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2007/03/13 City Council Resolution 2007-40RESOLUTION NO. 2007 -40 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING CHANGE OF EMPLOYEE UNIT FOR ONE MANAGEMENT ANALYST POSITION WHEREAS, there are two full -time Management Analyst positions in the City, one in Engineering /Public Works and one in Finance; and WHEREAS, these two Management Analyst positions are both currently in the Rohnert Park Employees' Association (RPEA); and WHEREAS, the City Manager /Personnel Officer would like the Management Analyst position assigned in Finance to assist with confidential work projects related to employee relations and to sit in on employee negotiation meetings, and recommends this position be moved to the Confidential Unit; and WHEREAS, there would be a slight difference in pay and benefits by moving this position to the Confidential Unit as indicated below: Employee Position Unit Range Monthly Salary Management Analyst RPEA 87X $5,669- $6,890 Management Analyst Confidential 86CF $5,671- $6,894 WHEREAS, the Management Analyst assigned to the Confidential Unit would also receive an additional fringe benefit of 16 hours of Personal Leave per fiscal year. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that moving the existing Management Analyst assigned to Finance to the Confidential Unit with the corresponding increase in monthly salary and the addition of 16 hours of Personal Leave per fiscal year is hereby approved effective the next payroll period and the attached, updated job descriptions are also approved. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 13th day of March, 2007. CITY OF ROHNERT P pore ATTEST: 0 FA N I ma =�!-- BREEZE: AYE MACKENZIE: AYE SMITH: AYE STAFFORD: AYE VIDAK- MARTINEZ: ABSENT AYES: (4) NOES: (0) ABSENT: (1) ABSTAIN: (0) City of Rohnert Park MANAGEMENT ANALYST (Confidential) DEFINITION Performs a variety of responsible, confidential, analytical and administrative duties in support of the City Manager and Director of Administrative Services, including conducting research, financial analysis and reviews, preparation of reports, and administering assigned administrative areas, special projects and programs; provides information and assistance to the public on certain programs; performs other duties as required. DISTINGUISHING CHARACTERISTICS The Management Analyst has the responsibility to provide professional level services by performing a variety of administrative, analytical and financial duties in such areas as fiscal operations, grant administration, contract compliance review, human resources, payroll, risk management, auditing, legislative analysis, and other assigned programs or projects. The incumbent frequently serves as the City's primary resource in assigned areas of responsibility and for identifying and analyzing complex problems and recommending and implementing solutions. SUPERVISION RECEIVED /EXERCISED Direction is routinely provided by the Director of Administrative Services; however, assignments may be received from the City Manager. May provide supervision to assigned staff or volunteers and provide administrative oversight to contractors. ESSENTIAL JOB FUNCTIONS • Conducts research and analysis of operational issues, including data collection, financial analysis, legislative analysis, and procedural review, including working with confidential information related to employee relations, workers' compensation, payroll and benefits • Conducts internal and external financial and operational -audits • Develops and monitors internal control procedures for various - departments • Monitors contract and licensing compliance • Prepares comprehensive reports and presentation materials for City Council, agency boards, and other public meetings, including recommendations based on analysis of gathered data • Drafts resolutions, ordinances, contracts, leases, agreements and other related documents for assigned projects and areas of responsibility May assist in negotiation of contracts; employee negotiations; form and database design; development of procedures and tracking systems as necessary related to assigned projects and programs Administers grants and compliance to financial reporting requirements City of Rohnert Park Management Analyst (Confidential) Page 2 of 3 Pages • May write or assist in grant writing; serves as liaison with community groups, private businesses and organizations, governmental agencies, and similar organizations • Designs informational materials and implements public education programs for projects and assigned areas of responsibility • Coordinates activities with other City departments, outside agencies, and others involved in the process • Receives and responds to complaints, questions, and requests for information from the public and others related to assigned programs • May supervise support staff and volunteers QUALIFICATIONS Experience /Education /Training: Sufficient experience, education and training in the management of complex public organizations to perform the duties of Management Analyst. A typical way of obtaining the required qualifications is to possess the equivalent of a Bachelor's Degree in Public or Business Administration or a closely related field from an accredited college or university and two years of increasingly responsible experience involving financial and program analysis, including the preparation of reports in a municipality. Knowledge of: • Codes, regulations, ordinances and laws affecting City policies, financial activities and liability issues • Principles, practices and methods of program management, accounting, auditing, financial management, record keeping, capital budgeting, data processing standards, budget preparation and administration, and financial projection • Accounting and auditing standards, procedures and regulations • Legislative process • Public relations and education techniques and methodology • Principles and techniques of data collection, statistical analysis, and report preparation • Human Resources, Payroll, and Risk Management Skill to: • Type at a minimum rate of 50 net words per minute • Utilize computer software programs City of Rohnert Park Management Analyst (Confidential) Page 3 of 3 Pages Ability to: • Plan, organize and conduct administrative and analytical studies related to various administrative and financial issues, problems, and operations • Collect, compile and analyze qualitative and quantitative data • Assist in designing, drafting, implementing and administering policies and programs • Prepare financial analyses, projections, and reports • Prepare and analyze contracts, resolutions, leases, agreements, and other documents • Conduct financial audits and recommend modifications to procedures • Use financial, statistical, graphic and database software to analyze problems, identify solutions and prepare recommendations, presentation materials, and reports to City management • Maintain confidential information • Conduct reviews of operational performance and program effectiveness • Administer assigned areas of responsibility • Make effective presentations • Communicate effectively both verbally and in writing • Effectively represent the City with individuals, groups, and other governmental agencies • Learn and utilize new technology • Establish and maintain cooperative working relationships License /Certificate: Possession of a Class C California driver's license by date of appointment. Working Conditions: Position requires working in a standard office environment and involves sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and squatting in the performance of daily activities. The position also requires grasping, repetitive hand movement, fine coordination in writing reports and conducting financial and statistical analysis using a computer keyboard. Additionally, the position requires near vision in reading reports and using a computer; hearing and speaking is required when interacting with the public and others. The incumbent often juggles multiple projects, works under the pressure of deadlines and works around office noise and interruptions. FLSA Status: Exempt Employee Unit: Confidential Unit Approved By: City Council Date Approved: March 13, 2007 City of Rohnert Park MANAGEMENT ANALYST DEFINITION Performs a variety of responsible analytical and administrative duties in support of the City Manager and Director of Public Works /City Engineer, including conducting research, financial analysis and reviews, preparation of reports, and administering assigned administrative areas, special projects and programs; provides information and assistance to the public on certain programs; performs other duties as required. DISTINGUISHING CHARACTERISTICS The Management Analyst has the responsibility to provide professional level services by performing a variety of administrative, analytical and financial duties in such areas as fiscal operations, grant administration, contract compliance review, auditing, legislative analysis, and other assigned programs or projects. The incumbent frequently serves as the City's primary resource in assigned areas of responsibility and for identifying and analyzing complex problems and recommending and implementing solutions. SUPERVISION RECEIVED /EXERCISED Direction is routinely provided by the Director of Public Works /City Engineer; however, assignments may be received from the City Manager. May provide supervision to assigned staff, interns, or volunteers and provide administrative oversight to contractors. ESSENTIAL JOB FUNCTIONS • Conducts research and analysis of operational issues, including data collection, financial analysis, legislative analysis, and procedural review • Conducts internal and external financial and operational audits • Develops and monitors internal control procedures for various departments • Monitors contract and licensing compliance • Prepares comprehensive reports and presentation materials for City Council, agency boards, and other public meetings, including recommendations based on analysis of gathered data • Drafts resolutions, ordinances, contracts, leases, agreements and other related documents for assigned projects and areas of responsibility • May assist in negotiation of contracts • Designs forms, databases, procedures and tracking systems as necessary related to assigned projects and programs • Administers grants and compliance to financial reporting requirements • May write or assist in grant writing • Serves as liaison with community groups, private businesses and organizations, governmental agencies, and similar organizations City of Rohnert Park Management Analyst Page 2 of 3 Pages • Designs informational materials and implements public education programs for projects and assigned areas of responsibility • Coordinates activities with other City departments, outside agencies, and others involved in the process; receives and responds to complaints, questions, and requests for information from the public and others related to assigned programs • May supervise support staff, interns, and volunteers QUALIFICATIONS Experience /Education /Training: Sufficient experience, education and training in the management of complex public organizations to perform the duties of Management Analyst. A typical way of obtaining the required qualifications is to possess the equivalent of a Bachelor's Degree in Public or Business Administration or a closely related field from an accredited college or university and two years of increasingly responsible experience involving financial and program analysis, including the preparation of reports in a municipality. Knowledge of: • Codes, regulations, ordinances and laws affecting City policies, financial activities and liability issues • Principles, practices and methods of program management, accounting, auditing, financial management, record keeping, capital budgeting, data processing standards, budget preparation and administration, and financial projection • Accounting and auditing standards, procedures and regulations • Legislative process • Public relations and education techniques and methodology • Principles and techniques of data collection, statistical analysis, and report preparation 4kill tn- • Type at a minimum rate of 50 net words per minute • Utilize computer software programs Ability to: • Plan, organize and conduct administrative and analytical studies related to various administrative and financial issues, problems, and operations • Collect, compile and analyze qualitative and quantitative data • Assist in designing, drafting, implementing and administering policies and programs City of Rohnert Park Management Analyst Page 3 of 3 Pages • Prepare financial analyses, projections, and reports • Prepare and analyze contracts, resolutions, leases, agreements, and other documents • Conduct financial audits and recommend modifications to procedures • Use financial, statistical, graphic and database software to analyze problems, identify solutions and prepare recommendations, presentation materials, and reports to City management • Conduct reviews of operational performance and program effectiveness • Administer assigned areas of responsibility • Make effective presentations • Effectively represent the City with individuals, groups, and governmental agencies • Learn and utilize new technology • Establish and maintain cooperative working relationships License /Certificate: Possession of a Class C California driver's license by date of appointment. Working Conditions: Position requires working in a standard office environment and involves sitting, standing, walking, reaching, twisting, turning, kneeling, bending, and squatting in the performance of daily activities. The position also requires grasping, repetitive hand movement, fine coordination in writing reports and conducting financial and statistical analysis using a computer keyboard. Additionally, the position requires near vision in reading reports and using a computer; hearing and speaking is. required when interacting with the public and others. The incumbent often juggles multiple projects, works under the pressure of deadlines and works around office noise and interruptions. FLSA Status: Exempt Employee Unit: Rohnert Park Employees' Association (RPEA) Approved By: City Council Date Approved: March 13, 2007