2006/03/28 City Council Resolution (7)RESOLUTION NO. 2006- 87
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING
TASK ORDER 2006 -04 WITH
WINZLER & KELLY CONSULTING ENGINEERS
FOR ENVIRONMENTAL CLEANUP OF CORPORATION YARD: SOIL
INVESTIGATION AND PREPARATION OF CORRECTIVE ACTION PLAN (CAP)
AND THE REMEDIAL ACTION PLAN (RAP)
WHEREAS, the City is working to cleanup the Corporation Yard located at 600
Enterprise Drive from a former leaking underground storage tank (UST); and
WHEREAS, the Sonoma County Department of Health Services- Environmental Health
Division (SCDHS -EHD) has requested, in its letter dated May 11, 2005, the City conduct a soils
investigation prior to preparation of a Corrective Action Plan (CAP) and a Remedial Action Plan
for the environmental cleanup of the City's Corporation Yard; and
WHEREAS, Winzier & Kelly has expertise in environmental services including managing
soils investigative services, preparation of CAP and RAP documents, and obtaining necessary
approvals from the SCDHS -EHD to proceed with the remediation work;
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park
that it does hereby authorize and approve the attached Task Order No. 2006 -04 by and between
WuWcr & Kelly Consulting Engineers, a California Corporation, and the City of Rohnert Park, a
municipal corporation, for environmental services for the Environmental Cleanup Of Corporation
Yard: Soil Investigation and Preparation of the Corrective Action Plan (Cap) and the Remedial
Action Plan (Rap) for an amount not to exceed $72,407.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this date of March 28, 2006.
CITY OF RO PP�t�i�
Mayor im Smith
ATTEST:
City Clerk
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BREEZE: AVE T+LORES: AVE MACKENZIE: AYE
VIDAK- MARTEW7. AYE SMITH: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABS'T'AIN: (0)
TASK ORDER NO. 2006-04
CITY OF ROHNERT PARK
AND
WINZLER & KELLY CONSULTING ENGINEERS
AUTHORIZATION OF ENGINEERING SERVICES FOR ENVIRONMENTAL CLEANUP OF
CORPORATION YARD: SOIL INVESTIGATION AND PREPARATION OF CORRECTIVE
ACTION PLAN (CAP) AND THE REMEDIAL ACTION PLAN (RAP)
SECTION 1— PURPOSE
The purpose of this Task Order is to authorize and direct Winzler & Kelly to proceed
with the work specified in Section 2 below in accordance with the provisions of the MASTER
AGREEMENT between the City of Rohnert Park ( "City ") and Winzler & Kelly ( "Consultant ")
dated August 9, 2005.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "N'— Scope of
Services.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the AGREEMENT between the parties hereto
referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be
actual costs (time and materials) based on Consultants' standard labor charges in accordance with
the provisions of the AGREEMENT and not to exceed $72,407.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed during Fiscal Year 2005/06 or as
extended by the City Manager.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the AGREEMENT for professional services
between City and Consultant are incorporated by reference.
Approved this 28'b day of March, 2005.
CITY OF ROHNERT PARK
Steven R. Donley, City Manager (Date)
Per Resolution No. 2006 -87 adopted by
the City Council on March 28, 2006
WINZLER & KELLY ENGINEERS
Marc Solomon, Regional Manager (Date)
ATTACHMENT "A"
TASK ORDER NO. 2006-4
SCOPE OF SERVICES
ENVIRONMENTAL CLEANUP OF CORPORATION YARD: SOIL INVESTIGATION AND
PREPARATION OF CORRECTIVE ACTION PLAN (CAP) AND THE REMEDIAL ACTION
PLAN (RAP) CITY PROJECT NO.
1. General Description and Background
The items authorized by this Task Order are to conduct soils investigations and prepare a
Corrective Action Plan (CAP) and Remedial Action Plan (RAP) for the former underground
storage tank (UST) that was located in the City's Corporation Yard located at 600 Enterprise
Drive. This work is in response to the Sonoma County Department of Health Services -
Environmental Health Division's (SCDHS -EHD) May 11, 2005 letter requesting a soils
investigation be conducted prior to preparation of the CAP. Upon SCDHS EHD approval of the
CAP, Winzler & Kelly will prepare the RAP.
The work performed for this Task Order will provide the City with the necessary documents and
plans to begin the remedial phase of the environmental cleanup of the corporation yard. The
estimated cost for this work is $72,407 and is reimbursable from the State UST Cleanup Fund
except for the claim preparation which has a limit of $3,000 per site and the Project Management
Task (Task 12).
2. Project Tasks
The Scope of Services to perform the work requested in SCDHS -EHD's May 11, 2005 letter and
enabling the City to proceed with environmental clean up of the Corporation Yard site is
presented below.
Task 1 Historical Data Review
Task includes reviewing historical soil and groundwater data for assessing potential residual soil
contamination remaining in the vicinity of the former tack excavation. This includes conducting
file reviews with the SCDHS and the NCRWQCB to obtain available site investigation data from
1989 through 1992. Information obtained from the data review will be used in preparation of a
CAP for the site.
Task 2 Workplan for Soil Investigation
Prepare a letter workplan for the implementation of a soil investigation, which is being required
in response to the SCDHS May 11, 2005 letter, which requested that further soil definition be
assessed prior to the submittal of a CAP. This task also includes the preparation of a health and
safety plan and permitting for the soil borings. Soil and groundwater data obtained from this
investigation will be used to evaluate current soil conditions in the vicinity of the former UST
over - excavation and for the preparation of a CAP.
Task 3 Field Work/Soil Investigation
Perform a soil investigation to evaluate the vertical and lateral extent of residual soil
contamination at the site as required by SCDHS. Notification and site visit for USA marking as
required. Contract a concrete coring company and core hole in building as proposed. Hire a
private utility company to clear all of the boring locations. Temporary soil borings (maximum of
6) will be drilled and completed to a depth of approximately 12 feet below ground surface (bgs).
One soil boring will be located inside the current structure adjacent to the former UST pit.
Estimate groundwater at 12 feet bgs. Soil samples will be collected from depths of 4, 6, 8, and 12
feet bgs and submitted to a certified laboratory for analysis of TPH -G and BTEX by EPA Test
Methods 8015M/8015 and oxygenated compounds by EPA Test Method 8260B. Data obtained
from this investigation will be used to evaluate the vertical and lateral extent of residual soil
within the vadose zone and be used in the assessment for corrective action for the site. Also
includes sampling of the spoils, profiling, and coordination for disposal.
Task 4 investigation Letter Report
Prepare brief summary report of the soil boring and sampling results. Data results presented in
this report will be used for the preparation of a CAP. Report will include standard operating
procedures, site map with boring locations, table of results, and a discussion and conclusions
section.
Task 5 Corrective Action Plan
Prepare CAP for evaluating three cost- effective remedial alternatives for the site. CAP will
include geologic cross- sections, groundwater and soil extent maps, groundwater trend graphs,
mass calculations for total dissolved -phase contaminants remaining, and a cost comparison of
three viable remediation alternatives required by the NCRWQCB.
Task 6 Remedial Action Plan and Bid Package
Prepare a RAP and Bid Package for the installation of a remedial system. The RAP will be based
on the approval of the CAP from the NCRWQCB. The RAP will include a detailed design of the
approved remedial alternative for the site. The Bid Package will be sent to three qualified
contractors based on their experience with the selected remedial measure.
Task 7 Quarterly Groundwater Sampling Events
Perform four quarterly groundwater monitoring and sampling events for 6 monitoring wells
(MW -4 through MW -9). Task includes collecting field measurements for DO and ORP prior to
purging and sampling the wells for the purpose of evaluating aerobic degradation activity. Task
also includes sampling and profiling the purge water for disposal from the site.
Task 8 Quarterly Monitoring Reports
Prepare three groundwater monitoring and sampling reports for the 1st, 2nd, and 3rd Quarters of
2006. Reports will summarize the analytical data, include a contour map, a contaminant TPH-
G/Benzene/MTBE concentration map, and conclusions.
Task 9 Annual Reports
Prepare an annual report to summarize groundwater monitoring for the hydrologic year
completed. This will include potentiometric maps, iso- concentration maps, groundwater
contaminant trend graphs, conclusions, and recommendations.
02056 -060 2 Attachment
Task Order 20064
Task 10 Quarterly Groundwater Disposal
Profile and coordinate the disposal of the quarterly purge water generated from the five sampling
events.
Task 11 State UST Cleanup Fund Reimbursement #6
Prepare and submit the State UST Cleanup Fund Reimbursement # 6 for the corrective action
conducted at the site. Winzler & Kelly will need the assistance of the City of Rohnert Park in
providing the necessary backup and cancelled checks that are required. Additional
reimbursements will be prepared (if directed) for similar costs described below.
Task 12 Project Management and CIP Oversight
Consultant will communicate to the City the project objective, gather background information,
and solicit comments and questions from the City. Consultant will prepare a Council Agenda
Transmittal report and resolution for Council consideration of this Task Order and for Council
approval for bidding the project.
3. Schedule
The ,anticipated schedule is shown in the table below. This schedule is dependent upon receiving
timely lead agency approval on environmental submittals (Work Plan, CAP, and RAP):
Task
tart
complete
Notice to Proceed
March. 28, 2006
1
Historical Data Review
April 1, 2006
June 1, 2006
2
Workplan for Soil Investigation
April 1, 2006
May 1, 2006
3
Field Work/Soil Investigation
June, 2006
June, 2006
4
Investigation Letter Report
June, 2006
August 1, 2006
S
Corrective Action Plan
July, 2006
September, 2006
6
Remediation Action Plan
October, 2006
November, 2006
7
Quarterly Groundwater Sampling
March 2006
December 2006
8
Quarterly Monitoring Reports
April 2006
November 2006
9
Annual Report
November 2006
January 2007
10
Quarterly Groundwater Disposal
April 2006
December 2006
11
State UST Fund Reimbursement
January 2007
February 2007
12
Project Management
March 2006
February 2007
4. Fee
The work described above will be completed on a time and materials basis for a not -to- exceed
budget of $72,407. Direct costs are to cover project expenses including office consumable$ and
expenses. The estimated costs associated with performing each task are summarized in
Attachment I. Any additional services not included in this Scope of Services will be performed
only after receiving written authorization from the City and a corresponding budget
augmentation. Please note that the rates for field surveys will be performed at Prevailing Wage
rates according to California State Law,
Attachment 1: Fee Proposal
02056-060
AftohmeM "A"
Task Order 20064
Attachment 1
Fee Proposal
Environmental Cleanup of Corporation Yard: Soil Investigation and Preparation of
Corrective Action Plan (CAP) and the Remedial Action Plan (RAP)
TASK / UNIT
W&K LABOR
EXPENSES
TOTAL COST
1
Historical Data Review
$1,110
$58
$1,168
2
Workplan for Soil Investigation
$2,695
$423
$3,118
3
Field Work / Soil Investigation
$2,345
$12,896
$15,241
4
Investigation Letter Report
$2,400
$0
$2,400
5
Corrective Action Plan
$8,125
$0
$8,125
6 )
Remedial Action Plan and Bid Package
(Contingent upon CAP Approval from the
NCRWQCB)
$7,790
$0
$7,790
Quarterly Groundwater Sampling Events
(1st through 4th Qtrs 2006 )
$6,120
$8,588
$14,708
8 )
Quarterly Monitoring Reports (1 st, 2nd, and
3rd Qtrs 2006)
$6,270
$0
$6,270
9
Annual Report (Results of 2006 with 4th Qtr
Data)
$5,700
$0
$5,700
10
Quarterly Groundwater Disposal
$1,725
$2,013
$3,738
11
State UST Cleanup Fund Reimbursement
#6
$1,000
$0
$1,000
12
Project Management
$3,150
$0
$3,150
n
Total
$48,4301
$23,977
$72,407
*"Please note that these cost estimates are estimates only, and the actual cost may vary depending on
field conditions at the time the work is completed.
3/21/2006
14::: £ . N tlf:i.k '& . K : F :f ➢::
FEE SCHEDULE - CENTRAL CALIFORNIA
(Effective July 2005)
3- Person Survey Crew 240-300
2- Person Survey Crew 160-215
1- Person Survey Crew 80-130
Construction Manager 110-160
Construction Inspector 80-110
Staff Technician 55-115
Designer 75-125
CADD 75-115
Word Processor & Clerical Support 45-85
Employee time will be billed in accordance with the fees listed above. These rates are subject to
change on an annual basis. For other than professional employees, time spent over 8 hours per day,
time spent on swing shifts, and time spent on Saturdays will be charged at 1.5 times the hourly billing
rate. Work on Sundays will be charged at 2.0 times the hourly billing rate and holiday work will be
charged at 2.5 times the hourly billing rate. All field personnel charges are portal to portal.
Professional employees will not be charged out at premium charge rates for overtime work
Expenses and other similar project related costs are billed out at cost plus 15 %. The cost of using
equipment and specialized supplies is billed on the basis of employee hours dedicated to projects.
Our rates are:
A. Office consumables $5.00/hr
B. Environmental Department, Survey and Inspector consumable$ $10.00ihr
C. Environmental, Construction and Land Surveying equipment Various at market
Payment for work and expenses is due and payable upon receipt of our invoice. Amounts unpaid
thirty (30) days after the issue date of our invoice shall be assessed a service charge of one and one
half (1.5) percent.
0 These rates do not apply to forensic - related services, or to work for which prevailing wage obligations exist. It
is the responsibility of the client to notify Winzler & Kelly in wtiting N Prevailing Wage obligations are applicable,
in which case the fees will be adjusted proportionate to the increase in labor cost.
Central CA Fee Schedule July 2005
Hourly Rates
Principal
$ 180-245
Associate Engineer
160.210
Senior Project Engineer
115-170
Project Engineer
90-120
Staff Engineer
65-90
Associate Scientist
145-185
Senior Project Scientist
110-150
Project Scientist
80-120
3- Person Survey Crew 240-300
2- Person Survey Crew 160-215
1- Person Survey Crew 80-130
Construction Manager 110-160
Construction Inspector 80-110
Staff Technician 55-115
Designer 75-125
CADD 75-115
Word Processor & Clerical Support 45-85
Employee time will be billed in accordance with the fees listed above. These rates are subject to
change on an annual basis. For other than professional employees, time spent over 8 hours per day,
time spent on swing shifts, and time spent on Saturdays will be charged at 1.5 times the hourly billing
rate. Work on Sundays will be charged at 2.0 times the hourly billing rate and holiday work will be
charged at 2.5 times the hourly billing rate. All field personnel charges are portal to portal.
Professional employees will not be charged out at premium charge rates for overtime work
Expenses and other similar project related costs are billed out at cost plus 15 %. The cost of using
equipment and specialized supplies is billed on the basis of employee hours dedicated to projects.
Our rates are:
A. Office consumables $5.00/hr
B. Environmental Department, Survey and Inspector consumable$ $10.00ihr
C. Environmental, Construction and Land Surveying equipment Various at market
Payment for work and expenses is due and payable upon receipt of our invoice. Amounts unpaid
thirty (30) days after the issue date of our invoice shall be assessed a service charge of one and one
half (1.5) percent.
0 These rates do not apply to forensic - related services, or to work for which prevailing wage obligations exist. It
is the responsibility of the client to notify Winzler & Kelly in wtiting N Prevailing Wage obligations are applicable,
in which case the fees will be adjusted proportionate to the increase in labor cost.
Central CA Fee Schedule July 2005