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2006/09/12 City Council Resolution (11)RESOLUTION NO. 2006 - 233 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING THE REVISION OF THE EXISTING CITY OF ROHNERT PARK EMERGENCY OPERATIONS PLAN WHEREAS, the President in Homeland Security directive -5, directed the Secretary of the Department of Homeland Security to develop and administer a National Incident Management System, which would provide a consistent nationwide approach for federal, state, local, and tribal governments to work together more effectively and efficiently to prevent, prepare for, respond to, and recover from disasters, regardless of cause, size, or complexity; and WHEREAS, pursuant to Resolution No. 2006 -232 the Rohnert Park City Council has approved the adoption of the National Incident Management System; and WHEREAS, a copy of the proposed changes to the existing City of Rohnert Park Emergency Operations Plan to integrate the National Incident Management System have been presented to the Rohnert Park City Council. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the Revised City of Rohnert Park Emergency Operations Plan incorporating the necessary language and terminology regarding the National Incident Management System. BE IT FURTHER RESOLVED that a copy of this Resolution is forwarded to the State of California Governor's Office of Emergency Services. DULY AND REGULARLY ADOPTED this date of September 12, 2006. ATTEST: City Clerk CITY OF ROHNERT Ma BREEZE: AYE FLORES: AYE MACKENZIE: AYE VIDAK- MARTINEZ: AYE SMITH: AYE AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0) CITY OF ROHNERT PARK DEPARTMENT OF PUBLIC SAFETY POLICE AND FIRE SERVICES Thomas R. Bullard, Director Council: X Miscellaneous Communications Agenda: 9112106 X d 9 /07 /0&CM Copy to: (3ity of Rohnert Park Revised August 2006 500 CITY HALL DRIVE — ROHNERT PARK, CALIFORNIA — 94928 -2118 phone: (707) 584 -2600 fax: (707) 584 -2683 City of Rohnert Park Emergency Operations Plan PART ONE IF- GENERAL INFORMlaT10N kTHE PYLAN RN a x£ The City of Rohnert Park Emergency Operations Plan (EOP) addresses the planned response to extraordinary emergency situations associated with large -scale disasters affecting the City of Rohnert Park. Rohnert Park is part of the Sonoma County Operational Area, which consists of cities, special districts, and the unincorporated areas of the County. This plan is not intended to address the normal day -to -day emergency or well - established emergency procedures. This. plan accomplishes the following: ♦ Establishes the emergency management organization necessary for response to any significant emergency or disaster affecting the City of Rohnert Park. ♦ Establishes the overall operational concepts associated with the management of emergencies. This plan is designed to establish the implementation of the National Incident Management System (NIMS) and Standardized Emergency Management System (SEMS) for the City of Rohnert Park. It is intended to facilitate multi- agency and multi - jurisdictional coordination during emergency operations, particularly between the City of Rohnert Park and the Sonoma County Operational Area. This document serves as a planning reference. Departments within the City of Rohnert Park and other agencies that have roles and responsibilities identified by this plan are encouraged to develop emergency operations plans, detailed standard operating procedures (SOPs), and emergency response checklists based on the provisions of this plan. This document serves as the legal and conceptual framework for emergency management in the City of Rohnert Park. There are a number of separately published documents that support this plan. (Figure 1) These supporting references further describe the operation or functional response to specific threats. These supporting references contain checklists and other resource material. designed to provide users with the basic considerations and actions necessary for effective emergency response for the specific hazard or function. The framers of this document realize the importance of effective communications between EOC staff and City Council Members. The EOC Director or a designee will be responsible for keeping City Council Members updated as to the overall status of response, mitigation and recovery measures during an emergency. City Council Members will need information to make decisions relating to the continuance of City Government, assuring local economic recovery and the general well -being of Rohnert Park citizens. This plan is divided into the following parts: August 2006 City of Rohnert Park Emergency Operations Plan Part 1 — General Information: General information regarding the "basic plan" that describes the emergency management organization and its roles, responsibilities, and operational concepts. Part 2 — References: A reference section containing a glossary and a list of acronyms and abbreviations used in the plan. Emergency Operations Plan Revisions Periodically, the entire EOP will be reviewed, updated, republished, and redistributed. The plan may be modified as a result of post- incident analyses and /or post- exercise critiques. It may be modified if responsibilities, procedures, laws, rules, or regulations pertaining to emergency management and operations change. Those agencies /departments having assigned responsibilities under this plan are obligated to inform the City Manager or designee when changes need to be made. August 2006 2 City of Rohnert Park Emergency Operations Plan Emergency Operations Plan (EOP) This document provides an overall concept and organizational framework. • Part 1 — General Information Purpose, Objectives, Goal, and Assumptions Concept of Operations Emergency Management Organization National Incident Management System (NIMS) Standardized Emergency Management System (SEMS) Mutual Aid Shelter Operations Emergency Operations Center (EOC) Continuity of Government Authorities and References • Part 2 — References Glossary of Terms / Acronyms / Abbreviations Functional /Operational References These references are specific to various agencies, functions, or threats and following: • Specific Policies and Standard Operating Procedures (SOPs) • Checklists • Threat Summaries • Maps / Charts • Forms • Contact lists (employees /vendors /services /etc • Specific legal references ------------------ - - - - -- may contain the Any other relevant data that is detailed in nature or subject to frequent change. Figure 1: Basic Plan and Supporting References August 2006 3 City of Rohnert Park Emergency Operations Plan This EOP establishes policies and procedures and assigns responsibilities to ensure the effective management of emergency operations within the City of Rohnert Park. It provides information on the City of Rohnert Park's emergency management structure and how the emergency management team is activated. The overall objective of emergency management is to ensure the effective management of response forces and resources in preparing for and responding to situations associated with natural disasters, major incidents, and national security emergencies. To carry out its responsibilities, the Emergency Management organization will accomplish the following objectives during a disaster /emergency: • Overall management and coordination of emergency response and recovery operations, including on -scene incident management as required • Coordinate and liaison with Sonoma County Operational Area, other local government agencies, as well as applicable segments of private sector entities and volunteer agencies • Establish priorities and resolve any conflicting demands for support • Prepare and disseminate emergency public information to alert, warn, and inform the public • Disseminate damage information and other essential data • Keep the Operational Area updated to the disposition of the City's situation and the status of the EOC • Provide effective life safety measure; reduce property loss and damage to the environment • Provide for the rapid resumption of impacted businesses and community services • Provide accurate documentation and records required for cost recovery efforts August 2006 4 City of Rohnert Park Emergency Operations Plan The City of Rohnert Park will participate in the Sonoma County Operational Area concept. • The City of Rohnert Park is primarily responsible for emergency actions and will commit all available resources to save lives, minimize injury to persons, and minimize damage to property and the environment. • The City of Rohnert Park will utilize NIMS and SEMS in emergency response operations. • The Director of Emergency Services will coordinate the City's disaster response. • The resources of the City of Rohnert Park will be made available to local agencies and citizens to cope with disasters affecting this area. • The City of Rohnert Park will commit its resources to a reasonable degree before requesting mutual aid assistance. • Mutual aid assistance will be requested when disaster relief requirements exceed the City of Rohnert Park's ability to meet them. The emergency management organization in the City of Rohnert Park will identify potential threats to life, property, and the environment, and.then develop plans and procedures to protect those assets. These plans and procedures will direct emergency response and recovery activities and will be validated by the conduct of actual response or exercising. The goal is to maintain a robust emergency management organization with strong collaborative ties among the Op Area, community -based organizations and volunteers, public service agencies, and the private sector under the National Incident Management System (NIMS) and the Standardized Emergency Management System (SEMS) structure (see NIMS and SEMS in this section). Actions are categorized by the four emergency management phases indicated below. However, not every disaster necessarily includes all indicated phases. Preparedness Phase The preparedness phase involves activities taken in advance of an emergency. These activities develop operational capabilities and effective responses to a disaster. These actions might include mitigation activities, emergency /disaster planning, training, exercises, and public education. Members of the emergency management organization should prepare Standard Operating Procedures (SOPs) /Emergency Operating Procedures (EOPs) and checklists detailing personnel assignments, policies, notification rosters, and resource lists. August 2006 5 City of Rohnert Park Emergency Operations Plan Personnel should be acquainted with these SOPs /EOPs and checklists through periodic training in the activation and execution procedures. Traininq and Exercising The Sonoma County Department of Emergency Services will inform City departments of training opportunities associated with emergency management. Those with responsibilities under this plan must ensure their personnel are properly trained to carry out these responsibilities. The best method of training emergency responders is through exercises. Exercises allow emergency responders to become familiar with the procedures, facilities, and systems that they will actually use in emergency situations. Exercises will be conducted on a regular basis to maintain readiness. Exercises should include as many City departments as possible. The Emergency Services Coordinator will document City exercises by conducting a critique, and using the information obtained from the critique to complete an After - Action Report (AAR), and revise standard operating procedures as necessary. Response Phase Pre - Emergency When a disaster is inevitable, actions are precautionary and emphasize protection of life Typical responses might be: ® Alerting necessary city departments, placing critical resources and personnel on stand -by • Activation of the City Emergency Operation Center (EOC) • Advise the Operational Area of the current situation • Evacuation of threatened populations to safe areas Advising threatened populations of the emergency and apprise them of safety measures to be implemented • Identifying the need for mutual aid • Proclamation of a Local Emergency by the City Manager Emergency Response During this phase, emphasis is placed on saving lives and property, controlling the situation, and minimizing effects of the disaster. Immediate response is accomplished within the affected area by local government agencies and segments of the private sector. August 2006 6 City of Rohnert Park Sustained Emergency Emergency Operations Plan In addition to continuing life and property protection operations, mass care, relocation, public information, situation analysis, and status and damage assessment operations will be initiated. Recovery Phase At the onset of an emergency, actions are taken to enhance the effectiveness of recovery operations. Recovery is both short -term activities intended to return vital life- support systems to operation, and long -term activities designed to return infrastructure systems to pre- disaster conditions. Recovery also includes cost recovery activities. The recovery period has major objectives, which may overlap, including: • Reinstatement of family autonomy • Provision of essential public services • Permanent restoration of private and public property • Identification of residual hazards • Plans to mitigate future hazards • Recovery of costs associated with response and recovery efforts. • Coordination of State and Federal, private and public assistance. Mitigation Phase Mitigation efforts occur both before and following disaster events. Post - disaster mitigation is part of the recovery process. Eliminating or reducing the impact of hazards that exist within the City and are a threat to life and property are part of the mitigation efforts. Mitigation tools include: • Local ordinances and statutes (zoning ordinance, building codes and enforcement, etc.) • Structural measures • Tax levee or abatements • Public information and community relations • Land use planning August 2006 City of Rohnert Park Emergency Operations Plan E ;II�ER�GENCI(�Mi4N�AGENtENT ORGANIZATION x& RESPONS1BtF�1�E'�4'� €t�� '�� r' .az.y,.,�. _ .. s. � „xz._. ��kR,,.as. s.��.. s..�3+ ..... _,:� , x s..:��.xn _.�,,. -..a t . �x „r",ba x,,,.� z <..:.a z ,cx v°t_ �> -�. , r. _,:✓.«.�� , t,:' � �f �, City of Rohnert Park Emergency Management Organization The City Manager, who serves as the Director of Emergency Services /EOC Director, or his designee will direct the City of Rohnert Park's emergency management organization (including emergency response and recovery). The Director of Emergency Services /EOC Director is supported by the emergency management organization and has overall responsibility for: • Organizing, staffing, and operating the Emergency Operations Center (EOC) • Operating communications and warning systems • Providing information and guidance to the public • Maintaining. information on the status of resources, services, and operations • Directing overall operations • Obtaining support for the City of Rohnert Park and providing support to other jurisdictions as required • Identifying and analyzing potential hazards and recommending appropriate countermeasures • Collecting, evaluating, and disseminating damage assessment and other essential information • Providing ongoing information and situation status to the Council See City of Rohnert Park's Emergency Management Organization Chart (Figure 2). City of Rohnert Park Emergency Management (Emergency Operations Center) When a disaster occurs, the City of Rohnert Park's Emergency Operations Center (EOC) will be activated to coordinate and support emergency operations within the City. The City will also be the focal point for information transfer and support requests by field Incident Command Posts (ICP) and other City departments. The City of Rohnert Park's EOC administers mutual aid requests for all fire, law, public works, emergency managers, and other mutual aid through the Sonoma County Operational Area. August 2006 8 City of Rohnert Park Mutual Aid Region Emergency Management Emergency Operations Plan The City of Rohnert Park is within the Sonoma County Operational Area, which is part of the OES Mutual Aid Region II and the OES Coastal Administrative Region. The primary mission of Coastal Region's emergency management organization is to support Operational Area response and recovery operations and to coordinate non -law and non -fire Mutual Aid Regional response and recovery operations through the Regional EOC (REOC). The OES Region Office may also serve as a Disaster Support Area (DSA) when necessary. State Emergency Management The Governor, through State OES and its Mutual Aid Regions, will coordinate statewide operations to include the provision of mutual aid and other support to local jurisdictions and the redirection of essential supplies and other resources as required. The OES Director, assisted by State agency directors and their staffs and identified volunteer agency staff, will constitute the State emergency management staff. August 2006 9 City of Rohnert Park Legal Officer Safety Officer Liaison Officer Law Branch Fire Branch Public Works Branch Medical Branch Health Branch Information Officer Emergency Services Coordinator Situation Status Damage Assessment Documentation Recovery Technical Specialists Emergency Operations Plan `6 1A Section Chief- Claims Unit Time Unit Cost Unit Services Branch Communications Care and Shelter Human Resources Schools Support Branch Resource Status Supply Unit Utilities Transportation Staging Area Manager Figure 2: City of Rohnert Park Emergency Management Organization Chart August 2006 10 City of Rohnert Park General Emergency Operations Plan In Homeland Security Presidential Directive (HSPD) -5, Management of Domestic Incidents, the President directed the Secretary of Homeland Security to develop, submit for review to the Homeland Security Council, and administer a National Incident Management System (NIMS). This system will provide a consistent Nationwide approach for Federal, State, local, and tribal governments to work effectively and efficiently together to prepare for, prevent, respond to, and recover from domestic incidents, regardless of cause, size, or complexity. The NIMS enhances the management of domestic incidents by establishing a single, comprehensive system for incident management and will help achieve greater cooperation among Departments and agencies at all levels of government. Aside from the requirements of the HSPD, this Department possesses significant responsibility as a signatory to the National Response Plan (NRP). Implementing the NIMS strengthens each Department's capability and resolve to fulfill its responsibilities to the American people in times of emergency. August 2006 11 City of Rohnert Park Emergency Operations Plan STAND %ARDtZED�'EMERG��t�Y 1�AI��AGEMEIVT� SAS EIVty S��NIS��e �� ` f� ��k General The Standardized Emergency Management System (SEMS) is the system required by Government Code Section 8607(a) for managing responses to multi- agency and multi - jurisdiction emergencies in California. SEMS consists of five organizational levels that are activated as necessary: field response, local government, operational area, regional, and state. SEMS incorporates the use of the Incident Command System (ICS), the Master Mutual Aid Agreement and existing mutual aid systems, the Operational Area Concept, the Operational Area Satellite Information System (OASIS), and multi- agency or inter - agency coordination. Local governments must use SEMS to be eligible for reimbursement of their personnel - related costs under state disaster assistance programs. Local Government Level In SEMS Local government is one of the five levels of SEMS. The basic role of a local government is to manage and coordinate the overall emergency response and recovery activities within its jurisdiction. A local government under SEMS is a city, county, city and county, school district, or special district. Special districts under SEMS are units of local government (other than a city, county, or city and county) with authority or responsibility to own, operate, or maintain a project (as defined in Title 19 of the California Code of Regulations 2900(s) for purposes of natural disaster assistance). This may include a joint powers authority established under Section 6500 et seq. of the Government Code. Cities are responsible for emergency response within their boundaries, although some cities contract for some municipal services from other agencies. Special districts are primarily responsible during emergencies for restoration of services that they normally provide. They may also be responsible for safety of people at their facilities or on their property and for warning of hazards from their facilities or operations. Some special districts may assist other local governments in the emergency response. All local governments are responsible for coordinating with other local governments, the field response level and the operational area. Local governments are also responsible for providing mutual aid within their capabilities. SEMS Requirements for Local Governments The City of Rohnert Park will comply with SEMS regulations in order to be eligible for state funding of response - related personnel costs and will: August 2006 12 City of Rohnert Park Emergency Operations Plan 1) Use SEMS when a local emergency is declared or proclaimed, or the EOC is activated. 2) Establish coordination and communications with field incident commanders either through Departmental Operating Centers (DOCs) or directly to the EOC, when activated. 3) Use existing mutual aid systems for coordinating fire, law enforcement, and other resources. 4) Establish coordination and communications between the Sonoma County /Op Area's EOC when activated, and any state or local emergency response agency having jurisdiction at an incident within the City's boundaries. 5) Use multi- agency or inter - agency coordination to facilitate decisions for overall response activities. The requirement to use SEMS includes fulfilling the management and coordination role of local government and providing for the five essential ICS functions of management, operations, planning /intelligence, logistics, and finance /administration. Sonoma County /Op Area Responsibilities under SEMS The cities and special districts participate in the operational area organization and system for coordination and communication within the operational area. The implementation of SEMS is a cooperative effort of all departments and agencies within the County, cities, and special districts that have an emergency response role. The Sonoma County Department of Emergency Services - Emergency Management Division has the lead responsibility for SEMS implementation and planning with responsibilities for: • Communicating information within the County /Op Area on SEMS requirements and guidelines • Coordinating SEMS development among departments and agencies • Identification of all departments and agencies involved in field level response • Identification of departments and agencies with Department Operations Center (DOCs) • Coordinating with other local governments, the Operational Area, and volunteer and private agencies on development of SEMS • Incorporating SEMS into the County /Op Area Emergency Operations Plan and procedures • Incorporating SEMS into the County /Op Area's emergency ordinances, agreements, memorandum of understandings, etc. August 2006 13 City of Rohnert Park Emergency Operations Plan Identification of special districts that operate or provide services within the boundaries of the County of Sonoma. Determining the emergency role of these districts and making provisions for coordination during emergencies. Identification of local volunteer and private agencies that have an emergency response role. Determining their emergency role and making provisions for coordination during emergencies. All local government staff that may work in the Emergency Operations Center (EOC), in Department Operations Centers (DOCs), or at the field level must receive appropriate SEMS training as required by SEMS regulations. New personnel must be trained as they are hired. Organization Flexibility - Modular Organization The five essential ICS functions will be established as "sections" within the EOC and all other functions will be organized as branches, groups or units within sections. The types of functions and their relationship to one another will depend upon the size and nature of the incident. Only those functional elements that are required to meet current objectives will be activated. Those functions that are needed but not staffed will be the responsibility of the next higher element in the organization. Management of Personnel - Hierarchy of Command and Span -of- Control Section Chiefs for Operations, Planning /Intelligence, Logistics, and Finance /Administration report to the EOC Director. They are responsible for: Overseeing the internal functioning of their section, and Interacting with each other, the EOC Director, and other entities within the EOC to ensure the effective functioning of the EOC organization EOC Action Plans At local, operational area, regional, and state levels, the use of EOC action plans provide designated personnel with knowledge of the objectives to be achieved and the steps required for achievement. Action Plans not only provide direction, but they also serve to provide a basis for measuring achievement of objectives and overall system performance. Action planning is an important management tool that involves: A process for identifying priorities and objectives for emergency response or recovery efforts Documentation of priorities and objectives, tasks, and personnel assignments The Planning /Intelligence Section, with assistance from other Sections, develops the action plan and facilitates the action planning meetings. The EOC Director approves the Action Plan. August 2006 14 City of Rohnert Park Emergency Operations Plan Developing a plan for a specified operational period that may range from a few hours to 24 hours. The operational period is determined by first establishing a set of priority actions that need to be performed. A reasonable time frame is then established for accomplishing those actions. The action plans need not be complex, but should be sufficiently detailed to guide EOC elements in implementing the priority actions. (See City of Rohnert Park EOC Planning Section Checklists.) Multi- Agency or Inter - Agency Coordination Multi- agency or inter - agency coordination is important for: • Establishing priorities for response • Allocating critical resources • Developing strategies for handling multi- agency response problems • Sharing information • Facilitating communications • Assuring jurisdictional /agencies objectives are not compromised Emergency response is coordinated at the EOC through: Representatives from City departments and agencies Representatives from outside agencies including special districts, volunteer agencies, and private organizations Coordination with agencies not represented in the EOC may be accomplished via various communications systems such as radio and computer networks Coordination with the Field Response Level In a major emergency, the City's EOC shall be activated to coordinate and support the overall response while field responders use the Incident Command System. Incident Commanders may report to the Operations Section, usually to their counterpart, which, in turn, will coordinate with other Sections in the EOC. In some incidents, Incident Commanders may report directly to their departments. When the EOC is directly overseeing Incident Command teams, the EOC is operating in a centralized coordination and direction mode. It is imperative that during major emergencies, resources and priorities are managed via the EOC. Coordination with Operational Area Level Coordination and communications should be established between the City EOC and the Operational Area. For the County, the common communications links are telephone, Fax, cellular, amateur radio, and to -band radio. August 2006 15 City of Rohnert Park Emergency Operations Plan Sonoma County uses an Operational Area Multi Agency Coordination System (MACS) concept when developing response and recovery operations. When and where possible, the County will include jurisdictional representatives in planning for jurisdictional support. Special District Involvement Special districts are defined as local governments in NIMS and SEMS. The emergency response role of special districts is generally focused on the return to normal services. During disasters, some types of special districts will be more extensively involved in the emergency response by assisting other local governments. Coordination and communications should be established among special districts that are involved in emergency response, other local governments, and the Operational Area. This may be accomplished in various ways depending on the local situation. Relationships among special districts, cities, county government, and the operational area are complicated by overlapping boundaries and by the multiplicity of special districts. Special districts need to work with the local governments in their service areas to determine how best to establish coordination and communications in emergencies. When a special district is wholly contained within the affected city, the special district should have a liaison representative at the city EOC to direct support. An exception may occur when there are many affected special districts within the city. When there are many affected special districts within the city, it may not be feasible for the City EOC to accommodate representatives from all special districts during area -wide disasters. In such cases, the city should work with the special districts to develop alternate ways of establishing coordination and communications. Typically, special district boundaries cross municipal boundary lines. A special district may serve' several cities and county unincorporated areas. Some special districts serve more than one county. In such a situation, the special district may wish to provide a liaison representative to the Operational Area EOC to facilitate coordination and communication with the various entities it serves. Federal Emergency Management Agency - - - - - - - (FEMA) State OES (Coastal Region) Regional Emergency Operations Center (REOC) Sonoma Operational Area Other Operational Areas Sonoma County / Op Area EOC i County / Op Area ECCs Local Governments Local Governments Local Government EOCs Local Government EOCs Incidents within unincorporated areas of State Office of Emergency Services State Operations Center (SOO) f State OES I State OES (Inland Region) (Southern Region) Regional Emergency Regional Emergency Operations Center (REOC) Operations Center (REOC) Other Operational Areas Other Operational Areas County /Op Area EOCs County /Op Area EOCs Local Governments Local Governments Local Government EOCs Local Government EOCs August 2006 16 City of Rohnert Park Emergency Operations Plan Introduction The foundation of California's emergency planning and response is a statewide mutual aid system which is designed to ensure that adequate resources, facilities, and other support is provided to jurisdictions whenever their own resources prove to be inadequate to cope with a given situation(s). The basis for the system is the California Disaster and Civil Defense Master Mutual Aid Agreement, as provided for in the California Emergency Services Act. This Agreement was developed in 1950 and has been adopted by the state, all 58 counties, and most incorporated cities in the State of California. The Master Mutual Aid Agreement creates a formal structure wherein each jurisdiction retains control of its own facilities, personnel, and resources, but may also receive or render assistance to other jurisdictions within the state. State government is obligated to provide available resources to assist local jurisdictions in emergencies. It is the responsibility of the local jurisdiction to negotiate, coordinate, and prepare mutual aid agreements. Mutual aid agreements exist in: • Law enforcement • Fire services • Medical • Public Health • Emergency Managers (EMMA). • Hazardous Materials 0 Public Utilities • Engineers Coroner, and others Mutual Aid System A statewide mutual aid system, operating within the framework of the Master Mutual Aid Agreement, allows for the progressive mobilization of resources to and from emergency response agencies, local governments, operational areas, regions, and state with the intent to provide requesting agencies with adequate resources. August 2006 17 City of Rohnert Park Emergency Operations Plan The statewide mutual aid system includes several discipline- specific mutual aid systems, such as fire and rescue, law, medical and public works. The adoption of NIMS and SEMS does not alter existing mutual aid systems. These systems work through local government, operational area, regional, and state levels consistent with NIMS and SEMS (see Figures 4). Mutual aid may also be obtained from other states. Interstate mutual aid may be obtained through direct state -to- state contacts, pursuant to interstate agreements and compacts, or may be coordinated through federal agencies. Mutual Aid Regions Mutual aid regions are established under the Emergency Services Act. Six mutual aid regions numbered 1 -VI have been established within California. The City of Rohnert Park is within Region II. Each mutual aid region consists of designated counties. Region 11 is in the OES Coastal Administrative Region (see Figure 5). State OES -------------------------------------- - - - - -- pool 1 I 1 1 1 1 Other OES Regions Coastal Region OES --- 1------------ - - - - -- State Agencies 1 1 1 1 1 Unaffected Op Local Governments Op Areas in other 1 Areas within - -- in Unaffected OES Regions jCoastal Region Op Area 1 1 1 1 Sonoma Unaffected Local & Local Governments Operational Area State Agencies in p Sonoma Op Area in other Op Areas 1 1 I 1 - - Affected Local Governments - - - - - - - - 0- Resource Requests Resources Figure 4: Flow of Resource Requests August 2006 18 City of Rohnert Park August 2006 Emergency Operations Plan AdmMistrat ve Figure 5: State OES Administrative Regions Oath ent 19 City of Rohnert Park Mutual Aid Coordinators Emergency Operations Plan To facilitate mutual aid, discipline - specific mutual aid systems work through designated mutual aid coordinators at the operational area, regional, and state levels. The basic role of a mutual aid coordinator is to receive mutual aid requests, coordinate the provision of resources from within the coordinator's geographic area of responsibility, and pass on unfilled requests to the next level (see Figure 6). Mutual aid requests that do not fall into one of the discipline- specific mutual aid systems are handled through the emergency services mutual aid system by emergency management staff at the local government, operational area, regional, and state levels. Mutual aid coordinators may function from an EOC, their normal departmental location, or other locations depending on the circumstances. Some incidents require mutual aid but do not necessitate activation of the affected local government or operational area EOCs because of the incident's limited impacts. In such cases, mutual aid coordinators typically handle requests from their normal work location. When EOCs are activated, all activated discipline- specific mutual aid systems should establish coordination and communications with the EOCs When an operational area EOC is activated, operational area mutual aid system representatives should be at the operational area EOC to facilitate coordination and information flow. When the OES Coastal Region EOC (REOC) is activated, regional mutual aid coordinators should have representatives in the REOC unless it is mutually agreed that effective coordination can be accomplished through telecommunications. State agencies may be requested to send representatives to the REOC to assist OES regional staff in handling mutual aid requests for disciplines or functions that do not have designated mutual aid coordinators. When the State Operations Center (SOC) is activated, state agencies with mutual aid coordination responsibilities will be requested to send representatives to the SOC. Mutual aid system representatives at an EOC may be located in various functional elements (sections, branches, groups or units) or serve as an agency representative, depending on how the EOC is organized and the extent to which it is activated. Volunteer and Private Agencies in Mutual Aid Volunteer agencies and private agencies may participate in the mutual aid system along with governmental agencies. For example, the disaster medical mutual aid system relies heavily on private sector involvement for medical /health resources. Some volunteer agencies such as the American Red Cross, Salvation Army, and others are an essential element of the statewide emergency response to meet the needs of disaster victims. Volunteer agencies mobilize volunteers and other resources through their own systems. They also may identify resource needs that are not met within their own systems that would be requested through August 2006 20 City of Rohnert Park Emergency Operations Plan the mutual aid system. Volunteer agencies with extensive involvement in the emergency response should be represented in EOCs. Some private agencies have established mutual aid arrangements to assist other private agencies within their functional area. For example, electric and gas utilities have mutual aid agreements within their industry and established procedures for coordinating with governmental EOCs. In some functional areas, services are provided by a mix of special districts, municipal and private agencies. Mutual aid arrangements may include both governmental and private agencies. Liaison should be established between activated EOCs and private agencies involved in a response. Where there is a need for extensive coordination and information exchange, private agencies should be represented in activated EOCs at the appropriate SEMS level. Emergency Facilities Used for Mutual Aid Incoming mutual aid resources may be received and processed at several types of facilities including marshaling areas, mobilization centers, and incident facilities. Each type of facility is described briefly below. Marshaling Area: Defined in the Federal Response Plan as an area used for the complete assemblage of personnel and other resources prior to their being sent directly to the disaster affected area. Marshaling areas may be established in other states for a catastrophic California earthquake. Mobilization Center: An off - incident location at which emergency service personnel and equipment are temporarily located pending assignment, release or reassignment. For major area -wide disasters, mobilization centers may be located in or on the periphery of the disaster area. Incident Facilities /Staging Areas: Incoming resources may be sent to staging areas, other incident facilities, or directly to an incident, depending on the circumstances. Staging areas are temporary locations at an incident where personnel and equipment are kept while awaiting tactical assignments. Policies and Procedures Mutual aid resources will be provided and utilized in accordance with the California Master Mutual Aid Agreement. During a proclaimed emergency, inter - jurisdictional mutual aid will be coordinated at the county, operational area, or mutual aid regional level. Because different radio frequencies are in use among most agencies, local agencies should provide incoming mutual aid forces with portable radios having local frequencies. The City and special districts will make mutual aid requests through the Sonoma Operational Area EOC. Requests should specify, at a minimum: August 2006 21 City of Rohnert Park • Number and type of personnel needed • Type and amount of equipment needed • Reporting time and location • To whom forces should report • Access routes • Estimated duration of operations • Risks and hazards Emergency Operations Plan Following a major disaster, the Sonoma County Department of Emergency Services can assist local governments with reimbursement procedures for response - related costs. Authorities and References Mutual aid assistance may be provided under one or more of the following authorities: • California Master Mutual Aid Agreement • California Fire and Rescue Emergency Plan • California Law Enforcement Mutual Aid Plan • Robert T. Stafford Disaster Relief and Emergency Assistance Act (Public Law 93- 288, as amended), which provides federal support to state and local disaster activities City of Rohnert Park Mutual Aid Agreements WITH FOR State of California Master Mutual Aid Sonoma County Inter - Agency Cooperation in Op Area Agreement Major Natural and Technological Disasters Emergency response coordination may be conducted from the EOC or from other locations depending on the situation. The EOC may be partially or fully staffed to meet the demands of the situation. August 2006 22 City of Rohnert Park Emergency Operations Plan The City of Rohnert Park's primary EOC is located at the Main Public Safety Building, 500 City Hall Drive. The Sonoma County Operational Area EOC is located at the County Hall of Justice. Alternate EOC Location and Description We have an agreement with the City of Cotati to use their Police Station located at 203 W. Sierra Ave, Cotati as an alternate EOC location. Their new facility has back -up generator power, communications capabilities, structural integrity, and enough room to facilitate EOC activities. When To Activate: ■ A significant earthquake causing damage in the City of Rohnert Park or the Op Area or neighboring jurisdictions ® Heavy or continuous rain expected to elevate the City of Rohnert Park drainage levels beyond flood stage ■ An impending or declared "State of War Emergency" ■ An emergency situation that has occurred or might occur of such a magnitude that it will require a large commitment of City or County resources over an extended period of time. Examples include a major hazardous material incident, civil disturbance, aircraft disaster, railroad incident, wildland fire, or severe weather conditions. Who Can Activate: The following individuals, either acting as the EOC Director or on behalf of the EOC Director, or their appointed representatives (as referenced in Continuity of Government Lines of Succession) are authorized to activate the EOC: • City Manager • Director of Public Safety • Public Safety Command Staff (Commanders & Lieutenants) or their representatives • Emergency Services Coordinators • City Management Team • County /Operational Area Emergency Services Coordinator may request the opening the EOC. ■ Field Incident Commander August 2006 23 City of Rohnert Park How To Activate: ■ Contact the Public Safety Dispatch Center. Emergency Operations Plan • Identify yourself and provide a callback confirmation phone number. ■ Briefly describe the emergency /disaster situation causing this request. (See City of Rohnert Park's EOC Manual - EOC Activation Procedures) EOC Activation Levels Trigger Event /Situation Activation Staffing Activities Level Severe Weather Watch Stand -By None None Limited to office or other EOC is configured; location. all systems ready. Severe Weather Warning Minimal EOC Director Situation analysis Public Information PIO Response coordination Earthquake Advisory /Prediction Level Resource coordination One Plan / Intel Operations Severe Weather Warning Partial EOC Director Emergency Services Coord Situation analysis Response coordination Earthquake with substantial damage PIO Resource coordination re orted Section Chiefs Logistics support Public Information Earthquake Advisory /Prediction Level Plan / Intel Two or Three Operations Logistics Major wind or rain storm with damage Section Chiefs, Branches and Units as Wildfire affecting developed area appropriate to situation Liaison /Agency reps as appropriate Major scheduled event Incident involving large -scale or possible large-scale evacuations Major city or regional emergency - Full All positions Situation analysis multiple areas with heavy resource Response coordination involvement Liaison /Agency reps as Appropriate Resource coordination Logistics support Earthquake with severe damage Public Information Sustained Operations August 2006 24 City of Rohnert Park Status Boards Emergency Operations Plan Because the EOC's major purpose is accumulating and sharing information to ensure coordinated and timely emergency response, status boards for tracking emergency activities will be made available for use in the EOC. All EOC sections are encouraged to maintain display devices so that other sections can quickly comprehend what actions have been taken, what resources are available, and to track damage in the City. The Planning /Intelligence Section is responsible for coordinating the display of information. All display charts, boards, and materials are stored at the Primary EOC. At the onset of any disaster, a log will also be compiled for the duration of the emergency situation. Key disaster related information will be recorded in the log; e.g., casualty information, health concerns, property damage, fire status, size of risk area, scope of the hazard to the public, number of evacuees, etc. The posting of the log is the responsibility of the Planning /Intelligence Section staff. Communications Communications are provided for in the EOC by the Logistics Section and include: • Emergency Alert System (EAS): The EAS is used to disseminate disaster information to the public. It replaced the Emergency Broadcast System. Contact the Sonoma County OES for access. • The Low Band Inter -City radio frequency: A dedicated network linking Op Area and city EOCs • Auxiliary Communications Systems (ACS): A county -wide organization of over 150 amateur radio operators • City Communications - responsible for fire, law, medical, and local government frequencies This does not include assets that could be provided by CDF, CalTrans; and CHP. The City EOC will generally be a focal point for coordination of response activities with many non - governmental agencies. The EOC staff should establish communication with school representatives and private and volunteer agencies providing services with the city, when appropriate. The School Resource Officer will act as a liaison to review all school site safety plans annually and participate in school emergency preparedness drills quarterly. August 2006 25 City of Rohnert Park Emergency Operations Plan Agencies that play key roles in the response should have representatives at the EOC. If an agency supports several functions and has only one representative at the EOC, the agency representative should be located at the liaison area. If an agency is supporting one function only, its representative may be located with that functional element. Some agencies may have several personnel participating in functional elements in the EOC. Agencies that have countywide response roles and cannot respond to numerous city EOCs should be represented at the operational area level. Coordination with volunteer and private agencies and school representatives that do not have representatives at the EOC may be accomplished through telecommunications, liaison with community councils that represent several agencies, or involvement of agencies in special multi- agency groups on specific issues. A list of local and surrounding school and emergency management personnel will be established and maintained to assure immediate and effective communication and cooperation in the event of an emergency. CITY OF ROHNERT PARK COORDINATION LINKS State Office of Emergency Services Coastal Regional /Mutual Aid Region II Sonoma County Operational Area Field Level Response August 2006 26 City of Rohnert Park Emergency Operations Plan MW , r�s y-�.'f b;z* t�= s,�-t "✓`i r �.3 '�'c`�",`"`�3��W�g'`�... E�MERG�NCY�OPERAT�ONS CENTER, (OC)r�M�NAGEMEI�T��,,�e � SEMS regulations require local government to provide for five functions: management, operations, planning /intelligence, logistics, and finance /administration. These functions are the basis for structuring the EOC organization. Management - Responsible for overall emergency policy and coordination through the joint efforts of governmental agencies and private organizations Operations - Responsible for coordinating all jurisdictional operations in support of the emergency response through implementation of the City's EOC Action Plan Planning /Intelligence - Responsible for collecting, evaluating and disseminating information: assist in developing the City's EOC Action Plan and After - Action Report, maintaining documentation and other functions Logistics - Responsible for supporting operations, providing facilities, services, personnel, equipment and materials Finance /Administration - Responsible for financial activities and other administrative aspects The EOC organization may include representatives from special districts, volunteer agencies, and private agencies with significant response roles. Mutual Aid Assignments are responsible to liaison between the City of Rohnert Park EOC and their respective agency /jurisdiction. Management Section The Management Section is responsible for overall management and administration of the incident. Management also includes certain support staff functions required to support the EOC Management function and the field command function. • EOC Director • Emergency Services Coordinator • Legal Officer • Information Officer • Liaison Officer • Safety Officer August 2006 27 City of Rohnert Park Emergency Operations Plan EOC Director - The EOC Director is responsible for the City's response to and recovery from any disaster or emergency. The City Manager is the primary EOC Director and may delegate this responsibility. In the City Manager's absence, the Assistant City Manager or a Department Head may serve as the primary EOC Director. See also the Emergency Management Organization (Figure 2) Emergency Services Coordinator - The Emergency Services Coordinator is responsible for the coordination and planning during any emergency, for maintaining liaison with the Operational Area, state, federal, private industry, and other disaster response agencies and organizations as needed, and for managing mutual aid (except law, fire, medical, and public works mutual aid). The Emergency Services Coordinator may also serve as the EOC Director. Legal Officer - The Legal Officer is the City Attorney or his or her designate. The Legal Officer provides advice to the EOC Director in all legal matters relating to the emergency. The Legal Officer assists the EOC Director in declaring a local emergency and implementation of emergency powers. Information Officer (10) - The Public Information Officer (PIO) acts under the direction of the EOC Director and Emergency Services Coordinator and coordinates City public information activities. The Public Information Officer ensures that the media and citizens are fully informed on all aspects of the emergency. Safety Officer - The Safety Officer acts as an advisor to the EOC Director. He or she watches over all aspects of the emergency organization to ensure the safety of all personnel involved. The Safety Officer is responsible for correcting unsafe operations and for working with all sections to protect the safety of all EOC staff. Operations Section The Operations Section is supervised by the Operations Section Chief who is in charge of all functions within the Operations Section. The Operations Section directs City operational resources and coordinates mutual aid resources. In addition, the Operations Section is responsible for coordinating with City field incident commanders. The following branches are in the Operations Section. Various Branches /Groups can be added as needed. • Law Branch • Fire Branch • Public Works Branch • Medical Branch (EMS) • Health Branch Operations Section Chief - The Operations Section Chief is in charge of all branches /groups in the Operations Section and reports directly to the EOC Director. The Operations Chief assists in the development and execution of the Action Plan. The Operations Section Chief shall be advised of all requests for Mutual Aid and other resources. August 2006 28 City of Rohnert Park -Emergency Operations Plan Law Branch - The Law Branch directs the response activities of Police units, reserves, and volunteers. It also coordinates all law mutual aid. Fire Branch - The Fire Branch directs the response activities of City, volunteer, and mutual aid fire. This Branch coordinates rescue operations with the Public Works Branch and other outside agencies as required for heavy rescue. Public Works Branch - The Public Works Branch directs and coordinates response to public works problems, maintains surviving utilities and services, and coordinates public works mutual aid. This Branch also assists in evaluating the safety of structures (e.g., buildings and bridges) and roads. Public Works will also assist other units with traffic control, search and rescue, and transportation as needed. Medical Branch - The Medical Branch functions as a liaison with medical resources and the City. This Branch manages all medical mutual aid within the City and coordinates with the Operational Area. Health Branch — The Health Branch manages all public health resources within the City. This Branch is responsible for ensuring the public health, controlling the outbreak of diseases, and maintaining the safe supply of drinking water. Planning /Intelligence Section The Planning /Intelligence Section is under the supervision of the Planning Section Chief. The duties and responsibilities of the Planning Section are gathering and analysis of all data regarding the incident and the assigned resources. The Planning Section maintains an incident log, EOC display maps, and charts. The Planning Section is also responsible for preparing situation reports, assessing damage, conducting planning meetings, documenting all EOC activities, and assisting in the preparation of the Action Plan. The following units are established as necessary in the Planning Section: • Situation Status Unit • Damage Assessment Unit • Documentation Unit Recovery Unit • Technical Specialists Planning Section Chief - The Planning Section Chief manages the Planning Section. The Planning Section Chief is responsible for the collection, evaluation, and dissemination of incident information. Situation Status Unit - The Situation Status Unit's primary role is to collect, collate, and process all information and intelligence. Situation Status is also responsible for maintaining the Master Incident Log and map displays. August 2006 29 City of Rohnert Park Emergency Operations Plan Damage Assessment Unit — The Damage Assessment Unit collects damage information from within the City, coordinates inspections, and prepares a damage assessment report for the EOC Director and other agencies that may need damage information. Documentation Unit - The Documentation Unit maintains and files all EOC messages, maintains official history of the emergency to insure complete documentation for the purpose of recovery of funds, and provides liaison to outside academic and professional investigators of the emergency. Recovery Unit — The Recovery Unit coordinates social recovery efforts and the development of recovery plans and operations. Technical Specialist - Technical Specialists provide expert information in the development of an Action Plan. Some areas of expertise might be: river levels, weather forecasting, GIS /Maps, hazardous materials, weapons of mass destruction, or radiological materials. Logistics Section The Logistics Section is under the supervision of the. Logistics Section Chief and provides all emergency support needs. The Logistics Section orders all resources, manages volunteer personnel, and provides communications, facilities, transportation, supplies, equipment, fuel, food, and shelter as required. The Logistics Section is made up of the following units: Services Branch • Communications • Care and Shelter Unit • Human Resources • Schools Support Branch • Resource Status • Supply Unit • Utilities • Transportation Staging Area Manager Logistics Section Chief - The Logistics Section Chief manages all functions and units of the Logistics Section. August 2006 30 City of Rohnert Park Emergency Operations Plan Services Branch - The Services Branch provides human services, care, shelter, feeding, and communications. When fully activated, it coordinates a Communications Unit (to include an Auxiliary Communications Service (ACS) Leader), a Care and Shelter Unit, a Human Resources Unit (provides services to City employees and manages the volunteer program), and Schools Unit (updates and coordinates school closure information and addresses other school - related issues). Support Branch - The Support Branch provides physical support to the emergency operation. When fully activated, it includes: Resource Status Unit (identifies and tracks all resources operating within the City and posts this information in the EOC), Supply Unit (handles all of the ordering for the emergency), a Utility Unit (coordinates activities of telephone, water, and power utilities with the City and County emergency organizations), and a Transportation Unit (coordinates transportation resources in support of evacuations and other transportation needs). Staging Area Manager — The Staging Area Manager reports to the Logistics Section and coordinates with the Logistics and Operations sections. This person's primary duties involve establishing and maintaining the staging area(s). This unit manages all activities within the staging area(s). Activities may include allocating space and facilities and assisting in the coordination of receipt, assignment, and deployment of resources. Finance /Administration Section The Finance /Administration Section provides for the tracking of the time worked by all emergency personnel involved in the incident, provides cost analysis and projections, and records any and all injury claims for compensation. The Finance Section is managed by the Finance Section Chief. The Finance Section Chief will establish the need for specific sub- units within the Finance Section, such as: • Claims Unit • Time Unit • Cost Unit Finance Section Chief - The Finance Section Chief provides supervision to members of the Finance Section and manages all financial aspects of the emergency. In addition, he /she manages the receipt of claims for compensation against the City. Claims Unit - The Claims Unit manages all legal claims for compensation filed against the City. it advises the EOC Director in areas of claims for bodily injury and property damage compensation presented to the City. Time Unit - The Time Unit maintain records of all personnel time worked at the emergency which includes all volunteers that may or may not be previously registered as Disaster Service Workers. Cost Unit - The Cost Unit provides the projected cost of supplies and materials to support the emergency. In addition, it collects all cost data and records, performs cost effectiveness analysis, and provides cost estimates and cost savings recommendations. August 2006 31 City of Rohnert Park Emergency Operations Plan Local Emergency A Local Emergency may be proclaimed by the Director of Emergency Services (City Manager) or designee in accordance with the ordinance adopted by the City Council. The City Council must ratify a Local Emergency proclaimed by the City Manager within seven days. Proclamations are normally made when there is an actual incident or threat of disaster or extreme peril to the safety of persons and property within the City of Rohnert Park, caused by natural or man -made situations. The City shall advise the County Department of Emergency Services of the declaration. The proclamation of a Local Emergency provides the governing body with the legal authority to: • If necessary, request that the Governor proclaim a State of Emergency. • Promulgate or suspend orders and regulations necessary to provide for the protection of life and property, including issuing orders or regulations imposing a curfew within designated boundaries. • Exercise full power to provide mutual aid to any affected area in accordance with local ordinances, resolutions, emergency plans, or agreements. • Request state agencies and other jurisdictions to provide mutual aid. • Require the emergency services of any local official or employee. • Requisition necessary personnel and materials from any local department or agency. • Obtain vital supplies and equipment and, if required, immediately commandeer the same for public use. • Impose penalties for violation of lawful orders. • Conduct emergency operations without incurring legal liability for performance, or failure of performance. (Note: Article 17 of the Emergency Services Act provides for certain privileges and immunities.) State of Emergency The Governor may proclaim a State of Emergency when: Conditions of disaster or extreme peril exist which threaten the safety of persons and property within the state caused by natural or man -made incidents The Governor is requested to do so by local authorities August 2006 32 City of Rohnert Park Emergency Operations Plan The Governor finds that local authority is inadequate to cope with the emergency Whenever the Governor proclaims a State of Emergency: • Mutual aid shall be rendered in accordance with approved emergency plans when the need arises in any county, city and county, or city for outside assistance • The Governor shall, to the extent he /she deems necessary, have the right to exercise all police power vested in the state by the Constitution and the laws of the State of California within the designated area • Jurisdictions may command the aid of citizens as deemed necessary to cope with an emergency • The Governor may suspend the provisions of orders, rules or regulations of any state agency; and any regulatory statute or statute prescribing the procedure for conducting state business • The Governor may commandeer or make use of any private property or personnel (other than the media) in carrying out the responsibilities of his office • The Governor may promulgate, issue and enforce orders and regulations deemed necessary • The Governor can request additional assistance by asking for a Presidential declaration State of War Emergency Whenever the Governor proclaims a State of War Emergency, or if a State of War Emergency exists, all provisions associated with a State of Emergency apply, plus: All state agencies and political subdivisions are required to comply with the lawful orders and regulations of the Governor which are made or given within the limits of his authority as provided for in the Emergency Services Act. August 2006 33 City of Rohnert Park Emergency Operations Plan Purpose A major disaster or an enemy attack could result in great loss of life and property, including the death or injury of key government officials. At the same time, there could be partial or complete destruction of established seats of government, and the destruction of public and private records essential to continued operations of government and industry. In the aftermath of a major disaster, law and order must be preserved and essential government services must be maintained. Civil government best accomplishes this. To this end, it is particularly essential that the City continue to function. Applicable portions of the California Government Code and the State Constitution (cited in the next paragraphs) provide authority for the continuity and preservation of state and local government. Responsibilities Government at all levels is responsible for providing continuous, effective leadership and authority under all aspects of emergency services operations (preparedness, response, recovery, and mitigation). Under California's concept of mutual aid, local officials remain in control of their jurisdiction's emergency operations while others may provide additional resources upon request. A key aspect of this control is the ability to communicate official requests, situation reports, and emergency information throughout any disaster a community might face. Preservation of Local Government Article 15 of the California Emergency Services Act (Chapter 7 of Division 1 of Title 2 of the Government Code) provides the authority, as well as the procedures to be employed, to ensure continued functioning of political subdivisions within the State of California. Article 15 provides for the succession of officers who head departments responsible for maintaining law and order, or in furnishing public services relating to health and safety. Article 15 also outlines procedures to assure continued functioning of political subdivisions in the event the governing body, including standby officers, is unavailable to serve. Lines of Succession for Officials Charged with Discharging Emergency Responsibilities The first step in assuring continuity of government is to have personnel who are authorized and prepared to carry out emergency actions for government in the event of a natural, technological, or national security disaster. Article 15, Section 8638 of the Emergency Services Act authorizes governing bodies to designate and appoint three standby officers for each member of the governing body. August 2006 34 City of Rohnert Park Emergency Operations Plan Article 15, Section 8637 of the Emergency Services Act authorizes political subdivisions to provide for the succession of officers (department heads) having duties related to law and order and /or health and safety. (See Lines of Succession list for County departments at the end of this Section.) Lines of Succession for Officials Charged with Discharging Emergency Responsibilities Article 15, Section 8643 Emergency Services Act describes the duties of a governing body during emergencies as follows: ■ Ascertain the damage to the jurisdiction and its personnel and property ■ Reconstitute itself and any subdivisions ■ Perform functions in preserving law and order and furnishing local service Lines of Succession for Officials Charged with Discharging Emergency Responsibilities: Service /Department Title /Position City Administrator 1. Emergency Services Director (City Manager) 2. Assistant City Manager 3. Director of Public Safety Public Safety Department Preservation of Vital Records 1. Director of Public Safety 2. Public Safety Commander 3. Public Safety Lieutenant In the City of Rohnert Park, the following departments are responsible for the preservation of vital records: • City Clerk • Personnel Department • Finance Department • Public Safety Department • Public Works Department • Recreation Department • Planning Department August 2006 35 City of Rohnert Park Emergency Operations Plan Engineering Department Building Department Vital records are defined as those records that are essential to: Protect and preserve the rights and interests of individuals, governments, corporations and other entities. Examples include vital statistics, land and tax records, license registers, and articles of incorporation. Conduct emergency response and recovery operations. Records of this type include utility system maps, locations of emergency supplies and equipment, emergency operations plans and procedures, personnel rosters, etc. Re- establish normal governmental functions and protect the rights and interests of government: constitutions and charters, statutes and ordinances, court records, official proceedings and financial records. Each department within the City should identify, maintain, and protect its own essential records. As required by Homeland Security Presidential Directive (HSPD) -5, the National Response Plan (NRP) establishes a single, comprehensive approach to domestic incident management to prevent, prepare for, respond to, and recover from terrorist attacks, major disasters, and other emergencies. The NRP is an all- hazards plan built on the template of the National Incident Management System (NIMS). The NIMS provides a consistent doctrinal framework for incident management at all jurisdictional levels regardless of the cause, size, or complexity of the incident. The NRP, using the NIMS, provides the structure and mechanisms for national -level policy and operational direction for domestic incident management. The NRP can be partially or fully implemented in the context of a threat, anticipation of a significant event, or in response to an incident requiring a coordinated Federal response. This includes events with potential national or long -term implications such as a public health emergency or a cyber incident. Selective implementation through the activation of one or more of the NRP elements allows maximum flexibility to meet the unique operational and information- sharing requirements of any situation and enables effective interaction among various Federal, State, local, tribal, private- sector, and other nongovernmental entities. The California Emergency Services Act (Chapter 7 of Division 1 of Title 2 of the Government Code), hereafter referred to as, "The Act", provides the basic authorities for conducting emergency operations following a proclamation of Local Emergency, State of Emergency, or State of War Emergency by the Governor and /or appropriate local authorities, consistent with the provisions of the Act. August 2006 36 City of Rohnert Park Emergency Operations Plan The Standardized Emergency Management System (SEMS) Regulations (Chapter 1, Division 2 of Title 19 of the California Code of Regulations), establishes SEMS to provide an effective response to multi- agency and multi - jurisdiction emergencies in California. The California Emergency Plan, which is promulgated by the Governor, is published in accordance with the Act and provides overall statewide authorities and responsibilities, and describes the functions and operations of government at all levels during extraordinary emergencies, including wartime. Section 8568 of the Act states, in part, that "the State Emergency Plan shall be in effect in each political subdivision of the state, and the governing body of each political subdivision shall take such action as may be necessary to carry out the provisions thereof." Local emergency plans are, therefore, considered to be extensions of the California Emergency Plan. The California Civil and Government Codes contain several references to liability release (Good Samaritan Act) for those providing emergency services. Federal Homeland Security Presidential Directive (HSPD) -5, the National Response Plan (NRP) Robert T. Stafford Disaster Relief and Emergency Assistance Act of 1988 (Public Law 93 -288, as amended) Federal Civil Defense Act of 1950 (Public Law 920), as amended Federal Response Plan (FEMA) NRT -1, Hazardous Materials Emergency Planning Guide and NRT -1A Plan Review Guide (Environmental Protection Agency's National Response Team) State Standardized Emergency Management System (SEMS) Regulations (Chapter 1 of Division 2 of Title 19 of the California Code of Regulations) and (Government Code Section 8607(a). Standardized Emergency Management System (SEMS) Guidelines. California Emergency Services Act (Chapter 7 of Division 1 of Title 2 of the Government Code). 'Good Samaritan' Liability California Emergency Plan California Natural Disaster Assistance Act (Chapter 7.5 of Division 1 of Title 2 of the Government Code) Preservation of Local Government, Article 15 of the California Emergency Services Act (Chapter 7 of Division 1 of Title 2 of the Government Code) August 2006 37 , City of Rohnert Park Emergency Operations Plan Temporary County Seats, Section 23600, Article 1 of Chapter 4 of Division 1 of Title 3 of the Government Code California Hazardous Materials Incident Contingency Plan California Health and Safety Code, Division 20, Chapter 6.5, Sections 25115 and 25117, Chapter 6.95, Sections 2550 et seq., Chapter 7, Sections 25600 through 25610, dealing with hazardous materials Orders and Regulations, which may be Selectively Promulgated by the Governor during a State of Emergency Orders and Regulations Promulgated by the Governor to Take Effect upon the Existence of a State of War Emergency California Master Mutual Aid Agreement California Law Enforcement Mutual Aid Plan California Fire and Rescue Operations Plan Judicial System, Article VI, Section 1, 4, 5, and 10, of the Constitution of California Local Government, Article XI, of the Constitution of California Local Resolution No. 05 -109 adopting the City of Rohnert Park Emergency Operations Plan outlined in this document adopted April 26, 2005 Rohnert Park Municipal Code, Chapter 2.52.010, Emergency Organization and Functions Resolution No. 97 -0505 proclaiming Sonoma County as an Operational Area and adopting the Standardized Emergency Management System (SEMS), adopted April 22, 1997 Sonoma County Civil Defense and Disaster Mutual Aid Agreement, adopted 1963 Sonoma County Law Enforcement Mutual Aid Agreement, adopted 1965 Sonoma. County (Fire) Master Mutual Aid Agreement, adopted 1998 Chapter 10 of the Sonoma County Code, Emergency Management and Response Memorandum of Understanding between the Redwood Empire Chapter of the American National Red Cross and the County of Sonoma, adopted September 29, 1995 August 2006 38 City of Rohnert Park Americans with Disabilities Act emergency Operations Plan All operations and facilities involved in the disaster response activities shall take special note of the Americans with Disabilities Act (ADA). Appropriate efforts shall be made to insure that necessary considerations are given to accommodate victims with disabilities. Public warning, emergency communications, transportation, and sheltering are areas that require special attention. August 2006 39 City of Rohnert Park Emergency Operations Plan This Glossary contains definitions of terms commonly used in the Standardized Emergency Management System (SEMS). Advance Element of the Emergency Response Team (ERT -A): The portion of the Emergency Response Team (ERT), which is the first group, deployed to the field to respond to a disaster incident. Action Plan: "Action Plan" means the plan prepared in the EOC containing the emergency response objectives of that SEMS level reflecting overall priorities and supporting activities for a designated period. The plan is shared with supporting agencies. (See EOC Action Plan) Activate: At a minimum, a designated official of the emergency response agency that implements SEMS as appropriate to the scope of the emergency and the agency's role in response to the emergency. Aerial Reconnaissance: An aerial assessment of the damaged area which includes gathering information on the level and extent of damage and identifying potential hazardous areas for on -site inspections. After Action Report: A report covering response actions, application of SEMS, modifications to plans and procedures, training need, and recovery activities. After action reports are required under SEMS after any emergency that requires a declaration of an emergency. Reports are required within 90 days. Agency: An agency is a division of government with specific function, or a non- governmental organization (e.g., private contractor, business, etc.) that offers a particular kind of assistance. In ICS, agencies are defined as jurisdictional (having statutory responsibility for incident mitigation), or assisting and /or cooperating (providing resources and /or assistance). (See Assisting, Cooperating Agency and Multi- agency.) Agency Assistance: Grants for projects or planning activities, loans, and all other forms of financial or technical assistance provided by the Agency. Agency Dispatch: The agency or jurisdictional facility from which resources are allocated to incidents. Agency Executive or Administrator: Chief executive officer (or designee) of the agency or jurisdiction that has responsibility for the incident. Agency Representative: An individual assigned to an incident or to an EOC from an assisting or cooperating agency who has delegated authority to make decisions on matters April 2005 City of Rohnert Park emergency Operations Plan affecting that agency's participation at the incident or at the EOC. Agency Representatives report to the Liaison Officer at the incident, or to the Liaison Coordinator at SEMS EOC levels. Air Operations Branch Director: The person primarily responsible for preparing and implementing the air operations portion of the Incident Action Plan. Also responsible for providing logistical support to helicopters and aircraft operating on the incident. Allocated Resources: Resources dispatched to an incident. American Red Cross: A nationwide volunteer agency that provides disaster relief to individuals and families. Area Command: An organization established to: 1) oversee the management of multiple incidents that are each being handled by an Incident Command System organization; or 2) to oversee the management of a very large incident that has multiple Incident Management Teams assigned to it. Area Command has the responsibility to set overall strategy and priorities, allocate critical resources based on priorities, ensure that incidents are properly managed, and ensure that objectives are met and strategies followed. Assigned Resources: Resources checked in and assigned work tasks on an incident. Assignments: Tasks given to resources to perform within a given operational period, based upon tactical objectives in the Incident or EOC Action Plan. Assistant: Title for subordinates of the Command Staff positions at the Field SEMS level. The title indicates a level of technical capability, qualifications, and responsibility subordinate to the primary positions. Assistants may also be used to supervise unit activities at camps. Assisting Agency: An agency directly contributing tactical or service resources to another agency. Auxiliary Communications Service (ACS): A communications reserve that provides tactical, logistical and administrative support and communications for all government communications systems. Available Resources: Incident -based resources that are available for immediate assignment. Base: The location at an incident at which primary logistics functions for an incident are coordinated and administered. There is only one Base per incident. (Incident name or other designator will be added to the term "Base. ") The Incident Command Post may be collocated with the Base. Base Flood: A term used in the National Flood Insurance Program to indicate the minimum size flood to be .used by a community as a basis for its floodplain management regulations; presently required by regulation to be that flood which has a one- percent chance of being equaled or exceeded in any given year. Also known as a 100 -year flood or one - percent chance flood. April 2005 2 City of Rohnert Park Emergency Operations Plan Base Flood Elevation (BFE): The elevation for, which there is a one - percent chance in any given year that flood levels, will equal or exceed it. The BFE is determined by statistical analysis for each local area and designated on the Flood Insurance Rate Map. It is also known as the 100 -Year Flood. Branch: The organizational level at the SEMS Field Level having functional or geographic responsibility for major parts of incident operations. The Branch level is organizationally between Section and Division /Group in the Operations Section, and between Section and Units in the Logistics Section. Branches are identified by the use of Roman Numerals or by functional name (e.g., medical, security, etc.). Branches area also used in the same sequences at the SEMS EOC Levels. Branch Director: The ICS title for individuals responsible for supervision of a Branch at the Field Level. At SEMS EOC levels, the title Branch Coordinator is preferred. Cache: A pre- determined complement of tools, equipment and /or supplies stored in a designated location, available for incident use. California Emergency Council: The official advisory body to the Governor on all matters pertaining to statewide emergency preparedness. Camp: A geographical site, within the general incident area, separate from the Incident Base, equipped and staffed to provide sleeping, food, water, and sanitary services to the incident personnel. Care and Shelter: A phase of operations that meets the food, clothing, and shelter needs of people on a mass care basis. Casualty Collection Points (CCP): See Field Treatment Sites Catastrophic Disaster: Although there is no commonly accepted definition of a catastrophic disaster, the term implies an event or incident, which produces severe and widespread damages of such a magnitude as to result in the requirement for significant resources from outside the affected area to provide the necessary response. Chain of Command: A series of management positions in order of authority. Check -in: The process whereby resources first report to an incident or into an EOC /Check- in locations at the SEMS Field level include: Incident Command Post (Resources Unit), Incident Base, Camps, Staging Areas, Helibases, Helispots, and Division Supervisors (for direct line assignments). Checklist: A pre- determined list of actions to be taken by an element of the emergency organization in response to a particular event or situation. Civil Air Patrol: A civilian auxiliary of the United States Air Force, which provides personnel, services, and equipment for specified missions in support of state and local emergency operations. April 2005 3 City of Rohnert Park emergency Operations Plan Civil Disorder: Any incident intended to disrupt community affairs that require police intervention to maintain public safety including riots, mass demonstrations and terrorist attacks. Clear Text: The use of plain English in radio communications transmissions. No Ten Codes or agency specific codes are used when utilizing Clear Text. Code of Federal Regulations (CFR): "49 CFR" refers to Title 49, the primary volume regarding HAZMAT transportation regulations. Command: The act of directing, and /or controlling resources at an incident by virtue of explicit legal, agency, or delegated authority. May also refer to the Incident Commander. Command Post: (See Incident Command Post) Command Staff: The Command Staff at the SEMS Field level consists of the Information Officer, Safety Officer, and Liaison Officer. They report directly to the Incident Commander. They may have an assistant or assistants, as needed. These functions may also be found at the EOC levels in SEMS. At the EOC, they would report to the EOC Director, but may be designated as Coordinators. At EOCs, the functions may also be established as Sections, or Branches to accommodate subsequent expansion. Communications Unit: An organizational unit in the Logistics Section responsible for providing communication services at an incident or an EOC. A communications Unit may also be a facility (e.g. a trailer or mobile van) used to provide the major part of an Incident Communications Center. Community Right -to -Know: Legislation requiring the communication of chemical use and storage to local agencies or the public. Compact: Formal working agreements among agencies to obtain mutual aid. Compensation Unit/Claims Unit: Functional unit within the Finance /Administration Section responsible for financial concerns resulting from property damage, injuries or fatalities at the incident or within an EOC. Complex: Two or more individual incidents located in the same general area that is assigned to a single Incident Commander or to a Unified Command. Comprehensive Emergency Management (CEM): An integrated approach to the management of emergency programs and activities for all four emergency phases (mitigation, preparedness, response, and recovery), for all types of emergencies and disaster (natural, manmade, and attack), and for all levels of government (local, State, and Federal) and the private sector. Computerized Hazard Identification Program (CHIP): Part of FEMA's Integrated Emergency Management System, this evaluation program identifies the hazards posing the greatest threat to State and local governments and the capabilities of existing programs to respond (formerly referred to as Hazard Identification and Capability Assessment). April 2005 4 City of Rohnert Park Emergency Operations Plan Continuity of Government: All measures that may be taken to ensure the continuity of essential functions of governments in the event of emergency conditions, including line -of- succession for key decision makers. Contingency Plan: A sub or supporting plan which deals with one specific type of emergency, its probable effect on the jurisdiction, and the actions necessary to offset these effects. Cooperating Agency: An agency supplying assistance other than direct tactical or support functions or resources to the incident control effort (e.g., American Red Cross telephone company, etc.). Coordination: The process of systematically analyzing a situation, developing relevant information, and informing appropriate command authority of viable alternatives for selection of the most effective combination of available resources to meet specific objectives. The coordination process (which can be either intra- or inter - agency) does not involve dispatch actions. However, personnel responsible for coordination may perform command or dispatch functions within the limits established by specific agency delegations, procedures, legal authority, etc. Multi- agency or Inter - agency coordination is found at all SEMS levels. Coordination Center: Term used to describe any facility that is used for the coordination of agency or,jurisdictional resources in support of one or more incidents. Cost Sharing Agreements: Agreements between agencies or jurisdictions to share designated costs related to incidents. Cost sharing agreements are normally written but may also be verbal. between authorized agency and jurisdictional representatives at the incident. Cost Unit: Functional unit within the Finance /Administration Section responsible for tracking costs, analyzing cost data, making cost estimates, and recommending cost - saving measures. Damage Assessment: The process utilized to determine the magnitude of damage and the unmet needs of individuals, businesses, the public sector, and the community caused by a disaster or emergency event. Dam Failure: Part or complete collapse of a dam causing downstream flooding. Declaration: The formal action by the President to make a State eligible for major disaster or emergency assistance under the Robert T. Stafford Disaster Relief and Emergency Assistance Act, PL 3 -288, as amended (the Stafford Act). Declaration Process: When a disaster strikes, local authorities and individuals request help from private relief organizations and their State government, which give all assistance possible. If assistance is beyond their capability, the Governor requests a Presidential declaration of a major disaster or an emergency. Delegation of Authority: A statement provided to the Incident Commander by the Agency Executive delegating authority and assigning responsibility. The Delegation of Authority can include objectives, priorities, expectations, constraints and other considerations or guidelines April 2005 5 City of Rohnert Park emergency Operations Plan as needed. Many agencies require written Delegation of Authority to be given to Incident Commanders prior to their assuming command on larger incidents. Demobilization Unit: Functional unit within the Planning Section responsible for assuring orderly, safe and efficient demobilization of incident or EOC assigned resources. Department Operations Center (DOC): A EOC used by a distinct discipline, such as fire, medical, hazardous material, or a unit, such as Department of Public Works, Department of Health or local water district. Department operations centers may be used at all SEMS levels above the field response level, depending upon the impact of the emergency. Deputy Incident Commander (Section Chief or Branch Director): A fully qualified individual who, in the absence of a superior, could be delegated the authority to manage a functional operation or perform a specific task. In some cases, a Deputy could act as relief for a superior and therefore must be fully qualified in the position. Deputies may also be found as necessary at all SEMS EOC levels. Designated Area: Any emergency or major disaster_ affected portion of a State that has been determined eligible for Federal assistance. Designation: The action by the Associate Director, State and Local Programs and Support Directorate (SLPSD), to determine the type of assistance to be authorized under the Stafford Act for a particular declaration; and the action by the FEMA Regional director to determine specifically what counties, or county equivalents, are eligible for such assistance. Direction and Control (Emergency Management): The provision of overall operational control and /or coordination of emergency operations at each level of the Statewide Emergency Organization, whether it be the actual direction of field forces or the coordination of joint efforts of governmental and private agencies in supporting such operations. Disaster: A sudden calamitous emergency event bringing great damage loss or destruction. Disaster Assistance Program: A program that provides state funding or reimbursement for local government response related personnel costs incurred in response to an incident as defined in Section 2402 (i). Disaster Field Office: A central facility established by the Federal Coordinating Office within or immediately adjacent to disaster impacted areas to be utilized as a point of coordination and control for state and federal governmental efforts to support disaster relief and recovery operations. Disaster Service Worker: Includes public employees and any unregistered person impressed into service during a State of War emergency, a State of emergency, or a Local Emergency by a person having authority to command the aid of citizens in the execution of his duties. It does not include any member registered as an active fire fighting member of any regularly organized volunteer fire department, having official recognition, and full or partial support of the county, city, town or district in which such fire department is located. Disaster Support Area (DSA): A pre- designated facility anticipated being at the periphery of a disaster area, where disaster relief resources (manpower and material) can be received, April 2005 6 City of Rohnert Park Emergency Operations Plan accommodated or stockpiled, allocated, and dispatched into the disaster area. A separate portion of the area may be used for receipt and emergency treatment of casualty evacuees arriving via short -range modes of transportation (air and ground) and for the subsequent movement of casualties by heavy, long -rang aircraft, to adequate medical care facilities. Dispatch: The implementation of a command decision to move a resource or resources from one place to another. Dispatch Center: A facility from which resources are assigned to an incident. Division: Divisions are used to divide an incident into geographical areas of operation. Divisions area identified by alphabetic characters for horizontal applications and, often, by numbers when used in buildings. Divisions are also used at SEMS EOC levels and are found organizationally between Branches and Units. Division or Group Supervisor: The position title for individuals responsible for command of a Division or Group at an Incident. At EOC level, the title is Division Coordinator. Documentation Unit: Functional unit within the Planning Section responsible for collecting, recording and safeguarding all documents relevant to an incident or within an EOC. Dose: Accumulated or total exposure to gamma radiation, commonly expressed in REM. Dosimeter: An instrument for measuring and registering total accumulated exposure to gamma radiation. Earthquake Advisory: A statement issued by the State of California Office of Emergency Services (OES), usually following a medium -sized earthquake, regarding scientific opinion that there is an enhanced likelihood for additional seismic activity within a specified period (usually three to five days). Economic Stabilization: The intended result of governmental use of direct and indirect controls to maintain and stabilize the nation's economy during emergency conditions. Direct controls include such actions as the setting or freezing of wages, prices, and rents or the direct rationing of goods. Indirect controls can be put into effect by government through use of monetary, credit, tax, or other policy measures. Emergency: A condition of disaster or of extreme peril to the safety of persons and property caused by such conditions as air pollution, fire, flood, hazardous material incident, storm, epidemic, riot, drought, sudden and severe energy shortage, plant or animal infestations or disease, the Governor's warning of an earthquake or volcanic prediction, or an earthquake or other conditions, other than conditions resulting from a labor controversy. Emergency Alert System (EAS): A system that enables the President and federal, state, and local governments to communicate through commercial radio and television broadcast stations with the general public in the event of a disaster. Emergency Management (Direction and Control): The provision of overall operational control and /or coordination of emergency operations at each level of the Statewide April 2005 7 City of Rohnert Park emergency Operations Plan Emergency Organization, whether it be the actual direction of field forces or the coordination of joint efforts of governmental and private agencies in supporting such operations. Emergency (Services) Management Coordinator: The individual within each jurisdiction that is delegated the day -to -day responsibility for the development and maintenance of all emergency management coordination efforts. Emergency Management Director (Director of Emergency Services): The individual within each political subdivision that has overall responsibility for jurisdiction emergency management coordination efforts. Emergency Medical Services: Treatment of casualties necessary to maintain their vital signs prior to treatment at a medical center. Emergency Medical Technician (EMT): A health -care specialist with particular skills and knowledge in pre - hospital emergency medicine. Emergency Operations: Those actions taken during the emergency period to protect life and property, care for the people affected, and temporarily restore essential community services. Emergency Operations Center (EOC): A location from which centralized emergency management can be performed. EOC facilities are established by an agency or jurisdiction to coordinate the overall agency or jurisdictional response and support to an emergency. Emergency Operations Plan (EOP): The plan that each jurisdiction has and maintains for responding to relevant hazards. Emergency Period: A period which begins with the recognition of an existing, developing, or impending situation that poses a potential threat to a community. It includes the warning (where applicable) and impact phase and continues until immediate and ensuing effects of the disaster no longer constitute a hazard to life or threat to property. Emergency Plans: Those official and approved documents which describe principles, policies, concepts of operations, methods and procedures to be applied in carrying out emergency operations or rendering mutual aid during emergencies. These plans include such elements as continuity of government, emergency functions of governmental agencies, mobilization and application of resources, mutual aid, and public information. Emergency Public Information (EPI): Information disseminated to the public by official sources during an emergency, using broadcast and print media. EPI includes: (1) instructions on survival and health preservation actions to take (what to do, what not to do, evacuation procedures, etc.), (2) status information on the disaster situation (number of deaths, injuries, property damage, etc.), and (3) other useful information (state /federal assistance available). Emergency Public Information System: The network of information officers and their staffs who operate from EPICs (Centers) at all levels of government within the state. The system also includes the news media through which emergency information is released to the public. April 2005 8 City of Rohnert Park Emergency Operations Plan Emergency Response Agency: Any organization responding to an emergency, whether in the field, at the scene of an incident, or to an EOC, in response to an emergency, or providing mutual aid support to such an organization. Emergency Response Personnel: Personnel involved with an agency's response to an emergency. Emergency Support Functions (ESFs): The primary means through which the Federal government provides assistance to State, local, and tribal governments or to Federal departments and agencies conducting missions of primary Federal responsibility. EOC Action Plan: The plan developed at SEMS EOC levels, which contains objectives, actions to be taken, assignments and supporting information for the next operational period. (See Action Plan) Essential Facilities: Facilities that are essential for maintaining the health, safety, and overall well -being of the public following a disaster (e.g., hospitals, police and fire department buildings, utility facilities, etc.). May also include buildings that have been designated for use as mass care facilities (e.g., schools, churches, etc.). Evacuee: An individual who moves or is moved from a hazard area to a less hazardous area with anticipation of return when the hazard abates. Event: A planned, non - emergency activity. ICS can be used as the management system for a wide range of events, e.g., parades, concerts or sporting events. Exercise: Maneuver or simulated emergency condition involving planning, preparation, and execution; carried out for the purpose of. testing, evaluating, planning, developing, training, and /or demonstrating emergency management systems and individual components and capabilities, to identify areas of strength and weakness for improvement of an emergency operations plan (EOP). Exercise Scenario: Background detail (domestic, international, political, military) against which an exercise is conducted. Expedient Shelter: Any shelter constructed in an emergency or crisis period on a "crash basis" by individuals, single families, or small groups of families. Facilities Unit: Functional unit within the Support Branch of the Logistics Section at the SEMS Field Response Level that provides fixed facilities for the incident. These facilities .may include the Incident Base, feeding areas, sleeping areas, sanitary facilities, etc. Federal Agency (Federal Definition): Any department, independent establishment, government corporation, or other agency of the executive branch of the federal government, including the United States Postal Service, but not including the American Red Cross. April 2005 9 City of Rohnert Park emergency Operations Plan Federal Coordinating Officer (FCO): The person appointed by the President to coordinate federal assistance following an emergency or major disaster declaration. Federal Disaster Assistance: Provides in -kind and monetary assistance to disaster victims, state, or local government by federal agencies under the provision of the Federal Disaster Relief Act and other statutory authorities of federal agencies. Federal Disaster Relief Act: Public Law 93 -288, as amended, that gives the President broad powers to supplement the efforts and available resources of state and local governments in carrying out their responsibilities to alleviate suffering and damage resulting from major (peacetime) disasters. Federal Emergency Management Agency (FEMA): This agency was created in 1979 to provide a single point of accountability for all Federal activities related to disaster mitigation and emergency preparedness, response, and recovery. FEMA -State Agreement: A formal legal document between FEMA and the affected State stating .the understandings, commitments, and binding conditions for assistance applicable as the result of the major disaster or emergency declared by the President. It is signed by the FEMA Regional director, or designee, and the Governor. Field Coordination Center: A temporary facility established by the State Office of Emergency Services within or adjacent to areas affected by a disaster. It functions under the operational control of the OES mutual aid regional coordinator and is supported by mobile communications and personnel provided by OES and other state agencies. Field Operations Guide (FOG): A pocketsize manual of instructions on the application of the Incident Command System. Field Treatment Site (FTS): A location within a jurisdiction that is used for the assembly, triage (sorting), medical stabilization, and subsequent evacuation of casualties. It may be used for the receipt of incoming medical resources (doctors, nurses, supplies, etc. Preferably the site should include or be adjacent to an open area suitable for use as a helicopter pad. Finance /Administration Section: One of the five primary functions found at all SEMS levels that is responsible for all costs and financial considerations. At the incident the Section can include the Time Unit, Procurement Unit, Compensation /Claims Unit and Cost Unit. Flood Hazard Boundary Map (FHBM): The official map of a community that shows the boundaries of the flood plain and special flood hazard areas that have been designated. It is prepared by FEMA; using the best flood data available at the time a community enters the emergency phase of the NFIP. It is superseded by the FIRM after a more detailed study has been completed. Flood Insurance: The insurance coverage provided under the National Flood Insurance Program (NFIP). April 2005 10 City of Rohnert Park Emergency Operations Plan Flood Insurance Rate Map (FIRM): The official map of a community prepared by FEMA, which shows the base flood elevation, along with the special hazard areas and the risk premium zones. The study is funded by FEMA and is based on detailed surveys and analysis of the site - specific hydrologic characteristics. Food Unit: Functional unit within the Service Branch of the Logistics Section responsible for providing meals for incident and EOC personnel. Function: The five major activities in ICS, i.e., Command, Operations, Planning, Logistics and Finance /Administration. The same five functions also are found at all SEMS EOC levels. At the EOC, the term Management replaces Command. Functional Element: Refers to a part of the incident, EOC or DOC organization such as section, branch, group or unit. General Staff: The group of management personnel reporting to the Incident Commander or to the EOC Director. They may each have a deputy, as needed. At the Field SEMS level, the General Staff consists of: • Operations Section Chief • Planning /Intelligence Section Chief • Logistics Section Chief • Finance /Administration Section Chief Ground Support Unit: Functional unit within the Support Branch of the Logistics Section at the SEMS Field Response Level that is responsible for the fueling, maintaining and repairing of vehicles, and the transportation of personnel and supplies. Group: Groups are established to divide the incident into functional areas of operation. Groups are composed of resources assembled to perform a special function not necessarily within a single geographic division. (See Division.) Groups are located between Branches (when activated) and Resources in the Operations Section. Hazard: Any source of danger or element of risk to people or property. Hazard Area: A geographically defined area in which a specific hazard presents a potential threat to life and property. Hazardous Material: A substance or combination of substances, which, because of quantity, concentration, physical, chemical, radiological, explosive, or infectious characteristics, poses a potential danger to humans or the environment. Generally, such materials are classed as explosives and blasting agents, flammable and nonflammable gases, combustible liquids, flammable liquids and solids, oxidizers, poisons, disease - causing agents, radioactive materials, corrosive materials, and other materials including hazardous wastes. Hazardous Material Incident (Stationary): Any uncontrolled release of material capable of posing a risk to health, safety, and property. Areas at risk include facilities that produce, April 2005 11 City of Rohnert Park Lmergency Operations Plan process, or store hazardous materials as well as sites that treat, store, and dispose of hazardous material. Hazardous Material Incident (Transportation): Any spill during transport of material that is potentially a risk to health and safety. Hazard Mitigation: A cost - effective measure that will reduce the potential for damage to a facility from a disaster event. Hazard Mitigation Grant Program (HMGP): Authorized under Section 404 of the Stafford Act. Provided funding for hazard mitigation projects that are cost effective and complement existing post- disaster mitigation programs and activities for beneficial mitigation measures that are not funded through other programs. Hazard Mitigation Plan: The plan resulting from a systematic evaluation of the nature and extent of vulnerability to the effects of natural hazards, including the actions needed to minimize future vulnerability to identified hazards. Helibase: The main location for parking, fueling, maintenance, and loading of helicopters operating in support of an incident. It is usually located at or near the incident base. Helispot: Any. designated location where a helicopter can safely take off and land. Some helispots may be used for loading of supplies, equipment, or personnel. Hierarchy of Command: (See Chain of Command) Immediate Need: A logistical request that needs to be filled immediately. Incident: An occurrence or, event, either human - caused or by natural phenomena, that requires action by emergency response personnel to prevent or minimize loss of life or damage to property and /or natural resources. Incident Action Plan (IAP): The plan developed at the field response level that contains objectives reflecting the overall incident strategy and specific tactical actions and supporting information for the next operational period. The plan may be oral or written. Incident Base: Location at the incident where the primary logistics functions are coordinated and administered. (Incident name or other designator will be added to the term "Base. ") The Incident Command Post may be collocated with the Base. There is only one Base per incident. Incident Commander (IC): The individual responsible for the command of all functions at the field response level. Incident Command Post (ICP): The location at which the primary command functions are executed. The ICP may be co- located with the incident base or other incident facilities. Incident Command System (ICS): The nationally used standardized on -scene emergency management concept specifically designed to allow its user(s) to adopt an integrated April 2005 12 City of Rohnert Park Emergency Operations Plan organizational structure equal to the complexity and demands of single or multiple incidents without being hindered by jurisdictional boundaries. ICS is the combination of facilities, equipment, personnel, procedures, and communications operating within a common organizational structure, with responsibility for the management of resources to effectively accomplish stated objectives pertinent to an incident. Incident Communication Center: The location of the Communications Unit and the Message Center. Incident Management Team: The Incident commander and appropriate General and Command Staff personnel assigned to an incident. Incident Objectives: Statements of guidance and direction necessary for the selection of appropriate strategy(s) and the tactical direction of resources. Incident objectives are based on realistic expectations of what can be accomplished when all allocated resources have been effectively deployed. Incident objectives must be achievable and measurable, yet flexible enough to allow for strategic and tactical alternatives. Individual Assistance (IA): Supplementary Federal assistance provided under the Stafford Act to individuals and families adversely affected by a major disaster or an emergency. Such assistance may be provided directly by the Federal Government or through State, local governments or disaster relief organizations. Information Officer: A member of the Command Staff responsible for interfacing with the public and media or with other agencies requiring information directly from the incident. There is only one Information Officer per incident. The Information Officer may have assistants. This position is also referred to as Public Affairs or Public Information Officer in some disciplines. At SEMS EOC levels, the information function may be established as a Coordinator or as a section or branch reporting directly to the EOC Director. Initial Action: The actions taken by resources, which are the first to arrive at an incident. Initial Response: Resources initially committed to an incident. Integrated Emergency Management System (IEMS): Strategy for implementing emergency management activities which builds upon those functions common to preparedness for any type of occurrence and provides for special requirements of individual emergency situations. Seeks function based plan annexes that can be adapted to varied hazard events. Intermediate -Term Prediction: A prediction of an earthquake that is expected within a period of a few weeks to a few years. Joint Field Office (JFO): A temporary Federal facility established to provide a central point for Federal, State, local, and tribal executives with responsibility for incident oversight, direction, and /or assistance to effectively coordinate protection, prevention, preparedness, response, and recovery actions. Joint Field Office Coordination Group: Utilizes the NIMS ICS principles of Unified Command, which may include the Principal Federal Official (PFO), Senior Federal Law April 2005 13 City of Rohnert Park emergency Operations Plan Enforcement Official (SFLEO), FCO /Federal Resource Coordinator (FRC), or other Senior Federal Officials (SFOs) with primary jurisdictional responsibility or functional authority for the incident. It also includes a limited number of principal State, Local, and tribabl officials (such as the State Coordinating Officer (SCO), as well as nongovernmental organization (NGO) and private- sector representatives. Joint Information Center (JIC): A physical location where public affairs professionals from agencies and organizations involved in incident management activities work together to provide critical emergency information, crisis communications, and public affairs support. Jurisdiction: The range or sphere of authority. Public agencies have jurisdiction at an incident related to their legal responsibilities and authority for incident mitigation. Jurisdictional authority at an incident can be political /geographical (e.g., special district city, county, state or federal boundary lines), or functional (e.g., police department, health department, etc.) (See Multi- jurisdiction.) Jurisdictional Agency: The agency having jurisdiction and responsibility for a specific geographical area, or a mandated function. Landing Zone (LZ): (See Helispot) Leader: The ICS title for an individual responsible for a functional unit, task forces, or teams. Liaison Officer: A member of the Command Staff at the Field SEMS level responsible for coordinating with representatives from cooperating and assisting agencies. At SEMS EOC levels, the function may be done by a Coordinator and /or within a Section or Branch reporting directly to the EOC Director. Lifelines: A general term including all systems for storing, treating, and distributing fuel, communications, water, sewage, and electricity. Life - Safety: Refers to the joint consideration of both the life and physical well being of individuals. Local Assistance Center (LAC): A facility established by local government within or adjacent to a disaster impacted area to provide disaster victims a "one- stop" service in meeting their emergency representatives of local, state, and federal governmental agencies, private service organizations and certain representatives of the private sector. Local Emergency: The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the territorial limits of a county, city and county, or city, caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake or other conditions, other than conditions resulting from a labor controversy, which conditions are or are likely to be beyond the control of the services, personnel, equipment, and facilities of that political subdivision and required the combined forces of political subdivisions to combat. April 2005 14 City of Rohnert Park Emergency Operations Plan Local Government: Means local agencies defined in Government Code 8680.2 and special district as defined in California Code of Regulations, Title 19 Division 2, Chapter 5, NDAA, 2900(y), Local Government Advisory Committee (LGAC): Committees established by the Director of OES to provide a forum for the exchange of information among the cities and counties of a Mutual Aid region. The LGAC may develop a consensus of action and policy among local emergency managers on issues, policies, and programs of concern to local governments, and if necessary bring such concerns to the attention of OES Executive Management. Logistics Section: One of the five primary functions found at all SEMS levels. The Section responsible for providing facilities, services and materials for the incident or at an EOC. Long -Term Earthquake Potential: No specific time frame. Can refer to decades, centuries or millennia. Long -Term Prediction: A prediction of an earthquake that is expected within a few years up to a few decades. Major Disaster: Any hurricane, tornado, storm, flood, high- water, wind - driven water, tidal wave, tsunami, earthquake, volcanic eruption, landslide, mudslide, snowstorm, drought, fire, explosions, or other catastrophe in any part of the United States which, in the determination of the President, causes damage of sufficient severity and magnitude to warrant major disaster assistance under the Federal Disaster Relief Act; above and beyond emergency services by the Federal Government, to supplement the efforts and available resources of States, local governments, and disaster relief organizations in alleviating the damage, loss, hardship, or suffering caused thereby. Management by Objectives: In SEMS field and EOC levels, this is a top -down management activity that involves a three -step process to achieve the desired goal. The steps are: establishing the objectives, selection of appropriate strategy(s) to achieve the objectives; and the direction or assignments associated with the selected strategy. Marshaling Area: An area used for the completed mobilization and assemblage of personnel and resources prior to being sent directly to the disaster affected area. Marshaling Areas are utilized particularly for disasters outside of the continental United States. Mass Care Facility: A location where temporary services are provided to disaster victims during an emergency which may include lodging, food, clothing, registration, welfare inquiry, first aid, and essential social services. Master Mutual Aid Agreement: An agreement entered into by and between the State of California, its various departments and agencies, and the various political subdivisions, municipal corporations, and other public agencies of the State of California to assist each other by providing resources during an emergency. Mutual aid occurs when two or more parties agree to furnish resources and facilities and to render services to each other to prevent and combat any type of disaster or emergency. Media: All means of providing information and instructions to the public, including radio, television, and newspapers. April 2005 15 City of Rohnert Park cmergency Operations Plan Medical Unit: Functional unit within the Service Branch of the Logistics Section at SEMS Field levels responsible for the development of the Medical Emergency Plan, and for providing emergency medical treatment of incident response personnel. Message Center: The Message Center is part of the Incident or EOC Communications Center is co- located or placed adjacent to it. It receives, records, and routes information to appropriate locations at an incident or within an EOC. Mitigation: Pre -event planning and actions that aim to lessen the effects of potential disaster. (See also Comprehensive Emergency Management). Mobilization: The process and procedures used by all organizations; federal, state and local for activating, assembling, and transporting resources that have been requested to respond to or support an incident. Mobilization Center: An off - incident location at which emergency service personnel and equipment area temporarily located pending assignment to incidents, release, or reassignment. Medical Self -Help: The medical treatment provided for the sick and injured by citizens and emergency forces in the absence of professional care. Multi- Agency Coordination: The functions and activities of representatives of involved agencies and /or jurisdictions who make decisions regarding the prioritizing of incidents and the allocation of critical resources. Multi- Agency Coordination System (MACS): The combination of personnel, facilities, equipment, procedures and communications integrated into a common system. When activated, MACS has the responsibility for coordination of assisting agency resources and support in a multi- agency or multi- jurisdictpn environment. A MAC Group functions within the MACS. MACS organizations are used - within the California Fire Services. Multi- Agency Incident: An incident where one or more agencies assist a jurisdictional agency or agencies. The incident may be managed under single or unified command. Multi- jurisdiction Incident: An incident requiring action from multiple agencies that have a statutory responsibility for incident mitigation. In ICS these incidents will be managed under Unified Command. Multi- purpose Staging Area (MSA): A pre- designated location such as a County Fairgrounds having large parking areas and shelter for equipment and operators, which provides a base for coordinated localized emergency operations, a rally point for mutualcaaid coming into an area, and a site for post- disaster population support and recovery. Mutual Aid Agreement: Written agreement between agencies and /or jurisdictions in which they agree to assist one another upon request, by furnishing personnel and equipment. Mutual Aid Coordinator: An individual at local government, operational area, region or state level that is responsible to coordinate the process of requesting, obtaining, processing and using mutual aid resources. Mutual Aid Coordinator duties will vary depending upon the mutual aid system. April 2005 16 City of Rohnert Park Emergency Operations Plan Mutual Aid Region: A subdivision of State Office of Emergency Services established to assist in the coordination of mutual aid and other emergency operations within a geographic area of the state, consisting of two or more county (operational) areas. Sonoma County is in Mutual Aid Region II Mutual Aid Staging Area: A temporary facility established by the State Office of Emergency Services within, or adjacent to, affected areas. It may be supported by mobile communications and personnel provided by field or headquarters staff from state agencies, as well as personnel from local jurisdictions throughout the state (See also Multi Purpose Staging Area). National Emergency Training Center (NETC): FEMA's campus in Emmitsburg, Maryland, composed of the United States Fire Administration (USFA) and the Emergency Management Institute (EMI). National Flood Insurance Program (NFIP): The Federal program, created by an act of Congress in 1968, which makes flood insurance available in communities that enact satisfactory floodplain management regulations. National Incident Management System (NIMS): A system required by the Federal Government emphasizing a unified approach to incident management response to multi - agency and multi - jurisdiction emergencies, including acts of terrorism, throughout the United States. National Warning System (NWS): The federal portion of the civil defense warning system, used to disseminate warning and-other emergency information from the warning centers or regions to warning points in each state. Nuclear Incident (Fixed Facility): Any occurrence at a nuclear power plant resulting in a potential or actual release of radioactive material in sufficient quantity, which threatens the health, and safety of nearby populations. Office of Emergency Services: The California Governor's Office of Emergency Services (OES). One Hundred (100) -Year Flood: The flood elevation that has a one - percent chance of being equaled or exceeded in any given year. It is also known as the base flood elevation. Operational Area: An intermediate level of the state emergency organization, consisting of a county and all political subdivisions within the county's geographic borders. . An operational area is defined in law (Section 8559, California Government Code) as an organization (not a jurisdiction) whose boundaries are those of a county. This organization is not necessarily a county government; it could be several cities, or a city and a county, a county government or several county governments, willing to undertake to coordinate the flow of mutual aid and information within the defined area. The operational area concept is the backbone of the Statewide Emergency Management System (SEMS). April 2005 17 City of Rohnert Park emergency Operations Plan Operational Area Coordinator: The individual within the operational area responsible for a specific function such as law enforcement, coroner's services, or emergency medical services. Operational Area Satellite Information System (OASIS): A statewide emergency communication system based on the operational area concept. Operational Period: The period of time scheduled for execution of a given set of operation actions as specified in the Incident or EOC Action Plan. Operational Periods can be of various lengths, although usually not over 24 hours. Operations Section: One of the five primary functions found at all SEMS levels. The Section responsible for all tactical operations at the incident, or for the coordination of operational activities at an EOC. The Operations Section at the SEMS Field Response Level can include Branches, Divisions and /or Groups, Task Forces, Team, Single Resources and Staging Areas. At the EOC levels, the Operations Section would contain Branches or Divisions as necessary because of span of control considerations. Out -of- Service Resources: Resources assigned to an incident but unable to respond for mechanical, rest, or personnel reasons. Plan: As used by OES, a document that describes the broad, overall jurisdictional response to potential extraordinary emergencies or disasters. Planned Need: A logistical request that can be filled during the next operational period. Planning Meeting: A meeting held as needed throughout the duration of an incident to select specific strategies and tactics for incident control operations and for service and support planning. On larger incidents, the planning meeting is a major element in the development of the Incident Action Plan. Planning meetings are also an essential activity at all SEMS EOC levels. Planning Section: (Also referred to as Planning /Intelligence). One of the five primary functions found at all SEMS levels. Responsible for the collection, evaluation, and dissemination of information related to the incident or an emergency, and for the preparation and documentation of Incident or EOC Action Plans. The section also maintains information on the current and forecasted situation, and on the status of resources assigned to the incident. At the SEMS Field Response level, the Section will include the Situation, Resource, Documentation and Demobilization Units, as well as Technical Specialists. Other units may also be added at the EOC level. Planning Zone: A subdivision of a county consisting of: 1) a city; 2) a city and its sphere of influence in adjacent unincorporated areas; 3) a portion of the unincorporated area of a county; 4) a military installation; 5) a state facility, such as a correctional institution. Zoning simplifies the process of collecting and compiling data according to geographical location. Political Subdivision: Includes any city, city and county, county, district, or other local governmental agency or public agency authorized by law. April 2005 18 City of Rohnert Park Emergency Operations Plan Procurement Unit: Functional unit within the Finance /Administration Section responsible for financial matters involving vendor contracts. Public Assistance (PA): Supplementary Federal assistance provided under the Stafford Act to State and local governments or certain private, nonprofit organizations other than assistance for the direct benefit of individuals and families. Public Information Officer (PIO): The individual at field or EOC level that has been delegated the authority to prepare public information releases and to interact with the media. Duties will vary depending upon the agency and SEMS level. Radio Amateur Civil Emergency Services (RACES): An emergency services designed to make efficient use of skilled radio amateurs throughout the state in accordance with approved civil defense communications plans. Operators are registered with an OES agency to provide emergency communications support. (See Auxiliary Communications Service) Radiological Protection: The organized effort, through warning, detection, and preventive and remedial measures, to minimize the effect of nuclear radiation on people and resources. Radiological Monitor: An individual trained to measure, record, and report radiation . exposure and exposure rates; provide limited field guidance on radiation hazards associated with operations to which he is assigned; and perform operator's checks and maintenance on radiological instrument. Reception Area: An area which, through a hazard analysis and related preparedness planning, is pre- designated to receive and care for (or provide basic needs for) persons displaced from a hazard area. Recorders: Individuals within ICS or EOC organizational units who are responsible for recording information. Recorders may be found in Planning, Logistics and Finance /Administration Units. Recovery: Activities traditionally associated with providing Federal supplemental disaster recovery assistance under a Presidential major disaster declaration. These activities usually begin within days after the event and continue after the response activities cease. Recovery includes individual and public assistance programs that provide temporary housing assistance, grants and loans to eligible individuals and government entities to recovery from the effects of a disaster. Recovery Operations Center (ROC): A facility established by the local government within or adjacent to a disaster - impacted area to provide disaster relief agencies and organizations , one -stop shop for the coordination of their efforts. Representatives from local, state, and federal governmental agencies, private service organizations and certain representatives of the private sector may be present. Regional Director (RD): A director of a regional office of FEMA, or his /her designated representative. As used in the Stafford Act, Regional Director also means the Disaster Recovery Manager who has been appointed to exercise the authority of the regional Director for a particular emergency or major disaster. April 2005 19 City of Rohnert Park Emergency Operations Plan Regional Emergency Operations Center (REOC): Facilities found at State OES Administrative Regions. REOCS are used to coordinate information and resources among operational areas and between the operational areas and the state level. Relocatee: An individual who is relocated from a hazard area to a low risk area with the possibility of not returning. Regional Response Coordination Center (RRCC): A standing facility operated by DHS /FEMA that coordinates regional response efforts, establishes Federal priorities, and implements local Federal program support until a Joint Field Office (JFO) is established in the field and /or other key DHS incident management officials can assume their NRP coordination responsibilities. Remedial Movement: The post- attack or post -event movement of people to better protected facilities or less hazardous areas. Remedial Operations: Actions taken after the onset of an emergency situation to offset or alleviate its effects. Reporting Locations: Specific locations or facilities where incoming resources can check -in at the incident. (See Check -in) Rescue Group: Two or more rescue teams responding as a unified group under supervision of a designated group leader. Rescue Team: Four or more personnel organized to work as a unit. One member is designated team leader. Resources: Personnel and equipment available, or potentially available, for assignment to incidents or to EOCs. Resources area described by kind and type, and may be used in tactical support or supervisory capacities at an incident or at EOCs. Resources Unit: Functional unit within the Planning Section at the SEMS Field Response level responsible for recording the status of resources committed to the incident. The Unit also evaluates resources currently committed to the incident, the impact additional responding resources will have on the incident, and anticipated resources needs. Response: Activities to address the immediate and short -term effects of an emergency or disaster. Response includes immediate actions to save lives, protect property and meet basic human needs. Based on the requirements of the situation, response assistance will be provided to an affected State under the Federal Response Plan using a partial activation of selected ESS or full activation of all ESS to meet the needs of the situation. Response Information Management System (RIMS): A networked computer information system that helps implement California's Standardized Emergency Management System (SEMS). It links the State Regional Emergency Operations Centers (REOC), several counties and cities, several state agencies, and the US Army Corps of Engineers carried via the Internet and OASIS. April 2005 20 City of Rohnert Park I Emergency Operations Plan Safety Officer: A member of the Command Staff at the incident or within an EOC responsible for monitoring and assessing safety hazards or unsafe situations, and for developing measures for ensuring personnel safety. The Safety Officer may have assistants. Search: Systematic investigation of area or premises to determine the presence and /or location of persons entrapped, injured, immobilized, or missing. Search Dog Team: A skilled dog handler with one or more dogs trained especially for finding persons entrapped sufficiently to preclude detection by sight or sound. (NOTE: Search dogs are usually owned by their handler.) Section: That organization level with responsibility for a major functional area of the incident or at an EOC, e.g., Operations, Planning, Logistics, and Administration /Finance. Section Chief: The ICS title for individuals responsible for command of functional sections: Operations, Planning /Intelligence, Logistics and Administration /Finance. At the EOC level, the position title will be Section Coordinator. Self -Help: A concept describing self - reliance and sufficiency within an adverse environment and limited or nor external assistance. Sensitive Facilities: Facilities in reception areas that will not normally be used as lodging facilities for relocatees. The facilities are either considered unsuitable or are required for essential activities (food establishments, fire stations, banks, radio stations, etc.). However, if any of these facilities provide adequate protection against radioactive fallout, they may be used as fallout shelter. Service: An organization assigned to perform a specific function during an emergency. It may be one department or agency if only that organization is assigned to perform the function, or it may be comprised of two or more normally independent organizations grouped together to increase operational control and efficiency during the emergency. Service Branch: A Branch within the Logistics Section responsible for service activities at the incident. Includes the Communications, Medical and Food Units. Shelter Complex: A geographic grouping of facilities to be used for fallout shelter when such an arrangement serves planning, administrative, an /or operation purposes. Normally, a complex will include a maximum of 25 individual shelter facilities, within a diameter of about Y2 mile. Shelter Manager: An individual who provides for the internal organization, administration, and operation of a shelter facility. Short -Term Prediction: A prediction of an earthquake that is expected within a few hours to a few weeks. The short- term - prediction can be further described as follows: Alert- -Three days to a few weeks Imminent Alert- -Now to three days April 2005 21 City of Rohnert Park Emergency Operations Plan Single Resource: An individual, a piece of equipment and its personnel complement, or a crew or team of individuals with an identified work supervisor that can be used on an incident. Situation Unit: Functional unit within the Planning Section responsible for the collection, organization and analysis of incident status information, and for analysis of the situation as it progresses. Reports to the Planning Section Chief. Span of Control: The supervisory ratio maintained within an ICS or EOC organization. A span of control of five - positions reporting to one supervisor is considered optimum. Special District: A unit of local government (other than a city, county, or city and county) with authority or responsibility to own, operate or maintain a project (as defined in California Code of Regulations 2900(s) for purposes of natural disaster assistance. This may include a joint powers authority established under section 6500 et seq. of the Code. Stafford Act: Robert T. Stafford disaster Relief and Emergency Assistance Act, PL 100- 707, signed into law November 23, 1988; amended the Disaster Relief Act of 1974, PL 93- 288. Staging Areas: Staging Areas are locations set up at an incident where resources can be placed while awaiting a tactical assignment. The Operations Section manages Staging Areas. Staging Area Managers: Individuals within ICS organizational units that are assigned special managerial responsibilities at Staging Areas. (Also Camp Manager.) Standard Operating Procedures (SOPs): A set of instructions having the force of a directive, covering those features of operations that lends themselves to a definite or standardized procedure. Standard operating procedures support an annex by indicating in detail how a particular task will be carried out. Standardized Emergency Management System (SEMS): A system required by California Government Code for managing response to multi- agency and multi - jurisdiction emergencies in California. SEMS consists of five organizational levels that are activated as necessary: Field Response, Local Government, Operation Area, Region and State. State Agency: Any department, division, independent establishment, or agency of the executive branch of the state government. State Coordinating Officer (SCO): The person appointed by the Governor to act for the State in cooperation with the Federal Coordinating Officer. State Emergency Organization: The agencies, board, and commissions of the executive branch of state government and affiliated private sector organizations. State Emergency Plan: The State of California Emergency Plan as approved by the Governor. April 2005 22 City of Rohnert Park Emergency Operations Plan State of Emergency: The duly proclaimed existence of conditions of disaster or of extreme peril to the safety of persons and property within the state caused by such conditions as air pollution, fire, flood, storm, epidemic, riot, or earthquake or other conditions, other than conditions, resulting from a labor controversy, or conditions causing a "state of war emergency ", which conditions by reason of magnitude, are or are likely to be beyond the control of the services, personnel, equipment, and facilities of any single county, city and county, or city and require the combined forces of a mutual aid region or regions to combat. State of War Emergency: The condition which exists immediately, with or without a proclamation thereof by the Governor, whenever the state or nation is directly attacked by an enemy of the United States, or upon the receipt by the state of a warning from the federal government that such an enemy attack is probable or imminent. State Operations Center (SOC): An EOC facility operated by the Governor's Office of Emergency Services at the state level in SEMS. Stay -Put: A resident in a hazardous or potentially hazardous area who refuses to relocate during a directed relocation, or who is too ill or infirm to be evacuated. Subgrantee: An eligible applicant in Federally declared disasters Supply Unit: Functional unit within the Support Branch of the Logistics Section responsible for ordering equipment and supplies required for incident operations. Support Branch: A Branch within the Logistics Section responsible for providing personnel, equipment and supplies to support incident operations. Includes the Supply, Facilities and Ground Support Units. Support Resources: Non - tactical resources under the supervision of the Logistics, Planning, Finance /Administration Sections or the Command Staff. Supporting Materials: Refers to the several attachments that may be included with an Incident Action Plan, e.g., communications plan, map, safety plan, traffic plan, and medical plan. Tactical Direction: Direction given by the Operations Section Chief at the SEMS Field level which includes the tactics appropriate for the selected strategy, the selection and assignment of resources, tactics implementation, and performance monitoring for each operational period. Task Force: A combination of single resources assembled for a particular tactical need with common communications and leaders. Team: (See Single Resource.) Technical Specialists: Personnel with special skills that can be used anywhere within the ICS or EOC organization. April 2005 23 City of Rohnert Park Emergency Operations Plan Technological Hazard: Includes a range of hazards emanating from the manufacture, transportation, and use of such substances as radioactive materials, chemicals, explosives, flammables, agricultural pesticides, herbicides and disease agents; oil spills on land, coastal waters or inland water systems; and debris from space. Time Unit: Functional unit within the Finance /Administration Section responsible for recording time for incident or EOC personnel and hired equipment. Traffic Control Points (TCP): Places along movement routes that are manned by emergency personnel to direct and control the flow of traffic. Triage: A process of rapidly classifying patients on the basis of the urgency of treatment that is needed. The prioritizing of medical care based on the nature and severity of illness or complaint, history, signs and symptoms, general appearance, vital signs and a brief physical assessment. Tsunami: Also called a seismic sea wave. It is a large oceanic wave generated by earthquakes, submarine volcanic eruptions, or large submarine landslides in which sudden forces are applied to the water mass. The fastest tsunami waves can move at speeds of hundreds of miles per hour in the open ocean. However, as the waves enter shallower waters in coastal area, wave velocity decreases and wave height can increase to 100 feet or more on impact at the shoreline. Type: Refers to resource capability. A Type 1 resource provides a greater overall capability due to power, size, capacity, etc., than would be found in a Type 2 resources. Resource typing provides managers with additional information in selecting the best resource for the task. Unified Area Command: A Unified Area Command is established when incidents under an Area Command area multi - jurisdictional. (See Area Command and Unified Command). Unified Command: In ICS, Unified Command is a unified team effort which allows all agencies with responsibility for the incident, either geographical or functional, to manage an incident by establishing a common set of incident objectives and strategies. This is accomplished without losing or abdicating agency authority, responsibility or accountability. Unit: An organizational element having functional responsibility. Units are commonly used in incident Planing Logistics, or Finance /Administration Section and can be used in operations for some applications. Units are also found in EOC organizations. Unity of Command: The concept by which each person within an organization reports to one, and only one designated person. Urban Fire: Any instance of uncontrolled burning which results in structural damage to residential, commercial, industrial, institutional, or other properties in developed areas. Urban Rescue: The complex process in which trained personnel use specialized equipment to locate and extricate victims trapped in collapsed buildings, and the mobilization and management of such personnel and equipment. April 2005 24 City of Rohnert Park Emergency Operations Plan Volunteers: Individuals who make themselves available for assignment during an emergency. These people may or may not have particular skills needed during emergencies and may or may not be part of a previously organized group. Wildfire: Any instance of uncontrolled burning in grasslands, brush, or woodlands. Winter Storm (Severe): This includes ice storms, blizzards, and extreme cold. The National Weather service characterizes blizzards as combinations of winds in excess of 35 mph with considerable falling or blowing snow, frequently reducing visibility to 0.25 miles or less. April 2005 25 City of Rohnert Park Emcrgency Operations Plan A &E Architecture and Engineering AAR After - Action Report AC Area Command ACOE US Army Corp of Engineers ACS Auxiliary Communications Service ADA Americans with Disabilities Act AQMD Air Quality Management District ARB Air Resources Board ARC American Red Cross ASCS U.S. Agricultural Stabilization and Conservation Services ARES Amateur Radio Emergency Services BLM Bureau of Land Management BOR Bureau of Reclamation BPA Blanket Purchasing Agreements C of S Chief of Staff CAA Clean Air Act CALDAP California Disaster Assistance Program CAL /EPA California Environmental Protection Agency CalOSHA California Occupational Safety & Health Agency Caltrans California Department of Transportation CALWAS California Warning System CAN Community Alert Network CAO County Administrative Officer) CAT Crisis Action Team CBO Community -Based Organization CCA Comprehensive Cooperative Agreement CCC California Conservation Corps CCP Casualty Collection Points CD Civil Defense CDBG Community Development Block Grant CDC Centers for Disease Control, U.S. Public Health Service CDE California Department of Education CDF California Department of Forestry CDMG California Department of Mines and Geology (see DOC /DMG) CDRG Catastrophic Disaster Response Group CDSS California Department of Social Services CEC California Energy Commission CEM Comprehensive Emergency Management CEM Certified Emergency Manager CEO Chief Executive Officer April 2005 City of Rohnert Park � nergency Operations Plan CEP Comprehensive Emergency Planning CEPEC California Earthquake Prediction Evaluation Council CEPPO Chemical Emergency Preparedness and Prevention Office CEQA California Environmental Quality Act CERCLA Comprehensive Environmental Response Compensation and Liability Act CESA California Emergency Services Association CESFRS California Emergency Service Fire Radio System CESRS California Emergency Services Radio System CFR Code of Federal Regulations CHP California Highway Patrol CIS Critical Incident Stress CLEMARS California Law Enforcement Mutual Aid Radio System CLERS California Law Enforcement Radio System CLETS California Law Enforcement Telecommunications System CNG California National Guard COG Continuity of Government CPI Consumer Price Index CSGNET California State Government Network CUEA California Utilities Emergency Association CWA Clean Water Act CYA California Youth Authority DA Damage Assessment DAE Disaster Assistance Employee DAP Disaster Assistance Programs DCS Disaster Communications Service DES Department of Emergency Services (Sonoma County) DFCO Deputy Federal Coordinating Officer DFO Disaster Field Office DHA Disaster Housing Assistance DHHS Department of Health and Human Services DHS Department of Homeland Security DLS Disaster Legal Services DMIS Disaster Management Information System DOB Duplication of Benefits DOC Department Operations Center DOD Department of Defense DOE Department of Energy DOL Department of Labor DOT Department of Transportation DP Disaster Preparedness DPIG Disaster Preparedness Improvement Grant DRM Disaster Recovery Manager DRO Disaster Recovery Operations DSA Disaster Support Area DSA Division of the State Architect (California) DSR Damage Survey Report DSW Disaster Services Worker DUA Disaster Unemployment Assistance April 2005 2 City of Rohnert Park Emc gency Operations Plan DWI Disaster Welfare Inquiry DWR California Department of Water Resources EAS Emergency Alert System ED United States Department of Education EDD Employment Development Department EDIS Emergency Digital Information System EEO Equal Employment Opportunity EIR Environmental Impact Review EMA Emergency Management Assistance EMI Emergency Management Institute EMMA Emergency Managers Mutual Aid EMP Electromagnetic Pulse EMSA Emergency Medical Services Authority EMS Emergency Medical Services EMT Emergency Medical Technician EMT Emergency Management Training ENN Emergency News Network EOC Emergency Operations Center EOPs Emergency Operating Procedures EOP Emergency Operations Plan EPA Environmental Protection Agency EPIC Emergency Public Information Center ER Emergency Relief Program ERT Emergency Response Team ESA Emergency Services Act ESA Endangered Species Act ESC Emergency Services Coordinator ESF Emergency Support Functions EST Emergency Support Team FA Fire Administration (office symbol) FAA Federal Aviation Administration FAS Federal Aid System Road FAST Federal Agency Support Team FBI Federal Bureau of Investigation FCC Federal Communications Commission FCO Federal Coordinating Officer FEMA Federal Emergency Management Agency FFY Federal Fiscal Year FHWA Federal Highway Administration FIA Federal Insurance Administration FIPS Number Same as Project Application Number FIRESCOPE Firefighting Resources of Calif. Organized for Potential Emergencies FmHA Farmers Home Administration FONSI Finding of No Significant Number FPM Flood Plain Management FRC Federal Response Center FRc Federal Resource coordinator April 2005 3 City of Rohnert Park Linergency Operations Plan FRERP Federal Radiological Emergency Response Plan FRP Federal Response Plan FTB Franchise Tax board (State of California) FTS Field Treatment Site GAR Governor's Authorized Representative GIS Geographic Information System GSA General Services Administration Haz Mit Hazard Mitigation (Safety measures taken in advance to lessen future damage) HAZMAT Hazardous Materials HEW U.S. Department of Health, Education and Welfare HM Hazard Mitigation HMDA Hazard Mitigation and Disaster Assistance HMGP Hazard Mitigation Grant Program HUD Housing and Urban Development Program IA Individual Assistance IA /O Individual Assistance /Officer IC Incident Commander ICC Interstate Commerce Commission ICP Incident Command Post ICS Incident Command System IFG Individual and Family Grant Program (State of California program) IFGP Individual and Family Grant Program IG Inspector General IMA Individual Mobilization Augmentee IRS U.S. Internal Revenue Service IRMS Information Resources Management Service JIC Joint Information Center JDIC Justice Data Interface Controller JFO Joint Field Office JIS Joint Information System JPA Joint Powers Agreement JPIC Joint Public Information Center LAC Local Assistance Center LGAC Local Government Advisory Committee MACS Multi- Agency Coordination System MARAC Mutual Aid Regional Advisory Committee MARS U.S. Army Military Affiliate Radio System MASF Mobile Aeromedical Staging Facility MC Mobilization Center MCR Military Communications Representative MHFP Multi- Hazard Functional Planning MMAA Master Mutual Aid Agreement MOA Memorandum of Agreement April 2005 4 City of Rohnert Park Emergency Operations Plan MOU Memorandum of Understanding MRE Meals Ready to Eat MSA Multi- Purpose Staging Area MTA Metropolitan Transit Authority NAWAS National Warning System NBC Nuclear, Biological and Chemical Weapons NCAQMD North Coast Air Quality Management District NCCEM National Coordinating Council on Emergency Management NCS National Communications System NCSP National Communications Support System NCSRM National Communications System Regional Manager NDAA California Natural Disaster Assistance Act NDEA National Defense Education Act NDMS National Disaster Medical System NECC National Emergency Coordination Center (FEMA) NETS National Earthquake Information Service NEST Nuclear Emergency Search Team NETC National Emergency Training Center NFA National Fire Academy NFIP National Flood Insurance Program NGO Non - Governmental Organization NHC National Hurricane Center NHPA National Historic Preservation Act NIFCC National Interagency Fire Coordination Center, U.S. Forest Service NOAA National Oceanic and Atmospheric Administration NO[ Notice of Interest NRC Nuclear Regulatory Commission NIMS National Incident Response System NRT National Response Team NTC National Teleregistration Center NVOAD National Voluntary Organizations Active in Disaster NWS National Weather Service OA Operational Area OASIS Operational Area Satellite Information System OES Office of Emergency Services OMB Office of Management and Budget (Federal) OPA Oil Pollution Act OPR Office of Planning and Research OSA California Office of the State Architect OSHA Occupational Safety and Health Administration OSPR Office of Oil Spill Prevention and Response (DFG) OSTP Office of Science Technology Policy PA Public Affairs PA Public Assistance PAO Public Affairs Officer PA# Project Application Number April 2005 5 City of Rohnert Park L-,nergency Operations Plan PBX Private Branch Exchange PDA Preliminary Damage Assessment PDH Packaged Disaster Hospital PDS Professional Development Series PFO Principal Federal Official PIO Public Information Officer PL Public Law - U.S. Public Law 93 -288, Federal Disaster Relief Act of 1974 PNP Private Nonprofit Organization PSI Pounds per Square Inch PSR Personal Service Radio PUC Public Utilities Commission RACES Radio Amateur Civil Emergency Services (See ACS) RADEF Radiological Defense RCP Regional Oil and Hazardous Substances Pollution Contingency Plan REACT Radio Emergency Associated Communication Team REVMA Redwood Empire Veterinary Medical Association REOC Regional Emergency Operations Center RM Radiological Monitor RIMS Response Information Management System RO Radiological Officer ROC Recovery Operations Center RRCC Regional Response Coordination Center RRT Regional Response Team SA Salvation Army SAR Search and Rescue SARA Superfund Amendment Reauthorization Act (Title III) SAST California State Agency Support Team SBA Small Business Administration SCESA Southern California Emergency Services Association SCIF State Compensation Insurance Fund SCO State Coordinating Officer SEMS Standardized Emergency Management System SFC Senior Federal Official SFLEO Senior Federal Law Enforcement Official SHMO State Hazard Mitigation Officer SHPO State Historic Preservation Officer SITREP Situation Report SLPS State and Local Programs and Support Directorate (FEMA) SOC State Operations Center SOP Standard Operating Procedure STO State Training Officer TSCA Toxic Substances Control Act TDD Telecommunications Devices for the Deaf TTY TeleTypewriter USACE United States Army Corps of Engineers April 2005 I City of Rohnert Park USAR Urban Search and Rescue USDA U.S. Department of Agriculture USFA United States Fire Administration USGS United States Geological Survey VA Veterans Administration VOAD National Voluntary Organizations Active in Disasters VRC Volunteer Reception Center VSAT Very Small Aperture Terminal. VOAD Volunteer Organizations Active in Disaster WMB Weapons of Mass Destruction WRCB Water Resources Control Board Em�,.gency Operations Plan April 2005 7