2006/07/25 City Council ResolutionRESOLUTION NO. 2006 -195
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING A JOB DESCRIPTION FOR HUMAN RESOURCES TECHNICIAN,
RECLASSIFICATION OF A SECRETARY POSITION IN HUMAN RESOURCES AND APPROVING
THE ADDITION OF ONE, REGULAR PART -TIME HUMAN RESOURCES TECHNICIAN POSITION
WHEREAS, the City Manager as the Personnel Officer for the City has reviewed the
positions and work performed in the Human Resources Department; and
and WHEREAS, adding positions which affect the budget requires City Council approval;
WHEREAS, the City Manager recommends the creation of the position of Human
Resources Technician at the salary range of 72 -CF; and
WHEREAS, the City Manager recommends a reclassification of the current Regular,
Part-Time Secretary 11 at 50% benefit ratio position in Human Resources to Regular, Part-Time
Human Resources Technician at 50% benefit ratio based on the technical nature of the work
being performed; and
FROM
Reg. P/T Secretary 11
Range 72 -CF, 50 % benefit ratio
$22.69 - $27.58 /hour
TO
Reg. PIT HR Technician
Range 72 -CF, 50% benefit ratio
$22.69 - $27.58 /hour
WHEREAS, the City Manager requests authorization to add a second Regular, Part-
Time Human Resources Technician at 50% benefit ratio position and conduct an in -house
recruitment to fill the position; and
WHEREAS, the second Regular, Part-Time Human Resources Technician is currently
in the 2006 -07 budget; and
WHEREAS, said Human Resources Technician position will be part of the Confidential
Unit and the positions of Human Resources Assistant and Regular Part -time Secretary 11 and
Part-time Hourly Secretary I in the Human Resources Department WH become obsolete;
NOW, THEREFORE, BE IT RESOLVED by the Rohnert Park City Council that the
above recommendations are hereby approved.
DULY AND REGULARLY ADOPTED this 25th day of July, 2006.
BREEZE: AYE FLORES: AYE MACKENZIE: AYE AYES: (5) NOES: (0)
VIDAK- MARTINEZ: AYE SMITH: AYE ABSENT: (0) ABSTAIN: (0)
City of Rohnert Park
HUMAN RESOURCES TECHNICIAN
DEFINITION
Under general direction assists in the day - today activities of the City's Human
Resources Program; provides administrative and technical support to the Human
Resources Analyst and /or Department Manager; performs other duties as
required.
DISTINGUISHING CHARACTERISTICS
The Human Resources Technician provides technical and administrative
support assistance to the Human Resources Analyst and /or the Department
Manager in a variety of activities involved in the administration of the City's
Human Resources Program. This class is distinguished from other office support
classes due to the technical knowledge of the human resources field that is
required. Incumbents may work independently in the completion of assigned
tasks and are expected to exercise considerable judgment in working within the
scope of their authority. Incumbents are also required to maintain the
confidentiality of personal information. The Human Resources Technician has
responsibility and expertise in one or more of the following areas: fringe benefits'
management, workers' compensation, employee safety and training, recruitment,
and records' management.
SUPERVISION RECEIVED /EXERCISED
General supervision is provided by the Human Resources Analyst and/or the
Department Manager. Supervision may also be provided by the Assistant City
Manager and /or City Manager. Incumbents may provide lead supervision to
support staff. Incumbents may fill -in for the Human Resources Analyst in his /her
absence.
ESSENTIAL JOB FUNCTIONS
(These duties are a representative sample; position assignments may vary)
• Assists Department Managers and Supervisors with staffing needs,
including arranging for temporary workers
• Prepares and distributes recruitment - related materials such as job
announcements; places recruitment ads
• Assists with all phases of recruitment and selection processes including
inputting, tracking, and screening applications, arranging and proctoring
written exams, arranging and participating on oral boards, participating in
assessment centers and conducting skills' testing
City of Rohnert Park
Human Resources Technician
Page 2 of 5 Pages
• Conducts or coordinates a variety of processes related to pre - employment
processing including reference checks, driver's license checks,
fingerprinting, background investigations, and may arrange appointments
for polygraphs, psychological and physical exams
• Makes recommendations to the hiring authority primarily concerning the
employment of part -time, hourly employees and appointment of volunteers
• Conducts employment orientations and explains benefits, policies, and
procedures; processes new -hire paperwork and sets -up new employees in
a specialized Human Resources and Payroll software program
• Completes and processes workers' compensation reports in a timely
manner; acts as liaison with workers' compensation carrier; assists
employees and supervisors with workers' compensation - related questions,
paperwork and procedures
• Tracks employee absences and posts time off, may prepare leave -of-
absence paperwork and track Family Medical Leave Act (FMLA) and
California Family Rights Act (CFRA) time off
o Processes paperwork related to fringe benefits for full -time, regular part -
time employees, retirees and their eligible dependents; checks insurance
eligibility requirements and processes COBRA- related paperwork; works
closely with the Payroll Department regarding benefit programs; may be
involved in activities related to open enrollment for the medical plans;
conducts census data research and prepares a variety of benefit- related
reports
• Maintains notification system of pending part -time employee performance
reviews and notifies departments
• Prepares classification and salary change documents and notifies Payroll
Department; processes mass salary adjustments and cost -of- living
adjustments
• Processes and maintains information related to the City's Volunteer
Program
• Assists with employee safety and training - related activities
City of Rohnert Park
Human Resources Technician
Page 3 of 5 Pages
« Prepares and processes a variety of personnel - related paperwork and
correspondence; may take minutes at meetings as assigned
• Opens, date stamps, and distributes incoming mail and correspondence
• Creates and maintains Human Resources Department records and files,
including confidential personnel files and records; purges files in
accordance with the City's Records' Retention Program
• Conducts research and works on special projects as assigned
• Represents the Human Resources Department at meetings as assigned
and may fill in for the Human Resources Analyst in the Analyst's absence
• Operates a variety of office equipment, computers and software programs
• May provide training and oversight to support staff
QUALIFICATIONS
Experience /,Education
Sufficient experience and education to successfully perform the duties of the
Human Resources Technician.
A typical way of obtaining the required qualifications is to possess a high school
diploma or GED and three (3) years of increasingly responsible work experience
in Human Resources in a municipal setting. College -level coursework in Human
Resources Administration in the Public Sector is desirable.
Knowledge of:
• Laws, rules, and regulations affecting the operation of personnel
programs in the public sector
• City of Rohnert Park human resources' policies and procedures
• Techniques and methods for recruiting and testing in the public sector
• Basic workers' compensation law and procedural requirements as they
relate to claims processing
• Benefit program administration and requirements including COBRA and
HIPAA mandates
• Basic knowledge of performance management systems
City of Rohnert Park
Human Resources Technician
Page 4 of 5 Pages
• Laws and regulations regarding the maintenance, retention, and release
of confidential records and information
• Basic understanding of the principles of public sector employer- employee
relations in California
• Laws governing workplace safety issues
• Techniques and methodologies for conducting research and surveys
• Modern office procedures, equipment, and computer software
applications
• Account and statistical recordkeeping
• Mathematics
• File and data storage systems and procedures
• Correct English usage, spelling, grammar, and punctuation
ki I I to:
• Type at an adequate speed to perform job duties, approximately 50 net
words per minute
• Take accurate notes or minutes at meetings
A ilit y to:
+ Meet deadlines and handle multiple work projects
• Communicate effectively both orally and in writing
+ Understand, interpret, explain and apply a variety of complex policies,
procedures and regulations
• Take responsibility and exercise good judgment in recognizing scope of
authority
• 'Maintain a variety of human resources' records and files in compliance
with laws and regulations
• Proofread and edit documents
• Prepare clear, concise, and accurate correspondence, documentation,
records, reports, and meeting minutes
• Conduct research and develop recommendations on a variety of subjects
as assigned
• Review applications and other documents to ascertain completeness and
accuracy of information
• Learn and apply new technology
• Provide lead supervision and training to assigned staff
• Establish and maintain cooperative working relationships
City of Rohnert Park
Human Resources Technician
Page 4 of 5 Pages
Working _Conditions:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning,
kneeling, bending, squatting, and stooping in the performance of daily activities.
The position also requires grasping, repetitive hand movement, and fine
coordination in the preparation of correspondence, minutes, reports, and forms
using a computer keyboard. Additionally, the position requires near vision in
reading applications, tests, correspondence, and reports, and using the
computer. Acute hearing is required when providing phone and counter service
and taking minutes at meetings. The need to lift, drag, and push files weighing up
to 25 pounds also is required. The incumbent works in an environment of
frequent interruption and around multiple ringing phones and loud office
equipment.
FLSA Status:
Non - Exempt
Employee Unit:
Confidential
Approved By:
City Council
Date Approved:
July 25, 2006