2010/06/15 City Council Agenda PacketJudy Hauff
ROgNERT PA&k City Clerk
City Hall
9
62
CALFFORO"'
City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928
PHONE: (707) 588 - 2227♦ FAX: (707) 588 -2274 ♦ WEB: www.rpcity.org_
ROHNERT PARK CITY COUNCIL
Community Development Commission
Rohnert Park Financing Authority
JOINT SPECIAL MEETING
REVISED NOTICE AND AGENDA
Tuesday, June 15 2010
Joint Special Meeting —Open Session: 5:00 p.m.
MEETING LOCATION: CITY HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park,` California
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection Thursday before each regularly scheduled City Council meeting at City
Hall, located at 130 Avram Avenue. Any writings or documents subject to disclosure that are provided to all, or a
majority of all, of the members of the City Council regarding' any item' on this agenda after the agenda has been
distributed will also be made available for inspection of City Hall during' regular' business' hours.
City of Rohnert Park JOINT SPECIAL MEETING REVISED Notice and A14enda (2 of 4) June 15, 2010
or City Council/Community Development Commission / Rohnert Park Finon! Mg Authorit
5:00 p.m
1. CITY COUNCIL, CDC & RPFA JOINT SPECIAL MEETING - Call to Order /Roll Call
(Belforte_ Breeze_ Callinan Mackenzie Stafford
2. PLEDGE OF ALLEGIANCE — Led by Sophie Tiche, 0' Grade Student, Hahn Elementary
3. PRESENTATIONS
A. Mayor's Presentation of a Proclamation Proclaiming that an Award of Recognition for
Outstanding Community Service be Presented to Chamber of Commerce Member Costco
B. Mayor's Presentation of a Proclamation Recognizing and Honoring Eric Lu, Scholar
Athlete of the Year
C. Sonoma County Tourism Bureau - 201 0 /11 Funding Request and Proposed Work Plan
4. 'CITY MANAGER / CITY ATTORNEY /DEPARTMENT HEAD BRIEFINGS
This time is set aside for City Staff to present a verbal report to the full Council on the
activities of their respective departments. No action may be taken except to place a particular
item on a future agenda for Council consideration.
A. Preliminary Election Results: Measure E
B. Rohnert Park Farmers' Market
5. PUBLIC COMMENTS
Persons wishing to address the Council on any consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes.
Those-wishing to address the Council on any report item listed on the Agenda should submit
a "Speaker Card" to the City Clerk before announcement of that agenda item. Speakers are
asked to speak directly into the podium microphone` so comments may be heard and recorded.
6. CONSENT CALENDAR
All items on the consent calendar will be considered together by one action of the City
Council, the Community Development Commission, and /or the Rohnert Park Financing
Authority, whichever is applicable, unless any Council Member or anyone else interested in a
consent calendar item has a question about the item.
A. Approval of Minutes for:
1. -City- CDC -RPFA Joint Regular Meeting— May 25, 2010
B. Acceptance of Reports for:
1. City Bills /Demands for Payment
2. 'CDC Bills /Demands for Payment
C. City Council Resolutions for Adoption:
1. 2010 -60 Authorizing the Expenditure of Funds Prior to the Adoption of the Fiscal
Year 2010 -11 Municipal Budget
2. 2010 -61 Approving Waiver of Encroachment Permit Fees for Rancho Cotate High
School Homecoming 2010 Parade to Be Held October 9, 2010
City of Rohnert Park JOINT SPECIAL MEETING REVISED Notice and Agenda (3 of 4) June 15, 2010
or City Council/Community Development Commission /Ro hnert Park Financing Authorit
3. 2010 -62 Approving and Adopting the Project Plans and Specifications for the
Replacement of Park LED Lights and Light Poles and Authorizing to Solicit
Bids for the Project
D. CDC Resolution for Adoption:
1. 2010 -09 Authorizing the Expenditure of Funds Prior to the Adoption of the Fiscal
Year 2010 -11 CDC Budget
7. ` COMMUNITY DEVELOPMENT COMMISSION: FINANCING PLAN
Approval of the Community Development Commission Financing Plan
A. Staff Report
B. Public Comments
C. Commission discussion /approval
8. COMMUNITY DEVELOPMENT COMMISSION: FISCAL YEAR 2010 -11` FUNDING
REQUESTS - Consideration by the 'Community Development Commission of Fiscal Year
2010 -11 Funding Requests by Committee on the Shelterless (COTS), Sonoma County Adult
and Youth Development'(SCAYD), and Rebuilding Together Rohnert Park-Cotati
A. Staff Report
B. Public Comments
C. Resolution for Adoption:
1. 2010 -10 Authorizing and Approving Amendment No. 11 to the Agreement with
Committee on the Shelterless (COTS) to Provide Management Services of
CDC -owned Shared Living Housing and a COTS - leased Transitional Home
on Alma Street and Authorizing CDC Financial Assistance
a. Commission motion
b." Commission discussion
c. Commission vote
2.2010-11 Authorizing and Approving Amendment No`. 8 to the 'Agreement with
Sonoma County Adult and Youth Development (SCAYD) to Provide
Homeless Prevention Services for Households at Risk of Becoming
Homeless Due to Temporary Financial Hardship
a. Commission motion
b. Commission discussion
c. Commission vote
3. 2010 -12 Approving Funding for Rebuilding Together ' Rohnert Park- Cotati
(Rebuilding Together) Home Rehabilitation Services for Low and Very Low
Income Homeowners of Rohnert Park
a._ Commission motion
b. Commission discussion
c. Commission vote
9. SONOMA COUNTY WATER AGENCY (SCWA) WATER SUPPLY STRATEGY
ACTION PLAN
Review of the Sonoma County Water Agency (SCWA) Water Supply Strategy Action Plan`
(Plan) and consideration of providing comments to SCWA regarding the Plan
A. Staff Report
B. Public Comments
C. Council discussion /direction
10. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS
This time is set aside to allow members of the Council serving on Council subcommittees or on
regional boards, commissions or committees to present a verbal report to the full Council on the
activities of the respective boards, commissions or committees' upon which they serve. No action may
be taken except to place a particular item on a future agenda for Council consideration.
A. Standing Committee Reports
1. Economic Development,' 6/2/10 mtg. (PS /GB)
2. Other, if any
B. Ad Hoc Committee Reports, if any
C. Liaison Reports
1. Mayors' and Councilmembers' Association, 6/10/10 mtg. (PS /GB /JC /JM)
2. Chamber of Commerce Board of Directors, 6 /15/10 mtg. (PS)
3. Other, if any
D. Other Reports
1. Economic Briefing Breakfast, 6/11/10 mtg. (PS)
2. 'Other, if any
11. COMMUNICATIONS
Copies of communications have been provided to Council for review prior to this meeting. Council
Members desiring to read or discuss any communication may do so at this time. No action may be
taken except to place 'a particular item on a future agenda for Council consideration.'.
12. MATTERS FROM /FOR COUNCIL
A. Calendar of Events
B. Wal -Mart Appeal Hearing — Consideration of appropriate date for the Wal -Mart Appeal Hearing (PS)
1. Council discussion /direction /action
C. Other informational items, if any
13. PUBLIC COMMENTS
14. ADJOURNMENT of City Council - CDC -RPFA Joint Special Meeting
RT YARk
Judy Hauff
�ottH>
City Clerk
Jg 62
City Hall
CALJFORt4iJ`
City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928
PHONE: (707), 588 -2227 ♦ FAX: (707) 588 -2274 ♦ WEB: www.rpeity.org
ROHNERT PARK CITY COUNCIL
Community Development Commission
Rohnert Park Financing Authority
JOINT SPECIAL MEETING
NOTICE AND AGENDA
Tuesday, June 15, 2010
Joint Special Meeting -Open Session: 5:00 p.m.
MEETING LOCATION: CITY; HALL - COUNCIL CHAMBER
130 Avram Avenue, Rohnert Park, California
Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the
agenda are available for public inspection Thursday before each regularly scheduled; City Council meeting at City
Hall, located at 130 Avram Avenue. Any writings or documents subject to disclosure that are provided to all, or a
majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been
distributed will also be made available for inspection at City Hall during regular business hours.'
5:00 p.m.'
1. CITY COUNCIL, CDC & RPFA JOINT SPECIAL MEETING - Call to Order /Roll Call
(Belforte Breeze Callinan Mackenzie i Stafford)
2. PLEDGE OF ALLEGIANCE Led by Sophie Tiche, 0' Grade Student, Hahn Elementary
3. PRESENTATIONS
A. Mayor's Presentation of a Proclamation Proclaiming that an Award of Recognition for
Outstanding Community Service be Presented to Chamber of Commerce Member Costco
B. Mayor's Presentation of a Proclamation Recognizing and Honoring Eric Lu, Scholar /
Athlete of the Year
C. Sonoma County Tourism Bureau - 2010/11 Funding Request and Proposed Work Plan
4. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS
This time is set aside for City Staff to present a''verbal report to the full Council on the
activities of their respective departments. No action may be taken except to place a particular
item on a future agenda for Council consideration.
A. Preliminary Election Results: Measure E
B. Rohnert Park Farmers' Market
5. PUBLIC COMMENTS
Persons wishing to address the Council on any consent Calendar item or on City business not
listed on the Agenda may do so at this time. Each speaker will be allotted three minutes.
Those wishing to address the Council on any report item listed on the ;Agenda should submit
a "Speaker Card" to the City Clerk before announcement of that agenda item. Speakers are
asked to speak directly into the podium microphone so comments may be heard and recorded.
6. CONSENT CALENDAR
All items on the consent calendar will be considered together by one action of the City
Council, the Community Development Commission, and /or the Rohnert Park Financing
Authority, whichever is applicable, unless any Council Member or anyone else interested in a
consent calendar item has ;a question about the item.
A. Approval of Minutes for:
1. ' City- CDC -RPFA Joint Regular Meeting —May 25 2010
B. Acceptance of Reports for:
1. City Bills /Demands for Payment
2. CDC Bills /Demands for Payment
C. City Council Resolutions for Adoption:
1. 2010 -60 Authorizing the Expenditure of Funds Prior to the Adoption of the Fiscal
Year 201`0 -11 Municipal Budget
2. ' 2010 -61 Approving Waiver of Encroachment Permit Fees for Rancho Cotate High
School Homecoming 2010 Parade to Be Held October 9, 2010
City of Rohnert Park JOINT SPECIAL MEETING Notice and Agenda (3 of 4) June 15, 2010
for Citv Council /Community Development Commission /Rohnert Park Financine Authority'
3. 2010 -62 Approving and Adopting the Project Plans and Specifications for the
Replacement of Park LED Lights and Light Poles and Authorizing to Solicit
Bids for the Project
D. CDC Resolution for Adoption:
1. 2010 -09 Authorizing the Expenditure of Funds Prior to the Adoption of the Fiscal
Year 2010 -11 CDC Budget
7. COMMUNITY DEVELOPMENT COMMISSION: FINANCING PLAN
Approval of the Community Development Commission Financing Plan
A. Staff Report
B. Public Comments
C. Commission discussion /approval
8. COMMUNITY DEVELOPMENT COMMISSION: FISCAL YEAR 2010 -11 FUNDING
REQUESTS - Consideration by the Community Development Commission of Fiscal Year
2010 -11 Funding Requests by Committee on the Shelterless (COTS), Sonoma County Adult
and Youth Development (SCAYD), and Rebuilding Together Rohnert Park- Cotati
A. Staff Report
B. Public Comments
C. Resolution for Adoption:
1.2010 -10 Authorizing and Approving Amendment No. 11 to the Agreement with
Committee on the Shelterless (COTS) to Provide Management Services of
CDC -owned Shared Living Housing and a COTS- leased Transitional Home
on Alma Street and Authorizing CDC Financial Assistance
a. Commission motion
b. Commission discussion
c. Commission vote
2.2010-11 Authorizing and Approving Amendment No. 8 to the Agreement with
Sonoma County Adult and Youth Development (SCAYD) to Provide
Homeless Prevention Services for Households at -Risk of Becoming
Homeless Due to Temporary Financial Hardship
a. Commission motion
b. Commission discussion
c. Commission vote'
3.- 2010 -12 Approving Funding, for Rebuilding Together Rohnert Park - Cotati
(Rebuilding Together) Home Rehabilitation Services for Low and Very Low
Income Homeowners of Rohnert Park
a. Commission motion
b. Commission discussion
c. Commission vote
9. SONOMA COUNTY WATER AGENCY (SCWA) WATER SUPPLY STRATEGY
ACTION PLAN
Review of the Sonoma County Water Agency (SCWA) Water Supply Strategy Action Plan
(Plan) and consideration of providing comments to SCWA regarding the Plan
A. Staff Report
B. Public Comments
C. Council discussion /direction
10. 'STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS
This time is set aside to allow members of the Council serving on Council subcommittees or
on regional boards, commissions or committees to present a verbal report to the full Council
on the activities of the respective boards, commissions or committees upon which they serve.
No action may be taken except to place a particular item on a future agenda for Council
consideration.
A. Standing Committee Reports
1. Economic Development, 6/2/10 mtg. (PS /GB)
2. Other, if any
B. Ad Hoc Committee Reports, if any
C. Liaison Reports
1. Mayors' and Councilmembers' Association, 6/10/10 mtg. (PS /GB /JC /JM)
2. Chamber of Commerce Board of Directors, 6/15/10 mtg. (PS)
3. Other, if any
D. Other Reports
1. Economic Briefing Breakfast, 6/11/10 mtg. (PS)
2. Other, if any
11. COMMUNICATIONS
Copies of communications have been provided to Council for review prior 'to this']neeting. Council
Members desiring to read or discuss any communication may do so at this time. No action may be
taken except to place a particular item on a future agenda for Council consideration.
12. MATTERS FROM /FOR COUNCIL
A. Calendar of Events
B. Other informational items, if any
13. PUBLIC COMMENTS
14. ADJOURNMENT of City Council - CDC -RPFA Joint Special` Meeting
NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or
later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under
discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the
rostrum and state Your Dame and address for the record.
- PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING -
Any 'item raised by a member of the public which is not agendized and may require Council action shall be
automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item
is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of
Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item
under said Government Code and may take action thereon.
061510 AGENDA -Jt Special Mtg of RPCity Council -CDC RHA.doc
(Office of the �Rapor of the Citp of Rohnert 3park, Calif
Pro r I am at ion
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6/15/10 City Council Agenda
ITEM NO. 3.A
6/15/10 City Council Agenda
ITEM NO. 3.6
Office of the Alapor of the Citp of Aoljnert Vark, California
Vroclamation
M3
RecoanWna anb 3bonorinl�
Qlric lu
Scholar / Athlete of the Year
WHEREAS, Eric Lu is an extraordinary young man and an extraordinary athlete; and
WHEREAS, he was voted as the large- school male scholar /athlete of the year from all Redwood Empire
schools as a swimmer and varsity cross - country runner; he was captain of the Rancho Cotate swim team;
finished in the USA Triathlon top -50, and served on the Western Region Executive Board for Future
Business Leaders of America, and carried a 5.0 G.P.A. Eric also competes in road races as a cyclist.
NOW, THEREFORE, BE IT PROCLAIMED that I, Pam Stafford, as Mayor and on behalf of the City
Council of the City of Rohnert Park, do hereby salute Eric Lu for his remarkable achievements and thank
him for the volunteer work that he performed in the City Clerk's office to gain additional business
experience. We send our best wishes with Eric as he enters Harvard this fall and look forward to
watching his career as it unfolds in the future.
Proclaimed this 15'h day of June, 2010
bp: R <N__ �_. —
Pam Stafford, ayor
"I "I, 1 M
Distr. @ Mtg. ®f: I U
cc:
cc:
File:
File:
6/15/2010
1
wi•►"n,
Boys and Girls Club
* RP Animal Shelter
* Our Kids Sake
;SSU Athletics
'Chess for Kids
Paws as Loving Support
* Chamber of Commerce
a Rotary Club
1
6/15/201,j
2
PROJECTED BUDGET_
17 Markets in 2010
Total est. vendor revenue:
$18,000
Souvenir Sales:
$1000
* Total Market Manager Payment:
($13,500)
* Supplies /Marketing:
($1500)
Net Revenue to City:
$4,000
x Value to RP Residents:
Priceless!
6/15/2010
3
Distr. @ Mtg. Of: 6/15/2010
n �
1
A CO,M,.M -UN, Y HAPPI
* Boys and Girls Club
RP Animal Shelter
Our Kids Sake
.SSU Athletics
Chess for Kids
Paws as Loving Support
* Chamber of Commerce
Rotary Club
6/15/2010
2
17 Markets in 2010
Total est. vendor revenue: $18,000
Souvenir Sales: $1000
Total Market Manager Payment: ($13,500)
>� Supplies /Marketing: ($1500)
x Net Revenue to City: $4,000
x Value to RP Residents: Priceless!
6/15/2010
3
CITY COUNCIL SPEAKER CA
CITY SPEAKER
Agenda Item #:
_COUNCIL
Date: Agenda Ite
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Address: U -) 0
Address: S'y, -o
Phone: e)
Phone:707 q`7'7-03a(o
TOPIC: ors )Q i {
TOPIC: wail
Brief Summary of Comments:
Brief Summary of Comments:
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See Reverse
CITY COUNCIL SPEAKER CA
Date:
Agenda Item #:
Name•
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Address:
Phone:
TOPIC:
Brief Summary of Commentsm
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MINUTES OF THE JOINT REGULAR MEETING
OF THE CITY OF ROHNERT PARK
City Council
Community Development Commission
Rohnert Park Financing Authority
Tuesday, May 25, 2010
Rohnert Park City Hall, Council Chamber
130 Avram Avenue, Rohnert Park, California
1. CALL TO ORDER/ROLL CALL
The Joint Regular Meeting of the Rohnert Park City Council, Community Development Commission
of the City of Rohnert Park, and Rohnert Park Financing Authority was called to order by Mayor
Stafford at 5:00 p.m.
Present: Pam Stafford, Mayor
Gina Belforte, Vice Mayor
Amie Breeze, Council Member
Joseph T. Callinan, Council Member
Jake Mackenzie, Council Member
Staff participating in all or part of the joint regular meeting: John Dunn, Interim City Manager;
Benjamin Winig, Assistant City Attorney; Darrin Jenkins, Director of Development Services /City
Engineer; Sandy Lipitz, Director of Administrative Services; Brian Masterson, Director of Public
Safety; John McArthur, Director of Public Works and Community Services; Linda Babonis, Housing
and Redevelopment Manager; Dan Adam, Fire Marshal; John Marty, Public Safety Sergeant; and
Suzie Azevedo, Community Development Assistant /Recording Secretary.
Community Media Center staff present for the recording and televised production of the joint
meeting: Video Technicians Josh Jacobsen and Peter Matheny- Schuster.
PLEDGE OF ALLEGIANCE
Jennifer and Jessica Seibold, 2nd Grade students at Evergreen Elementary School, led the Pledge of
Allegiance. Mayor Stafford presented Jennifer and Jessica each with a card and pen.
3. PRESENTATIONS
A. Mayors' Presentation of Proclamation that an Award of Recognition for Outstanding Community
Service Be Presented to Chamber of Commerce Member Dr. James T. Henley: Mayor Stafford
read aloud and presented the Proclamation to Dr. James T. Henley.
B. Rebuilding Together — Program Overview and Accomplishments: Brian Goodman, Rebuilding
Together, provided an overview of Rebuilding Together activities and accomplishments over the
City of Rohnert Park Joint Regular Meeting Minutes (2 of 5) May 25, 2010
for City Council /Community Development Commission /Rohnert Park Financing Authority
past year two years via PowerPoint presentation. Sara Magnelli and Kathy Mulhare shared
comments regarding the positive impacts Rebuilding Together has had on their families.
C. Rohnert Park Chamber of Commerce Quarterly Report: Amy Ahanotu, Chamber President
updated the Council on Chamber activities, including current administrative and procedural
changes taking place within the Chamber, and requested Council review of costly insurance
requirements that are mandated for community events.
4. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS
A. Public Works & Community Services Report on Adopt a Park Program: John McArthur, Director
of Public Works and Community Services, and Nelle Seidenspinner, Recreation Supervisor,
provided information about the Adopt a Park Program and responded to Council questions.
B. Public Safety Report on the 13"' Annual North Bay Fire Fighters' Burn Relay to benefit the Alisa
Ann Rush Burn Foundation: John Marty, Public Safety Sergeant, reported on Public Safety's
participation in the 13th Annual North Bay Fire Fighters Burn Relay to benefit the Alisa Ann
Rush Burn Foundation held May 18th.
5. PUBLIC COMMENTS
Susan Olson, Sebastopol resident, board member for Sonoma County High School (SCHS), and
Executive Director of Sebastopol Independent Charter School spoke regarding the desire to locate a
charter school within the City of Rohnert Park. Following discussion, the Council concurred to direct
the Education Committee to meet with SCHS representatives.
AGENDA ORDER: Due to reaching this point on the agenda prior to 6:00 p.m., the Council concurred
to reorder the agenda to consider Agenda Item No. 9 at this time.
9. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS
Council Members and staff reported on attendance at the following meetings:
A. Standing Committee Report
1. Economic Development Committee: Vice Mayor Belforte reported on the May 21, 2010,
meeting.
B. Liaison Reports
1. Sonoma County Waste Management Agency: Housing and Redevelopment Manager Babonis
reported on the May 19, 2010, meeting.
2. Russian River Watershed Association: Council Member Mackenzie reported on the May 20,
2010, meeting.
3. Other Liaison Reports: Council Member Callinan reported on the Senior Advisory
Committee meeting held May 20, 2010.
C. Other Reports
1. Solid Waste Management Joint Task Force (Landfill): Mayor Stafford reported on the May
17, 2010 meeting.
2. Chamber of Commerce Board of Directors: Mayor Stafford referred to earlier presentation
by Chamber President Amy Ahanotu.
City of Rohnert Park Joint Reltular Meetinp, Minutes (3 of 5) May 25, 2010
for City Council /Community Development Commission / Rohnert Park Financing Aulliority
3. SMART District Board of Directors: Council Member Mackenzie reported on the May 19,
2010, meeting.
4. Bay Area Open Space Council I l"' Annual Conference: Council Member Mackenzie
reported on the annual conference.
6. CONSENT CALENDAR
Councilmember Callinan removed Resolution No. 2010 -53 (Item No. 6.C.1).
A. Approval of Minutes for:
1. City Council- CDC -RPFA Joint Regular Meeting— May]], 2010
B. Acceptance of Reports for:
1. City Bills /Demands for Payment: Check Nos. 192471- 192672 in the total amount of
$1,181,608.61.
2. CDC Bills /Demands for Payment: Check Nos. 5534 -5543 in the total amount of
$4,121,159.33
3. City Cash /Investments Report for Month Ending April 30, 2010
4. CDC Cash /Investments Report for Month Ending April 30, 2010
5. RPFA Cash /Investments Report for Month Ending April 30, 2010
C. City Council Resolutions for Adoption:
2. 2010 -54 Making a Determination of Public Convenience and Necessity for Wine Sales at
the Wine Direct Club Located at 5685 Redwood Drive
3. 2010 -55 Rejecting the Amended Claim of Juel Bortolussi (re. injuries from fall on alleged
uneven sidewalk)
4. 2010 -56 Rejecting the Claim of Amir Farhid (re. alleged water damage to home)
5. 2010 -57 Supporting the California Air Resources Strategies for Meeting California's
Greenhouse Gas Reduction Targets
ACTION: Moved (Mackenzie), seconded (Belforte), and carried unanimously to approve the
Consent Calendar with the exception of Item No. 6.C.I (Resolution No. 2010 -53).
Item Removed from Consent Calendar:
C.1 2010 -53 Authorizing and Approving a Lease Agreement with Old Adobe Development
Services (GADS) for City -Owned Property Located at 6800 Hunter Drive
Council Member Callinan commended Public Works and Community Services Director McArthur
for his efforts in leasing the 6800 Hunter Drive property.
ACTION: Moved (Callinan), seconded (Mackenzie), and carried unanimously to adopt Resolution
No. 2010 -53 authorizing and approving a Lease Agreement with Old Adobe Development Services.
(OADS) for City -owned property located at 6800 Hunter Drive.
City of Rohnert Park Joint Regular MeetinI4 Minutes (4 of 5) May 25, 2010
for City Council/Community Development Commission /Rolznert Park Financing Authority
7. REFUSE, RECYCLABLE MATERIALS, COMPOSTABLE MATERIALS AND STREET
SWEEPING SERVICES: Consideration of Approving First Amendment to Amended and
Restated Agreement with Rohnert Park Disposal, Inc.
A. Director of Administrative Services Lipitz reviewed the contents of the staff report via a
PowerPoint presentation and responded to questions from the Council.
B. Public Comments: None.
C. ACTION: Moved (Callinan), seconded (Breeze), and carried unanimously to adopt
Resolution No. 2010 -58, approving First Amendment to Amended and Restated Agreement
with Rohnert Park Disposal, Inc. for Refuse, Recyclable Materials, Compostable Materials and
Street Sweeping Services.
8. WEED ABATEMENT PROTEST HEARING: Consideration of Abatement of Weeds that Are
Growing Within the City Boundaries, which Pose a Fire Hazard and Health Menace and Are
Otherwise Noxious and Dangerous and Cause A Public Nuisance
A. Fire Marshall Adam provided a brief summary of the weed abatement process and progress to
date and responded to Council questions.
B. PUBLIC HEARING: Mayor Stafford opened the public hearing at 6:28 p.m. Seeing no one
come forward, Mayor Stafford closed the public hearing at 6:28 p.m.
C. ACTION: Moved (Callinan), seconded (Belforte), and carried unanimously to adopt
Resolution No. 2010 -59 ordering the City Manager to abate nuisances existing within the City.
10. COMMUNICATIONS
No communications were pulled for discussion.
11. MATTERS FROM /FOR COUNCIL
A. Mayors' & Councilmembers' Association /City Selection Committee, 6/10/10 meeting: City
Council consideration of supporting letters of interest in Local Agency Formation Commission
(LAFCO) Alternate
ACTION: Moved (Callinan), seconded (Belforte), and carried 4 -1 (AYES: Bel forte,, Breeze,
Callinan, Stafford; NOES: Mackenzie) to support appointment of Windsor Vice Mayor Steve
Allen to fill the Alternate position on LAFCO.
B. Sonoma County Transportation Authority /Regional Climate Protection Agency (SCTA /RCPA),
5/10/10 meeting: Council consideration of direction on a sunset provision for the Vehicle
License Fee recommended for the November Ballot
DIRECTION: A majority of the Council concurred that there should be no sunset provision for
the Vehicle License Fee, with a 5- to 10 -year review period preferred.
C. Calendar of Events
1. Council Member Breeze called attention to the June 4 Farmers Market.
2. Mayor Stafford reminded members of the public to vote on June 8.
City of Rohnert Park Joint Regular MeetinIZ Minutes (5 of 5) May 25, 2010
for City Council /Community Development Commission / Rohnert Park Financing Authority
4. Council Members Breeze and Mackenzie reported on the Mutt Strut event on Saturday, May
22.
5. Council Member Mackenzie reported on the memorial concert for guitar maker, Taku
Sakashita, on May 23.
6. Vice Mayor Belforte reported on the Chamber of Commerce Business Showcase held May
20.
D. Other informational items
1. Council Member Callinan reported that a Council subcommittee will soon meet with the
prospective City Manager and commended Interim City Manager, John Dunn.
2. Vice Mayor Belforte called attention to the recent accomplishments of the Rancho Cotati
softball, baseball, and lacrosse teams.
3. Mayor Stafford called attention to a recent Press Democrat article regarding PIX20 in Sonoma
Mountain Business Cluster and a North Bay Biz article regarding commercial real estate
transactions.
4. Mayor Stafford congratulated Assistant City Attorney Winig on the birth of his son.
5. Vice Mayor Belforte called attention to a recent Press Democrat article regarding Rohnert
Park non - profits COTS and Rebuilding Together.
12. PUBLIC COMMENTS
None.
13. ADJOURNMENT
There being no further business, Mayor Stafford adjourned the Joint Regular Meeting of the Rohnert
Park City Council, Community Development Commission of the City of Rohnert Park, and Rohnert
Park Financing Authority at 6:54 p.m.
l
Suzie Azeved
Recording Secretary
City of Rohnert Park
Pam Stafford
Mayor
City of Rohnert Park
CITY OF ROHNERT PARK
BILLS FOR APPROVAL
June 15, 2010
192673- 192916
Dated May 20, 2010 - June 2, 2010 $1,563,400.10
TOTAL $1,563,400.10
Accounts Payable
Checks for Approval
User: speterson
Printed: 06/02/2010 - 1:18 PM
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
192673
05/20/2010
General Fund
Trees & Parkwys /Spec Dept Equ
Ace Electric Service
89.05
Check Total:
89.05
192674
05/20/2010
General Fund
H Pool /Fac Maint/Non-
Allemand Electric Supply
14.72
192674
05/20/2010
General Fund
Sunrise Park Bldg/Facilty
Allemand Electric Supply
14.71
Check Total:
29.43
192675
05/20/2010
General Fund
Publ Works Gen
Dr. James E. Bruns
150.00
192675
05/20/2010
General Fund
Publ Works Gen
Dr. James E. Bruns
150.00
Check Total:
300.00
192676
05/20/2010
General Fund
Non -Dept Leases/Transfer Out
CitiCapital
7,734.42
Check Total:
7,734.42
192677
05/20/2010
General Fund
Finance /Contractual S
Caroline Gabriel
675.00
Check Total:
675.00
192678
05/20/2010
General Fund
Benecia Pool /Fac Maint/Non-
Grainger, Inc.
139.12
192678
05/20/2010
General Fund
Benecia Pool /Fac Maint/Non-
Grainger, Inc.
25.16
Check Total:
164.28
192679
05/20/2010
General Fund
Benecia Pool /Fac Maint/Non-
Home Depot
11.41
192679
05/20/2010
General Fund
Benecia Pool /Fac Maint/Non-
Home Depot
163.83
AP - Checks for Approval ( 06/02/2010 - 1:18 PM)
Page 1
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
175.24
192680
05/20/2010
General Fund
Rec Ref Clearing
Iglesia Josue
100.00
Check Total:
100.00
192681
05/20/2010
General Fund
Rec Ref Clearing
Guillermina Maldonado
400.00
Check Total:
400.00
192682
05/20/2010
General Fund
Rec Ref Clearing
Phoutsamone Pathoumnourack
400.00
Check Total:
400.00
192683
05/20/2010
General Fund
City Hall /Office Supplie
The Printer Doctor
359.70
Check Total:
359.70
192684
05/20/2010
General Fund
Publ Works Gen /Haz Materials
Safety-Kleen
193.26
192684
05/20/2010
General Fund
Publ Works Gen /Haz Materials
Safety-Kleen
59.95
192684
05/20/2010
General Fund
Publ Works Gen /Haz Materials
Safety-Kleen
92.26
Check Total:
345.47
192685
05/20/2010
General Fund
Police Nehicle Repai
Santa Rosa Auto Parts
- 111.77
192685
05/20/2010
General Fund
Inspection Nehicle Repai
Santa Rosa Auto Parts
34.26
192685
05/20/2010
General Fund
Publ Works Gen Nehicle Repai
Santa Rosa Auto Parts
8;62
192685
05/20/2010
General Fund
Trees & Parkwys /Spec Dept Equ
Santa Rosa Auto Parts
15.78
192685
05/20/2010
General Fund
Trees & Parkwys /Spec Dept Equ
Santa Rosa Auto Parts
28.29
192685
05/20/2010
General Fund
Publ Works Gen Nehicle Repai
Santa Rosa Auto Parts
171.88
192685
05/20/2010
General Fund
Publ Works Gen Nehicle Repai
Santa Rosa Auto Parts
35.68
192685
05/20/2010
General Fund
Publ Works Gen Nehicle Repai
Santa Rosa Auto Parts
29.28
192685
05/20/2010
General Fund
Police Nehicle Repai
Santa Rosa Auto Parts
29.28
Check Total:
241.30
192686
05/20/2010
General Fund
Finance /Contractual S
So Co Records Management
3,515.32
Check Total:
3,515.32
AP - Checks for Approval ( 06/02/2010 - 1:18 PM)
Page 2
Check Number Check Date Fund Name Account Name Vendor Name Amount
192687
05/20/2010
General Fund
___..
Eydie Tacata
1,305.00
Check Total:
1,305.00
192688
05/20/2010
General Fund
Park Maint Bldg/Facilty M
TDS - Tire Distribution System
93.94
Check Total:
93.94
192689
05/20/2010
General Fund
Publ Works Gen /Vehicle Repai
Terex Utilities
692.25
192689
05/20/2010
General Fund
Pac /Equip Repair
Terex Utilities
392.50
192689
05/20/2010
General Fund
Sports Center /Spec Dept Equi
Terex Utilities
392.50
Check Total:
1,477.25
192690
05/20/2010
General Fund
Publ Works Gen /Vehicle Repai
Tifco Industries
208.76
Check Total:
208.76
192691
05/20/2010
General Fund
P/S Personnel
Vision Health Optomerty
150.00
Check Total:
150.00
192692
05/23/2010
General Fund
Aflac Payable
AFLAC
649.46
192692
05/23/2010
General Fund
Aflac Payable
AFLAC
451.54
Check Total:
1,101.00
192693
05/23/2010
General Fund
Court Order Payable
CA FRANCHISE TAX BOARD
75.00
Check Total:
75.00
192694
05/23/2010
General Fund
Blue Cross W/H Payable
HSA Bank
100.00
Check Total:
100.00
192695
05/23/2010
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
3,235.33
Check Total:
3,235.33
192696
05/23/2010
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
1,256.44
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 3
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 4
Check Total:
1,256.44
192697
05/23/2010
General Fund
Prepaid Legal Services
PRE -PAID LEGAL SERVICES, INC.
41.85
Check Total:
41.85
192698
05/23/2010
General Fund
Scope Dues Payable
SEIU Local 1021
1,042.86
Check Total:
1,042.86
192699
05/23/2010
General Fund
United Way Payable
UNITED WAY
85.00
Check Total:
85.00
192700
05/24/2010
General Fund
Def Comp Payable -Gw
NATIONAL DEFERRED COMPENSATIO
204.99
Check Total:
204.99
192701
05/24/2010
General Fund
Eye CareNSP/Payables
Vision Service Plan - (CA)
821.11
Check Total:
821.11
192702
05/24/2010
General Fund
Emplyee Benfits /Eye Care
Vision Service Plan - (CA)
26.15
Check Total:
26.15
192703
05/24/2010
General Fund
Emplyee Benfits /Eye Care
Vision Service Plan - (CA)
601.45
Check Total:
601.45
192704
05/26/2010
Utility Fund
Water Entr. /Telephone
AT &T
29.00
Check Total:
29.00
192705
05/26/2010
Utility Fund
Water Entr. /Spec Dept Equ
Bartley Pump, In.c
1,379.38
Check Total:
1,379.38
192706
05/26/2010
Utility Fund
Water Entr. /Professional
Caltest Analytical Laboratory
882.00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 4
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 5
Check Total:
882.00
192707
05/26/2010
Utility Fund
Water Entr. /Rent/Lease/Ta
First Alarm Sercurities Servic
124.50
Check Total:
124.50
192708
05/26/2010
Utility Fund
Water Entr. /Spec Dept Equ
Friedman's
137.99
Check Total:
137.99
192709
05/26/2010
Utility Fund
Water Entr. /Spec Dept Equ
Grainger, Inc.
316.28
192709
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Grainger, Inc.
80.06
Check Total:
396.34
192710
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Groeniger & Company
67.18
192710
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Groeniger & Company
146.34
Check Total:
213.52
192711
05/26/2010
Utility Fund
Water Entr. /Spec Dept Equ
Home Depot
17.41
192711
05/26/2010
Utility Fund
Water Entr. /Small Tools
Home Depot
26.07
192711
05/26/2010
Utility Fund
Water Entr. /Spec. Departm
Home Depot
22.07
192711
05/26/2010
Utility Fund
Water Entr. /Spec Dept Equ
Home Depot
434.91
Check Total:
500.46
192712
05/26/2010
Utility Fund
Water Entr. /Spec Dept Equ
Pace Supply 03410 -00
284.05
192712
05/26/2010
Utility Fund
Water Entr. /Spec Dept Equ
Pace Supply 03410 -00
14.68
192712
05/26/2010
Utility Fund
Water Entr. /Spec Dept Equ
Pace Supply 03410 -00
- 284.05
Check Total:
14.68
192713
05/26/2010
Utility Fund
Water/Vehicle Repairs
Redwood Coast Petroleum
158.61
Check Total:
158.61
192714
05/26/2010
Utility Fund
Water Entr.. /C/0-Vehicles/
Reed's Trailer Sales
4,348.00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 5
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
4,348.00
192715
05/26/2010
Utility Fund
WaterNehicle Repairs
Santa Rosa Auto Parts
56.21
Check Total:
56.21
192716
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
105.93
192716
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
105.93
192716
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
86.67
192716
05/26/2010
Utility Fund
Water Entr. /Small Tools
Shamrock Materials
466.92
192716
05/26/2010
Utility Fund
Water Entr. /Small Tools
Shamrock Materials
274.26
192716
05/26/2010
Utility Fund
Water Entr. /Small Tools
Shamrock Materials
115.03
192716
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
103.48
192716
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
119.62
192716
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
105.93
192,716
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
105.93
Check Total:
1,589.70
192717
05/26/2010
Utility Fund
WaterNehicle Repairs
Six Robblees' Inc.
328.12
Check Total:
328.12
192718
05/26/2010
Utility Fund
Water /Clothing Allowance
Sunset Linen Service
55.75
Check Total:
55.75
192719
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Syar Industries, Inc.
390.04
192719
05/26/2010
Utility Fund
Water Ent/Distrib SystemRepair
Syar Industries, Inc.
280.17
Check Total:
670.21
192720
05/26/2010
Utility Fund
WaterNehicle Repairs
TDS - Tire Distribution System
2,300.90
Check Total:
2,300.90
192721
05/26/2010
Utility Fund
Water Entr. /Spec Dept Equ
Telstar Instruments Inc.
1,250.00
Check Total:
1,250.00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 6
Check Number Check Date Fund Name Account Name Vendor Name Amount
192722
05/26/2010
Utility Fund
Sewer Entr. Bldg/Facilty
American Storage
3,087.55
Check Total:
3,087.55
192723
05/26/2010
Utility Fund
Sewer Entr. /Spec. Departm
Home Depot
6.48
192723
05/26/2010
Utility Fund
Sewer Entr. /Small Tools
Home Depot
98.29
Check Total:
104.77
192724
05/26/2010
Utility Fund
Sewer Entr. /Spec. Departm
Pioneer Research Corp
280.50
Check Total:
280.50
192725
05/26/2010
Utility Fund
Sewer Entr. /Vehicle Repair
Redwood Coast Petroleum
158.61
Check Total:
158.61
192726
05/26/2010
Utility Fund
Sewer Entr. /Laguna Plant/
City of Santa Rosa
742,444.95
Check Total:
742,444.95
192727
05/26/2010
Utility Fund
Sewer Entr. /Clothing Allow
Sunset Linen Service
45.00
Check Total:
45.00
192728
05/26/2010
Utility Fund
Refuse Col Entr /Contractual S
Interstate All Battery Center
627.31
Check Total:
627.31
192729
05/26/2010
General Fund
Animal Control /Spay/Neuter E
Animal Hospital of Cotati
150.00
Check Total:
150.00
192730
05/26/2010
General Fund
Refundable Deposits
Leonard Reporting Services
1,534.00
Check Total:
1,534.00
192731
05/26/2010
General Fund
Refundable Deposits
North Fork Associates
11,538.75
Check Total:
11,538.75
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 7
Check Number Check Date Fund Name
192732
05/26/2010
General Fund
192732
05/26/2010
General Fund
192732
05/26/2010
General Fund
192732
05/26/2010
General Fund
192732
05/26/2010
General Fund
192732
05/26/2010
General Fund
192732
05/26/2010
General Fund
192732
05/26/2010
General Fund
192732
05/26/2010
General Fund
192732
05/26/2010
General Fund
192733 05/26/2010 General Fund
192734 05/26/2010 General Fund
192734 05/26/2010 General Fund
192735
05/26/2010
General Fund
192735
05/26/2010
General Fund
192735
05/26/2010
General Fund
192735
05/26/2010
General Fund
192736 05/26/2010 General Fund
192737 05/26/2010 General Fund
192738 05/26/2010 General Fund
192738 05/26/2010 General Fund
Account Name Vendor Name Amount
Burt/Ave Rec Cr Bldg/Facilty
ABM Janitorial Services - Nort
72.00
R.P. Comm. Cntr Bldg/Facilty
ABM Janitorial Services - Nort
288.00
City Hall Annex Bldg/Facilty
ABM Janitorial Services - Nort
74.00
Center Bldg/Facilty
ABM Janitorial Services - Nort
388.58
Publ Works Gen Bldg/Facilty
ABM Janitorial Services - Nort
213.00
Burt/Ave Rec Cr Bldg/Facilty
ABM Janitorial Services - Nort
168.60
Ladybug Rec Bld Bldg/Facilty
ABM Janitorial Services - Nort
64.70
R.P. Comma Cntr Bldg/Facilty
ABM Janitorial Services - Nort
1,831.75
Ps Main Station Bldg/Facilty
ABM Janitorial Services - Nort
1,624.00
Animal Shelter Bldg/Facilty M
ABM Janitorial Services - Nort
583.00
Check Total: 5,307.63
Emplyee Benfits /Management Me Dennis Amantite 674.50
Check Total:
Publ Works Gen Nehicle Repai Aramark Uniform Services
City Hall Bldg/Facilty Aramark Uniform Services
Benecia Pool /Telephone
Pac /Telephone
Ps Main Station /Telephone
R.P. Comm. Cntr /Telephone
Publ Works Gen /Gas & Oil
P/S Bldg -North Bldg/Facilty
Fire Nehicle Repai
Fire Nehicle Repai
Check Total:
AT &T
AT &T
AT &T
AT &T
Check Total:
Bay Area Air Quality Managemen
Check Total:
Bayshore International
674.50
25.00
44.50
69.50
15.85
44.83
159.79
46.38
266.85
674.00
674.00
31.75
Check Total: 31.75
Burton's Fire, Inc. 269.58
Burton's Fire, Inc. 554.01
Check Total: 823.59
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 8
Check Number Check Date Fund Name Account Name Vendor Name Amount
192739
05/26/2010
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
39.84
Check Total:
39.84
192740
05/26/2010
General Fund
Emplyee Benfits /State Unemplo
CA EDD Dept
22,381.00
Check Total:
22,381.00
192741
05/26/2010
General Fund
Police /Contractual S
CA Justice Dept
1,103.00
Check Total:
1,103.00
192742
05/26/2010
General Fund
Planning /Advertising/P
The Community Voice
123.75
Check Total:
123.75
192743
05/26/2010
General Fund
Publ Works Gen /Spec. Departm
Complete Welders Supply
21.19
192743
05/26/2010
General Fund
H Pool /Spec. Departm
Complete Welders Supply
805.19
Check Total:
826.38
192744
05/26/2010
General Fund
Animal Control Bldg/Facilty
Costco Wholesale
29.18
192744
05/26/2010
-General Fund
Animal Control /Spec. Departm
Costco Wholesale
197.19
192744
05/26/2010
General Fund
Pac/Pasco /Production
Costco Wholesale
50.00
192744
05/26/2010
General Fund
R.P. Gymnasium /Concession Pu
Costco Wholesale
119.50
192744
05/26/2010
General Fund
Animal Control /Office Supplie
Costco Wholesale
50.28
192744
05/26/2010
General Fund
Center /Spec. Departm
Costco Wholesale
185.27
192744
05/26/2010
General Fund
Pac /Concessions
Costco Wholesale
281.65
192744
05/26/2010
General Fund
Police /Uniforms
Costco Wholesale
24.99
Check Total:
938.06
192745
05/26/2010
General Fund
City Hall Bldg/Facilty
Davis Sign Co
74.46
Check Total:
74.46
192746
05/26/2010
General Fund
Ps Main Station/Equipment Leas
Dell Financial Services
50.41
Check Total:
50.41
192747
05/26/2010
General Fund
City Manager /Contractual Se
John Dunn
8,950.00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM)
Page 9
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total: 8,950.00
192748
05/26/2010
General Fund
Trees & Parkwys /Spec. Departm
Farm Plan
42.17
192748
05/26/2010
General Fund
Park Maint /Spec. Departm
Farm Plan
214.15
192748
05/26/2010
General Fund
Park Maint /Spec. Departm
Farm Plan
105.44
192748
05/26/2010
General Fund
Park Maint /Spec. Departm
Farm Plan
467.25
192748
05/26/2010
General Fund
Trees & Parkwys /Spec. Departm
Farm Plan
64.26
192748
05/26/2010
General Fund
Park Maint /Spec. Departm
Farm Plan
228.34
192748
05/26/2010
General Fund
Park Maint /Spec. Departm
Farm Plan
15.25
192748
05/26/2010
General Fund
Park Maint /Spec. Departm
Farm Plan
17.36
192748
05/26/2010
General Fund
Park Maint /Spec. Departm
Farm Plan
65.95
Check Total:
1,220.17
192749
05/26/2010
General Fund
City Hall /Postage
FedEx
49.95
192749
05/26/2010
General Fund
Publ Works Gen /Postage
FedEx
24.70
Check Total:
74.65
192750
05/26/2010
General Fund
City Hall Bldg/Facilty
First Alarm Sercurities Servic
39.00
192750
05/26/2010
General Fund
Publ Works Gen /Rent/Lease /Ta
First Alarm Sercurities Servic
124.50
192750
05/26/2010
General Fund
City Hall Annex Bldg/Facilty
First Alarm Sercurities Servic
84.00
Check Total:
247.50
192751
05/26/2010
General Fund
Steve Gossage
422.21
Check Total:
422.21
192752
05/26/2010
General Fund
R.P. Comm. Cntr /Spec. Departm
Grainger, Inc.
77.69
192752
05/26/2010
General Fund
Ps Main Station Bldg/Facilty
Grainger, Inca
21.41
192752
05/26/2010
General Fund
Magnolia Pool /Fac Maintenanc
Grainger, Inc.
5.88
192752
05/26/2010
General Fund
H Pool Bldg/Facilty
Grainger, Inc.
14.94
192752
05/26/2010
General Fund
Golis Park Bldg/Facility
Grainger, Inc.
585.99
192752
05/26/2010
General Fund
Benecia Pool Bldg/Facilty
Grainger, Inc.
116.54
192752
05/26/2010
General Fund
Trees & Parkwys /Spec. Departm
Grainger, Inc.
31.42
192152
05/26/2010
General Fund
Benecia Pool Bldg/Facilty
Grainger, Inc.
168.78
Check Total:
1,022.65
192753
05/26/2010
General Fund
Sign/Spec Dept Equip R &M
Hertz Equipment Rental Corpora
81.75
AP - Checks for Approval ( 06/02/2010 - 1:18 PM)
Page 10
Check Number Check Date Fund Name Account Name Vendor Name Amount
192753
05/26/2010
General Fund
Sign/Spec Dept Equip R &M
Hertz Equipment Rental Corpora
89.93
Check Total:
171.68
192754
05/26/2010
General Fund
R.P. Comm. Cntr Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
192754
05/26/2010
General Fund
Ps Main Station Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
Check Total:
120.00
192755
05/26/2010
General Fund
Park Maint /Spec. Departm
Home Depot
43.98
192755
05/26/2010
General Fund
P/S Bldg -North Bldg/Facilty
Home Depot
23.88
192755
05/26/2010
General Fund
Publ Works Gen /Spec. Departm
Home Depot
22.16
192755
05/26/2010
General Fund
Non - Department /Self - Insured
Home Depot
216.91
Check Total:
306.93
192756
05/26/2010
General Fund
Cherie Jones
50.91
Check Total:
50.91
192757
05/26/2010
General Fund
Police /Contractual S
Language Line Services
24.31
Check Total:
24.31
192758
05/26/2010
General Fund
Pac /City Events /Contractual S
Brian Mc Carthy
87.89
Check Total:
87.89
192759
05/26/2010
General Fund
Police Nehicle Repai
Nardsons Enterprisess
115.00
192759
05/26/2010
General Fund
Publ Works Gen Nehicle Repai
Nardsons Enterprisess
5.00
Check Total:
120.00
192760•
05/26/2010
Capital Projects Fund
Sonoma Mtn Village Project
North Fork Associates
5,555.56
192760
05/26/2010
Capital Projects Fund
Northeast Dist. Specific Plan
North Fork Associates
849.56
192760
05/26/2010
Capital Projects Fund
Southeast Dist. Specific Plan
North Fork Associates
1,969.06
192760
05/26/2010
Capital Projects Fund
University Dist. Specific Plan
North Fork Associates
235.38
Check Total:
8,609.56
192761
05/26/2010
General Fund
Fire /Contractual S
Occupational Health Centers of
747.90
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 11
Check Number Check Date Fund Name Account Name Vendor Name Amount
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 12
Check Total:
747.90
192762
05/26/2010
General Fund
City Hall /Office Supplie
Office Depot
286.13
Check Total:
286.13
192763
05/26/2010
General Fund
Kristina Owens
537.57
192763
05/26/2010
General Fund
Kristina Owens
250.00
Check Total:
787.57
192764
05/26/2010
General Fund
Police /Spec Dept Equ
Plantronics Inc.
138.43
Check Total:
138.43
192765
05/26/2010
General Fund
Publ Works Gen Nehicle Repai
Redwood Coast Petroleum
158.61
192765
05/26/2010
General Fund
Police Nehicle Repai
Redwood Coast Petroleum
158.61
192765
05/26/2010
General Fund
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
743.76
192765
05/26/2010
General Fund
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
979.83
192765
05/26/2010
General Fund
Police /Gas & Oil
Redwood Coast Petroleum
1,106.26
192765
05/26/2010
General Fund
Publ Works Gen /Gas & Oil
Redwood Coast Petroleum
1,514.17
Check Total:
4,661.24
192766
05/26/2010
General Fund
Police /Spec. Departm
Redwood Veterinary Clinic
133.25
Check Total:
133.25
192767
05/26/2010
General Fund
Street Lighting /Contractual S
Republic ITS
4,482.21
192767
05/26/2010
General Fund
Street Lighting /Contractual S
Republic ITS
825.00
192767
05/26/2010
General Fund
Traffic Signals /Contractual S
Republic ITS
630.40
192767
05/26/2010
General Fund
Traffic Signals /Contractual S
Republic ITS
2,631.00
Check Total:
8,568.61
192768
05/26/2010
General Fund
Park Maint /Spec. Departm
Roto- Rooter Plumbers
140.00
Check Total:
140.00
192769
05/26/2010
General Fund
Police Nehicle Repai
Santa Rosa Auto Parts
404.21
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 12
Check Number Check Date Fund Name Account Name . Vendor Name Amount
192769
05/26/2010
General Fund
Police Nehicle Repai
Santa Rosa Auto Parts
373.53
192769
05/26/2010
General Fund
Police Nehicle Repai
Santa Rosa Auto Parts
10.49
Check Total:
788.23
192770
05/26/2010
General Fund
Pac/Rental /Admissions
Santa Rosa Dance Theatre
2,940.00
192770
05/26/2010
General Fund
Theatre /Play/Producti
Santa Rosa Dance Theatre
- 294.00
192770
05/26/2010
General Fund
Pac/Rental /Admissions
Santa Rosa Dance Theatre
- 2,115.00
Check Total:
531.00
192771
05/26/2010
General Fund
Magnolia Pool /Fac Maintenanc
Santa Rosa Fire Equipment Sery
112.50
192771
05/26/2010
General Fund
Center Bldg/Facilty
Santa Rosa Fire Equipment Sery
112.50
Check Total:
225.00
192772
05/26/2010
General Fund
Benecia Pool Bldg/Facilty
Sierra Chemical Company
3,359.61
Check Total:
3,359.61
192773
05/26/2010
General Fund
Angela D. Smith
410.00
Check Total:
410.00
192774
05/26/2010
General Fund
Emplyee Benfits /Management Me
Douglas Smith
428.22
Check Total:
428.22
192775
05/26/2010
General Fund
Police Nehicle Repai
Smothers
235.64
Check Total:
235.64
192776
05/26/2010
General Fund
Benecia Pool Bldg/Facilty
So Co Health Service
538.00 .
192776
05/26/2010
General Fund
H Pool Bldg/Facilty
So Co Health Service
756.00
Check Total:
1,294.00
192777
05/26/2010
General Fund
Publ Works Gen /Clothing Allo
Sunset Linen Service
105.00
Check Total:
105.00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 13
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
192778
05/26/2010
General Fund
Streets & Bike /Spec. Departm
Syar Industries, Inc.
92.60
Check Total:
92.60
192779
05/26/2010
General Fund
Animal Control /Spec. Departm
Target Bank
14.88
Check Total:
14.88
192780
05/26/2010
General Fund
Police /Vehicle Repai
TDS - Tire Distribution System
2,501.93
Check Total:
2,501.93
192781
05/26/2010
General Fund
Fire /Vehicle Repai
Traction of Santa Rosa
12.45
Check Total:
12.45
192782
05/26/2010
General Fund
Police /Vehicle Repai
West Coast Police & Fire
207.75
Check Total:
207.75
192783
05/26/2010
General Fund
Publ Works Gen /Fuel Tank Mai
Winzler & Kelly
1,112.50
192783
05/26/2010
Capital Projects Fund
Public Facils.Finance Plan Adm
Winzler & Kelly
11,184.57
Check Total:
12,297.07
192784
05/26/2010
General Fund
Blue Cross W/H Payable
ANTHEM BLUE CROSS
34,944.52
192784
05/26/2010
General Fund
Emplyee Benfits /Health Ins/BI
ANTHEM BLUE CROSS
41,089.12
Check Total:
76,033.64
192785
05/26/2010
General Fund
City Engineer /Pers/Employee
CALPERS
367.43
192785
05/26/2010
General Fund
City Engineer /Pers/Employer
CALPERS
744.44
192785
05/26/2010
General Fund
Inspection /Pers/Employee
CALPERS
73.21
192785
05/26/2010
General Fund
Inspection /Pers/Employer
CALPERS
148.34
192785
05/26/2010
General Fund
Publ Works Gen /Pers/Employee
CALPERS
1,003.66
192785
05/26/2010
General Fund
Publ Works Gen /Pers/Employer
CALPERS
2,033.63
192785
05/26/2010
General Fund
Commission /Pers Employee
CALPERS
80.88
192785
05/26/2010
General Fund
Recreation Adm. /Pers/Employer
CALPERS
163.86
192785
05/26/2010
General Fund
Theatre /Pers/Employee
CALPERS
51.63
192785
05/26/2010
General Fund
Theatre /Pers/Employer
CALPERS
104.61
192785
05/26/2010
General Fund
PAC Sign/Pers- Employee
CALPERS
27.70
192785
05/26/2010
General Fund
PAC Sign / PERS / Employer
CALPERS
56.12
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 14
Check Number Check Date Fund Name Account Name Vendor Name Amount
192785
05/26/2010
General Fund
Pers Redeposit Payable
CALPERS
2,349.16
192785
05/26/2010
General Fund
City Manager /Pers/Employee
CALPERS
249.02
192785
05/26/2010
General Fund
City Manager /Pers/Employer
CALPERS
504.58
192785
05/26/2010
General Fund
Finance /Pers/Employee
CALPERS
366.23
192785
05/26/2010
General Fund
Finance /Pers/Employer
CALPERS
741.98
192785
05/26/2010
General Fund
Data Processing /Pers/Employee
CALPERS
65.82
192785
05/26/2010
General Fund
Data Processing /Pers/Employer
CALPERS
133.36
192785
05/26/2010
General Fund
Planning /Pers/Employee
CALPERS
30.54
192785
05/26/2010
General Fund
Planning /Pers/Employer
CALPERS
61.87
192785
05/26/2010
General Fund
Personnel /Pers/Employee
CALPERS
85.54
192785
05/26/2010
General Fund
Personnel /Pers/Employer
CALPERS
173.30
192785
05/26/2010
General Fund
Rent Appeals Bd /Pers/Employee
CALPERS
46.67
192785
05/26/2010
General Fund
Rent Appeals Bd /Pers/Employer
CALPERS
94.55
192785
05/26/2010
General Fund
P/S Personnel /Pers/Employee
CALPERS
4,730.68
192785
05/26/2010
General Fund
P/S Personnel /Pers/Employer
CALPERS
13,354.45
192785
05/26/2010
General Fund
Animal Control /Pers/Employee
CALPERS
92.56
192785
05/26/2010
General Fund
Animal Control /Pers/Employer
CALPERS
187.52
192785
05/26/2010
General Fund
P E R S Payable
CALPERS
351,013.07
192785
05/26/2010
General Fund
Pers- Survivorship
CALPERS
393.00
Check Total:
379,529.41
192786
05/26/2010
General Fund
Pers- Survivorship
CALPERS
20.00
192786
05/26/2010
General Fund
P E R S Payable
CALPERS
19,339.02
Check Total:
19,359.02
192787
05/27/2010
Special Enforcement Unit South
S.E.U.S. Evidence Payab
So Co District Attorney's Offi
58,412.04
Check Total:
58,412.04
192788
05/29/2010
General Fund
Standard Ins Payable
LINCOLN NATIONAL LIFE INS CO
4,140.09
192788
05/29/2010
General Fund
Emplyee Benfits /Life Ins /Sala
LINCOLN NATIONAL LIFE INS CO
1,074.40
Check Total:
5,214.49
192789
06/02/2010
Utility Fund
Water /Cell Phone
AT &T MOBILITY
400.09
Check Total:
400.09
192790
06/02/2010
Utility Fund
Water Conservation Measures
Judith Baldwin
75.00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 15
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
75.00
192791
06/02/2010
Utility Fund
Water Entr. /Spec. Departm
BUSINESS CARD
76.41
192791
06/02/2010
Utility Fund
Water Entr. /Spec. Departm
BUSINESS CARD
-0.80
Check Total:
75.61
192792
06/02/2010
Utility Fund
Water Conservation Measures
Javier De Los Santos
75.00
Check Total:
75.00
192793
06/02/2010
Utility Fund
Water Conservation Measures
Douglas Dion
75.00
Check Total:
75.00
192794
06/02/2010
Utility Fund
Water Ent/Distrib SystemRepair
Grainger, Inc.
7.01
192794
06/02/2010
Utility Fund
Water Ent/Distrib SystemRepair
Grainger, Inc.
49.02
192794
06/02/2010
Utility Fund
Water Entr. /Spec. Departm
Grainger, Inca
112.64
192794
06/02/2010
Utility Fund
Water Entr. /Spec Dept Equ
Grainger, Inc.
65.91
192794
06/02/2010
Utility Fund
Water Emr. /Spec Dept Equ
Grainger, Inc.
133.74
Check Total:
368.32
192795
06/02/2010
Utility Fund
Water Ent/Distrib SystemRepair
Groeniger & Company
184.93
Check Total:
184.93
192796
06/02/2010
Utility Fund
Water Conservation Measures
Benjamin Holzmann
75.00
Check Total:
75.00
192797
06/02/2010
Utility Fund
Water Ent/Distrib SystemRepair
Home Depot
128.40
192797
06/02/2010
Utility Fund
Water Entr. /Spec Dept Equ
Home Depot
96.34
Check Total:
224.74
192798
06/02/2010
Utility Fund
Water Entr. /Contractual S
Jack Henry and Associates, Inc
830.00
Check Total:
830.00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM)
Page 16 .
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
192799
06/02/2010
Utility Fund
Water Entr. /Heat/Light/Po
Pacific Gas & Electric
17,317.66
Check Total
17,317.66
192800
06/02/2010
Utility Fund
Water Entr. /Spec Dept Equ
Ryan Process Inc.
1,502.56
Check Total:
1,502.56
192801
06/02/2010
Utility Fund
WaterNehicle Repairs
Santa Rosa Auto Parts
115.26
192801
06/02/2010
Utility Fund
WaterNehicle Repairs
Santa Rosa Auto Parts
53.30
192801
06/02/2010
Utility Fund
WaterNehicle Repairs
Santa Rosa Auto Parts
21.15
192801
06/02/2010
Utility Fund
WaterNehicle Repairs
Santa Rosa Auto Parts
7.40
Check Total:
197.11
192802
06/02/2010
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
105.93
192802
06/02/2010
Utility Fund
Water Ent/Distrib SystemRepair
Shamrock Materials
86.67
Check Total:
192.60
192803
06/02/2010
Utility Fund
WaterNehicle Repairs
Snap -On- Industrial
150.60
Check Total:
150.60
192804
06/02/2010
Utility Fund
Water Ent/Distrib SystemRepair
DAVID SOILAND
199.75
Check Total:
199.75
192805
06/02/2010
Utility Fund
Water Conservation Measures
Susan Stewart
75.00
Check Total:
75.00
192806
06/02/2010
Utility Fund
Water /Clothing Allowance
Sunset Linen Service
55.75
Check Total:
55.75
192807
06/02/2010
Utility Fund
Water Ent/Distrib SystemRepair
Syar Industries, Inc.
286.45
192807
06/02/2010
Utility Fund
Water Ent/Distrib SystemRepair
Syar Industries, Inc.
275.46
Check Total: 561.91
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 17
Check Number Check Date Fund Name Account Name Vendor Name Amount
192808
06/02/2010
Utility Fund
Water Entr. /Training & Ed
Water Opcert School
400.00
Check Total:
400.00
192809
06/02/2010
Utility Fund
Water Ent/Distrib SystemRepair
White Cap Construction Supply
69.96
Check Total:
69.96
192810
06/02/2010
Utility Fund
Water Entr. /Spec. Departm
Work World
117.92
Check Total:
117.92
192811
06/02/2010
Utility Fund
Water Entr. /Spec Dept Equ
Wyatt Irrigation Supply Inc.
120.09
Check Total:
120.09
192812
06/02/2010
Utility Fund
Water Conservation Measures
Robert Angeli
75.00
Check Total:
75.00
192813
06/02/2010
Utility Fund
Sewer /Cell Phone
AT &T MOBILITY
181.49
Check Total:
181.49
192814
06/02/2010
Utility Fund
Sewer Entr. /Vehicle Repair
BUSINESS CARD
30.13
Check Total:
30.13
192815
06/02/2010
Utility Fund
Water Conservation Measures
Duke Carter
75.00
Check Total:
75.00
192816
06/02/2010
Utility Fund
Water Conservation Measures
Michelle Collinsworth
75.00
Check Total:
75.00
192817
06/02/2010
Utility Fund
Sewer Entr. /Spec. Departm
Grainger, Inc.
42.61
192817
06/02/2010
Utility Fund
Sewer Entr. Bldg/Facilty
Grainger, Inc.
50.42
Check Total:
93.03
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 18
Check Number Check Date Fund Name Account Name Vendor Name Amount
192818 06/02/2010 Utility Fund Water Conservation Measures Nanci Henderson 75.00
Check Total: 75.00
192819 06/02/2010 Utility Fund Sewer Entr. /Contractual S Jack Henry and Associates, Inc 830.00
Check Total: 830.00
192820
06/02/2010
Utility Fund
Sewer Entr.
/Heat/Light/Po
Pacific Gas & Electric
192820
06/02/2010
Utility Fund
Sewer Entr.
/Heat/Light/Po
Pacific Gas & Electric
Check Total:
192821
06/02/2010
Utility Fund
Sewer Ent/Collect SystemRepair
Petersen Tractor Service, LLC
Check Total:
192822
06/02/2010
Utility Fund
Sewer Entr.
Nehicle Repair
Power Industries
192822
06/02/2010
Utility Fund
Sewer Entr.
Nehicle Repair
Power Industries
Check Total:
192823 06/02/2010 Utility Fund Sewer Entr. Nehicle Repair Snap -On- Industrial
Check Total:
192824 06/02/2010 Utility Fund Water Conservation Measures David Starr
Check Total:
192825 06/02/2010 Utility Fund Sewer Entr. /Clothing Allow Sunset Linen Service
Check Total:
192826 06/02/2010 Utility Fund Refuse Col Entr /Contractual S Jack Henry and Associates, Inc
Check Total:
192827 06/02/2010 General Fund Center /C /O- Improveme BUSINESS CARD
205.27
5,099.40
5,304.67
855.00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 19
855.00
592.61
30.81
623.42
150.60
150.60
75.00
75.00
45.00
45.00
830.00
830.00
465.55
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total:
465.55
192828
06/02/2010
General Fund
Technology Fee
JT Construction
7.50
Check Total:
7.50
192829
06/02/2010
General Fund
Police /Uniforms
Dan Ager
108.99
Check Total:
108.99
192830
06/02/2010
General Fund
Animal Control/Medications
Animal Care Center of Sonoma C
25.87
192830
06/02/2010
General Fund
Animal Control/Medications
Animal Care Center of Sonoma C
50.00
Check Total:
75.87
192831
06/02/2010
General Fund
Animal Shelter Bldg/Facilty M
Aramark Uniform Services
32.00
Check Total:
32.00
192832
06/02/2010
General Fund
Sports Center /Cellular Phone
AT &T MOBILITY
28.83
192832
06/02/2010
General Fund
R.P. Comm. Cntr /Cellular Phone
AT &T MOBILITY
68.42
192832
06/02/2010
General Fund
Planning /Cellular Phone
AT &T MOBILITY
67.33
192832
06/02/2010
General Fund
City Manager /Cellular Phone
AT &T MOBILITY
83.07
192832
06/02/2010
General Fund
Finance /Cellular Phone
AT &T MOBILITY
128.46
192832
06/02/2010
General Fund
Data Processing/Cellular Phone
AT &T MOBILITY
146.85
192832
06/02/2010
General Fund
Ps Main Station/Cellular Phone
AT &T MOBILITY
1,540.24
192832
06/02/2010
General Fund
City Engineer /Cellular Phone
AT &T MOBILITY
191.16
192832
06/02/2010
General Fund
Inspection /Cellular Phone
AT &T MOBILITY
63.31
192832
06/02/2010
General Fund
Publ Works Gen /Cellular Phone
AT &T MOBILITY
263.21
192832
06/02/2010
General Fund
Park Maint /Cellular Phone
AT &T MOBILITY
121.81
192832
06/02/2010
General Fund
Mini Bus /Cellular Phone
AT &T MOBILITY
57.66
Check Total:
2,760.35
192833
06/02/2010
General Fund
R.P. Comm. Cntr Bldg/Facilty
B & L Glass Co.
994.00
Check Total:
994.00
192834
06/02/2010
General Fund
Animal Shelter Bldg/Facilty M
Bay Area Sound & Security Inc.
299.70
AP - Checks for Approval ( 06/02/2010 - 1:18 PM)
Page 20
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
299.70
192835
06/02/2010
General Fund
Animal Control/Medications
Bayer Health Care LLC
340.91
Check Total:
340.91
192836
06/02/2010
General Fund
Contrct/Classes /Contractual S
Harvey Bell
715.00
Check Total:
715.00
192837.
06/02/2010
General Fund
Sports Center /Contractual S
Sherry Blanchard
135.85
Check Total:
135.85
192838
06/02/2010
General Fund
Sports Center /Contractual S
Pete Breeland
78.00
Check Total:
78.00
192839
06/02/2010
General Fund
R.P. Comm. Cntr /Spec. Departm
Buchanan Food Service
560.83
192839
06/02/2010
General Fund
R.P. Comm. Cntr /Spec. Departm
Buchanan Food Service
310.76
192839
06/02/2010
General Fund
R.P. Comm. Cntr /Spec. Departm
Buchanan Food Service
738.13
192839
06/02/2010
General Fund
Publ Works Gen /Spec. Departm
Buchanan Food Service
16.47
192839
06/02/2010
General Fund
Animal Shelter Bldg/Facilty M
Buchanan Food Service
415.90
192839
06/02/2010
General Fund
Park Maint /Spec. Departm
Buchanan Food Service
291.81
Check Total:
2,333.90
192840
06/02/2010
General Fund
Fire /Office Supplie
Business Card
14.37
192840
06/02/2010
General Fund
Fire /Training & Ed
Business Card
292.83
Check Total:
307.20
192841
06/02/2010
General Fund
Non - Department /Spec. Departm
BUSINESS CARD
16.34
192841
06/02/2010
General Fund
Non - Department /Travels & Mee
BUSINESS CARD
127.91
Check Total:
144.25
192842
06/02/2010
General Fund
Ps Main Station Bldg/Facilty
Business Card
38.89
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 21
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
Check Total:
38.89
192843
06/02/2010
General Fund
H Pool Bldg/Facilty
BUSINESS CARD
829.40
192843
06/02/2010
General Fund
R.P. Gymnasium /Spec. Departm
BUSINESS CARD
92.43
192843
06/02/2010
General Fund
Recreation Adm /Publicity
BUSINESS CARD
48.00
192843
06/02/2010
General Fund
Recreation Adm /Spec. Departme
BUSINESS CARD
119.37
192843
06/02/2010
General Fund
Codding Center /Excursions
BUSINESS CARD
774.81
192843
06/02/2010
General Fund
Recreation Adm /Special Event
BUSINESS CARD
471.00
Check Total:
2,335.01
192844
06/02/2010
General Fund
Police /Armory
BUSINESS CARD
114.54
192844
06/02/2010
General Fund
Fire /Travels & Mee
BUSINESS CARD
82.47
Check Total:
197.01.
192845
06/02/2010
General Fund
Fire /Small Tools
Business Card
25.50
Check Total:
25.50
192846
06/02/2010
General Fund
Publ Works Gen Nehicle Repai
BUSINESS CARD
103.21
192846
06/02/2010
General Fund
Police Nehicle Repai
BUSINESS CARD
187.48
Check Total:
290.69
192847
06/02/2010
General Fund
Non - Department /Self - Insured
BUSINESS CARD
49.15
Check Total:
49.15
192848
06/02/2010
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
187.01
192848
06/02/2010
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
400.95
192848
06/02/2010
General Fund
Animal Control/Medications
Butler Schein Animal Health Su
36.93
Check Total:
624.89
192849
06/02/2010
General Fund
H Pool Bldg/Facilty
Cal -Steam
685.00
Check Total:
685.00
192850
06/02/2010
General Fund
Ceramics Studio -Cont Svcs
Michele Carter
273.00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM)
Page 22
Check Number Check Date Fund Name Account Name Vendor Name Amount
192850
06/02/2010
General Fund
Ceramics Studio -Cont Svcs
Michele Carter
45.50
192850
06/02/2010
General Fund
Ceramics Studio -Cont Svcs
Michele Carter
13.00
Check Total:
331.50
192851
06/02/2010
General Fund
Recreation Adm /Publicity
The Community Voice
8,210.00
Check Total:
8,210.00
192852
06/02/2010
General Fund
City Manager /Travels & Mee
John Dunn
20.00
Check Total:
20.00
192853
06/02/2010
General Fund
Contrct/Classes /Contractual S
En Garde Fencing
97.50
192853
06/02/2010
General Fund
Contrct/Classes /Contractual S
En Garde Fencing
8.13
Check Total:
105.63
192854
06/02/2010
General Fund
Publ Works Gen /Spec. Departm
Eureka Oxygen Co.
9.70
192854
06/02/2010
General Fund
Publ Works Gen /Spec. Departm
Eureka Oxygen Co.
110.20
Check Total:
119.90
192855
06/02/2010
General Fund
Recreation Adm /Special Event
FED EX KINKO'S
39.15
192855
06/02/2010
General Fund
Recreation Adm /Special Event
FED EX KINKO'S
26.16
Check. Total:
65.31
192856
06/02/2010
General Fund
Park Maint /Spec. Departm
Friedman's
30.05
Check Total:
30.05
192857
06/02/2010
General Fund
Animal Control /Spec. Departm
Frizelle Enos
203.25
Check Total:
203.25
192858
06/02/2010
General Fund
Codding Center /Excursions
Geneva Gains
11.00
Check Total:
11.00
192859
06/02/2010
General Fund
Police /Vehicle Repai
Grainger, Inc.
8.93
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 23
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
192859
06/02/2010
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
6.03
192859
06/02/2010
General Fund
H Pool Bldg/Facilty
Grainger, Inc.
88.53
192859
06/02/2010
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
190.96
192859
06/02/2010
General Fund
R.P. Gymnasium Bldg/Facilty
Grainger, Inc.
44.74
192859
06/02/2010
General Fund
Non- Department /Self- Insured
Grainger, Inc.
45.02
Check Total:
384.21
192860
06/02/2010
General Fund
Golis Park /Fac Maint/Non-
Hertz Equipment Rental Corpora
429.46
Check Total:
429.46
192861
06/02/2010
General Fund
Animal Control/Shelter Food
Hill's Pet Nutrition Sales, In
-7.63
192861
06/02/2010
General Fund
Animal Control/Shelter Food
Hill's Pet Nutrition Sales, In
440.78
192861
06/02/2010
General Fund
Animal Control/Shelter Food
Hill's Pet Nutrition Sales, In
228.90
192861
06/02/2010
General Fund
Animal Control/Shelter Food
Hill's Pet Nutrition Sales, In
497.26
192861
06/02/2010
General Fund
Animal Control/Shelter Food
Hill's Pet Nutrition Sales, In
19.08
Check Total:
1,178.39
192862
06/02/2010
General Fund
Benecia Pool Bldg/Facilty
The Hitmen Termite & Pest Control
75.00
192862
06/02/2010
General Fund
Center Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
192862
06/02/2010
General Fund
Burt/Ave Rec Cr Bldg/Facilty
The Hitmen Termite & Pest Control
60.00
Check Total:
195.00
192863
06/02/2010
General Fund
Animal Control /Spec. Departm
Home Baked
144.00
Check Total:
144.00
192864
06/02/2010
General Fund
Streets & Bike /Spec. Departm
Home Depot
379.29
192864
06/02/2010
General Fund
Park Maint /Spec. Departm
Home Depot
5.24
192864
06/02/2010
General Fund
Park Maint /Spec. Departm
Home Depot
6.79
192864
06/02/2010
General Fund
Park Maint /Spec. Departm
Home Depot
28.97
192864
06/02/2010
General Fund
Park Maint /Spec. Departm
Home Depot
6.39
192864
06/02/2010
General Fund
Streets & Bike /Spec. Departm
Home Depot
68.05
192864
06/02/2010
General Fund
Park Maint /Spec. Departm
Home Depot
14.11
Check Total:
508.84
192865
06/02/2010 '
General Fund
Trees & Parkwys /Spec. Departm
Horizon Distribution Inc.
27.25
192865
06/02/2010
General Fund
Park Maint /Spec. Departm
Horizon Distribution Inc.
69.68
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 24
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
192865
06/02/2010
General Fund
Park Maint /Spec. Departm
Horizon Distribution Inc.
68.14
192865
06/02/2010
General Fund
Park Maint /Spec. Departm
Horizon Distribution Inc.
70.16
Check Total:
235.23
192866
06/02/2010
General Fund
Contrct/Classes /Contractual S
Bettyjane Hotaling
7,495.80
Check Total:
7,495.80
192867
06/02/2010
General Fund
Ref Deposit -Liab. Insur
HUB International
2,360.00
192867
06/02/2010
General Fund
Refundable Deposits
HUB International
- 242.65
192867
06/02/2010
General Fund
R.P. Comm. Cntr /Rp Community
HUB International
- 242.65
192867
06/02/2010
General Fund
Cash
HUB International
242.65
Check Total:
2,117.35
192868
06/02/2010
General Fund
Publ Works Gen /Spec. Departm
J & Manufacturing
100.00
Check Total:
100.00
192869
06/02/2010
General Fund
Cherie Jones
43.01
Check Total:
43.01
192870
06/02/2010
General Fund
Building Permit Fees
JT Construction
70.00
192870
06/02/2010
General Fund
Building Standards Special Rev
JT Construction
1.00
Check Total:
71.00
192871
06/02/2010
General Fund
Non - Department /Self - Insured
Kelly -Moore Paint Company Inc.
175.58
Check Total:
175.58
192872
06/02/2010
General Fund
Animal Control /Contractual S
Barbara Leach, D.V.M.
11445.00
Check Total:
1,445.00
192873
06/02/2010
General Fund
Non - Department /Professional
The Lew Edwards Group
3,833.00
Check Total:
3,833.00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 25
Check Number Check Date Fund Name
192874
06/02/2010
General Fund
192875
06/02/2010
General Fund
192876
06/02/2010
General Fund
192877
06/02/2010
General Fund
192878
06/02/2010
General Fund
192879
06/02/2010
General Fund
192880
06/02/2010
General Fund
192881
06/02/2010
General Fund
192882
06/02/2010
General Fund
192882
06/02/2010
General Fund
192882
06/02/2010
General Fund
192883
06/02/2010
General Fund
AP - Checks for Approval ( 06/02/2010 - 1:18 PM )
Account Name . Vendor Name Amount
Non - Department /Travels & Mee
Elizabeth Lidster
33.50
Check Total:
33.50
Sandra M. Lipitz
812.03
Check Total:
812.03
Non - Department /Community Pro
Teresa Lopez
152.80
Check Total:
152.80
Fire /Training & Ed
Rob Luis
25.00
Check Total:
25.00
Pac /City Events /Contractual S
Brian Mc Carthy
224.91
Check Total:
224.91
Contrct/Classes /Contractual S
Siena Mc Carthy
20.80
Check Total:
20.80
Contrct/Classes /Contractual S
Clare Moore
296.40
Check Total:
296.40
R.P. Gymnasium /Sports Suppli
NorCal ASA
315.00
Check Total:
315.00
Pers'L & Purch /Recruitment/P
North Bay Corporate Health Ser
43.00
Publ Works Gen /Training & Ed
North Bay Corporate Health Ser
58.00
Pers'L & Purch /Recruitment/A
North Bay Corporate Health Ser
43.00
Check Total:
144.00
Sports Center /Contractual S
North Bay Kung Fu & Karate
650.00
Page 26
Check Number Check Date Fund Name Account Name Vendor Name Amount
Check Total: 650.00
192884
06/02/2010
General Fund
Sports Center /Office Supplie
Office Depot
26.51
192884
06/02/2010
General Fund
Sports Center /Office Supplie
Office Depot
238.00
Check Total:
264.51
192885
06/02/2010
General Fund
Honeybee Park /Heat/Light/Po
Pacific Gas & Electric
149.40
192885
06/02/2010
General Fund
Ladybug Park Heat/Light/Powe
Pacific Gas & Electric
265.71
192885
06/02/2010
General Fund
Sunrise Park /Heat/Light/Po
Pacific Gas & Electric
216.16
192885
06/02/2010
General Fund.
M Park /Heat/Light/Po
Pacific Gas & Electric
1,049.76
192885
06/02/2010
General Fund
Rainbow Park /Heat/Light/Po
Pacific Gas & Electric
33.00
192885
06/02/2010
General Fund
Center /Heat/Light/Po
Pacific Gas & Electric
1,233.48
192885
06/02/2010
General Fund
Alicia Pool /Heat/Light/Po
Pacific Gas & Electric
26.85
192885
06/02/2010
General Fund
Benecia Pool /Heat/Light/Po
Pacific Gas & Electric
442.53
192885
06/02/2010
General Fund
Ladybug Pool /Heat/Light/Po
Pacific Gas & Electric
14.09
192885
06/02/2010
General Fund
H Pool /Heat/Light/Po
Pacific Gas & Electric
2,379.49
192885
06/02/2010
General Fund
R.P. Gymnasium /Heat/Light/Po
Pacific Gas & Electric
764.31
192885
06/02/2010
General Fund
R.P. Comm. Cntr /Heat/Light/Po
Pacific Gas & Electric
3,434.89
192885
06/02/2010
General Fund
Magnolia Pool /Heat/Light/Pow
Pacific Gas & Electric
348.37
192885
06/02/2010
General Fund
Burt/Ave Rec Cr /Heat/Light/Po
Pacific Gas & Electric
291.64
192885
06/02/2010
General Fund
Pac /Heat/Light/Po
Pacific Gas & Electric
2,435.87
192885
06/02/2010
General Fund
Sign/Heat Light & Power
Pacific Gas & Electric
609.34
192885
06/02/2010
General Fund
City Hail Annex /Heat/Light/Po
Pacific Gas & Electric
906.70
192885
06/02/2010
General Fund
Non- Department /Heat/Light/Po
Pacific Gas & Electric
12.86
192885
06/02/2010
General Fund
Animal Shelter /Heat/Light/Pow
Pacific Gas & Electric
1,035.32
192885
06/02/2010
General Fund
Ps Main Station /Heat/Light/Po
Pacific Gas & Electric
7,460.42
192885
06/02/2010
General Fund
P/S Bldg -North /Heat/Light/Po
Pacific Gas & Electric
650.31
192885
06/02/2010
General Fund
P/S Bldg -South /Heat/Light/Po
Pacific Gas & Electric
175.01
192885
06/02/2010.
General Fund
Publ Works Gen /Heat/Light/Po
Pacific Gas & Electric
370.42
192885
06/02/2010
General Fund
Trees & Parkwys /Heat/Light/Po
Pacific Gas & Electric
611.12
192885
06/02/2010
General Fund
School Grounds /Heat/Light/Po
Pacific Gas & Electric
13.34
192885
06/02/2010
General Fund
Street Lighting /Heat/Light/Po
Pacific Gas & Electric
12,577.04
192885
06/02/2010
General Fund
Traffic Signals /Heat/Light/Po
Pacific Gas & Electric
1,185.40
192885
06/02/2010
General Fund
Alicia Park /Heat/Light/Po
Pacific Gas & Electric
331.97
192885
06/02/2010
General Fund
Benecia Park /Heat/Light/Po
Pacific Gas & Electric
400.38
192885
06/02/2010
General Fund
Caterpillr Park /Heat/Light/Po
Pacific Gas & Electric
9.03
192885
06/02/2010
General Fund
ColegioN Park /Heat/Light/Po
Pacific Gas & Electric
95.98
192885
06/02/2010
General Fund
Dorotea Park /Heat/Light/Po
Pacific Gas & Electric
65.48
192885
06/02/2010
General Fund
Eagle Park /Heat/Light/Po
Pacific Gas & Electric
164.52
192885
06/02/2010
General Fund
Golis Park /Heat/Light/Po
Pacific Gas & Electric
476.30
192885
06/02/2010
General Fund
City Hall /Heat/Light/Po
Pacific Gas & Electric
266.86
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 27
Check Number Check Date Fund Name
192886 06/02/2010 General Fund
192887 06/02/2010 General Fund
192887 06/02/2010 General Fund
192888 06/02/2010 General Fund
192889
06/02/2010
General Fund
192889
06/02/2010
General Fund
192889
06/02/2010
General Fund
192889
06/02/2010
General Fund
192889
06/02/2010
General Fund
192889
06/02/2010
General Fund
192889
06/02/2010
General Fund
192890
06/02/2010
General Fund
192890
06/02/2010
General Fund
192890
06/02/2010
General Fund
192890
06/02/2010
General Fund
192891 06/02/2010 General Fund
192892 06/02/2010 General Fund
Account Name Vendor Name Amount
Check Total:
R.P. Gymnasium /Concession Pu Pepsi -Cola
Check Total:
Sports Center /Contractual S Petaluma School of Ballet
Contrct/Classes /Contractual S Petaluma School of Ballet
Check Total:
Sports Center /Contractual S
Shelby Rasmussen
Check Total:
Publ Works Gen /Gas & Oil
Police /Gas & Oil
Police /Gas & Oil
Police /Gas & Oil
Publ Works Gen /Gas & Oil
Publ Works Gen /Gas & Oil
Police /Gas & Oil
Redwood Coast Petroleum
Redwood Coast Petroleum
Redwood Coast Petroleum
Redwood Coast Petroleum
Redwood Coast Petroleum
Redwood Coast Petroleum
Redwood Coast Petroleum
Check Total:
Publ Works Gen /Fac Maint/Non-
Redwood Lock & Key
Publ Works Gen /Fac Maint/Non-
Redwood Lock & Key
Park Maint /Spec. Departm
Redwood Lock & Key
Park Maint /Spec. Departm
Redwood Lock & Key
Check Total:
Trees & Parkwys /Spec. Departm Reliable Hardware & Steel Co.
Check Total:
Rec Ref Clearing
Marlene Rojas
40,503.35
191.50
191.50
731.25
526.50
1,257.75
140.00
140.00
1,382.51
811.47
901.63
866.47
838.27
1,034.47
742.78
6,577.60
93.08
2.73
5.45
20.99
122.25
87.13
87.13
40.00
Check Total: 40:00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 28
Check Number Check Date Fund Name
192893 06/02/2010 General Fund
192894 06/02/2010 General Fund
192894 06/02/2010 General Fund
192895
06/02/2010
General Fund
192895
06/02/2010
General Fund
192895
06/02/2010
General Fund
192895
06/02/2010
General Fund
192895
06/02/2010
General Fund
192895
06/02/2010
General Fund
192895
06/02/2010
General Fund
192896 06/02/2010 General Fund
192897 06/02/2010 General Fund
192898 06/02/2010 General Fund
192898 06/02/2010 General Fund
192898 06/02/2010 General Fund
192899 06/02/2010 General Fund
192900 06/02/2010 General Fund
Account Name Vendor Name Amount
Contrct/Classes /Contractual S Art Rosch
Check Total:
Transient Occupancy Tax Stephen Sadler
BIA Assessment Payable Stephen Sadler
Check Total:
Publ Works Gen Nehicle Repai Santa Rosa Auto Parts
Police
Nehicle Repai
Santa Rosa Auto Parts
Police
Nehicle Repai
Santa Rosa Auto Parts
Police
Nehicle Repai
Santa Rosa Auto Parts
Park Maint
/Spec. Departm
Santa Rosa Auto Parts
Fire
Nehicle Repai
Santa Rosa Auto Parts
Publ Works Gen Nehicle Repai
Santa Rosa Auto Parts
Check Total:
Publ Works Gen /Bldg/Facilty Santa Rosa Fire Equipment Sery
Check Total:
Streets & Bike /Spec. Departm Shamrock Materials
26.00
26.00
144.00
24.00
168.00
204.11
92.55
17.02
17.02
15.28
255.49
52.01
653.48
112.50
112.50
143.08
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 29
Check Total:
143.08
Police Nehicle Repai
Snap -On- Industrial
150.60
Fire Nehicle Repai
Snap -On- Industrial
150.60
Publ Works Gen Nehicle Repai
Snap -On- Industrial
150.61
Check Total:
451.81
Animal Control /Contractual S
Sonic.net, Inc.
9.95
Check Total:
9.95
Publ Works Gen /Clothing Allo
Sunset Linen Service
105.00
Check Total:
105.00
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 29
Check Number Check Date
Fund Name
Account Name
Vendor Name
Amount
192901
06/02/2010
General Fund
Trees & Parkwys /Spec. Departm
Sweet Lane Wholesale Nursery
763.00
192901
06/02/201.0
General Fund
Trees & Parkwys /Spec. Departm
Sweet Lane Wholesale Nursery
55.00
Check Total:
818.00
192902
06/02/2010
General Fund
Publ Works Gen /Vehicle Repai
TDS - Tire Distribution System
116.13
Check Total:
116.13
192903
06/02/2010
General Fund
Streets & Bike /Spec. Departm
The Barricade Company
87.20
Check Total:
87.20
192904
06/02/2010
General Fund
Fire /Vehicle Repai
Traction of Santa Rosa
81.84
192904
06/02/2010
General Fund
Fire /Vehicle Repai
Traction of Santa Rosa
108.75
Check Total:
190.59
192905
06/02/2010
General Fund
Contrct/Classes /Contractual S
Pat Tyler
436.80
192905
06/02/2010
General Fund
Contrct/Classes /Contractual S
Pat Tyler
32.50
Check Total:
469.30
192906
06/02/2010
General Fund
Publ Works Gen /Spec Dept Equ
United Rentals Northwest, Inc.
38.69
192906
06/02/2010
General Fund
Streets & Bike /Equipment Rent
United Rentals Northwest, Inc.
400.00
Check Total:
438.69
192907
06/02/2010
General Fund
Non - Department /Travels & Mee
US Bank
263.95
Check Total:
263.95
192908
06/02/2010
General Fund
Rec Ref Clearing
Yessica Valdez
400.00
Check Total:
400.00
192909
06/02/2010
General Fund
Publ Works Gen /Cellular Phone
Verizon Wireless
45.01
192909
06/02/2010
General Fund
Data Processing/Cellular Phone
Verizon Wireless
180.04
192909
06/02/2010
General Fund
Police / Cell Phone
Verizon Wireless
90.02
AP - Checks for Approval ( 06/02/2010 - 1:18 PM) Page 30
Check Number Check Date Fund Name Account Name Vendor Name Amount
Report Total: 1,563,400.10
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 31
Check Total:
315.07
192910
06/02/2010
General Fund
P/S Bldg -North Bldg/Facilty
Wal -Mart
140.31
Check Total:
140.31
192911
06/02/2010
General Fund
Streets & Bike /Spec. Departm
West Coast Graphics
270.32
Check Total:
270.32
192912
06/02/2010
General Fund
Publ Works Gen /Small Tools
West County Tool & Equipment
60.58
Check Total:
60.58
192913
06/02/2010
General Fund
Trees & Parkwys /Spec. Departm
Wheeler Zamaroni
486.96
Check Total:
486.96
192914
06/02/2010
General Fund
Sports Center /Contractual S
MARY -RITA WILLIAMSON
260.00
Check Total:
260.00
192915
06/02/2010
General Fund
Contrct/Classes /Contractual S
Janet Wise
139.75
Check Total:
139.75
192916
06/02/2010
General Fund
Contrct/Classes /Contractual S
JoRene Woodworth
163.80
Check Total:
163.80
Report Total: 1,563,400.10
AP - Checks for Approval ( 06/02/2010 - 1:18 PM ) Page 31
COMMUNITY DEVELOPMENT COMMISSION
BILLS FOR APPROVAL
June 15, 2010
Checks 5544 -5554
Dated May 20, 2010 - June 2, 2010 $25,930.45
TOTAL $25,930.45
Accounts Payable
Checks for Approval
User: speterson
Printed: 06/02/2010 - 1:17 PM
Check Number
Check Date
Fund Name
Account Name
Vendor Name
Amount
5544
05/26/2010
Redevelopment General Fund
Contractual Services
Foxtail Golf Club
1,261.86
Check Total:
1,261.86
5545
05/26/2010
Redevelopment General Fund
Contractual Services
Union Bank, N.A.
61.00
Check Total:
61.00
5546
05/26/2010
Redevelopment General Fund
Community Center Fountain
Home Depot
360.39
5546
05/26/2010
Redevelopment General Fund
Community Center Fountain
Home Depot
339.71
5546
05/26/2010
Redevelopment General Fund
Community Center Fountain
Home Depot
16.00
5547 05/26/2010 Redevelopment General Fund
5548 05/26/2010 Redevelopment General Fund
5548 05/26/2010 Redevelopment General Fund
5549 05/26/2010 Redevelopment General Fund
5550 05/26/2010 Redevelopment General Fund
5550 05/26/2010 Redevelopment General Fund
Community Center Fountain
Community Center Fountain
Community Center Fountain
Community Center Fountain
Community Center Fountain
Community Center Fountain
Check Total:
Platt
Check Total:
Shamrock Materials
Shamrock Materials
Check Total:
So Co Clerk
Check Total:
Sweet Lane Wholesale Nursery
Sweet Lane Wholesale Nursery
AP - Checks for Approval ( 06/02/2010 - 1:17 PM) Page 1
716.10
186.72
186.72
2,398.62
132.08
2,530.70
50.00
50.00
719.40
882.90
Check Number Check Date Fund Name Account Name Vendor Name Amount
5551 05/26/2010 Redevelopment General Fund Community Center Fountain Wheeler Zamaroni
5552 06/02/2010 Redevelopment General Fund Contractual Services
5553 06/02/2010 Low & Moderate Income Housing Contractual Services
5554 06/02/2010 Low & Moderate Income Housing Contractual Services
AP - Checks for Approval ( 06/02/2010 - 1:17 PM )
Check Total:
Check Total:
Huppe Landscape Company, Inc.
Check Total:
Huppe Landscape Company, Inc.
Check Total:
So Co Community Development Co
Check Total:
Report Total:
1,602.30
278.33
278.33
100.00
100.00
200.00
200.00
18,943.44
18,943.44
25,930.45
Page 2
F Agenda Packet Preparation TIMELINES for Regular City Council Meetings
{This section for City Clerk Use Only}
held on the 2nd & 0 Tuesdays of each month:
• Resoiutions (other than standard formats for authorizations and approvals), Ordinances &
Agreements to Assistant City Attorney via email for review and approval as to form DUE no
6/15/10 CDC Agenda
later than NOON Three (3) Mondays prior to Council meeting date
• Agenda items to City Manager via email for his review and responding "email authorization ",
ITEM NO. 6.C.1
synchronized with above timeframe of Assistant City Attorney review, and an email copy to
RESOLUTION NO. 2010-60
the City Clerk for drafting agendas
• Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets
with 2 sets single -sided & 18 sets double - sided/stapled to City Clerk DUE no later than
NOON Two (2) Fridays prior to Council meeting date
• Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later
than Tuesday morning One (1) week prior to Council meeting date
• Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on
Thursday afternoon One (1) week prior to Council meeting date in compliance with
Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008 -173
CITY OF ROIINERT PARK
COUNCIL AGENDA ITEM TRANSMITTAL REPORT
Meeting Date: June 15, 2010
Department: Administrative Services
Submitted By: Sandy Lipitz, Director of Administrative Services
Submittal Date: May 21, 2010
Agenda Title: Expenditure of Funds Prior to the Adoption of the Fiscal Year 2010 -11
Municipal Budget
Requested Council Action: Adopt Resolution Authorizing the Expenditure of Funds Prior to the
Adoption of the Fiscal Year 2010 -11 Municipal Budget
Summary:
The City of Rohnert Park's Budget for the Fiscal Year 2010 -11 will not be approved before the.end
of this fiscal year. In order to continue the City's daily operations, the Council must adopt a
resolution authorizing the expenditure of funds beyond the end of this fiscal year for usual and
necessary expenditures including, but not limited to, expenditures for contract services previously
authorized by the City Council
Enclosures: Resolution
CITY ATTORNEY'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney.
CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Time
(X) Approval O Public Hearing Required
( ) Not Recommended O Submitted with Comment
( ) Policy Determination by Council
( ) City Comments:
Per Interim City Manager's review and direction for distribution of this agenda item.
(Revised 031309) JH:TG- S:05 -b
RESOLUTION NO. 2010 -60
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE EXPENDITURE OF FUNDS FOR USUAL AND NECESSARY
EXPENDITURES PRIOR TO THE ADOPTION OF THE
FISCAL YEAR 2010 -11 MUNICIPAL BUDGET
WHEREAS, the City of Rohnert Park's Fiscal Year 2010 -11 Budget will not be approved
and adopted by the City Council prior to the expiration of the current fiscal year (June 30, 2010);
WHEREAS, the City's daily operations require the expenditure of funds for usual and
necessary expenditures including, but not limited to, expenditures for contract services previously
authorized by the City Council; and
WHEREAS, this resolution is intended to carry forward the current Fiscal Year 2009 -10
Budget appropriations, with the exception of the budget revisions previously authorized and
directed by the City Council during its discussions of the Fiscal Year 2010 -11 budget.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve expenditures of funds for usual and necessary
expenditures, including those previously approved by the City Council prior to the adoption of the
Fiscal Year 2010 -11 Municipal Budget.
DULY AND REGULARLY ADOPTED this 15`" day of June, 2010.
ATTEST:
City Clerk
CITY OF ROHNERT PARK
Mayor
Agenda Packet Preparation TIMELINES for Regular City Council Meetings
{This section for City Clerk Use Only}
held on the 2 & 4b Tuesdays of each month:
Engineering
• Resolutions (other than standard formats for authorizations and approvals), Ordinances &
Richard F. Pedroncelli, Senior Engineering Technician
Agreements to Assistant City Attorney via email for review and approval as to form DUE no
6/15/10 City Council Agenda
later than NOON Three (3) Mondays prior to Council meeting date
ITEM NO. 6.C.2
• Agenda items to City Manager via email for his review and responding "email authorization ",
RESOLUTION NO. 2010 -61
synchronized with above timeframe of Assistant City Attorney review, and an email copy to
the City Clerk for drafting agendas
• Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets
With 2 sets single -sided & 18 sets double - sided/stapled to City Clerk DUE no later than
NOON Two (2) Fridays prior to Council meeting date
• Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later
than Tuesday morning One (1) week prior to Council meeting date
• Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on
Thursday afternoon One (1) week prior to Council meeting date in compliance with
Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008 -173
CITY OF ROHNERT PARK
COUNCIL AGENDA ITEM TRANSMITTAL REPORT
Meeting Date:
June 15, 2010
Department:
Engineering
Submitted By:
Richard F. Pedroncelli, Senior Engineering Technician
Submittal Date:
June 7, 2010
Agenda Title:
Rancho Cotate High School Homecoming Parade: Request for Waiver of Fees
Requested Council
Action: Waiving the labor and equipment fees the City incurs during the 2010
Rancho Cotate Homecoming Parade.
Summary: The Rancho Cotate High School Leadership Class is planning on submitting an
encroachment permit for the Rancho Cotate Homecoming Parade. The Leadership Class is requesting the
City Council to waive any and all fees associated with said event, refer to letter attached.
The Engineering Department has determined this permit to be a major encroachment permit due to the
involvement of City staff time and equipment. The minimum fee for a Major Encroachment Permit is
$1,200.00 pursuant to City Council Resolution No. 2008 -134 adopting Engineering Fee Schedule. Based
on the RCHS Homecoming Parades for the past three years, Public Safety, Public Works, and
Engineering have estimated the cost of the 2010 RCHS Homecoming Parade to be $3,259. The cost
could ultimately be higher due to the use of a major arterial roadway (Snyder Lane). The cost could also
be lower if more volunteers are used in place of city personnel.
Public Safety will require 14 On -Duty Public Safety employees at a cost of $1,500. This cost may be
decreased if PSAs and Explorers are available to assist staff. The number of PS staff is based on current
staffing levels for On -Duty employees. If staffing levels decrease, overtime pay may occur. Public
Safety employees are necessary for safety, road closures and traffic control.
Public Works will require 16 work -hours at an overtime rate and the use of City vehicles and equipment
(barricades, cones, signs) for safety, road closures, and traffic control. PW estimates a cost of $I ;000,
excluding equipment charges.
Recreation does not anticipate any cost associated with the parade.
Engineering fees incurred for processing the permit and insurance documents are estimated at $759.
Page 1 -of 2
Department
Estimated Cost
Public Safety
$1,500
Public Works
$1,000
Recreation
N/A
Engineering
$759
Total
$3,259
The fees have been waived for the past three years. If fees are not waived, the parade may be
cancelled, or fundraising would be required.
Enclosures: Letter from Rancho Cotate High School Leadership Class
CITY ATTORNEY'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney.
CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Time
( ) Approval () Public Hearing Required
( ) Not Recommended O Submitted with Comment
(X) Policy Determination by Council
( ) City Comments:
Per Interim City Manager's review and direction for distribution of this agenda item.
(Revised 031309) JH:TG- S:05-b
Page 2 of 2
RESOLUTION NO. 2010 -61
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING WAIVER OF ENCROACHMENT PERMIT FEES FOR RANCHO
COTATE HIGH SCHOOL HOMECOMING 2010 PARADE
WHEREAS, the Rancho Cotate High School Leadership Program has successfully
organized an annual Homecoming Parade for the past three years;
WHEREAS, the city council of the City of Rohnert Park has waived the Encroachment
Permit fees associated with the 2007, 2008 and 2009 Homecoming Parades;
WHEREAS, the Rancho Cotate High School Leadership Program hereby requests
waiver of all Encroachment Permit fees associated with the 2010 Homecoming Parade; and
WHEREAS, all other Encroachment Permit requirements are intended to be complied
with.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve waiver of all Encroachment Permit fees associated
with the 2010 Homecoming Parade to be held October 9, 2010.
DULY AND REGULARLY ADOPTED this 15th day of June, 2010.
ATTEST:
City Clerk
CITY OF ROHNERT PARK
Mayor
JH- S:05 -d
LEADERSHIP
the associated student body class of rancho cotate high school
June 4, 2010
Honorable Mayor and City Council Members,
The Rancho Cotate High School Associated Student Body Leadership class is requesting
to have the fees waived for their annual Homecoming Parade on Saturday, October 9,
2010.
As you know, Rancho Cotate High School annually hosts a Homecoming parade.
Originally from Rohnert Park Junior High to Rancho Cotate, the parade eventually
evolved to circling the football field's track. Only recently has the ASB Leadership class
requested to have the parade on the streets of Rohnert Park again, since the renovation of
Cougar Stadium eliminates any driving around Daggett Field. The past three years have
been witness to successful parades involving the high school, its feeder schools, and the
invitation of community organizations.
The Associated Student Body Leadership class is made up of 26 students, freshmen to
seniors. The Homecoming Parade committee is led by the three Entertainment
Commissioners, and is supported by the remainder of the class. It is through the efforts
of these students that Cougar Pride is brought to the Rohnert Park community through
this event. Please acknowledge their school spirit and pride of accomplishment by
waiving the fees to allow the Rancho Cotate High School Cougar Homecoming Parade
Saturday, October 9, 2010.
Sincerely,
Jq"Uca &olmaa
Jessica Holman
RCHS ASB Leadership Adviser
5450 snyder lane, rohnert park, california 94928, 707- 792 -4750
advised by jessica holman, jessica_holman @crpusd.org
Agenda Packet Preparation TIMELINES for Regular City Council Meetings
held on the 2nd & 4h Tuesdays of each month:
• Resolutions (other than standard formats for authorizations and approvals), Ordinances &
Agreements to Assistant City Attorney via email for review and approval as to form DUE no
later than NOON Three (3) Mondays prior to Council meeting date
• Agenda items to City Manager via email for his review and responding "email authorization ",
synchronized with above timeframe of Assistant City Attorney review, and an email copy to
the City Clerk for drafting agendas
• Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets
with 2 sets single -sided & 18 sets double - sided/stapled to City Clerk DUE no later than
NOON Two (2) Fridays prior to Council meeting date
• Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later
than Tuesday morning One (1) week prior to Council meeting date
• Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on
Thursday afternoon One (1) week prior to Council meeting date in compliance with
Rohnert Park Municipal Code Section 2.08:020 and related Resolution No. 2008 -173
{This section for City Clerk Use Only)
06/15/10 City Council Agenda
CITY OF ROHNERT PARK
COUNCIL AGENDA ITEM TRANSMITTAL REPORT
Meeting Date: June 15, 2010
Department: Public Works & Community Services
ITEM NO. 6.C.3
for
RESOLUTION NO.
2010 -62
Submitted By: John McArthur, Director of Public Works & Community Services
Submittal Date: June 7, 2010
Agenda Title: Parks LED Street Light Replacement Project
Requested Council Action: Adopt a Resolution Approving Project Plans and Specification and
Authorizing the Call for Sealed Bids for the Parks LED Street Light
Replacement Project.
Staff recommends adopting the attached resolution which approves the plans and specifications and
authorizes staff to commence formal (public) bidding of the Parks LED Street Light Replacement Project
(Project Number PWCS2010 -01) in accordance with the requirements set forth in the State of California
Public Contract Code. This project is fully funded by' The American Reinvestment & Recovery Act
(ARRA) Energy Efficiency and Conservation Block Grant Program (EECBG) and the Bay Area Air
Quality Management District (BAAQMD). The total estimated cost of this project, including labor and
materials, is $40,000.
EECBG Program Background
On June 23, 2009, the City Council adopted Resolution 2009 -61 which authorized staff to submit an
application for the ARRA EECBG Program. The EECBG program was enacted to boost economic
activity through funding capital infrastructure replacement projects that reduce energy consumption. The
City of Rohnert Park was awarded $164,100 in EECBG funding for energy conservation projects. Staff
included three projects with the grant application for use of EECBG funds:
1. LED Street Light Conversions - Staff has identified approximately 60 high pressure
sodium lights located throughout the City's park infrastructure that could readily be
converted to highly efficient light emitting diode (LED) lighting.
2. Energy Management System for Public Safety Building - This project encompasses
upgrading the Energy Management System (EMS) for the heating and air condition
controls at the main Public Safety building.
3. Participate in the Countywide Building Retrofit Program - The Building Retrofit Program
will set and implement the energy efficiency and solar technologies needed to retrofit
80% of County non - efficient building stock as identified in the Efficiency Sector of the
Climate Action Plan by year 2015.
The proposed LED Park Lighting Retrofit Project would complete the first phase of the LED street light
conversions allocated in the City's $164,100 of EECBG Program funding.
BAAQMD Proeram Background
In 2009, the City was awarded $75,000 from the BAAQMD to finance energy efficiency improvement
projects. Specifically, this grant provides funding for:
1. Project Management — project management (labor) for climate action projects that are
funded from other sources,
2. Grant Administration —labor cost associated with other grant funded projects,
3. Research — Seek new funding opportunities for future energy conservation/climate action
projects
Project Description
The scope of this project includes replacement of 30 failing park light assemblies located at various
locations within Eagle Park, Dorotea Park, Caterpillar Park, and Benicia Park. The existing high pressure
sodium park lights are mounted on wooden poles that are severely deteriorated and in some cases are in
need of immediate replacement. Upon completion of this project, the failing park light assemblies will be
replaced with new highly efficient LED fixtures mounted on corrosion resistant direct burial fiberglass
poles. While there are other replacement options available — high pressure sodium/steel, LED /concrete..,
the LED /direct burial fiberglass pole assembly specified in this project offers the following distinct
advantages:
1. Lower energy consumption - The new 26 -watt LED light fixtures will replace the
existing 70 -watt high - pressure sodium fixtures and reduce energy consumption by
63%,
2. Lower maintenance costs - LED light fixtures will last approximately three times
longer than the current high - pressure sodium bulb,
3. Simple and quick installation — Direct burial fiberglass poles are simple and
inexpensive to install,
4. Compliance with EECBG Program requirements,
5. Partially completes GHG Plan energy savings measure,
6. Long life expectancy — The fiberglass poles have a minimum 50 year life expectancy
7. Low future replacement cost,
8. Eligible for PG &E rebates — The City may be eligible to receive further savings
through PG &E rebates.
Financial Impacts
The Park Lighting Replacement Project saves approximately $15,000 in pending capital expenses and
reduces the operation and maintenance costs of the City parks system by $1,000 /year.
Capital Costs: This project is funded by the EECBG Program including all labor and materials costs.
The BAAQMD grant will fully fund all project management and grant administration costs. There are no
match requirements of either grant and therefore no ($0.00) capital costs to the City. Furthermore, many
of the wooden poles are in need of immediate replacement. We estimate that the cost to replace each pole
is roughly $1,000, and that 15 poles would need to be replaced within the next fiscal year. If the EECBG
Program funding was not available for this project, this. pending expense would be paid for out of the
General Fund.
Operation and Maintenance Costs: Through reduced energy consumption, and expanded maintenance
interval, staff anticipates a modest savings of about $1000 /year from the new LED fixtures. Additionally,
the proposed LED fixtures may be eligible for one -time PG &E rebates in an amount of $1,500.
Enclosures: Resolution
(Bid Package for Replacing the Park LED fixtures and light poles is available for viewing in the
City Clerk's Office and City website)
CITY ATTORNEY'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney.
CITY MANAGER'S RECOMMENDATION: (X) Consent Item ( ) Regular Time
( ) Approval () Public Hearing Required
( ) Not Recommended () Submitted with Comment
( ) Policy Determination by Council
( ) City Comments:
Per Interim City Manager's review and direction for distribution of this agenda item.
(Revised 03 t 309) JH:TG- S:05 -b
RESOLUTION ' NO. 2010 -62
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING AND ADOPTING PROJECT PLANS AND SPECIFICATONS AND
AUTHORIZING THE CALL FOR SEALED BIDS FOR THE
PARKS LED STREET LIGHT REPLACEMENT PROJECT
(PROJECT NO. PWCS2010 -01)
WHEREAS, the City Council approved an application for Energy Efficiency
Conservation Block Grant (EECBG) funding with the adoption of Resolution 2009 -61; and
WHEREAS, the City of Rohnert Park was awarded EECBG funding in September 2009
which includes an allocation towards an LED street light conversion project; and
WHEREAS, staff has identified numerous wooden light poles requiring replacement that
have been selected for the LED light conversion project at Benecia, Caterpillar, Dorotea and
Eagle Parks; and
WHEREAS, plans and specifications for the installation of LED fixtures and light poles
at these sites are complete;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park
that it does hereby approve and adopt the plans and specifications and authorize the call for
sealed bids for the Parks LED Street Light Replacement Project.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 15th day of June, 2010.
ATTEST:
City Clerk
CITY OF ROHNERT PARK
Mayor
JH- S:05 -d
Agenda Packet Preparation TIMELINES for Regular City Council Meetings
{This section for City Clerk Use Only)
held on the 2 "d & 4h Tuesdays of each month:
• Kesolutions (other than standard formats for authorizations and approvals), Ordinances &
6/15/10 City Council Agenda
Agreements to Assistant City Attorney via email for review and approval as to form DUE no
later than NOON Three (3) Mondays prior to Council meeting date
CDC ITEM NO. 6.D.1
• Agenda items to City Manager via email for his review and responding "email authorization ",
RESOLUTION NO. 2010-09
synchronized with above timeframe of Assistant City Attorney review, and an email copy to
the City Clerk for drafting agendas
• Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets
with 2 sets single -sided & 18 sets double - sided/stapled to City Clerk DUE no later than
NOON Two (2) Fridays prior to Council meeting date
• Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later
than Tuesday morning One (1) week prior to Council meeting date
• Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on
Thursday afternoon One (1) week prior to Council meeting date in compliance with
Rohnert Park Municipal Code Section 2.08.020 and related Resolution No. 2008 -173
Meeting Date:
Department:
Submitted By:
Submittal Date:
Agenda Title:
Requested CDC Action:
Summary:
COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF ROHNERT PARK
AGENDA ITEM TRANSMITTAL REPORT
June 15, 2010
Administration
Linda Babonis, Housing and Redevelopment Manager
May 21, 2010
Expenditure of Funds Prior to the Adoption of the Fiscal Year 2010 -11.
Community Development Commission (CDC) Budget
Adopt Resolution Authorizing the Expenditure of Funds Prior to the
Adoption of the Fiscal Year 2010 -11 CDC Budget
The Community Development Commission's Budget for the Fiscal Year 2010 -11 will not be
approved before the end of this fiscal year. In order to continue the CDC's daily operations, the
CDC must adopt a resolution authorizing the expenditure of funds beyond the end of this fiscal year
for usual and necessary expenditures including, but not limited to, expenditures for contract services
previously authorized by the CDC.
Enclosures: Resolution
GENERAL COUNSEL'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by General Counsel.
EXECUTIVE DIRECTOR'S RECOMMENDATION: (X) Consent Item O Regular Time
(X) Approval () Public Hearing Required
( ) Not Recommended O Submitted with Comment
O Policy Determination by CDC
O Comments:
Per Interim Executive Director's review and direction for distribution of this agenda item.
(Revised 031309) JH:TG- S.:05 -b
RESOLUTION NO. 2010 -09
A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF ROHNERT PARK
AUTHORIZING THE EXPENDITURE OF FUNDS FOR USUAL AND NECESSARY
EXPENDITURES PRIOR TO THE ADOPTION OF THE
FISCAL YEAR 2010 -11 BUDGET
WHEREAS, the budget of the Community Development Commission of the City of
Rohnert Park ( "CDC ") for Fiscal Year 2010 -11 will not be approved and adopted by the CDC prior
to the expiration of the current fiscal year (June 30, 2010);
WHEREAS, the CDC's daily operations require the expenditure of funds for usual and
necessary expenditures including, but not limited to, expenditures for contract services previously
authorized by the CDC; and
WHEREAS, this resolution is intended to carry forward the current Fiscal Year 2009 -10
CDC Budget appropriations, with the exception of the budget revisions previously authorized and
directed by the CDC during its discussions of the Fiscal Year 2010 -11 budget.
NOW, THEREFORE, BE IT RESOLVED by the Community Development
Commission of the City of Rohnert Park that it does hereby authorize and approve expenditures
of funds for usual and necessary expenditures, including those previously approved by the CDC
prior to the adoption of the Fiscal Year 2010 -11 CDC Budget.
DULY AND REGULARLY ADOPTED this 15th day of June, 2010.
COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF ROHNERT PARK
Chair
ATTEST:
Secretary
Agenda Packet Preparation TIMELINES for Regular City Council Meetings
held on the 2 °`► & 4th Tuesdays of each month:
ResoliAtions (other than standard formats for authorizations and approvals), Ordinances &
Agreements to Assistant City Attorney via email for review and approval as to form DUE no
later than NOON Three (3) Mondays prior to Council meeting date
Agenda items to City Manager via email for his review and responding "email authorization ",
synchronized with above timeframe of Assistant City Attorney review, and an email copy to the
City Clerk for drafting agendas
Agenda Items w /attachments via email and twenty (20) complete hard copy sets with 2 sets
single -sided & 18 sets double- sided /stapled to City Clerk DUE no later than NOON Two (2)
Fridays prior to Council meeting date
Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later
than Tuesday morning One (1) week prior to Council meeting date
Agenda Packets distributed to City Council and Agendas posted /distributed/mailed on
Thursday afternoon One (1) week prior to Council meeting date in compliance with Rohnert
Park Municipal Code Section 2.08.020 and related Resolution No. 2008 -173
CITY OF ROHNERT PARK
COMMUNITY DEVELOPMENT COMMISSION
AGENDA ITEM TRANSMITTAL REPORT
Meeting Date: June 15, 2010
Department: Finance
Submitted By: Sandy Lipitz
Submittal Date: June 9, 2010
Agenda Title: Community Development Commission Financing Plan
Requested Commission Action: Approve Financing Plan
Summary:
{This section for City Clerk Use Only)
6/15/10 City Council Meeting
CDC ITEM NO.7
The recent State raid on redevelopment finds and the decline in the assessed valuation of the
Redevelopment Project Area reduced the Community Development Commission's (Commission) cash
and its ability to meet its expenditure obligations, including the required debt service payments. After
careful analysis, to address the cash shortfall, staff proposed reducing the debt payments on the 2007
Redevelopment bonds through defeasance of approximately $12.4 million of debt. The Commission
approved the defeasance and authorized the Executive Director of the Commission to execute all
documents and agreements necessary to facilitate the bond defeasance at its April 27`h meeting.
In addition, the reduction in cash also created a cash flow situation, where the major portion of the bond
debt is due in July /August, but the tax increment is not received until December. To address this issue,
the Commission will use a portion of the interest on the 2007R bonds ($1.2M) and a portion of the
interest on the 2007H bonds ($100,000) towards the debt service payments. The Commission will also
make a one -time transfer of $500,000 from the Project Fund to the Housing Fund to cover the housing
obligations, but will not be able to fully fund some of the programs.
These two measures should provide the Commission with sufficient cash to meet all of its obligations;
however, if the tax increment is less than anticipated in the next few years, the Commission can consider
issuing a taxable note or reducing the contribution to the non - profits. Staff will be closely monitoring the
Commission's cash over the next year and will advise the Commission if there are any unanticipated
events.
Enclosures: PowerPoint Presentation
GENERAL COUNSEL'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by General Counsel..
EXECUTIVE DIRECTOR'S RECOMMENDATION: O Consent Item (X) Regular Time
(X) Approval () Public Hearing Required
( ) Not Recommended O Submitted with Comment
( ) Policy Determination by Commission
( ) City Comments:
Per Interim Executive Director's review and direction for distribution of this agenda item.
6/10/2010
4
Ao
COMMISSION
U-11 fflwh'304111���
HISTORY
• On February 13, 2007, the Commission issued
$25.8M in housing debt and $35.3M in Non -
Housing debt to do various redevelopment
and affordable housing projects
• During the past three years, the Commission
has spent approximately $6.5M on housing
projects and $18M on non - housing projects
1
HOUSING PROJECTS
120 Avram Avenue Acquisition $1.8
100 Avram Avenue Acquisition $1.4
Copeland Creek Loan $1.2
6750 Commerce Blvd. Acquisition $1.1
Southwest Blvd. Fire Station Acquisition $1.0
NON - HOUSING PROJECTS
EASTSIDE SEWER MAIN ' $10.1
CITY CENTER PARKING LOT $ 3.0
CITY CENTER PLAZA DEVELOPMENT $ 2.1
6230 STATE FARM DRIVE ACQUISITION $ 1.1
415 CITY CENTER DRIVE ACQUISITION $ 0.6
SMV BUSINESS CLUSTER LOAN $ 0.5
PUB SAFETY DRIVEWAY REALIGNMENT $ 0.3
REDWOOD DRIVE PARCELS ACQUISITON $ 0.2
6/10/2010
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HOW TO ADDRESS SHORTFALL?
• The majority of redevelopment expenditures are
required debt service payments on various bond
issuances.
• There are two ways to reduce debt service
payments:
— Restructure existing debt
— Defease bonds with existing bond proceeds
• The City's current debt was issued at very
advantageous market rates, so there are no
opportunties to restructure any existing debt
HOW TO ADDRESS THE SHORTFALL?
• If the Commission defeased $12.4 million of
the 2007R debt, the annual debt payment
would drop by about $1M and would provide
the necessary cash flow relief. This would
leave a balance of approximately $7.3M in the
2007R bonds.
• The cost to defease is about $1.6 million as
the interest rate on the bonds is higher than
the escrow interest rate.
6/10/2010.
4
6/10/2010
HOW TO ADDRESS THE SHORTFALL?
• The Commission is allowed to use interest on the
2007R and 2007H bonds to make debt service
payments up to the 5% private use cap.
• Accordingly, staff would like to use $1.2M in interest
earnings from the 2007R bonds and $100K from the
2007H bonds towards debts service payments.
• In addition, staff would like to make a one -time
transfer of $500,000 from the Project Fund to the
Housing Fund to offset the cash shortfall resulting from
the decline in the assessed valuation and will reduce
funding to some of the housing non profits.
OPTIONS IF ASSESSED VALUATION
CONTINUES TO DECLINE
• Defease a portion of the 2007H bonds
• Issue a taxable note
Reduce non - profit funding and other non-
contractual expenses
5
kgenda Packet Preparation TIMELINES for Regular City Council Meetings
{This section for City Clerk Use Only)
held on the 2nd & 4"' Tuesdays of each month:
• Resolutions (other than standard formats for authorizations and approvals), Ordinances &
Agreements to Assistant City Attorney via email for review and approval as to form DUE no
6/15/10 City Council Meeting
later than NOON Three (3) Mondays prior to Council meeting date
• Agenda items to City Manager via email for his review and responding "email authorization ",
ITEM NO.8
synchronized with above timeframe of Assistant City Attorney review, and an email copy to
the City Clerk for drafting agendas
• Agenda Items with attachments via email and a total of twenty (20) complete hard copy sets
CDC RESO. NO. 2010-10
with 2 sets single -sided & 18 sets double - sided/stapled to City Clerk DUE no later than
CDC RESO. NO. 2010-11
NOON Two (2) Fridays prior to Council meeting date
CDC RESO. NO..2010 -12
• Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later
than Tuesday morning One (1) week prior to Council meeting date
• Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on
Thursday afternoon One (1) week prior to Council meeting date in compliance with
Rohnert Park Municinal Code Section 2.08.020 and related Resolution No. 2008 -173
CITY OF ROHNERT PARK
COMMUNITY DEVELOPMENT COMMISSION
AGENDA ITEM TRANSMITTAL REPORT
Meeting Date:
Department:
Submitted By:
(Name & Title)
Submittal Date:
Agenda (Subject Only) Title:
Requested Council Action:
June 15, 2010
Administration
Linda Babonis, Housing & Redevelopment Manager
June 7, 2010
FY 2010/11 Funding for City of Rohnert Pak Community Service
Organizations and Programs
Committee on the Shelterless
1) Approve Resolution authorizing Amendment No. 11 to the Agreement between the Committee on
the Shelterless ( "COTS ") and the Community Development Commission ( "CDC ") to provide
management services for the CDC -owned shared living housing and a COTS - leased transitional home
on Alma Street and authorizing CDC financial assistance.
Sonoma County Adult and Youth Development
1) Approve Resolution authorizing Amendment No. 8 to the Agreement between Sonoma County
Adult and Youth Development ( "SCAYD ") and the CDC to provide continued funding for the Homeless
Prevention Services Program ( "Program ").
Rebuilding Together Rohnert Park — Cotati Rehabilitation Program
1) Approve Resolution authorizing funding for the Rebuilding Together Rohnert Park — Cotati
Rehabilitation Program ( "Rebuilding Together").,
Summary:
COTS
The Community Development Commission ( "CDC ") entered into Amendment No. Ten (10) with COTS
on June 9, 2009, to provide $76,970 for the management of the five (5) CDC -owned shared living homes
for single parent families at risk of becoming homeless and $4,000 for local match funding toward the
HUD- funded COTS - leased home on Alma Street used as a transitional home for at -risk mothers with
children. Thus far, in FY 2009/10:
• 92% of shared transitional housing families have successfully completed the Rent Right fiscal
management course.
® 91% of families have completed COTS' innovative Kids First program.
0 100% of families tested negative for drugs and alcohol in April 2010.
• 89% of families have documented savings for housing.
• 74% of families have moved into permanent housing.
COTS projects a FY 2010/11 funding shortfall from grant requests and private donations and is
requesting financial support of $80,819 for management services and program operation in
support of the five (5) CDC -owned shared living homes in Rohnert Park. COTS is also
requesting a $4,000 local match for the HUD- funded, COTS - leased shared home on Alma Street and
emergency contingency construction funding in the amount of $2,000 per home or $10,000 total
for maintenance emergencies. The $10,000 for maintenance emergencies is set -aside and held by the
CDC.
COTS strives to protect the City's assets in three key ways:
1. Training the residents to ensure they maintain the day -to -day upkeep of the homes, from
yard work to alerting COTS staff of maintenance issues.
2. Responding to emergencies and non - urgent requests in a timely fashion to ensure the
homes are in good working order.
3. Working with civic groups to remodel or redecorate the homes, such as the Cotati Chapter
of Realtors, Eagle Scouts and the American Association of University Women
( "AAUW ").
The FY 2009/10 through 2013/14 CDC Five -Year Implementation Plan has identified COTS' support
services as an integral part of its affordable housing program.
SCAYD
Sonoma County Adult and Youth Development ( "SCAYD ") has operated the Homeless Prevention
Services Program ( "Program ") within the City of Rohnert Park for the past seven years. This will be the
8`h year that SCAYD has provided the Program services. SCAYD provides financial rental /deposit
assistance, guidance and referrals to qualified low income families and individuals in Rohnert Park who
are at risk of becoming homeless due to financial difficulties.
This organization has been and continues to be very involved with other City and countywide efforts to
assist with homelessness such as the Sonoma County 10 -Year Plan for Homelessness Prevention, a
number of countywide homeless counts, and the NOAH Group (Neighbor's Organized Against Hunger).
SCAYD, in its program management capacity, actively pursues opportunities to secure additional outside
funding such as the Community Action Partnership, the Community Foundation of Sonoma County, and
Sonoma County's Community Development Block Grant ( "CDBG ") allocations. The Homeless
Prevention Program has two funding sources in place for FY 2010 -11; Emergency Food and Shelter
Program (` EFSP ") funds, and Community Action Partnership "HCA" funds. SCAYD did not receive
funding through Sonoma County's Community Development Block Grant ( "CDBG ") allocations as they
have in years past.
The demand for households and persons requesting assistance through the Program continues to increase
as a result of current economic conditions, continued community outreach and networking. From July
2009 through May 20, 2010, the Program assisted 151 households with 383 low - income individuals,
approximately half of which were children. SCAYD anticipates serving 166 households or 420 residents
of Rohnert Park by the end of June 2010, a 14% increase over last year. SCAYD's homeless prevention
staff projects fielding over 1,400 calls for assistance by the end of June 2010, a 10% increase over last
year. And finally, SCAYD predicts that by the end of June 2010, a total of 485 people will have attended
one of its bi- weekly, bi- lingual workshops, an 11 % increase over last year.
SCAYD has requested a total of $130,000 in funding for FY 2010/11 to provide assistance to qualified
applicants.
REBUILDING TOGETHER
Rebuilding Together provides free health and safety repairs to the homes of low and very low- income
families with children, elderly and /or disabled homeowners so that they may live in safety, comfort and
independence. The Rebuilding Together Program is identified in the CDC's Five Year Implementation
Plan as a program which is consistent with California Community Redevelopment Law and which will
contribute to preserving the community's supply of affordable housing.
Since its establishment in 1999, Rebuilding Together has assisted more than 174 low and very low -
income homeowners. Rebuilding Together has completed twenty (20) home repairs to date in FY
2009/10, with another four (4) waiting scheduling and eight (8) pending review. Rebuilding
Together has expanded its services over the past several years to provide year -round emergency services
to qualified households for emergency repairs that protect the health, safety and welfare of Rohnert Park
residents. In FY 2009/10, Rebuilding Together responded to more than sixty (60) service calls.
Rebuilding Together has also established a Year -Round Home Modification Program to assist
homeowner's with special needs that cannot be put off until Rebuilding Together's annual Rebuild Day in
April. On Rebuilding Together's annual Rebuild Day, ten (10) home repairs were completed; the
remainder was completed as part of the Year -Round Home Modification Program
Rebuilding Together augments CDC funding through additional monetary and material donations and
fundraisers. Rebuilding Together requests consideration of a seventy thousand dollar ($70,000)
contribution for FY 2010/11, of which ten thousand dollars ($10,000) is set aside to be used exclusively
for year -round emergency repairs.
Fiscal Impact:
The state take -away of $4.1 million in City of Rohnert Park Redevelopment funds has negatively
impacted the CDC's cash reserves. These reserves have typically been utilized to fund the CDC's August
debt service payments pending receipt of tax increment in December and Housing Fund expenditures in
excess of the 20% set - aside. In addition to grappling with the state take -away of redevelopment funds,
staff has learned that the County of Sonoma is projecting a decline in FY 2010/11 tax increment revenues
of approximately four percent (4 %). In response to these two significant events, staff is now actively
pursuing the defeasance (i.e., retirement) of a portion of the CDC's 2007 Redevelopment Tax Allocation
Bonds (the "2007R TABS "). A detailed analysis indicates that by retiring a portion of these bonds, the
CDC will be able to service its debt and begin rebuilding its reserves to their prior state.
Given the CDC's fiscal outlook for FY 2010/11, staff consulted with Bond Counsel to determine whether
or not the CDC could utilize a small portion of the remaining 2007H TABS to provide a level of funding
for Rohnert Park's community service organizations. According to Bond Counsel, staff may indeed
utilize these funds to support housing and homeless prevention programs such as those provided by
COTS, Rebuilding Together and SCAYD.
Under Section 6010 of the California Relocation Assistance Act of 1970 (the "State Act ") and Article 9 of
the Community Redevelopment Law (§ 33410 et seq.), no public entity may proceed with any phase of a
project or other activity that will result in displacement of any person, business or farm until it provides
certain determinations and assurances including, but not limited to, the following:
• A detailed relocation plan
• Fair and reasonable relocation payments
• Comparable replacement dwellings in number, size and cost for eligible persons
Given that the COTS houses as many as seventeen (17) families at any one time in the five (5) CDC -
owned shared living homes, the CDC would be required to adhere to the State Act and Community
Redevelopment Law. A reduction in funding could have an adverse effect on COTS' ability to house
these families in a manner that would ensure their health, safety and welfare.
Staff Recommendation:
1) Staff recommends the CDC authorize and approve Amendment No. 11 to the Agreement with COTS
which provides financial assistance totaling $94,819 and is allocated as follows:
• $80,819 for funding the shortfall for management services and program operation in support of
the five (5) CDC -owned shared living homes.
• A $4,000 local match for the HUD- funded, COTS- leased shared home on Alma Street.
• $10,000 for emergency contingency construction funding.
Staff further recommends the CDC authorize the use of the 2007 Housing Tax Allocation Bond proceeds
to provide FY 2010 /11 financial assistance to COTS.
2) Staff recommends the CDC authorize and approve Amendment No. 8 to the Agreement with SCAYD
which provides financial assistance totaling $106,600. This is an 18% decrease in funding over the prior
fiscal year and is consistent with the projected decrease in tax increment and increase in housing- related
debt service. Staff further recommends the CDC authorize the use of the 2007 Housing Tax Allocation
Bond proceeds to provide FY 2010/11 financial assistance to SCAYD.
3) Staff recommends the CDC provide financial assistance totaling $57,400 in support of the
Rebuilding Together Rohnert Park- Cotati Home Rehabilitation Program. This is an 18% decrease in
funding over the prior fiscal year and is consistent with the projected decrease in tax increment and
increase in housing- related debt service. Staff further recommends the CDC authorize the use of the 2007
Housing Tax Allocation Bond proceeds to provide FY 2010/11 financial assistance to Rebuilding
Together.
Enclosures:
COTS 2010/11 Funding Proposal, Resolution, Amendment No. 11
SCAYD 2010/11 Funding Proposal, Resolution, Amendment No. 8
Rebuilding Together 2010/11 Funding Proposal, Resolution
GENERAL COUNSEL'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by the General Counsel.
EXECUTIVE DIRECTOR'S RECOMMENDATION: ( ) Consent Item (x) Regular Time
(x) Approval () Public Hearing Required
( ) Not Recommended O Submitted with Comment
( ) Policy Determination by Commission
( ) City Comments:
Per Interim Executive Director's review and direction for distribution of this agenda item.
(Revised 03 1309) JH:TG- 5;05 -b
4
RESOLUTION NO. 2010-10
A RESOLUTION OF THE
COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF ROHNERT PARK ( "CDC ") AUTHORIZING AND APPROVING
AMENDMENT NO. 11 TO THE AGREEMENT BY AND BETWEEN
COMMITTEE ON THE SHELTERLESS ( "COTS ") AND THE
CDC TO PROVIDE MANAGEMENT SERVICES OF CDC -OWNED SHARED
LIVING HOUSING AND A COTS - LEASED TRANSITIONAL HOME ON ALMA
STREET AND AUTHORIZING CDC FINANCIAL ASSISTANCE
WHEREAS, the CDC, formerly known as the Community Development Agency
( "CDA ") has adopted Ordinance No. 01 establishing a low and moderate income housing fund;
WHEREAS, CDC must utilize 20% of its tax increment revenues to improve and expand
affordable housing to low to moderate income households;
WHEREAS, on June 16, 1999, the CDC entered into an agreement with COTS to
provide management of CDC -owned "Shared Living Homes" for single parent families at risk of
becoming homeless (hereinafter referred to as "Agreement ");
WHEREAS, on June 30, 2000, the CDC approved Amendment No. 1 which provided
for local match funding toward a HUD - funded, COTS - leased home on Alma Street in Rohnert
Park to be used as a transitional home for at -risk mothers with children;
WHEREAS, the CDC has approved nine (9) subsequent amendments, most recently
Amendment No. 10 on June 9, 2009;
WHEREAS, COTS has successfully managed the five (5) City of Rohnert Park Shared
Living Homes and the COTS - leased HUD - funded Alma Street Transitional Home for at -risk
mothers with children transitioning from homelessness to independent living, as well as
providing counseling, educational opportunities and financial training for very low- income
Rohnert Park families;
WHEREAS, so far, in FY 2009/10, 92% of shared transitional housing families have
successfully completed the Rent Right fiscal management course; 91 % of families have
completed COTS' innovative Kids First program; 100% of families tested negative for drugs and
alcohol in April 2010; 89% of families have documented savings for housing; and 74% of
families have moved into permanent housing;
WHEREAS, COTS applied for and has been granted HUD Supportive Housing grant
funds and requests matching funds from the CDC in the amount of $4,000 for the 2010/11 FY to
assist with the operational costs of the HUD - funded Alma Street facility;
WHEREAS, COTS is experiencing a funding shortfall from grant requests and private
donations and is now requesting financial support of $80,819 for the 2010/11 FY to assist in the
support of the five (5) shared homes in Rohnert Park through June 30, 2011;
Page 1 of 2
WHEREAS, COTS requires emergency contingency construction funding in the amount
of $2,000 per home or $10,000 total for maintenance emergencies;
WHEREAS, COTS in its management capacity will continue collecting minimal rents
from clients of the Shared Housing Program and use the rents to supplement the cost of
providing supportive services as well as utilities, regular maintenance and other expenses related
to the operation of the houses;
WHEREAS, CDC is desirous of continuing to augment the resources available to COTS
to assist households in transitioning from homelessness to mainstream living in Rohnert Park;
and
WHEREAS, the CDC has determined to fund the $80,819 shortfall for management
services and program operation in support of the five (5) CDC -owned shared living homes; the
$4,000 matching fund contribution to assist with the operational costs of the COTS- leased HUD -
funded Alma Street Transitional Home; and the emergency contingency construction funding in
the amount of $2,000 per home or $10,000 total for maintenance emergencies.
NOW, THEREFORE, BE IT RESOLVED by the Community Development
Commission of the City of Rohnert Park that the Executive Director is authorized to execute
Amendment No. 11 to the Agreement in substantially the same form as attached to this
resolution.
DULY AND REGULARLY ADOPTED by the Community Development Commission
of the City of Rohnert Park this 15th day of June, 2010.
COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF ROHNERT PARK
Chairperson
ATTEST:
Secretary
Page 2 of 2
AMENDMENT NO. 11
TO THE AGREEMENT BY AND BETWEEN
COMMITTEE ON THE SHELTERLESS AND THE
COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF ROHNERT PARK TO PROVIDE MANAGEMENT SERVICES OF
CDC -OWNED SHARED LIVING HOUSING AND A COTS - LEASED TRANSITIONAL
HOME ON ALMA STREET AND AUTHORIZING CDC FINANCIAL ASSISTANCE
This Amendment, dated , 2010, is an amendment to the agreement by and
between Committee on the Shelterless, a non -profit corporation (hereinafter referred to as
"COTS ") and the Community Development Commission of the City of Rohnert Park (hereinafter
referred to as "CDC ").
WITNESSETH:
WHEREAS, on June 16, 1999, the CDC entered into an agreement with COTS to provide
management of CDC -owned Shared Living Homes for single parent families at risk of becoming
homeless (hereinafter referred to as "Agreement ");
WHEREAS, on June 30, 2000, the CDC approved Amendment No. 1 to the Agreement
which added a HUD- funded, COTS - leased home on Alma Street to be used as a transitional
home for at -risk mothers with children;
WHEREAS, the CDC has approved nine (9) subsequent amendments, most recently
Amendment No. 10 on June 9, 2009;
WHEREAS, COTS has successfully managed the five (5) City of Rohnert Park "Shared
Living Homes" and the COTS - leased HUD - funded Alma Street Transitional Home for at -risk
mothers with children transitioning from homelessness to independent living, as well as
providing counseling, educational opportunities and financial training for very low - income
Rohnert Park families;
WHEREAS, COTS applied for and has been granted HUD Supportive Housing Grant
funds and requests matching funds from the CDC in the amount of $4,000 for the 2010/11 FY to
assist with the operational costs of the HUD - funded Alma Street facility;
WHEREAS, COTS is experiencing a funding shortfall from grant requests and private
donations and is now requesting financial support of $80,819 for the 2010/11 FY to assist in the
support of the five (5) shared homes in Rohnert Park through June 30, 2011;
WHEREAS; COTS requires emergency contingency construction funding in the amount
of $2,000 per home or $10,000 total for maintenance emergencies;
WHEREAS, CDC is desirous of continuing to augment the resources available to COTS
to assist households to transition from homeless to mainstream living in Rohnert Park;
WHEREAS, the CDC will fund the $80,819 rental subsidy for management services
(staffing, operations and maintenance) in support of the five (5) CDC -owned shared living
COMMITTEE ON THE SHELTERLESS AGREEMENT Page 2
homes; the $4,000 matching fund contribution for the COTS - leased HUD- funded Alma Street
transitional home; and the $10,000 for emergency contingency construction funding.
NOW, THEREFORE, COTS and CDC, for and in consideration of the mutual promises
and agreements herein contained do agree as follows:
1. Section 1. PROGRAM. The paragraph entitled "Funding Commitment," which was
added to Section I. PROGRAM of the Agreement by Amendment No. 1 is hereby deleted in its
entirety and replaced with the following:
. Funding Commitment. CDC shall make available the total sum of $94,819 (Ninety -Four
Thousand, Eight Hundred Nineteen Dollars) through June 30, 2011 for the Transitional Housing
program available to Rohnert Park residents ( "Program "), as more particularly described in
Exhibit "A," Scope of Work, attached hereto and incorporated herein. Such, funding shall be
divided as follows: $4,000 for the purpose of assisting the COTS HUD - funded transitional home
in Rohnert Park; $80,819 to assist in the support of the five (5) "shared- living" homes in Rohnert
Park; and $10,000 for establishing an emergency contingency construction fund.
Since the inception of this Agreement, the CDC has provided the following amounts for the
purpose of assisting the COTS- leased, HUD - funded transitional home in Rohnert Park:
FY
2000 -01
$7,400
FY
2001 -02
$7,400
FY
2002 -03
$7,400
FY
2003 -04
$7,400
FY
2004 -05
$7,400
FY
2005 -06
$7,400
FY
2006 -07
$7,400
FY
2007 -08
$4,000
FY
2008 -09
$4,000
FY
2009 -10
$4,000
Additionally, the CDC has provided the following amounts to assist in the support of the five (5)
Shared Living Homes in Rohnert Park:
FY
2004 -05
$50,000
FY
2005 -06
$56,000
FY
2006 -07
$59,000
FY
2007 -08
$61,042
FY
2008 -09
$60,500
FY
2009 -10
$76,970
Finally, the CDC has provided the following amount to provide for an emergency contingency
construction fund:
FY 2009 -10 $10,000
2. Section II. TERM. The paragraph in Section II, TERM, of the Agreement is hereby
deleted in its entirety and replaced with the following:
COMMITTEE ON THE SHELTERLESS AGREEMENT Page 3
The term of this Agreement, as amended, shall begin on June 22, 1999 and shall
terminate on the earliest of the following dates: (1) June 30, 2011; (2) the date of the
expenditure of the total grant and/or program income amount provided for in this Agreement; or
(3) upon the termination date established pursuant to Section V or Section VII of this Agreement.
3. In Effect. All other sections of the Agreement, as amended, shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have executed this instrument or caused the
Amendment to be executed by their duly authorized agents this day of , 2010.
THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF ROHNERT PARK
C
Date:
Executive Director
Per Resolution No. 2010 -10 approved by the Community Development Commission on the
June 15, 2010.
Approved as to Form:
By:
General Counsel
Attest:
Secretary
COMMITTEE ON THE SHELTERLESS (COTS)
Date:
By: Date:
Executive Director
cogs
Committee on the Shelterless
May 17, 2010
Linda Babonis, Housing and Redevelopment Manager
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
RE: COTS 2010 -2011 Funding Proposal
Dear Linda:
Thanks, again, to you and the City of Rohnert Park for the tremendous support of COTS' programs to help
homeless families in our community. Our shared housing/transitional housing programs continue to serve
homeless children and their families well and this past December we are proud to have celebrated the one year
anniversary of Vida Nueva, Sonoma County's first permanent supportive housing complex for families.
Please find the following documents enclosed outlining our financial needs for the coming year:
Shared Housing
• Request for a rental subsidy to fund COTS' Shared Housing program in Rohnert Park 80,819
• COTS request for matching funds for HUD- funded Shared House in Rohnert Park 4,000
TOTAL: $84,819
Emergency Contingency Construction Maintenance
• Request for contingency construction funds for COTS' Shared Housing, Rohnert Park: up to $10,000
Vida Nueva
• Vida Nueva celebrated its first anniversary in December of 2009. Since its opening, Vida Nueva has been
providing critical levels of support for families and children in rebuilding their lives by helping them
develop stable sources of income, learn positive parenting skills and find and maintain housing. Fiscal
year 2010 -2011 represents the third year of our five year contract with the City of Rohnert Park to fund
Vida Nueva with payments totaling $75,000 for each contract year.
Please note we have not included any administrative expense allocation in these requests.
We look forward to continuing this effective partnership with the City to help homeless families achieve
economic independence, find stable long -term housing and, most importantly, provide a safe and nurturing
environment for the children.
Sincerely,
V e R ecords
cutive Director
Enclosures
,a� � Vs, ,� �� t ,4' Est- � �, �y � .��... =r - ka f - h •`- -� ': ^wv'' -tea s� „+�.w nxi'- . "�s'��Y. � "" �F S yt �c'"�4�'' :.R: ,pr.s��`�"i`ak` e�� crs 81 ,(z.�,
�x���
x'�._.as� €�% sz
P.O. Box 2744 • Petaluma, CA 94953 -2744 • Phone: (707) 765 -6530 • Fax: (707) 765 -9043 • Email: info @cots - homeless.org • www.cots- homeless.org
cc
Committee on the SheiterIess
May 17, 2010
Linda Babonis, Housing and Redevelopment Manager
City of Rohnert Park
130 Avram Avenue
Rohnert Park, California 94928
RE: Matching funds for HUD - funded shared housing in Rohnert Park
Dear Linda:
Thank you and the City of Rohnert Park for support in meeting the federal requirement for matching
funds for COTS' HUD - funded transitional home in Rohnert Park in 2009. I am writing to request
that the City continue support of this important resource for homeless families by providing a
2010 matching grant of $4,000. We are under contract for the coming year and have submitted a
renewal proposal to HUD to continue to provide transitional housing in Rohnert Park for an additional
year extending through the summer of 2012.
The City of Rohnert Park's support helps us cover expenses not considered allowable by HUD such
as water and sewer, garbage and maintenance.
Please contact me at 707 - 332 -3177 with any questions or to request additional information.
Sincerely,
t ecuecords R
tive Director
P.O. Box 2744 • Petaluma, CA 94953 -2744 • Phone: (707) 765 -6530 • Fax: (707) 765 -9043 • Email: info @cots - homeless.org • www.cots- homeless.org
ROHNERT PARK 140T N'R.O. gni n -gni 1 FV RT Mr-PT
Budget
Jul -10
Aug -10
Sep -10
Oct -10
Nov -10
Dec -10
Jan -1i
Feb -11!
Mar -11
Apr -11
May -11
Jun -11
Income
7
8
9
i 10
11
12
1
2
3
4
5
6
Totals:
City Government
80,819
0
76,970
0
0
0
0
0
0
0
0
0
0
76,970
Fndn Grant
In -Kind items
15,000
84,890
0
7,074
0
7,074
0
7,074
0
7,074
0
7,074
0
7,074
1 0
1 7,074
15,000
7,074
0
7,074
0
7,074
0
1 7,074
0
7,074
15,000
84,890
Sonoma County
1 18,175
1,515
1,515
13515
1,515
1,515
1,515
1 1,515
1,5151
1,515
1,5151
1,515
1,515
18,175
Rental income
58,650
4,888
4,888
4,888
4,888
4,888
4,888
4,888
4,888
4,888
4,888
4,888
4,888
58,650
I Total Income:
j# of Payrolls per month
257,534
1 13,476
2
90,446
2
13,476
2
13,476
2
13,476
2
13,476
3
13,476
2
28,476
2
13,476
2
13,476
2
13,476
2
13,476
3
253,685
Expenses
51001
Salaries & Wages
92,190
7,244
7,244
7,244
7,244
7,244
10,865
6,939
6,939
6,939
6,939
6,939
1 10,409
92,190
52001
Payroll Taxes
8,935
687
687
687
687
687
1,031
687
687
687
687
687
1,031
8,935
5300
Medical .
9,801
817
817
817
817
817
817
817
817
817
817
817
817
9,801
5400
Workers Compensation
1,929
161
161
161
j 161
161
161
161
161
161
161
161
161
1,929
6020
Background Checks
816
68
68
68
68
68
68
; 68
68
68
68
68
68
816
6070
Fuel
1,704
142
142
142
142
142
142
142
142
142
' 142
, 142
142
1,704
6090
Household Furnishings
670
56
56
56
56
56
56
56
56
56
56
56
56
670
61001
Legal
11915
160
1 160
160
160
160
160
160
160
160
160
160
160
1,915
6110
6130;
Liability Insurance
M &R Housing
5,6521
24,202
471
2,017
1 471
1 2,017
471
1 2,017
471
2,017
471
2,017
471
2,017
471
2,017
471.
1 2,017
471
2,017
471
2,017
471
2,017
j 471
2,017
5,652
24,202
6150'
Office Supplies & Equipment
1,340
112
112
j 112
112
112
112
112.
112
112
112
112
112
1,340
6200
Professional Services
1,5761
131
131
131
131
131
131
131
131
131
131
131
131
1,576
6230
Rent - Housing
84,890
7,074
7,074
7,074
7,074
7,074
7,074
7,074
7,074
7,074
7,074
7,074
7,074
84,890
6250
Staff Travel /Mileage
1,464
122
122
122
122
122
122
122
122
122
122
122
122
1,464
6260
Telephone
2,422
202
202
202
202
202
202
202
202
202
202
202
202
2,422
6270
Utilities
16,010
1,334
1,334
1,334
1,334
1,334
1,334
1,334
1,334
1,334
1,334
1,334
1,334
16,010
6290
Want Ads .
300
25
25
25
; 25
25
25 . 25
25
25
25
25
25
300
7020
Client Transportation
500
42
42
42
42
42
42
42
42
42
42
42
42
500
7060
Emergency Planning & Supplies
224
19
19
19
19
19
19
19
19
19
19
19
19
224
7085
Groceries
240
20
20
20
20
20
20
20
20
20
20
20
1 20
240
7110
Resident Activities
492
41
41
41
41
. 41
41
41
41
', 41
41
41
41
' 492
7130,
Supplies
262
22
22
22
22
1 22
22
221
22
22
22
22
22
262
_ Total Expenses.
257,534
20,965
20,965
; 20,965
20,965
20,965
24,930
20,661
1 20,661
20,661
20,661
20,661
24,474
257,534
NetGain(loss)
0 . (7,489)1
69,4811
(7,489)
(7,489)
{7,4891
(11,454)
(7,185)
7,815
(7,185)
(7,185)
{7,185}
(10,998)
(3,849)
COTS' Shared Housing Program for Families
The City of Rohnert Park owns five residences devoted to sheltering homeless children
and their parents and has an agreement with COTS to provide transformational services
to these families as well as manage and maintain the residences. This partnership
provides homeless families comfortable and safe shelter and professional support in:
Identifying and resolving barriers to self - sufficiency
Building and implementing concrete plans for moving on to independent living.
Families' barriers arise from poverty, trauma, poor education, mental illness, substance
abuse, domestic violence, child abuse and the lack of basic life skills. Adult family
members must learn how to provide a safe and nurturing environment for their children,
to achieve sobriety and pursue a life of recovery, to find employment or secure income
from other sources and to obtain and keep permanent housing. The key to success in
working with this population is to combine compassion and rigor; to show respect and
insist on setting and faithfully pursing goals. COTS has developed and continues to
refine programs that incorporate these elements.
It takes a team to get families on their feed: A case manager; an operations manager; a
children's advocate; parenting, housing and employment specialists; a mental health and
chemical dependency counselor; volunteer mentors and outside resources work
individually and in concert in the program. The case manager coordinates all of these
activities, by helping each family develop a detailed Individual Action Plan (IAP) and
track progress against this plan. The case manager also ensures that families live in
harmony and resolve differences in a constructive manner. Parents are encouraged to
support each other in ensuring the health and safety of all young residents. We assign
residents chores, perform drug and alcohol tests and maintain a zero tolerance approach
to domestic violence.
Residents may stay for up to two years, pay a modest program fee to help defray the cost
of the program and are required to build savings toward the time they leave and will need
this money for deposits and rent. We do provide reduced fees and other support in our
Education House where parents are enrolled in school.
Just as COTS cares for our program participants, likewise we take the management and
maintenance of the properties very seriously. In fact, how well we maintain the homes
reflects back to us in how well the participants care for the properties. When the
participants are proud of where they live, they invest energy into the home's maintenance.
We are grateful for the City for the use of the homes and strive to protect the City's assets
in three key ways: First, inherent in the program is training for the residents to ensure
they maintain the day -to -day upkeep of the homes, from yard work to alerting COTS
staff of maintenance issues. Second, COTS maintenance staff responds to emergencies
and non - urgent requests in a timely fashion to ensure the homes are in good working
order. Third, COTS regularly works with civic groups to remodel or redecorate the
homes, such as the Cotati Chapter of Realtors, Eagle Scouts and the AAUW.
We continue to successfully help homeless children and their families with our
supportive and transformational programming. So far, in FY 2009 -2010,
• 92% of our Shared Transitional Housing families have successfully completed our
Rent Right fiscal management course
• 91 % of our families have completed COTS' innovative Kids First program
• 100% of the families tested negative for drugs and alcohol in April 2010
• 89% of our families have documented savings for housing
• 74% of families have moved into permanent housing
Here are some stories of how COTS' Shared Housing program transforms lives:
• For many homeless families the holidays are difficult. There is such strong pressure
to have the perfect experience for the kids, to have gifts and connection with family.
For many in COTS, this means feeling pressure to overspend and make obligatory
visits with those who may not be supportive of the changes they are making in their
lives. This year we gave extra support to a couple who consistently struggles with
both the memories of a child who died six years ago, and guilt over the problems their
son had while they were homeless. With the help of their case manager and our
holiday coordinator, this family planned a restrained holiday budget and bravely stuck
with it. Much more importantly, Mom went to a counselor who is interning with
COTS and for the first December since she lost her daughter, did not relapse into
alcohol use. This holiday was truly one of gratitude and hope for them all.
Throughout his time at the MIC and Family Shared Housing, John has worked very
hard to create a safe new home for his twin sons. The odds were against him after
being released from prison for stealing while homeless and desperate on the streets
after losing his job due to a debilitating back injury. In the last two years, however,
he regained custody of the boys and made sure they had the special services they
needed. He remained clean and sober, paid down past debt to restore his credit and
became Resident Manager of the house he shares with two other families. In January
he will move his family into a HUD - subsidized apartment. We wish him all the best
as he continues his higher education in pursuit of a Human Services certificate. His
dream is to work for COTS, which he credits with offering him the tools necessary to
get back on his feet.
The City of Rohnert Park's support is needed now more than ever. Due to funding losses
from various sources over the last two years, COTS has had to lay off seven employees
and undergo a significant amount of belt - tightening resulting in reduced resources at a
time of increased need. To preserve our ability to end the cycle of homelessness and
transform lives in our community, COTS requests a $80,819 rental subsidy from the
City of Rohnert Park for staffing, operations and maintenance of houses for fiscal
year 2010 — 2011. We have attached a detailed line item monthly budget detailing
revenues and expenses (please note that in -kind revenues equal in -kind rent for housing).
CC
Committee on the Shelterless
May 17, 2010
City of Rohnert Park
Linda Babonis, Housing & Redevelopment Manager
130 Avram Ave
Rohnert Park, CA 94928
Re: Emergency Contingency Construction Fund Request FY 10 -11
Dear Linda:
COTS requests the support of Rohnert Park for an emergency contingency construction fund for
FY2010 -2011 in the case of maintenance emergencies in the City's five CDC -owned homes:
7982 Santa Barbara Drive, 746 Brett Avenue, 7668 Beverly Avenue, 7783 Burton Avenue and
309 Burton Avenue.
Throughout the year, COTS staff inspects and maintains the homes for the well -being of our
families. However, sometimes emergencies happen and must be dealt with immediately. In these
decades -old homes the "Achilles' heel" is the plumbing. When an old pipe finally breaks or the
sewage backs up, COTS staff must react quickly. We've developed relationships over time with
local businesses and can cost- effectively address the problems in the homes, but we need the
City's support. We ask for a contingency fund of $2,000 per house — or $10,000 total — for use
in case of emergencies. In the case of an emergency and if time allows, COTS will seek approval
from the City. In situations where the health and safety of our families is at risk, COTS will
wisely repair the problem and provide all relevant documentation to the City for reimbursement.
It is possible that COTS will not need to use a dime of this contingency fund!
Though these five homes are owned by Rohnert Park, we treat them as our own. COTS staff
responds quickly to structural emergencies and spends only what is necessary to stabilize and
secure a healthy environment in the homes. If you have any questions, or would like a tour of
the homes, please feel free to contact me at 707 -502 -2687. CL
Sincerely,
Cat Taylor
Operations Manager, Housing and Family Services
Jv-
V � .
P.O. Box 2744 • Petaluma, CA 94953 -2744 • Phone: (707) 765 -6530 • Fax: (707) 765 -9043 • Email: info @cots- homeless.org • www.cots- homeless.org
RESOLUTION NO. 2010-11
A RESOLUTION OF THE COMMUNITY DEVELOMENT COMMISSION OF
THE CITY OF ROHNERT PARK ( "CDC ") AUTHORIZING AND APPROVING
AMENDMENT NO.8 TO THE AGREEMENT BY AND BETWEEN
SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT ( "SCAYD ") AND THE
CDC TO PROVIDE HOMELESS PREVENTION SERVICES FOR HOUSEHOLDS
AT RISK OF BECOMING HOMELESS DUE TO TEMPORARY FINANCIAL HARDSHIP
WHEREAS, the CDC, formerly known as the Community Development Agency ( "CDA ") has
adopted Ordinance No. 01 establishing a low and moderate income housing fund;
WHEREAS, the CDC has 20% tax increment set -aside funds to provide funding for programs of
the CDC;
WHEREAS, CDC is desirous of providing expanded, convenient, efficient Homeless
Prevention Services from within the jurisdiction of Rohnert Park;
WHEREAS, SCAYD has successfully provided such services for Rohnert Park families for over
20 years;
WHEREAS, CDC entered into an Agreement with SCAYD on May 13, 2003 to provide
Homeless Prevention Services to households at risk of becoming homeless (hereinafter referred to as
"Agreement ");
WHEREAS, CDC entered into Amendment No. 1 to the Agreement with SCAYD on July 13,
2004, extending the initial term of the Agreement to June 30, 2005;
WHEREAS, the CDC has approved six (6) subsequent amendments, most recently Amendment
No. 7 on June 9, 2009;
WHEREAS, SCAYD is desirous of continuing to work on behalf of the CDC and the City of
Rohnert Park to provide a Rohnert Park homeless prevention services program ( "Program ") offering
grants for low- income families and individuals at risk of becoming homeless due to temporary financial
difficulties; financial management advice; counseling and landlord /tenant advocacy or help locating
alternative housing;
WHEREAS, all recipients of assistance meet federal income eligibility requirements as
determined by HUD, establishing their income level as low, very low and extremely low;
WHEREAS, SCAYD has been, and continues to be, very involved with other City and
countywide efforts to assist with homelessness such as the Sonoma County 10 -Year Plan for
Homelessness Prevention, a number of countywide homeless counts, and the NOAH Group (Neighbors
Organized Against Hunger);
WHEREAS, SCAYD in its Program management capacity, has actively pursued opportunities
to secure additional outside funding to support and expand the Program such as the Community Action
Partnership "HCA" fund, the Community Foundation of Sonoma County, and Sonoma County's
Community Development Block Grant ( "CDBG ") allocations;
WHEREAS, SCAYD has received funding through the Community Action Partnership's HCA
fund and the Emergency Food and Shelter Program ( "EFSP ");
WHEREAS, SCAYD did not receive funding through Sonoma County's Community
Development Block Grant ( "CDBG ") allocations as they have in past years;
WHEREAS, demand from households and persons requesting assistance through the Program
continues to increase as a result of current economic conditions, continued community outreach and
networking;
WHEREAS, SCAYD has requested a total of $130,000 in funding for FY 2010/11 to provide
assistance to qualified applicants;
WHEREAS, CDC is desirous of continuing to work through SCAYD to provide a Program for
low- income families and individuals at risk of becoming homeless;
WHEREAS, the state take -away of $4.1 million in City of Rohnert Park Redevelopment funds
has negatively impacted the CDC's cash reserves and its capacity to fund projects and programs;
WHEREAS, the County of Sonoma is projecting a 4% decline in tax increment revenues which
will further limit the CDC's capacity to fund projects and programs;
WHEREAS, in consideration of the aforementioned budget constraints, the CDC has determined
to fund SCAYD in the amount of $106,600; and
WHEREAS, the CDC has determined that the source of the funding for FY 2010/11 shall be the
2007 Housing Tax Allocation Bond proceeds.
NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of
the City of Rohnert Park that the Executive Director is authorized to execute Amendment No. 8 to the
Agreement in substantially the same form as attached to this resolution.
DULY AND REGULARLY ADOPTED of the Community Development Commission of the
City of Rohnert Park this 15th day of June, 2010.
COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF ROHNERT PARK
Chairperson
ATTEST:
Secretary
AMENDMENT NO.8
TO THE AGREEMENT BY AND BETWEEN
SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT
AND THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF ROHNERT PARK TO PROVIDE HOMELESS
PREVENTION SERVICES FOR HOUSEHOLDS AT RISK OF BECOMING
HOMELESS DUE TO TEMPORARY FINANCIAL HARDSHIP
This Amendment, dated , 2010, is by and between Sonoma County Adult and
Youth Development , a non - profit corporation (hereinafter referred to as "SCAYD ") and the
Community Development Commission of the City of Rohnert Park (hereinafter referred to as
"CDC ").
WITNESSETH:
WHEREAS, CDC entered into an Agreement with SCAYD on May 13, 2003 to provide
Homeless Prevention Services to households at risk of becoming homeless (hereinafter referred
to as "Agreement ");
WHEREAS, CDC entered into Amendment No. 1 to the Agreement with SCAYD on
July 13, 2004, extending the initial term of the Agreement to June 30, 2005;
WHEREAS, CDC has approved six (6) subsequent amendments, most recently
Amendment No. 7 on June 9, 2009;
WHEREAS, SCAYD is desirous of continuing to work on behalf of the CDC and the
City of Rohnert Park to provide a Rohnert Park Homeless Prevention Services Program
( "Program ") offering grants for low - income families and individuals at risk of becoming
homeless due to temporary financial difficulties; financial management advice; counseling and
landlord/tenant advocacy or help locating alternative housing;
WHEREAS, all recipients of assistance meet federal income eligibility requirements as
determined by HUD, establishing their income level as low, very low or extremely low;
WHEREAS, SCAYD in its Program management capacity, has worked closely with
City staff to secure additional outside funding to support and expand the Program such as the
Community Action Partnership, the Community Foundation of Sonoma County, and Sonoma
County's Community Development Block Grant ( "CDBG ") allocations;
WHEREAS, SCAYD has requested a total of $130,000 in funding for FY 2010 /11 to
provide assistance to qualified applicants;
. WHEREAS, CDC is desirous of continuing to work through SCAYD to provide a
Program for low- income families and individuals at risk of becoming homeless;
WHEREAS, the state take -away of $4.1 million in City of Rohnert Park Redevelopment
funds has negatively impacted the CDC's cash reserves and its capacity to fund projects and
programs;
WHEREAS, the County of Sonoma is projecting a 4% decline in tax increment revenues
which will further limit the CDC's capacity to fund projects and programs;
Page 2
WHEREAS, in consideration of the aforementioned budget constraints, the CDC has
determined to fund the Rohnert Park Homeless Prevention Program in the amount of $106,600.
NOW, THEREFORE, CDC and SCAYD, for and in consideration of the mutual
promises contained herein, agree as follows:
1. Section 1. Section I of the Agreement, "Program," is hereby deleted in its entirety and
replaced with the following: Funding Commitment. CDC shall make available the sum of one
hundred six thousand, six hundred dollars ($106,600) for the purpose of continuing the
"Program."
2. Section II. Section II of the Agreement, "Term," is hereby deleted in its entirety and
replaced with the following: The term of this Agreement, as amended, shall begin on July 1,
2003 and shall terminate on the earliest of the following dates: (1) June 30, 2011; (2) the date of
the expenditure of the total grant or program income amount; or (3) upon termination pursuant to
Section V or VII of this Agreement."
In Effect. All other sections of the Agreement shall remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have executed this instrument or caused.
the Amendment to be executed by their duly authorized agents this day of June, 2010.
THE COMMUNITY DEVELOPMENT COMMISSION
OF THE CITY OF ROHNERT PARK
By:
Executive Director
Per Resolution No.
June 15, 2010.
Approved as to Form:
By:
General Counsel
Attest:
Secretary
Date:
2010 -11 approved by the Community Development Commission on the
Date:
SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT
(SCAYD)
By: Date:
Executive Director
SONOMA COUNTY
ADULT AND YOUTH DEVELOPMENT.
Our mission is to help all people in our community reach their highest potential.
SCAYD Board
of Directors
May 24, 2010
Gina Belforte, CPM
President
Stanley Steemer
Ms. Linda Babonis
Housing and Redevelopment Project Manager
Rev. Newt Kerney
City of Rohnert Park
Vice President
130 Avram Avenue
Cross and Crown
Lutheran Church
Rohnert Park, CA 94928
Joyce Rogers
Re: Rohnert Park Homeless Prevention Services Program
Secretary
Fiscal Year 2010 -11
Rogers Realty
Mario Lewin
Dear Linda:
Treasurer
Creative Enterprises
As the front page article in the Press Democrat this past week noted, Rohnert
Mo
Park's investment of redevelopment funds is crucial to the maintenance of the Rohnert
ood P
Redwood Pacific Homes
Park Homeless Prevention Rental and Deposit Assistance Program. The accompanying
proposal with a review of families assisted documents the increasing need for this
John Allred, MA
service.
Professional Framing
Services
This will be the eighth year that SCAYD has provided the program services:
James Cobb, JD
SCAYD provides financial rental /deposit assistance, guidance and referrals to qualified
The Law Office of
low income families /individuals in Rohnert Park who are at risk of becoming homeless
.lames K. Cobb
due. to financial difficulties. Workshops are held twice a week by bilingual staff, who
Gerard Giudice
then meet individually with those individuals and families who are eligible for possible
Sally Tomatoes
assistance. Considerable documentation is required as well as the involvement of the
landlord. Families must demonstrate a plan that shows how they will be able to sustain
Andre Morrow, Agent
a self - sufficient future. Staff funding also provides time for SCAYD to process
State Farm Insurance
additional direct assistance dollars available through the county (CAP) "HCA" fund.
�
AbelMoya
�.;�,._ _.,�.w_ .............:.�.......��._,
House Call
As you have witnessed first hand, SCAYD has worked diligently to make this
program effective and successful. We have brought in additional funding to serve the
Darlene Shepard
residents of Rohnert Park, and applied for and obtained Emergency Food and Shelter
Community Volunteer
Program (EFSP) dollars ($10,000 of 100% direct assistance), which also benefited the
Ken Zschach
NOAH Food Bank for food purchase.
Community Volunteer
From July 2009 through May 20, 2010, the Rohnert Park multi - funded
Homeless Prevention Program assisted 151 households with 383 low- income Rohnert
Cecelia Belle, MFT
Executive Director
park individuals. Approximately half of these were children. All of the recipients of
pp may
assistance meet federal income eligibility requirements as determined by HUD,
James Gattis, MA, ATR
establishing their income level as low, very low or extremely low.
Associate Director
Youth and Family Counseling / Prevention and Diversion Programs / Parent Education/ Latino Outreach
Youth Employment Services / Family Advocacy / Homeless Prevention Services
Mailing Address: P.O. Box 7078, Cotati, CA 94931
Site Address: 7345 Burton Avenue, Rohnert Park
Phone: (707) 793 -9030 Fax: (707) 793 -9234 Website: www.scayd.org
Rohnert Park Homeless Prevention Services Program
Page 2
Of the 151 households served, the Rohnert Park Fund provided the assistance
for 117 of them with $63,911. Additional funding obtained by SCAYD from the HCA
and EFSP funds paid for the rest. Overall, it is anticipated that 166 households/ 420
residents of Rohnert Park will be served by the end of June 2010. This is 14% more
Rohnert Park households than in 2008 -09, an increase of 25 households.
The SCAYD Homeless Prevention staff has already fielded 1,247 incoming
calls from July 2009 to May 20, 2010 from residents who are either eligible for the
program and from those who are not, answering questions about the program or
referring them to agencies that can assist them. The projected number of calls by the
end of June 2010 is 1,400, a 10% increase over last year. In addition, last year 435
people attended one of the bi- weekly workshops. We are expecting about 485 people
by the end of June, an 11% increase in attendance.
We anticipate utilizing all funds designated for the Homeless Prevention
Program by the end of the fiscal year. Attached are the Scope of Work and Budget for
your review, along with Excel spreadsheets showing funded applications, phone calls
and workshop attendance. Also attached is a heartwarming letter from a couple who,
were saved from homelessness thanks to this program.
We look forward to working together in the coming year.
Sincerely,
Cecelia Belle
Executive Director
EXHIBIT A
FISCAL YEAR 2010 -11
SCOPE OF WORK
ROHNERT PARK HOMELESS PREVENTION SERVICES PROGRAM
SONOMA COUNTYADULT AND YOUTH DEVELOPMENT AND
COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF ROHNERT PARK
I. INTRODUCTION
The Community Development Commission of the City of Rohnert Park
(COMMISSSION) agrees to working with Sonoma County Adult and Youth
Development (SCAYD) to provide a Rohnert Park Homeless Prevention Services
Program grant for low- income families at risk of becoming homeless due to
temporary financial difficulties. The program will provide. a "one time only"
grant of no more than one thousand five hundred dollars ($1,500) per household
at risk of becoming homeless due to eviction and /or to assist a household to obtain
housing by providing all or part of the security deposit.
II. PURPOSE
The purpose of the Rohnert Park Homeless Prevention Services Program is to
prevent homelessness by providing a "one time only grant" to cover one month's
rent, back rent or deposit; financial management; counseling and landlord /tenant
advocacy or help locate alternative housing. This program allows low- income
families the opportunity to live in stable housing while regaining financial
stability and independence.
III. FUNDING
The COMMISSION established, a low- and moderate - income housing fund. The
COMMISSION issued tax increent bonds that provide funding for the programs
of the COMMISSION. It must utilize twenty percent (20 %) of its tax increment
revenues to provide housing program assistance to low- to moderate - income
households.
IV. ELIGIBILITY FOR FINANCING
Program funds will be used to provide assistance to those at risk of losing housing
and becoming homeless due to temporary financial difficulties and meeting the
eligibility criteria listed below:
1. Income: Household income must be at or below the maximum income limits,
80 percent (80 %) of median area income, adjusted according to household
size. Area income values will be those annually calculated and published by
the U.S. Department of Housing and Urban Development. Area income
values most recently published (4/06), as of the date of the Agreement, are:
2. Priority: If there are not enough funds to assist households in need, very low -
income households will have a higher priority than low- income households.
This will ensure that individuals with the highest level of need will be
assisted.
V. DESIGNATED AUTHORITY
A. SCAYD shall:
1. Prepare and distribute information materials and visit, if necessary,
households to explain the program and its guidelines.
2. Distribute, process and evaluate all PROGRAM applications.
3. Determine household eligibility.
4. Prepare financial and quarterly, PROGRAM documents as necessary.
5. Conduct outreach activities: advertising, landlord education,
landlord /tenant advocacy, if necessary, etc.
6.. Determine whether or not applicant has applied for funding in the past and
from which agency(ies).
7. Approved assistance checks will be written to the landlord only.
B. COMMISSION shall:
1. Review and approve informational materials.
2. Assist in the distribution of informational materials, program referrals and
data collection.
3. Work closely with SCAYD in further program development and problem -
solving.
30% (Extremely
Low)
50% (Very Low)
80% (Low
Income)
Over 80%
1
Below 16,850
16,381 to 28,050
28,051 to 44,800
44,801 & above
2
Below 19,250
19,251 to 32,100
32,101 to 51,200
51,201 & above
3
Below 21,650
21,651 to 36,100
36,101 to 57,600
57,601 & above
4
Below 24,050
24,051 to 40,100
40,101 to 64,000
. 64,001 & above
5
Below 25,950
25,951 to 43,300
43,301 to 69,100
69,101 & above
6
Below 27,900
27,901 to 46,500
46,501 to 74,250
74,251 & above
7
Below 29,800
29,801 to 49,700
49,701 to 79,350
79,351 & above
8
Below 31,750
31,751 to 52,950
52,951 to 84,500
84,501 & above
2. Priority: If there are not enough funds to assist households in need, very low -
income households will have a higher priority than low- income households.
This will ensure that individuals with the highest level of need will be
assisted.
V. DESIGNATED AUTHORITY
A. SCAYD shall:
1. Prepare and distribute information materials and visit, if necessary,
households to explain the program and its guidelines.
2. Distribute, process and evaluate all PROGRAM applications.
3. Determine household eligibility.
4. Prepare financial and quarterly, PROGRAM documents as necessary.
5. Conduct outreach activities: advertising, landlord education,
landlord /tenant advocacy, if necessary, etc.
6.. Determine whether or not applicant has applied for funding in the past and
from which agency(ies).
7. Approved assistance checks will be written to the landlord only.
B. COMMISSION shall:
1. Review and approve informational materials.
2. Assist in the distribution of informational materials, program referrals and
data collection.
3. Work closely with SCAYD in further program development and problem -
solving.
SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT (SCAYD)
City of Rohnert Park Homeless Prevention Budget Proposal
Fiscal Year 2010 -11
DIRECT PERSONNEL EXPENSES
Homeless Prevention Specialists
Housing Program Coordinator
Fiscal Manager
Total. Wages:
Fringe Benefits
(P /R Taxes & Insurance)
Total Personnel Costs:
OPERATING EXPENSES
Facility Maintenance
Liability Insurance
Office Supplies
Telecommunications
Travel / Mileage
Printing / Copying
Postage
Audit Fee
Direct Family Assistance
Total Operating Expenses:
Total Direct Costs:
(Personnel & Operating)
BUDGET
$ 27,000.00
10,000.00
3,000.00
$ 40,000.00
22.5% $ 9,000.00
$ 49,000.00
600.00
250.00
500.00
700.00
100.00
500.00
100.00
250.00
65,000.00 (Approx. 130 Families Served)
$ 68,000.00
$ 117,000.00
Administration Costs 10% $ 13,000.00
TOTAL BUDGET REQUEST: $130,000.00
SCAYD Homeless Prevention Program
FY 2009 -10 / 1 st Quarter
Funded Applications, Phone Calls, Workshop Attendance
N a)
Rohnert Park
12
Households
People
Children
$ Amount
2
4
c
RP Fund
10
30
16
$6,191
0
0
HCA Fund
1
5
3
$400
1 14 1$7,583
$7,175
EFSP Fund
0
0
0
$0
Subtotal
11
35
19
$6,591
N a)
RP Fund
12
28
12
$6,633
HCA Fund
2
4
2
$950
aN
C. N
EFSP Fund
0
0
0
$0
cn
Subtotal
14
32
1 14 1$7,583
$7,175
i
RP Fund
11
25
9
$6,525
rn
G) °o
HCA Fund
1
1
0
$300
C. N
EFSP Fund
1
1
0
$350
cn
Subtotal
13
27
9
$7,175
Cotati
RP Fund
33
83
37
$19,349
y
o
HCA Fund
4
10
5
$1,650
$0
EFSP Fund
1
1
0
$350
5
Total
38 1
94
1 42
$21,349
Cotati
July
112
c y
_ a
August
117
a
September
112
0
Total
341
Cotati
Households
People
Children
$ Amount
n/a
n/a
n/a
n/a
0
0
0
$0
3
5
0
$1,927
3
5
0
$1,927
n/a
n/a
n/a
n/a
0
0
0
$0
1
2
0
$745
1
2
0
$745
n/a
n/a
n/a
n/a
0
0
0
$0
1
2
0
$500
-1.72
9
0
$500
n/a
n/a
n/a
n/a
0
0
0
$0
5
9
0
$3,172
5
9
0
$3,172
L U
July
People
41
Y
_
August
30
48
3: <
September
5
32
$400
Total
5
121
Subtotal
Households
People
Children
$ Amount
10
30
16
$6,191
1
5
3
$400
3
5
0
$1,927
14.
40
19
$8,518
12
28
12
$6,633
2
.4
2
$950
1
2
0
$745
15
34 1
14
$8,328
11
25
9
$6,525
1
1
0
$300
2
3
0
$850
14
29
9
$7, 675
33
83
37
$19,349
4
10
5
$1,650
6
10
0
$3,522
43
103
T42 1$24,521
SCAYD Homeless Prevention Program
FY 2009 -10 / 2nd Quarter
Funded Applications, Phone Calls, Workshop Attendance
L.
rn
Rohnert Park
10
Households
People
Children
$ Amount
L
N
°
RP Fund
10
17
5
$5,175
0
HCA Fund
3
7
3
$1,125
1EFSP Fund
0
0
0
$0
PS6.300
Subtotal
Subtotal
13
24
8
$19,100
L.
rn
RP Fund
10
30
11
$5,650
HCA Fund
2
5
2
$1,000
a) 6
EFSP Fund
0
0
0
$0
0
z
In
Subtotal
12
35
13
$6,650
rn
RP Fund
10
23
10
$6,150
HCA Fund
0
0
0
$0
a) 5
d
HCA Fund
5
12
5
$2,125
In
EFSP Fund
n/a
n/a
n/a
n/a
Subtotal
10
23
10
$6,150
a.
RP Fund
30
70
26
$16,975,
ya
124
n/a
November
0
a
o cw
HCA Fund
5
12
5
$2,125
a
EFSP Fund
0
0
0
$0
Total 1
35
82
1 31
$19,100
Cotati
October
90
Children
$ Amount
n/a
n/a
124
n/a
November
0
a
December
4
111
4
$1,675
Total
8
325
$1,675
Cotati
Households
People
Children
$ Amount
n/a
n/a
n/a
n/a
0
0
0
$0
4
8
4
$1,675
4
8
4
$1,675
n/a
n/a
n/a
n/a
0
0
0
$0
2
5
3
$1,033
2
5
3
$1,033
n/a
n/a
n/a
n/a
3
10
6
$1,700
n/a
n/a
n/a
n/a
3
10
6 1$1,7001
$4,408
n/a
n/a
n/a
n/a
3
10
6
$1,700
6
13
7
$2,708
9
23
13
$4,408
CL Q
October
. People
31
y r
November
17
39
a
December
7
41
$1,125
Total
8
ill
Subtotal
Households
. People
Children
1 $ Amount
10
17
5
$5,175
3
7
3
$1,125
4
8
4
$1,675
17
32
12
$7,975
10
30
11
$5,650
2
5
2
$1,000
2
5
3
$1,033
14
40
16
$7,683
10
23
10
$6,150
3
10
6
$1,700
n/a
n/a
n/a
n/a
13
33
16
$7,850
30
70
26
$16,975
8
22
11
$3,825
6
13
7
$2,708
44
105 i
44
$23,508
SCAYD Homeless Prevention Program
FY 2009 -10 / 3rd Quarter
Funded Applications, Phone CaLIs, Workshop Attendance
�o
Rohnert Park
9
Households
People
Children
$ Amount
@o
c N
ca
RP Fund
12
41
23
$5,915
EFSP Fund
HCA Fund
5
19
11
$2,800
EFSP Fund
n/a
n/a
n/a
n/a
Subtotal
17
60
34
$8,715
�o
RP Fund
9
21
7
$5,150
N
HCA Fund
2
6
2
$925
a�
U-
EFSP Fund
n/a
n/a
n/a
n/a
Subtotal
Subtotal
11
27
9
$6,075
�
RP Fund
11
28
12
$4,825
HCA Fund
6
9
2
$3,100
U
N
EFSP Fund
n/a
n/a
n/a
n/a
$6,825
Subtotal
17
37
14
$7,925
E
y January _ 169
0 ii February 89
a March 126
Total 384
Cotati
RP Fund
32
90
.42
$15,890
n/a
n/a
n/a
2
7
4
c M 3
HCA Fund
13
34
15
$6,825
7
EFSP Fund
n/a
n/a
n/a
n/a
Total
45
124
57 1$22,7151
E
y January _ 169
0 ii February 89
a March 126
Total 384
Cotati
Households
People
Children
$Amount
n/a
n/a
n/a
n/a
2
7
4
$1,025
n/a
n/a
n/a
n/a
2
7
4
$1,025
n/a
n/a
n/a
n/a
2
2
0
$900
n/a
n/a
n/a
n/a
2
2
0
$900
n/a
n/a
/a
n/a
0
0
_n
0
$0
n/a
n/a
n/a
n/a
0
0
0
$0
n/a
n/a
n/a
n/a
4
9
4
$1,925
n/a
n/a
n/a
n/a
4
9
4
$1,925
o
January
53
y °
Y c
February
12
27
J a
March
7
41
15
Total
n/a
121
Subtotal
Households
People
Children
$ Amount
12
41
23
$5,915
7
26
15
$3,825
n/a
n/a
n/a
n/a
19
67
38
$9,740
9
21
7
$5,150
4
8
2
$1,825
n/a
n/a
n/a
n/a
13
29
P77$6,975
$7, 925
11
28
12
$4,825
6
9
2
$3,100
n/a
n/a
n/a
n/a
17
37
14
$7, 925
32
90
42
$15,890
17
43
19
$8,750
n/a
n/a
n/a
n/a .
49
133 1
61 1$24,6001
SCAYD Homeless Prevention Program
FY 2009 -10 / 4th Quarter
Funded. Applications, Phone Calls, Workshop Attendance
°
Rohnert Park
Households
People
Children
$ Amount
0
>,
°
N
RP Fund
11
28
11
$6,097
—
i
HCA Fund
4
11
5
$2,450
a
EFSP Fund
n/a
n/a
n/a
n/a
Subtotal
Subtotal
15
39 1
14 1
$8,547
°
RP Fund
11
22
6
$5,600
0
>,
HCA Fund
6
21
11
$2,800
HCA Fund
EFSP Fund
1
1
0
$250
0
Subtotal 1
18 1
44
17
$8, 650
o
RP Fund
22
50
17
$11,697
N
=
HCA Fund
10
32
16
$5,250
HCA Fund
1
1
0
$250
v
�2
0
Total
33
83
33
EFSP Fund
Subtotal
a
RP Fund
22
50
17
$11,697
w
HCA Fund
10
32
16
$5,250
EFSP Fund
1
1
0
$250
v
�2
0
Total
33
83
33
$17,197
_ y April _ 110
a May 8 q (as of5- 20 -10)
June
Total 1 197
Cotati
Households
People
Children
$ Amount
n/a
n/a
n/a
n/a
0
0
0
$0
n/a
n/a
n/a
n/a
0
0
0
$
n/a
n/a
n/a
n/a
0
0
0
$0
2
5
2
$589
2
5
2
$589
n/a n/a n/a n/a
n/a
n/a
n/a
n/a
0
0
0
$0
2
5
2
$589
2
5
2
$589
Subtotal
Households
.People
Children
$ Amount
11
28
11
$6,097
4
11
5
$2,450
n/a
n/a
n/a
n/a
15
39
14
$8,547
11
22
6
$5,600
6
21
11
$2,800
3
6
2
$839
20
49
19
$9,239
22
50
17
$11,697
10
32
16
$5,250
3
6
2
$839
35
88
63
$17,786
0
April
40
Y =
(as of 5- 20 -10)
May
31
a
June
Total
71
SCAYD Homeless Prevention Program
FY 2009 -10 / Total For All Quarters -- Funded Applications, Phone Calls, Workshop Attendance
CD
Rohnert Park
Households
People
Children
$ Amount
a ca
HCA Fund
RP Fund
33
83
37
$19,349
r
HCA Fund
4
10
5
$1,650
v
EFSP Fund
1
1
0
$350
Subtotal
38
94
42
$21,349
CD
RP Fund
30
70
26
$16,975
a ca
HCA Fund
5
12
5
$2,125
°
EFSP Fund
0
0
0
$0
Subtotal
Subtotal
35
1 82
1 31
1$19,1001
CD
RP Fund
32
90
42
$15,890
M
HCA Fund
13
34
15
$6,825
v
EFSP Fund
n/a
n/a
n/a
n/a
Subtotal
45
124
57
$22,715
lug U/ J- ZU -1UI
RP Fund
22
50
17
$11,697
HCA Fund
10
32
16
$5,250
3
0
EFSP Fund
1
1
0
$250
9
Total
33
83
33
$17,197
lug U/ J- ZU -1UI
as ol5- -/v -lu)
RP Fund
117
293
122
$63,911
c°v 3
HCA Fund
32
88
41
$15,850
u- ^
EFSP Fund
2
2
0
$600
9
Total
151
383
163
$80,361
as ol5- -/v -lu)
y
1st Quarter
Children
2nd Quarter
0
3rd Quarter
M
4th Quarter
Total
Cotati
Households
People
Children
$ Amount
n/a
n/a
n/a
n/a
0
0
0
$0
5
9
0
$3,172
5
9
0
$3,172
n/a
n/a
n/a
n/a
3
10
6
$1,700
6
13
7
$2,708
9
1 23
13
$4,408
n/a
n/a
n/a
n/a
4
9
4
$1,925
n/a
n/a
n/a
n/a
4
9
4
$1,925
n/a
n/a
n/a
n/a
0
0
0
$0
2
5
2
$589
2
5
12
$589
n/a
Households
n/a
n/a
7
_n1a
19
10
$3,625
13
27
9
$6,469
20
46
19
$10, 094
Subtotal
Households
People
Children
$ Amount
33
83
37
$19,349
4
10
5
$1,650
6
10
0
$3,522
43
103
42
$24,521
30
70
26
$16,975
8
22
11
$3,825
6
13
7
$2,708
44
105
44
$23,508
32
90
42
$15,890
17
43
19
$8,750
n/a
n/a
n/a
n/a
49
133
61
$24,640
22
50
17
$11,697
10
32
16
$5,250
3
6
2
$839
35
1 88
1 35
1$17,786
117
293
122
$63,911.
39
107
51
$19,475
15
29
9
$7,069
171
429
182
$90,455
341
1st Quarter
4 2nd Quarter
a 3rd Quarter
121
325
111
384
121
(as of 5- 20 -10) 4th Quarter
(as of 5- 20 -10) Total
(as of 5- 20 -10)
(as of 5- 20 -10)
197
71
1,247
424
May 10, 2010
To: SCAYD's funding agencies, its administrators and its
Board of Directors
Re: SCAYD's Homeless Prevention & Rental Assistance
Program
To all it may concern.:
My name is Paul Potocky. Together with my wife, Marilyn
Hart, we have twice applied for and have twice received
crucial rental assistance from SCAYD over the past
two- and -a -half years.
SCAYD first assisted us in March of 2008. A business
failure two years prior had by then completely drained our
financial resources. Fortunately for us, we were granted
SCAYD rental assistance just as I was to begin a new
position as the staff writer for a local newspaper. Marilyn
too was working full time, though her job was not
well- paying. Were it not for SCAYD's help we would have
faced eviction just as I was returning to the workforce.
That first rental assistance from SCAYD was an enormous
boost for us, filling not just our critical money -gap, but
lifting our spirits and setting us back on track, eliminating
stress and establishing the emotional equilibrium essential
for tackling all that needed to be done to keep our
.household going. Words cannot express how thankful we
were for SCAYD's assistance.
We hoped to never again find ourselves in such financial
distress. But the deepening recession meant fewer hours
and slashed hourly wages for Marilyn. Then, like many in
my industry, I too was laid -off nine months ago. We
immediately applied ourselves to the job hunt, though the
results were not satisfying. Our only monies over this
stretch came from my unemployment checks and from
Marilyn's part -time teaching.
Finally, in mid -April I was offered a job. It's set to begin this
July. I had a few month window before starting so I applied
for and was fortunate enough to receive a two -month
appointment working on this year's census. However,
once census training began my final unemployment check,
earmarked to pay our May rent, stopped. With a time gap
prior to my first Census Bureau check (training began April
26th, and I have yet to receive a check), we faced a critical
short -term money gap — and, we faced eviction.
Consequently, we sought SCAYD's help for a second
time. Fortunately for us assistance was once again
provided.
In addition to SCAYD's institutional support I must
commend the outstanding efforts of Homeless Prevention
Specialist, Cory Veltman. Ms. Veltman, simply put, is a
gem. Marilyn and I equally attest that Ms. Veltman is kind,
intelligent, non- judgemental, welcoming and helpful to one
and to all. There are precious few people one meets in life
who possess her patience, her ability to put people at
ease -- and yet are entirely efficient in regards to their
mission. SCAYD is fortunate to have such a dedicated and
talented person as Ms. Veltman administrating its
Homeless Prevention & Rental Assistance Program. We
could not be more thankful for her kind help.
Due solely to SCAYD's Homeless Prevention & Rental
Assistance program Marilyn and I have been granted two
opportunities to prosper here in Rohnert Park. We
appreciate how rare such opportunities are. We vow to
gratefully return to our community some of what SCAYD
has provided us. .
Naturally, we strongly recommend that both individuals
and granting institutions generously support this noble and
essential community nonprofit. As for the two of us
— should there be any services we can personally
contribute to benefit SCAYD's growth and continuing
well - being, please do not hesitate to ask us. 1f, for
example, SCAYD should mount a fundraiser you'd be
hard - pressed to find more delicious and creative baked
goods then pop from Marilyn's oven. And 1'd be honored to
scribble words singing SCAYD's praises. Until then...
Gratefully yours,
Paul Potocky
707.585.7866
ppotocky@msn.com
RESOLUTION NO. 2010-12
A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE
CITY OF ROHNERT PARK ( "CDC ") APPROVING FUNDING FOR REBUILDING
TOGETHER ROHNERT PARK - COTATI ( "REBUILDING TOGETHER ") HOME
REHABILITATION SERVICES FOR LOW AND VERY LOW INCOME
HOMEOWNERS OF ROHNERT PARK
WHEREAS, the CDC, formerly known as the Community Development Agency
( "CDA ") has adopted Ordinance No. 01 establishing low and moderate income housing funds;
WHEREAS, the CDC has 20% tax increment set -aside funds to provide funding for the
programs of the CDC;
WHEREAS, the CDC has identified the Rebuilding Together Program in its current Five -
Year Implementation Plan as a program which is consistent with California Community
Redevelopment Law and which will contribute to improving the community's supply of
affordable housing;
WHEREAS, Rebuilding Together provides free health and safety repairs to the homes of
low and very low income families with children, elderly and /or disabled homeowners
( "Rebuilding Together Program ");
WHEREAS, since the establishment of Rebuilding Together in 1999, the CDC's support
has impacted the households of more than 174 low and very low- income homeowners;
WHEREAS, Rebuilding Together has completed 20 home repairs to date in FY 2009/10
with another 4 awaiting scheduling and 8 pending review;
WHEREAS, Rebuilding Together has expanded its services to provide year -round
emergency services to qualified households for emergency repairs that protect the health, safety
and welfare of City of Rohnert Park residents;
WHEREAS, in FY 2009/10, Rebuilding Together responded to more than 60 service
calls;
WHEREAS, Rebuilding Together established a Year -Round Home Modification
Program to assist homeowner's with special needs that cannot be put off until Rebuilding
Together's annual Rebuild Day.
WHEREAS, on Rebuilding Together's annual Rebuild Day, 10 home repairs were
completed, the remainder was completed as part of the Year -Round Home Modification
Program;
WHEREAS, Rebuilding Together augments CDC funding through additional monetary
and material donations and fundraisers.
WHEREAS, Rebuilding Together requests consideration of a $70,000 contribution for
FY 2010/11 including a $10,000 set aside to be used exclusively for year -round emergency
repairs;
WHEREAS, the CDC is desirous of providing funds to Rebuilding Together for the
purpose of rehabilitating the homes of very low and low income households in Rohnert Park and
providing emergency repairs;
WHEREAS, the state take -away of $4.1 million in City of Rohnert Park Redevelopment
funds has negatively impacted the CDC's cash reserves and its capacity to fund projects and
programs;
WHEREAS, the County of Sonoma is projecting a 4% decline in tax increment revenues
which will further limit the CDC's capacity to fund projects and programs;
WHEREAS, in consideration of the aforementioned budget constraints, the CDC has
determined to fund the Rebuilding Together Program in the amount of $57,400.
WHEREAS, the CDC has determined that the source of the funding for FY 2010/11
shall be the 2007 Housing Tax Allocation Bond proceeds;
NOW, THEREFORE, BE IT RESOLVED by the Community Development
Commission of the City of Rohnert Park that financial assistance in an amount established by the
Community Development Commission is to be provided to Rebuilding Together Rohnert Park -
Cotati to support the provision of free health and safety repairs to qualified applicants as well as
emergency repairs that safeguard our residents' health, safety and welfare.
DULY AND REGULARLY ADOPTED by the Community Development Commission
of the City of Rohnert Park this 15th day of June, 2010.
COMMUNITY DEVELOPMENT COMMISSION OF
THE CITY OF ROHNERT PARK
Chairperson
ATTEST:
Secretary
W Rebuilding Together®
ohnert ParklCotati
Mr. Darrin Jenkins
Interim City Manager
City of Rohnert Park
130 Avram Avenue
Rohnert Park, CA 94928
RE: Fiscal Year 2010 -2011 Funding Request
Rebuilding Together Rohnert Park /Cotati
Dear Mr. Jenkins:
May 3, 2020
The Board of Directors of Rebuilding Together Rohnert Park /Cotati (RTRPC) would like to express their
most sincere appreciation to the City of Rohnert Park for its generous contribution and support to our
organization, and its commitment to affordable housing.
Rohnert Parks' support to RTRPC, since it was established in 1999, has impacted the households of more
than 174 low to very low- income homeowners. Without your support, many of these homeowners would not
have been able to remain in their homes to age in place, had they not received the improvements necessary to
their health and safety.
In addition to serving Rohnert Park homeowners, RTRPC also facilitates projects for non - profit
organizations and a variety of community projects. This year, we facilitated the painting of the Senior Center and
painting an often tagged wall at Cielo Mini Park. The success of this mural will be dependent on other murals we
would like to see around Rohnert Park. These projects are facilitated not funded by RTRPC.
This year, due to the HCD violations issued last year within the mobile home parks, and to the number of
homeowner requests we received, we limited the scope of work in 2008 -2009, in order to accommodate'those.in
need. This created many of those projects to be carried over into the current fiscal year to take care of important
but less urgent needs.
Emergency Service continues to be a large part of our budget, RTRPC has responded to more than 60
service calls, with repairs totaling more than $24,000, during fiscal year 2009 -2010, which has not come to a
close yet.
One example; Sarah, a single mother with a 2.5 year -old, trying desperately to improve their living
situation, came into the office in the pouring rain in December, she was trying hard to regain her composure,
before sharing with us that she was living in her car, because her ceiling was about to cave in from the rain. After
careful inspection, it was determined that she did have a major leak and a gaping hole in her roof, with much of
the roof holding 5" of water! It is a miracle that the roof didn't give way. Her son had recently been released
from the hospital, and she didn't feel secure with them in the house, as the roof was visibly bowing.
Another example... Kathryn, a 72 year old woman living alone, on a very limited income, had been without heat
for some time, however (as she put it) due to her age and the cold wave we had been experiencing, she could feel
Page 2 of 3
May 3, 2010
the cold more bitterly than ever before. Kathryn desperately needed a roof and a furnace. Working with a local
contractor, we were able to work out a plan to patch the roof and give her a new furnace for a negotiated price,
which equated to less than the cost of one repair.
The RTRPC Year -Round Service & Home Modification Programs includes necessary repairs or
modifications that may include additional work days to assist homeowners with special needs that they can't do
themselves. Not all of these projects are emergencies. Non- emergency projects are scheduled for a separate
workday, or put off until our annual Rebuilding Day, hosted each year on the last Saturday in April. This allows us
the time to seek additional resources such as additional funding through grants to complete the project(s).
This year we received a referral from the V.A., requesting a ramp for John, a 20 -year veteran in desperate
need of a ramp. We had planned to do the ramp in April, until suddenly, the homeowner was diagnosed with
throat cancer and had to go for daily chemo and radiation treatments. Already dealing with the effects of diabetes
and an amputation of several toes, causing him the increased dependency on his wheelchair no longer allowed
him the freedom to choose to walk, or ride. This made it extremely difficult for him to get in and out of the house
for treatment which created an emergency situation. Upon further investigation, it was determined that a ramp
would not be feasible. After much research, we found a lift to install. The homeowner, being a little emotional
and extremely grateful, says "you can't imagine the difference this has made in my life, thank you."
Another, more recent example of someone our organization has assisted is Kathleen, a very distraught
woman pleading for help. With physical limitations herself and very concerned how she was going to be able to
care for her husband without a ram... shared with us that her husband had been admitted to the hospital for
surgery to remove a portion of his colon. Following surgery, and in light of other medical issues she was told she
couldn't bring him home until there was a way for her to get him to his daily dialysis treatments. The gradation of
the necessary ramp wasn't very high, making the cost of the ramp reasonable and we were able to assemble a
team to complete the work.
Many of the applications we receive have needs that exceed our financial capabilities. We have and
continue to refer many of these homeowners to the Sonoma County Housing & Community Development Loan
Program and any other applicable programs based on the households needs.
In conjunction with our projects, we have implemented energy - efficient measures and utilize the P G & E
Partners Program as part of the application process prior to our involvement. The P G & E Partners' Program
schedules a FREE weatherization inspection, and if identified, they may replace doors, windows, and repair or
replace a furnace and old refrigerators at their expense.
RTRPC goals for 2009 -2010:
• To increase the number of youth involved in our projects. We continue to seek an individual, who is
willing to work with us to implement our Youth Service Program.
• To activate our Neighborhood Revitalization Program offering community service engagements
• RTRPC is committed to seeking additional funding through community partnerships, grants, foundations
and individual donations.
• RTRPC will continue to promote increased visibility and awareness in the community, through community
out - reaches efforts; by participating in community events and by continuing to write a weekly article in
The Community Voice.
• RTRPC continues to seek a larger office, with warehouse space, to facilitate trainings, workshops, and
fundraising activities.
RTRPC is especially sensitive to our economy, and the strain that it is creating for government,
Page 3 of 3
May 3, 2010
local businesses, nonprofits and individuals. Taking this into consideration, low- income homeowners are also faced
with the strains and the stress of disappearing savings and retirement funds, coupled with the continual cost
increases, and the reality of no increase in social security for 2010 and 2011. These concerns affect us all, but they
are
especially troublesome to those already on fixed- incomes. To these homeowners this is overwhelming, causing
them even greater concern, further straining their limited resources. Home repairs are often at the bottom of the
list, or in most cases, they don't even make the list.
Rebuilding Together makes every effort to be responsible stewards of the donations and sponsorship
funds placed in our trust. We are proud of the fact that we are able to leverage donated funds, volunteer labor
and in -kind donations to maximize our resources on Rebuilding Day. In fact, when calculating the actual retail
value of our projects, each dollar equates to approximately $6.00, an astonishing accomplishment in our opinion.
RTRPC currently has one part -time Executive Director, one part -time volunteer Administrative Assistant,
and a part -time intern from Experience Works and an Intern from SRJC Cal -Works Subsidy Program. The
Experience Works Program is a federally funded training program for men and women 55 years and older placed in
our agency at no cost to us. The Santa Rosa J.C. CalWorks Subsidy Program is 100% funded with little cost to
RTRPC and provides the intern the ability to use the skills that they are currently learning in school. The office is
open 9:00 am to 4:00 pm., Monday, Tuesday, Thursday and Friday and from 9:00 am to 1:00 pm on Wednesday.
For Fiscal Year 2010 -2011 we humbly ask that you consider a contribution of $70,000, of which $10,000
would be designated for emergency repairs. These funds would allow us to serve a greater number of Rohnert
Park residents, who have no other means for making the much - needed repairs to their home allowing them to age
in place. This request is the same amount as last years as we certainly understand and are sympathetic to the
City's financial condition.
We are extremely grateful for the support that the City of Rohnert Park continues to provide us; it has
allowed us to help meet the growing needs of families with children, the aging population, and the physically -
challenged, all of which are low- income homeowners. The ability to remain independent in the comfort and safety
of their own home is a win -win for everyone and helps households as they struggle to hold on to the American
Dream.
We are blessed to be a part of this community; we are thankful for the privilege of serving our neighbors;
and in helping to keep their dreams alive, with the added benefit of helping to preserve low- income
homeownership and affordable housing in our community.
Please do not hesitate to contact me, or our Treasurer Carrie Reed, at (707) 792 -2650, should you require
any additional information. Thank you for your time and consideration; we look forward to hearing from you.
Sincerely,
A�Z6���
Diane Broadtfead
Executive Director
cc: Eric Lathrop, President
Carrie Reed, Treasurer
Mailing: 6585 Commerce Blvd., Suite H -206, Rohnert Park, CA 94928
Office: 6590 Commerce Blvd., Suite. 5, Rohnert Park, CA 94928
Phone: (707) 792 -2650 Fax: (707) 792 -2851 Email: rtinfo @rtrpc.org
Website: www.rtrpc.org Facebook: Rebuilding Together Rohnert Park /Cotati
Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only)
held on the 2 "d & 4`h Tuesdays of each month:
• Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to
Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three 6/15/10 City Council Meeting
(3) Mondays prior to Council meeting date
• Agenda items to City Manager via email for his review and responding "email authorization ",
synchronized with above timeframe of Assistant City Attorney review, and an email copy to the City ITEM NO. 9
Clerk for drafting agendas
• Agenda Items with attachments via email and a total of twenty. (20) complete hard copy sets with 2 sets
single -sided & 18 sets double- sided/stapled to City Clerk DUE no later than NOON Two (2) Fridays
prior to Council meeting date
• Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than
Tuesday morning One (1) week prior to Council meeting date
• Agenda Packets distributed to City Council and Agendas posted /distributed /mailed on Thursday
afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal
Code Section 2.08.020 and related Resolution No. 2008 -173
CITY OF ROHNERT PARK
COUNCIL AGENDA ITEM TRANSMITTAL REPORT
Meeting Date:
June 15, 2010
Department:
Development Services
Submitted By:
Darrin Jenkins, PE, City Engineer /Development Services Director
Submittal Date:
June 9, 2010
Agenda Title:
Sonoma County Water Agency Water Supply Strategy Action Plan
Requested Action:
Provide staff direction regarding city council comments on the
Water Supply Strategy Action Plan developed by the Sonoma
County Water Agency '
The Sonoma County Water Agency developed a Draft Water Supply Strategy Action Plan and
will consider adoption of the Action Plan later this year. The Water Advisory Committee —a
group of prime Agency contractors —voted to have each contractor submit comments to the
WAC for consideration in developing a unified response to be presented to the Agency's Board
of Directors in August of 2010.
This is the Rohnert Park City Council's opportunity to comment on the Action Plan.
Enclosures: Staff Report, Draft Sonoma County Water Agency Water Supply Strategy Action Plan, Draft Letter
CITY ATTORNEY'S REVIEW:
Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney.
CITY MANAGER'S RECOMMENDATION: ( ) Consent Item (x ) Regular Time
(x) Approval O Public Hearing Required
( ) Not Recommended O Submitted with Comment
( ) Policy Determination by Council
( ) City Comments:
(Revised 031309) JH:TG- S:05 -b
STAFF REPORT
ISSUE:
The Sonoma County Water Agency (Agency) developed a Draft Water Supply Strategy Action Plan
(Action Plan). The Water Advisory Committee (WAC) —a group of prime Agency contractors —voted
to have each contractor submit comments to the WAC for consideration in developing a unified
response. The WAC comments will be transmitted to the Agency's Board of Directors in August 2010.
This is an opportunity for the Rohnert Park City Council to comment on the Agency's Action Plan.
REQUEST:
Staff requests that the council provide direction regarding comments on the Agency's Action Plan. Staff
has prepared a draft letter for the council's consideration.
BACKGROUND:
In 2006, the Agency implemented a strategic planning process which resulted in Strategic Priorities that
were adopted by the Agency's Board of Directors in April 2007. In 2009, the Agency undertook an
effort to update its Strategic Priorities. That effort produced the Draft Water Supply Strategy Action
Plan.
STAFF ANALYSIS
The Agency should be commended for developing the Action Plan. The Action Plan provides more
specifics about timing, cost and priority of fifty -five individual actions and over fifty immediate
projects. This information was missing from the Agency's earlier Strategic Priority document. Because
the plan includes so many actions and projects, it will be important to continuously report out progress
on them.
Generally, the immediate actions are not objectionable. Many of the projects come from the Federal
Endangered Species Act through the Biological Opinion for threatened and endangered fish.
I want to bring the council's attention to Water Supply Strategy Eight, Immediate Action Two:
Develop and implement programs to increase Agency's renewable energy portfolio to achieve "Carbon
Free Water" on page 18. The Action Plan includes "Attachment B" titled Summary of Immediate
Actions which describes the cost of developing the `carbon free water' as being "paid from a PWRPA
(Power and Water Resources Pooling Authority) fund through the purchase of electrical power." The
concern is that certain carbon free energy projects tend to be much more expensive than other power
sources. Power costs are around 20% of the Agency budget so a significant increase in power costs
from carbon free energy initiatives would result in substantial Agency rate increases for water.
Unfortunately, the document does not detail the true cost or benefits from the `carbon free water'
initiative.
Over its history Rohnert Park invested in local systems of wells for groundwater use and a large
recycled water system for irrigation. These investments save Rohnert Park ratepayers each year and
Rohnert Park City Council' Meeting
June 15, 2010
SCWA Draft Water Supply Strategy Action Plan
have the potential to generate additional savings when coupled with two of the actions listed in the
Action Plan.
One of these actions is Water Supply Strategy Nine, Near Term Action One: Consult with Water
Contractors to evaluate feasibility of base demand system instead of continued peak summer demand
system. Creating and maintaining a peak water diversion and transmission system from the Russian
River is terribly expensive and runs counter to the natural hydrologic cycle — there is less water in the
river in the summer time. Rohnert Park can and does rely on its local supply wells and recycled water
system to reduce the summer peak use of Agency water. Implementing the above action will reduce the
need to expand the Agency system thus reducing costs for our ratepayers and costs for future
homeowners and businesses.
Another potentially beneficial action is Water Supply Strategy Nine, Near Term Action Two:
Evaluate alternative revenue models such as seasonal rates and fixed versus variable costs. Again,
Rohnert Park's local supply could be used primarily in the summer when Agency rates would be higher
and then purchase Agency water in the winter when rates would be lower. This would save Rohnert
Park ratepayers money due to the prior investments in local supply and recycled water. Besides the
benefits to Rohnert Park, there is also a fundamental fairness in pricing commodities lower when
demand is low and higher when demand is high. To do otherwise provides no incentive to reduce use in
the summertime.
CONCLUSION:
Staff suggests sending the attached letter to the Agency Board of Directors with additional comments
from the council, if any.
Page 2 of 2
June 15, 2010
Board of Directors
Sonoma County Water Agency
404 Aviation Blvd.
Santa Rosa, CA 95403
City Council
Subject: Comments on Draft Water Supply Strategy Action Plan
Pam Stafford
Mayor
Dear Board Members:
Gina Belforte
Vice - Mayor'
On June 15, 2010, the Rohnert Park City Council authorized me to send comments
Arnie Breeze
regarding the Sonoma County Water, Agency's Draft Water Supply Strategy Action
Joseph T. Callinan
Plan (Draft Action Plan).
Jake Mackenzie
Council Members
When the Rohnert Park City Council commented .`on your Strategic Priorities in
2009, we suggested inclusion of specifies regarding projects and timing. We are
John Dunn
pleased to see that this Draft Action Plan includes much more detail as suggested.
Interim City Manager
you and your staff are to nQ com�rended for taking input from your customers and
Judy Hauff
responding to it.
City Clerk
Sonoma County Water. Agency, rates fo wholesale water increased over 50% in
Michelle Kenyon
CityAttomey
the last 'five..years. We a,re in they mkd4 of the most severe economic slowdown
since the Great„ Depression. With this backdrop we send our comments on the
James J. Atencio
Draft Action Plan
Benjamin D. Winig
Assistant City Attorneys
"Carbon Free.Water " >,
Brian Masterson
Director of Public Safety'
Our first concern is, regarding, Water Supply Strategy Eight, Immediate Action
Darrin Jenkins
Two: Develop and implement :programs to increase Agency's renewable energy
Director of Development Services/
City Engineer
portfolio to achieve " "Carbon Free Water" on page 18. The Action Plan describes the
cost of developing the`,`carbon free water' as being "paid from a PWRPA (Power and
M. Lipitz
Water Resources Pooling Authority) fund through the purchase of electrical power."
Directoroandra
Services
The concern is 'that certain carbon free energy projects tend to be much more
John McArthur
expensive than other existing power sources. Power costs are a substantial portion of
Director of Utilities /General Services
the Agency budget, so a significant increase in power costs from carbon free energy
initiatives will result in large wholesale water rate increases.
In the coming years, the Agency and its customers face severe cost increases as a
result of the biological opinion for endangered species and transmission system
reliability projects. Carbon free water is a laudable goal and one component of
comprehensive changes we will need to make over time. However, water is a
lifeline resource that people cannot live without. We mustn't ignore the current
economic realities. Carbon free water should only be pursued if it does not increase
costs for rate payers (i.e. results in decreased power costs).
130 Avram Avenue • Rohnert Park CA • 94928 • (707)588 -2226 • Fax (707) 792 -1876
www. rpcity.org
Base Demand System Instead of Peak Summer Demand System
We believe there may be potential to generate significant future savings by
pursuing Water Supply Strategy Nine, Near Term Action One: Consult with
Water Contractors to evaluate feasibility of base demand system instead of
continued peak summer demand system. Expanding the Agency's transmission
system to meet future peak summer demands may prove to be prohibitively
expensive. Historically, Rohnert Park chose to make significant investments in its
own local supply and recycled water systems. Implementing the above action will
reduce the need to expand the Agency transmission system thus reducing costs for
our ratepayers, costs for future homeowners and businesses, and construction
related environmental impacts. Furthermore, local supply and recycled water
reduce green house gas emissions associated with moving water long distances.
Alternate Revenue Models
We would like to emphasize the importance of Water Supply Strategy Nine,
Near Term Action Two: Evaluate alternative revenue models such as seasonal
rates and fixed versus variable costs. Under the current rate system —one constant
rate regardless of when or how much water is used —there is no incentive to avoid
peaking off the transmission system. This creates additional stress and wear on the
fifty- year -old system. Pricing water lower when demand is low and higher when
demand is high will change use patterns positively, preserve the existing system,
and reduce environmental impacts.
Again, thank you for this opportunity to provide these comments. We hope that
they are taken in a positive way. We want to be included in the planning and
successful execution of the Agency's Action Plan.
Sincerely yours on behalf of the Rohnert Park City Council,
Pam Stafford, Mayor
City of Rohnert Park
cc: Gina Belforte, Vice -Mayor
Jake Mackenzie, Council Member, Water Advisory Committee Chair
Joseph Callinan, Council Member
Arnie Breeze, Council Member
John Dunn, Interim City Manager
Darrin Jenkins, Development Services Director /City Engineer
Grant Davis, Interim General Manager SCWA
Chris DeGabriele, Technical Advisory Committee Chair, General Manager
NMWD
DRAFT
May 2010
Even while we take Mother Water for granted, humans understand in our
bones that she is the boss. We stake our civilizations on the coasts and
mighty rivers. Our deepest dread is having too little moisture — or too much.
-- Barbara Kingsolver, "Fresh Water," National Geographic, April 2010
May 5, 2010
For more than half a century, the Sonoma County Water Agency has made sure that its North Bay
customers have the water they need, when they need it. Our job is to make sure that the Agency can make
the same claim in 2060. Yet the Agency and its contractors face big challenges, including:
• An economic downturn that has impacted residents' ability and willingness to pay higher water rates..
• Aging infrastructure, located in a seismically active region, that will require new projects in order to
increase the reliability of water deliveries.
• A federal mandate to change the way we do business in order to help save endangered coho salmon
and threatened steelhead.
• Uncertain water supply conditions including the effects of climate change on both the amount and
timing of rainfall.
Goals, Priorities, Strategies
In Spring 2009 the Agency Board of Directors held a workshop to discuss these challenges and to review
12 proposed strategies. The strategies were developed by staff to address the following goals: Improve
reliability of facilities; comply with the Biological Opinion; maintain current water supply and quality;
ensure projects are affordable; reduce organizational fragmentation and increase communication with
Water Contractors and other partners; and plan for the future.
These goals are further detailed in Page 4 of this document, as are the priorities recently identified by the
Water Contractors (compiled by Technical Advisory Committee Chairman Chris DeGabriele , the general
manager of North Marin Water District).,As the table on Page 4 illustrates, the goals of the Water Agency
and the priorities of the Water Contractors are generally aligned.
Public Input
Following last spring's workshop, the Board of Directors directed Agency staff to seek input from Water
Contractors and the community at 14 public presentations held during the summer and fall of 2009. On
April 5, 2010, Agency staff presented the revised strategies and a draft action plan to the TAC. Based on
additional comments from TAC members, strategies were clarified, revised and combined, dropping the
number of strategies from 12 to 10.
P)
Action Plan
The following document, the DRAFT Water Supply Strategy Action Plan, lays out the 10 strategies and as-
sociated actions . A more detailed analysis with links to source documents and studies will be created and
posted on the Agency's website after the Board of Directors has reviewed the Action Plan. It's important to
note the following:
The strategies are not ends to themselves. They are mechanisms to accomplish goals and priorities
identified by the Agency and its customers.
• Partnerships with the Agency's Water Contractors and others are necessary for successful Action Plan
implementation. Ideally, contractors will add their own projects to provide a regional action plan.
(Note: Some contractors have already provided project lists; these will be incorporated into the plan
after Board review.)
• None of the strategies stand alone. They are interconnected and related to other Agency activities
and to projects conducted by Water Contractors or state or federal agencies.
• Although the public is not identified in each action as an "involved party," public involvement is critical.
• This is a living document. Activities are continually progressing and changing.
We hope that this document will be useful to you. Please email Ann DuBay at ann.dubay @scwa.ca.gov if
you have any questions, concerns or input.
Thank you,
GRANT DAVIS
JAYJASPERSE
Interim General Manager Interim Chief Engineer
3
Sonoma County Water Agency Goals
1. Improve reliability of Agency's facilities.
2. Comply with Biological Opinion to ensure existing water supply and to enhance opportunities
for steelhead, coho, and Chinook.
3. Maintain current water supply and high -level of water quality.
4. Acknowledge funding limitations and ensure projects are affordable.
5. Reduce organizational fragmentation and increase transparency and communication.
6. Identify the need for and type of future water supply projects based on fiscal resources and
updated projections of water demand.
Technical Advisory Committee (TAC) Priorities
1. Restore reliability of current water supply and current transmission system capacity (75,000
acre -feet per year and 92 mgd respectively).
2. Address impacts on listed salmonid species through compliance with the Biological Opinion.
3. Protect water quality.
4. Prioritize SCWA's and water ratepayers' resource to achieve current and future water supply
reliability.
S. Provide transparency and collaboration with the water contractors in water supply planning
decisions.
6. Fulfill contractual requirements to achieve a reliable future water supply and develop future
transmission system capacity pursuant to a water supply master plan approved be the Water
Contractors. Current SCWA contractual requirements total 101,000 acre -feet per year and
delivery entitlements per the Restructured Agreement total 148.9 mgd.
CI
Table of Contents
WATER SUPPLY STRATEGY PAGE
Strategy 1 Address Dry Creek Summer Flows 6
Strategy 2 Modify Operation Of Russian River System 8
Strategy 4 Pursue Combined Water Supply & Flood Control Projects 12
Strategy S Develop Low Impact Development (LID) Standards 13,,
Strate 6 Work With Stakeholders To Promote Sound, Information -Based Water Supply 14
gy Planning Programs
Strategy 8 1 Take Advantage of Energy and Water Synergies
18
I Strate gy 10 I Overcome Organizational Fragmentation to Promote Efficiency Of Water System I 22
Operations & Planning
Attachment B I Cost and Benefit Anaylsis
N•
Attachment D I Urban Water Management and Financial Planning Process Flow Chart ( 39
This plan identifies three levels of action:
Immediate Action: Ongoing or to be initiated within the next year because:
1. Required by regulatory or other deadlines;
2. Other strategies or actions are dependent on outcome;
3. Achievable in the near -term;
4. Funding and resources are available.
1. Anticipated, yet not immediate, deadline;
2. Funding is proposed;
3. Necessary for planning and development of long -term actions.
Long -term Action: No defined start date for action, likely banger than three years, because:
1. Not enough information to proceed at this time;
2. Lower priority;
3. Funding not available. 5
Water Supply Strategy One
ADDRESS DRY CREEK SUMMER FLOWS
Habitat enhancement, as required by the Biological Opinion, to increase capability of Dry
Creek to accommodate summer flows while protecting Coho and Steelhead.
A. Project: Feasibility Study
Conduct detailed geomorphology study to identify possible sites and specific habitat improvement
projects.
STATUS: Phase I study to be released Spring 2010. Phase 2 to be completed Fall 2010.
B. Project: Demonstration Project
Build first mile of Dry Creek habitat enhancement by 2014.
STATUS: Working with willing landowners to build by 2012.
Involved Parties (A and B):
• Dry Creek property owners, National Marine Fisheries Service (NMFS), US Army Corps of
Engineers (USACE), California Department of Fish and Game (CDFG), Water Contractors
Reduce peak demand on transmission system.
A. Project: New Reuse
Potential new reuse projects involving Agency include Windsor (Airport Service Area) and Sonoma
Valley.
STATUS: Windsor and Agency working on scope of work to update feasibility study for recycled
water project. In Sonoma Valley, feasibility study and CEQA /NEPA completed.
Involved Parties:
• Windsor (in Airport area). In Sonoma, Sonoma Valley County Sanitation District ( SVCSD),
possibly city of Sonoma and Valley of the Moon Water District (VMWD); Bureau of
Reclamation (as part of North San Pablo Recycled Water Project)
B. Project: Storage - Groundwater Banking Feasibility Study
Develop Phase 1 regional study and Phase 2 site - specific work plans to implement pilot studies for
each Water Contractor.
STATUS: Consultant team selected. Phases 1 and 2 to be completed Spring 2011.
Involved Parties:
• Cotati, Rohnert Park, Windsor, Sonoma, and VMWD
C. Project: Retrofit /Conservation
• SVCSD direct install program
• Implementation of AB715 and SB407 mandate high efficiency toilets and fixture retrofit on resale
• Water management grant funding tied to water conservation BMPs
• Sonoma County developing new water conservation development standards
• Urban Water Management Plan (UWMP) 2010 conservation planning, including SB7x -7 (20X2020
WC Plan)
Involved Parties:
• For local retrofit program, SVCSD and possibly city of Sonoma and VMWD. For state -
mandated efforts, all Water Contractors. For new county development standards, Water
Contractors plus county Permit and Resource Management Department (PRMD)
[91
Study feasibility of bypass pipeline to convey water from Lake Sonoma to Russian River.
A. Project: Feasibility Study
BO requires completion of feasibility study on possible routes and inlet and outlet options.
STATUS: Study to be complete by December 2010.
Involved Parties:
• NMFS, USACE, CDFG, Water Contractors
Implement Dry Creek tributary restoration projects, as required by BO, with goal of enhancing
Coho and Steelhead habitat.
A. Project: Grape Creek Restoration Project
STATUS: First phase completed. Phase II constructed in 2010.
B. Project: Wine /Grape and Wallace Creek Fish Passage Projects
STATUS: Completed funding agreement with County Public Works; construction slated to begin in
2010.
C. Project: Mill Creek Restoration Project
STATUS: Sotoyome Resource Conservation District (Sotoyome RCD) has started permitting process.
Involved Parties (A, B, and C):
• Private landowners, Sotoyome RCD, County Public Works, NMFS, CDFG
r�' a g
Construct second and third miles of Dry Creek habitat enhancement, per BO.
A. Project: Habitat Enhancement
STATUS: To be completed by October 2017, and monitored to evaluate performance.
Involved Parties:
• Dry Creek property owners, NMFS, USACE, CDFG
Construct fourth, fifth and sixth miles of Dry Creek habitat enhancement, per BO.
A. Project: Habitat Enhancement
STATUS: To be completed by 2021 if first three miles restored and found successful by NMFS /CDFG
in 2018.
Involved Parties:
• Dry Creek property owners, NMFS, USACE, CDFG
In the event that the habitat enhancement efforts are unsuccessful, build Dry Creek bypass
pipeline.
A. Project: Conduct necessary financial and environmental studies and identify timing of
projects
STATUS: To be determined.
B. Project: Construct bypass pipeline
STATUS: To be determined.
Involved Parties (A and B):
• NMFS, USACE, CDFG, Water Contractors
7
Water Supply Strategy Two
MODIFY OPERATION OF RUSSIAN RIVER SYSTEM
Modify D1610 mininum instream flow requirements as required by BO and make technical
adjustments to existing water rights.
A. Project: D1610 Changes
Petition for changes to D1610 instream flow requirements, as required by BO,and develop petitions
for water rights technical adjustments.
STATUS: Petition filed October 2009 for BO- required changes
Involved Parties:
• State Water Resources Control Board (SWRCB), Water Contractors, USACE
B. Project: Demand Analysis
Develop new detailed water demand analysis on Russian River for ResSim model.
STATUS: Demand analysis of non -water contractor Russian River water users, completed February
2010. Water Contractors initiated demand forecasts in March 2010 (Strategy 9).
Involved Parties:
• Water Contractors, Russian River agricultural water users, other Russian River municipal
water users
C. Project: Modeling
Conduct modeling for flow- change EIR using new ResSim model, updated demand profile, proposed
new non - Pillsbury hydrologic index, and BO- specified summer flows.
STATUS: Depends on completion of demand analysis (project B above) and other internal work.
Involved Parties:
• Internal Agency activity
D. Project: Environmental Impact Report
Prepare EIR to modify minimum instream flow requirements, plus technical water rights D1610
adjustments.
STATUS: Certified EIR must be completed by 2013 per BO.
Involved Parties:
• Water Contractors, SWRCB, USACE, NMFS, CDFG
E. Project: Submit Interim Change Petition for Summer 2010 and complete State Board
Requirements
STATUS: As per BO, Agency has submitted petition to SWRCB.
Involved Parties:
• SWRCB, Water Contractors, NMFS, CDFG, Russian River water users
A. Project: Estuary Adaptive Management
BO requires Agency Russian River estuary program that includes modifying historic methods of
breaching sandbar that closes mouth of river. Program also includes water quality and fisheries
studies.
STATUS: As required by BO, program is underway. Draft EIR release anticipated Fall 2010.
Involved Parties:
• NMFS, DFG
On
Work with grape growers to support development and implementation of agricultural water
conservation strategies.
A. Project: Pilot projects
Conduct pilot studies of water conservation practices related to vineyard irrigation and frost
protection.
STATUS: Frost protection demonstration project underway. Irrigation demonstration project final
report completed December 2010.
Involved Parties:
• Sonoma County Winegrape Commission, grape growers
Develop water management program with grape growers in Mendocino Russian River
watershed, Alexander Valley and Upper Russian River Valley.
A. Project: Framework
Prepare framework memorandum detailing process, structure, and technical program for non -
regulatory water management based on practical solutions.
STATUS: Meetings held in 2009. Framework memorandum anticipated to be submitted by
agriculture representatives Spring /Summer 2010. Progress will require additional resources from
Agency, growers and State and Federal
agencies.
Involved Parties:
• Grape growers, SWRCB, NMFS
Support enhanced weather forecasting for frost protection and irrigation by agriculture.
A. Project: Funding
Provide funding to Winegrape Commission for more sophisticated weather forecasting service
based on network of weather stations installed by property owners. Improved forecasting will
benefit Agency operations and agriculture water management (linked to Strategy 10, Collaborative
Platform).
STATUS: Agreement approved March 30, 2010.
Involved Parties:
• Grape growers and Sonoma County Winegrape Commission, Water Contractors
�yb+..w..... -.e �� � �' fi � »..,. .re...�.a�....,o.....,...w:.:e.< . �. a«.. W... �. aa-.. �: �<.. �..-. n...>.. w�...... w. �. ro�. �4, �. a »..,.�........�....�:eiw.e:+..�
Implement water management in Dry Creek per agreement with Dry Creek property owners.
A. Project: Variety of Actions
Implement actions related to water management programs, studies, and monitoring activities
specified in Dry Creek water management agreement.
STATUS: Awaiting land owner sign ups from Dry Creek Agricultural Water Users, Inc. Also need
federal approval.
Involved Parties:
• Dry Creek Agricultural Water Users, Inc., Secretary of Army
We
Ed
Enhance operations at Lake Mendocino to increase water supply.
A. Project: Corps Operations
Enter into Memorandum of Agreement (MOA) with USACE to evaluate potential options for
modified reservoir operations.
STATUS: USACE response expected Winter 2010. Working on collaborative program to improve flood
control data collection and predictive modeling.
Involved Parties:
• USACE, plus National Oceanic and Atmospheric Administration (NOAA) and National
Weather Service for data collection and modeling
B. Project: Local Users
Develop comprehensive water use agreement with Mendocino County water districts.
STATUS: Discussion ongoing.
Involved Parties:
• Mendocino County Russian River water users, SWRCB
Agency Water Rights Reporting.
A. Project: Reports
Prepare annual water rights reports, detailing total water use including local supplies and recycled
water for offset of Russian River supplies.
STATUS: Ongoing.
Involved Parties:
Grape growers, Water Contractors, SWRCB, NOAA, other Russian River water users
Implement studies, monitoring, and modeling activities to evaluate surface water and
groundwater conditions in Mendocino, Alexander Valley and Upper Russian River Valley to
ensure reliable river management under new flow conditions, as specified by BO.
A. Project: Work Plan
Implement technical work plan developed as part of framework document described above.
STATUS: Depends on framework developed in Immediate Action 3 (see above).
Involved Parties:
• Grape growers, Water Contractors, SWRCB, NOAA, other Russian River water users
Address Potter Valley Diversion Issues
A. Project: Prepare for Potter Valley Project re- licensing proceeding
Involved Parties:
• Water Contractors, Federal Energy Regulatory Commission (FERC), PG &E, NMFS, Round
Valley tribes, Russian River water users
B. Project: Modify Storage Curve
Modify curve for Lake Pillsbury, currently incorrect, to ensure hydrologically correct storage curve
used for water management operations.
Involved Parties:
• Water Contractors, FERC, PG &E, NMFS, Round Valley tribes, Russian River water users
10
Water Supply Strategy Three
EVALUATE POTENTIAL CLIMATE CHANGE
IMPACTS ON WATER SUPPLY & FLOOD PROTECTION
Initiate climate change modeling for Russian River and Sonoma Valley watersheds.
A. Project: Develop Model
Develop predictive model for Sonoma Valley and Russian River watersheds that downscales large
climate models to local watershed scale. Model will consider effects of fog and provide hydrology
input to Agency's model (ResSim) and to Sonoma Valley and Santa Rosa Plain groundwater models.
STATUS: To be completed in Fall 2010 or Winter 2011.
Involved Parties:
• U.S. Geological Survey (USGS), Regional Climate Protection Authority
Support development of Hydrometeorology Test bed (HMT) for the Russian River basin.
A. Project: Support Federal Partners
Support federal agencies in installing additional weather sensors to provide more accurate
forecasting. Could help reservoir operations and result in water supply benefits.
STATUS: NOAA is leading effort to secure pilot project funds in 2011 federal funding cycle.
Involved Parties:
• NOAA, USACE, USGS, National Weather Service
4
El
Develop Adaptation Measures
A. Project: Develop Reliability Actions -
Once climate change predictive modeling is complete, develop actions to increase reliability of
water supply, reservoir and river management, conjunctive use, and saline water management.
Involved Parties:
• USACE, Regional Climate Protection Authority, Water Contractors
Update Climate change analysis.
A. Project: To be determined
Based on advances in scientific understanding of climate processes and predictive modeling.
Involved Parties:
USGS, Regional Climate Protection Authority
11
Water Supply Strategy Four
PURSUE COMBINED WATER SUPPLY & FLOOD CONTROL PROJECTS
Identify projects within Agency Flood Control Zones that reduce flooding and increase
groundwater recharge.
A. Project: Roadmapping
Conduct feasibility study for flood control /water supply projects for Zones 1A, 2A, and 3A.
STATUS: Request For Proposals to be issued Spring 2010.
Involved Parties:
* Flood Zone advisory committees, Sonoma County Agricultural Preservation and Open Space
District (Open Space District), resource conservation districts (RCD), and cities in Zones 1A,
2A, and 3A
B. Project: Promote Small -Scale Sonoma Valley Projects
Continue to work with the Southern Sonoma RCD, Sonoma Valley Basin Advisory Panel, farmers,
environmental groups, and citizens to develop small -scale flood control /water supply guidelines and
projects in Sonoma Valley.
STATUS: Ongoing. Guidebook to be completed Spring 2010.
Involved Parties:
• Sonoma Valley Basin Advisory Panel, Open Space District, Southern Sonoma RCD, Sonoma
Valley farmers /growers, PRMD, Regional Water Quality Control Boards
C. Project: Seek Funding
Apply for green infrastructure grant as part of SF Bay Integrated Regional Water Management Plan
(IRWMP).
STATUS: Project included in IRWMP. Schedule pending State's availability of funds.
Involved Parties:
• North Bay Watershed Association, SF Bay Bay IRWMP, Sonoma Ecology Center, Southern
Sonoma RCD
s
Initiate efforts to obtain property rights for project sites identified during immediate steps.
Obtain funding for such projects.
A. Project Implementation
Implement projects identified in feasibility study described above.
STATUS: To be initiated once study is completed and funding identified.
Involved Parties:
• Property owners, resource conservation districts, cities
Design and construct multipurpose stormwater detention facilities.
A. Project:
Specific projects will be constructed dependent on completion of above steps.
Involved Parties:
• Property owners, resource conservation districts, cities, Flood Zone committees
12
Water Supply Strategy Five
DEVELOP WATER SMART DEVELOPMENT (WSD) STANDARDS*
Develop countywide guidance manual and support the development of individual WSD
standards by each land use jurisdiction in Sonoma County, with the goal of managing
stormwater quantity and quality and reducing potable water required by new development.
Guidance manual will also partially satisfy requirements of stormwater permit held by the
Agency, Sonoma County, and Santa Rosa.
A. Project: Countywide Manual
Complete countywide. manual with a comprehensive water balance approach that includes three
primary WSD components: conservation, reuse and stormwater management.
STATUS: Draft countywide guidance manual circulated for review by stakeholders in Spring /Summer
2010.
B. Project: Local Jurisdiction Plans
Support the development of individual plans by each land use jurisdiction that specify goals for
reduced potable water requirements via WSD measures for new development (consistent with local
policies and programs).
STATUS: Outreach with Sonoma County land use planning entities initiated Winter 2010.
Involved Parties (A and B):
• PRMD, Regional Climate Protection Authority, Sonoma County cities, building community,
North Coast Regional Water Quality Control Board, SWRCB
* East Bay Municipal Utility District has trademarked the "Water Smart Development Standards." SCWA is discussing
use of the name with East Bay MUD.
13
s
Water Supply Strategy Six
WORK WITH STAKEHOLDERS TO PROMOTE SOUND,
INFORMATION -BASED WATER SUPPLY PLANNING PROGRAMS
Non - regulatory AB 3030/SB1938 management plans that emphasize local control. Emphasize
development of diversified water supply "portfolios" for each contractor. Continue with
Sonoma Valley program and initiate program in Santa Rosa Plain.
A. Project: Sonoma Valley
Implement Sonoma Valley groundwater management plan.
STATUS: In progress.
Involved Parties:
• Basin Advisory Panel, private well owners, environmental groups, agriculture, business/
development interests, City of Sonoma, Valley of the Moon Water District, other water
purveyors
B. Project: Santa Rosa Plain
Continue planning Santa Rosa Plain groundwater management.
STATUS: Stakeholder assessment complete. Board approved staff plan for next steps including
formation of steering committee scheduled to begin meeting in April 2010,
Involved Parties:
• Private well owners, environmental groups, agriculture, business /development interests,
cities, Water Contractors, other water purveyors
D """°'�tl EE � = " R, .n a gym. e
Pursue funding opportunities enhanced by developed management plans. Ranking for state
funding enhanced if groundwater management plans are in place.
A. Project: Funding
STATUS: Ongoing effort. Sonoma Valley has received two grants to date. Santa Rosa Plain
Stakeholder process has received state funding for facilitator services. Santa Rosa Plain groundwater
management process included in North Coast IRWMR
Involved Parties:
• State agencies, legislators, North Coast and San Francisco Bay Integrated Regional Water
Management Plans
."W X M.
o U W' _ � n
Initiate discussions on form of collaborative agreement with Alexander Valley and Upper
Russian River Valley growers.
A. Project:
See Strategies 2 through 3.
Involved Parties:
• Agricultural interests in Russian River watershed, (including Farm Bureau and Russian River
Property Owners Association), SWRCB
ELI
Seek to form basis of collaboration with Dry Creek growers. (See strategy 2, Immediate Action 5)
Assist Sonoma County in responding to recent legislation requiring groundwater level
monitoring in Bulletin 118 identified basins. Monitoring plans need to be developed by 2012.
A. Project: To Be Determined
DWR must first develop statewide guidelines before local implementation strategies can be
developed.
Involved Parties:
• Sonoma County, cities, other stakeholders located in DWR Bulletin 118 - specified basins
15
Water Supply Strategy Seven
IMPROVE TRANSMISSION SYSTEM RELIABILITY
In consultation with Water Contractors, develop plan to provide consistent funding for natural
hazard reliability projects.
A. Project: LHM Program Schematic Design /GEC
B. Project: Rogers Creelk Fault Crossing mitigation
C. Project: Collector 3 and S Liquefaction Mitigation
A. �.� a,:.. e9 _e 'i,:..' R ..E# ? .: ,.� § .°.a, F,: �a74K SSeaY5
STATUS:
• Green Projects: funded FY 2010/2011
• Yellow Projects: received minimal funding in 2010/2011
• Blue Projects: Have not been funded given water rate concerns as expressed by Water Contractors
e ,may "�,;-
Continue to pursue state and federal funding for natural hazard reliability projects.
A. Project: Advocacy
Advocate for funding in Sacramento and Washington, D.C. Effort will be enhanced with regional
implementation plan that demonstrates local stakeholder commitment.
Involved Parties:
• Water Contractors, state /federal agencies
Work with Water Contractors to reduce peak demand on transmission system via
conservation, groundwater banking, local supply, and recycled water.
li[:
A. Project:
See Strategies 1, S, 6, 9 and 10.
Involved Parties:
• Water Contractors
Continue research on natural filtration capacity of Russian River alluvial materials.
A. Project: Research on Pathogen Removal
Continue applied research partnership with USGS to evaluate pathogen removal mechanisms by
alluvial materials.
STATUS: Ongoing.
Involved Parties:
• Water Contractors, California Department of Public Health (CDPH), U.S. Environmental
Protection Agency (EPA)
B. Project: Research on Surface Water /Groundwater Interaction
Continue studies and modeling of surface water /groundwater interactions in collaboration with
Lawrence Berkeley Laboratory to better understand flow mechanics of Agency facilities as they
relate to production and water quality.
STATUS: Ongoing.
Involved Parties:
• Water Contractors, CDPH, EPA
Continue planning new transmission system projects to increase reliability of existing system.
A. Project: Planning
Develop scope, cost, and schedule of transmission system projects required to meet Agency's
portion of projected demands through the Urban Water Management Planning horizon. Projects
identified using Agency's transmission system hydraulic model.
STATUS: To be conducted as part of 2010 UWMR (Strategy 9)
Involved Parties:
• Water Contractors
Develop emergency response capabilities for collaboration platform (Strategy 10).
w
�a
Evaluate condition of Agency's transmission system, especially portions experiencing elevated
velocities.
A. Project: Study
Evaluate operational condition of southern portion of Petaluma Aqueduct potentially employing
emerging technologies. If successful, approach could be employed on other segments of
transmission system that experience high velocities and pressures.
STATUS: Funding proposed for FY10/11 budget.
Involved Parties:
• Water Contractors
.� tM.
.ate ��
Five year update and renewal of the Local Hazard Mitigation Plan (certified in January 2008).
IVA
Water Supply Strategy Eight
TAKE ADVANTAGE OF ENERGY & WATER SYNERGIES
-
F
� i
Promote programs emphasizing water and energy efficiency of Agency's transmission system
operations.
A. Project: ISO 9000 and 14000
ISO 9001 and 14001 will assure a program of constant improvement in the Agency's quality of work
and environmental management. Certification is expected in late 2010.
STATUS: Ongoing.
Involved Parties:
• Internal activity
B. Project: Sonoma County Energy Independence Program
Continue providing financial, logistical and staff support for water and energy conservation projects.
STATUS: Ongoing.
Involved Parties:
• Internal activity
C. Project: Reporting
Voluntarily report carbon emissions.
STATUS: Ongoing.
Involved Parties:
• Internal Activity
Develop and implement programs to increase Agency's renewable energy portfolio to achieve
"Carbon Free Water ".
A. Project: Power and Water Resources Pooling Authority
Support PWRPA's renewable energy projects, including Fresno solar, Gallo Dairy fuel cell and Harris
Ranch fuel cell.
STATUS: In development. Expected completion within two years.
Involved Parties:
• PWRPA, several power developers, Water Contractors
B. Project: Fuel cells
Implement Agency fuel cell projects, including chicken manure project and fuel cells at major
Agency energy loads.
STATUS: In development.
Involved Parties:
• PG &E, PWRPA, Water Contractors
Pursue state and federal funding for energy efficiency and renewable energy projects.
STATUS: Ongoing.
Involved Parties:
• Water Contractors and RCPA
„R I o i c
Pursue revenue opportunities associated with renewable energy efficiency projects.
A. Project: Register Renewable Energy Credits (REC) with Western Renewable Energy
Generation Information System (WREGIS)
STATUS: Ongoing
Involved Parties:
• SCWA, WREGIS
B. Project: Develop possible revenue strategy for SCEIP and other county /city programs
STATUS: Ongoing
Involved Parties:
• County, all cities, RCPA, PG &E
C. Project: Solar
Develop Sonoma County Airport project and Agency facility projects.
STATUS: Airport in development. Solar completed at Agency administration building, Sonoma Valley
CSD and Airport- Larkfield- Wikiup Sanitation Zone. Sonoma -Marin site in development.
Involved Parties:
• PG &E, PWRPA, Water Contractors
Coordinate and size reliability, Natural Hazard and Expansion Projects to eliminate
pumping wherever possible.
Involved Parties:
• Water contractors and RCPA
19
Water Supply Strategy Nine
IMPLEMENT INTEGRATED WATER MANAGEMENT
�fr .
Perform analyses required by Urban Water Management Planning Act to develop regional and
local supply, conservation /demand management, and recycled water projects and programs to
meet reasonable future needs of Agency customers.
A. Project: Develop Water and Supply Projections
Conduct technical evaluations and discussions to develop regional water supply portfolio. Once
portion of water supply that Agency will provide through 2035 is established, identify projects,
costs, and financing mechanisms. Results will inform renegotiation of Restructured Agreement for
Water Supply.
STATUS: Agency and Water Contractors commencing UWMP process. (See Flow Chart, Attachment B)
Involved Parties:
S Water Contractors
Conduct long -term financial analysis to support evaluation and development of water supply,
conservation, demand management, and recycled water projects and programs.
A. Project: Financial Planning
Use rate model to evaluate cost - benefit and feasibility of alternative Agency and local water supply,
conservation, demand management, and recycled water projects and programs in connection with
the 2010 UWMP. Results will inform the renegotiation of Restructured Agreement for Water Supply.
STATUS: Model is almost complete.
Involved Parties:
• Water Contractors
RFIRRR
z
..,�.., s .� i -
' i,.,,
._....ra
Consult with Water Contractors to evaluate feasibility of base demand system instead of
continued peak summer demand system.
A. Project: Assess Feasibility
Specific project will depend on outcome of implementation of peak reduction measures such as
conservation, reuse, local supplies and groundwater banking. Financial implications of base demand
system will be evaluated as part of long -term financial modeling (Immediate Action Two).
STATUS: Ongoing discussion with Water Contractors as part of the Urban Water Management and
financial planning processes.
Involved Parties:
0 Water Contractors
20
gg.......... .. ......e..:
T�vi3
Evaluate alternative revenue models such as seasonal rates and fixed versus variable costs.
A. Project: Evaluate Seasonal Rates and rate models that consider fixed versus variable costs
STATUS: Will be started when financial model and demand projections are complete. Will require
modification of financial model.
Involved Parties:
• Water Contractors
.r .. ;? 'w Yea" - DMZ
Develop ongoing process with Water Contractors to monitor impacts of land use decisions on
water supply. Include assessment of existing water demand and new development for each
respective retail level UWMP.
A. Project: To Be Determined
Should be initiated after development of UWMP's'by Agency and Water Contractors
Involved Parties:
Water Contractors, land use planning entities
Negotiate and develop new Restructured Agreement for water supply to reflect current
conditions and identify future transmission system improvements.
A. Project: Identify Changes
Development of term sheet for proposed changes to Restructured Agreement for Water Supply to
better reflect current and anticipated future conditions.
STATUS: To be determined.
Involved Parties:
Water Contractors
B. Project: Negotiate new agreement
STATUS: To be determined.
Involved Parties:
• Water Contractors
Conduct periodic updating of demand projections by Water Contractors in advance of
UWMP updates.
A. Project: To Be Determined
Based on outcome of Near Term Action 3
Involved Parties:
• Water Contractors, land use planning entities
21
Water Supply Strategy Ten
OVERCOME ORGANIZATIONAL FRAGMENTATION TO PROMOTE
EFFICIENCY OF WATER SYSTEM OPERATIONS & PLANNING
Develop data management system "Collaboration Platform" in partnership with IBM that
provides operational data of Agency's water supply and transmission system in addition to
Water Contractors' systems.
A. Project: Demonstration Project - Collaboration Platform
Initial pilot project will integrate monitoring capabilities of SCADA systems for Cotati, Santa Rosa,
Rohnert Park and Agency in order to improve communications, increase water and power efficiency.
STATUS: Will be operational in April 2010.
B. Project: Metering
Automated meter reading (AMR) capability integrated with IBM data management system will
reduce costs, improve operations (especially in summer), and increase water efficiency.
STATUS: Initiated for Santa Rosa, Rohnert Park, and Cotati.
C. Project: Integrated Weather Forecasting
Integrate weather forecasting and weather station data (Strategy 3) into data management system.
STATUS: Part of pilot project design.
Involved Parties (A, B, and C):
• Water Contractors
0A
Extend demonstration project including AMR to other Water Contractors.
A. Project: Extension of demonstration project
STATUS: Design is part of demonstration project; extension of project will depend on Water
Contractors' willingness to participate and availability of funding.
Involved Parties:
• Water Contractors
nggl
Develop emergency response capabilities for Collaboration Platform (see Immediate Action
One).
A. Project: Develop real -time communications support tool to coordinate response during
emergency events
STATUS: Initial planning level discussions have begun with IBM regarding scope and cost. Agency and
IBM are pursuing funding opportunities.
Involved Parties:
• Water Contractors
A QZ
2 KID
3.
Study possible Agency governance structures.
A. Project: Survey
Survey elected officials in Mendocino, Sonoma and Marin counties to identify opportunities for
more collaborative and efficient management of limited natural resources.
STATUS: Surveys authorized by SCWA Board in Fall 2009. Not yet initiated.
Involved Parties:
Water Contractors, community groups, state agencies, legislators 22
Develop comprehensive data management system that builds off demonstration project and
includes data from other non -water supply sources and models.
A. Project: To Be Determined
Involved Parties:
e Water Contractors, cities, water purveyors, regulatory agencies, nonprofits
23
Water Contractors' Actions
Awaiting Input
Awaiting Input
Awaiting Input
City o otairi
Awaiting Input
Attachment A 24
It `b 5onigr a�
A. Project: Sonoma Developmental Center Conjunctive Water Use Project
STATUS:
Involved Parties:
• VOMWD, City of Sonoma, SDC, SCWA
City`of Rahnert Perk
Awaiting Input
�� V�il�� of the Moan Water District:
A. Project: Sonoma Developmental Center Conjunctive Water Use Project
STATUS:
Involved Parties:
• VOMWD, City of Sonoma, SDC, SCWA
�� Ctty of P�tatum
Awaiting Input
�- Ndrt� Marir��illFater District
A. Project: New Novato Reuse
New Novato reuse project involving NMWD, Novato Sanitary District and Las Gallinas Valley Sanitary
District
STATUS: Feasibility study and CEQA /NEPA completed.
Involved Parties:
• NMWD, NSD, LGVSD, BOR
A. Project: Novato Local Water Supply Enhancement Study
Evaluate options to achieve more local water production in Novato.
STATUS: Feasibility study planned FY 2010/11 and FY 2011/12
Involved Parties:
• NMWD, County of Marin, SWRCB
Attachment A 25
I
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m
6 1•
5
water 5uppiy Strategy Hcnon t'ian - Summary of immeapte ACtlons
Proposed
Actual/" -
Funding Source
Action
Budget FY
Estimated
Strategy
Leuel
Action
Project
Description
30/11
Costs
Water_
Potential Benefits
,.�
(Footnote 1)
FY 09J10
(Footnote:2)
Transmission
Other
(Footnote 4)
;.. ;
_ (Footnote3)',
One''
Immediate
One
A
Geomorphology
$176,000
$908,700
V
Comply with Biological Opinion, improve
Feasibility Study
habitat for ESA - listed salmonids,
and secure existing water supplies.
Compliance with the Biological Opinion
is essential if Russian River supplies are
to be utilized to help meet future water
demands of the Agency's water customers.
Immediate
One
B
Habitat
$750,000
V
Comply with Biological Opinion, improve
Enhancement
habitat for ESA- listed salmonids,
Demonstration
and secure existing water supplies.
Project (Mile 1)
Compliance with the Biological Opinion
is essential if Russian River supplies are
to be utilized to help meet future water
demands of the Agency's water customers.
Immediate
Two
A
Windsor Recycled
na
$50,000
V
Reduce demand for Russian River supplies.
Water Project
Immediate
Two
A
Sonoma Valley
$875,000
$133,650
V
Reduce demand for Russian River &
Recycled Water
groundwater, reduce potential for saline
Project
water intrusion of groundwater basin.
Immediate
Two
B
Ground Water
$150,000
$265,000
V
Increase reliability of water supplies
Banking
during drought, natural hazard events,
Feasibility Study
and seasonal constraints of Russian River
supplies. Help reduce groundwater level
declines in basins and associated water
quality impacts from overpumping (e.g.,
'
saline water intrusion).
Immediate
Two
C
Retrofit and
$-
V
Direct install programs in each of the
Conservation
$2,500,000
Sanitation Districts and Zones replaces
plumbing fixtures and appliances with
water efficient units, reducing potable
water demand.
a�
m
M
N
V
Proposed
' 'Actu'al/
Funding Source
Action
Budget FY
Estimated
Water
Strategy
Level
'Action
Project
Description
10 11
Costs
Potential Benefits
(Footnote 1)
FY, 09/ 0
(Footnote 2)
Transmission
Other
(Footnote 4)
(Footnote 3)
Immediate
Three
A
Dry Creek
$171,000
V
Comply with Biological Opinion, improve
Bypass Pipeline
$1,430,600
habitat for ESA- listed salmonids,
Feasibility Study
and secure existing water supplies.
Compliance with the Biological Opinion is
also essential if Russian River supplies are
to be utilized to help meet future water
demands of the Agency's water customers.
Immediate
Three
A
Dry Creek
$171,000
V
Bypass Pipeline
Feasibility Study
Immediate
Four
A
Grape Creek
$780,000
V
Comply with Biological Opinion, improve
(Habitat)
habitat for ESA - listed salmonids,
Restoration
and secure existing water supplies.
Project
Compliance with the Biological Opinion
is essential if Russian River supplies are
to be utilized to help meet future water
demands of the Agency's water customers.
Immediate
Four
B
Grape and
$77,000
$162,000
V
Comply with Biological Opinion, improve
Wallace Creek
habitat for ESA - listed salmonids,
Fish Passage
and secure existing water supplies.
Projects
Compliance with the Biological Opinion
is essential if Russian River supplies are
to be utilized to help meet future water
demands of the Agency's water customers.
Immediate
Four
C
Mill Creek
$183,000
V
Comply with Biological Opinion, improve
(Habitat)
habitat for ESA- listed salmonids,
Restoration
and secure existing water supplies.
Project
Compliance with the Biological Opinion
is essential if Russian River supplies are
to be utilized to help meet future water
demands of the Agency's water customers.
N
V
a�
S
m
I.
Proposed'
Actual /.
Funding Source
Strategy,
Action
I
Level
Action
Project
Description
Budget FY
10/11
Estimated`
Costs
Potential Benefits
Water
(Footnote 1)
FX 09/10
Transmission
Other
Footnote 4 )
(Footnote 2),
(Footnote 3) ,
Two,;
Immediate
One
A
D1610 Change
$311,025
$160,000
V
Comply with Biological Opinion, improve
Petition
habitat for ESA - listed salmonids, improve
regulatory certainty and secure existing
water supplies. Compliance with the
Biological Opinion is essential if Russian
River supplies are to be utilized to help
meet future water demands of the
Agency's water customers.
D1610 Change
$14,000
V
Comply with Biological Opinion, improve
Petition
habitat for ESA - listed salmonids, improve
regulatory certainty and secure existing
water supplies. Compliance with the
Biological Opinion is essential.if Russian
River supplies are to be utilized to help
meet future water demands of the
Agency's water customers.
Immediate
One
B
Russian River
$110,000
$196,000
V
Improve information regarding use of
Demand Analysis
Russian River water to enhance planning
effo rts.
Immediate
One
C
Russian River
$50,000
$71,200
V
Improve analysis of water supply.
Flow Modeling
Immediate
One
C
Russian River
$50,000
$71,200
V
Flow Modeling
Immediate
One
D
D1610 Change
$250,000
V
Comply with Biological Opinion, improve
Petition -
habitat for ESA- listed salmonids, improve
Environmental
regulatory certainty and secure existing
Documents
water supplies. Compliance with the
Biological Opinion is essential if Russian
River supplies are to be utilized to help
meet future water demands of the
Agency's water customers.
I.
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I
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W
19
Proposed
Actual/ ,
Funding Source
Strategy
Action
Action
Project
Description
Budget FY
d
Estimated
Costs
Potential Benefits
Water
Level
11
FY "09/10
Other
(Footnote 1j
(Footnote 2)
Transmission
(Footnote 4)
(Footnote 3)
Two ,
Immediate
One
D
D1610 Change
$620,400
V
Comply with Biological Opinion, improve
Petition -
habitat for ESA - listed salmonids, improve
Environmental
regulatory certainty and secure existing
Documents
water supplies. Compliance with the
Biological Opinion is essential if Russian
River supplies are to be utilized to help
meet future water demands of the
Agency's water customers.
Immediate
One
E
Interim Flow
$45,000
$90,000
V
Comply with Biological Opinion, improve
Change Petition
habitat for ESA - listed salmonids, improve
regulatory certainty and secure existing
water supplies. Compliance with the
Biological Opinion is essential if Russian
River supplies are to be utilized to help
meet future water demands of the
Agency's water customers.
Immediate
One
E
Interim Flow
$400,000
V
Water Quality Monitoring of the Russian
Change Petition
River will comply with SWRCB Order and
inform the D1610 EIR document.
Immediate
Two
A
Estuary Adaptive
$1,064,000
Comply with Biological Opinion, improve
Management
$1,134,000
habitat for ESA - listed salmonids, obtain
permits for continued breaching program.
Immediate
Two
A
Vineyard
$-
$67,200
V
Improved agricultural water efficiency
Irrigation /Water
could enhance river management under
Conservation
decreased summer flows mandated by
Pilot Studies
the Biological Opinion, thus improving
conditions for listed salmonid species.
D
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3
rn
I
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19
D
v
n
3
rD
r+
w
0
Proposed
Actual/ ,"
Funding Source
Action
Budget FY'
Estimated
""
Strategy;
#evel
Action
Project
Description
10/11
Costs
Water
Potential Benefits
(Footnote 1)
FY 09/10
(Footnote2)',
Transmission
Other
( Footnote 4 )
.,
._.
:.:(Footnote 3)
Two
Immediate
Three
A
Agriculture Water
$200,000
$25,000
V
Coordinated water use and agricultural
Management
water management efforts (e.g., storage
Program
ponds, recycled water use, conservation,
and conjunctive use) will help reduce
impacts of lower summer river flows
mandated by Biological Opinion. Another
possible benefit is that impacts on listed
salmonid species will be avoided or
reduced.
Immediate
Four
A
Enhanced
$25,000
V
Better weather information to improve
Weather
agricultural water use efficiency will
Forecast /Frost
benefit overall water supply and improve
Protection (2 yr
conditions for listed salmonid species. In
program)
addition, more accurate weather forecasts
will help the Agency manage river flows
during frost events or heat spells. Water
contractors will be able to better plan for
heat waves.
Immediate
Five
A
Dry Creek Water
$25,000
$25,000
V
Coordinated water use and agricultural
Management
water management efforts (e.g., storage
Program
ponds, recycled water use, conservation,
and conjunctive use) will help reduce
impacts of lower summer river flows
mandated by Biological Opinion. Another
possible benefit of these agricultural water
management programs is that impacts on
listed salmonid species will be avoided or
reduced.
Immediate
Six
A
Enhance
$160,000
V
Increase water storage /reliability of water
Operation of Lake
supply.
Mendocino
Immediate
Six
B
Mendocino Coun-
$25,000
$25,000
V
Increase reliability of water supply.
ty Water Manage-
ment Agreement
w
0
1
w
N
Proposed
Actual)
Funding Source
Estimated
Strategy
Action
Level
Action
Project
Description
Budget FY '
10/
costs
Potential Benefits
Water
(Footnote 1)
FY 09/10
(Footnote 2)
Transmission
Other
(Footnote 4)
(Footnote 3)
Two
Immediate
Seven
A
Agency Water
$255,000
$85,000
V
Comply with State requirements to secure
Rights Reporting
and maintain Agency's water rights.
Three
Immediate
One
A
RR and SV
$21,000
$10,000
V
Improved analysis leads to more informed
Watershed
regional water supply planning and more
Climate Change
secure supplies.
Modeling
Immediate
One
A
RR and SV
$46,000
$10,000
V
Watershed
Climate Change
Modeling
Immediate
Two
A
Hydrometeorology
n/a
n/a
n/a
Improved analysis leads to more informed
Test Bed - RR Basin
regional water supply planning and more
secure supplies.
Immediate
One
A
Roadmap
$825,000
$121,000
V
Developing a plan will help identify
Flood Control /
strategic opportunities for projects to
Groundwater
improve both flood control and water
Recharge Projects
supply. Multi- benefit projects reduce
individual participant costs and increase
likelihood of outside funding.
Immediate
One
B
Sonoma Valley
$50,000
$20,000
V
Support community interest in developing
Small Scale
small -scale stormwater management
Projects /Supply
project that also enhance groundwater
Guidelines
recharge. Multi- benefit projects reduce
individual participant costs and increase
likelihood of outside funding.
Immediate
One
C
IRWMP Green
n/a
n/a
n/a
Obtain state funding for small and large-
Infrastructure
scale project to enhance flood control and
Grant Program
improve water supply.
p pP Y•
a�
n
3
rD
S
r-r
Potential Benefits
"z FEye Immediate
One
A
County Wide
Low Impact
Development
Manual
$40,000
$294,000
V
Comply with stormwater permit
requirements, and improve water use
efficiency and management for new
development projects to increase
the reliability of Russian River and
groundwater supplies. This program will
reduce impacts of development and make
existing supplies go further. Successful
local management can avoid State
regulation.
Immediate
One
B
Support Local
$60,000
$-
V
Comply with stormwater permit
Jurisdiction
requirements, and improve water use
Low Impact
efficiency and management for new
Development
development projects to increase
Manual
the reliability of Russian River and
groundwater supplies. This program will
reduce impacts of development and make
existing supplies go further. Successful
local management can avoid State
regulation.
Sax Immediate
One
A
Implement
$150,000
$410,000
V
Increase the reliability and sustainability
Sonoma Valley
of water supplies in the Sonoma Valley
Groundwater
through collaborative management by
Management
community based stakeholder process.
Plan
Successful local management provides
k
model for other regions and reduces pos-
sible future outside regulation. Increase
opportunities to obtain state funding for
water projects in the Sonoma Valley. See
a.
Footnote 5.
W
N
D
v
n
S
rn
W
W
w
Proposed
'Actual/
Funding Source
Action
,,
Budget FY
Estimated
Water
Strategy
'Level
Action
Project
Description
10/11 Costs
Potential Benefits
(Footnote 1)
FY 09/10
Transmission
other
(Footnote 2)
(Footnote 3)
(Footnote 4)
Immediate
One
B
Santa Rosa Plain
$370,000
$335,000
V
Increase the reliability and sustainability
Groundwater
of water supplies in the Santa Rosa Plain
Study & Manage-
through collaborative management by
ment Plan
community based stakeholder process.
Successful local management reduces
'
possible future outside regulation.
Increase opportunities to obtain state
� 6�f
funding for water projects in the Santa
,.
Rosa Plain.
Immediate
Two
A
Seek State Fund-
n/a
n/a
n/a
Obtain state funding for water supply
ing for GW Man-
projects.
,Y
agement Plans
3 Immediate
Three
A
Water Manage-
same as Strategy Two 3.A
V
See Strategy 2, Immediate Action 3,
ment Agreement
Project A.
Upper RR and Aix
Valley
.
Immediate
Four
A
Water Manage-
same as Strategy Two 5.A
V
See Strategy 2, Immediate Action 5,
ment Agreement
Project A.
f
Dry Creek grow-
z
e rs
Seven
Immediate
One
A
LHM Program-
$300,000
V
Improve the resiliency of water
matic Design/
transmission system facilities against
CEQA
seismic events to improve reliability of
water supply.
Immediate
One
B
Rogers Creek
$2,000,000
V
Improve the resiliency of water
Fault Crossing
transmission system facilities against
Mitigation
seismic events to improve reliability of
water supply. See Footnote 6.
Immediate
One
C
Collector 3 and
$350,000
V
Improve the resiliency of water
5 Liquefaction
transmission system facilities against
Mitigation
seismic events to improve reliability of
water supply.
W
w
a�
n
r+
MW
W
.P
sion System Plan-
Proposed'
Actual/
Funding Source
'
ning /Reliability
Estimated
Eight
Immediate
Strategy
Action
Level
Action
Project
Description
Budget FY
10/11
Costs
Improved business practices required by
Potential. Benefits
Water
Certification
(Footnote 1)
FY U9%10
(Footnote 2)�
Transmission's
, �
Other
(Footnote 4)
to continued efficiencies in business
(Footnote 3)•
Seven
Immediate
Two
A
Pursue State/
n/a
n/a
.
Immediate
Obtain state and federal funding for
B
Support for SCEIP
$75,000
Federal Funding
V
The SCEIP has a significant water
projects that will improve the reliability of
for Local Hazard
conservation component as part of the
water transmission system facilities.
Mitigation
retrofit program, support of the SCEIP will
Immediate
Three
A
Reduction of Peak
continue to promote water conservation
See other projects under strategies
Demand (Con-
County wide.
Immediate
1,5,6,9,and 10.
C
Voluntary Carbon
$30,000
servation, GW
V
Through this program the Agency will have
Emissions Report-
Banking...)
independent verification of its carbon
Immediate
Four
A
Evaluation of
$150,000
$218,000
V
Improve understanding of the natural
Pathogen Re -
Free Water ".
system utilized by the Agency's facilities to
moval
remove pathogens, resulting in safe and
reliable water supply.
Immediate
Four
B
Evaluation of
$125,000
$161,600
V
Improve understanding of how the Russian
Surface Water/
River and underlying groundwater interact
Groundwater
to influence water yield and quality
Interaction
produced by Agency's facilities.
Immediate
Five
A
Water Transmis-
same as Strategy Nine 1.A
See strategy 9.
W
.P
sion System Plan-
ning /Reliability
Eight
Immediate
One
A
IS09000/14000
$100,000
$215,600
V
Improved business practices required by
Certification
the ISO certification program will lead
to continued efficiencies in business
operations.
.
Immediate
One
B
Support for SCEIP
$75,000
V
The SCEIP has a significant water
conservation component as part of the
retrofit program, support of the SCEIP will
continue to promote water conservation
County wide.
Immediate
One
C
Voluntary Carbon
$30,000
V
Through this program the Agency will have
Emissions Report-
independent verification of its carbon
ing
emission and documentation of "Carbon
Free Water ".
W
.P
v
m
OEM
W
to
Proposed
Funding Source
. Action
Budget FY.
Estimated
Water
—
Strategy
.. Level
l
Action
Project
Description
10/11
Costs
Potential Benefits "
(Footnote 1)
FY 09/10
.
Transmission
Other
(Footnote 2),
(Footnote 3)
Footnote 4 ?
Eight
Immediate
Two
A
PWRPA Projects
See Foot-
$50,000
V
These energy projects focus on the
note 7
reducing GHG emissions and meet the
"carbon free water goal. In addition these
projects can reduce energy costs that
affect water rates.
Immediate
Two
B
Implement Fuel
$300,000
V
These energy projects focus on the
Cell Projects
reducing GHG emissions and meet the
"carbon free" water goal. In addition
these projects can reduce energy costs
that affect water rates.
Immediate
Two
C
Implement Air-
$350,000
V
These energy projects focus on the
port PV Project
reducing GHG emissions and meet the
"carbon free" water goal. In addition
these projects can reduce energy costs
that affect water rates.
Immediate
Three
A
Pursue State/
$96,000
$381,000
V
The Agency's success in obtaining federal
Federal Funding
and state funding may affect water rates.
for Renewable
Energy Projects
Neer "'
Immediate
One
A
Future Water
$825,000
$385,900
V
Develop portfolio of projects, in
'
Supply Planning
conjunction with Water Contractors, to
- Regional Water
provide a reliable water supply to meet
Supply Portfolio
reasonable documented future demands
by the water contractors in an affordable
manner. Regional and local projects
1�
di�ly��l
p must be planned and implemented in a
coordinated and transparent manner.
a 3'
Immediate
Two
A
Long Term Finan-
$50,000
$30,000
V
Incorporation of long -term financial
cial Planning /Fi-
planning with water supply planning
nancial Modeling
(project 1A, above is essential to ensure
that projects are affordable to water
Ap
contractors. Also can help to avoid
•.
n
surprises.
D
rD
r+
Am.
w
rn
3ff
Immediate
One
A
Collaboration
$125,000
V
May achieve water, energy, and cost sav-
3� �
Platform (IBM)
ings. Transparent information sharing to
Demonstration
improve regional coordination of water
Project
supply operations and increased water,
energy and cost efficiencies. This platform
can also be expanded for use in emergen-
t ,
ties as a support tool to facilitate opera-
tions and aid support (manpower and
equipment) between various systems.
Immediate
One
A
Collaboration
$100,000
$450,000
V.
z`
Platform (IBM)
�
Demonstration
'
Project
k E Immediate
One
B
Automated Meter
$100,000
$80,000
V
May achieve water, energy, and cost sav-
Reading (AMR)
ings. In combination with Collaboration
Program
Platform, AMR will provide real -time infor-
mation regarding actual water demands,
�r
allowing for improved system operations,
S
regional coordination, and planning.
` fr Immediate
One
C
Integrated
Same as
See Strategy 2, Immediate Action 4,
Weather Fore-
Strategy
Project A.
casting
Two 4.A
1 Cost information from the Agency's Budget for FY10/11
2 Actual /Estimated Cost figures for FY09 /10 are approximate and represent the combination of actual cost to date and estimates.
3 Water Transmission Fund includes: Water Transmission, Watershed Planning /Rest., Water Management, Water Conservation, Recycled Water/
Local Supply, Common, Storage and Pipeline Funds
4' Other. Funds include: Warm SpringsDam,'Russian River Projects, Sanitation Districts, Flood Control Zones,, IFS Power Fund, and Efficiency and
Sustainability Fund
5 Project Costs are net offsetting revenues
6' :This bu.dget,estimateincludes OES /FEIVIA Funding,_ Agency, is obl gatedto a 25% match of the project costs ($500,000).
7' The Agency has several energy projects planned. However, the costs of these projects are not included in the FY10/11 budget. Projects will be
paid�frtirri.a "PWRPA fund through the purchase of electrical power.
WAC AGENDA 11/2/09
ITEM #4
MEMORANDUM
To: Water Advisory Committee October 28, 2009
From: Chris DeGabriele, Chair, Technical Advisory Committee
Subject: Water Contractor Comments on SCWA New Water Supply Strategies and TAC
Recommendations
T1GM\SCWAW 2009- 2010 \Contractor comments WAC memo.doc
Attached is a summary of the Water Contractor Comments on SCWA New Water Supply
Strategies. The summary re- states each Water Contractor's comment as taken from their
respective resolution, memo, email or letter. Each comment has been reviewed by the TAC and is
assigned a category to identify common themes denoted A through F in the margin of the attached
summary.
The TAC representatives appreciate the presentations made by SCWA staff to each of
our respective councils and boards; yet the specificity of each strategy and its impact on water
demand or water supply has not yet beenfully developed. Therefore, the comments prepared by
the Water Contractors have focused on priorities and not the specific 12 strategies proposed by
SCWA. The TAC looks forward to working with SCWA to commence and continue the development
of new water supply projects, plans, and strategies to meet the reasonable expectedfuture water
demands of the Water Contractors pursuant to the priorities below recommended for adoption by
the WAC.
The below table identifies comments within each category for each contractor and sums
the total of comments among all contractors. Comments from Cotati have not yetbeen received.
Contractor
Category
SR
VOM
Sonoma
Petaluma
RP
NMWD
MMWD
Windsor
Total
A
1
1
1
1
1
1
1
1
8
B
1
1
1
1
1
1
1
7
C
1
1
1
1
1
1
6
D
1
1
1
1
1
5
E
1
1
1
1
1
5
F
1
1
1
1
4
The TAC's recommendation to the WAC pursuant to the above ranking follows:
A. Restore reliability of current water supply and current transmission system capacity
(75,000 acre -feet per year and 92 mgd respectively).
Opinion.
B. Address impacts on listed salmonid species through compliance with the Biological
Attachment C 37
C. Fulfill contractual requirements to achieve a reliable future water supply and develop
future transmission system capacity pursuant to a water supply master plan approved by.the Water
Contractors. Current SCWA contractual requirements total 101,000 acre -feet per year and delivery
entitlements per the Restructured Agreement total 148.9 mgd
D. Prioritize SCWA's and water ratepayers' resources to achieve current and future
water supply reliability.
E. Provide transparency and collaboration with the water contractors in water supply
planning decisions.
F. Protect water quality.
RECOMMENDATION
WAC adopt the above priorities for SCWA implementation of New Water Supply
Strategies.
Attachment C 38
\l
•'E
P
. E
sv
n
3
rD
rt
A
Update Demand
Projections Through 2035
Lead: Water Contractors'
Governing Boards with
Agency Review
I_
R
Zussian River & Groundwatei
:valuate Urban Water
lanagement Plan hydrologic
cenarios
analyze Russian River supplies
ssuming B.O. — specified
istrearn flows
Ise newly developed ResSim
lode['
Urban Water Management
and Financial Planning Process
Conservation Modeling Evaluation of Reuse to Offset Net Water Demand
• Baseline development Water Demand & Local Supplies to be Provided by Agency
• Technology /economic analysis _ to Meet Water Demand In response to request
• Rate of penetration of measures Existing & Future Projects from Water Contractors'
Lead: Water Contractors with Lead: Water Contractors with Governing Boards
Agency review Agency, review
Identify Agency Projects Needed to Meet Net
Future Water Demand
to be Provided by Agency
• Projects may be: Water Rights, Water Supply
Facilities, or Water Transmission Facilities
• Use hydraulic model to evaluate transmission
projects=
• Develop schedule and cost for each project
Lead: Agency with Water Contractor review
Iterative
Financial Model to Evaluate
Water Rates and Financing, Strategies for
Water Supply Planning Horizon
• Use input from Net Demand' Analysis & New
Project Cost & Schedule
• `Other Components included in Model: O &M
expenditures, BO- required programs,
Natural Hazard Projects, and Water Supply
Strategy Projects / Programs (e.g.,
Groundwater Management, Groundwater
Banking, IBM Database Management, Peak
Reduction, Source Diversification Programs)
Water Contractors' & Agency will coordinate with other appropriate entities as required by the
Urban Water Management Planning statute.
Prepare -Draft Wholesale Urban
Water Management Plan with
Following Significant
Components:
• Description of Agency water
supply, facilities, operations,
agreements, & responsibilities
• Projected net water demand to
be met by Agency (reference
Water Contractors UWMPs)
• Describe reliability of Agency's
supplies (Russian River and
groundwater assessment) for
prescribed hydrologic
conditions
• Describe potential impacts of
climate change & ongoing
study to evaluate such impacts
• Describe Agency projects &
schedule
•` Water shortage contingency
plan
• Coordination and outreach
• Assumptions, Assumptions,
Assumptions
Public &
Stakeholder
Outreach
6/15/10 City Council Agenda
ITEM NO. 10.A
City of Rohnert Park - 130 Avram Avenue - Rohnert Park, California 94928
Phone (707) 588 -2226 - Fax (707) 792 -1876 - www.rpcily.org
ROHNERT PARK CITY COUNCIL
ECONOMIC DEVELOPMENT COMMITTEE
SPECIAL MEETING NOTICE AND AGENDA
Wednesdaay, June 2, 2010, 4:00 p.m.
City Hall, 2" Floor Conference Room #2A
130 Avram Avenue, Rohnert Park, California
Committee Members: Pam Stafford, Mayor
Gina Belforte, Vice Mayor
Ci y Staff.- John Dunn, Interim City Manager
Sandy Lipitz, Director of Administrative Services
Linda Babonis, Housing and Redevelopment Manager
Call to Order
1. Public Comments
2. PAC Sign Update
3. Economic Development Discussion
4. Matters From/For Committee
Adjournment
Any writings or documents related to items of business referred to on this Agenda that are subject to disclosure and
submitted to the members of the Economic Development Committee after distribution of the agenda packet will be
available for public inspection in the City Manager's Office at 130 Avram Avenue, Rohnert Park, CA during normal
business hours.
Disabled Accommodation: If you have a disability which requires an accommodation, an alternative format, or another
person to assist you while attending this meeting, please contact (707) 588 -2226 as soon as possible to ensure
arrangements for accommodation.
Posted this 28th day of May, 2010 Interim City Manager
A
6/15/10 City Council Agenda
I I tivi NU. IU.L
I . -
W7
SEBASTOPOL
Cloverdale
Cotati
Healdsburg
Petaluma
Rohnert Park
Santa Rosa
Sebastopol
Sonoma
Windsor
MAYORS' AND COUNCILMEMBERS' ASSOCIATION OF SONOMA COUNTY
AGENDA
Board of Directors Meeting
Date:
Time: 6:00 p.m.. — City Selection Committee Meeting
Location: Sonoma State University, Rohnert Park, CA
Green Music Center
1801 E. Cotati Avenue
Rohnert Park, CA 94928
�.hw rd, ".) f 1.) ire ;, U) is nd n a ev l € i ng — (Irnmediatet7 Following the City Selection
Committee Meeting)
Location: Sonoma State University, Rohnert Park, CA
Green Music Center
1801 E. Cotati Avenue
Rohnert Park, CA 94928
(Inunedlaidy Following the Board of Directors
Meeting)
Location: Sonoma State University, Rohnert Park, CA
Green Music Center
1801 E. Cotati Avenue
Rohnert Park, CA 94928
1 CALL TO ORDER: Association Chairperson Mayor Gurney (Sebastopol)
2. ROLL CALL
Cloverdale
Y
Santa Rosa
Cotati
Sebastopql
Healdsburg
Sonoma
Petaluma
Windsor
Rohnert Park
Board of Directors Meeting, April 8, 2010 in Santa Rosa, CA
4. BUSINESS ITEMS
A. Decision to support or not the Sonoma County Agricultural Preservation and Open Space
District's Matching Grant Program F", .£.:;
Jk, V
B. Clarification on Roberts Rules of Order regarding making a motion versus making a
nomination.
IY1
NEW BUSINESS.
Host City: Sebastopol, CA
Date: Thursday, August 12, 2010
Place: TRD
Program: TBD
7. ADJOURNMENT: Adjourn to Thursday, August 12, 2010 in Sebastopol, CA
Posted in accordance with state law.
Aiw 1,V
4
-Y u ?ul ih
/11 V
�,aa ho r,,,
w"i
C'n _ -
City of Rohnert Park
06/15/10 Agenda
Item No. II
COUNCIL COMMUNICATIONS
June 15, 2010 Meeting
Dear Mayor Stafford and City Council, May 25, 2010
I hope you have had a chance to read the Smart Meter information I have been
sending to you. Since I last spoke PG &E has installed retrieval systems on East
Cotati, across the street from my son's new home in B Section, up and down
Southwest Blvd., and on telephone poles in many other areas of our city. The
Microwave radiation frequency pulses are going to be going through our homes
from our meters, our neighbors meters, and the retrieval systems. Apartment
complexes have up to 24 Smart Meters on the end wall of each building in the
complex. Please put a halt to the presence of Smart Meters in Rohnert Park.
EMF's and microwave radiation frequencies that Smart Meters emit have been
linked to the increase of childhood leukemia, the increase of male sterility,
miscarriages, and numerous other health concerns. They cause red blood cells to
become sticky and realign themselves in rows instead of being free flowing. EMF's
and RF's cause bees to become so confused they can't locate hives. The effect of
Smart meter and cell tower microwave radiation on living organisms is paramount.
EMR disrupts signals cells use to communicate with each other causing them to
shutdown. Toxins and waste products build up in the cells including free radicals
which result in cellular dysfunction and interference with DNA repair. Smart
Meters will tremendously increase our exposure to EMRs.
The interphone study shows that using a cell phone for 30 minutes a day for
ten years increases the chance of developing brain cancer by 40 %.
In Naila, Germany, a study showed that people living 1300 ft from cell tower
transmitters for ten years had newly developed cancers 3 times higher than the
control group. Radiation levels in the area were 100 times higher than those
outside the area. The f first f ive years showed no greater risk, but cancers
started developing during the second five years. In Tel Aviv, Israel a study
showed that people living near cell towers had a 4.15 times greater risk of
developing cancer and women had a 10.5 times greater risk than the control group.
Cancers contracted were breast, ovarian, lung, lymphatic, bone, and kidney.
We need long term studies before exposing our population to more microwave
radiation f rom smart meters and their receivers.
Please place a moratorium on the installation of meters and retrieval
systems in our city immediately. Call and put Rohnert Park on the deferral list.
Thank -you,
Karen Hudson
Lidster, Beth
From: Tim or Karen Hudson [tkjehudson @sbcglobal.net]
Sent: Wednesday, June 02, 2010 12:05 AM
To: Gorin, Susan; pamela _Torliatt @ci.petaluma.ca.us; Stafford, Pam; incloverdale @comcast.net;
rcoleman @ci.cotate.ca.us; jwood @ci.healdsburg.ca.us; Lidster, Beth; Admin;
sarahcouncil @yahoo.com; ssalmon @townofwindsor.com
Subject: Smart Meters
Dear Sonoma County Mayors,
Some of you have already addressed the public's concerns over the placement of wireless Smart Meters
on our schools, homes, and businesses at your city council meetings. Berkeley has decided to join you. I
would like to encourage those of you who haven't placed this matter on your agendas to do so. I would
also like to ask you and your city councils to write letters to CPUC and PG &E requesting a moratorium on
the installation of Smart Meters in your cities until studies by impartial 3rd parties can be completed.
Studies need to be done regarding overcharging, the possibility of using fiber optics or existing telephone
wires intead of wireless technology, security from hackers, multiple health concerns, wildlife, and the
environment. Please don't wait to address this potentially dangerous situation we are having thrust upon
us. Don't allow the additional exposure of mankind to the microwave radiation that Smart Meters emit to
start causing cancers and possible deaths before acting. Look at the number of lives that have been lost
from cigarette smoke, asbestos, lead poisoning, etc. because money was more important than lives.
Please make this a priority for your next agendas.
This Tues June 1, the Berkeley City Council will consider PG &E Smart Meters. The meeting begins at ?pm
in the Maudelle Shirek "Old" City Hall on MLK Jr Way between Center /Allston (two blocks from the
downtown BART station.) Public comment is permitted. It is item 38:
http:/ /www.lessemf.com /book2.html This web site has several books concerning the effects of emfs.
Respectfully,
Karen Hudson
Sandi Maurer
RECEIVED
�. UN 0 8 2010
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City of Rohnert Park
06/15/10 City Council Agenda
Item No. 12.A
Calendar of Events
Next Council Meeting June 15, 2010
Thursday, 6/10
Mayors and Councilmembers
6pm City Selection / Board of Directors, 7pm — General Meeting
Sonoma State University — Green Music Center
Friday, 6/11
2010 Economic Briefing Breakfast
7 -9am Hyatt Vineyard Creek Hotel, SR (PS)
Tuesday, 6/15
Chamber Board of Directors (PS)
Wednesday, 6/16
SCWMA
9am 4300 Llano Rd., SR (LB)
Monday, 6/21
Sonoma Mountain Business Cluster earns iHub Status
Comcast earns LEED Platinum
11 am-1 pm Sonoma Mountain Village [lunch and tour]
Tuesday, 6/22
Law Enforcement Torch Run for Special Olympics
Saturday & Sunday, 6/26 -27
Relay for Life
10am (Sat), 9:30am (Sun)
Sonoma Mountain Village
http: / /main.acsevents.org /site /TR ?pg= entry &fr id =20529
Wednesday, 7/7
Chamber of Commerce Noontimes — John Dunn speaking
Tuesday, 7/13
City Council - Walmart Public Hearing
Saturday, 7/31— 8/11
Student arrives from Hashimoto City, Japan
Sister Cities Student Exchange Program
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City of Rohnert Park. 130 Avram Avenue. Rohnert Park, CA 94928
6/15/10 City Council Agenda
ITEM NO. 12.6
[Distributed 6/15/10]
[707] 588 -2226. Fax: [707] 792 -1876
MEMORANDUM
DATE:
JUNE 14, 2010
TO:
MAYOR AND CITY COUNCILMEMBERS
FROM:
JOHN DUNN, INTERIM CITY MANAGER
SUBJECT:
DATE FOR WALMART GROCERY STORE PUBLIC HEARING
On Monday, June 14th Council Member Arnie Breeze informed me that due to previously made
plans, she is unable to be at the City Council meeting of July 13th which is the date previously
set by the City and the applicant for the City Council public hearing.
Our zoning code requires that the applicant and the City agree on a date for the public hearing.
On matters of considerable importance to the City and of great public interest, I presume it is
the desire /practice of the City Council to schedule such hearings at a time when all five council
members can be present.
I've asked Darrin to check with the applicant to see if there would be other dates acceptable to
them, and hope to have possible alternate dates at the meeting.
On this matter, the City Council has two choices available to you:
1. Continue the presently scheduled date of July 13th for the Walmart grocery store public
hearing
2. Set another date for the public hearing agreeable to the applicant which would allow for
discussion /decision by the entire Council.
It is necessary that the City Council discuss and decide on this matter. Since the City is already
receiving inquiries as to the date, it is best for the City Council to decide as quickly as possible in
order to have time for the required public notification.