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Home My WebLink About2012/01/24 City Council Agenda Packet COURTESY AGENDA 1/24/12 ~aenna Mefferd c/o Judy and John Mefferd 6364 San Simeon Drive Rohnert Park, CA 94928 /SCOtl Kenyon 4302 Hatteras Court Rohnert Park, CA 94928 ~gt. James Brady Dept. of Public Safety (Via e-mail) ~id J. Felle 1434 Gregory Ct. Rohnert Park, CA 94928 / Sgt. Dale Utecht Dept. of Public Safety (Via e-mail) 1 :\Agendas - City CounciJ\Agenda Packet Labels\Staff Packet Labels - 20 J ] .doc i /ft/Jsabe Gonzalez if v City Manager City Hall Michelle Marchetta Kenyon City Attorney Burke, Williams & Sorensen, LLP Darrin Jenkins Director of Development Services City Hall Jeremy Hay The Press Democrat ..' , V/ Cathy Orme Interim Finance Director City Hall Jaenna Mefferd c/o Judy and John Mefferd 6364 San Simeon Drive Rohnert Park, CA 94928 Scott Kenyon 4302 Hatteras Court Rohnert Park, CA 94928 VEd Maness 963 Ellen Court Rohnert Park, CA 94928 V/Michelle Marchetta Kenyon City Attorney Angela Hart Patch. com \"w City Clerk's Archive City Hall John McArthur Director of Public Works & Community Services Public Works ;/ ~t. James Brady Dept. of Public Safety (Via e-mail) j?:;/" V David J. Felte 1434 Gregory Ct. Rohnert Park, CA 94928 v" Dan Condron Vice President of University Affairs Sonoma State University 1801 E. Cotati Avenue Rohnert Park, CA 94928 1/18/20 J 2 Carol Adams Interim City Clerk City Hall '-....., Public Binder Jud Snyder The Community Voice \ ...... Brian Masterson Director of Public Safety Public Safety Building // L./ Sgt. Dale Utecht Dept. of Public Safety (Via e-mail) Eunice Edgington 990 Echo Court Rohnert Park, CA 94928 CD(?f,/"'t'hu+e~ CL +- ROHNERT PARK CITY COUNCil 1/ ~Lf/I;?-- e,/ +1j C6J u/r1C'A-',L COMMITTEE AND LIAISON ASSIGNMENTS v'1/lC' e~:f-(\Cj . STANDING COMMITTEES ECONOMIC DEVELOPMENT GENERAL PLAN (To INCLUDE G.P. UPDATE) WASTE AND RECYCLING WATER/WASTEWATER ISSUES (TO INCLUDE CREEK MASTER PLAN SUB.) PORPOSED STANDING COMMITTEE EDUCATION (SSU & CRPUSD) LIAISON APPOINTMENTS TO OTHER COMMITTEES LIAISON GOLF COURSE OVERSIGHT COMMITTEE STAFFORD LIBRARY ADVISORY BOARD AHANOTU REDWOOD EMPIRE MUNICIPAL INSURANCE FUND [REMIF] BOARD GONZALEZ SENIOR CITIZENS ADVISORY COMMISSION STAFFORD SONOMA COUNTY TRANSPORTATION AUTHORITY/REGIONAL CLIMATE PROTECTION AUTHORITY MACKENZIE SONOMA COUNTY WASTE MANAGEMENT AGENCY MCARTHUR WATER ADVISORY COMMITTEE MACKENZIE SUBREGIONAL/WASTEWATER SYSTEM POLICY COMMITTEE MACKENZIE RUSSIAN RIVER WATERSHED ASSOCIATION MACKENZIE OTHER ApPOINTMENTS! ASSIGNMENTS ASSOCIATION OF BAY AREA GOVERNMENTS [ABAG] GENERAL ASSEMBLY CHAMBER OF COMMERCE HEALTH ACTION COUNCIL LOCAL GOVERNMENT COMMISSION (VICE CHAIR, GOVERNMENT RELATIONS) NORTH COAST INTEGRATED REGIONAL WATER MANAGEMENT PANEL [NCIRWMP] (CHAIR) SONOMA COUNTY/CITY SOLID WASTE ADVISORY GROUP [SWAG] LIAISON MACKENZIE STAFFORD STAFFORD MACKENZIE MACKENZIE STAFFORD LEAGUE OF CALIFORNIA CITIES ENVIRONMENTAL QUALITY POLICY COMMITTEE MACKENZIE MAYORS' & COUNCILMEMBERS' ASSOCIATION BOARD OF DIRECTORS/CITY SELECTION COMMITTEE (EX-OFFICIO) LEGISLATIVE COMMITTEE' METROPOLITAN TRANSPORTATION COMMISSION [MTC] (CiTY SELECTION COMMITIEE NOMINATION & BOS ApPOINTMENT - EXPIRES 2/2015) REMOTE ACCESS NETWORK [RAN] BOARD SONOMA COUNTY LOCAL AGENCY FORMATION COMMISSION. (CiTY SELECTION COMMITIEE ApPOINTMENT- EXPIRES 5/2014) SONOMA MARIN AREA RAIL TRANSIT [SMART] (SCTA POSITION) (BOARD OF DIRECTORS ApPOINTMENT - EXPIRES 2/2015) MACKENZIE BElFORTE MACKENZIE' MACKENZIE (NOMINATED) STAFFORD MACKENZIE OTHER ApPOINTMENTS!NoMINATIONS BY CITY COUNCIL lIAISON AB 939 LOCAL TASK FORCE (EXPIRES lO/20l2) MARIN / SONOMA MOSQUITO & VECTOR CONTROl DISTRICT (EXPIRES l2/20l4) CHRIS ROGERS PAULlIBEU M:\Liaison Assignments\2012 Committee and Liaison Assignments.doc BELFORTE & CALLINAN MACKENZIE & STAFFORD AHANOTU & STAFFORD MACKENZIE & BELFORTE BELFORTE & STAFFORD ALTERNATE AHANOTU CALLINAN CALLINAN AHANOTU AHANOTU BABONIS BELFORTE BELFORTE STAFFORD ALTERNATE STAFFORD AHANOTU BElFORTE ALTERNATE NONE N/A Rev. 1/24/12 Still Friendly After All These Years' Rohnert Park Department of Public Safety 500 City Center Drive Rohnert Park, CA 94928 Citizens' Academy: 707 - 584 -2650 General Info: 707- 584 -2600 "Building Partnerships With Our Community" Citizens' Academy February 27 - June 18 2012 Presented By: Your ROHNERT PARK Department of Public Safety What is the Citizens' Academy? What is the goal of the citizens' academy? What do you need to do to attend? The Citizens' Academy is a 16 week program designed to inform and teach interested citizens the various aspects of our combined Police and Fire Department operations. The program covers procedures for patrol and investigations, records management, crime scene investigation, arrest and control techniques, 911 communications, code enforcement, animal control, CPR and first aid certification, fire prevention and fire suppression responsibilities. The Citizens' Academy is free of charge and meets primarily on Monday evenings from 6:OOpm to 9:OOpm at the Rohnert Park Department of Public Safety. Your instructors are Public Safety professionals who are dedicated to serving their community. Each instructor will describe the vital function they perform within our unique public safety system as well as cover current laws, ordinances and procedures we are obligated to follow. The goal of the Citizens' Academy is to enhance the relation- ship between the Rohnert Park Department of Public Safety and the citizens, resulting in a clearer understanding of what the community can expect from the employees who serve them and what services can and will be provided. The Citizens' Academy is an active learning experience where you'll have the opportunity to go "hands on" in areas such as gathering evidence at a crime scene, using a radar unit to help determine the speed of a vehicle, providing care for the sick and injured and watch a K -9 officer at work with their four legged partner. Participants will also experience, first hand, the functions of an engine company and a police officer at an emergency scene. The only thing required is a desire to learn and a commitment to participate. After attending the Citizens' Academy you'll be better informed and have a clearer understanding of the important function the Rohnert Park Department of Public Safety plays in keeping our community safe. What are the qualifications? The participant must be a citizen who is at least 18 years of age and lives or works in the City of Rohnert Park. Applicants must not have any felony convictions. A limited background check will be conducted on all persons selected to attend the course. Applications for the Citizens' Academy can be obtained by visiting the Rohnert Park Depart- ment of Public Safety or on the web: http: // www.ci.rohnert-park.ca.us/index.aspx?page=75. Eligible citizens will be contacted for upcoming Citizens' Academy classes. Due to the small number of participants selected for each class you may be placed on a waiting list. For additional information or if you questions regarding the Citizens' Academy, please contact Patty Poon by calling (707) 584 -2650 or by e -mail at PPoon @rpcity.org. ROHNERT PARK Department of Public Safety 500 City Center Drive Rohnert Park, CA 94928 Citizens' Academy 707 - 584 -2650 General Info: 707 - 584 -2600 WHAT HAPPENS WHEN 1 REPORT CRIMINAL ACTIVITY ON THE "CRIME TIPS" HOTLINE? When a new complaint is received, it is logged and assigned to an officer. The officer assigned a complaint performs a thorough investigation. Based upon the information received; the officer will then determine a plan of action for resolving the complaint. Due to the fact that people sometimes make false complaints, the officer must first develop some information that corroborates the nature of the complaint. In some cases, this may require a brief surveillance of the residence or contacting the individual who lodged the complaint. Numerous complaints are received each week and officers commonly have several complaints assigned to them at any one time. This requires each complaint to be prioritized. Many complaints are difficult to investigate and may take weeks, months, or even longer before results are seen. A great deal of patience and communication is needed during this period. CRIME ITIPb To Report Suspicious Activity or On -Going Criminal Activity ALWAYS DIAL 9 -1 -1 IN AN EMERGENCY! 100105 wCOPS(Zg7' To Report ongoing crime or suspicious activity please e-mail www.crimetips ci,rucity.org or call 584 -COPS (2677) Together we can make our community safer. Rohnert Park's "Crime Tips" Hotline is an opportunity to report drug, gang, and other ongoing criminal activities in Rohnert Park. The "Crime Tips" messages are checked frequently. Anyone can leave a recorded voicemail message or an email describing the activity, or they can request to be contacted by an officer. To ensure your complaint is handled properly, it is important you are aware of the following information. Someone reporting crimes in their neighborhood may be intimidated by fear of retaliation. California law identifies persons who report crimes for the good of their neighborhood as "Citizen Informants" and allows a means for criminals to be prosecuted without revealing the identity of the informant. The Rohnert Park Department of Public Safety will hold your identity in the strictest confidence and will not reveal your identity if you request anonymity. However, complaints are more easily investigated if officers can contact the person reporting the crime. This allows the officer to judge the validity of the complaint and gain valuable information that will aid in the investigation. WHAT INFORMATION SHOULD I PROVIDE WHEN 1 REPORT CRIMINAL ACTIVITY IN MY NEIGHBORHOOD? Where is it occurring? The address where the activity is occurring is ideal, but if you cannot determine the actual physical address, then describe the residence completely. Be sure to include the color of the residence. Tell us if the residence is a single story or multi -story house, and any other unusual landmarks that will make the location in question stand out or distinguishable. 707484COPS(2677) What is occurring? Describe the suspicious activity. Report specific observations or activity that suggests someone is selling drugs, is involved in gang activity, or other ongoing crimes from the residence. Many times these activities include: • Unusual amount of people coming and going from the residence, many times at odd hours of the day or night. • People waiting in vehicles outside the residence. • People parking around the corner or down the street and approaching the residence on foot. • People who visit the residence often and only stay for 15 minutes or less. • Describe all the people living at the residence completely. • Describe vehicles at the residence. It may be helpful to use the acronym CYMBALS when describing a vehicle. o Color o Year — year of the vehicle o Make /Model • Body Style — 2 door, 4 door • Anything Else — stickers, dents, etc • License Plate Number - very important o State Adams. Carol From: Sent: To: Subject: trackingu pdates@fedex.com Monday, January 23,20129:41 AM Adams, Carol FedEx Shipment 797967283970 Delivered This tracking update has been requested by: Company Name: Name: E-mail: CITY OF ROHNERT PARK Carol Adams cadams@rpcity.org Our records indicate that the following shipment has been delivered: Reference: Ship (p/U) date: Delivery date: Sign for by: Delivery location: Delivered to: Service type: Packaging type: Number of pieces: Weight: Special handling/Services: Tracking number: Shipper Information Carol Adams CITY OF ROHNERT PARK 130 Avram Avenue ROHNERT PARK CA US 94928 1/24/12/ Agenda Packet Jan 20, 2012 Jan 23, 2012 9:34 AM G.SHELTON OAKLAND, CA Receptionist/Front Desk FedEx Priority Overnight FedEx Pak 1 2.00 lb. Deliver Weekday 797967283970 Recipient Information Alexandra M. Barnhill Burke, Williams & Sorensen, LLP 1901 HARRISON ST FL 9 OAKLAND CA US 94612 Please do not respond to this message. This email was sent from an unattended mailbox. 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Thank you for your business. 2 Adams, Carol From: Sent: To: Subject: Attachments: Willis, Carrie Thursday, January 19, 2012 4:56 PM Agenda Group Rohnert Park City Council Agenda for 1/24/12 and Minutes for 1/10/12 012412 AGENDA-Jt Regular Mtg of RPCity Council-CDC-RPFApdf; 011012 Minutes-City Council Jt Regular Mtg of RPCity Council-CDC-RPFApdf Attached for your information are the following documents: . 1-24-12 City CouncillCDC/RPFA Joint Regular Meeting Agenda . 1-10-12 City CouncillCDC/RPFA Joint Regular Meeting Minutes (Draft) For posting to: . Carrie Willis, City Hall & Website . Connie Bolmeier, Library . Jan Geffre, Community Center . Patty Poon, Public Safety Carrie Willis Administrative Assistant City of Rohnert Park Clerk's Office 130 Avram Ave Rohnert Park, CA 94928 (707) 588-2216 1 DRAFT MINUTES PENDING APPROVAL MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Community Development Commission Rohnert Park Financing Authority Tuesday, December 13,2011 Rohnet.t Park City Hall, Council Chamber 130 A vram Avenue, Rohnert Park, California L CALL TO ORDER/ROLL CALL Mayor Belforte called the City CoullciJ/CDC/RPF A joint regular meeting to order at 5:00 p.m. Present: Gina Belforte, Mayor Jake Mackenzie, Vice Mayor Amy Ahanotu, Council Member Joseph T. Callinan, Council Member Pam Stafford, Council Member Staff present: City Manager, Gabriel Gonzalez; City Attorney, Michelle Marchetta Kenyon; Interim City Clerk, Carol Adams; Director of Development Services, Darrin Jenkins; Director of Public Safety, Brian Masterson; Director of Public Works & Community Services, John McArthur, and Public Safety Lieutenant, Jeff Taylor. 2. PLEDGE OF ALLEGIANCE Led by Andrew Cedeno, 6th grade student, John Reed Elementary School 3. PUBLIC COMMENTS None 4. CONSENT CALENDAR- ROLL CALL VOTE REQUIRED Council Member Callinan removed Item 4.D.2 (Ordinance No. 842) from the consent calendar. A Approval of Minutes for: 1. City CouncillCDC/RPF A Joint Regular Meeting - November 22, 2011 B. Acceptance of Reports for: 1. City Bills/Demands for Payment dated December 13,2011 2. CDC Bills/Demands for Payment dated December 13,2011 3. City Cash/Investments Report for Month Ending October 2011 4. CDC Cash/Investments Report for Month Ending October 2011 5. RPFA Cash/Investments Report for Month Ending October 2011 C. City Council Resolutions for Adoption: 1. 2011-115 For Paying and Reporting the Value of Employer Paid Member Contributions 2. 2011-116 Endorsing Application for 2012/13 Community Development Block Grant Funding 3. 2011-117 Approving and Adopting Project Plans and Specifications and Awarding a Contract for Ladder Replacement of Tanks #1 and #2 to Paso Robles Tanks, Inc. 4. 2011-118 Approving and Adopting Project Plans and Specifications and Awarding a Contract for Cleaning of Tanks #1 through #7 to Aqua Tech Company 5. 2011-119 Rejecting the Claim of Luis Figueroa D. Ordinance for Adoption: Waive Full Reading and Adopt Ordinance by Reading Title: 1. No. 841 Amending Sections 8.34.040 ("Application for Use Permit-Form and Content") and 8.34.060 ("Action on Application for a Use Permit") of Chapter 8.34 ("Use Permits for Alcoholic Beverage Establishments") and Repealing Section 17.07.020(R) of the Rohnert Park Municipal Code E. Accepting Letter of Resignation from Sister Cities Relations Committee Member Faith Adam ACTION: Moved/seconded (Mackenzie/Stafford) and carried unanimously by roll call vote to approve the Consent Calendar with the exception of Item 4.D.2 (Ordinance No. 842 for adoption). Item pulled for discussion: D. Ordinance for Adoption: Waive Full Reading and Adopt Ordinances by Reading Title: 2. No.842 Declaring Prima Facie Speed Limits by Amending Section 10.20.010 ("State Speed Limits-Inappropriate") of Chapter 10.20 ("Special Speed Zones") of the Rohnert Park Municipal Code ACTION: Following Council and staff discussion and with Council Member Callinan stating for the record that he disagrees with raising the speed limits on Golf Course Drive and Country Club Drive, it was calTied 4-1-0 (Callinan voting no) by roll call vote to waive reading and adopt Item 4.D,2 (Ordinance No. 842). 5. LABOR AGREEMENT WITH ROHNERT PARK PUBLIC SAFETY MANAGERS' ASSOCIATION (RPPSMA) Consideration of approving and adopting the Memorandum of Agreement for Rohnert Park Public Safety Managers' Association (RPPSMA) for the period January 1, 2012 through June 30, 2013 A. Staff Report provided by City Manager Gonzalez. B. Public Comments: None C. Resolution for Adoption: 1. 2011-120 Approving and Adopting the Memorandum of Agreement for Rohnert Park Public Safety Managers' Association (RPPSMA) for the period January 1,2012 through June 30, 2013 ACTION: Moved/seconded (Callinan/Stafford) and carried unanimously 5-0 to adopt Resolution No. 2011-120. 6. STRATEGIC PLAN FOR THE CITY OF ROHNERT PARK FOR 2012-2016 Consideration of authorizing and approving a Strategic Plan for the City of Rohnert Park for 2012-2016 A. Staff Report and presentation provided by City Manager Gonzalez. B. Public Comments: None C. Resolution for Adoption: 1. 2011-121 Authorizing and Approving a Strategic Plan for the City of Rohnert Park for 2012-2016 ACTION: Moved/seconded (Ahanotu/Stafford) and calTied unanimously 5-0 to adopt Resolution No. 2011-121. 3. PUBLIC COMMENTS - Mayor Belforte re-opened public comments at this time. 1. leff Nicks RRPSOA President; Phil Lamaison, Treasurer; len'od Marshall, Secretary; and Andrew Smith, Vice-President thanked Council for their service, welcomed new Mayor and Vice-mayor, and commented on looking forward to developing a strong working relationship with Council and City staff in the upcoming year. CEREMONY FOR INSTALLATION OF OFFICERS FOR THE YEAR 2012 L REFLECTIONS ON 2011 - Presentation of 20] 1 Accomplishments - Presentation of 20 11 accomplishments was shown to Council. - Mayor's Review of 2011 Milestones - MayorBelforte reviewed and reflected on 2011 milestones (copy attached to original set of minutes). - Reflections by Other Council Members - Council Members Stafford, Ahanotu, Callinan and Vice-Mayor Mackenzie reflected on accomplishments of the past year with written comments submitted by Council Member Mackenzie (copy attached to original set of minutes ). II. PRESENTATIONS - Presentation to Mayor Gina Belforte for 2011 Year as Mayor - Vice-Mayor Mackenzie reflected on highlights of Mayor Belforte's 2011 term and presented her with the gift of a mayoral jacket. III. INSTALLATION OF CITY COUNCIL OFFICERS FOR 2012 - Mayor Belforte announced new officers; Mayor lake Mackenzie, 4th term and Vice-Mayor Pam Stafford, 2nd term. Mayor Mackenzie commented that he had no new seating order to announce at this time. IV. PERSPECTIVES FOR FUTURE New Mayor's Perspectives for 2012 - Mayor Mackenzie shared comments on future perspectives for 2012. - Other Council Members' Perspectives for 2012 - Vice-Mayor Stafford and Council Members Ahanotu, Callinan and Belforte shared comments on future perspectives for 2012. V. PUBLIC COMMENTS I. Angela Hart thanked Council for working with her over the past year and requested a group photo. VI. ADJOURNMENT Mayor Mackenzie adjourned the joint regular meeting at 7:47 p.m. Carol Adams, Interim City ClerJ{ City ofRohnert Park Jake Mackenzie, Mayor City of Rohnert Park G;\~.~ 4DVP\ CdQ J \ "; / \ \t ./. When I became the Mayor at the beginning of the year we faced a number of significant issues: 1. We were in a fiscal emergency because of a $2.5 million deficit in the general fund. 2.Because ofMeasureL we were losing $10,000 per day out of our utilities fund 3. Our salaries and benefits were taking up about 65% of the general fund. 4.0Uf road conditions were in need of$3.2 million not including fixing gutters, curbs or sidewalks. 5. State Farm announced its closing. 6. Unemployment was running about 11 % in RP and underemployment was at 1 7%. 7. The governor was indicating the state was going to take all of our redevelopment funds. What a great time to be the Mayor. There were only 2 choices for our city. . . sink or . SWIm. In this past year we have reduced our deficit to just under $500,000, our Sewer Stakeholders group helped the city take action in adjusting our 1 sewer rates, our employees very generously + 11{;{I/Ji~ ~WJ:;J change~heir compensation packages, we . ; {)J received grant money for road repair and Innovative Molding and DC Power, both large employers moved to RP. Our unemployment dropped to just above 9% and the governor did take money from RP. . .just not as much as we anticipated. We made numerous visits to Sacramento to advocate on behalf of Rohnert Park and our redevelopment fund. Our residents supported our Farmers market, Tasty Tuesday our 1 st annual Arts and Music Festival and are planning a bash for our 50th anniversary next year. OUf planning commissioners, park and rec commissions, cultural arts commissioner, bicycle advisory committee, senior citizen advisory commission and sister city relations committee and the mobile home park rent appeals board all worked tirelessly, donating their time and energy all for the benefit of the City of Rohnert Park. The council worked diligently to reduce our deficit, increase our revenues and balance our budget. Looking at the slide show we accomplished a great deal to weather the storm that we found ourselves in for the past for years. Think about what has been accomplished this past year. We overcame an enormous deficit in the worst economic times since the great depression. It is because of our caring residents, dedicated and loyal staff that Rohnert Park has succeeded and will continue to thrive. We continue listening to and work with our business community. We are thinking out of the box to find solutions to complex problems. We are moving faster and leaner than we ever have . before and building long term partnerships with a variety of groups along the way. Rohnert Park has taken on a quiet, yet significant role as an effective leader in shaping Sonoma County's economic recovery. And we have the ability to be a more significant leader in Sonoma County. I believe we have shown we are the city that values economic development, environmentally friendly policies and that through long term strategic planning we will continue to develop ourselves as an amazing city. My favorite quote about Rohnert Park comes from Ben Stone from Sonoma Counties Economic Development Board. His quote is "It's been exciting to watch Rohnert Park change and grow. There are exciting things happening there". In other words we swam instead of sank. I thank my council members for their vote and confidence in me. Thank you to our city manager, Gabe Gonzalez, our city attorney Michelle Kenyon and the irreplaceable Beth Lidster. And mostly a huge thank you to my family. I couldn't have done this without their patience, understanding and support. It has been my pleasure to represent the residents and the staff as the Mayor of Rohnert Park. Thank you. / ATTACHM.ENT TO'12/13/12~. '.' L....~.l. ........ (1.'-:. CITY COUNCIL MEETING.. . ~ . ~ MINUTES. .' '. ~'13. Perspectives for2012 ., Olstr. @'Mtg. Of: ~ "~'~':lI' ~1. ,.. ====: James Joyce wrote "History isa nightmare from which I am trying to.awake" Thatwas James Joyce's problem:. Most of us arehapp.ier souls with happier thoughts upon which torefleq.. And as undoubtedly you will have earlier heard, this past year has given us much to be ha'ppier about. '1 spend a certain number of my waking hours thinking and reading about history. We, as a community, will be reflecting on Our history during this, the 50th year of existence as an incorporated city. Havingjust.returned from visiting my daughter ?heila, son-in law Mike and Granddaughters Malia and Erika in Riverton, Utah( population 38,000] gave Barbara and I cause to refleCt upon our own City Of Rohnert Park(population43,OOO .J RP is a planned comfl.'lunity , advertised in its early yei;lrs as." the Working Man's Country cfub" with . . . . . Neighbourhoods containing parks and schools growing sequentiallyaccording to a Master or General Plan. Amenitiesa~e to be found in our Community Center and around our P"laza . Our C!ty is walkableand bikeable.We will hear more over the next year.ofthe metamorphosisfrom 'Seed Farm to third .largest . dty in Sonoma County. The striking contrast between Riverton and Salt lake County and Ro.hnert Park and Sonoma County isin what is lacking back there on the b~lnks of the River Jordan; there is a lack of walkability and bikeabmty, there is a lack of community separation. It is also a reminder tq be ~v~r vigilant as we start into our next Half Century. I will surprise many if not all of you by my brevity tonight. Thanks to: Colleagues -cQllegial is much abused in its use but not with my 4 seat mates . , St~ff-many present in particular Beth Lidster and now. back with us Carol Adams Friends and family-many present but fam.i1ymostly absent in body: Barbara 27 years ago and from then on" My Ail) True love" Perspectives for 2012 =~'M>;;;o.;WHC~:':';.".:'-:I.) . 'Tk' tJ7~ Dlstr. @Mtg. Of: I~~~~:=:,' ~~ I. CC:IT! .-~"......." ~ 13 . -=<"'="H'"'_'" , File:, ~=~"''''~~ J'\>"......-=O'.;:;-.;. ~l James Joyce wrote "History is a nightmare from which I am trying to awake" That was James Joyce's problem. Most of us are happier soulswith happier thoughts upon which to reflect. And as undoubtedly you will have earlier heard, this past year has given us much to be happier about. I spend a certain number of my waking hours thinking and reading about history. We, as a community, will be reflecting on our history during this, the 50th year of existence as an incorporated city. Having just returned from visiting my daughter Sheila, son-in law Mike and Granddaughters Malia and Erika in Riverton, Utah[ population 38,000] gave Barbara and I cause to reflect upon our own City Of Rohnert Park[population43,000 .J RP is a planned community, advertised in its early years as " the Working Man's Country Club" with Neighbourhoods containing parks and schools growing sequentially according t6 a Master or General Plan. Amenities are to be found in our Community Center and around our Plaza, Our city is walkab!e and bikeable. We will hear more over the next year of the metamorphosis from Seed Farm to third largest city in Sonoma County. The striking contrast between Riverton and Salt Lake County and Rohnert Park and Sonoma County is in what is lacking back there on the banks of the River Jordan; there is a lack of walkability and bikeabiiity, there is a lack of community separation. It is also a reminder to be ever vigilant as we start into our next Half Century. I will surprise many if not all of you by my brevity tonight. Thanks to: Colleagues -collegial is much abused in its use but not with my 4 seat mates Staff- many present in particular Beth Lidster and now. back with us Carol Adams Friends and family-many present but family mostly absent in body, Barbara 27 years ago and from then on " My Ain True Love" ~2 This coming year the words of that Son of a Scot John Stuart Mill come to mind - well not with out a gentle nudge from the Oxford Dictionary of Quotations _ " A party of order or stability and a party of progress or reform are both necessary elements of Ahealthy state of political life" He aimed for us to adopt a positive view of the universe and the place of humans in it, one which contributes to the progress of human knowledge, individual freedom and human well being. It may seem that in the current political theater such a state of grace may seem impossible to attain. But I hope that we can strive towards that place here in Rohnert Park. Stability will continue to be part of the agenda over this next year: Financial stability and sustainability- control systems going into place Effective Government- protocols in place Progress will also be part of our year Economic development shows up as Green Music Center opens, new businesses come to town c<G. Innovative Moldings - we produce goods here in RP! Smart Growth / City Planning / Transportation Infrastructure SMART Wilfred Interchange on the 101 lED lighting as example of reducing O&M costs You'll notice no diatribes against State or Fedaral Government BUT playing fields and Players will be Changing. Yes 2012 is an election Year -yes there will be changes and yes we ourselves have a general Election in this City. I'll be running again - fair warning to all. SO TS Eliot FourQuartets What we call the beginning is often the end A, nd, to make an end is often a beginning ~ TN:. -eh.! "" v h.e><:-- 0l::- et- ~("J- j. Reflections on 2011 & J?~d ~{3, /1 Daniel Kahneman ,Nobel prizewinner in Economics and a lifelong student of the Logic of Irrationality has stated that confidence in his own predictions was hard to expunge even after finding out from experimental evidence that his studied predictions were little better than random guesses. He found the same thing with investment advisers whose stockpicking skills left their clients no better off than rolling dice. I'm planning to get his new book" Thinking, fast and slow" right away. Well this time last year r laid out problems facing us and my hoped for outcomes- see attached "Perspective for 2011" Three out of Four possibly defies the "Logic of Irrationality" but does testify to a tremendous effort on all of our parts to -Develop and approve a Strategic Plan - under the wire tonight! -Resolve the Sewer Maintenance cost problem. -Readjust Salaries and Benefit packages. r will return to this theme later this evening but for the moment suffice it to say that our collective hard word and sacrifice must be acknowledged and praised. As we who avidly track the media's coverage of our doings well know the Quiet Successes receive less"ink" than the Fiercely Fought Wars. My Scottish Hero Michael Marra has it thusly in his song "Chain up the Swings" - Bad News spreads like Wildfire, Good News travels Slow" But let us this evening remember the hard graft, the wisdom and the talent which helped us all for 12 months May 2010-2011 - John Dunn of Avila Beach. Others this evening including myself will justly recognize the talents of our City Manager, the Department Head team, our collective staff, Stakeholder groups and others. I come to praise and thank John Dunn for an illustrious year of advice and counsel and memorandum writing and mentoring along with the wisdom of his years. He and Sandie, his good wife I brought their enthusiasm for life to us here in Rohnert Park; , expect to see them back here next September 15th for our 50th Birthday Party. TS Eliot Four Quartets We shall not cease from Exploration And the end of all our exploring Will be to arrive where we started And know the place for the first time Atk~ ~2, Perspective for 2011 Here's the deal .2011 will also be a difficult year. All signals indicate tough times will continue. But there is hope, as always. We have a strong new City manager. We have a strong Council. We have an excellent Staff. The challenges were laid out by Urban Futures in their report 18 months ago. Their recommendations are being implemented. Systemic problems remain. Sewer Operating Costs post Measure L will undo the good of Sales Tax Measure. Salaries and Benefits are not sustainable. Revenue enhancement depends on both implementation of our General Plan and a general Economic Recovery in Sonoma County There are hopeful signs -2 examples -Sonoma Mountain Village -Green Music Center I hope to see in this next year -Strategic Plan for the city -General Plan updatel Urban Growth Boundary Renewal - Sewer Cost maintenance measure .. Salaries and Benefits re-adjusted Eventually the topic of Amalgamation will have to be addressed by our society here in Sonoma County and elsewhere. I have and will continue to argue that there should be a city of Rancho Cotate. . Not only that- eventually the multiplicity of Special Districts, Fire Districts and School Districts must come to an end. Consolidation and amalgamation should be our watchwords. Climate Change with accompanying energy efficiency actions are not yesterdays fad. Nor is good urban design encouraging walking, biking and in general promoting healthier lifestyles and doing away with dependence on foreign energy sources. It astounds me to hear arguments for very short term gain at a time when efficiency should be a core value. I could but will not pontificate further. Edmund Burke said "you can never plan the future by the past" Maybe not but we can learn from our mistakes and endeavour not to repeat them. Let's Get to work; Rohnert Park's 49th year can be prologue to a great 50th anniversary. DRAFT MINUTES PENDING APPROVAL MINUTES OF THE JOINT REGULAR MEETING OF THE CITY OF ROHNERT PARK City Council Community Development Commission RohnertPark Financing Authority Tuesday, January 10,2012 Rohnert Park City Hall, Council Chamber 130 Avram Avenue, Rohnert Park, California 1. CALL TO ORDER/ROLL CALL Mayor Mackenzie called the City Council/CDC/RPF A joint regular meeting to order at 5 :00 p.m. Present: Jake Mackenzie, Mayor Pam Stafford, Vice Mayor Amy Ahanotu, Council Member Gina Belforte, Council Member Joseph T. Callinan, Council Member Staff present: City Manager Gabriel Gonzalez; City Attorney Michelle Marchetta Kenyon; Interim City Clerk Carol Adams; Director of Development Services Darrin Jenkins; Director of Public Works & Community Services John McArthur; Sergeant Dave Welch; and Economic Development Manager Linda Babonis. 2. PLEDGE OF ALLEGIANCE Tyler Vincent, student at Evergreen Elementary School, led the pledge of allegiance. 3. MA YOR'S OPENING COMMENTS FOR THE NEW YEAR Mayor Mackenzie provided opening comments for the New Year. 4. PRESENTATIONS Mayor Mackenzie presented Department of Public Safety staff with a proclamation recognizing RPPSOA's 20] I Toy Drive. Sergeant Jeff Nicks accepted the proclamation on behalf of RPPSOA. 5. PUBLIC COMMENTS None 6. CONSENT CALENDAR Council Member Belforte pulled the following items from the Consent Calendar: - 6.A.] - Approval of Minutes for City Council/CDC/RPF A Joint Regular Meeting - December 13,20] ] - 6.C.2 - Reso]ution No. 2012-02 - 6.C.3 - Resolution No. 20] 2-03 B. Acceptance of Reports for: ]. City Bills/Demands for Payment dated January] 0, 20] 2 2. CDC Bills/Demands for Payment dated January 10,20]2 3. City Cash/Investments Report for Month Ending November 2011 4. CDC Cash/Investments Report for Month Ending November 20 I 1 5. RPF A Cash/Investments Report for Month Ending November 201 I C. City Council Reso]utions for Adoption: 1. 20]2-01 Accepting the Deve]opment Impact Fee Report for Fisca] Year Ju]y 1, 20]0 through June 30, 2011 4. 2012-04 Approving a Job Description & Salary Range for Instrumentation Technician 5. 2012-05 Approving a Job Description for Maintenance Worker Trainee, Elimination of the Job Description for Maintenance He]per, & Update of the Job Description for Maintenance Worker I 6. 20] 2-06 Rejecting the Claim of Ime]da Estrada D. Accepting Resignation from Parks and Recreation Commission Member Nick Aronis ACTION: Moved/seconded (Ahanotu/Stafford) and carried unanimously to approve the Consent Calendar with the exception of items 6.A.l, 6.C.2, and 6.C.3. 6. Consent Calendar items pulled for discussion: A. Approval of Minutes for: 1. City Council/CDC/RPF A Joint Regular Meeting - December 13, 2011 ACTION: Council concurred to direct staff to resubmit for approval the City Council/CDC/RPF A Joint Regular Meeting Minutes for December 13, 2011 to include attachment of former Mayor Belforte's written comments regarding the Mayor's Review of20 11 Milestones. C. City Council Resolutions for Adoption: 2. 2012-02 A warding the Purchase of Replacement Utility Trucks for the Public Works Department ACTION: Following Council discussion, it was moved/seconded (Belforte/Ahanotu) and carried unanimously to adopt Resolution No. 2012-02. Council further concurred to direct the City Manager to review legal restrictions with future bids as purchasing policies are re-examined. 3. 2012-03 Approving a Job Description & Salary Range for Community Services Program Coordinator ACTION: Following Council discussion, it was moved/seconded (Belforte/StafTord) and carried unanimously to adopt Resolution No. 2012-03 by amending the job description to add the following language at the beginning of the second bullet point: "provides outstanding, friendly customer service" et seq. Council further concurred to direct staff to include this language in all City job descriptions moving forward. Authoritv 7. 2010-11 ANNUAL FINANCIAL REPORTS A. Presentation provided by Vavrinek, Trine, Day & Co., LLP of the 2010-11 Comprehensive Annual Financial Reports. B. City Council, CDC, and RPF A Concurrent Acceptance of 20 10-11 Reports: I. City of Rohnert Park - Comprehensive Annual Financial Report 2. Community Development Commission - Independent Auditor's Reports, Management's Discussion and Analysis, Basic Financial Statements, and Statistical Information 3. Rohnert Park Financing Authority - Independent Auditor's Reports, Management's Discussion and Analysis, Basic Financial Statements, and Supplemental Information 4. City of Rohnert Park - Independent Accountants' Rep0l1 on Applying Agreed-Upon Procedures, June 30, 2011 5. City of Rohnert Park - Report to Council for Fiscal Year Ended June 30, 2011 ACTION: Moved/seconded (Callinan/Bel forte) and carried unanimously to accept the City Council, CDC, and RPF A 2010-11 Annual Financial Reports. 8. SHARED SERVICES AGREEMENT Consideration of approving the intergovernmental shared services agreement by and between the City of Rohnel1 Park and the County of Sonoma and authorizing the City Manager to execute said agreement. A. Staff Report provided by Director of Public Works and Community Services McArthur B. Public Comments: None C. Resolution for Adoption: 1. 2012-07 Approving the Intergovernmental Shared Services Agreement by and between the City of Rohnert Park and the County of Sonoma and Authorizing the City Manager to Execute Said Agreement ACTION: Moved/seconded (Callinan/Bel forte) and carried unanimously to adopt Resolution No. 2012-07. 9. TAXICAB SERVICES A. Consideration of an Application from Eric Poole, d.b.a. Luxury Taxi, for a Certificate of Public Convenience and Necessity to Provide Taxicab Service in the City of Rohnert Parle A. Staff Report provided by Sergeant Welch B. PUBLIC HEARING: Mayor Mackenzie opened the public hearing at 6: 17 p.m.; seeing no one wishing to speak, the public hearing was closed at 6: 18 p.m. C. Resolution for Adoption: 1. 2012-08 Finding the Public Convenience and Necessity for Eric Poole, d.b.a. Luxury Taxi, to Provide Taxicab Service in the City of Rohnert Park ACTION: Moved/seconded (Belforte/Callinan) and carried unanimously to adopt Resolution No. 2012-08. City of Rohnert Park Joint Regular Meeting Minutes ( 4 of 6) Januarv 10,2011 or CitV Council/Communitv Develo ment Commission/Rolmert Park FinancinG Aut/writ B. Consideration of an Application from Dion Reif, d.b.a Petaluma Green Taxi, for a Certificate of Public Convenience and Necessity to Provide Taxicab Service in the City of Rohnel1 Park. A. Staff Report provided by Sergeant Welch B. PUBLIC HEARING: Mayor Mackenzie opened the public hearing at 6:21 p.m.; seeing no one wishing to speak, the public hearing was closed at 6:22 p.m. C. Resolution for Adoption: 1. 2012-09 Finding the Public Convenience and Necessity for Dion Reif: d.b.a. Petaluma Green Taxi, to Provide Taxicab Service in the City of Rohnert Park ACTION: Moved/seconded (Belforte/Callinan) and carried unanimously to adopt Resolution No. 2012-09. 10. SUCCESSOR AGENCY TO OVERSEE REDEVELOPMENT AGENCY DISSOLUTION City Council consideration of a resolution determining to serve as Successor Agency to the Community Development Commission following its dissolution and electing to retain the housing assets and functions of the Community Development Commission. A. Staff Report provided by City Manager Gonzalez and Economic Development Manager Babonis. B. Public Comments: None. Mayor Mackenzie noted for the record that a speaker card was received from Cheryl Campers on a matter not listed on the agenda which will be heard under Hem No. 16 - Public Comments. C. Resolution for Adoption: 1. 2012-10 Approving a Resolution of the City Council of the City of Rohnert Park (I) Determ ining It Will Serve as the Successor Agency to the Community Development Commission of the City of Rohnert Park ("Commission"); and (2) Electing to Retain the Housing Assets and Functions Previously Held and Performed by the Commission ACTION: Moved/seconded (Bel forte/Stafford) and carried unanimously to adopt Resolution No. 2012-10. 11. BOARD / COMMISSION 1 COMMITTEE APPOINTMENTS Council consideration of nominations and appointments to advisory bodies for terms expired December 31,2011. I. Mobile Home Parks Rent Appeals Board - Three two-year terms (nominations by Council Members Ahanotu, Belforte and Callinan) ACTION: Council concurred to reappoint Patrick Reymond (nominated by Council Member Belforte), Barbara Utter (nominated by Council Member Callinan), and Leonard Carlson (nominated by Council Member Ahanotu) to the Mobile Home Parks Rent Appeals Board. 2. Sister Cities Relations Committee - Six two-year terms (at large nominations) ACTION: Council concurred to reappoint Tadao Kunishi (nominated at large) to the Sister Cities Relations Committee and concurred to post a notice advertising the remaining five vacancies on the Committee. City of Rohnert Parl{ Joint Regular Meeting Minutes (5 of 6) Januarv 10,2011 or City Council/Communitv Develo ment Commission/Rohnert Park Financin Authoritv 12. CITY COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS FOR YEAR 2012 I. Mayor's appointments to City Council Committee and Liaison Assignments for 2012 DIRECTION: Mayor Mackenzie directed as follows: I) Council to submit interest for appointment to committee and liaison assignments to the Mayor by January I ih; 2) Dissolve the following Ad-Hoc Committees: - Canon Manor Wastewater Collection Services - Development Agreement - Revenue Enhancement 3) Establish the following Ad-Hoc Committees: - Cotati-Rohnert Park Unified School District (CRPUSD) - Sonoma State University (SSU); and 4) City Manager to submit staff appointment recommendations to Mayor. 13. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS This time is set aside to allow Council members serving on Council committees or on regional boards, commissions or committees to present a verbal report on the activities of the respective boards, commissions or committees on which they serve. No action may be taken. A. Standing Committee Reports I. Council Member Belforte reported on the following Economic Development items: a. Chamber of Commerce Crab Feed; and b. Wedding Symposium at the DoubleTree - 1/8/12. B. Liaison Reports I. Mayor Mackenzie reported on the following items: a. The issue of plastic bag use and recycling will be brought back for future discussion. b. Technical Advisory Committee to the Water Advisory Committee (WAC) met regarding water issues on 1/9/12 with a full advisory committee meeting to be held in February. c. Russian River Watershed Association meeting held on 12/8/11. d. Next North Coast Integrated Regional Water Management Panel meeting will be held on 1/19112. e. Russian River Watershed Association will be requesting meeting with staff to review budget and work plan for next fiscal year. 2. Council Member Stafford reported on the Golf Course Oversight Committee meeting held on 1/3/12. C. Other Reports: None 14. COMMUNICATIONS None 15. MATTERS FROM/FOR COUNCIL 1. Council Member Callinan commented on the recent repaving of the Community Center parking lot and requested that staff be directed to move forward with striping of the parking lot. Following discussion from Council and staff, Council concurred to bring the issue forth for further discussion at a future meeting. 2. Council Member Ahanotu discussed implementing paperless agendas and requested council to consider the issue at a future council meeting. Following further discussion by Council and staff, Council concurred to have recommendations from the City Manager and City Attorney's Office regarding paperless agendas brought back for further consideration at a future meeting. 3. Mayor Mackenzie commented on the importance of acknowledging individuals or groups who are doing work to enrich the community and requested that he be advised of these types of individuals or groups in the future so that appropriate recognition can be given. 16. PUBLIC COMMENTS I. Cheryl Campers, resident, protested on the installation of a SMART train station in Rohnert Park and remarked on the condition of the City, the level of crime, the environment, and the status of the economy. 17. CLOSED SESSION A. Mayor Mackenzie recessed the joint regular meeting to closed session at 7: 16 p.m. in Conference Room 2A to consider: 1. CONFERENCE WITH LABOR NEGOTIATORS (Government Code S54957.6) Agency designated representatives: Gabe Gonzalez, City Manager; Employee organization: Rohnert Park Public Safety Officers Association (RPPSOA) 2. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to subdivision (b) of Section 54956.9: (One case). B. RECONVENE JOINT REGULAR MEETING OPEN SESSION IN COUNCIL CHAMBER Mayor Mackenzie reconvened the joint regular meeting open session at 7:48 p.m. C. MAYOR'S REPORT ON CLOSED SESSION (Government Code S 54957.1) Mayor Mackenzie reported that the Council met in closed session regarding the matters listed on the agenda and that there was nothing to report on the closed session matters. 18. ADJOURNMENT Mayor Mackenzie adjourned the joint regular meeting at 7:49 p.m. Carol Adams, Interim City Clerk City of Rohnert Park Jake Mackenzie, Mayor City of Rohnert Park Check Numbers: 203584 - 203856 Dated: Jan. 5, 2012 - Jan. 18,2012 CITY OF ROHNERT PARK BILLS FOR ACCEPTANCE January 24,2012 TOTAL $1,579,403.60 $1,579,403,60 Accounts Payable Checks for Approval User: ccolburn Printed: 01/18/2012 - 10:16 AM Check Number Check Date Fund Name Account Name 203584 01/05/2012 Special Enforcement Unit South S.E.U.S. -State Seizures 203584 01/05/2012 Special Enforcement Unit South S.E.U.S. /Interest Income 203585 01/06/2012 General Fund City Hall /Postage 203586 01/10/2012 Gas Tax Fund Contractual Services 203587 01/11/2012 Utility Fund 203588 01/11/2012 Utility Fund Vendor Name So Co District Attorney's Off So Co District Attorney's Off Pitney Bowes International Surfacing System Water Conservation Measures AJ Printing & Graphics, Inc. Check Total: Check Total: Check Total: Check Total: Water Entr. /Professional Burke, Williams & Sorensen, LL K E . Amount 59,674.00 1,106.79 60,780.79 4,000.00 4,000.00 28,000.00 28,000.00 52.12 52.12 2,607.32 Check Total: 2,607.32 203589 01/11/2012 Utility Fund Water Entr. /Spec. Departm Business Card 21.69 203589 01/11/2012 Utility Fund Water Entr. /Travels & Mee Business Card 56.04 203589 01/11/2012 Utility Fund Water Entr. /Travels & Mee Business Card 37.10 203589 01/11/2012 Utility Fund Water Entr. /Spec. Departm Business Card 84.38 203589 01/11/2012 Utility Fund Water Entr. /Miscellaneous Business Card 80.00 203589 01/11/2012 Utility Fund Water Entr. /Training & Ed Business Card 238.00 203589 01/11/2012 Utility Fund Water Entr. /Training & Ed Business Card 100.00 203589 01/11/2012 Utility Fund Water Entr. /Office Equipme Business Card 82.41 203589 01/11/2012 Utility Fund Water Entr. /Small Tools Business Card 321.53 203589 01/11/2012 Utility Fund Water Entr. /Spec Dept Equ Business Card 173.60 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 1 Check Number Check Date Fund Name 203590 01/11/2012 Utility Fund 203591 01/11/2012 Utility Fund 203591 01/11/2012 Utility Fund 203592 01/11/2012 Utility Fund 203592 01/11/2012 Utility Fund 203593 01/11/2012 Utility Fund Account Name Vendor Name Amount Check Total: Water Entr. /Training & Ed CDPH -OCP Check Total: Water Entr. /Spec. Departm Grainger, Inc. Water Ent/Distrib SystemRepair Grainger, Inc. 01/11/2012 Check Total: Water Ent/Distrib SystemRepair Home Depot Credit Services Water Ent/Distrib SystemRepair Home Depot Credit Services Check Total: Water Emr. /Training & Ed Jason Kindle 1,194.75 55.00 55.00 87.11 50.95 138.06 29.27 19.03 48.30 50.00 Check Total: 50.00 203594 01/11/2012 Utility Fund Water Ent/Distrib SystemRepair Pace Supply 257.15 Check Total: 257.15 203595 01/11/2012 Utility Fund Water Entr. /Heat/Light/Po Pacific Gas & Electric 10.93 Check Total: 10.93 203596 01/11/2012 Utility Fund Water Ent/Distrib SystemRepair Shamrock Materials 126.95 Check Total: 126.95 203597 01/11/2012 Utility Fund Water Entr. /Contractual S So Co Water Agency 186,571.84 Check Total: 186,571.84 203598 01/11/2012 Utility Fund Water /Clothing Allowance Sunset Linen Service 57.84 Check Total: 57.84 AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 2 Check Number Check Date Fund Name Account Name Vendor Name Amount 203599 01/11/2012 Utility Fund Water Entr. /Training & Ed Zac Thill 86.25 Check Total: 86.25 203600 01/11/2012 Utility Fund Water Entr. /Spec Dept Equ West Cal Tractor 56.85 Check Total: 56.85 203601 01/11/2012 Utility Fund Water Entr. /Spec. Departm HDS White Cap Construction Supply 101.13 203601 01/11/2012 Utility Fund Water Entr. /Spec. Departm HDS White Cap Construction Supply 111.23 203601 01/11/2012 Utility Fund Water Ent/Distrib SystemRepair HDS White Cap Construction Supply 1,060.64 Check Total: 1,273.00 203602 01/11/2012 Utility Fund Water Conservation Measures AJ Printing & Graphics, Inc. 52.11 Check Total: 52.11 203603 01/11/2012 Utility Fund Sewer Entr. /Miscellaneous Business Card 283.00 203603 01/11/2012 Utility Fund Sewer Entr. /C /O- Equipment Business Card 1,850.00 Check Total: 2,133.00 203604 01/11/2012 Utility Fund Sewer Entr. /Miscellaneous Business Card 73.00 Check Total: 73.00 203605 01/11/2012 Utility Fund Sewer Entr. /Spec Dept Equ Grainger, Inc. 643.63 203605 01/11/2012 Utility Fund Sewer Entr. /Small Tools Grainger, Inc. 86.72 Check Total: 730.35 203606 01/11/2012 Utility Fund Sewer Entr. Bldg/Facilty Home Depot Credit Services -6.49 203606 01/11/2012 Utility Fund Sewer Entr. Bldg/Facilty Home Depot Credit Services 27.09 203606 01/11/2012 Utility Fund Sewer Entr. Bldg /Facilty Home Depot Credit Services 29.23 203606 01/11/2012 Utility Fund Sewer Entr. /Vehicle Repair Home Depot Credit Services -23.85 203606 01/11/2012 Utility Fund Sewer Entr. Nehicle Repair Home Depot Credit Services 10.72 203606, 01/11/2012 Utility Fund Sewer Entr. /Spec. Departm Home Depot Credit Services 132.33 Check Total: 169.03 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 3 Check Number Check Date Fund Name Account Name Vendor Name Amount 203607 01/11/2012 Utility Fund Sewer Entr. /Miscellaneous North Bay Corporate Health Ser 58.00 Check Total: 58.00 203608 01/11/2012 Utility Fund Sewer Entr. /Vehicle Repair Power Industries 100.50 Check Total: 100.50 203609 01/11/2012 Utility Fund Sewer Entr. /Spec. Departm Reliable Hardware & Steel Co. 32.83 Check Total: 32.83 203610 01/11/2012 Utility Fund Sewer Entr. /Clothing Allow Sunset Linen Service 22.70 Check Total: 22.70 203611 01/11/2012 Utility Fund Refuse Col Entr /Professional Burke, Williams & Sorensen, LL 6,977.00 203611 01/11/2012 Utility Fund Refuse Col Entr /Professional Burke, Williams & Sorensen, LL 12,780.04 203611 01/11/2012 Utility Fund Refuse Col Entr /Professional Burke, Williams & Sorensen, LL 663.00 203611 01/11/2012 Utility Fund Refuse Col Entr /Professional Burke, Williams & Sorensen, LL 3,643.64 Check Total: 24,063.68 203612 01/11/2012 Utility Fund Refuse Col Entr /Contractual S Safety -Kleen Systems, Inc. 2,556.00 Check Total: 2,556.00 203613 01/11/2012 General Fund Refundable Deposits Burke, Williams & Sorensen, LL 2,857.00 203613 01/11/2012 General Fund Refundable Deposits Burke, Williams & Sorensen, LL 2,603.16 Check Total: 5,460.16 203614 01/11/2012 General Fund Police /Uniforms Good To Go Military Surplus 1,302.00 Check Total: 1,302.00 203615 01/11/2012 General Fund Police /Training & Ed AMERICAN RIVER COLLEGE 64.00 Check Total: 64.00 203616 01/11/2012 General Fund Police /Training & Ed JETTE SELBERG 240.00 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 4 Check Number Check Date Fund Name 203617 01/11/2012 General Fund 203618 01/11/2012 General Fund 203618 01/11/2012 General Fund 203618 01/11/2012 General Fund 203619 01/11/2012 General Fund 203620 01/11/2012 General Fund 203620 01/11/2012 General Fund 203621 01/11/2012 General Fund 203622 01/11/2012 General Fund 203622 01/11/2012 General Fund 203623 01/11/2012 General Fund 203624 01/11/2012 General Fund 203624 01/11/2012 General Fund 203624 01/11/2012 General Fund 203624 01/11/2012 General Fund Account Name Vendor Name R.P. Comm. Cntr /Spec. Departm American Red Cross Police /Vehicle Repai. Andreoli Towing R.P. Gymnasium /Bldg/Facilty Aramark Uniform Services R.P. Comm. Cntr /Bldg/Facilty Aramark Uniform Services Animal Shelter /Bldg/Facilty M Aramark Uniform Services City Hall /Bldg /Facilty Aramark Uniform Services Check Total: Check Total: AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 5 Amount 240.00 476.65 476.65 152.00 1,624.00 583.00 2,359.00 1,581.75 1,581.75 259.80 354.84 614.64 471.98 471.98 57.00 15.00 72.00 85.00 85.00 1,022.00 834.78 43.40 68.04 Check Total: Police /Training & Ed TownePlace Suites Sacramento C Non - Department /Training & Edu Check Total: R.P. Comm. Cntr /Bldg /Facilty ABM Janitorial Services - Nort Ps Main Station /Bldg/Facilty ABM Janitorial Services - Nort Animal Shelter /Bldg/Facilty M ABM Janitorial Services - Nort H Pool /Spec. Departm Check Total: Finance /Contractual S Accountemps R.P. Comm. Cntr /Spec. Departm American Red Cross Police /Vehicle Repai. Andreoli Towing R.P. Gymnasium /Bldg/Facilty Aramark Uniform Services R.P. Comm. Cntr /Bldg/Facilty Aramark Uniform Services Animal Shelter /Bldg/Facilty M Aramark Uniform Services City Hall /Bldg /Facilty Aramark Uniform Services Check Total: Check Total: AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 5 Amount 240.00 476.65 476.65 152.00 1,624.00 583.00 2,359.00 1,581.75 1,581.75 259.80 354.84 614.64 471.98 471.98 57.00 15.00 72.00 85.00 85.00 1,022.00 834.78 43.40 68.04 Check Total: Non - Department /Training & Edu CAROL ADAMS Non - Department /Training & Edu CAROL ADAMS Check Total: Community Event/Spec. Dep AM Printing Company Check Total: H Pool /Spec. Departm American Red Cross R.P. Comm. Cntr /Spec. Departm American Red Cross Police /Vehicle Repai. Andreoli Towing R.P. Gymnasium /Bldg/Facilty Aramark Uniform Services R.P. Comm. Cntr /Bldg/Facilty Aramark Uniform Services Animal Shelter /Bldg/Facilty M Aramark Uniform Services City Hall /Bldg /Facilty Aramark Uniform Services Check Total: Check Total: AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 5 Amount 240.00 476.65 476.65 152.00 1,624.00 583.00 2,359.00 1,581.75 1,581.75 259.80 354.84 614.64 471.98 471.98 57.00 15.00 72.00 85.00 85.00 1,022.00 834.78 43.40 68.04 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 6 Check Total: 1,968.22 203625 01/11/2012 General Fund Pac /Telephone AT &T 5.21 203625 01/11/2012 General Fund R.P. Gymnasium /Telephone AT &T 5.21 203625 01/11/2012 General Fund R.P. Comm. Cntr /Telephone AT &T 5.19 203625 01/11/2012 General Fund Sign /Telephone AT &T 109.87 203625 01/11/2012 General Fund R.P. Gymnasium /Telephone AT &T 60.00 203625 01/11/2012 General Fund Animal Shelter /Telephone AT &T 30.08 203625 01/11/2012 General Fund Data Processing /Telephone AT &T 30.01 203625 01/11/2012 General Fund Ps Main Station /Telephone AT &T 16.25 203625 01/11/2012 General Fund Publ Works Gen /Telephone AT &T 29.61 203625 01/11/2012 General Fund P/S Bldg -South /Telephone AT &T 30.22 Check Total: 321.65 203626 01/11/2012 General Fund Streets & Bike /Spec. Departm The Barricade Company 47.25 203626 01/11/2012 General Fund Streets & Bike /Spec. Departm The Barricade Company 47.25 Check Total: 94.50 203627 01/11/2012 General Fund Animal Shelter Bldg/Facilty M Bay Area Sound & Security Inc. 149.85 203627 01/11/2012 General Fund Animal Shelter Bldg/Facilty M Bay Area Sound & Security Inc. 149.85 203627 01/11/2012 General Fund Animal Shelter Bldg/Facilty M Bay Area Sound & Security Inc. 149.85 203627 .01/11/2012 General Fund Animal Shelter /Bldg/Facilty M Bay Area Sound & Security Inc. 269.85 Check Total: 719.40 203628 01/11/2012 General Fund Police /Miscellaneous BOY SCOUTS OF AMERICA 140.00 Check Total: 140.00 203629 01/11/2012 General Fund R.P. Comm. Cntr /Contractual S Broadcast Music, Inc. 320.00 Check Total: 320.00 203630 01/11/2012 General Fund A/R - Animal License Connie Broyles 12.00 Check Total: 12.00 203631 01/11/2012 General Fund Publ Works Gen /Spec. Departm Buchanan Food Service 34.94 203631 01/11/2012 General Fund Ladybug Pool /Bldg /Facilty Buchanan Food Service 141.70 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 6 Check Number Check Date Fund Name 203631 01/11/2012 General Fund Account Name Vendor Name Publ Works Gen /Spec. Departm Buchanan Food Service Check Total: 203632 01 /11 /2012 General Fund Legal Services /Professional 203632 01/11/2012 Capital Projects Fund Northwest Dist. Specific Plan 203632 01/11/2012 Capital Projects Fund Northeast Dist. Specific Plan 203632 01/11/2012 General Fund Rent Appeals Bd /Professional 203632 01/11/2012 General Fund Legal Services /Professional 203632 01/11/2012 General Fund Legal Services /Professional 203632 01/11/2012 Capital Projects Fund Sonoma Mtn Village Project 203632 01/11/2012 Capital Projects Fund 09 American Recov Act St Maint 203632 01/11/2012 Capital Projects Fund Public Facils.Finance Plan Adm 203632 01/11/2012 General Fund Legal Services /Professional 203632 01/11/2012 General Fund Legal Services /Professional 203.632 01/11/2012 General Fund Legal Services /Professional Burke, Williams & Sorensen, LL Burke, Williams & Sorensen, LL Burke, Williams & Sorensen, LL Burke, Williams & Sorensen, LL Burke, Williams & Sorensen, LL Burke, Williams & Sorensen, LL Burke, Williams & Sorensen, LL Burke, Williams & Sorensen, LL Burke, Williams & Sorensen, LL Burke, Williams & Sorensen, LL Burke, Williams & Sorensen, LL Burke, Williams & Sorensen, LL Check Total: 203633 01/11/2012 General Fund City Manager /Travels & Mee Busniess Card Check Total: 203634 203634 203634 203634 203634 203634 203634 203634 01/11/2012 01/11/2012 01/11/2012 01/11/2012 01/11/2012 01/11/2012 01/11/2012 01/11/2012 General Fund General Fund General Fund General Fund General Fund General Fund General Fund General Fund Animal Control/Medications Animal Control/Medications Animal Control/Medications Animal Control/Medications Animal Control/Medications Animal Control/Medications Animal Control/Medications Animal Control/Medications Butler Schein Animal Health Su Butler Schein Animal Health Su Butler Schein Animal Health Su Butler Schein Animal Health Su Butler Schein Animal Health Su Butler Schein Animal Health Su Butler Schein Animal Health Su Butler Schein Animal Health Su Check Total: 203635 01/11/2012 General Fund City Hall /Rent/Lease /Ta Canon Business Solutions Inc 203635 01/11/2012 General Fund Police /Equipment Leas Canon Business Solutions Inc 203635 01/11/2012 General Fund Animal Control / Eqpt Lease Canon Business Solutions Inc 203635 01/11/2012 General Fund Publ Works Gen /Rent/Lease /Ta Canon Business Solutions Inc 203635 01/11/2012 General Fund Recreation Adm /Rent/Lease /Tax Canon Business Solutions Inc 203635 01/11/2012 General Fund Center /Rent/Lease /Ta Canon Business Solutions Inc 203635 01/11/2012 General Fund Pac /Admin /Rent/Lease /Tax Canon Business Solutions Inc 203635 01/11/2012 General Fund Sports Center /Rent/Lease /Tax Canon Business Solutions Inc Amount 220.83 397.47 16, 842.63 1,110.73 1,586.52 4,417.40 325.00 3,317.48 5,434.00 398.84 118.00 2,354.04 1,371.76 897.13 38,173.53 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 7 166.41 166.41 8.20 906.19 13.64 106.42 96.60 24.95 25.87 -16.78 1,165.09 1,377.36 1,221.98 75.47 75.47 177.17 122.86 75.47 75.47 Check Number Check Date Fund Name 203636 01/11/2012 General Fund 203637 01/11/2012 General Fund 203638 01/11/2012 General Fund 203639 01/11/2012 General Fund 203640 01/11/2012 General Fund 203641 01/11/2012 General Fund 203641 01/11/2012 General Fund 203642 01/11/2012 General Fund 203642 01/11/2012 General Fund 203643 01/11/2012 General Fund 203643 01/11/2012 General Fund 203644 01/11/2012 General Fund Account Name Vendor Name Amount Check Total Rec Ref Clearing Carol Carlson Check Total: Data Processing /Spec. Departm CDW Government Check Total: City Hall /Rent/Lease /Ta CIT Technology Fin Service, In Check Total: City Manager /Training & Edu City of Santa Rosa Check Total: Police /Miscellaneous Mark Clementi Check Total: Fire /Uniforms The Cobbler Fire /Uniforms The Cobbler Check Total: Pac /Telephone Comcast Center /Bldg/Facilty Comcast Check Total: Non - Department /Advertising/P The Community Voice Non- Department /Advertising /P The Community Voice Check Total: Data Processing /Software Main COMPUCOM SYSTEMS AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 8 3,201.25 45.00 45.00 72.81 72.81 5,451.04 5,451.04 30.00 30.00 1,170.00 1,170.00 196.61 196.61 393.22 13.40 42.38 55.78 195.00 195.00 390.00 3,704.85 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 9 Check Total: 3,704.85 203645 01/11/2012 General Fund Police /Contractual S Critical Reach 525.00 Check Total: 525.00 203646 01/11/2012 General Fund Animal Shelter Fees Andre Davis 95.00 Check Total: 95.00 203647 01/11/2012 General Fund Police /Equipment Leas Dell Financial Services 29.30 Check Total: 29.30 203648 01/11/2012 General Fund R.P. Comm. Cntr/Fac Maint/Non- Dennett Tile & Stone Inc 3,313.00 Check Total: 3,313.00 203649 01/11/2012 General Fund R.P. Comm. Cntr /Contractual S Denise Drake 325.00 Check Total: 325.00 203650 01/11/2012 General Fund Pers'L & Purch /Recruitment/G EMPLOYMENT SCREENING 184.50 Check Total: 184.50 203651 01/11/2012 General Fund Police /Training /Ed. - PATRICK FAHY 240.00 Check Total: 240.00 203652 01/11/2012 General Fund City Hall /Postage FedEx 56.42 Check Total: 56.42 203653 01/11/2012 General Fund Fire /Uniforms FIRETLR 313.20 Check Total: 313.20 203654 01/11/2012 General Fund Park Maint /Spec. Departm Friedman's 38.75 AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 9 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 10 Check Total: 38.75 203655 01/11/2012 General Fund Animal Control /Spec. Departm Frizelle -Enos Company 211.10 Check Total: 211.10 203656 01/11/2012 General Fund Fire /Spec Dept Equ Gardeners Aid 140.57 Check Total: 140.57 203657 01/11/2012 General Fund R.P. Gymnasium /Bldg/Facilty Grainger, Inc. 82.04 203657 01/11/2012 General Fund R.P. Gymnasium /Bldg/Facilty Grainger, Inc. 58.79 203657 01/11/2012 General Fund H Pool /Spec. Departm Grainger, Inc. 20.25 203657 01/11/2012 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 44.37 203657 01/11/2012 General Fund Police /I.D. Grainger, Inc. 10.61 203657 01/11/2012 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 12.05 203657 01/11/2012 General Fund H Pool /Bldg/Facilty Grainger, Inc. 108.72 203657 01/11/2012 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 22.02 203657 01/11/2012 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 18.78 203657 01/11/2012 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 75.54 Check Total: 453.17 203658 01/11/2012 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 328.11 203658 01/11/2012 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 15.19 Check Total: 343.30 203659 01/11/2012 General Fund Center /Bldg/Facilty The Hitmen Termite & Pest Control 60.00 203659 01/11/2012 General Fund Animal Shelter /Bldg/Facilty M The Hitmen Termite & Pest Control 80.00 203659 01/11/2012 General Fund Ps Main Station /Bldg/Facilty The Hitmen Termite & Pest Control 60.00 203659 01/11/2012 General Fund H Pool /Bldg/Facilty The Hitmen Termite & Pest Control 60.00 203659 01/11/2012 General Fund City Hall /Bldg/Facilty The Hitmen Termite & Pest Control 60.00 Check Total: 320.00 203660 01/11/2012 General Fund R.P. Gymnasium /Bldg/Facilty Home Depot Credit Services 35.37 203660 01/11/2012 General Fund R.P. Comm. Cntr /Bldg/Facilty Home Depot Credit Services 152.26 203660 01/11/2012 General Fund Burt/Ave Rec Cr /Bldg/Facilty Home Depot Credit Services 100.57 203660 01/11/2012 General Fund PW- Landscape /Landscape Sup Home Depot Credit Services 16.21 203660 01/11/2012 General Fund Pac /Facility Repa Home Depot Credit Services 188.30 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 10 Check Number Check Date Fund Name 203660 01/11/2012 General Fund 203660 01/11/2012 General Fund 203660 01/11/2012 General Fund 203661 01/11/2012 General Fund 203662 01/11/2012 General Fund 203663 01/11/2012 General Fund 203664 01/11/2012 General Fund 203665 01/11/2012 General Fund 203665 01/11/2012 General Fund 203666 01/11/2012 General Fund 203667 01/11/2012 General Fund 203668 01/11/2012 General Fund 203669 01/11/2012 General Fund AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Account Name 'Vendor Amoupt Pao /Facility Re ,a Home Depor Credit Scrvices 462.11 Park Maint /Spec, Departm. Home Depot Credit Senra.ces 135.63 P/S Bldg -North /Bldg /racilty Home Depot Credit Services 20.58 Check Total: 1,111.03 Police /Travels & Mee Aaron Johnson 118.96 Check Total: 118.96 Animal Control /Contractual S Koefran Industries 400.00 Check Total: 400.00 Animal Control /Contractual S Barbara Leach, D.V.M. 1,745.00 Check Total: 1,745.00 Police /Training & Ed LIEBERT CASSIDY WHITMORE 207.50 Check Total: 207.50 Data Processing /Spec. Departm Loud & Clear Audio Visual 670.16 Data Processing /Spec. Departm Loud & Clear Audio Visual 423.49 Check Total: 1,093.65 Sports Center /Contractual S Martial Arts Academy 103.35 Check Total: 103.35 Park Maint /Spec. Departm Martin Ranch Supply 21.68 Check Total: 21.68 Animal Control/Medications Matheson Tri -Gas, Inc. 38.12 Check Total: 38.12 Police /Training /Ed. - ERIC MATZEN 480:00 Page 11 Check Number Check Date Fund Name 203670 01/11/2012 General Fund 203671 01/11/2012 General Fund 203671 01/11/2012 General Fund 203672 01/11/2012 General Fund 203672 01/11/2012 General Fund 203673 01/11/2012 General Fund 203674 1 01/11/2012 General Fund 203675 01/11/2012 General Fund 203675 01/11/2012 General Fund 203675 01/11/2012 General Fund 203675 01/11/2012 General Fund 203676 01/11/2012 General Fund 203676 01/11/2012 General Fund 203676 01/11/2012 General Fund 203676 01/11/2012 General Fund 203676 01/11/2012 General Fund 203676 01/11/2012 General Fund 203676 01/11/2012 General Fund 203676 01/11/2012 General Fund Account Name Vendor Name Amount Check Total: Sports Center /Contractual S Julie McIntyre General Sales Tax General Sales Tax City Council /Dept Supplies City Hall /Office Supplie Check Total: MuniServices, LLC MuniServices, LLC Check Total: National Document Solutions, L National Document Solutions, L Check Total: City Manager /Training & Edu NCCCA Check Total: Pers'L & Purch /Recruitment/G North Bay Corporate Health Ser Check Total: City Hall /Office Supplie Office Depot City Hall /Office Supplie Office Depot Police /Office Supplie Office Depot City Hall /Office Supplie Office Depot 480.00 120.00 120.00 764.99 410.00 1,174.99 104.23 230.48 334.71 40.00 40.00 91.00 91.00 993.21 38.79 79.43 6.62 Check Total: 1,118.05 Park Maint /Contractual S Old Adobe Development Services 864.24 Park Maint /Contractual S Old Adobe Development Services 648.18 Park Maint /Contractual S Old Adobe Development Services 790.92 Park Maint /Contractual S Old Adobe Development Services 540.15 Streets & Bike /Contractual S Old Adobe Development Services 324.09 City Hall /Contractual S Old Adobe Development Services 216.66 City Hall Annex Bldg/Facilty Old Adobe Development Services 324.09 Pac /Facility Repa Old Adobe Development Services 1,618.00 AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 12 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 13 Check Total: 5,326.33 203677 01/11/2012 General Fund Park Maint /Heat/Light/Po Pacific Gas & Electric 61.36 203677 01/11/2012 General Fund Streets & Bike /Heat/Light/Po Pacific Gas & Electric 48.99 Check Total: 110.35 203678 01/11/2012 General Fund Police /Spec. Departm Pedy's Petals Inc 271.25 Check Total: 271.25 203679 01/11/2012 General Fund Publ Works Gen /Gas & Oil PGE 56.60 Check Total: 56.60 203680 01/11/2012 General Fund Police /Travels & Mee Patty Poon 18.72 Check Total: 18.72 203681 01/11/2012 General Fund Pac/Pasco /Advertising/P The Press Democrat 390.52 Check Total: 390.52 203682 01/11/2012 General Fund City Hall /Office Supplie The Printer Doctor 559.86 Check Total: 559.86 203683 01/11/2012 General Fund Sports Center /Contractual S Shelby Rasmussen 240.00 Check Total: 240.00 203684 01/11/2012 General Fund Police /Contractual S Red Cloud, Inc. 2,670.00 Check Total: 2,670.00 203685 01/11/2012 General Fund Publ Works Gen /Clothing Allo Red Wing Shoes 300.00 Check Total: 300.00 203686 01/11/2012 General Fund Police /Gas & Oil Redwood Coast Petroleum 1,391.72 AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 13 Check Number Check Date Fund Name Account Name Vendor Name Amount 203686 01/11/2012 General Fund Police /Gas & Oil Redwood Coast Petroleum 713.93 203686 01/11/2012 General Fund Pub] Works Gen /Gas & Oil Redwood Coast Petroleum 1,107.02 203686 01/11/2012 General Fund Police /Gas & Oil Redwood Coast Petroleum 930.12 203686 01/11/2012 General Fund Police /Gas & Oil Redwood Coast Petroleum 738.01 203686 01/11/2012 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 931.96 203686 01/11/2012 General Fund Police /Gas & Oil Redwood Coast Petroleum 607.61 203686 01/11/2012 General Fund Police /Gas & Oil Redwood Coast Petroleum 1,073.30 Check Total: 7,493.67 203687 01/11/2012 General Fund Prepaid Wci Redwood Empire Municipal Insur 111,079.50 203687 01/11/2012 General Fund EAP Expense Redwood Empire Municipal Insur 703.92 Check Total: 111,783.42 203688 01/11/2012 General Fund Streets & Bike /Spec. Departm Redwood Lock & Key 408.97 203688 01/11/2012 General Fund Streets & Bike /Spec. Departm Redwood Lock & Key 116.04 Check Total: 525.01 203689 01/11/2012 General Fund Spay/Neuter Voucher $2 Dr. Joel Reif 960.00 Check Total: 960.00 203690 01/11/2012 General Fund Police /Training /Ed. - Residence in Roseville 905.40 Check Total: 905.40 203691 01/11/2012 General Fund Police /Training /Ed. - Residence in Roseville 452.70 Check Total: 452.70 203692 01/11/2012 General Fund Police /Vehicle Repai Royal Coach Chevron Car Wash 53.50 203692 01/11/2012 General Fund Publ Works Gen /Vehicle Repai Royal Coach Chevron Car Wash 60.49 Check Total: 113.99 203693 01/11/2012 General Fund Center . /C /O- Improveme RUGWORKS 3,620.00 Check Total: 3,620.00 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 14 Check Number Check Date Fund Name Account Name Vendor Name Amount 203694 01/11/2012 General Fund Publ Works Gen /Haz Materials Safety -Kleen Systems, Inc. 1,708.77 Check Total: 1,708.77 203695 01/11/2012 General Fund Fire /Training & Ed Santa Rosa Junior College 104.00 Check Total: 104.00 203696 01/11/2012 General Fund Fire /Uniforms Santa Rosa Uniform & Career Ap 65.05 203696 01/11/2012 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 251.50 203696 01/11/2012 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 204.79 203696 01/11/2012 General Fund Police /Uniforms Santa Rosa Uniform & Career Ap 9.71 Check Total: 531.05 203697 01/11/2012 General Fund Center /Spec. Departm Jessica Schieberl 50.00 Check Total: 50.00 203698 01/11/2012 General Fund Police /Vehicle Repai SCOTT SIGNS 608.69 Check Total: 608.69 203699 01/11/2012 General Fund Mark Sharp 140.95 Check Total: 140.95 203700 01/11/2012 General Fund R.P. Comm. Cntr /Contractual S Randy Snyder 427.00 Check Total: 427.00 203701 01/11/2012 General Fund Police /Spec. Departm SUN BADGE CO 88.93 Check Total: 88.93 203702 01/11/2012 General Fund Publ Works Gen /Clothing Allo Sunset Linen Service 108.66 Check Total: 108.66 203703 01/11/2012 General Fund Animal Control /Spec. Departm Target Bank 27.01 AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 15 Check Number Check Date Fund Name Account Name Vendor Name Amount 203704 01/11/2012 General Fund 203705 01/11/2012 General Fund 203706 01/11/2012 General Fund 203706 01/11/2012 General Fund 203707 01/11/2012 General Fund 203707 01/11/2012 General Fund 203708 01/11/2012 General Fund City Hall /Bldg /Facilty Universal Building Services Data Processing /Contractual S Vision Internet Providers, Inc Park Maint /Spec. Departm Streets & Bike /Spec. Departm PW- Landscape /Landscape Sup Streets & Bike /Spec. Departm Sports Center /Contractual S West Cal Tractor West Cal Tractor Check Total: 27.01 1,150.00 Check Total: 1,150.00 220.50 Check Total: 220.50 252.72 67.09 Check Total: 319.81 Wheeler Zamaroni 492.33 Wheeler Zamaroni 181.12 Check Total: 673.45 Mary -Rita Williamson 60.00 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 16 Check Total: 60.00 203709 01/11/2012 Utility Fund Refuse Col Entr /Contractual S R3 Consulting Group 640.00 Check Total: 640.00 203710 01/11/2012 Utility Fund Collection/Contract Svcs -Rp Di Rohnert Park Disposal 715,788.62 203710 01/11/2012 Utility Fund City Contractual Svcs Rohnert Park Disposal 133,653.95 203710 01/11/2012 Utility Fund Refuse Col Entr /Cash Rohnert Park Disposal 715,788.62 203710 01/11/2012 Utility Fund Refuse Col Entr /Cash Rohnert Park Disposal - 862,376.82 203710 01/11/2012 Utility Fund Refuse Col Entr/Refuse Div /Ed Rohnert Park Disposal 12,934.25 Check Total: 715,788.62 203711 01/11/2012 General Fund Travel & Meetings - Legislative Business Card 158.26 203711 01/11/2012 General Fund Non - Department /Spec. Departm Business Card 27.13 203711 01/11/2012 General Fund Non - Department /Travels & Mee Business Card 66.96 203711 01/11/2012 General Fund City Manager /Travels & Mee Business Card 137.50 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 16 Check Number Check Date Fund Name Account Name Vendor Name Amount 203711 01/11/2012 General Fund Planning /Travels & Mee Business Card 19.00 68.75 203711 01/11/2012 General Fund City Council /Travel - Belforte Business Card 203717 68.75 203711 01/11/2012 General Fund T &E - City Represesentation Business Card 01/11/2012 68.75 203711 01/11/2012 General Fund Econ Develp /Travels & Mee Business Card General Fund 68.75 203711 01/11/2012 General Fund City Council -T &M- Stafford Business Card R.P. Gymnasium /Bldg/Facilty 68.75 203711 01/11/2012 General Fund City Council /Travel- Callinan Business Card Business Card 68.75 203711 01/11/2012 General Fund Non - Department /Travels & Mee Business Card 133.00 -55.00 01/11/2012 General Fund R.P. Gymnasium /Sports Suppli Business Card 456.00 Check Total: 747.35 203712 01/11/2012 General Fund Police /Dues & Subscr Business Card 85.00 203712 01/11/2012 General Fund Police /Spec. Departm Business Card 26.04 Check Total: 111.04 203713 01/11/2012 General Fund Police /I.D. Business Card 86.56 Check Total: 86.56 203714 01/11/2012 General Fund Non- Department /Training & Edu BUSINESS CARD 995.00 Check Total: 995.00 203715 01/11/2012 General Fund Data Processing /Spec. Departm' BUSINESS CARD 918.02 Check Total: 918.02 203716 01/11/2012 General Fund Police /I.D. Business Card 134.03 Check Total: 134.03 203717 01/11/2012 General Fund R.P. Comm Cntr/Publicity Business Card 19.00 203717 01/11/2012 General Fund Burt/Ave Rec Cr /Spec. Departm Business Card 161.28 203717 01/11/2012 General Fund Sports Center /Publicity Business Card 28.55 203717 01/11/2012 General Fund R.P. Gymnasium /Spec. Departm Business Card 130.16 203717 01/11/2012 General Fund R.P. Comm Cntr/Dues & Subscr Business Card 79.00 203717 01/11/2012 General Fund R.P. Gymnasium /Bldg/Facilty Business Card 87.94 203717 01/11/2012 General Fund R.P. Gymnasium /Sports Suppli Business Card 61.81 203717 01/11/2012 General Fund RP Com Ctr/Postage Business Card 133.00 203717 01/11/2012 General Fund R.P. Gymnasium /Sports Suppli Business Card 456.00 203717 01/11/2012 General Fund R.P. Gymnasium /Sports Suppli Business Card 1,589.35 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 17 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 18 Check Total: 2,746.09 203718 01/11/2012 General Fund Police /C /O- Communica Business Card 589.87 Check Total: 589.87 203719 01/11/2012 General Fund Non- Department /Professional Business Card 250.00 203719 01/11/2012 General Fund Econ Develp /Dues & Subscr Business Card 74.85 Check Total: 324.85 203720 01/11/2012 General Fund Sports Center /Office Supplie Business Card 112.95 203720 01/11/2012 General Fund R.P. Comm. Cntr /Spec. Departm Business Card 50.00 Check Total: 162.95 203721 01/11/2012 General Fund Streets & Bike /Spec. Departm Business Card 143.14 Check Total: 143.14 203722 01/11/2012 General Fund Police / Cell Phone Business Card 37.96 203722 01/11/2012 General Fund Police /Books /Pamphle Business Card 383.00 203722 01/11/2012 General Fund Police /Office Equipm Business Card 566.26 203722 01/11/2012 General Fund Police /Training /Ed. - Business Card 295.00 203722 01/11/2012 General Fund Police /Dues & Subscr Business Card 130.00 Check Total: 1,412.22 203723 01/11/2012 General Fund Pers'L & Purch /Recruitment/G Business Card 117.70 Check Total: 117.70 203724 01/11/2012 General Fund Non - Department /Heat/Light/Po Pacific Gas & Electric 21.42 Check Total: 21.42 203725 01/11/2012 General Fund Cash Rohnert Park Disposal 133,653.95 203725 01/11/2012 General Fund Refuse Franchise Fees Rohnert Park Disposal - 86,228.36 203725 01/11/2012 General Fund Admin. Svcs.-Refuse Rechg Rohnert Park Disposal - 30,179.92 203725 01/11/2012 General Fund Admin. Svcs.-Refuse Rechg Rohnert Park Disposal - 17,245.67 AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 18 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) " Page 19 Check Total: 0.00 203726 01/12/2012 General Fund Police /Spec Dept Equ Business Card 160.96 Check Total: 160.96 203727 01/12/2012 General Fund Fire /Training & Ed Business Card 63.50 203127 01/12/2012 General Fund Police /Gas & Oil Business Card 81.40 203727 01/12/2012 General Fund Fire /Training & Ed Business Card 453.00 203727 01/12/2012 General Fund Fire /Training & Ed Business Card 3.22 203727 01/12/2012 General Fund Police /Postage Business Card 70.81 Check Total: 671.93 203728 01/12/2012 General Fund Animal Shelter Bldg/Facilty M BUSINESS CARD 155.00 203728 01/12/2012 General Fund Police Nehicle Repai BUSINESS CARD 98.95 Check Total: 253.95 203729 01/12/2012 General Fund Police /Travels & Mee Business Card 149.40 203729 01/12/2012 General Fund Police /Travels & Mee Business Card I49.40 203729 01/12/2012 General Fund Police /Travels & Mee Business Card 44.00 203729 01/12/2012 General Fund Police /Travels & Mee Business Card 231.05 Check Total: 573.85 203730 01/12/2012 General Fund Police /Community Pro Business Card 37.87 203730 01/12/2012 General Fund Police /Training /Ed. - Business Card 76.09 Check Total: 113.96 203731 01/12/2012 Capital Projects Fund Arlen & E Cotati Overlay So Co Clerk 50.00 203731 01/12/2012 Utility Construction Fund Sewer Interceptor Phase II So Co Clerk 50.00 Check Total: 100.00 203732 01/12/2012 General Fund Court Order Payable CA FRANCHISE TAX BOARD 240.99 Check Total: 240.99 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) " Page 19 Check Number Check Date Fund Name Account Name Vendor Name Amount 203733 01/12/2012 Utility Fund Accounts Payable Atlantic & Pacific Real Estate Check Total: 203734 01/12/2012 Utility Fund Accounts Payable Rosalie Elliott 203734 01/12/2012 Utility Fund Accounts Payable Rosalie Elliott 203734 01/12/2012 Utility Fund Accounts Payable Rosalie Elliott Check Total: 203735 01/12/2012 Utility Fund Accounts Payable Charles Himes 203735 01/12/2012 Utility Fund Accounts Payable Charles Himes Check Total: 203736 01/12/2012 Utility Fund Accounts Payable Joan Jones 203736 01/12/2012 Utility Fund Accounts Payable Joan Jones 203736 01/12/2012 Utility Fund Accounts Payable Joan Jones Check Total: 203737 01/12/2012 Utility Fund Accounts Payable Allen Klemme Check Total: 203738 01/12/2012 Utility Fund Accounts Payable Terry Marshall 203738 01/12/2012 Utility Fund Accounts Payable Terry Marshall 203738 01/12/2012 Utility Fund Accounts Payable Terry Marshall Check Total: 203739 01/12/2012 Utility Fund Accounts Payable Terriann Mc Gowan 203739 01/12/2012 Utility Fund Accounts Payable Terriann Mc Gowan 203739 01/12/2012 Utility Fund Accounts Payable Terriann Mc Gowan Check Total: 203740 01/12/2012 Utility Fund Accounts Payable Myles Ahead Fitness Check Total: AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 20 20.56 20.56 3.48 4.43 8.13 16.04 43.08 27.34 70.42 3.17 26.76 8.15 38.08 77.74 77.74 2.73 2.35 0.72 5.80 45.45 18.11 45.93 109.49 71.33 71.33 Check Number Check Date Fund Name Account Name Vendor Name Amount 203741 01/12/2012 Utility Fund Accounts Payable Rochelle Vanyi 1.4.65 203741 01/12/2012 Utility Fund Accounts Payable Rochelle Vanyi 6.31 203741 01/12/2012 Utility Fund Accounts Payable Rochelle Vanyi 3.73 Check Total: 24.69 203742 01/12/2012 Utility Fund Accounts Payable Jeremy Wray 2.28 203742 01/12/2012 Utility Fund Accounts Payable Jeremy Wray 11.14 203742 01/12/2012 Utility Fund Accounts Payable Jeremy Wray 2.50 Check Total: 15.92 203743 01/12/2012 General Fund Kaiser W/H Payable HSA Bank 125.00 Check Total: 125.00 203744 01/12/2012 General Fund Kaiser W/H Payable KAISER HEALTH PLAN INC 107,270.53 203744 01/12/2012 General Fund Emplyee Benfits /Medical Insur KAISER HEALTH PLAN INC 44,433.79 Check Total: 151,704.32 203745 01/12/2012 General Fund Kaiser W/H Payable KAISER HEALTH PLAN INC 998.57 Check Total: 998.57 203746 01/12/2012 General Fund Emplyee Benfits /Medical Insur KAISER HEALTH PLAN INC 689.78 Check Total: 689.78 203747 01/12/2012 General Fund Supp Life W/H Payable LINCOLN NATIONAL LIFE INS CO 897.10 Check Total: 897.10 203748 01/12/2012 General Fund Standard Ins Payable MYERS - STEVENS & TOOHEY 1,228.50 Check Total: 1,228.50 203749 01/12/2012 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 1,400.00 203749 01/12/2012 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 2,138.84 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 21 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 3,538.84 203750 01/12/2012 General Fund Def Comp Payable -Gw NATIONAL DEFERRED COMPENSATIO 2,283.80 Check Total: 2,283.80 203751 01/12/2012 General Fund Rpea Dues CITY OF ROHNERT PARK 225.00 Check Total: 225.00 203752 01/12/2012 General Fund Scope Dues Payable SEIU Local 1021 1,022.81 Check Total: 1,022.81 203753 01/12/2012 General Fund Court Order Payable Sonoma County Sheriffs Office 815.73 Check Total: 815.73 203754 01/12/2012 General Fund Court Order Payable United States Treasury 325.00 Check Total: 325.00 203755 01/12/2012 General Fund United Way Payable UNITED WAY 80.00 Check Total: 80.00 203756 01/12/2012 General Fund Eye Care /VSP/Payables Vision Service Plan - (CA) 426.14 Check Total: 426.14 203757 01/12/2012 General Fund Eye Care/VSP/Payables Vision Service Plan - (CA) 714.95 Check Total: 714.95 203758 01/12/2012 General Fund Emplyee Benfits /Eye Care Vision Service Plan - (CA) 348.66 Check Total: 348.66 203759 01/12/2012 General Fund Emplyee Benfits /Eye Care Vision Service Plan - (CA) 2.98 AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 22 Check Number Check Date Fund Name Account Name Vendor Name Amount AP -Checks for Approval( 01/18/2012 - 10:16 AM) Page 23 Check Total: 2.98 203760 01/12/2012 General Fund Emplyee Benfits /Eye Care Vision Service Plan - (CA) 1,719.75 Check Total: 1,719.75 203761 01/18/2012 General Fund R.P. Comm. Cntr /Bldg/Facilty Attune Landscape Co. 350.00 Check Total: 350.00 203762 01/18/2012 General Fund Refundable Deposits The Community Voice 68.17 203762 01/18/2012 General Fund Refundable Deposits The Community Voice 68.17 Check Total: 136.34 203763 01/18/2012 General Fund Police Nehicle Repai Hollywood Motors Corporation 2,011.88 Check Total: 2,011.88 203764 01/18/2012 Utility Fund Sewer Entr. Nehicle Repair Eureka Oxygen Co. 68.64 Check Total: 68.64 203765 01/18/2012 Utility Fund Sewer Entr. /Spec Dept Equ Grainger, Inc. 15.10 203765 01/18/2012 Utility Fund Sewer Entr. Nehicle Repair Grainger, Inc. 26.42 203765 01/18/2012 Utility Fund Sewer Entr. /Small Tools Grainger, Inc. 5.53 203765 01/18/2012 Utility Fund Sewer Entr. /Small Tools Grainger, Inc. 34.02 Check Total: 81.07 203766 01/18/2012 Utility Fund Sewer Entr. /Spec Dept Equ Home Depot Credit Services 9.70 203766 01/18/2012 Utility Fund Sewer Entr. /Small Tools Home Depot Credit Services 10.82 Check Total: 20.52 203767 01/18/2012 Utility Fund Sewer Entr. /Spec Dept Equ Matco Tools 168.65 Check Total: 168.65 203768 01/18/2012 Utility Fund Sewer Entr. /Spec. Departm Office Furniture World, Inc 391.31 AP -Checks for Approval( 01/18/2012 - 10:16 AM) Page 23 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 24 Check Total: 391.31 203769 01/18/2012 Utility Fund Sewer Entr. /Spec. Departm Pollard Water.com 130.04 Check Total: 130.04 203770 01/18/2012 Utility Fund Sewer Entr. /Vehicle Repair Power Industries 168.45 Check Total: 168.45 203771 01/18/2012 Utility Fund Vehicle Gas & Oil Santa Rosa Auto Parts 89.78 Check Total: 89.78 203772 01/18/2012 Utility Fund Sewer Entr. /Clothing Allow Sunset Linen Service 22.70 Check Total: 22.70 203773 01/18/2012 Utility Fund Sewer Ent/Collect SystemRepair WECO INDUSTRIES 903.49 Check Total: 903.49 203774 01/18/2012 Utility Fund Water Entr. /Spec Dept Equ Bartley Pump, Inc 553.00 Check Total: 553.00 203775 01/18/2012 Utility Fund Water Ent/Distrib SystemRepair Bodean Company 325.66 Check Total: 325.66 203776 01/18/2012 Utility Fund Water Entr. /Spec Dept Equ Buchanan Food Service 194.55 Check Total: 194.55 203777 01/18/2012 Utility Fund Water Entr. /Spec. Departm Friedman's 49.16 203777 01/18/2012 Utility Fund Water Entr. /Spec. Departm Friedman's 130.25 Check Total: 179.41 203778 01/18/2012 Utility Fund Water Entr. /Spec Dept Equ Grainger, Inc. 910.89 AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 24 Check Number Check Date Fund Name Account Name Vendor Name Amount 203778 01/18/2012 Utility Fund 203778 01/18/2012 Utility Fund 203778 01/18/2012 Utility Fund 203778 01/18/2012 Utility Fund 203779 01/18/2012 Utility Fund 203780 01/18/2012 Utility Fund 203780 01/18/2012 Utility Fund 203780 01/18/2012 Utility Fund Water Entr. /Spec Dept Equ Grainger, Inc. Water Entr. /Spec. Departm Grainger, Inc. Water Entr. /Spec. Departm Grainger, Inc. Water Entr. /Spec Dept Equ Grainger, Inc. Water Entr. /Spec. Departm Office Furniture World, Inc Water Ent/Distrib SystemRepair Pace Supply Water Ent/Distrib SystemRepair Pace Supply Water Ent/Distrib SystemRepair Pace Supply Check Total: Check Total: 190.31 121.35 116.56 80.45 1,419.56 391.33 391.33 222.43 1,172.75 200.73 AP -Cheeks for Approval( 01/18/2012 - 10:16 AM) • Page 25 Check Total: 1,595.91 203781 01/18/2012 Utility Fund Water Entr. /Heat/Light/Po Pacific Gas & Electric 277.68 Check Total: 277.68 203782 01/18/2012 Utility Fund Water Entr. /Spec. Departm Pep Boys 37.18 Check Total: 37.18 203783 01/18/2012 Utility Fund Water Entr. /Spec Dept Equ Power Industries 112.53 Check Total: 112.53 203784 01/18/2012 Utility Fund WaterNehicle Repairs Rohnert Park Car Wash 39.23 Check Total: 39.23 203785 01/18/2012 Utility Fund WaterNehicle Repairs Santa Rosa Auto Parts 9.27 Check Total: 9.27 203786 01/18/2012 Utility Fund Water /Clothing Allowance Santa Rosa Shoes 271.22 Check Total: 271.22 AP -Cheeks for Approval( 01/18/2012 - 10:16 AM) • Page 25 Check Number Check Date Fund Name 203787 01/18/2012 Utility Fund 203787 01/18/2012 Utility Fund 203788 01/18/2012 Utility Fund 203789 01/18/2012 Utility Fund 203790 01/18/2012 Utility Fund 203791 01/18/2012 General Fund 203791 01/18/2012 General Fund 203792 01/18/2012 General Fund 203793 01/18/2012 General Fund 203794 01/18/2012 General Fund 203795 01/18/2012 Capital Projects Fund 203796 01/18/2012 General Fund Account Name Vendor Name Amount Water Ent/Distrib SystemRepair Shamrock Materials 714.55 Water Ent/Distrib SystemRepair Shamrock Materials 714.99 Check Total: 1,429.54 Water /Clothing Allowance Sunset Linen Service 57.84 Check Total: 57.84 Water Ent/Distrib SystemRepair Syar Industries, Inc. 238.45 Check Total: 238.45 Water Entr. /Spec Dept Equ HDS White Cap Construction Supply 519.37 Check Total: 519.37 R.P. Comm. Cntr Bldg/Facilty ABM Janitorial Services - Nort 288.00 R.P. Comm. Cntr Bldg/Facilty ABM Janitorial Services - Nort 432.00 Check Total: 720.00 Finance /Contractual S Accountemps 1,239.75 Check Total: 1,239.75 R.P. Gymnasium Bldg/Facilty Air Connection 3,110.57 Check Total: 3,110.57 Publ Works Gen /Spec. Departm Allemand Electric Supply 39.06 Check Total: 39.06 Wilfred - Dowdell Dist.Spec.Plan AMEC E &I, Inc 506.50 Check Total: 506.50 Planning /Training & Edu APWA 115.00 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 26 Check Number Check Date Fund Name Account Name Vendor Name Amount Check Total: 115.00 203797 01/18/2012 General Fund Pac /Facility Repa Aramark Uniform Services 468.00 203797 01/18/2012 General Fund R.P. Gymnasium Bldg/Facilty Aramark Uniform Services 830.73 203797 01/18/2012 General Fund R.P. Comm. Cntr /Bldg/Facilty Aramark Uniform Services 443.76 203797 01/18/2012 General Fund Burt/Ave Rec Cr Bldg/Facilty Aramark Uniform Services 200.00 203797 01/18/2012 General Fund Animal Shelter Bidg/Facilty M Aramark Uniform Services 43.40 203797 01/18/2012 General Fund Publ Works Gen Nehicle Repai Aramark Uniform Services 36.17 Check Total: 2,022.06 203798 01/18/2012 General Fund Data Processing /Telephone AT &T 5,256.03 Check Total: 5,256.03 203799 01/18/2012 General Fund P/S Bldg -North /Telephone AT &T 29.92 203799 01/18/2012 General Fund Ps Main Station /Telephone AT &T 41.82 203799 01/18/2012 General Fund P/S Bldg -North /Telephone AT &T 65.39 203799 01/18/2012 General Fund Rec. Programs /Telephone AT &T 1436 203799 01/18/2012 General Fund Ps Main Station /Telephone AT &T 24.42 Check Total: 175.91 203800 01/18/2012 General Fund Publ Works Gen Nehicle Repai AUTOWORLD 34.48 Check Total: 34.48 203801 01/18/2012 General Fund Streets & Bike /Spec. Departm BAY AREA BARRICADE SERVICE 667.28 Check Total: 667.28 203802 01/18/2012 General Fund Publ Works Gen Nehicle Repai BK Upholstery 541.75 Check Total: 541.75 203803 01/18/2012 Utility Construction Fund Tanks 1,3 & 4 Exterior Recoat BRELJE & RACE CONSULTING 18,675.00 203803 01/18/2012 Utility Construction Fund Alta Ave &Almond Swr/Wtr Rehab BRELJE & RACE CONSULTING 2,429.50 Check Total: 21,104.50 AP Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 27 Check Number Check Date Fund Name 203804 01/18/2012 General Fund 203805 01/18/2012 General Fund 203806 01/18/2012 General Fund 203807 01/18/2012 General Fund 203807 01/18/2012 General Fund 203808 01/18/2012 General Fund 203809 01/18/2012 General Fund 203810 01/18/2012 General Fund 203810 01/18/2012 General Fund 203810 01/18/2012 Capital Projects Fund 203811 01/18/2012 General Fund 203811 01/18/2012 General Fund 203811 01/18/2012 General Fund 203812 01/18/2012 General Fund AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Account Name Vendor Name Amount Animal Shelter Bldg/Facilty M Buchanan Food Service 552.24 Check Total: 552.24 Animal Control /Spec. Departm Butler Schein Animal Health Su 50.61 Check Total: 50.61 Data Processing /Spec. Departm CDW Government 370.20 Check Total: 370.20 Streets & Bike /Spec. Departm City Electric Supply 1,209.47 Streets & Bike /Spec. Departm City Electric Supply 212.11 Check Total: 1,421.58 Planning /Contractual S Code Source 651.77 Check Total: 651.77 R.P. Gymnasium Bldg /Facilty Comcast . 66.65 Check Total: 66.65 Non - Department /Advertising/P The Community Voice 624.00 Non - Department /Advertising/P The Community Voice 936.00 Sonoma Mtn Village Project The Community Voice 68.16 Check Total: 1,628.16 Data Processing /Software Main COMPUCOM 2,470.00 Data Processing /Software Main COMPUCOM 26,199.66 Data Processing /Software Main COMPUCOM 1,753.50 Check Total: 30,423.16 Streets & Bike /Spec. Departm Dispensing Technology Corp 2,760.38 Check Total: 2,760.38 Page 28 Check Number Check Date Fund Name Account Name Vendor Name Amount 203813 01/18/2012 General Fund Publ Works Gen /Spec. Departm Eureka Oxygen Co. 64.45 203813 01/18/2012 General Fund Publ Works Gen /Bldg/Facilty Eureka Oxygen Co. 545.41 Check Total: 609.86 203814 01/18/2012 General Fund Police /Training /Ed. - PATRICK FAHY 480.00 Check Total: 480.00 203815 01/18/2012 General Fund R.P. Gymnasium /Bldg/Facilty First Alarm Sercurities Servic 796.34 203815 01/18/2012 General Fund R.P. Comm. Cntr /Bldg/Facilty First Alarm Sercurities Servic 796.34 203815 01/18/2012 General Fund Pac /Facility Repa First Alarm Sercurities Servic 796.32 203815 01/18/2012 General Fund R.P. Gymnasium /Bldg/Facilty First Alarm Sercurities Servic 171.29 203815 01/18/2012 General Fund R.P. Comm. Cntr /Bldg/Facilty First Alarm Sercurities Servic 171.29 Check Total: 2,731.58 203816 01/18/2012 Capital Projects Fund University Dist. Specific Plan Gossett Civil Engineering 1,524.00 Check Total: 1,524.00 203817 01/18/2012 General Fund Publ Works Gen /Small Tools Grainger, Inc. 126.88 203817 01/18/2012 General Fund Publ Works Gen /Small Tools Grainger, Inc. 168.02 203817 01/18/2012 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 32.60 203817 01/18/2012 General Fund Ps Main Station /Bldg/Facilty Grainger, Inc. 72.39 203817 01/18/2012 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 29.82 203817 01/18/2012 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 36.20 203817 01/18/2012 General Fund Ladybug Rec Bid /Bldg/Facilty Grainger, Inc. 75.78 203817 01/18/2012 General Fund Ps Main Station [Bldg/Facilty Grainger, Inc. 83.60 203817 01/18/2012 General Fund Ps Main Station /Bldg/Facilty Grainger, Inc. 72.39 203817 01/18/2012 General Fund Pub] Works Gen /Small Tools Grainger, Inc. 22.88 203817 01/18/2012 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 6.52 203817 01/18/2012 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 29.37 203817 01/18/2012 General Fund Pub] Works Gen /Bldg/Facilty Grainger, Inc. 17.51 203817 01/18/2012 General Fund Streets & Bike /Spec. Departm Grainger, Inc. 82.26 Check Total: 856.22 203818 01/18/2012 General Fund Rec Ref Clearing Amber Griffith 48.33 Check Total: 48.33 AP -Cheeks for Approval( 01/18/2012 - 10:16 AM) Page 29 Check Number Check Date Fund Name Account Name Vendor Name Amount 203819 01/18/2012 General Fund Police Nehicle Repai Hansel Ford 13.56 203.819 01/18/2012 General Fund Police Nehicle Repai Hansel Ford 217.52 Check Total: 231.08 203820 01/18/2012 General Fund Police /Miscellaneous Michael T. Hardin Investigations 266.72 Check Total: 266.72 203821 01/18/2012 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 34.72 203821 01/18/2012 General Fund Animal Control /Shelter Food Hill's Pet Nutrition Sales, In 101.08 Check Total: 135.80 203822 01/18/2012 General Fund Pac/Pasco /Production Tracy Hinman Sigrist 200.00 Check Total 200.00 203823 01/18/2012 General Fund R.P. Gymnasium /Bldg /Facilty The Hitmen Termite & Pest Control 60.00 203823 01/18/2012 General Fund R.P. Comm. Cntr /Bldg/Facilty The Hitmen Termite & Pest Control 60.00 Check Total: 120.00 203824 01/18/2012 General Fund Center /Bldg/Facilty Home Depot Credit Services 24.35 203824 01/18/2012 General Fund Publ Works Gen /Spec. Departm Home Depot Credit Services 108.01 203824 01/18/2012 General Fund P/S Bldg -North /Bldg/Facilty Home Depot Credit Services 55.56 203824 01/18/2012 General Fund Publ Works Gen /Spec. Departm Home Depot Credit Services 11.33 203824 01/18/2012 General Fund Streets & Bike /Spec. Departm Home Depot Credit Services 40.65 Check Total: 239.90 203825 01/18/2012 General Fund Park Maint /Spec. Departm Horizon Distributors Inc. 15.39 Check Total: 15.39 203826 01/18/2012 General Fund Animal Control/Medications IDEXX Distribution, Inc. 263.82 Check Total: 263.82 203827 01/18/2012 Capital Projects Fund 2011 Various St Overlay JAM Services 5,186.30 AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 30 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 31 Check Total: 5,186.30 203828 01/18/2012 General Fund Rec Ref Clearing Rachel Keen 99.00 Check Total: 99.00 203829 01/18/2012 General Fund Streets & Bike /Spec. Departm Kelly Moore Paints 13.11 Check Total: 13.11 203830 01/18/2012 General Fund Police /Vehicle Repai L.C. ACTION POLICE SUPPLY 504.59 Check Total: 504.59 203831 01/18/2012 General Fund Non - Department /Spec. Departm LEAGUE OF CALIFORNIA CITIES 14,278.00 Check Total: 14,278.00 203832 01/18/2012 General Fund Streets & Bike /Spec Dept Equ Martin Ranch Supply 1,596.80 203832 01/18/2012 General Fund Storm Drain/Bldg Facility Martin Ranch Supply 3,265.85 Check Total: 4,862.65 203833 01/18/2012 General Fund Publ Works Gen /Small Tools Matco Tools - 134.31 203833 01/18/2012 General Fund Publ Works Gen /Small Tools Mateo Tools 307.49 Check Total: 173.18 203834 01/18/2012 General Fund Pac /City Events /Contractual S N2 Holdings Inc 58.76 Check Total: 58.76 203835 01/18/2012 General Fund Publ Works Gen /Vehicle Repai Nardsons Enterprises, Inc. 10.00 203835 01/18/2012 General Fund Police /Vehicle Repai Nardsons Enterprises, Inc. 80.00 Check Total: 90.00 203836 01/18/2012 General Fund Publ Works Gen /Spec. Departm Office Furniture World, Inc 391.33 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 31 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 32 Check Total: 391.33 203837 01/18/2012 General Fund Fire /Vehicle Repai Opperman & Son, Inc. 517.69 Check Total: 517.69 203838 01/18/2012 General Fund Finance /Travels & Mee CATHY ORME 44.88 Check Total: 44.88 203839 01/18/2012 General Fund Center Bldg/Facilty Pace Supply 458.98 Check Total: 458.98 203840 01/18/2012 General Fund Police Nehicle Repai Platinum Chevrolet 125.75 Check Total: 125.75 203841 01/18/2012 Utility Construction Fund Sewer Interceptor Phase II Psomas 12,760.20 Check Total: 12,760.20 203842 01/18/2012 General Fund Publ Works Gen /Gas & Oil Redwood Coast Petroleum 2,438.37 203842 01/18/2012 General Fund Police /Gas & Oil Redwood Coast Petroleum 1,035.77 Check Total: 3,474.14 203843 01/18/2012 General Fund Publ Works Gen Nehicle Repai . Redwood Lock & Key 6.88 Check Total: 6.88 203844 01/18/2012 General Fund Police /Training /Ed. - Residence in Roseville 905.40 Check Total: 905.40 203845 01/18/2012 General Fund Ps Main Station /Bldg/Facilty RJ Mechanical Inc. 180.00 Check Total: 180.00 203846 01/18/2012 General Fund Animal Control/Medications ROADRUNNER PHARMACY 116.71 AP - Checks for Approval ( 01/18/2012 - 10:16 AM ) Page 32 Check Number Check Date Fund Name Account Name Vendor Name Amount AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 33 Check Total: 116.71 203847 01/18/2012 General Fund Publ Works Gen /Haz Materials Safety -Kleen Systems, Inc. 310.80 Check Total: 310.80 203848 01/18/2012 General Fund Police Nehicle Repai Santa Rosa Auto Parts 230.03 203848 01/18/2012 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts 41.45 203848 01/18/2012 General Fund Police Nehicle Repai Santa Rosa Auto Parts 120.60 203848 01/18/2012 General Fund Mini Bus Nehicle Repai Santa Rosa Auto Parts 39.96 203848 01/18/2012 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts 188.72 203848 01/18/2012 General Fund Publ Works Gen Nehicle Repai Santa Rosa Auto Parts 81.00 Check Total: 701.76 203849 01/18/2012 General Fund Fire /Training & Ed Santa Rosa Junior College 89.00 Check Total: 89.00 203850 01/18/2012 General Fund Police Nehicle Repai Smothers 142.55 Check Total: 142.55 203851 01/18/2012 General Fund Rec Ref Clearing Deborah Stewart 58.00 Check Total: 58.00 203852 01/18/2012 General Fund Publ Works Gen /Clothing Allo Sunset Linen Service 108.66 Check Total: 108.66 203853 01/18/2012 General Fund Streets & Bike /Spec. Departm Syar Industries, Inc. 137.15 Check Total: 137.15 203854 01/18/2012 General Fund Pac/Pasco /Production WEAPONS OF CHOICE 27.33 Check Total: 27.33 203855 01/18/2012 General Fund Publ Works Gen /Small Tools West County Tool & Equipment 108.20 AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 33 Check Number Check Date Fund Name Account Name Vendor Name Amount 203855 01/18/2012 General Fund Publ Works Gen /Small Tools West County Tool & Equipment 24.17 Check Total: 132.37 203856 01/18/2012 Capital Projects Fund Copeland Creek Bike Path Recon Winzler & Kelly 1,242.50 203856 01/18/2012 Capital Projects Fund Copeland Creek Bike Path Recon Winzler & Kelly 1,298.75 Check Total: 2,541.25 Report Total: 1,579,403.60 AP - Checks for Approval ( 01/18/2012 - 10:16 AM) Page 34 CITY OF ROHNERT PARK COMMUNITY DEVELOPMENT COMMISSION BILLS FOR ACCEPTANCE January 24, 2012 Check Numbers: 5873 -5874 Dated: Jan. 11, 2012 - Jan. 11, 2012 $ 15,299.50 TOTAL $ 15,299.50 Accounts Payable Checks for Approval User: ccolburn Printed: 01/18/2012 - 10:13 AM � qit KEfi� .C'RNfi- �H Check Number Check Date Fund Name Account Name Vendor Name Amount 5873 01/11/2012 Redevelopment General Fund Rec & Corn Facilities Improve SSA Landscape Architects Inc 15,049.50 Check Total: 15,049.50 5874 01/11/2012 Redevelopment General Fund Contractual Services WILLDAN FINANCIAL SERVICES 250.00 Check Total: 250.00 Report Total: 15,299.50 AP - Checks for Approval ( 01/18/2012 - 10:13 AM ) Page l Mission Statement "We Care for Our Residents by Working Together to Build a Better Communi~v for Today and Tomorrow. " 1/24/2012 CDC Agenda ITEM NO. 7.C.1 CDC RESOLUTION NO. 2012-01 COMMUNITY DEVELOPMENT COMMISSION AGENDA REPORT Meeting Date: January 24,2012 Department: Finance Dept. Submitted By: Barbara Galaudet, Utility Billing and Revenue Supervisor Prepared By: Agenda Title: Consent Calendar Item RECOMMENDED ACTION: Approve resolution authorizing certain positions with the power to invest funds on behalf of the Community Development Commission and to open accounts with financial institutions. BACKGROUND: The Community Development Commission's Investment Policy authorizes investments with various financial institutions. Staff has prepared a resolution authorizing certain CDC positions with the authority to open necessary accounts with various financial institutions and to invest idle funds, Staff has prepared a resolution authorizing the Executive Director, the Finance Director, and the Utility Billing and Revenue Supervisor with the authority to invest CDC funds and to open accounts with financial institutions. ANALYSIS: N/A OPTIONS CONSIDERED: N/A FISCAL IMPACT/FUNDING SOURCE: N/A Department Head Approval Date: Executive Director Approval Date: General Counsel Approval Date: Attachments (list in packet assembly order): 1. Resolution RESOLUTION NO. 2012- 01 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AUTHORIZING CERTAIN POSITIONS WITH THE POWER TO INVEST FUNDS ON BEHALF OF THE COMMISSION AND TO OPEN ACCOUNTS WITH FINANCIAL INSTITUTIONS WHEREAS, the Community Development Commission frequently invests idle funds with financial institutions such as commercial banks and savings and loans and to do so must open accounts with such institutions; and WHEREAS, these financial institutions often require a resolution from the Community Development Commission to authorize certain individuals to make investment decisions on behalf of the Community Development Commission. NOW, THEREFORE BE IT RESOLVED by the Community Development Commission of the City of Rohnert Park that the following positions are authorized to open necessary accounts with financial institutions and to invest idle funds for the Community Development Commission and/or its agencies: Executive Director Finance Director Utility Billing and Revenue Supervisor BE IT FURTHER RESOLVED that the past Community Development Commission's policy of requiring signatures of any two of the above employees for withdrawal of any funds is hereby ratified and approved. DULY AND REGULARLY ADOPTED this 241h day of January, 2012. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chair ATTEST: Secretary Mission Statement "We Care for Our Residents by Working Together to Build a Better Communi(v for Today and Tomorrow. " 1/24/2012 CDC Agenda ITEM NO. 7.C.2 CDC RESOLUTION NO 2012-02 COMMUNITY DEVELOPMENT COMMISSION AGENDA REPORT Meeting Date: January 24, 2012 Department: Finance Dept. Submitted By: Barbara Galaudet, Utility Billing and Revenue Supervisor Prepared By: Agenda Title: Consent Calendar Item RECOMMENDED ACTION: Approve resolution authorizing certain positions with the power to invest funds in the Local Agency Investment Fund (LA IF). BACKGROUND: The City's Investment Policy authorizes investments in the State of California Local Agency Investment Fund. The City currently invests idle cash from the City and the Community Development Commission (CDe) in this fund. Staff has prepared a resolution authorizing certain CDC positions with the authority to invest monies in LAIF; however, LAIF requires a separate resolution authorizing officers of the Community Development Commission to invest in LAIF. Staff has prepared a resolution authorizing the Executive Director, the Finance Director, and the Utility Billing and Revenue Supervisor with the authority to invest CDC funds in LAIF. ANAL YSIS: N/A OPTIONS CONSIDERED: N/A FISCAL IMPACTIFUNDING SOURCE: N/A Department Head Approval Date: Executive Director Approval Date: General Counsel Approval Date: Attachments (list in packet assembly ordel): ]. Resolution RESOLUTION NO. 2012- 02 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AUTHORIZING CERTAIN POSITIONS WITH THE POWER TO INVEST FUNDS IN THE LOCAL AGENCY INVESTMENT FUND WHEREAS, Pursuant to Chapter 730 of the statutes of] 976 Section] 6429.] was added to the California Government Code to create a Local Agency Investment Fund in the State Treasury for the deposit of money of a local agency for purposes of investments by the State Treasurer; and WHEREAS, the Community Development Commission does hereby find that the deposit and withdrawal of monies in the Local Agency Investment Fund in accordance with the provisions of Section ] 6429.] of the Government Code for the purpose of investment as stated therein is in the best interest of the Community Development Commission of the City of Rohnert Park. NOW THEREFORE, BE IT RESOLVED that the Community Development Commission of the City of Rohnert Park does hereby authorize the deposit and withdrawal of Commission monies in the Local Agency Investment Fund in the State Treasury in accordance with the provisions of Section ] 6429.] of the Government Code for the purpose of investment as stated therein, and verification by the State Treasurer's Office of all banking information provided in that regard. BE IT FURTHER RESOLVED, that the following Community Development Commission positions shall be authorized to order the deposit or withdrawal of monies in the Local Agency Investment Fund: Executive Director Finance Director Utility Billing and Revenue Supervisor DULY AND REGULARLY ADOPTED this 24th day of January, 2012. ATTEST COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Secretary Chair Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: · Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via ell1ail for review and approval as to torm DUE no later than NOON Three (3) Mondays pl"ior to Council meeting date . Agenda items to City Manager via ell1ail for his review and responding ..email authorization", synchronized with above till1efl"all1e of Assistant City Attorney review, and an email copy to the City Clerk t(X dralling agendas · Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & ] 8 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fl"idays prior to Council meeting date · Agenda Drall review by Mayor, City Manager, Assistant City Attorney, City Clerk no late!" than Tuesday morning One (1) wee\, prior to Council meeting date · Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday aftemoon One (I) week 1)I'iot. to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008-] 73 ~- (This sectionfor City Clerk Use Only) 1/24/2012 CDC Agenda ITEM NO. 7.C.3 CDC RESOLUTION NO. 2012-03 Attachments for Item No. 7.C.3 & for Hem No. 7.D.] arc the same. In an effort to conserve paper, only] set is provided. Hem No. 7.D.] is attached. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AGENDA ITEM TRANSMITTAL REPORT Meeting Date: January 24, 2012 Department: Administration Submitted By: (Name & Tille) Submittal Date: Linda Babonis, Housing & Redevelopment Manager January 13,2012 Agenda Title: Accepting Annual Redevelopment Report for Fiscal Year Ending June 30, 2011 Requested CDC Action: Approve Resolution Accepting Annual Redevelopment Report for Fiscal Year Ending June 30, 20 II. Section 33080.1 of Community Redevelopment Law of the State of California, Health and Safety Code ("CRL"), requires that each redevelopment agency within the State of California present an annual report to its legislative body within six months of the end of the agency's fiscal year (December 31 SI). Each agency is also required to transmit financial statement information by December 31 sl to the California State Controller's Office for the fiscal year ending June 301h; and transmit to the State Department of Housing and Community Development the agency's low-and moderate-income housing activity statistics for the same fiscal period. The Community Development Commission of the City of Rohnert Park ("Commission") 2010/11 Annual Report consists of various financial and performance information for the Rohnert Park Redevelopment Project Area. The annual report is comprised of the following components: 1) Independent Financial Audit and Financial Statement 2) Report to the State Controller's Office 1 3) Report to the State Department of Housing and Community Development 4) Accounting of Housing and Displacement Activities 5) Summary of the Commission's Efforts to Alleviate Blight in the Project Area 6) Loan Report identifying any loans made by the Commission that are $50,000 or more and which are in default or non-compliance with the terms of the loan. 7) Description of Commission-owned Property 8) Expiration of Time Limits Pursuant to Section 33080.1 of CRL, the redevelopment agency is required to inform the legislative body of any major audit violations based on the independent financial audit report. Failure to correct a major violation may result in the filing of an action by the Attorney General pursuant to Section 33080.8 ofCRL. The legislative body is required to review any report submitted and must take any action it deems appropriate on that report no later than the first meeting of the legislative body occurring more than 21 days from the receipt of this report or January 24,2012. Independent Financial Audit and Financial Statement, State Controller's Report and Department of Housing and Community Development Report The State Controller's Report, Department of Housing and Community Development Report ("HCD Report") and the Independent Financial Audit and Financial Statement ("Audit Report") will be submitted to the appropriate governing agency by the December 31, 201] deadline. An independent auditor conducted an audit on the Commission's financial statements and each major fund of the Commission for the year ending June 30, 20] ]. The auditors' opinion is that the financial statements of the Commission present fairly, in all material respects, the respective financial position of the Commission's governmental activities and each major fund of the Commission as of June 30, 2011, and that the financial position of the Commission ended in conformity with generally accepted accounting principles. There are no violations or possible violations of budget ordinances, laws and regulations (including those pel1aining to adopting, approving, and amending budgets), provisions of contracts and grant agreements, tax and debt limits, and any related debt covenants whose effects should be considered for disclosure in the financial statements, or as a basis for recording a loss contingency, or for reporting on noncompliance. Accounting of Housing and Displacement Activities CRL Section 33080.1 (a) (2) (c) requires a description of the Commission's affordable housing activities in the 20] 0/11 fiscal year. Accordingly, the following has been identified: 1) Displacement: There were no non-elderly or elderly households that were displaced or moved from their dwelling units as part of a redevelopment project of the Agency during the 20] 0/1 ] fiscal year. 2 2) Housing Activities: a. In 20 10/11, the CDC contributed $] 06,600 to Sonoma County Adult & Youth Development ("SCA YD") for its Homeless Prevention Program ("Program"). The purpose of this Program is to prevent homelessness by providing one-time only emergency assistance for households suffering temporary financial difficulty through rental and deposit assistance and financial counseling. During the 20] 0/1 ] fiscal year, the Program assisted] 28 very low- and low-income households, representing 325 people from Rohnert Park. Of the people assisted, ] 52 were children, 47% of the total people served. b. In 2010/1], the Commission contributed $84,819 to the Committee on the Shelterless ("COTS"). COTS is a non-profit service organization that manages and operates a Shared Housing Program which houses single parent families who are transitioning from homelessness to independent living. In the City of Rohnert Park, COTS operates five City-owned, four-bedroom transitional houses and one HUD-funded, COTS- leased home for at-risk mothers with children. ] 09 individuals in 34 families were served between 7/1/] 0 and 6/30/1] in shared transitional housing. During the year, ] 4 families left the program. This is a two year program. Of those ] 4 who left, . 92% (] 3 of] 4) of shared transitional housing families have successfully completed the Rent Right fiscal management course. . 92% (13 of] 4) of families have completed COTS' innovative Kids First Program. . 83% (] 0 of] 2) tested negative for drugs and alcohol. . 64% (9 of 14) offamilies have documented savings for housing. . 80% (1 ] of] 4) of families have moved into permanent housing. c. In 20] 0/1 ], the Commission set-aside $2,000 per home or $] 0,000 for maintenance emergencies. The Commission did not expend funds for repairs in 20] 0/11. d. In 20] 0/1], the Commission contributed $57,400 to Rebuilding Together. Rebuilding Together (formerly Christmas in April) is a non-profit community organization that provides free health and safety repairs to the homes of low and very low-income families with children, elderly and/or disabled homeowners so that they may live in safety, comfort and independence. In FY 20]011], Rebuilding Together served 8 families (a total of]4 people served). Six were elderly or disabled; six under the age of 62 with disabilities, and 2 minors. There were another 7 applications pending. Rebuilding Together expanded its services over the course of the past several years to provide year-round emergency services to qualified households. In FY 20] 0/] ], Rebuilding Together responded to more than 3 emergency situations (one roof repair, one furnace and one ramp). Summary ofthe CDC's Efforts to Alleviate Blight in the Proiect Area CRL Section 33080.1 (a) (2) (d) requires a description of the Commission's progress, including specific actions and expenditures, in alleviating blight in the previous fiscal year. In April 2010, the Commission prepared an updated Five Year Implementation Plan to cover the periods of 3 2009/10 through 2013114. The Commission's 2009-2014 Housing and Redevelopment Implementation Plan lists the CDC's five-year plan for the elimination of blight. This Blight Progress Report is described in a manner corresponding to the goals and objectives described in the Plan. ]) Goal: Housing for All Families - Consistent with Community Redevelopment Law of the State of California, Health & Safety Code Sections 33000 et seq., increase, improve, and expand the community's supply of affordable housing. The following homeless prevention and assistance programs were funded in FY 2010/11: a. In 2010/] 1, the CDC contributed $] 06,600 to Sonoma County Adult & Youth Development ("SCA YD") for its Homeless Prevention Program ("Program"). The purpose of this Program is to prevent homelessness by providing one-time only emergency assistance for households suffering temporary financial difficulty through rental and deposit assistance and financial counseling. During the 2010/11 fiscal year, the Program assisted 128 very low- and low-income households, representing 325 people from Rohnert Park. Of the people assisted, 152 were children, 47% of the total people served. b. In 2010111, the Commission contributed $84,819 to the Committee on the Shelterless ("COTS"). COTS is a non-profit service organization that manages and operates a Shared Housing Program which houses single parent families who are transitioning from homelessness to independent living. In the City of Rohnert Park, COTS operates five City-owned, four-bedroom transitional houses and one HUD-funded, COTS- leased home for at-risk mothers with children. ] 09 individuals in 34 families were served between 7/1/10 and 6/30/11 in shared transitional housing. During the year, ]4 families left the program. This is a two year program. Ofthose ]4 who left, · 92% (13 of 14) of shared transitional housing fam i lies have successfully completed the Rent Right fiscal management course. · 92% (13 of ]4) offamilies have completed COTS' innovative Kids First Program. · 83% (10 of 12) tested negative for drugs and alcohol. · 64% (9 of 14) offamilies have documented savings for housing. · 80% (11 of ]4) offamilies have moved into permanent housing. c. In 2010/11, the Commission set-aside $2,000 per home or $10,000 for maintenance emergencies. The Commission did not expend funds for repairs in 20]0/11. d. In 20] 0/11, the Commission contributed $57,400 to Rebuilding Together. Rebuilding Together (formerly Christmas in April) is a non-profit community organization that provides free health and safety repairs to the homes of low and very low-income families with children, elderly and/or disabled homeowners so that they may live in safety, comfort and independence. In FY 20] 0/1 ], Rebuilding Together served 8 families (a total of 14 people served). Six were elderly or disabled; six under the age of 62with disabilities, and 2 minors. There 4 were another 7 applications pending. Rebuilding Together expanded its services over the course of the past several years to provide year-round emergency services to qualified households. In FY 2010/1], Rebuilding Together responded to more than 3 emergency situations (one roof repair, one furnace and one ramp). e. In 20] 011 ], the Commission provided $75,000 in financial support to Committee on the Shelterless ("COTS") for social services provided as part ofthe Vida Nueva Affordable Housing Project. The following programs were funded to ensure all residential structures and yards in Rohnel1 Park are safe, sanitary, adequate, show no visible damage, and exhibit the appearance of regular maintenance. . In 20101] I, the Commission contributed $57,400 to Rebuilding Together. Rebuilding Together (formerly Christmas in April) is a non-profit community organization that provides fi'ee health and safety repairs to the homes of low and very low-income families with children, elderly andlor disabled homeowners so that they may live in safety, comfort and independence. In FY 2010/1], Rebuilding Together served 8 families (a total of] 4 people served). Six were elderly or disabled; six under the age of 62with disabilities, and 2 minors. There were another 7 applications pending. Rebuilding Together expanded its services over the course of the past several years to provide year-round emergency services to qualified households. In FY 20] 0/1 ], Rebuilding Together responded to more than 3 emergency situations (one roof repair, one furnace and one ramp). . In 20] 0/11, seventeen low, very low and extremely low income families received assistance through the Earthquake Resistant Bracing System Grant Program and Residential Rehabilitation Program administered by the Sonoma County Community Development Commission utilizing FY 20101] I CDBG funds allocated to the City of Rohnert Park. . In FY 20 I 0/] 1, the Commission provided thirteen low-interest loans to families of low, very low and extremely low income for improvements to owner-occupied, legally-sited, mobile homes or single family residences utilizing Rohnert Park CalHome funds. The CalHome Program is administered by the Sonoma County Community Development Commission. 2) Other Goals of the Commission include: Goal: Clean, Value, and Respect. To stimulate and provide new private investment opportunities by revitalizing property characterized by deterioration, blight or functional obsolescence and to encourage continued investment in the Project Area where growth is planned. . In FY 20 I 011 1, the Commission provided funding toward the decommissioning of the Community Center Fountain Project No. 2010-10. The project has been completed. The work included the demolition of the Community Center fountain concrete boarder. The 5 primary funding source for this project was a $34,300 State of California 2000 Parks and Water Bond. · In FY 20 1011 ], the Commission funded the demolition of the former Southwest Fire Station, Project No. 20] 0-13. This site has been identified in the City's General Plan Housing Element and the Commission's Five Year Implementation Plan as a potential site for construction of affordable housing units or an alternative use focused on creating a public assistance site. · In FY 2010111, the Commission provided funding to initiate a study (Project No. 2010- 14) that will look at various alternatives for improving the three facilities located at the City's Community Center Complex (i.e., The Community Center, Performing Arts Center and Sports Center). · In FY 20] 0/] I, the Commission provided funding to initiate a feasibility study that will explore opportunities for developing new recreational amenities and services. Goal: Create a Stronger Local Economy. To improve employment opportunities, economic stability and productivity and to increase public revenues within the Project Area. Strengthen retail and other commercial functions. To encourage the use of local resources in the development of the Project Area whenever economically feasible. · In order to stimulate private investment in the Project Area, in 20] 0/] ], the Commission contributed $45,000 to Sonoma County Tourism Bureau and $20,000 to the Chamber of Commerce for economic developmentlbusiness development activities. · The Commission developed an agreement with the Chamber of Commerce associated with Chamber operations for the purpose of augmenting its FY 2010/11 funding and aiding in its efforts to re- constitute the organization, become self-sustaining and further economic development through its business development activities. Goal: Prudently Invest in Pubic Infrastructure. To eliminate environmental deficiencies by achieving a coordinated pattern of commercial, industrial and public land uses in the Project Area with adequate public improvements including but not limited to streets, utilities and flood control improvements. · The Commission provides financial assistance to the municipal golf course capital improvement fund for future improvements at the Foxtail North and Foxtail South Golf Courses. · The Commission makes recurring loan payments to the City for the construction of the Performing Arts Center. · The Commission makes annual lease payments to the City for city- owned land occupied by the Performing Arts Center, Community Center and Sports Center (the "Community Center Complex"). 6 . In FY 201011 1, the Commission provided funding toward the decommissioning of the Community Center Fountain Project No. 2010-10. The project has been completed. The work included the demolition of the Community Center fountain concrete boarder. The primary funding source for this project was a $34,300 State of California 2000 Parks and Water Bond. . In FY 201011], the Commission funded the demolition of the former Southwest Fire Station, Project No. 2010-13. This site has been identified in the City's General Plan Housing Element and the Commission's Five Year Implementation Plan as a potential site for construction of affordable housing units or an alternative use focused on creating a publ ic assistance site. . In FY 20] 0111, the Comm ission provided funding to initiate a study (Project No. 2010- 14) that will look at various alternatives for improving the three facilities located at the City's Community Center Complex (i.e., The Community Center, Performing Arts Center and Sports Center). . In FY 201011 1, the Commission provided funding to initiate a feasibility study that will explore oppol1unities for developing new recreational amenities and services. Goal: Compound on Past Success. To foster the development of a sense of community identity within the Project Area. To improve the visual image of the City and, specifically, the Project Area, by reinforcing existing assets and by expanding the potentials of the Project Area. . . In FY 20 I 011], the Commission provided funding to initiate a study (Project No. 20] 0- 14) that will look at various alternatives for improving the three facilities located at the City's Community Center Complex (i.e., the Community Center, Performing Arts Center and Sports Center). . In FY 2010/1 1, the Commission provided funding to initiate a feasibility study that will explore opportunities for developing new recreational amenities and services. Goal: Use Land Wisely. To encourage the development of commercial uses along major thoroughfares. To ensure a variety of commercial, office, andlor industrial lands uses that will physically and economically complement development within the Project Area. To foster the establishment of landscape buffers between incongruous land uses. . In FY 2010/1 1, the Commission approved a Commercial Area Improvement Pilot Program for the purpose of stimulating and providing new investment opportunities by revitalizing property characterized by deterioration, blight or functional obsolescence and to 7 encourage continued investment in the City of Rohnel't Park Redevelopment Project Area. · In FY 20 101 II, the Comm ission approved a Fayade Improvement and Commercial Rehabilitation Loan Program for the purpose of eliminating economic and physical blight of commercial properties within the Rohnert Park Redevelopment Project Area by providing financial incentives to commercial property owners and business tenants to rehabilitate, renovate and revitalize their commercial properties. Loan Report: CRL Section 33080.] (a)(2)(e), requires a list of and status report on, all loans made by the redevelopment agency that are fifty thousand dollars or more, that in the previous fiscal year were in default or not in compliance with the terms of the loan approved by the Commission. There are no loans in default or not in compliance with the terms of the loan. Description of Commission-owned Property CRL Section 33080.1 (a) (2) (f) requires a description of the total number of and nature of properties that the Commission owns and those properties the agency acquired in the 20] 0/11 fiscal year. On March 8, 201 1, the Commission authorized the real property transfer of all CDC-owned properties to the City of Rohnert Park. Those propel1ies are as follows; (I) Assessor's Parcel Number ("APN") ]43-05]-061, located at 6800 Hunter Drive in the City of Rohnert Park, County of Sonoma, State of California; (2) Assessor's Parcel Number ("APN") 143-380-015, located at 6750 Commerce Boulevard in the City of Rohnert Park, County of Sonoma, State of California; (3) Assessor's Parcel Number ("APN") 143-380-022, located at ]00 Avram Avenue in the City of Rohnert Park, County of Sonoma, State of California; (4) Assessor's Parcel Number ("APN") ] 43-061-052, located at 120 A vram A venue in the City of Rohnert Park, County of Sonoma, State of California; (5) Assessor's Parcel Number ("APN") 1 43-05] -066, located at 415 City Center Drive in the City of Rohnert Park, County of Sonoma, State of California; (6) Assessor's Parcel Number ("APN") 143-051-065, located at 6230 State Farm Drive in the City of Rohnert Park, County of Sonoma, State of California; (7) Assessor's Parcel Number ("APN") 143-051-076, located adjacent to the City Center Plaza and fronting City Hall Drive and Rohnert Park Expressway in the City of Rohnert Park, County of Sonoma, State of California; 8 (8) Assessor's Parcel Number ("APN") 045-081-007, located on the west side of Redwood Drive immediately north of Wilfred A venue in the City of Rohnert Park, County of Sonoma, State of California; (9) Assessor's Parcel Number ("APN") 045-082-053, located on the west side of Redwood Drive immediately south of Wilfred Avenue in the City of Rohnel1 Park, County of Sonoma, State of California; (] 0) Assessor's Parcel Number ("APN") 1 43-370-0 1 0, located at 435 Southwest Boulevard in the City of Rohnert Park, County of Sonoma, State of California; (11) * Assessor's Parcel Number ("APN") 1 43-273-023, located at 7668 Beverly Drive in the City of Rohnert Park, County of Sonoma, State of California; (12) * Assessor's Parcel Number ("APN") ] 43-252-005, located at 309 Burton A venue in the City of Rohnel1 Park, County of Sonoma, State of California; and (13) *Assessor's Parcel Number ("APN") ]43-203-001, located at 7783 Burton Avenue in the City of Rohnert Park, County of Sonoma, State of California. (14) *Assessor's Parcel Number ("APN") 143-271-049, located at 746 Brett Avenue in the City of Rohnert Park, County of Sonoma, State of California. (15) * Assessor's Parcel Number ("APN") 143-073-005, located at 7982 Santa Barbara Drive in the City of Rohnert Park, County of Sonoma, State of California. * Denotes LowlModerate Properties acquired with funds from Commission's Low and Moderate Income Housing Fund. Expiration of Time Limits: ]) Eminent Domain . 1 999 2) Establishment of loans, advances, and indebtedness to finance the redevelopment project . NIA 3) Effectiveness of the Redevelopment Plan . 7/14/2028 4) Time limit to repay indebtedness with proceeds of property taxes . 7/14/2038 Enclosures: Attaehment A - State Controller's Report Attaehment B - Department of Housing & Community Development Report Attachment C - Audit Report 9 GENERAL COUNSEL'S REVIEW: Relevant doeuments for this agenda item have been reviewed and approved as to form by General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION: (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Commission ( ) City Comments: (X) Consent Item () Regular Item Per Exeeutive Director's review and direction for distribution of this agenda item. (Revised 031309) JHTG-S05-b 10 RESOLUTION NO. 2012-03 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK ACCEPTING THE ANNUAL REDEVELOPMENT REPORT FOR FISCAL YEAR ENDING JUNE 30, 2011 WHEREAS, Section 33080.1 of Community Redevelopment Law of the State of California ("CRL") requires that each redevelopment agency within the State of California present an annual report to its legislative body within six months of the end of the agency's fiscal year (December 31 5t); and WH EREAS, the Community Development Commission of the City of Rohnert Park ("CDC") has prepared the Annual Redevelopment Report for Fiscal Year Ending June 30, 20 II ("Annual Report") and has submitted the Annual Report to the City Council as required by CRL; and WHEREAS, the State Controller's Report, Independent Auditor's Report and Financial Statement and the California Housing and Community Development Report are components of the CDC's Annual Report; and WHEREAS, the CDC is required to submit the State Controller's Report and Independent Auditor's Report and Financial Statement for Fiscal Year Ending June 30th to the California State Controller's Office by December 31 5t; and WHEREAS, the CDC is required to submit the Housing and Community Development Report to the California Department of Housing and Community Development for the same fiscal period by December 31 st; and WHEREAS, the CDC has submitted these reports to the appropriate state agencies as required by CRL. NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Rohnert Park that it does hereby accept the Annual Redevelopment Report for Fiscal Year ending June 30, 2011. DULY AND REGULARLY ADOPTED this 24th day of January, 2012. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson ATTEST: Secretary Agenda Packet Preparation TIMELlNES j()I' Regular City Couneil Meetings (This sectionfor City Clerk Use Only) held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to J(mn DUE no 1/24/2012 City Council Agenda later than NOON Thl'ce (3) Mondays prior to Council meeting datc . Agenl da items t~ CI ity Manager via em~il for his review and responding ..email authorization", ITEM NO.7 .D.1 sync 1ronized Wit 1 above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for dralling agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets RESOLUTION NO. 2012- 11 with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no latel' than NOON Two (2) Fridays prior to Council meeting datc . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tucsday morning One (1) weel, prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thm'sday aftcl'lloon One (1) week prior to COllncilmeeting date in compliance with Rohnert Park Munieipal Code Section 2.08.020 and related Resolution No. 2008-] 73 CITY COUNCIL OF THE CITY OF ROHNERT PARK AGENDA ITEM TRANSMITTAL REPORT Meeting Date: January 24, 2012 Department: Adm in istration Submitted By: Submittal Date: Linda Babonis, Economic Development Manager January 13,2012 Agenda Title: Receiving Annual Redevelopment Repol1 for Fiscal Year Ending June 30, 2011 Requested CDC Action: Approve Resolution Receiving Annual Redevelopment Report for Fiscal Year Ending June 30, 20] 1. Section 33080.] of Community Redevelopment Law ofthe State of California, Health and Safety Code ("CRL"), requires that each redevelopment agency within the State of California present an annual report to its legislative body within six months of the end of the agency's fiscal year (December 3 1 51). Each agency is also required to transmit financial statement information by December 3 1 51 to the California State Controller's Office for the fiscal year ending June 30th; and transmit to the State Department of Housing and Community Development the agency's low-and moderate-income housing activity statistics for the same fiscal period. The Community Development Commission of the City of Rohnert Park ("Commission") 2010/11 Annual Report consists of various financial and performance information for the Rohnert Park Redevelopment Project Area. The annual report is comprised of the following components: 1) Independent Financial Audit and Financial Statement 2) Report to the State Controller's Office 3) Report to the State Department of Housing and Community Development 1 4) Accounting of Housing and Displacement Activities 5) Summary of the Commission's Efforts to Alleviate Blight in the Project Area 6) Loan Report identifying any loans made by the Commission that are $50,000 or more and which are in default or non-compliance with the terms of the loan. 7) Description of Commission-owned Property 8) Expiration of Time Limits Pursuant to Section 33080.] of CRL, the redevelopment agency is required to inform the legislative body of any major audit violations based on the independent financial audit report. Failure to correct a major violation may result in the filing of an action by the Attorney General pursuant to Section 33080.8 ofCRL. The legislative body is required to review any rep0l1 submitted and must take any action it deems appropriate on that report no later than the first meeting of the legislative body occurring more than 2] days from the receipt of this report or January 24,2012. Independent Financial Audit and Financial Statement, State Controller's Report and Department of Housinf! and Community Development Report The State Controller's Report, Department of Housing and Community Development Report ("HCD Report") and the Independent Financial Audit and Financial Statement ("Audit Report") will be submitted to the appropriate governing agency by the December 31,20]] deadline. An independent auditor conducted an audit on the Commission's financial statements and each major fund of the Commission for the year ending June 30, 201 ]. The auditors' opinion is that the financial statements of the Commission present fairly, in all material respects, the respective financial position of the Commission's governmental activities and each major fund of the Commission as of June 30, 2011, and that the financial position of the Commission ended in conformity with generally accepted accounting principles. There are no violations or possible violations of budget ordinances, laws and regulations (including those pertaining to adopting, approving, and amending budgets), provisions of contracts and grant agreements, tax and debt limits, and any related debt covenants whose effects should be considered for disclosure in the financial statements, or as a basis for recording a loss contingency, or for reporting on noncompliance. Accounting of Housing and Displacement Activities CRL Section 33080.1 (a) (2) (c) requires a description of the Commission's affordable housing activities in the 2010/1] fiscal year. Accordingly, the following has been identified: ]) Displacement: There were no non-elderly or elderly households that were displaced or moved from their dwelling units as part of a redevelopment project of the Agency during the 20101] 1 fiscal year. 2) Housing Activities: 2 a. In 20 I 011 1, the CDC contributed $ 106,600 to Sonoma County Adult & Youth Development ("SCA YD") f(x its Homeless Prevention Program ("Program"). The purpose of this Program is to prevent homelessness by providing one-time only emergency assistance for households suffering temporary financial difficulty through rental and deposit assistance and financial counseling. During the 2010/1 1 fiscal year, the Program assisted 128 very low- and low-income households, representing 325 people from Rohnert Park. Of the people assisted, 152 were children, 47% of the total people served. b. In 2010/11, the Commission contributed $84,8] 9 to the Committee on the Shelterless ("COTS"). COTS is a non-profit service organization that manages and operates a Shared Housing Program which houses single parent families who are transitioning from homelessness to independent living. In the City of Rohnert Park, COTS operates five City-owned, four-bedroom transitional houses and one HUD-funded, COTS- leased home for at-risk mothers with children. 109 individuals in 34 families were served between 7/1/] 0 and 6/30/1 1 in shared transitional housing. During the year, ] 4 families left the program. This is a two year program. Of those 14 who left, . 92% (13 of 14) of shared transitional housing families have successfully completed the Rent Right fiscal management course. . 92% (13 of ]4) offamilies have completed COTS' innovative Kids First Program. . 83% (10 of 12) tested negative for drugs and alcohol. . 64% (9 of ]4) offamilies have documented savings for housing. . 80% (1 1 of 14) offamilies have moved into permanent housing. c. In 2010/1 1, the Commission set-aside $2,000 per home or $10,000 for maintenance emergencies. The Commission did not expend funds for repairs in 2010/11. d. In 2010/] 1, the Commission contributed $57,400 to Rebuilding Together. Rebuilding Together (formerly Christmas in April) is a non-profit community organization that provides free health and safety repairs to the homes of low and very low-income families with children, elderly andlor disabled homeowners so that they may live in safety, comfort and independence. In FY 20101] I, Rebuilding Together served 8 families (a total of] 4 people served). Six were elderly or disabled; six under the age of62 with disabilities, and 2 minors. There were another 7 applications pending. Rebuilding Together expanded its services over the course of the past several years to provide year-round emergency services to qualified households. In FY 2010/1 1, Rebuilding Together responded to more than 3 emergency situations (one roof repair, one furnace and one ramp). Summary ofthe CDC's Efforts to Alleviate Blight in the Pro;ect Area CRL Section 33080.1 (a) (2) (d) requires a description of the Commission's progress, including specific actions and expenditures, in alleviating blight in the previous fiscal year. In April 2010, the Commission prepared an updated Five Year Implementation Plan to cover the periods of 2009/10 through 2013/14. The Commission's 2009-2014 Housing and Redevelopment 3 Implementation Plan lists the CDC's five-year plan for the elimination of blight. This Blight Progress Report is described in a manner corresponding to the goals and objectives described in the Plan. 1) Goal: Housing for All Families - Consistent with Community Redevelopment Law of the State of California, Health & Safety Code Sections 33000 et seq., increase, improve, and expand the community's supply of affordable housing. The following homeless prevention and assistance programs were funded in FY 2010/11 : a. In 2010/1 1, the CDC contributed $] 06,600 to Sonoma County Adult & Youth Development ("SCA YD") for its Homeless Prevention Program ("Program"). The purpose of this Program is to prevent homelessness by providing one-time only emergency assistance for households suffering temporary financial difficulty through rental and deposit assistance and financial counseling. During the 20] 0/11 fiscal year, the Program assisted 128 very low- and low-income households, representing 325 people from Rohnert Park. Of the people assisted, 152 were children, 47% ofthe total people served. b. In 2010/11, the Commission contributed $84,8] 9 to the Committee on the Shelterless ("COTS"). COTS is a non-profit service organization that manages and operates a Shared Housing Program which houses single parent families who are transitioning from homelessness to independent living. In the City of Rohnert Park, COTS operates five City-owned, four-bedroom transitional houses and one HUD-funded, COTS- leased home for at-risk mothers with children. 109 individuals in 34 families were served between 7/11l 0 and 6/30/] I in shared transitional housing. During the year, 14 families left the program. This is a two year program. Of those 14 who left, · 92% (13 of ]4) of shared transitional housing families have successfully completed the Rent Right fiscal management course. · 92% (13 of 14) of families have completed COTS' innovative Kids First Program. · 83% (10 of] 2) tested negative for drugs and alcohol. · 64% (9 of 14) of families have documented savings for housing. · 80% (1 ] ofl4) offamilies have moved into permanent housing. c. In 201 Oil 1, the Commission set-aside $2,000 per home or $10,000 for maintenance emergencies. The Commission did not expend funds for repairs in 20 lOll I. d. In 2010/11, the Commission contributed $57,400 to Rebuilding Together. Rebuilding Together (formerly Christmas in April) is a non-profit community organization that provides free health and safety repairs to the homes of low and very low-income families with children, elderly andlor disabled homeowners so that they may live in safety, comfort and independence. In FY 20] 011 I, Rebuilding Together served 8 families (a total of] 4 people served). Six were elderly or disabled; six under the age of 62with disabilities, and 2 minors. There were another 7 applications pending. Rebuilding Together expanded its services 4 over the course of the past several years to provide year-round emergency services to qualified households. In FY 20 I 011 1, Rebuilding Together responded to more than 3 emergency situations (one roof repair, one furnace and one ramp). e. In 201011 1, the Commission provided $75,000 in financial support to Committee on the Shelterless ("COTS") for social services provided as part of the Vida Nueva Affordable Housing Project. The following programs were funded to ensure all residential structures and yards in Rohnert Park are safe, sanitary, adequate, show no visible damage, and exhibit the appearance of regular maintenance. . In 20 I 011 1, the Commission contributed $57,400 to Rebuilding Together. Rebuilding Together (formerly Christmas in April) is a non-profit community organization that provides free health and safety repairs to the homes of low and very low-income families with children, elderly andlor disabled homeowners so that they may live in safety, comf0l1 and independence. In FY 201011 I, Rebuilding Together served 8 families (a total of]4 people served). Six were elderly or disabled; six under the age of 62with disabilities, and 2 minors. There were another 7 applications pending. Rebuilding Together expanded its services over the course of the past several years to provide year-round emergency services to qualified households. In FY 2010111, Rebuilding Together responded to more than 3 emergency situations (one roof repair, one furnace and one ramp). . In 2010/1 1, seventeen low, very low and extremely low income families received assistance through the Earthquake Resistant Bracing System Grant Program and Residential Rehabilitation Program administered by the Sonoma County Community Development Commission utilizing FY 201011 1 CDBG funds allocated to the City of Rohnert Park. . In FY 2010111, the Commission provided thirteen low-interest loans to families of low, very low and extremely low income for improvements to owner-occupied, legally-sited, mobile homes or single family residences utilizing Rohnert Park CalHome funds. The CalHome Program is administered by the Sonoma County Community Development Commission. 2) Other Goals of the Commission include: Goal: Clean, Value, and Respect. To stimulate and provide new private investment opportunities by revitalizing property characterized by deterioration, blight or functional obsolescence and to encourage continued investment in the Project Area where growth is planned. . In FY 20101] 1, the Commission provided funding toward the decommissioning of the Community Center Fountain Project No. 20 I 0-] O. The project has been completed. The work included the demolition of the Community Center fountain concrete boarder. The primary funding source for this project was a $34,300 State of California 2000 Parks and Water Bond. 5 · In FY 20] 0/11, the Commission funded the demolition of the former Southwest Fire Station, Project No. 20] 0-13. This site has been identified in the City's General Plan Housing Element and the Commission's Five Year Implementation Plan as a potential site for construction of affordable housing units or an alternative use focused on creating a public assistance site. · In FY 20] 0/1 1, the Commission provided funding to initiate a study (Project No. 2010- 14) that will look at various alternatives for improving the three facilities located at the City's Community Center Complex (i.e., The Community Center, Performing Arts Center and Sports Center). · In FY 20] 0/11, the Commission provided funding to initiate a feasibility study that will explore opportunities for developing new recreational amenities and services. Goal: Create a Stronger Local Economy. To improve employment opportunities, economic stability and productivity and to increase public revenues within the Project Area. Strengthen retail and other commercial functions. To encourage the use of local resources in the development of the Project Area whenever economically feasible. · In order to stimulate private investment in the Project Area, in 20] 0/] ], the Commission contributed $45,000 to Sonoma County Tourism Bureau and $20,000 to the Chamber of Commerce for economic developmentlbusiness development activities. · The Commission developed an agreement with the Chamber of Commerce associated with Chamber operations for the purpose of augmenting its FY 2010/11 funding and aiding in its efforts to re- constitute the organization, become self-sustaining and further economic development through its business development activities. Goal: Prudently Invest in Pubic Infrastructure. To eliminate environmental deficiencies by achieving a coordinated pattern of commercial, industrial and public land uses in the Project Area with adequate public improvements including but not limited to streets, utilities and flood control improvements. · The Commission provides financial assistance to the municipal golf course capital improvement fund for future improvements at the Foxtail North and Foxtail South Golf Courses. · The Commission makes recurring loan payments to the City for the construction of the Performing Arts Center. · The Commission makes annual lease payments to the City for city- owned land occupied by the Performing Arts Center, Community Center and Sports Center (the "Community Center Complex"). · In FY 2010/11, the Commission provided funding toward the decommissioning of the Community Center Fountain Project No. 2010-10. The project has been completed. The work included the 6 demolition of the Community Center fountain concrete boal-der. The primary funding source for this project was a $34,300 State of California 2000 Parks and Water Bond. . In FY 20] 0/] ], the Commission funded the demolition of the fonner Southwest Fire Station, Project No. 20] 0- 13. This site has been identified in the City's General Plan Housing Element and the Commission's Five Year Implementation Plan as a potential site for construction of affordable housing units or an alternative use focused on creating a public assistance site_ . In FY 2010/11, the Commission provided funding to initiate a study (Project No. 20] 0- ] 4) that will look at various alternatives for improving the three facilities located at the City's Community Center Complex (i.e., The Community Center, Performing AI1s Center and Sports Center). . In FY 2010/11, the Commission provided funding to initiate a feasibility study that will explore opportunities for developing new recreational amenities and services. Goal: Compound on Past Success. To foster the development of a sense of community identity within the Project Area. To improve the visual image of the City and, specifically, the Project Area, by reinforcing existing assets and by expanding the potentials of the Project Area. . In FY 2010111, the Comm ission provided funding to initiate a study (Project No. 20 I 0- 14) that will look at various alternatives for improving the three facilities located at the City's Community Center Complex (i.e., the Community Center, Performing Arts Center and Sports Center). . In FY 20] 0/] ], the Comm ission provided funding to initiate a feasibility study that will explore opportunities for developing new recreational amenities and services. Goal: Use Land Wisely. To encourage the development of commercial uses along major thoroughfares. To ensure a variety of commercial, office, andlor industrial lands uses that will physically and economically complement development within the Project Area. To foster the establishment of landscape buffers between incongruous land uses. . In FY 20] 011 1, the Commission approved a Commercial Area Improvement Pilot Program for the purpose of stimulating and providing new investment opportunities by revitalizing property characterized by deterioration, blight or functional obsolescence and to encourage continued investment in the City of Rohnert Park Redevelopment Project Area. . In FY 20101] 1, the Commission approved a Fayade Improvement and Commercial Rehabilitation Loan Program for the purpose of 7 eliminating economic and physical blight of commercial properties within the Rohnert Park Redevelopment Project Area by providing financial incentives to commercial property owners and business tenants to rehabilitate, renovate and revitalize their commercial properties. Loan Report: CRL Section 33080.1 (a)(2)( e), requires a list of and status report on, all loans made by the redevelopment agency that are fifty thousand dollars or more, that in the previous fiscal year were in default or not in compliance with the terms of the loan approved by the Commission. There are no loans in default or not in compliance with the terms of the loan. Description of Commission-owned Property CRL Section 33080. I (a) (2) (f) requires a description of the total number of and nature of properties that the Commission owns and those properties the agency acquired in the 2010/1 1 fiscal year. On March 8, 2011, the Comm ission authorized the real property transfer of all CDC-owned properties to the City of Rohnert Park. Those propel1ies are as follows; (1) Assessor's Parcel Number ("APN") 143-051-061, located at 6800 Hunter Drive in the City of Rohnert Park, County of Sonoma, State of California; (2) Assessor's Parcel Number ("APN") ] 43-380-01 5, located at 6750 Commerce Boulevard in the City of Rohnert Park, County of Sonoma, State of California; (3) Assessor's Parcel Number ("APN") 143-380-022, located at 1 00 A vram A venue in the City of Rohnert Park, County of Sonoma, State of California; (4) Assessor's Parcel Number ("APN") 143-061-052, located at 120 A vram Avenue in the City of Rohnert Park, County of Sonoma, State of California; (5) Assessor's Parcel Number ("APN") 143-051-066, located at 4 1 5 City Center Drive in the City of Rohnert Park, County of Sonoma, State of California; (6) Assessor's Parcel Number ("APN") 143-05] -065, located at 6230 State Farm Drive in the City of Rohnert Park, County of Sonoma, State of California; (7) Assessor's Parcel Number ("APN") ] 43-051-076, located adjacent to the City Center Plaza and fronting City Hall Drive and Rohnert Park Expressway in the City of Rohnert Park, County of Sonoma, State of California; (8) Assessor's Parcel Number ("APN") 045-081-007, located on the west side of Redwood Drive immediately north of Wilfred Avenue in the City of Rohnert Park, County of Sonoma, State of California; 8 (9) Assessor's Parcel Number ("APN") 045-082-053, located on the west side of Redwood Drive immediately south of Wilfi'ed Avenue in the City of Rohnert Park, County of Sonoma, State of California; (10) Assessor's Parcel Number ("APN") 1 43-370-010, located at 435 Southwest Boulevard in the City of Rohnert Park, County of Sonoma, State of California; (1 ]) * Assessor's Parcel Number ("APN") 143-273-023, located at 7668 Beverly Drive in the City of Rohnert Park, County of Sonoma, State of California; (12) * Assessor's Parcel Number ("APN") 143-252-005, located at 309 Burton Avenue in the City of Rohnert Park, County of Sonoma, State of California; and (13) *Assessor's Parcel Number ("APN") 143-203-001, located at 7783 Burton Avenue in the City of Rohnert Park, County of Sonoma, State of California. (14) *Assessor's Parcel Number ("APN") 143-271-049, located at 746 Brett Avenue in the City of Rohnert Park, County of Sonoma, State of California. (] 5) * Assessor's Parcel Number ("APN") ] 43-073-005, located at 7982 Santa Barbara Drive in the City of Rohnert Park, County of Sonoma, State of California. * Denotes LowlModerate Properties acquired with funds from Commission's Low and Moderate Income Housing Fund. Expiration of Time Limits: ]) EminentDomain . 1999 2) Establishment of loans, advances, and indebtedness to finance the redevelopment project . NIA 3) Effectiveness of the Redevelopment Plan . 7114/:2028 4) Time limit to repay indebtedness with proceeds of property taxes . 7/14/2038 Enclosures: Attachment A - State Controller's Report Attachment B - Department of Housing & Community Development Report Attachment C - Audit Report CITY ATTORNEY'S REVIEW: Relevant documents lDr this agenda item have been reviewed and approved as to form by City Attorney. CITY MANAGER'S RECOMMENDATION: (X) Consent Item (X) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: ( ) Regular Item Per City Manager's review and direction for distribution ofthis agenda item. (Revised 03] 309) JH:TG-S05-b 9 RESOLUTION NO. 2012-11 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK RECEIVING THE ANNUAL REDEVELOPMENT REPORT FOR FISCAL YEAR ENDING JUNE 30, 2011 WHEREAS, Section 33080.1 of Community Redevelopment Law of the State of California ("CRL") requires that each redevelopment agency within the State of California present an annual report to its legislative body within six months of the end of the agency's fiscal year (December 3 1 st); and WHEREAS, the Community Development Commission of the City of Rohnert Park ("CDC") has prepared the Annual Redevelopment RepOlt for Fiscal Year Ending June 30, 2011 ("Annual Report") and has submitted the Annual Report to the City Council as required by CRL; and WHEREAS, the State Controller's Report, Independent Auditor's Report and Financial Statement and the California Housing and Community Development Report are components of the CDC's Annual Report; and WHEREAS, the CDC is required to submit the State Controller's Report and Independent Auditor's Report and Financial Statement for Fiscal Year Ending June 30th to the California State Controller's Office by December 31 st; and WHEREAS, the CDC is required to submit the Housing and Community Development Report to the Cal ifornia Department of Housing and Community Development for the same fiscal period by December 3 1st; and WHEREAS, the CDC has submitted these reports to the appropriate state agencies as required by CRL. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby receive the Annual Redevelopment Report for Fiscal Year ending June 30, 201 I. DULY AND REGULARLY ADOPTED this 24th day of January, 2012. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk ATTACHMENT A STATE CONTROLLER'S REPORT STATE CONTROLLER'S REPORT state Income and Expenditures .Summary, Combined Transfers abut Fiscal Year 2011 Operating Transfers In $4,320,304 - Tax Increment Transfers In $2,173,879 Operating Transfers Out $4,320,304 „ Tax Increment Transfers Out $2,173,879 Statement of Income and Expenditures Summary, Rage 1 12/20/2011 Combgied T. a9sf6rs In / Out: Balance 8heet - !Llabllitfes and other Credits Low /Moderate Special Fiscal Year 2011 Capital Projects Debt Service Income Housing Revenue /Other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Liabilities and Other Credits Accounts Payable 54,5591 169,785 ,'�3. '�4��'� ",. �:�'� ��':� �� , � � $224,344 Interest Payable ! ., .. $0 Tax Anticipation Notes Payable � �yti � � :, � � � , � $0 Loans Payable 18,972 842 323 a': k ani w "`. -d "' � � •,�d, � z . ......P.RR1 'l0�, Other Liabilities , Due to Capital Projects Fund Due to Debt Service Fund ,��' 1 � • z $0 Due to Low /Moderate Income Housing Fund a_ Due to Specials Revenue /Other Funds .. $0 Tax Allocation Bonds Payable ;' "' : v ^ '' 59,140,523 Lease Revenue, Certificates - t; >� of Participation Payable, $0 Financing Authority Bonds All Other Long -Term Debt Total Liabilities and Other $73,531 5 $0 $1,012,108 Credits $0 6,588,500 rk`a' °? $65,729,023 z, " e $6,588,500 $66 814,662 Balance Sheet - Liabilities; and Other Credits Page !1 1212012011 Balance Sheet Liablhtes and Other Credits Low /Moderate Special Fiscal Year 2011 Capital Projects Debt Service Income Housing Revenue /Other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Equities Investment In General Fixed ;�,?,n ° >�i.` �_M sl� gat �.. d 5 `�;, 29,705,691 $29,705,691 Assets Fund Balance Reserved 10,344,225 8 621 413 > ar�4 �4�' $18,965,638 Fund Balance 7,170,554 2,940,9281 13,606,984; �� r�» ` $23,718,466 Unreserved - Designated Fund Balance 2,211,0421 1 NMI I �" .1 $2211,042 Un reserved -U ndesignated Total Equities $19,725,821 $2,940,928 $22,228,397 $0 $29,705,691 $74,600,837 Total Liabilities, Other Credits, and Equities $19,799,352 $2,940,928 $23,240,505 $0 $65,729,023 $29,705 691 $141 415,499 Balance.;Sheet : Liabilifies and Other Credits Page 2 12/20!201.1 `' >Balance Sh "eet'- Assets and Other. Debits ` Low /Moderate Special Fiscal Year 2011 Capital Projects Debt Service Income Housing Revenue /Other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Assets and Other Debits Cash and Imprest Cash 2,278,6131 1 422,771 "`rte ,`�v,, „ "' $2,701,384 Cash with Fiscal Agent 7,170,5541 2,940,9281 13,342,611 1 .... . Tax Increments Receivable Accounts Receivable $0` Accrued Interest Receivable 5,9601 15,731 w „' ' ; RE s $21;691 Loans Receivable 288,5001 9,459,392 $9,747,882. _.....__....$0 Contracts Receivable .., Lease Payments Receivable 2,940,928 7771 $Z 940,928 Unearned Finance Charge 62 788 095” X62 788 095 Due from Capital Projects Fund 7777 $0 Due from Debt Service Fund , f " $0 Due from Low /Moderate $0 Income.Housing Fund Due from Special Revenue /Other Funds" %far Sheet _ Assets and Other Debits Page'1 12/2012011'. Balartce Sheet Assets and Ofher befi'1ts Low /Moderate Special Fiscal Year 2011 Capital Projects Debt Service Income Housing Revenue /Other General Long- General Fixed Funds Funds Funds Funds Term Debt Assets Total Investments : $0 >• r .3 Other Assets 10,055,725 $10,055,725 Investments: Land Held for MEMO -�' $0 Resale Allowance for Decline In Value of Land Held for Resale Fixed Assets: Land, ° '' r �a� >�'`'�;�.��.�`� �: `�. n ,.' : , IN ,,.. ..: �.��,�; >•�� ;� 28,900,428 $28,900,428 Structures, and Improvements Equipment , . uG ,� «� �� 805,263_F_ $805,263 Amount Available In Debt RON `, txiY, $0 Service Fund Amount to be Provided for 0 Payment of Long -Term Debt Total Assets and Other $19,799,352 $2,940,928 $23 240,505 $0 $65,729,023 $29,705,691 $141 415 499 Debits (Must Equal Total Liabilities, Other Credits, and Equities) Balance; Sheet - Assets.and Other Debits Page'2 12(20/2011 i < F �k� ?�� .�`'�a'�' � x��'�•f P�sa��" }Y �w.�??�`�@.'h x };.�y�vY�i �i v � _� � .�!c . �.` . � icy . g�" �� , '�,,�7,e`rp'`(�� S '�c,�7 ." '4 -$ i�� : �S �,aes��i'�+�*��iim �+ f ��, �'. �•`�� ^- ::t::w� :_... ,., w?.? 'v�r -. S- a. �� :��.�. W, "r'�N _: �w:� - ,�.o-.C�.�':3 . C�, ::,._.?t. .. ,,:�t�fi`At, e � "av��a _1'Lx�rK++.r c,��;ct�� K bCN !yirp r � .4: S aternent of Income and! Expenditures - Other. Ffnancir,g Sources Fiscal Year 12011 Project Area Name lCity of Rohnert Park Redevelopment Agency Project Area Capital Project Debt Service Low /Moderate Special Funds Funds Income Housing Revenue /Other Total Proceeds of Long -Term Debt $0 Proceeds of Refunding Bonds $0 Payment to Refunded Bond Escrow Agent $0 Advances from City /County ' "' $0 Sale of Fixed Assets f I ...... �"...._ """"� Miscellaneous Financing Sources (Uses) $p Operating Transfers In 4,320,3041 $4,320,304 Tax Increment Transfers In 2,173,8792 173 879 Operating Transfers Out 3,124,471 1,195,8331 $4,320,304 Tax Increment Transfers Out 2,173,879 $2,173,879 (To the Low and Moderate Income Housing Fund) Total. .Other Financing Sources (Uses) ($5,298,350) $4,320,304 $978 046 $0 $0 Statement of Income and Expenditures -Other Financing Sources Page.1 12/2012011 �` t' . oc. �iv1 y� *� x � .:. a. � �:� •. � a "' � " +1GG5 J si't4.vr�y� �'��.sS"�� 4c .a � r�� jx�}`�i'J Tom,* �s�-.a s��'.w�.�,.� res. ^.:�*.:�x^ ;y.' >. :y J%.. ' s w. .'�� Mc.�2l�. tic -•a-' Diu,'" �8a�' �t�iY`Nif`�'"r�/�`+Y:�yy,,yc�� d; s� `�. `r r -. ,y v��,�?� � Cii� �SG"Sii °' �e� �Q � J ,>. . � ,x ��i ��'r•R � ET bw. z"v4✓6'�'fF J t .TS`..+��r .�.�'i�`*p'a�'T)YF� k j " S Statement of inoome and Expenditures - Other Financing Sources Fiscal Year 12011 u7 Project Area Name JCity of Rohnert Park Redevelopment Agency Project Area Capital Project Debt Service Low /Moderate Special Funds Funds Income Housing RevenuelOther Total Excess (Deficiency) of Revenues and ($524,336)$1 164 865 $536,159 $0 $1,176,688 Other Financing Sources over Expenditures and Other Financing Uses Equity, Beginning of Period $20,250,157 $1,776,063 $21,692,238 $0 $43,718,458 Prior Period Adjustments -$0 Residual Equity Transfers $0 Equity, End of Period $19,725,821 $2,940,928 $22,228,397 $0$44 895 146 Statementof Income and Expenditures - Other Financing Sources Page 2. 12120!2011 :. . Administration Costs 2,488,292 925,245 $3 413 537 Professional Services 43,466 29,459 j72,925 Planning, Survey, and Design $0 Real Estate Purchases $0 Acquisition Expense $0 , Operation of Acquired Property 13,330 $13,330 Relocation Costs $p Relocation Payments $0 Site Clearance Costs $0 Project Improvement 1 Construction Costs 63,0361 $182,056 Disposal Costs $p Loss on Disposition of Land Held for $0 .:.. Resale Statemen. t of Income and Expenditures - Expenditures Page 1 " 12/20/2011 Statement of income and Expenditures `.Expenditures Fiscal Year 12011 Project Area Name City of Rohnert Park Redevelopment Agency Project Area Capital Project Debt Service Low/Moderate Special Funds Funds Income Housing Revenue /Other Total Decline in Value of Land Held for Resale $o Rehabilitation Costs $0 Rehabilitation Grants $0 Interest Expense 194,220 2,412,318 $2,606,538 Fixed Asset Acquisitions $0 Subsidies to Low and Moderate Income $0 Housing Debt Issuance Costs $0 Other Expenditures Including Pass- 6,018,497 _ $6,018,497 Through Payment(s) Debt Principal Payments: Tax Allocation Bonds and Notes 780,962 $780,962 Revenue Bonds, Certificates of $0 Participation, Financing Authority Bonds City /County Advances and Loans 83,000 $83,000 All Other Long -Term Debt 238,50-0]- 38,500 $238,500 Total Expenditures $9,129,011 $3,193,280 $1,087,054 $0 $13,409 345 Excess (Deficiency) Revenues over $4,774,014 ($3,155,439) ($441,887) $0 $1,176,688 (under) Expenditures Statement of lncom. a and Expenditures - Expenditures Page.2 102012011: Fiscal Year Project Area Name JCity of Rohneri Park Redevelopment Agency Project Area Low/Moderate Special Capital Project Debt Service Income Housing Revenue/Other Funds Funds Funds Funds total Tax Increment Gross (Include All Apportionments) Special Supplemental Subvention Property Assessments Sales and Use Tax Transient Occupancy Tax Interest Income Rental Income Lease Income Sale of Real Estate Gain on. Land Held for Resale Federal Grants Grants from Other Agencies Bond Administrative Fees Other Revenues Total Revenues 12,278,434 $37,841 ti/ $645,167 T o r 14,586,033 r,77790771- -, �r - Statement of Income and Expenditures - .12117/.201:1:. Page 1" Revenues: 4", ��'S �''�'�i�; :ry.�� `y. < � s';.,,, yG'✓'�' -n s4l x„aS-. ' a.d` K�C rt x '� xin+,ra,,y. y' �i'ii�tZ'- .. :;<..� ,+;h rx ?x• .. irap . ;. y � ,+�. > r � , c>.. `�r�^`n ,`.R';;*�y % t:<.G�• � ��i ®Y01b � t � '� 'ts "�' ",4 # +' w'a : � S < � t�"t .4S '� P j . C �t t �z�i �� 7S g i§ dF �H`. �.. ti�� ^'LnSx��4�ic..ci..aa.�xTii�3 1 u s Ea.a:�SiA ?`��.�:S +�ow�`a3, u"`w• s.w.. t� w'�`i �'.ti~�etu�Sw> ,r.. J .i�Y2`�dax.�+�nSA�:- S,�+W' S ?a.+._ ln� �F� �,�s. n�.�� . ,��,X>.� .... r�SC ~G �p�y��t��,SS:.so.��,, (�•�' a+�7`'a �%X,S�•n ns •. ":.. F`p"n,�•t {j��`•�- .4/`� °A�y n�s?'� +�'�`'+ -�/n�r ,��r-a, �► ti'�""S•srd sa: Et o�,v��, .,�� g y, yF �,,*' xI'',i �h'4y. �[�Kwe��X't� f� ate'* "Si `A Lp t. ' �i��6�itF�2� e� �i-" ��.Y��,�ea �E4�� ,,�. - L t W ' C '1-.. � �` F`.•x v...� ^'K} Agency Long -Term Debt Fiscal Year 12011 Project Area Name ci of Rohnert Park Redevelopment Agency Project Area Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of issue Maturity Date Beginning Year Maturity Date Ending Year Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year- Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal. Amount In Default Interest In Default. City /County Debt 1987 5,830,000 5,830,000 Construction 1987 2024 $2,158,000 83,000 $2,075,000 Bond Types Allowed: Tax Allocation. Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass - Throughs; Deferred Compensation; Other Agencyil'png -Term Delft. Page 1 12/1:7/2011 r• -;. � ��`ft� a��. �;�'T f n . � ,fir,. �r, >T rh'iE e' -2`>.w wC a. ,v. `- y ,A =4 §$'•ry'•v' ^�: v.. j9 >*'� �,l��ti�!�'"i[.�' 'sv °�a. A mn: wa-- yd�YiJ{ S..0 ^� -,�.r �!rm vc� 2:i` -. -'s bCr, F' .. �,i �"�'ai> °.+•.. � ��.+�:u.A�"1� ��x'},�"f4�u�'4��441 '�� V r�� . �r ",�u .I r, � �4,. ,;Y $sT.. :. i ��M� ��tee'7.A�'6 }k�1�Y5� Agency Long -Term Debt Fiscal Year Project Area Name Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year lCity of Rohnert Park Redevelopment Anency Project Area Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Loans 2004 6,255,000 �- 6,255,000 Refunded 1994 COPS 2004] �— 2025 $4,752,000 238,500 $4,513,500 Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City/County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass - Throughs; Deferred Compensation; Other Agency Long- TermDebY Page 2: 121,17/201:1 � k ,� Y � ,. x�„ -i c '— �..:k5xr �' x. " M1 .',oy�".� �k w'�'";�,�. * ZS'�''�i � a�9 -��"4< i1r ;•m ._,.,.,y., w .¢.k °�n -n w. �ct.,,� '3; ,r ��ye.1,`* i7 . [ 5", a Agency Long -Term Debt Fiscal Year 12011 Project Area Name CitYOf Rohnert Park Redevelopment Agency Project Area Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Tax Allocation Bonds 1991 13,099,895 13,099,895 Refund 88 Tabs 11991 2020 $1,03.5. ,326 . ........... _. .. 339,977 accretion , discount and premium 160,962 $534,387 Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass - Throughs; Deferred Compensation; Other Agency. Long -Term Debt Page 3,' 12/17/2011 `� ^ti ova >� -. '�• s'7� ,r „ `- "7��v .A i:.� x�F'r�. zi :��r %tt� `��t�3.�a Ei- _ :�w: r� �,�:�r c,�•,r-w°'G. ,ro on;• •rk =,yc.•v Sd »1W. y�� t � ~"� 4�'Y�. g,�Y��TY' � ..�•lYn� t '. 3 �� g �w �� f Q�,�'��'��'n ?�'� ''t��0��'�' "iryad '"� t '°� �' .. i�a'#`"S� ros. "c ,. rs �{�. � �� +.ik ,Wtx ��ic�ffaa yyV + .y� •� �'�' *..pp�. �—w .", c�nu�. 1�t'.�' "gY,�^ �'�,n, .^,..�` � ; a .:•u ,� k � 1. t � � '�-° ��;:�'�'`��C:v,.+. -�� r Agency Long -Tenn Debt Fiscal Year Project Area Name Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year 2019 lCity of Rohnert Park Redevelopment Agency Pro -ect Area Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Tax Allocation Bonds I 1999 16,082,973 16,082,973 Project Funding 19991 2036 $14,987,973 748,163 accretion, discount and premium �— 395,000 $15,341,136 Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass - Throughs; Deferred Compensation; Other Agency Long -Term Debt Page 4: 12/17/2011 Fiscal Year Project Area Name Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year Agency Long -Term Debt 2011 City of Rohnert Park Redevelopment Agency Project Area Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Tax Allocation Bonds 2001 8,200,000 8,200,000 Refund a portion of 1991 TABs 2004 2016 $6,735,000 r 70,000 I $6,665,000 Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass - Throughs; Deferred Compensation; Other AgencyEong -Team Debt P. ,5 age ': 121,17/201:1 a:'#� „+a"8��"�� aF,. , �'�`'ay ` �'�fit��^ 1�'`�'� ��Sa��yr�;rii,��s � � � .,,�u (i s ` .4 . ay, Sd t�i7�'�,��` `�p�"i� a•�p � 7"�"�� ON �i"� �1 c��ta! r ;T.�C Agency Long -Term Debt Fiscal Year Project Area Name Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year 2011 City of Rohnert Park Redevelopment Ac encv Project Area Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Tax Allocation Bonds 2007 26,760,000 26,760,000 Housing 2007 2037 $16,360,000 155,000 $16,205,000 Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass - Throughs; Deferred Compensation; Other Agency Long -Term! Debt Rage 6: 12/1712011 � am�� • +s6i 3& '. •. � �. �jv ��,�.�?�� `��"�� ' < m4 �i''a,„� �'�''',� �: nom' ��s ��; <� Fiscal Year Project Area Name Forward from Prior Year Bond Type Year of Authorization Principal Amount. Authorized Principal Amount Issued Purpose of Issue. Maturity Date Beginning Year Maturity Date Ending Year Agency Long -Term Debt 2011 City of Rohnert Paris Redevelopment Agency Project Area Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of-Fiscal Year Principal Amount In Default Interest In Default i sr=�i�`�F�n�E ITax Allocation Bonds �^ 2007 34,680;000 34,680,000 Rehabilitation 2007 2037 $207957600 l $20,3951000 Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass - Throughs; Deferred Compensation; Other !AgencyCong -Term Debt .. Page 7 1211712011 �^�T�.u.,: °tae � s? �`'�.:— °� ,z. it de�..>c -�dy� �.x i= r�H °42y1e �> '�i `- �"'�'tzw.✓ a (�p p {�� s.s;,w�.n 4 ,,j ,G. ...�i„ .. �tiz:�'�:., v�A.. a�.��,,� �fy8'>�,�P•�� @� VII��,I��@i�G -:,. r ��-s� r�.� �s�� Summary W the Statementof Indebtedness -Pro ect Area; j, Fiscal Year 2011 Project Area Name, Tax Allocation Bond Debt 121,431,495 Revenue Bonds E: 6,082,066 Other Long Term Debt - - -� City /County Debt [— 3,602,300 Low and Moderate Income Housing Fund Other 2;489,000 Total $133,604 861 Available Revenues Net Tax Increment Requirements Q $133,604,861 Summary of the Statement °of Indebtedness - Protect Area Page 1 1.2/17!201:1 Pass Through i 1,fthool District Assis #ance Fiscal Year 12011 Project Area Name City of Rohnert Park Redevelopment Agency Project Area Tax Increment Pass Through Detail Other Payments Amounts Paid To Taxing H & S Code H & S Code H &S Code Total H & S Code H & S Code Agencies Pursuant To: Section 33401 Section 33676 Section 33607 Section 33445 Section 33445,5 County 3,662,2691 1,510,320 $5,172 5891 tia = eo-h� Y ur Cities $0M School Districts $� Community College District _ $fl. . Special Districts $0 1 ri" Total Paid to Taxing $3,662,269 $1,510,320 $0 $5,172,589 $0 $0 Agencies Net Amount to Agency ' w" i� u.r $7,105,845 Gross Tax Increment -� �� wn F �� '��, 12,278,434 Generated Pass Through /School District Assistance" Page: .1 12/17/2011'. Assessed Valuation Data Fiscal Year 2011 ProjectArea Name Frozen Base Assessed Valuation Increment Assessed Valuation Total Assessed Valuation City of Rohnert Park Redevelopment Agency Project Area 489,927,000 1,227,844, 349 1,717,771,349 'Assessed Valuation Data? Paged 12/1.7/2011 Acfivity Report. ',; rea Name Forwarded from Prior Year? �-�� - Enter Code for Type of Project Area Report 1 r P = Standard Project Area Report A = Administrative Fund L = Low and Moderate Income Housing Fund M = Mortgage Revenue Bond Program 0 = Other Miscellaneous Funds or Programs S = Proposed (Survey) Project Area Does the Plan Include Tax Increment Provisions? 7---- Yes Date Project Area was Established (MM- DD -YY) 7!7/1987 —� Most Recent Date Project Area was Amended i Did this Amendment Add New Territory? Most Recent Date Project Area was Merged Yes Will this Project Area be Carried Forward to Next Year? Established Time Limit: Repayment of Indebtedness (Year Only). F-- 2037 Effectiveness of Plan (Year Only) F-- 2027 New Indebtedness (Year Only) 2007 Size of Project Area in Acres 1,7111 Percentage of Land Vacant at the Inception of the Project Area 16.0 Health and Safety Code Section 33320.1 (xx.x %) Percentage of Land Developed at the Inception of the Project Area 84.01 Health and Safety Code Section 33320.1 (xx.x %) Objectives of the Project Area as Set Forth in the Project Area Plan RICP (Enter the Appropriate Code(s) in Sequence as Shown) R = Residential I = Industrial C = Commercial P = Public O = Other Project Area Report. Page 1; 12!17/2011 Audit Inf. Miatlon Fiscal Year 2011 ; Was the Report Prepared from Audited Financial Data, —Yes If compliance opinion includes exceptions, and Did You Submit a Copy of the Audit? state the areas of non - compliance, and describe the agency's efforts to correct. Indicate Financial Audit Opinion Qualified If Financial Audit is not yet Completed, What is the —� Expected Completion Date? If the Audit Opinion was Other than Unqualified, State Briefly the Reason Given Was a Compliance Audit Performed in Accordance with Health and Safety Code Section 33080.1 and the State Controller's Guidelines for Compliance Audits, and Did You Submit a Copy of the Audit? Indicate Compliance Audit Opinion If Compliance Audit is not yet Completed, What is the Expected Completion Date? Yes Positive /Negative No Exceptions L� Audit Information Page 1' 121-17/20:1!1 >r "•`; '� is:K� spy a'"".,�� z, k�wv, . c� ^�*}�- : �r=�. � '�. ' °^,,y §� ^� .: '°pt c0'�u�"°. %' ,h """Ti G .r.0 �s➢1Y + °. b �- General -Info. rth on Fiscal Year 2(191 Members of the Governing Body ' Orme —� Middle Cathy Last'Name First iName; Initial i :Ch airperson,Belforte .city i Gina Stafe:j Member Mackenzie - -� Jake Phone Member Stafford Pam Member Callinan Joseph M b . e jAhanotu Amy Member Member Member Member Mailing Address Street 1 JP.O. Box 1489 Street 2 City IRohnert Park State FC—A-7 Zip 94927 -1489 Phone (707) 585 -6722s Is Address Changed? Last4Jame First Name Middle phone: initial Executive Director Gonzalez Gabriel 1(707)588-2242 Fiscal Officer ICathy {707) 585 -6717 Secretary jGonzalez IGabriel (707) 588 -2242 Firm Namei Last ' Orme —� First Cathy Middle Initial. Street JP.O. Box 1489 —� .city i Rohnert Park Stafe:j CA Zip; Code :.: 94927 -1489 Phone (707)585 -6717 maepenaenryuuicuc Vavrinek,Trine, Day & Co AJ Major 5000 Hopyard Rd Suite 335 Pleasanton CA 94588 -3351 7 (925)734 -6600 age General Information P 1. 12/17/2011 .......-\ COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK BALANCE SHEET GOVERNMENTAL FUNDS JUNE 30, 2010 Capital Projects Funds Low /Moderate Debt Income Service Redevelopment Housing Fund Total ASSETS Cash aDd investments $ 2,722,614 $ 422,771 $ $ 3,145,385 Receivables: Taxes Due from other governments Accrued interest 5,960 1,104 7,064 Due from other funds 14,627 14,627 Restricted cash and investments 7,170,554 13,342,611 ~ 2,967,428 23,480,593 Loans and notes receivable, net 9,459,392 9,459,392 Advances to City of Rohnert Park 10,344,225 10,344,225 Total assets $ 20,243,352 $23,240,506 $ 2,967,428 $46,451,286 LIABILITIES Accounts payable $ 54,559 $ 169,785 $ $ 224,344 Due to other funds 14,627 14,627 Due to CitY of Rohnert Park 4,345 4,345 8,690 Deferred revenue 837,979 837,979 Total liabilities 73,532 1,012,109 1,085,641 FUND BALANCES Reserved for: Loailsand notes receivable 10,344,225 8,621,413 18,965,638 Housing projects 13,606,983 13,606,983 Community development projects 7,170,554 7~ 170,554 Debt service 2,967,428 2,967,428 Unreserved 2,655,042 2,655,042 Total fund balances 20,169,821 22,228,396 2,967,428 45,365,645 Total liabilities and fund balances $ 20,243,352 $23,240,506 $ 2,967,428 $46,451,286 See accompanying notes to basic fmancial statements. ~S~.2A R.-1..5-k\ deed (\ , L.\ - I Lif'I'(lAY't 1 . t'tt:.O Or :$ S I Esru-<t. lLh C, s~~nr:c), . 11 COMMUNlTY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK STATEMENT OF REVEl\'1JES, EXPENDITURES AND CHANGES IN FUND BALANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 REVENUES Taxes Investment and rental income Other Total revenues EXPENDITURES Current: General goverwnent . Payments to the City of Rohnert Park Contributions to other governments -Payment to SERAF Capital outlay Debt service: Advance refunding escrow - Note (7) Principal ~ .\-6 bF Interest and fiscal charges Total expenditures EXCESS (DEFICIENCY) OF REVENUES O~R (UNDER) EXPENDITURES OTHER FINANCING SOURCES (USES) Transfers in Transfers out Total other financing sources (uses) NET CHANGE IN FUND BALANCES FUND BALANCES, BEGINNING OF YEAR FUND BALANCES, END OF YEAR See accompanying notes to basic. financial statements. ~\ )C,q,( . :t~I()\o\ \ l'ii,\\ '1- 4 CO\\~~) ------< ;p ~J /-z:" '\x Ibo . . Ibtj Capital Projects Funds Low/Moderate Debt Income Service Redevelopment Housing Fund Total $ 12,388,589 $ $ $ 12;388,589 514,788 645;167 ",,-i37,841 1 ,197,795 999,647 999,647 .13,903,025 645,167 37,841 14,586,032 ...... 6,949,275 , ,52,396 ~ 845,908 "-- 63,035 321,500 - 426,396 8,658,511 5,244,514 (5,324,850) (5,324,850) (80,336) . 20,250,157 $ 20,.169,821 \ -7 U!J. oO() _, l.....I I " /Cj4 q CoP ~.-------. 13 " 915,639 ..,. 52,395 7,864,914 104,791 845,908 182,055 " 119,020 , 1'039'393~ - 2,153,887 1,087,054 3,193,280 12,938,845 (3. 155.4L I -....346r 4,34h,804 I 1/191'365 21,692,238 ~,776,063 43,718,458 $ 22,228,396 $/2,967,428 $ 45,365,645, j.. I J 1; 'fb I (JOQ I f 2:,S S 00 0 o.u.rJ,,,,,, &D/ UJ1 ::._.___l.___.~-~-~-_ 1,5<'12-, 3DI g l<\q \ <6 .11 B 551 !a (13 ,-+ Ie ~ :u I ~ ltYl1 Ie, ) < 6YjQU,LU) 1,360,893 2,580,283 (441,887) 1,647,187 "- 2,173,879 (1,195,833) 978,046 6,520,682 (6,520,683) (0) 536,158 1,647,187 NOTE 7 - LONG-TERM DEBT (Continued) The following is a summary oflong-tenn debt activity for the year ended June 30, 2011. Amount due Balance Additions! Balance Within One June 30, 2010 Accretions Retirements June 30, 20 It Year Long-tenn Debt: Loans from the City $ 2,158,000 $ $ (83,000) $ 2,075,000 $ 90,000 Loan from RPF A 4,752,000 (238,500) 4,513,500 238,500 Tax allocation bonds 52,173,164 (620,355) 51,552,809 601,~10 ----? Accretion 00 lax allocation bonds 7,340,135 (419,038) 7,748,321 429.449 Totalloog-tenn debt 66,423,299 (1,360,893) 65,889,630 1,359,759 Issuance premiwn 1,250,273 (34,332) 1,215,941 34,330 Issuance discount (372,647) 9,479 (363,168) (9,609) Deferred amount on refunding (120,979) 46,584 . (74,395) 21,045 Totallong-tenn liabilities $ 67,179,946 $ $ (1,339,162) $ 66,668,008 1,405,525 Future debt service requirements (principal and interest) at Tax Allocation Bonds Loan from RPF A Vear ending ~ 2012 2013 20t4 2015 2016-2020 2021-2025 2026-2030 2031-2035 2036-2038 Principal 60.1.810 1,028,453 1,051,007 t,073,944 11,318,748 10,845,356 11,656,546 7,706,555 6,270,390 51,552,809 Interest 1,984,567 1,963,567 1,929,728 1,892,713 8,232,232 6,105,203 4,139.393 2,149,438 Interest 186,750 178,650 169,740 160.020 621,630 210.510 Principal 243,000 252.000 261.000 274,500 1,548,000 1,935.000 Interest 196,535 187,500 177,781 167,233 646,095 238,332 2,075.000 $ 1,527,300 4,513,500 1,613,476 The composition of interfund receivables and payables for the year ended June 30, 2011 follows: Fund reporting receivable Fund reporting pay(tble LowlModerate Income Housing Capital Projects Fund Redevelopment Capital Projects Fund $ NOTE 8 - INTERFUND TRANSACTIONS (Continued) The composition of interfund transfers for the year ended June 30, 2011 follows: 27 NOTE 6 - RELATED PARTY TRANSACTIONS (Continued) therefore no allowance for bad debt has been recorded by the Commission. The Commission will reassess the collectability of these advances at least annually. Hazel Wetland Preserve In October 2006, the Commission purchased the Hazel Wetland Preserve for $288,500, which is to be reimbursed by the City upon the sale of stadium lands. NOTE 7 - LONG-TERM DEBT The Commission's long-term debt payable at June 30, 2011 follows: Maturity Interest Rates Annual Principal Installments Original Issue Amount 2004-2036 285,000 - 260,389 11,936,65] Outstanding at June 30.2011 2,075,000 ,,/ 534,3&7 / 15,341,136 " 6,665.000 ~ 36,600,000 ./ 4,513,500 V" ..J Loans from the City - Performing Arts Center 1991 Refunding Tax Allocation Bonds, including accreted interest 1999 Tax Allocation Bonds, including accreted interest 2001 Refunding Tax Allocation Bonds 2007 Tax Allocation Bonds 2003 Loan from RPF A 2004.2024 9.00% 2004-2020 6.60 - 6.80% $45,000 - 254,000 550,000 - 580,000 4,200,000 13,099,895 2004-2016 2008.2038 2004-2025 8,200,000 6],440,000 6,255,000 Total governmental activities - bonds, loans payable, and accreted interest on capital appreciation bonds 65,729,023 Loan from the City - Performing Ar The City's General Fund loaned $4,200, center. The loan is being repaid with prope Commission in order to construct a performing arts increment. Loanfrom Rohnert Park FinanCing Authority The Commission leases the Public Safety Facilitie's to the City. Such facilities were constructed with proceeds of the 1991 Certificates of Participation, Under the terms of the lease, the City's lease payments to the Commission are scheduled to be equal to the debt service requirements of the Certificates of P.articipation. Under a separate agreement, the. Commission has agreed to provide surplus tax increment revenues to the City to make lease payments if the City does not otherwise provide for the lease payments. During the year, the Redevelopment Capital Projects Fund made the lease payments with surplus tax increment. On July 1,2003, the Rohnert Park Financing Authority (RPFA) issued Lease Revenue Refunding Bonds, Serie.s 2003 (Bonds) in the amount of $6,950,000. Proceeds of the bonds were used to refund the City's 1999 COPs (Master Equipment Lease) and the Commission's 1994 Refunding COPs (Public Safety Facility Project) outstanding balance of $5,280,000, The Commission entered into the loan arrangement with the RPF A to repay its portion of the bonds at the amount equal to approximately 90% of the debt service of the bonds. See the RPF A's debt disclosures to its basic financial statements for further details on the refunding transaction. 25 NINE., 5 �. ,�f£'a.��3�„g5 -w {Gap, x rat hurt " 1' 'l°1h";FL"�- vws,:,�- "�'�^�•y� °y :($j'R:��'"t ,� . �,.. h _„R,'�.��+f�'��. ��"T�c� � �, t ,�I �. .s ra., �at�'.8 £'�"',F -d�v it�I'�" <3J'='�.'3:::�T a �4k.�✓i a,,.. v.;` 'rt�..nEi^�i`styL Ty M1 v'' 4,Ka E�TIiX n..,i_ Agency Long -Term Debt Fiscal Year Project Area Name Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year 2011 City of Rohnert Park Redevelopment Agency Proiect Area Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Loans zooa 6,255,000 6,255;000 Refunded 1994 COPS 200 2025 $4,752 000 238,500 a Ob 3 t_R Qa $4,513,500 1? I S 5cl Rd wt�- F`1 AIL 4,513,500•+ 2,075)000.+ 002 6,588,500 -* Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass- Throughs; Deferred Compensation; Other Agency Long -Tenn Debt Page 2 12/17/2011 0 -* 0 -* �` xt�,'-. �,15�a3��.w`3 � �`,`�x"`- "'f� fi�s5 y�y �"".i �,��'�� r�nw,��..�.",��a �..,• *- ' "� "�� >.h`:�z „�wa� �;4.,..�.�`��cLS ., �� A�a',',��?��`.; did' �cY�; R�a�ai%., c?�V��. ��, x��c> ��1�1t; ��J�x�, �l��a��.,^,��Cry.,,��- _x��:�w�. �., _:, `�. s;``ta .�..v�•,...,. , %...r`r.,: Agency Long -Term Debt fiscal Year 12011 Project Area Name lCity of Rohnert Park Redevelopment Agency Project Area Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default City /County Debt 1987 5,830,000 5,830,000 Construction 1987 2024. -$2,158,000 I �— 83,000 2,075,000 Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass- Throughs; Deferred Compensation; Other Agency.Long-Terri Debt Page 1 12/1712011` Community Development Agency Of The City Of Rohnert Park Agency Long -Term Debt Fiscal Year 2011 Project Area Name ICity of Rohnert Park Redevelopment Agency Project Area Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Tax Allocation Bonds 1991 13,099,895 13,099,895 Refund 88 Tabs 1991 2020 $1 035,326 - 339,977 accretion , discount and premium 1so,9s2 qua Cs SO U0 $534,387 Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass - Throughs; Deferred Compensation; Other 005 Agency Long- Terni.:Debt Fage 12/17/2011 i 20)395)000-+ 16,205,000•+ 5665000 -+ 15,341,136-+ 534,387-+ 59,140,523-* 0 -* uc�. r, ,:�.M.a �'��,e.�ra �:.,.."'v _th�.:c..s��s.�� U�awl�;>•y�^'�,r`; .� . �: f�,�,';u��.'�.:. �.�m`�.a�. .� ''"a'F � P�: .. .,:n.< � .s +.,v..�.>tit �C�.i�...,.. ..,:.... ' Fiscal Year Project Area Name Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year Agency Long -Term Debt 2011 7 City of Rohn art Park Redevelopment Agency Project Area Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default (Tax Allocatioh Bonds 1999 16,082,973 16,082,973 Project Funding 1999 2036 $14,987,973 748,163 accretion, discount and premium 395,000 $15 341,136 Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; U.S;State; Loans; Lease Obligations; Notes; Deferred Pass- Throughs; Deferred Compensation; Other Agency,ILong-Term Debt Page 4,' 121117/2011 �� yla H,, sS:cfasu.� �v4' 3 ��. ��i x^° ,��x, � �� aQ`�s'� -`v' a v� r�;+r�v-r,�S"wr v, 3m**+ro. •r n � w"w'HCa?� ' n° . Y7t� _.,. , oyy K� c... � s '�'cJ w s'i wF � . � C�a.°a Agency Long -Term Debt Fiscal Year Project Area Name Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year 2011 —� City of Rohnert Park Redevelopment Agency Project Area - -� Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default 1g0*10 s. ti. Tax Allocation Bonds �- 2001 8,200,000 8,200,000 Refund a portion of 1991 TABs �— 2004 2016 $6,735,000 70,000 $6,665,ODOy Bond Types Allowed: _ ^T Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass - Throughs; Deferred Compensation; Other Agency tong TerrruDebt' Page 5 12/1.7,/2.011 .''`,.,•r.,.4V ». C��6 fi...'.i�' � ��..,'�74.5'AS �t� � riNi.�3 �`". 6F '�,4"'. .— �;ek�s._�. °�i sh.' y_u'(.�c -�im�n s"5 y`,V: �3 =mss .m.*T�Y^i�a.Ys �'s o-z.;a � �`L'�'._�N�k IZ N.'1 'n .q,�i,. r£,$7 ORI e ' a� � W� - Agency Long -Term Debt Fiscal Year 2011 Project Area Name Cit of Rohnert Park Redevelopment Agency Project Area Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year. Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Tax Allocation Bonds 2007 26,760,000 26,760,000 Housing 2007 �— 2037 $16,360,000 � I 155,000 $16,205,000 Bond Types Allowed: Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City /County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass - Throughs; Deferred Compensation; Other 12/17/2011, Agency Long-Term Debt:: Page 6 �F��'s�; �' � °}`"` 1 ,�, � man+.., 5].{�, �ro �`.h. =^,� - .:� -',� rub; � rr av��yui �. 'd' ° ?`, r �.,�'4'�3� � .•.�z^r"''rf� � Y � q i -�1�r� a.T 7� �" � �r' �.r a fi,:.:.t�x`vwa :.< �� ,�,..�,''�.t. .. '- �,..�.z. k� -... .v. v. ''�., �„�u^ s'...s. i. i - . •«L. ��,.'�G�'a�,��,� .r- .:4✓.��i..i:��'1� S:w. 3��.�t��mav: �'�'�i��rs' �'��fifi� T�� •� ♦y�y��yL4 � ��^ ... ;��7�� a�,� "�t:�� fr * � �v'wC,'��t }� %�r��fl ,� `} Agency Long -Term Debt Fiscal Year Project Area Name Forward from Prior Year Bond Type Year of Authorization Principal Amount Authorized Principal Amount Issued Purpose of Issue Maturity Date Beginning Year Maturity Date Ending Year 2011 City of Rohnert Park Redevelopment Agency Project Area —� Principal Amount Unmatured Beginning of Fiscal Year Adjustment Made During Year Adjustment Explanation Interest Added to Principal Principal Amount Issued During Fiscal Year Principal Amount Matured During Fiscal Year Principal Amount Defeased During Fiscal Year Principal Amount Unmatured End of Fiscal Year Principal Amount In Default Interest In Default Tax Allocation Bonds 2007 00 2607] �_ 34,680,000 Rehabilitation 2007 2037 $20,395,000 I M6795,000 Bond Types Allowed: w Tax Allocation Bonds; Revenue Bonds; Certificates of Participation; Tax Allocation Notes; Financing Authority Bonds; City/County Debt; US;State; Loans; Lease Obligations; Notes; Deferred Pass - Throughs; Deferred Compensation; Other Agency.Long -Tenn Debt: Page.? 12/17/2011 General Ledger Summary Trial Balance User: corme Printed: 12/17/2011 - 12:28 PM Period I to 13, 2011 Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund: 930 Redevelopment GFA Group "/5411 1A a gl Rii(%1 4 2S ASSETS 930 - 0000 -230 -2300 Due to Other Funds 0.00 C- 7 2-1-3 3 930 - 0000 - 161 -1610 930- 0000 -162 -1620 Land Buildings 0.00 9,282,144.58 V 0.00 9,282,144.60 (0.02) 930 -0000- 164 -1640 Improvements 0.00 0.00 18,215,609.41 8,983,385.15 989,526.00 3,087,091.34 3,478,290.48 16,118,044.07 930- 0000 - 166 -1660 Machinery & Equipment 0.00 805,263.49 0.00 0.00 0.00 12,461,675.63 805,263.49 930 - 0000 - 168 -1680 930 - 0000 - 169 -1690 Construction In Progres Accumulated Depreciation 0.00 4,606,468.69 320,707.81 4,606,468.69 320,707.81 Inv In Gfa -Loan F /City 0.00 0.00 0.00 864,198.85 14,061,117.00 (13,196,918.15) 191 1 �I f"),( ASSETS Totals: 41,892,871.32 5,652,723.14 31,036,821.63 16,508,772.83 LIABILITIES 930 - 0000 -230 -2300 Due to Other Funds 0.00 0.00 0.00 0.00 0.00 LIABILITIES Totals: 0.00 0.00 0.00 0.00 FUND BALANCE 930 - 0000 - 251 -2510 Unreserved Fund Balance 0.00 0.00 0.00 0.00 0.00 930- 0000 - 280 -2800 Inv In Gfa -Loan F /City 0.00 (8,135,333.93) 0.00 0.00 (8,135,333.93) 930 -0000- 280 -2801 Inv In Gfa -From Tax Alloc Bond 0.00 (32,315,652.82) 16,975,704.63 4,788,524.29 (20;128,472,48) 930 - 0000 - 280 -2811 Inv In Gfa/1991 Cop'S 0.00 0.00 0.00 0.00 0.00 930 -0000- 280 -2812 Inv in GFA/from Tax Increment 0.00 (1,441,884.57) 0.00 0.00 (1,441,884.57) FUND BALANCE Totals: (41,892,871.32) 16,975,704.63 4,788,524.29 (29,705,690.98) EXPENSE - 930 - 0000 - 400 -6500 Depreciation Expense 0.00 0.00 14,061,117.00 864,198.85 13,196,918.15 EXPENSE Totals: 0.00 0.00 I4,061,117.00 864,198.85 13,196,918.15 GL - Summary Trial Balance (12/17/2011 - 12:28 PM) Page 1 Account Number Description Budget Amount Beginning Balance Debit This Period Credit This Period Ending Balance Fund 930 Totals: 0.00 0,00 36,689,544.77 36,689,544.77 (0.00) Report Totals: 0.00 0.00 36,689,544.77 36,689,544.77 (0.00) GL - Summary Trial Balance (12/17/2011 - 12:28 PM) Page 2 Community Development Agency Of The City Of Rohnert Park Sumn 6ty ofahe Statement :o.f Indebtedness;!' = I?roject Area Fiscal Year Project Area Name Tax Allocation Bond Debt I '�A 14 1'1 "°t 12.001 J 2.004 t * 14 Revenue Bonds Z�003� 0?-R -G Other Long Term Debt City /County Debt &&- Low and.Moderate Income Housing Fund Other Total Available Revenues Net Tax Increment Requirements �3 3t 1i Solo $O . $0 Summary of the Statement:of Indebtedness = ;Project Area Page i 1;2/16/2011 ATTACHMENT B DEPARTMENT OF HOUSING & COMMUNITY DEVELOPMENT REPORT i~~+"'1~"~ A.\..... i I, ~~~; ~f California Department of Housing and Community Devel STATE DEPARTMENT OF HOUSING AND COMMUNITY DEVELOPMENT REPORT Redevelopment Agency Reporting Syst Agency-wide Financial Information- Sch C, P You are Here: Select Year> Schedule Menu> Agency Wide Financials <.<. Previous Page . Admin . Select Year . FAQ . User Info . Status . Print . Logout Prepared by: Cathy Orme Agency:ROHNERT PARK Fiscal Year :2010/2011 Financial Information successfully saved l-ow & Moderate Income Housing Funds Report on the "status and use of the agency's Low and Moderate Income Housing Fund." Most information reported here should be based on that reported to the State Controller. 1. Beginning Balance: a. Describe and Provide Dollar Amount (Positive I Negative) Making Up Total Adjustments: b.Adjusted Beginning Balance: 2. Project Area Receipts and Housing Fund Resources a. Project Area(s) Receipts (Total of all Schedule As): b. Housing Fund Resources not reported on Schedule A(s) Describe and Provide Dollar Amounts (Positive I Negative) Making Up Total Housing Fund Resources: 3. TOTAL RESOURCES: [Line 1b + 2a + 2b] https:llssw1.hcd.ca.gov/RDAlfmancialActivityServlet.srv $72,425 $0 $72,425 $2,819,046 $0 $2,891,471 12/19/2011 -------r----o .-oI--.--._~ --o~--~oI 4. Expenditures Subtotal: Sch C, p1-3 #4 $2,681,654 ~. https:llssw1.hccl.ca.govIRDAlfmancialActivityServlet.srv 12/19/2011 5. NET RESOURCES AVAILABLE: $209,817 6. Encumbrances and Unencumbered Balance a. Encumbrances (End of Year): Help? b. Unencumbered Balance (End of Year): $-365,820 $575,637 7. Designated/Undesignated Amount of Available Funds: a. Unencumbered Designated: b. Unencumbered Undesignated: $0 $575,637 https:l/ssw1.hcd.ca.govIRDAlfmancialActivityServlet.srv 12/19/2011 ....-...... ....--r......-....-..--o -.; ----- - -Q----J 8. Total Other Housinq Fund Assets: Sch C, p3 #6 https:llsswl.hcd.ca.gov/RDA/fmailcialActiviryServlet.srv $0 12/19/2011 9. TOTAL FUND EQUITY: Enter Total Low-Mod Fund Equity Reported on State Controller report : $0 Explain below all ()fany~iffer~I!~~appearing on this line: $209,817 $209,817 10. Reporting Year End Unencumbered and Adjusted Balance Instructions a. Unencumbered Balance (End ofYear):[Page 3, Line 6,b] $575,637 b, If you are eligible to adjust the Unencumbered Balance (End of Year), identify the type and amount of the adjustment. (1) Debt Proceeds: ,$0 (2) Land Sales: $0 c. Adjusted Unencumbered Balance: . $575,637 11. Excess Surplus Tax Incremerit Deposit Calculation: 2007/2008 - Tax Increment: 2008/2009 - Tax Increment: 2009/2010.,. Tax Increment: FY 10-11 Reporting Year Tax Increment: Sum of 3 Prior Years' and Reporting Year Tax Increment: $2,477,090 $2,410,095 $2,329,705 $2,J 73,879 $9,390,769 12. Excess surplus to track during fiscal year 2011-2012 is: Your current excess surplus, calculated last fiscal year, is $0 $0 1,9~}'~1 Redevelopment Agency Reporting System - Agency-wide Financial Information California Department of Housing and Community Development https:llsswl.hcd.ca.gov/RDA/fmancialActivityServlet.srv 12/19/2011 .J.'\...L.I~ .l.'\...""pV.l.....u..l.5 UJIJ..............u. 1.~6........u..-J yy...~- ~~...t'.......A......:.........-....""'.... California Dep~rtment of Housing and Community Development Redevelopment Agency Reporting System Agency-wide Expenditures Sch C You are Here: Select Year> Schedule Menu :> AQencv Wide Financials > Agency Wide Expenditure << Previous Page . Admin . Select Year . FAQ . User Info . Status . Print . Logout Agency:ROHNERT PARK Fiscal Year :2010/2011 Prepared by: Cathy Orme - -.0- - - - - The line items below over specific line items from the State Controller's Annual Report Qf Financial Transactions of Community Redevelopment Agencies to facilitate preparation of the report. Dollar amounts for most items below from what reported on the State Controller's Annual Report of Financial Transactions of Community Redevelopment Agencies, Consolidated Income Statement, except for reclassifying of Transfers-Out to Internal Funds and the reporting of Other Uses as discussed below. 4. Expenditures and other Uses a. Property Acquisition ,(1) Land Assets (portion of Inc Stmt): (2) Housing Assets (portion of Inc Stmt): (3) Acquisition Expense: (4) Operation of Acquired Property: (5) Relocation Costs: , (6) Relocation Payments: (7) Site Clearance Costs: (8) Disposal Costs: (9) Other: Specify other: , $126,909 , $398;768 Dererred interest (10) Property Acquisition Subtotal: b. Subsidies from the LMIHF (1) 1 st Time Homebuyer Down Payment Assistance: (2) Rental Subsidies: . (3) Purchase of Affordability Cov. (33413(b)2(B): (4) Other: Specify other: https:/lsswl.hcd.ca.gov/RDAladdEditAgencyExpenditure.jsp $4,000 Pt(j~ S4J~~ 60(0 R.a.h'~ c.o-r~..t ~"A"I J) 1-1 tAL) 12/19/2011 Specify other: HUD$4,OOO (5) Subsidies from the LMIHF Subtotal: c. Debt Service (33334.2(e)(9)) (1) Debt Principal Payments: (a) Tax Allocation, Bonds & Notes: (b) Revenue Bonds & Certificates of Participation: (c) City/County Advances & Loans: (d) U. S. State & Other Long -Term Debt: (2) Interest Expense: (3) Debt Issuance Costs: (4) Other: Specify other: Dererred interest (5) Debt Service Subtotal: d. Planning and Administration Costs (33334.3(e)(1)) (1) Administration Costs: (2) Professional Services (not project based): (3) Planning, Survey/Design (not project based): (4) Indirect Nonprofit Costs (33334.3(e)(1 )(B)): (5) Other: Specify other: (6) Planning and Administration Costs Subtotal: e. On/Off-Site Improvements (33334.2(e)(2)): f. Housing Construction (33334.2(e)(5)): https:llssw1.hcd.ca.govIRDAlfmancialActivityServlet.srv A!r~:~:, $286,618 :$4_1~,~~0 , $780,832 $1,594,600 $61,012 '$61,012 .;la-5 - ~dc:::, I 12/19/2011 1\...L1rt .l\..C!-'V.l UJ.l1:; 0 Y .:)I,.\..-ll.l - rl.e,'-'.llv) - VY J.U,"" .L.IL).pV.llu.J."\A..I,.""'~ g. Housing Rehabilitation (33334.2(e)(7)): $61,185 h. Maintenance of Mobilehome Parks (33334.2(e)(10)): i. PreselVation of At-Risk Units (33334.2( e)( 11)): j. Transfers Out of Agency (1) For Use Outside Community: (2) For Transit Village Development Plan (33334,19): (3) Excess Surplus (33334.12(a)(1)(A)): (4) Other: Specify other: Loan to General Fund (5) Transfers Out of Agency Subtotal: k. SERAF loan [Sec 33690] I. Other Specify other: . $538,000 -. ........0- - --- \0b~\ ~ +-<P~\l.V' Total Expenditure: :$2,681,654 1:8~~~..;l Redevelopmerit Agency Reporting System -Agency VVide Expenditures California Department of Housing and Community Development https:l/sswl.hcd.ca.gov/RDAlfinancialActivityServlet.srv 12/19/2011 J_":::'':;'._ -4'" ..:->.,'y t~;i;,J; California Department of Housing and Community Development Redevelopment Agency Reporting System Housing Fund Revenues & Other Resources Sch A, p2 You are Here: Select Year> Schedule Menu> Proiect Area Selector> Proiect Area Activitv > Housing Fund Revenues << Previous Page . Admin . Select Year . FAQ . User Info . Status . Print . Logout Agency:ROHNERT PARK Fiscal Year :2010/2011 For Project Area:ROHNERT PARK PROJECT Prepared by: Cathy Orme 3. Project Area Hom~ing Fund Revenues and Other Sources Instructions NOTE: Expenditures for debt service(HCD-C (Page 2, Line 4c.)) should be reported on Sch C Agency-wide Financial Information 4c.(Click on Schedule Menu) a, Tax Increment (1) 100% of Gross Allocation: $10,869,393 (2) Calculate only 1 set-aside amount: either (A) or (B) below: @ (A) Minimum 20% deposit required by 33334.2 (Gross x 20%):$2,173,879 () (B) Minimum 30% deposit required by 33333.1 O(g)(Gross x 30%) (Senate Bill 211, Chapter 741, Statutes of 2001): (3) Tax Increment Allocated to HousinQ Fund: $2,173,879 (A)Supplemental Education Revenue Augmentation Fund (SERAF) Payment: ~USPENSION (,$0 i), only allowed in FY2009-10 (S)lf amount allocated to Housing Fund on Line(3) above is less than the amount from percentage calculation, identify Project Area(s) additional deposits making up all the difference: Project Area Difference $0 -Select-- --Select- --Select-- $0 $0 $0 . (4) Amount Exempted* :Please complete Exemption(s) page before entering ('$0 ) data (5) Amount Deferred* :Please eomplete Deferral(s) page before entering ( ,$0 ) data * If Exempted or Deferred Amount is entered, after you SAVE, you need to go to Project Area Activity . Menu and select Exemption(s) And/Or Deferral(s) to enter Sch A data. (6) Total Deposit to the HousinQ Fund fNet result of Line 3a(3) throuqh 3a(5)1 . $2, 173,879 b. Interest Income: $645,167 c. Rental/Lease Income: https:llsswl.hcd.ca.gov/RDAladdEditHousingFundRevenues.jsp 12/19/2011 . .l.~J.)., ............jJ"'..."..I.......e ...,Ju,,""............ ...............-~..........b... ~- ...--. ------- d. Safe of Real Estate: e. Grants: f. Bond Administrative Fees: g. Deferral Repayments - other than SERAF: h. Loan Repayments - other than SERAF: i. Debt Proceeds: . j. Other Revenue(s) [Explain and identify amount(s)]: $0 $0 k. SERAF LOAN Repayments: I. SERAF SUSPENSION Repayments: m.Total Project Area ReCeipts Deposited.to Housing Fund (lines 3a(6) $2,819,046 and 3b throl!gh}!J: . 1:8~y~\;1 . '.' ~edevelopment Agency ReportingSy~te~i-'~~USi~g.Fund'R~VenUeS&,,()ther Resources . California Department of Housing and C~;nrriunitYDeveloprrient https:llsswl.hcd.ca.govIRDAladdEditHousingFundRevenues.jsp 12/19/2011 ........, ., W"V,...,.,... r ..~W. ......... .....---. ROHNERTPARK Project Ar.. Nam.: ROHNBRT PARK PROJECT Project Name: Committee on the Shelterless Address: 1500 B p.taluma Blvd. South Petalums 94952 Owner Name: Board of Dlrec:tors I>>s.d non-proIit organlz'tJori NIT INVENtORY -------------------------------------------------------------- V.rv ~ow Low Moderate Abov9 Mod .Became Total lftfllidble OtherProvidfdwlthoutLMIHF !Jol1 Stlbsidy on-Agency Rental Non-Elderly Unit Totftl 5 5 o o o o o o o o 5 5 . ROJECT FUNDING SOURCE -- ---- ---- -- --------:-- -- - ------ - - --------------------------- F:,JI,nd/~~ce FW~veJopment Funds A!"Of"nt $84,819 ProJet;t N.m.: Hom.lelS PNvention Program (SCAVO) Address: 7345 Burton Av. Rohnert Park 9492B Owner Name: Non-profit NIT INVENTORY ------------------------------------------------------------ ROJECT FUNDING SOURCE ---- -- -------- -- ---- -- ---- -- ---- --- -- -- -- ---- ----------------------- FundlMl'~C" Redevelopment.Funds Amount $106,600 Page 1 of 3 12/21111 ;:ten u. uti".,.., M'OJIIR I111WlfHluon ROHNER T PARK Project Ar,a Nam.: ROHf,lERT PARK PR()J~T Project Nam.: Owner..occupled Home "hablli~t1on Program Address: 130 Avraril A venue Rob".rt Park 94928 CMner Name: various UNIT INVENTORY ----------------------~-----------------------~--------------- V.ry ,Low Low Model'i!te Aboveftfod s...ame Total OtIJer p"'!k8d 'oVitlKHft1.MIJfF 1iIe~ Wi1 MoIJjlehom. ()wner, Resident on~Agency ONner Elderly 0 10 0 0 0 10 NQn-$ulJlltantJaIR.habllitatlon on.Agency ONner Elderly 0 2 0 0 0 2 Unit Total 0 12 0 0 0 12 . ROJEfCr1=UNDING$OURCE-------:~---------:_--------------------------~------------------- .~~~" . State Funds .' ~qJtw!tf. . $~42.256 ~'Nanie:Re~illldjIigTog.ttaer ROhnel1 Park AddfflSs: 245$~...t /IOulevard RO/mf.,.,Pllrk 949%8 ONner Name: Non-PTQm VtMlntHr arg. with Board of Dhctors UNIT INVENTORY .' . ~---------------------------------~--------------------------- V.~ ',ow .~ M~rate A~ M.~ ~A!!M" .t~al IM~ .~r~!l!!I.~>w,~,LM#JtF jJJJI1 OIIHIr Assl$tahce on-Agency ONner Non-Elderly on-Agency ONner Elderly Unit TottIl 2 6 8 o o o o o o o o o o o o 2 6 8 ROJEC T FUNDING SOURCE - ---- - ----- __...:c. -- -- -- -- -- -- -- -- -- -- -- -- -- ---- -- -- - ---- - ---- -- -- - -- -- - -- --- Funtlj"P,'$oI.{(ce RedevfJlopment Funcis Ampynt $57.400 P.ge 2 of 3 12/21/11 -.. - _...--- -- .. - ....,--. --- ------- ROHNERTPARK Pr~ct Area Name: ROHNERT PARK PROJECT Project Nllme: Vida Nueva Address: 705 Rohnerl Park Expressway Robnert Park 94928 Om1er Name: Vida Nueva LP. NIT INVENTORY -------------------~------------------------------------------------------------------------ OtherProyided wlt~L.MIHF !lDiI. Other Assistance on-Agency Rental Non-Elderly Unit Total Ve,rvLow ~ 23 23 Moderate Above Mod a,came Total IneIi1jb)e o o o o o o o o 23 23 ROJECT FUNDING SOURCE -- ------ -- -- ----- --- -------- -- -- ------ ---- ---- ---- ---------- ---- -- ------------ FUf1fl1.f!P SQ!lrce Other Locel Funds Page 3 of 3 Am~nt $75,000 12/21111 ATTACHMENT C AUDIT REPORT COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Independent Auditor's Reports, Management's Discussion and Analysis, Basic Financial Statements, and Statistical Information For the Fiscal Year Ended June 30, 2011 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK FOR THE FISCAL YEAR ENDED JUNE 30, 2011 TABLE OF CONTENTS Page(s) Independent Auditors' Report.................. ..........,..., ........... ........ ................. ......... .... .... .............. ............... 1 Management's Discussion and Analysis (Required Supplementary Information) ............................... 3 Basic Financial Statements: Government-wide Financial Statements: Staterrient of Net Assets....................,........... ............ ............................. ............................ ...... 10 Statement of Activities .............................................................................................................11 Fund Financial Statements: Balance Sheet.,... Governmental Funds........,.............................................................................12 Reconciliation of the Governmental FundS Balance Sheet to the Government.wide Statement of Net Assets - Goveimnental Activities .............................13 Statement of Revenues, Expenditures and Changes in FundBalances- Governmental FundS...,......................................................... 14 Reconciliation of the Statement of Revenues, EXpenditures and Changes in Fund Balances of Governmental Funds to the Government-wide Statement of Activities _ GovernmeIital Aetivities.. ..........; ......... ...... .........,................................ ...... ............................ 15 Notes to Basic Financial, Statements ........................................................,...................................., 16 Supplementary Information Excess Surplus Calculation - Low and Moderate Income Housing Fund............,..... ....... ...35 Other Report and Information: Independent Auditor's Report on Internal Control Over Finaneial Reporting and on Complianee and Other Matters Required by Government Auditing Standards ............................. 37 Independent Auditors' Report On Compliance with Requirements That Could Have a Direct and Material Effect on California Redevelopment Agencies and Internal Control Over Compliance in Accordance with the Guidelines for Compliance Audits of California Redevelopment Agencies as Interpreted in the Suggested Auditing Procedures for Accomplishing Compliance Audits of California Redevelopment Agencies.......... L ...... ...... ...39 Statistical Information (Unaudited): Assessed Valuations and Incremental Valuations..,....................................................................... 42 VAVRINEK, TRINE, DAY & COMPANY, LLP Certified Public Accountants 4 .. .. . ., l~' }; ~'j,; L1J.~:j..~ I( ':o'if:i F.l! it lit(C E;';: . . ~ . ...'.. ,"<.. ., . ". r,. '. .... -' . , ~ INDEPENDENT AUDITORS' REPORT Honorable Board of Direetors ofthe Community Development Commission of the City of Rohnert Park, California We have audited the aceompanying financial statements of the governmental activities and eaeh major fund ofthe Community Development Commission of the City of Rolmert Park (the Commission), a eomponent unit of the City of RohneJ1 Park (City), California, as of and for the year ended June 30, 2011, which collectively eomprise the Commission's basie financial statements as listed in the table of eontents. These finaneial statements are the responsibility of the Commissions' management. Our responsibility is to express opinions on these financial statements based on our audit. We eonduetedour audit in aecordanee with auditing standards generally accepted in the United States of Ameriea and the standards applieable to financial audits contained in Government Auditing Standards, i.ssued by the Comptroller General of the United States. Those standards require that we plan and perrorm the audit to obtain reasonable assurance about whether the finaneial statements are free of material misstatement. An audit includes ebnsideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the eircumstanees, but not for the purpose of expressing an opinion on the effectiveness of the Commission's internal eontrol over finaneial reporting. Accordingly, we express no such opinion. An audit also includes examining, on a test basis, evidenee supporting the amounts and disclosures in the financial statements, assessing the aeeounting principles used and signifieant estimates made by management, as well as evaluating the overall financial statements presentation. We believe that our audit provides a reasonable basis for our opinions. In our opinion, the fmaneial statements referred to above present fairly, in all material respeets, the respeetive finaneial position of the governmental aetivities and eaeh major fund of the Community Development Commission of the City of Rohnert Park as of June 30, 2011, and the respeetive changes in financial position thereof for the year then ended in eonformity with aeeounting prineiples generally aecepted in the United States of Ameriea. ' The accompanying financial statements have been prepared assuming that the Commission will continue as a going eoneern. As discussed in Note 12 to the finaneial statements, the California Supreme Court upheld that Assembly Bill Xl 26, whieh dissolves redevelopment agencies and redireets their property tax revenues, was eonstitutiona1., This event raises substantial doubt about the Commission's ability to eontinue as a going eoneern. Management's consideration of this matter is deseribed in Note 12. The financial statements do not include any adjustments that might result from the outeome ofthis uncertainty. As described in Note 2 to the financial statements, the Commission adopted the provisions of GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions and GASB Statement No_ 59, Financial Instruments Omnibus in 20 I 1. 5000 Hopyard Road, Suite 335. Pleasanton, CA 94588 Tel: 925.734,6600 Fax: 925.734,6611 www,vldcpa,com FRESNO. LAGUNA HILLS. PLEASANTON . RANCHO CUCAMONGA . PALO ALTO. SACRAMENTO As explained further 41 Notes 10 and 12, the California State Legislature has enacted legislation that is intended to provide for the dissolution of redevelopment agencies in the State of California. The effeets of this legi$lation are uncertain. Additionally, several signifieant transactions took place during fiscal year 201O-11 that inchldedthe transfers of properties and eertain assets from the Commission to the City of Rohnert Park as described in Note 5. In aceordance with Government Auditing Standards, we have also issued our report dated December 30, 2011 on our consideratioll ofthe Coii.uTIission's internal eontrol over [mancial reporting and on our tests of its compliance with certain provisions of laws, regulations, eontracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of interrlliJ. control over fmancial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over fmaneial reporting or on compliance. That report is an integral part of an audit performed in accordance with Government Auditing Standards and should be considered in assessing the results of our audit. Management's Discussion and Analysis, as listed in the table of contents, is not a required part of the basie eomponent unit financial statements but is supplementary information required by aecounting principles generally accepted in the United States of America. We have applied certain limited procedures, which consisted principally of inquiries of management regarding the methods of measurement and presentation of the required supple~entary ipformati()n. However, we did not audit the information and express no opinion on it. Our auditw<!s ccmdu~tt::d for the purpose of forming opinions on the :finan.cial statements that colleetively comprisetheCommis~i()J;I.'s basic fmanciill statements. ' The supplementary informatic)p as listed in the table of contents is presented for purposes of additional analysis and is' not a required part of the basic financial statements. Such infortnation has been subjected to the auditing' proeedures applied, in the audit of the basic fmai1cial statemelltsand, in our opinion, is fairly stated in all material respects, in relation to the basic finaneial statements taken as a whole. The, statistical information i~entified in the accompanying table of contents is presented for purposes of additional analysis and. i~ not a required part of the basic financial statement of the Commission. Such information has not been subjected to the auditing procedures applied in the audit of the basic fmancial statements and, accordingly, we express no opinion on it. '. . r ~ . 1/ r:-../ ' ..,..., c:: (/.. Vr,"c.L", r.....c ~C.! r j 'I .', Pleasanton, California December 30, 2011 C,. L.l.-~. , / 2 COM.MUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 As management of the Community Development Commission of the City of Rohnert Park (Commission), a component unit of the City of Rohnert Park (City), Califomia, we offer readers of the Commission's basic fmaneial statements this narrative overview and analysis of the finaneial activities of the Commission for the fiseal year ended June 30, 2011. R.eaders are eneouraged to eonsider the following information in eonjunction with the Commission's basic finaneial statements. FINANCIAL HIGHLIGHTS . The liabilities of the Commission exceeded its assets by $4,073,694, at the government-wide level, primarily due to the transfer of certain eapital assets to the City of Rohnert Park, as diseussedfurther in Note 5. Of this amount, $1,737,275 is restricted for debt serviee, $7,170,554 is restricted for community development projects, and $12,769,004 is restricted for housing projeets. Generally, net assets may serve, over time, as a useful indieator of a govemment's financial position. The Commission's investment in capital assets, net of related debt, was $(8,010,404) and its umestrieted net assets had a defieit of $17,740,124 at June 30, 2011. This eondition of deficit is expected for an ageney established to borrow and expend funds for the purpose of economic development, with the borrowed funds to be repaid with the revenue generated by the inereased economic aetivity. . The Commission's governmental funds reported ending fund balances of $44,895,145, an inerease of $1,176,687, as eompared to the prior year. This decrease is due to a bond defeasance in the prior fiseal year. OVERVIEW OF THE FINANCIAL STATEMENTS The Commission's basic financial statements are comprised of three components: I) govemment-wide fmancial statements, 2) fund finaneial statements, and 3) notes to basie financial statements. Government-wide financial statements, The govenunent-wide fmaneial statements are designed to provide readers with a broad overview of the Commission's finances, in a manner similar to a private-sector business, The statement of net assets presents information on all of the Commission's assets and liabilities, with the differenee between the two reported as net assets. Over time, increases or deereases in net assets may serve as a useful indicator of whether the financial position of the Commission is improving or declining. The statement of activities presents information showing how the Commission's net assets changed during the most reeent fiscal year. All ehanges in net assets are reported as soon as the underlying event giving rise to the change occurs, regardless of the timing of related cash flows. Thus, revenues and expenses are reported in this statement for some items that will only result in eash flows in future fiseal periods. The government-wide fmancial statements report on the function of the Commission that is principally supported by incremental property tax revenues. The Commission's funetions are to revitalize blighted and economically disadvantaged seetions of the City and to provide affordable housing assistance. 3 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHl\TERT PARK MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 Fund financial statements. A fund is a grouping of related accounts that is used to maintaincoIltrol over resourees that have been segregated for specific activities or objectives. The Connnission, like other state and local governments, uses fund accounting to ensUre and demonstrate compliance with fmance-related legal requirements. ' The governmental fUnds are used to account for essentially the same function reported as governmental activities in the government-wide finaneial statements. However, unlike the government-wide fmancial statements, govenUnental fund fmancial statements focus on near-term inflows and outflows of speizdableresources, as well as on balances of spendable resources available at the end of the fiscal year. Such information may be useful in evaluating a government's near-term fmancing requirements. The Commission maintains major governmetital funds for the Redevelopment Capital Projects Fund, the LowlModerate Iricome Housing Capital Projects Fund and the DebtSci'vice Fund mthe halance sheet audthe statement of revenues, expenditures, and changes in fund balances. ' . ;( The govenunehtal funds. focus is narrower than that of the government-wide financial statements and, therefore, it is useful to eomparethe information presented in the governmental funds with sirriilar iIiformation presented for governmental activities in the government-wide financial statements. By doing so, readers niay better understand the long-term impact of the government's near-term fmandal decisions. The governmental funds balance sheet and the governmental funds statement of revenues, expenditures, and changes in fund balances each provide a reconciliation to facilitate this comparison between the governmental funds and governmental activities. Notes to basic finanCial statements. The notes provide additional information that is essential to a full understanding of the data provided in the governmen.t-wide and fund financial statements. GOVERNMENT-WIDE FINANCIAL ANALYSIS The following table presents the net assets of governmental activities as of Ju:ne 30, 20 I I and 20 10: . ;='. 2011 2010 $ Change % Change Assets, other than capital assets $47,375,620 $ 46;363,626" . $ 1,011,994 2'.18% , Capital asssets, net . 16,508,773 28,805,766 (12,296;993) -42.69% Total assets 63,884,393 75,169,392 (11,284,999) -15.01 % Current liabilities 1,315,617 1,329,769 (14,152) -1.06% Noncurrent liabilities 66,642,470 67,179,946 (537,476) -0.80% Total liabilities 67,958,087 68,509,715 (551,628) .-0.81% Net assets: Invested in capital assets, net of related debt (8,010,404) 4,421,797 (12,432,201) ~2.81.16% Restricted 21,676,833 11,147,646 10,529,187 94.45% Unrestricted (17,740,124) (8,909,765) (8,830,359) 99.11% $ (4,073,694) $ 6,659,678 $ (10,733,372) -161.17% 4 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERTP ARK MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 Total assets decreased by $11,284,999. Net eapital assets decreased by $12,296,993, mainly due to land and buildings, including the related improvements, transferred to the City from the Commission for approximately $12,369,235, less $864,199 of related depreeiation. Other'assets increased by $1,011,994, and $845,908 were sent to the State as the Commission's share of tile SERAF shift. Total liabilities decreased by $551,628 during the fiseal year ended June 30, 2011. Current liabilities decreased by $14,152. The decrease in the noneurrent liabilities of$537,476 is due to the debt payments made during the year on the existing debt. The Commission's net assets decreased by $10,733,372 during the fiscal year ended June 30, 2011. Net assets invested in capital assets, net of related debt decreased by $12,432,20 I as a result of additions to eonstruction-in- progress of $182,056, additions to building and improvements of $4,467,816, less depreeiation of $974,012, less transfers of land, buildings and related improvements to the City of $12,369,235, net of $864,199 of related depreeiation, plus scheduled principal payments made on debt used to acquire eapital assets of. Restricted net assets increased by $10,529,187 primarily due to ree1assifieations of amounts previously classified as umestrieted. Total unrestricted and restricted net assets increased by $1,698,828 as a result of the residual effect of the operations of the Commission after taking into eonsideration the changes in the restrieted net assets and invested in capital assets, net of related debt. The following table presents the change in net assets of governmental activities for the fiseal years ended June 30, 2011 and June 30, 2010: 2011 2010 $ Change General revenues: Taxes $ 12,388,590 $ 13,186,280 $ (797,690) Investment and rental income 1,054,973 2,470,363 (1,415,390) Other 999,647 19,230 980,417 Total gener,al revenues 14,443,209 15,675,873 (1,232,664) Expenses: Community development 8,522,132 8,053,020 469,1l2 SERAF contribution 845,908 4,108,698 (3,262,790) Housing 968,034 1,129,498 (161,464) Transfers to City 11,505,035 11,505,035 Interest/loss on defeasance 3,335,473 5,516,653 (2,181,180) Total expenses 25,176,582 18,807,869 6,368,713 Change in net assets (10,733,372) (3,131,996) (7,601,376) Net assets, beginning of year 6,659,678 9,791,674 (3,131,996) Net assets, end of year $ ( 4,073,694) $ 6,659,678 $ (10,733,372) % Change -6.05% -57.29% 509837% -7.86% 5.83% -79.41 % -14.30% N\A -39,54% 33.86% 242,70% -31.99% -161.17% As the information above indieates, the change in net assets as eompared to the prior fiscal year deereased by $10,733,372, due to the decrease in revenue of $1,232,664, plus the increase in expenses of $6,368,713. The deerease in revenues is primarily due to the decline in interest rates, as well as the bond tender and State funding for-streets projects that did not oceur in the current fiscal year. 5 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 As noted earlier, net assets may serve, over time, as a useful indieator of a government's improving or declining financial position. In the ease of the Commission, liabilities exeeeded assets by $4,073;694, with a negative change of $10,733,372 in net assets. The Commission's largest source of revenue is from property tax increment, which is primarily used to reduce or eliminate blight in the redevelopment area and to assist otprovideaffordable housing. This revenue stream had grown steadily over the years as new commercial and multi-family properties were developed in the redevelopment area; however, revenues have declined slightly ill the current year as a result of the reeession and property values being reassessed. Investment income reflects interest earnings on idle cash and bond proeeeds. Investment income deereased as a result of less cash available for investment, mainly attributable to bond proceeds being used to fund capital projects and the 2007 Housing Tax Allocation Bond tender the previous fiscal year. Other ineome inereased from the prior year due to a large'reimbursement from Cal Trans for the City Center I:'laza Development projeet: The Commission's primary source of revenue is property taxes, which are allocated to theCominission in the following manner: a. The assessed valuation of all property within each Com1I!ission project area isdete1'lllii1ed on the date of adoption of the Redevelopment Plan by a designation of a fiscal year assessment. roll. b. A portion of the property taxes related to the incremental increase in assessed values after the adoption of the Redevelopment Plan are allocated to the Commission; all taxes on the "frozen" assessed valuation of the property are alloeated to the City and other districts receiving taxes from the project area in addition to a mandatory pass-through amount that is determined by a formula in state law. FUND FINANCIAL ANALYSIS As noted earlier, the Commission uses fund aecounting to ensure and demonstrate compliance with finanee- related legal requirements. The Commissiop's governmental funds are discussed below: Governmental funds. The focus of the Commission's governmental funds is to provide information on near-term inflows, outflows, and balances of spendable resources. Such information is useful in" assessll1gthe Commission's financing requirements. In particular, fund balance may serve as a uSeful measure of a government's net resources available for spending for program purposes at the end of the fiseal year. The Commission's governmental funds reported an ending fund balance of $44,895,145, The Commission's major source of revenue is property taxes. The major uses of these funds are to fund construction improvements that eliminate slums and blight within the project area. The fund balance primarily represents the accumulation of incremental property tax and interest income in excess of expenditures, as well as the balanee of bond proceeds designated for capital improvements. Fund balance in the amount of $19,803,617 is nonspendab1e for loans and notes receivable, and $21,6.76,833 is restricted for community development projects, low... and moderate-income housing projects and future debt service.' . 6 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 The following doeuments the ehange in fund balanee and provides a eomparison of revenues and expenditures for the fiseal years ended June 30,2011 and 2010: 2011 2010 $ Change % Change Revenues: Taxes $ 12,388,590 $ 13,186,280 $ (797,690) -6.05% Interest and rental income 1,197,795 2,003,565 (805,770) -40.22% Other 999,647 19,230 980,417 5098.37% Total revenues 14,586,032 15,209,075 (623,043) -4.10% Expenditures: General government 8,335,415 7,674,679 660,736 8,61% SERAF eontribution 845,908 4,108,698 (3,262,790) -79.41 % Capital outlay 182,055 2,040,626 (1,858,571) -91.08% Debt serviee 3,941,176 18,494,131 ( 14,552,955) -78.69% Other expenditures 104,791 401,038 (296,247) -73.87% Total expenditures 13,409,346 32,719,172 (19,309,826) -59.02% Excess (deficiency) or revenues over (under) expenditures 1,176,687 (17,510,097) 18,686,784 -106.72% Increase (decrease) in fund balance $ 1,176,687 $ (17,510,097) $ 18,686,784 -]06.72% The significant changes in the Commission's fund balance are due to: (1) the SERAF payment made to the State for $845,908, a deerease of $3.3 million from FY2010 payment; (2) eapital outlay expenditures deereased by $1,858,571 on new and on-going eapital projects; (3) debt service deereased by $14,552,955 due to the defeasanee of a portion of the 2007 Redevelopment Tax Allocation Bonds in FY2010 and not in FY2011; (4) investment eanrings declined by $805,770 due to lower investment rates as well as a reduCtion in bond proceeds; and (5) Other Revenue increased by $980,417 due to the receipt of State funding for a capital projeet. CAPITAL ASSET AND DEBT ADMINISTRATION Capital assets. The Commission's eapital assets as of June 30, 2011 were ~16,508,774, net of accumulated depreeiation. These assets include land, buildings, improvements, eonstruetion in progress, and equipment. The Commission transferred land, buildings and related improvements of $12,369,235, net of aeeumulated depreeiation of $864,199, to the City. The Commission expended $119,020 on affordable housing for Southwest Blvd., S36,353 on the Community Center Foundation and $26,683 on various other small projects. Additional information on the Commission's capital assets can be found in Note 5 tathe basic financial statements. Long-Term debt. Long-term debt of the Commission decreased by $537,476 to $66,642,470 from $67,179,945, primarily due debt service payments made during the year. The long-term debt of the Commission at lune 30, 2011 inc1udes$51.7 million in Tax Allocation Bonds and $7.8 million in Refunding Tax Allocation Bonds. Additional infonTIation on the Commission's long-term debt can be found in Note 7 to the basic financial statements. . 7 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK MANAGEMENT'S DISCUSSION AND ANALYSIS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 ECONOMIC FACTORS AND NEXT YEAR'S BUDGETS The following factors were eonsidered in preparing the Commission's budget for the 2011 fiscal year: · The redevelopment projeet area's assessed valuation is estimated to decline by approximately 4%. · The Statewill take an SERAF shift of approximately $4,011,622 from Redevelopment taxinerement. · In order to stimulate private investmeritin the Projeet Area, the Commission may proVide assistance to organizations and engage professional serVices as needed. The Commission will pursue opportunities to promote economic development by funding and faeilitating activities and programs that appeal to visitors, attract and retain businesses, create jobs, and support workforee training and development that meet the needs . of local employers. . . · The Commission will explore opportunities to improve recreational and community facilities serving the Project Area. Several projects have been identified as benefieial to the Project Area, including year-round sports turf for sports fields, an aquaties facility and a watef/spray park. · The Commission will eonduct a feasibility study to determine the highest and best use for affordable hOusing and mixed use projects on existing sites. · TQ the extent funds are available, the Commission will eontinue to provide funding to community-based organizations. · The Commission will pursue opportunities to purehase affordability covenants to restriet oeeupancy of Rohnert Park rental urntsfor 55 years to low and very-low income households. REQUESTS FORINFORMATlON This financial report is designed to provide a general overview of the Commission's finances for all those with an interest. Questions concerning any of the information provided in this report or requests for additional financial information should be addressed to the Director of Administrative Services of the City of Rohnert Park, 130 Avram Avenue, Rohnert Park, CA 94928. 8 BASIC FINANCIAL STATEMENTS 9 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK STATEMENT OF NET ASSETS GOVERNMENTAL ACTIVITIES JUNE 30, 2011 ASSETS Cash and investments Receivables Restricted cash and investments Deferred charges Loans and notes receivable, net Advances to City of Rohnert Park Capital assets: Nondepreeiable assets Depreeiable assets, net of accumulated depreciation . Total assets $ 3,905,037 7,064 22,250,440 1,409,461 9,459,392 10,344,225 . 320,708 16,188,065 63,884,393 LIABILITIES Accounts payable Due to the City of Rohnert Park Interest payable Noncurrent liabilities: Debt due within one year Debt due in more than one year Total liabilities 224,344 8,690 1,082,583 959,531 65,682,939 67,958,087 NET ASSETS Invested in capital assets, net of related debt Restricted for: Housing projects Community development projects Debt service Unrestrieted Total net assets (8,010,404) 12,769,004 7,170,554 1,737,275 (17,740,124) $ (4,073,694) See accompanying notes to basiC financial statements. 10 COM-MUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK STATEMENT OF ACTIVITIES GOVERNMENTAL ACTIVITIES FOR THE FISCAL YEAR ENDED JUNE 30, 2011 -Contributions Community to Other Total Development Housing Interest Governments $ 13,671,547 $ 8,522,132 $ 968,034 $ 3,335,473 $ 845,908 EXPENSES GENERAL REVENUES Taxes Investment and rental income Other 12,388,590 1,054,973 999,647 Total general revenues 14,443,209 Transfers to City (11,505,035) CHANGE IN NET ASSETS (10,733,372) NET ASSETS, BEGINNING OF YEAR _ 6,659,678 NET ASSETS, END OF YEAR $ (4,073,694) See accompanying notes to basic financial statements. 11 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK BALANCE SHEET GOVE~~ENTALFUNDS JUNE 30, 2011 Capital Projects Funds IJow/Moderate Debt Income Service Redevelopment Housing Fund Total ASSE;TS Cash and.investments $ 2,278,613 $ 422,771 $ 1,203,653 $ 3,905,037 Receivables: Accrued interest 5,960 1,104 7,064 Due from other funds 14,627 14,627 Restricted cash and investments 7,170,554 ]3,342,611 1,737,275 22,250,440 Loans and notes receivable, net 9,459,392 9,459,392 Advances to City ofRohnert Park 10,344,225 10,344,225 Total assets $ 19,799,352 $23,240,506 $ 2,940,928 $ 45,980,786 LIABILITIES Accounts payable $ 54,559 $ 169,785 $ $ 224,344 Due to other funds 14,627 14,627 Due to City of Robnert Park 4,345 4,345 8,690 . Deferred revenue 837,979 837,979 Total liabilities 73,531 1,012,109 1,085,640 FUND BALANCES Nonspendable 10,344,225 9,459,392 19,803,617 Resticted 7,170,554 ]2,769,004 1,737,275 21,676,833 Assigned 2,211,042 1,203,653 3,414,695 Total fund balances 19,725,821 22,228,396 2,940,928 44,895,145 Tota] liabilities and fund balances $ 19,799,352 $ 23,240,506 $ 2,940,928 $ 45,980,786 See accompanying notes to basic financial statemen~s. 12 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK RECONCILIATION OF THE GOVERNMENTAL FUNDS BALANCE SHEET TO THE GOVERNMENT-WIDE STATEMENT OF NET ASSETS - GOVERNMENTAL ACTIVITIES JUNE 30, 2011 Amounts reported for governmental activities in the statement of net assets are different because: Fund balances - total governmental funds Capital assets used in governmental aetivities are not finaneial resourees and, therefore, are not reported in the governmental funds. Interest receivables are not available to pay eurrent period expenditures and, therefore, arc deferred in the funds. Bond issuance costs are expensed in the governmental funds when paid, however, are eapitalized and amortized over the life of the corresponding bonds for purposes of the statement of net assets. Interest payable that does not require the use of current financial resources are not reported in the governmental funds. Long-term liabilities are not due and payable in the current period and, therefore, are not reported in the funds. Loans from the City of Rohnert Park Loan from the Rohnert Park Finaneing Authority Tax allocation bonds Accretion on tax allocation bonds Unamortized premiums Unamortized discounts Unamortized deferred amounts on refunding $ (2,075,000) (4,513,500) (51,552,809) (7,748,321 ) (1,215,941) 363,168 99,934 Net assets of governmental activities See accompanying notes to basic fInancial statements. 13 $ 44,895,145 16,508,774 837,979 1,409,46] (1,082,583) (66,642,470) $ (4,073,694) COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK STATEMENT OF REVENUES, EXPENDITURES, ~~D CHANGES IN FUND BLANCES GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 Capital Projects Funds Low/Moderate Debt Income Service Redevelopment Housing Fund Total REVENUES Taxes $ 12,388;590 $ $ $ 12,388,590 Investment and rental income 514,788 645,167 37,841 1,197,795 Other 999,647 999,647 Total revenues 13,903,025 645,167 37,84] 14,586,032 EXPENDITURES Current: 'General government 7,419,776 915,639 8,335,4]5 Payments to the City of Rohnert Park 52,396 52,395 104,791 Contributions. to other governments -Payment to SERAF 845,908 845,908 Capital outlay 63,035 1]9,020 182,055 Debt service: Principal 321,500 1,039,393 1,360,893 Interest and fiscal charges 426,396 2,153,887 2,580,283 Total expenditures 9,129,012 1,087,054 3,193,280 13.409,346 EXCESS (DEFICIENCY) OF REVENUES OVER (UNDER) EXPENDITURES 4,774,013 (.441,887) (3,155,439) 1,176,687. OTHER FINANCING SOURCES (USES) Transfers in 2,173,878 4,320,304 6,494,182 Transfers out (5,298,349) (1,195,833) (6,494,182) Total other financing sources (uses) (5,298,349) 978,045 4,320,304 NET CHANGE IN FUND BALANCES (524,336) 536,158 1,164,865 1,176,687 FUND BALANCES, BEGINNlNG OF YEAR 20,250,157 21,692,238 1,776,063 43,718,458 FUND BALANCES, END OF YEAR $ 19,725,821 $ 22,228,396 $ 2,940,928 $ 44,895,145 See accompanying notes to basic financial. statements. 14 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK RECONCILIATION OF THE STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND'BALANCES OF GOVERNMENTAL FUNDS TO THE GOVERNMENT-WIDE STATEMENT OF ACTIVITIES - GOVERNMENTAL ACTIVITIES FORTHE FISCAL YEAR ENDED JUNE 30, 2011 Amounts reported for governmental activities in the stateinent of activities are different because: Net change in fund balances - total governmental funds Governmenta] funds report capital outlays as expenditures. However, in the statement of activities, the cost of those assets is allocated over their estimated uscfullives and reported as depreciation expense. Capita] outlays Depreciation Capital assets transferred to the City $ 182,056 (974,012) (11,505,037) Revenues in the statement of activities that do not provide current financial resources are not reported as revenues in the funds. Tbe issuance of long-term debt provides current financial resources to governmental funds, while the repayment of the principal of long-term debt consumes the current financial resources of govenrmental funds. Neither transaction, however, has any effect on net assets. A]so, governmental funds report the effect. of issuance costs; pr~IDiums, discounts, and similar items when debt is first issued, whereas these amounts are deferred and amortized in the statement of activities. Principal repayments: Loans from the CiIY Loan from Rohnert Park Financing Authority Tax allocation bonds Accreted interest on capita] appreciation bonds $ 83,000 238,500 1,039,393 (827,224) Some expenses reported in the statement of activities do not require the use ofcuITent financial resources and therefore are not reported as expenditures in governmental funds. Change in interest payable Amortization of deferred costs of issuance Amortization of deferred amou'nt on refunding, discounts and premiums $ 68,227 (75,946) 3,808 Change in net assets of governmental activities See accompanying notes to basic financial statements. 15 $ 1,176,687 (12,296,993) (142,823) 533,669 (3,911) $ (10,733,372) COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 1 - DESCRIPTION OF THE COMMUNITY DEVELOPMENT COMMISSION AND REDEVELOPMENT PLAN The Community Development Commission of the (ity of Rohnert Park (Commission) was established pursuant to part 1.7 of Division 24 of the California Health and Safety Code to assist with redevelopment and housing programs within the boundaries of the City of Rohnert Park (City), California. As of JlUlUmy. 24, 1995, the Conimission assumed all the rights, powers, duties, responsibilities, and obligations of the Community Development Agency of the City of Rohnert Park. Through the Commission's redev~lopment plan, approved in Ju]y of 1987, the COilllllission receiv~sincremental property tax revenu~s on redeveloped property due to increases in assessed value. The Commission is a separate legal entity and its policies are determined by the City Council of the City in a separate capacity as members of the Commission Board. All staff work is performed by the officials and staff of the City, or by consultants to the Commission. For financial reporting purposes, the Commission includes all activities of the Commission that are controlled by the Board. The Commission is an integra] part of the City, and the accompanying basic fmancial statements are included as a blended component unit of the basic fmandal statements prepared by the City. NOTE 2 - SIGNIFICANT ACCOUNTING POLICIES The significant accounting policies of the Commission used in preparation of the accompanying basic fmancial statements are as follows: a. Government-wide Financial Statements The government-wide financial statements (Le., the statement of net .assets and the statement of activities) report information on the Commission's activities. The effect of interfund activity has been removed from these statements. TI1e,Commission is only engaged in governmental activities, which :qon:t\allyare supported by tax revenues. ,..,. When both restricted and unrestricted net assets are available, Unrestricted resources ~reused orily after the restricted resources are depleted. . The statement of activities demonstrates the degree to which the direct expenses of a given function are offset by 'program revenues, if any. Direct expenses are those that are clearly identifiable with a specific function. Program revenues includegrauts that are restricted to meeting the operational or capital requirements of a particular function. There were no progrmn revenues earned during the year. Taxes and other items not included among program revenues are reported instead as general revenues~ b. Measurement Focus, Basis of Accounting and Financial Statement Presentation ThegoveinIrient-wide rmancial statements are reported using the economic resources measurement focus and the accrual basis of accounting. Revenues are recorded when earned and eJl:penses are recorded when a liabiIlty is incurred, regardless of the timing of cash flows. Property taxes are recognized as revenues in the year for which they are levied. 16 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 3~, 2011 NOTE 2 - SIGNIFICANT ACCOUNTING POLICIES (Continued) Governmental fund [mancial statements are reported using the CUITent financial resources measurement focus and the modified accrual basis of accounting. Revenues are recognized as soon as they are both measurable and available. Revenues are considered to be available if they are collected within 60 days of the end of the current fiscal year. Expenditures generally are recorded when a liability is incurred, as under accrual accounting. Interest on long-term obligations is generally recognized when paid. Property taxes and interest associated with the current fiscal period are all considered being susceptible to accrual and so have been recognized as revenu~s of the current fiscal period. The Commission reports the following major goverrunental funds: Redevelopment Capital Projects Fund - This fund is used to account for financial resources designated for the acquisition or construction of land and capital facilities or significant repairs or improvements thereto. Low/Moderate Incoine Housing Capital Project FUlld -' This fund is used to account for financial resources designated for increasing and improving the supply of housing for persons and families of low or moderate income. Debt Service Fund - This fund is used to account for the accumulation of resources for, and the payment of, long-term debt principai, interest and related costs. c. Investments The Commission maintains investments in accounts separate from those of the City and investments are made in the name of the Commission. The ComInission records investment transactions on the trade date. Investments are reported at fair value. Fair value is defined as the amount that the COmnllssioncou]d reasonably expect to receive for an investment in a current sale between a willing. buyer and seller and is generally measured by quoted market prices. d. Capital Assets Capital assets are recorded at historical cost or at estimated historical cost primarily for donated capital assets if actual historical cost is not available. Contributed capital assets are valued at their estimated fair market value on the date contributed. The Commission defines capital assets as assets with an initial, individual cost of more than $5,000 and an estimated useful life in excess of one year. Capita] assets used in operations are depreciated using the straight-line method over their estimated useful lives in the government-wide statements. The estimated useful lives are as follows: Buildings and improvements Equipment 35 years 5 years 17 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 2 - SIGNIFICANT ACCOUNTING POLICIES (Continued) Capital expenditures for certain projects, including acquisition of real property, site clearance and project improvements, are charged to expenditures when inc\.UTed, Management of the Commission has transfeITed certain as'sets to the City and, therefore; these assets are not capitalized in the Commission's financial statements. . However, appropriate records are maintained by the Commission for both management and accountability purposes. e. Property Tax Levy, Collection and Maximum Rates The State Constitution Article XIll A provides that the combined maximum property tax rate on any given property may not exceed one percent of its assessed value unless an additional amount for general obligation debt has been approved by voters. Assessed valuejs calculated at 100% of market value as defined byArticle XIll A and may be increased by no more than two percent per year unless the property is sold; transfeITed or .llnproved. The State Legislature bas determined the method of distribution of receipts from a one p~rcent tax 'levy am(nlg the, cou.nties,cities; $choo] districts arid other districts, The Commission's propertytiix. revenues include only property taxes resulting from increased assessed values on property within the redevelopment project area. Sonoma County assesses, bills for, and collects property taxes as follows: Secured Unsecured Lien pates I-Jan I-Mar Levy dates I-Jul I-Ju] I-Jul Due dates 50% on November I 50% on February 1 Delinquent as of December 10 (for November) April 10 (for February) l-Aug Taxes are secured by liens on the property being taxed. The term "unsecured" refers to taxes on personal property other than land and buildings. f. .1;Jse ofEstiinates...: The preparation of [mancial statements in conformity with accountingpr:inciples generally accepted in the United States of America requires management to make estimates and assumptions that affect certain reported amounts and disclosures. Accordingly, actual results could differ from those estimates. g. Fund Balance Classification - Fund balance is classified in accordance with GASB issued Statement No. 54, which classifies fund balance into five different components. The components are nonspendaHe, restricted, committed, assigried and unassigned. · Nonspendable resources are not in spendable form or required to be maintained intact such as an endowment. · Restricted resources are subject to externally enforceable legal restrictions or imposed by law through constitutional provisions or enabling legislation. · Committed resources are constrained to specific purposes by a forma] action of the Board such as an ordinance or resolution. The constraint remains binding unless removed in the samefoimal manner by the Board. Council action to commit fund balance must occur within.the fiscal reporting period while the amount committed maybe determined subsequently. 18 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 2 - SIGNIFICANT ACCOUNTING POLICIES (Continued) . Assigned resources are constrained by the Commission's intent to be used for specific purposes, but are neither restricted nor committed. . Per GASB 54, the lowest level of constraint for is the assigned classification. The unassigned classification is to be used when there are negative residua] resources in excess of what can be properlyclassified as nonspendable, restricted, committed or assigned. When expenditures are incurred for purposes for which both restricted and unrestricted <committed, assigned, or unassigned) fund balances are available, the Commission's policy is to first apply restricted furid balance, When expenditures are incurred for purposes for which committed, assigned or unassigned fund balances are available, the Commission's policy is to first apply Committed fund balance. It is at the discretion of the Board's or its designee to then apply the remaining expenditures to assigned or unassigned fund balance. The Fiilance Director has the authority to assign unrestricted fund balance amounts where the City's intent is for those amounts to be used for specific pUlJloses. This delegation of authority is for the sole purpose of reporting these amounts in the annual fmanciaI statements. Recent Accountin1! Pronouncements Implemented durin!! 2010-11 GASB Statement No. 54 In MaTch 2009, GASB issued Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions. This statement establishes fund balance classifications that comprise a hierarchy baseq primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in gove11.l1TIental funds. The requirements of this statement were incorporated into the presentation of the financial stateinents for June 30; 2011; The composition and classification ofthe various component amounts that comprise the fund balance differ from prior year presentations. Please See Note 9 for the new presentation of fund balance components. . GASB Statement No. 59 In June 2010, GASB issued Statement No. 59, Financial Instrument Omnibus. The objective of this statement'is to update and improve existing standards regarding financial reporting and disclosure requirements of certain financial instruments and external investment pools for which significant issues have been identified in practice. This statement was effective July I, 20 I 0 and did not significantly impact the financial statements of the Agency. Upcomin2 GASB Statement No. 62 In December 201 0, GASB issued Statement No. 62, Codification of Accounting and Financial Reporting Guidance Contained in Pre-November 30, 1989 FASB and AlCPA Pronouncements, effective in fiscal year 2012- 2013, This statement incorporates certain accounting and fmancing reporting guidance into GASH's authoritative literature, included in the following pronoUncements issued on or before Nov. 30th, 1989, which does not conflict with or contradict GASB pronouncements: . Financial Accounting Stan.dards Board (F ASB) Statements and Interpretafions . Accounting Principles Board Opinions . Accounting Research Bulletins of the American Institute of Certified Public Accountants' <AICP A) Committee on Accounting Procedure. 19 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30,2011 NOTE 2 - SIGNIFICANT ACCOUNTING POLICIES (Continued) This statement also supersedes GASB Statement No. 20, Accounting and Financial Reporting for Proprietary Funds and Other Governmental Entities That Use Proprietary Fund Accounting, eliminating the election for enterprise funds and businessctype activities to apply post-November 30, 1989, FASB statements and Interpretations that. do not conflict with or contradict GASB pronoun,cements. . However, governments can apply post-November30, 1989, FASB pronouncements that do not conflict with or contradict GASB pronouncements. The requirements of this Statement are effective for financial statements for periods beginning after December 15, 201 1. Earlier application is encouraged. The provisions of this St~tement generally. are required to be applied retr(,)actively for all peri()ds presemed. The Agencyhas not dete~ne9 it$ effect on the fu1ancial statements. .~~~~~.. . '.. ..". . In June 20H,GASB' issu.edStatement No. 63, Fi~anciai 'Reporling' otDejerreiOuijlows of Resources, I5efe~red Inflows of Resources, and Net Position. This Statern~nt provides fmancia] reportingguiclap.ce for deferred ouW~",~ ..9f iy$qurc~s and 9~r~rred inflowsq( resPU1:ces.',; COp,cepts, .~~teIp~t .l"f().4\ {1i!ml!l1ts. 0/ Fin,ancial Statemenis, introduced and defined those elements . asa COllSu:n1ption of net assets by the. goveimnimt. that is applicable to a future reporting period, andan acquisition ()fnetasset~'by'thego~~rnin.entthiit is applicable to a future reporting period, respectively. Previous financial reporting standards do not include .guidance for reporting those fmancial statement elements, which are distinct from assets and liabilities. The provisions of statement 63 are effective for financial statements for periods beginning after December 15, 2011; with earlier application encouraged. The Agency has not determined its effect on the financial statements. GASB Statement No. 64 In June 2011 ,GASB issued Statement No. 64, Derivative Instruments: Application of Hedge Accounting Termination Provisions - an amendment of GASB Statement No. 53, The objective of this Statement is to clarify wl1ether an effective hedging relationship continues after~e replacement of a sWllP cpunterparty or a swap counterpa.rt,Y:s. ~re(lit support provid~r. The Statement sets forth Frjt~riatbat establish when the effective hedging relationship c()Il!ipues and hedge. ;'Iccountil}g sllOuld continue to Q~aPJllied. The provisions of Statement No. 64 are effeciivefor fuiancial shitements for periods beginning after June 15, 2011, with earlier application encouraged~ The Agency has not determined its effect on the financial statements. NOTE 3 - CASH AND INVESTMENTS AuthorizM Irwestments and Required Credit Ratings The Commission~s bondtl11st indentures authorize the Commission to invest in Federa] securities, obligations of federal agencies that have the full faith and credit of the United States,. bonds, notes or other evidence of indebtedness rated "AAA" by Standard & Poor's and ~'Aaa" by Moody's Investors Service and issued by the Federal National Mortgage Association (FNMA) or the Federal Home Loan Mortgage Corporation (FHMC), with remaining maturities not exceeding 3 years, money market funds rated "AAAm"or "AAAm-G" or better by Standard & Poor's, United States deposit accounts and certificates of deposit rated "A-I" or "A- 1 +" or better by Stan.dard& Poor's, bankers' acceptances rated "A-I" or"A-1+" by Standard & Poor's and "P-l" by Moody's lIivestorsService, commercial paper rated,"A-I+" by Standard & Poor's and"P~l" by Moody's Investors Service which matures no more than 270 days after purchase. .. 20 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 3 - CASH AND INVESTMENTS (Continued) Custodial Credit Risk Custodia] credit risk is the risk that in the event of a bank failure, the government's deposits may not be returned to it. For an investment, custodial credit risk is the risk that in the event of the failure of the counterparty, the Commission will not be able to recover the value of its investments or collateral securities that are in the possession of an outside party. The Commission is not exposed to such risks as all deposits are insured and collateralized. None of the Commissions investments are subject to custodial credit risk. The Commissions cash and investments consist of the following at June 30,2011: Cash and investments Restricted cash and investments $ 3;905,037. 22,250,440 $ 26,155,477 Interest Rate Risk As a means oflimiting its exposure to fair value losses arising from rising interest rates, the Commission's trust indentures limit investments in commercial paper to maturities not to exceed 270 days and investments in bonds, notes or other indebtedness with FNMA or FHMC to maturities not to exceed 3 years. Currently, the Commission does not have any investments in either of these investment categories. A summary ofthe Commission's cash equivalents and investments at June 30, 2011 is shown below. Maturities Credit Fair Less than More than Investment Type Rating Value 1 year 1-3 years 3 years State treasurer local agency investment fund (LAIF) Not rated $ 1,985,343 $ 1,985,343 $ $ County of Sonoma Treasurer's investment pool Not rated 22,870 22,870 Guaranteed investment contracts Not rated 18,713,342 18,713,342 Money market funds AAAm 4,686,214 4,686,214 Total investments $ 25;407,769 $ 6,671,557 $ 22,870 $ 18,713,342 Demand deposits 747,708 Total cash and investments $ 26,155,477 As of June 30, 20ll, the Commission's investment in LAIF was $1,985,343, which has a weighted average maturity of 226 days. The total amount invested by all public agencies in LAlF at that date is approximately $66.3 billion. The Commission's proportionate share of structured notes and asset-backed securities held by LAIF was $12,309 or .62% of the Commission's investment in LAIF: The Local Investment Advisory Board (Board) has oversight responsibility for LAIF. The Board consists of five members as designated by State Statute. The value of the pool shares in LAlF that may be withdrawn is determined on an amortized cost basis, which is different from the fair value of the Commission's position in the pool. The Commission's investment in LAIF is unrated for credit risk. 21 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCALYEAR ENDED JUNE 30, 2011 NOTE 3 - CASH AND INVESTMENTS (Continued) As of June 30, 2011, the Commission's investment in the County's Pool was $22,870, which has a weighted average maturity of 751days. The total amount invested by the County's Pool at that date is approximately $1.8 billion. The County's Pool is subject to regulatory oversight by the Treasury Oversight Cominittee. The value of the, pool shares in the County Pool that may be withdrawn is determined on an amortize,d cost basis, which is different from the fairva]ue of the Commission:s position in the pool. The Commission's investment in the County's Pool IS unrated for credit risk. Concentration of Credit Risk The Commission's bond trust indentures place'no limit on the amount that the Coinmission may invest in anyone issuer. At June30,.2011,both of the Commission's guaranteed investmehU;ontractsthat amounted to $18,713,342, or 700/,0 of its total cash and investments, were with ROYlll Bank 9fGapada andpoth1l1ature on June 1,2012. " . ."'. ". ...... NOTE 4 - LOANS AND NOTES RECEIVABLE, NET The Connnission extends various developerloans, first-time homebuyer loans, andreh3;bilitation ]oan.s to property owners for the.rehabilitation and improvements of commercial buildings and residentiathomes,and other loans for famili(f~andincijviduals of low/moderate income. . The Commission has a secured interest in the properties for which the loans were made. Management has established an allowance for bad debts in the amount of $2,559;943 based on historical payment history. This allowance represents 90% of the 1998 First-Time Homebuyers loans $555,000, 100% of the Sonoma County Rehabilitation loans $802,543, and 100% of the Sonoma Mountain Business Cluster Loan of $500,000, all of which are forgivable, as well as 100% of the accrued interest on two of the Burbank notes (120 Santa Alicia Drive and781 East Cotati Avenue) totaling $757,900. Additionally, the Commission has established an allowance of $476,580 related to accrued interest on the Muirfield Apartment loan, as this interest' could be forgivable by the Commission. blterest amounting to $837,979 on the Commission's other loans and notes receivable is reported as deferred revenue in the fund financial statements. On Apri] 1, 2001, the Commission entered into an agreement with Millenniuni Housing of California ("Millennium") to aid in Millennium's purchase ofa mobile horny park from the Rohnert Park Finance Authority. The Commission loaned Millennium $250,000 for costs associated with the sale. The loan accrues simple interest at 3% per annum, with no payments due until April 14,2016. Beginning April 2016, total unpaid principal and interest are to be paid in thirty equal annual installments. Principal and interest totaled $332,500 at June 30,2011. On September 13, 2005, the CommiSSion entered into an Affordable Housing and Loan Agreement with Burbank Housing to develop a 56-unit affordable housing project ona City-owned City Hal] Drive site. . The Commission purchased the site from the City and assisted Burbank with the financing and pre-development costs. Burbank purchased the land from the Commission for $1 ,335,000 (the amount paid by the Commission to the City for the property). The term of the loan agreement is anon~recourse loan in the amount of $4,015,000, which will accrue interest at the rate of 2% per annum and is deferred for 55 years. Principal and accrued interest totaling $4,466,539 related to this loan is included in loans and notes receivable on the accompanying [mancial statements. 22 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIALSTATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 4 - LOANS AND NOTES RECEIVABLE, NET (Continued) On May 23, 2006, the Commission entered into an Affordable Housing and Loan Agreement with Vida Nueva Partners for the development of the Vida Nueva Affordable Housing Project, which includes twenty-four (24) very-low income permanent supportive housing units (carrying 55-year affordability restrictions), a community building, laundry facilities, a management office and activity and counseling rooms. The Commission purchased the site from the City at the appraised value of $1,630,000 to be financed over a three-year period beginning in fiscal 2006-07. The final installment payment from the Commission was paid in fiscal year 2008-09. Theloan agreement provided for the Commission to loan. $1,675,000 to Vida Nueva Partners at an accrued interest rate of 2% per annum, with the principal and accrued interest deferred for 55 years. Principal and accrued interest totaling $1,745,876related to this loan is included in ]oaDS and notes receivable on the accompanying financial statements. Vida Nueva Partners purchased the site from the Commission for $810,000 during the fiscal year ended June 30, 2008 (see Note 6). ' In December 2007, the Commission loaned $500,000, with interest accruing at 3% simple interest per annum, to the Sonoma Mountain Business Cluster (incubatqr) to pay a portion of the cost for tenant improvements at the formerAgilent site. The terms of the loan calJ for continued operation of the incubator, increased occupancy and eventually job creation. The loan provides that as long as the improvements are made as specified in the agreement and continues to operate the Incubator, and is not in default of any terms of the loan, the loan and accrued interest will be forgiven ten years from the date the business incubator is open for business. As of June 30, 2011 the incubator was not in default of any terms of the loan. The Commission has recorded an allowance against the full amount of the loan. On December 12, 2007, the Commission executed a loan agreement to Rainbow-Copeland Creek LLC for improvements to Copeland Creek Apartments (an all senior affordable housing complex) for $1.2 million. The funds were primarily used for energy efficient improvement at the complex. The loan is at an accrued interest rate of 1 % per annum, with the principal and accrued interest deferred for 55 years, as defined in the agreement. Principal and accrued interest totaling $1,242,510 related to this loan is included in loans and notes receivable on the accompanying financial statements. On January 27, 1998, the Commission entered into a note agreement with Muirfie]d Apartments for supportive housing for persons with disabilities and low income persons. The note represents an advance of funds by the Commission to Muirfield Apartments for the pre-development and development expenses in the amolint of $611,000 accruing 6% per annum, simple interest. Interest shall accrue and be paid concurrently with principal on or before June 30, 2039, but in no event before the maturity date of the Housing Urban Development (HUD) mortgage note. During the term of the Note, Muirfield Apartments may request and the Commission, at its option, may cancel this note or extend the terms of the note. The Commission has recorded an allowance against the accrued interest portion ofthis loan totaling S476,580 at June 30,2011. On July I, 1995, the Commission and Burbank Housing Development Corp. executed a loan agreement in the amount of $260,000. The loan was for pre-development costs for the property at 120 Santa Alicia Drive for residential low income housing. The note accrues 3% per annum simple interest and is to be paid concurrently with principal on or before September 1,2023. During the term of the Note, Burbank Housing Development may request and the Commission, at its option, may cancel this note or extend the terms of the note. The Commission has recorded an allowance against the accrued interest portion of this loan totaling $139,100 at June 30, 2011. 23 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINA.~CIAL STATEMENTS FORTHE FISCAL YEAR El'J"DED JUNE 30, 2011 NOTE 4 - LOANS AND NOTES RECEIVABLE, NET (Continued) On August 23, 1991, the Commission entered into a non-recourse promissory note in the amount of $390,000 with Burbank Housing Development Corp, for the construction of 50 low i:i1come rental housing units at 781 East CotatiAvenue. The note bears interest at 8%simpleiriterest per annum and is due on or bef9reAugust 23; 2D21. Duririgthe term ofthe Note, Burbank Housing De~elopmentmay r~questandthe Coillmission, at its.Option, may canceJthis note orextehdtheterms of the note. TJ1eCoinlnission bas recorded an allowance against the <,\ccrued interest portion o:fthisloan tbtallng $61S,806 atJune 30,2011. .. , N()t:E\? -GAPP:jq;, A8SF;TS " , , , . . . . C3.pit~1 ass61:~cti'\jjtYf6r the rear ej1dedJune 30"f01 1, fo]]o\Vs: Transfers, from , Ilalan"" . Con.stru~iion in Transfers Balanc!, July 1,'2010 Additions Progress .., . ," . . June 30, 2011 to Cjty Governmental ACtivitieS: ., Capital aSsets, notbeind depreciated: Land $ 9,282,144 $ $ $ (9,282,]44) $ Construction in' progress 4,606,469 182,056 (4,467,816) 320,709 Total capital assets; not being depreciated 13,888,613 182,056 (4,467,816) (9,282,144) . 320,709 Capital assets, being depreciated: Buildings and improvements 27;i98,994 4,467,816 (3,087,691 ) 28,579,719.00 Equipmeni 805,264 805,264.00 Total capital ;iSsets,not being depreciated 28,004,258 4,467,816 (3,087,091) 29,384,983.00 Accumulated depreciation: Buildings and improvements (12,281,841) (974,012) 864,199 (12,391,654) Equipment (805,264) (805,264) Total accumulated depreciation (13,087,105) (974,012) 864,199 (13,196,918) Total capital assets being depreciated, net 14,917,153 3,493,804 (2;222,892) 16,188,065 T otalcapital assets $ 28,805,766 $ (791,956) $ $ (11 ,505;(36) $ 16,508,774 Construction in progress at June 30, 2011 included the Community Center Fountain ($36,353 authorized), the SW Boulevard Affordable Housing ($119,020 authorized), Performing Art Center, Sports & Community Center Retrofit ($16,391 authorized), and the Recreation & Community Facility Improvement Feasibility Study ($8,260). To date, the Commission has spent $47,503 on the Community Center Fountain, $119,020 on the SW Boulevard Affordable H(>usi:i1g, $129,534 on the Corridor Improvements, $16,391 blithe PerforiningArt Center, Sports & Community Center Retrofit, and $8;260 on the Recreation & Community Facility Improvemen,t Feasibility Study. 24 COMTVIUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS F'OJR 'Jf'HE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 5 - CAPITAL ASSETS (Continued) As discussed in Note 12, redevelopment agencies across the State of California have the potential to be dissolved, rhe passage oflegislation in the State Legislature. During the 24 years oftheCDC's existence, the CDC hn' numerous parcels to facilitate future development to achieve the goals and objectives of the CDC's }\culevclopment Plan. During FY20 11, the CDC owned 15 parcels. The passage of the proposed legislation to dissolve redevelopment agencies will likely result in these properties being sold off to accelerate repayment of CDC debts without regard to the redevelopment objective for which the CDC acquired these properties. Section 33205 of the Community Redevelopment Law allows a redevelopment agency to delegate its redevelopment powers and functions to the city that created it, and Section 33220 further allows a city or other publIc entity to enter into agreements with a redevelopment agency and to acquire real property assets from the agency in order to further the goals and objectives of the Community Redeve]opment Law and the CDC's Redevelopment Plan. The CDC's acquisition and disposition of land is one of the main tolls used to spur private investment in office, comrnercial and residential projects in Rohnert Park. The Agency owned fifteen (15) properties which represent serine of the most valuable land in Rolmert Park. These properties included: .. The site on which the Rohnert Park Senior Center is located; . Five (5) shared living homes serving between 15-20 households; .. Four (4) parcels that were purchased for the purpose of developing affordable housing; .. Three (3) contiguous parcels that were acquired to construct mixed-use projects that will complement the newly constructed City Center Plaza and further the goals of the City Center Concept Plan; and .. Two (2) parcels on Redwood Drive and Wilfred Avenue that were acquired to further economic development. To ensure these properties are developed in furtherance of the redevelopment purposes identified in the CDC's Redevelopment Plan, the City of Rohnert Park acquired these properties from the CDC, by way of transfer, as allowed under the current Community Redevelopment Law. Transfer of these properties will allow the City to continue to forward the CDC's Redevelopment Plan goal of facilitating development projects that stimulate economic development, private investment and blight eliminations, and increase, improve and expand the community's supply ofaffordab]e housing. NOTE 6 - RELATED PARTY TRANSACTIONS Land Acquisition As discussed above, the Commission purchased two vacant parcels from the City on Redwood Drive ($274,962) that will allow greater flexibility for economic development on adjacent sites. The City also purchased the former Southwest Boulevard Fire Station for the development of affordable housing or housing-related development, such as a nonprofit incubator. Community Center Lease The Commission and the City entered into a Ground Lease Agreement (Lease Agreement) dated Ju]y 8, 2003, whereby the Commission agreed to pay the City $210,000 annually for the Community Center. The Basic Lease Payment will be reviewed 'and adjusted every five years after the commencement of the Lease Agreement to determine whether an adjustment in the Basic Lease Payment is warranted to reflect increases in fair market value of the property. Commencing in fiscal 2010, the Basic Lease Payment was adjusted to $241,000 annually. 25 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 6 - RELA TED PARTY TRANSACTIONS (Continued) Eastside Sewer Main Project On May 22,2007 (amended August 26, 2008), the Commission entered into a reimbursement agreement with the City whereby the Commission wpuld fund... $8% of the, project cost of the Eastsid.e Sewer Main Phase 1 Improvement, Which is fl;te poitioIl of the project that lies within theproj~ct area, in advatl~e of the City receiving the money tI:rrough public facilities finance feeS. .. The COillDlission. is funding this project. from the 2007R. Tax Allocation Bondproceeds,anclpmsuant,to the tepils ofthereimbursement.agreeinerit, themaxll:num amount to be funded by the Commission is $12;144,000. As of June 30, 2008, theCoIDrriission hadadvaDced $10,055,725 to the City for this project, and no further advances have been made since then. . The Commission will receive interest on the loan at the Guaranteed Investment Cohtnrctrate, which'is the investment that bolds the majority of the bondsproceeds...The <s~rrllnission ",ill beT~imbUrsed' such advances:from the City provided the City collects deveIoprirent fees. as defiriedihtheagreemerit;\AtJiIIie 30;2011,. no :amount. of this advance has . been deemed unc611e'ctible, and therefore 'no aIl6wanceJ[or: bad debt nasbeeh recorded by the CoIl1h1issibn. The Commissi on will reassess the collectability oftIlese advances at least armualIy. Hazel Wetland Preserve In October 2006, tbe Commission purchased the Hazel WetIand Preserve for $288,500; whichis to be reimbursed by the City upon the sale of stadium lands. ' NOTE 7 -LONG-TERM DEBT The Commission's long-term debt payable at June 30, 2011 follows: Maturity Interest Rates Annual Principal Installments Original IssUe Amount Outsianding at June30, 201 I Loans from the City - Performit)g Arts Center 20Q4-2024 9.00% $45;000,254,000 $ 4,200,000 $ 2,075,000 1991' Refunding Tax Allocation Bollds, including accreted in.terest 2004-2020 6.60-9.80% 550,000 -580,000 13,099,895 534,387 1999 Tax Ailocation Bonds, including accreted interest 2004-2036 3.60-5.30% 285,000 - 260,389 11,936,651 15,501,743 2001 Refunding Tax Allocation Bonds 20()4..20I6 3.50-5.25% 55,000 - 775,000 8,200,000 6,665,000 2007 Tax Allocation Bonds 2008-2038 3.50-5.00% 315,000 - 5,090,000 61,440,000 36,600,000 2003 Loan from RPF A 20()4..2025 2.50-4.75% 202,500 - 423,000 6,255,000 4,513,500 Total governmental activities - bonds, loans payable, and accreted interest on capital a.ppreciation bonds $ 65,889;630 Loan from the City - Peiforming Arts Center The City's General Fund loaned $4,200,000 to the Commission in order to construct a perfOlming arts center. The loan is being repaid with property tax increment. .. 26 COMMUNITY DEVELOPMENT COMM!SSIONOF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 7 - LONG-TERM DEBT (Continued) Loan from Rohnert Park Financing Authority The Commission leases the Public Safety Facilities to the City. Such facilities were constructed with proceeds of the 1991 Certificates of Participation. Under the terms of the lease, the City's lease payments to the Commission are scheduled to be equal to the debt service requirements of the Certificates of Participation. Under a separate agreement, the Commission has agreed to provide surplus tax increment revenues to the City to make lease payments if the City does not otherwise provide for the lease payments. During the year, the Redeve]opment Capital Projects Fund made the lease payments with surplus tax increment. On July 1, 2003, the Rohnert Park Financing Authority (RPF A) issued Lease Revenue Refunding Bonds, Series 2003 (Bonds) in the amount of $6,950,000. Proceeds of the bonds were used to refund the City's 1999 COPs (Master Equipment Lease) and the Commission's 1994 Refunding COPs (Public Safety Facility Pr~iect) outstanding balance of $5,280,000. The Commission entered into the loan arrangement with the RPF A to repay its portion of the bonds at the amount equal to approximately 90% of the debt service of the bonds. See the RPF A's debt disclosures to its basic financial statements for further details on the refunding transaction. Tax Allocation Bonds Debt service payments on tax allocation bonds are funded with property tax increment received from the state for property located within the redevelopment area. 1991 Tax Allocation Refundinz Bonds On May I, 1991, the Commission issued Tax Allocation Refunding Bonds in the amount of$13,099,895 ("Series 1991 Bonds"). The bonds were issued for the purpose of advance refunding the entire outstanding $]] ,765,000 principal amount of the 1988 Rohnert Park Redevelopment Project Tax Allocation Bonds, to fund a reserve account and to pay the costs of issuance of the 1991 Tax Allocation Refunding Bonds. The 1991 Tax Allocation Refunding Bonds are limited obligations of the Commission payable from and secured by tax revenues to be derived from the Rohnert Park Redevelopment Project and from interest earnings on the funds and accounts on deposit with the Trustee. The pledge of future revenues ends upon fmal payment scheduled to occur in 2021. 1999 Tax Allocation Bonds On January 15,1999, the Commission issued Tax Allocation Bonds, Series ]999 ("1999 TABs") in the amount of $11,936,651. The 1999 TABs were issued for the purpose of funding certain capital improvements, to fund a reserve fund and to pay the costs of issuing the Series 1999 Bonds. The 1991 TABs are limited obligations of the Commission payable from and secured by tax revenues to be derived from the project area. The pledge of future revenues ends upon flnalpayment scheduled to occur in 2036. 2001 Tax Allocation Bonds On September 25, 2001, the Commission issued the Rohnert Park Redevelopment Project Tax Al]ocation Refunding Bonds, Series 200] ("2001 TABs") in the amount of $8,200,000 for the purpose of refunding a portion of the Commission's outstanding Series 1991 Bonds, funding certain capital improvements, funding a reserve fund and paying the issuance costs. The 2001 TABs are limited obligation bonds of the Commission payable from and secured by a portion of tax increment revenues. The pledge of future revenues ends upon fmal payment scheduled to occur in 2021. 27 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30,2011 NOTE 7 - LON G- TERM DEBT (Continued) 2007 Tax Allocation Bonds On March 28, 2007 the Commission issued the Rohnert Park Redevelopment Project Tax Allocation Bonds, Series 2007R ("2007 Redevelopment ProjeCt Bonds") in the amount of $34,680,000, and the Rohnert Park Redevelopment Project Housing Tax Allocation Bonds ("2007 Housing BooM') irithe amount of $26;760,000, for the purpose of financing certain public improvements, including certain, housing' projeCts; purchasing municipal bond debt service reserve fund policies in 'order to satisfy the reserve reqUirements for the respective reserve accounts, and paying the costsotissuing the bonds. The 2007 Redevelopmel1t Project Boilds arespecia] obligations of the Commission payable from and secured by tax revenues. The pledge of future 'revenues ends upon final payment;. scheduled to' occur in 2038, for both of the 2007 Tax Allocation Bonds. .' Based on a'recent analysis of'the future 'housirigproj ect needs; theComri:1ission deterinirtecltliat tliere;weie 'surplus'b6iid vro'ceeds~ On June'] 8; 2009, theConnnissibn tendered $9,630,000 of a 2037 HousingTenh Bond/with$4S0;OOO'i:etilaining outstanding. ... '" ' ,'~ . . .. .' ,'.-, In fiscal year 2011,:pledgedrevenuesfor;;\the"Senes1991 Bonds; 1999, TABs,,'2Q01:TAas,,:and 2007 Redevelopment Project Bonds totaled $2,566,220, and requited debt sei'vice was $2,337;587, as follows: 1991 Bonds,- $580,000; 1999 TABs - $395,000; 2001 TABs - $388,668; and 2007 Redevelopment Project Bonds _ $973,919. The 2007 HQ.using Bonds are special obligations of the Cotpmission and payable fromandsecun:d by the housing set-aside amount. Revenues pledged in fiscal year 201 lfor the 2007 HousingBondswete $855,694, and the required debt service was $855,694. ' The following is a summary of longcterm debt activity for the year ended June 30, 20.11. Amountpue Balance' Additions! , ?aIlmce Within One JUne 30, 20 i 0 Accretions Retirements JUl1e 36,2011 . Year. Long-term Debt: Loans from tbe City $ 2,158,000 $ $ , (83,000> $ 2,075,000 '$ 90,000 Loan from RPF A 4;752,000 . (238,500) 4,513,500 243,000 Tax allocation bonds 52,]73,164 (620,355) 51,552,809 601,810 Accretion on tax allocation bonds 7,340,135 827,224 (419,038) 7,748,321 Total long-term debt 66,423,299 827,224: (1,360,893) 65,889,{530 934,810 Issuance premium ],250,273 (34,332) 1,2]5,94] 34;330 Issuance discount (372;647) 9,479 (363,168) (9,609) Deferred amount on refunding (120,979) 21 ,Q46 (99,933) Total long-term liabilities $ 67,179,946 $ 827,224 $ (1,364,700) $ 66,642,470 $ 959,53 ] 28 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF RO!L1\JERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 7 - LONG-TERM DEBT (Continued) Future debt service requirements (principal and interest) at June 30, 201 I were as follows: Tax Allocation Bonds Loans from the Ci ty Loan ITom RPF A Year ending Accreted June 30, Principal Interest Interest Principal Interest Principal Interest 2012 $ 601,810 $ 1,984,567 $ 603,190 $ 90,000 $ 186,750 $ 243,000 S 196,535 2013 1,028,453 ] ,963,567 ] 86,547 99,000 178,650 252,000 187,500 20]4 1,051,007 1,929,728 198,996 J 08,000 169,740 261,000 177,781 2015 ] ,073,944 1,892,713 211,056 117 ,000 160,020 274,500 167,233 2016 1,988,682 2,052,469 221,318 J 28,000 149,490 283,500 155,932 2017-2021 11,803,883 10,043,224 2,281,117 832,000 552,870 J,6 J 5,500 573,739 2022-2026 10,571,591 12,029,887 6,283,410 701,000 ]29,780 1,584,000 154,756 2027-2031 12,002,86 ] J 0,550,968 6,867,140 2032-2036 6,535,578 9,193,889 7,319,420 2037-2038 4,895,000 245,688 $ 51,552,809 $ 51,886,700 $ 24,172,194 $ 2,075,000 $ ] ,527,300 $ 4,513,500 $ 1,613,476 . NOTE 8 - INTERFUND TRANSACTIONS The composition of interfund receivables and payables for the year ended June 30, 2011 follows: Fund reporting receivable Fund reporting payable Amount Low/Moderate Income Housing Capital Projects Fund Redevelopment Capita] Projects Fund $ 14,627 (a) The composition of interfund transfers for the year ended June 30, 2011 follows: . (a) This interfund balance represents an outstanding amount due to the LowIModerate Income Housing Capital Projects Fund from the Redevelopment Capital Projects Fund for the 20% of tax increment that is transferred annually. Transfers in Low/Moderate Income Housing Capital Projects Fund Debt Service Fund Debt Service Fund Transfers out Redevelopment CapitaJProjeets Fund Redevelopment Capital Projects Fund LowlModerate Income Housing Capital ProjeCts Fund Amount S 2,173,878 (a) 3,]24,471 (b) 1,]95,833 (b) S 6,494,182 (a) This transfer represents 20% oftaxincrementeamed for the year ended June 30, 2011 which is required to be set aside in a separate fund to provide adequate housing for families and individuals with low or 'moderate income. (b) These transfers represent tax increment revenues collected by the Commission that were transferred to the debt service fund for purposes of repayment on the t~,< allocation bonds. 29 COMMUl\1JTY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 9 - FUND BALANCES AND NET ASSETS The Agency's governmental fund balances at June 30, 2011 are presented below: Total LowfModerate Debt Service Governmental Redevelopment. Inc.ome Housing Fund Funds Nonspendable: Advances $ 10,344,225 $ $ $ 10,344,225 Notes receivable 9,459,392 9,459,392 Restricted for: Housing programs. - 12,769,004 12,769,004 Debt service 1,737,275 Capital improvement projects 7,170,554 Assigned for: Payment of debt service .2,211,042 1,203,653 3,414,695 Total fund'balance $ 19,725,821 $ 22,228,396 . $ 2,94~,928 $ 44,895,145 Deficit Net Assets One of tbe requiments for the Commi,ssion to receive tax increment is that they must have bonded indebtedness. According]y, the deficit net asset position is consistent with the Commission issuing debt for various projects. It is expected that future tax increments received over the life of the Commission will exceed the amount required to retire the debt and eliminate the deficit net assets. NOTE 10 - COMMITMENTS AND CONTINGENCIES The Commission received an award of $600,000 on June 29, 2007 from the State of California :Department of Housing and Community Development CalHome program. for the purpose of operating an Owner-Occupied Rehabilitation loan program for eligible residenti~l properties that are ,occupied by.lpw-income households. The program provides for deferred payment loans with below-market interest rates to eligible; owner~occupied, low~ income households with incomes at or below 80% bf the median area income. The term of the loans will be for thirty years; with no payments required prior to the thirtieth anniversary of the loan, except if: i) theborrower dies; ii) the property is sold or transferred; iii) the borrower no longer occupies the property as thell- prinCipal residence (except under certain situations as defmed); or iv) the borrower is in default of ariy other loan condition. Interest will accrue on the loans at 3% simple interest. The Commission received $150,000 from this first draw request in December 2008, and during the fiscal year the funds were provided to the Department of Housing and Community Development for rehabilitation loans. ' Supp]ementalEducational Revenue Augmentation Fund On July 24,2009, the State Legislature passed Assembly Bill (AB) 26 4x, which requires redevel9pment agencies statewide to deposit a total of $2.05 billion of property tax increment in county "Supplemental" Educational Revenue Augmentation FllIlds (SERAF) to be di~tributed to meet the State's Proposition 98 oi>ligations to schools. The SERAF revenue shift of $2.05 billion will be made over two years, $1.7 billion in fiscal year2009-201 0 arid $350 million in fIscal year 2010-2011. The SEW would then be paid to school districts and the county offIces of education, which have students residing in redevelopment project areas, or residing in affordable housing projects financially assisted by a redevelopment agency, therebtrelieving the State of payments to those schools. The Commission made a payment of $4,108,698 during fiscal year 2009-2010. The Commission's share of this revenue shift is approximately $845,908 in fiscal year 2010-2011. The payment was made on May 10,2011. 30 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30; 2011 NOTE 10 - COMMITMENTS AND CONTINGENCIES (Continued) Recent Changes in Legis]ation Affecting California Redevelopment Agencies On June 29, 2011, the Governor of the State of California signed Assembly Bills XI 26 and 27 as part of the State's budget package. Assembly Bill XI 26 requires each California redevelopment agency to suspend nearly all activities except to implement existing contracts, meet already-incurred obligations, preserve its assets and prepare for the impending dissolution of the agency. Assembly Bill Xl 27 provides a means for redevelopment agencies to continue to exist and operate by means of a Voluntary Alternative RedevelopmenJ Program. Under this program, each city would adopt an ordinance agreeing to make certain payments to the County Auditor Controller in fiscal year 2011-12 and annual payments each fiscal year thereafter. Assembly Bill Xl 27 indicates that the city "may use any available fun'ds not otherwise obligated for other uses" to make this payment. The City of Rohnert Park intends to use available monies of its redevelopment agency for this purpose and the City and Commission have approved a reimbursement agreement to accomplish tluit objective. Assemb]y Bill Xl 26 directs the State Controller ofthe State of California to review the propriety of any transfers of assets between redevelopment agencies and other public bodies that occurred after January 1, 2011. If the public body that received such transfers is not contractually committed to a third party for the expenditure or encumbrance of those assets, the State Controller is required to order the available assets to be transferred to the public body designated as the su'ccessor agency by Assembly Bill Xl 26. At a special joint meeting of the City of Rohnert Park and the Commission on March 8,2011, fifteen properties (see Note 5 for details) were transfeITed from the Commission to the City of Rohnert Park pursuant to Section 33220(g) of the Health and Safety Code. Additionally, the City might be impacted if reimbursements previously paid by the Agency to the City for shared administrative services are reduced or eliminated. The League ofCa]ifornia Cities and the California Redevelopment Association (CRA) filed a lawsuit onJuly 18, 201 1 on behalf of cities, counties and redevelopment. agencies petitioning the California Supreme Court to overturn Assembly Bills Xl 26 and 27 on the grounds that these bills violate the California Constitution.' On August] 1,2011, the California Supreme Court issued a stay of all of Assemb]yBill XI 27 and most of Assemb]y Bill Xl 26. The California Supreme Court stated in its order that lithe briefing schedule is designed to facilitate oral argument as early as possible in 2011, and a decision before January 15, 2012." A second order issued by the California Supreme Court on August 17, 2011 indicated that certain provisions of Assembly Bills Xl 26 and 27 were stilI in effect and not affected by its previous stay, including requirements to file an appeal of the determination of the community remittance payment by August 15, the requirement to adopt an Enforceable Obligation Payment Schedule ("EOPS") by August 29, 2011, and the requirement to prepare a preliminary draft of the initial Recognized Obligation Payment Schedule ("ROPS") by September 30,2011. Since the stay provided by Assembly Bill Xl 26 only affects enforcement, each agency must adopt an Enforceable Obligation Payment Schedule (EOPS) and draft Recognized Obligation Payment Schedule (ROPS) prior to September 30, as required by the statute. Enforceable obligations include bonds, loans and payments required by the federal or State government; legally enforceable payments required in com1ection with agency employees such as pension payments and unemployment payments, judgments or settlements; legally binding and enforceable agreements or contracts; and contracts or agreements necessary for the continued administration or operation of the agency that are permitted for purposes set forth In ABXl 26. On December 29, 2011, the California Supreme Court upheld that Assembly Bill Xl 26 was constitutional. Assembly Bill Xl 26 dissolves redevelopment agencies and redirects their property tax revenues. Assembly Bill Xl 27 was struck down by the Supreme Court. The Commission's management is evaluating the impact of this event and the detail,s of the outcome are not yet known. 31 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROH..~ERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30, 2011 NOTE 11 - RISK MANAGEMENT The Commission is exposed to various risks of loss related to tbrts; theft of, damage to, and destruction of assets; errors and omissions; aIid natura] disasters. The Commission participates in the Redwood Empire Municipal InsUrance Fund (REMIF), a joint poWer agency (risk-sharing pool) as~ a component 'Unit of the City. The purpose ofREMlF is to spread the adverse effects dflosses 3mongthe member agencies and to purchase excess insurance as a group, thereby reducing its expense. The 'Commission; through Cost allocations from the City, contributes its pro-rata share ofanticipated]osses to a pool administered by REMIF. There have been no 'claims during the past three yearldhat have exceeded excess insurailce coverage. Additionaldisclostires requiredurtderGOvernmental' AccoUnting Standards Board.Stiliement Nos; Wand 30andinformatibnregarding the City?sinsi.Jrahc~is presented in the City's basic financial statements, which can beobtainedfromtlfe City of Rbhnert Park; Firtance Department, 130 AV'ratn Avenue, Rohnert Park, CA 94928. . , NOTE J.2 -,SUBSEQUENT EVENTS \ COMMITMENTS \ GOING CONCERN On September 27, 2011, City Ordinance No. 839 was adopted, indicating that the City will comply with the Voluntary Alternative Redeve]opment Program in order to permit the continued existence and operation of the agency, in the event Assembly Bills Xl 26 and/or 27 were upheld as constitutional. The initial payment by the City was estimated to be $3.1 million with one half due on January 15,2012 and the other half due on May 15, 2012. Thereafter, an estimated $3 million would have been due anmially, The amounts to be paid after fiscal year 2012-13 would have been determined by the State. The semi- annual payments would have been due on January 15 and May 15 of each year and would increase or , decrease with changes in the tax increment Additionally, an increased amount would be due to schoolsjf any "new debt" is incurred. This ordinance also requires the C()mmission to transfer annual portions of its tax incrementto the City in amounts not to exceed the annuaL community remittance payments to enable the City, directly or indirectly, to make the aimual remittance payments. The City Councildid not intend, by enactment 'of this ordinance, to pledge any of its General Fund revenues or assets to tnake the remittance payments. Assembly Bill Xl 27 allowed a one-year reprieve on the agency's obligation to contribute 70% of tax increment to the low-and-moderate-incomehousing fund so as to permit the Agency to assemble sufficient funds to make its initial payments. Failure to make these payments would require agencks to be terminated under the provisions ofAB Xl 26. On August 23, 2011, the Commission adopted the Enforceable Obligation payment Schedule (BOPS), and on September 20, 2011, the Agency adopted and amended EOPS. On September 27, 2011, the Agency made available to the public the Recognized Obligation Payment Schedule (ROPS), 3~ COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK NOTES TO BASIC FINANCIAL STATEMENTS FOR THE FISCAL YEAR ENDED JUNE 30,2011 NOTE 12 - SUBSEQUENT EVENTS \ COMMITMENTS \ GOING CONCERN (Continued) On or about September 29,2011, a Complaint for Declaratory and Injunctive Relief and Petition for Writ of Mandate was filed by the City ofCerritos and its Agency and other California cities and redevelopment agencies challenging the constitutionality of Assembly Bill XI 26 and 27. This action was filed with the Sacramento Superior Court. On December 29, 2011, the California Supreme Court upheld that Assembly Bill XI 26 was constitutional. Assembly Bill XI 26 dissolves redevelopment agencies and redirects their property tax revenues, Assembly Bill Xl 27 was struck down by the Supreme Court. Management believes that the Commission will have sufficient funds to pay its obligation as they become due during the fiscal year ending June 30, 2012. The nature and extent of the operation of redevelopment agencies in the State of California beyond that time frame is subject to the interpretation and implementation of Assembly Bill XI 26. The Commission's management is evaluating the impact of this event and the details of the outcome are not yet known. 33 SUPPLEMENTARY INFORMATION 34 COMMUNITY DEVELOPMENT COMMISSION OF THE CITYOF ROHNERT PARK EXCESS SURPLUS CALCULATION - LOW AND MODERATE INCOME HOUSING FUND JUNE 30, 2011 Low and Moderate Housing Funds Opening Fund Balance $ 21,692,238 Less Unavailable Funds: Loans and notes receivable $ (9,459,392) Cash and investments restricted for debt service ( 12,769,004) (22,228,396) Available Low and Moderate Income Housing Funds (536,] 58) Limitation (greater of$1 ,000,000 or four years set-aside) Set-Aside for last four years: 2006-2007 $ 2,473,636 2007-2008 2,477,090 2008-2009 2,410,095 2009-2010 2,329,705 $ 9,690,526 Total Base Limitation $ 1,000,000 Greater Amounts 9,690,526 Computed Excess/Surp]us None $ 35 OTHER REPORTS AND INFORMATION 36 II VAVRINEK, TRINE, DAY & COMPANY, LLP Certified Public Accountants '~A:t.u'l't "tit'a DIF.Pllf!ti-lClt INDEPENDENT AUDITORS' REPORT ON INTERNAL CONTROL OVER FINANCIAL REPORTING AND ON COMPLIANCE AND OTHER MATTERS BASED ON AN AUDIT OF FINANCIAL STATEMENTS PERFORMED IN ACCORDANCE WITH GOVERNMENT AUDITING STANDARDS Honorable Board of Directors Community Development Commission of the City ofRohnerl Park, California We have audited the financial statements of the governmental activities and each major fund of the Community Development Commission of the City of Robnert Park (the Commission), a component unit of the City of Rohnert (the City), California, as of and for the year ended June 30, 2011, which collectively comprise the Agency's basic fmancia] statements and have issued our report thereon, dated December 30, 2011. Our report refers to the Agency's adoption of the provisions of GASB Statement No. 54, Fund Balance Reporting and ,Governmental Fund Type Definitions and GASB Statement No. 59, Financial Instruments Omnibus in 2011. Additionally, our report refers to Notes 5, 10 and 12 relating to the impact of recentlegislation forCa]ifornia Redevelopment Agencies and the transfer of assets to the City. We conducted our audit in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained in Government Auditing Standards, issued by the Comptroller General of the United States. Internal Control Over Financial Reporting Management of the Agency is responsible for establishing and maintaining effective intema] control over fmancial reporting. In planning and performing our audit, we considered the Commission's internal control over financial reporting as a basis for designing our auditing procedures for the purpose of expressing our opinion on the financial statements, but not for the purpose of expressing an opinion on the effectiveness of the Commission's internal control over fmancial reporting. Accordingly, we do not express an opinion on the effectiveness of the Commission's internal control over fmancial reporting. A deficiency in internal control exists when the design or operation of a control does not allow management or employees, in the normal course of performing their assigned functions, to prevent or detect misstatements on a timely basis. A material weakness is a deficiency, or combination of deficiencies, in internal control such that there is a reasonable possibi lity that a material misstatement of the Commission's financial statements will not be prevented, or detected and corrected on a timely basis. Our consideration of internal control over fmancial reporting was for the limited purpose described in the first paragraph of this section and was not designed to identify all deficiencies in internal control overfiuancial reporting that might be deficiencies, significant deficiencies, or material weaknesses. We did not identify any deficiencies in internal control over fmancial reporting that we consider to be material weaknesses, as defined above. 37 5000 Hopyard Road, Suite 335 Pleasanton, CA 94588 Tel: 925,734,6600 Fax: 925.734.5611 www.vtdcpa,com FRESNO. LAGUNA HILLS. PLEASANTON . RANCHO CUCAMONGA . PALO ALTO. SACRAMENTO Compliance and Other Matters As part of obtaining reasonable assurance about whether the Commission's financial statements are free of material misstatement, we performed tests of its compliance with certain provisions of laws, regulations, contract and grant agreements, noncompliance with which could have a direct and material effect on the .dete:q:ninationof fmancial. statements amounts. However, providing an opinion on compliance with those provisions was not an objective of our audit, and accordingly, we do not express such an opinion. The results of our tests disclosed no instances of noncompliance or other matters that are required to be reported under Government Auditing Standards. This report is inten~ed solely for the informationan.4 use of Board inembers; management of the Commission, and the California State Controller and is not intend~d: to be and should not be used by anyone other than these specified parties. . . , \ c.vr;t1e.1: ~."''' VC::< / I P]easanton, California December 30,2011 " , r P~r J C'j L. L-f. 38 II VAVRINEK, TRINE, DAY & COMPANY, LLP Certified Public Accountants V4LUI.(~~E DtFF.'IUt~tH.~t;) " INDEPENDENT AUDITORS' REPORT ON COMPLIANCE WITH REQUIREMENTS THAT COULD IIA VE A DIRECT AND MATERIAL EFFECT ON CALIFORNIA REDEVELOPMENT AGENCIES, AND INTERNAL CONTROL OVER COMPLIANCE IN ACCORDANCE WITH THE GUIDELINES FOR COMPLIANCE A UDITS OF CALIFORNIA REDEVELOPMENT AGENCIES AS INTERPRETED IN THE SUGGESTED A UDITING PROCEDURES FOR ACCOMPLISHING COMPLIANCE AUDITS OF CALIFORNIA REDEVELOPMENTAGENCIES Honorab]e Board of Directors Community Development C~mmission of the City of Rohnert Park, California Compliance We have audited the Community Development Commission of the City of Rohnert Park's (the Commission) compliance with theCalifomia Health and Safety Code as required by Section 33080.1 for the year ended June 30, 2011. Compliance with the requirements referred to above is the responsibility of the Commission's management. Ourresponsibility,is to express an opinion on the Commission's compliance based on our audit. We conducted our audit of compliance in accordance with auditing standards generally accepted in the United States of America; the standards applicable to fInancial audits contained in Government Auditing Standards, issued by the Comptroller Genera] of the United States; and Guidelines for Compliance Audits of California Redevelopment Agencies, June 2011, issued by the State Controller and as interpreted in the Suggested Auditing Procedures for Accomplishing Compliance Audits of Cal{fornia Redevelopment Agencies, August 2011 issued by the Governmental Accounting and Auditing Committee of the California Society of Certified Public Accountants. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether noncompliance with the compliance requirements refeITed to above that could have a material effect on the Commission has occurred. An audit includes examining, on a test basis, evidence about the Commission's compliance with those requirements and performing such other procedures as we considered necessary in the circumstances. , We believe that our audit provides a reasonable b~sis for our opinion. Our audit does not provide a legal determination of the Commission's compliance with those requirements. In our opinion, the Commission complied, in all materia] respects, with the compliance requirements referred to above that are applicable for the year ended June 30, 2011. 39 5000 Hopyard Road, Suite 335 Pleasanton. CA 94588 Tel: 925.734,6600 Fax: 925.734,6611 www,vtdcpa,com FRESNO. LAGUNA HILLS. PLEASANTON . RANCH.O CUCAMONGA . PALO ALTO. SACRAMENTO " Internal Control Over Compliance Management of the Commission is responsible for establishing and maintaining effective internal control <)yer compliance with the compliance requirements referred to above. In planning and peTforming our audit~we considered the CommissiOl(S internal control over compliance to determine the auditing procedures for the pllrpose of expressingoul: opinion on compliance,. but not for the purpose of expressing an opinion on the effectiveness of internal control over compliance. Accordingly, we do not express an opinion on the effectiveness of the Commission's internal contra] over compliance. A deficiency in internal control over compliance exil;ts when the. design .or operation of a control. does not allow manag~m~nt oremp]oyee:s;in the nor:tl.1atcourse ofperfon:mngtheir assignecifunctions, to:pre'vent; or detect and cOITect, noncornplianceon a timely, .basis. .' A material Weakness in'ihternal c,6ntro] over complianceds a defici.ency, or combination of deficiencies in intemaLconttoj over .compliance, 'such that there is a ,reasonable possibility that matenalnoncompliancewith a~ompliance;requirement will not be pre'venti::d; or detected and cOITected, on a time:lybasis., Our consideratioI). ofintema] control over compliance was for the limited purpose described in the first paragraph of this section and was not designed to identify all denciencies in internal. control that might be. deficiencies; significant deficienCies, Or material wealmesses in internal control over: compliance. We did not identify any deficiencies in internal control over. compliance that we consider to be material weaknesses, as defmed above. This report is intended solely for the information and use of Board members, management of the Commission and the California State Controller and is not intended to be and should not be used by anyone other than these specified pf!rties. \ (vr;it~t t);.:...e Y'" /. I P]eiumnt6n, California December 30, 2011 r Py; C'j L.Lf. 40 STATISTICAL INFORMATION (UNAUDITED) .. 41 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK ASSESSED VALUATIONS AND INCREMENTAL VALUATIONS FOR THE TEN FISCAL YEARS ENDED JUNE 30, 2011 Assessed VaJuation Less: Base Year Incrementa] Valuation 2000/01 $ 1,124,854,200 $ (489,927,900) $ 634,926,300 2001102 1,230,537,337 (489,927,900) 740,609,437 2002/03 1,329,427,086 (489,927,900) 839,499,186 2003/04 1,433,592,447 (489,927,900) 943,664,547 2004/05 1,507,607,335 (489,927,900) 1,017 ,679,435 2005/06 1,600,487,039 (489,927,900) 1,110,559,139 2006/07 1,739,849,103 (489,927,900) 1,249,921,203 2007/08 1,803,142,243 (489,927,900) 1,313,214,343 2008/09 1,818,722,010 (489,927,900) 1,328,794,11 0 2009/10 1,790,414,969 (489,927,900) 1,300,487,069 42 Agenda Packet Preparation TIMELINES for Regular City Couneil Meetings held on the 2nd & 4th Tuesdays of eaeh month: . Resolutions (other than standard formats for authorizations and approvals), Ordinanees & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to City Manager via email for his review and responding ..email authorization", synehronized with above timefi'ame of Assistant City Attorney review, and an email eopy to the City Clerk for drafting agendas . Agenda Items with attaehments via email and a total of twenty (20) eomplete hard eopy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DlJE no latc,' than NOON Two (2) Fridays prior to Council mecting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday moming One (1) weel, prior to Council meeting datc . Agenda Paekets distributed to City Council and Agendas posted/distributed/mailed on Thursday aftemoon Onc (1) wcek prior to Council meeting date in eompliance with Rohnert Park Municipal Code Seetion 2.08.020 and related Resolution No. 2008-173 {This section for City Clerk Use Only) ] /24/20] 2 City Council Agenda Item No. 7.0.2 RESOLUTION NO. 20]2-]2 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: January 24, 20] 1 Department: Development Services Submitted By: (Name & Title) Submittal Date: Patrick Barnes, Deputy City Engineer December 27, 201 1 Agenda (Subject Only) Title: Authorize and Approve Third Amendment to the Design Professional Agreement with Clearwater Hydrology Requested Council Action: Authorize and Approve the Third Amendment to the Design Professional Agreement with Clearwater Hydrology. Summary: Clearwater Hydrology has been working with the City since February 201] performing engineering peer review of the Vast Oaks Phase 2A Grading Plans and Hydrology Study. There has been an agreement and two amendments approved by the City Manager. At this time, we are requesting Council's approval for the third amendment as Development Services would like to continue receiving peer review services from Clearwater Hydrology regarding the Vast Oaks Phase 2A Grading Plans and now the Northeast Specific Plan for potentia] flooding impacts. Original agreement was budgeted at $19,950, the First Amendment for $] 9,81 0, and the Second Amendment for $34,0 I 0; totaling $73,770. We are requesting another $39,780 for the Third Amendment for both developments combined. Development Services finds peer review necessary to protect the City's interests concerning these developments. Clearwater Hydrology service costs are being reimbursed through the respective developers' reimbursements agreements. Enclosures: Resolution, Draft Contract CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. ( ) Regular Item CITY MANAGER'S RECOMMENDATION: (X) Consent Item (X) Approval ( ) Publie Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Per City Manager's review and direction for distribution of this agenda item. (Revised 03 J 309) JH:TG-S:05-b RESOLUTION NO. 2012-12 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING AN AGREEMENT WITH CLEARWATER HYDROLOGY FOR DESIGN SERVICES FOR THE VAST OAKS GRADING PHASE 2 AND THE NORTHEAST SPECIFIC PLAN WHEREAS; the City entered into an agreement to obtain engineering peer review services for hydrology reports related to the University District Specific Plan on February 25, 2011 ; and WHEREAS, the City amended this agreement based on an expanding scope of work on both June 2, 2011 and August 25, 2011; WHEREAS, the City desires to expand this agreement to include engineering peer review services for the Vast Oaks Grading Phase 2 and the NOltheast Specific Plan including review of possible flood mitigation measures; WHEREAS, Design Professional hereby represents to the City that Design Professional is skilled and able to provide such services. NOW, THEREFORE, BE IT RESOLVED by the City Council ofthe City ofRohnert Park that it does hereby authorize and approve an agreement by and between Clearwater Hydrology, a California sole proprietorship, and the City ofRohnert Park, a municipal corporation, for engineering peer review services in connection with Vast Oaks Phase 2A Grading Plan and Northeast Specific Plan. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to take all actions to effectuate this agreement for and on behalf of the City ofRohnert Park, including execution, if necessary, in substantially similar form to the agreement attached hereto as Exhibit "A," subject to minor modifications by the City Manager or City Attorney. DULY AND REGULARLY ADOPTED this 24th day of January, 2012. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk THIRD AMENDMENT TO THE DESIGN PROFESSIONAL SERVICES AGREEMENT WITH CLEARWATER HYDROLOGY FOR DESIGN SERVICES FOR THE VAST OAKS GRADING PHASE 2 AND THE NORTHEAST SPECIFIC PLAN This Third Amendment to the Agreement between the City ofRohnert Park ("City") and Clearwater Hydrology ("Design Professional") for additional peer review services ("Third Amendment") is entered into as of the 24th day of January , 20R, ("Effective Date"), by and between City and Design Professional. RECITALS A. City and Design Professional are parties to that certain Agreement for Services for the Vast Oaks Grading Phase 2 dated February 25, 2011 ("Agreement"). B. City and Design Professional now desire to enter into this Third Amendment to provide for additional work as described below. AGREEMENT NOW, THEREFORE, in consideration ofthe following mutual promises, the parties hereby amend the Agreement as follows: I, Scope of Services. In addition to the services provided under the Agreement, Design Professional shall provide additional services, including but not limited to, the review of updated Copeland Creek/Hinebaugh Creek modeling, review of on-site grading plans, review of development improvement plan storm water and stormwater detention plans, and attendance at additional meetings requested by the developer as further described in the attached Exhibit A. 2. Compensation. Design Professional shall perform the services described in this Third Amendment for total not to exceed amount of $39,780. 3. Agreement in Effect. Except as amended by this Third Amendment, the Agreement shall remain in full force and effect. 4. Counterpart Signatures. This Third Amendment may be signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement. IN WITNESS THEREOF, the patties have executed this Third Amendment as ofthe date first written above. CITY OF ROHNERT PARK: CLEARWATER HYDROLOGY: / (Date) By: / Gabriel A. Gonzalez, City Manager (Date) Per Resolution No. 2012-~ adopted by the Rohnert Park City Council at its meeting of January 24, 2012. ATTEST: By: Name: Title: City Clerk By: Name: Title: / - (Date) APPROVED AS TO FORM: City Attorney Updated 2009-10-20 M:\Agendas _ City CounciIIAgenda-ltems\2012\OI-24-12 Agenda Items\Clearwater Hydrology Third Amendment_Draft Agreement.docx 1/24/12 City Council Agenda ITEM NO. 7.D.3 RESOLUTION NO. 2012-13 CITY OF ROHNERT PARK DATE: January 4, 2012 TO: Mayor Mackenzie and Members of the City Council FROM: Sophia Selivanoff, Contract Human Resources Manager RE: Amendment to Labor Agreement for Approval on January 24, 2012 Attached for your consideration and approval at next Tuesday's City Council meeting IS an amendment to the Memorandum of Agreement between the City of Rohnert Park and the Rohnert Park Public Safety Officers' Association (RPPSOA), effective January], 20] 2. The amendment relates only to compensation for the single-position job class of Fire Marshal, and is presented for consideration of adoption on January 24, 20] 2. Attachments: Resolution Amendment to Memorandum of Agreement cc: Gabriel A. Gonzalez City Manager RESOLUTION NO. 2012-13 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AMENDING THE MEMORANDUM OF AGREEMENT FOR THE ROHNERT PARK PUBLIC SAFETY OFFICERS' ASSOCIATION (RPPSOA) WHEREAS, on August 9, 2011, the City Council adopted Resolution No. 2011-75 approving and adopting a Memorandum of Agreement with the Rohnert Park Public Safety Officers' Association (RPPSOA); WHEREAS, the RPPSOA and City Manager have met and conferred in good faith to amend certain terms and conditions of the Agreement; WHEREAS, staff prepared the attached Amendment to the Memorandum of Agreement; and WHEREAS, the attached Amendment Memorandum of Agreement has been approved by representatives ofRPPSOA. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby approve and adopt the Amendment to the Memorandum of Agreement for the Rohneli Park Public Safety Officers' Association (RPPSOA), which is attached hereto as Exhibit "A." BE IT FURTHER RESOLVED that the City Council authorizes and directs the Mayor and City Manager to execute the terms of the Amendment to the Memorandum of Agreement with RPPSOA effective January 1, 2012. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 24 III day of January, 2010. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Exhibit "A" The City of Rohnert Park and the Rohnert Park Public Safety Officers' Association Side letter of Agreement December 29, 2011 The City and the Association have met and conferred regarding compensation for the job class of Fire Marshal, and the parties agree to amend the current Memorandum of Agreement between the City and the Association, as described below: 1. Amend the first sentence of Section 7.23(c) as follows: The City will provide a P.O.5.T. Certification Incentive Pay to Sergeants, Fire Marshal, and Public Safety Officers based upon receipt of Intermediate or Advanced P .O.S.T. Certification. 2. Amend Section 10.4, adding a new subsection (c), as follows: (c) Employees in the class of Fire Marshal shall not be eligible to receive EMT pay. 3. Add a new Section 10.9 as follows: 10.9 An employee incumbent in the job class of Fire Marshal on the date of this agreement will continue to receive an incentive pay in the amount of 15% of base salary for the possession of job-relevant training certificates issued by the Office of the State Fire Marshal. This incentive pay program is closed, and shall not be available to any incumbents of the job class of Fire Marshal hired or promoted after the date of this agreement. 4. Amend Section 4.1, adding a final paragraph, as follows: Employees in the job class of Fire Marshal shall observe the listed holidays as non-working days, and shall not be eligible for any in-lieu holiday pay as described in subsequent sections 4.2 through 4.4. Should the Director of Public Safety, at his/her discretion, require that an employee in the job class of Fire Marshal work on a listed holiday, the holiday hours shall be banked at straight time for future use, during the fiscal year as a paid day off, to be taken as mutually agreed between the employee and his/her supervisor. These amendments are effective January 1, 2012. For the City: For the Association: Gabriel A. Gonzalez, City Manager Jeff Nicks, RPPSOA President Date: Date: Staff recommends the City Council consider and approve the attached resolution to amend the Five- Year Capital Improvement Program Budget and amend the FY 20 I ] - 12 CIP Budget to add the 20] 2 Sidewalk Ramps ADA Upgrade Project. Enclosures: Resolution Exhibit A to Resolution: Project Descriptions for 2012 Sidewalk Ramp ADA Upgrades Project CITY ATTORNEY'S REVIEW: ( ) Regular Time CITY MANAGER'S RECOMMENDA nON: (X) Consent Item ) Approval ( ) Public Hearing Required ) Not Recommended ( ) Submitted with Comment ) Policy Determination by Council ) City Comments: (Revised 031309) JH:TG-S05-b Agenda Packct P,'cpanltion TlMELlNES for Regular City Council Meetings held on the 2nd & 4[h Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no latc,' than NOON Thrce (3) Mondays pdor to Council mceting date . . Agenda Items w/attachments via email and hard copy to City Clerk DUE no late,' than NOON Two (2) Mondays pl'io,' to Council meeting datc . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday moming One (1) week pl'iol' to COllncilmecting date · Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Wednesday aftemoon One (1) week pdo,' to Council meeting date in compliance with Rohnert Park Municipal Code Section 2,08,050 {This section/or City Clerk Use Only} 01/24/]2 City Council Agenda ITEM NO: 7.0.4 Resolution No. 2012- 14 COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Departm ent: Submitted By: Submittal Date: Agenda Title: January 24, 20] 2 Development Services Eydie Tacata, Management Ana]yst January ]3,20]2 Amending the Five-Year Capital Improvement Program Budget and FY 2011 -12 CIP Budget to add 2012 Sidewalk Ramps ADA Upgrade Project Requested Council Action: Consider adoption of a resolution amending the Five-Year Capital Improvement Program Budget and FY 2011-]2 CIP Budget to add 2012 Sidewalk Ramps ADA Upgrade Project. Summary: The City ofRohnert Park participates in the Sonoma County Community Development Block Grant ("CDBG") Program. The CDBG Program, created by the federal Housing and Community Development Acts of 1974 and 1987, has as its primary objective the development ofviab]e communities through the provision of decent housing, a suitable living environment and the expansion of economic opportunities, primarily for lower income persons. The Sonoma County Community Development Commission ("Commission") is the designated local administrative body for the CDBG Program. The Sonoma County Community Development Commission has allocated $73,34] in CDBG funds to the City ofRohnert Park to upgrade certain sidewalk access ramps identified in the City's ADA Transition Plan. City staff plans to design, prepare plans and specifications, and administer the bid process for a 2012 Sidewalk Ramps ADA Upgrade Project to be constructed in Summer 2012. The project will include 30 ramps on Adrian Drive, Enterprise Drive, State Farm Drive, Commerce Boulevard, and East Cotati Avenue which were listed in the original CDBG application submitted by the City and which have received federal environmental clearance for upgrade work. Expenses for the pre-construction work described above will be incurred during the current Fiscal Year 20 I ] -12. In order to establish a capita] project account, encumber funds, and charge expenses and City staff time correctly to this project, the Five-Year Capital Improvements Program Budget and list of projects for Fiscal Years 20] 1-] 2 approved by the Rohnert Park City Council must be amended to include this ramps project. Most of the project is funded by the CDBG allocation, with the remainder funded by the City's gas tax allocation. (Exhibit A to the attached resolution includes a Project Description page detailing the funding uses and sources,) No general fund monies will be used to fund this project. RESOLUTION NO. 2012-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AMENDING THE FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM BUDGET (CIP) AND FISCAL YEAR 2011-12 CIP BUDGET TO ADD 2012 SIDEWALK RAMPS ADA UPGRADE PROJECT WHEREAS, the Sonoma County Community Development Commission administers federal Community Development Block Grant (CDBG) monies to the County of Sonoma, the cities of Cloverdale, Cotati, Healdsburg, Rohnert Park, Sebastopol, Sonoma, and Windsor, and non-profit agencies in Sonoma County to meet the CDBG program's primary objective of "the development of viable communities through the provision of decent housing, a suitable living environment and the expansion of economic opportunities, primarily for lower income persons;" WHEREAS, the Sonoma County Community Development Commission has allocated $73,34] in CDBG funds to the City of Rohnert Park to upgrade certain sidewalk access ramps identified in the City's ADA Transition Plan; WHEREAS, City staff plans to design, prepare plans and specifications, and administer the bid process for a 20]2 Sidewalk Ramps ADA Upgrade Project to be constructed in Summer 20] 2, and will thus incur expenses for this project during Fiscal Year 20] ] -] 2; WHEREAS, the Five-Year Capital Improvements Program Budget ("Five-Year CIP") and list of projects for Fiscal Years 20 I] -] 2 approved by the Rohnert Park City Council on June 28,20]] did not include the 20] 2 Sidewalk Ramps ADA Upgrade Project; WHEREAS, amending the Five-Year CIP and FY 20] 1-12 CIP Budget to add the 2012 Sidewalk Ramps ADA Upgrade Project described in bxhibil A will allow the City to establish a capital project account, encumber funds, and account expenses and City staff time correctly to projects. NOW, THEREFORE BE IT RESOLVED that the City Council of the City ofRohnert Park approves amendments to the Five.;. Year Capital Improvement Program Budget and the FY 201 ]-12 CIP Budget to ~dd the 2012 Sidewalk Ramps ADA Upgrade Project. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnelt Park this 24th day of January, 20 I O. ATTEST: CITY OF ROHNERT PARK City Clerk Mayor Project Description I','ojectName ~~---~-",,--~^'-"'-"~ 2012 Sidewalk Access Ramp ADA Upgrades Project I "Exhibit A" 5-Ycar Capitallmprovemcllt l)rogram FY 11-12 to FV ]5-16 Category ___~m__~Pnlject No. ell' No. Transportation . --7R~~ Project Locatioll Adrian Dr., Enterprise Dr., State Farm Dr" Commerce Blvd, Descriptioll Upgrade of sidewalk ramps to current standards of accessibility to comply with with the Americans with Disabilities Act (ADA) Justificatioll Compliance with the Americans with Disabilities Act. Implementing Project 1\'tHlaj.\H R, Pedroncelli III implementing depa,.tmellt's worl( plan'! "Project Owner" Department Developmenl Services Status: Scoping, Design to commence upon CIP amendment approval. FlllldillgSollrces: Development Block Grant TOTAL PROJECT COST (Design and Construction) $99,341 Amount unfunded $0 Project costs through FY 2016 DESIGN/CONSTRUCTION COSTS Costs after :'i-yr, ell' period Land Costs Design/Engineering FY 2012-13 FY 2013-14 FY 2014-15 FY 201S-lll $0 $0 Buildings Improvements I nspectioll 1 CM Contingency Other Expenses Total Designl Constmction $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 FUNDING SOURCES Fnnding through VY 2016 Funding beyond 5-yea,' UP period FY 2012-13 FY 1013-14 FY 2014-15 FY 2015-16 $0 $0 $0 $0 Total Sources GAP FUNDING Datc originally submitted 1/13/2012 $0 $0 $0 $0 $0 $0 $0 funding shat.c source is identilied l~1 Mission Statement "We Carefor Our Residents by Working Together to Build a Better Communi~l'for Today and Tomorrow." 1/24/12 City Council Agenda ITEM NO. 7.D.5 RESOLUTION NO. 2012-15 CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: January 24, 2012 Department: Finance Dept. Submitted By: Barbara Galaudet, Utility Billing and Revenue Supervisor Prepared By: Agenda Title: Consent Calendar Item RECOMMENDED ACTION: Approve resolution authorizing certain positions with the power to invest funds on behalf of the City and to open accounts with financial institutions. BACKGROUND: The City's Investment Policy authorizes investments with various financial institutions. The City prepared a resolution authorizing certain City positions with the authority to open necessary accounts with various financial institutions and to invest idle funds. Staff has prepared a resolution authorizing the City Manager, the Finance Director, and the Utility Billing and Revenue Supervisor with the authority to invest City funds and to open accounts with financial institutions. ANALYSIS: N/A OPTIONS CONSIDERED: N/A FISCAL IMPACT/FUNDING SOURCE: N/A Department Head Approval Date: City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order): 1. Resolution RESOLUTION NO. 2012- 15 A RESOLUTION OF THE CITY OF ROHNERT PARK AUTHORIZING CERTAIN POSITIONS WITH THE POWER TO INVEST FUNDS ON BEHALF OF THE CITY AND TO OPEN ACCOUNTS WITH FINANCIAL INSTITUTIONS WHEREAS, the City of Rohnel1 Park frequently invests idle funds with financial institutions such as commercial banks and savings and loans and to do so must open accounts with such institutions; and WHEREAS, these financial institutions often require a resolution from the City to authorize certain individuals to make investment decisions on behalf of the City. NOW, THEREFORE BE IT RESOLVED by the Council of the City of Rohnert Park that the following positions are authorized to open necessary accounts with financial institutions and to invest idle funds for the City of Rohnert Park and/or its agencies: City Manager Finance Director Utility Billing and Revenue Supervisor BE I T FURTHER RESOLVED that the past City policy of requiring signatures of any two of the above employees for withdrawal of any funds is hereby ratified and approved. DULY AND REGULARLY ADOPTED this 24th day of January, 2012. City of Rohnert Park Mayor ATTEST: City Clerk Mission Statement "We Carefor Our Residents by Working Together to Build a Better Community for Today and Tomorrow. " 1/24/12 City Council Agenda ITEM NO. 7.D.6 RESOLUTION NO. 2012-16 CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: January 24, 20] 2 Department: Finance Dept. Submitted By: Barbara Galaudet, Utility Billing and Revenue Supervisor Prepared By: Agenda Title: Consent Calendar Item RECOMMENDED ACTION: Approve resolution authorizing certain positions with the power to invest funds in the Local Agency Investment Fund (LA IF). BACKGROUND: The City's Investment Policy authorizes investments in the State of California Local Agency Investment Fund. The City currently invests idle cash from the City and the Community Development Commission (CDC) in this fund. The City prepared a resolution authorizing certain City positions with the authority to invest monies in LAIF. However, LAIF requires a separate resolution authorizing officers of the City ofRohnert Park to invest in LAIF. Staff has prepared a resolution authorizing the City Manager, the Finance Director and the Utility Billing and Revenue Supervisor with the authority to invest City funds in LAIF. ANAL YSIS: N/A OPTIONS CONSIDERED: N/A FISCAL IMPACT/FUNDING SOURCE: N/A Department Head Approval Date: City Manager Approval Date: City Attorney Approval Date: Attachments (list in packet assembly order): 1. Resolution 2012 City Council Agenda ITEM NO. 7.E City of Rohnert Park Council Members Quarterly Travel Expense 2nd Quarter October 2011 - December 2011 Note: Expenses are reported when paid not attended Account City Council/Travels & Mtg 6600 Event Description Check Date Noon Times Luncheon- Pam Stafford 12/14/2001 City Representation 6602 Mayors/Council Members - Belforte Berkeley Annual Conference - Belforte Chamber of Commerce - Belforte Sonoma County Economic Meeting - Belforte 10/5/2011 11/9/2011 11/30/2011 12/7/2011 Stafford 6606 10/19/2011 10/19/2011 11/1/2011 11/9/2011 11/9/2011 Travel Reimbursement League of Ca Cities Voting Delegate Noon Times Luncheon Spirit of Sonoma Award Luncheon Noon Times Luncheon ABAG Mackenzie 6611 10/5/2011 11/9/2011 12/14/2011 Mayors/Council Members Berkeley Annual Conference Noon Times Luncheon Belforte 6612 Travel Reimbursement League of Ca Cities Voting Delegate 10/5/2011 Ahanotu 6614 Mayors/Council Members 10/19/2011 Grand Total Amount 25.00 40.00 150.90 55,00 65.00 310.90 80.02 25.00 55.00 25.00 100.00 285.02 40.00 150.90 25.00 215.90 60.65 40.00 937.47 I I {This section/or City Clerk Use Only} Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: . Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to City Manager via email for his review and responding ..email authorization", synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City Clerk for drafting agendas . Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets with 2 sets single-sided & 18 sets double-sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (I)weel{ prior to Council meeting date . Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Thursday afternoon One (1) weel{ prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.020 and related Resolution No, 2008-] 73 1/24/12 City Council Agenda Item No.8 Resolution No. 2012-17 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: January 24, 2012 Department: Development Services Submitted By: (Name & Title) Submittal Date: Patrick Barnes, Deputy City Engineer January 10,20]2 Agenda (,':;ubject Only) Title: Rejection of Bid for Sewer Interceptor Siphon Lining and A ward to Insituform Technologies Requested Council Action: I. Reject a non-responsive bid from Superior Gunite for Sewer Interceptor Siphon Lining Project (Part of Project 2011-04) 2. Award the Sewer Interceptor Siphon Lining Project to Insituform Technologies Inc. Summary: On December 28, 2011, the City received and opened bids for the Sewer Interceptor Siphon Lining Project. The bid submitted by Superior Gunite was the low monetary bid, but was not responsive. The bid packet did not include the required experience references in accordance with the contract. Staff recommends rejecting the bid by Superior Gunite as non-responsive for failure to meet the experience requirements as required by the Specifications. Staff recommends that the City Council award the contract to the lowest responsive bidder, Insituform Technologies Inc. Enclosures: CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney, CITY MANAGER'S RECOMMENDATION: ( ) Consent Item (X) Regular Item (X) Approva] ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Polity Determination by Council ( ) City Comments: Per City Manager's review and direction for distribution of this agenda item. (Revised 031309) JH:TG-S05-b Staff Report Requested Council Action: 1. Reject a non -responsive bid from Superior Gunite for S ewer Interceptor Siphon Lining Project (Part of Project 2011-04) 2. A ward the S ewer Interceptor Siphon Lining Project tot he lowest responsive bi dder, Insituform Technologies Inc. Background: The City of R ohnert P ark sewer system collects wastewater and transports i t t 0 a cent ral collection point, the sewer pump station on Redwood Drive. From there, the sewage is pumped through one of two existing force mains to the Laguna Plant along an alignment parallel to the Laguna de Santa Rosa. The older of the two force mains is a 3.5-mile, 24-inch Asbestos Cement Pipe. The pressurized pipeline was originally a gravity sewer line which was constructed in 1975, and was converted to a pressurized main in 1992. A parallel 30-inch line was constructed in 2007. General industry practice is to have redundancy of critical sewer infrastructure. The two force mains provide that redundancy except during extreme flow events resulting from extreme rainfall. During extreme rainfall events we need both the force mains. The 24 inch force main is 35 years 01 d. Sliplining a nd rehabilitation of the existing 24 -inch pipeline has been identified as needed to maintain the serviceability of the pipeline. Therefore, the City is currently inve stigating the pi peline to determine its condition and the timing of the rehabilitation. During the investigation a few items ha ve been revealed which should be fixed this year. The most critical and urgent of these is the siphon pipe beneath the Laguna de Santa Rosa. To meet this need, staff designed a project to line the existing siphon pipe. This is a critical lifeline pipe for the City in an environmentally sensitive area. Therefore, when writing the contract doc uments S tafT included required installer qua lifications. Among these qualifications was minimum experience: The Contractor shall submit a minimum of six (6) projects with a minimum of 25,000 total linear feet of same lining material with references for work previously performed. To clarify and expound upon this requirement, staff believes that a certain minimum experience working with the exact materials and methods that will be used in the siphon is important. This is a tr icky ins tallation of a critical pi peline in a ve ry sensitive environmental a rea. Should something go wrong during the liner installation and the pi pe become pI ugged by the 1 iner, the force main would be come unus able unt il such a time and the blockage could be removed. Removing the blockage could require excavation in t he Laguna deS anta Rosa. T his would require a special de sign and construction requirements. Special pe rmitting would be involved which would include the Corps of Engineers, S tate Fish and Game, National Marine Fisheries, the Regional Water Resources Control Board, Sonoma County Water A gency and ot hers. Construction would be delayed until summer. On December 8, 2011 the City sent out an invitation for informal bids to line the siphon pipe in the sewer interceptor 0 utfall. Ani nformal bi d w as us ed ass taff estimated ba sed on t he Specifications that the bi d would come in below the $175,000 threshold set by the Uniform Construction Cost Accounting Procedures ("UCAP"), which the governs the City's informal bidding procedures as provided for in Rohnert Park Municipal Code section 3.04.12. Bids were opened on December 28, 201 1. Three bi ds were received. Superior Gunite was the apparent low bidder with a bid of$148,250. Upon analyzing the bid however, staff found that the Superior Gunite did not include sufficient experience references in their bid as required by the contract documents. The Superior Gunite bid included only four projects and these did not include references. To provide an opportunity to remedy t his a pparent omission, staff a sked Superior G unite to supply a 1 ist in conformance with the requirements 0 f the Specifications. Staff received a lis t 0 f six pr ojects; however it appears that onl y one 0 f these pr ojects is of the same lining material pr oposed for the work. Also, it appears that five of the six projects were completed by another company where one of the cur rent Superior G unite managers worked. These five pr ojects were not com pleted by Superior Gunite. Staff called the reference on the one project that is of the same material proposed by Superior Gunite for the Siphon Lining Project and found that this project is not yet completed. Given this, staff determined that Superior Gunite does not meet the required minimum installer experience. Section 2.6 Rejection of Proposals of the General Provisions of the Specifications for the project stipulates the following: Proposals may be rejected if they show any alterations of form, additions not called for, conditional proposals, incomplete proposals, erasures, or irregularities of any kind.... On January 6,2012, staff sent Superior Gunite a letter stating that we would recommend that the City Council r eject the Superior Gunite bid as non -responsive and a ward t he contract t 0 Insituform Technologies, Inc., the lowest responsive bidder. Staffalso called Superior Gunite on January 6, 2012 t 0 inform them of our recommendation. During ensuing conversations, Superior Gunite expressed interest in sending a letter to highlight their approach to the contract and why they had the prerequisite experience. Staff explained that we would look at anything Superior Gunite provided, but since this was an urgent project we needed a response quickly. Staff understood we would receive a letter by January 9, 2012. Staff received a letter from Superior Gunite on January 16, 2012 after the initial staff report was submitted. Nonetheless staff analyzed the letter and found the following: 1. It states the contracting experience of Superior Gunite, but does not provide a single UV CIPP project reference that has been completed by Superior Gunite. 2. It included references for Lightstream LP. Lightstream is the producer of the cured in place UV liner, they are not the installer. Staff previously asked Superior Gunite about the role of Lightspeed in this project. Staff was told Lightspeed was not a subcontractor on the project, they were just the material supplier. The contract documents state this as well. The references for Lightspeed include 10 different projects by 8 different installers. None of these installers was Superior Gunite. 3. The letter states that the project will use a "very experienced Team consisting of Kevan Taylor". No other members of the team are listed. 4. The letter included the resume of Kevan Taylor. According to the resume attached Kevan Taylor is the Technical Director Owner of Spincrete LLC. The letter does not indicate Mr. Taylor's relationship to Superior Gunite and seems to indicate he works for another company. 5. The reference projects listed for Kevan Taylor were from his work at Sewer Tech Services. Kevan Taylor worked for Sewer Tech Services from 1998 to 2002. The package includes references for 24 CIPP Projects installed by Sewer Tech Services. None involved Superior Gunite. None of these involved UV Cured liners. The most recent of these projects seems to be from 2001. In summary, neither the protest letter nor its attachments indicate that Superior Gunite has any experience in CIPP liners or UV cured liners in particular. The protest letter solidifies staff's opinion that Superior Gunite, while perhaps an experienced contractor, lacks specific experience with the specific product they propose to install in this project. Staff does not believe that asking for a minimum experience of 6 projects is unusual or extraordinary, especially under the circumstances. If this were a less critical pipeline and a less critical location, staff might recommend waiving the experience requirement, but not for this project. As noted above, this project was sent out as an informal bid. Staff expected the bids to come in below $175,000 and indeed the bid by Superior Gunite was below this amount. The second low bidder, Insituform Technologies, submitted a bid of $182200. The third bidder, Repipe California Inc. submitted a bid of$249,227. Both of these bids exceed the UCAP limit for informal bids. The UCAP provides, pursuant to Public Contracts Code section 22034, that in a case such as this, Council may award a contract for a value of up to $187,500 to the lowest responsive and responsible bidder, but such award must be done by a four-fifths vote of the governing body. Funding/Financial Considerations The Sewer Interceptor Outfall Rehabilitation Project is included in the Capital Improvement Program WW-08 and is funded by Sewer Service Charges and Public Facilities Fees. The CIP includes funding for the ongoing investigation this fiscal year. The CIP includes funding for rehabilitation of the pipeline in out years. Nonetheless due to the critical nature of this pipeline, staff recommends this lining take place immediately. Proper maintenance of this line in needed to ensure appropriate redundancy of the sewer system. Options: There are three choices before the Council: 1. Reject the bid of Superior Gunite and award the bid to Insituform Technologies by adopting Resolution No. 2012-17 (Staff recommendation). This will require a 4/5 vote of the Council. 2. Award the bid to Superior Gunite. Staflbelieves that given the nature of this project, and the relative inexperience of Superior Gunite, this poses a risk to the city. This is a critical pipeline in a very sensitive location. Failure to properly install the liner could result in blockage of the pipe. Should this occur, the pipe would be unusable until it be excavated and repaired. Excavation would occur in the Laguna de Santa Rosa, requiring permitting form various agencies as well as special construction. 3. Direct Staff to rebid the project. This will result in delays to this project to repair a critical lifeline pipe in our sewer system. The City not have redundancy in our sewer force main during this time. It is possible the City will not be able to keep up with sewer flows should experience an extreme storm event. Recommendation: 1. Reject anon-responsive bid from Superior Gunite for Sewer Interceptor Siphon Lining Project (Part of Project 2011-04); and, 2. Award the Sewer Interceptor Siphon Lining Project to Insituform Technologies Inc., by adopting Resolution No. 2012-17. Enclosures: Resolution No. 2012-17 Letter to Superior Gunite (January 6, 2012) Agreement with Insituform Technologies Protest letter from Superior Gunite (January 16,2012) RESOLUTION NO. 2012 - 17 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK REJECTING SUPERIOR GUNITE'S BID AS NON-RESPONSIVE AND AWARDING THE CONTRACT FOR THE SEWER SIPHON LINING PROJECT TO IN SITU FORM TECHNOLOGIES, INC. WHEREAS, investigation of the City's older parallel sewer force main along Laguna de Santa Rosa requires sliplining and rehabilitation to provide redundancy for the existing system (hereinafter the "Sewer Siphon Lining Project"); WHEREAS, City prepared an invitation for bids and specifications for the Sewer Siphon Lining Project and estimated the bids would be below the $175,000 threshold set by the Unform Construction Cost Accounting Procedures ("UCAP"), which governs the City's informal bidding procedures as provided for in Rohnert Park Municipal Code section 3.04.12; WHEREAS, on December 8, 2011 the City sent out an invitation for informal bids for the Sewer Siphon Lining Project and received three bids which ranged from $148,250 to $249,227; WHEREAS, the apparent low bidder, Superior Gunite, did not include sufficient experience references in their bid with the same lining material proposed as required by the contract documents and failed to adequately remedy this omission upon request; WHEREAS, pursuant to Section 2.6 of the General Provisions of the Specifications, incomplete proposals such as Superior Gunite's may be rejected as non-responsive; WHEREAS, the second low bidder, Insituform Technologies, submitted a bid of $182,200, which staff has reviewed and determined to be responsive; WHEREAS, the DCAP provides, pursuant to Public Contracts Code section 22034, that the City Council may award a contract for a value of up to $187,500 to the lowest responsive and responsible bidder by a four-fifths vote; NOW, THEREFORE, BE IT RESOLVED the above-referenced recitals are true and correct and material to this Resolution. BE IT FURTHER RESOLVED that in making its findings the City Council relied upon and hereby incorporates by reference all of the bid materials, correspondence, staff reports and all other related materials. BE IT FURTHER RESOLVED that the bid the City received from Superior Gunite for the Sewer Siphon Lining Project is hereby rejected as non-responsive. BE IT FURTHER RESOLVED that the bid submitted by Insituform Technologies is deemed to be responsive. BE IT FURTHER RESOLVED that the City Council hereby finds that Insituform Technology's bid less than $187,500 and that staff's cost estimate of the Sewer Siphon Lining Project was reasonable. BE IT FURTHER RESOLVED that the City Council, by a four-fifths vote, hereby awards the contract for the Sewer Siphon Lining Project to Insituform Technologies pursuant to OAK #4817-4672-1806 vI the authority established in Public Contracts Code section 22034 and the Rohnert Park Municipal Code. DUL Y AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 24th day of January, 2012. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk OAK #4817-4672-1806 vi City of Rohnert Park Development Services January 6, 2012 VIA FACSIMILE TO (818) 896-6699 AND VIA US MAIL Anthony Frederico President Superior Gunite 1306 VanNess Blvd Lakeview Terrace CA 91392 Re: City ofRohnert Park Siphon Lining Only for the Sewer Interceptor Outfall Phase 2 Project. Dear Mr. Frederico Thank you for your Bid on the City of Rohnert Park Siphon Lining Only for the Sewer Interceptor Outfall Phase 2 Project. This is to inform you that the City staff is recommending that the City Council find that your bid is non-responsive due to not meeting the experience requirements as required by the Specifications. The installer qualifications include the following: The contracting company shall have a minimum of three years experience installing CIPP liners. The Contractor shall submit a minirnum of six (6) projects with a minimum of 25,000 total linear feet of same lining material with references for work previously performed. Your bid included only four projects and these did not include references. After the bid opening, we asked your company to supply us a list in conformance with the requirements of the specifications. We received a list of six projects; however, it appears that only one of these projects is of the same lining material proposed. Also, it appears that five of the six projects were completed by another company where one of your current managers worked. We called the reference on the one project that is of the same material you propose to use in City of Rohnert Park Siphon Lining Only for the Sewer Interceptor Outfall Phase 2 Project and found that this project is not yet completed. Given this, it does not seem that the proposed installer meets the required minimum experience. City staff will recommend that the City Council reject the Superior bid as npn-responsive and award the contract to Insitufonn Technologies, Inc. This recommendation will be presented to the City Council at its meeting on January 24, 2012, at 5 :00 pm at the Council Chambers located at 130 A v ram A venue Rohnert Park, CA. If you wish, you may submit a written response to this letter to the undersigned and/or appear in person at the City Council meeting to present your 130 Avram Avenue. Second Floor. Rohnert Park, California 94928 · Tel: (707) 588-2232. Fax: (707) 794-9242 www,rpcitv,orq If you have any questions, please contact me. Thank you for your cooperation. Sincerely, .(".:=::::~ \ \>"f) .....-..-"- ~~.., ......> " ....,..--:::':.:::::::::::::"".- -PatncK1%rnes, PE Deputy Ci ty Engineer City of Rohnert Park File: Siphon Lining Only for the Sewer Interceptor Outfall Phase 2 Project No. 2011-04 CONTRACT SIPHON LINING ONLY FOR THE SEWER INTERCEPTOR OUTFALL PHASE 2 PROJECT NO. 2011-04 THIS AGREEMENT, made and entered into this 24th day of January , 2012, by and between Insituform Technologies, Inc., hereinafter called "Contractor", and the City of Rohnert Park, hereinafter called "City". WITNESSETH: WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the work hereinafter mentioned in accordance with the sealed proposal of said Contractor. NOW, THEREFORE, IT IS AGREED, as follows: 1. Scope of Work: The Contractor shall perform all the work and furnish all the labor, materials, equipment and all utility and transportation services required to complete all of the work of construction and installation of the improvements more patiicularly described in the Contract Documents, Special Provisions and Standard Specifications, the items and quantities of which are more particularly set forth in the Contractor's bid therefore on file in the office of the City Clerk, except work done or to be done by others. 2. Time of PerfOlmance and Liquidated Damages: The Contractor shall begin work within fifteen (15) calendar days after official notice by the City Engineer to proceed with the work and shall diligently prosecute the same to completion within 60 calendar days of that Notice. In the event the Contractor does not complete the work within the time limit so specified or within such further time as said City shall have authorized, the Contractor shall pay to the City liquidated damages in the amount of $1 ,000 per day for each and every day's delay in finishing the work beyond the completion date so specified. Additional provisions with regard to said time of completion and liquidated damages are set forth in the specifications, which provisions are hereby refened to and incorporated herein by reference. 3. Payments: Payments will be made by City to the Contractor for said work performed at the times and in the manner provided in the specifications and at the unit prices stated in Contractor's bid. The award of the contract is for a total amount of $182,200.00. 4. Component Parts: This contract shall consist of the following documents, each of which is on file in the office of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto: a) This Agreement b) Notice Inviting Sealed Proposals c) Instruction and Information to Bidders d) Accepted Proposal e) Faithful Performance Bond f) Labor and Material Bond g) Special Provisions h) Standard Specifications i) Design Standards j) Plans, Profiles and Detailed Drawings 5 . Wage Scale: Pursuant to Section 1773 of the Labor Code of the State of California, the City has obtained from the Director of the Depatiment of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holidays and overtime work for each craft, classification, or type of workman required to execute the contract. A copy of said prevailing rate of per diem wages is on file in the office of the City Clerk, to which reference is hereby made for further particulars. Said prevailing rate of per diem wages will be made available to any interested party upon request, and a copy thereof shall be posted at the job site. The provisions of Aliicle 2, Chapter 1, Part 7, Division 2 (commencing with Section 1770) of the Labor Code and patiicularly Section 1775 thereof, shall be complied with. Notice is hereby given that, pursuant to Section 1776(g) of the Labor Code of the State of California that the Contractor shall make available as required in this Section of the Labor Code celiified payroll records and that penalties for violation of the section may be enforced. 6. Hours of Labor: The Contractor shall forfeit, as penalty to said City, Twenty-five Dollars ($25.00) for each workman employed in the execution of the contract by him or by any subcontractor, for each calendar day during which any workman is required or permitted to labor more than eight (8) hours in anyone calendar day and forty (40) hours in anyone calendar week, in violation of the provisions of Article 3, Chapter 1, Part 7, Division 2 (commencing with Section 1810) of the Labor Code of the State of California. 7. Apprentices: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the rules and procedures of the California Apprenticeship Council, properly indentured apprentices shall be employed in the prosecution of the work. The ratio of apprentices to journeymen who shall be employed in the respective crafts or trades may be the ratio stipulated in the apprenticeship standards under which the appropriate joint apprenticeship committee operates. In no event shall the ratio be less than one apprentice for each five journeymen unless a certificate of exemption has been issued by the Division of Apprenticeship Standards. Willful failure by the Contractor to comply with said Section 1777.5 shall result in his being denied the right to bid on a public works contract for a period of six months from the date the determination is made. Information relative to number of apprentices, identifications, wages, hours of employment and standards of working conditions shall be obtained from the Director of the Department of Industrial Relations, who is the Administrative Officer of the California Apprenticeship Council. 8. as follows: Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which reads "A contractor shall not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter. " 9. Workmen's Compensation Insurance: In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the Contractor is required to secure the payment of compensation to his employees and shall for that purpose obtain and keep in effect adequate Workmen's Compensation Insurance. 3 The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every employer to be insured against liability for workmen's compensation or to undertake self- insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this contract. 10. Indemnify: To the fullest extent permitted by law, Contractor shall indemnify, hold harmless, release and defend City, its officers, elected officials, employees, agents, volunteers, and consultants from and against any and all actions, claims, demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole or in part, arising out of Contractor's activities hereunder, including the activities of other persons employed or utilized by Contractor including subcontractors hired by the Contractor in the perfoDl1ance of this Agreement excepting liabilities due to the active negligence of the City. This indenmification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Contractor under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor and shall continue to bind the parties after termination/completion of this Agreement. 11. Attornevs Fees: In the event either party hereto shall commence any legal action or procedure, including an action for declaratory relief, against the other, by reason of the alleged failure of the other to perform or keep any term, covenant, or condition of this contract by it to be performed or kept, the pm1y prevailing in said action or proceeding shall be entitled to recover, in addition to its court costs, a reasonable attorneys fee to be fixed by the court, and such recovery shall include court costs and attorneys fees on appeal, if any. 12. Substitution of Securities for Withheld Amounts: Pursuant to California Public Contracts Code Section 22300, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and sole expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the public agency, or with a state or federally chm1ered bank as the escrow agent, who shall pay such moneys to the Contractor upon satisfactory completion of the contract. Securities eligible for substitution under this section shall include those listed in the California Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. The Contractor shall be the beneficial owner of any securities substituted for moneys withheld and shall receive any interest thereon. Any escrow agreement entered into pursuant to this section shall contain as a mllllmum the following provisions: a. The amount of securities to be deposited; b. The terms and conditions of conversion to cash in case of the default of the Contractor; and c. The termination of the escrow upon completion of the contract. 4 IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above written. CITY OF ROHNERT PARK INSITUFORM TECHNOLOGIES, INC. City Manager Date Per Resolution No, 20]2--.-12 adopted by the Rohnert Park City Council at its meeting ofJanua'Y 24, 2012. Name/Title Date ATTEST: APPROVED AS TO FORM: City Clerk City Attorney 5 SUPERIOR GUNITE . ENGINEERING CONSTRUCTION 12306 VAN NUYS BOULEVARD LAKEVIEW TERRACE, CALIFORNIA 91342 (818) 896-9199 · (323) 877-4861 FAX: (818) 896-6699 ~ ~ January 16, 2012 Mr Patrick Barnes PE Deputy City Engineer City of Rohnert Park Ca. 94928 RE: Siphon Lining for Sewer Interceptor Outfall. PH2 Dear Sirs: We object and protest your letter dated January 6, 2012 recommending our bid as non-responsive. Superior Gunite has been a responsible and successful contractor with an A license in good standing in California for over 50 years. Superior Gunite has never failed to complete any project in its history This is in large part due to the commitment and high caliber of people working in and with our company. Many of our employees have long standing careers exceeding 20 - 30 years for completi( of many diverse and challenging projects including sewer and I or combined sewer rehabilitation throughout North America. Len Nicholls our Division Manager for pipe rehabilitation has been involved in the engineering and construction industry for over 40 years with substantial experience in utility construction including lar~ diameter pipe installations exceeding 30 ft deep, submerged pipe crossings, both tunnel and pipe boring installations. For completion of your project we have a complete and very experienced Team consisting of Kevan Taylor - Project Manager with in excess of 30 years of pipe line and pipeline rehabilitation both overseas and in North America. His extensive resume and sample projects are herein attached whic highlights various senior positions with pipe rehabilitation companies, holds patents, has pioneered and is considered an industry expert in trenchless technology including previous UV Cure experiencE He currently holds the record for the largest and deepest CIPP single shot liner in the world ( 2320 LI of 72" diameter - 42mm thick). Kevan will be onsite during this installation. LightStream Liner LP has more than 300,000 LF of successfully completed UV cured pipe liner installations throughout North America and recently several installations overseas ( see attached). Rene Quitter, is their senior Technology Director and is a pioneer in the UV Cure industry for over 2C years. Superior Gunite has formed an alliance with LightStream for this project and Rene will be thE Technical Director onsite during this installation to oversee, advise and ensure successful installatio CONTRACTOR'S LICENSE # 370034 VIf\AAJoJ 5:HClTr.RFTE_com . SUPERIOR GUNITE 12306 VAN NUYS BOULEVARD LAKEVIEW TERRACE, CALIFORNIA 91342 (818) 896-9199 · (323) 877-4861 FAX: (818) 896-6699 ~ ~ Although UV Cure technology is relatively new in your area, it is a superior liner with increased strengths exceeding that of conventional CIPP felt lining technology and will have a greater life expectancy. I am sure that you will agree that caliber of people make the difference in most installations insuring either success or failure. Superior Gunite feels that this solution chosen for this installation utilizing the superior strengths of Glass Fiber in lieu of conventional low strength felts, together with industry experts and knowledge combined with the support of a proven experienced high quality contractor will ensure success for thi project and strongly object to your decision which we believe to be very short sighted. We submit this letter and additional information in the hope that you will reconsider your decision an recommend Superior Gunite for this project. We look forward to your earliest response. Len Nicholls CC AL Federico - President Superior Gunite Chris McKellar - President LightStream Liners CONTRACTOR'S LICENSE # 370034 www.SHOTCRETE.com . CURED -IN -PLACE PIPE PRODUCT INFORMATION (ULTRAVIOLET LIGHT CURED) Information on LightStream, L.P. Mailing Address: Contact Person: Telephone No.: Years in Business 1222 Innovative Drive, Suite 110 San Diego, CA 92154 Richard "Monte" Montemarano 619 -671- 0445x102 3 Product Name StreamLinerUV Total Amount Installed 300,000 LF } CURED -IN -PLACE PIPE (ULTRAVIOLET LIGHT CURED) STREAMLINERUV - MANUFACTURED BY LIGHTSTREAM Grand Total 145,233 PROJECT 1 PROJECT 2 Project Name: Pipeline Rehabilitation - Phase D1 Pipeline Rehabilitation - Phase G1 Contractor International Pipe Lining, Inc Erreca's Inc. Contact Person: Joerg Kruse Josh Bidwell Telephone Number: (858) 232 -9265 (619) 922 -8572 Liner Ship Date: Nov -08 Nov -08 Owner: City of San Diego - Metropolitan Wastewater City of San Diego - Metropolitan Wastewater, Owner Address: 9192 Topaz Way, San Diego CA 92123 9192 Topaz Way, San Diego CA 92123 Contact Person: Craig Whittemore Craig Whittemore Telephone Number: 858- 292 -6471 858 - 292 -6471 Host Pipe Diameter Length in Feet Length in Feet 6" 3900 8" 7000 50137 10" 5601 12" 385 15" 135 18" 160 21" 24" 60 27" 30" 32" 36" 42" 48" Total Length of CIPP Lining Installed Under Project (linear feet) 10,900 56,478 Grand Total 145,233 PROJECT PROJECT 4 ('mmrs Panrlletnn CA City of Pacifica, CA International Pipe Liner /Gold Coast Rehab Dexal Construction Joerg Kruse Dennis Moneymaker (858) 232 -9265 (707) 688 -5522 Dec -08 Jun -10 CDM Engineering City of Pacifica, CA Carlsbad, CA Pacifica, CA Randell Redmann Brian Martinez (562) 244 -6750 650 922 -4072 Len th Length 1111 29816 5273 4677 2358 5832 1598 1837 5004 260 220 49,026 8,960 PROJECT 5 PROJECT 6 City of Homer, AK City of Cincinnati Construction Unlimited Flynn Construction Richard Herring Joh Flynn III (907) 250 -4524 502 664 -7508 Mar -11 Nov -10 City of Homer, AK City of Cincinnati Homer, AK Cincinnati, OH Carey Meyer Laurie Baarlaer 907 -399 -7232 513.352.4946 Length Length 6931 3987 1196 10,918 1,196 PROJECT 7 PROJECT 8 City of Rovina, AK City of Portsmouth Construction Unlimited WB &E Construction Richard Herrin Bill Witt (907) 250 -4524 Nov -10 (757) 434 -3857 Sep -10 Rovina, AK City of Portsmouth Stephl Engineering Brian Gastrock Unknown Unknown 907 - 562 -1464 Length Length 1242 1228 441 3550 102 368 3,550 3,381 PROJECT 9 PROJECT 10 City of Willmin ton Duke Energy The Avreet Company The Avreet Company Dave Avrett Dave Avrett (706) 533 -1508 Sep -10 City of Willmington (706) 533 -1508 Sep -10 Duke Energy Unknown Unknown Unknown Unknown Length Len th 663 161 663 161 Rene Quitter Grand Total 77,192 PROJECT 1 PROJECT 2 Project Name: Camp Pendleton, CA City of Pacifica, CA Contractor International Pipe Liner /Gold Coast Rehab Dexal Construction Contact Person: Joerg Kruse Dennis Moneymaker Telephone Number: Liner Ship Date: Owner: (858) 232 -9265 Dec -08 CDM Engineering (707) 688 -5522 Jun -10 City of Pacifica, CA Owner Address: Carlsbad, CA Pacifica, CA Contact Person: Randell Redmann Brian Martinez Telephone Number: Host Pipe Diameter 6„ (562) 244 -6750 Length 1111 650 922 -4072 Length 811 29816 1Qn 5273 12" 4677 2358 15" 5832 1 598 18" 1837 5004 21" 260 24" 220 27" 30" 32" 36" 42" 48" Total Length of CIPP Lining Installed Under Project (linear feet) 49,026 8,960 Grand Total 77,192 PROJECT 3 PROJECT 4 City of Homer, AK City of Cincinnati Construction Unlimited Flynn Construction Richard Herring Joh Flynn III (907) 250 -4524 502 664 -7508 Mar -11 Nov -10 City of Homer, AK City of Cincinnati Homer, AK Cincinnati, OH Carey Meyer Laurie Baarlaer 907- 399 -7232 513.352.4946 Length Length 6931 3987 1196 10,918 1,196 PROJECT 5 PROJECT 6 City of Rovina, AK City of Portsmouth Construction Unlimited WB &E Construction Richard Herring Bill Witt (907) 250 -4524 Nov -10 (757) 434 -3857 Sep -10 Rovina, AK Cit of Portsmouth Stephl Engineering Brian Gastrock Unknown Unknown 907 - 562 -1464 Length Len th 1242 1228 441 3550 102 368 3,550 3,381 PROJECT 7 Duke Energy The Avreet Company Dave Avrett {706} 533 -1508 Sep -10 Duke Energy Unknown Unknown 161 161 RESUME Keva/l C. Taylor 4431111 86 Red Rock, TX 78662. Tel: 512-801-8124 Experience: Includes all aspects of pipeline construction. Mr. Taylor founded Sewer Tech Services Ltd. in 1995, ll'hich then served as the contrac1s and operations manager for CA T Contract ing (Inliner US'A) during the hwgest sewer renewal project undertaken by a municipality, the Greater Houston Wastewater Program, Mr, Taylor worked for many years alongside the inventor of 1he C1PP lining technolol?,Y, establishing Bes1 Practice Procedures currently utilized by many C1PP installers worldwide today, While employed with lnsitu./orm Technologies in the US and Insituform Group in the UK, Mr, Taylor was involved in all aspects of Research and Development, including 1he Jii/l commercialization of products and processes developed and paten1ed Additionally Mr, T(~ylor was ins1rumental in developing the training procedures for the ins1allation and suppor1 of new and existing 1echnologies worldwide, i:~;Ji'> o Installation of Approximately 6000 LF of Structural Cement Mortar Lining to sanitary sewers at 40feet deep to City QfWestlake Ohio. o Installation of 153211, 33" CIPP liner at 86' deep using only Air and steam City Of Austin. Texas,2007. o Repair to a 72 " Pressure pipe waterline operating at 270 psi for Tarrant water Texas, using state of the art epoxy resin and carbon fiber technology 2006. o Installation (~r 2,320 If, 72" CIPP liner 45mm thick in Milwaukee, Single entry Access only at 46 feet deep - Februmy 2001 o Installation of longest winch-in-place ASTM 1742 of CIPP underneath Hobby Airport runway 1700LF X 36" o Managed $13 million in CIPP projects during Greater Houston Wastewater Program o Designed and built specialty equipment for Pressure Pipe installations. (oil and Gas) o Designed, built and patented a new lateral lining technology currently used in to-days market. o Was the first to use Thermal Imaging technology within a TV pipe inspection .system. Professiollal Highlights: ,( tJ' \ tl> '" (060 !: ." \,1 Served in the Royal Engineers, attached to HM special forces, 59 Independent Royal Marine Commando Squadron; Active duty in N.Ireland, Cypress, Oman and Belize. http://www.eliteukforces.info/royal- marines/59-com ma ndo-rova/-enqineers/ RESUME KEVAN CHARLES TAYLOR CAREER HISTORY Current: Spincrete LLC. Title: Technical Director Owner Developed and built a new prototype system for the relining of stonn water culverts and tUlme]s using a high strength concrete material which is applied by Centrifugally Spin- casting the material at a high compaction velocity onto the host pipe wall and thereby renewing the pipeline internally. Successfully installed the system to several thousand feet of main line sanitary sewers in diameters of 42" to 60" at an average depth of40 feet for the City of Westlake, Ohio. Previous: 2003-08 Title: PROLINE TECHNOLOGIES NA. LLC. President Provided the general leadership and guidance to a start up company and reported to a board of managers. This was a start-up company formed to promote a completely new development in the technology of pipeline rehabilitation, which included securing patents and the training for a completely new system, the design, and implementation of a 5-year contract plan to ensure an established new entity nationwide in the market place. Previous 1998-2002 Title: SEWER TECH SERVICES Inc. Friendswood, Texas Executive Vice President Incorporated the company in Texas as a consultancy business to assist and promote the practice of Cured-in-place-pipe lining technology along with other processes to Contractors, Cities and Engineering groups in the field of pipeline rehabilitation, providing project management, operational practices, and a new method of air and steam. Previous: 1997-98. Title: INLINER USA & CAT CONTRACTING Inc. 1313 I Almeda Rd Houston. TX 77045 General Manager Reporting to the president and CEO of a multi-million dollar construction company, directly responsible for all operations and equipment with over 70 employees. Cat contracting was a wholly owned company of Inliner USA. Responsible for the management of all daily operations, project managers, along with design engineers, estimators and account staff to provide contracting services to municipalities and Industrial clients on open tender contracts across the USA. 1996-97 Title: RESUME SEWERTECH SERVICES LTD. General Manager / Consultant INLINER USA. CAT CONTRACTING. Reporting to the CEO and CFO as a manager consultant contracted to help restructure and improve the company performance and to provide technical and performance appraisal on senior management staff Direct all operational crews and project managers on contracts within the city of Houston, Namely four City CIPP contracts in excess of $ 14 million. Implement new practices and developments to ensure the correct and legal processes 'within the Inliner network were used. Assisted the human resources officer in job descriptions for all employees, implementing new policies and guidelines, and directly responsible for improving safety and quality for all departments. 1994-96 INSTITUFORM TECHNOLOGIES INe. 1770 Kirby Parkway, Suite 300. Memphis, TN 38138 Title: Teclmology Manager Transferred to the USA as Manager for Teclmology Transfer from an international construction company with licensed members and wholly owned subsidiaries in the field oftrenchless teclmology. Responsible for the movement of new rehabilitation technologies from research and development to full commercialization; Developed, "Best Practice Procedures" manual for rehabilitation processes that have reached the commercialization stage; assisted in managing, directing, and training procedures for installation assistance, required to support Licensees using both new and existing technologies worldwide. Testing in conjunction with Memphis University on stress factors relating to installation practices and manufacturing processes on products extensively used in the trenchless industry. 1989-94 INSITUFORM GROUP Pic Wellingborough & Northampton UK. Title: Operations Manager Manager of a specialist contracting division organized to provide technical support in the field for Insitufol111 Licensees worldwide. Licensees tasked with unusual or difficult contracts that required specialist support and contracting skills with an emphasis towards specific contracts that in public relation terms would assist the company's performance as the recognized market leader in the world of rehabilitation. Responsible for the bidding and then the implementation of specialized projects and subsequently tasked with their completion in the field. Duties included estimating, Presentations, budgeting and training, planning and developing equipment in conjunction with assisting the companies professional inventor and major shareholder. RESUME Technical developments have been successfully achieved in the following areas: Short Shot repair system (Patent) Large diameter resin impregnation on site Lateral renovation systems (patent) Pipeline Robotics and epoxy resins Integrated CCTV and sonar systems Specific manufacturing equipment related to felt handling & ancillaries Specialist operational equipment for small diameter pipes Development of furthering new patents and techniques associated with the above Assisting professional inventor in securing NO-DIG award (1990) 1985-89 INSIGHT VISION SYSTEMS Ltd. Malvern Worcestershire UK Technical Sales Manager Title: Technical sales manager for the parent company specialized in the design and manufacturing of high quality visual CCTV and ancillary equipment for the Inspection, Medical, and Covert Intelligence Industry. Responsible for the department organization and the following duties: Sales forecasting; marketing; exhibition plarl11ing and in addition individual sales to police, government departments and law enforcement agencies, including sensitive military and industrial establishments in Europe, America and the Middle East. Achieved the following: The Worlds first pan & tilt CCTV survey conducted in Manchester for NW water. The same for the first underground inspection using Thermal Vision Technology Sold and installed the first them1al visual leak inspection system to NASA. 1981-85 INSIGHT SURVEYS Ltd. Droitwich Worcester UK Title Contracts Manager Foreman for a major pipeline CCTV Inspection Company and subsequently promoted to Contract Manager. Initially, responsible for operating a complete CCTV system mounted inside a vehicle and a portable unit for Subsea inspections on oil platforms and mine shafts deployed over Europe. The contracts engaged consisted of close circuit video inspection and analysis for coding and classifying the structural condition of all pipelines, . worked very closely to all companies promoting trenchless technologies. Promoted to contract manager and responsible for nine CCTV inspection vehicles, two portable systems and three vactor cleaning units and one combination tanker. Duties included planning, estimating and organizing contractual labor, contract negotiation and promoting the inspection qualities of the company. RESUME 1980-81 Plessey PLC Riyadh Saudi Arabia Project Engineer Title: Initial period involved a one-year contract to reconnoiter previously designated Sites for the installation of communication towers for the Saudi Government. Responsible for locating and clearing the correct installation sites via grid references along the Yemen border of Saudi Arabia. Simultaneously involved in all military border implications and related aspects of advising local law enforcement and assisting with the usual site preparations, supervision of a multi-national Labor force local procurement and liaison with Religious Police units. 1970-79 59 Independent Commando SQ. Royal Engineers Title: Trooper Special operations volunteer Royal Engineers, Serving Royal Marine Commando Unit. Initially started as Engineer attached airborne division 3 Parachute Regiment and then following course success at Lympstone, Re-posted to Plymouth I-Iome of The Royal Marines. "Active" service seen in Northern Ireland, Cyprus, Oman and Belize. Responsibilities other than operational surveillance and general soldiering included specialist in Heavy Plant Equipment, Civil Engineering and Ordinance Disposal Equipment. QUALIFICATIONS AND PROFESSIONAL INSTITUTIONS 1976-79 Entrance to the Royal Electrical and Mechanical Engineers College Education Promotion Ce11ificate I (eq. Associate Degree) Mechanical Engineer, ONC Degree. (eq. Bachelors Degree) Special Forces Commando (Green Beret) Advanced Hydraulic Engineering C&G Pt.l and 11 Ce11ified Airborne (parachutist), CDL A Truck Driver Course British sub aqua certified Marine Diver Course, Para-Medic C class I Pre-Civilian course on Industrial Pressure Pipe work Institute of Sales and Marketing Management 1972-76 Supporting infol111ation: Brought up in a military environment. Spent most of my Youth outside the UK. Attended schools in Kenya, Malta, Germany and Libya. Previous Associations: REME ABSAC SF PIG ISMM IIHAIILII"ION " JIIIR IICH slRVIClIlNC INDEX CORPORATE BACKGROUND EXPERIENCE RECORDS & REFERENCES PROJECT PROFILES HARRIS COUNTY HARRIS COUNTY HARRIS COUNTY HARRIS COUNTY UTMB GALVESTON UTMB GALVESTON RLH CONSTRUCTION GIBBONS CONSTRUCTION HORSESHOE CONSTRUCTION REYNOLDS CON. INLINER USA UNITED SURVEYS INC INLINER USA CITY OF AMARILLO CITY OF ROSEVILLE CUYAHOGA COUNTY CITY OF LIMA CITY OF ARLINGTON JOHN G HOLLAND CONSTRUCTION FIRST LINER USA EVEREADY INC. UNITED SURVEYS INC INLINER USA CITY OF ERIE CITY OF GREENVILLE TEXAS CITY OF PLANO TEXAS CITY OF AKRON CITY OF MILWAUKEE CITY OF VERNON TEXAS City OF Houston 4250-32 CIPP City OF Houston 4250-61CIPP City OF Houston 4250-72 CIPP City OF Houston 4240-40R CIPP 15" transition to 12" storm sewer CIPP Sanitary Sewer Rehabilitation CIPP Sanitary Sewer Rehabilitation CIPP Service reinstatements for CIPP Sewer robotic repairs Houston Slipline Sewer Rehabilitation Projects CIPP Sewer Rehabilitation Projects CIPP Sewer Rehabilitation Projects CIPP Sanitary Sewer Rehabilitation CIPP Sanitary Sewer Rehabilitation CIPP Sanitary Sewer Rehabilitation CIPP Sanitary Sewer Rehabilitation CIPP Sanitary Sewer Rehabilitation CIPP River oaks Sewer Rehabilitation CIPP Sanitary Sewer Rehabilitation CIPP Sewer Rehabilitation Projects CIPP Sewer Rehabilitation Project CIPP Sewer Rehabilitation Project CIPP Sewer Rehabilitation Project CIPP Sewer Rehabilitation Project CIPP Combination Sewer Rehabilitation CIPP Storm Sewer Rehabilitation CIPP FORT WRIGHT KY CITY OF ALEXANDRIA KY Annual Sewer Maintenance Contract Sewer Rehabilitation CIPP CORPORATE BACKGROUND January 2001 Edition Sevver Tech Services, Inc. is a full-service organization offering state-of-the-art techniques for the sewer inspection and rehabilitation industry. These services include sewer system evaluation through closed circuit sewer inspection, plus full rehabilitation services using the latest remote control technologies. Linda K Taylor, who presently serves as President, CFO, founded sewer Tech Services in 1995 as a WBE and then Incorporated in Texas during August 1997. The company was initially formed to develop and pioneer other technologies in order to assist the Engineering Community and other Contractors in all aspects of Quality Rehabilitation methods. Executive vice president & CEO, Kevan Taylor worked for many years alongside the late Eric Wood who was the original pioneer and professional inventor of the Insituform process in the early 70's.The development of controlled methods and tools for repairing sewers without digging, better known today as the "No Dig Technology" or "CIPP". Operations Director Wesley E Cobb JR has been actively involved in all aspects of the Cured In Place Pipe industry, From the pioneering days of Naylor an early Licensee of Insituform in the American market as it opened up in the early 80's. Wesley has had extensive first hand knowledge and experience on every variation of the business, and has assisted other companies in installing over a million feet of CIPP liners of every diameter across the USA. The Company is headquartered in Bastrop Texas less than a mile from interstate highways. While the focus of the Company's work has been in advancing technology and developing remote robotics, the company has expanded into contracting in areas from Texas to Milwaukee and has handled some very difficult assignments. Sewer Tech Services offers a wide array of tools for complete sewer systems analysis, including closed circuit television inspection, pan-and-tilt camera technology, miniature remote televising system permitting inspection of pipe diameter from two inches and up, flow monitoring, air (total test/segmenting/joint testing), smoke and dye testing. SPINCRETE LLC. a subsidiary company has been formed to promote alternative methods and products that involve structural cement mortar lining and large diameter Installations, This high strength and fast curing method allows the contractor to rehabilitate existing pipes by casting a High strength cementitious material with or without reinforcements quickly and efficiently to the inside surface of pipelines thereby providing a new pipe inside the old one. PROJECT SUPERINTENDENTS All Field Operations The following list depicts our project guidelines for all field operations. o Ensuring services are provided in accordance with customer specifications and company quotations. o Ensuring all safety standards of the company are adhered to in the field of operations. o Ensures the accuracy and authenticity of all job costs. o Responsible for the training of individual crew managers and crew members. o Organizing crews, subcontractors, equipment and material for each assigned project. o Monitoring daily production and remaining work to be completed, including cost-to-complete estimates. o Responsible for obtaining and maintaining all permits necessary to perform work for assigned projects. FIELD OPERATIONS Operators and Technicians All of our employees are certified for ConJined Space Entry procedures, Hazardous Materials Handling and carry the title of "crew technician". These operators are responsible for the productivity, safety, and overall conduct of the other laborers working in close contact on various and multiple projects. The employees are all highly experienced in the pipeline rehabilitation industry as well as the following aspects of our Industry: Closed Circuit Television Inspection, Video Taping, Sewer Cleaning with both Hydraulic Sewer Jets and Combination Sewer Jets and Vacuum Units, Test and Seal Units, Air Testing, both total test and segmenting, Manhole Rehabilitation, Flow by-passing & Pumping and various other sewer rehabilitation/inspection/maintenance tasks. A number of our Operators and Technicians are well versed in all aspects of Flow Monitoring. PROJECT PROFILE City of Houston Rehab ConJJ.1act 4212.Q.=...34 A $1,561,412 Rehab Contract awarded to Cat Contracting Inc. A wholly owned company of lnliner USA This contract was managed by Sewer Tech Services and involved all aspects of CIPP to the sanitary sewer system of pipe sizes 10" through 42" of 14,782' in the south west quadrant of the Greater Houston Wastewater projects. City Manager Lloyd Wright Area manager Charles Kearney Tel: Retired Tel: 713-260-3192 (see attached reference letterfrom President of Cat Contracting Inc). City of Houston Rehab Contract 4250-61 A $4,314,367 Rehab Contract awarded to Cat Contracting Inc. A wholly owned company of lnliner USA This contract was managed by Sewer Tech Services and involved all aspects of CIPP to the sanitary sewer system of pipe sizes 8" through 36" of 48,850' in the south west quadrant of the Greater Houston Wastewater projects. A Major portion of this contract involved lining the main trunk sewer along Richmond Rd and Westheimer two of the busiest roads in Houston. City Manager Lloyd Wright Tel: Retired Area manager Charles Kearney' Tel: 713-260-3192 (see attached reference letter from President of Cat Contracting Inc). PROJECT PROFILE ~Houston Rehab Contract 42.50-74 A $3J414J527 Rehab Contract awarded to Cat Contracting Inc. A wholly owned con1pany of lnliner USA This contract was managed by Sewer Tech Services and involved all aspects of CIPP to the sanitary sewer system of pipe sizes 10" through 48" of 33,444' in the South East quadrant of the Greater Houston Wastewater projects. A Major problem that STS overcame on this contract involved lining a single shot of 1700' by 36" sanitary sewer that crossed underneath the Hobby Airport runway, and involved extensive planning and co-ordination. City Manager Ralph Steiner P.E. City InspectorTony Warren (see attached reference letterfrom President of Cat Contracting Inc). City of Houston Rehab Contract 42 50-40r A $3J614J896 Rehab Contract awarded to Cat Contracting Inc. A wholly owned company of Inliner USA This contract was managed by Sewer Tech Services and involved all aspects of CIPP to the sanitary sewer system of pipe sizes 8" through 42" of 56,624' in the North East quadrant of the Greater Houston Wastewater projects. This contract involved extensive hard pipe bypassing that ran for several thousand feet along T.C. Jester to facilitate the lining of a 42" main trunk sewer. ed,MIA. r.{/2/1y ....J'" LOLf,">-. City Manager Mike Spero P.E. Tel:713-260-3192 Area manager Charles Kearney P.E. Tel:713-260-3192 (see attached reference)etterfrom President of Cat Contracting lnc). . CAT CONTRACTING) INC. 13131 ALMEDA POAD - HOUSTON.,:TX 77045-6603 # PHONE,- (713) 433-1446 # FAX,- (713) 433.,3880 February 4 1996 TO Whom It May Concern RE: Sewer Tech Services. I am the president of CAT Contracting. Inc, which is the prime contractor in multiple contacts with the City of Houston Texas. These are multi-million dollar projects for cured-in-place pipeline reconstruction, as well as complimentary manhole rehabilitation and new construction. Sewertech Services has been subcontracted by us as consultants and project management for their expertise on overseeing the scheduled CIPP rehabilitation. The largest contract has exceeded five million dollars. Their work has been exemplary and excepted by the city of Houston, Inspectors/ Engineering and management departments. Sewertech Services has completed their work in a timely manner and we would use them again on future projects as well as recommend them to other to other contracting or construction companies, Sincerely, [IL-w Ernest Winkler President ~ 11 N E R U Sf{ t ~~~~~s~~~?'e~:e~~~::~ ~:~:~t~~;t~:~ouslon. TX PROJECT PROFILE UTMB HOJiPital Galveston CIPP Rehabilitation to an old Concrete Stornl Sewer under Concrete slabs supporting Hospital Water Tower A major problem with this storm pipe was the transition from 15" to 12" and the removal of a cast iron service connection a few inches short of the transition Client reffered to us by Insituform Technologies. Plant Manager Russel Cornelius Tel: 1-409-772-6357 Before After PROJECT PROFILE Sanitary Sewer RehabjJitatiollJlPP Contract Awarded to RLH Construction and the CIPP Sub- contracted to Sewer Tech Services This was an old 8" clay sewer that carried all the flow from the UTMB Hospital Administration building with a major portion of the pipe missing and a severe void under the roadway. Only the very gentlest of cleaning could be accommodated as the pipe would collapse at any time. President,Ceo. Utmb Manager Dicky Hughes Russel Cornelius Tel: 1-409-945-3061 Tel: 1-409-772-6357 PROJECT PROFILE Gibbons Construction Mobil Chemical Plant Internal Inspection and Service Reconnects to CIPP Liner Provide CCTV Inspection and re-instate all services in several line sections in the above mentioned Industrial plant, with an emphasis towards safety in highly explosive atmospheres. President, Lynnis Gibbons Tel: 1-281-906-1531 PROJECT PROFILE Horseshoe Construction City of Houston Provide CCTV Inspection and remote Robotics to remove excess weld beads to the internal sections of sliplined pipe without damaging the new structural HDPE pipes, located over various manhole to manhole lengths. PROJECT PROFILE 1~~ynoldllQnstructjon luBner USA Repairs carried out remotely to CIPP lines In Nashville TN and City of Cincinnati OH. Sewer Tech Services carried out remote repairs and lateral CIPP Lining to facilitate the job close out on a number of residential connections from within lined sections of 8" and 10" main sanitary sewers without excavation. Sirnilar tasks were carried out in remote areas of Cincinnati where resin slug migration had blocked the services and the contractor had unfortunately damaged the services in attempts to re- instate the services. Jerry Reynolds Paul Green Tel: 1-812-865-3232 Tel: 1-812-865-3232 PROJECT PROFILE Sanitary Sewer Rehabilitation CIPP Several CIPP contracts for United Surveys Inc, in and around the Cleveland inner City on Sanitary Sewer Projects ranging in size of 8" to 48". Sewer Tech Services have carried out a number of CIPP contracts for the above named company, the contracts have ranged in sizes from 8" through to 48" and have involved all aspects of the CIPP business. Contact Don Gallimore P.E. Tel: 1-330-668-4727 PROJECT PROFILE Sanitary Sewer Rehabilitatio~l CIPP City of Amarillo Sanitary Sewer Project for CIPP to several line sections of 6" in diameter and remote service re-instatement to lines previously lined by others. Sewer Tech Services were contracted to install some special liners to facilitate the rehabilitation on some 6" sanitary sewers and also to assist the city in re-instating services previously left partially blocked by resin migration, We have also assisted the city Engineer in providing information for the preparation of Quality Installation specifications. Contact David Mullins P.E. Tel: 1-806-378-9306 PROJECT PROFILE Sanitary Sewer Rehabilitation CIPP City of Roseville Ohio Sanitary Sewer Project for CIPP to approximately 20}OOO feet. Sewer Tech Services used CIPP to rehabilitate 20,000 feet of sanitary sewer ranging in sizes from 8" through 15" in the center of town causing the minimum disruption to the surrounding neighborhood and in the heart of the old pottery Industry. Contact City Inspector George Spears Tel: 1-740-704-7983 PROJECT PROFILE Sanitary Sewer Rehabilitation CIPP Cuyahoga County Ohio, Sanitary Sewer Project for CIPP to rehabilitate approxinlately 9,000 feet. Prime contractor United Surveys awarded the CIPP contract to Sewer Tech Services to install its CIPP process in the county sanitary sewer system, Diameters ranged from 8" through 15" and involved concise planning and execution since the contract area was so large and incorporated some older city's. Contact Don Gallimore P.E. Tel: 1-330-668-4727 PROJECT PROFILE Sanitary Sewer Rehabilitation CIPP City of Lima Ohio, Project for CIPP to rehabilitate 900 feet of 36" Brick Egg shaped sanitary sewer. United Surveys Inc in conjunction with Sewer Tech Services was awarded the contract to rehabilitate a very old sewer in the downtown area of the city, located in the heart of this city and on the main through route for traffic, the sewer needed to be inspected to determine its structured condition, alignment and location of connections and manholes. Immediately following the investigation the brick egg shaped sewer required temporary repairs prior to full rehabilitation due to the serious poor condition, the line section was installed in one single length. Contact Don Gallimore P.E. Tel: 1-330-668-4727 PROJECT PROFILE Sanitary Sewer Rehabilitation CIPP City of Upper Arlington Ohio, Project for CIPP to rehabilitate 1200 feet of 15" through sub division easement. United Surveys lnc in conjunction with Sewer Tech Services was awarded the contract to rehabilitate this old sewer in the sub division of Upper Arlington in the most costly residential district of the city, the main difficulty with the line in question was due to the severity of the partially crushed pipe. The liner had to be specially constructed to a thickness design that would take the load without fully rounding to gain its strength in the area where the pipe was partially crushed. Normally the line would have been "Sliplined" but due to the location and restricted access the owner and Engineer allowed only CIPP. Contact Don Gallimore P.E. Tel: 1-330-668-4727 PROJECT PROFILE John G Holland Construction Sewer Rehabilitation CIPP City of RiverOaks Sub division City of Houston project to rehabilitate 1200 feet of 8" through sub division easement. John G Holland Construction awarded the project had contacted First Liner USA formerly INLINER USA who in turn contracted Sewer Tech Services. This line section was located in the rear easement in the very up market sub division of RiverOaks, oversized lots with large multi-million dollar homes, swimming pools and large outbuildings were a significant portion of the difficult location along with the time period just 12 days to Xmas 99. Contact Braxton Coles Project Manager 281-808-6936 Jack Holland President 713-495-1140 PROJECT PROFILE Sewer RehabilitatiQU CIPP. Industrial Plant of Eveready in the city of Cleveland Ohio project to rehabilitate 1800 feet of 18" through 24". Sewer Tech Services in conjunction with United Surveys Inc was awarded the contract to rehabilitate these old sewers in the Eveready plant. The line sections were running underneath heavily reinforced concrete bases supporting large equipment and buildings, excavation was not possible at whatever cost. Contact lndustrial Manager Joe AcquiIino Tel: 1-216-375-1380 PROJECT PROFILE Sewer Rehabilitation CIPP City of Erie Co awarded the contract for CIPP Rehabilitation to United Survey in Conjunction with Sewer Tech Services Inc. Approximately 12000' of 8-10 & 12 Sanitary Sewers to line. Contact Don Gallimore P,E. Tel: 1-800-981-8417 PROJECT PROFILE Sewer Rehabilitation CIPP City of Sandusky Ohio, awarded a contract for CIPP Rehabilitation to United Survey, in Conjunction with Sewer Tech Services Ine. Approximately 8000' of 8-10 & 12 Sanitary Sewers to line. Contact Bob Cullen. Tel: 1-419-951-9000 PROJECT PROFILE Sewer Rel1i!l!ilitation CIPP City of Milwaukee} Wisconsin awarded this contract for CIPP Rehabilitation to United Survey / Sewer Tech Services Inc. To Line Approximately 2320} of 42mm} 72J1Con1bination Sewer. This was completed in one length and 2 months ahead of schedule} It is reported to be the largest single shot of CIPP in the world. Contact Contact Dan Janke. Director Samir Amin, PE. Tel: 1-414-286-2190 Tel: 1-414-286-8360 PROJECT PROFILE Sewer Rehabilitatioll CIPP City of Greenville Texas} awarded a contract for CIPP Rehabilitation to Southland Contracting} in Conjunction with Sewer Tech Services Inc. Approximately ZOOO} of 8-15 Sanitary Sewers to line. Contact Contact Bob Scalf. David Herbert Tel: 1-972-387-0771 Tel: 1-903-457-3155 PROJECT PROFILE Sewer Rehabilitation CIPP City of PIano Texas} awarded a contract for CIPP Rehabilitation to Southland Contracting} in Conjunction with Sewer Tech Services Inc. Approximately 6500} of lSJl-1S1J Sanitary Sewers to line. Contact Jerry Cosgrove PE. Tel: 1-972-964-4142 Contact Gutierrez, Smouse, Wilmut & Associates Contact Dan Degroot PE. Tel: 1-903-457-3135 PROJECT PROFILE Sewer Rehabilitation CIPP City of Alexandria Kentucky} awarded a contract for CIPP Rehabilitation and service line excavation to Ground & Pipe Technology of Alabama Who were unable to start the contract} Sanitation District Nol} the owner allowed the contract to be sub- contracted to Sewer Tech Services Inc. Approximately 11 OOO} of 8-101J Sanitary Sewers to line. Contact Geg Weick. Tel: 1-859-578-7468 PROJECT PROFILE Sewer Rehabilitation CIPP City of Vernon Texas} awarded a contract for CIPP Rehabilitation to Southland Contracting} in Conjunction with Sewer Tech Services Inc. Approximately 1200} of 42/1 Storm Sewer to line in one shot. Contact James E Biggs 3rd PE. Tel: 1-940-766-0156 PROJECT PROFILE Sewer Rellabilitation CIPP City of Akron Ohio, awarded a contract for CIPP Rehabilitation to United Surveys Inc.in Conjunction with Sewer Tech Services Inc. Approximately 9000' of 18-24" Sanitary Sewers to line. Contact: Dave Cook P.E. Tel: 1-330-375-2097 PROJECT PROFILE Sewer Rehabilitation SCMP City of Westlake Ohio, awarded a contract for CCCP Rehabilitation to United Surveys Inc.in Conjunction with Spin crete LLC. Approximately 6000' of 21J1 -60n Sanitary Sewer Trunkline to line using the Spin crete process of Structural Cenlent Mortar Lining. Contact: Bob r.E. Kelly Director Of engineering P.E. b kelly@cityofwestlake.org Tel: 1-440-617-4145 RECENT PROJECTS Job Number Size Feet $ Amount City Of Mexico Mexico 72" 4,500' 2,500,000 City Of Puerto Vallarta Sewer Treatment works 72" 1500' 1,000.000 Caltrans Bear mountain 42" 140' 150,000 Culverts ~~~..1" J>:-, ~ "~.,_"-~" "..).,"'____"''-.~$..~..:i~~ ~ -.....-,"'......"',1.' ~....""--..,.,.,.....~ '--"0., ~'\ \ , f f i ~"i ,~ i.'.. I. vI ;..-,'.....'-. i'_':~';" " .- ~~-~~~~~:~. :.~~.~:~.. ,,,~;~ 3 4 TRENCH LESS TECHNOLOGY ~.., >~ [-\'-. ,.." ,j.". '''1'< '<, uK" r !1~ IJ~ rm [':Jrl;:;~' ." ''''. '-'. .....: ., -~ "- ?::~j:~~LE~';:' ::~~i '8 r'" U~~' 6~Z~ ",\~<. ':2:.:~:i;; t' When the City of i'vlilwiHlkcL'. Wis.. needed to rehahililat\.' a 2.32(Hl sec- tion or aging 72-in. SC\\'i:r linc. there wcrc Ii..'\\' options. 'ill\.' linc. a poured- ill-placc L'OIH:n.'tc pipe buill in I 92(i, had developed cr,wks and \'oids over th\.' years. In the carly 19<)Os, the City tried using ch\.'lllical grout to rclwbilitatc Ihe line. but when other leaks appeared. il was evidcllt that a new solu- tion W;lS nccded. ThaI solution turned out to be cured-in-place pipe (CII'I') re- lining. alld it WilS the longest 1'1111 cvcr COlll- pleted ('01' I hat diameter. In the past. the C'ilv has successfully used . . sholcrctc 10 rehab aging scwcrs. but IJl<llll1l~th()d is usually reservcd for 100- and 120-in. lines where :;p:lce is not as confined. Since the Citv had used CI PI' sllccessrully !.~.\;; ~I~.:::~ ~ \2ZL:., ~,J \':1.1'>\0.';, ::i I:[~:-i (~t'T~ jli ~M~.~~ ~~l.~';~ lit' . . o.".....J ...,.... iJ '" '''1 ..N --11 -'-. ,.-~-:.Y '_11 '''~.'(2~'''' """;::;~~ ",-<J .-.,; lUI ~:{t~~ nt ~:,..>.;,J~! ',.,0. ~""\'1 &''1'''~ ~'''''l'''''''''' ,:'~,;""Jl};J. @i'))~:j,:.;,,:m l;"~ ..J., I' ~ . ',,'.f xs:",\.::::~~ :',;;;,J -'::.ij;J" -.'tll~:_"v.. Lid by James W. RlJsll "'-.< ': " :~.~/.:.: i-::~;.."'!ft; .... "-__..",.~~!$r~< ... ~. ,. '~.... March 2001 ~<~;t,l...~i .) -'L, ;-t}~lt Oil 72-ln. lines in Ihl' pas\. Ihe de- cision \\,IS made to spcciI'y CI I)P. "We\e done 7~-jn. lines in Ihe pasl just not of this length:' said D\lIl .lanke, IH',ld or c(lnstructio1l cngil1l'cring for the City. "Typical CIPP projects of this diameter arc in the range of 700 to SOO n. but \\1.' (kci(kd to put it on the market and see whal Ihe conlractors C~lnl\.~ up with." In <lddition 10 the length and di- anleter. Ihe depth or the sewcr. abO\ll 40 n, and the thick wall siz('. abollt 1.75 in.. ,lddecl to the dilTi- clIlty of the project. In Septcmber 2000, Unit..:d Sur- vey Inc.. in partnership with Sewer Tech Services Ine.. was the apparent low hidder with a bid of just less than S2 million. United Survey/Sewer Teeh bid the job with technical assistance from Chell1tron International and Applied Felts. Of threc bidders United Survey/Sewer Tech was the only one to propose relining the section in one shot \\hich would be the longest CIPP installation of this diameter. It was also the largest use of resin on any singk installation. The single-shot proposal was attractive to city otfieials. Consider- ing the bag measured 8.5 n across. IO-lt diameter access sha Its, 43 n deep, had to be construcled at each entry point. Performing thc project with multiple access points would have added time and moncy to the project. Janke said. Ilo\\'e\'cr. since a projecl or this sizc lwd not been done. the City had rescr\'ations. Some even said that a project or this size wns not possible. "We WClll Ihrough the associa- liollS 10 find out if anything of this size had ever been done before, but we fOllnd nothing," Janke said. ''The closest we t(Hlnd was a 1,200-tt section of 72-in. pipe." As it result, city officials met with l,'nited Survey/Sewer Tech and ,. Chcllltron to discuss the ddai Is of the project. Janke met with United Survcy',Scwer Teeh representati\'cs Joe Tartabini Jr.. Don Gallimore. Wes Cobb and Ke\'an Tavlor. and Chcmlron technical director Steve. Lerner. Aner satisfactorily answer- ing questions and addressing cun- ccms. the projecI proceeded [IS planncd. "We werc able to lIse models thm have bccn validakd in the ficld to estimate. undcrstand the process and rind Ihe practical limitS:' I.ef- fler said. "Based on Ihese models. \vc rcll comfortable that the job \Vas i'casibk, manageable and could be completcd without undue risk." United Surycv/Scwer Tech also explained to the City how a single installation minimi7ed risk b)' shortening thc project timC!ablc. That l\ovclllher, prepanll ion \Vork st;ll'ted, which included shan con- struction, cleaning and equipment procuremcnt. Spcci~li equipmcnt ror the project included an inyersion control brake nnit. a specially ll1mlc pinch roller/convcyor, insulated resin bulk tnnks and a conlinuous inline static mi:-.:er. The project sctling was in an area that was part residential and pari in- dustrial, so tralTic control was not a critical isslle. 13ecausc the pipe was a combined sewer overflow struc- lure. the project was planned during the time or year with the least ilmOUIlI ofpreeipilation to minimizc the amount of !lows 10 be bypassed. The i'cllliner. with a thickness of 42 111111 (1.6i'S in.) \Vas made in two sections at Applied Felts' factory in !vlartinsvil1e, Va., and spliced together onsitc in Mil\V<lllkee. 1n the meantime, Chellltron coordi- lUlted the delivery of its 8-3050 isophthalic polyester resin. B-3050 was deyeloped by Chcmlron in 19R7 specifically for large-bore CIPP. Ashland Specialty Chcmical Co. is Ihe c:-.:c1usive lllanl\I~1Cturcr of Chellltron resins. The resin wlls delivcred in stages to the project sile dlll'ing \\'CIOOI. }\Iso, insulated resin t<lnks were kept onsite in casc delays occurred with the delivcry schedule , On Feb. 13, over-the-hole \\'etout started. By Fcb. 17, the wetout ph<lsC \vas complete and the remain- der 0 f the inwd lat ion WllS rinished. The cure and cooldo\Vn process was completcd by h:b. 20 and the pipe was opencd and inspected the ne"t (by. Total time to completion was sc\'en davs. One of lhe prinl~\ry nH1eerns W~IS conlrolling the volume or \Vater 4-"0,000 gal -- needcd to complete the proiect. ";\11 lhat weight pre- senls ,) problem in restraining thl' liner," s:lid (jallimore. "The longer the project. the more riskier it be- cOllieS. We had to have equipmcnt custonHll.ade for the job. and wc hncl lhe C\penise or people \vho were familiar with large-diameter CIPP projects:' Janke considered the project a slIecess and said that the City is now considering using CI PP ror 96- in. pipes. Two sections of ihe line-- a 72-in. to 54-in. tranSition and a 75-rt section wilh a bend radius of J() to 40 degrees . were of partieu- IHr concern. but both presented no problems. "\Ve're very satisfied with the project," he said. "\Ve'll h<l\'e no trouble going out now <lnd looking for added lengths on jobs. Tile bar has been raised for the industry and now others will have to bid accordingly." The successful ills t a II a l i 0 Il means that owners now have another weapoll in the trcllchlcss arsenal. It also opens the door Cor contractors 10 get work on larger diamcter pipes. The question remains: how much biggcr can you go'! "Dowl1 the road you mayscc a 2.500- or 3.000-fl shot. We have yet (0 Cind out what the lilllil is." Janke :::aid. JalJles 11: Rush is edi{o!' I?J' 'li'ellchless Technology. For more Information Contact :- SEWER TECH SERVICES 19155 FM 86 Red Rock TX 78662 Email cipp@hughes.net Tel: 1-512-801-8124 1/24/12 City Council Agenda ITEM NO.9 Mission Statement "We Care for Our Residents by Working Together to Build a Better Community for Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: January 24, 2012 Department: City Manager's Office Submitted By: Gabe Gonzalez, City Manager Prepared By: Angie Smith, Purchasing Agent Agenda Title: Draft Purchasing Policy Discussion and Direction RECOMMENDED ACTION: Discussion and direction to staff BACKGROUND: Current City purchasing is conducted in accordance with Rohnert Park Municipal Code Ordinance No. 754, Chapter 3.04, as adopted in March 2006. While this ordinance provides a framework for the purchasing function, the City Manager determined that a set of specific policies focused on cash management, tighter internal controls, and staff accountability would facilitate achievement of long-term fiscal recovery goals. A team of City staff representing each department was then selected to draft a set of policies that: . Provide clear direction to staff about how they can and cannot make purchases; institute lower expenditure thresholds; better control City-issued credit cards; and reduce low- level expenditures in favor of bulk purchases of frequent-use items. . Increase accountability on the part of both line and supervisory/management staff and place greater responsibility on department directors to manage their respective budgets, enforce policy and remediate procedural violations; increase ability to understand and monitor amount of "cash on hand" . Address current challenges such as: fund encumbrance, risk management and indemnification, differentiation of procurement processes for materials versus services of various kinds, emergency purchases, and procedures for public projects. This team included: Purchasing Agent Angie Smith; Public Safety Technical Manager Terri Mazzanti; Management Analysts Rebecca Zito, Sandy Litzie and Eydie Tacata; Administrative Assistant Ellen Beardsley; Interim City Clerk Carol Adams; and Public Safety Lieutenant John Marty. 1/24/12 City Council Agenda ITEM NO.9 ANAL YSIS: Attachment I, Draft Purchasing Policy, is the result of the committee's efforts. The Draft was reviewed and approved by the City's executive management team, including the City Manager and City Attorney. The various elements meet the objectives as stated, and implementation of the new requirements will not unduly burden staff. In some instances, greater efficiency will be achieved. Where they would be beneficial, specific operational procedures and forms will be developed to facilitate policy compliance. The following table compares, in brief: the existing ordinance and proposed policies. TOPIC CURRENT ORDINANCE PROPOSED POLICY Ethics and Accountability Not addressed Exercise good judgment, integrity and objectivity; comply with policies. Purchasing Agent and Some included Increased responsibility and accountability of Department departments to manage purchasing for efficiency Responsibilities Rules are clearly defined. Encumbering Funds Must encumber funds for Must encumber funds for purchases exceeding purchases exceeding $5,000 $250; improves eash control Pelty Cash Not addressed Establishes process and scts limits: $300 Public Safety, $200 other departments; $25 single purchase Credit Cards Not addressed; currently Formalizes purchasing through the County using multiple credit card vendors the Cal Card program; eliminates other vendor utilized cards (besides gasoline); sets staff single-purchasc and card limits Purchase Requisitions Not addressed; currently Must use requisitions/purchase orders for and Purchase Orders informal requisition process at purchases exceeding $250; new/simple process $5,000 and above (Purchase Authorizations) for purchases under Approval for purchases: $250 Department Heads - $5,000 Approval for purchases: City Manager - $50,000 StafT as designated by supervisor - $250 Supervisory staff - $] ,500 Department Heads - $5,000 City Manager - $30,000 $50,000 - City Manager approval of non-UCCAP construction projects and reimbursement contracts Public Projects UCCAP informal bidding Revises UCCAP limits to current approved level limitations established by State ($ I 75,000) law ($125,000) Emergency Purchases General definition included Revises definition of emergency and defines processes; adds "urgent" purchases and defines processes 7l.acking of Capital Not addressed Establishes process, and defines minimum Equipment purchase at $5,000 with a 5-year "life" Risk Management (as Not addressed Designates staff to serve as administrator (establish related to contracts) insurance requirements and monitor compliance) Formal and Informal Requires informal pricing for Redefines processes and establishes new limits: Competitive Pricing purchases from $5,000 to informal pricing from $3,000 to $30,000; formal (Non-public Projects) $50,000 and formal pricing for purchases exceeding $30,000 - pricingl"bids" for purchases 2 1/24/12 City Council Agenda ITEM NO.9 exceeding $50,000 Purchase Specifications Not addressed Establishes standards Jar use of brand names in bid-document specifications Purchase and Use of Not addressed Establishes definitions and standards Jar purchase Recycled Products and use of recycled products (e.g., "whenever practical", "highest amount of recycled content" ) TOPIC CURRENT ORDINANCE PROPOSED POLICY Contractingfor Goods Defines sole source purchasing, Formalizcs and clarities current proccsses Jar and Services cooperative purchasing. bid Standing Supply Purchase Order Agreements, procedures, consultant and Master Service Agreements, multi-year professional scrvices, and local agreements, professional and consultant vendor (Rohnert Park) bid agreements; adds $50,000 limitation for .lob Order preference of 1% Contracts; adds processes Jar change orders and contract amendments; expands I % local vendor bid preference to Sonoma County (with Rohnert Park Jirst preference) and limits the amount to $5,000 Contractor's Operating Business license Prior to contract award, staff verify License is Requirements valid and in good standing, and Contractor has not been debarred by Federal Government; all contractors and subcontractors who work with children when perlorming on-site services and/or access City computers are required to pass Department of Justice Live Scan Fingerprinting background check; contractors are responsible Jar obtaining Live Scan prior to pertorming work and shall bear the cost Technology Purchases Not addressed Establishes purchase authority and guidelines Jar purchases OPTIONS CONSIDERED: The committee met for several months to develop the recommended set of policies. During this time, numerous alternatives to the various policy elements were discussed and rejected. The Draft represents the group's (and the Management team's) best effort at meeting the stated objectives, however, once the policies are implemented they can be amended by City Council Resolution, if necessary to better meet needs. FISCAL IMP ACT/FUNDING SOURCE: While a goal of the Draft Purchasing Policy is to facilitate reduction in the cost of purchases, a dollar value cannot be assigned to that potential savings. No additional funding is required for policy implementation. FURTHER ACTION: Once City Council has provided direction on the Draft, revisions will be made accordingly. The new draft will be presented forward for Council approval, and implementation of most of the proposed policies can immediately follow. A revised Purchasing Ordinance will be developed 3 1/24/12 City Council Agenda ITEM NO.9 for Council approval, incorporating items from the Policy as appropriate, and implementation of the remaining items will then commence. In the interim, staff will be finalizing plans for implementation of the Cal Card credit card program to be administered by the County of Sonoma, addressing procedures related to the policies, and continuing to explore warehousing options. Staff is working to develop procedures that reflect the policy. Staff responsible for making purchases will undergo training on the new procedures. CONCLUSION: Staff is seeking City Council input and direction on draft purchasing policy. Department Head Approval Date: City Manager Approval Date: City Attorney Approval Date: Attachments: I. Draft Purchasing Policy 2. Purchasing Ordinance 4 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF.DATE PAGE PURCHASING 1 TABLE OF CONTENTS CHAPTER 1. GENERAL INFORMATION 1.1 CONTROLLING REGULATIONS... ... ". ... ... ...... ...... ...... ... ... ...... ... ...... .. PAGE 3 1.2 ETHICS AND ACCOUNTABILITY... ... ...... ... ... ... ...... ...... ... ... ... ... ... ... ..... PAGE 3 1.3 PURCHASING AGENT RESPONSIBILITIES... ... ... ... ... ... ... ... ... ... ... ... ... ... .. PAGE 4 1.4 DEPARTMENT RESPONSiBILITIES............... ... ..................... .............. PAGE 5 CHAPTER 2. ENCUMBRANCE OF FUNDS ............................................... PAGE 5 CHAPTER 3. PURCHASING METHODS ................................................... PAGE5 3.1 PETTY CASH ... .. .. .. ... .. . .. . ... .. . .. . .. . .. . .... .. . .. .. . . .. .. . . .. . .. .. . .. . .. .... .. .. . .. PAGE 5 3.2 CREDIT CARDS .................................................................. ....... PAGE 6 3.3 PURCHASE AUTHORIZATIONS ....................................................... PAGE 6 3.4 PURCHASE REQUiSiTIONS............................................................ PAGE 6 3.5 PURCHASE ORDERS ...................................................... ............. PAGE 7 3.6. CONTRACTS FOR GOODS AND SERVICES.. . .... .. . .. .. . .. .... .. .. .. .. .. .. .. .. PAGE 8 - STANDING SUPPLY PURCHASE ORDERS... ...... ...... ...... ...... ...... ...... .. PAGE 9 - MASTER SERVICE AGREEMENTS ... ... ... ... ... ... ...... ... ... ...... ... ... ...... PAGE 9 - COOPERATIVE PURCHASE AGREEMENTS... ... ......... ...... ....... ... ....... .. PAGE 9 - CONSULTANT AND PROFESSIONAL SERVICES AGREEMENTS... ............. . PAGE 10 - CONTRACTS FOR NON-PUBLIC PROJECTS, GOODS AND GENERAL SERVICES ............................................................................. PAGE 10 -CONTRACTS FOR PUBLIC PROJECTS... ... ... ... ... ............ ........... PAGE 10 - JOB ORDER CONTRACTS ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ... ..... PAGE 12 3.7 CHANGE ORDERS, TASK ORDERS, AND CONTRACT AMENDMENTS ... ... .... ... PAGE 12 3.8 URGENT AND EMERGENCY PURCHASES... ...... ...... ... ...... ...... ... ......... .. PAGE 12 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 2 CHAPTER 4. INFORMAL COMPETITIVE PRICING - GOODS AND SERVICES (NON-PUBLIC PROJECTS) ... ... '" ... ... ... ... ... ... ... ... ... ... ... ... ....... PAGE 14 4.1 COMPETITIVE QUOTES... .... . .. .. .. .. .. .. .. .. . . .. .. .. .. . . ... ... .. . .. .. .. .. .. .. ... .. . PAGE 14 CHAPTER 5. FORMAL COMPETITIVE PRICING - GOODS AND SERVICES (NON-PUBLIC PROJECTS) ................................................. PAGE 14 5.1 REQUEST FOR PROPOSALS (RFP) ............... ... .................................. ... PAGE 14 5.2 INVITATION FOR BID (IFB)... ...... ......... ...... ...... ......... ...... ...... .......... PAGE 15 CHAPTER 6. LOCAL VENDOR/BIDDER PREFERENCE........................... PAGE 15 CHAPTER 7. EXEMPTIONS FROM COMPETITIVE PRiCiNG............... ........ PAGE 15 7.1 PURCHASES NOT READILY ADAPTABLE TO COMPETITIVE PRiCiNG............. PAGE 15 7.2 SOLE SOURCE PURCHASES ...... ......... ...... ...... ......... ......... ............. PAGE 15 CHAPTER 8. PURCHASE SPECIFICATIONS ...... ............ ................ ......... PAGE 16 CHAPTER 9. DISPOSAL OF SURPLUS PROPERTY... ...... ...... ......... .......... PAGE 16 CHAPTER 10. PURCHASEAND USE OF RECYCLED PRODUCTS ................ PAGE 17 CHAPTER 11. CAPITAL EQUIPMENT ...................................................... PAGE 18 CHAPTER 12. INFORMATION TECHNOLOGY-RELATED PURCHASES ....... PAGE 18 CHAPTER 13. RISK MANAGEMENT........................................................ PAGE 19 CHAPTER 14. CONTRACTOR'S OPERATING REQUIREMENTS ...... ............ PAGE 19 APPENDiX.... DEFI NITION OF TERMS...... ...... ... ... ... .............. ...... ...... ... ... ... PAGE 20 CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF.DATE PAGE PURCHASING 3 CHAPTER 1. GENERAL INFORMATION 1.1 CONTROLLING REGULATIONS Controlling regulations for the Purchasing function are set forth in the City of Rohnert Park Municipal Code, and California Government Codes Sections 54202 and 54203. In the event of any conflict between the Purchasing Policies and the City of Rohnert Park Municipal Code and/or any City Council Resolution, then the Municipal Code or City Council Resolution shall take precedence. 1.1.1 Purchasing Policies shall be modified by means of periodic Resolution of the City Council. 1.1.2 Nothing within the Purchasing Policies shall be construed as requiring a department, purchaser, or contractor to procure products that do not perform adequately for their intended use, exclude adequate competition, or are not available at a reasonable price in a reasonable period of time. Additionally, nothing within the Purchasing Policies shall be construed as requiring the City, department, purchaser, or contractor to take any action that conflicts with local, State, or federal requirements. 1.1.3 Purchasing Procedures may be developed and/or modified to facilitate compliance with Purchasing Policies, subject to City Manager approval. 1.1.4 Purchases related to the conduct of Public Projects may be subject to additional and/or different requirements, as described in these Policies. 1.2 ETHICS AND ACCOUNTABILITY Purchasing Policies are developed under the authority of Chapter 3.04 Purchasing Program of the City of Rohnert Park Municipal Code. The City Manager (or his/her designee) serves as the Purchasing Agent, and is charged with the responsibility and authority for coordinating and controlling the City's Purchasing function in accordance with Purchasing Policies. 1.2.1 The Purchasing Agent and all departments shall adhere to the Purchasing Policies when procuring materials, supplies, equipment, vehicles and services. All purchases shall be limited to the approved budget or as otherwise authorized by City Council. Purchasing dollar limits specified in the Purchasing Policies are "per order" unless otherwise indicated. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 4 1.2.2 Applicable competitive bidding categories, authorization limits or contract award procedures will be based on unit cost, total purchase cost for consolidated bid items, or fiscal year aggregates in the case of standing purchase orders or similar ongoing purchasing arrangements. Staging of purchases to avoid competitive bidding procedures or authorization limits is prohibited. 1.2.3 All personnel engaged in the Purchasing function shall exercise good judgment in the use and stewardship of City resources, and all Purchasing functions shall be conducted with absolute integrity and objectivity. Purchases are subject to public scrutiny; employees shall follow a strict rule of personal conduct that will not compromise the City in the conduct of its business. Any employee intentionally and/or repeatedly making purchases in a manner that circumvents, ignores or fails to comply with Purchasing policies will be subject to disciplinary action, in accordance with City Personnel procedures. 1.3 PURCHASING AGENT RESPONSIBILITIES The City Manager or his/her designee shall act as the City's Purchasing Agent. The Purchasing Agent is responsible for procurement of materials, supplies, equipment, vehicles and services; administration of purchasing policies and procedures; and management of surplus City property. To perform these functions efficiently and assist departments, the Purchasing Agent shall: A. Coordinate and manage procurement of the City's materials, supplies, equipment, vehicles and services from the lowest responsive and responsible bidder when required by the Purchasing Policies. B. Ensure full and open competition on all purchases as required by the Purchasing Policies, and make purchase award recommendations to the appropriate authority. C. Identify, evaluate and utilize purchasing methods that best meet the needs of the City (cooperative purchases, standing purchase orders, contractual agreements, etc.). D. Recommend revisions to Purchasing policies and procedures when necessary, and keep informed of current developments in the field of Public Purchasing. E. Act as the City's agent in the transfer and disposal of surplus equipment and materials. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF.DATE PAGE PURCHASING 5 1.4 DEPARTMENT RESPONSIBILITIES Each Department is responsible for facilitating prudent, efficient and cost-effective purchases. To meet these responsibilities, Departments shall: A Ensure staff is trained on the terminology and requirements set forth in the Purchasing Policies and Purchasing Procedures. B. Minimize urgent and sole source purchases, and provide written findings and documentation when such purchases may be necessary. C. Refrain from "splitting" orders or projects for the purpose of avoiding procurement requirements or authorization limits. D. Anticipate requirements sufficiently in advance to allow adequate time to obtain goods in accordance with best purchasing practices. E. Maximize coordination of purchases into a lesser number of large transactions to take advantage of cost savings for bulk purchases of commonly used goods and services. CHAPTER 2. ENCUMBRANCE OF FUNDS Except in emergency or urgent situations, the Purchasing Agent shall not issue any Purchase Order nor shall any contract be approved for materials, supplies, equipment, vehicles or services unless there exists an unencumbered appropriation in the department budget account against which said purchase or contract is to be charged. Funds shall be encumbered by means of Purchase Order for all purchases exceeding $250. CHAPTER 3. PURCHASING METHODS 3.1 PETTY CASH Departments may request petty cash for use in purchasing incidental and immediately needed items, and for expenditures that would be impractical to process through the Purchase Order system. Petty cash "banks" may be established and maintained for this purpose as follows: the Department of Public Safety may request and receive a $300 petty cash bank; other departments may request and receive a $200 bank. Department staff may make incidental purchases in amounts not to exceed $25 per order, and multiple petty cash slips shall not be used to "split" orders so as to circumvent this limit. Petty cash slips shall be signed by supervisory staff. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 6 The Department's petty cash "bank" will be replenished based on submittal of signed petty cash slips and receipts (to Finance) for expenditures made. Department Directors shall be responsible for assuring compliance with this policy, and for the security of petty cash in the Department. The Finance Department shall perform an annual internal audit of each Department's petty cash "bank" in compliance with the City's internal control policies. 3.2 CREDIT CARDS Under certain circumstances, use of a City credit card may be the most appropriate method for purchases. The following will ensure internal control and timely payment of charges. 3.2.1 City credit cards will be distributed on an as-needed basis to staff at the discretion of the Department Heads. Signature authority will be consistent with that of Purchase Orders. 3.2.2 City credit cards shall be utilized for purchase of supplies and materials, and shall not be used to contract for or purchase services, including professional services. 3.2.3 Use of the City credit card for personal purchases, cash advances or to purchase alcohol is prohibited. 3.2.4 Failure to comply with established procedures may result in discontinuance of use of the credit card by the employee/department, and may subject the employee to disciplinary action, in accordance with City Personnel procedures. 3.3 PURCHASE AUTHORIZATIONS Purchase Authorizations are to be used to purchase items from vendors with whom the City has Standing Supply Purchase Order Agreements, in lieu of Purchase Requisitions. Purchase Authorizations are approved under the same authorities and dollar values as Purchase Orders, but cannot exceed $250.00. 3.4 PURCHASE REQUISITIONS Departments shall submit requests for supplies and equipment to the Purchasing Agent by standard Requisition Form, or by other means as may be established. Signature authority for Requisitions shall be the same as that for Purchase Orders. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF.DATE PAGE PURCHASING 7 3.4.1 A Requisition Form shall also be used to: A. Change a quantity, description, size, color, vendor name or address, unit price, delivery location, terms and conditions and to delete or add to an order. B. Terminate a Purchase Order. C. Correct errors in a Purchase Order. 3.4.2 Departments shall submit a Confirming Requisition for goods and materials subsequent to their purchase, when the amount of the purchase exceeds $250, and when the purchase was not made by means of Master Services Agreement, Cooperative Agreement, or Standing Supply Purchase Order Agreement. Confirming Requisitions may not be utilized for purchases in excess of $3,000. 3.4.3 Departments shall submit Requisitions marked "non-confirming" for purchases that have yet to be made and for which the Purchasing Agent shall complete the purchase. 3.5 PURCHASE ORDERS 3.5.1 Purchase Orders for items and services shall be limited to dollar values and approval authority as indicated in the table below: Purchase Value $1 to $250 $1 to $1,500 $1 to $5,000 $1 to $30,000 $1 to $50,000 Approval Authority Staff level as designated by Department Heads Supervisor Department Head City Manager City Manager (construction projects and reimbursement a reements onl 3.5.2 COrnpetitive quotes are not required for purchases below $3,000, but shall be solicited prior to completing Purchase Orders if practical. 3.5.3 Except in emergency or urgent circumstances, no work shall start until a Purchase Order has been issued for the project or service. Purchase Orders will not be issued, and no work shall commence, until all required documentation (e.g., insurance certificates and endorsements, licenses, permits) has been received. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 8 3.6 CONTRACTS FOR GOODS AND SERVICES 3.6.1 City contracts shall be consistent with State and federal laws, and shall be fully executed prior to the performance of any contract work. Each contract shall be approved as to form by the City Attorney, unless such contract is developed consistent with a template pre-approved as to form by the City Attorney (in which case the individual contract need not receive separate attorney approval). 3.6.2 Contract signature authority shall be aligned with that for Purchase Orders, as designated in the Rohnert Park Municipal Code, Section 3.04, and is per contract. The City Manager or designee may execute any contract for which authorization has been granted pursuant to Ordinance, Resolution, or other action of the City Council, providing sufficient unencumbered funds exist. Contracts or Agreements related to transfer of title to real property must be signed by the Mayor or designee. Any contract made, or purported to be made, by the City in violation of this section shall be void and of no force or effect. 3.6.3 The term or life of an Agreement shall be set, including, e.g., dates for required performance, with dates for phase completion if applicable, as well as for overall project completion. An Agreement may be made for a project in which completion of required work extends beyond one year; such an Agreement is not considered a multi-year agreement in the context of this Policy. 3.6.4 Multi-year agreements are encouraged for ongoing general services and consultanVprofessional services with a defined scope of work such as, but not limited to,. janitorial and landscape maintenance, attorneys and accountants, and printing. The annual value of multi-year contracts and single year contracts with options to renew shall be considered in obtaining the appropriate signature authority. Any renewal periods for such contracts shall require a contract amendment, including proper signatures, executed prior to performance of the additional work or provision of the additional goods. 3.6.5 The City Manager or designee may approve alternative selection, evaluation and award procedures for a specific contract or class of contracts, except Public Project contracts, if available information demonstrates that a substantial cost savings, enhancement in quality or performance, or other public benefit will result from use of the alternative contracting method. The SUBJECT PURCHASING CITY OF ROHNERT PARK CITY COUNCIL POLICY RESO NO. POLICY NO. EFF. DATE PAGE 9 alternative contracting method shall meet the purpose and goals of the Purchasing Policies and shall substantially promote the public interest in a manner that could not be achieved by complying with the competitive procurement methods otherwise available under the Purchasing Policies. 3.6.6 Types of Contracts A. Standing Supply Purchase Order Agreements - Department Heads, or designees, may negotiate Standing Supply Purchase Order Agreements with vendors for purchase of repetitive-use items common to one or several departments. The Purchasing Agent will coordinate Standing Supply Purchase Order Agreements and process transactions by means of Purchase Order or Purchase Authorization; signature authority and dollar values apply accordingly. Adequate funds must be encumbered to complete the purchase prior to its initiation. B. Master Service Agreements - Department Heads may establish Master Service Agreements with specific vendors to provide services over time. A Purchase Order (or Task Order), including a written outline of the scope of work and payment terms, is required for purchases made through Master Service Agreements; a new contract for each purchase is unnecessary. Purchase Order dollar limits and signature authority are applicable, and requirements such as insurance and indemnification may vary depending on the type of service required. Funds shall be encumbered in an adequate amount to complete the task or order; unused funds will be unencumbered following completion of the purchase. C. Cooperative Purchase Agreements - The Purchasing Agent has the authority to: join with other public jurisdictions in Cooperative Purchasing Agreements; buy directly from a vendor at a price established by competitive bidding by another public jurisdiction in substantial compliance with this document, even if the City has not joined with that public agency in a formal agreement; and, purchase from the United States of America, any state, municipality or other public corporation, or agency, without following formal purchasing procedures as defined in the Purchasing Policy. A Purchase Order is required for purchases made through Cooperative Purchase Agreements, subject to approvals and dollar limitations accordingly. SUBJECT PURCHASING CITY OF ROHNERT PARK CITY COUNCIL POLICY RESO NO. POLICY NO. EFF.DATE PAGE 10 D. Consultant And Professional Services Agreements - The City Manager or designee shall prescribe the procedures governing the solicitation and selection of proposals, and award of consultant service Agreements, including professional services. Contracts may be awarded through a competitive or negotiated process based on solicitation of at least three quotations or proposals (which may be waived at the discretion of the City Managerbased on State law, and for sole source, urgent and emergency purchases as defined in the Purchasing Policies). Such procedures shall have the express purpose of obtaining contractual services of the highest quality together with the most cost-effective pricing. Proposals and/or Qualifications solicited for Professional Services shall be evaluated based on criteria other than pricing, as defined in the solicitC:ltions (such as demonstrated competence and professional qualifications), and the City may then negotiate with the most responsive and responsible vendor. E. Contracts For Non-public Projects, Goods and General Services _ Contracts may be established for non-public projects and purchases of goods and general (i.e., non-consultant) services, utilizing informal or formal processes for submission of proposals or bids. Contracts shall be developed based on the requirements for those processes as indicated in the Purchasing Policies and Procedures. A Purchase Order is required, subject to applicable approvals and dollar limitations for Purchase Orders. F. Contracts for Public Projects - Rather than the City's Purchasing Ordinance or Policy, Public Projects are subject to definitions, terms and conditions specified in the California Public Contract Code and/or the Uniform Construction Cost Accounting Procedures ("UCCAP") set forth in the Uniform Public Construction Cost Account Act ("The Act"), as they may be amended from time to time. When Public Contract Code (PCG) requirements contradict City requirements, the PCC will apply. PCC S22002(c), as may be amended, defines a Public Project for formal bidding purposes as: (c) "Public project" means any of the following: 1) Construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility. 2) Painting or repainting of any publicly owned, leased, or operated facility. SUBJECT PURCHASING CITY OF ROHNERT PARK CITY COUNCIL POLICY RESO NO. POLICY NO. PAGE EFF. DATE 11 3) In the case of a publicly owned utility system, "public project" shall. include only the construction, erection, improvement, or repair of dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher. (d) "Public project" does not include maintenance work. For purposes of this section, "maintenance work" includes all of the following: 1) Routine, recurring, and usual work for the preservation or protection of any publicly owned or publicly operated facility for its intended purposes. 2) Minor repainting. 3) Resurfacing of streets and highways at less than one inch. 4) Landscape maintenance, including mowing, watering, trimming, pruning, planting, replacement of plants, and servicing of irrigation and sprinkler systems. 5) Work performed to keep, operate, and maintain publicly owned water, power, or waste disposal systems, including, but not limited to, dams, reservoirs, powerplants, and electrical transmission lines of 230,000 volts and higher. (e) For purposes of this chapter, "facility" means any plant, building, structure, ground facility, utility system, subject to the limitation found in paragraph (3) of subdivision (c), real property, streets and highways, or other public work improvement. City Council adopted Ordinance No. 710 and Resolution No. 2004-70 in March 2004, thereby electing that the City become subject to the Uniform Construction Cost Accounting Procedures ("UCCAP") set forth in the Uniform Public Construction Cost Account Act ("The Act"). These cost accounting procedures were established by the California Uniform Public Construction Cost Accounting Commission, and are detailed in the Commission's Accounting Policies and Procedures Manual. PCC S22000- 22050 describe both the informal and formal bidding procedures, project dollar thresholds, bidding and noticing requirements, rejection of bids, the definition and procedure for emergency Public Projects, and other mandates related to The Act. The City Council periodically approves Resolutions authorizing the City Manager to award Public Project contracts solicited through UCCAP informal bidding processes. Contracts exceeding certain dollar limits (as they may be revised from time to time by UCCAP), are let in accordance with UCCAP formal bidding procedures, and awarded by the City Council. All City Public Projects will comply with the requirements as specified by UCCAP, including but not limited to accounting procedures. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF.DATE PAGE PURCHASING 12 G. Job Order Contracts - Job Order Contracts are designed to accomplish small to medium sized projects through a series of individual projects issued under a base contract. For Public Projects of minor construction and renovation, alterations, painting, or repair of existing facilities, the City may not enter into Job Order contracts for amounts greater than $50,000. New "ground-up" construction is excluded from contracting by means of Job Order. 3.7 CHANGE ORDERS, TASK ORDERS, AND CONTRACT AMENDMENTS A substantial change to a Purchase Order or Contract (i.e., pricing, terms and conditions, specifications and/or scope of work) shall be documented as a Change Order, Task Order, or Contract Amendment. 3.7.1 Department Heads or their designees may. sign Change Orders, Task Orders, and Contract Amendments for purchases and contracts up to $5,000. 3.7.2 When the initial purchase or contract exceeds $5,000, the signature authority for that purchase or contract shall designate, on the Purchase Order, the signature authority for related Change Orders, Task Orders, and Contract Amendments. However, for purchases authorized by City Council, the Resolution authorizing the purchase shall also designate the signature authority for related Change Orders, Task Orders, and Contract Amendments. 3.7.3 Change Orders, Task Orders, and Contract Amendments generally should not exceed 10% of the original contract amount, unless authorized by the applicable signing authority. A new scope of work and/or a new contract may be required when the change exceeds 10% of the original amount. The individual designated in the initial Purchase Order or City Council Resolution shall make that decision. 3.7.4 A Change Order, Task Order or Contract Amendment is not required when taxes, shipping and/or handling cause a purchase to exceed the authorized (Purchase Order) amount; the signatory limit may also be exceeded in that circumstance. 3.8 URGENT AND EMERGENCY PURCHASES Sound judgment shall be used in keeping urgent and emergency purchases to an absolute minimum. Specific procedures for managing these purchases shall apply, as determined by the Purchasing Agent. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 13 3.8.1 Urgent Purchases - Immediate purchases of material, supplies, equipment, and services may be made when an urgent circumstance (as defined in the Purchasing Policies) exists, and procurement should not be delayed by use of normal competitive and financial procedures. Urgent purchases of up to $5,000 shall be authorized by the Department Head or designee; the City Manager may authorize urgent purchases up to $30,000. Urgent purchases shall be followed, as soon as practical, with submission of a Confirming Requisition that includes a written justification for the purchase having been made outside normal procedures. Lack of planning does not constitute justification for an urgent purchase. 3.8.2 Emergency Purchases - In an emergency (as defined in the Purchasing Policies), the City Manager or his/her designee may authorize the immediate purchase of material, · supplies, equipment, and services, including those in excess of his/her City Council-approved signature threshold. Such purchases shall be followed, as soon as practical, with submission of a Confirming Requisition thatincludes a written justification for the purchase having been made outside normal procedures. City Council shall be notified, at its next regular meeting, of any emergency purchases in excess of $30,000. 3.8.3 In the case of a disaster or for civil defense, nothing contained in this document shall limit the authority of the City Manager to make purchases and take such other emergency steps as are, or may be, authorized by the City Council, including opening a line or lines of credit to accommodate necessary purchases. 3.8.4 Emergency purchases related to Public Projects are authorized under jurisdiction of the Public Contract Code/UCCAP, and are subject to definitions, regulations and processes that vary from City policy. Emergency purchases to repair or replace public facilities may proceed prior to adoption of the working details, drawing, plans and specifications, only when in accordance with the UCAAP definition and requirements. Staff responsible for Public Projects shall be held accountable for compliance with these requirements. 3.8.5 Should any urgent or emergency purchase cause any budget line item to exceed the approved budget, the Department shall request City Manager approval to exceed and amend the budget, subject to subsequent City Council approval of an additional budget appropriation or budget amendment to cover the purchase. CITY.OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 14 CHAPTER 4. INFORMAL COMPETITIVE PRICING - GOODS AND GENERAL SERVICES, NON-PUBLIC PROJECTS 4.1 COMPETITIVE QUOTES The Department or the Purchasing Agent may purchase goods and services in the open market based on evaluation of competitive quotes. A minimum of three (3) competitive quotes shall be solicited for purchases greater than $3,000 and less than $30,000. Requests for quotations must be made or distributed, utilizing Request for Quotation forms or alternate forms as may be approved. Written documentation of quotes must be provided. 4.1.1 The City Manager/Designee may award the purchase to the lowest responsive and responsible party whose quote fulfills the intended purpose, quality, and delivery needs of the solicitation, provided an unencumbered appropriation for that item exists. In lieu of awarding the purchase, the City Manager/Designee may reject the quotes, or may negotiate further to obtain terms more acceptable to the City. 4.1.2 Staff may. dispense with quotes in emergency and urgent circumstances, and for exempt and sole source purchases, as these are defined in the Purchasing Policies. CHAPTER 5. FORMAL COMPETITIVE PRICING - GOODS AND GENERAL SERVICES, NON-PUBLIC PROJECTS When non-public project purchases are anticipated to exceed $30,000, and/or require City Council approval, formal competitive procedures must be completed. These procedures include sealed proposals solicited through a Request for Proposal (RFP) and sealed bidding solicited through an Invitation for Bid (IFB). 5.1 REQUEST FOR PROPOSALS (RFP) 5.1.1 A contract or purchase may be entered into by means of sealed proposals soli.cited through a Request for Proposal (RFP). The Request for Proposal shall state the criteria for evaluation and the relative importance of price and other factors. 5.1.2 The Purchasing Agent shall determine the RFP procedures, including whether and where public notice of formal proposals shall be made. Sealed proposals shall be submitted to the Purchasing Agent by the date and time specified on the prescribed forms. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 15 5.1.3 No work shall be performed unless and until a Purchase Order has been issued, except under urgent and emergency circumstances as defined in this policy. 5.2 INVITATION FOR BID (IFB) A contract or purchase may be entered into by means of sealed proposals solicited through an Invitation for Bid (IFB). The Purchasing Agent shall determine the procedures for IFBs for non-public projects, and no work shaU be performed unless and until a Purchase Order has been issued, except under urgent and emergency circumstances as defined in the Purchasing Policy. CHAPTER 6. LOCAL VENDOR/BIDDER PREFERENCE 6.1 A bid price preference of 1 % shall be granted to local vendors/bidders (those providing goods or services in the City of Rohnert Park, or elsewhere in Sonoma County); however, the preference shall not exceed $5,000. 6.2 Rohnert Park vendors/bidders will be given priority in the selection process over those from other Sonoma County cities if the Rohnert Park bid is evaluated equally to any of those cities. To qualify for the preference, local vendors/bidders must submit proof of the address of their principal place of business and a copy of a current City business license. 6.3 The local vendor/bidder preference shall apply when written proposals or bids are solicited, but shall not apply to Public Projects or purchases made in cooperation with other jurisdictions. The local vendor/bidder preference will be waived when prohibited by federal, State or other law or regulation, or by conditions specified by grantors, as determined by the Purchasing Agent. CHAPTER 7. EXEMPTIONS FROM COMPETITIVE PRICING 7.1 Purchases not readily adaptable to the open market and bidding processes may be eligible for exemption from competitive pricing. These purchases include, but are not limited to. subscriptions, memberships, software licenses, advertisements, and travel expenses. Exemptions are restricted to those items appearing on a list maintained by the Purchasing Agent. Departments may submit written requests to the Purchasing Agent for additional exemptions, which wiU be approved if appropriate and added to the list. _".'.''''.';:o/,~..,. . ,,~~t...,.. ,,~ , .-- ,. - - .-, '-':-0,,,,," CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 16 7.2 Sole Source purchases - Upon recommendation of the Department Head, the City Manager may waive bidding requirements for sole source purchases if he/she determines sufficient justification exists. Sole source purchases shall be coordinated by the Purchasing Agent, and may include proprietary items sold directly from the manufacturer, items that have only one distributor authorized to sell in this area, items that perform a complex or unique function, or purchases when a certain product is the only one proven to be acceptable or compatible with existing equipment Sole source purchases should be kept at a minimum, to encourage competition and more favorable prices. 7.3 Cooperative Purchases as defined in the Purchasing Policies are exempt from competitive pricing conducted by the City. CHAPTER 8. PURCHASE SPECIFICATIONS 8.1 Use of brand names in specifications shall be for the purpose of describing the standard of quality, performance, and characteristics the City desires, and not be intended to limit or restrict competition. If a brand name is incorporated into a specification, a minimum of two acceptable brands shall be listed whenever possible and shall be followed by the statement "or approved equal" unless the sole source policy applies. 8.2 Use of specifications provided by a specific manufacturer should be avoided, however, if used, the name of the manufacturer, model number, etc., should be indicated. The bid document shall clearly state that the use of the manufacturer's specifications are for the sole purpose of establishing the level of quality desired. The Purchasing Agent will determine and approve any product submitted as an "or equal." 8.3 The Purchasing Agent may limit bidding to a specific product type or a brand name product when purchasing equipment or supplies required to be compatible with existing equipment or to perform complex or unique functions. 8.4 Public Project Contract Code and UCCAP requirements should be reviewed when brand names and/or manufacturer specifications are being considered for inclusion in a bid solicitation. CHAPTER 9. DISPOSAL OF SURPLUS PROPERTY The City Manager or designee is authorized to exchange, trade-in, sell and dispose of surplus personal property having salvage value in the open market, by public auction, by CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF.DATE PAGE PURCHASING 17 competitive sealed bids or by exchange or trade in for new goods. The sale or lease of surplus personal property to a governmental, public or quasi-public agency may be without advertisement for or receipt of bids. Employees are not eligible to receive or purchase surplus property, however, employees may receive personalized items, and receive or purchase at market value items considered to be memorial or commemorative in nature, subject to City Manager approval. 9.1 PROPERTY WITH NO SALVAGE VALUE Surplus personal property with no salvage value, as determined by the Purchasing Agent, shall be disposed of in a manner that salvages recyclable components, if practical. 9.2 UNCLAIMED, SEIZED OR ABANDONED PROPERTY The Purchasing Agent, with City Manager approval, is authorized to sell or dispose of all goods in the possession or custody of the Department of Public Safety which are unclaimed, seized and/or abandoned and may be legally disposed of by the City. 9.3 REPORTING The Purchasing Agent shall provide regular reports to the City Manager indicating surplus personal property disposed of, the method of disposal, and the amounts received from disposal, and shall maintain records for public inspection relative to the disposal of surplus personal property for a period of time in compliance with State law and the City's records retention schedule. Annual reports shall be provided to City Council accordingly. 9.4 DONATIONS OF SURPLUS PROPERTY Upon approval in advance in writing by the Purchasing Agent, surplus personal property may be donated to governmental, public or quasi-public agencies, charitable or non-profit organizations on a first-come first-served basis to be utilized for non-profit purposes. CHAPTER 1 PURCHASE AND USE OF RECYCLED PRODUCTS The City encourages the use of recycled products whenever practicable, and products manufactured with the highest amount of postconsumer material practical. Such products must meet reasonable performance standards, be available at a reasonable price and be available within a reasonable amount of time. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF.DATE PAGE PURCHASING 18 10.1 Recycled Products Recycled products covered under this policy include: paper (printing and copy), paper products, glass, oil, paint, solvents, tires, tire-derived products, compost and aggregate, such as those used in building construction, road construction, office products and fleet maintenance. 10.2 Exceptions Exceptions to this policy are granted under the following conditions: A. The cost is greater than 105% of the cost of a comparable non-recycled product. B. A recycled product option cannot be identified, after a due diligence search. C. Critical performance criteria cannot be met by any recycled product. D. A recycled product is not available within a reasonable amount of time. E. Other exceptions as granted by consent of the City Manager. CHAPTER 11. CAPITAL EQUIPMENT Purchase of equipment or furniture at a unit cost of $5,000 or greater with a useful life greater than 5 years shall be capitalized. A Purchase Order must be issued, and Standing Purchase Orders are not allowed. At the time of receipt, a tracking number shall be issued and affixed to the asset. CHAPTER 12. INFORMATION TECHNOLOGY-RELATED PURCHASES To keep costs under control and assure implemented technologies work together harmoniously and meet staff needs, the City of Rohnert Park Information Systems Department (IS) shall standardize and control all purchases of equipment touching the Data and Telephone networks, as well as desktop computers. 12.1 With limited exceptions, the Information Systems Department shall include in its annual. budget funding to support all cross-department technologies, and shall work cooperatively with the Purchasing Agent to identify technology vendors and purchasing methods. While the Information Systems Department may provide support for specific departmental technology needs, those needs shall be funded through department budgets.. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 19 12.2 The list of those authorized by the City Manager to request technology purchases shall be maintained by the Information Services Department. CHAPTER 13 - RISK MANAGEMENT 13.1 The City Manager shall identify a Risk Management administrator to establish insurance requirements and monitor compliance in accordance with the type of services provided. The Purchasing Agent shall work in cooperation with the Risk Management administrator to include the proper insurance requirements in any standard contract for services. Purchase Orders will not be issued until all required insurance certificates and endorsements have been received, reviewed and approved; additional requirements may apply to Public Projects. 13.2 Requirements for contract bonds, such as Performance Bonds, Labor and Material Bonds and/or Fidelity Bond shall be determined by the project manager's Director, with advisement from the Purchasing Agent and Risk Management administrator, when required. Bonds are maintained by the project manager, and forwarded to the City Clerk's office upon contract completion. Requirements related to Public Projects may vary from those for non-public projects. CHAPTER 14 - CONTRACTOR'S OPERATING REQUIREMENTS 14.1 Any person doing business in the City must possess a current City of Rohnert Park Business License, as required by the Rohnert Park Municipal Code. 14.2 Prior to contract award, the project manager shall verify that the contractor's State Contractors License is valid and in good standing, and the Contractor has not been debarred by the Federal Government. 14.3 All contractors (including consultants and service providers) and their respective subcontractors who meet any of the following criteria shall be required to successfully pass a California Department of Justice Live Scan Fingerprinting background check conducted by the City of Rohnert Park Department of Public Safety: · Work with children when performing on-site services · AC:C:E:lsS City of Rohnert Park computers Contractors shall be responsible for obtaining Live Scan Fingerprinting prior to performing work and shall bear the cost thereof at the time of fingerprinting. CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 20 APPENDIX - DEFINITION OF TERMS 1. Agreement - another term used for contract 2. Amendment - any change or modification in the terms and conditions of a contract, accomplished by agreement of the parties; similar function to a change order 3. Award - a contract or purchase made with a vendor that successfully completes a bidding or competitive proposal process 4. Bid Deadline - the date and time of bid submittal and bid opening 5. Bidder's List - list of responsible prospective suppliers and contractors to whom notice of Invitations for Bid on Public Projects may be delivered 6. Bidder's Security - funds secured from successful bidders in advance of executing a contract, to ensure compensation for City losses if bidder fails to execute 7. Buyer - anyone authorized to specify or purchase products on behalf of City or its departments, including contractors and individual staff 8. Capital Equipment - equipment or furniture at a unit cost of $5,000 or greater with a useful life greater than 5 years 9. Change Order - document used to detail a substantial change to a Purchase Order or construction contract 10. City - City of Rohnert Park, California 11. Competitive Quote -verbal or written pricing quotation made by vendor(s) regarding specific purchases; typically three are required prior to purchasing item or service (also known as Informal Competitive Pricing) 12. Confirming Purchase Order - purchase order submitted subsequent to the purchase of goods and materials, in conformance with policy requirements 13. Confirming Requisition - Requisition for goods and services, submitted subsequent to their purchase 14. Consultant Services - services of an advisory nature that provide a recommended course of action or personal expertise, and that have an end product which is basically a transmittal of information 15. Contract - all types of City agreements, regardless of what they may be called, for the procurement or disposal of goods, supplies, services, professional or consulting services, or construction CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF.DATE PAGE PURCHASING 21 16. Contracts for Goods and Various Services - for purchases of goods and services through non-pre-qualified vendors for non-public projects, utilizing informal or formal processes for submission of proposals or bids, based on the requirements for these processes 17. Contractor - any person, group of persons, business, consultant, designing architect, association, partnership, corporation, supplier, vendor, printer, or other entity not in the employment of the City that has entered into a binding contract with the City, or serves in a subcontracting capacity with an entity having a contract with the City, to provide goods, supplies, services, professional services, construction or disposal of surplus supplies 18. Cooperative Purchase Agreement - agreements whereby the City may join with other public jurisdictions in making purchases, buy directly from a vendor at a price established by competitive bidding by another public jurisdiction, and purchase from the United States of America, any state, municipality or other public corporation, or agency 19. Emergency Purchase - purchase made under circumstance of a State or City declared disaster or where a circumstance poses clear, substantial, and imminent danger (e.g., fire, flood, explosion, storm, earthquake, epidemic, riot,.civil defense) and immediate action is necessary to prevent or mitigate major loss or significant impairment of life, health, property, or essential public services; procurement should not be delayed by use of normal competitive and financial procedures. Emergency purchases related to Public Projects must meet requirements established by UCCAP. 20. Encumbrance - placement of a financial hold on a specified amount of funds designated for a particular purpose, prior to making a purchase or payment on a contract related to that purpose, and preventing the use of those funds for any other purpose 21. Exempt Purchase - a purchase not readily adaptable to the open market and formal bidding or competitive pricing processes, such as magazine subscriptions and membership dues; also emergency and other purchases as detailed in the Purchasing Policy 22. Formal Competitive Pricing - method through which purchasing decisions are based on evaluation of sealed pricing quotations solicited through a Request for Proposal or an Invitation for Bid 23. General Services - the furnishing of labor, time or effort by a vendor primarily through use of manual or technical skills that mayor may not produce a tangible commodity; e.g., janitorial work, landscape maintenance, equipment repair and service, rubbish and waste removal, clothing rental and cleaning, and minor repainting (non-public projects) 24. Informal Competitive Pricing - method to obtain goods and services after obtaining verbal or written quotes from vendors CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 22 25. Invitation for Bid (IFB) - document providing details of a desired purchase and soliciting sealed pricing bids from vendors 26. Job Order Contract - a contract competitively bid for a base year and multiple option years for Public Projects of minor construction and renovation, alterations, painting and repair of existing facilities 27. Local Vendor/Bidder - a business entity with its principal place of business located within the City limits of the City of Rohnert Park as first priority; second priority includes a principal place of business located within the County of Sonoma or one of its incorporated cities 28. Lowest Responsible, Responsive Bidder - bidder submitting the bid or proposal meeting all requirements of the specifications, terms, and conditions of the Invitation for Bids or Request for Proposal resulting in the lowest cost to the City in a total cost concept or based solely on price, taking into consideration the financial and practical ability of the vendor to perform the contract and past performance of the vendor 29. Master Service Agreement - a term contract for consulting and general services to be provided on an "as-needed" rather than a continuous basis, with a total quantity stated as an estimate or as a maximum limit; establishes a general scope of work and payment parameters and includes the terms and conditions common to most City contracts but does not create a financial obligation 30. Minimum Content Standards - the list of standards maintained by the City that specify the minimum level of postconsumer material necessary for designated products to qualify as recycled products 31. Multi-year Contract - contract that includes a term of service or purchase prices that extend beyond a single fiscal year 32. Non-public Project - a project that does not require pre-bidding or proposals under California Code and/or UCCAP regulations 33. Petty Cash - funds departments may use for small but urgent purchases, and those requiring cash 34. Performance Bond - a bond issued to the City as a guarantee against the failure of a contractor to meet obligations specified in the contract 35. Postconsumer Material - a finished material that has served its intended end use, having completed its life cycle as a consumer item, and has been discarded for disposal or recovery; does not include manufacturing, converting, or printing scraps CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF DATE PAGE PURCHASING 23 36. Practical and Practicable - when feasible and compatible with local, State, and federal law, without reducing safety, quality, or effectiveness and where the product or service is available at a reasonable cost in a reasonable period of time, based on life cycle costs 37. Professional Services - services provided by an educated, certified or licensed specialist, or technical expert, that may be subject to procurement restrictions in accordance with State law, and City contract requirements, beyond that of regular (non-professional) consultant services 38. project- work of a similar nature to, and conducted in close proximity to, another work effort, and with a project start date within two weeks of that work effort 39. Public Agency - any federal, state, county, or local government, including schools and special districts 40. Public Bulletin Board - locations designated by the City Manager or designee as the places where the City posts public notices 41. Public Notice - information regarding the opportunity for vendors to submit proposals or bids; posted at public locations determined by the Purchasing Agent 42. Public Project - generally, construction, reconstruction, erection, alteration, renovation, improvement, demolition, and repair work involving any publicly owned, leased, or operated facility; including painting or repainting, and excluding maintenance, as defined by State Law (California Public Contract Code Sections 20161 and 22002); see also Public Project policy section 43. Purchase Authorization -document used primarily to purchase items from vendors with whom the City has Standing Purchase Order Agreements, but may be utilized with other vendors that will accept them in lieu of formal Purchase Orders 44. Purchase Order - A .document representing a contract between the City and the vendor, utilized for ordering goods and services, and subject to specific signature authorities based on the dollar valuebf the purchase(s) 45. Purchase Requisitioni- form used to submit requests for supplies and equipment to the Purchasing Agent; the form is also used to change a quantity, description, size, color, vendorname or address, unit price, delivery location, terms and conditions and to delete or add to an..order 46. Purchasing Agent - the City Manager, or his/her designee, responsible for the Purchasing function as described in the Purchasing Policies 47. Recycled Content - the percentage of postconsumer material in a product CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF. DATE PAGE PURCHASING 24 48. Recycled Paper - paper manufactured uSing postconsumer material that meets or exceeds the minimum content standards 49. Recycled Product - a product manufactured using postconsumer material that meets or exceeds the minimum content standards, or a remanufactured product 50. Remanufactured Product - any product diverted from the supply of discarded materials by refurbishing and marketing said product without substantial change to its original form 51. Request for Statement of Qualifications (RSQ) - document providing details regarding a desired purchase (typically a service), and soliciting qualifications from vendors 52. Request for Proposals (RFP) - document providing details regarding a desired purchase, and soliciting pricing quotations from vendors 53. Request for Quotations (RFQ) - process to invite suppliers to provide written or verbal pricing and/or other details regarding products and services of interest to the City; facilitating vendor comparison and purchase under the best available terms 54. Requisition - see Purchase Requisition 55. Services - performance of work by an independent contractor of the City 56. Standing Supply Purchase Order - agreements with vendors for purchase of repetitive- use items common to one or several departments, paid at a later date 57. Sole Source Purchase - commodities. and services that can be obtained from only one vendor, proprietary items sold directly from the manufacturer, items that have only one distributor authorized to sell in this area, or items that perform a complex or unique function; exempt from bidding 58. Surplus Property - personal property which the City no longer has use for, has fully depreciated, or which has exhausted its intended life; also goods in the possession or custody of the Department of Public Safety that are unclaimed, seized and/or abandoned 59. Task Order - issued under Master Agreements to secure services from the consultant as needed; include the specific scope of work required by the City, the compensation due for that specific scope of work, and any terms and conditions that may pertain solely to the task; creates a financial obligation for the City 60. UCCAP - Uniform Construction Cost Accounting Procedures set forth in the Uniform Public Construction Cost Account Act CITY OF ROHNERT PARK CITY COUNCIL POLICY SUBJECT RESO NO. POLICY NO. EFF.DATE PAGE PURCHASING 25 61. Urgent Purchase - a purchase made when a sudden, unexpected occurrence, while not an emergency as defined in the Purchasing Policies, necessitates expedited action to prevent or mitigate loss, protect property or public health and safety, and ensure essential public services (e.g., street signal outage, heating system failure at the Senior Center in winter, off-site fire truck repair) 62. Vendor - individual, business or organization offering goods or services for purchase by the City 63. Vendor List - list(s) of vendors, utilized for distribution of Requests for Proposals, Quotations and/or Qualifications, and Invitations to Bid ORDINANCE NO. 754 AN ORDINANCE OF THE CITY OF ROBNERT PARK AMENDING EXISTING CHAPTER 3.04, "PURCHASING SYSTEM" OF TITLE 3, "REVENUE AND FINANCE", OF THE ROBNERT PARK MUNICIPAL CODE WHEREAS, Chapter 3.04 of the Rohnert Park Municipal Code originally adopted in 1970, addresses the purchasing system; and WHEREAS, the City desires to amend said chapter in order to'make current with today's purchasing standards; and NOW, TIIEREFORE, the City Council of the City. of Rohnert Park does ordain as follows: Section 1. Chapter 3.04, .tPurchasing System,'t of Title 3, "Revenue and Finance,tt of the Rohnert Park Municipal Code is amended to read as follows: Chapter 3.04 Purchasing Program Article I. General 3.04.010 pu rpose. The purpose of tbis chapter is to establish efficient procedures for the purchase of materials, supplies, equipment, vehicles and services, to secure for the City materials, supplies, equipment, vehicles and service at the lowest possible cost commensurate with quality needed, to exercise positive financial control over purchases, to clearly define authority for the purchasing function and to assure the quality of purchas~s. 3.04.020 General procedural requirements. All contracts shall conform with the procedural requirements set forth in this section unless otherwise specified in this chapter or code, or in another provision of state or federal law. A. All contracts must be in writing and be signed in the name of the city. provisions. B. All contracts must include appropriate insurance and indemnification C. All contracts must be approved as to fonn by the city attorney. D. City council approval is required for all contracts unless otherwise specified in this chapter or code, or in another provision of state or federal law. . E. A signed original of each contract entered into must be filed with the city clerk's office, except for a contract for the purchase of supplies, equipment, or general services which must be filed in the office of the purchasing agent. 1'"\.....,.-.... .... ........."'....nt.............. 3.04.030 Definitions. For t~e purposes of this chapter, the following definitions shall apply: A. "Change order" means a change or addendum to an executed contract. B. "City manager" means the city manager of the city. C. "Consultant or professional services" means the services of an attorney, engineer, doctor, financial consultant, planning or environmental consultant, investment advisor, bank or trustee officer, or other professional. D. "Contract" means any agreement to do or not do a certain thing. "Contract" and "agreement" are synonymous. The term "contractll includes, but is not limited to, a purchase order, a contract for services, an addendum or change order, a letter agreement or a memorandum of understanding. E. "Emergency" means a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate that loss or impairment oflife, health, property, or essential public services. F. "Director of administrative services" means the director of administrative services of the city or his or her designee. ,G. "General services" means and includes any work performed or services rendered by an independent contractor, with or without the furnishing of materials. "General services" does not include work defined as a "public project." H. "Public project" means: 1. A project for the erection, improvement, painting, or repair of public buildings and works; 2. . Work in or about streams, bays, waterfronts, embankments or other work for protection against overflow; 3. Street or sewer work except maintenance or repair; 4. Furnishing supplies or materials for any such project, including maintenance or repair of streets or sewers. (Public Contract Code 9 20161.) 1. "Purchasing agent" means the city manager or his or her designee. 1. "Supplies and equipment" means and includes all such items purchased on behalf of the city except for supplies or materials furnished for a public project. 906472v2 80078/0012 2 3.04.040 Responsibilities of the pnrchasing agent. The purchasing agent is responsible for the procurement of general materials, supplies, equipment, vehicles and services, the administration of the purchasing policies and procedures and the management of surPlus City property. To perform these functions efficiently and assist departments, the purchasing agent shall: A Coordinate and manage the procureUlent of the City's general materials, supplies, equipment, vehicles and services from the lowest responsive and qualified bidder or vendor when required by this ordinance. B. Ensure full and open competition on all purchases as required by this ordinance. C. needs of the city. Identify, evaluate and utilize purchasing methods which best meet the D. Assist all departments with research and recommendations in developing specifications; review specifications for completeness of information to ensure specifications are not unnecessarily restrictive. E. Coordinate vendor relations, locate sources of supply, and evaluate vendor performance. F. Recommend revisions to purchasing procedures when necessary and keep informed of current developments in the field of public purchasing. G. Prescribe and maintain all forms and records necessary for the efficient operation of the purchasing function. H. and materials. Act as the City's agent in the transfer and disposal of surplus equipment L Make purchase award recommendations to the appropriate authority. 3.04.050 Purchasing authority. A. Purchases Under $5,000 A department head or his or her designee may approve, without city council approval, contracts for purchases ofless than $5,000. B. Purchases of $5,000 up to $50,000 The city manager or his or her designee may approve, without city council approval, contracts for purchases of $5,000 up to $50,000. C. Purchases of$50,000 or more The city council must approve contracts for purchases of $50,000 or more. 906472v2 80078/0012 3 3.04.060 Encumbrance of Funds. Except in cases of an emergency, the purchasing agent shall not issue any purchase order nor shall any contract be approved for materials, supplies, equipment, vehicles or services unless there exists an unencumbered appropriation in the fund account against which said purchase or contract is to be charged. Article n. Purchasing Procedures for Materials, Supplies, Equipment, Vehicles and General Services 3.04.070 Purchases of Materials, Supplies, Equipment, Vehicles and General Services under $5,000. For purchases of materials, supplies, equipment, vehicles and general services under $5,000, purchasing procedures shall be established by an administrative regulation of the city manager. 3.04.080 Purchases of Materials, Supplies, Equipment, Vehicles and General Senices of$5,000 up to $50,000. A. Quotati9n requirement. The purchase of materials, supplies, equipment, vehicles and services of $5~000 up to $50,000 may be made by the purchasing agent in the open market, following the procedure prescribed in this article. 1. Minimum number of quotations. Open-market purchases shall, whenever possible, be 'based on at least three quotations. 2. Notice inviting quotations. The purchasing agent shall solicit quotations by written request (including facsimile or electronic mail) or telephone to prospective vendors. , 3. Quotations. Quotations shall be submitted to the purchasing agent, who shall keep a record of all open market orders and quotes for a period of one year after the submission of quotes or placing of orders. This record is open to public inspection. For a purchase below $15,000, the quotations may be verbal or written. For a purchase in an amount of$15,OOO up to $50,000, the quotations shall be written (including facsimile and electronic mail). 4. No responsive quotation. Irno quotation, or no responsive quotation, is received after inviting quotations under this section, the purchasing agent may proceed to hire or have services perfollOed or purchase the materials, supplies, equipment, vehicles or general services in the open market. B. Exceptions. The quotation procedure under this section may be dispensed with in the following instances: 1. Emergency. In an emergency if time is of the essence and in accordance with the purchasing agent's administrative procedures for one of the following reasons: (a) To preserve or protect life, health or property; 906412\'280078/0012 4 (b) Upon natural disaster~ (01') (c) To forestall a shutdown of essential public services; 2. Sole source. Where it is determined that the materials, supplies, equipment, vehicles and general services are unique and available only from one source, so that the quotation procedure required by this section would be meaningless. Sole source purchases may include proprietary items sold directly from the manufacturer, items that have only one distributor authorized to sell in this area or a specified product that has proven to be the only product that is acceptable. The basis upon which this determination is made shall be supported by written documentation signed by the requesting department head and forwarded to the purchasing agent~ 3. Cooperative purchasing program. Where materials, supplies, equipment, vehicles and general services are purchased through a cooperative purchasing program maintained by any public agency, if the underlying purchase was made using quotation or bid procedures at least as restrictive as the city's. In all such cases, the materials, supplies, equipment, vehicles and general services purchased must be the same and be offered at the same price as the materials, supplies, equipment, vehicles and general services subject to the agreement or program, except that (1) up to a 10 percent variation i~ allowed for customizing the order or for desirable options, and (2) in addition, a cost ofliving adjustment (using San Francisco-Oakland-San Jose Consumer Price Index - Urban, All Items) can be added for up to three years. 3.04.090 Purchases of Materials, Supplies, Equipment, Vehicles and General Services of $50,000 or more. . The purchasing agent shall purchase materials, supplies, equipment, vehicles and general services of $50,000 or more following the formal bid procedure prescribed in this section, subject to the exceptions set forth in section 3.04.080(B). A. Invitations for bids. An invitation for bids shall be issued and shalt include the specifications, the contract to be used, and shall state where bid forms and specifications may be secured, and the final time and place for submitting bids. 1. Published notice. The invitation for bids shall be published at least 10 days before the date of the opening of the bids. Notice shall be published at [east once in a newspaper of general circulation, printed and published locally. 2. Bidders' list. The purchasing agent shall also solicit sealed bids from responsible prospective suppliers whose names are on the bidders'list. B. Bidd~r's Security. When deemed necessary by the purchasing agent, bidder's security may be prescribed in the public notices inviting bids. Bidders shall be entitled to return of bid security; provided, however, that a successful bidder shall forfeit his bid security upon his refusal or failure to execute the contract within ten days after the notice of award of contract has been mailed, unless in the latter event the city is solely responsible for the delay in executing the contract. The city council may, on refusal or failure of the successful bidder to execute the contract, award it to the next lowest responsible bidder. If the city council awards the contract to the next lowest bidder, the amount of the lowest bidder's security shall be applied by 9Q6472v2 80078/0012 5 the city to the contract price differential between the lowest bid and the second lowest bid, and the surplus, if any, shall be returned to the lowest bidder. If the city council rejects all bids presented and re-advertises, the amount of the lowest bidder's securitY may be used to offset the cost of receiving new bids. The surplus, if any, shall be returned to the lowest bidder. C. Performance Bonds. The city council shall have authority to require a performance bond before entering a contract in such amount as it shall find reasonably necessary to protect the best interest of the city . If the city council requires a performance bond, the form and amount of the bond shall be described in the notice inviting bids. D. Insurance and Indemnity. Bids solicitations for contractual services or specialized equipment shall include required insurance and indemnity clauses. E. Bid Opening, Sealed bids shall be submitted to the purchasing agent and shall be identified on the envelope as a bid. Bids shall be opened in public at the time and place stated in the invitation for bids. A tabulation of all bids received shall be open for public inspection in the purchasing agent's office during regular business hours for a period of not less than 30 calendar days after the bid opening. F. Bid Evaluation. Bids shall be evaluated based on the requirement set forth in the invitation for bids, which may include criteria to determine acceptability such as inspection, testing, quality, workmanship, delivery, and suitability for a particular purpose. Those criteria that will affect the bid price and be considered in evaluation for award shall be objectively measurable. The invitation for bids shall set forth the evaluation criteria to be used. The contract will be awarded to the lowest responsive and qualified bidder whose bid meets the requirements and criteria set forth in the invitation for bids. G. Rej~ion of Bids. The purchasing agent or the requesting department may recommend rejection of any or all bids if it is determined to be in the best interests of the city. Reasons for rejection may include, but are not limited to, the following: a bid is detennined to be non-responsive, the number of bids received is inadequate, bids received are not reasonably uniform in price, or the lowest bid received is deemed to be too high. The purchasing agent may, in any given case, reject all bids with or without cause and submit the materials, supplies, equipment, vehicles or general services involved to a new bidding process. If aU bids are rejected, the purchasing agent may be authorized to re-solicit bids, negotiate a contract for the purchase, or abandon the purchase. H Tie Bids. If two or more bids are received which are in all respects equal, the purchasing agent may accept the one he or she deems to be in the best interests of the city. L Award ofCohtracts. Purchases or contracts shall be awarded to the lowest responsive and qualified bidder. In determining the lowest responsive and qualified bidder, the following shall be taken into consideration. 1. Bids shall be awarded to the "responsive" and "qualified" bidder . who submits the lowest bid. 2. In detennining the lowest "responsive" bid, the following elements shall be considered in addition to price: 906472v2 80078/0012 6 (a) A responsive bid is one which is in substantial conformance with the requirements of the invitation to bid) including specifications and the city's contractual terms ~d conditions. Bidders who substitute terms and conditions or who qualify their bids in such a manner as to nullify or limit their liability shall be considered non-responsive bidders. (b) Conformance with the requirements of the invitation to bid may also include providing proof of insurance, completing all forms, including references, and all other information as requeste? in the bid document. ( c) The successful bidder must demonstrate the ability to successfully fulfill a contract, including rendering of subsequent and continuing service. Staff may request proof' of Ii prospective bidder's reliability. Prospective bidders may be requested to furnish proof of financial resources, a list of current or previous customers, and <.>ther pertinent data. Such action may also be taken after receipt of bids. (d) A bidder may be determined to be non responsive if a prospective bidder fails to furnish proof of qualifications when required. 3. In determining the lowest t1qualifiedtl bidder, the following elements shall be considered in addition to price: (a) That the products offered provide the quality, fitness, and capacity for the required usage. (b) That the bidder has the ability, capaCity and skill to perform the contract satisfactorily and within the time required. (c) That the bidder's experience(s) regarding past purchases by the city or other public agencies demonstrates the reliability of the bidder to perform the contract. (d) When a bid is recommended to be awarded to other than the low bidder, written justification is required. The written statement, signed by the appropriate department head, shall be attached to the purchase requisition. 4. Local Vendor Pr~ference. A one percent preference shall be granted to local bidders, except that the amount of the preference shall not exceed five thousand dollars. "Local bidder" is defined as a business entity with its principal place of business located with the city limits of the city of Rohnert Park To qualify for the preference, local bidders must submit proof of the address of their principal place of business and a copy of a current city business license. This provision shall apply to bids where written or verbal bids are solicited. These provisions shall not apply to bids that are intended to be in cooperation with other jurisdictions. These provisions may be waived by the purchasing agent when prohibited by the conditions of federal, state or private grant monies. 906472v2 80078/0012 7 3.04.100. more. Purchases of Consultant or Professional Services in an amount of $50~OOO or A Competitive Sealed Proposals. Purchases of consultant or professional services in an amount of $50,000 or more shall be by competitive sealed proposal. B. Request for Proposal. Proposals shall be solicited through a request for proposal. C. Public Notice. Public notice of the request for proposal shall be given as determined by the purchasing agent. D. Receipt of Proposals. Sealed proposals shall be submitted to the purchasing agent by the date and time specified on the prescribed forms. E. Proposal Evaluation. The request for proposals shall state the criteria for evaluation and the relative importance of price and other factors. F. Negotiation. The most qualified and responsive offer will be selected for contract negotiation. If agreement cannot be negotiated with the first choice offer, the second . choice offer will be contacted with the first choice offer being dismissed from further consideration on that particular project. The negotiation process shall be documented by the purchasing agent. G. Award. Award shall be made to the responsible offeror whose proposal is determined to be the most advantageous to the city, taking into consideration price and the criteria established for evaluation set forth in the request for proposal. The contract file shall contain the basis on which the award is made. H. Reiection of Proposals. The city reserves the right to reject any or all proposals in whole or in part and may waive any irregularities or informalities in the proposals when such action is considered to be in the best interest of the city. The purchasing agent shall have the authority to reject proposals and waive irregularities or informalities on behalf of the city. All proposals received after the designated closing date and time shall be considered non- responsive and shall be rejected. Article m. Public Projects 3.04.110 Biddiug requirement. When the expenditure for a public project exceeds $5,000, it shall be contracted for and let to the lowest responsible bidd~r after notice. Each public project which exceeds $5,000 is subject to . the procedural requirements ofthe California Public Contract Code. Bids for public projects shall be opened in public at the time and place stated in the public notices. It is unlawful to split or separate a public project into smaller work orders to evade the Public Contract Code requirements. 906472\'280078/0012 8 3.04.120 Exceptions. Bidding required by section 3.04.110 may be dispensed with: A. In an em~rgency as defined in section 3.04.040, pursuant to the procedures cont;:rined in the Public Contract Code; or . B. Where the purchase is governed by the informal bidding procedures of the Uniform Construction Cost Accounting Act. 3.04.130 Uniform Construction Cost Accounting Act Purchases. A Public projects 0[$25.000 or less. Public projects, as defined by the Uniform Public Construction Cost Accounting Act, of twenty-five thousand dollars ($25,000) or less may be performed by the employees of a public agency by force account, by negotiated contract, or by purchase order. (Public Contract Code ~ 22032.) B. Public Proiects of $ 100,000 or less. Public projects of $100,000 or less shall be governed by the informal bid procedures set forth betow. (Public Contract Code S 22032.) C. Informal Bid Prcx:edures - Public Proiects. Public projects of $100,000 or less shall be governed by the informal bid procedures as follows: 1. A list of contractors shall be developed and maintained in accordance with the provisions of Section 22034 of the Public Contract Code and criteria promulgated from time to time by the California Uniform Construction Cost Accounting Commission. 2. Where a public project is to be performed, a notice inviting informal bids shall be mailed to aU contractors for the category of work to be bid, as shown on the list developed in accordance with this Section, and to all construction trade journals as specified by the California Uniform Construction Cost Accounting Commission in accordance with Section 22036 of the Public Contract Code. Additional ,contractors and/or construction trade journals may be notified~ provided however: (a) If there is no list of qualified contractors maintained by the City for the particular category of work to be performed, the notice inviting bids shall be sent only to the construction trade journals specified by the California Uniform Construction Cost Accounting Commission. (b) If the product or service is proprietary in nature such that it can be obtained only from a certain contractor or contractors, the notice inviting informal bids may be sent exclusively to such contractor or contractors. 3. All mailing of notices to contractors and construction journals pursuant to this Section shall be completed not less than 10 calendar days before bids are due. 906472v2 8007810012 9 4. The notice inviting informal bids shall describe the project in general terms, how to obtain more detailed information about the project, and shall state the time and place for the submission of bids. 5. The city council may delegate its authority to award informal contracts to the purchasing agent. . 6. Ifall bids received.are in excess of one hundred thousand dollars ($100,000), the governing body ofthe public agency may by passage of a resolution by a four-fifths vote, award the contract at $110,000, or less, to the lowest responsible bidder, if it determines the cost estimate is reasonable. 3.04.140 Article IV. Disposal of Surplus Personal Property. Disposal of Surplus Personal Property. A. Authority. The Purchasing Agent is 'authorized to sell and dispose of surplus personal property having salvage value in the open market, by public auction, by competitive sealed bids or by exchange or trade in for new goods. The sale or lease of surplus personal property to a governmental, public or quasi-public agency may be without advertisement for or receipt of bids. B. Property with No Salvage Value. Surplus personal property with no salvage value, as determined by the Purchasing Agent, shall be disposed of in a manner that salvages recyclable components, if practical. C. Unclaimed, Seized or Abandoned Property. The Purchasing Agent is authorized to sell ot dispose of all goods in the possession or custody of the Department of Public Safety which are unclaimed, seized andlor abandoned and may be legally disposed of by the City, D. Records. The Purchasing Agent shall provide regular reports to the City Council which indicate surplus personal property disposed of, the method of disposal, and the amounts received from its disposal and shall maintain records for public inspection relative to the disposal of surplus personal property for a period of time in compliance with state law and the City's records retention schedule. E. Donations. Upon approval in advance in writing the Purchasing Agent, surplus personal property may be donated to governmental, public or quasi~pub1ic agencies, charitable or non-profit organizations. F. Proceeds ofS~le. Proceeds from the sale of surplus personal property shall be deposited in the appropriate City fund. " Section 2. Repeal of Conflicting Ordinances. All former Ordinances or parts thereof conflicting or inconsistent with the provisions of tbis Ordinance or of tbe Code hereby adopted are thereby repealed. . 9064nv2 8007810012 10 Section 3. SeverabilitY. H any ~ection, 8ubsection~. sentence, clause or phrase oftbis Ordinance is for any reason held to be invalid, such decision shall not affect tbe validity of the remaining portions of tbis Ordinance. The City Council hereby declares that it should bave adopted the Ordinance and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that anyone or more sections, subsections, sentences, clauses or phrases be declared unconstitutional Section 4. Effective Date. This ordinanc~ shall be in full force and effective thirty (30) days from and after its adoption, and published and posted as required by law. This ordinance was introduced on the 28th day of March, 2006 and DULY AND REGULARLY ADOPTED this 11 th day of April, 2006 by the following roll call vote: AYES: Three (3) Council Members, Flores, Mackenzie and Mayor Smith NOES: None (0) ABSENT: Two (2) Council Members Breeze and Vidak-Martinez ABSTAIN: None (0) ATTEST: eel as to form: ~~ ant City Attorney Gabrielle P. Whelan 906472y.2 8007810012 11 Agenda Packet Preparatian TIMELJNES far Regular City Cauncil Meetings held an the 2nd & 4th Tuesdays af each manth: . Reso:utians (ather than standard farmats far autharizatians and approvals), Ordinances & Agreements to' Assistant City Attarney via email far review and appraval as to' farm DUE no later than NOON Three (3) Mondays prior to Council meeting date . Agenda items to' City Manager via email far his review and respanding ..email autharizatian", synchronized with abave timeframe af Assistant City Attarney review, and an email capy to' the City Clerk far drafting agendas . Agenda Items with attachments via email and a tatal af twenty (20) camplete hard capy sets with 2 sets single-sided & 18 sets daub Ie-sided/stapled to' City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date . Agenda Draft review by Mayar, City Manager, Assistant City Attarney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date . Agenda Packets distributed to' City Cauncil and Agendas pasted/distributed/mailed on Thursday afternoon One (1) week prior to Council meeting date in campliance with Rahnert Park Municioal Cade Sectian 2.08.020 and related Resalutian NO'. 2008-173 {This section for City Clerk Use Only} 1/24/12 City Council/CDC Joint Meeting ITEM NO. 10 CDC RESOLUTION #2012-04 COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AGENDA ITEM TRANSMITTAL REPORT Meeting Date: January 24, 2012 Submitted By: (Name & Title) Submittal Date: Linda T. Babonis, Economic Development Manager January 17,2012 A Resolution of the Community Development Commission of the City of Rohnert Park adopting a Second Amended to the Enforceable Obligation Payment Schedule Pursuant to Section 34169(g) of the California Health and Safety Code Agenda (Su~ject Only) Title: Requested Council Action: Consideration of approving a Second Amended Enforceable Obligation Payment Schedule Pursuant to Section 34169(g) of the California Health and Safety Code. Background: On December 29, 2011, the California Supreme Court issued its decision in the California Redevelopment Association v. Matosantos case. The Supreme Court found that ABX1 26, the redevelopment agency Dissolution Act, was constitutional, and that ABX1 27, the Alternative Redevelopment Program Act, was unconstitutional. The Court further found that the two pieces of legislation were severable. Therefore, all redevelopment agencies will be dissolved under ABX1 26, and none will have the opportunity to opt into continued existence under ABX1 27. Consistent with ABX 1 26, on January 10, 2012, the City Council adopted a resolution electing to become the successor agency for Rohnert Park's Community Development Commission (CDC). . In addition, the City Council elected to retain the housing assets and functions of the CDC. Under the Dissolution Act, the CDC before February 1, 2012, and the City, as the successor agency, beginning February 1, 2012, can only make payments on those funding commitments listed on its Enforceable Obligation Payment Schedule (EOPS). The CDC adopted an EOPS on August 23,2011 and an amended EOPS on October 11,2011. Staff has been advised to review the CDC's amended EOPS and prepare a second amendment to extend the payment schedule through June 30, 2012 and add any enforceable obligations that were not previously listed including the administrative cost allowance to which each successor agency will be entitled. A second amended EOPS is provided as Exhibit 1. DISCUSSION In addition to adopting a second amended EOPS, the CDC is required to prepare a preliminary Recognized Obligation Payment Schedule (ROPS) and provide it to the City prior to January 30, 2012. The amended EOPS projected monthly payments for each enforceable obligation through December 31, 2011. The second amended EOPS projects monthly payments for each enforceable obligation from January 1,2012 through June 30, 2012. Under the legislation, the EOPS was to be the basis for paying enforceable obligations until the first ROPS was prepared by the successor agency, certified (presumably by the County Auditor- Controller), and approved by the Oversight Board. Under the timelines as modified by the Supreme Court, the successor agency must adopt a ROPS by March 1,2012. The County Auditor-Controller will allocate property tax increment to successor agencies to pay obligations listed on the ROPS. The successor agency is required to prepare a ROPS twice a year, each covering a six-month period. Prior to March 1, 2012, staff will prepare the initial ROPS covering payments due through June 2012, and a second ROPS covering payments from July 1,2012 through December 31,2012, for City Council action. The process for preparing, certifying, and approving the first ROPS may take well into May, thereby potentially leaving a gap between the period initially covered by the EOPS (through December 31, 2011) and the effectiveness of the first ROPS. This time gap could lead to uncertainty as to the CDC's authority to pay various enforceable obligations. To avoid possibly defaulting on enforceable obligations between January and the operative date of the ROPS, the CDC's general counsel is recommending that the CDC amend its EOPS to extend the payment schedule for enforceable obligations required to be paid by the CDC during January and its successor agency (starting in February) for the period from January 1, 2012 through June 30, 2012. This will allow the CDC and City, as successor agency, to make payments on enforceable obligations in the event there are delays in the initial ROPS approval process. Additionally, the EOPS should be amended to add any enforceable obligations of the CDC that were not previously listed including the administrative cost allowance to which each successor agency will be entitled. FINANCIAL IMPACT There is no fiscal impact from adopting the second amended EOPS as that action is intended to ensure the ability of the CDC and the City as successor agency to pay enforceable obligations that have already been incurred. The second amended EOPS will be the basis of the initial ROPS to be adopted by the successor agency prior to March 1, 2012. The County Auditor-Controller will allocate property tax increment to successor agencies to pay obligations listed on the approved ROPS. If the City does not adopt the amended EOPS, the Successor Agency will be unable to fund any of the CDC's obligations, including its obligations to the City. 2 RECOMMENDA TION Adopt the Second Amended Enforceable Obligation Schedule attached as Exhibit A. Enclosures: Resolution GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION: (x) Approval ( ) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: o Consent Item (x) Regular Item Per Executive Director's review and direction for distribution of this agenda item. (Rcviscd 031309) JH:TG-S:05-b :1 RESOLUTION NO. 2012-04 RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK ADOPTING A SECOND AMENDED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE PURSUANT TO SECTION 34169(g) OF THE CALIFORNIA HEALTH AND SAFETY CODE WHEREAS, the Community Development Commission of the City of Rohnelt Park ("Commission") is a redevelopment agency organized and existing under the California Community Redevelopment Law (Health & Safety Code S 33000 et seq.) ("CRL") and has been authorized to transact business and exercise the powers of a redevelopment agency pursuant to action of the City Council of the City of Rohnelt Park ("City"); and WHEREAS, pursuant to the CRL, the City Council adopted Ordinance No. 479 on July 14, 1987, Ordinance No. 646 on January 26, 1999, Ordinance No. 758 on May 9, 2006, and Ordinance No. 770 on November 28, 2006, approving, adopting and amending the Redevelopment Plan for the Rohnelt Park Redevelopment Project (the "Redevelopment Plan"), and the Commission is vested with the responsibility for implementing and carrying out the Redevelopment Plan; and WHEREAS, in connection with approval and adoption of the State Budget for Fiscal Year 2011- 12, the California Legislature approved and the Governor signed (i) AB 1 X 26 (Stats. 20 I I, chap. 5, "AB IX 26"), which immediately, and purportedly retroactively, suspended all otherwise legal redevelopment activities and incurrence of indebtedness, and provided for dissolution of California's redevelopment agencies effective October 1,2011 (the "Dissolution Act"); and (ii) AB IX 27 (Stats. 2011, chap. 6, "AB IX 27"), which allowed a local community to avoid the consequences of the Dissolution Act and continue its redevelopment agency if the community enacted an ordinance agreeing to comply with the alternative voluntary redevelopment program described in Section 2 of AB I X 27 adding Part 1.9 (commencing with section 34192) of Division 24 of the Health and Safety Code; and WHEREAS, AB I X 26 also required that each redevelopment agency adopt an enforceable obligation payment schedule in conformance with Section 34169(g) of the Health and Safety Code by August 28, 20 II, which, among other things, was required to include a list of all of the agency enforceable obligations, and the amount of payments obligated to be made, by month, through December 2011; and WHEREAS, the Commission adopted an Enforceable Obligation Payment Schedule by Resolution No. 2011-06 on August 23, 2011, as amended pursuant to a First Amended Enforceable Obligation Payment Schedule adopted by Resolution No. 2011-09 on October 11,2011 ("EOPS"); and WHEREAS, a Petition for Writ of Mandate was filed in the Supreme Court of the State of California on July 18, 2011 (California Redevelopment Association, et al. v. Ana Matosantos, et al., Case No. 5194861), challenging the constitutionality of AB 1 X 26 and AB 1 X 27 on behalf of cities, counties and redevelopment agencies and requesting a stay of enforcement; and WHEREAS, in a decision filed on December 29, 2011, the Supreme Court found the dissolution of redevelopment agencies effected by AB 1 X 26 to be a proper exercise of the legislative power vested in the Legislature by the State Constitution and the provisions of AB 1 X 27 allowing communities to save their redevelopment agencies if they made the "voluntary" remittance payments under AB 1 X 27 to violate Proposition 22, thus upholding the constitutionality of AB IX 26 and holding AB IX 27 unconstitutional; and WHEREAS, the Supreme Court extended the timeframes set fmih in AB 1 X 26 for, among other things, preparing the preliminary draft of the initial Recognized Obligation Payment Schedule required under Health and Safety Code Section 34169(h) from September 30, 2011 to January 30, 2012; and OAK #4849-4750-1070 vI WHEREAS, extension of the timeframe for oversight board approval of the initial Recognized Obligation Payment Schedule to May 1,2012, has resulted in a void in the EOPS, in that it does not cover the amount of the payments to be made for the period January 1, 2012, through the date upon which the initial Recognized Obligation Payment Schedule shall become operative; and WHEREAS, pursuant to Health and Safety Code Section 34177, until a Recognized Obligation Payment Schedule becomes operative, Section 34177 directs the successor agency to make payments required under the EOPS; and WHEREAS, the Commission desires to amend its adopted EOPS to cover a period long enough that a Recognized Obligation Payment Schedule will likely have become operative prior to expiration of the amended EOPS; and WHEREAS, the Commission therefore desires to amend the EOPS to include the amount of the payments for the period January 1,2012 through June 30, 2012 as well as to make certain other changes necessary to provide a more accurate list and description of the Commission's existing enforceable obligations; and NOW, THEREFORE, THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Commission hereby adopts the Second Amended Enforceable Obligation Payment Schedule, attached hereto as Exhibit A. Section 2. The Commission Secretary is hereby directed to transmit a copy of the Second Amended Enforceable Obligation Payment Schedule to the State Depaliment of Finance, the State Controller and the Sonoma County Auditor-Controller in accordance with Section 34169(g)(2) of the Health and Safety Code. DUL Y AND REGULARLY ADOPTED by the Community Development Commission of the City of Rohnert Park this 24th day of January, 2012. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson ATTEST: Secretary OAK #4849-4750-]070 v] 2 EXHIBIT A AMENDED ENFORCEABLE OBLIGA nON PAYMENT SCHEDULE [To be inserted.l OAK #4849-4750-1070 vI Total Outstanding Project Name 1 Debt Obligation Pa�yrnent Debt or Obligation as of June 30, Total Due During Payments by Month (J anuary 1. 2012 through June 30, 2012) January February i March April May June Total Payee Description Source 2011 Fiscal Year Various consultant Community Center Fountain payees /Bonds proceeds 20 .(Project # 2010-10) reimbursement Demolition the Community Center Fountain Bond Proceeds-- 47,403 1,112 1,112 1,112 Demolition, expenses for consultant & staff DAMA Construction and time. Done Linder Public Improvement Southwest Station (Projection Winzler and Kelly (Bond Affordable Housing Reimbursement No. 2010-13) Proceeds - Reimbursement) Agreement (CDC Reso No. 2011-02) Bond Proceeds 9.000 14,175 14.175 14,175 Retrofit Studies. Expenses for staff time. Done PAC, Sports & Community Ctr (project Johnny Chung - Consultant Linder Public Improvement & Affordable Housing Reimbursement Agreement (CDC 22 2010-14) Svcs Reso No, 2011-02) Bond Proceeds 30,151 30,151 9,145 9,145 Applied Development Economics. SS-', z,,scapL Vdrl;ams, Johnnie Chung 'e Done under P";.c Recreational & Community Facility and staff time through Afford. ' H Affordable Housing Reimbursement 23 Improvements (Project It 2011-01) January Agreement (CDC Reso No. 2011-02) Bond Proceeds 69,065 69.065 39,766 23,145 6,979 69,890 Totals - This Page - Totals - Other Obligations . .... .. 290,275,216 13,613,967 401,949 2,326.4 63,143 67,716 2,933.891 22,406,229 0 I 0 1 0 0 o 0 Totals - All Pages 312,681,444 ][�1 3,61 �3, L40,949 �1 F 2,326,423 86,286 74,122 63,143 57,716 2.933,891 Name of Redevelopment Agency: _ :Project Area(s)_ .. __._.. Community Development !Rohnert Park Redevelopment Commission of the City Rohnert Park ... ._._ Project _... -. . _. SECOND AMENDED - OTHER OBLIGATION PAYMENT SCHEDULE Per AB 26 - Section 34167 and 34169 ....... ___.._._ Project Name /Debt Obligation _... ._..-__.. Payee Description Total Outstanding Debt or Obli ation Payment -- - - Source Total Due During Fiscal Year Payments by month January February March April May June Total Various improvements to Community Bond Proceeds 0.00 $ 1 Rohnert Park Community Center Improvements Consultants & City of Rohnert Park Reimbursement for Staff Time Chargeable to Projects Center Campus as recommended by the Feasibility Study (see item #21- page 1) including energy savings improvements, redesign of the center plaza area, development of adjacent vacant lot and other phased projects. Improve recreational and community 2,433,673.00 Consultants &. City of facilities serving the Project Area. Several projects have been identified 2 Recreational and Communty Facilities Improvements Rohnert Park Reimbursement for Staff Time Chargeable to Projects Consultants & City of including an acquatics facility, water /spray parks and all- weather sports fields. Feasibility studies are underway see item 922 - page 1). 3,140,935.00 Bond Proceeds 0.00 $ Rohnert Park Program will provide low interest loans 3 Commercial Building Improvement Program Reimbursement for Staff Time Chargeable to Projects for fapade improvements and commercial rehabilitation of commercial properties withinn the Project Area. 1,605,000.00 Bond Proceeds 0.00 $ Consultants & City of Rohnert Park Reimbursement for Staff Modification of an existing City- owned building to utilize it as a temporary fire station to service portions of the Project Area. Facility will provide service until 4 Temporary Fire Station Facility Time Chargeable to Pro'ects Consultants & City of such time as funding is available for a permanent facilit . 267,500.00 Bond Proceeds 0.00 $ Rohnert Park 5 Communit Si n Pro ram Reimbursement for Staff Time Chargeable to Projects Based on Corridor Plan, develop functional signage for major streets and major attractions. 377,571.00 Bond Proceeds 0.00 $ Consultants & City of Rohnert Park Programs provides assistance to 6 Neighborhood Beautification Program Reimbursement for Staff Time Chargeable to Projects residential property owners for improvements such as painting, landscaping and other improvements. 30,000.00 LMIHF 0.00 $ 7 Avram Developmen*Former Cit Hall Consultants & City of Rohnert Park Reimbursement for Staff Time Chargeable to Projects Consultants & City of Redevelop former City Hall site and two contiguous parcels (6230 Commerce Blvd., 100 and 120 Avram Avenue) based on findings made in feasibility study for highest and best use. 4,731,540.00 Bond Proceeds 0.00 $ 3 Southwest Fire Station Reuse Rohnert Park Reimbursement for Staff Time Chargeable to Projects Redevelop property with 17 very-low income housing units or an alternative use focused on creating a public assistance site. 2,140,000.00 Bond Proceeds 0.00 $ ..... - ° r a may• �� «�mry ueveropment t.ommrssion of the City of Rohnert Park _ . _..__. - ........ !Project A re a :Rohnert Park Redevefopmenf Project i I -. -. - SECOND AMENDED - OTHER OBLIGATION PAYMENT SCHEDULE Per AB 26 - Section 34167 and 34169 (} Project Name /Debt Obligation _... Payee Description T otal Outstanding Debt or Obligation Payment _ Source T Total Due During Fiscal Year Payments by month January February March April May June Total Consultants & City of Rohnert Park Reimbursement for Staff 9 Rohnert Park Housing Rehabilitation L Time Chargeable to Pro ects Provide rehabilitation loans to low and ve -low income households. 535,000.00 LMIHF 0.00 $ Provide financial assistance for health and safety repairs to homes occupied by low- income families with children, seniors and disabled individuals. Provide one- 10 Assistance to Community Based Organ Consultants & City of Rohnert Park Reimbursement for Staff Time Chargeable to Projects Consultants & City of time rental assistance to eligible residents experiencing financial difficulty. Provide rental subsidy for low and very- low income individuals /families living in CDC - owned, COTS - managed Transitional and Shared living homes. 843,000.00 LMIHF 0.00 $ Rohnert Park Housing Element identifies this site for 11 Southwest Boulevard Sho> in Center Reimbursement for Staff Time Chargeable to Pro ects Consultants & City of redevelopment of mixed -use housing with 12 affordable housing units; 4 very- ow income and 8 low- income units. 1,840,400.00 Bond Proceeds 0.00 $ $ 12 Ac uisition of Affordability Covenants Rohnert Park Reimbursement for Staff Time Chargeable to Projects Consultants & City of Purchase affordability covenants to restrict occupancy of Rohnert Park rental units for 55 years to low and very-low income households. 1,161,610.00 Bond Proceeds 0.00 Rohnert Park Reimbursement for Staff Provide subsidies to non- profit developers to increase affordable 13 Subsidies for Non - Profit Development Time Chargeable to Projects housing opportunities within the Project Area and City, 3,300,000.00 I Bond Proceeds I 0.00 $ Totals - Other Obli ations $ 22,406,229.00 $ _ $ - I $ ..... Name of Redevelopment Agency Community Development Commission of the City of Rohnert Park . _...... . _...._ iPro)ect Areas? Rohnert Park Redevelopment Project � _ i , _. , SECOND AMENDED ENFORCEABLE OBLIGATION PAYMENT SCHEDULE Per AB 26 - Section 34167 and 34169 Total Outstanding _.- . .... _. _..__.. _ Project Name! Debt Obligation _ Payee Description Payment Source Debtor Obligation as of June 30, 2011 Total Due During Fiscal Year Payments by Month (January 1, 2012 through June 30, 2012) January February March April May June Total 1 2 1991 Tax Allocation Bonds 1999 lax Allocation Bonds Bonds issue to fund non - housing projects & 20% set -aside Bonds issue to fund non - housing projects Redevelopment Property Tax Fund Redevelopment Property Tax Fund 580,000 31,880,000 580,000 790,000 395,000 0 395,000 3 2001 Tax Allocation Bonds Bonds refunding issue Redevelopment Property Tax Fund 8,506,306 1,198,102 1,460,878 1,365,572 488,233 969,468 486,959 345,790 969,468 486,959 345,790 0 4 2007R Tax Allocation Bonds Bonds issue for non - housing projects Redevelopment Property Tax Fund 38,086,897 5 6 2007H lax Allocation Bonds 2003 LRRB's 90% Paid by CDC Bonds issue to fund housing projects Lease Revenue Refunding Bonds Loan from City for acquisition and construction Redevelopment Property Tax Fund Redevelopment Property Tax Fund 25,586,091 5,015,000 ` 7 Performing Arts Center Project City of Rohnert Park of Performing Arts Center (CDC Reso No. 2000 -05) Redevelopment Property Tax Fund 3,602,300 276,750 183,375 183,375 8 Community Center Complex Cit of Rohnert Park Ground Lease (CDC Reso No. 2003.08) Redevelopment Property Tax Fund 2,699,000 241,000 120,500 120,500 75,750 City Administration Fee City of Rohnert Park Budgeted (Pre -Feb 1, 2012) Jan chrg. only - tax increment & set -aside 24,543,000 909,000 9 Direct Staff Cost Housing & Redevelopment Manager Administration -Fax Increment and Housing Set -Aside 3,006,504 111,352 9,279 9,279 10 Adminsitrative Budget Cit of Rohnert Park Support costs (e.g., Executive Director, CFO, Legal, etc.) 2011 -02) Administrative Cost Allowance 0 609,747 50,812 50,812 50,812 50,812 50,812 254,060 11 12 13 14 15 16 18 Burke, Williams & Sorensen, LLP County Property Tax Admin Fee Trustee Fees Auditing Fees Pass- through Obligation Pass -throw h Obligation Fund Contribution Same County of Sonorna Union Bank Vavrinek, Trine, Day & Cc LLP County of Sonoma Count of Sonoma CourseCo. City Attorney (CDC Reso No 2010 -20) December property tax increment, estimated fee Bond Issues Commission share of auditing costs (City Reso No. 2011 -28) Estimated pass through payments for 11112 tax year - Health & Safety 33401 Estimated pass through payments for 11/12 - Health & Safety 33676 Golf course CIP Fund contribution per Lease Agmt %v /CourseCo. (Term May 2021) Redevelopment Property Tax Fund Redevelopment Property Tax Fund Redevelopment Property Tax Fund Redevelopment Property Tar. Fund Redevelopment Property Tax Fund Redevelopment Property Tax Fund Redevelopment Property Tax Fund 1,620,000 4,716,117 216,000 216,000 98,799,534 40,778,640 228,490 60,000 174,671 8,000 8,000 3,612,949 1,542,644 22,849 5,000 817 1,904 5,000 817 1,865 1,904 5,000 817 1,904 5,000 4,000 817 1,904 5,000 817 1,904 5,000 1,904 30,000 4,000 4,085 1,865 0 0 11,424 5,324 4,610 4,610 4,610 4,610 1 23,764 19 Feasibilit Stud Seifel Consulting (Bond proceeds - reimbursement) Development Feasibility Study of (2) sites (CDC Reso No. 2010 -17) Bond Proceeds 39,717 39,717 1/24/12 City Council Agenda ITEM NO. I I Mission Statement "We Carefor Our Residents by Working Together to Build a Better Communi(jlfor Today and Tomorrow." CITY OF ROHNERT PARK CITY COUNCIL AGENDA REPORT Meeting Date: January 24, 20 12 Department: Administration Submitted By: Carol Adams, Interim City Clerk Prepared By: Same Agenda Title: Parks & Recreation Commission Appointment RECOMMENDED ACTION: Consider nomination of one of the following three candidates: I) David J. Felte; 2) Scott Kenyon; or 3) Linda Tracy for appointment to fill the vacancy on the Parks & Recreation Commission for the remainder of the 2-year term to expire December 3 1.20 I 2. BACKGROUND: The Parks and Recreation Commission has been established to make recommendations tothe City Council, the City Manager, and the Community Services Department regarding policies, rules and regulations relating to the conduct of the City's various recreation centers, and recreation functions. The Commission may also make recommendations to the City Council concerning rates or fees to be charged for use of City-owned and operated recreation facilities. Preference for appointment to this Commission is given to individuals indicating an interest in parks and recreation programs for the community. Each member of the City Council may nominate one individual for appointment to the Parks and Recreation Commission. Each person nominated must receive a majority vote of the City Council to be appointed. Currently, one vacancy exists on the Commission: ~.,,," Vacancy Date n. for Vacancy Nomination 1/10/2012 Resignation (Nick Aronis) Council Member Stafford TheCity Clerk's Office distributed and posted notices for this vacancy on January 3,2012. Three Fact Sheet Applications from David J. Felte, Scott Kenyon, and Linda Tracy were received and are attached to this report for consideration. ANALYSIS: N/A OPTIONS CONSIDERED: N/A ~"'~.' '~'"<':"7"'~.r_....~:...:.; CI1Y OF ROHNERT, PARK .130 Avram Avanue. Rqhnert Park, CA. 94$28 PHONE; (707) 588-2227 FAX: (707) 792-1876 EMAIL: tQrlffin@rpc!tv.orn FACT SHEET FOR CITY COUNCIL APPOINTMENTS :0 COMMISSIONS, 80A~~I'ii~K To whIch Commission, Board, or CommIttee do you seek Appointment? JAN 1 4 2011 List Activities in Crubs, As.SOClatlOns. a~c. ~. IJ~_ . :g'j &e-o~.,$ ,gIg. 51'$. ftJtS~?rl- m~ ~nDmtl ~+u.tGAlrun.rf; 1:::/:)(-rY-Ul-5lLYc'!L I<-~y j Ro1tlzM;;r p~ () I . . Are you 18 or over? Yes: -X- No:----",,:- Are you regi~tered to vote in Rohnert Park? Yes:..x... No: . What year did you became a Rohnert Park Resident: 11 q q Employer: Galmcrn *' Pelfe-. Add,...: ~D lVjff11ijOYY7C/f!j !JiLI'vt,} :;Uk F ~gO?4 La I/~!tUI~ 1f9JcYf, Type of BusInass: ;;Lr1 ~ c.e;. j Ft-h CLn tlM A-d.u J '5 OJe....S I . specifi.c.WorkPerfo~med: Owhe-/L/FiIVlane.lat li-du'(stJlL .. II Do you have a High School Diploma? I I I I PLeASE RETURN TO CITY CLERK'S OFFICE: 130 Avram Avenue. Rohnert Park. CA 94928 (Fonn approved by Clly CounclJ117103) M:\CoJnn1is>ion-CllIlImilt..-Boanl Appointm<:l1I,\Fonn$\FACT SHEET_DOC CITY OF ROHNERT PARK · 130 Avram Avenue · Rohnert Park, CA · 94928 PHONE: (707) 588-2227 FAX: (707) 792M1876 EMAIL: tariffin@mcitv.o...m Parks and Recreation Commission FACT SHEET FOR CITY COUNCIL APPOINTMENTS TO COMMISSfONS. BOARDS OR COMMnTEES AOHNEAT PARK NOV 1 6 2011 OJ I Y CLERK Residence Telephone: 707-584-0654 To which Commission, Board, or Committee do you seek Appointment? Name: Scott Kenyon Address: 4302 Hatteras Court, Rohnert Park, CA 94928 Work phone: 707-521-1 n9 Fax: E-mall:jscottkenyon@sbcglobal.net Cen: 707-483-7424 Indicate Reasons for your Interest in Appointment: My wife and I moved to Relmert Park because of the great recreational facilities. My kids were active users of Rohnert Park's recreational :facilitiescwllimtheyJi\!~'){1.atho:tn&--B0th.m-y wife and- I continue to.usdheRohnert r~k 1 e(,1 ~ai~()H fa\J;fit;",,,, auJ U!,Y w;fv aud lose the parks frequ~Uy. My. WHO conthm,-,,,, to plu)' soc"et and ~he 1 uti", in Rohnert Park. I feet that my previous involvement with yamb ~RQt1S gives me a positive outlook on all youth activities. Soccer is the fastest growing sport ip. Rohnert Park and I believe that lean provide a positive List Activities in Clubs, AssocIations, etc. On board of directors for the Rohnert Park Soccer League for over 10 years, ending in the year 2000. ~you 18 or over? Yes: ~ No:_ Are you registered to vote in Rohnert Park? Yes: ~ No: What year did you became a Rohnert ':'ark Resident: 1977 . Empioyer:Air Monitor Corporation Address: 1 050 HQP~er Avenue, Santa Rosa, CA 95403 Type of Business: Manufacturing Speclftc Work Perfonned: Order Processing and Traffic Do you have a High School Diploma? Yes - November 15,2011 Date PLEASE RETURN TO CITY CLERK'S OFFICE; 130 Avram Avenue. Rohnert Park. CA 94928 ,(FOIl'Ii approved by City CoundI1f1103) M ~C(lmmission-Committ"'" Board Appointmonts\Forrns\FAC't. , . . ... _ . '...... .... .._......~.~_ ._......~~... .... .~.. .~........_. .. ....__ ....___~......._.._........ '- .~...~...... P~_. u. .... ROHNERT PARK CITY OF ROHNERT PARK .130 Avram Avenue. Rohnert Park, CA to 94928 JAN 1 7 2012 PHONE: (707) 588-2227 FAX: (707) 792-1876 EMAIL: cadams@rpcity.org CITY ()t~~EET FOR CITY COUNCIL APPOINTMENTS TO COMMISSIONS, BOARDS OR COMMITTEES To which Commission, Board, or Committee do you seek Appointment? {ijfctsPark.s and Recrta:f/On. C!ommisslorL Name: Linda '-rracf Residence Telephone: (7D7)5S5-,f/6L Address: /57/ Parkway Dn'vC!-) Rohne.r"t p~) ell 94928 Work phone:{-707l-5;23 .-D55DK~7g Fax: Cell: (7D7)5'fcf"' 5'14/ E-mail:!-..-'frll [,1 46'fK fj ytth()(), CO>7'1 Are you 18 or over? Yes: ~ No:_ Are you registered to vote in Rohnert Park? yes:.A- No: What year did you became a Rohnert Park Resident: /9 &" + Employer: Cboed will dfidf.1-Sfn'e..f Address: &6/ Yolanda.- Ate-. . SadtL Rosa, CA 951-1J / , Type of Business: Non - Pro<.p.;-t Specific Work Performed: PrOjYILIYt {)SS1'StaJ1,'t Do you have a High School Diploma? yes;, Other Degrees, Awards, etc. Bit 111 JJcJa./ JVt7fk- ~:UU:h JJI- Sign ure .~ 1/;5~O/:L Delta' PLEASE RETURN TO CITY CLERK'S OFFICE: 130 Avram Avenue. Rohnert Park, CA 94928 (Fonn approved by City Council 1/7103) M:\Commission-Committee-Board Appointmenls\Forms\F Acr SHEET.DOC ROHNERT PARK CITY COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS (Revised 1/10/12) STANDING COMMITTEES ECONOMIC DEVELOPMENT GENERAL PLAN (To INCLUDE G.P. UPDATE) WASTE AND RECYCLING WATER/WASTEWATER ISSUES (TO INCLUDE CREEK MASTER PLAN SUB.) . AD-HOC COMMITTEES COTATI ROHNERT PARK UNIFIED SCHOOL DISTRICT (CRPUSD) SONOMA STATE UNIVERSITY LIAISON APPOINTMENTS TO OTHER COMMITTEES GOLF COURSE OVERSIGHT COMMITTEE LIBRARY ADVISORY BOARD REDWOOD EMPIRE MUNICIPAL INSURANCE FUND [REMIF] BOARD SENIOR CITIZENS ADVISORY COMMISSION SONOMA COUNTY TRANSPORTATION AUTHORITY/REGIONAL CLIMATE PROTECTION AUTHORITY SONOMA COUNTY WASTE MANAGEMENT AGENCY WATER ADVISORY COMMITTEE SUBREGIONAL/WASTEWATER SYSTEM POLICY COMMITTEE RUSSIAN RIVER WATERSHED ASSOCIATION OTHER ApPOINTMENTS/ASSIGNMENTS ASSOCIATION OF BAY AREA GOVERNMENTS [ABAG] GENERAL ASSEMBLY CHAMBER OF COMMERCE HEALTH ACTION COUNCIL LOCAL GOVERNMENT COMMISSION (VICE CHAIR, GOVERNMENT RELATIONS) NORTH COAST INTEGRATED REGIONAL WATER MANAGEMENT PANEL [NCIRWMP] (CHAIR) SONOMA COUNTY/CiTY SOLID WASTE ADVISORY GROUP [SWAG] LEAGUE OF CALIFORNIA CITIES ENVIRONMENTAL QUALITY POLICY COMMITTEE MAYORS' & COUNCILMEMBERS' ASSOCIATION BOARD OF DIRECTORS/CITY SELECTION COMMITTEE (EX-OFFICIO) LEGISLATIVE COMMITTEE METROPOLITAN TRANSPORTATION COMMISSION [MTC] (CITY SELECTION COMMITTEE NOMINATION & BOS ApPOINTMENT - EXPIRES 2/2015) REMOTE ACCESS NETWORK [RAN] BOARD SONOMA COUNTY LOCAL AGENCY FORMATION COMMISSION (CITY SELECTION COMMITTEE ApPOINTMENT- EXPIRES 5/2014) SONOMA MARIN AREA RAIL TRANSIT [SMART] (SCTA POSITION) (BOARD OF DIRECTORS ApPOINTMENT- EXPIRES 2/2015) OTHER ApPOINTMENTS/NOMINATIONS BY CITY COUNCIL AB 939 LOCAL TASK FORCE (EXPIRES 10/2012) MARIN / SONOMA MOSQUITO & VECTOR CONTROl DISTRICT (EXPIRES 12/2014) 1/24/12 City Council Agenda Item No. 12 LIAISON STAFFORD AHANOTU GONZALEZ CALLINAN MACKENZIE BABONIS MACKENZIE MACKENZIE MACKENZIE LIAISON AHANOTU STAFFORD BELFORTE MACKENZIE MACKENZIE STAFFORD MACKENZIE MACKENZIE BELFORTE MACKENZIE BELFORTE STAFFORD MACKENZIE LIAISON CHRIS ROGERS PAUL L1BEU STAFFORD & BELFORTE MACKENZIE & STAFFORD BELFORTE & STAFFORD MACKENZIE & BELFORTE ALTERNATE AHANOTU CALLINAN CALLINAN STAFFORD CALLINAN L1PITZ BELFORTE BELFORTE STAFFORD ALTERNATE STAFFORD AHANOTU BELFORTE ALTERNATE NONE N/A M:\Agendas - City Council\Agenda -ltems\2012\OI-24-12 Agenda Items\2012 Committee and Liaison Assignments.doc Rev 1/19/12 City Council Jake Mackenzie Mayor Pam Stafford Vice-Mayor Amy O. Ahanotu Gina Belforte Joseph T. Callinan Council Members Gabriel Gonzalez City Manager Carol Adams Interim City Clerk Michelle Marchetta Kenyon , City Attorney Alexandra Barnhill Assistant City Attorneys Darrin W. Jenkins Director of Development Services / City Engineer Sandra M, Lipitz Director of Administrative SelVices Brian Masterson Director of !':ublic Safety John McArthur Director of Public Works & Community Services 1/24/] 2 City Council Agenda ltem No. ] 3.A December 14, 2012 BECEIt=vED DEe 2 ':; 2011 BOARD or- SUPERVISORS COUNTY OF SONOMA Tori Bartholomew, Clerk City Selection Committee 575 Administration Drive, Room 100A Santa Rosa, CA 95403 Subject: Remote Access Network (RAN) Board To Whom It May Concern: I am submitting my name for appointment to the Remote Access Network (RAN) Board. I note that one of the positions on the Board, required under Section 9250.19, must be filled by a Mayor appointed by the City Selection Committee. I am the current Mayor of the City of Rohnert Park. Thank you for your consideration. I look forward to your support. Sincerty,. (j ~ CP:~y~~ ~<~ ~ -:z~ ~ Jake M)ckenzie, ~ ~or JMjbl Mayor Laurie Gallian, City of Sonoma Rohnert Park City Council Gabriel Gonzalez, City Manager 130 Avram Avenue. Rohnert Park, CA ,94928 (707) 588-2226 fax: (707) 792-1876 www.rDcity.orq ..- :; > _.- .--.' . 1/24/12 C ityCouncil.Agenda CITY OF PET A.LUMA POST OFFfCE Box 61 PETALUMA, CA 94953-0061 1 am asking for your City's support as Sonoma County's City Select Committee nominee for the Association of Bay Area Government's appointment to Conservation and Development Commission (BeDC). BCDe deals v'lith policy and land use issue along the San Francisco Bay and its tidal inf1uences. My background as a Peta/uma City COllncilrnember, Petaluma Planning Commissioner, Sonoma County Local Agency Fonnation Commissioner (LAFCO) and Committee member on Sonoma County Water Agency's Zone 2A rnakes me uniquely qualified for this position to serve on BeDe. As a San Francisco native, I am very familiar with the Bay Area. I am aware this position requires a time commitment' to travel to and from San Francisco which I am prepared to undertake. I am familiar with the issues before the Commission including ill plementati on of the recent approvaL of the Vulnerability and Adaptation Strategy for the Bay Area,baJancing business interests with public access along the shorelines, bay land restorations and permitting challenges. Bene also works closely with the other three re<t9onal agencies, the Metropolitan Transpoi-tation Commission, Bay Area Air Quality Management District and Association of Area Governments. 1/24/12 City Council Agendi Item No. 14.B.1 Sonoma County Library ROHNERT PARK-COTATI REGIONAL LIBRARY ADVISORY BOARD Tuesday, January 17, 2012 - 4:00 P.M. Library Conference Room -6250 Lynne Conde Way, Rohnert Park, CA 94928 1. CONVENING & INTRODUCTIONS 2. APPROVAL OF THE MINUTES OF THE MEETING OF October 2011 3. PUBLIC COMMENTS An opporlunity for members of the public to address the Board; times may be limited to three minutes at the Chair's discretion. 4. ACTION ITEMS 4.1. Agree on methods for public to communicate with Library Advisory Board members. Members will determine appropriate channels (email, telephone, and regular mail) for public access to advisory board members for purposes of communication (see October 2011 discussion in minutes). 5. DISCUSSION ITEMS 5.1. Review suggestions for attracting more teens to the library. This proposal brought up by a member at our October meeting will be furlher discussed. 5.2. Update on presence of Blue Boxes in Rohnert Park and Cotati. Blue Boxes collecting donated books for charity have been obselVed in the community. 5.3. Review compliance to SCL Commission Resolution No. 671 on LAB Bylaws (Document) Commission resolution outlined components needed in LAB Bylaws. Section3, on page two regarding the role of Secretary, not included in the Rohnert Park-Cotati LAB Bylaws. 6. REPORTS & UPDATES Reporls and updates on library governance, management, programs, selVices and support group as well as City Council activities. All items are for discussion only. 6.1.UBRARY COMMISSIONER'S REPORT 6.2. LIBRARY DIRECTOR'S REPORT 6.3. BRANCH MANAGER'S REPORT 6.4. FRIENDS OF ROHNERT-COTATI REGIONAL LIBRARY REPORT 6.5. CITY COUNCIL LIAISONS REPORTS 7. ADVISORY BOARD INFORMATION ITEMS An opporlunity for members of the Advisory Board to present brief, factual information, respond to public comments, place items on the next agenda, or to request information from the Library Commissioner, Director or Branch Manager. 8. ADJOURNMENT Next meeting: Tuesday, April 17, 2012 at 4:00 p.m. 1/24/12 City Council Agenda Item No. 15 COUNCIL COMMUNICATIONS January 24, 2012 Meeting Maria Lang Braxton 384 Circulo La Cruz Rohnert Park, CA 94928 707/206-9469 ,/ ~\\'V I~l; \~ .o~ ~ \ IV r} January 16, 2012 City Council 130 Avram Avenue Rohnert Park, CA 94928 Thank you for your service to our community. I have two concerns: }II-' 1) It has been over a year since the little 2-year-old girl was killed on Snyder Lane and the only safety precaution is a yellow pedestrian sign. What is needed there is either a) a flashing crosswalk, 2) yellow poles like near the crosswalk south of Rohnert Parkway, or 3) signs indicating "watch for children" (or similar wording). This is a park where many children are crossing from the middle school or playing sports or on the playground. Please protect our children. 2) The Baptist church on Snyder Lane has been notified that the large tree in front of their property must be removed at a possible cost of up to $10,000. Before Snyder Lane was widened this tree was in the lawn of the church. Though I'm not a member of this congregation, I know an expense of this magnitude is devastating. -like allowing them to put the sidewalk between the church and the tree. Yours sincerely, till ~ Df"'tJ &~~ Maria Lang Braxton