Check Total: 198.45 203043 12/07/2011 General Fund Animal Control /Advertising /P The Community Voice 500.00 Check Total: 500.00 203044 12/07/2011 General Fund Streets & Bike /Spec. Departm Consolidated Electrical Distri 667.14 Check Total: 667.14 203045 12/07/2011 General Fund Pac /Concessions Costco Wholesale 239.32 203045 12/07/2011 General Fund Pac /Concessions Costco Wholesale 115.15 203045 12/07/2011 General Fund R.P. Gymnasium /Spec. Departm Costco Wholesale 8.99 203045 12/07/2011 General Fund Non- Department /Community Pro Costco Wholesale 96.89 203045 12/07/2011 General Fund Animal Control /Spec. Departm Costco Wholesale 9.75 203045 12/07/2011 General Fund Animal Control /Spec. Departm Costco Wholesale 82.05 203045 12/07/2011 General Fund Center /Spec. Departm Costco Wholesale 77.02 203045 12/07/2011 General Fund Community Event/Spec. Dep Costco Wholesale 19.34 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 36 Check Number Check Date Fund Name Account Name Vendor Name Amount 203045 12/07/2011 General Fund R.P. Gymnasium /Concession Pu Costco Wholesale 34.88 Check Total: 683.39 203046 12/07/2011 General Fund Police /Training /Ed. - Crowne Plaza Hotel- Concord 993.90 Check Total: 993.90 203047 12/07/2011 General Fund Police /Equipment Leas Dell Financial Services 133.96 203047 12/07/2011 General Fund Data Processing /Equipment Leas Dell Financial Services 2,806.88 Check Total: 2,940.84 203048 12/07/2011 General Fund Pac /Facility Repa DTC Grip & Electric 190.59 Check Total: 190.59 203049 12/07/2011 General Fund City Hall /Postage FedEx 79.73 203049 12/07/2011 General Fund Pac /Pasco /Production FedEx 51.62 203049 12/07/2011 General Fund Pac /Production FedEx 14.45 Check Total: 145.80 203050 12/07/2011 General Fund Police /Training /Ed. - Ryan Foiles 300.00 Check Total: 300.00 203051 12/07/2011 General Fund Animal Control /Spec. Departm Frizelle -Enos Company 200.83 Check Total: 200.83 203052 12/07/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 75.87 203052 12/07/2011 General Fund Park Maint Bldg/Facilty M Grainger, Inc. 65.81 203052 12/07/2011 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 57.05 203052 12/07/2011 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 68.80 203052 12/07/2011 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 544.65 203052 12/07/2011 General Fund R.P. Gymnasium Bldg/Facilty Grainger, Inc. 1.48 203052 12/07/2011 General Fund R.P. Comm. Cntr Bldg/Facilty Grainger, Inc. 18.60 203052 12/07/2011 General Fund R.P. Gymnasium /Bldg/Facilty Grainger, Inc. 46.51 AP - Checks for Approval ( 12/07/2011 - 1 0:37 AM ) Page 37 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 878.77 203053 12/07/2011 Capital Projects Fund LED Street Light Conversion Hannibal's, Inc. Electrical Co 2,564.45 Check Total: 2,564.45 203054 12/07/2011 General Fund Police Nehicle Repai Hansel Ford 233.25 203054 12/07/2011 General Fund Police Nehicle Repai Hansel Ford 0.09 203054 12/07/2011 General Fund Police Nehicle Repai Hansel Ford 205.85 203054 12/07/2011 General Fund Police Nehicle Repai Hansel Ford 199.52 Check Total: 638.71 203055 12/07/2011 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 129.06 203055 12/07/2011 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 45.57 203055 12/07/2011 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 45.57 203055 12/07/2011 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 202.16 Check Total: 422.36 203056 12/07/2011 General Fund R.P. Comm Cntr /Contract Classe Lisa Hirschmann 7.50 Check Total: 7.50 203057 12/07/2011 General Fund Benecia Rec Bld Bldg/Facilty The Hitmen Termite & Pest Control 75.00 203057 12/07/2011 General Fund Center Bldg /Facilty The Hitmen Termite & Pest Control 60.00 203057 12/07/2011 General Fund R.P. Gymnasium Bldg/Facilty The Hitmen Termite & Pest Control 60.00 203057 12/07/2011 General Fund City Hall Bldg/Facilty The Hitmen Termite & Pest Control 60.00 Check Total: 255.00 203058 12/07/2011 General Fund Streets & Bike /Spec. Departm Home Depot Credit Services 169.94 203058 12/07/2011 General Fund P/S Bldg -North /Fac Maint/Non- Home Depot Credit Services 18.39 203058 12/07/2011 General Fund Center Bldg/Facilty Home Depot Credit Services 18.38 203058 12/07/2011 General Fund R.P. Gymnasium Bldg /Facilty Home Depot Credit Services 21.61 203058 12/07/2011 General Fund Pub] Works Gen Bldg /Facilty Home Depot Credit Services 43.27 Check Total: 271.59 203059 12/07/2011 General Fund Streets & Bike / Landscape Sup Horizon Distributors Inc. 424.83 203059 12/07/2011 General Fund PW- Land scape /Landscape Sup Horizon Distributors Inc. 803.52 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 38 Check Number Check Date Fund Name 203059 12/07/2011 General Fund 203059 12/07/2011 General Fund 203060 12/07/2011 General Fund 203061 12/07/2011 General Fund 203062 12/07/2011 General Fund 203063 12/07/2011 General Fund 203064 12/07/2011 General Fund 203065 12/07/2011 General Fund 203066 12/07/2011 General Fund 203067 12/07/2011 General Fund 203068 12/07/2011 General Fund AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Account Name Vendor Name Amount Park Maint /Spec. Departm Horizon Distributors Inc. 27.91 PW- Landscape /Landscape Sup Horizon Distributors Inc. 36.63 Check Total: 1,292.89 Animal Control /Contractual S Koefran Industries 115.00 Check Total: 115.00 Community Event/Spec. Dep KZST -FM 520.00 Check Total: 520.00 Animal Control /Contractual S Barbara Leach, D.V.M. 1,655.00 Check Total: 1,655.00 Non - Department /Travels & Mee Elizabeth Lidster 69.30 Check Total: 69.30 Non - Department /Professional Management Partners, Inc 3,347.00 Check Total: 3,347.00 Police /Spec Dept Equ MARKELL INC. 64.80 Check Total: 64.80 Sports Center /Contractual S Martial Arts Academy 182.00 Check Total: 182.00 Sports Center /Contractual S Julie McIntyre 160.00 Check Total: 160.00 Police /Training /Ed. - Troy Moore 180.00 Check Total: 180.00 Page 39 Check Number Check Date Fund Name 203069 12/07/2011 General Fund 203070 12/07/2011 General Fund 203070 12/07/2011 General Fund 203071 12/07/2011 General Fund 203072 12/07/2011 General Fund 203073 12/07/2011 General Fund 203073 12/07/2011 General Fund 203074 12/07/2011 General Fund 203075 12/07/2011 General Fund 203076 12/07/2011 General Fund 203076 12/07/2011 General Fund 203077 12/07/2011 General Fund 203078 12/07/2011 General Fund AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Account Name Vendor Name Amount Pac /City Events /Contractual S N2 Holdings Inc Check Total: Police /Vehicle Repai Nardsons Enterprises, Inc. Publ Works Gen /Vehicle Repai Nardsons Enterprises, Inc. Check Total: Finance /Spec. Departm National Document Solutions, L Check Total: Pac/Pasco /Advertising/P North Bay Bohemian Check Total: Pac /Box Office Fees/Misc North Bay Performing Arts Asso Pac/Rental /Admissions North Bay Performing Arts Asso Check Total: Police /Armory Occupational Health Centers of Check Total: Theatre /Office Supp lie Office Depot Check Total: Park Maint /Heat/Light/Po Pacific Gas & Electric Park Maint /Heat/Light/Po Pacific Gas & Electric Check Total: Non - Department /Heat/Light/Po Pacific Gas & Electric Check Total: Non - Department /Heat/Light/Po Pacific Gas & Electric 315.00 315.00 20.00 10.00 30.00 294.79 294.79 254.89 254.89 - 232.50 2,325.00 2,092.50 128.25 128.25 61.61 61.61 60.10 58.90 119.00 162.99 Page 40 162.99 20.70 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 12/07/201 1 - 10:37 AM ) Page 41 Check Total: 20.70 203079 12/07/2011 General Fund Non - Department /Heat /Light/Po Pacific Gas & Electric 141.75 Check Total: 141.75 203080 12/07/2011 General Fund Streets & Bike /Heat/Light/Po Pacific Gas & Electric 49.51 Check Total: 49.51 203081 12/07/2011 General Fund City Hall /Heat/Light/Po Pacific Gas & Electric 249.20 203081 12/07/2011 General Fund City Hall /Heat/Light/Po Pacific Gas & Electric 1,849.48 Check Total: 2,098.68 203082 12/07/2011 General Fund Streets & Bike /Heat/Light/Po Pacific Gas & Electric 69.41 Check Total: 69.41 203083 12/07/2011 General Fund R.P. Gymnasium /Heat/Light/Po Pacific Gas & Electric 2,160.34 Check Total: 2,160.34 203084 12/07/2011 General Fund Sports Center /Contractual S Kari Peepe 136.50 Check Total: 136.50 203085 12/07/2011 General Fund Police Nehicle Repai Pep Boys 4.60 Check Total: 4.60 203086 12/07/2011 General Fund Pac /Concessions Petty Cash - PAC 63.55 203086 12/07/2011 General Fund Pac /Facility Repa Petty Cash - PAC 104.08 Check Total: 167.63 203087 12/07/2011 General Fund City Hall /Office Supplie Pitney Bowes 132.42 Check Total: 132.42 AP - Checks for Approval ( 12/07/201 1 - 10:37 AM ) Page 41 Check Number Check Date Fund Name 203088 12/07/2011 General Fund 203089 12/07/2011 General Fund 203090 12/07/2011 General Fund 203091 12/07/2011 Utility Construction Fund 203092 12/07/2011 Capital Projects Fund 203093 12/07/2011 General Fund 203094 12/07/2011 General Fund 203094 12/07/2011 General Fund 203094 12/07/2011 General Fund 203094 12/07/2011 General Fund 203094 12/07/2011 General Fund 203094 12/07/2011 General Fund 203095 12/07/2011 General Fund 203096 12/07/2011 General Fund AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Account Name Vendor Name Amount Police /Vehicle Repai Platinum Chevrolet 20.69 Check Total: 20.69 Park Maint /Spec. Departm Power Industries 5.40 Check Total: 5.40 Data Processing /Hardware Main Powerlink 1,795.00 Check Total: 1,795.00 Sewer Interceptor Phase II Psomas 44,585.16 Check Total: 44,585.16 Copeland Creek Bike Path Recon Questa Engineering Corp 28,758.91 Check Total: 28,758.91 Sports Center /Contractual S Shelby Rasmussen 240.00 Check Total: 240.00 Police /Gas & Oil Redwood Coast Petroleum 757.48 Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,525.73 Police /Gas & Oil Redwood Coast Petroleum 1,449.75 Publ Works Gen /Gas & Oil Redwood Coast Petroleum 848.64 Police /Gas & Oil Redwood Coast Petroleum 1,056.39 Publ Works Gen /Gas & Oil Redwood Coast Petroleum 1,264.28 Check Total: 6,90127 EAP Expense Redwood Empire Municipal Insur 695.54 Check Total: 695.54 Spay/Neuter Voucher $2 Dr. Joel Reif 850.00 Check Total: 850.00 Page 42 Check Number Check Date Fund Name Account Name Vendor Name Amount 203097 12/07/2011 General Fund Police Nehicle Repai Santa Rosa Auto Parts 113.72 203097 12/07/2011 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts 37.86 Check Total: 151.58 203098 12/07/2011 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 48.83 203098 12/07/2011 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 133.48 Check Total: 182.31 203099 12/07/2011 General Fund Police /Vehicle Repai SCOTT SIGNS 804.75 Check Total: 804.75 203100 12/07/2011 General Fund Publ Works Gen /Spec Dept Equ Sebastopol Bearing & Hydraulic 84.67 Check Total: 84.67 203101 12/07/2011 General Fund Police /Training /Ed. - SHERATON GATEWAY 287.46 Check Total: 287.46 203102 12/07/2011 General Fund Publ Works Gen /Small Tools Six Robblees' Inc. 47.84 Check Total: 47.84 203103 12/07/2011 General Fund R.P. Comm. Cntr /Contractual S Randy Snyder 560.71 203103 12/07/2011 General Fund R.P. Comm. Cntr /Contractual S Randy Snyder 743.00 Check Total: 1,303.71 203104 12/07/2011 General Fund City Manager /Travels & Mee City of Sonoma 120.00 Check Total: 120.00 203105 12/07/2011 General Fund Sports Center /Contractual S PAMELA STAFFORD 351.00 203105 12/07/2011 General Fund R.P. Comm. Cntr /Contractual S PAMELA STAFFORD 624.00 203105 12/07/2011 General Fund Sports Center /Contractual S PAMELA STAFFORD 2,398.50 203105 12/07/2011 General Fund Sports Center /Contractual S PAMELA STAFFORD 290.00 203105 12/07/2011 General Fund R.P. Comm. Cntr /Contractual S PAMELA STAFFORD 1,404.00 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 43 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 5,067.50 203106 12/07/2011 General Fund R.P. Comm. Cntr /Contractual S Sue Stubblebine 130.00 Check Total: 130.00 203107 12/07/2011 General Fund Pub] Works Gen /Clothing Allo Sunset Linen Service 108.66 Check Total: 108.66 203108 12/07/2011 General Fund Police /Training /Ed. - Dave Sutter 300.00 Check Total: 300.00 203109 12/07/2011 General Fund Police /Training & Ed The Office of the Sheriff, Con 1,010.00 Check Total: 1,010.00 203110 12/07/2011 General Fund Data Processing /Equipment Leas The UPS Store 984.77 Check Total: 984.77 203111 12/07/2011 General Fund Pac/Rental /Admissions Voices of Eve n Angels 7,425.00 203111 12/07/2011 General Fund PacBox Office Fees /Misc Voices of Eve n Angels - 742.50 203111 12/07/2011 General Fund Pac/Rental /Rentals Voices of Eve n Angels - 2,943.00 Check Total: 3,739.50 203112 12/07/2011 General Fund P/S Bldg -North /Bldg/Facilty Wal -Mart Community /GEMB 43.28 203112 12/07/2011 General Fund P/S Bldg -South Bldg/Facilty Wal -Mart Community/GEMB 23.51 203112 12/07/2011 General Fund Community Event/Spec. Dep Wal -Mart Community /GEMB 15.79 Check Total: 82.58 203113 12/07/2011 General Fund Non - Department /Travels & Mee WEDGEWOOD WEDDING & 500.00 Check Total: 500.00 203114 12/07/2011 General Fund Police /Vehicle Repai West County Tool & Equipment 65.44 AP - Checks for Approval ( 12/07/2011 - 10:37 AM ) Page 44 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 65.44 203115 12/07/2011 General Fund Sports Center /Contractual S Mary-Rita Williamson 20.00 203115 12/07/2011 General Fund Community Event.Contracts Mary-Rita Williamson 70.00 Check Total: 90.00 203116 12/07/2011 General Fund Sports Center /Professional Winning Edge Sports Training 158.40 Check Total: 158.40 203117 12/07/2011 Utility Construction Fund Eastside Trunk Swr Proj- Phase2 Winzler & Kelly 4,049.00 Check Total: 4,049.00 Report Total: 2,005,777.98 AP - Checks for Approval ( 12/07/2011 - 10:37 AM) Page 45 CITY OF ROHNERT PARK To: The Honorable Mayor & Members of the City Council From: Sandra M. Lipitz r.$ GY' City Manager Gabriel Gonzalez Dir. Of Admin. Services Date November 28, 2011 CASH REPORT CASH BALANCES AS OF OCTOBER 31 2011 GENERAL FUND UNRESTRICTED CASH General Fund Unrestricted Cash ($4,260,548.68) Petty Cash 3,826.00 Dental Self - Insurance Cash 233,845.33 R.EM.I.F. Cash (44,475.83) General Fund Reserve 360,000.00 General Fund Endowment Reserve 358,620.94 Reserve For Self-insured Losses 1,116,863.50 Reserve For Retired Employee Medical 2,578,992.00 Reserve for Dev. of Add'1 Rec.'Facilities 30,094.56 Miscellaneous Reserve(CDC Loan Principal Repayment) 616,000.00 TOTAL GENERAL FUND UNRESTRICTED CASH 993,217.82 GENERAL FUND RESTRICTED` CASH Traffic Safety Cash 727,730.64 Vehicle Abatement Cash 169,434.05 Spay /Neuter Forfeiture Cash 87,299.72 Crime Prevention Donations 8,102.06 Donations Signs 500.60 ' K -9 Donations 1,042.20 Animal Shelter Donations 17,855.13 D.A.R.E. Donations 1,211.64 ' Y &FS Donations 18,009.38 Senior Center Donations 105,455.19 PAC Gifts /Donations 24,725.01 Sonoma Co. lExplorer 'Advisory 3,539.93 Public Safety Explorer 7,522.35 Alcohol Education fee 71,176.40 Cotati- RPISSU Alcohol Coalition 56,322.12 General Fund - Refundable Deposits 610,856.36 Annexation Fees Cash 59,296.42 PEG Franchise Fees 56,111.93 General Plan' Maintenance Fee 183,988.24 Technology, Equipment Cash 47,854.50 Reserve For Housing' Programs 240,346.00 TOTAL GENERAL FUND RESTRICTED CASH 2,498,379.27 ENTERPRISE FUND CASH Water Utility' Operations Fund - 3,691,172.56 Water Utility -Rate Stabilization 800,000.00 Water Utility -Meter Replacement 400,000.00 Water Utility-Capital Projects 500,000.00 5,391,172.56 Per Acre For Development Fee Fund 95,233.26 Sewer Utility, Operations Fund 4,047,233.70 Sewer CapacityCharge Fund 1,564,117.31 Garbage Utility Operations Fund 353,930.81 Garbage Utility Fund -Rate Stabilization 380,096.10 '. Garbage Utility Fund - Diversion /Education Set -aside 435,931.05 `- 1,169,957.96 Utility Fund - Refundable Deposits 222,456.06 TOTAL ENTERPRISE FUND CASH 12,490,170.85 SPECIAL REVENUE FUND CASH Gas Tax Fund: Sec. 2107 Maint.IConst. $241,237.12 Sec. 2107.5 Engineering 6,000.00 Sec. 2106 MaintConst. - 154,575.28 Sec. 2105 Maint. /Const. 78,992.87 SB 140` 3,607.83 R &T7360 Prop 42 Swap 375,824.25 860,237.35 Measure M Streets Fund, 368,617.47 Traffic Signals Fund 1,865,689.75 Prop 1 B Fund 595,938.46 Capital Outlay Fund 217,743.91 Public Facilities Finance Fee Fund 670,641.41 Traffic Congestion Relief Fund 1,587.86 Rent Appeals Board fund 44,972.68 TOTAL SPECIAL REVENUE FUNDS CASH 4,625,428.89 Capital Project Funds 591,419.62 TRUST AND AGENCY FUNDS CASH Special' Enforcement' Unit -South 151,539.22 California Employers' Retiree Benefit Trust (CERBT) 1,200,456.41 Performing Arts Center Endowment Fund 1,265,851.00 Cash with Fiscal Agent (2005A'CSCDA WaterMastewater Revenue Bonds) 1,420,375.39 TOTAL TRUST AND AGENCY FUNDS CASH 4,638,222.02 TOTAL CASH $25,236,838.47 CASH DISTRIBUTION AS OF OCTOBER 31 2011 Petty Cash $3,826.00 Payroll Checking Account - Exchange Bank 0.00 General Checking Account- Exchange Bank @ 0.050% 2,369,550.19 Recreation Checking Account - Exchange Bank @ 0.050% 125,650.73 Subtotal of Petty Cash and Checking Accounts 2,499,026.92 Credit Card Payment Savings Accounts: Finance Department 234,774.66 Subtotal of Cash in Credit Card Savings Accounts 234 774.66 Local Agency Investment Fund (LAIF) 17,114,387.71 Sonoma County Investment Pool (SCIP) 143,771.99 Exchange Bank Savings Passbook 24,337.64 Union Bank -Sweep Account 0.74 Union Bank - Trust for Medium Term Notes 0.00 Certificates of Deposit 2,599,707.01' Revenue Bonds 1,420,375.39 California Employers' Retiree Benefit Trust (CERBT) 1,200,456.41 Investment Accounts -See Schedule of Investments Attached 22,503,036.89 Total Cash Distribution October 31, 2011 $25,236,838.47 Investment Yield for October 2011 0.720% INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the City of Rohnert Park as outlined in the City of Rohnert Park City Council Resolution #2006 -105, adopted April 25, 2006. The City. currently has sufficient idle funds to meet it's expenditure requirements for the next six months. CITY OF ROHNERT PARK - SCHEDULE OF INVESTMENT OCTOBER 31, 2011 Maturity % Bank Name Type Date Int. Investment Investment Valuation Exchange Bk Savings Svgs N/A 0.050% Par Value $24,337.64: Market Value Source Union Bank Sweep Account Svgs NIA 0.000% $0.74 $24,337.64 -.Note (1) $0.74 Note (2) First Commerical Bank C.D. 12/14/11 2.670 %0 First Community Bank- Whitehal C.D. 99,000.00 99,000.00 Note (1) 12/22/11 2.500 % National Republic Bank of Chicz C.D. 01/11/12 1.000 %0 99,000.00 99,000.00 Note (1) Equity Bank C.D. 03/12/12 2.650% 99,000.00 99,000.00 99,000.00 ' Note (1) First Federal S & L -San Rafael C.D. 03/22/12 2,900% 99 ,000.00 99,000.00 Note (1) Frontier State Bank C.D. 04/30/12 5.290% Mutual of Omaha Bank 99,000.00 99,000.00 99,000.00 Note (1) Note (1) C.D. 04/25/12 0.800% Coastal Community Bank C.D. 05/03/12 1.600% 99,000.00 99,000.00 Note (1) Bank of Nashville C.D. C9,000.00 D. 08/06/12 4.000 %' ,000.00 99,000.00 Note (1) Plaza Bank C.D. 07/31/12 2.713 % 99,000.00 99,000.00 Note (1) First Bank of Puerto Rico C.D. 08/15/12 1.650% 99,000.00 99,000.00 Note (1) Business Bank of Fox River Vail C.D. 102/9/12 2.500% 99,000.00 Note (1) First California Bank C.D. . 11/10/12 2.050% 9,000.00 100,000.00 .:99,000.00 Note (1) First California Bank C.D. 12/23/12 2.050% Heritage Bank C.D. 100,000.00 100,000.00 100,000.00 Note (1) Note (1) 01/11/13 2.650% Synovus Bank of Jacksonville C.D. 02/07113 1.390 % 99,000.00 99,000.00 Note (1) C.D. Center Bank .D. 03/13/13 1.150% 99,000.00 99,000.00 99,000.00 Note (1) American Bank C.D. 04/27/13 3.200% First Financial Bank C.D. 99,000.00 99,000.00` 99,000.00 Note (1) Note (1) 05/26/13 1.100% Capital One Bank C.D. 07/08113 4.880 %' 99,000.00 99,000.00 Note (1) Merchantile Trust C.D. 07/10/13 4.850% Central Progressive Bank C.D. 99,000.00 99,000.00 99,000.00 99,000.00 Note (1) Note (1) 0 World's Foremost Bank 08/29/13 5.100 /o - C.D. 09/20/13 5.250% 99,000.00 99,000.00' Note (1) Discover Bank C.D. 10/20/13 5.110% McFarland State Bank 100,000.00 115,015.08 100,000.00 115,015.08 ` Note (1) C.D. 10/28/13 :4.940% Columbia State Bank C.D. 04/24/14 2.230% 99,000.00 99,000.00 Note (6) Note (1) Total C.D.s 2.943% 105,691.93 105,691.93 Note (6) $2,599,707.01 $2,599,707.01 State of Calif. -LAIF Pooled N/A 0.385% So. Co. Investmt. Pool Pooled $17,114,387.71 $17,114,387.71 Note (3) N/A ..0.567% Total Managed Pools °10 143,771.99 143,771.99 Note (4) 0.387 $17,258,159.70 $17,258,159.70 Subtotal(See Investment Summary below) 0.720% $19,882,205.09 $19,882,205.09 " 2002C W /WW Revenue Bonds Project Acct. 0.000% 20020 W/WW Revenue Bonds Inst Pmt Acct. 0.010% -0.OU 0.00 Note (5) 2005A CSCDA W/W Rev Bonds - Clearing A/C 0.000% ' 0.06 0.06 Note (5) 2005A CSCDA W/W Rev Bonds - Revenue A/C ° 0.000 /0 0.00 0.00 Note (5) 2005A CSCDA W/W Rev Bonds- Interest 0.000% 0.06 0.06 Note (5) 2005A CSCDA W/W Rev Bonds - Principal Fd. 0.000% 0.04 0.04 Note (5) 2005A CSCDA W/W Rev Bonds -COI Acct: 0'08 0.08 Note (5) 0 0.000% 2005A CSCDA W/W Rev Bonds - installment Fd .0.00 0.00 Note (5) 0.000% 2005A CSCDA W/W Rev Bonds- Project Acct. 0'12 0.12 Note (5) Revenue Bond Totals 0.010% 1,420,375!03 1,420,375.03 Note (5) 0:010% $1,420,375:39 $1,420;375.39 1 California Employers' Retiree Benefit Trust (CERBT) 3.500% 1,200,456.41 1,200,456.41 Note (7) Totals Note (1) These are investments $22;503,036.89 $22,503,036.89 in Certificates of Deposit. Current Market Value and Par Value typically equal as interest is are received monthly. Note (2) Union Bank current market values as of October 31, 2011 are Note (3) These are funds invested in the Local presented. Agency Investment Fund, State of California. Current Market and Par Value typically are equal.,' Interest is received quarterly and the Par Value remains the same. Note (4) These are funds invested in the Sonoma County Investment Pool. and Par Value are typically equal. Interest is received Current Market Value quarterly remains the same. and the Par Value Note (5) These funds are being held by Union Bank of California acting as a Trustee and Agent for the City of Rohnert Park. The current market values and interest statements from Union Bank. rates are from the monthly Note (6) These are investments in Certificates of Deposits. Interest is compounded on investment. Note (7)' These fund are held by CALPERS. INVESTMENT' SUMMARY BY TYPE October 31, 2011 Investment Type # of % Of Avg, yp Invmnts Portfolio YTM Average Par Passbook Svgs- M.M.A.'s 0.12% 0.050°% $ Value Market Value Days TM Union Bank Sweep 1.00 0.00% 0.000 /0 24,338 $ 24,338 1 CD's -Banks 26.00 13.08% 2.943% Managed Pools(LAIF /SCIP) 2.00 , 1 2,599,707 1 1 2,599,707 403 ° 86.80% 0.387/0 28.00 100.00% 17,258,160 17,258,160 $ _19,882,205 $ 19,882,205 IMPROVEMENT PROJECT FUND Fiscal Year 2011/2012 Summary of Revenue & Expenditures As of October 31, 2011 Balance @ Current Fiscal Year Balance @ Project No. and Description 06/30/11 Revenue Expenditures 10/31/11 2004 -03 Comm Meter Install.-Phase II (36,594.32) 0.00 ` 0.00 0.00 (36,594.32} 150,529.50 2004 -08 Distribution System Improvements 150,529.50 0.00 ( 715.60 } 18, 18,968.95) 33,522.14 2004 -15 University, Dist. Specific Plan 33,268.79 5,27$.75 (2,741.42) '(13,897.03) 16,434.36 2004 -16 Northeast District Specific Plan (27,974.85) 6,684.98 (6,208.90) (28,450.93) 2004 -17 Southeast District Specific Plan (10,183.43) 0 00 17,526.00 (27,709.43) 2004 -18 Northwest District Specific Plan (188,253.19) 188,253.19 0.00':. 6,399.02 (194,652.21) 2004 -19 Wilfred /Dowdell Dist. Spec. Plan 74,400.63 ( ) 85,045.38: 10,644.75 0.21 2004 -20 Public Facs.Finance Spec. Plan 0.00 0.00 (12,122.70) 2004 -21 Water Supply Assmt. Project (12,122.70) 0.00 1,865.41 (91,542.32) 2004 -25 Stadium Lands Specific Plan 89 ( ,676.91 ) 0.00 0.00 0.00 - 2004 -33 City Hall Acquisition /Renovation 8.00 0.00 0:00 55,708.38 2005 -07 Coleman Creek Drain Ext. 55,708.38 0.00 0.00 0.00 2005 -10 RPX Widening -East 0.00 54,946.96 0.00 0.00 54,946.96 2006 -04 Copeland! Creek Drainage Facility' 0.00 0.00 (1,781.58) 2006 -09 Water Tank #8 Project ( 1,781.58) 55,545.76 (1,490.00) ( 999,97 55,047.07 2006 -14 Sonoma Mtn Village Development 0.00 0.00 2006 -17 101IWilfred Wtr Vault Relocation 0.00 0.00 11,350.50 538,201.49 2007 -02 Eastside Trunk Sewer Proj -Phase 2 549,551.99 0.00 0.00 (259.75) 2007 -03 Snyder LnlBridge Widening ( 259.75 ) 0.00 546.00 (3,380.56) 2007 -15 Adrian Dr Underground Phase II 2,$89.56 ( ) 0.00 0.00 (889.04) 2007 -19 Trail to Crane Creek Park ( 889.04 0.00 0.00 0.00 2008 -02 2009 Street Surface Repairs(closed} 0.00 0.00 1,233.00 (2,787.75) 2008 -03 Tanks 1,3 & 4 Exterior Recoat (1,554.75) 11,053.38 241,870.42 483.50 252,440.30 2009 -01 `American Recov!Act St Maint 0.00 0.00 (1,291.50) 2009 -02 2009 Sewer Main Rehabilitation ( 1,291.50 - ) 0.00 21.75 (4,670.50) 2010 -05 Wilfred Widening (4,648.75} 0.00 1,448.25 1,448.25 0.00 2010 -07 Arlen Dr & E. Cotati Av Overlays (18,172.89) 0.00 16,790.15 34,963.04 ( ) 2010 -08 `Copeland Crk Bike Path Reconstn 0.00 95,250.25 95,250.25 0.00 2010 -09 2011 Various Streets Overlays 0.00 0.00 0.00 ; 2010 -10 Community Ctr Fountain Demolition 0.00 0.00 5,862.99 (76,473.30) 2010 -11 LED Street Lights (70,610.00 31 (5,023.13) 0.00 (178.60) (4,844.53) 2010 -12 Energy Mgmnt System for PS Bldg 24,292.00 ( ) 62,068.30 37,776.30 0.00; 2011 -02 Pedestrian Safety Improvement 0.00 65.25 (1,775.75) 2011 -03 .Water Meter Installation Project : (1,710.50) 0.00 4,940.00 (5,933.00) 2011 -04 .Sewer Interceptor Phase II (993.00) 0.00 10,546.51 (11,573.47) 2011 -06 Tanks 1 &2 Ladder Safety Upgrade (1,026.96) 0.00 14,707.90 (14,707.90) 2011 -07 Alta Av &Almond St W &S Rehab 0.00 0.00 9,007.00 ( 9,007.00 } 2011 -08 ' Rancho Verde Traffic Signal 0.00 $341;588.76 $456,041:94 $206,211.08 $591,419.62 Sub -total $73,221.45 ( $73,221.45) $0.00 - Accounts Payable ,.66' ($ 29640 } $29,640`.66 $0.00 Accounts Receivable $591,419.62 Total Improvement Project Fund 385,169.55 IMPROVEMENT PROJECT FUND Fiscal Year 2010/2011 Recap of Project Expenditures As of October 31, 2011 Project No. and Description: Current Mo. ° Fiscal Year Est. Total 2004 -03 Comm Meter Expenditures Expenditures Expenditures Total Project" Install Phase 11 & III 2004 -05 Eastside Expenditures Sewer Project 2004 -08 Distribution System Improvements 0.00 0'00 0:00 2'744,133.58 2004 -15 University District Specific Plan .00 0.00 13,850,938 95 2,709,300 2004 -16 Northeast Distric Plan ct Specific 2004 -17 Southeast 6,631.30 1 0.00 (18,968.95) 161,671.54 6,558,600 2,235,000 District Specific Plan 2004 -18 Northwest (555.81) (13,897.03) 391,066.39 TBD District Specific Plan 2004 -19 Wilfred /Dowdeli Dist. Spec (509.19) 5,926.50 (6,208.90) 85,021.97 139,142.37 TBD Plan 2004 -20 Public Facs.Finance S 3,495.17 17,526.00 36,598.84 250,000 2004 -21 Water Su pea Plan Project 2004 -25 Stadium 2,050.00 6,399.02 10,644.75 192,262 81 400,000 TBD Lands Specific pecifio Plan 2004 -33 City Hall Ac 0.00 0.00 289,041.28 TBD 2005 -07 q. /Renovation Coleman Creek Drain 43.50 0.00 1,865.41 1,321,770.17 112,496.87 1,232,000 Ext. 2005 -10 `RPX Widenin 9-East 2006 -04 Copeland 0.00 0.00` 0.00 8,682,081.18 100,000 8,683,000 Creek'Draina Drainage Facility 2006 -09 Water Tank 0.00 0.00 546,913.56 545,905 #8 Project 2006 -14 ct Sonoma Mtn Village Development 2006 -17 101/Wilfred 0.00 0.00 0'00 ' 0.00 35,045.22 9,538.43 5,901,800' Wtr Vault Relocation on 2007 -02 Eastside Trunk Swr (2,451;80) 0.00 (999.97) 38,889 84 4,065,000 4000,000 Pro•- 2007 -03 /Phase 2 Snyder Lane /Bride Widening 2007 -15 Adrian 4,452.00 0.00 11,350.50 - (57,974.67) 175,722.84 400,000 r Dr Underground Phase ll 2007 -19 Trail to Crane Creek 0.00 0.00 0.00 211,389.93 233,195 11,207,817 Park - 2008 -02 2009 Street Surface Re Pairs 2008 -03 Tanks 0.00 546.00 0.00 53,198.64 3,380.56 4,680,118 1,3 8 4 Exterior Recoat 2009 -01 American 0.00 0.00 889.04 831,900 Recov Act St Maint 2009 -02 2009 Sewer 396.00 1,233.00 431,411.31 711,270 Main Rehabilitation 2010 -05 Wilfred Widening 813.00 483.50 2,804.04 295,131 1,000,000 2010 -07 Arlen Dr & E. Cotati Av Overlays 2010 -08 P Copeland 0.00 0.00 0.00 21'75 1,289,677.85 244,572.07 1,900,000 Crk Bike Path Reconstr. 2010 -09 2011 Various 371.50 1'448'25 4,670.50 600,000 Streets Overlays 2010 -10 Community Ctr Fountain 4,537.25 73'270.00 16,790.15 70,793.28 0 1'114,700 Demolition 2010 -11 LED Street Li 2010 -12 Light Conversion Energy 0.00 95,250.25 87,235.94 185,413.05 746,675 M9mnt System for Ps Bldg 2011 -02 Pedestrian 3,965.40 - 0.00 5,862.99 0'00 1,079,000 Safety Improve 2011 -03 merit Water Meter Installation :1178.60) ; 11,659.69 (178:60) 75,272.15 30,000 75,000 Project 2011 -04 Sewer Interceptor Phase 11 2011 -06 Tanks 21'75 37,776.30 65.25 4,152.45 62,068.30 72,690 #1 8 2 Ladders Safety Upgrade 2011 -07 Alta Av & Almond Swr p9ab 3,616.65 4,940.00 1,775 75 200,000 600,000 & 2011 -08 Rancho Verde Traffic Signal Rehab 8,236.40 10,546.51 5,933.00 10,546.51 6,653,075 TOTALS 6,784.25 14, 707.90 9,007.00 14,707.90 95,000 $134,594.71 9.007.00 5,200,000 $206,211.08 $31,523,261.44 300,000 74,706,176 CAPITAL OUTLAY FUND Fiscal Year 201112012 Summary of Revenue and Expenditures October 31, 2011 Balance @ Balance @ Current Fiscal Year October 31, 2011 June 30, 2011 Re Expenditures CAPITAL OUTLAY FUND: 217,743.91 $0.00 $0.00 0.00 $217,325.84 0.00 0.00 0.00' Residential 0.00 0,00 0.00 Community Facilities 0.00 $217,743.91 Open Space $0.00 $0.00 Outlay Fund $217,325.84 Total Capital COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK CASH REPORT TO: The Chairman and Members of the Community FROM: Sandra M. Li 'itz Development Commission of the City of Rohnert Park R Treasurer Executive Director Gabriel Gonzalez City /Commission Attorney DATE: November 11, 2011 CASH BALANCES AS OF OCTOBER 31 2011 Capital Improvement Projects Property Tax Increment ($75,892.45) Housing Capital Projects 1,692,750.41 Low & Moderate Income Housing (130,177.34) Interest From Bond Proceeds 200,408.64 Interest From Increment 53,486.71 Other Cash(Non- Bond) 5741880.09 Debt Service Special Fund (1991 TAB) 421.75 Debt Service Reserve Fund (1991 TAB) 0.00 Debt Service Special Fund (2001 TARBs) 0.00 Redevelopment Fund (1999 TABs) 29.93 Debt Service Reserve Fund (1999 TABs) 627,390.65 Redevelopment Fund (2007R TABs) 1 ,743,540.86 Debt Service Fund (2007R TABs) 5,912,435.69 Housing ',Fund (2007H TABs) 0.53' Debt Service Fund (2007H TABs) 13,535,735.20 TOTAL COMMUNITY DEVELOPMENT COMMISSI ON CASH 0.27 $24,135,010.94 CASH DISTRIBUTION AS OFOCTOBER 31, 2011 Interest Rate $ Checking Accounts: 278,100.53 24,135,010.94 Exchange Bank Checking Account 0.05 '23,856,910.41 Investment Accounts: Source of Investment Maturity Interest Market Value Valuation investment Institution Type Date Rate Par Value 0.050% 47,87326 47,873.26 Note (1) Exchange Bank Passbook N/A 12/17/11 3.900% 90,000.00 90,000.00 Note (1) Golden Security Bank Cert.of Dep. 11/18111- 2;180% 90,000.00 90,000.00 Note (1) Golden Security Bank Cert.ofDep': 07/01/14 3.440% 99,000.00 99;000.00 Note (1) ML Pacific Bank Cert.of Dep. : 1) 07/08/14 3.500% 100,000.00 100,000.00 Note to ( NCB FSB Cert.of Dep. 0.00 N/A ' 0.010 % 0.00 Cash in Sweep Account 1,588,001.75 Note (1) NIA 0.480 % 1,588,00 State of Calif: -LAIF Pooled Invs. Pooled Invs. N/A 0.567% 22,7022 .18 18 22,902.18 Note (1) 2,037,777`.19 Sonoma Co Investment Pool 2,037,777.19 2,037,777.19 2,315,877.72 CASH HELD BY FISCAL AGENTS: Investment Maturity Interest T e : Date Rate Par Value Market Value Investment institution 1991 TARB'S:: - Union Bank- Trustee Special Fund: N/A 0.010 % 0.00 0.00 ` Note (2) Blackrock Prov Tfund Trees Fund Interest Fund: N/A 0.010% 0.00 0.00 Note (2) Blackrock Prov Tfund Trees Fund Tax Allocation Principal Fund: 0.00 0.00 Note (2) 0.010 Blackrock Prov Tfund Trees Fund N/A Tax Allocation Refunding Reserve Fund: NIA 0.010 % 0.00 0.00 Note (2) ` Blackrock Prov Tfund Treas. Fund 0.00 0.00 ' Note (2) N/A 0.000% 0.00 Corporate Obligations -Resen Cert. of Deposit 0.00 0.00 2001 TARS'S Union Bank - Trustee Tax Allocation Refunding Bonds Special Fund: 0.010% 29.93 29.93 r Note (2) N/A Blackrock Prov Tfund Interest Fund: WA 0.010 0.00 0.00 Note (2) Union Bank A/C# Prov Tfund Trees Fund #8508 .Blackrock Principal Fund: N/A 0.010% 0.00 0.00 Note (2) Trees Fund 28,93 Blackrock Prov Tfund 29.93 29.93 1999 TAB'S: Union Bank- Trustee 1999 Tax Allocation Bonds Redevelopment Fund: 627,390.65 Note (2) 627,390.65 Treas. Note N/A 0.010% Blackrock Prov Tfund 0.00 0.00` Note (2) Blackrock Prov Tfund Treas. Note - N/A 0.010 % 627,390.65 627,390.65 '- Total 1999 Tax Allocation Bonds Redevelopment Fund 627,390.65 Union Bank- Trustee 1999 Tax Allocation Bonds Reserve Fund: 1,076,540.86 Note (2) 0.010 % 1,076,540.86 NIA Blackrock Prov Tfund Trees. . Note 667,000.00 Note (2) % 667.000-00 Corporate Obligations -Rase Cert, of Deposit N/A 0.290 0:00 0.00 Note (2) Blackrock Prov Tfund Trees. Note N/A 0.010% 1999 Tax Allocation Bonds Special Fund: NIA 0.010 % 0.09 0.09 Note (2) Treas. Note 1,743,540.95 Blackrock: Prov Tfund 1,743,540.95 1,743,540.95 Total 1999 Tax Allocation Bond Fund 2007R TAB'S Union Bank-Trustee #6711812605 2007R Redevelopment Fund Tax Allocation Bonds: 4,841,098.11 Note (2) 0.010% 4,841,098.11 5,912,435.69 Blackrock Prov Tfund Treas. Note N/A 4.963% 1,071,337.58 1,071,337.58 Note (2) RoyalBank/Canada G.I.C. N/A ' 2007R Tax Allocation Bonds Special Fund: 0,53 0.53 Note (2) Blackrock Prov Tfund Treas. Note N/A 0.010 2007R Tax Allocation Bonds Interest Fund: 0.00 0.00 Note (2) #6711812608 :. I. Blackrock Prov Tfund Treas. Note N/A 0.010% 0.00! 2007R Tax Allocation Bonds Cost of Issuance Fund:. 0.00 0.00 Note (2) Blackrock Prov Tfund Treas. Note N/A 0.010% 5,912,436.22 5,912,436.22 6,912,436.22 Total 2007R Tax Allocation Bonds Fund 2007H TAB'S Union Bank - Trustee.: Redevelopment Project Fund (Housing) Tax Allocation Bonds: Note (2) #6711812507 2007H N/A 0.010 % 8,842 912.06 8,842,912.06 13,535,73520 Blackrock Prov Tfund Treas. Note : 4.913% 4,692,823.14 4,692,823.14 RoyalBank/Canada G.I.C. N/A 2007H Tax Allocation Bonds Special Fund: 0.27 0,27 Note (2) Blackrock Prov Tfund Treas. Note : N/A ` 0.010 2007H Tax Allocation Bonds Interest Fund: 0.00 0.00 Note (2) 0.010% #6711812510 WA Blackrock Prov Tfund Treas. Note 0.00 0.00 2007H Tax Allocation Bonds Cost of Issuance Fund: 0.00 Note (2) 0.00 Blackrock Prov Tfund Treas. Note ' N/A 0.010% : 13,535,735.47 13,535,735.47 ',3,-,35,735.47 $24,135,0`10.94 DEVELOPMENT COMMISSION CASH za,135,oto.ga « «Per P. t TOTAL COMMUNITY $0.00 < «Variance Yield for October, 2011 1.182% Investment INVESTMENT POLICY & SUFFICIENT FUNDS DISCLOSURES of Community Development The investments above are in compliance with the investment policy Parkas outlined in the City of Rohnert Park City Council Resolution Commission of the City of Rohnert 25, 2006. The Commission currently has sufficient idle funds to meet its #2006 -105, adopted on April expenditure requirements for the next six months. monthly statements. The Par Value Note (1) The source of valuation for these investments is their respective as interest is paid or wired monthly. and Market Value for these investments are typically the same for this investment is the October 31, 2011 Union Bank Trust Statements. Note(2) The source of valuation COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK IMPROVEMENT PROJECT FUND FISCAL YEAR 2010/2011 Summary of Revenue and( Expenditures OCTOBER 31, 2011 ACTIVE COMMUNITY DEVELOPMENT COMMISSION PROJECTS: Project No. and Description Balance @ Current Fiscal Year 30- Jun -11 Revenue Expenditures Balance @ 2006 -02 'City Center Plaza Development 31- Oct -11 2006 -15 Public Safety Driveway Realignment 317.00 (317.00) $0.00 2007 -16 ,Corridor Improvements 0.00 0:00 0.00 2610 -10 Community Center Fountain 0.00 $0.00 0:00 $0:00 0.00 2010 -13 SW Blvd Affordable Housing (47.502:59) 46,391.05 $0:00 0.00 2010 -14 PAC, Sports & Com Ctr Retrofit (119,020.21) 0.00 $9,000:34 (1,111.54) 2011 -01 Rec & Com Facility; improv.- Feasibility (16,390.58 10,630:72 $1,241:95 2011 -05 Avram Av/SW Blvd (8,26026) 2,388.78 (128,020.55) (7.001.81) Affordable Hsg Stu $28,50062 0.00 0.00 (34,372.10) $2,156.79 Due to other Funds - Project Management Reimb` (190,856.64) 59,093.55 40'899'70 (2,156.79) Accounts Receivable 0.00 (172,662.79) Accounts Payable 0.00 (34,300.00) 0.00 Totals 11,631.34 (11,631.34) (34,300.00) ($179,225:30) 0.00 " ($206,962.79) PROJECTS SINCE INCEPTION OF COMMUNITY DEVELOPMENT COMMISSI ON: Project No. and Description: Current Mo. Fiscal Year p Expenditures Expenditures Total Expenditures Total Projected 1980 -04 Performing Arts Center Expenditures 1984 -21 Expressway Extension Closed Closed $1,343,365.73 1986 -25 Seed Farm Drive Extension Closed Closed 1,297,481.39 $7,343,366 1987 -15 Roberts Lake Road 1988 -15 Swim Center Closed Closed Closed 30,867.66 1.297,482 30,868 1988 -18 Public Safety Building Closed Closed 1,547,369.43 Closed 1,547,370 1988 -23 Senior Center 1989 -12 RP Expwy Widening 144;688.38 38 Closed Closed Closed 7,184,580.56 144,689 7,185,000 1990 -02 R.P.J.H. Gym /Bldg Closed Closed 858,620.35 Closed 851 1990 -05 A Park Lights 308,383.61 Closed Closed +621 308,384 1990 -14 Animal Shelter Closed 750, Closed 750;000 1991 -01 Commerce BI:`Bikepath 93;897.69 97.69 Closed Closed 93,898 1991 -04 RPX/101 Overcrossing 1992 -01 SW Blvd Landscaping Closed 1,120, 76.5 Closed Closed 120,476.95 Closed 1,393,700 161,000 1999 -04 Library 374;340.99 Closed Closed 375,000 2001 -06 R.P. Golf Course Project 2003 -25 SW Blvd Fire Closed 11,803.35 Closed 8,111,293.34 Closed 11,804 Station Renovation 2004 -02 Stadium Lands Salvage Project Closed Closed 1,545,000.00 Closed 8,000,000 1,545,000 2004 -04 BARC Roof Replacement 2004 -13 Westside Public 27,881.12 Closed Closed Closed 203356.54 85,000 Safety Facility 2004 -30 R.P.Community Ctr ADA Survey Closed 601,'093.87 0.00 0.00 375,000 244,750 2005 -05 R.P. Community Center Imps 2006 -02 City Center Plaza 57,809.52 0.52 Closed Closed Closed 4,040.00 5,140;000 Development 2006 -03 Martin Avenue Storm Drain Closed 627,141.45 Closed Closed 20,000 700,000 2006 -05 Community Center Plaza Rehab 2006 -06 public Safety Parking 3 Closed ,264,044.70 Closed Closed 400,411.65 3,300,000 Lot 2006-15 Public Safety Driveway Realignment Closed 19,094.05 0'00 Closed 700,000 250,000 2007 -06 "Acquisition of 6230 State Farm Drive 2007 -09 415 City Center 0.00 352,481.95 Closed A.00 260,035.57 545,000 Dr. Acquisition 2007 -10 100 Avram Ave. Closed 1,105,356.97 Closed 650,000 Acquisition 2007 -11 120 Avram Ave. Acquisition` Closed Closed 552,763.76 Closed 1,105,357 552,764 2007 -16 Corridor Improvements 2008 -04 6750 Commerce Closed 1,434,802.07 Closed 1,776,026:28 1,434,802 BI- Acquisition 2008 -05 Avram Housing Project 0.00 0.00 Closed 129,534.17 Closed 1,776,026 3,000,000` 2009 -06 Stadium Lands Wetlands 2009 -07 Stadium Lands Closed 1,137,170.00 Closed Closed 14,216 :96 1,137,170 Build Remove 2010 -02 Alicia Pool Decommissioning Closed 134,295.93 Closed 6,871,540 2010 -03 Ladybug Pool Decommissioning Closed $0.00 46,638:84 0.00 140,000 120,000 2010 -04 Purchase Redwood Dr Parcels 2010 -06 Purchase SW Station 21,046.64 $0:00 0.00 ,000.00 $0.00 18 18.000 2010 -10 Community Center Fountain 0:00 Closed 274,962.50 Closed 18,000 300,000 2010 -13 SW Blvd Affordable' Housing , 2010 -14 PAC, Sports & COm 989,526.00 02 $0.00 0:00 47,502.59 $0.00 1,000,000 Ctr Retrofit 2011 -01 Rec &Com Facility Improv.- Feasibility 9,000.34 $0.00 128,020.55 1,241.2 11,872 49,000 150,000 2011 -05 Avram Av /SW Blvd Affordable'Hsg Stu 67 $893.00 28,500:62 .30889.40 . 15,000 Totals $0.00 , 2 `: ,156.79 2,156.79 35,000 $893.00 $40,899.70 $44,781,041.40 42,000 $52,055,051. ROHNERT PARK FINANCING AUTHORITY CASH REPORT TO: The Chairman and Board Members of the Rohnert Park Financing Authority FROM: Sandra M. Lipitz Authority Treasurer Executive Director Gabriel Gonzalez City & Authority Attorney DATE: November 11, 2011 CASH BALANCES'AS OF OCTOBER 31 2011 ' 1999 C.O.P.'s- Capital Facilities Project:' Capital Project Fund -1999 C.O.P.'s Lease Payment Fund -1999 C.O.P_'s $0.00 2003 Lease Revenue Refunding Bonds: 1.19 Lease Revenue Refunding Bonds- Revenue Fund Lease Revenue Refunding Bonds- Project Fund 7.70 2005 Sewer System R.C.O.P.'s Funds: 135,925.50 Certificate Payment & Delivery Cost Funds Revenue Bond Account Fund 1.80 2,680,675.05 TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $2,816,605.24 CASH DISTRIBUTION AS OF OCTOBER 31, 2011 CASH HELD BY FISCAL AGENTS: Source of Maturity Interest Investment Institution Date Rate Par Value Market Value' Valuation 1999 C O P 's Capital Facilities Project Funds: Union Bank 1999 C.O.P: s Lease Payment Fund: Blackrock Prov Tfund N/A 0.010% $1.19 $1.19' Note (1) $1.19 $1.19. $1.19 Total 1999 C O P's'Capital Project Fund: Union Bank Local Agency Investment Fun N/A 0.000% $0.00 $0.00 Note (1) Blackrock Prov Tfund N/A ' 0.010% 0.00 0.00 Note (1) Total $0.00 $0.00 0.00 2003 Lease Revenue Refundng Bonds: Lease Rev RRefdg Bds- Revenue Fund: Blackrock Prov Tfund N/A "0.010% 1.70 $1.70 Note (1) Lease Rev Refdg Bds- Project Fund: $135,925.50 $135,925.50 Note (1) Blackrock Prov Tfund N/A 0.010% Total $135,927.20 $135,927.20 135,927.20 2005 Sewer System 'RCOP's' Funds: ` Certificate Payment Fund: Blackrock Prov Tfund N /A: 0.010% $1.80 $1.80 Note (1) Interest Fund: Blackrock Prov Tfund NIA 0.010% $0.00 $0.00 Note (1) Delivery Cost Fund: Blackrock Prov Tfund N /A' 0.010% $0.00 $0.00 Note (1) $1.80 $1.80 1.80 2005 Sewer System Revenue Bond Funds: Exchange Bank Money Mkt A NIA 0.150% $2,680,675.05 $2,680,675.05 Note (2) 2,680,675.05 TOTAL ROHNERT PARK FINANCING AUTHORITY CASH $2,816,605.24 investment Yield for October, 2011 0.143% INVESTMiNT POLICY &SUFFICIENT FUNDS DISCLOSURES The investments above are in compliance with the investment policy of the City of Rohnert Park as outlined in the City of`Rohnert Park City Council Resolution #2006 -105, adopted on April' 25, 2006. The Authority currently has sufficient idle funds to meet it's' expenditure requirements for the next six months. Note(1) The source of valuation for this investment is the October 31, 2011 Union Bank Trust Statements. Howevi the Par Value and Market Value are typically the same as interest is credited and paid monthly. Note(2) The source of valuation for this investment is the October 31, 2011 Exchange Bank Statement. However, the Par Value and Market Value are typically the same as interest is credited and paid monthly. I {This section for City Clerk Use Only} Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas · Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date · Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08,020 and related Resolution No, 2008-173 12/13/11 City Council Agenda ITEM NO. 4.C.l RESOLUTION NO. 2011-115 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 13,2011 DepaJiment: Administration Submitted By: Gabriel A. Gonzalez, City Manager Submittal Date: November 27,2011 Agenda Title: Change in Retirement Benefits Contributions (EPMC) for Certain Employees Requested Council Actions: Approve a resolution reducing the amount of employees' share of contributions to the California Public Employees Retirement System (CaIPERS) paid by the City for certain employees. Summary: At its November 22, 2011 meeting, the City Council approved a tentative labor agreement which had been ratified by the Rohnert Park Public Safety Managers' Association. One of the significant changes approved was that the City will no longer be paying the employee's required member contribution to the Califomia Public Employees' Retirement System (CaIPERS) for this group of employees. In addition, the PERS contribution specified by contract for the Director of Public Safety expires on December 31, 2011, and the Director will also begin making the member contributions on January 1, 2012. CalPERS requires a new resolution to reflect these reductions in the amounts the City is paying. On July 26, 2011, the City approved a resolution to implement the provisions oflntemal Revenue Code (IRC) 414(h)(2) for all employees, so no separate action on this matter is necessary at this time. This provides for CalPERS contributions, whether employee or employer paid, to be tax-deferred. Enclosures: Resolution "FOR PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS" CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney, CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per City Manager's review and direction for distribution of this agenda item. RESOLUTION NO. 2011-115 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK FOR PAYING AND REPORTING THE VALUE OF EMPLOYER PAID MEMBER CONTRIBUTIONS WHEREAS, the City Council of the City of Rohnert Park has the authority to implement Government Code 20636(c)(4) pursuant to Section 2069]; WHEREAS, the City Council of the City of Rohnert Park has previously had written labor policies or agreements which specifically provide for the normal member contributions to be paid by the employer and repOlied as additional compensation; WHEREAS, one of the steps in the procedures to implement Section 20691 was the previous adoption by the City Council of the City of Rohnert Park of a resolution to commence paying and reporting the value of said Employer Paid Member Contribution (EPMC); WHEREAS, the City Council of the City of Rohnert Park has now approved written labor policies or agreements which specifically provide for the normal member contributions to be paid by the employee; and WHEREAS, the City Council of the City of Rohnert Park has identified the following conditions for the purpose of its election to pay EPMC: . This benefit shall apply to all employees designated as members of the Rohnert Park Public Safety Managers' Association; and to the Director of Public Safety. . This benefit shall consist of paying 0% of the normal contributions as EPMC, and repOliing the same percent (value) of compensation earnable (excluding Government Code Section 20636(c)(4)) as additional compensation. . This effective date of this resolution is January ],20]2. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rohnert Park elects to pay and repOli the value of EPMC, as set forth above. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 13th day of December, 20] ]. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk I' {This section for City Clerk Use Only} Agenda Packet Preparation TlMELlNES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohneli Park Municipal Code Section 2,08.020 and related Resolution No. 2008-173 12/13/11 City Council Agenda ITEM NO. 4.C.2 RESOLUTION NO. 2011-116 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 13,2011 Department: Development Services Submitted By: (Name & Tille) Submittal Date: Eydie Tacata, Management Analyst December 5, 2011 Agenda (Subject Only) Title: City of Rohnert Park City Council Endorsing Application for 2012/13 Community Development Block Grant ("CDBG") Funding Requested Council Action: Approve Resolution Endorsing City of Rohnert Park 2012/13 CDBG Project Funding Application Summary: The City of Rohnert Park participates in the Sonoma County Community Development Block Grant ("CDBG") Program. The CDBG Program, created by the federal Housing and Community Development Acts of 1974 and 1987, has as its primary objective the development of viable communities through the provision of decent housing, a suitable living environment and the expansion of economic opportunities, primarily for lower income persons. The Sonoma County Community Development Commission ("Commission") is the designated local administrative body for the CDBG Program. All funding proposals from municipalities must be submitted to the Commission with city/town council resolutions endorsing proposed projects. Staff has prepared one application for consideration of endorsement, a funding request for of $85,000 in Sonoma County CDBG funds for the Sidewalk Ramp ADA Upgrades - Phase II, The Sidewalk Ramp ADA Upgrade project is a multiphase, multi-year project to bring sidewalk ramps in Rohnert Park into compliance with standards satisfying access requirements of the Americans with Disabilities Act (ADA). Last year, CDBG funds were secured to complete environmental clearance for 133 ramps needing upgrades in the city and to construct 56 of those ramps, comprising Phase I ofthe project. (Recent construction bids indicate that the funding may only cover about 36 ramps.) The Phase I ramp project will be constructed in Spring/Summer 2012 with ramp upgrades on Adrian Drive, Enterprise Drive and State Farm Drive. This year, staff wishes to apply for additional CDBG funds for Phase II of the project, which is proposed for ramps needing upgrade on Seed Farm Drive, Southwest Boulevard, and a few locations on East Cotati and Snyder Lane. (See Attachment A for funding application and map of locations,) While the ramp upgrades in both Phase I and II locations are primarily concentrated in older parts of the city, the upgrades will benefit the entire Rohnert Park community, especially persons with mobility or self-care limitations, and elderly residents of the project areas, improving access to public facilities such as parks and schools, as well as community amenities such as shopping and services. Staff recommends the City Council approve the resolution endorsing the City of Rohnert Park 2012/13 CDBG project funding application for Sidewalk Ramp ADA Upgrades - Phase II. Enclosures: Attachment A: Sonoma County Community Development Commission Funding Application Resolution CITY ATTORNEY'S REVIEW: CITY MANAGER'S RECOMMENDATION: (X) Consent Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: ( ) Regular Item (Revised 031309) JH:TG-S:05-b SONOMA COUNTY COMMUNITY DEVELOPMENT COMMISSION FUNDING APPLICATION: Capital Projects (Non-Housing) Application Summary Sheet City of Rohnert Park Legal Name of Organization Sidewalk Ramp ADA Upgrades - Phase II Program Name Agency DUNS Number: 021773106 Various locations within the City of Rohnert Park Physical Location of Activities (if more than one location, please provide primary location) Amount Requested: $ 84,000 Projected Budget for this Program: $ 100,800 CONT ACT INFORMATION .oabriel Gonzalez, City Manager, ggonzalez@rpcity.org City Manager/Executive Director: Name, Title & Email address Eydie Tacata, Management Analyst, etacata@rpcity.org Contact Person: Name, Title & Email address 130 A vram Avenue, Rohnert Park, CA 94928 Mailing Address of Organization .707 -588-2205 Telephone 707-794-9242 Fax www.rpcity.org Organization website address CDC Date and Time Stamp Rev 10/2011 PART I Summary Project or Program Description: This section will be incorporated into the staff reports provided to the Community Development Committee, the Technical Advisory Committee and the Board of Supervisors. Descriptions MUST BE 125 words or less. This funding request is for the construction costs of Phase II of the Sidewalk Ramps ADA Upgrade Project, a phased plan of installing and/or retrofitting ADA-compliant ramps in Rohnert Park. Phase II will consist of the 22 ramps at 9 locations adjacent to high-density housing, schools, and community facilities. These ramps have already received NEP A environmental clearance (Categorical Exception) through Phase I of the Sidewalk Ramps ADA Upgrade Project. The project improvements will benefit residents in the entire Rohnert Park community, especially persons with mobility or self-care limitations, and elderly residents of the project areas, improving access to parks, schools, shopping and services. P ART II PROJECT TYPE Answer only ONE of the following questions below based on the project type: 1. Facilities (ADA Restroom retrofit, New facilities, Improvements, Capital renovation) Project Street Address: Various sites within the City of Rohnert Park Assessors Parcel Number: N/A Census Tract: Is project in the 100 year flood plain? No Please list the FEMA FIRM panel number: 06097C0877E, 06097C0879E, 06097C0883E Is the project, or any part of it, located within the limits of any city? Yes If yes, which city? City of Rohnert Park Status of Site Control: Identify the form of site control (whether ownership, lease, or option agreement) Can site acquisition be obtained within 12 months? The City owns the rights-of-way for all ramp locations in this project. No site acquisition is needed. Attach a copy of Site Control: If applying for funds to acquire the site, attach a copy of a current appraisal, if available* * The appraised value must fully secure the Commission's loan(s). In addition, the total purchase price may not exceed the "reasonable cost" for the property. 2. For ADA Sidewalk! curb cut proiects Address location of Sidewalk: (1) Seed Farm Drive at Crossbrook Apartments east driveway~ (2) Seed Farm Drive at Santa Alicia Drive~ (3) Seed Farm Drive at Southwest Boulevard~ (4) Southwest Boulevard at Camino Coronado~ (5) Southwest Boulevard at Country Club Drive (south side only)~ (6) Southwest Boulevard at A venida Cala~ (7) Southwest Boulevard at Snyder Lane (west side only)~ (8) East Cotati Avenue at Snyder Lane (northwest corner only)~ (9) East Cotati Avenue at Cristobal Way 3 Rev ]0/201] Number of curb cuts anticipated Curb cuts for 22 ramps are existing~ no new cuts are needed. A total of 22 ramps will be upgraded, 17 of which may require slope adjustments or other concrete sidewalk, curb and gutter work to bring the ramps to full ADA-compliance, and 5 of which are anticipated to only need application of compliant detectable warning surface (e.g. yellow truncated-domes). If project will involve more than the installation of curb cuts, please describe. N/ A 3. Housing Rehabilitation projects: Indicate the number of units to be assisted: N/A 4. Infrastructure: Provide all Census block groups for service area: 1513.01, 1513.05, 1513.10, 1513.11 Answer ALL of the following questions regardless of project type 5. Status of any environmental review. A NEP A environmental review was conducted for the proposed locations in Phase I of the Sidewalk Ramps ADA Upgrade Project and the Categorical Exclusion (CE) was issued in September 2011. 6. What is the status ofland use, building permits or other approvals? N/A a. Attach a certification of the project's consistency with the applicable General Plan, signed by an authorized representative ofthejurisdiction in which the project is located. (Housing Rehabilitation projects excluded) b. Explain any land use (zoning, lot split, set back, or environmental) constraints that must be resolved prior to proceeding with the project. 7. Provide detail if the project will involve the demolition of any structure or the relocation of any persons or businesses. N/A 8. Describe your "green" building practices and anticipated certifications (e.g. LEED Certifications ). a. Please attach the green score assessment provided by the jurisdiction where the project is located. If jurisdiction has no adopted green policies please refer the CDC funding policies, Section IV. 1. Green Building Guidelines, for further direction. 4 Rev 10/2011 9. List anticipated target date for each of the major milestones below. Maior Milestones Target Completion Date Environmental Review Site Control Design Completion Bid Period Closes Construction Begins Construction Complete Notice of Completion (completed September 201 ]) (no site control activities are needed) Decem ber 2012 February 20]3 June 2013 August 2013 Septem ber 20] 3 Attach an 8 1/2"x 11" project location map, clearly showing the project area in relation to surrounding communities. 5 Rev 10/20] 1 P ART III SOURCES and USES Sources of Funds: Donations Loans Grants In Kind TOTALS Gas Tax allocation $ $ $16,800 $ $16,800 CDBG $ $ $84,000 $ $84,000 $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Total $ $ $100,800 $ $100,800 Projected Uses: Donations Loans Grants In Kind TOTALS Land Acquisition $ $ $ $ $ Environmental Report $ - $ $ $ $ Architect $ $ $ . $ $ Engineering $ $ $6,000 $ $6,000 Project Fees $ $ $ $ $ Site Improvements $ $ $84,000 $ $84,000 Const. Mgmt/Inspection $ $ $10,800 $ $10,800 Other - $ $ $ $ $ Other - $ $ $ $ $ Total $ $ $100,800 $ $100,800 6 Rev ] 0/20 II City of Rohnert Park SIDEWALK RAMP ADA UPGRADE- PHASE II Ramp Locations on Seed Farm Drive, Southwest Boulevard, Snyder Lane and East Cotati Avenue (;.8rmnti C;';Jcto f G~f:~~b (_n W c~ ~ cJ ~1 Crossbrook f2'\. Apartments ~l Mro "c'J '::-'" ~ ~:: ' ,81licia [Ir >..~;- g~ v> ~~+ UJ Rohnert Park (s . ,H""ul'F"~ @ SOUU '.. :;'CA'\i)'{J' CREDO High School ~; @ ,,1\7 $.{)U[ll.Ne@l....d Rohnert. Park 8i8!, LEGEND ADA ramp upgrade location and @ number of ramps :~) CD @ Wine Country RV Park ~f:} MWQI! P! RESOLUTION NO. 2011-116 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING APPLICATION FOR THE 2012/2013 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING WHEREAS, the City of Rohnert Park participates in the Sonoma County Community Development Block Grant ("CDBG") Program; WHEREAS, the Community Development Block Grant ("CDBG") program was created to develop viable communities through the provision of decent housing, a suitable living environment and the expansion of economic opportunities, primarily for lower income persons; WHEREAS, the Sonoma County Community Development Commission ("Commission") is the designated local administrative body for the CDBG Program; WHEREAS, the proposed CDBG project that would be located in Rohnert Park is the Sidewalk Ramp ADA Upgrades - Phase II; WHEREAS, according to the project review and approval process, the City Council has an opportunity to prioritize and endorse projects that would be located in Rohnert Park. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rolmert Park that it does hereby endorse the Sidewalk Ramp ADA Upgrades - Phase II for a request of $84,000 in funding from the 2012/2013 Sonoma County Community Development CDBG Program. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager or his designee to submit the application for Community Development Block Grant funds and adjust the funding request based on any new information that may be submitted prior to the. decision of the Sonoma County Board of Supervisors. DULY AND REGULARLY ADOPTED this 13rd day of December, 2011. ATTEST: CITY OF ROHNERT PARK City Clerk Mayor JH-S:05-d Agenda Packet Preparation TIMEUNES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (I) week prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (I) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-173 {This sectionfor City Clerk Use Only} 12/13/11 City Council Agenda ITEM NO. 4.C.3 RESOLUTION NO. 2011-117 & ITEM NO. 4.C.4 RESOLUTION NO. 2011-118 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 13,201] Depmiment: Public Works and Community Services Submitted By: Johnny Chung, Project Manager Submittal Date: November 29,20] ] Agenda Title: Ladder Replacement of POIiable Water Storage Tanks #] and #2 and Cleaning of Tanks #] through #7 Project. Requested Council Action: Adopt Resolutions Approving the Plans and Specifications and Awarding Contracts for: 1. Ladder Replacement of Tanks #1 and #2 to Paso Robles Tanks, Inc.; and 2. Cleaning of Tanks #1 through #7 to Aqua-Tech Company Recommendation Staff recommends approving the project plans and specifications and awarding the contracts to the lowest and most responsible bidders: ]) Paso Robles Tank, Inc. to conduct work on the ladder replacement and 2) Aqua Tech for the cleaning of water tanks. Summary: Replacingthe ladders for tank #'s ] and 2 is a project that will bring the ladders to current OSHA safety standards. The project also includes cleaning the interior for all tanks, #'s ] to 7. Staff has contracted for the design of the project pursuant to a Task Order under the Master Agreement with Brelje and Race Consulting Civil Engineers to produce the project plans and specifications. The project documents were issued for bid through a formal bidding process that produced two low bidders. Staff recommends approving the project documents and awarding the contracts to the lowest and most responsible bidders Paso Robles Tank, Inc. for the ladder replacement and Aqua Tech to clean the tanks. Background: Replacing ladders on tank #'s I and 2 is a project in the Five-Year Capital Improvement Program adopted by the City Council on June 28, 20] I. Tank #'s I and 2 were built in ] 970. Although the ladders are in good condition, they were designed and built under safety standards that are now obsolete. Over the past 40 years, safety standards have significantly changed and improved. Added requirements like a cage around the ladder, a platform at the top of the ladder, handrail surrounding the platform and the tank hatch OAK #4850.-9972-3022 v2 area make it safer for staff while working 35 feet off the ground. Once replaced, the ladders will meet current OSHA Standards and will protect staff members responsible for maintaining the water tanks. Another part of the project includes cleaning the interior of the city's seven (7) water tanks including tank #'s I and 2. Over time, sediment has built up and collected along the bottom ofthe tanks, and sections of the interior tank coating may peel away and could affect water quality if it were to collect in the tanks. Our records indicate that the tanks were last cleaned between 2005 and 2006. It is recommended that the tanks are cleaned every five (5) years. The City is at the end of the 5-year interval, and to maintain water quality should clean the tanks and patch any failed interior coating. Project Status On June 20, 2011, staff contracted with Brelje and Race to design and produce the project plans and specifications. On August 26, 20 I 0, staff issued a call for sealed bids using these project plans and specifications. On September 22, 20 I 1, bids were opened, and Paso Robles Tank and Aqua Tech were the lowest and most responsible bidders. Both projects were bid together because welding of the new ladders will affect the cleaning of the tanks. The work should be coordinated. They were put together into one project but subdivided into two packages. The bid results are as follows: Bid package 1, Ladders Replacement for Tank #'s I and 2: Bidder Bid Amount Paso Robles Tank, Inc. $66,280.00 Spiess Construction Company, Inc. $139,890.00 Bid package 2, Cleaning Tank #'s I to 7: Bidder Bid Amount Aqua Tech $24,899.94 Pasa Robles Tank, Inc. $28,900.00 Project Cost Funding for this project is from the Water Enterprise, Project # 20 I 1-06. Ladder Replacement for Tank #'s I and 2, Paso Robles Tank - Capital Fund Cleaning Tank #'s I through 7, Aqua Tech - Operating Fund Total Project Construction Costs: $ 66,280.00 $ 24,899.94 $ 91,179.94 Recommendation Staff recommends approving the project plans and specifications and awarding the contracts to the lowest and most responsible bidders: 1) Paso Robles Tank, Inc. for the ladder replacement and 2) Aqua Tech to clean the tanks. Enclosures: Resolutions Contracts CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S:05-b OAK #4850-9972-3022 v2 RESOLUTION NO. 2011-117 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AND ADOPTING PROJECT PLANS AND SPECIFICATIONS AND AWARDING THE CONTRACT FOR LADDER REPLACEMENT OF TANK #'S 1 & 2 TO PASO ROBLES TANK, INC. WHEREAS, Ladder Replacement of Tank #'s I & 2 including Cleaning of Tank #'s 1 through 7 ("Project") is a project in the Five-Year Capital Improvement Program adopted by the City Council on June 28, 2011; and WHEREAS, pursuant to a Task Order dated June 20, 2011, executed under a Master Agreement dated February 25th, 2011, Brelje and Race Consulting Engineers has designed and produced project plans and specifications for the Project; and WHEREAS, on August 26, 2011, the Project was publicly advertised in accordance with the requirements set forth in the State of California's Public Contract Code; and WHEREAS, two responsive bids were received and opened on September 22,2011 and reviewed by the Department of Public Works and Community Services; and WHEREAS, California law requires that bids be awarded to the lowest responsive responsible bidders; and WHEREAS, Paso Robles Tank submitted the lowest responsive and responsible bid for the Ladder Replacement of Tank #'s 1 & 2 ("Ladder Replacement"). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve and adopt the plans and specifications for the Ladder Replacement, accept the bids for the Ladder Replacement, and approve the award of the contract for the Ladder Replacement ("Ladder Replacement Contract") to Paso Robles Tank, Inc. in the amount of $66,280.00. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute for and on behalf of the City of Rohnert Park the Ladder Replacement Contract in substantially similar form to the attached contract; is fm1her authorized to approve cumulative contract change orders up to ten percent (10%) of the value of the original contract; and is fm1her authorized to delegate to his designee approval authority for cumulative project progress payments up to the contract amount, including the change orders authorized in this Resolution. DULY AND REGULARLY ADOPTED this 13th day of December, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk JH-S:05-d OAK #4820-4856-3470 v2 CONTRACT Ladders Replacement for Tank #'s 1 and 2. PROJECT NO. PWCS 2010-14 THIS AGREEMENT, made and entered into this _ day of ,20_, by and between Paso Robles Tank, Inc., hereinafter called "Contractor", and the City of Rohnert Park, hereinafter called "City". WITNESSETH: WHEREAS, the City Council of said City has awarded a contract to Contractor for perfonning the work hereinafter mentioned in accordance with the sealed proposal of said Contractor. NOW, THEREFORE, IT IS AGREED, as follows: 1. Scope of Work: The Contractor shall perform all the work and fumish all the labor, materials, equipment and all utility and transpOliation services required to complete all of the work of construction and installation of the improvements more patiicularly described in the bid documents submitted by Contractor for Ladder Replacement of Tank #'s 1 & 2 and approved by the Resolution adopted by the City Council of said City on December 13,2011, the items and quantities of which are more patiicularly set forth in such bid documents on file in the office of the City Clerk, except work done or to be done by others. 2. Time of Performance and Liquidated Damages: The Contractor shall begin work within fifteen (15) calendar days after official notice by Director of Public Works to proceed with the work and shall diligently prosecute the same to completion within 185 calendar days of that Notice. In the event the Contractor does not complete the work within the time limit so specified or within such further time as said City Council shall have authorized, the Contractor shall pay to the City liquidated damages in the amount of $1000 per day for each and every day's delay in finishing the work beyond the completion date so specified. Additional provisions with regard to said time of completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to and incorporated herein by reference. 3. Payments: Payments will be made by City to the Contractor for said work performed at the times and in the manner provided in the specifications and at the unit prices stated in Contractor's bid. The award of the contract is for a total amount of$66,280.00. OAK #48]2-1088-2318 v2 4. Component Parts: This contract shall consist of the following documents, each of which is on file in the office of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto: a) This Agreement b) Notice Inviting Sealed Proposals c) Instruction and Information to Bidders d) Accepted Proposal e) Faithful Performance Bond f) Labor and Material Bond g) Special Provisions h) Standard Specifications i) Design Standards j) Plans, Profiles and Detailed Drawings 5. Wage Scale: Pursuant to Section 1773 of the Labor Code of the State of California, the City has obtained from the Director of the Depmiment of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holidays and oveliime work for each craft, classification, or type of workman required to execute the contract. A copy of said prevailing rate of per diem wages is on file in the office of the City Clerk, to which reference is hereby made for further particulars. Said prevailing rate of per diem wages will be made available to any interested party upon request, and a copy thereof shall be posted at the job site. The provisions of Aliicle 2, Chapter 1, Part 7, Division 2 (commencing with Section 1770) of the Labor Code and particularly Section 1775 thereof, shall be complied with. Notice is hereby given that, pursuant to Section 1776(g) of the Labor Code of the State of California that the Contractor shall make available as required in this Section of the Labor Code celiified payroll records and that penalties for violation of the section may be enforced. 6. Hours of Labor: The Contractor shall forfeit, as penalty to said City, Twenty-five Dollars ($25.00) for each workman employed in the execution of the contract by him or by any subcontractor, for each calendar day during which any workman is required or permitted to labor more than eight (8) hours in anyone calendar day and forty (40) hours in anyone calendar week, in violation of the provisions of Article 3, Chapter 1, Pmi 7, Division 2 (commencing with Section 1810) of the Labor Code of the State of California. 7. Apprentices: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the rules and procedures of the California Apprenticeship Council, properly indentured apprentices shall be employed in the prosecution of the work. The ratio of apprentices to journeymen who shall be employed in the respective crafts or trades may be the ratio stipulated in the apprenticeship standards under which the appropriate joint apprenticeship committee operates. In no event shall the ratio be less than one apprentice for each five journeymen unless a certificate of exemption has been issued by the Division of Apprenticeship Standards. Willful failure by the Contractor to comply with said Section 1777.5 shall result in his being denied the right to bid on a public works contract for a period of six months from the date the determination is made. OAK #4812-]088-2318 v2 Information relative to number of apprentices, identifications, wages, hours of employment and standards of working conditions shall be obtained from the Director of the Department of Industrial Relations, who is the Administrative Officer of the California Apprenticeship Council. 8. Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which reads as follows: "A contractor shall not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter. " 9. Workmen's Compensation Insurance: In accordance with the provisions of Article 5, Chapter 1, Pal1 7, Division 2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the Contractor is required to secure the payment of compensation to his employees and shall for that purpose obtain and keep in effect adequate Workmen's Compensation Insurance. The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workmen's compensation or to undertake self-insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the perfOlmance of the work of this contract. 10. Indemnify: To the fullest extent permitted by law, Contractor shall indemnifY, hold harmless, release and defend City, its officers, elected officials, employees, agents, volunteers, and consultants from and against any and all actions, claims, demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole or in part, arising out of Contractor's activities hereunder, including the activities of other persons employed or utilized by Contractor in the performance of this Agreement excepting liabilities due to the active negligence of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Contractor under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor and shall continue to bind the parties after termination/completion of this Agreement. 11. Insurance: Without limiting contractor's indemnification provided herein, Contractor shall comply with the requirements set f0l1h in Exhibit A to this agreement. 12. Attorneys Fees: In the event either party hereto shall commence any legal action or procedure, including an action for declaratory relief, against the other, by reason of the alleged failure of the other to perform or keep any term, covenant, or condition of this contract by it to be performed or kept, the party prevailing in said action or proceeding shall be entitled to recover, in OAK #4812-1088-2318 v2 addition to its court costs, a reasonable attorneys fee to be fixed by the court, and such recovery shall include court costs and attorneys fees on appeal, if any. 13. Substitution of Securities for Withheld Amounts: Pursuant to California Public Contracts Code Section 22300, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and sole expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the public agency, or with a state or federally chartered bank as the escrow agent, who shall pay such moneys to the Contractor upon satisfactory completion of the contract. Securities eligible for substitution under this section shall include those listed in the California Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. The Contractor shall be the beneficial owner of any securities substituted for moneys withheld and shall receive any interest thereon. Any escrow agreement entered into pursuant to this section shall contain as a minimum the following provisions: a. The amount of securities to be deposited; b. The terms and conditions of conversion to cash 111 case of the default of the Contractor; and C. The termination of the escrow upon completion of the contract. IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above written. CITY OF ROHNERT PARK Paso Robles Tank, Inc. City Manager Per Resolution No. xx-xxx adopted by the Rohnert Park City Council at its meeting of xxx x xx, xxxx. Date Name/Title Date ATTEST: APPROVED AS TO FORM: City Clerk City Attorney OAK #48 I 2-1 088-2318 v2 EXHIBIT A Insurance Requirements [To be inserted] OAK #48]2-]088-23]8 v2 RESOLUTION NO. 2011-118 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AND ADOPTING PROJECT PLANS AND SPECIFICATIONS AND AWARDING THE CONTRACT FOR CLEANING OF TANK #'S 1 THROUGH 7 TO AQUA-TECH COMPANY WHEREAS, Ladder Replacement of Tank #'s 1 & 2 including Cleaning of Tank #'s 1 through 7 ("Project") is a project in the Five-Year Capital Improvement Program adopted by the City Council on June 28, 2011; and WHEREAS, pursuant to a Task Order dated June 20, 2011, executed under a Master Agreement dated February 25th, 2011, Brelje and Race Consulting Engineers has designed and produced project plans and specifications for the Project; and WHEREAS, on August 26, 2011, the Project was publicly advertised in accordance with the requirements set forth in the State of California's Public Contract Code; and WHEREAS, two responsive bids were received and opened on September 22, 2011 and reviewed by the Department of Public Works and Community Services; and WHEREAS, California law requires that bids be awarded to the lowest responsive responsible bidders; and WHEREAS, Aqua-Tech Company submitted the lowest responsive and responsible bid for the Cleaning of Tank #'s 1 through 7 ("Tank Cleaning"). NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve and adopt the plans and specifications for the Tank Cleaning, accept the bids for the Tank Cleaning, and approve the award of the contract for the Tank Cleaning ("Tank Cleaning Contract") to Aqua-Tech Company in the amount of $24,899.94. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute for and on behalf of the City of Rohnert Park the Tank Cleaning Contract in substantially similar form to the attached contract; is further authorized to approve cumulative contract change orders up to ten percent (10%) of the value of the original contract; and is further authorized to delegate to his designee approval authority for cumulative project progress payments up to the contract amount, including the change orders authorized in this Resolution. DULY AND REGULARLY ADOPTED this 13th day of December, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk JH-S:05-d OAK #4820-8211-7902 v2 CONTRACT Cleaning ofInterior Tank #'s 1 through 7 PROJECT NO. PWCS 2010-14 THIS AGREEMENT, made and entered into this _ day of ,20_, by and between Aqua-Tech Company hereinafter called "Contractor", and the City of Rohnert Park, hereinafter called "City". WITNESSETH: WHEREAS, the City Council of said City has awarded a contract to Contractor for perfonning the work hereinafter mentioned in accordance with the sealed proposal of said Contractor. NOW, THEREFORE, IT IS AGREED, as follows: 1. Scope of Work: The Contractor shall perform all the work and furnish all the labor, materials, equipment and all utility and transpOliation services required to complete all of the work of construction and installation of the improvements more particularly described in the bid documents submitted by Contractor for Cleaning of Tank #'s 1 to 7 and approved by the Resolution adopted by the City Council of said City on December 13, 2011, the items and quantities of which are more particularly set forth in such bid documents on file in the office of the City Clerk, except work done or to be done by others. 2. Time of Performance and Liquidated Damages: The Contractor shall begin work within fifteen (15) calendar days after official notice by Director of Public Works to proceed with the work and shall diligently prosecute the same to completion within 185 calendar days of that Notice. In the event the Contractor does not complete the work within the time limit so specified or within such further time as said City Council shall have authorized, the Contractor shall pay to the City liquidated damages in the amount of $1000 per day for each and every day's delay in finishing the work beyond the completion date so specified. Additional provisions with regard to said time of completion and liquidated damages are set fOlih in the specifications, which provisions are hereby referred to and incorporated herein by reference. 3. Payments: Payments will be made by City to the Contractor for said work perfornled at the times and in the manner provided in the specifications and at the unit prices stated in Contractor's bid. The award of the contract is for a total amount of$24,899.94. OAK #4820-3257-2686 v2 4. Component Parts: This contract shall consist of the following documents, each of which is on file in the office of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto: a) This Agreement b) Notice Inviting Sealed Proposals c) Instruction and Information to Bidders d) Accepted Proposal e) Faithful Perforn1ance Bond f) Labor and Material Bond g) Special Provisions h) Standard Specifications i) Design Standards j) Plans, Profiles and Detailed Drawings 5. Wage Scale: Pursuant to Section 1773 of the Labor Code of the State of California, the City has obtained from the Director of the Depmiment of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holidays and oveliime work for each craft, classification, or type of workman required to execute the contract. A copy of said prevailing rate of per diem wages is on file in the office of the City Clerk, to which reference is hereby made for fmiher particulars. Said prevailing rate of per diem wages will be made available to any interested party upon request, and a copy thereof shall be posted at the job site. The provisions of Aliicle 2, Chapter 1, Pmi 7, Division 2 (commencing with Section 1770) of the Labor Code and pmiicularly Section 1775 thereof, shall be complied with. Notice is hereby given that, pursuant to Section 1776(g) of the Labor Code of the State of California that the Contractor shall make available as required in this Section of the Labor Code certified payroll records and that penalties for violation of the section may be enforced. 6. Hours of Labor: The Contractor shall forfeit, as penalty to said City, Twenty-five Dollars ($25.00) for each workman employed in the execution of the contract by him or by any subcontractor, for each calendar day during which any workman is required or pennitted to labor more than eight (8) hours in anyone calendar day and forty (40) hours in anyone calendar week, in violation of the provisions of Aliicle 3, Chapter 1, Pmi 7, Division 2 (commencing with Section 1810) of the Labor Code of the State of California. 7. Apprentices: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the rules and procedures of the California Apprenticeship Council, properly indentured apprentices shall be employed in the prosecution of the work. The ratio of apprentices to journeymen who shall be employed in the respective crafts or trades may be the ratio stipulated in the apprenticeship standards under which the appropriate joint apprenticeship committee operates. In no event shall the ratio be less than one apprentice for each five journeymen unless a certificate of exemption has been issued by the Division of Apprenticeship Standards. Willful failure by the Contractor to comply with said Section 1777.5 shall result in his being denied the right to bid on a public works contract for a period of six months from the date the determination is made. OAK #4820-3257-2686 v2 Inforn1ation relative to number of apprentices, identifications, wages, hours of employment and standards of working conditions shall be obtained from the Director of the Department of Industrial Relations, who is the Administrative Officer of the California Apprenticeship Council. 8. Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which reads as follows: "A contractor shall not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter. " 9. Workmen's Compensation Insurance: In accordance with the provisions of Alticle 5, Chapter 1, Part 7, Division 2 (cOlmnencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the Contractor is required to secure the payment of compensation to his employees and shall for that purpose obtain and keep in effect adequate Workmen's Compensation Insurance. The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workmen's compensation or to undeltake self-insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this contract. 10. Indemnify: To the fullest extent permitted by law, Contractor shall indemnifY, hold harmless, release and defend City, its officers, elected officials, employees, agents, volunteers, and consultants from and against any and all actions, claims, demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense costs and liabilities of any nature that may be asselted by any person or entity including Contractor, in whole or in part, arising out of Contractor's activities hereunder, including the activities of other persons employed or utilized by Contractor in the performance of this Agreement excepting liabilities due to the active negligence of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Contractor under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor and shall continue to bind the parties after termination/completion of this Agreement. 11. Insurance: Without limiting contractor's indemnification provided herein, Contractor shall comply with the requirements set forth in Exhibit A to this agreement. 12. Attorneys Fees: In the event either pariy hereto shall commence any legal action or procedure, including an action for declaratory relief, against the other, by reason of the alleged failure of the other to perform or keep any term, covenant, or condition of this contract by it to be performed or kept, the party prevailing in said action or proceeding shall be entitled to recover, in OAK #4820-3257-2686 v2 addition to its cOUli costs, a reasonable attorneys fee to be fixed by the cOUli, and such recovery shall include court costs and attorneys fees on appeal, if any. 13. Substitution of Securities for Withheld Amounts: Pursuant to California Public Contracts Code Section 22300, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and sole expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the public agency, or with a state or federally chartered bank as the escrow agent, who shall pay such moneys to the Contractor upon satisfactory completion of the contract. Securities eligible for substitution under this section shall include those listed in the California Public Contracts Code Section 22300 or bank or savings and loan celiificates of deposit. The Contractor shall be the beneficial owner of any securities substituted for moneys withheld and shall receive any interest thereon. Any escrow agreement entered into pursuant to this section shall contain as a minimum the following provisions: a. The amount of securities to be deposited; b. The terms and conditions of conversion to cash 111 case of the default of the Contractor; and c. The termination of the escrow upon completion of the contract. IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above written. CITY OF ROHNERT PARK Aqua-Tech Company City Manager Date Per Resolution No. xx-xxx adopted by the Rohner! Park City Council at its meeting of xxx x xx, xxxx. Name/Title Date ATTEST: APPROVED AS TO FORM: City Clerk City Attorney OAK #4820-3257-2686 v2 EXHIBIT A Insurance Requirements [To be inserted] OAK #4820-3257-2686 v2 12/13/11 City Council Agenda ITEM NO. 4.C.5 RESOLUTION NO. 2011-119 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK REJECTING THE CLAIM OF Luis Figueroa BE IT RESOLVED by the City Council of the City of Rohnel't Park that that Claim for alleged damages dated November 10, 2011 and received November 14, 2011 is hereby rejected. DULY AND REGULARLY ADOPTED this 13th day of December, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Claim No. 20] ]-]4 Agenda Packet Prcparation TIMELINES for Regular City Council Meetings held on thc 2nd & 4th Tuesdays of each month: . Resolutions (othcr than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via cmail for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agcnda items to City Manager via email tor his review and responding ..email authorization", synchronized with above timefi'ame of Assistant City Attorncy review, and an email copy to the City Clerk for drafting agendas . Agenda Items with attachments via email and a total oftwenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) weel, prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park MuniciDal Code Section 2.08.020 and related Resolution No. 2008;] 73 {This section/or City Clerk Use Only) 12/13/11 City Council Agenda ITEM NO. 4.D.l ORDINANCE NO 841 (Adoption) CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 13,2011 Department: Public Safety Submitted By: Brian Masterson, Director Submittal Date: November 16, 201 I Agenda Title: USE PERMITS FOR ALCOHOLIC BEVERAGE EST ABLlSHMENTS REQUESTED COUNCIL ACTION: 1. Adopt Ordinance No. 841 which amends sections 8.34.040 and 8.34.060 of Rohnert Park Municipal Code Chapter 8.34. 2. Repeal Rohnert Park Municipal Code Section 1 7.07.020(R) as it conflicts with Chapter 8.34. SUMMARY: In 2007, the City Council adopted Ordinance 780 adding Chapter 8.34, Use Permits for Alcoholic Beverage Establishments, to the Rohnert Park Municipal Code. The ordinance required each owner or licensee of an alcohol establishment to secure a use permit to lawfully engage in the sale of alcoholic beverages in the City. The permit, obtained for a fee based on hours of operation, volume of sales, and calls for service, required establishments to comply with operational standards and training requirements set forth in the ordinance. The annual fee provides the revenue necessary to fund the costs incurred by the Department of Public Safety to monitor compliance, enforce the conditions of the permit, and implement a training program to promote responsible policies and practices. A recent review of Rohnert Park Municipal Code (RPMC) Chapter 8.34 (specifically sections 8.34.040 and 8.34.060), RPMC section 1 7.07.020(R), and the relationship of commercial property in the City to certain sensitive uses and other alcoholic beverage establishments brought forth a potential conflict. Presently, sections 8.34.040 and 8.34.060 forbid off-sale establishments (mini marts, liquor and grocery stores, etc.) from conducting business within 1,000 feet of any existing schools, places of worship, hospitals, parks, playgrounds or other alcoholic beverage establishments of eleven thousand square feet or less in size. The same restrictions apply to specific on-sale establishments (ABC license types 40, 42, and 48 (21 and over, bars and nightclubs)). All other on-sale establishments (restaurants) have no distance restrictions. The department presented the following for council consideration on November 8th, 201 I: The department's recommendation is to change the" 1 ,000 feet" restriction in Chapter 8.34 to "500 feet" for off-sale businesses only. The depaJ1ment is not considering changing the current 1000 ft. restriction for specific on-sale establishments (bars and nightclubs (ABC license types 40, 42, and 48)). This distancing requirement is more appropriate given the distribution of sensitive uses and alcohol establishments in the City. The department is also recommending that "places of worship" be removed from the list of sensitive uses since they may be located in commercial spaces in light of the City's Zone Code and federal laws such as the Religious Land Use and Institutionalized Persons Act (RLUlPA). To further delineate between types of off-sale establishments, the department is recommending language be added to Section D of 8.34.040 and Section C of 8.34.060 pertaining only to off sale establishments eleven thousand feet or less in size. For example, this change would permit a grocery store, greater than eleven thousand square feet in size, to occupy property within 500 feet of another off sale or an on-sale establishment. Additionally, section 8.34.060 (Action on Application) has been amended to allow the Director of Public Safety and/or his designee to use discretion in granting alcohol use permits based on particular consideration of the peace, order and moral welfare of the public. Specifically, rather than requiring that all five findings be made prior to permit issuance as required by section 8.34.060, under the amended code the Director must consider those factors but will have the discretion to issue a permit even where not all five findings can be made if the factual circumstances warrant it. For example, this flexibility would allow the Director to take into account that two establishments are technically within 500 feet of one another but are physically separated (such as by the highway), in deciding whether to issue a permit. The designee is a ranking officer (sergeant or lieutenant) who oversees alcoholic beverage establishment compliance. The designee will forward his/her recommendations to the director who will make a decision on issuance of the alcohol use permit. In order to eliminate the potential conflict with the remainder of the RPMC, the department recommends that Section 17 .07.020(R) be deleted in its entirety. As a result, the distancing requirements for these establishments will be contained in a single location in the code at Chapter 8.34. The depaJ1ment is asking Council to: grant the Director the discretion to consider alcohol permit issuance based on conditions outlined above; amend Chapter 8.34 of RPMC (Sections 8.34.040 and 8.34.060) to reflect the off-sale change in distance from" 1 ,000 feet" to "500 feet," as well as the addition of language referencing specifically off-sale establishments "eleven thousand square feet or less in size," and the removal of places of worship from the list of sensitive uses; and repeal RPMC Section 17.07.020(R) to avoid conflicting conditions. Attachments: Ordinance No. 841 Chapter 8.34 with recommended changes and additions in legislative notation. CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have becn reviewed and approved as to form by the City Attorney CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per City Manager's review and direction for distribution ofthis agenda item. (Revised 031309) JH:TG-S:05-b ORDINANCE NO. 841 AN ORDINANCE OF THE CITY OF ROHNERT PARK AMENDING SECTIONS 8.34.040 ("APPLICATION FOR USE PERMIT--FORM AND CONTENT") AND 8.34.060 ("ACTION ON APPLICATION FOR A USE PERMIT") OF CHAPTER 8.34 ("USE PERMITS FOR ALCOHOLIC BEVERAGE ESTABLISHMENTS") AND REPEALING SECTION 17.07.020(R) OF THEROHNERT PARK MUNICIPAL CODE WHEREAS, on May 8,2007, the City Council adopted Ordinance No. 780, adding Chapter 8.34, Use Permits for Alcoholic Beverage Establishments, to the Rohnert Park Municipal Code (RPMC); WHEREAS, RPMC Chapter 8.34 requires each owner or licensee of an alcohol establishment to secure a use permit to lawfully engage in the sale of alcoholic beverages in the City; WHEREAS, RPMC Sections 8.34.040 and 8.34.060 prohibit off-sale alcohol establishments from conducting business within 1,000 feet of any existing schools, places of worship, hospitals, parks, playgrounds or other alcoholic beverage establishments of 1 1,000 square feet or less in size; WHEREAS, the 1 ,OOO-foot restriction set forth in Chapter 8.34 conflicts with RPMC Section 17.07.020, which prohibits alcohol licensed establishments from operating within 500 feet of the above-mentioned locations; WHEREAS, the current 1 ,OOO-foot restriction may also restrict off-sale alcohol establishments from occupying vacant commercial property, which could have an effect on economic growth; and WHEREAS, granting the Director of Public Safety and/or his designee the latitude to approve or deny permits based on particular consideration of the peace, order and moral welfare of the public will be beneficial during the permit application review process. NOW, THEREFORE, the City Council of the City of Rohnert Park does ordain as follows: SECTION 1. Subsection 0 of Section 8.24.040 of the Rohnert Park Municipal Code is amended to read as follows: "For off-sale establishments eleven thousand square feet or less in size, a verification that the establ ishment is not located within five hundred feet of any existing schools, places of worship, hospitals, parks, playgrounds or other off-sale alcoholic beverage establishments of eleven thousand square feet or less in size; and" SECTION 2. 8.24.060 ofthe Rohnert Park Municipal Code is amended in its entirety to read as follows: "8.34.060 - Action on application for a use permit. The director of public safety will consider each complete application for a use permit required by this chapter within thirty business days of submittal, and may consider the following prior to making a decision whether to issue the permit. A. The proposed alcoholic beverage establishment is located in a zoning district in which the establishment is a permitted use; B. The proposed establishment will not contribute to an undue concentration of alcohol establishments in the area as defined by Business and Professions Code Section 23958.4(a) or is an establishment for whom the city has made a finding of public convenience or necessity; C. The proposed off-sale establishment is eleven thousand square feet or less in size and is not located within five hundred feet of any existing schools, hospitals, parks, playgrounds or other off-sale alcoholic beverage establishments of eleven thousand square feet or less in size; D. The proposed on-sale establishment with either ABC license type 40, 42 or 48 (bars, nightclubs), a verification that the establishment is not located within one thousand feet of any existing schools, places of worship, hospitals, parks, playgrounds or other alcoholic beverage establishment with ABC license type 40, 42 or 48; E. The proposed establishment is not located in a high-crime area as defined in Business and Professions Code Section 23958.5(a), or where a disproportionate number of police service calls occur." SECTION 3: Subsection R of section 17.07.020 of the Rohnert Park Municipal Code is hereby repealed. All other subsections of section 17.07.020 shall retain their existing lettering. SECTION 4: Severability. If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that anyone or more of the sections subsections, sentences, clauses or phrases may be declared unconstitutional. SECTION 5: Effective Date. This ordinance shall be in full force and effective thirty (30) days from and after its adoption and shall be published and posted as required by law. This ordinance was introduced on the 22nd day of November, 201 1, and was DULY AND REG ULARL Y ADOPTED this _ day of , 20 I 1, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: 2 CITY OF ROHNERT PARK Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 3 Chapter 8.34 USE PERMITS FOR ALCOHOLIC BEVERAGE ESTABLISHMENTS Sections: 8.34.010 Definitions. 8.34.020 Administration. 8.34.030 Use permit required for new or modified alcoholic beverage establishments. 8.34.040 Application for use permit--Form and content. 8.34.050 Application for use permit--Application fees. 8.34.060 Action on application for a use permit. 8.34.070 Conditions of approval. 8.34.080 Appeals from a determination on an application for use permit. 8.34.090 Posting of conditions of approval. 8.34.100 Existing uses deemed approved. 8.34.110 Notification to owners. 8.34.120 Posting of operational standards by deemed approved establishments. 8.34.130 Operational standards for all alcoholic beverage establishments. 8.34.140 Training requirements for all alcoholic beverage establishments. 8.34.150 Annual permit fees. 8.34.160 Billing and payment. 8.34.170 Administrative review of fee. 8.34.180 Establishment of alcohol permit fee account. 8.34.190 Report of expenditure of fees to be collected. 8.34.200 Violations. 8.34.210 Penalties. 8.34.220 Inspections. 8.34.230 Preliminary notice of violation and hearing. 8.34.010 Definitions. As used in this chapter: "Alcoholic beverage" means any beverage fit for consumption which contains one-half of one percent or more of alcohol by volume. "Alcoholic Beverage Control (ABC)" means the California Depat1ment of Alcoholic Beverage Control. "Alcoholic beverage establishment" means any off-sale or on-sale alcoholic beverage establishment. "Alcoholic beverage establishment, off-sale" means any business where alcoholic beverages are sold for consumption off of the establishment's premises including, but not limited to, any business that has obtained or intends to obtain an ABC license type 20 or 21. "Alcoholic beverage establishment, on-sale" means any business where alcoholic beverages are sold or served for consumption on the premises and which is applying for or has obtained an ABC license type 40, 41, 42, 47, 48, 51, 52, 61, 63 and/or 75. "City manager" means the city manager or his or her designee. "Deemed approved establishment" means any licensed, legal nonconforming alcoholic beverage establishment in existence and lawfully operating in the city immediately prior to the effective date of the ordinance codified in this chapter. "Director of administrative services" means the director of administrative services or his or her designee. "Director of public safety" means the director of public safety or his or her designee. "Enforcement officer" means the city of Rohnert Park director of public safety or his or her designee. "Licensee" means any person or business licensed by the State of California Department of Alcoholic Beverage Control actively conducting retail alcohol sales. In any case where a person or business maintains duplicate licenses or catering licenses at a location, such person or business shall be deemed a single "Licensee." 8.34.020 Administration. The director of public safety is responsible for issuing the use permits required by this chapter, and for carrying out such other responsibilities contained in this chapter. The director ofpublic safety is also responsible for monitoring compliance by the owners, operators and employees of an alcoholic beverage establishment with conditions imposed on any use permit issued pursuant to the provisions of this chapter, including deemed approved uses, and for initiating appropriate enforcement action in the event of noncompliance. The director of administrative services is responsible for collecting all annual permit fees imposed pursuant to the provisions of this chapter. 8.34.030 Use permit required for new or modified alcoholic beverage establishments. Except as otherwise provided in this chapter, no person shall establish a new on-sale or off-sale licensed alcoholic beverage establishment or substantially modify an existing alcoholic beverage establishment without first obtaining a use permit in the manner provided by this chapter. 8.34.040 Application for use permit--Form and content. An application for a use permit required by this chapter must be in the form prescribed by the director of public safety and shall contain all of the following information: A. The address of the establishment selling alcoholic beverages; 2 B. The type of ABC license the applicant is seeking for the alcoholic beverage establishment; C. The true and complete name and address of each lender or share holder with a five percent or more financial interest in the proposed business or any other person to whom a share or percentage of the income of the establishment is to be paid; D. For off-sale establishments cleven thousand square feet or less in size, a verification that the establishment is not located within one tho'cls,mdfive hundred feet of any existing schools, places of worship, hospitals, parks, playgrounds or other off-sale alcoholic beverage establishments of eleven thousand square feet or less in size; and E. For on-sale establishments with ABC license types 40, 42 and 48 (bars, nightclubs), a verification that the establishment is not located within one thousand feet of any existing schools, places of worship, hospitals, parks, playgrounds or other alcoholic beverage establishments with ABC license type 40, 42 or 48. 8.34.050 Application for use permit--Application fees. An application for a use permit required by this chapter shall be accompanied by an application fee in an amount established by resolution of the city council, based on the estimated costs of reviewing and acting on such applications and compliance monitoring and public education. 8.34.060 Action on application for a use permit. The director of public safety will consider each complete application for a use permit required by this chapter within thirty business days of submittal, and may consider the following prior to making a d ec i s i 0 11 W h etl1 er to i ssu e (11 e perm i t ffil-l-al3t~'-i-S&Htffi€B of the permtt-upen-fl:-1iiktng-#te-k3+tHffing-- fffiEl-ing5 . A. The proposed alcoholic beverage establishment is located in a zoning district in which the establishment is a permitted use; B. The proposed establishment will not contribute to an undue concentration of alcohol establishments in the area as defined by Business and Professions Code Section 23958.4(a) or is an establishment for whom the city has made a finding ofpublic convenience or necessity; C. The proposed off-sale establishment is eleven thousand square feet or less in size and is not located within Bfle thousandfive hundred feet of any existing schools, ~.s--ef- wor;;hip, hospitals, parks, playgrounds or other off-sale alcoholic beverage establishments of eleven thousand square feet or less in size; D. The proposed on-sale establishment with either ABC license type 40, 42 or 48 (bars, nightclubs), a verification that the establishment is not located within one thousand feet of any existing schools, places of worship, hospitals, parks, playgrounds or other 3 alcoholic beverage establishment with ABC license type 40, 42 or 48; E. The proposed establishment is not located in a highncrime area as defined in Business and Professions Code Section 23958.5(a), or where a disproportionate number of police service calls occur. 8.34.070 Conditions of approval. When approving an application for a use permit for an alcoholic beverage establishment, the director of public safety shall issue the permit subject to the operational standards and training requirements set forth in Sections 8.34.130 and 8.34.140 of this chapter. When approving an application fora use permit for an alcoholic beverage establishment, the planning commission may also impose additional cQnditions that it determines to be necessary or desirable to insure that the particular use authorized by the permit will be established, operated, and maintained in a way that will prevent nuisances, including but not limited to, premises design conditions that: A. Require the exterior areas of the premises and adjoining parking lots to be illuminated in a manner that provides lighting sufficient to illuminate and make easily discernable the appearance of all persons on or about the premises while not disturbing surrounding residential and commercial areas; B. Require litter and trash receptacles that are placed at accessible locations both within and outside the establishment and that are emptied on a daily basis; C. Prohibit fixtures or furnishings that encourage loitering and nuisance behavior; D. Reduce opportunities for patrons to congregate and obstruct neighboring properties and public rights-of-way; E. Otherwise maximize opportunities for surveillance and control of the premises and areas around the perimeter of the premises, including but not limited to cameras or security guards; and F. Any other conditions deemed appropriate by the planning commission. 8.34.080 Appeals from a determination on an application for use permit. Any applicant or other person aggrieved by a decision of the director of public safety on an application for a use permit required by this chapter, may appeal the decision of the director of public safety to the city manager within the time and in the manner required by Section 8.34.230 of this chapter. The decision of the city manager shall be final. 4 8.34.090 Posting of conditions of approval. Every owner of an alcohol ic beverage establ ishment issued a use perm it pursuant to the provisions of this chapter shall post a copy of all operational standards, training requirements and any special conditions of the permit in at least one prominent place within the interior of the establishment where it will be readily visible and legible to the employees and patrons of the establishment. 8.34.100 Existing uses deemed approved. Except as otherwise provided in this chapter, any alcoholic beverage establishment lawfully operating prior to the effective date of the ordinance codified in this chapter pursuant to an ABC license that authorizes the retail sale of alcoholic beverages for on-site or off-site consumption shall be deemed approved and may continue to lawfully operate without a use permit provided the operation is conducted in compliance with the standards and training requirements set forth in this chapter and has paid the annual permit fee required by Section 8.34.150. The continued operation of a deemed approved alcoholic beverage establishment shall require approval of a new use permit in the manner provided by this chapter upon the occurrence of any of the following: A. The establishment changes its type of retail liquor license with the Department of Alcoholic Beverage Control; B. There is a substantial modification to the mode or character of operation. As used herein, the phrase "substantial change of mode or character of operation" shall include, but not be limited to the following: 1. The off-sale alcoholic beverage establishment increases the floor area or shelf space principally devoted to alcohol sales by twenty-five percent or more; or 2. The on-sale alcoholic beverage establishment increases the floor area principally devoted to the alcohol sales by more than two hundred fifty square feet; or 3. The alcoholic beverage establishment proposes to reinstate alcohol sales after the ABC license has been either revoked or suspended for a period greater than thirty days by the ABC; or 4. The alcoholic beverage establishment proposes to reinstate alcohol sales after a cessation of use for a period of six months or more. 8.34.110 Notification to owners. Within sixty days following the effective date of the ordinance codified in this chapter, the director of public safety shall: A. Notify the owner of each deemed approved alcoholic beverage establishment within the city of the establishment's deemed approved status, authorizing the establishment to 5 lawfully continue its operation in the manner required by this chapter; B. Provide the owner of the establishment with a copy of the provisions of this chapter and call the owner's attention to the requirement that the establishment be operated in accordance with the operational standards set forth in Section 8.34.130; and C. Provide the owner of the establishment with a copy of the permit fees adopted by the city council in accordance with Section 8.34.150 and advise the owner of the amount and due date of the establishment's annual permit fee. 8.34.120 Posting of operational standards by deemed approved establishments. Every owner of a deemed approved alcoholic beverage establishment shall post a copy of all of the operational standards set forth in this chapter in at least one prominent place within the interior of the establishment where it will be readily visible and legible to the employees and patrons of the establ ishment. 8.34.130 Operational standards for all alcoholic beverage establishments. All new and existing alcoholic beverage establishments shall be operated in conformance with the following operational standards: A. Compliance with the state's Alcohol Beverage Control Act. All alcoholic beverage establishments shall be operated in strict compliance with the state's Alcohol Beverage Control Act, together with the conditions of any license issued by ABC to the establishment pursuant to that Act. B. Performance Standards for Outlets. All alcoholic beverage establishments shall take reasonable steps to discourage and correct objectionable conditions that constitute a nuisance, as defined in Chapter 1.24 of this Code, and adhere to the following performance standards in parking areas, sidewalks, alleys and areas surrounding the alcoholic beverage establishments and adjacent properties under the control of the subject alcoholic beverage establishment. "Reasonable steps" shall include calling the police in a timely manner, preventive design features, and requesting those engaging in such activities to cease those activities, unless personal safety would be threatened in making that request. Failure to correct these conditions may result in revocation of the "deemed approved" status, thereby requiring approval of a new use permit in the manner provided by this chapter. . 1. It does not result in adverse effects to the health, peace or safety of persons residing or working in the surrounding area. 2. It does not result in jeopardizing or endangering the public health or safety of persons residing or working in the surrounding area. 3. It does not result in repeated nuisance activities within the premises or in close proximity to the premises, including but not limited to disturbance of the peace, 6 illegal drug activity, publ ic drunkenness, drinking in public, harassment of passersby, gambling, prostitution, sexual harassment or sexual battery, sale of stolen goods, public urination, theft, assaults, batteries, acts of vandal ism, excessive littering, loitering, graffiti, illegal parking, excessive loud noises, especially in the late night or early morning hours, traffic violations, curfew violations, lewd sexual conduct in public, or police detentions and arrests. 4. It does not result in violations to any applicable provision of any other city, county, state, or federal regulation, ordinance, or statute including but not limited to sale or service of alcohol to minors, service of intoxicated patrons, failure to adhere to state ABC license conditions or local conditional use permit restrictions. 5. Its upkeep and operating characteristics are compatible with and will not adversely affect the livability or appropriate development of abutting properties and the surrounding area. 6. A copy of the performance standards shall be posted in a conspicuous and unobstructed place visible from the entrance of the establishment for public revIew. 8.34.140 Training requirements for all alcoholic beverage establishments. A. Training. All sellers/servers of alcoholic beverages shall complete an approved course in "Responsible Beverage Sales" (RBS) within sixty days of hire for employees hired after the passage of the ordinance codified in this chapter or within six months ofthe passage of the ordinance codified in this chapter for existing employees. B. Certified Programs. To satisfy the requirements of this section, a certified program must meet the standards of the California Coordinating Council on Responsible Beverage Service (CCC/RBS) or other certifying/licensing body designated by the state of California. 8.34.150 Annual permit fees. The city council shall establish by resolution an annual use permit fee that shall be imposed on each alcoholic beverage establishment issued a use permit pursuant to the provisions of this chapter, including any new or modified establishment or deemed approved establishment issued a permit pursuant to this chapter. The annual use permit fee shall be assessed for each alcoholic beverage establishment on a sliding scale based on: A. The hours of operation that alcohol is sold at the establishment; B. The volume of alcohol sales at the establishment; C. The number of police calls for service at the establishment; D. The estimated annual costs ofthe police services necessary to monitor and enforce the operational standards and other use permit conditions and requirements for all 7 establishments within that license category; and E. The estimated staff costs to bill and collect the annual permit fee. 8.34.160 Billing and payment. All annual permit fees imposed on an alcoholic beverage establishment operating under a use permit issued in the manner provided for by this chapter including "deemed approved" establishments shall be billed by the administrative services department on or before the first day of January of each year. The fee is due and payable immediately upon receipt, and will be delinquent ifnot paid within thirty days of the bill's mailing. 8.34.170 Administrative review of fee. Licensee may to challenge the amount of the annual use permit fee in accordance with Section 3.32.060 of this Code. 8.34.180 Establishment of alcohol permit fee account. A. The city shall establish an "Alcohol Permit Fee Account" for the collection of the fees described in this chapter. B. Funds from the "Alcohol Permit Fee Account" shall be used only to recover the cost of the services including education, inspections, enforcement operations and administrative hearings, related to the monitoring and enforcement of the performance standards, conditions of operation and regulations established for licensed alcohol establishments in this chapter. 8.34.190 Report of expenditure of fees to be collected. A. Not later than the last meeting of October in each calendar year, the enforcement officer shall subm it to the city council a report on the expenditures of the total of annual alcohol permit fees collected. B. The report shall set forth such matters as: 1. The prioritization of problems regarding enforcement of the performance standards, conditions and regulations as set forth in this chapter related to the operation of licensed alcohol establishments in the city of Rohnert Park. 2. Methods of mitigating such problems, through prevention, education and enforcement of the performance standards, conditions and regulations. 3. The specific allocation of the fees to be collected to activities described in the report. 8.34.200 Violations. A. It is unlawful for any person to operate a new or modified alcoholic beverage 8 establishment: 1. Without a valid use permit issued in the manner provided by this chapter; or 2. In violation of any requirements and conditions of any applicable use permit issued pursuant to this chapter, including, but not limited to, any operational standards and training requirements. B. It is unlawful for any person to operate a deemed approved alcoholic establishment in violation ofthe operational standards set f0l1h in this chapter and incorporated into a permit issued to the establishment pursuant to this chapter. 8.34.210 Penalties. A person shall be subject to the penalties set f0l1h in Chapter 1.16 of this Code if: A. The person operates a new or modified alcoholic beverage establishment without a use permit required by this chapter. B. The person has been issued a use permit for an alcoholic beverage establishment in the manner provided by this chapter, and causes or permits the establishment to be operated in violation of the requirements or conditions ofthe use permit. 8.34.220 Inspections. All alcoholic beverage establishments within the city shall be regularly inspected by the public safety department to determine whether the establishments are being operated in compliance with the provisions of this chapter. 8.34.230 Preliminary notice of violation and hearing. A. Preliminary Notice. Where the public safety department determines that an alcoholic beverage establishment is operating in violation of the provisions of this chapter, including, but not limited to, any of the requirements and conditions of the use permit issued to such establishment in the manner provided by this chapter, the department will issue a notice to the permittee that describes the nature ofthe violation, the corrective action to be taken, and the time within the corrective action must be completed. B. Notice of Hearing. If the licensee has not taken corrective action with the time specified, the public safety director shall provide the licensee with notice of a hearing. The notice shall specify the facts which constitute the violation, specify the time, date, and place of the hearing, and state that the liccnsee may be represented by counselor other interested persons. Said notice shall be served at least fifteen days prior to the hearing by mailing by certified mail, postage prepaid, addressed to the licensee's residence as indicated in the most recent use permit application on file. C. Hearing. At the hearing, the licensee, his or her counsel, and any other interested person(s) shall have the right to present evidence as to the facts upon which the public safety director 9 proposes to revoke the use permit. D. Notice of Decision. If after said hearing, the public safety director finds that any of the grounds for revocation exist, he or she shall within ten days after the hearing serve by certified mail, postage prepaid, a notice of decision upon the licensee and all interested persons participating in the hearing. Said notice shall specify the findings of the public safety director, the ground or grounds for his decision, and shall indicate the appeal procedure. E. Effective Date of Decision. The decision of the public safety director shall be final and binding on all interested parties ten days after the notice of decision is mailed, unless an appeal is filed. F. Appeal. The decision of the public safety director to revoke a use permit may be appealed in writing to the city manager within ten days of mail ing of the notice of decision. The city manager shall hear the appeal within thirty days of receipt of the written appeal. At the hearing, the appellant may present evidence in support ofthe contentions stated in the notice of appeal. Any interested person(s), including the public safety director, may be allowed to participate in the hearing and present evidence in support of the decision of the public safety director. The city manager shall render a written decision, including the grounds upon which the revocation is either upheld or overturned, within fifteen days of the date of the appeal hearing. A copy of the city manager's decision shall be served by certified mail, postage prepaid, upon the appellant and all parties to the hearing requesting same. The decision of the city manager shall be final. 10 Agenda Packet Preparation TIMELlNES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via em ail for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to City-Manager via email for his review and responding "cmail authorization", synchronized with above timefl'ame of Assistant City Attorney review, and an email copy to the City Clerk for dralling agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Drall review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) weel, prior to Council meeting date in compliance with Rohnert Park Municioal Code Section 2.08.020 and related Resolution No. 2008-173 {This sectionfor City Clerk Use Only) 12/13/11 City Council Agenda ITEM NO. 4.D.2 ORDINANCE NO. 842 (Adoption) CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 13,2011 Public Safety Department: Submitted By: Brian Masterson, Public Safety Director Patrick Barnes, Deputy City Engineer Submittal Date: October 28, 201 I Agenda Title: An ordinance declaring prima facie speed limits on certain streets. Requested Council Action: Adopt and waive the reading of an ordinance declaring prima facie speed limits on certain streets. Summary: Speed surveys are used to set speed limits. If the roadway is not a "local road', the speed limit must be set by a speed surveyor the speed limit becomes virtually unenforceable. Speed surveys expire and so must be done at regular intervals to maintain an enforceable speed limit. The recently completed 2011 speed surveys measured the speeds on 17 roadway segments. On five of these segments the speed limit should, in accordance with the law, be raised by 5 mph. In addition, staff is bringing back two segments of Country Club and asking Council to raise the speed limits on these segments as well. Raising the speed limits on these roadways in accordance with the law will allow Public safety to enforce the speed limit on these roadways. Enclosures: Ordinance Amending Section 10.20.010 of the Rohnert Park Municipal Code Declaring Prima Facie Speed Limits Engineering and Traf1ic Surveys CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per City Manager's review and direction for distribution ofthis agenda item. (Revised 031309) JH:TG-S05-b 1 Staff Report Ordinance Declaring Prima Facie Speed Limits On Certain Streets. REQUESTED COUNCIL ACTION: Introduce and waive the reading of an ordinance declaring prima facie speed limits on certain streets. BACKGROUND: Speed surveys are used to set speed limits. If the roadway is not a "local road', the speed limit must be set by a speed surveyor the speed limit becomes virtually unenforceable. Speed surveys expire and so must be done at regular intervals to maintain an enforceable speed limit. Here is how speed surveys are done. Vehicle speeds are measured at free flow. The 85th percentile speed is recorded. That number is rounded to the nearest 5 mph, which ordinarily sets the speed limit. With good reason, that speed can be dropped by 5 mph. Accident history is usually the best indicator of the need to lower the speed. That 5 mph is the only flexibility provided by law. The recently completed 2011 speed surveys measured the speeds on 17 roadway segments. It is important to note that the Traffic Engineer realigned some roadway segments. That is the roadway segments start and stop in different places. This realignment served three purposes: 1. It provided a more logical grouping of roadway sections; similar sections were put together. 2. It reduced costs now and into the future by reducing the number of segments. 3. It kept us from increasing speed lim its on part of a roadway where the speed should be slower, but the speed limit might be set by a faster roadway segment. Due to this realignment there will be a number of deletions and additions in the proposed ordinance. What is really happening in the ordinance is that seven roadway segments have increased speed limits as described below. Of the 17 roadway segments included in the 2011 speed survey, we are recommending increasing the speed limit on five roadway segments. Five segments are a part of the 2011 traffic survey and two are returns from an earlier survey. On four of these five roadway segments, the Traffic Engineer lowered the speed limit from the 85th percentile speed the maximum 5 mph allowed by law. On all four of these roadway segments, the average driver (50% percentile driver) is driving at a speed corresponding to the recommended speed limit. On one roadway, Labath, the Traffic Engineer recommends setting the speed limit at the 85% speed, which is 35 mph. Labath connects to Business Park Drive where the speed limit is 40 mph. The accident rate on Labath is about half the statewide average. Setting these new speed limits will allow Public Safety to enforce the speed limit on speeders. If . the speed limit is not set in accordance with law, the speed on these roads will be virtually unenforceable. This would allow persons to continue to speed at 58 mph (actual measured speed during speed survey on Golf Course Drive) with no ability to enforce the speed limit. 2 Roadwav Segments with Increased Speed Limits Based on Speed Surveys Roadway From To Current 85% 50% New Limit Speed Speed Limit Commerce Golf Course A vram 35 43 39 40 Commerce A vram Southwest 30 41 35 35 Golf Course Commerce Country Club 35 44 40 40 Labath Business Park RPX 30 34 30 35 Redwood Willis City Limits South 35 43 39 40 In 2008 we completed speed surveys oftwo segments of Country Club, one on each side of RPX. Both resulted in recommended speed limits of 30 mph. Council asked us to try again. We repeated the speed surveys with the same result. At that time, Council chose not to increase the speed limit on Country Club. This makes the speed limit virtually unenforceable. As a part of the 2011 speed survey, we completed another speed survey on Country Club. Here are the results of the surveys: Country Club North Country Club South 85t11 percentile Speed Limit 85tl1 percentile Speed Limit July 2008 33 30 36 30 Sept 2008 33 30 35 30 Sept2011 33 30 33 30 On both of these roadway segments, the average driver is driving nearly 30 mph and only 10% of drivers are driving the posted speed limit of25 mph. Clearly, a 25 mph speed limit is not resulting in persons driving 25 mph. Meanwhile, Public Safety has lost the ability to enforce the speed limit on drivers speeding over 30 mph. It is the opinion of both your Traffic Engineer and Public Safety that not having a speed limit is making the roadway less safe. A Further and More Detailed Explanation of the California Vehicle Code Excluding freeways there are generally three classes of roadways with associated rules for setting speed limits: 1. Local roads. In Rohnert Park, local roads are those roadways that are specifically defined as local roads in the Functional Classification System as depicted in the Sonoma County California Road System Map, approved by the California Department of Transportation and the Federal Highways Administration. These local roadways have a prima facia speed limit of25 mph. This speed limit is enforceable. There is no need for a speed survey. The City does not perform speed surveys for these roadways. 2. Highways. A two-lane, undivided highway is a highway with not more than one through lane of travel in each direction, has a prima facia speed limit of 55 miles per hour unless that highway, or portion thereof, has been posted for a higher speed based on an engineering and traffic survey. When no traffic survey has been performed on these roadways to justify a different speed limit, the 55 mph speed limit is set and is enforceable. These classes of roadways are not generally used in Rohnert Park and are applicable only where an ordinance has not been adopted setting a speed limit based on a speed survey. 3 3. All Other Roadways. This includes all roadways defined in the Functional classification System as depicted in the Sonoma County California Road System Map, approved by the California Department of Transportation and the Federal Highways Administration as Principal Arterials, Minor Arterials and Collectors. Unless the local jurisdiction determines these fall under #2 above (resulting in a speed limit of 55 mph), the speed on these roadways are to be set by a speed survey. The City of Rohnert Park generally sets speed limits based on a speed survey for these roadways. A speed trap is defined in the California Vehicle Code (CVC) as a particular section of a roadway with a prima facie speed limit set by local ordinance ifthat prima facie speed limit is NOT justified by an engineering and traffic survey. The CVC states that "No peace officer or other person shall use a speed trap in arresting, or participating or assisting in the arrest of, any person for any alleged violation of this code nor shall any speed trap be used in securing evidence as to the speed of any vehicle for the purpose of an arrest or prosecution under this code." The (CVC) states that local speed limits must be set by ordinance. The CVC allows cities to set speed limits within their jurisdiction provided that the speed limits are set using an "engineering and traffic survey". The law is very specific in how these surveys are to be performed and interpreted. The CVC includes requirements that an Engineering and Traffic Survey be completed in order to establish radar enforceable speed limits. Speed surveys expire and must be done about every five years but can be extended to seven years in Rohnert Park due to the advanced training of our Officers. The California Manual on Uniform Traffic Control Devices (CMUTCD) interprets the CVe. The CMUTCD is published by the State of California Department of Transportation in accordance with Section 21400 of the CVe. Thc CVC and CMUTCD state that the primary factor in determining the recommended speed limit shall be the prevailing speed as determined by traffic engineering measurements, with specific guidance provided on how to obtain an accurate prevailing speed measurement. Traffic speeds shall be established at the NEAREST 5 mph to the 85 percentile speed (critical speed). The 85th percentile speed is the speed at or below which 85 percent of the vehicle speeds measured are traveling. As an example, two hundred cars are measured. The 170th fastest car is the 85th percentile speed and is travelling 33 mph. The nearest 5 mph increment is 35 mph. Speed surveys must represent free flowing traffic. Speed measurements should be taken during off-peak hours between peak traffic periods on weekdays. The weather should be fair (dry pavement) with no unusual conditions prevailing. In order for the sample to be representative of the actual traffic flow, the minimum sample should be 100 vehicles in each survey. The speed limit may be lowered by 5 mph below the critical speed where the engineering study indicates the need for a reduction in speed based on roadside factors not readily apparent to the driver. The factors that may be considered when lowering established speed limit to 5 mph below the critical speed are the following: 4 A. Road characteristics, shoulder condition, grade, alignment, and sight distance; B. The pace speed; C. Roadside development and environment; D. Parking practices and pedestrian activity; E. Pedestrian and bicycle safety, and F. Reported crash experience for at least a 12-month period. Generally, the most decisive evidence of "conditions not readily apparent to the driver" is collision history. Physical conditions such as width, curvature, grade, and surface conditions that are readily apparent to the driver, in the absence of other factors are not reason to lower the speed limit below the critical speed. CVC 22358.5 states, "It is the intent of the Legislature that physical conditions such as width, curvature, grade and surface conditions, or any other condition readily apparent to a driver, in the absence of other factors, would not require special downward speed zoning." The CMUTCD repeats this direction "Physical conditions such as width, curvature, grade and surface conditions, or any other condition readily apparent to the driver, in the absence of other factors, would not require downward speed zoning." The CMUTCD specifically cautions against lowering the speed limit below the critical speed. According to the CMUTCD, "studies show that establishing a speed limit at less than the 85th percentile (Critical Speed) generally results in an increase in collision rates." This is because differential speeds resulting from artificially low speed limits increase passing and rear end collisions. In addition, lowering the speed limit below the critical speed may make violators of a disproportionate number of the reasonable majority of drivers. Based on this, and the constraints set forth in the Speed Trap Law, local judges have thrown out entire sets of speed surveys where they have determined that the engineer or jurisdiction consistently lowered speed limits below the critical speed without regard for the procedures set forth on the CMUTCD or regard for CVC 22358.5. This happened on Summerfield Road in Santa Rosa in 2005 and led Santa Rosa to change the way they approached traffic speed surveys. The Vehicle Code states that local speed limits must be set by ordinance. The attached ordinance is being introduced at this meeting. Ifthe attached ordinance is adopted, signs will be erected showing the new prima facie speed limits on the affected segments. At that point, enforcement of the new speed limits can commence. It is important to note that in 2005, the City wrote a letter to the League of California Cities asking for more local control of speed limits. The law has not yet changed as a result. If anything, the law and its interpretation by judges (according to both Sergeant Pat Strouse and the Traffic Engineer) have moved away from discretion by the Traffic Engineer and the local authority. Staff fully understands that the City Council is frustrated with this lack of local control. Nonetheless, we remained constrained by the choices presented by the current law. 5 IMPACT ON CURRENT SERVICES The speed limit on these roadways will enforceable only when the speed limit is set in accordance with state law. This will allow Public Safety to enforce the speed limit on drivers traveling over the speed limit including those that drive over 50 mph on these roads. OPTIONS CONSIDERED: There are three options the Council could choose: I. Raise the speed limit in accordance with the law. If the Council raises the speed limit in accordance with the law, the average driver on these roadways will be going the posted speed limit. Public safety will have the oPP0l1unity to enforce the speed limit on those who drive faster than the average driver. This is the recommended alternative. 2. Not raise the speed limit in accordance with the law. Should Council not raise the speed limit the posted speed limit will be unenforceable. As measured by the speed survey persons will continue to drive as fast as 58 mph on these roads. Staff strongly recommends against this alternative. 3. Redo the speed surveys. Council could direct staff to redo the speed surveys. Based on the experience of Country Club, it is doubtful that the speed would decrease. The cost to do these additional surveys would be about $600 each or $3,000 for five roadway segments, plus staff time. 4. One might imagine another option would be to change a given roadway to a "local street". There are numerous hurdles that would make such an option infeasible. This change would create conflicts with the city General Plan and the Sonoma County Transportation Plan. Changing the Sonoma County Road System Map would require the concurrence of the California Department of Transportation and the FHW A. This would have funding implications for the given roadway. Local roadways are not eligible for federal funds. Further there are definitions of what a local road is in terms of width and the commercial or residential density fronting the roadway. It is likely that local judges would cast a doubting eye on this approach and treat is as a speed trap. Given these hurdles, this is not an option. 6 ORDINANCE NO. 842 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK DECLARING PRIMA FACIE SPEED LIMITS BY AMENDING SECTION 10.20.010 ("STATE SPEED LIMITS-INAPPROPRIATE") OF CHAPTER 10.20 ("SPECIAL SPEED ZONES") OF THE ROHNERT PARK MUNICIPAL CODE WHEREAS, regulation of vehicle speed is dictated by the California Vehicle Code (CVe); WHEREAS, CVC states that local speed limits must be set by ordinance; WHEREAS, the CVC allows eities to set speed limits within their jurisdiction provided that the speed limits are set using an "engineering and traffic survey"; and WHEREAS, Whitlock & Weinberger (W-Trans) performed the engineering and traffie surveys on Adrian Drive, Arlen Drive, Bodway Parkway, Business Park Drive, Camino Colegio, Commerce Boulevard, Commerce Boulevard, East Cotati A venue, Golf Course Drive, Golf Course Drive, Labath A venue, Redwood Drive, Snyder Lane, Southwest Boulevard, State Farm Drive, and Country Club Drive, and provided their findings. NOW, THEREFORE, the City Council of the City of Rohnert Park does ordain as follows: SECTION 1. Section 1020.010 ofthe Rohnert Park Municipal Code is hereby amended in its entirety to read as follows: "10.20.010 - State speed limits-Inappropriate. It is determined upon the basis of an engineering and traffic investigation that the speed permitted by state law upon the following streets is inappropriate for the safe operation of vehicles thereon. It is declared that the prima facie speed limit on the streets or portions of streets, hereinafter designated, to facilitate the orderly movement of traffic and which has been found to be reasonable and safe, after the installation of appropriate signs giving notice thereof, shall be: Declared Prima Name of Street or Portion of Street Facie Speed Limit All of Adrian Drive 25 m.p.h. All of Arlen Drive 25 m.p.h. Bodway Parkway from Magnolia A venue 30 m.p.h. to East Cotati A venue Business Park Drive from Redwood 40 m.p.h. Drive to Labath A venue Camino Colegio from East Cotati A venue 35 m.p.h. to Bodway Parkway Commerce Boulevard from Golf Course 40 m.p.h. Drive to A vram A venue Commerce Boulevard from A vram 35 m.p.h. A venue to Southwest Boulevard Country Club Drive from Golf Course 30 m.p.h. Drive to Rohnert Park Expressway Country Club Drive from Rohnert Park 30 m.p.h. Expressway to Southwest Boulevard All of East Cotati A venue within Rohnert 35 m.p.h. Park city limits All of Enterprise Drive 30 m.p.h. Golf Course Drive from Commerce 40 m.p.h. Boulevard to Country Club Drive Golf Course Drive from Country Club 35 m.p.h. Drive to Snyder Lane Labath A venue from Business Park Drive 35 m.p.h. to Rohnert Park Expressway Redwood Drive from Dowdell A venue to 40 m.p.h. Willis Road Redwood Drive from Willis Road to City 40 m.p.h. Limits South Rohneli Park Expressway lying west of 40 m.p.h. Redwood Drive Rohnert Park Expresssway between 35 m.p.h. Redwood Drive and Commerce Drive Rohneli Park Expressway from 35 m.p.h. Commerce to State Farm Rohnert Park Expressway from State 40 m.p.h. Farm to Country Club Drive Rohneli Park Expressway from Country 45 m.p.h. Club Drive to Snyder Rohnert Park Expressway from Snyder to 45 m.p.h. Petaluma Hill Road All of Seed Farm Drive 30 m.p.h. Snyder Lane from Heritage Lane to 35 m.p.h. Eleanor A venue Snyder Lane from Hinebaugh Creek to 35 m.p.h. East Cotati A venue Southwest Boulevard from Commerce 35 m.p.h. Boulevard to Snyder Lane State Farm Drive from Professional 35 m.p.h. Center Drive to Rohnert Park Expressway State Farm Drive from Professional 30 m.p.h." Center Drive to Commerce Boulevard SECTION 2. Repeal of Conflicting Ordinances. All former Ordinances or parts thereof conflicting or inconsistent with the provisions of this Ordinance or of the Code hereby adopted are thereby repealed. 2 SECTION 3. Severability. Ifany section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it should have adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that anyone or more sections subsections, sentences, clauses or phrases be declared unconstitutional. SECTION 4. Effective Date. This Ordinance shall be in full force and effective thirty (30) days after its adoption and shall be published and posted as required by Jaw. This ordinance was introduced by the Council of the City of Rohnert Park on November 22, 20 I 1, and was adopted on , 201 1, by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: CITY OF ROHNERT PARK Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney 3 City of Rohnert Park Engineering and Traffic Survey Street: Country Club Drive From: Golf Course Drive To: Rohnert Park Expressway Street Conditions Posted Limit: Width: Lanes: Configuration: Parking: Bike Lanes: Sidewalks: Land Use: Character: Terrain: 25 mpli 60-64 feet 2 Divided Some restricti< None Both sides Residential Urban Flat 'z~ ~,.I,!; LUi't,' >,:;' -'';?- Observations and Evaluation Volume (ADT): 6,680 vpd Vehicles Sampled: Segment Length: 1.0 mile 85th Percentile Speed. Collisions: 7 crashes Mean (50th Percentile) Speed: Evaluation Period. 2 years Pace: 23 to Collision Rate: 1.44 c/mvm (collisions per million vehicle miles) Percent in Pace: Statewide Average Rate: 3.05 c/mvm 127 33 mph 28 mph 33 mph 78.7% (Additional details provided on the next sheet.) Conditions Not Readily Apparent to the Driver: None Conclusions and Recommendations This segment of Country Club Drive has a wide center median devoid of buildings, and few intersections. The street provides direct access to single family residences along both sides of the street. It also provides an important north-south connection on the east side of Rohnert Park, especially attractive to bicyclists residing in the area though there are no bicycle facilities. With an 85th percentile speed of 33 mph, the nearest 5 mph increment is 35 mph. However. a 30 mph posted speed limit is determined to be reasonable and appropriate for this street segment, in consideration of bicyclist safety and in accordance with the provisions of Sections 627, 22357, 22358, and 40802 of the California Vehicle Code. 30 mph Recommended Speed Limit ~l1\ ' October 19, 2011 Date To: Rohnert Park Expressway Street: Country Club Drive From: Golf Course Drive Speed Profile 18 1il 16 'E 14 o a-; 12 ~ 10 15 8- ~ 6- :z 4- 2 o " ,,<?> ~" tV ~<o rV ~ Speed <:," <:, <:, <:,<0 0;- El Northbound ElSouthbound IillTotal Cumulative Speed Profile 100.0 . 90.0 . 80.0 70.0 ..... 53 60.0 . e 50.0 . tE 40,0 - 30.0 - 20.0 .. 10.0 0.0 . ~ 0/ ~ ~ 0/ ~ ~ ~ ~ ~ Speed Date Data Collected: Day of the Week: 9/21/11 Wednesday Start Time: 11 :20 AM End Time: 12:17 PM Weather: Recorder: Sunny OM City of Rohnert Park Engineering and Traffic Survey Street: Country Club Drive From: Rohnerl Park Expressway To: Southwest Boulevard Street Conditions Posted Limit: Width: Lanes: Configuration: Parking: Bike Lanes: Sidewalks: Land Use: Character: Terrain: 25 mph 40 feet 2 Undivided Both sides Both sides Both sides Residential Urban Flat ,,~~. z~ m,"'-""'....,""-""'" Observations and Evaluation Volume (ADT): 6,700 vpd Segment Length: OA8 miles Collisions: 7 crashes Evaluation Period: 2 years Collision Rate: 2.98 c/mvm (collisions per million vehicle miles) Statewide Average Rate: 3.05 c/mvm Vehicfes Sampled: 85th Percentile Speed: Mean (50th Percentile) Speed: Pace: 24 to Percent in Pace: 116 33 mph 29 mph 34 mph 87.1% (Additional details provided on the next sheet.) Conditions Not Readily Apparent to the Driver: The adjacent speed zone to the north is posted 25 mph and drivers may not be awae of the importance of consistent speed zones on this city collector street. Conclusions and Recommendations County Club Drive in this segment provides direct access to numerous residences, and it provides a significant north-south connection across Rohnert Park. The posted speed limit to the north should be considered together with this segment's posted speed in determining overall corridor safety. With an 85th percentile speed of 33 mph on this segment, the nearest 5 mph increment is 35 mph. A 30 mph posted speed would be appropriate in consideration of adjacent speed zoning, and in accordance with the provisions of Sections 627,22357,22358 and 40802 of the California Vehicle Code. October 19, 2011 Date Ir\ (}~7r) Mary Jo Yung, P.E. '^'.~tran Street: Country Club Drive From: Rohnert Park Expressway To: Southwest Boulevard 16 " " I (l) 14 - I " 0 12 - u (l) 10 - ex: L- a (l) .0 E 6. ::l Z 4- 2 0 "Cb 'l,.." 'l,..":J 'l,..0> Speed Profile El Northbound OSouthbound l1UI,m,Jl ,,?0 ~ rV III Total '),Cb Speed ":J" ":J":J Cumulative Speed Profile 100.0 90.0 - 80.0 70.0 . .,.., a5 60.0 ~ 50.0 rf 40.0. 30.0 . 20.0 . -'--. 10.0 0.0. . - ~ 0/ .~ ~ ~ ~ ~ ~ ~ ~ Speed Date Data Collected: Day of the Week: 10/12/11 Wednesday Start Time: 9:35 AM End Time: 10:06AM Weather: Recorder: Sunny WC = ROHNERT PARK NOV 2 2 2011 CITY CLERK Faith Adam 230 Parque Margalita Rohnert Park CA 94928 12/13/11 CITY COUNCIL AGENDA ITEM NO. 4.E November 17, 2011 Judy Griffin City Clerk City of Rohnel1 Park Dear Terri, I am writing to let you know that I am leaving the Sister Cities Committee at this time. I know that it is the middle of my term, but since my husband, Gordon, is not returning it seems to work best for now. We have been on the committee for many years and seem to be pretty much burned out. Hopefully trus wi11leave room for new members bring new ideas and interests. Sincerely, ~~ Faith Adam Phone: (707) 585-2666 fgadam@sonic.net City Council Gina Belforte Mayor Jake Mackenzie Vice Mayor Amy O. Ahanotu Joseph T. Callinan Pam Stafford Council Members Gabriel A. Gonzalez City Manager John Dunn Interim Assistant City Manager Judy Hauff City Clerk Michelle Marchetta Kenyon City Allomey Benjamin D. Winig Assistant City Allomey Brian Masterson Director of Public Safety Damn W. Jenkins Director of Development Services / City Engineer Sandra M. Upitz Director of Administrative Services John McArthur Director of Public Works and Community Services December 22, 2011 Faith Adam 230 Parque Margarita Rohnert Park, CA 94928 Re: Sister Cities Relations Committee Dear Ms. Adam: On behalf of the City of Rohnert Park, I'd like to extend my appreciation for your remarkable service and commitment to our community as a Sister Cities Relations Committee member. I wishtoackriowledge your investment of time and energy in serving the citizens of the City of Rohnert Park. Sincerely, Gina Belforte Mayor GB/ca cc: File: File: City Council Sister Cities Relations Committee Commission Appointments Chron. 130 Avram Avenue. Rohnert Park CA. 94928. (707) 588-2226. Fax (707) 792-1876 www.fPcltV.orq 12/13/11 City Council Agenda ITEM NO.5 RESOLUTION NO. 2011-120 CITY OF ROHNERT PARK OFFI CE OF THE CITY CLERK DATE: December 6, 2011 TO: Mayor Belforte and Members of the City Council FROM: Carol Adams, Acting City Clerk RE: Labor Agreement for Approval on December 13,2011 Attached for your consideration and approval at next Tuesday's City Council meeting is the Memorandum of Agreement between the City of Rohnert Park and the Rohnert Park Public Safety Manager' Association (RPPSMA), effective January 1,2012 through June 30, 2013. The tentative agreement was approved by the City Council on November 22, 2011 and IS presented in its final form for consideration of adoption on December 13, 20 II. Attachments: Resolution Memorandum of Agreement cc: Gabriel A. Gonzalez City Manager Sophia Selivanoff, Human Resources Manager RESOLUTION NO. 2011-120 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AND ADOPTING THE MEMORANDUM OF AGREEMENT WITH THE ROHNERT PARK PUBLIC SAFETY MANAGERS' ASSOCIATION (RPPSMA) WHEREAS, on November 22,2011, the City Council approved a tentative labor agreement with the Rohnert Park Public Safety Managers' Association (RPPSMA), which had been ratified by the membership of RPPSMA; and WHEREAS, staff has prepared a final Memorandum of Agreement with RPPSMA in accordance with Council direction. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve and adopt the Memorandum of Agreement for the Rohnert Park Public Safety Managers' Association (RPPSMA), which is attached hereto as Exhibit "A." BE IT FURTHER RESOLVED that the City Council authorizes and directs the Mayor and City Manager to execute the Memorandum of Agreement with RPPSMA. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 13th day of December, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk CITY OF ROHNER! PAI~I< :Pel~orHlel Hules Zlnd ne!)ulalions SECTION 1 - INTRODUCTION ----.- A. p-"-I.!1?o~g - The City Man,l~JCr, os F)ersonnel OIliccr tor fhe City or his/her desi[Jnee. is charged with the responsibility of [he City's personnel pr;lctices. In order to cslablish em equit3bJe and uniform procedure lor dealing with personnel mallers ;md to al!r;lCt to municipal service the besl and most competent persons available, 10 assure that appointment ;lnd promotions of persons will be based on merit and fitness and to provide a reasonable degree of security for qu;lIiried employees, the following rules and regulations are established. B. Coveraqe - These rules and Icgu/;]lions apply 10 ;)11 ortices, all regular lull-time employees, renular parl- time employees, and all pOsitions and employments in the service of the City. except; 1. Elective alticers in the performel1lce of their elective dulies and Members of 3ppoinled boards, commissions and committees. 2. Persons engaged under contract 10 supply exper!, professional, techniC81 or other services. 3. Volunteer personnel, such oS volunteer alJxiliarYfirelighters and public sofety reserve oflicers. -1.' City Manager and City Attorney 5. Probationmy employees, except ;)$ expressly provided herein. 6, Limited Service Personnel (i.e. temporary or seasonal employees employed by the City nol more than six (6)rnonths during the fiscal year for special purposes). 7. Part-time employees paid by the hour or day who do nol meet the definition of regular port-time employees. C. General Provisions _ 1. The City expressly prohibits discrimination in employment on the basis of r3ce, religious creed, color, national or ethnic origin, ancestry, ment31 or physic,ll dis3bilily, medical condition, marilal status, sex, sexual preference, political opinion, political nflilialion or on the basis that 8n individual is nge forty (40) or over, or any other bC1Sis prolected by federCll, stdte or loc31law. 2. An employee's work performcmce will be evaluated by their immediate supervisor or the supervisor's designee at least once a year on a form prescribed by the Personnel Olticer. Supervisors will discuss their eVC1luations in full with each employee, outline goals nnd expectations, and point out where the employee has done an outslanding job cmd suggest ways in which job performance can be enhanced. 3. All regular appoinlmenlsinclude <3 probationary period ns provided herein of not less thnntwelve (12) months for miscellaneous employees, not less than twenty-four (24) months for management employees, not less than eighteen (18) months for disPC1tch employees, and not less than eighteen (13) months for Public Safely sworn employees_ d. Promotional appointments include 3 probationary period of not less than six (6) months lor non- supervisory employees 3nd twelve (12) months for supervisors (includes management classifications ). -1. Employees must be physicnlly and mentally able to perform the essentinl functions of the job, with or without re3sonabte accommodation. CITY OF HOHNERI PARK Personnel Rules and HC9u1ations Page 3 01 39 CITY OF HOHNERl PARK Personnel r~ules and F~eglJl,Jli()ns S. The City reserves the right toarnend these rules (.Jnd agrees to meet and confer wilh representatives of recognized employee or~J3nizalions on those changes thut ale wilhin the scope of representation G. Nothing herein prevents or restricts Ihe City's right 10 contract for performance of expert. profession;)I, technical or (.Jny other services. 7. Nothing herein prevents or restricts a Supervisor from issuing dep<lflmental rules. pOlicies of regulations needed for the efficient oper<llion of a City department. H. The definitions 8pplicable throughout these rules <lre set forlh in Ihe at Inched Glossary and are hereby incorporated by reference. D. Barqaininq Units - If any outline of conditions of employment or rnemor;:mdum of <:lgreement between a recognized employee organization and the City conflicts with lhe provisions of lhese rules, then Ihe provisions of the memorandum of agreement will prev<lil. E. Personnel Records - In the Case of personnel records, tile term "personnel records" meClns any file mainlnined under the individual's name by his or her employing agency containing records rel3ting to personal data, including mmit31 status, family members, educational nnd employment history, or similar information. medical history, election of employee benefits, 8nd employment adv<Jncement, 3ppr3isnt, or discipline 1. The City maintains personnel files lor all employees which conl3in 311 recarus, files and documentation used to determine lhe employee's qualifications, performance, promotion. addition31 compeilsation, or termination or other disciplinary 3ction. a. E8Ch employee must promptly notify the Human Resources Department of any 'changes in relevant personal information, including but not limited to; mailing address; telephone number; name(s) of dependent(s); and persons to contact in an emergency, along with contact information. b. Personnel1iles are deemed confidential unless the employee consents to a disclosure in wriling or the City is required 10 disclose such material by l(Jw. City personnel have access to confidential personnel files only on a "need to know" basis for legitimate business reasons. 2. The City maintains a confidentiallile for all employees which contains all medical information about an employee or applicant. Information in Ihis confidenlialfile is obtained and maintained in accordance with state and federal law (e.g. the Cnlifornia Confidentiality of Medicallnformalion Act (Jnd the federal Health Insurance Port8bility and Accountability Act ("HIPAA"). City personnel h(Jve access to confidential medical files only on a "need to know" basis for legitimate business reasons 3. All inquiries from outside agencies, firms, or individuals concerning personnel will be referred 10 the Human Resources Department for handling and response. This includes, but is nol limited to, inquiries . concerning employee performance or evaluation in connection with new employment opportunities and employment verification checks for financing purposes. . This procedure applies to bolh former and present employees. a. Absent a wrillen release from the employee, Ihe Human Resources Department provides only dates of hire and termination, position tille, ancl pay range. b. Information disseminated to inquiring parties will be eXlracted from the personnel files in the Human Resources Department. The City's written response to inquiries will be made a part of the employee's personnel file and will be nvailabte for his/her scrutiny. CITY OF ROHNEIH PARK Personnel H\lIcs and Regulations Page 4 of 39 CITY OF nOllNEHT PAHI< .. PeI~;onnef Hule0 and nC!)\Ilalions /I. Any employee who wishes to review hi~~ or her personnel records should contacl the Human r~cso\Jrces Deparlmenl and sel up ,m appoinlment at a lTlutually agree<lupon time. The review must be done in the presence of the Iluff);)n Hesources AssistZlnt or his/her designee at the location where the file is slored and al no loss of compensation to the employee. An employee m,lY request ZI copy of ,my crnploYlllenl-related docu/Ylenlthat he/she h,b signed This subsection does not apply 10 those employees covered by lhe Public Safety Officers' Procedural Hill of Rights (Government Code ~3300 el seq) ,1. An employee is not entilled to in~;pect records set forth in Labor Code section 119B_5(d) as it may. from time 10 time, be amended. Impact records re!;ltinn to the invesli~}<ltion of a criminal offense or lelters of rclerence. b. An employee is not entitled to Inspect complaints. or Investigation of compl<lints, concerning ,m event or transaction in which the employee was involved or pmlicip8led to the extent Ih31 the disclosure of such information would conslit~Jte an unwi:1rranted inv;)sion of personal privacy. 5. Employees have the right to respond in writing to any eV<:lluation report placed in their personnel file. Such responses must be submitted within Ihirly (30) cZllendar days of the eV3luation interview and will be included in the personnel file records. f. iJeslruction of Record~ - The employee personnel records are considered 8 perm<Jnent record and vII personnel file documents me retained by the City for the dur31ion of the employee's period of employment ;1ndfor any subsequent period required by law. a. The records of former employees ;lre retained in accord8nce with the.schedllle eSlablished in Hesollltion 90-.161. b. Shredding destroys personnel records thai h8ve reclChed the lime limit established in Resolution 90-161. SECTION 2 - PAY PLANS AND COMPENSATION A_ Classification Plan _ 1. Creation of classifications. The City Council, upon recommendation by the Personnel Officer, shall create a c1(Jssification pl3n for City employees_ Each position shall be allocated to a class identified by class title. Positions shall have the same class title when they conform 10 lhe same specification or when the positions' descriptions me sufficiently similar as to qualifications, educational requirements, responsibilities, level of supervision, andOlhef characteristics. 2. Specification of c1<lsses. A class may include more than one position_ Each class will have a specification, which includes a concise, descriptive tille. a brief definiliofJ. a description of the essential job duties and responsibilities, a statement of special requirements, and a'statement of desirable qllalific~ltions. 3. Reclassification. The Personnel Officer is responsible for reviewing the duties and responsibilities of positions and recommending to the City Council the creation of new classes and the abolition of existing classes_ The Personnel Officer shall review classifications and make determinations in the following sill/alions: <:3. qpon th(~ recommendation of the Supervisor or upon the request of an employee, the Personnel Officer h(1s the right to rC<lllocate a posilion 10 a different class whenever its duties change m3lerially. provided the reclassification C,Jn be ac.complished within budgel limitations. The Personnel Officer has the discretion to determine when the dUties have materially changed which crry OF ROIINERT PAI~K Personnel Hules and Regulations Pa~le 5 of 39 CITY OF HOHNER! PAHK Personnel r{ules ;)nd Hegublions warrant a reclassilication. To processrecl;.lssific8tions in ;) limely manner, the following process will be lollowed: I. Supervisor or employee submits Zl request 01 reclassilication to the Hum;1/) Resources Department. II. Within lifteen (15) working days, the Hum3n Resources Department makes an initial determino\ion whether the employee's ongoing job duties and responsibilities warrant a position reclassific8tion. Once completed. the Human Resources Department lorwards its recommendations to Ihe Personnel Oflicer. '. HI. Within fifteen (15) working days the Personnel Officer affirms or modifies the Human r<esource Department's Jecommendalions. As ,.1 general guideline, the Personnel Officer will provide the lollowing conclusions 10 the employee and his or her supervisor: re-assign work duties so the employee is no longer working outside ofclassilication, appoint employee to existing classification with greater responsibility, or crc8te (} new classification lh3t more accurately reflects Ihe employee's ongoing job duties and responsibilities. o. When the (Juties 01 8 position so change Ihal no appropriate class lor it exists, the Personnel Officer must prepare an appropriate class specification for it and submit if 10 the Cily Councillor approval. c. Reclassification 01 v position may not be used to circumvent the rules clnd regul3tions concerning demotion, promotion or compensation. B. Salary Ranqes. Plans and CorrlPcnsalion _ 1. Meet and confer. The Cily will meet and confer regarding chanues to ~alary rates or salary ranues affecting existing employees represented by a recognized employee organization. Aller meeting and conferring, the Personnel Officer will prepare the pay plan, which establishes a lIal rate or s3lary range for each class. 2. Changes 10 salary ranges. When the City Council changes a salary range lor a class, all employees' salaries in the class will beeJdjusted to the corresponding step in the new range. 3. Transfer to another class. An employee whose position is moved from one class to another class thai h8s the same salary range does not receive a ch8nge in salary. When an employee is moved from one class to a class with a higher maximum s8181Y. the employee's salary in the higher class will be the minimum salary for thai class, unless that minimum is lower than, or the same as, the employee's salary at the lime or the move. In that event. the employee will receive the next higher slep within the pay range of the higher class. Employees receiving a promotion will receive at least a 5% increase in salary unless limited by the salmy range maximum. The new review date lor promoted employees is the d3le of promotion orin six (6) months if 1he employee in placed at Step A. 4. Demotions. When an employee is dem6ted. (moved from one class 10 a class with a lower maximum salary), the Personnel Officer will selthe employee's salary wilhinthe range 01 the class to which Ihe employee has been demoted. In this evenl, the employee's anniversary dale will be the same as the effective date of demotion for purposes 01 conducting performance reviews and making corresponding salary adjustments. The employee's original hire dale will continue to determine his or her eligibility. for other types of benefits and leave accruals. 5. Reclassifications. An employee whose position is reclassified from one class 10 a class with a lower maximum salary retains his/her original annivers,lrY date. A reclassified employee retains the salary of the higher class if the. employee's salary at the lime of reclassification does nol exceed the 'maximum salary lor positions of the lower class. If thaI salary does exceed Ihat maximum, the CITY OF ROHNERT PARK Personnel Rules and Regulalions Page 6 of 39 CITY t)F nOliNI' rn PAnl~ : Pcrsonnel r~ules and ne~)ul,ltions employee will continuc 10 receive his/her present salary until such time as the maximum ~;~lJary for lhe class exceeds his/her ratc of pay. c. J:mployee Performance Review <mu/or Evaru<ltion - rhe performance eV3luation process is intended 10 improve productivity 3nd fosler communic;ltion bctween supervisors and employees. EVilluations should he conducted at Icast ,mnually in accordance wilh Ihe schedule set forth lor that ernplbyce's job classification and should be based upon pOSition-specific performance elemenls an'cJ work standards. The evaluation fIlllSI indicate clearly whether overall perlorm3nce is superior, satisfactory, or subst<lndard. The review process musl provide for employee feedback and face-to-face communic3lion. r~esulls of the performilnce review will be utilized 10 determine employee's traininD and development needs. Salary adjustments. Hesulls of lhe ernployee's current performance review wilt be used 10 determine salary adjustments on the employee's anniversary date. Employees whose work performance is s;]tisfactory will be eligible for Zldvancernenl to the next higher step (not to exceed the maximum) 01 the salary ranDe. Employees who receive (J less than satisfactory ratin\) may nol be eligible for a SiJlary advancemenlon Iheir anniversary dale. 2. Employee review and response. Employee wilt be provided wilh (J copy of his/her performnnce evalu81ion twenty-lour (24) hours prior to the evaluation inlerView. Employees have Ihe right 10 respond in writing 10 the evaluntion report should they so desire. Said responses should be submilted to the reviewer no Inter than Ihirly (30) qays after the evatuntion interview. Contents 01 an employee's perform8nce eV(Jluation me not subject to the grievance procedure. 0. Copies kept in personnel file. The employee's complete, ori9innl, and signed performance evaluation -. including any written comments provided by the employee - is filed in the employee's official personnel file kepI in the Humztn Resource Department. D. Pay Period - The pay period for all employees is bi-monthly on the 15th and the 13s1 day of the month. When the 15"' or the last day of the month falls on a weekend or holidny. paychecks will beav;:Jilable the prior Friday. All paychecks are to be (!islributed to the departments and delivered 10 the employee by noon on the 15th or the last day of the month. 1. Time cards. All employees are required to keep a timecard and accurately record illl hours worked. 3. Full-time employees. Regubr full-time employees will be p3id for the prior two-we.ek period worked. b. Part-time employees. Regul3rparl-time and hourly part-lime employees must submil their timecards to Ihe Fin3nce Department on the 511> 3nd 20th of the month and will be paid the following payd3Y for the lime submitted 2. Direct deposit. Any employee wishing. 10 have lheir paycheck directly deposited m(Jy do so by contacting the Finance Department and filling out the required documents. CITY OF ROHNEIH PARK Personnel Rules am! ReOlllalions Page 7 of 39 CITY OF ROHNElrT PARK Personnel Rules and Regulations E. Overtime - Overtime hours must be approved in advance by the employee's direci supervIsor or Department He3d.Overlime is to be kepI to a minimum consistent with maintenance of essenli,ll Cily services. All non-exempt employees will be p8id overtime as required by applicable Idw and in 8ccordance with any provisions in applicable memoranda of a9reement F. Compensatory Time Off - Subject to applic3ble rnemorandum(s) of agreement or the outline of cert9in employment conditions for non-represented employees, compensatory time ofl may be 9r9nted in lieu of overtime pay for overtime work performed by eligible employees. Compensatory time off is subject to Ihe 9ccrual cap in the relevant memorandum of 3greement 1. Approval of overtime. Employees must obt8in pre-8pprov31 before working 3ny overtime. "The Supervisor will. authorize such overtime work and will notify the Personnel Officer upon such authorization. The Supervisor is responsible for arranging his/her department so 1113t compensatory time oft can be taken. 2. CTO for exempt employees. MeJnagement employees ;-)nd any bona fide exempt personnel will receive Zloministralive leave, as qualified under FLSA. in-lieu of Ihe compensatory lime off. All exempt personnel must record leaves of four hours or more using the City's "Employee Absence Reporl" and submit illo the appropriate immediate supervisor. 3. City reserves the right to pay overtime in lieu of accruing CTO. At the discretion of Ihe City. certain personnel may be paid for all or a porlion or overtime worked in lieu of 9ccruing CTO. The Cily Celf) elect to pay employees for overlime worked if it is determined lI13tZln employee cannot reasonably lake the CTO wilhout hindering the performance of essential City functions. >1. Pay-out of accrued CTO. The City retains Ihe right to P3Y out unused CTO at Cllll,imes selected by the City. The current memorandum(s) of agreement or outline of certain conditions of employment will reflect accrual information, time, and manner in which 9ny pZlymenl for unused compensatory time will be made. 5. Payment upon separation. Upon sep8ration~ all employees will be paid a lump sum for all outstanding 8pproved and accrued compensCltorytirne and/or administrative leave. 6. Use of CTO. Employees who wish 10 use CTO must obtain prior authorization of their Supervisor or Dep3rlmenl Head. The CitY's policy is to permit the use of era within a reasonable period after the request for use is made. Use of CTO on the specific dCltes requested by an employee will be permitted as mllch as reasonably pf8clicable taking into account Ihe operational needs of the department. To facilitate scheduling, employees are encour9ged 10 provide as much advance notice as possible of the dates they 'desire to use C10. SECTION 3 - BENEFITS A. Holidavs - 1. Scheduled holidays. The City Council establishes. the holidays to be observed by the City for each calendar year, subject 10 modification by any appJic3ble MOA. Generally. the City observes as holidays those days proclaimed by the President 01. the United Stales. the Governor of the State of California, and/or the Mayor of the Cily of Rohnett Park to be public holidays. Additionally, the City usually observes ;:my day declared by the Governor to be a day of mourning or special observance for Slate employees. 2. We~kend holidays. Generally, when a holiday tails on a Saturd8Y, it shall be observed on the preceding Friday. When a holiday falls on a Sund9Y, it shall be observed on the following Monday. It a holiday falls on an employee's regulClrly scheduled day off. the applicable memorandum of . CITY OF ROHNERT PARK Personnel Rules and He9ulations P<lge H of 39 cny'or: HOHNEIH PAr~K Personnel Rules and f{e9uJalions agreernent will determine whether the employee is paid holiday payor 9iven compensatory lime ofl. If ;:my outline of conditions of employment or memorandum 01 a!jrecrnent conllicls with'this subsection. the provision ollhe conditions of employment or rnernorzJndum 01 <Jt)reernent will prevail 3. Holiday pay. HC9u18r full-lime and regular pZJrt-time employees are cntillcd to receive lime off with pay 31 their regular r(lte of pay for the holiday. ReDular pari-lime employees receive either ~iO% or 75%, of lhe holiday p3y as determined by tlie number of hours fwr week the employee is norrnillly scheduled to work. An employee who resigns may not selecl d holi(/<1Y as the employee's last d;lY of employment. 4. Required work on holiday. An employee whose job performance is essenti,,! 10 maintain public services may be required 10 work on a holiday. In such cases, the applic3ble MOA will specify the pay and/or benefits received for Ihe work performed on hotidays. B. Vacation - 1. Vacation policy. All regular full-lime and regular part-lime employees are entitled to vacalion time off work with pay. Eligible regul3r pmt-lime employees accrue vacalion at Ihe r,lIe of ~)Oo;;. or 15% of the allotment established lor full-time employees as determined by Ihe number of hours the part-lime employee is regularly scheduled 10 work. Eligible employees will accrue vocation from the d31e-ol-hire but may not lake <)ccrued vacation unlil the completion of six (6) months of continuous service. However, upon completion of six monlhs of service, he/she will be eligible \0 request a scheduled vacalion. This vacation policy is subject 10 modification lhrou9h ,H1 (lpplicable MOA tor represented employees. 2. Vacalion accrual. Vacation accrues for regular full-time employees <1ccording 10 the following schedules established in lhe applicable MOA's or Outline of Benefils lor the Management and Conlide.nlial Units. 3. Use of vacation. An employee's scheduled vac<1(ion must be approved by his/her supervisor. The smallest amount of vacation lime that may be used is Y. hour (15 minutes). An individu81 may have unused annual vacation leave carried over to the following c31endar year. If maximum <Jccrual is reached, further vacation accrual will stop. When the employee uses paid v;)calion time 3nd brings the available amount below the cop, vacation accrLJ<11 will resume ;)t the rcgubr monthly Zlccru<J1 The City may make an exception to the vac<Jtion accrtlGI cap in extr;)ordinary circumSlances where, due to the requirements of City service, 8n employee is required to lorego a v<1Calion during the particular calendar year. In such cases. the affected employee may <1pply to the Personnel Officer to increase his or her vacation cap by lhe number of days the employee was nol permilled to take as vacation days. The Personnel Officer may. in his or her sole discretion, granl such requests from lime 10 lime. tl. Vacalion at termination_ Upon termination, <1n employee sh311 receive a lump sum payment lor the balance of accrued vacation hours. Payment for unused vacation sl)8l1 be m3de at the rate 01 pay in effect lor such employees at the lime of termination. When termination is caused by Ihe death of Ihe employee, pay for unused vacation shall be paid to the sarne beneliciory the employee has designated for life Insurance benefits. Beneficiary designation otherwise, shall be in writing, si9ned by the employee and filed with the Finance Department, Payroll Office. Vacation ()ccruals are not paid 10 employees who are employed by the City less Ihan six monlhs. 5. Holidays falling during vacation. When a day designated and observed bYlhe City as a holid<lY occurs on a day on which <In employee is taking vacation, such employee shall not be charged as IJsing vacation for that day. The employee's compensation for that day shall be holiday pay and he/she shall not be paid or charged for vacation. This holiday policy is subject to modification through an applicable MOA for represented employees. CITY OF ROHNERT PAf<K Personnel Rules and I<enulalions Pane 9 01.39 CITY OF ROHNERT PAHI< Personnel Rules {lnd r~eglllali()ns 6. Illness during v<Jcalion. If nl1 employee becomes ill or is injured while on v8calion, the time off will still becounled ()s vacation lime and nol sick lime. "I. Vacation accrual during leave of absence. Employees who are off work on () p8idleave sl1311 conlinue 10 3ccrue v8calion during the leave period. Employees who are off work on 8n unpaid leave shall no 10nDer 8ccrue vacation Zirler ninety (90) calendar <.I;)ys. C. Sick Leave - 1. Eligibility. Regular full-lime ami regular p3rt-lime employees are eligible for sick le8ve in 3ccordance wilh the applic3ble MOAs. Unrepresented, confidential, and management employees' eligibility for sick leave is specified in the applicable Cily resolution outlining their condilions of employment, benefits [If)d s818ry adjustments. 2. Accrual. Sick leave shall be accrued in 3ccordance wilh Ihe 3pplicable MOA's or Outline of Benefils for the M3nagernent and Confidential Units. 3. Use of !:iick le<lve. 3. To qualify for sick leave. the employee must report his/her illness or injury 10 his/her supervisor at' the beginnin9 of any sick le3ve period and d;)ily Ihere;)fter unless otherwise arranged. The supervisor may require 3 written statement from t1~e employee's health care provider verifying Ihat the employee is or was incapacilated 3nd lln3ble 10 perform his/her duties. Any 8bsence of five (5) days or more for sick leave will require a certification from a health care provider. b. Sick leave may be taken for an employee's personal, non-industrial illness or injury_ Additionally, the employee may use up to one-half his/her yemly paid sick leave accrual (b3sed on calendar year) to allend to an illness of a child, pment, spouse, or domestic partner of the employee or the child of the employee's domestic partner. c. An employee may use sick leave for medic81 examinations c:md appointments provided, however, that such leave time may be Iimiled to four (4) hours in anyone working day at the employee's supervisor's discretion. . d. An employee requesting 10 use paid sick leave must specify whether the use is for personal illness or 10 care for a family member. In the even I that an employee exhausts his/her paid sick leave, he/she may be entitled to 8ddilional unpaid leave under the Family and Medical leave Policy. e. Any employee who is absent from work on sick leave shall nol engage in work or other activities at any time that would be in conflict with the inability to report for work and to perform the duties assigned. If an employee violal.es this policy, 3ppropriate disciplinary action will be taken. 4. Sick I~ave accrual during leave of absence. Employees who are off work on a paid leave shall continue 10 accrue sick leave during lhe leave period. Employees who are off work on an unpaid leave shall no longer accrue sick leave after ninety (90) calendar days. 5. Accumulation. l\ccrued sick leave may be accumulated to the limits described in the applicable Memorandum of Agreement. 6. Sick leave and Workers' Compensation disability payments. An employee receiving temporary disability payments under the Workers' Compensation laws, may use accumulated sick leave in order 10 continue to maintain his/her regular income. Under such circumstances, Ihe employee shall be paid (out of his or her sick leave balance) Ihe difference between his/her full salary in proportion 10 the amount of his/her full salary paid by the City during such period of disability. CIlY OF ROHNERT PARK Personnel Rules and Re9ufations Page 10 of 39 Clrr"C)F HOllNEln P^HK Personnl'l Pules and F<eqlJlaliOfls D_ Bereavement Leave - 1. In the case of death within the immediate lamily 01 an employee, Ihe employee shall be entitled 10 three (3) days of paid leave. I\n additional two (2) days of sick or vacation leave m;)y be taken upon <1pproval 01 the em.ployee's supervisor ilthe employee must travel out of Ihe area (3tleast 250 miles one way) 2. Immediate family in this case means spouse, domestic partner, father, lather-in-law, mother, mother-in-law, brother, brother-in-law. sister, sister-in-law. child (includin9stepchildren),slepPClfents, aunls, unties, grandparents. grandparent"in-Iaw, grandchildren <'md rebtionships in loco-parentis and close person(J1 rel3tionships. with the apprOVill of the City Mi)nager or his/her designee. The employee's supervisor may require proof of de,)th 01 the person(s) for whom the employee is IZlking bercavementle3ve_ L Military Leave - Eligibility. The City grants military leave 10 all employees for service in the uniformed services in accordance with fcder31 nnd st31e law. 2. Notice. The employee must notify his/her supervisor of upcoming milit3ry duty al soon as he/she becomes <lware 01 his/her oblig3lion 3nd provide a copy 01 his/her milit<lry orders. 3_ Compensation. Employees on lempormy milil<lry Icave will be paid their normal salary for the first thirty (30) calendar days while engaged in the performance of ordered milit<lry duty_ Pay lor such purposes shall not exceed 30 days in each fiscal year. II the employee's militmy leave exceeds thirty days, Ihe City will continue to pay the dillerence between the employee's normal salmy and the total of his/her militmy compensation il the employee is called 10 active duty as a rosull 01 a declamtion of emergency, war, or as necessary for homel3nd security as declared by the President of the United States, Secretary of Defense, Secretary of Homeland Security or the Governor of Calilorni3. In such C3ses, the employee shall submit his/her milit3ry earning stalerncnt 10 the Finance Department, Payroll Office to assist in calcut;lting the employee's salary. In no event will the employee be compensated in excess of his/her normal City salary_ 1\11 o!hermililmy le3ve is unp<lid except where necessary to maintain exempt status under the r air L3bor Standards I\cl. Employees may elect to use any other accrued paid leave lime (e.9- vac(Jtion) during unpaid military leav€_ Employees will receive any merit and/or ~jeneral s318ry increases lor which they become eligible during military leave. rj Benefits. 3. Health insurancc_ All he3lthinsur3nce benefils will remain in place while the employee is in a paid military leave status as indic3ted in Section ;3 above. For employees in a non-pay status, all health insurance benefits will continue for a period of 12 workweeks on the same terms and conditions as if the employee were not on a le3ve of absence. The 12 workweeks would be calculated based on the beginning of non-pay status. Thereafter, the employee has the option to continue his/her health plan benefits, allhe employee's expense, for up to eighteen months. For employees bolh in a paid and unpaid stalus, the benefits shall be provided in accordance with the City's applicable agreements, outlines, rules, poliCies and procedures and all stale and federal laws. Such benefits may be subjecl to individual plan provisions_ b. Pension plan benefits_ During any period of paid leave, the City will pay the employer imd employee contributions to CaIPERS. I\dditionally, employees rejorning from military leave are entilled 10 pension benefits that accrued durin9 military service and 10 any CarPERS contribuliOfls . CITY OF ROItNEHT PAW< Personnel Rules and Reguli,tions Pane 11 of 39 CITY OF HOHNERl rAHK Personnel Hllles ;)nd l<eDulalions thaI would have been made if the employee h3U not been absent due' to military leave Military leave is not considered a bre<lk in service for purposes of pension benefits. c. Vacation benefits. Vacation benefits continue 10 accrue during pJid militmy leave. Employees returninn Irom military leave arc entilled to begin accruing vdeation <It the rate the employ~e would have atlained it the employee had not taken milit8fY le,we d. Seniority. Employees returning from military leave are entille'd t6 the seniority and olher rights and benefits determined by seniority that they would have 3tlained with reasonable certainty had the employee not taken a military leave. ~j. Reinstatement Employees will be reinstated in accordance with oil applicable laws. Upon completion of military leav(!, the employee is required to furnish the Human Resources Department ;) copy 01 his/her military separation document. Reinstatement will not be denied or delayed if the inlorrn<Jtion does not yet eXIst 0/ is nol/eadily available, however. the employee is required to provide the information as soon as it is available. f\einstatement will be denied only when legally permissible. F ederallaw provides lor the following reinstatement period: 3. r: or military Icave 01 less than 31 days, the employee must report for reemployment at the beginning 01 the first regularly scheduled workday thai would fall eight hours <:lfter he or she returns home, unless reporting within such lime Irame is impossible and then fhe employee must report as soon as possible b. For military leave of more than 30 days but less than 181 days, the er:nployee must reporl for reemployment within 14 calendar days loll owing completion of service, unless reporting within such time frame is impossible and then the employee must report as soon as possible. c. For military leave greater than 181 days, the employee must apply for reemployment within 90 days 01 completion of the service. F. Family And Medical Leavc - 1. Eligibility. Family and medical leave ("FML ")shall be granted in accord<mce with the provisions of slate and federal law. 1\11 employees who meet the eligibility criteria slated in this policy are entitled to take an unpaid FML. To qualify for FML, an employee must have been employed by the City for 8 period of twelve months and have worked for al least 1250 hours during the 12-monlh period immediately preceding the leave. FML may be grar~ted lor the following reasons: (1) the birth of a child to an employee or placement of a child with an employee in connection with the adoption or foster care; (2) to care for a child, parent, spouse or domestic partner who has a serious health condition; or (3) for the employee's own serious health condition lhat makes the employee either unable 10 work at all or un3ble to perform one <;>r more of the essential functions of the position assigned. . 2. Amount ofFML. Eligible employees are entitled 10 FML totaling Iwelve (12) Weeks within a 12-month period. The 12-monlh periOd within which the leave must be taken begins on the dale the employee's leave begins and concludes 12 IT)onlhs after that date. This leave shall be concurrent with any disability leave associated with pregnancy, childbirth, or related pregnancy conditions as provided in the City's Pregnancy Disability Leave (PDL) Policy. 3. Intermittent leavc. When medically necessary (as certified by a health care provider), leave may be taken on an intermittent or reduced leave schedule. "Intermittent leave" is leave taken in separate blocks of lime due 10 a single event, rather than for one continuous period of lime, and may include periods of not less than 1/4 of an hour and lip to several weeks. The City may require an employee CITY OF ROllNERT PARK Personnel Hules and Regulations Page 12 of 39 CITY'OF HOHt\lErn PA!<l< .' Personnel Hules and Ik9urations who is on a reduced work schedule or intermittent Icave 10 tempomrily transfer to an alternative position, with the same pay and benefits. if the alternative po~;ition beller accommodates the required work ~;chedule than the employee's IJsual position. IJ. Notice of leilvc. An employee ml/sl provide at le,lst Ihirty {30} days advance wrillen notice of the need for FML whenever possible. If thirty (30} days notice is not possible, the employee must give notice ()s ~;OOIl as possible. If the employee Jails to Uive Ihirty (30) days advance notice for fore~;eeable events without any reasonable excuse for the delay, the City reserves the right 10 postpone the !c,lVe until at least thirty (30) days afler the wrillen notice was received. 5. Statement of health care provider. When tile leave is for a serious health condition, a heallh Cdre provider must provide written certification 10 support the request lor leave The statement for an employee's serious heaJlh condition shall specify the commencement d,lte of the evenlwhich prevents Ihe employee from perforrnin9 the functions of his/her position, the ;mlicipatcc! duration of the leave, ,)flU a statement that the employee is unable to perform the essenti()1 functions of his or her position. The statement for the employec to allencl to 3 family mernber shall state the ddle of commencement of the serious health condition; the prob3ble duration of the condition; an estimate of the amount of lime. thai the heallh care provider believes the employee needs to lake in order to care for the family member; and th3tthe serious health condition warmnts the particip3lion of the employee. If the FML request is for the employee's own serious hea!lh condition, the City may require, 3t its expense, a second opinion from <1 health C()fe provider designated by the City. The health care provider designated by the City will not be one who is ernployed on a re9uJar basis by the City. If the second opinion differs from the first opinion', the City may require, at its expense, that the employee obl3in a third opinion by a he3lth care provider approved jointly by the City and the employee. The third opinion shall be considerecllinal nne! binding on the City and Ihe employee_ A new statement from 3 health care provider may be required if the employee requests an extension to the leave requested in the original slatement. The City does not require the certiliC,llion disclose lhe underlying dingnosis without consent. from the employee. G. Pay during le,1Ve. FMl is unpaid except to lhe extent the employee elects to substitute accrued pnid leave time. An employee m3Y use 8ccrued sick leave when the FML is for the employee's or the employee's family member's serious health condition. An employee may substitute accrued vacation leave, compensatory time off and/or puid udrninislrative leave for ;lOy FMl. The substitution of paid leave time does not extend the 12-week m<lximum le(Jve time. 7. Insurance benefit premiums during FML. An employee is eligible for the same insurance benefits and premium payments for e8ch benefit during FML as if the employee were not on leave, for a maximum of twelve (12) weeks. An employee on unpaid leave beyond the twelve (12) weeks is no longer considered on FML and; therefore, if the employee wishes 10 contin.ue health insurance coverage he or she may do so 31 his or her expense, at the City's group rates_ The employee must arrange for p8yment of his/her premium contribution, in mlvance. A lapse in insurance coverage will Occur if a premium payment is more Ihan 30 days latc. 8. Other benefits during FML. During 8ny portion of FML for which an employee substitutes other paid leave benefits, Ihe employee will continue to accrue paid leave benefits (i.e., sick leave, vacation le<lve), seniority, and other benefits to the same extent that the employee would accrue those benefits if not on FML. Employees on FMl. are not eligible for holiday p,iy (e.g. paid for holidays worked) for holidays that fall during FMl 9. Reinstatement. Except <lS provided in Section 21.3.7, an employee who takes FML shall be eligible for reinstulemenl to the employee's former position at the former r(Jle of pay. However, if the position CrTvor ROIINERT PAf~I< Personnel Rules and Regulations Page 13. of 39 CITY OF HOllNHrT PAHK Personnel r~ules and Hegublions (, isnol aV8ilable due to business necessily, the City may instead offer the employee <l job lhat is comparable in terms of P<1Y 3nd duties An employee relZlins the same right to employment 85 if nol on FMl.. If ,In employee f3ils to report to work promptly at the end of FML. the employee will be assumed to have alKmdoned his/her employment unless addition81leave has been approved. 10. Reinstatement for key employees. If reinstatement of <1 key employee causes a substantial and grievous economic hardship to the City, the City may deny reinstatement of the key employee to the position held (lIthe time FML was requested. A key employee is defined <.IS an employee who is paid on a salmy basis and is amonf) the highest paid 10 percent (10%) of all City employees as determined at the time of the request for leave. 11. St<ltement reg<lrding return to work. If the employee takes FML leave for his or her own serious health condition, the City requires a statement by the employee's health Care provider that the employee is fit to return to his/her job. 12. Other work. The City shall take appropriate disciplinary 8ction if it determines that 8n employee has cn~Jaged in other work during a FML 1I18t is inconsistent with the employee's use of FML. 13. Definition of health care provider. A health care provider as used herein means a person holding either a physician's and surgeon's cerlificate under 3pplicable California law or an osteopathic physician's and surgeon's certificate under applicable California law or any 01 her individual duly licensed 3S a physician, surgeon, or osteopathic physician or surgeon in another state or jurisdiction who directly treats or supervises the treatment of serious he3lth conditions or any other person who meets the definition of others "capable of providing health C3fe services" as set forth in the federal Family and Medical Leave Act and its implementing regulations. G. Preqnancy Disability Leave - 1. EligIbility. Any employee who is disabled from working due to pregnancy. childbirth or related medic;)1 conditions is eligible for Pregnancy Disability Leave (POL} 2. Amount of POL. PDL will be allowed for the periOd of disability but not to exceed four (4) months (88 working days for full-lime employees and pro-rata for parI-time employees). PDL may be taken on an intermittent or reduced hour basis when delermined medically <ldvisable by the employee's health care provider. e.g, for morning sickness,prenalal doctor's appointments. ThesmalJest increment of time that can be used for such leave is 1/4 of an hour. The City may require an employee who is on a reduced schedule or intermittent leave 10 temporarily transfer 10 an atlernalive position if the alternative position beller accommodates the required work schedule. 3. Notice of POL. Whenever possible, an employee must provide at least thirty (30) days advance wriHen nolice of the need for POL. Ifthirty (30) days notice is not possible, nolice must be provided as soon as possible. 4. Transfer privileges. Employees who are pregnant or have a pregnancy-related medic<.I1 condition may request a transfer to a less strenuous or 'hazardous posilion or to less strenuous or hazardous dulies, if such a transfer is medically advisable and can be reasonably accommodaled. Where transfers are made based on the employee's health needs, the employee will receive the pay specified for tile alternate position and/or duties. 5. St<ltement by health care provider. An employee requesting PDL shall provide the. Human Resources Dep8ltment with certification from her heal1h care provider staling Ihe anticipated delivery date and estimated dates and duration of the disability. If there is a change in diagnosis. and the dates are either dccelerated or delayed, notification from the health care provider is required. CITV OF rmHNERT F'AHK Personnel Rules and Regulations Page 14 01 3~) CnY'OF HOIlNEln P^I~I< : Pcrs(lnnell~LJles and I{cDlJlalions A health care provider's statement must be submitted vcrifyin9 the need for preunancy disnbility leave or for trmlSfcr, slatinu the foflowin~r a. The date on which the employee becarne disabled dlJ(~ 10 preunancy, childlwth or related medic;)1 condition or the (hie on which the need for a iransfcr bcc;Hne mcdic111y Cldvisable; b. The probable duralion of Ihe period or periods of disability or the need for transfer; and c A staternent thaI. due 10 the disabilily, the employee is unable 10 perform one or more of Ihe essential functions of her position without undue risk to herself and, Ihe successful completion of her pregmlncy, or thallmnsfer is medically vdvisable. ^ new slatement maybe required if Ihe employee requesls an extension of lime b(iyond Ihat specilied in lhe orinimll stalemenl. Any changes in Ihe information conl8ined in Ihe health care provider's stCllcmenl musl be prompUy reported by the employee to the '-Iuman r~esources Dep(lrtmenl 6. Use of <lccrucd leave while on pregn;mcy disability !cave. ,^,n employee may use <my combination 01 accrued paid leave during the duration of PDl. The substitution of paid leave does not extend lhe maximum len~Jth of 3 PDl. 7. Insurance benefit premiums during POL. An employee will receive the same insurance benefits ,md premium payments durinn PDL as if the employee were nol on leave, for a maximum of twelve p2) workweeks. An ernployee on unpaid PDL beyond Ihis period may continue heallh insurance or olher benefit coverage at own her expense, at the City's nroup rales. The emptoyee must vrr<lnge for payment of the premium contribution in 3dvance. ^ l<:lpse in insumnce coverage will occur if a premium payment is more than 30 days laIc. 8. Other benefits during POL. During any porlion of POL for which <:In employee substitutes olher paid leave benefits, the employee will continue to accrue paid leave benefits (i.e., sick leave, vacation leave), seniority, <:Ind other benefits to the S8me extent lh8t the employee would accrue those benefits jf not on POL. Employees on PDLme not eligible for holiday pay (ie P8Y for holidays worked) for holid<:lYs thai fall during the PDL. 9. Reinstatement. An employee who takes POL shall be eligible lor reinsl31cment to Iler former position ather former rate of pay. However, if the s<:Ime position is no longer available due to business necessity, Ihe City mny instead offer a job thvt is comparable in terms of pay and duties. If an employee f<:lils to report to work promplly vI the end of PDL, the employee will be assumed to have abandoned her employment unless additional leave has been vpproved. 10. Statement regarding return to work. The City requires 3n employee returning from PDL 10 provide <1 statement from a health care provider th3t certifies the employee's fitness for duty. 11. Other work. The City shall take 3ppropriate .disciplinary action if il determines thai an employee has engaged in other work during a PDL thnt is inconsistent with the employee's LIse of POL. 12. Definition of health care provider. A healthcme provider as lIsed herein means a person holding either a physician's and surgeon's certificate under applicable California law or an osteopathic physici8n's and surgeon's certificate under applicable California law or any other individual duly licensed as a physician, surgeon, or ostcop31hic physician or sllr~JCon in another state or jurisdiction who directly Ireals or supervises the lrevtmenl of seriOllS health conditions or any other person who meets Ihe definition of others "capable of providing health care services" as sel forth in the federal Family and Medical Le3ve Act and ils implementing regulations. CITY OF HOHNER! PAHK Personnel Rules antll~e!JlJlations Pane 1~ 0139 ,'. CITY OF HOHNER! PAr~K Personnel Hules i)nd Hegul31ions H. Work-Rcl<ltedlniury And Illness Leave. 1. Eligibility. All City employees <Jre covered by Workers' Compens;:ltion Insurance. All regular employees are eli9ib1e for inuustri<J! sick leave ns proviued in the current 3ppJicable memornndum(s) of agreement. 2. Reporting accidents and injuries. An employee who is injured or becomes ill in the course of employment must immediately report the incident 10 the employee's supervisor. 'The supervisor must provide an Employee's Claim for Workers' Compensation Benefils form to the injuredlill employee for completion (lS soon as possible. Within 24 hours 01 receipt Iromthe employee, the supervisor must submit the compleled supervisor's report of injury 10 the Hum3n Resources Deparlment. An employee who fails to promptly report Cl work. incurred injury or illness 10 his or her supervisor may be subjecllo discipline, up to and including lerminntion. 3. Tempor<1ry diS<Jbility benefits An employee elinible for lemporary disability payments under Ihe Workers' Compens(]lion Law will receive the Clmount (]s provided by that law. 4. S<llary continuation integration with accrued leave. Employees receiving temporary disabilily payments under the Workers' Compensotion Law may elect 10 use accrued poid leave benefits at the s(]me time Ihey are receiving tempormy disability, bul only up to an amount which, when combined with temporary dis3bility payments, does not exceed one hundred (100%) percent of lhe employee's normal salmy. Accrued leave hours shvll be cllvrged to the ex lent of wages p3id by the City to the employee. 5. Termination after work-related injury or illness. Unless otherwise prohibited by law, an employee may be terminated after the lrenting physici3n's finding that the employee's condition is "permanent and sl3lion8ry" and that the disability precludes the employee from doing the essential functions of Ihe job. 6. Anniversary date. A regular employee who is absent from work as the resull of a work-incurred injury Of illness shall retain his/her anniversary date. An .employee who has not completed the probalionary period is ineligible for cerlification 10 regular status during leave for a work-related injury or illness and the dale for completion of the probationmy periOd will be extended to reflect the amOUnt of lime absent on such leave. I. Witness Dutv - An employee who is required 10 appear as a wilness or to otherwise p8rticipate on behalf of lhe Cily in any judici81 or administrnlive proceeding shall receive pay 3S thoogh 81 work for time spenl in lheproceeding. The employee must remit any witness fees received to the Finance Deparlment, Payroll Office. An employee subpoenaed to appear in n proceeding in which Ihe City is nol a party shall be granled.leave without pay during the lime required for Ihal appearance, except where necessary 10 maintain the employee's exempl status under the Fair Labor Standards Act. The employee may use accrued vacation. administrative leave or compens810ry time for this purpose. J. Jury Duty. All regular and probationary employees called to jury duty will be gr8nted a paid leave. A copy of the jury summons must be given to the Human Resources Department. The employee shnll receive full pay for the time served on jury duly, provided the employee remils to the Cily all fees as soon as received by the employee for such duties. Compensation for mileage or subsistence nllowances shall not be considered as a fee and shall be retained by the employee: . CITY OF ROHNErn PARK Personnel Rules and Regulations Page 16 of 39 CITY OF HOHNCRl PAl~I< .- Pers{)nncll~ules ;Jnd ne9u1a!iOrls All other employees will be manled leave withoul pay exeep! where necessary 10 rnainl<:lin the employee's exempt status under lhe Fair Labor Standards Act. II an employee is required to report to jury duty within 2 hours of the scheduled start of the workday. fhe employee is not required to report to work at the start of the workd,lY, but sh;lll report directly to jury duty. If an employee is released from jury duty with fTlore than one.h3ff of his/her workday rern3inin9, the employee is required 10 rcporllo work to complete the re!Jularly scheduled WOrkday. K. Unpaid AdminislrJltlve leave _ 1. Eligibility. Upon written request of an employee, the Personnel Of/icer m3Y approve in writing an unpaid leave 01 absence without pay for a periOd not to exceed six (6) months. 2. Re<lson for le<lve. Unpaid Adminislrntivc Le;we will be !)ranted for the followinn purposes: a. School visit leave An employee who is a parent, !Jrandparent, or duly 3ppointed guardian with custody of a child in a licensed day care facility or in kindergnrlen through 12''' grade will be wanted up 10 40 hours in a 12-monlh period (nol to exceed B hours in one month) to visit Ihe school site, if reasonable prior notice is given to lhe Personnel Officer. Additionally, a parent, grandp8rent. or gU3rdi8n of a child may take lime off 10 <lppear al a school in connection wilh the suspension 01 a child. The employee may use accrued leave lor school visils. II accrued leave is exhausted, the Personnel Officer may allow Ihe employee to work an alternative schedule to <lccornmodate the leave or provide leave without pay. Written proof 01 (he dale and time of the visil signed by an 3ppropriate school official may be required to be provided to the Personnel Officer on return to the job. b. Voting leave. Any employee, if he or she does not have sufficient lime outside of working hours to vote, may request up 10 two (2) hours 01 accrued paid leave either at the beginning or end of scheduled working hours to en3ble the employee to vote. If the <;;mployee has no accrued paid leave, time off shall be uranted without pay except where necessary to maintain exemptions under applicable state and federal wage and hour laws. c. Domestic violence leave. An emptoyeewho is the victim of domestic violence may take unpaid leave or use ~my available paid time off benefits to ensure his/her health, salely or welfme, of lhat of his/her child, by obtaining a temporary restraining order, a restraining order. or other court assistance. Additionally, an employee may lake leave 10 seek medical or psychological treatment, 10 obtain necessary social services, and/or to partiCipate in safely planning or take other actions 10 increase safety. The employee must provide reasonable notice of the need for such leave and shall provide evidence satisfactory to the Personnel Officer of partiCipation in one or more of the activities specified in the preceding sentence.. Theamounl of leave provided shall be in accordance with Labor Code section 230.1. d. Crime victim assistance leave. An employee who is the victim of a crime, the immediate family member of a victim, a registered domestic parlner of a victim, or the child of a registered domestic partner of a victim may lake an unpaid leave or any available paid lime olf benefils 10 attend judicia' proccedinfjS rel8ted 10 Ihalcrime. e. Emergency duty and training leave. Volunleer firelighters and other emergency personnel may lake an unpaid leave or use accrued leave 10 perform emergency duly. Volunteer firelifjhters may take lip 10 111 days leave per calendar year 10 engage in training. The employee musl provide reasonable notice to Ihe Personnel Officer of Ihe need lor such leave and shall provide to the Personnel Officer salisfactory evidence of particip8tion in the crnerf]ency duty or trainin9. CITY Or- HOI'Nr:I~-r PAHK Personnel Hules and Hegul<JlioJl,s Pa~JC 11 of 39 CITY OF HOHNERl PAF~K Personnel Rules ()no Regulations f. Miscellaneous leave. In addition 10 the leaves described above, IhePersonnel Officer may ;)pprove other requests for unp8id leave at his/her discretion. L. [iealth Insur<:Jnce Benefits - 1. Benefits The Cily provides group medic8l, denIal, and vision insurance to eligible employees and their dependents and domestic parlners (effective January 1, 2005) 3S detailed in the applicable MOAs and City Council resolutions outlining conditions of ernploymenl and benefits. The Personnel Officer shall maintain records of the terms and conditions of the health insurance and other benefit contracts, benefit levels, 8nd administration procedures. More detailed information regarding these benefits is set forth in the official pl3n documenls and insurance policies that govern the plans. If there is 8ny actual or apparent conllicl between the brief summaries conl8ined in this policy and the terms or lirnit<1tions of offici;,1 plan documents, (he provisions of Ihe oflici31 plan documents will prevail. Employees who wish to inspect those documents may make an appointment with the Personnel Officer for thai purpose. Due to changes in MOAs, terms, conditions, benefit levels <lnd administration requirements may be adjusted from time to time. 2. Commencement of benefits. The benefits described in this section shall begin the first of the month following the first day of employment or on the d31e-of-hire if it occurs on the lirst of the month. 3. Health insurance waived by certain employees. The City provides eligible employees alternative medical benefits when the employee has coverage from another source and the employee waives benefits under Ihe City's plan. These allernative benefits are described in Resolution No. 96-203. 4. C.O.B.RA. lheConsolidated Omnibus Budget Reconciliation Act of 1985 (COBRA) requires the City to offer employees and their eligible dependents an opportunity for a temporary exfension of health coverage upon separation 01 employment or loss of dependency status. The specific provisions and restrictions of the Act are available Irom the Human Resources Department. M. Miscellaneous Employee Benefits - 1. Disability wage pl<m. The City provides adisabilily wage plan to regular full time and parI-time employees. Benefits 3nd conditions of the plan are more specifically described within the City's Disability Wage Plan document available upon requeslfrom the Hum<:,m Resources Department. 2. Long-term disability insurance. City provides long-term disability insurc:mce to regular full-time and regular part-time employees. The purpose of L TD insurnnce is 10 provide eligible employees with a percentage of normal income when an injury or illness occurs on or off the job. The City provides two different L TD plans. The terms of the specific plan can be found in the applicable MOA or applicable resolution outlining condilions of work and benefits. The terms and conditions of this benefit may be modified from time 10 time in the event that the City changes carriers. When an employee is. receiving benefits from other sources, the lolal amounf of compensation received by the employee, including L TD benefits, shall not exceed one hundred percent (100%) of the employee's normal monthly income. 3. Catastrophic leave program. The catastrophic leave program provides additional paid leave time to eligible employees suffering from financial hardship and who otherwise meet Ihe criteria of the program. Please refer to Resolution 01-270 for the details of this program. 4. Employee Assistance Program (EAP). The City provides, at no cost to all regular lull-time and all regular, 12-month pari-lime employees, legal dependents, and domestic partners (per AB 205 effective ,)anuary1, 2005) an employee assistance progr<lm. The program provides access to professional counselors and therapists to assist employees in resolving stress resulling from. personal .issues, substance abuse, grief or work-related issues. Any information provided to a counselor or CITY OF HOHNER! PARK Personnel Rutes and Regulations Page '18 of 39 crlY.OF HOHNERl PAr~K .. Personnell~\Jles ano He!)ulalions lheI3pi~;1 is confidential. No information is plOvided 10 the City H>-9ZlTdinf} an (~li9ible member's use of tile EAP. To make an 8ppoinlmenl with a counselor call Cign8 Behavioral He311h ;)1 (I3UB) 371-112S. For more information, conlacllhe Human Hesources Department. 5. Health Care Tax-free dollZlr <lCCotml pr09ram. This pr()~Jr;)Tl) allows r>erlYlZlnenl full-lime or pari-time ernployees 10 set aside Zl maximum 01 $3,000 per calend;Jr year of before tax W~:lges for medicol premiums, co.paymenls, or out of pocket medical costs, as (luthori7cd by the Inlernal r:~evenue Serviccs and Ihe California Franchise Tax Board. A regul3r employee become" eligible on ddte of hire. Employee p3rlicip<ltion in Ihis program is coordinated through the Finance Department The tax deferrallirnits are subject 10 chanue due 10 chan~jes in federal and/or state law. 6 Dependent Care AssistZlnce program. This program allows eligible full-lime or pi.lrt-Iirnc employees to sel <1side ;) ill8xirnum of $5,000 per calendm year before fax wages for child GlIC expenses 3S authorized by lhe Internal Pevenue Services and fhe California Fr8nchise Tax Bomd. A regular employee becomes eligible on dalc of hire. Employee parlicipation in Ihis pro~Jr<Hn is coordinated IIlrotJ9h the Finance Department. The l;)x deferral limits are subjecl 10 chan9c due to changes in federal and/or stale law. 7. Deferred income program The City participates in () deferred income program now being administered by National Deferred and ICMA This program allows eligible lull-lime or pari-time employees to set aside a maximum of $13,000 per calendar year ($14,000 in 2005, $15,OOOin 2006) of belore lax wages for post-retirement income as 8uthorized by the Inlernal f~evenue Services and lhe California Franchise l8X Board. A re9u1m employee becomes eli9ible on dale-ol-hire. Employee partiCipation in this pro9ram is coordin()le(1 through the Finance Department. The lax deferral limits . are subjecllo change due 10 ch<:mges in federal 8nd/or stale 18W. 8. Hepatitis B progr81n. Below is 3n explanation 6f the City's Hepatilis B Program. Employees who may have 10 perform lirst aid as a rcgul8r job duty or are in positions whiCh might expose them to bodily fluids need to be offered the Hepatitis B Immunization Program per the City's Blood-borne Pathogens Program. These job classilic3tions are: Public Safety Officer P.S. Sgt. P_S. u. P.S. Division Commander Director of Public Safely Communily Services Officer E vidc nce T echni.cian Property Speci8lisl Vol. Auxiliary Firefighter Reserve Officer Se8sonal Mainten8nce Assistant Maintenance. Helper Maintenance Worker I Maintenance Worker II Public Works Services Supervisor Hecrealion Supervisor AI the lime of the pre.employmenl physical, the candidate has a blood test Ih3tlets Ihe City know if they h3ve the Hepatitis B antibody. At the employment orient<:ltion, Human ReSources Department provides the new employee (if they arc in one of the jobs classes listed above) information on whal Hep8titis B is and a check-off form, which indicates whether or not they wish the 3-shol immunization program. Human Resources (HR) 109s in the employee's response in jts safety records. cnyor- ROHNERr PARI< Personnel Rules and Regulations Page 190139 CIlY or HOHNERr PN<K Personnel F<u1es and F<egula\ions Employees who wish Ihe 3.s1101 Hep. B series 90 gellheir shots, inform HR when they received each shot. anclturn in Iheir receipt for reirnburserneni. Employees with Kaiser insurance CCl!) getlhem free of charge through Kaiser as preventative care .and necessClry due 10 their job class. Employees with Blue Cross insul8nce are instructed 10 gel their shots al the Counly Health Dept. and submit lheir receipt for reimbursement. It is important thaI Ihe employees nol miss ()n appl lor a shot 8S they might have 10 repeatlhe series There are specific limeframes for each shot. If an exposure incident occurs 31 work, under workers' compensation, the City has the employee lested and if necessary Ihey are given a Hep. B boosler shollor additional proteclion. SECTION 4 - IN-HOUSE RECRUITMENT A. Transfer - II 30 employee is qU8lified, Ihe Personnel Officer may approve 1I1e lransfer 01 an employee from one position in the City to another position in the same cl<1sS or 10 another position in a different class with the same maximum salary. 1. Types of transfers. a. Voluntary request for transfer initialed by department supervisor and/or employee. b. Involuntary transfer initialed by the Personnel Officer to betler serve Ihe needs althe City. c. Transfers for disciplin8ry reasons are subject 10 Ihe provisions of Seclion 8. d. The Personnel Officer may transler an employee 10 a class with a lower maximum salary with the consent of the employee, provided the employee possesses the desirable qUCllificalions for the position to which he/she reassigned. 2. Process for transfers. Tr,msfer process and 8pproval is made as follows: a. At leasl two weeks prior to the transler, a notice will be sent 10 the affectedemployee(s) and bargaining unil(s) slating the nature of the transfer and an exp'zJnation as to why the transfer is necessary. b. The employee has Cl righlto respond in writing within five (5) workdays from date of notice. c. The employee has a right, through their bargaining unit, 10 lile a grievance within the time limits established in the grievance procedure. 8. Promotion- 1. Qualifications. A person may be moved (0 a class with a higher maximum salary only if he/she has the desirable qualifications for the higher class. These desirable qualifications are ascertained on the basis of information obtained Irom application lorms. tesls, examinations, interviews, past performance reviews or evalualions, Clnd/or input from an employee's supervisor. 2. Internal/external recruitment In filling vacancies for positions above entry-level, consideration will first be given 10 existing City employees. However, the Personnel Officer may recruit from outside' when the Personnel Officer determines that appropri8tely qualified City employees are not available to lilllhe v<lcancy. The City reserves the right 10 conduct an open recruitment process 10 fill a vaC<incy in a higher-level position or 10 lill Ihe vacancy by advancement of a qualified employee thaI currently occupies a lower-level position. CITY OF ROHN[HT PARK Personnel HuJes and Regulations Page 20 of 39 .ern' Or nOHNun PAJ<K . Personnel J{ules ;)J)<lI~enul;JliOfls 3. Request for eligible employees. When a V;lcancy occurs, the Supervisor mdY request a list of names of persons in City employ who qu,11ify for promotion to the V;leant position for consideration Irom the Human Iksources DeparlmenL 11. Determining pay for promoted employees. r~eler 10 Section 2 P;lY PI(ln~, and Compensation, Part B, Section 3. C. Trainee Proqrnm .. In an effort to provide upward mobility opportunilies for currenl City employees and to provide employment opporlunities to the generat public, the Personnel Officer can add the word "Trainee" to any classification, within the lin;:mcial ability of the City. except lhose represented by a bargaining unit, employed by the City ;md to recruit and select individuals to till positions as deemed appropriate. i. The trainin9 prograrn provides <1n opportunity for a Cllrrcnt employee to ~Flln additional skills by: d. additional cxperience in <l different classilic;ltion; b. additional schooling; c. completion 01 an 8ppropri3te examination; d. obtaining;) Stale certificate or license in a specific cl3ssilication 2. Hecruitrnenl for these positions may be promolional or open ;)5 deemed appropriate by the Personnel Officer and the Initial salmy would be up to thirty percent (30%) below ihe beginning of the established sabry range. 3. Transition Irom trainee classific3tion may occur as early as six (6) months but no later than two (2) years from the date of appointment. Minimum qU8lifications lor the position must be attained prior to transition. Transition may Occur upon recommend<3tion 01 the Supervisor nnd approval of lhe Personnel Officer. D. Apprenticeship Proqram - The Cily may establish an apprenticeship program in partnership with a local school district, Sonoma Slate University, Santa Rosa Junior College, or ;m accredited trade school. This prooram would be conducted in coopemtion with the 8ppliC<:Jble bmuaining unils. E. Probationary Period. The probationary periods sel forth in Section 5 at so apply to all placements resulting from the in-hot/se recruitment process. SECTION 5 - RECRUITMENT PROCESS A. Announcement of Vacancies - Notices of employment opportunities in the City will be first announced in hOl/se, via electronic mail, allowing current employees the opportunity to apply lor the position. The announcement will 81so be posted in the City ollices and publicizedin any other ways necessary to aUrac! the best qualified candidates. 1. Open recruitment. The Personnel Ollicer has the discretion to begin open recruitment outside of City employ when he/she knows that the City does nol have employees with the required knowledge or. skills. 2. Notices. Such notices list the classes in which vacancies are anticipated, specify the class tille, salary range, fringe benefits. the nature 01 work performed and the qualifications required lor employment in the class, tell when and where to file applications for employment,. and give informalion about the testing, scoring and selection procedure to be used. CITY Or- ROIINEIH PARK Personnel Rules (lnd Re!jlllations Pa!jc 21 of 39 CITY OF HOHNEHT PAHK . Personnel f~\Jre$ antl HC911blions B. Appl.ications.- Every npplicanl responding to a Cily recruitment shall file an official City zlpplication form. Applications shall be avaibble in the City's Human Resources office. Applications <lnd supporling documentation liled with the Cily <lre the property of the City. Any information on the application will not be mode public Applic<Jtion form. The form by which a person applies for a position wilh the city is prescribed by the Personnel Ollicer 8nd requires information about the applicant's training, experience, qualifications and any additional inlormation the Personnel Officer deems pertinent to an evaluation of the applicant's fitness for a position. 2. Deadline lor filing applications. Applications and all required documents must be filed in the Human Resources Depmlment on or before the final filing date and time specified in the position announcement. 3. Rejection of applications. The Personnel Officer may dis<~pprove an application, disqualify an appJic<:ml in 8n examination, refuse 10 place a name on an eligibility list for any of the reasons listed: 3. lacks any of the requirements established for the examination or position for which application has been made; b. excessively uses nmcolics and/or intoxicating liquors to the extent that they are unable 10 perform the essential functions of the position; c. an employee thai is not physically and/or mentally able to perform the essential functions of the job. with or without reasonable accommodation; d. has made any false statement or omission of any significanl fact, or has practiced or attempted to practice deception or fraud inlhe application, in declarations, or in securing eligibility or appointment; e. has direclly or indirectly obtained information regarding the content of an examination to which an applicant is not entitled; L previously been dismissed for cause from any public or privale employment orresignedto avoid such dismiSS31; 9. has l3iled to submit a complete and/or signed application within the specific lime limits; h. has failed 10 reply within live (5) working days from the dale mailing, to communications concerning availability tor employment; I. has made himself/herself unavailable for employment by requesting that his/her name be withheld trom consideration. J. for any material cause which, in the judgment of the Personnel Officer, would render the applicant unfit for the particular position,including a prior resignation from City services accepted with prejudice. 4. Criminal convictions. Convictions (including pleas of guilty and nolo contendere) may disqualily an applicant from employment by the City. Criminal convictions do not necessarily disqualify individuals from employment with the City. In determining whe1l1er an individual with a conviction is disqualified, the Personnel Officer will consider the following factors: n. the employment classification to which the person is applying, including its sensitivity, CITY OF ROHNERT PAI~K Personnel Rules and Regulations Page 22 of 39 Cllyor I{OIINEIH PAHK . Personnel Hlllcs and He!)ulations b. nature (jnd serio\lsness of the conduct, c. the length of lime ~;ince Ihe conduct, d. the ane of the individll<l! ;11 the tirne of conducl, e. circumstances surrounding the conduct, f. conlributing social or environmental conditions, and D. the presence or ;)bsence of rehabilitation or effor1s 3t rehabilitation. 5. Employment of relatives. A position wilhin the City will not be filled by an individual, where that individual would be subject to supervision. eV<llualion. discipline, or decisions reg<mJing compensation by a close relative. No person will serve in a department where the Supervisor is a close relative or in a division where the division head is a close relative. For a definition of "close relative: see the ~J!ossary of 1erms al the conclusion of lhese rules. G. Notification of disqualification. If an applican1 is deemed disqualified Jor any of the above reasons. the Personnel Officer will notify the applicant or eligible in writing at his/her Iasl known address. of the action taken. An 8pplic<ml has the rinhl to respond orally or in writing within five (5) working days from the date of m3ifing to the Personnel Officer. with no further right to appeaL C. Selection Procedure -- The method used to select employees shall be impartial <lnd shall rel3te to those subjects which f<:tirty measure the abilities to execule the duties and responsibilities of the classification in which the vacancy exists. Selection procedures consist of one or more of the methods listed below. The same method shall be applied equally in a single examination. 1_ Application. Information the applicant supplies on the City's application form, and any altachments thereto will be reviewed under the supervision of the Human Resources Assistant or his/her designee and the applicable department supervisor. The same criteria and point system is utilized for all applicants for the same position. 2. Examinations. -rhe selection techniques used in the examination process will. be impartial, practical, and relnted to those subjecls which fairly measure the relative capabilities of the applicant examined 10 execute the duties and responsibilities of the class. to which they seek 10 be appointed. Examinations may consist of, but are nol limited to, such techniques as wrillenlesls, personal interviews, skills and performance tests, assessment cenlers, review of performance evaluations, evaluation of daily work performance, evaluation of work samples. 3. Documentary evidence. Applicants for positions are required 10 provide documentary evidence of education, training, or experience. The City reserves the righllo re-tesllhe skill level of anyapplicanl. ,t Scoring ()od rating. The Personnel Officer will establish therelalive weights of examination and other - components of a posilion. The basis of the final score will be included in Ihe job ,mnouncement. Scoring and rating systems may be numerical or non-numerical as determined by Ihe Personnel Officer. 3. Appointment preference on open/promolional recruitmen1s will be extended to <my regular City employee. Regular city employees will be granted the following scoring preference: 1% for each year of service, with a maximum preference of 10%. Depending on the scoring established for the classification recruitmenl, the preference may be expressed as an additional percenlClge or <lddition31 points. See example below for detailed explanation. CIW OF HOHNERf PAHK Personnel Hules and ReglJlntions . Page 23 or 39 CITY OF HOI-INERT PAHK Personnel Rules and Regulnlions PERCENTAGE EVALUATION (sample) Employee's Total Score::.: 80% Years 01 City Service as a Regular Employee::: 10 (calculates to ail addilional10%) Employee's i\djusted Total Score::: 80% + 10%::: 90%' POINT EVALUATION (sample) Employee's Total Points::: 175 oul of a possible 200 Years of City Service 3S a Regular Employee::: 10 (calculates to an additional 20 points 1200 x 10% ::: 20] Employee's Adjusted T olal Score::: 115 -~ 20::: 195' 'The combination of an employee's performance in the examination process and years of service may give the employee a higher score than the maximum possible. In such 3 case, the employee shall receive the 3ctual score calculated above the maximum and be ranked accordingly Specifically, for the examples listed above. the employee achieving the maximum score on the percentage evaluation would receive a total score of 100% +10% ::: 110%; and on the poinl evaluation receive a tolalscore of 200 + 20 ::: 220. b_ In accordance with Resolution 2001-271, the City does not grant preferential status 10 ~'lny select group of persons when applying for a position. . D. Int~rview Process - 1. Interview boards_ The Personnel Officer will assemble and appoint interview boards. These boards may be comprised of private citizens, experts in lhe field, members or another agency, City officers, City employees,'and/or bargaining unit representatives. 2. Interviewers remarks. Interviewers mark on forms provided the degree to which, in their judgment, each candidate possesses lhedesired qualifications. The interviewer's remarks will be rtranslated inlo a numericat score. Scoring sheel and interviewers' remarks are confidential. E. Eliqibilitv lists - Alter each selection procedure has been completed, the Personnel Officer or his/her designee will prepare an eligibility lisl containing the names of applicants who qualify for appointment 10 positions in a particular dass. 1. Ranking. Place the names of the qualified appliC3nts ("eligibles") on Hie eligibility lisl in the order of their final ranking, as determined by the selection process, with the highest rated eligible al the top of the list. If more than one person has the same score, the names will be placed in alphabetical order. 2. Duration of list. The eligibility list remains in effect for a period of six (6) months, unless the Personnel Officer extends this period, for a period ootlo exceed (1) year. The Personnel Officer can reduce the period if the list contains less than 5 names. In lhe event 01 early cancellation of an eligible list, the Personnel Officer will notify each person whose name appears on such list to this effect via mail 10 his/her lasl known address. This notice is to include an explanation as to why the lime frame has been changed. 3. Removal from list. An applicant may be removed from a given eligibility lisl by the Personnel Officer for any oflhe following reasons: 3. appointment 10 the classification for which the eligible list was originally eslablished; b. request bylhe applicant for removal from the list; c. failure 10 continue to meet any of the minimum standards established for the position for which the eligible list was prepared; CITY OF ROHNERT PARK Personnel Rules ood Regulations Page 2401'39 . crry t)F HOHNE In PAl~K , F'cr50nnel Hule~; and HC!Julalions d. failure to contact the Per~;onnel Officer within five (5) workin~J daysfrorn the dnte of notice of an interview or offer of appoinlment; c. delerrnin<ltion by Ihe Personnel Ollicer thai the applicant has violated one or more of the provisions of Section 5.13.4 <I Vac,mcies. When a vacancy occurs in a class for which there is an eligibility list. the Personnel Ollicer will transmit fhe n;)mcs. <lnt! ,all supporting documents, of all candidates with the lop five ranking scores on the eligibility list to the Supervisor for consideration. F. Appointment Process -- All appointments to position vacancies will be mClde in accordance with these rules and regulations. The power to appoint and dismiss City employees is vested in the City Manager (Personnel Officer). 1. Vac;)ncy. The vac3ncy win be filled by appointrnent of an eligible c8ndidClte from an appropriate eligibility fist, except as provided in 2 below. 2. Exceptions a. No eligibility list. T he Personnel Officer may make a provisional appoinlment to ;) position if there is 110 eligibilily list for Ihe class and if the needs of the service require that the position be filled before a selection process can be completed. A provision81 appointee must: ). Meet the requirements of Irnininq and experience establishe<J for the position; JI. Not continue for more than thirly (30) days in lhe provisional appointment after an eligibility list for the position has been established unless Ihere are no eligibles on such eligibility list who are <3vailable for or who wish to be considered for appointment to the position; m. The Supervisor rmlY submit a written request and justification to the Personnel Officer to extend the provisional Clppointment in six (6) month incremenls. No more than two (2) extensions may be gr<lnted for e<lch provision<31 appointment. b. Emergency. In un emergency which threatens life, property, or the operation of necessmy fTlunicip31 services, Ihe Personnel Officer may employ an individual not on the eligibility list for not more than thirty (30) calendar days. 3. Pay. A new appointee shall receive the minimum salary for the class to which the position is allocated, exceplthal: L In cases of extreme difficulty infilling <3 position, the Personnel Officer m()y approve appointment at a salary above the minimum.' In sUyh cases, all incumbent employees in the class 10 which lheappointment is made shall be' placed on at leasl the same slep of the salary range as the new appointee; or 11. In hiring exceptionally qualified personnel, the Personnel Officer may approve appointments at a sCllnry above the minimum for the class. G. Condition;)1 Offer of Employment - An offer of employment is contingent upon the results of the following: 1. Reference checks. Prior to conducting reference inquiries a prospective employee willbe required to sign a release allowin9the City to acquire information about the applicant from former employers. cny OF ROHNERT PARK Pc/sonnel Hules <1nd HC9uJal;ons Page 25 of 39 .' CITY or ROHNER1 PARK Personnel Rules and Reg\J13!ions 2. Medical examinntion. Applicanls who have been olfercd a regul3r position wilhthc City arc requircd to participate in a pre-employment physical. Ench job classification h<ls specific physical stanumds and are re8sonably related to job requirements. The city is notified only th3t the prospective employee is medically qualified, condition811y Quatified or disqualified; no other medic31 intormation will be released. 3. Fingerprints and criminal b3ckground check. All persons employed by the City will be fingerprinted and law enforcement records checked for past crimin81 convictions. Information thus obtained will be confidential. Employment of. and continuation of service of employees with a criminal conviction must have the approval of the Personnel Ollicer as staled in Section 5.8iJ, H. Probation Period - The purpose of probation is to permit the employer to observe the employee on the job and 10 evaluate performance. Probation is part of the promotional. training, tesling and selection process. The probation period begins on the date of 8ppointmenl. It is the rcsponSibility of the supervisor 10 communicate with thc employee in renardslo his/her progress. 1. Duration of period. The probationary period is nol less than twelve (12) months for miscellaneous employees. riot less than eighteen (18) monlhs for dispatchers. nolless than eighteen (18) months for sworn Public Safety employees. and not less than twenty-four (24) months for Management employees. Employees who receive promotional appointments must serve another probalionary periOd of al Jeasl six (6) months for non-supervisory employees and twelve (12) months for supervisory employees (includes management classifications). 2. Leaves of absence during probation. If an employee is absent from work for longer than five (5). working days during the probationary period, the City may exlend the probationary period an amount of time equal to the days missed if necessary in order to properly evaluate an employee. 3. Extension of probation period. All efforts will be mnde to suffidenlly evalu3le the probationary employee during .the assigned period. An extension of Ihe probationary period may, however. be recommended by lhe supervisor and/or Personnel Officer when cause exists. If ndditional lime is needed 10 evaluate the employee, the supervisor or Personnel Officer cane.xlend the probationary period for an additional period not to exceed three (3) months. . fl. Exlension of probationary period will be based on the written performance review. b. The performance review will take place ten (10) working days prior to the end of the initial probationary.period. 4. Rejection during probation period. During the probationory period. an employee may be rejecled al any time for any reason by the Personnel Officer. Employees who are dismissed during their probationary period have no righUo hearing or appeal. Nohfication of rejection must be scrved talhe probationary employee in writing. 5. PromoteQ employees. A promoted employee who does nol sllccessfully complete the probationary period will Qe reinstated to his or her former position or to a comparable position. II, however. the employee is discharged for cause, thc employee has no right to reinstatement. 6. An employee who successfully completes a probation periOd achieves regular status in his/her class and is known as a regular employee. CITY OF ROHNERT PARK Personnel Rules and Regulations Page 26 01 39 .crTY017 HOllNErn PN{K . Personnel Hules and He(julalions SECTION 6 - SEPARATION ANDREINSTATEMENl An employee !'f1ay be separated from employment by resif)nalion, disrniss;ll, retirement, or layoff on account of lack of work or 1<1Ck of funds. The dismisS<l1 for cause of reflular employees will be in accordance wilh the provisions of Section H. Ollwr separ8tion procedures and reinstaternent procedures arc set forth below. A. Separation ,m<l/or Resignation -. An employee wishing to resign is required to nolify his/her supervisor in writing <II least two weeks prior to their intended leave from City employment. A copy of Ihe written resignalion will be 9iven to the Personnel Officer and then placed in the employee's personnel file. 1. An employee who has resigned in writing may wilhdraw his/her resif)nation prior to the tinal d81e stated on the letter of resignation. The withdrawalleller will also be ptaced in his/her personnel file. 2. An employee who leaves employment without so filing;) wril1en resignCltion <md givinf) two (2) weeks notice, as required <lbove, will have this f3ct noted in his/her file <md may be denied future employment by the City B. Reinstatement Upon application of v former regul8r employee, who has propcrly resigned, the Fersonnel Officer rD<1Y, al his/her sole discretion, approve reinstatement of the forrner employee 3S provided b~low: 1. An employee separated from the City's employ for six (6) months or less m<lY be reinstClted withoul competitive examination to the position held at date of sepmation, or to any other position within the S3mc c1<lssification for which the employee would have been eligible at time of separation. Former regular full. time City employees returning to City service within the six (6) month period will be gr<mled the full benefits they were receiving at time of separation as if there was no breClk in service. 2. An employee separated from the City's employ for over six (6) months who is reinstated shall be treated as a new employee. 3. The City will reins tale into the position from which he/she has been promoted <my employee who fails during a promotion to which he/she has been promoted. -1. Any employee who resigns without proper notice or resigns during an invesligation or disciplinary action will not be eli9ible for reinstatement. 5. An employee who is ~Jranledan authorized le8ve to which he or she is enlilled under a federal, state or local law requiring reinstatement shall be reinstated to his/her former position as provided by law. C. Lwoff - Whenever it becomes necessary to reduce the number of employees due to lack of work, economic considerations, changes in mission, technological changes, or as determined by the Personnel Officer based on other factors or when a position in the classified services is to be temporarily or 'permanently abolished, the Personnel Officer will notify the Human Resources Department the number of employees to be laid off or the n8mes and number of positions to be abolished. The purpose of the procedures set forth below is 10 establish equitable standards to regulate such layofls. The City's decision to reduce its work force is a man8gernent righI, thus no due process or grievance procedures npply, and the decision is not subject to "meet and confer" requirements. These procedures 8pply only to regular employees (full or part time) and probationary employees (initial or promotional/transfer). 1. Identification. The Personnel Officer on the bClsis of the administrative needs of the City determines the departments and positions subject to layoff, 2_ Order of layoff: CHY or HOHNERT PAHK Personnel Hules (10<1 Regulations Page 27 of 39 CITY OF ROHNERT PARK Personnel "<ules and Hegutations d. Within d classification, thosc employees who <)re probalionary employees inlheir initial prob<1lionary period will be l<1id oil firsl, followed by employees in ;) promotion;)1 or tr3nsfer probationary period. b. The order of layoff for regular employees wilhin a dep3rtment will be determined by considering business necessity, each employee's job pertorm3nce and compelence, and seniority. J. "Seniority" for purposes of this Section shall be determined by adding together all time spent in City service, in whatever capacity, exprcssed in terms of years, months, and days. The seniority calculation shall not include disciplin<lry lime off wilhout payor time spent on unpaid le8ve (unless federal or stale law requires illo be included in the seniority c8lculation) JI. Once seniorily determinalions have been made, IClyoffs are made in reverse seniority order (i.e. the most junior employees 8re t3kl 011 first). HI. Ties in seniority shall be resolved by the Personnel Officer, taking into account the past perform<1nce, disciplinaryaclions (if any), supervisor recommendations, and such other facts as will result in the City relaininq the most qualified and efficienl employees. 3. Notice. Employees shall be given alleastlen (10) business days' written notice prior to the effective date of the pending layoff. A copy of the notice shall be retained in the employee's personnel.file. 4. Exclusions. In cerlain instances, there may be exceptions m()dc in the order of layoff oullined above. These exclusions would be made when: 3. specially position when qualifications for lhe posiiion could not be easily obtained through a short orientation or.tamiliarization period. b. transfer in lieu of layoff. Within lhe affected department or departments, a regular employee who is scheduled for layoff may be offered a voluntary reduction in classification to a lower level job classification provided he/she meets the minimum qU3lifications, and/or obtain proficiency through a short orientation period. c. a voluntary reduction by taking early retirement and/or "Dolden hand shake". 5. Retreat rights/voluntary demotion in lieu of layoff. a. An employee who would otherwise be laid off has the right to retreat to <I vacant position which he or she previously held, provided the employee meets the current minimum qualifications for the posilion. -;-- b. An employee who woVld otherwise be laid off has ttie right to retreat to another position in the same classification series or 10 any position the employee has previously held and for which the employee is qualified that is occupied by an employee of tesser seniorily. The result is thaI the more senior employee "bumps" the junior employee, who then is entitled to the retreat/demotion rights sel forth herein. . c. An employee who would otherwise be laid off may request to be temporarily demoted to any vacant position for which the employee is qualified. d. An employee who wishes 10 exercise any or the rights set forth in this' subsection 5 must so notify the Personnel Officer in writing within five (5) business days of receiving the notification of pending layoff. CITY OF ROHNERT PARK Personnel Rules and Regulations Page 28 (Jf 39 Cllyor I~OHNERr PARI< .- Personnel HtJles ami I~cntllalions e. An employee who retreats or is demoted 10 n posilion 8S provided herein must serve the probationary period applicable to the new position unless Ihe employee previously completed the probationary period in that position G. Reinstatement lists. 'The ndmes of reDubr employees who have been laid off, including those who have accepted (l demotion or retreated to .molher position ;lre to be placed on 3 layoff reinstatement list by seniority within the classification from which the employees were laid 011. An employee's name remains on this list for 3 period of one (1) year from dale 01 layoff; an employee's name may be removed for any of the following reasons: a. Re3ppointrnent of the employee to his/her former classific<)tion b. Notification from employee that he/she is no longer inlerested in relurninn 10 the City. c. Inability to contact the employee by mail or phone (II the employee's 18S1 known ;lddress in Ihe employee's official personnel file. d. Heject'ion by Ihe employee of an offer of employment within the same job c18ssification. failure 10 respond within five (5) business d8Ys of the offer shall be deemed a rejeclion. 1. Offer of reinstatement. If the position previously held by <1 fa,id off employee becomes vacant, or if anolher position within the some classification series becomes vacant, then the employee with the most seniority on applicable reinstatementlisl shall be offered the vncant position o. Restoration of benefits upon reinstatement. When an employee is reinstated to employment <liter layoff, 811 his or her prior service shall be counted tow8rd the calculation of le,JVe accrlJ81s and seniority. Any unused sick IC8ve which the employee h8d accrued atlhe time of layoff Sh81l be restored. If an employee is reinslaled 10 a position in which he or she was serving 3 prob8tionary period at ihe time oflayoff, all lime on probation previously completed prior to 13yoff shall be counted toward determining when the probationary period ends. SECTION 7 - INCOMPATIBLE ACTIVITY/CONFLICTS OF INTEREST A. Incomp~tible Activity - Cert3in 3ctivities ;;lre incompatible with ethical, effective employment with the City. All City employees are prohibited from: 1. Participating in improper political 3ctivity prohibited by the feder81 H8tch Act or pertinent provisions of State law including the California Government Code; 2. Using for private gain or advantage the influence of a City position or the facilities, equipment and supplies of the City; 3. . Soliciting any f3vors or gifts from persons, concerns or corporations who h<lVe, or seek to have, business contacts wilh lhe City; <1. Accepting any favors or gifts from persons, concerns or corporations who have,or seek to have, . business contacts with the City in excess of the Conflict of Interest guidelines established in the Rohnert Park Municipal Code Chapter 2.60; 5. Divulging confidential infornwtion to anyone to whom issuance of such inforrn3tion has not been authorized; or 6. Participating in any employment or other 8ctivity, which will prevent an employee from doin9his/her City job in an efficient and capable manner, is illegal pursuant to stale or federal law, or which mighl CITY or HOHNERT PARK Personnel Rules and Regulations Page 29 of 39 crTY OF HOHNEIH PARI< Personnel Rules and Hegul,ltions r8sull in a conflict of interest between the employee's private inlerests and his/her official duties and responsibilities. B. Outside Employment - City employees are expected to work for the City's bests interests and to l..!evole their besl energies and skills 10 their positions. For this reason, City employees are prohibiled from accepting outside employment lhat could conflict with the besl interests of the City or interfere with the employee's ability to perform his or her Ci1y position. Examples of such prohibited outside employment include, but are n011imited to: 1. jobs/business conducted during the employee's work hours with the City; 2. jobs/business that prevent the employee from being available for necessary overtime or emergency work periOd outside his or her normal working hours when such overtime or emergency duly is a regular part of his or her job; 3. business conducted using City facilities, resources or equipment (including telephones, computers, supplies, etc.) SECTION 8 - DISCIPLINARY ACTION City employees are expected 10 meet certain slandards of job performance, interpersonal interaction, and conduct. The City may discipline <my employee whose conduct or performance fails to meet re8sonable City standards, Le. for cause. Discipline may be imposed for a single incident or for a' pallern of conduct. The specific discipline imposed is intended to focus the allention of the employee on Ihe performance or conduct problem and, except in C8ses of disch;)rge, to encourage changes in behavior. Disciplinary actions include but are not limited to: counseling, oral reprimand, writ1en reprimand, reduction in pay, suspension without pay, reassignment, demotion, and discharge. Although lhe Cilygenerally applies the concept of "progressive discipline," discipline may include anyone or any combination of actions, and the . actions neednot necessarily be applied in a defined order. Instead, the discipline imposed will be determined according to the severity of the infraclion(s), regardless of whether prior discipline has been imposed. Only regular employees who have successfully compleled their probalionary period have the righla to hearing and appeal as described in this section. An employee oot covered by this Section may be disciplined without reference 10 these provisions; such ;)0 employee has no protected property interest in his or her employment. A Causes for Disciplinary Action - Any regular employee may be disciplined for "good cause". Good cause is defined as reasons including, but nOllimiled to, the following: 1. Fraud in securing employmeilt; 2. Incompetence or inefficiency; 3. Failure to maintain required ticenses, credenli81s, certificates or other conditions for employment as specified in assigned classification; 4. Insubordination; 5. Dishonesty; 6. Neglect of duly, or in()ltentiofl to/dereliction of dUlies; 7. Violation of Cily or Department rules and regulations, policies, procedures or general orders, whether oral or written; CllY OF HOHNERT PAHI< Personnel Rules and Regulations Page 30 01 39 . CITYOF nOllNERf r'ARK Personnel Rules and r~egul(lljons 8. Disclosure of confidenli81 personal inforrni1lion of (Hlolher emptoyee; 9. NC9ligenl or willful darnv(je to or waste of public equipment, properly or supplies; 1 ct Improper or unauthorized use 01 City v.ehicles or equipment; 11. Misappropriation, theft. or embezzlement of Cityproperly and/or funds, 12. Unlawful harassmenl or discrimination. or the failure 10 cooperi1le witlllhe investigation of h<1rassmcnt. . discrimin8tion or other unlawful activities; 13. Possession of an open container, use of, or bcin~J under the influence of alcohol. non. prescription or unauthorized narcotics or controlled substances during work hours; 14. Excessive tardiness or absences, except in the case of approved leave; 15. Absence without leave, nol relurnin9 from an approved Ieave-of-(jbsence or oblaininD a leave-of- absence under f81se pretense; 16. Soliciting any favors or gifts from persons, concerns or corpor<1tions who have, or seek to h3ve, business contacts with the City; 17. Accepting any f<.lvors or gifts from persons, concerns or corporations who have, or seek to have, business contacts with the City in excess of the Conflict of interest guidelines established in the Rohnert Park Municipal Code Chnpter 2.60; 18. Failure to observe S<lfety regulations 3nd pr8ctices, including the use of assigned personal protective equipment; 19. Discourteous, unprofessional or abusive treatmenl of the public or other employees; 20. Use of abusive language; 21. Actu31 or threalenedphysical violence; 22. Conviction (including by plea of guil1y or nolo contendere) of a felony or any crime involving moral turpitude; 23. Conviction of a misdeme<.lnor (including by pica of guil1y or nolo conlendere) that is of a nature as to adversely affect the employee's ability 10 perform the duties nnd responsibilities of his or her position. B. Minor Discipline. - All supervisors are authorized to implement minor disciplin3rY measures. Minor disciplinary actions are not spbject to 3ppeal. Examples of minor discipline include the following: 1. Oral reprimand. An oral admonilion 10 <lfl employee whose conduct or perform<)f)ce must be improved and which details the areas for improvement, the degree of improvement required, nnd a notice that f8i1ure to improve could resul1 in more serious disciplinary <.lehon. Or<.ll reprimands are noted by the supervisor, but me not documented in the employee's personnel file. 2. Documented counseling. A wrilten memorandum showing that the supervisor has met wilh the employee to disCllSS <3 specific problem(s) or deficiency and whicl1 sels forth the recommendations given to the employee to address the problcm(s) or deficiency in order to improve performance. Although a copy may be sent to the employee's personnel file, documented counseling memoranda me typically maintained in the supervisor's file Until they are included by notation in the employee's formal perform<.loce evaluations. CITY OF.HOHNEIH PAHK . Personnel Hulcs and Hegulations Page 31 of 39 CITY Or- HOHNE Rl PARK Personnel Rules and Regulations 3. Written reprimand. A formal wrillen notice 10 an employee st8ting the specific det8ils concerning the subjecl of the reprimand. summarizing previous related disciplinary action, il 8ny, and describing the plan for improvement. A wriflen reprimand shall include the date 01 the reprimand and 3 st8lcmenl advising the employee that continued conduct or performance at such levels may result in more serious discipline, up. to 3nd including dischar9c At Ihe time a wrillen reprimand is issued, Ihe employee is entitled 10 bring a representative of his or her choice. The employee shall review Ihe reprimand and sign it and then shall be given a copy of il. Wrillen reprimands are not subject to appeal, although an employee has three (3) working days following the dale of a reprimand to submit his or her own rebuttal comments, which shall accompany the reprimand in the employee's personnel file. 4. Remov<)1 of minor discipline records. AI the request of the employee. records of minor discipline will be removed from the employee's personnel file three (3) ye3rs after the date of the written reprimand or documented counselin~J. Records will be removed provided the employee has received satisfactory performance reviews in the subsequent three (3) yem period from dale of the written reprimand/documenled counseling and no further discipline has been initiated. The employee shall initiate the request to remove records of minor discipline Ihrough his or her Department Head. The employee's Deportment Head sh31l coordinate this request through Human Resources 10 ensure the 3pproprinte criteria has been met 10 remove the records. NOlhing in this section is intended to prevent documentalion of progressive discipline. c. Maior Discipline - Major discipline may only be implemented by Department I.leads. Types of major discipline include the following: 1. Suspension. The tempormy removal of an employee from the City service without pay for one (1) or more working days. 'Working d3YS" shall be determined by reference to lhe affected employee's normal work schedule. 2. Merit decrease. A pay slep reduction where performance lalls short of the normal standards or where performance is clearly inadequate in one or more critical job duties. 3. Demotion. The removal of an employee from one position and reassignmenllo one of lower grade or classifiea lio n. 4. Discharge. The removal of an employee from City service when it has been determined the employee has been given a reasonable opportunity to conform his or her conductio required behavior or performance standards and has failed to do so, or where an employee has committed one or more serious offenses for which no olher disciplinary measure is appropriate. D. Disciplinaryprocess -Major Discipline. Any imposition of major discipline must follow the procedures set. forth below. 1. Notice. A wrillen Notice of Intent 10 Discipline ("Notice of Intent") shall be prepared by the Department Head in consultation with the l-lum3n Resources Department. The Notice of Intent shall state: a_ The specific type of disciplinary action proposed; b. The effective dale of the action; c. The specific rcason(s) or C3use(s) for the 3clions; d. A copy of all wrillen materials upon which the action is based, 30d e. Notice that, prior to Ihe imposition of the major discipline, the employee has the iighlto respond orally or in writing at an informal hearing to explain why Ihe employee believes the proposed CIlY OF ROHNERT PARK Personnel Rules and Regulations Pane 32 of 39 CITY-~)F HOHNERl PAf~I< : Pcrsonnp,1 r~\Jles and l<e9u1ations 1n8jor discipline should not be imposed. A request for ~;uch a hearing rn\J~;t besubmiUed in writin!} within ten (10) workin~) days of receipt of the Notice of Intent. 2_ Informal hearing (i.e. Skelly heming)_ At the {"mployee's request, an informal hearing will be held prior to the imposition of major discipline. This hear inn is not an evidentiary he8ring, but r3ther 3n opportunity for the employee to present information <lS to why the proposed major discipline should not be imposed. Except by stipulation of the City and the employee, the hearing shall take place within ten working (10) days of the employee's request for he;:lring, ;md it may be rescheduled only once at the employee's request. The following paramelers;)pply to the informal hearing: a. The heming sh311 be conducled by a responsible person designated by the Personnel Officer. b. The hC3ring shall include the employee, the employee's chosen representative(s) -(re3sonable number), and others as direcled by the hearing officer. Absent extenuating circumst3nces, the employee's failure \0 8ppe;H waives his or her righl 10 such a hearinu_ c. The hearinD shall be tape recorded or slenogrvphically recorded, and a copy of the tape recording or transcript sh811 be provided to the employee upon request. d. Al the he;)rinn, the employee shall be niven an opportunity, either orally or in writing, or both, to bring fOfVV3fd facts or circumstances which may cause the charges 10 be revised or dismissed. If the employee's information is presented by his or her representative, all st81ements m8cle by the representative shall be allributed to the employee as if mvde by him or her personally, and it is the employee's obligation 16 correct any misslalemenl(s) by lhe representativ'e. e_ Following the hearing, the hearin!} officer will mnke awrilten recommendation to the Department Head who issued the Notice of Intent as to whether the proposed discipline should be imposed, modified, reduced or dismissed. 3. Notice of discipline. Following the informal hearing, if requested, the S3me Department Head who issued the Notice of Intent shall consider the he3ring officer's recommendation to determine how to proceed. If he or she decides to dismiss the proposed discipline, wrillen notice of the dismissal shall be provided 10 lhe employee 3S soon as practicable. If Ihe decision is to impose discipline either as proposed or in some modified or reduced form, a wriHen Notice of Discipline sholl be prepared. The Nolice of Discipline shall state: 3. The specific type of disciplinary action 1113t will be imposed; b. The specific reason(s) or causc(s) for the aclions, sellinn forlh specific facts that form the basis for Ihe decision; C. The effective dale of the action; 3nd d_ The applic3ble appeal rights available 10 the employee pursuant to Ihese Personnel Rules. Disciplinary action becomes effective on Ihe dale slvted in the Notice of Disciplinary Action, notwithstanding an employee's timely request for an evidentiary he3ring before the Personnel OHicer. E. Appeal from Major Discipline c Any employee on whom major discipline has been imposed shall be entitled to an appeal hearing as set forth below. 1. Timing. An employee wishing to exercise Ihe appeal rights provided in this Section must deliver a written Notice of Appeal to the Personnel Officer wilhinten (10) working days af1erthe dale of the Notice of Discipline. CITY OF ROHNERr PARK Personnel Rules nod Rcgul<llions Pn~.Je 33 01 3!:l CITY OF HOHNERT PAJ<K Personnel Hules and r~egul;)li()ns 2. Employee representnlion. Employees may represenlthernselves or be represented by legal counsel or repre~;entative(s) oflhc employee's recognized employee organization. 3. Evidentiary henring. An evidentiary heming before a neutral hearing officer shall be arranged for by the Assistant City Manager or his/her designee and shall, absent extenuating circumstances, be held 'within thirty (30) working uays of the receiving the Nolice of. Appeal. The hearing shall be closed and confidential. Prior to the hearing, the Assistanl City Manager or his/her desiqnee shall supplYlhe hearing officer wilh (1) the Notice of Intent and any attachments, (2) the Skelly hcming officer's wrillen recommendation, and (3) the Notice of Discipline ancl any attachments. Other hearing procedures are as follows: . a. ., he employee's prcsence is required. Failure to appear at the appeal hearing unless physically unable 10 do so shall be deemed a withdrawal 01 the ;:Jppeal and a waiver of 3ny further right of <tdrninistr8tive appeal. b. The hearing shall be slenographic311y recorded. c. Any and all wilnesses other than the City's representative shall be excluded from lhe proceeding until called to teslify, except as mutually agreed to by the employee and the City's rcpresentalive. d. Order 01 hearing shall be: J. The City's representative, lollowed by the employee, may make preliminary opening statements. H. The City's representative may present oral or documentary evidence, or both, in support 01 the City's position; the employee may cross-examine all witnesses called by the City. HI. The employee may present oral or documentary evidence, or bOlh, in Support of the employee's position; the City's representative may cross-examine all witnesses called by the employee. . IV. The City's representative, followed by the employee, may make a closing slalemenL c. The hcming sh811 be conducted in an efficient manner conducive to determining the issues, however, the technical rules of evidencedo not apply. Any relevant evidence may be admilled if it is the sort of evidence on which responsible persons are accustomed to relYing in the conducl of serious ;:Jffairs. Oral evidence shall be taken only upon oath or affirmation. Hearsay evidence may be used for various purposes; however, hearsay standing alone and properly objected to shall not be competenl 10 prove a charge. Irrelevant 3nd unduly repetitious evidence may be excluded, as shall evidence thai would violate other employees' rights to privacy and confidentiality of their personal informalion. The hearing officer (with advice' of 3ppointed counsel, if necessary) shall rule on any objections made 10 the admissibility of evidence or otherwise relating to the conduct of the hearing. L Following the conclusion of the hearing, the hearing officer shall prepare written findings and recommendations and provide Ihem to the City Man3ger. The hearing officer may recommend changes to the proposed discipline. However, ilthe hearing olficer finds Ihalthe underlying facts giving rise 10 the charge(s) are proved by a preponderance of the evidence, the heming officer may not recommend a reduction in discipline if reasonable minds could differ as to the proper level of discipline. If the hearing officer recommends a reduclion in discipline, he or she must , make a specific finding that reasonable minds could nol differ as 10 (he appropriate level of discipline and set forth the facts upon which he or she based such finding. II the hearing officer linds thaI none of the charges me supported by the evidence presented, the recommendation shall be thai no diSciplinary aclion be laken. . crry OF HOHNEHT PARK Personnel Rules and Regulations Page 34 of 39 CITY.(.)F HOHNERl PAHK - Personncl r~\llcs and nCfjulations 4. City Managcr's Dctermination. The hearinU olficer's lindirigs and recommendalions shall be forwarded 10 the City Man8ger for his or her review. The City Mana!}er will follow the recornrnCrltbtions of the he8ring officer unless he or she can show cause lhal Ihe he<1ring officer ablJ~~ed his or her discrctiOfl. a. The Cily Mal1;Jger shall review the entire record (including the Notice of Intent, the record of Skelly proceedings, the Skelly officer's written recommendation, the Notice of Discipline, the evidence and record at the evidentiary he;)ring, and the appeal hearing officer's wrillen findings and recommend<ltions) b. The City M,1fI3ger shall issu(~ a decision imposing the disciplinary achon he or she deems appropriate 8nd in the best inlerests of Ihe City. c. The City Manager's decision shall be in writing and Sh811 be final. I.l shall include a copy of the appeal, hearing officer's findings and recommendations and shall be filed ,1S a permanent record in the employee's personnel file. d. Notice of the City M;mager's decision, along with a copy of both the City Manager's decision and the appeal he;1ring officer's findinus and recommendations, shall be served on the employee by persorwl service or by registered or certified mail. The notice shall 31so include ;3 statement of lhe employee's right to seek judicial review within 90 days pursuant to Code of Civil Procedure 1094.6. F. Use of paid administrative leave Nothing in Ihis Section is inlended to abrog<lte the City's right to place 8n employee on paid administr3tive leave during the inveslig8tion of circumstances that could lead to the imposition of discipline or for any other reason that is in the City's best interests. G. Disciplinary Action for specific cmployees of the Department of Public S<lfety. Under California Government Code Section 3300, the Stale of California enacled the Public Safety Officers' Procedural Bill of Rights (POBRA). As defined under California Government Code Section 3301, the positions within the City Ih3t are covered by the PO BRA are the following: Public Safety Officer Trainee, Public Safety Officer, Public Safety Serge3nl, Public Safety Supervisor (l T), Public Safety Division Commander, and Director 01 Public Safety. It Sh811 be the policy 01 the City to extend these same rights and privileges to 311 non-safety members of the Rohnert Park Public Safety Officers' Association, except those that by their very nature could only apply to peace officers and/or firefighters. All subsequent revisions to C,llifornia Code sections 3300 et seq and Court interpretalions of Ihese statutes shall also be binding on thc City with respect to non-safety members of the Rohnerl Park Public Safety Officers' Association. For safety and non-safely cmployees alike,lhe phrase "tocker, or other space lor storage that may be assigned 10 him" as used in Government Code Section 3309 shall include, but is not limited to, a Public Safely employee's assigned City vehicle and/or the enclosed spaces of an employee's assigned desk or office area. Nothing in this section shall preclude the Cily from temporarily re-assigning a departmental asset to meet;) necessary oper8Honal requirem.enl. CrTY or ROHNERr PAHK Personnel Hules an<l HcuuJations Page 35 of 39 crry OF HOHNERT PARK Personnel Rules and Regulations GLOSSARY - DEFINITION OF TERMS ADMINISTRATIVE LEAVE- Absence with full pay <'lnd benefits, ordered by a Department Head or Ihe City Manager, when the City's interests require the employee to be away from the job. ANNIVERSARY DATE - The date, which signifies the completion of each year of service by (l regular employee in a posilion and/or the date an employee starts his/her probationary period for either oriqinal, promotional, or change in classification appointments. APPLICANT - A person who has successfully completed and submitted an employment Clpplicalion for a position for which the City is currently recruiting. APPOINTMENT -- The selection of, and acceptance by, an applicant 10 a posilion in the City service in <'lccordance wilh Ihese rules. AVERAGE SCORE - Means Ihe combined average of all-relevant, converted, and weighted scores obtained by ~) candidate for a given classification or position title_ CALENDAR DAYS -Consecutive days within a specific time frame and shall include weekends and holidays. CANDIDATE - An applicanlfor City employment who meets the minimum qualifications of the position applying for and h3s been selected to begin the testing process or a person on an eligibility lis!. CFRA - California Family Rights Acl, stale law established in 1993, and is administered by the California Department of Fair Employment and Housing. CITY COUNCIL - The duly elected governing body of the city. CITY MANAGER - The individual appointed by the City Council to manage all City operations, departments, policies and rules. CITY SERVICE - The entire emptoyment system of the Cily. \ CLASSIFICATION - A group of positions sufficiently similar in respect to dulies and responsibilities, thatlhe same descriptive classification title may be used to designate each position allocated 10 that class. The same minimum qualifications may be required of incumbents of positions in the class, and the same examinations may be used to choose qualified employees. CLASSIFICATION SERIES - A group of c1assificalions sharing similar functions but differing as to level of complexity, dif1icully and responsibility. CLOSE RELATIVE - Relative shall mean spouse, father, father-in-law, mother, mother-in-law, brOlher, brother- in-law, sister, sisler-in-Iaw, child (including slepchildren), stepparents, aunts, uncles, grandparents, grandparent- in-law, grandchildren and relationships in loco-parentis and close personal relationships, with the approval of the City Manager Or his/her designee. COMPENSATION -' Any salary, fee, or allowance paid to an employee for performing the duties and exercising the responsibilities of.a position. DISCIPLINARY ACTIONS - Actions taken with the objective of obtaining employee compliance wilh lules, orders, procedures, standards of conduct and/or expected job performance when non-disciplinary corrective actions do not achieve compliance, or () particular event is serious enounh to warrzmt disciplinary aclion on its own. CITY OF ROHNERT PARK Personnel Rules and Regulations Page 36 of 39 CITy.oF HOIINERT PAF<K , personnel Hllles ,an(l He9llbtions DOMESTIC PARTNER - Two adults who have chosen to share one another's lives in <In intimate 8nd committed relationship of mutual carin!] To be elinible both p<)rties must file a De{;/;)r<ltion of Domestic Partnership with the Clliforni;) Secrelary of St<lte ELIGIBLE ... A person whose n;lme is on an employrnenllisL ELIGIBILITY LIST -- A list that contains the narnes of qualified candidates, for a specific classification, who h8ve completed all examination processes and arc ranked, in order of the score or ralin!] received. EMPLOYEE - Any person appointed 10 fill <In aulllorized employment position in the City service. Elected officials, volunteers, unpaid interns, and those appointed 10 ;xlvisory boards, commillees, and commissions are not cmployees. The categories of employees are: Regular: A regular employee IS one who h;)s passed probation arld holds;) regul8r1y aulhorized position with benefits. Henular employees m;Jy only be disciplined for C8\1Se. There are 3 types of regular employees: 1. Regul;)r full-time: a person who holds a budneted (40) forty-hour pef week position, with duties <md responsibilities Ih;)t do not end in a specific time period, and who is entitled to full benefits with the City pursuanl to the applicaqle Memorvndurn of Agreement or applic8ble Outline of Benefits for the lvlana~Jernent and Confidenti;)1 Units. 2. Hegular pmt-lime: a person who holds;) budgeted position, with duties ;md responsibilities that do not end in a specific lime period, works for;) specific number of hours, as defined, <mo fills out;) timecard. rcceives ;) salary and benefil p8ck;)ge, proportioned 10 their agreed fixed work ratios (20 hours pef week receives 50% benefits; 30 hows per week receives 75% benefits). 3. Speci8I1y-funded: a person who works in a regular full- or parI-time position funded by sources other th8n ,City revenues (e.9., 1ederal or state grants). Probationary: A probationvry employee is someone in a regular fuIJ- or part-time position who is serving a trial period as provided in Sections 4 ;md 5. Special: A special employee is one hired for 8 special purpose 10 meet the needs of Ihe City. Speci81 employees include: 1. ProvisionClI employees - i.e. an employee who meets the minimum qualific3tions for a position and who is appointed on an interim basis until the vacancy can be filled. 2. Season;)1 employees - A temporory employee appointed to positions of limited durCltion of oat more than six (6) months within <3 twelve (12) monlh period. Se;Jsonal employees do not participale in the City's benefit proDrmos. 3. Emergency employees - employees hired to meet the requirements of a declared emeroency which lhreatens life, property, or the general welfmc of the City and. whose position ceases when the emergency ceases. Probationmy ,md Special Employees may be dismissed from such positions or disciplined with or without cause. ENTRY LEVEL -. The initi3J position in a class series. EXAMINATION - The process utilized 10 evaluate the relative skills and knowledge of 8n applicant for prospective employment or current employee who has applied for a change in classification and/or promotion. CrTY OF ROHNERf PAl~I< Personnel Hules und Hegut<1tions Page 37 of 39 ~-/ CITY OF HOI-INERT PARK Personnel r~utesand Hcgul;llions Techniques utilized may consist of, but nol limited to 3ny 01 the following: traditional paper 3nd pencil tests, perlorm3nce tests, skills test, or oralasscssrnenL EXEMPT - An employee in a specific classification who, 3ccording 10 Ihe Fair Labor Standards Act (FLSA) is exempt from theCily's overtime policies and is compensaledfor overtime through Administrative Le3ve, 3ccumulaled per specifications oullined in the MOA's and/or Outline of Benefits for the Management and Confidential Units. FAMILY AND MEDICAL LEAVE POLICY - Provides for employee leave during limes of illness or family emergencies. In compliance wilh California Family Rights Act and Federal Family Medic31leave Act. FMLA - Family Medical Leave Act, lederal I(]w eslablished in 1993 and administered by the Deparlment 01 labor. GRIEVANCE - A complaint by an employee relatinn 10 waDes, hours, 3nd working conditions. Disciplinary action cannot be grieved. lEAVE-OF-ABSENCE WITHOUT PAY - Time away from work, which Ihe employee has requested, and the City Manager or his designee has approved, for which the employee is not paid and h<)s the right to return to the S8me position held before the leave was granted. MEMORANDUM OF AGREEMENT (MOA) - A binding 3!)reement on wages, hours, bene/its, and other conditions 01 employment for designated classes between Ihe bargaining units and the City that have been adopted by the City Council NOLO CONTENDERE - Lalin for "no contest" In a criminal proceeding, a defendant may enler a plea of nolo contendere, in which he does not accept or deny responsibility for the charges but agrees to accept punishment. NON-EXEMPT - An employee in specific c1assilicatiorls who, according to the Fair L<:ibor Standards Act (FlSA) is to receive overtime pay at1 Y, times normal pay for hours worked over 8, 9, 10 in a 24 hL period and/or any hours worked over 40 hours in a 7 day period, as outlined in the MOA's and/or Outline of Benefits for the Management and Confidential Units. POL - Pregnancy Disability Leave, California law established in 1994, and administered by the California Deparlment of Fair Employmenl and Housing. PERSONNEL OFFICER - Is the City Manager, and is responsible for the administration of all Personnel Rules. Throughout these Personnel Rules, Ihe term "Personnel OfficerH denotes the City Manager or his or her designee. POSITION - A specific office or employment provided by the budget, whether occupied or vacant, calling for the performance of certain duties. Positions may be regular full-lime, regular part-time, seasonal, hourly, and/or temporary. PROBATIONARY PERIOD - A working test period during which an employee is required to demonstrate fitness for the position to which appointed by actual performance in the position. PROMOTION- The movemenl of aqualified employee from one ciasslo another class with a higher maximum rate of pay and greater job responsibilities. RElfIIST A TEMENT - The re-employment 01 an employee who has regular or probationary status in a class, who has been laid off, is returning from an approved leave requiring reinstatement, or who has resigned in good standing and who is entitled to preference in appoinlment to vac3ncies in that class. CITY OF ROHNERT PARK Personnel Rules ilnd Regulations Page 38 of 39 CITY OF f<OIINERT PAI'<I< : Per~onncl Fillies and Hegulalions HPEA - Hohner! Park Employees' Associnlion_ The labor bar9aininU and represcnlatiori unit for administrative, technical and support employees. RPPSOA .- Hohner( Park Public Safety Officers' Association. The labor b;)r~F1ininD and represcnl:llion unit lor Public Safely Sergeants, Public Safely Officers, Public S<lfe!y Dispatchers, Communicalions Supervisor, Communily Services Officers, Part-Time Dispatchers, nnd Public Safety Officer Tr3ine(~s. RULES - The Personnel Hules and Regulations of the City of Rohnert Pnrk as contained in Ihis document. SALARY h A regular employee's b3se pay as approved by the City Council in the classification and sabry plan i.e. pay rates and T"lOges, computed on a monthty basis. SALARY RANGES -- The rate(s) assi!}ned 10 a classification in Ihe pay rates and ranges SEIU - Service Employees International Union Loc81 707. The Inbor bnrg8ininf) and rcpreScnl<1tion unit for certain City employees in the Department of Public Works. TEMPORARY APPOINTMENT - An appointment of limited dur()\ion in the ;)osence of aV;lilable cliqible employees or <lpplicants. TERMINATION - The ending of any employment relationship betwcen an cmployee and the City TRANSFER - A chan9c of an employee from one position to <mother position in the S<)n1C class or ;lIlolher cI<.1sS having essentially the maximum salary limits, and involving the performance of similar duties. 'NORKDA Y - Is a twenty-four (24) hour period beginning 3t the some time e()chcalendnr day. WORKWEEK - Means 8ny forty (40) hour period within seven (7) consecutive days starting wilh the S3me calendar day each week_ RESOLUTIONS EFFECTING PERSONNEL POLICY RESO '1\)-22 RESO '02-78 RESO 92-79 RESO 93-38 RESO 99-01 RESO 91-192 RES0137-117 RESO 00-10 RESO 03-71 RESO 03-235 EMPLOYEE GRIEVANCE PROCEDUr~E EQUAL OPPORTUNITY EMPLOYER POLICY AGAINST DISCRIMINATION BASED ON DISABILITY .- ADA AGAINST HARASSMENT ELECTRONIC MEDIA USE ANTI-DRUG POLICY DEPENDENT CARE ASSISTANCE PROGRAM EMPLOYEE COMPUTER PURCHASE PROGRAM (PERMANENT AS OF 200-1) PROVIDING FOR CONtINUATION Or- SALARY AND BENEFITS FOR ELIGIBLE CITY EMPLOYEES CALLED TO ACTIVE MILITARY DUTY OR TRAINING OUTLINE OF THE CITY'S COMPLIANCE WITH THE HEALTH INSURANCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 ClTYOF ROHNERr PARK Personnel r~lllc$ and HegllJalions Page 39 of 39 ATTACHMENT "A" MEMORANDUM OF AGREEMENT Between THE CITY OF ROHNERT PARK and the ROHNERT PARK PUBLIC SAFETY MANAGERS ASSOCIATION (RPPSMA) Effective January 1, 2012 - June 30, 2013 TABLE OF CONTENTS 1. HOURS, DAYS AND PERIOD OF WORK.................................................................................................. 4 2. 2.1 2.2 2.3 2.4 3. 4. 5. HOll DAyS.............................................................................................................................. ......... 4 H 01 id ays Observed.....................................................................................................................4 Prod aimed Hol i days...... ............................................................................................................ 5 Day of Mou rning........................................................................................................................5 Alt ern ate Day Off ...................................................................................................................... 5 AN N UAL LEAVE PROG RAM.. ............................................. ............ ................ ............. .......... ..... ...... 5 M 11IT ARY TRAI NING .. .......... ............................ ......... ................. ....... ............... ............ ........ ........... 6 FRI NG EBEN EFITS ........ .......... .................................................... ........... .............. .......... ....... ............ 6 5.1 F ri nge Benefit Ad m i n istrati on.................................................................................................... 6 5.2 Ad m i n ist rat ive Leave................................................................................................................. 7 5.3 Catastroph ic Leave .................................................................................................................... 7 5.4 Hea ring Aid Benefit ........................................... ...... ...... .................. .............. ...... ......................8 5.5 Patern ity Leave...................,......................................................................................................8 5.6 Family and Medical Leave ....... ................... ........................................ ............................ ...... .... ..8 5.7 Light or Limited Duty...................... .... ......................... .................................... ... .......................8 5.8 Americans with Disabilities Act ............,....................................................................................8 5.9 Em p loyee Death ...............................................,........................................................................8 5.10 Med ical and Hea Ith ......................;.............................................................................................8 5.11 Dental I nsu ra nce .........................................................,.............................................................9 5.12 Visi on I nsu ra nce......................................................................................................................... 9 5.13 Ad option Benefit....................................................................................................................... 9 5.14 Death/Bereaveme nt Leave...................... .:............................................................................. .10 5.15 Fu nera I Benefit....................................................................................................................... .10 5.16 Long-Term Disa b i I ity I nsu ra nce...................................................................... ......................... .10 5.17 Life Insu ra nce ......................................................................................................................... .10 5.18 Deferred Income..................................................................................................................... .10 5.19 Retired, Deceased and/or Permanently and Totally Disabled Employees ................................11 5.20 GASB W orkgrou p .................................................................................................................... .13 5.21 Ed u cation and Tra in i ng ........................................................................................................... .14 5.22 Longevity and Incentive Pay........................ ............. .................. ... ..................................;.......14 5.23 Reti rement progra ms ............................................................................................................. .14 5.24 401 (a) Reti rement Pia n .......................... ............. .................................. ............. ..................... .15 5.25 Dependent Ca re Assista nce Progra m ................:............... ................................ ..................... ..15 5.26 Health Care Tax-Free Dollar Account Program .........................................................................15 5.27 Cou nseli ng Services... ......................................... .............;..................... .......................... ....... .15 6. SAF ETY EQU I PM ENT .. .......... ......................... ............................................ .................................... 16 6.1 Rep lacement Eq u i pment .... ................. ....... ............ ..... ................................ ........... .............. ...16 6.2 Persona I Eq u ipment ................... ......................................... .................. ............. ....... ........... ...16 6.3 Safety Glasses and UV Eye Protection (Sunglasses) .................................................................16 RPPSMA MQA 0 January 1, 2012 through June 30, 2013 Page /I 7. CO M PE N SA TIO N A DJ USTM E NTS................................................................................................... 16 7.1 Total Compensation & Compaction Analysis ...........................................................................16 7. 2 Compaction Trigger......... .... ...................... .................... ............... .......... .......... .......................16 7.3 Critica I Incident Call Out Pay. ..... ................................ .......... ....,................................. .......... ....17 7.4 Cou rt Time Pay......... ..................... ............ ....... ................... ........... .........................................17 7.5 Police and Fire Services................. ....... ....... ............... ........ ......................................................17 7.6 Paychecks............................................................................................................................ ... .17 7.7 Fiscal/Budgetary Impacts ........ ....:.. ..................... ..................................................... ...............17 8. ALCO HOL AN D DRUGS. ........ ................... ........................... ................... ............ .................. .......... 18 8.1 Alcoholic Beverages or Other Drugs... ..... ....... .................. ....... ............ ...... ......................... ......18 8.2 Off Duty Hours......... ... .......... ........................ ........... ...... ...... ........ .... ... ....... ..............................18 8.3 Prescri pti on Drugs.................................................................................................................. .18 9. R ESI DE N CY ................................................................................................................................. ... 18 10. G RI EV ANCE POLICY AN D PROCEDU RE. .................... ........... ............................... .............. ......,....... 18 11. USE OF CITY FACI L1TI E5 ............ .................... ...................... ..... ........................ ...... ................... ..... 19 12. MA N AG E M E NT RIG HTS................................................................................................................. 19 13. WORK CURTAILMENT (NO STRIKE CLAUSE) .................................................................................. 19 14. TERM 0 F MO A ....................... ............... ............................................... ..................... .................... 20 14.1 Effective Date................................................................................... ...... .................................20 14.2 Term i n atio n Date .................................................................................................................... 20 15. I NV All DATION ..................... ........................ ..... ....... ....... .............................................................. 20 15.1 Suspe nsion of Agreement.................................................,...................................................... 20 15.2 Rep I ace ment ..................................................................................;....... .................................20 16. NO N-DISCR I M I NATION.................... ............................................................................................. 20 17. PERSON N ELF I LES....................................................................... ........ ........................................... 20 18. EM PLOYEE PERFORMANCE EVALUATIONS......... ........................................................................... 20 19. PERSON NEL RU LES AN DREG ULA TIONS ........................................................................................ 20 20. SUCCEEDI NG AG RE EM ENT ............................ .......... ..... .................... ................................ ............. 21 INDEX .............. ..... ........ .................. ........... ...... .................................................. ............. ....................... 22 RPPSMA MOA 0 January 1, 2012 through June 30, 2013 Page III MEMORANDUM OF AGREEMENT The City of Rohnert Park (City) recognizes the Rohnert Park Public Safety Managers' Association (RPPSMA) as the labor bargaining and representation unit for Public Safety Commanders and Public Safety Lieutenants. Pursuant to Government Code Section 3500 et. seq., the representatives of the RPPSMA and the representatives of the City have met and conferred and hereby submit their joint recommendation for salary and benefit compensation for all members of the bargaining unit. 1. Hours, Days and Period of Work The primary workweek for management employees shall be a 4/10 or 9/80 Schedule. The hours, days and period of work shall be as follows: (a) Regular Days of Work for the 4/10 Schedule -The regular workweek for employees assigned to the 4/10 Schedule shall consist of four (4) consecutive workdays of ten (10) hours followed by three (3) consecutive days off. As may be determined from time to time by mutual agreement of an employee and his/her supervisor, the employee assigned to the 4/10 Schedule may volunteer for a workweek other than defined in this section. (b) Regular Days of Work for the 9/80 Schedule - The regular workweek for employees assigned to the 9/80 Schedule shall consist of four (4) consecutive workdays of nine (9) hours during one seven (7) day regular work period, followed by four (4) consecutive workdays of nine (9) hours plus one workday of eight (8) hours during the second seven (7) day regular work period. As may be determined from time to time by mutual agreement of an employee and his/her supervisor, the employee assigned to the 9/80 Schedule may volunteer for a work week other than defined in this section. (c) Regular Work Period -A Regular Work Period shall be the seven (7) day work period beginning at 12:01 a.m. on Monday and ending at 12 midnight on Sunday. (d) In order to provide services to the community at all times during the day and week, the City will establish shifts. The City retains the authority to determine the regular start and end times and days of shifts and the authority to transfer an employee from one shift to another. 2. Holidays 2.1 Holidays Observed The holidays observed by the City will be: "New Years Day", 2012 & 2013 The third Monday in January, "Martin Luther King, Jr. Day" 2012 & 2013 Friday proceeding "President's Day," 2011 &2013. The third Monday in February, "President's Day," 2012 & 2013 The last Monday in May, "Memorial Day," 2012 & 2013 "Independence Day," 2012 The first Monday in September, "Labor Day," 2012 "State Admission Day," 2012 RPPSMA MOA IJ January 1,2012 through June 30,2013 Page 4 The second Monday in October, "Columbus Day," 2012 "Veteran's Day," 2012 The fourth Thursday in November, "Thanksgiving Day," 2012 Day after "Thanksgiving," 2012 12:00 Noon to 5:00 p.m. on December 24, 2012 "Christmas Day," 2012 2.2 Proclaimed Holidays Every day proclaimed by the President, Governor or Mayor of the City as a public holiday and made applicable to City employees. 2.3 Day of Mourning Each day that the Governor declares a day of mourning or special observance as a holiday for State employees if the declaration makes it applicable to City employees. 2.4 Alternate Day Off At the discretion of the Director of Public Safety, holiday pay may be authorized for Public Safety Lieutenants and Commanders who are directed to work on any holiday observed by the City. Holiday Pay may be approved in lieu of granting the employee an alternate day off. Holiday Pay is calculated on a straight time basis. 3. Annual leave Program Effective January I, 2012, employees shall accrue the following Annual Leave: Years of Service (Inclusive) Monthly Accrual Rate Annual Accrued Hours 1 to 10 years 16.500 hours 198 11 to 15 years 19.333 hours 232 16+ years 22.667 hours 272 3.1 Effective January I, 2012, employees shall not accrue any form of sick leave or disability wage, non-industrial Or industrial. However, employees who have accrued fully-paid hours under the sick leave program for non-industrial illness and injury shall retain the balance of such hours accumulated as of January I, 2012. Paid leave for approved absence due to injury or illness may be charged against this balance at the employee's discretion. Upon retirement from the City of Rohnert Park, an employee may convert any remaining sick leave balance to service credits pursuant to CalPERS regulations and procedures. 3.2 Effective January I, 2012, employees shall not accrue vacation. All existing accumulated vacation shall be converted to Annual Leave. 3.3 Annual Leave \lours may be used to provide paid time off for any approved absence, including but not limited to vacation and illness. When annual leave is used for sick leave purposes, the City may require the employee to submit substantiating evidence of illness if a demonstrable pattern of abuse or evidehce of fraud is identified. RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 5 3.4 An employee may accumulate annual leave credits up to a maximum of 500 hours of annual Leave. Accrual shall cease until the annual leave balance falls below the cap. 3.5 Accumulated annual leave shall be converted to cash upon separation from City service. 3.6 The City will provide a short-term disability insurance program which includes income replacement of 60% and benefits coordination to employees within 60 days of adoption. 3.7 Employees who are off work on a paid leave shall accrue annual leave and maintain all other benefits to the extent consistent with the City's existing Personnel Rules, with any changes to the City's Personnel Rules subject to meet and confer. 3.8 Preference for leave scheduling will be on the basis of seniority within classification and/or as has been past practice. 4. Military Training The City grants military leave and any related benefits maintenance, job seniority and retention rights to all employees for service in a uniformed service in accordance with state and federal law. The employee must notify his/her supervisor of upcoming military duty as soon as he/she becomes aware of his/her obligation. 5. Fringe Benefits 5.1 Fringe Benefit Administration Fringe Benefit Administration - City reserves the right to select the insurance carrier(s) or to self-administer any of the fringe benefit programs provided during the term of this MOA. In the event that any offered health plan is no longer offered, the City agrees to provide a suitable replacement health plan that is substantially comparable. All benefits provided under this section (Section 5) are subject to the characteristics of each individual benefit program. ' The value or availability of the benefits provided in this MOA as originally worded or as amended from time to time may depend on their tax treatment by the State or Federal government or the decisions of other government agencies or departments, such as, but not limited to, the California Public Employees' Retirement System (CaIPERS). The City will endeavor to obtain the most favorable treatment legally possible from these other governmental entities. However, the City makes no representation concerning the value of such benefits to unit members or how they will be taxed or otherwise treated by other agencies or departments. The City's obligations under this MOA are limited to the direct cost of providing the salary and benefits as described in this MOA. The City shall have no additional financial RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 6 obligation, even if the tax or other treatment of such salary or benefits by other agencies or departments reduces or eliminates their value to the employee. (a) As required by law or the Personnel Rules, the City will continue all employee benefits and pay the appropriate premiums described in the applicable section(s) of this MOA, which are due for an employee out on an authorized leave. (b) Employee may continue benefits during an authorized leave without pay for the period of the authorized leave by making payment to the City for said benefits. (c) If there is any inconsistency between this section and the Personnel Rules and Regulations, the Personnel Rules and Regulations shall govern. 5.2 Administrative leave (a) The employees in RPPSMA shall receive seventy-five (75) hours of Administrative Leave on January 1, 2012. Subsequent to January 1, 2012, up to fifty (SO) hours of Administrative Leave may be paid in cash or its equivalent value applied towards an approved benefit program. Requests for payment of this leave shall be submitted to the City Manager no later than June 1, 2012. Employees are limited to one request during the period between January 1, 2012, and June 1, 2012. Payment shall be made no more than 30 days subsequent to the approval of the request by the City Manager. Any unused Administrative Leave hours remaining on June 30, 2012 shall expire and shall not be carried over to FY 12/13. Use of Administrative Leave is unrestricted. (b) The employees in RPPSMA shall receive one hundred and fifty (150) hours of Administrative Leave on July 1, 2012. Subsequent to July 1, 2012, and no later than December 1, 2012, up to fifty (SO) hours of Administrative Leave may be paid in cash or its equivalent value applied towards an approved benefit program. A single request for payment of this leave shall be submitted to the City Manager no later than December 1, 2012. During the period commencing January 1, 2013, and no later than June 1, 2013, up to fifty (SO) additional hours of Administrative Leave may be paid in cash or its equivalent value applied towards an approved benefit program. A single request for payment of this leave shall be submitted to the City Manager no later than June 1, 2013. Payment shall be made no more than 30 days subsequent to the approval of the request by the City Manager. Any unused Administrative Leave hours remaining on June 30, 2013 shall expire and shall not be carried over to the subsequent fiscal year. Use of Administrative Leave is unrestricted. 5.3 Catastrophic leave Leave benefits shall be provided as ou'tlined in City Council Resolution No. 2001-270, adopted December 11, 2001. RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 7 5.4 Hearing Aid Benefit That the City shall reimburse employees up to eighty percent (80%) with a lifetime maximum of nine hundred dollars ($900) for hearing aid devices. 5.5 Paternity leave Regular employees may use up to three (3) days accrued residual sick leave for paternity leave, following the birth of a child. 5.6 Family and Medical leave Employees may request an unpaid leave of absence under. the California Family Rights Act (CFRA) and/or the Federal Family Medical leave Act (FMlA). Requests for family and medical leave shall comply with the requirements of the CFRA and/or the FMlA. 5.7 light or limited Duty Employees injured or ill from either on-the-job (industrial) or off-the-job (non- industrial) causes may, at the City's sole discretion, be assigned to light, limited, or modified duty. They may be assigned duties that differ from the normal work duties of the employee. By virtue of this paragraph, City does not intend to create any. permanent light, limited or modified positions. 5.8 Americans with Disabilities Act The City recognizes it has an obligation under law to comply with the Americans with Disabilities Act (ADA). 5.9 Employee Death Upon death of an employee, any unused Annual leave and Administrative Leave shall be paid to the employee's surviving spouse or beneficiary. In the absence of a spouse or beneficiary, any unused Annual Leave and Administrative Leave shall be paid to the primary beneficiary specified by the employee on the employee's enrollment/beneficiary card for City provided life insurance. 5.10 Medical and Health Employees will have a choice of Kaiser Foundation Health Plan, Inc., California North Region (S Coverage); or Blue Cross Prudent Buyer Plan or any other appropriate health plan offered by the City. (a) Effective December 1, 2009, the City agrees to contribute towards medical insurance premiums an amount equal to 80% of the lowest cost plan at the employee's enrollment level. High Deductible Health Plans (HDHP) with Health Savings Accounts (HSA) shall not be used as the lowest cost plan. (b) As a result of any Federal or State law enacted subsequent to the effective date of this MOA, City shall make an effort to maintain the level of benefits as provided for in this MOA. (c) Alternate Benefit RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 8 Eligible employees may receive an alternate benefit of $350.00 per month when having health insurance from a source other than the City. This benefit shall be provided as outlined in City Council Resolution No. 2007-178, adopted October 23, 2007. 5.11 Dental Insurance The City shall offer employees and their eligible dependents, a dental insurance program under the terms as set forth below: (a) The City shall pay the applicable costs during the term of this Agreement. Premiums will be set by the insurer, or if self-insured by the City, using fiscally prudent methods. The City shall provide a copy of the summary description of the dental program offered by the City to each employee upon request. (b) In general, the program includes basic dental insurance coverage of payment to network dentists of the indicated percentage up to the maximum of $2,000 for each eligible person (e.g. employee, spouse/domestic partner, dependents) per year for the following benefits: i. One hundred percent (100%) of the cost of diagnostic and preventative care. ii. Eighty-five percent (85%) of the cost of basic dental services. iii. Eighty-five percent (85%) of the cost of crowns and restorations. iv. Fifty percent (50%) of the cost of prosthodontics. v. Fifty percent (50%) of the cost of orthodontics with a one thousand five hundred dollar ($1,500) lifetime maximum benefit per person. 5.12 Vision Insurance The City shall offer employees and their eligible dependents, a vision insurance program under the terms as set forth below: (a) The City shall pay the applicable monthly premiums and any increases during the term of this Agreement. Premiums will be set by the insurer, or if self- insured by the City, using fiscally prudent methods. The City shall provide a copy of the summary description of the vision insurance program offered by the City to each employee upon request. (b) In general, the program includes an eye examination once each twelve (12) months, lenses once each twelve (12) months, and frames once each twenty- four (24) months. An employee may purchase contact lenses in lieu of the framed lenses referenced above. For details, allowances and restrictions refer to the Plan documents. 5.13 Adoption Benefit That the City provide a six hundred dollar ($600) per child cash benefit to employees adopting minor children to help offset the cost of adoptions. This cash benefit does not include the cost of adopting step-children, i.e. children of present spouse. RPPSMA MOA 0 January 1, 2012 through June 30, 2013 Page 9 5.14 Death/Bereavement Leave (a) A regular employee shall be paid up to three (3) days of bereavement leave when there is a death in their immediate family. (b) Additionally, a regular employee may, subject to approval of the supervisor, use two (2) additional days of the employee's accrued residual sick leave bank if the employee must travel out of the area, i.e., at least two hundred and fifty (250) miles one way. (c) Immediate family in this case means: spouse, domestic partner, father, father- in-law, mother, mother-in-law, brother, brother-in-law, sister, sister-in-law, child (including step-children), step-parents, aunts, uncles, grandparents, grandparent-in-Iaw, grandchildren and relationships in loco-parentis, and close personal relationships, with the approval of the City Manager or his/her designee. (d) It is understood that the City's most current "Disability Wage Plan," a copy of which is attached hereto, shall be amended to reflect the changes as outlined in this MOA. 5.15 Funeral Benefit City will provide fifty percent (50%) co-payment, not to exceed two thousand dollars ($2,000), for funeral expenses for an employee or their spouse only. This funeral benefit will be considered secondary to and shall be coordinated with any and all other funeral benefits that may be payable to employee or spouse. 5.16 Long-Term Disability Insurance The City shall provide, at no premium cost to employees, long-term disability income protection insurance coverage. The basic benefit shall be sixty six and two thirds percent (66 2/3%). In no event shall the employee receive more than full salary. The benefits provided under this section are subject to the characteristics of the individual program. (a) The waiting period for the above long-term disability benefits plan shall be ninety (90) days. 5.17 Life Insurance (a) The City will provide, at no premium cost to employees, one hundred thousand dollars ($100,000) life insurance coverage provided to employees and five thousand dollars ($5,000) for dependents, and which coverage includes accidental death and dismemberment benefits. (b) The City will allow, subject to the insurance carrier's approval, any employee to purchase, at his or her own cost additional life insurance coverage under the City's group program. 5.18 Deferred Income RPPSMA MOA 0 January 1, 2012 through June 30, 2013 Page 10 The City will continue to make available to the employees a deferred income program, now being administered by Nationwide and International City Management Association (ICMA) or a similar program with another institution acceptable to City. 5.19 Retired, Deceased and/or Permanently and Totally Disabled Employees (a) The City agrees to make a medical insurance premium contribution toward the applicable early retirement premium or Medicare-eligible premium as outlined in the attached "Insurance Premium Contribution Rate Schedule". Coverage will extend to eligible dependents. The City will provide such contributions only: 1. To regular full-time and regular part-time City employees hired before June 30, 2007 who have at least fifteen (15) years of continuous service with the City and who retire upon reaching retirement age or thereafter and are receiving a retirement allowance from CaIPERS. Said employees shall be referred to as "Retired Employees." (a) Employees with less than 15 consecutive years of service with the City receive no City fringe benefits, i.e. medical, dental, vision, life insurance at retirement (b) Calculation of premium will be prorated for regular, part-time employees. (c) Employees must retire concurrent with termination of service with the City to be eligible for this benefit (no vesting). (d) The City's share of the premium costs for all retirement benefits as described herein shall not exceed the amount described in the attached "Insurance Premium Contribution Rate Schedule", and shall not include payment of Medicare B premiums. 2. To regular full-time or regular part-time employees hired before June 30, 2007 who: (a) (b) (c) Have at least ten (10) years of continuous service with the City, and; Are retired forthwith from the City of Rohnert Park service into CalPERS at the time of permanent or total disability, and; Are permanently and totally disabled from their occupation and unable to perform with reasonable continuity the material duties of their own occupation. After twenty-four (24) months if gainful employment is obtained in an occupation in which the material duties are reasonably fitted by education, training, experience and compensation to the occupation at the time of disability, the employee shall no longer be considered permanently and totally disabled from their occupation. In such circumstances, benefits shall be discontinued. Said employees shall be referred to as "Retired Employees" except for the circumstance noted above in which the employee is no longer permanently and totally disabled. Coverage will extend to eligible spouse, registered domestic partner, and dependents. (d) 3. To the surviving spouse, registered domestic partner, and legal dependents of a regular full-time or regular part-time employee hired before June 30, 2007 who RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 11 died while a City employee after ten (10) or more years of continuous service with the City. Said employee shall be referred to as a "Deceased Employee." 4. The City agrees to provide/offer and pay to regular full-time or regular part-time employees hired before June 30, 2007, the premium(s) as provided for active employees at time of retirement for life insurance, dental care, and vision care benefits for retired employees and eligible dependents. Calculation of premium will be prorated for regular, part-time employees. S. Benefits provided under this section shall be coordinated with Medi-Care, Medi-Cal, and any other welfare program available of which said benefit coverage shall be considered primary and City provided coverage in turn considered secondary. 6. All benefits provided under this section are subject to the characteristics of each individual benefit program. The life insurance to be provided will be the life insurance plan amount in effect and in accordance with the provisions of the life insurance program as of the date of employee's retirement. 7. The benefits provided under this section will continue for such retired employees and their spouse, registered domestic partner, and legal dependents, if any, while said retired employee is alive. In the event of the retired employee's death, coverage will continue for the spouse or registered domestic partner until the spouse or domestic partner dies, remarries, or forms another registered domestic partnership. In addition, the benefits provided under this section will continue for said retired or deceased employee's legal dependent children who qualify as an Internal Revenue Service dependent until said children reach the maximum age limit specified by state or federal law, or the spouse or registered domestic partner marries, or forms another registered domestic partnership whichever occurs earliest. 8. Continuous City service is defined as being continuous regular full-time or regular part-time City employment only for calculating length of continuous service under this section. Part-time (non-benefited) employment and approved unpaid leaves will not be used in calculating length of continuous service under this section. Any separation from City employment will void any previous accrual towards length of continuous service for purposes of this section, unless otherwise waived by the City Manager and due to extenuating circumstances. Layoffs with subsequent restoration and approved City paid or unpaid leaves do not constitute separation from City service (and therefore will not void any previous accrual towards length of continuous service) for the purpose of this section. 9. Any retired employee who, after retirement from the City, becomes employed elsewhere and is covered by medical, life insurance, health, dental or vision care benefits by his/her new employer, said coverage provided by the City to the retired employee will be considered secondary to the coverage provided by RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 12 his/her new employer, his/her new employer's coverage shall be considered primary. 10. Any spouse or registered domestic partner of a deceased employee or deceased retired employee who is receiving benefit coverage as provided under this section, becomes employed and is covered by medical, health, dental or vision care benefits by his/her employer, said coverage provided by City will be considered secondary to the coverage provided by the spouse's or registered domestic partner's employer, and his/her employer's coverage shall be considered primary. (b) Regular City employees hirE~d after June 30, 2007 shall be eligible for the benefits described below in lieu of the benefits described in Sections 5.20(a) above: 1. The City will contribute $75.00 per month for active employees in paid status to a Retiree Health Savings Account (RHSA). 2. The City's contribution to an employee's RHSA shall be considered vested as to an employee terminating City employment with ten (10) or more consecutive years of City service. 3. Calculation of contribution will be prorated for regular part-time employees. 5.20 GASB Workgroup The parties agree to participate in a workgroup to address the City's unfunded liability associated with GASB 43 & 45. The workgroup shall review options including alternate insurance carriers and plan designs for benefit delivery, funding vehicles that reduce overall liability and benefit entitlements for existing employees and retirees as well as future employees. 1. The workgroup shall be chaired by the City Manager or his/her designee and comprised of at least one, but no more than 2, members from each employee group or bargaining Unit and up to an equal number of management representatives. 2. The City agrees that the Unit representatives will serve and participate on the workgroup without loss of compensation. 3. The City, and the workgroup will cause a study to be prepared for review by the workgroup, and the workgroup shall prepare, no laterthan February 2012, a report to the City Council identifying possible means to address the City's GASB liability. 4. The final report shall not be issued to Council without input from the bargaining unit participants on the workgroup. 5. The City agrees to provide administrative services and other resources to support the workgroup's charge and stated time lines. RPPSMA MOA 0 January 1, 2012 through June 30,2013 Page 13 6. The above report is intended to serve as an informational document and does not constitute the City's position or any participating bargaining unit's position during negotiations over this issue. 7. The parties agree to reopen the agreement to negotiate changes to address the City's GASB liability on or before July 1, 2012. The parties agree that negotiations will be completed by June 30, 2013 and changes will go into effect July 1, 2013. 5.21 Education and Training The City will provide an education and training assistance program to provide reimbursement to employees for tuition and book costs only for attending and completing, with a satisfactory grade (C or better), courses in the adult high school program, at Santa Rosa Junior College, at Sonoma State University or any other educational institution acceptable to the City. All courses or classes for which reimbursement will be requested must be previously approved by the Supervisor and the City Manager prior to the start of said classes and approval requ'ested on the appropriate City form. The maximum allowed amount reimbursable for tuition is one thousand dollars ($1,000) per instructional period plus books and materials, with a total reimbursable amount not to exceed three thousand dollars ($3,000) per calendar year. 5.22 longevity and Incentive Pay (a) The City shall provide longevity payta employees based on continuous years of service, as defined in Section 5.20 (a8) as follows: , Completed Years of Service Pay Percentage Increases 5 years 2% For each year completed thereafter :Y2% The maximum longevity pay percentage to be paid shall be ten percent (10%) of base pay. The "completed years of service" will be determined on January 1st and July 1st only and not on an employee's employment anniversary date. Longevity Pay Program as outlined in Section 5.22 shall not apply to personnel hired after October 10, 1995. (b) The City will provide P.O.S.T. Certification Pay to Commanders and Lieutenants based upon receipt of a Supervisory or Management P.O.S.T. Certification. The amount of the Supervisory P.O.S.T. Certification Pay will be seven percent (7%) of base salary per month. The amount of the Management P.O.S.T. Certification Pay will be eight and one half percent (8.5%) of base salary per month. The incentive payments provided above are not cumulative. Only one of the two P.O.S.T. Certification Incentives will be paid per employee. 5.23 Retirement Programs (a) For all local safety members hired before January 1, 2012, the City will continue to provide the California Public Employees' Retirement System (CaIPERS) three percent (3.0%) at fifty (50) retirement program instituted July 1, 2007, which RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 14 includes the "one-year highest compensation" optional prOVISion. Effective January 1, 2012, the City will provide the California Public Employees' Retirement System (CaIPERS) three percent (3.0%) at fifty-five (55), highest three year average program to local safety members hired on or after the date the contract with CalPERS is amended. Effective January 1, 2012, all employees, regardless of program, will pay the required member contribution; however, in no event shall local safety members contribute more than 9% to CalPERS for their retirement benefits. (b) The City will absorb any emplQyer contribution rate increases for local safety members required by CaIPERS. (c) The City will continue to modify the CalPERS Annual Cost-of-Living Allowance Increase (Section 21335) to provide for a 2.0% annual maximum cost-of-living increase for employees hired after December 31,2007. Employees hired prior to December 31, 2007 shall be eligible for the 5.0% annual maximum cost-of-living allowance increase as defined in Section 21335. (d) The City makes no representation concerning the value of this benefit or how it may be taxed or treated by other agencies either presently or in the future. The City's obligation under this section is limited to the direct cost of providing the benefit as described. The City shall assume no further or additional financial obligation even if an outside agency imposes or determines there to be a financial obligation for the City or the employee. 5.24 401(a) Retirement Plan If eligible under guidelines, members of RPPSMA may participate in the City's 401(a) retirement plan. 5.25 Dependent Care Assistance Program City will continue to provide the Dependent Care Assistance Program (DCAP) as authorized by the Internal Revenue Service for the set-aside of employee pre-tax dollars for childcare as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. 5.26 Health Care Tax-Free Dollar Account Program City will continue to provide the Health Care Tax-Free Dollar Account Program as authorized by the Internal Revenue Service for the set-aside of employee pre-tax dollars for the cost of monthly health care premiums as well as eligible unreimbursed medical expenses, as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. 5.27 Counseling Services Payment by the City of any unreimbursed costs, up to a maximum City reimbursement of one thousand dollars ($1,000) per household per calendar year, for professional counseling service charges which are not paid for by City-provided or other insurance which the employee may have. RPPSMA MOA 0 January 1,2012 through June 30, 2013 Page 15 6. Safety Equipment 6.1 Replacement Equipment City will continue to furnish replacement equipment as needed for the equipment that the City is required to furnish per the Government Code. Said equipment consists of department-issued weapons, holster, belt and ammunition, nightstick, handcuffs, safety vests, raincoats and rain boots. Equipment furnished by City shall remain the property of City with the exception of any personal purchases made by present officers. 6.2 Personal Equipment City shall replace, with the Director of Public Safety's approval and up to the amount specified in Department of Public Safety policy, any personal equipment lost, destroyed or damaged beyond repair while used in the line of duty. Items shall not be replaced if worn because of normal wear and tear. 6.3 Safety Glasses and UV Eye Protection (Sunglasses) City will reimburse for primary prescription safety glasses to those employees required by City to wear them. Such employees will not be entitled to receive a first set of glasses under the general vision care program referred to in Section 5.13 but may utilize the general vision care program for subsequent pair(s)of glasses, within the terms of the program. City will reimburse for sunglasses providing UV protection, not to exceed one hundred and fifty dollars ($150) per employee per year, for use by Public Safety Lieutenants and Commanders authorized to operate Public Safety vehicles. 7. Compensation Adjustments 7.1 Total Compensation & Compaction Analysis The City and RPPSMA desire to ensure that the difference between the total compensation of Lieutenants and the total compensation of Sergeants is sufficient to encourage rather than discourage Sergeants from considering promotional opportunities. Total compensation is defined to be the cost to the City to provide salary, stipends, incentives, other negotiated monetary agreements (with the exception of Longevity Pay, Shift Differential Pay & Specialty Assignment Pay & In- District Pay), health benefits, and contributions to the California Public Employees Retirement System. 7. 2 Compaction Trigger Effective June 30, 2011 the compaction agreement below goes into effect. To avoid salary compaction between Public Safety Sergeants and Public Safety Lieutenants, the City agrees to maintain a minimum of 13~41% separation between the total compensation of a Step E Public Safety Sergeant (89S) and the total compensation of a Step E Public Safety Lieutenant (93M). (See Attachment A for detail.) If agreements are made between the City and RPPSOA resulting in an increase in Sergeants' salaries after June 30, 2011, this compaction trigger will be in full force and effect and the City will adjust the steps of the Lieutenant salary range to maintain the 13:41% total compensation difference between a Step E Public Safety Sergeant (89S) and a Step E Public Safety Lieutenant (93M). RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 16 7.3 Critical Incident Call Out Pay For those Public Safety Lieutenants and Commanders who are called out for critical incidents, they shall be entitled to time and one-half with a minimum of three (3) hours. Critical incidents are defined as events that occur very infrequently and would include incidents such as a major structure fire or a police homicide event. The overtime must be approved by the Director of Public Safety. The overtime provision will generally include call-out for the Lieutenants and Commanders on days other than during their regular days of work as may be determined from time to time by mutual agreement of an employee and his/her supervisor. The call back would not include routine fire call-out or other police assignments normally expected of Lieutenants and Commanders in the normal course of their assignments. This extra time spent on City business is compensated by the Administrative Leave hours provided each year. 7.4 Court Time Pay Department of Public Safety employees shall receive the equivalent of three (3) hours pay if required to testify in court on off-duty time. 7.5 Police and Fire Services (a) Public Safety Commanders and Lieutenants may volunteer to work police and fire service shifts. The Director of Public Safety, at his/her sole discretion and only if he/she deems it necessary, may approve the use of Public Safety Commanders and Lieutenants to work police and fire service shifts under the following terms and conditions: 1. Commanders and Lieutenants are paid at the point in the pay range of a Lieutenant which is closest to their usual hourly rate during the time they work shifts in the police and fire services. 2. All time worked, and payment for time worked, shall be pre-approved by the Director of Public Safety or his/her designee. 3. The work by Commanders and Lieutenants in the fire services shall not interfere or conflict with the regular work of the Lieutenant as determined by the Director of Public Safety. 4. The Director of Public Safety may assign Commanders and Lieutenants to work patrol, as operationally necessary. 5. The receipt of pay for time so worked by Commanders and Lieutenants does not defeat or otherwise affect their exempt status under the Fair Labor Standards Act. 7.6 Paychecks Paychecks shall be distributed by City to employees by noon on payday. 7.7 Fiscal/Budgetary Impacts If the State of California fiscal crisis continues and substantial funds are extracted from the City or sales tax revenues or other major revenue sources decline to a point where the City must consider a reduction in staffing, City may re-open this MOA to address salary issues. RPPSMA MOA 0 January 1, 2012 through June 30,2013 Page 17 8. Alcohol and Drugs The City agrees to continue to work together to assist any employees who have an alcohol, alcohol related, drug or substance abuse problem. It is mutually acknowledged that continued cooperative efforts would give employees a much better opportunity to recover from this very serious health problem. Since certain City employees are required to drive City vehicles, to think clearly and act responsibly as well as use various types of equipment, and it is known that drinking alcoholic beverages or taking certain drugs may slow a person's reflexes and ability to think clearly, the probability of having an accident is increased after drinking alcohol or taking certain drugs. The City recognizes that this situation could place the employee as well as co-workers and the public at risk of injury. 8.1 Alcoholic Beverages or Other Drugs Alcoholic beverages, or other drugs which affect an employee's ability to drive or function safely, shall not be used by employees during their assigned regular workday, nor while on assigned standby duty. 8.2 Off Duty Hours If an employee who has been drinking alcohol or using a drug which may impair the employee's ability to drive or function safely receives a call to return to work during off duty hours, the employee must decline the request to work. 8.3 Prescription Drugs Employees using prescription drugs that affect the employee's ability to work safely must inform their supervisor and may be assigned to other appropriate duties or required to take leave. 9. Residency All sworn RPPSMA personnel shall receive an additional $150 per month "In-district" pay if they physically reside within the incorporated areas of Windsor, Santa Rosa, Rohnert Park, Cotati, Petaluma or Sebastopol or reside within unincorporated areas that are within 10 driving miles per MapQuestfrom anyone of the Rohnert Park Public Safety stations. The Director of Public Safety will determine eligibility for "In-district" pay. This program is eliminated effective January I, 2012, and employees hired after this date will not receive "in-district" pay. Employees receiving "In-district" pay as of this date shall retain it unless they become ineligible. Should an employee lose eligibility, no re-entry to the program is permitted. 10. Grievance Policy and Procedure 10.1 RPPSMA and City agree to comply with the grievance procedure outlined in Resolution No. 79-22, adopted February 13, 1979, a copy of which is attached hereto. Failure to meet any timeline or specifically comply with any other requirement of the grievance procedure constitutes a specific waiver and is a bar to further consideration of the grievance. RPPSMA MOA D January 1,2012 through June 30,2013 Page 18 10.2 The "Employee Grievance Procedure Resolution" (Resolution No. 79-22), incorporated by reference in this Agreement, provides for the processing of non- disciplinary grievances. The parties agree to review the grievance procedure for purposes of achieving greater efficiencies and cost reductions as well as enhancing communication between the City, the Association and Unit members. The parties will conduct a joint labor-management study/evaluation of the current grievance procedure in an attempt to mutually agree on modifications beneficial to all parties. 11. Use of City Facilities Use of Sports Center and Lap Swimming Program: Employees and their spouse, domestic partner, and eligible dependents (as defined by City eligible dependent policy), will be allowed to participate with no fee imposed in open gym time and use the weight room and locker room facility at the Sports Center when such facilities are open and also participate in the Lap Swim Program conducted at the City's swimming pools. In the event that the City determines that such use of the Sports Center by spouse, domestic partner and dependents of employees adversely impacts the public's access to the Sports Center facilities, the parties will re-open this Section 12.1. Other activities requiring payment of a fee can be discussed with the City Manager for consideration of a waiver of part or the entire fee. 12. Management Rights Except as limited in this MOA and applicable State laws, the exclusive rights of the City shall include, but not be limited to, the right to determine the organization of city government and the purpose and mission of its departments and agencies, to determine the nature, levels and mode of delivery and for set standards of service to be offered to the p.ublic; and through its management officials to exercise control and discretion over its organization and operations; to establish and effect administrative regulations which are consistent with law and the specific provisions of this MOA; to direct its employees and establish employee performance standards and to require compliance therewith;to take disciplinary action; to discharge, suspend, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees subject to the requirements of applicable laws; to layoff its employees whenever their positions are abolished, or whenever necessary because of lack of work or lack of funds, or other legitimate reasons; to determine whether goods or services shall be made, purchased, or contracted for; to determine the methods, means, and numbers and kinds of personnel by which the City's services are to be provided; including the right to schedule and assign work and overtime; and to otherwise act in the interest of efficient service to the City; and to take all necessary actions to protect the public and carry out its mission in emergencies. 13. Work Curtailment (No Strike Clause) Under no circumstances shall any employee individually or collectively cause, sanction, honor or engage in any strike, sit-down, stay-in, sick-out, slow-down, speed-up, work to rule or any other type of job action, curtailment of work, restriction of production or restriction of service during the term ofthis MOA. RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 19 14. Term of MOA 14.1 Effective Date This MOA is to become effective on January I, 2012. 14.2 Termination Date This MOA will terminate on June 30, 2013. 15. Invalidation 15.1 Suspension of Agreement If during the term of this MOA, any item or portion thereof of this MOA is held to be invalid by operation of any applicable law, rule, regulation, or order issued by governmental authority or tribunal of competent jurisdiction, or if compliance with or enforcement of the item or portion thereof shall be restrained by any tribunal, such provision of this MOA shall be immediately suspended and be of no effect hereunder so long as such law, rule, regulation, or order shall remain in effect. Such invalidation of a part or portion of this MOA shall not invalidate any remaining portion that shall continue in full force and effect, 15.2 Replacement In the event of suspension or invalidation of any article or section of this MOA, City agrees, that except in an emergency situation, to arrive at a satisfactory replacement for such article or section. 16. Non-Discrimination City acknowledges that in receiving the benefits afforded by this MOA, no person shall in any way be favored or discriminated against to the extent prohibited by law because of political or religious opinions or affiliations, or because of racial or national origin, or because of age, sex or sexual preference, or physical or mental disability. 17. Personnel Files Employees or their duly authorized representative have the right to inspect his or her personnel file maintained on him or her by the City. Employees have the right to respond in writing to anything contained or placed in their personnel file and any such responses shall become part of their personnel file. 18. Employee Performance Evaluations Employees have the right to respond in writing to the evaluation report should they so desire. Said responses should be submitted to the reviewer no later than thirty days after the evaluation interview. 19. Personnel Rules and Regulations City Agrees to meet and confer with RPPSMA regarding any updates or changes to its Personnel Rules and Regulations. RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 20 20. Succeeding Agreement Negotiations for the period commencing July 1, 2013 shall begin on or before May 1, 2013, by which time RPPSMA shall submit its proposals to the City Manager. Said submittal shall include an estimated percentage decrease or increase in the cost of proposals compared to the provisions of this agreement. CITY OF ROHNERT PARK ROHNERT PARK PUBLIC SAFETY MANAGERS' ASSOCIATION (RPPSMA) Gabriel A. Gonzalez, City Manager Jeff Taylor, President Date Date Patrick Strouse, Vice President Date John Marty, Secretary/Treasurer Date By: Mayor Resolution No: Attest: Carol Adams, Interim City Clerk Approved As to Form: Michelle Marchetta Kenyon, City Attorney The following are incorporated in this agreement by reference: Attachment A - Compaction Agreement Attachment B - Insurance Premium Contribution Rate Schedule 7/1/11-6/30/12 City Council Resolution No. 79-22, adopted February 13, 1979 - Grievance Policy and Procedure City Council Resolution No. 2007-178, adopted October 23,2007 - Alternate Benefit City Council Resolution No. 2001-270, adopted December 11, 2001- Catastrophic Leave City's Personnel Rules & Regulations RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 21 A Adoption Benefit. 10 Alcohol. 19 Alcohol and Drugs Alcoholic Beverages or Other Drugs. 19 Off Duty Hours. 19 Prescription Drugs. 19 Alcoholic Beverages or Other Drugs. 19 Alternate Benefit. 9 Americans with Disabilities Act. 8 Annual Leave. 5 c Catastrohic Leave. 7 Compensation Adjustments. 17 "l.~f~ K,4<M'.J1;~t~.l.&.\.k~t~,,~?~t<<*'3 Critical Incident Call Out Pay' 17 Fiscal/Budgetary Impacts. 18 Paychecks. 18 Police and Fire Services. 18 Counseling Services. 16 Court Time Pay' 18 Critical Incident Call Out Pay' 17 D Death/Bereavement Leave. 10 Deceased Employees. 11 Deferred Income. 11 Dental Insurance . 9 Dependent Care Assitance Program. 16 Drugs. 19 E Education. 14 Effective Date. 21 Employee Death. 8 Employee Performance Evaluations' 21 F Family and Medical Leave. 8 Fiscal/Budgetary Impacts. 18 Fringe Benefits' 6 INDEX Administration' 6 Adoption Benefit. 10 Americans with Disabilities Act. 8 Catastrophic Leave. 7 Counseling Services' 16 Death/Bereavement Leave. 10 Deferred Income. 11 Dependent Care Assistance Program. 16 Education and Training' 14 Employee Death. 8 Family and Medical Leave. 8 Funeral Benefit. 10 Health Care Tax-Free Dollar Account Program. 16 Hearing Aid Benefit. 8 Life Insurance. 11 Longevity and Incentive Pay' 15 Long-Term Disability Insurance' 10 Medical and Health. 8 Alternate Benefit. 9 Paternity Leave. 8 Retired, Deceased and/or Permanently and Totally Disabled Employees. 11 Retirement Plan, 401(a} . 16 Retirement Programs. 15 Funeral Benefit. 10 G GASB Workgroup. 14 Grievance Policy and Procedure. 19 H Health. 8 Health Care Tax-Free Dollar Account Program. 16 Hearing Aid Benefit. 8 Holidays. 4 Alternate Day Off . 5 Day of Mourning' 5 Holidays Observed. 4 Proclaimed Holidays' 5 Hours, Days and Period of Work 9/80 Schedule. 4 I Incentive Pay' 15 Invalidation. 21 Replacement. 21 Suspension of Agreement. 21 RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 22 L Retirement Programs. 15 Lap Swimming Program. 20 Life Insurance. 11 Light Duty' 8 Limited Duty' 8 Longevity' 15 Long-Term Disability Insurance. 10 5 Management Rights' 20 Medical.8 Military Training' 6 Safety Equipment. 16 Personal Equipment. 17 Replacement Equipment. 16 Safety Glasses. 17 Saftety Equipment Safety Glasses and UV Eye Protection (Sunglasses) .17 Short-term disability insurance. 6 Sick leave. See Annual Leave Sports Center' 20 Succeeding Agreement. 22 Sunglasses. See Safety Glasses and UV Eye Protection Suspension of Agreement. 21 M N Non-Discrimination.21 T o Term of Outline. 21 Effective Date' 21 Termination Date' 21 Termination Date' 21 Training' 14 Off Duty Hours' 19 p u Paternity Leave. 8 Paychecks. 18 Permanently and Totally Disabled Employees. 11 Personal Equipment. 17 Personnel Files. 21 Police and Fire Services. 18 Prescription Drugs. 19 Use of City Facilities' 20 Sports Center and Lap Swimming Program. 20 UV Eye Protection' 17 v R Vacation. See Annual Leave Vision Insurance' 9 Replacement Equipment. 16 Residency' 19 Retired Employees. 11 Retirement Plan, 401(a) . 16 w Work Curtailment (No Strike Clause) . 20 RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 23 ATTACHMENT A COMPACTION ANALYSIS: Lieutenants & Sergeants This Compaction Analysis shows the current baseline total compensation comparison between the classes of Lieutenant and Sergeant, using an agreed-upon set of currently available stipends. given time. SERGEANT $ 7,714.58 UEUTENANTT $ 9,953.59 Base Salary POST Captain Engineer EMT Bilingual BA Degree Management Compensation* 9.0% 4.0% 2.5% 2.0% 2.5% 2.8% 8.5% Stipends Total Comp** $ 9,473.50 $ 10,799.64 Percent Difference 14.00% *Formerly "Chief Fire Officer" stipend. Renamed "Management Compensation" in 2010-2011 MOA, and incorporated into base pay Julyl, 2011 per MOA. "Current Benefits Package is the same between positions. Revised November 29, 2011 RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 24 ATTACHMENT B Retiree Medical Insurance Table PREMIUM CONTRIBUTION RATE SCHEDULE FROM 7/1/11 THROUGH 6/30/12 City contribution formula at time of retirement is: 80% of the lowest cost premium. Lowest employee- only premium cost at time of retirement Lowest employee+1 premium cost at time of retirement Ongoing monthly City contribution to retiree premium: Enroll retiree only. Ongoing monthly City contribution to retiree premium: Enroll retiree + eligible others. Ongoing monthly % of City contribution based on Years of Service City contribution formula at time of retirement: 80% of the lowest cost City contribution to retiree premium: Enroll retiree + Lowest employee-only premium cost at time of retirement Lowest employee+1 premium cost at Ongoing monthly City contribution to retiree premium: *10-19.99 years of service fpr permanently and totally disabled retirees and deceased employee survivors only. RPPSMA MOA 0 January 1,2012 through June 30,2013 Page 25 Citv of J ROHNERT EMPLOYEE GRIEVANCE PROCEDURE RESOLUTION No. 79-22' TABLE OF CONTENTS ARTIC LE I - G EN ERA L P RO ViSiONS..............................................................................;.............. 3 SECTION 1 SECTION 2 SECTION 3 STA TEMENT OF PURPOSE ......... .................................... ................. .................................. 3 DEFINITIONS...;.................................... ...................................................................... ..... 3 SCOPE........................... ................................................................................................. 3 ARTICLE II - INFORMAL GRIEVANCE PROCEDURE................................................................. 4 SECTION 4 SECTION 5 GENERAL....................................................................................................................... 4 STEP ONE - IMMEDIATE SUPERVISOR ...... ...................... .... ........ ................ .................... 4 ARTICLE III - FORMAL GRIEVANCE PROCEDURE ................................................................... 5 SECTION 6 SECTION 7 SECTION 8 SECTION 9 SECTION 10 GENERAL. .................. ................................................................................................ ..... 5 STEP Two - INTERMEDIATE SUPER VISOR ..............; ................................ ........................ 5 STEP THREE - DEPARTMENT HEAD ...............................................................................5 STEP FOUR - CITY MANAGER .... ........ ..... ....... ................ ....... ........ ........ .................... ..... 5 STEP FIVE - GRIEVANCE ApPEALS COMMITTEE .............................................................5 ARTICLE IV - RU LES OF PROCEDU RE...................................................................................,..... 6 SECTION 11 SECTION 12 SECTION 13 SECTION 14 SECTION 15 COMBINING GRIEVANCES. ..... .............. ......,... ............. ................................. ...................6 WAIVING LEVELS OF REVIEW ...;............................................... ................................. .....6 TIME LIMITATIONS .................................. .......,.... ....... ....................................................6 TIME OFF.......................... ........... .......... ......................... ......................... ................. ...... 6 PRiVACy...... .................. ............. ........................................... ... .......... ... ......................... 7 , ARTICLE V - GRIEVANCE APPEALS COMMITTEE.................................................................. 7 SECTION 16 COMPOSITION AND SELECTION .......................................................................................7 SECTION 1 7 ALTERNATE MEMBERS ..... ....... ... ...... ........ .................... ......... ......................................... 7 SECTION 18 COMMITTEE PROCEDURE .......................... ................ ..................... ................ ................. 7 ARTICLE VI - MISCELLANEOUS PROVISIONS.......................................................................... 7 SECTION 19 CONSTRUCTION.............. ....... ................................................. .... ............... ........... .......... 7 SECTION 20 SEVERABILITY... ..........,.................................................... ....................... ....................... 8 Page 2 RESOLUTION NO. 79-22 EMPLOYEE GRIEVANCE PROCEDURE RESOLUTION BE IT RESOLVED BY THE COUNCIL OF THE CITY OF ROHNERT PARK ARTICLE I - GENERAL PROVISIONS SECTION 1 STATEMENT OF PURPOSE It is the purpose of this Resolution to insure: a. Employee Grievances are heard and resolved fairly and promptly b. City employees are treated fairly and that their rights are maintained. c. Grievances are resolved in an effective and orderly manner to Insure uninterrupted city services to the public. SECTION 2 DEFINITIONS As used in this Resolution, the following terms shall have the meanings indicated: a. Appropriate Unit means a unit of employee classes or positions, established for the purpose of collective representation. b. City means the City of Rohnert Park. c. Employee means any city employee, regardless of status. d. Grievance means a complaint or dispute by an employee, group of employees, or a recognized employee organization concerning the interpretation or application of any matter falling within the scope of this grievance procedure. e. Grievant means the party who has initiated a grievance procedure either informally or formally. f. Immediate Supervisor means the individual who immediately assigns, reviews, or directs the work of an employee. g. Intermediate Supervisor means the supervisor next above the immediate supervisor as determined by the department head. h. Recognized Employee Organization means an employee organization which has been formally acknowledged by the city as a recognized employee organization representing employees in an appropriate unit. I. Working Days means those days on which the city administrative offices are open for conduct of normal business. SECTION 3 SCOPE a. This grievance procedure pertains to application, interpretation, and noncompliance with memorandums of agreement, council resolutions, city ordinances, and departmental and city rules, regulations, and practices governing wages, seniority, written reprimands, hours, safety, and other terms and conditions of employment which the city has authority to change and for which no other appeals procedure is provided. Issues excluded from the scope of this grievance procedure include those matters which the city has no authority to change and matters for which alternative appeals procedures have Page 3 been provided such as performance appraisals, demotions, suspensions, and dismissals. Disputes concerning exclusive city rights with respect to mattes of general legislative or managerial policy do not constitute grievances under this procedure. The nature of these exclusive city rights are described in Section 3.e. below. b. A grievance may be initiated by an employee, jointly by a group of employees, or by a recognized employee organization. c. Employees who are in units represented by a recognizeq employee organization may choose to represent themselves or be represented by the recognized employee organization at any stage of this grievance procedure. Employees who are not in a represented unit may choose to represent themselves or be represented by any layperson or employee organization. Neither the grievant party nor the city may be represented by legal counsel. d. No employee or recognized employee organization shall be interfered with, intimidated, restrained, coerced, or discriminated against for exercising these grievance rights. e. Nothing in this grievance procedure shall be construed to restrict any legal or inherent exclusive city rights with respect to matters of general legislative or managerial policy, which include among others: The exclusive right to determine the mission of its constituent departments, commissions and boards; set standards of service; determine the procedure and standards of selection for employment; direct its employees; take disciplinary action; relieve its employees from duty because of lack of work or for other legitimate reasons; maintain the efficiency of governmental operations; determine the methods, means and personnel by which government operations are to be conducted; take all necessary actions to carry out its mission in emergencies; and exercise complete control and discretion over its organization and technology of performing its work. ARTICLE II - INFORMAL GRIEVANCE PROCEDURE SECTION 4 GENERAL a. It is the mutual responsibility of employees, employee organizations, and management to resolve grievances informally and at the lowest practicable level of management, whenever possible. b. Informal procedures must be exhausted prior to initiation of the formal grievance procedure. SECTION 5 STEP ONE -IMMEDIATE SUPERVISOR a. The grievant shall first present the grievance orally to his/her immediate supervisor in an informal meeting. The grievant may request such a meeting at any reasonable time, and the supervisor shall meet within five (5) working days after such request. In the meeting the grievant shall fully explain the grievance and the solution desired. The supervisor shall present an informal, verbal decision with reasons therefore to the grievant within five (5) working days after the meeting. b. Any grievant whose grievance is not resolved to his/her satisfaction may institute a formal grievance procedure. Such formal procedure shall conform with the steps and provisions prescribed in Articles III and IV. Page 4 ARTICLE III - FORMAL GRIEVANCE PROCEDURE SECTION 6 GENERAL a. All the formal grievances shall be in writing. A supply of grievance forms shall be maintained in each department and shall be readily accessible to all employees and recognized employee organizations. b. Each level of management upon receipt of a formal grievance shall notify the recognized employee organization (if any) which represents the employees of the unit from which the grievance originates concerning the times and places of all grievance proceedings. The highest level of management involved shall notify the appropriate recognized employee organization(s) in writing prior to implementation of any grievance settlement which affects the rights or conditions of employees they represent. SECTION 7 STEP Two -INTERMEDIATE SUPERVISOR a. The grievant may appeal the immediate supeNisor's decision by completing Section 2 of the grievance form and filing it with the appropriate intermediate supervisor within five (5) working days. b. The intermediate supeNisor shall within ten (10) working days investigate the grievance, discuss the grievance with the grievant and/or representative as requested, render a decision in writing on the grievance form together with the reasons therefore, and return the form to the grievant. SECTION 8 STEP THREE - DEPARTMENT HEAD a. The grievant may appeal the intermediate supeNisor's decision by completing Section 3 of the grievance form and filing it with the appropriate department head within five (5) working days. . b. The department head shall within ten (10) working days investigate the grievance, discuss the grievance with the grievant and/or representative as requested, render a decision in writing on the grievance form together with the reasons therefore, and return the form to the grievant. SECTION 9 STEP FOUR - CITY MANAGER a. The grievant may appeal the department head's decision by completing Section 4 of the grievance form and filing it with the City Manager's office within five (5) working days. 0. The City Manager or his/her representative shall within ten (10) working days investigate the grievance, discuss the grievance with the grievant and/or the grievant's representative as requested, render a decision in writing on the grievance form together with the reasons therefore, and return the form to the grievant. SECTION 10 STEP FIVE - GRIEVANCE ApPEALS COMMITTEE a. The grievant may appeal the City Manager's decision by completing Section 5 of the grievance form and filing it with the Personnel Office within ten (10) working days. b. Upon receipt of a Step Five appeal, the Personnel Office shall notify the members of the Grievance Appeals Committee. The Grievance Appeals Committee shall then schedule the appeal for hearing not later than ten (10) working days from the receipt of the grievance and shall forthwith notify the Page 5 grievant and his/her representative of the time ahd place at which the appeal will be considered. c. The Grievance Appeals Committee shall conduct a hearing, and shall hear all witness, testimony and evidence from both sides and shall render a written decision on the grievance form together with reasons therefore and return the form to the grievant, through the Personnel Office, within ten (10) working days. A complete tape recording and/or transcript shall be kept for all Grievance Appeals Committee hearings. The cost of any transcript or transcript of any tape recording shall be paid for by the requesting party. d. A majority decision of the Grievance Appeals Committee shall be final and binding unless such decision binds the city to a financial expenditure which can be authorized only by the City Council. In such case the City Council may review the record and affirm, reverse, modify, or refer the matter back to the Grievance Appeals Committee for further hearing. Such action shall be taken by the City Council only on a review of the record and a finding that the decision of the Grievance Appeals Committee was not supported by the record. ARTICLE IV - RULES OF PROCEDURE SECTION 11 COMBINING GRIEVANCES An employee shall include all current grievances in one grievance procedure. To the degree practicable, grievances shall not be duplicated. If several grievants Wish to present grievances which are the same or substantially similar, such grievances shall be joined in one proceeding by mutual agreement of the grievant or grievant's representative and the Personnel Department. Where there is no mutual agreement to join grievances, the same or substantially similar grievances shall be processed sequentially, by approptiateunit, in the order filed and time limitations will be held in abeyance pending complete processing of earlier complaints. SECTION 12 WAIVING LEVELS OF REVIEW Any steps in the grievance procedure, other than steps one and five, may be waived when the grievant or grievants and all levels of management involved in the steps waived mutually consent to such procedure in writing on the grievance form, SECTION 13 TIME LIMITATIONS a. Time limits established by this procedure may be extended or shortened by mutual agreement in writing on the grievance form by the grievant or grievants and the level of management/G rievance Appeals Committee involved in that step. b. Failure by a grievant to appeal a decision within the time limits prescribed shall be deemed a resolution of the grievance, unless the grievant is unable to appeal for cogent reasons. Failure of management to meet with the grievant or to render a decision within the time limits prescribed shall justify appeal to the next step of the grievance procedure. SECTION14 TIME OFF a. When practicable, proceedings shall be held within the employees' normal working hours. If held at other than the employees' normal working hours, the employee shall be entitled to an equivalent number of hours off on an hour for hour basis. . Page 6 b. Reasonable time off from usual duties shall be accorded to employees for the purposes of meeting with employee representatives, preparing and investigating grievances, presenting grievances, serving as a representative of a recognized employee organization at a grievance procedure, or representing a grievant, provided that before leaving his/her usual duties the employee shall obtain permission from the immediate supervisor involved. Such permission shall not be unreasonably withheld. SECTION 15 PRIVACY All grievance procedures shall be conducted in closed sessions, except that specified observers may be admitted by mutual agreement of the parties involved. ARTICLE V - GRIEVANCE ApPEALS COMMITTEE SECTION 16 COMPOSITION AND SELECTION The Grievance Appeals Committee shall consist of three members. Each committee member shall serve for two (2) years and until selection of a successor. Committee members shall be selected as follows: a. One city employee selected by recognized employee organizations acting jointly. b. One city management member selected by the City Manager. c. One lay chairperson selected by recognized employee organizations an9 the City Manager acting jointly. SECTION 17 ALTERNATE MEMBERS An alternate for each of the three (3) principal Grievance Appeals Committee members shall be selected to serve for the same:-period as that of their respective principals. Alternate members shall be selected in the same manner as principals except that no alternate member shall be from the same city department or appropriate unit as his/her respective principal. Alternate members shall serve in the place of their respective principals when the principal is unavailable, when the principal abstains from serving, and when the principal is from the same city department of appropriate unit in which the grievance originates. SECTION 18 COMMITTEE PROCEDURE The Grievance Appeals Committee shall meet on call of its chairperson or of the Personnel Office. Deliberations of the committee shall be informal and shall provide a full and fair hearing of the grievance and proposed solutions. The city shall provide the committee with suitable facilities and reasonable secretarial support. Each party shall bear its own costs for any expenses involved in calling witnesses or producing desired evidence. ARTICLE VI - MISCELLANEOUS PROVISIONS SECTION 19 CONSTRUCTION This resolution shall be administered and construed as follows: a. Nothing in this resolution shall be construed to deny to any person, employee, organization, the city, or any authorized officer, body or other representative of the city, the rights, powers and authority granted by Federal or State law. Page 7 b. This resolution shall be interpreted so as to carry out its purposes asset forth in Article I. SECTION 20 SEVERABILITY If any provision of this resolution, or the application of such provision to any person or circumstance, shall be held invalid, the remainder of this resolution or the application of such provision to persons or circumstances other than those as to which it is held invalid, shall not be affected thereby. DULY AND REGULARLY adopted this thirteenth day of February, 1979. CITY OF ROHNERT PARK /s/ Warren K. Hopkins Mayor Hopkins AYES: (5) Councilmen Beary Carbone, Roberts, Stewart and Hopkins NOES: (0) None ABSENT: (0) None ATTEST: /s/ Sandra Faus Deputy City Clerk Re-typed January 2003 jde Page 8 , . RESOLUTION NO. 2007-178 RESOLUTION OF THE COUNCIL OF THE CITY OF ROHNERT PARK RESCINDING RESOLUTION NO. 96-203 AND ESTABLISHING AN ALTERNATE BENEFIT PROGRAM FOR ELIGIBLE ACTIVE EMPLOYEES WHEREAS, the City provides health insurance for eligible, active employees and contributes towards medical insurance premiums for health insurance; and WHEREAS, some eligible, active employees have health insurance coverage from a source other than the City, resulting in dual coverage; and WHEREAS, the City Council adopted Resolution No. 96-203, establishing a dual health insurance premium reimbursement program policy for employees who have health insurance from a source other than the City; and WHEREAS, the City wishes to continue providing an alternate benefit program to eligible, active employees who have health insurance from a source other than the City to benefit both the employees and the City; and WHEREAS, the City and representatives of its employee groups have determined to define the amount of the alternate benefit within memoranda of agreement. NOW, THEREFORE, BE IT RESOLVED that Resolution No. 96-203 is rescinded. BE IT FURTHER RESOLVED that 1) the alternate benefit amount shall be established in memoranda of agreement or outlines of certain conditions of employment that govern employees' compensation and benefits. 2) the alternate benefit amount is not salary or compensation and the benefit may only be directed into an employee's deferred compensation account, toward CalPERS service credit, or for the purchase of supplemental life insurance and/or any other eligible benefit program approved and authorized by the City. 3) the City and eligible, active employees are subject to all applicable laws, rules and contracts of third parties such as the IRS, CaIPERS, and health insurance provider~. Eligibility and continuation of the Alternate Benefit Program is subject to compliance with applicable laws, rules and contracts. . . . . 't BE IT FURTHER RESOLVED that the City hereby establishes this alternate benefit program effective December 1,2007 and the City Manager is authorized to administer said program. DULY AND REGULARLY ADOPTED this 23rd day of October, 2007, CITY OF ROHNERT PARK t/c-~ UL~~~ Mayor . ~ ATTEST: j~ ~4JwN 1'9 City Clerk . . ~ BREEZE: AYE MACKENZIE: AYE SMITH: AYE STAFFORD: AYE VIDAK-MARTINEZ: AYE AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0) " I ~ " ~ I '}1 ~ ~ j " ~i ~ l i ~ " I ~ j I I I I 1 J I I I RESOLUTION NO. 2001 - 270 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERTPARK AMENDING THE CATASTROPHIC LEAVE PROGRAM FOR ELIGIBLE, ACTIVE EMPLOYEES WHEREAS, the City has established a system and pool whereby employees of the City of Rohneri Park may donate and use vacation hours to alleviate financial hardship in catastrophic circumstances; and WHEREAS, the City wishes to expand the program to include the donation of compensatory hours; and WHEREAS, the City agreed in the meet and confer process with employee groups to establish a Catastrophic Leave Program. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Rohnert Park hereby adopts 'and approves "Exhibit A" hereby attached as it's Amended Catastrophic Leave Program for eligible active employees. BE IT FURTIjER RESOLVED that the City hereby establishes this Amended Catastrophic Leave Program and that the City Manager is authorized. to administer said program. DULY AND REGULARLY ADOPTED this 11th day of December, 2001. CITY OF ROHNERT PARK ATTEST: t:l. .,~acJ~ ayor ~ FLORES: AYE REILLY: AYE SPffiO: AYE VlDAR-MARTINEZ: AYE MACKENZIE: AYE AYES: (5) NOES:'{O) ABSENT: (0) ABSTAIN: (0) . ~ RESOLUTION NO. 2004 - 299 ~. A RESOLUTION OF THE CITY COUNCil OF THE CITY OF ROHNERT PARK APPROVING REVISED PERSONNEL RULES AND REGULATIONS WHEREAS, the City Council initially approved Personnel Rules and Regulations on April 11, 1966 with the rules and regulations being presented as City Manager's Administrative Policy No.1; and WHEREAS, the City Council approved revisions 10 the Personnel Rules and Regulations on April 25, 1983; and WHEREAS, the Cily Council approved further revisions to the Personnel Rules and Regulations on November 12, 1991; and WHEREAS, the existing Personnel Rules and Regulations require updating to be in compliance with current state and federal law; and WHEREAS, the City consulted with McDonough Holland & Allen, the law firm representing the City:s legal interests, to provide recommendations on drafting revised Personnel Rules and Regulations compliant with existing state and federal laws; and WHEREAS, revisions are proposed to the existing Personnel Rules and Regulations to ensure legal compliance, provide greater direction to City employees regarding the City's personnel policies, and include polici.es enacted by the City Council since 1991; and WHEREAS, the revisions have been discussed with the employee organizations as required by the meet and confer laws of the State and the revisions have received approval by the employee organizations; and WHEREAS, the City Council has been presented the revisions to the Personnel Rules and Regulations and has found them satisfactory. NOW, THEREFORE, BE IT RESOLVED by the Rohnert Park City Council that the Personnel Rules and RegUlations presented as revised and dated November 9, 2004 are hereby approved. ' DULY AND REGULARLY ADOPTED this 911) day of Novemb r, 2004. ATTEST: C/luf?~A9- Deputy City Clerk I'U>RF.s: AYE MACKENZlli: AllSJ.:NT SI'RADUN: AYf: VlJ)Al{.MARDNE1..: AYE NORmN: AYE - ^ YES: (4) NOES: (0) ADSF..NT: (1) AIlST AJN: (0) . cny Gi' I~OIlN[ In PN~l< :PerSI;nnel nIJles ;m{/ H()\lul;llions CITY MANAGER'S ADMINISTRATIVE POLICY NO.1: PERSONNEL RULES AND REGULATIONS NOVEMBER 9, 2004 CITY or ROHNERT PN~K Personnel Rules and neyulatjons Pa\}e 1 0139 CIlY or l~oHNFRr PARK Personnel ("{Illes ,)f)d RCDtJlalions . . f:> . TABLE OF CONTENTS SECTION 1 - INTRODUCTION ................................................................................................. PAGES 3 _ 5 SECTION 2 - PAY PLANS AND COMPENSATION................................................................PAGES 5 _ 8 SECTION 3.. BENEFITS ...........................................................................................................PAGES 8.. 20 SEClION 4 ... IN.HOUSE RECRUITMENT ................................................................................ PAGES 20.. 21 SECTION 5.. RECRUITMENT PROCESS .................................,.............................................. PAGES 21 .. 27 SECTION 6 .. SEPARATION AND REINST ATEMENT............................................................. PAGES 27 .. 29 SECTION 7- INCOMPATIBLE ACTIVITY/CONFLICTS OF INTEREST ................................. PAGES 29 _ 30 SECTION 8.. DISCIPLINARY ACTJON..................................................................................... PAGES 30.. 36 GLOSSAi<Y - DI::.FINIlION OF TERMS....................................................................................PAGES 36.. 39 RESOLUTIONS EFFECTING PERSONNEL POLICIES RESO 79-22 .. EMPLOYEE GRIEVANCE PROCEDURE RESO 92'.78 .. EQUAL OPPORTUNITY EMPLOYER RESO 92-79 .. POLICY AGAINST DISCRIMINATION BASED ON DISABILITY.. ADA RESO 93-38 .. AGAINST HARASSMENT f~ESO 99-01 .. ELECTRONIC MEDIA USE RESO 91-192 .. ANTl.DRUG POLICY RESO 87-117 .- DEPENDENT CARE ASSISTANCE PROGRAM RESO 00-10 - EMPLOYEE COMPUTER PURCHASE PROGRAM (PERMANENT AS OF 2004) RESO 03-71 u PROVlDING FOR CONTINUATION OF SALARY AND BENEFITS FOR ELIGIBLE CITY EMPLOYEES CALLED TO ACTIVE MILITARY DUTY OR TRAINING RESO 03-235 .. OUTLINE OF THE CITY'S COMPLIANCE WITH THE HEAL T/-I INSU!~NCE PORTABILITY AND ACCOUNTABILITY ACT OF 1996 CITY OF ROIINERT PARK Pa9c 2 of 39 Personnel Rules and Regulations Agenda Packet Preparation TlMELINES for Regular City Council Meetings {This section(or City Clerk Use Only} held on the 2nd & 4th Tuesdays of each month: .. Resolutions (other than standard fOlmats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no 12/13/11 City Council Agenda later than NOON Three (3) Mondays prior to Council meeting date · Agenda items to City Manager via email for his review and responding ..email authorization", ITEM NO.6 synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas · Agenda Items with attachments via emai! and a total of twenty (20) complete hard copy sets RESOLUTION NO. 2011-121 with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date · Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date · Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008- I 73 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December ]3,20]] Department: Adm in istration Submitted By: (Name & Title) Submittal Date: Gabriel A. Gonzalez, City Manager December 2, 20] ] Agenda (Subject Only) Title: City of Rohnert Park Strategic Plan for 20] 2-20] 6 Requested Council Action: Authorizing and Approving a Strategic Plan for the City of Rohnert Park for 2012-2016 Summary: The attached Strategic Plan for 20]2-20]6 reflects a five month-long collaborative process that has culminated in a document that will guide and inform policy and program decisions for the next three to five years with consideration for the community and organization's most important priorities. Staff is requesting Council approve the Strategic Plan so that staff may move forward and develop an associated implementation plan that will be integral to the budget and planning process for FY 2012/13 and each year thereafter. Background: The City is facing continuing challenges from the economic recession and rising costs to provide public services. We are working together to reduce expenditures and increase revenues in an eff0l1 to continue the basic services needed and expected by our community. We are at a point, however, where the way forward needs to be deliberate and strategic, with consideration for the community's most imp0l1ant priorities. In recognition of the need to develop a plan for moving forward, the City began a strategic planning process in July 20] 1. Given that this is such an important undertaking, the City secured the services of Management Pm1ners, Inc., experts in strategic planning, to help us with our plan. Over the course of the past five months, Management Partners, Inc. conducted, · (3) focus groups with employees; · A focus group with the City's Community Pal1ners; · An on-line survey with the City's Commissioner's; · Two half-day workshops with a core group of City employees that included managers and the Executive Team; and · A full day workgroup with the City's Executive Team and City Council. The participation and input received from the core group of employees, focus groups and online survey paJiicipants was essential to developing a comprehensive framework for moving forward with the strategic planning process. The full day work group with City Council and the Executive Team was highly productive, resulting in the formation of a clear organizational vision and mission, goals and strategies for the future. The strategic plan and an associated Implementation Plan, to be adopted in January 2012, will guide and inform policy and program decisions for the next three to five years. The Strategic Plan will provide a framework for linking budget, CIP and other City processes together. Enclosures: Final Draft Strategic Plan CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item (x) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: (x) Regular Item Per City Manager's review and direclion for distribution of this agenda item. (Revised 03] 309) .I1-l:TG-S:05-b RESOLUTION NO. 2011-121 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A STRATEGIC PLAN FOR THE CITY OF ROHNERT PARK FOR 2012-2016 WHEREAS, the City is facing continuing challenges from the economic recession and rising costs to provide public services; and WHEREAS, the City Council and staff are working together to reduce expenditures and increase revenues in an effort to continue the basic services needed and expected by our community; and WHEREAS, the way forward needs to be deliberate and strategic, with consideration for the community's most important priorities; and WHEREAS, in recognition of the need to develop plan for moving forward, the City began a strategic planning process in July 2011; and WHEREAS, because this is such an important undertaking, the City secured the services of Management Partners, Inc. ("Consultant"), experts in strategic planning, to help us with our plan; and WHEREAS, the Strategic Plan reflects a five month-long collaborative process with the City Council, City staff, Commissioners, Community Partners and the Consultant; and WHEREAS, the Strategic Plan is founded on a clear vision, mission and goals; and WHEREAS, the Strategic Plan and an associated implementation plan will guide and inform policy and program decisions for the next five years; and WHEREAS, the Strategic Plan will be an integral component to guide the budget and planning process for FY 2012/13 and each year thereafter. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the City of Rohnert Park Strategic Plan for 2012-2016. DULY AND REGULARLY ADOPTED this 13th day of December, 2011. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk JH-S:05-d Management Partners November 30,2011 Mr. Gabriel Gonzalez City Manager City of Rohnert Park 130 A vram Avenue Rohnert Park, CA 94928 Dear Mr. Gonzalez: Management Partners is pleased to deliver the following strategic plan for the City of Rohnert Park. This plan is the result of broad-based input from the community and City organization and two facilitated strategic planning sessions conducted with both staff and the City Council. The strategic plan articulates the City's vision, mission, and values, as well as important goals and strategies to be pursued over the next three to five years. We look forward to continuing to assist the City of Rohnert Park with the development of an implementation action plan once the City Council has adopted the strategic plan. Sincerely, ~'~ Cathy Standiford Senior Manager 1730 MADISON ROAD' CINCINNATI, OH 45205' 513 851 5400' FAX 851 3480 2107 NORTH FIRST STREET, SUITE 470 . SAN ..JOSE. CA 95131 . 408 437 5400 . FAX 453 5191 5 PARK PLAZA, SUITE 1520 . IRVINE, CA 92514' 949 222 1082 . WWW.MANAGEMENTPARTNERS.COM Strategic Plan 2012-2016 Table of Contents Management Partners Table of Contents B a ckgroun d ..............................................,................................................................................................. 1 Strategic Planning Process Overview... ................. ..... .................... ......... ........... ....... ........... ........ 1 City of Rohnert Park Strategic Plan ...................................................................................................... 4 OUR VISION .................................................................................................................................... 4 OUR MISSION ................... ......... ...... '" ....... ........ ........... ...... ............. ....... ....... ..... ........ .............. ...... 5 OUR VALUES .... .................... ............. ............. .... ............ ................. .... ................. ....... ............. ...... 5 Value: Integrity.. ............... ....... ........ ................... ...... .................................... .... ........................ 6 Value: Fiscal Responsibility....... ........ ................ ..... ...... ........ ......................................... ........... 6 Value: Communication....... .......... ..... ......... ..... ............... ............................................. .............. 6 Value: Innovation and Creativity............... ................ ............................ ................................... 6 Value: Collaboration....................... ..................... ...... ............................................ .............. ...... 7 GOALS AND STRATEGIES..... ....... ... ...... ......... ... ..... ............................... ......... ............................. 7 GOAL A: Practice participative leadership at all levels............................................................ 7 GOAL B: Achieve and maintain financial stability. ................................................................. 8 GOAL C: Ensure the effective delivery of public services. ........................................................ 8 GOAL D: Continue to develop a vibrant community............................................................... 8 Communication and Accountability for the Strategic Plan ............................................................. 9 Next Steps and the Bike Rack .............................................................................................................. 10 Next Steps.. ...... ....... ............................. ...... ...... ........... ...... .... ................... ........ ..... .................. ........ 10 Bike Rack ................ ................................ .................... ....;.... ................ ................. ... ......... ...... ......... 10 Attachment A - Graphic Representation of Goals and Strategies................................................ 11 Attachment B - Glossary of T erms...................................................................................................... 12 Strategic Plan 2012-2016 Background Management Partners BacKg~()u.ncf, ,". ' c,: ,,".:. ,'.' ~ : :'." " .,,'- ':.,'.,:> .,.....,,'. :':'::'~'.>,":.:.'~< _ ,_ ..,; ... \.~ t .. __ ,,_ ". .~ _, ::, ~ _ ,,_ i,. ~, , >_ ~......_ ~ ~ _ ._ ~ ~ ~ _ _ _ ~ _. - _ __ ~ ,. ~ ~ _:. ,,':..:^~_ ,,~~ _ _:: _ 'v~~.' '- __L..__ .~ In May 2011 the City of Rohnert Park retained Management Partners to facilitate a process to develop a strategic plan. The City envisioned a strategic plan that would provide a framework to link together the economic development plan, capital improvement program, budget process, policy issues, organizational efficiencies and the General Plan. A Strategic Planning Steering Committee was formed early in the process to provide guidance and input to the process. The steering committee was comprised of 20 supervisors and managers, including members of the City's executive team. Strategic Planning Process Overview The strategic planning process began with an analysis of strengths, limitations, opportunities and threats (SLOT) identified through a series of.interviews, focus groups with staff and community representatives, and a survey of City commissioners. Management Partners interviewed the Mayor, members of the City Council and the City Manager to confirm the strategic planning process and hear initial ideas. Over fifty staff representatives were randomly selected to confidentially inform the process. Staff were asked to identify the strengths, limitations, opportunities and threats of Rohnert Park and to brainstorm words and phrases that define the mission of the City of Rohnert Park and their vision for the future of the community. Staff were also asked to identify values they believe are important to being an effective organization. The staff focus groups were comprised of representatives from all levels of the organization, from line staff to management, and all city departments. A focus group of community stakeholders was also held and included representatives from the business community, local schools, the health system, adult and youth development community providers, and community partners. As with the staff groups, participants were asked for their perspectives on the strengths, limitations, opportunities and threats of Rohnert Park. Finally, an online survey was administered to solicit input from members of the City's eight commissions. Representation from each body was reflected in the final analysis. Management Partners provided guidance to staff who prepared an environmental scan of current and future factors influencing the City. The 1 Strategic Plan 2012-2016 Background Management Partners combination of broad-based qualitative input and quantitative trend data laid the foundation for two highly interactive workshops with staff and the City Council during which a vision, mission, values and goals and strategies were developed and confirmed. A graphic recorder captured the results of the Council workshop conducted on November 5, 2011 in a visual, "storyboard" format. A graphic representation of the strategic planning process is presented on the following page. 2 Strategic Plan 2012-2016 Background Management Partners The City of Rohnert Park Strategic Plan sets a clear vision for the organization and establishes goals and strategies to move in that desired future direction. In addition, the plan articulates the organization's values and the behaviors that support them. These elements are graphically presented in the strategic plan. The visual recording of the plan's goals and strategies are displayed in Attachment A. The complete set of graphic images created during the strategic planning workshop was transmitted separately in a compressed file. 3 Strategic Plan 2012-2016 City of Rohnert Park Strategic Plan Management Partners Value: Integrity · Adheres to individual and organizational professional standards in the conduct of the organization's business · Fulfills commitments and keeps promises that are made · Does the right thing even when no one is looking · Creates and sustains an atmosphere that fosters a culture of openness, inclusion, compassion and trust Value: Fiscal Responsibility · Is transparent in disclosing financial transactions and their implications · Utilizes multi-year forecasts to quantify future financial impacts of decisions · Exercises fiscal discipline to live within means and ensure future financial sustainability · Makes fact-based financial decisions consistent with organizational values at all levels · Develops and implements strategies to address unfunded liabilities · Follows best practice policies for budget and financial management · Utilizes all resources efficiently and effectively · Maximizes opportunities to increase productivity and achieve high quality results Value: Communication · Engages in open, honest communication · Actively seeks citizen participation; strives to keep the public informed and educated about community issues · Listens to other perspectives with an open mind and a sincere desire to understand Value: Innovation and Creativity · Solves problems creatively and is open to new ideas · Creates new ways of moving the organization forward to achieve its mission · Fosters new and creative thinking and solutions · Effectively utilizes emerging technology · Takes calculated risks and treats mistakes as learning and growth opportunities 6 Strategic Plan 2012-2016 City of Rohnert Park Strategic Plan Management Partners Value: Collaboration . Takes the initiative to ensure that objectives are met and volunteers to help others for the good of the organization . Engages team members to work collaboratively towards a common vision . Recognizes, values and leverages each person's strengths . Seeks "win-win" strategies; is willing to compromise if necessary . Inspires results and effective teamwork . Sets the example; mentors others to be successful GOALS AND STRA TEGIES As a result of interviews, focus groups, surveys and the staff workshop, four potential goals were identified, each of which has several strategies. During the November 5 workshop, the City Council reviewed, revised and confirmed the four goals, which are graphically presented in Attachment A. . Goals are multi-year in nature. The timeframe for achieving goals is typically five to ten years. The Rohnert Park City Council indicated that goals with a timeframe of three to five years may be more appropriate in today's dynamic environment. . Strategies are the means to achieve the goals. The timeframe for implementing strategies can span several years as specific programs and projects are undertaken. GOAL A: Practice participative leadership at all levels. Strategies . Engage the community in identifying priorities and possibilities; promote dialogue . Improve communication to provide transparency and a well- informed community . Plan for, communicate and mitigate long-term impacts of major developments . Provide a balanced mix of essential and discretionary services . Make short-term decisions with long-term perspective . Implement organization development practices o Succession planning o Workforce development . Align the organizational culture to demonstrate our values 7 Strategic Plan 2012-2016 City of Rohnert Park Strategic Plan Management Partners GOAL B: Achieve and maintain financial stability. Strategies · Enhance economic development by implementing the economic development program · Clarify current and projected future financial condition; prepare a cash contingency plan · Ensure policies, procedures and systems represent best practices in financial management, such as the use of cost allocation plans and time card systems · Ensure that we live within our means by adopting a comprehensive set of budget principles to provide a meaningful and easy to understand framework for maintaining financial discipline · Follow through with the fiscal recovery plan o Explore the creation of new revenue sources o Create self-sufficient enterprises o Develop partnerships to achieve economies of scale o Seek grant opportunities GOAL C: Ensure the effective delivery of public services. Strategies · Deliver the highest quality services in the most cost-efficient manner · Emphasize high quality customer service · Improve accountability and continuous improvement through performance measurement and managing for results · Integrate technology into operations GOAL D: Continue to develop a vibrant community. Strategies · Support implementation of major planned developments · Improve transportation and infrastructure · Integrate State Farm/SMART train/City Center plans into a Priority Development Area · Continue to expand programs that bring people together (e.g., Farmer's Market) 8 Strategic Plan 2012-2016 Communication and Accountability for the Strategic Plan Management Partners €o~muni~a~iq~ _~nc{~_cco'unt~l)iiit\f .f~li ine St~ab3gJ~J~'~r:1~ n' :' " .' " -. _1__ . _.._~.,/' ,,--.,.,,~ ~ _ _ _ _ ." ~ .. ~...v~~ n ._...."' ' ,_, .... ~ ___.' "'W.< "'__ ~~ ~_ ;.-L. ; ~ "-_ __ >.-' Workshop participants briefly discussed ideas about how information about the strategic plan and its progress should be communicated to stakeholders, including reporting mechanisms and frequency. The following ideas were generated. . Display the graphic images from the Council strategic planning workshop in the library and at City Hall for public viewing . Post results on the City's website . Display the City's vision, mission and values in the Council chambers . Develop an implementation action plan for the goals and strategies that assigns responsibility and identifies necessary resources and key milestones . Provide quarterly updates to Council on the progress that is being made . Utilize the strategic plan to inform the City's budget process . Link Council updates and recommendations to the strategic plan . Put the vision and mission statement on Council agendas and reports .9 Strategic Plan 2012-2016 Next Steps and the Bike Rack Management Partners 'Next Steps aod tneJ~iK~J~a:c.~' "'," : ::,' . , " . ",.: ' :':, '" :', .". ~.' " ~~ '- ~-~.- --- _.J">~~~_ ,~~~~_ ..... .'~,,,,,<:i_.'__.,,,,_~........~~._ ___<:_ ,_..., ....... <'\~'~'~'~'-4_-''>.....~~~._,-" '::'.,~" '-'_'""~_,~.-..>.,_~,,, Next Steps The workshop concluded with a review of the schedule for completing the strategic plan. Key milestones are listed below. · November 2011 - Management Partners delivers the strategic plan to the City Manager for final staff review. · December 2011 - City Council considers and adopts the draft strategic plan · December 2011/January 2012 - Once adopted by the City Council, Management Partners works with City staff to prepare an implementation action plan identifying tasks for each strategy, including timelines, resources required and staff assignments. · January to May 2012 - Staff integrates the strategic plan and implementation action plan with the budget process for FY 2012/13 Bike Rack A "bike rack" was created to capture ideas or suggestions that were not directly related to the immediate discussion. At the conclusion of the Council strategic planning workshop, six items listed below were referred to City staff for follow up. · Gather and present to the City Council additional housing data that show the distribution by housing type · Validate the median home price data presented in the environmental scan · Convene a strategy session of the City Council to discuss what is desired in a "downtown" · Discuss extending the Urban Grown Boundary tirneline another ten years; put it back before the public · Determine the need for a General Plan update · Define" sustainable" development standards for their application in future development 10 Strategic Plan 2012 -2016 Attachment A — Graphic Representation of Goals and Strategies Management Partners 'i3OP A ilnfnO+ruLiW. � V,/ :. 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' ;, l i_�.�1 „y r,,.. t a F tfx.*ri c1' c: rCfi av rF' eu6 .. ;, td'' W rtta{;Yt��ch�l`i "w SID,f�t�FwAfJ. 0 fta� >,i� tip' +7�- u�'+ dt,. _ k'o4 t - GLI.1 Y�r[W'IU II4M40.'4. - -1Mf. 1y zvt.J Y�,r�• IAL — 4C �t'agl :tii ^SV :ii- ' irkfKR kf �',tYitRUa41.s�'+9 �iL`L{jfi, ..P&d4€ 3 h hrT+;ri+fr�kraF,r{.t tr.hx� & rt=t: k4 T 11 Strategic Plan 2012-2016 Attachment B - Glossary of Terms Management Partners '~tta,cn m,enft Br.::.. GlossarY" oft Terms -< .' - - - ~ _ ' ; -' .- _ . _ : . A. t. ~ ,. ',." __><,' ~ ~........ ~"~._,_.^'- _'. '_ ~,.~" ~.:~ ,.~....__..":_ _~_._ ,<;.. ."~,,,...~ ~ -: "....,. The following graphic shows the key components of a strategic plan. Vision Mission Values Goals Objectives A vision sets the focus for the future. It is a statement of where the organization is going. A mission is a statement of the purpose of the organization. It fundamentally defines what the organization stands for and what it will do. The values of an organization drive the goals created and the process of implementation. Values provide the basis for how the organization and its members will work to achieve the mission and vision. Examples include professional excellence, innovation, responsiveness, and integrity. Goals set the framework that guides the direction and focus of the organization, budget decisions and allocation of other resources, such as staff time. They are "up on the balcony" wide views of opportunities for change and improvement and state the desired future. Goals or strategic priorities provide the "why" (larger meaning and context) of the specific actions the agency takes. They help the executive team decide which of the many worthy projects should be done and when, within available resources. Goals must be meaningful and attainable. Strategies are the means to achieve the goals. They describe an approach or method and begin to answer the question: How will we go about accomplishing the goal? They may include broad areas to pursue, rather than individual projects. To assure that the goal is achieved, later in the process each objective must be assigned to an individual, with resources identified, and incorporated into a work plan. An implementation action plan is the blueprint for carrying out the strategic plan. It contains the detailed steps that must be taken to assure that the goals and strategies are achieved. Action plans provide a framework for determining specific timelines, assignments, and resource allocations. They are designed to be a management tool to help the organization assure that goals are attained and are well-suited to periodic check-in about progress, changes or challenges. 12 r WK Nil if fY �r i \� \ \ Ci. �:' �. rationally broad May be implemented ;. over several years through specific programs, projects and tasks iic images from the Council rs iAtnrUckr%n in tka lihrnrxi nnrl nt tision ana values iri k. ILy la,' / \�q ,� .. . . PO ������ ©�� / �±