2006/01/24 City Council Resolution (9)RESOLUTION NO. 2006-34
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
APPROVING TASK ORDER 2006 -01 WITH WINZLER &KELLY
FOR SUPERVISORY CONTROL AND DATA ACQUISITION ( SCADA) SYSTEM
MAINTENANCE CONTRACT REQUEST FOR PROPOSALS
WHEREAS, a new maintenance contract is needed for the Supervisory Control and Data
Acquisition ( SCADA) system, which monitors, analyzes, and controls the City's potable water
system; and
WHEREAS, City staff have identified additional programming and report - generating
needs from the SCADA system, as well as tasks related to the eventual expansion of the SCADA
system, that should be included in a new maintenance contract, and
WHEREAS, Winder & Kelly Consulting Engineers is qualified to prepare a scope of
work and request for proposals for a new maintenance contract that ensures that the system
functions as desired, operates reliably, and can be expanded easily; solicit cost proposals from
qualified SCADA contractors; and evaluate the proposals and recommend the most responsive
proposal.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve Task Order No. 2006 -01 with Winzler & Kelly
Consulting Engineers for the SCADA System Maintenance Contract Request for Proposals for an
amount not to exceed $10,000.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this date of 24h of January, 2006,
CITY OF ROHNERT PARK
All, W.
Mayor Tim Smith
BREEZE: AYE FLORES: AYE MACKENZIE: AYE VIDAK- MARTINEZ: AYE SMITH: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
TASK ORDER NO. 2006 - 01
CITY OF ROHNERT PARK
AND
WINZLER & KELLY CONSULTING ENGINEERS
AUTHORIZATION OF PROFESSIONAL SERVICES TO
PREPARE REQUEST FOR PROPOSAL TO PROVIDE ANNUAL MAINTENANCE
SERVICES FOR THE EXISTING SCADA SYSTEM
SECTION 1— PURPOSE
The purpose of this Task Order is to authorize and direct Winzler & Kelly to proceed
with the work specified in Section 2 below in accordance with the provisions of the
AGREEMENT between the City of Rohnert Park ( "City ") and Winzler & Kelly ( "Consultant ")
hereto dated July 21, 2005.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment A — Scope of
Services.
SECTION 3 -- COMPENSATION AND PAYMENT
Compensation shall be as provided in the AGREEMENT between the parties hereto
referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be
actual costs (time and materials) based on Consultants' standard labor charge in accordance with
the provisions of the AGREEMENT for a Not-to-Exceed fee of $10,000.00 as shown in
Attachment B — Fee Estimate Spreadsheet.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed by May 1, 2006 or as extended by
the City Manager.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the AGREE for professional services
between City and Consultant are incorporated by reference.
Approved this day of January, 2006.
CITY OF ROHNERT PARK
Stephen R Donley, City Manager
WINZLER & KELLY ENGINEERS
Theodore B. Whiton, Managing Partner
Task Order No. 2006 - 01 1 RFP for SCADA Maintenance
Agreement January 4, 2006
ATTACHMENT "A"
CITY OF ROHNERT PARK
SCOPE OF SERVICES
PREPARE REQUEST FOR PROPOSAL TO PROVIDE ANNUAL MAINTENANCE
SERVICES FOR THE EXISTING SCADA SYSTEM
TASK ORDER NO. 2006 - 01
A. GENERAL DESCRIPTION AND BACKGROUND
The existing Supervisory Control and Data Acquisition System ( SCADA) controls and monitors
the City's potable water system via Ethernet and radio communications. The SCADA system
was recently upgraded to replace non - functioning hardware and software. Since this upgrade,
Public Works personnel have requested minor programming and report-generating modifications
to enhance productivity. In addition, ongoing maintenance will be required to keep the system
running and to provide for repairs if anything malfunctions. Lastly, the existing programming
needs to be documented, and a standard created, to guide the expansion of the system database to
incorporate future facilities into the SCADA system.
B. ENGINEERING SCOPE -OF -WORD
Our understanding of the project Scope -of -Work is as follows:
Task 1 — Prepare a Request for Proposal to maintain the (E) SCADA System
1. Meet with City staff to identify desired modifications to existing SCADA system
programming and report-generation capabilities.
2. Prepare an RFP scope of work quantifying the project and defining the results desired, to
ensure that the SCADA system fimctions as desired, operates reliably, and can be
expanded easily.
3. Review the RFP with City staff and request cost proposals from at least three qualified
SCADA contractors.
4. Evaluate the cost proposals and make recommendations to the City.
5. Assist the City to execute a maintenance contract with the best qualified bidder.
C. AssuMrrloNs
Winzler & Kelly has made the following assumptions in developing the Design Fes Estimate.
1. RFP documents will be prepared using Microsoft Word and Excel 2003 software.
2. Drawing and/or sketches will be prepared in AutoCAD 2000 format.
D. INFORMATION TO BE PROVIDED BY CITY OF RouNERT PARK
City will provide "As- Built" drawings and O &M manuals for the SCADA project to the
engineer.
Task Order No. 2006-01 1 RFP for SCADA Maintenance
Attachment "A" . Scope of Services January 4, 2006
E. DELIVERABLES:
Winzler & Kelly will deliver the following documents to the City:
1. Provide a Request for Proposal documents for issuing to qualified bidders.
2. Recommendations for selecting the best qualified bidder for providing the annual
maintenance services.
End of Attachment A
Task Order No. 2006 -01 2 RFP for SCADA Maintenance
Attachment "A" - Scope of Services January 4, 2006
ATTACHMENT "B" - Fee Estimate
SCADA S stem Maintenance "jo ect
Fee Estimate - Janu 4 "W
Design Personnel Estimated Man -Hours by
Project Items
Project: RFP for SCADA Maintenance
PIC
PM
ARCH
MECH.
ELEC.
ACAD
QA
Clerical
Total
Hourly Billing Rates
$175
$170
$120
$120
$120
$90
$170
$60
A
En
ducerine Services
1
Meet w/ City Staffto Identify Modifications to (E) SCADA Programming
8
8
2
Prepare RFP Sco of Work to 2Etifying Project & Defining Results Desired
8
12
20
3
Review RFP with City Staff & Request Cost Proposals
4
4
4
Evaluate Cost Proposals & Make Recommendations to City
8
8
16
5
Assist City to Execute Maintenance Contract w/ Qualified Bidder
8
8
16
6
0
Task A - Prepare RFP Man -Hours
0
'36
is
o
28
0
o
0
64
Task A - Sub -Total Fees
So
$6,120
$0
SO
$3-160
So
$o
SO
$9ASo
Task A - En , Services
$9,480
Office Consurna.bles 'riiS5'00 per Man -Hour
$320
Expenses - Travel & Reproduction
S1200
Not-To-Exceed F .
$10,000 000
Time and Materials
Winzler Kelp
495 Tesconi Cirde RFP for SCADA Maintenance
Santa Rosa, CA 95441 -4696 January 4. 2006