2006/10/24 City Council Resolution (3)RESOLUTION NO. 2006- 255
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING AMENDMENT NO.3 TO TASK ORDER 2004 -14
WITH
WINZLER & KELLY CONSULTING ENGINEERS
FOR SUPPLEMENTAL ENGINEERING SERVICES ASSOCIATED WITH THE
EASTSIDE TRUNK SEWER PROJECT (CITY PROJECT NO. 2004-05)
WHEREAS, Winzler & Kelly will provide supplemental services for easement
negotiations and public outreach related to the Trunk Sewer, and the design of Snyder Lane
improvements from Jasmine Circle to the north side of Rohnert Park Expressway, as related to
the City of Rohnert Park Eastside Trunk Sewer Project.
NOW THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve Amendment No. 3 to Task Order No. 2004 -14 by
and between Winzler & Kelly Consulting Engineers, a California Corporation, and the City of
Rohnert Park, a municipal corporation, for design and supplemental services associated with the
Eastside Trunk Sewer (City Project No. 2004 -05).
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute this amendment in substantially similar form to the attached amendment for and on
behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 24"' day of October, 2006.
ATTEST:
City Clerk
CITY OF ROHNERT PARK
ayor Tim Smith
BREEZE: AVE FLORES: AVE MACKENZIE: AVE VIDAK- MARTINEZ: AYE SMITH: AYE
AYES: (S) NOES: (0) ABSENT: (0) ABSTAIN: (0)
AMENDMENT NO.3 TO
TASK ORDER NO. 2004-14
CITY OF ROHNERT PARK
AND
WINZLER & KELLY
AUTHORIZATION OF PROFESSIONAL SERVICES TO PROVIDE
SUPPLEMENTAL SERVICES ASSOCIATED WITH THE
EASTSIDE TRUNK SEWER PROJECT (CITY PROJECT NO. 2004-05)
SECTION 1— PURPOSE
The purpose of this Task Order is to authorize and direct Winzler & Kelly to proceed
with the work specified in Section 2 below in accordance with the provisions of the
AGREEMENT between the City of Rohnert Park ( "City ") and Winzler & Kelly ( "Consultant ")
hereto dated July 26, 2006.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment A -- Scope of
Services and consists of tasks necessary to complete supplemental services for easement
negotiations and public outreach related to the Trunk Sewer and the design of Snyder Lane
improvements as part of the Eastside Sewer Trunk Project.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the AGREEMENT between the parties heretofore
referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 are
presented in Attachment B and shall be actual costs (time and materials) not to exceed $143,630.
SECTION 4 -- TIME OF PERFORMANCE
The work described in SECTION 2 is anticipated to be completed in summer
2007.
SECTION S — ITEMS AND CONDITIONS
All 'items and conditions contained in the AGREEMENT for professional services
between City and Consultant are incorporated by reference.
Approved this 24th day of October, 2006.
CITY OF ROHNERT PARK
Stephen R. Donley, City Manager (Date)
Per Resolution No. 2006- 255 adopted
by the City Council on October 24, 2006
WINZLER & KELLY ENGINEERS
Marc Solomon, Region Manager (Date)
. ATTACHMENT "A"
CITY OF ROHNERT PARK
EASTSIDE TRUNK SEWER SCOPE OF SERVICES -- AMENDMENT NO.3
SUPPLEMENTAL SERVICES
Winzler & Kelly will provide supplemental services for easement negotiations and public
outreach related to the Trunk Sewer, and the design of Snyder Lane improvements from Jasmine
Circle to the north side of Rohnert Park Expressway, as related to the City of Rohnert Park
Eastside Trunk Sewer as follows:
Eastside Trunk Sewer Tgsis
Task 1-- Easement Appraisal & Negotiations:
Winzler & Kelly will meet with meet with representatives of COSTCO and Cotati Rohnert
Park Unified School District ( CRPUSD), prepare an appraisal in accordance with standard
"Right of Way" appraisal practices, and negotiate acquisition of both temporary and
permanent sewer easements crossing the COSTCO and CRPUSD property in Rohnert Park.
Sales agreement and deeds will be prepared for execution by property owners and City.
Deliverables: Appraisal
Sales Agreements & Deeds
Task 2 — Public Outreach:
Winzler & Kelly will assist the City in executing a Public Outreach Plan, crafting and
distributing construction information, and addressing and mitigating concerns with
construction impacted residents, businesses, and schools. We will meet with schools and
businesses directly impacted by construction to accommodate concerns. A web page will be
maintained throughout construction to keep the public informed as the project progresses. A
construction "hotline" will to respond to public questions and or complaints.
Deliverables: Web Page
Construction Phone Hotline
Media Material
Sn d r Lane Widenin g Tas - 3 Mming!Circig 12 Rohnert Park Expressway
Task I — Geotechnical Investigation:
1. No additional Geotechnical Investigation is proposed.
2. Consultant will review and utilize the finding of the geotechnical report for the original
design segment of Snyder Lane (south of Jasmine) and review existing geotechnical data
available from previously proposed improvements related to adjacent development projects.
R values from these reports will be utilized for pavement design.
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Task 2 -- Easement(s) — Temporary Construction Easement (TCE):
Consultant will obtain Title.Reports for the following parcel(s):
+ No additional reports anticipated.
2. Consultant will perform field surveys to locate property boundary markers, where available,
for the adjacent properties (i.e. subdivision north of Jasmine).
3. Neither a permanent easement, TCE, nor additional rights of way are anticipated for the
proposed improvements related to this amendment.
Task 3 - Utility Coordination, Locating & Potholing:
1. Existing utilities associated with the proposed signal installation and roadway improvements
will be located.
2. No additional potholing is proposed.
Task 4 - Supplemental Surveys
1. Consultant will prepare supplemental field surveys to support preparation of the contract
drawings. The proposed supplemental coverage area is a swath approximately 50 feet wide
and generally following the existing right of way along Snyder Lane, from Jasmine to
Rohnert Park Expressway, and including the intersection or RPX and Snyder Lane.
2. Consultant will survey mark outs made by utility locator as applicable.
Task S — Construction Documents:
Task includes incremental additional effort related to the Snyder Lane/RPX Intersection
project work associated with the following subtasks:
1. Consultant will prepare plans and specifications suitable for public bid.
2. Plans will detail the work to be completed (as applicable) including temporary facilities,
abandonment and demolition of existing facilities, plan and profile drawings for new
roadway, utility relocation design, construction details and conceptual traffic control plans
showing allowable lane closures, work area, and detours. For traffic design components:
Conceptual Signal Design and Modification plans will be prepared, including the lane
geometrics, changes to signing on signal poles, preliminary placement or relocation of poles,
and existing and proposed new vehicle and pedestrian heads, pull boxes, controller and
service cabinets, detector loops and luminaires. Based on comments received from the City
.on the conceptual signal plans, Preliminary plans (90 percent submittal) will be prepared.
These plans will include all of the existing and proposed new conduits, pullboxes, poles,
vehicle and pedestrian heads, controller and service cabinets, luminaires, conductor and
equipment schedules, preemption equipment, and all pertinent notes and legends.
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3. Drawings will be prepared using AutoCAD Version 2006 software and formatted for 11" x
17" and 22" x 34" sheets. Consultant will utilize City standard details where applicable.
Consultant will use its own drafting standards.
4. Specifications will establish the minimum level of quality acceptable including relevant
reference standards, allowable materials and construction methods, and testing procedures
and acceptance requirements. Consultant will also provide editing of the City's standard bid
and contract forms to meet funding agency requirements and the specifics of the project.
Special provisions for the traffic signal installation and modification will be prepared based
on the Caltrans Special Provisions and modified to meet the City of Rohnert Park's
requirements. Specifications and other documents will be prepared using Microsoft Word
2000 software in CSI format.
5. An estimate of probable construction cost will be provided with a detailed breakdown of
material and labor costs organized by specification section, with a separate summary in the
same format as the bid schedule.
6. A Progress Submittal will be made at an approximate 35% level of completion. Formal
design submittals will be provided at the 90% and Final design levels. Review comments
from the 90% submittal will be addressed and a Final design will be prepared for back -check
review by the City. The City will receive six copies of the design submittals, with half-size
(11" x 17 ") drawings.
7. Consultant will provide quality assurance and quality control review of each design submittal
before submitting to the City.
Task 6 — Bid Phase Services:
Task includes incremental additional effort related to the Snyder Lane/RPX Intersection
project work associated with the following subtasks:
1. Consultant will provide the City with photo -ready signed originals of the bid documents for
reproduction by the City. Drawings will be provided in both full and half -size sets.
2. Consultant will attend the pre -bid meeting and job walk as a representative of the City and be
prepared to address technical questions, as appropriate.
3. Consultant will respond to questions from plan holders and document responses.
4. Consultant will prepare addenda to be distributed to plan holders by the City.
5. Consultant will attend the bid opening at the City's offices in Rohnert Park. Consultant will
evaluate bids and prepare the bid tabulation. A letter of recommendation for award will also
be provided.
6. Consultant will prepare photo -ready conformed documents incorporating all addenda for
reproduction by the City. Drawings will be provided in both full and half -size sets (5 EA,
respectively).
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Task 7 -- Project Management:
Task includes incremental additional effort related to the Snyder Lane/RPX Intersection
project work associated with the following subtasks:
1. Consultant will conduct a project kickoff meeting with the City's staff. The kickoff meeting
will be used to communicate the project work plan, propose design alternatives, gather
background information, and solicit comments and questions from the City.
2. Consultant will convene regular coordination meetings at its office in Santa Rosa to review
progress to date, identify key issues on the critical path, and prepare action items for the next
two -week period. The City will be invited to attend the coordination meetings at their option.
3. Consultant will submit progress reports each month summarizing the work accomplished,
critical issues requiring resolution, and budget and schedule status. The progress reports will
be submitted with invoices that identify the City's project number, hours worked, hourly
charges with staff classifications, progress and percent completion.
Task S --- City Coordination and Support Services:
Task includes incremental additional effort related to the Snyder Lane/RPX Intersection
project work associated with the following subtasks:
I . Consultant will coordinate and support the City staff in various meetings (our fee includes S
Meetings) and tasks such as reports to Council, attending meetings with staff, developers and
others upon request, and attending design team meetings to communicate City
administrative /policy requirements needed to make project implementation consistent with
said City requirements.
2. Consultant will prepare record drawings following the completion of the project. Record
drawings will be completed using clear and accurate markups provided by the contractor.
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Eastside Trunk Sewer Project Amendment No. 3
9/13/2006 Desi n Personnel Estimated Man -Hours by Project Item:
_Position_ PIC Pro' A/ C Pro' Staff Strnet Elec Env Survey LLS Staff CADD Acct WP Total Data Geoff W -Trans Consum- Other Total_
_
Mgr En r En r En r En r Bio Crew Survey_ MH instincts Hornsb ables Costs Cost
Task Description - Design Phase -
P g i MS MMIBS TW TM MH SB EP JO AB LW BB AA
C =�' £- 'Y ;' \ \ \\ '"-?i _ ..t?b L+?i� 3 / "ry,Y.n 7 '..
�.P.euc✓n .r.,.��%2a.eoxhv.G \...... -. t „.. : ,..t. ... ._ . ..,.. . ,. _ L a ...,._.._.. [ ........ __.._.”. ...... `�1.�.�.._.".".. c'k}
I Public Outreach 8 j 40
Subtotal ! 8 40
Snyder Lane Widenin Tasks Jasmine Circle to Rohnert Park Expresswa T
€eci►lEl ittYBtJga4r9i?_ _ W .<
— [
IIGeotechmcalInvestigatior 8
21 Klement Geotechnical Recommendation
Subtotal 8
2 Easements ,Temp onstructe04 Easements " ", .; [ I -
..
I Title Reports �
21 Supplemental ROW Surve}
3 Legal Descriptions - -_- : 1 .. ___- . ; —__ - - -- . .... I ,_ -- -
4!Easement Acquisition Assitance
�3. _ ... ._._.. _..._
Subtotal
ta�
.
1 Utility Locating —
2 i Utility Potholing
i
- -, - - -
3! Utility Coordination - -- - -_
_ Subtotal
4 Sup�Im -
.:,.,,,.�_..a,
1 Field Surveys "
2'Uti(ity Surveys - - - -
Subtotal
S�C,onstraction Iiocuments _ { } t 1:35% Plans 2:;35% Specifications - -
3,35% Cost Estimate
4;90% Plans 4.. 2' 16; 121 121
- --
5!90% Specifications -- - - _.- ..
_..._
- - - -p - -_ - - 4 2 16 g 8
6;95% Cost Estimate 4 2 4. 12
7' Final Plans 4 2. 16 121 12
8! Final Specs -- 4 2! 12: 81
Final Cost Estimate 2' 2 12
9 Landscape & Irrigation (Optional'
Subtotal 22 12 68 24 36 40
6 tBtd.:Phase Services - , €
I Pre -bid Meeting & Questiow 4
2'Addenda 2 g
_ Subtotal 6 8
1 City Meetings 4
- i
2 Coordination Meeting 4 -
- - — - - - --
3' Progress Report /Financial /Project Tracking 16
Subtotal 24
$" `City Coorii natiott c4c" Suppo rt ScrAces
k _
I Council Meeting /External Coordination Meeting
2 Record Drawings 8 / -
Subtotal 8 12
Total Fee 44 1 8 40
i ri Luc r� aiaa�goiare He quisttion or x.osrco nasemwm 1
Subtotal 1
12 1
1 !
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