2006/02/14 City Council Resolution (7)RESOLUTION NO. 2006-52
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
Approving
MEMORANDUM OF UNDERSTANDING FOR THE REIMBURSEMENT OF
LIVE -SCAN FINGERPRINTING EQUIPMENT COSTS
BE IT RESOLVED by the City Council of the City of Rohnert Park that that certain
Agreement by and between the County of Sonoma and the City of Rohnert Park
Department of Public Safety be and the same is hereby accepted for reimbursement of
Live -Scan upgrade funds.
BE IT FURTHER RESOLVED that the City Manager is authorized to execute this
agreement in substantially similar form to the attached agreement for and on behalf of the
City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 14th day of February,
CITY OF ROHNERT PARK
ATTEST:
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City Clerk %�►�
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Smith
BREEZE: AYE FLORES: AYE MACKENZIE: AYE VIDAK- MARTINEZ: AYE SMITH: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
MEMORANDUM OF UNDERSTANDING FOR THE REIMBURSEMENT OF
LIVE -SCAN FINGERPRINTING EQUIPMENT COSTS
THIS MEMORANDUM OF UNDERSTANDING is entered into between the County of
Sonoma, a political subdivision of the State of California, hereafter called "County" and Rohnert
Park Department of Public Safety, hereafter called "Agency ".
RECITALS
WHEREAS, Vehicle Code Section 9250.19, ( "Section 9250.19 ") gives the Board of
Supervisors the authority to increase vehicle registration fees by $1.00 for each vehicle registered
or renewed by Sonoma County residents, which fees are to be used exclusively for the purchase
and operation of automated fingerprint identification equipment to identify individuals who may
be involved in vehicle - related crimes and other crimes committed while operating a motor
vehicle;
WHEREAS, Section 9250.19 also permits the fees to be used to establish a local archive
of automated fingerprints captured by all law enforcement agencies in Sonoma County;
WHEREAS, pursuant to the requirements of Section 9250.19, a Remote Access Network
Board (RAN) has been established and has recommended to the Sonoma County Board of
Supervisors that funds be authorized to install a local automated fingerprint identification system
( "AFIS ") to be used by all law enforcement agencies in Sonoma County;
WHEREAS, the Sonoma County Board of Supervisors has allocated funds from the
implementation of Section 9250.19 for the establishment of a Sonoma County AFIS; and
WHEREAS, the Agency has an interest in connecting its live -scan fingerprint device to
the Sonoma County AFIS.
NOW, THEREFORE, in consideration of the mutual covenants contained herein, the
parties hereto agree as follows:
A. SPECIFIC PROVISIONS
1. RESPONSIBILITIES OF AGENCY
(a) Agency shall take all actions necessary to connect its live -scan fingerprint
device to the AFIS located at the Sonoma County Sheriff Department ( "SCSD ") estimated to
cost $800. As approved by the RAN Board, Agency may in the future also purchase a new live
scan fingerprinting device, additional equipment and services related to connecting the device to
the SCSD AFIS. All such equipment shall comply with the specifications identified in
"Attachment A," attached to this contract and incorporated herein. Agency shall be responsible
for bearing the costs of purchasing, installing, and using the live -scan fingerprint devices to the
extent that such costs exceed $45,000.
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(b) Agency shall provide to the County copies of all invoices and other
documents related to the costs incurred for the purchase and installation of the live -scan
fingerprint device and related equipment, including costs associated with the SCSD AFIS
connection, first year maintenance agreement, vendor training, connection to existing
communication lines, and other costs necessary for its first year use.
2. RESPONSIBILITIES OF COUNTY
Upon receipt of the documents and invoice referenced above, County shall
reimburse the Agency for the costs incurred for the purchase and installation of the Agency's
live -scan fingerprint device and any additional related equipment approved by the RAN Board
up to a maximum amount of $45,000. Such reimbursement shall not include modification of
workspace, excess supplies, Agency employee time and expenses, or other expenditures not
directly related to the installation of a live scan fingerprinting device and its connection to the
SCSD AFIS.
3. TERMS OF AGREEMENT
The term of this Agreement shall commence upon its execution by both parties and end June 30,
2006.
4. WAIVER OF COUNTY'S LIABILITY
The County shall have no ownership interest in the equipment purchased or
installed under this Memorandum of Understanding, makes no representation or warranties
regarding its safety or fitness for use, and shall have no liability for any damages caused by such
equipment or its use.
B. GENERAL PROVISIONS
1. INDEMNIFICATION:
Agency agrees to accept all responsibility for loss- or damage to any person or entity,
and to defend, indemnify, hold harmless and release County, its officers, agents, and
employees, from and against any and all actions,. claims, damages, disabilities, or
expenses that may be asserted by any person or entity, including Agency, arising out
of or in connection with the performance of this agreement, whether or not there is
concurrent negligence on the part of the County, but excluding liability due to the
sole active negligence or sole willful misconduct of the County. This indemnification
obligation is not limited in any way by any limitation on the amount or type of
damages or compensation payable to or for Agency or its agents under workers'
compensation acts, disability benefit acts, or other employee benefit acts.
2. TERMINATION:
(a) Termination Without Cause: County may terminate this Agreement by giving
thirty (30) calendar days written notice to Agency. In the event County elects to
terminate the Agreement without cause, County shall reimburse Agency for any
receipts submitted up to the date of termination that do not (when taken together
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with all other reimbursements made by the County under this Agreement) exceed
$45,000. Upon termination, Agency shall retain ownership of the equipment
purchased under this Agreement. County shall not be responsible to reimburse the
Agency for any costs incurred subsequent to the date of termination
(b) Termination For Cause: If Agency fails to perform any of its obligations
hereunder within the time and in the manner required, or otherwise violates any of
the terms of this Agreement, then County may immediately terminate this
Agreement by giving written notice of such termination and stating the reason for
such termination. In such event, Agency shall be required to transfer its
ownership interests in and possession of all equipment purchased with funds
provided via this Agreement to County.
3. METHOD AND PLACE OF GIVING NOTICE, SUBMITTING BILLS, AND
MAKING PAYMENTS:
All notices, bills, and payments shall` be made in writing and may be given by personal
delivery or by mail. Notices, bills, and payments sent by mail shall be addressed as follows:
COUNTY: Attention: Sheriff's Administration
Sonoma County Sheriff's Department
2796 Ventura Avenue Ph: 707 -565 -2871
Santa Rosa, California 95403 Fax: 707 -565 -6018
AGENCY: Rohnert Park Department of Public Safety
500 City Hall Drive
Rohnert Park, CA 94928
When so addressed, notices, bills, and payments shall be deemed given upon being placed in
the United States Mail, postage prepaid. In all other instances, notices, bills, and payments
shall be deemed given at the time of actual personal delivery. Changes in the designated
recipients or addresses set forth above may be given in writing to the other party.
4. AGENCY'S WARRANTIES:
Agency hereby makes the following representations and warranties.
(a) Conflict of Interest:. -Agency represents that it presently has no interest which
would conflict in any manner or degree with the performance of this Agreement.
Agency further represents that in the performance of this Agreement, no person
having such interest will be employed or engaged as a subcontractor.
(b) Nondiscrimination: Agency shall comply with all applicable federal, state, and
local laws, rules, and regulations in regard to nondiscrimination in employment
because of race, color, ancestry, national origin, religion, sex, marital status, age,
medical condition, handicap, or other prohibited basis. All nondiscrimination
rules or regulations required by law to be included in this Agreement are incorpo-
rated by this reference.
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Agency has reviewed Sonoma County Ordinance No. 4291 prohibiting dis-
crimination in housing, employment, and services because of AIDS or HIV
infection. Agency agrees to comply with the provisions of that Ordinance during
the term of this Agreement and any extensions of the term.
5. NO THIRD -PARTY BENEFICIARIES:
Nothing contained in this Agreement shall be construed to create, and the parties do not
intend to create, any rights in or for the benefit of third parties.
6. NO WAIVER OF BREACH:
The waiver by County of any breach of any term or promise contained in this Agreement
shall not be deemed to be a waiver of such term or promise or any subsequent breach of the
same or any other term or promise contained in this Agreement.
7. ASSIGNMENT/DELEGATION:
Neither party hereto shall assign, sublet, or transfer any interest in this Agreement or any
duty hereunder without the written consent of the other party. No assignment or delegation
shall be of any force or effect unless and until the necessary written consent has been
provided.
8. MERGER:
This writing is intended both as the final expression of the Agreement between the parties
hereto with respect to the included terms and as a complete and exclusive statement of the
terms of the Agreement. No modification of this Agreement shall be effective unless and
until such modification is evidenced by a writing signed by both parties.
9. CONSTRUCTION OF AGREEMENT AND VENUE:
This Agreement shall be construed and enforced pursuant to the laws of the State of
California. Venue of any action or proceeding regarding this Agreement or performance
thereof shall be proper only in the County of Sonoma, State of California.
BY SIGNING BELOW, THE PARTIES ACKNOWLEDGE THAT THEY
HAVE READ AND UNDERSTOOD THE FOREGOING TERMS AND PROVISIONS OF
THIS AGREEMENT AND AGREE THERETO.
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IN WITNESS WHEREOF, the parties have executed this Memorandum of
Understanding on the dates indicated:
ROHNERT PARK DEPARTMENT OF
PUBLIC SAFETY
LN
Name: Ted Giesige
Title: Police Services Commander
Date:
CITY OF ROHNERT PARK
By:
Name: Stephen R. Donley Date
Title: City Manager
Per Reso. No. 2006- adopted by
the Rohnert Park City Council at its
meeting of
ATTEST:
City Clerk
APPROVED AS TO FORM:
P-
si tant City Attorney
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COUNTY OF SONOMA
UO2 a
Sheriff / Coroner
Date:
REVIEWED AS TO FORM:
By:
Deputy Co ty Counsel
Date: D
ATTACHMENT A
Live -Scan System Procurement Specifications
1. System Certification
The live -scan system optics must be FBI - certified to meet or exceed the
IAFIS Image Quality Standard (IQS), at 500 dpi, for every capture format
(rolled finger, slaps, palms). The optics device must be produced by
using the IQS parameters as the final quality measures for assessing the
conformance of every device. Delivery of the devices must be
accompanied by certificates issued by the original device manufacturer
declaring full compliance to the IQS and detailing the parameters
measured at each device for all parameters of the IQS. If requested,
vendor should reperform all measurements of the IQS at any device
selected by user out of the delivered quantity of devices. Vendor should
also be able to offer a quality assurance program to user that makes sure
every device in the field can be maintained to keep the IQS complaince
over its planned lifetime.
2. Uncoated Platens
The live -scan system must utilize an uncoated platen to avoid the image
degradation that occurs with coatings and the requirement of periodic
platen coating replacement. The system must have been certified under
the FBI IAFIS IQS without use of a coating. The user must not be
required to perform installation of new coatings.
3. Live Image Preview and Non - moving Platens
The system must provide the capability to display live image preview (i.e.
repetitive capture and instant displaying of finger and palm impressions
placed and positioned on the capture platens) before capture of every
capture format (rolled fingers, slaps, palms), and display the finger as it is
being rolled as well as the palm as it is being scanned. This instant
preview is essential to assess correct placement, pressure, and skin
condition, resulting in well adjusted images. The system must use
stationary platens with no moving or rotating parts for every capture optics
(rolled fingers, slaps, palms), to assure higher reliability. The capture of
rolled fingers must use a technique similar to that used for ink rolling of
prints.
4. Single Large Platen for Capture of all non - rolled Impressions
The live -scan system must utilize a single optical deck for all kinds of non -
rolled prints (i.e. four finger slaps, two thumbs, palm, hypothenar /writer's
palm images). Image quality should be optimized for all non - rolled
images so that comparisons between them cannot be compromised. The
capture format for four -flat- fingers must comply to every four- finger-
capture format defined in the FBI IAFIS Appendix F, including the new ID-
Flats capture format (3.2 by 3.0 inch) to allow the use of the livescan
MOU for the Acquisition of a Live Scan Fingerprint Devcie Page 1 of 5
ATTACHMENT A
system also in the new and very time efficient "10 finger flats in 3 steps"
transaction mode. The data formatting of the livescan system software
must include the generation of the new ID -Flats type -14 record.
5. Short Capture Time
The live -scan device should capture all prints in the shortest possible
time. Capturing the rolled fingerprint shall not take longer than the same
procedure performed with an inked finger on paper when applying the
same degree of care. Capturing all flat and palm prints shall not take
longer than 2 seconds per print, regardless of the number of fingers or
part of the hand to be captured (i.e. upper or lower or writer's palm, 4
fingers, 2 thumbs).
6. Moisture Eliminating Optics System
The live -scan device should include moisture eliminating optics to avoid
the image degradation potentially caused by moisture. The live -scan
optics must produce a clean, precise image of finger ridge detail with or
without the presence of moisture.
7. Clear Imaging and Uniform Illuminated Background
The live -scan system should produce clean, clear images free from
artifacts caused by any misoperation by the operator or misperformance
of the device. The livescan device shall detect potential misoperation such
as finger shifted /slanted while rolling, palm shifted while scanning, multiple
fingers shifted or lifted while scanning and the system shall instantly
prompt a clear warning message to the operator. Thresholds defining the
severity of such quality checks shall be pre- defined by the device vendor,
but shall be tunable. Images shall present a fully uniform white
background.
6. Flexible System Configuration
The live -scan device should be configurable to work in a stationary
ruggedized cabinet set -up as well as in a desk -top set -up. The live -scan
device should be configurable to work with a notebook PC as a portable
system to allow applications remotely from an office. Price options
requested for ruggedized, desktop and portable systems.
9. Hand Scanner
The live -scan system must have the capability of capturing all parts of a
full hand as defined by the ANSI /NIST standard ITL 1 -2000. Stitching
together of separate images should not be permitted. In case of capturing
ANSI /NIST compliant upper and lower palm prints of the same hand,
these captured images have to be handled as separate images all the
time.
10. Simple Two Button Control with Foot Pedal Option
The system should allow capture of the fingerprint by either a simple two
MOU for the Acquisition of a Live Scan Fingerprint Devcie Page 2 of 5
ATTACHMENT A
button control or a footpedal. Use of a footpedal should allow the
operator to capture the fingerprint image without releasing the subject's
hand.
11. Signature Capture
Computerized signature capture option may be desired. Vendor to include
pricing for optional signature capture pad and stylus.
12. Slap to Roll Matching
The live -scan system must have slap -to -roll minutiae matching to
guarantee proper capture sequence of the rolled fingers. This option
must match minutiae of each rolled finger against the corresponding plain
impressions and give an immediate warning to the operator if a finger has
been rolled out of sequence.
When the Hand Scanner is employed, the live -scan system must be able
to extract minutiae from the fingers of the hand and match those to the
rolled images. This insures that the hand image belongs to the same
subject as the rolled finger print images.
13. Finger Capture Quality Control
The live -scan system must provide real time feed back to the operator of
both the coverage and the quality of the rolled impression. Areas that are
too light, too dark, or smeared must be identified on- screen to assist the
operator in re- rolling the questionable print.
In addition the live -scan system should provide a numeric score for each
rolled image and have a threshold below which the prints are
automatically rejected.
14. User Interface
The live -scan system must be user friendly in a fingerprinting
environment. The application software should "walk the user through" the
various steps to completion of a record in a simple and intuitive manner.
Live scan system must also be able to interface with existing Unix booking
systems currently in place.
15. System Security
The live -scan system must require an operator to perform a simple, fast
log -on procedure to access the system. The operator must be able to use
a soft key sequence to lock the system at anytime during the booking
process. In addition the system must automatically lock itself after a
configurable span of no activity.
The system should have multiple levels of password security to separate
the functions available to users, system managers, and maintenance
personnel.
MOU for the Acquisition of a Live Scan Fingerprint Devcie Page 3 of 5
ATTACHMENT A
16. Warranty /Maintenance Service Program
The livescan system vendor must provide a one -year warranty with
multiple levels of coverage available, including Help Desk, 8AM-
5PM /Monday- Friday on -site support, or 24Hour /7 Day on -site support.
When on -site response is required to restore operation, support personnel
are to be on -site within 4 hours from time deemed necessary. Multi -year
warranty options to be considered as well.
The livescan system vendor must be the single source for warranty and
post- warranty maintenance support and service. All elements of the
system provided by the vendor must be serviced /warranted directly by the
vendor. The customer should not have to use a third party warranty
service for any component of the system.
The vendor must have an established field service support organization in
the state, and have demonstrated an ability to provide responsive on -site
and help -desk support for a period of three years. The vendor must be
able to provide references.
17. Printer Support
LOCAL PRINTING
The live -scan system must be able to support a local printer for output of
hardcopy cards at the local site without an external print server. Network
printer connectivity is preferred over a parallel interface so that the printer
may be placed anywhere on a local network and not be limited to location
near the live -scan system.
NETWORK PRINTING
The live -scan system must be capable of printing to a central site
networked printer using TCP /IP over Ethernet. Multiple live -scan systems
must be able to access the network printer(s) at the central site. The
operator must be able to select options that enable or disable printing of a
card at the network site.
18. Training
One day of Vendor supplied training and orientation to the live scan
device should be provided for each individual live scan purchased.
19. Installation
In an effort to maintain a seamless transition of the live scan devices
within the facilities, installation and full operation of the new live scan
devices shall occur within 4 hours of the start of installation or within a
mutually agreed upon time frame for each of these devices.
MOU for the Acquisition of a Live Scan Fingerprint Devcie Page 4 of 5
ATTACHMENT A
20. Store and Forward
This proposal also is to include an option for of a Store and Forward
system that is capable of receiving live scan print images from multiple
live scan terminals (approx. 16) and forwarding them on to Cal DOJ within
compliance of the DOJ /FBI certification standards. This system must also
be capable of storing records not only until they are transmitted to DOJ
but also until they are downloaded on a weekly basis for eventual transfer
and storage into a planned local archive /AFIS system. This option may
be superceded by the simultaneous purchase and installation of an all -
inclusive archive /AFIS with store & forward capabilities.
21. Selection Process
The customer reserves the right to select the vendor best suited to meet
its requirements and may, at its discretion, select other than the lowest bid
presented. The selection process may include factors such as system
features, operability, service support, company experience /capabilities,
compatibility and price.
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