2006/07/25 City Council Resolution (2)RESOLUTION NO. 2006 --198
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ROHNERT PARK APPROVING
TASK ORDER 2006 -05 WITH WINZLER & KELLY FOR
THE MARTIN AVENUE STORM DRAIN PROJECT
CITY PROTECT NO. 2006-03
WHEREAS, the City desires to analyze, prepare design documents, perform
environmental compliance tasks and provide public bid documents to alleviate back up of flood
waters localized in the Martin Avenue area; and
WHEREAS, the Rohnert Park Storm Water System Study identified the Martin Avenue
area as being impacted by backwater conditions from the Laguna and Hinebaugh Creek because
of three storm drain outfalls which back up during high flows and cause localized flooding, and
WHEREAS, the City has included the Martin Avenue project in its 2005 -2010 Capital
Improvement Program, and
WHEREAS, Winzler & Kelly has completed a storm drain model for the Sonoma County
Water Agency and the City and used it to prepare the Storm Drain project at Martin Avenue area,
and
WHEREAS, Winzler & Kelly has expertise in evaluating storm drain systems and
preparing storm drain design plans and specifications.
NOW, THEREFORE, be it resolved by the City Council of the City of Rohnert Park that
it does hereby authorize and approve that Task Order No. 2006- 05 with Winzler & Kelly
Consulting Engineers for the Martin Avenue Storm Drain Project for an amount not to exceed
$68,000.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to the same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this date of July 25, 2006.
CITY OF ROHNERT PARK
ayor Tim Smith
BREEZE: AVE FtORES: AYE MACKENZIE: AYE
VIDAK- MARTINEZ: AVE SMITH: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
TASK ORDER NO. 2006-05
CITY OF ROHNERT PARK
AND
WINZLER & KELLY CONSULTING ENGINEERS
AUTHORIZATION OF ENGINEERING SERVICES
FOR MARTIN AVENUE STORM DRAIN PROJECT
SECTION I — PURPOSE
The purpose of this Task Order is to authorize and direct Winzler & Kelly to proceed
with the work specified in Section 2 below in accordance with the provisions of the MASTER
AGREEMENT between the City of Rohnert Park ( "City ") and Winzler & Kelly ( "Consultant ")
dated July 25, 2006.
SECTION 2 — SCOPE OF WORK
The items authorized by this Task Order are presented in Attachment "A" — Scope of
Services.
SECTION 3 — COMPENSATION AND PAYMENT
Compensation shall be as provided in the AGREEMENT between the parties hereto
referenced in SECTION 1 above. The total cost for services as set forth in SECTION 2 shall be
actual costs (time and materials) based on Consultants' standard labor charges in accordance with
the provisions of the AGREEMENT and as shown in Attachment "B" for an amount not -to-
exceed $68,000.
SECTION 4 — TIME OF PERFORMANCE
The work described in SECTION 2 shall be completed during Fiscal Year 2006107 or as
extended by the City Manager.
SECTION 5 — ITEMS AND CONDITIONS
All items and conditions contained in the AGREEMENT for professional services
between City and Consultant are incorporated by reference.
Approved this 25th day of July, 2006.
CITY OF ROHNERT PARK
Stephen R. Donley, City Manager (Date)
Per Resolution No. 2006- adopted
by the City Council on July 25, 2006
WINZLER & KELLY ENGINEERS
Marc Solomon, Regional Manager (Date)
ATTACHMENT "A"
TASK ORDER NO. 2006-05
SCOPE OF SERVICES
MARTIN AVENUE STORM DRAIN PROJECT
CITY PROJECT NO. 2006 -03 (CIP NO. OF -1'7)
1. General Description and Background
The Martin Avenue area located north of Hinebaugh Creek and upstream of its confluence with
the Laguna has undergone periodic flooding, most recently from the December 2005 /January
2006 storms. Based on analysis from the Rohnert Park Storm Water System Study, the Martin
Avenue area is impacted by backwater conditions from the Laguna and Hinebaugh Creek. There
are three storm drain outfalls that discharge to Mnebaugh Creek from the project area. The storm
drains back up during high flows in Hinebaugh Creek causing local flooding in Martin Avenue
and surrounding buildings, The City wants to implement a solution to the localized flooding
prior to the 2006/2007 wet weather season.
The Storm Water System Study recommends a pump station to be installed at a central location
that would collect flows from the project area and discharge to Hinebaugh Creek under pressure.
This solution could be difficult to implement as currently envisioned within the desired
timeframe, and other options should be considered.
Winzler & Kelly will identify and evaluate potential solutions that can be implemented this year
to address the flooding. Some of the potential solutions identified for evaluation include:
• Installing flap gates /pinch valves at each storm drain outlet;
• Combining the three outlets into a single outlet with the connecting pipeline either along
the creek or in the street;
• Installing a pump station on each of the three outlets;
• Installing a single pump station in a combined outlet;
• Installing a single pump station with a capacity equal to the average flow, rather than the
peak flow;
• Combine the flows and install a pad for a rented trailer- mounted pump; and
• install a pad for a City -owned trailer - mounted pump on a combined outfall.
The analysis needs to also consider flooding impacts to the trailer park located on the south side
of Hinebaugh Creek.
This Scope of Services describes work to complete the analysis phase, design, perform
environmental compliance tasks, and provide the City with bid documents for this project. Bid
and construction phase services are not included.
2. Project Tasks
The Scope -of -Work is as follows:
Task I Field Surveys
Consultant will conduct field surveys /site investigations of the project site. This effort will
include:
• verification of storm drain sizes and elevations
• bank elevations along both the north and south sides ofHinebaugh Creek to identify low
points where the creek may overtop and to identify top of bank
• location of affected outlets to the creek
• location of potential sites for pump stations
• topographic surveys necessary to properly analyze alternatives
Task 2 OjfIce Surveys
Consultant will prepare site mapping, obtain AP map data and review potential Right -of -Way
issues for pump station siting. Once an alternative is selected additional office surveys may be
required including obtaining Title Reports and Right -of -Way efforts that have yet to be
identified.
.Task 3 Study Phase
The Consultant will analyze alternative solutions for solving or reducing the flooding impacts.
This analysis will address the need to come up with at least a temporary solution to the flooding
impacts prior to the upcoming winter based upon available funds. This analysis will look at
various methods to allow for quick mobilization during the construction phase. This could
include:
• the conventional design, bid, build approach (which there is likely not enough time to do)
• design, pre - purchase, build (where we pre - purchase the long lead time equipment such as
the pump(s) and flap gates)
• rent the pumping equipment so the construction work is minimized to combining the
storm drain piping, electrical service, and pouring a pad
• add this work to the contract documents of another City project (possibly the Trunk
Sewer project)
• make this a change order to another City project.
Deliverables:
Technical Memorandum setting forth recommendations for addressing the flooding issue.
Task 4 Hydrologi& ydraulic Analysis
Consultant will analyze storm flows and volumes based on various scenarios identified in Task 3
above. These flows will be used for performing hydraulic analysis for sizing pipe systems and
pump stations identified in the alternatives analysis.
02056,05028 2
Attachment "A"
Task Order 2006 -05
Deliverables-
Hydrologic/hydraulic analyses will be incorporated into the Alternatives Technical
Memorandum (Task 3) as appendices
Task S Construction Documents
5.1, 5.215.3 75 %, 95 %, and Final Design Submittal
Consultant will prepare plans and specifications suitable for public bid.
Plans will detail the work to be completed including plan and profiles, construction details, work
area, and staging area. Drawings will be prepared using AutoCAD Version 2006 software and
formatted for I l "xl7" and 2T x34" sheets. Consultant will utilize City standard details where
applicable. Consultant will use its own drafting standards.
Design submittals will be provided at the 75 percent, 95 percent, and final design levels. Review
comments from the 75% and 95% submittals will be addressed and a final design will be
prepared for a final review by the City. The City will receive five copies of the design submittals,
with half -size (11" x 17") drawings.
5.4 QA/QC
Consultant will provide quality assurance and quality control review of each design submittal
before submitting to the City.
5.5 Specifications
Specifications will establish the minimum level of quality acceptable including relevant
reference standards, allowable materials and construction methods, and testing procedures and
acceptance requirements. Consultant will also provide editing of the City's standard bid and
contract forms to meet specifics of the project. Specifications and other document will be
prepared using Microsoft Word 2000 software in CSI format.
5.6 Opinion of Probable Construction Cost
An estimate of probable construction cost will be provided with a detailed breakdown of material
and labor costs organized by specification section, with a separate summary in the same format
as the bid schedule.
Consultant shall not develop the Storm Water Pollution Prevention Plan (SWPPP) as a part of
this scope. The Contractor will be required in the Contract Documents to submit the SWPPP.
NOTE: Costs are not included for this task, Once a recommended alternative is selected
design costs can he defined.
Task 6 Environmental CoordinationlPermits
Because the project is located within the potential habitat for the California Tiger Salamander
(CTS) identified by the U.S. Fish & Wildlife Service (Service) the project does not appear to
qualify for a CEQA exemption. As such, Winzler & Kelly will prepare an Initial
Study/Mitigated Negative Declaration QS/MND). The IS/MND will discuss alternative
treatment options but the analysis will focus on the preferred treatment option for the project.
02056 -05018 j Attachment "A"
Task Order 2006 -05
The IS/MND will involve the following tasks:
6.1 Prepare Draft Initial Study/Proposed MND
Winzler & Kelly will prepare the IS/MND in accordance with the CEQA guidelines. Issues of
particular focus will be addressed as described herein.
Five copies of the Administrative Draft IS/NM will be submitted to the City for review. After
receiving City comments, we will finalize the document, prepare the Notice of Intent to adopt the
MND, and provide one camera -ready copy to the City. The City will provide noticing to the
public, place the Notice of Intent in a local newspaper, and be responsible for distributing the
document.
The Archaeological Studies Group at Sonoma State University will provide a records search and
field survey of the alignment. If cultural resources sites are found during the field survey,
recordation of sites will be an additional charge.
Winzler & Kelly will determine if any location in the project area is on the Courtesy list, the list
compiled pursuant to Government code section 65965.5 regarding hazards and hazardous
materials. Winzler & Kelly will prepare a separate scope of work to address potentially
contaminated sites in the project area, if any are found.
6.2 California Tiger Salamander Assessment
Using the services of Sandra Etchell, Winzler & Kelly will prepare 'a Habitat Assessment for
California tiger salamander, because the property is within the potential habitat identified by the
U.S. Fish & Wildlife Service (Service). The Habitat Assessment will consist of a literature
search and results of the site visit. Winzler & Kelly will submit the Habitat Assessment to the
Service to attempt to obtain a "letter of no effect" for the California Tiger Salamander. Follow -
up communications with USFWS will be the responsibility of the City. The packet will include:
• Transmittal letter from the City to the USFWS
• Aerial photograph of the project site
• Project Site Plan
• California Tiger Salamander Habitat Assessment
If a "letter of no effect" is not issued by the Service, the City and Winzler & Kelly will discuss
impacts to the project and additional services that might be required.
The City may still be required to complete compensatory mitigation based on recent USFWS
guidance because the project is located within the mapped California tiger salamander range. It
may be possible to perform protocol -level surveys to eliminate the need for mitigation, but both
surveys and compensatory mitigation could be expensive and could delay the construction
schedule The costs for the surveys or the mitigation are not included as part of this scope of
work. An additional scope and budget would be submitted if work beyond the habitat assessment
and request for a "letter of no effect" is necessary.
020M-05018 q
Attachment "A"
Task Order 200645
6.3 Wetland Survey and Delineation
While most of the storm drain pipeline will be constructed within a paved walkway adjacent to
Hinebaugh Creek, the cement pad required for the track mounted pump must be placed adjacent
to the walkway. The area adjacent to the walkway is a grass lined stormwater ditch. This ditch
may be mapped as a jurisdictional wetland in some locations. This area will be surveyed and
wetland delineation will be performed if necessary.
6.4 Prepare a Final IS/MND including Response to Comments and Mitigation
Monitoring Program
After circulation of the Proposed IS/MND, Winzler & Kelly will prepare written responses to
continents received. When final mitigation measures have been developed, we will prepare the
Mitigation Monitoring Program (MMP) and submit five copies to the City for review. After
receiving City comments, we will revise the Response to Comments document and MMP, and
submit one camera -ready copy of each to the City.
Deliverables: Administrative Draft of Initial Study/Proposed MND — 5 copies
Notice of Intent —1 copy
Final version of IS/MND — 1 camera -ready copy
Administrative Draft of Final IS/MND including Response to Comments and
MMP — 5 copies
Final version of Final IS/MND including Response to Comments and MMP
camera -ready copy
Task 7 Project Management
Consultant will prepare a work plan identifying all major tasks and milestones. Staff
assignments, task prerequisites, and detailed schedule breakdown will be developed under this
task. The work plan communicates to all project stakeholders what is being done, who is
responsible, and when tasks start and stop.
Consultant will conduct a project kickoff meeting with the City's staff. The kickoff meeting will
be used to communicate the project work plan, gather background information, and solicit
comments and questions from the City.
Consultant will convene bimonthly coordination meetings at its office in Santa Rosa to review
progress to date, identify key issues on the critical path, and prepare action items for the next two
week period. The City will be invited to attend the coordination meetings at their option.
Consultant will .submit progress reports each month summarizing the work accomplished, critical
issues requiring resolution, and budget and schedule status. The progress reports will be
submitted with invoices that identify the City's project number, hours worked, hourly charges
with staff classifications, progress and percent completion.
02056 -05018 5 Attachment "A"
Task Order 2006 -05
3. Schedule
The anticipated schedule is shown in the table below:
Task
Start
Complete
Notice to Proceed
June 27, 2006
Field Surveys
July 5, 2006
July 12, 2006
Office Surveys
July 6, 2006
July 14, 2006
Study Phase
July 6, 2006
July 19, 2006
H &H Analysis
July 6, 2006
July 19, 2006
Environmental
June 27, 2006
Sept. 30, 2006
75% Submittal
July 20, 2006
August 4, 2006
95% Submittal
August 7, 2006
August 18, 2006
Final Bid Documents
August 21, 2006
August 28, 2006
4. Fee
The work described above will be completed on a time and materials basis for a notto- exceed
budget of $ 68,000. Direct costs are to cover project expenses including office consumables and
expenses. The estimated level of effort and costs associated with performing each task are
summarized in Attachment 1. Any additional services not included in this Scope of Services will
be performed only after receiving written authorization from the City and a corresponding
budget augmentation. Please note that the rates for field services (supplemental field survey) will
be performed at Prevailing Wage rates according to California State Law.
02056 -05018 6 Attachment "A
Task order 2006 -05
Attachment B
Rohnert Park Martin Avenue Storm Drain Project - Task Order No. 2006 -05
51:76
Design ersonnel Estimated an -Hours by Project Items
Position
Pic
Proj
Pro'
Staff
Sr Env
Env
LLS
Sr.
Sury
Sury
Sr
WP
Total
Subs
Total
Task Description - Design Phase
Mgr
En
E
Sci
Sci
S
Crew (2
Tech
Dsnr
MH
Cost
$205
$165
135
1
$$120
$95
$140
$125
$250
$95
$105
$65
1
Field Surveys
0
1
0
0
0
0
5
0
40
0
0
0
46
SO
10,865
2
Office Surveys
0
1
0
0
0
0
2
6
0
33
0
0
42
$0
$4,330
3
Study Phase
0
8
32
40
16
0
0
0
0
0
30
8
134
SO
$15,430
4
H&H Anabrsis
0
4
16
60
0
0
0
0
0
0
0
0
80
$0
$9,120
5
Des unknown
0
0
0
0
0
0
0
0
0
0
0
0
0
$o
$
b
Environmental
0
4
4
0
72
0
0
0
0
0
0
12
92
56,000
516,620
7
11roject Management
8
30
8
0
0
0
0
0
0
0
0
8
54
$0
$8,19
Sub -Total Prelindna Desi Man -hours -
8
48
60
1 QO
88
0
7
6
40
33
3Q
28
448
$6, QQO
$64, 555
Other Direct Costs:
Consumables 16 per man -hour
$2,688
Mileage, Postage, and Shp p'
$312
Printing and Re roductton
$445
Advertise or Bids
$0
Total Fee
$tip " A