2006/01/24 City Council Resolution (7)RESOLUTION NO. 2006 -36
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING
TASK ORDER 2006 -02 WITH
WINZLER & KELLY CONSULTING ENGINEERS
FOR ASSESSMENT ENGINEERINIG SERVICES ASSOCIATED WITH
CHANGES AND MODIFICATIONS TO ASSESSMENT DISTRICT 05-01
WHEREAS, by the City of Rohnert Park (the City) is contemplating Changes and
Modifications to Assessment District 05 -01 to facilitate the construction of critical infrastructure
supporting the Eastside Specific Plan areas; and
WHEREAS, Winzler & Kelly Consulting Engineers is the Engineer of Record for
Assessment District 05 -01 and is best qualified to prepare the Changed and Modified Engineer's
Report;
BE IT RESOLVED by the City Council of the City does hereby authorize and approve
Task Order No. 2006 -02 by and between Winzler & Kelly Consulting Engineers, a California
Corporation, and the City of Rohnert Park, a municipal corporation, for Assessment Engineering
Services Associated with Changes and Modification to Assessment District 05 -01.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute this agreement in substantially similar form to the attached agreement for and on behalf
of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 246' day of January, 2006.
ATTEST:
zg
CITY OF ROHNERT PARK
6Ri PAn
Mayor Tim Smith
BREEZE: AYE FLORES: AYE MACKENZIE: AYE VIDAK- MARTINEZ: AYE SMITH: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
TASK ORDER NO. 2006-02
CITY OF ROHNERT PARK
AND
WINZLER & KELLY
AUTHORIZATION OF ASSESMENT ENGINEERING SERVES ASSOCIATED
WITH CHANGES AND MODIFICATIONS TO ASSESSMENT DISTRICT 0501
SECTION I — PURPOSE
The purpose of this Task Order is to authorize and direct Winzler & Kelly to
proceed with the work specified in Section 2 below in accordance with the provisions of
the AGREEMENT between the City ofRohnert Park ( "City ") and Winzler & Kelly
( "Consultant ") hereto dated September 2, 2005.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment A — Scope
of Services and consists of tasks necessary to prepare an Engineer's Report compliant
with Proposition 218 and assist the City with the assessment balloting and district
formation process.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the AGREEMENT between the parties
heretofore referenced in SECTION 1 above. The total cost for services as set forth in
SECTION 2 shall be as follows:
Prepare Engineer's Report
Assessment District Establishment
Assistance with Bond Sale
$10,000
$10,000
$15,000
This work is exclusive of services required to administer the Assessment District
should it be established.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 will be complete by July 1, 2006
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the AGREEMENT for professional services
between City and Consultant are incorporated by reference.
Approved this 24'h day of January 2006.
CITY OF ROHNERT PARK
Steve Donley, City Manager (Date)
Per Resolution No. 2006 -36 adopted by
the City Council on January 24, 2006
WINZLER & KELLY ENGINEERS
Marc Solomon, Region Manager (Date)
Attachment A Scope of Services
Task 1— Preparation of Engineer's Report
This scope of work assumes the proposed Assessment District will be formed under the authority
of the Municipal improvement Act of 1913. Therefore, all elements required by the 1913 Act and
Article XII D of the California Constitution (Prop. 218) will be provided to the City, including an
Engineer's Report that utilizes an appropriate assessment methodology for apportioning the costs
to all properties receiving "special benefits" from the facilities. The Engineer's Reports will be
prepared and signed by a registered Professional Civil Engineer.
1 -1 Initial Meeting. Meet with the City and the project team (City staff, special counsel, the
underwriter and the property owner representatives, etc.) to discuss the scope of the work,
the properties that may have special needs and considerations, the estimated cost of
construction, and other information regarding the proposed improvements and properties.
This meeting will ensure that all parties understand all aspects of the analysis work before
any work begins.
1 -2 Research. Field review the proposed improvements. Gather materials, maps, Assessor's
parcel information, property owner's names and addresses, direct and indirect costs,
construction information and related data for establishment of district boundaries, zones
of benefit (if any), and program costs.
Create a list of property owners for all parcels within the proposed District. The list will
include the following:
• Assessor's Parcel Number (APN)
• Property address
• Property owner's mailing address
• Parcel size, land use, developability, etc.
1 -3 Boundary Map. Prepare the Proposed Boundary Map for recordation pursuant to the
Improvement Act of 1913 and the County Recorders Office. Submit two (2) original 18"
x 26" mylars and two (2) copies of the Proposed Boundary Map and coordinate recording
with County.
1 -4 Preliminary Cost Estimate. Assemble the costs to be assessed. Prepare a preliminary
estimate to include costs of improvements, incidental costs and bond costs, for review
with the project team.
1 -5 Assessment Diagram. Prepare the Assessment Diagram pursuant to the Improvement
Act of 1913 and the County Recorders Office. The Diagram will show the boundaries of
the District, the Zones of Benefit and each property with its assigned Assessment
Number. Submit two (2) original 18" x 26" mylars and two (2) copies of the Assessment
Diagram and coordinate recording with County.
1 -6 Draft Preliminary Engineer's Report. The Preliminary Engineer's Report will be
prepared by a registered Professional Engineer, certified by the State of California, and
will incorporate the requirements of Article XIIID of the California Constitution, the
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Municipal Improvement Act of 1913, the Improvement Bond Act of 1915, and the
Special Assessment Investigation, and Limitation and Majority Protest Act of 1931. The
Report shall include the following:
• A general description of the improvements,
• Estimates of the costs of the improvements,
• A listing of Assessor's Parcel Numbers to be assessed, and the estimated maximum
amount of assessment to be levied for each parcel,
• 1931 Act information and tables,
• Assessment methodology used to determine the apportionment of special benefit to the
benefiting parcels and delineate zones of benefit, if any,
• A copy of the Assessment Diagram.
Furnish up to 10 copies of the draft Preliminary Engineer's Report for review and comment
by City staff and the project team. (2 meetings)
1 -7 Final Preliminary Engineer's Report. Finalize Preliminary Engineer's Report, which
will be signed by a registered Professional Engineer, certified by the State of California,
for approval by the City Council. Furnish up to twenty (20) copies of the Preliminary
Engineer's Report, as ordered by the City.
Task 2 — Assessment District Establishment Proceeding
City Council meetings, as required by code will be attended, and the form of the legal notice and
ballot will be prepared for review by legal counsel. Each assessed parcel will receive a customized
ballot with the individual assessment information printed on it.
2-1 Present Engineer's Report. Attend the City Council meeting for adoption of the Resolution
of Intention to present the Preliminary Engineer's Report.
2 -2 Notice of Formation. Accomplish printing and mailing of the Notice of Public Hearing and
ballot, including preliminary assessment amount, to all assessed property owners of record
within the proposed district, as required by the 1913 Act and Article XM of the California
Constitution. This includes printing and mailing of Notices and ballots.
2 -3 Final Engineer's Report. Prepare the Final Engineer's Report for approval at the Public
Hearing. Furnish up to twenty (20) copies of the Final Engineer's Report, as ordered by the
City.
2 -4 Public Hearing. Attend the public hearing to present the Engineer's Report, answer
questions concerning the assessment proceedings and tabulate the ballots. Upon completion
of the public hearing for confirmation of assessments, make amendments and corrections to
the Engineer's Report, as ordered by the City Council.
2 -5 Notice of Confirmed Lien. Accomplish printing and mailing of Cash Collection Notice of
Confirmed Lien including the cash payoff amount to all property owners of record within the
confirmed District, as required by the 1913 Act. This includes printing of the Notices and
stuffing in City provided envelopes and delivery to the City for mailing.
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2 -6 Preparation of List of Assessments. Prepare the Notice of Assessment, List of Assessed
Property Owner Names and the List of Paid and Unpaid Assessments for recordation
purposes.
Task 3 - Assistance with Bond Sale.
Participate in meetings and discussions with the City, Bond Counsel and the project team
regarding establishment issues, the project schedule and the proceedings. (Includes up to 2
meetings.)
RESPONSIBILITIES OF THE CITY
Designate a project manager to manage and coordinate the project, and secure Special
Counsel and /or Financial Consultants for proceedings. Special Counsel shall direct the
scheduling of meetings, hearings and noticing and shall provide the legal forms of all notices
and resolutions in order to assure compliance with Article XIIID for the California
Constitution, the Improvement Act of 1913, the Municipal Bond Act of 1915 and the
Government Code.
2. Make available records and documentation in conjunction with preparation of the assessment
methodology and Engineer's Report, including improvement costs, "overlapping debt"
information, financing costs, incidental and bond costs, and appraisals.
3. Process environmental review, and/or arrange for exemption.
4.. Prepare, provide and/or acquire all right -of -way documentation, as required for the proposed
assessment district proceedings.
5. Provide appraisals, as needed, for benefiting properties for the Bond Sale (the County's
assessed value will be used unless otherwise requested).
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