2006/09/12 City Council Resolution (2)RESOLUTION NO. 2006 -225
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING A RECLASSIFICATION OF THE POSITION OF CITY CLERK FROM THE
CONFIDENTIAL UNIT TO THE MANAGEMENT UNIT
WHEREAS, the City Manager as the Personnel Officer for the City has reviewed the job
duties and supervisory responsibilities of the position of City Clerk; and
WHEREAS, this exempt position is typically a Management position in most other
public agencies; and
WHEREAS, the City Council must approve any job classification and compensation
change which affects the City's approved budget; and
WHEREAS, the City Manager recommends a reclassification of the current City Clerk
position from the Confidential Unit to the Management Unit;
FROM
City Clerk
88 -CF at $5,790- $7,037 /month
TO
City Clerk
88 -M at $5,864- $7,127 /month
WHEREAS, prior to finalizing the salary range, the City Manager recommends an
updated salary survey with authority to adjust the salary range up to 10% if justified by a
survey of similar classifications within local jurisdictions.
NOW, THEREFORE, BE IT RESOLVED by the Rohnert Park City Council that the
above recommendation is hereby approved.
DULY AND REGULARLY ADOPTED this 12th day of September, 2006.
ATT T:
Deputy City Clerk
CITY OF ROHN.ER-T,PARK
BREEZE: AYE F'LORES: AYE MACKENZIE: AYE VI.DAK- MARTINEZ: AYE SMITH: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
City of Rohnert Park
CITY CLERK
DEFINITION
Serves as City Clerk to the City Council; performs a variety of functions in
processing, maintaining and distributing information related to the legislative
activities of the City, ensuring compliance with the provisions of the open meeting
law, specifically, the Brown Act; acts as City's Elections Official; manages
compliance with the Political Reform Act as the City's Filing Officer; serves as
City's Custodian of Records; establishes and maintains organizational
procedures and tracking systems for legislative compliance of government
codes; prepares agenda packets, follows up on Council actions, processes
documents, and carries out a variety of administrative details; performs other
duties as required.
DISTINGUISHING CHARACTERISTICS
The City Clerk is a single position class. This class is distinguished by the
breadth of assigned administrative support functions and the responsibilities
entailed while acting as the City Clerk.
SUPERVISION RECEIVED /EXERCISED
General supervision is provided by the City Manager. Provides lead supervision
by assigning and reviewing the work of the Deputy City Clerk and other
administrative support staff.
ESSENTIAL JOB FUNCTIONS
(These duties are a representative sample; position assignments may vary)
Prepares City Council agendas and agenda packets for distribution to
Council, the press and others; attends and /or views City Council meetings;
prepares official action minutes; follows through on items acted upon by
the City Council; advises various individuals of City Council actions;
attests, records, and certifies as required all ordinances and resolutions;
ensures distribution of City Council resolutions, ordinances, and minutes,
including electronically; maintains current and past legislative history of
City Council actions and provides research and reference services to the
public and City staff
Serves as the City's Elections Officer, in conjunction with the Registrar of
Voters Office, for the conduct of municipal elections by issuing and
receiving nomination papers, statements of qualifications, and other
required documents from candidates; serves as Filing Officer /Official of
Statements of Economics Interests and Campaign Statements
« Tracks term expirations and conducts recruitments for City Commissions,
including preparation of Maddy Act required notices
• Assures City's conflict of interest code and liability claims are updated at
appointed intervals
City of Rohnert Park
City Clerk
Page 2 of 4 Pages
Serves as custodian of the official City r
Policy Manual; receives and processes
administers and coordinates the City's re,
include document imaging, records
innovations to maximize efficient functions
Office
-,cords, maintains City Council
subpoenas for City records;
;ords management program to
retention and technological
of the duties of the City Clerk's
• Maintains annexation files and coordinates with City departments and
other agencies to process, record and disseminate annexation
information; prepares filings related to annexations, rights —of -way,
locations, street name changes; forwards zoning changes to the County
Assessor; retains and returns bid bonds
• Prepares a variety of notices in accordance with city, state and federal
law; calendars, notices and advertises public hearings; directs publishing,
posting, and mailing of notices
• Composes and prepares correspondence; records documents; processes
and distributes signed contracts and /or agreements as necessary
• Selects, supervises, trains and evaluates assigned staff
• Maintains the City Seal
• Provides notary services as required
QUALIFICATIONS
Sufficient education and /or experience to successfully perform the duties of the
City Clerk.
Experience /Educalion/Trainin .
A typical waywa of obtaining the required qualifications is to possess a High School
Diploma or GED. A BA/BS from an accredited College in Public Administration or
related field is desirable, and /or any combination of education and the equivalent
of four years of increasingly responsible experience in a secretarial position,
which includes the handling of legal or public documents, preferably including
local government experience to demonstrate possession of knowledge which
involves public contact and the ability to take meeting minutes. Supervisory
experience is required.
Knowledge of:
• City's policies, rules, administrative regulations, and procedures
• Applicable Federal, State and municipal laws and procedures
• Practices and procedures for the efficient operation of an office
• Operations and organization of municipal government
• Legal requirements regarding the preparation and retention of municipal
records
City of Rohnert Park
City Clerk
Page 3 of 4 Pages
• California election law as it pertains to municipal elections
• Regulations and requirements for compliance with the Fair Political
Practices
• Personnel supervision and management
• Techniques of account and statistical record keeping
• Correct English usage, spelling, grammar, and punctuation
• Basic bookkeeping
• Telephone and reception techniques
• Personal computers and related software
• Features of e-mail, internet and websites
Skill to:
• Take and prepare action minutes from meetings
+ Type at a minimum rate of 54 net words per minute from clear, legible
copy
Ability to:
• Follow written and oral instructions
• Interpret rules and procedures and exercise sound judgment
• Work effectively with a wide variety of individuals and groups including
other staff, the public, and the press
• Carry out a number of administrative support tasks in a timely and
professional manner
• Communicate effectively orally and in writing
• Work independently
• Maintain confidentiality of information as required
• Be politically astute
• Prepare clear, concise, and accurate agendas, minutes, correspondence,
records and reports
• Independently monitor various deadlines and legal requirements for
compliance with election code and other regulations
• Compile and maintain accurate information, records, and files
• Learn and utilize new technology
• Establish and maintain cooperative working relationships
• Work extended or irregular hours
Licensing Requirements: (positions in this class typically require)
• Valid Class C California driver's license
• Certification as a Notary Public within one year of appointment
• Municipal Clerk Certification is highly desirable
Working Conditions:
Position requires prolonged sitting, standing, walking, reaching, twisting, turning,
kneeling, bending, squatting, and stooping in the performance of daily office
activities. The position also requires grasping, repetitive hand movement, and
fine coordination in preparing statistical reports and data using a computer
keyboard. Additionally, the position requires near, far, and color vision in reading
correspondence, statistical data, and using the computer, and hearing is required
City of Rohnert Park
City Clerk
Page 4 of 4 Pages
when providing phone and face -to -face service. The need to lift, drag, and push
files, paper, and documents weighing up to 25 pounds also is required.
FL.SA Status: Exempt
Employee Unit: Management
Approved By: City Council
Date Approved: September 12, 2006