2006/11/14 City Council Resolution (6)RESOLUTION NO. 2006- 262
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING FIRST AMENDMENT TO AGREEMENT WITH
SONOMA COUNTY WATER AGENCY FOR FUNDING OF A
CALIFORNIA IRRIGATION MANAGEMENT INFORMATION SYSTEM (CIMIS)
WEATHER STATION IN ROHNERT PARK
WHEREAS, the City Council adopted Resolution No. 2004 -307 on November 9, 2004,
authorizing and approving an agreement with the Sonoma County Water Agency for the funding
of a California Irrigation Management Information System (CIMIS) weather station in Rohnert
Park; and
WHEREAS, the agreement expired on November 8, 2005 and an amended agreement is
necessary.
THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park
that it does hereby authorize and approve the first amended agreement by and between Sonoma
County Water Agency, a body corporate and politic of the State of California, and the City of
Rohnert Park, a municipal corporation, for funding of a California Irrigation Management
Information System in Rohnert Park.
BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to
execute this agreement in substantially similar form to the attached agreement for and on behalf
of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 14th day of November _'2006.
ATTEST:
y Jerk
CITY OF ROHNERT PARK
Mayor
BREEZE: AYE FLORES: AYE MACKENZIE: AYE VIDAK- MARTINEZ: AYE SMITH: AYE
AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0)
JH- S:05 -f
rim: AVfileserverV data \twin + - \agremnts \pubinf -stir- waled \cimis_rp 04 first amended.doc , °onion: 1012-112006 3:10:00 PM
TW 03/04 -116A
First Amended Cooperative Agreement with the City of Rohnert Park for
California Irrigation Management Information System Station
as Part of Agency's Regional Water Conservation Program
This Agreement is between the Sonoma County Water Agency, a body corporate and politic of
the State of California (hereinafter "Agency "), and City of Rohnert Park, a body corporate and politic
of the State of California (hereinafter "City").
RECITALS
A. The Agency's Regional Water Conservation Program (hereinafter "Program ") includes purchasing
and locating a California State Department of Water Resources (DWR) California Irrigation
Management Information System (CIMIS) weather station to allow DWR to gather and supply
accurate and applicable evapotransportation (Eto) information to the Agency's water contractors.
B_ CIMIS weather information promotes water conservation to the landscape industry, commercial,
residential and institutional outdoor water users -
C. CIMIS weather infonnation helps the Agency and City utilize research based information about
landscape plant water use rates, irrigation requirements, and agronomic principles for the
development of landscape Best Management Practices (BMPs) numbers 1, 5, 6, 9, and 11, published by
California Urban Water Conservation Council.
D. Funding for this Program is available from allocation in the category of "Water Conservation
Program," (Account No. 675108 -7247) of the 2004/05 budget.
E. The Agency desires to cooperate in the financing of the Program.
F. The Agency has CIMIS stations located in Santa Rosa, Petaluma, and Valley of the Moon.
G. T11e Agency and City first entered into this agreement on November 23, 2004. {City's Resolution
2004 -307 adopted by the City Council on November 9, 2004.1
H. The parties to the Agreement desire to extend the term of the Agreement because it took longer
than anticipated to site the CIMIS station. DWR has approved the site. There is no change to the
Agreement amount_
I. This First Amended Agreement supersedes all previous agreements, whether they be written or
oral.
AGREEMENT
The Agency and City agree as follows:
1. CTTy'S RESPONSIBILITIES
A. City shall effectively site the CIMIS Station according to DWR's standards as excerpted in
Attachment A. Attachment A is hereby a part of this Agreement.
B. City shall purchase and install the equipment listed in Attachment B. Attachment B is
hereby a part of this Agreement.
C. City shall maintain the CIMIS weather station according to DWR's Standards as shown in
Attachment C. Attachment C is hereby a part of this Agreement_
D. City shall publish all CIMIS information gathered by DWR.
First Amended Cooperative Agreement for CUM LS Station - City of Rohnert Park
E. City shall obtain all necessary right -of -way and any applicable permits for the placement of
the CIMIS weather station.
F. City agrees to defend, indemnify, hold harmless, and release Agency, its officers, agents,
and employees, from and against any and all actions, claims, damages, liabilities, or
expenses that may be asserted by any person or entity, including City, arising out of or in
connection with the performance of City hereunder, excluding liability due to the sole active
negligence or willful misconduct of Agency. This indemnification obligation is not limited
in any way by any limitation on the amount or type of damages or compensation payable
by City or its agents under workers' compensation acts, disability benefits acts, or other
employee benefit acts. In addition, City shall be liable to Agency for any Ioss or damage to
Agency property arising from or in connection with City's performance hereunder.
G. City shall invoice the Agency for costs authorized under this Agreement. All invoices
submitted to Agency by City shall be clearly marked with "City ofRohnert Park,
Cooperative Agreement for CIMIS Station, Project /Task No. 2319 -10 and Account No.
675108- 7247."
2. AGENCY'S RESPONSIBILITIES
A. Upon execution of this Agreement and upon DWR approval of a site, and receipt of an
invoice of actual costs thereof, Agency will reimburse City a maximum of $7,000, which is to
finance Agency's share of Program costs.
3. ADDITIONAL REQUIREMENTS
A. Extra or changed work or other changes to the Agreement may be authorized by written
amendments to this Agreement, signed by the Agency's General Manager /Chief Engineer, in
amounts which cumulatively do not exceed $3,000, or signed by the Chair of the Agency's
Board of Directors, in amounts which cumulatively exceed $3,000. The parties expressly
recognize that, except to the extent authorized herein, Agency personnel are without
authorization to order extra or changed work or waive Agreement requirements. Failure of
City to secure such written authorization for extra or changed work shall constitute a waiver
of any and all right to adjustment in the Agreement price or Agreement time due to such
unauthorized work and thereafter City shall be entitled to no compensation whatsoever for
the performance of such work.
City further expressly waives any and all right or remedy by way of restitution and quantum
meruit for any and all extra work performed without such express and prior written
authorization of the Agency's General Manager /Chief Engineer or Board of Directors.
B. If a suitable location for the CIMIS station can not be found, or right -of -way can not be
obtained, this Agreement will be terminated in accordance with Section 5.
4. TERM OF AGREEMENT
This Agreement shall expire on December 31, 2008, unless terminated earlier in accordance with
the terms herein.
5. TERMINATION
At any time and without cause, Agency has the right, in its sole discretion, to terminate this
Agreement by giving thirty days written notice to City. In the event of such termination,
Agency will not pay for any costs incurred by the City.
First Ain ended Cooperative Agreement for CIMIS Station -City of Rolinert Park 2
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as set forth below.
Reviewed as to funds by Agency:
Division Manager - Administrative Services
Reviewed as to form by County Counsel:
County Counsel
Attest:
Deputy City Clerk
Approved as to for
--'fl' ; ,
Assistant/City A
CITY OF ROHNERT PARK
By:
Mayor
SONOMA COUNTY WATER AGENCY
By:
Randy D. Poole, General Manager /Chief
Engineer
Date:
First Amended Cooperative Agreement for CIMIS Station - City of Rohnert Park 3
ATTACHMENT A
California Department of Water Resources
Division of Planning and Local Assistance
CIMIS WEATHER STATION SITING CRITERIA
The placement of a weather station and .the local environment of a weather station site can
affect the utility and accuracy of ET-o (calculated using the stations' weather data) for the area
in which it is located. Buildings or trees CInce onni inh to n inro tthor +-af-;0 r a ,
y•- vuyi r w u vv�,au t%..t rJLCll.tl%11 can 11 affect ect wiI d
speed data, which in turn affects the resultant calculated ETo. The absence of a healthy
green grass under a weather station can affect net radiation severely and humidity to
some degree, which will adversely affect ETo. Bare soil instead of cropped land around the
weather station can increase advected energy, increasing temperatures and decreasing
humidities, which would increase the ETo value.
A CIMIS weather station should be located within the area that the station is meant to
represent. The overriding factor in locating any CIMIS weather station is that the station
location should be representative of the largest possible surrounding area. This will insure the
most efficient use of weather stations for supplying accurate and applicable ETo information.
The ideal site for a CIMIS weather station would be located in a 20 -acre or larger pasture that
is well maintained. The actual weather station would be located in the center of the pasture,
inside a 10 -yard by 10 -yard fenced enclosure. Inside the enclosure, the grass would also be
well maintained (properly irrigated and fertilized) and mowed frequently to maintain a height
between three to six inches.
It is often very difficult to find such a site for a new weather station. In some areas, there are
few pastures. Also, if a pasture is found, the landowner must agree on allowing a weather
station to be sited there. DWR has prepared, with the help of UC, the following criteria or
guidelines to be used to find and judge sites for CIMIS weather stations when an ideal pasture
cannot be found.
Regional and Local Criteria
1. A station should be sited within the region it is meant to represent.
2-. Avoid locating a station in a transition area between two regions of distinct climates unless
you are attempting to characterize that transitional area.
3. Topographic depressions should be avoided, as the temperature is frequently higher during
the day and lower at night. High points should also be avoided in most cases.
4. There should be a long -term commitment to maintain the same land use in and around the
site, to avoid moving the station in the future.
FirstAmended Cooperative Agreement for CDAIS Station -City of Rohnert Park A -1
Surrounding Environment Criteria
1. Avoid wind obstructions within 100 yards of the site. Avoid linear obstructions
(windbreaks, buildings) within 150 yards perpendicular to the direction of the prevailing wind.
2. Avoid placing a station in a field where there are frequent rotations of crops, because
between crops the field will have bare soils.
3. Avoid abrupt crop /vegetation changes (i.e. pasture to row crops) within 50 yards of site, or
100 yards upwind of site.
4. Avoid roads within 50 yards of the site. Unpaved roads should be no closer than 100 yards
upwind of the site.
5. Small rivers should be no closer than 100 yards of the site and larger rivers should be no
closer than 200 yards of the site. Lakes should be no closer than 1,000 yards of the site if the
prevailing wind is from the lake.
6. Avoid areas where extensive or frequent use of agricultural chemicals are used (can cause
increasing degradation of sensors).
Other General/ Desirable Criteria
1. Site should have nearby dwellings (no closer than 100 yards) to reduce risk of vandalism.
2. The station enclosure should be a 10 -yard by 10 -yard by five -foot high fence, livestock -
tight where necessary. The posts, boards and fencing material should not affect wind nor
shade any instruments.
3. Site should have unrestricted access, seven days a week. There should be vehicle access
to the site enclosure (except when wet).
4. Site should be close to existing telephone lines (within 150 yards) for economical
connections.
5. There should be local personnel (private or public) to help maintain the site to meet DWR's
requirements.
Many of the weather stations sites in the CIMIS network are not the ideal large pasture
situation. Some of these stations do not meet all of the above siting criteria. These sites will
be upgraded if possible or relocated to a better quality site in the future.
Obtained from the World Wide Web CIMIS Homepage:
www. water.ca.gov/cgi- bin /dpla/ programs /cimis/cimis/hq / main.pl
First Amended Cooperative .Agreement for CIMIS Station -City of Rohnert Park A-2
A'TTACHMEN'T B
CIMIS Weather Station Equipment Requirements, Standard
January 2004
The Department of Water Resources and the Office of Water Use Efficiency require the use of these specific equipment items to ensure
compatibility with the rest of the CIMIS system. Prices are quoted to the nearest dollar and do not include shipping, handling or applicable
taxes. Check with the manufacturer for the latest pricing.
#
Model
Description
Price
1.
CR10X
Datalogger
$1250
2.
CR10KD
Keyboard /Display
280
3.
COM210
Modem
340
4.
MSX10
10 Watt Solar Panel
200
5.
PS100
12v Power Supply w/ regulator/ battery
210
6.
CM6
Tripod and Grounding Kit (two meter)
345
7.
15875 w/5961 Fiberglass Enclosure wd 1 Conduit
195
8.
7839
Single Notch Bracket (enclosure mount)
35
9.
019ALU
Cross Arm Sensor Mount
75
10.
L120OX -L10
Silicon Pyranometer w110' cable
293
11.
L12003S
Pyranometer Leveling Plate
58
12.
015ARM
Pyranometer Mounting Arm
75
13.
HMP45C -L10 Temperature /Relative Humidity Sensor w/ 10' cable
551
14.
41002
12 Plate Gill Radiation Shield
173
15,
107 -L10
Soil Temperature Sensor w/ 10' cable
73
16.
TE525mm
-L20 Rain Gauge (metric) w/ 20' cable
365
17.
6362
Phone Modem Surge Protector
21
TOTAL
$4539
Source: Campbell Scientific, Inc
(435) 753 -2342
P.O. Box 551 Logan UT 84321
Additional Required Sensors:
16.
024A
Wind Direction Sensor
$375
17.
1806
WD Sensor Cable 10'
55
18.
014A
Wind Speed Sensor
250
19.
1805
W/S Sensor Cable 10'
55
TOTAL
$735
Source: Met One Instruments
(541)
471 -7111
1600 Washington Blvd Grants Pass OR 97526
Required Equipment Item: Aspirated Psychrometer $130 -140 Although a Sling Psychrometer can
be used in the maintenance procedure, it is recommended that an Aspirated Psychrometer be purchased. It is easier to obtain consistent
readings with this type of instrument, especially if the user is somewhat inexperienced. Aspirated Psychrometers are available from several
sources and in different models. The model used in the CIMIS program is the PSYCHRO -DYNE with thermometers in degrees Celsius that
can be obtained from the manufacturer Environmental Tectronics Corp., Cole Parmer, and other vendors.
Environmental Tectronics Corporation Cole Parmer
County Line Industrial Park 7425 N. Oak Park
Southampton PA 18966 Chicago IL 60648
TEL: 800- 523 -6079 TEL: 800- 323 -4340
Model #22012 $129 Model 4.1- 3312 -40 1129
First Amended Cooperative Agreement for CNIIS Station -City of Rohnert Park - B -1
FOR FURTHER INFORMATION CONCERNING CIMIS, CIMIS EQUIPMENT OR STATIONS, CONTACT
Sergio Fierro
(818) 543 -4652
Glendale
Southern District
Robert Fastenau
(818) 543 -4664
Glendale
Southern District
Marc Anderson
(916) 227 -7603
Sacramento
Central District
Kim Rosmaier
(916) 227 -7584
Sacramento
Central District
Steve Ewert
(559) 230 -3334
Fresno
San Joaquin Dist
Mark Rivera
(530)529 -7301
Red Bluff
Northern District
Jamie Dubay
(530) 529 -7367
Red Bluff
Northern District
Kent Frame
(916)651 -7030
Sacramento
Headquarters
Bekele Temesgen
(916)651 -9679
Sacramento
Headquarters
First Amended Cooperative Agreement for CIMIS Station -City of Rohnert Park B_2
ATTACHMENT C
Installing a CIMIS Weather Station
Cooperator/ Landowner responsibilities
As negotiated by respective parties.
As part of the agreement, the Cooperator/ Landowner will:
1. Supply the weather station equipment from an approved supplier.
2. Build a fence around the station for security if needed (30 -foot by 30 -foot minimum).
3. Supply telephone service to the station. Cellular discouraged.
4. Carry out monthly maintenance visits, year round.
5. Maintain the pasture/ turf inside and outside the fenced enclosure in a healthy growing
condition year round, including keeping the grass inside the fenced enclosure mowed to
between three and six inches in height.
6. Install or modify the irrigation system to prevent irrigation water from hitting the weather
station (especially the precipitation and temperature/ relative humidity sensors).
7. Cooperator / landowner shall allow state personnel or their agents access to the site during
normal work hours, Monday through Friday 8:00 AM to 5:00 PM (as a minimum).
8. Cooperator (if a public agency) will delegate at least one employee to take one or more of the
CIMIS related courses sponsored by Cal Poly, San Luis Obispo. The most important courses
being Landscape Irrigation Auditor, Water Budgeting for Landscapes, Agricultural Irrigation
Evaluation, and Agwater.
DWR responsibilities
As part of the agreement DWR will, at no charge to Cooperator/ Landowner:
1. Approve the siting of the prospective station.
2. Assign an appropriate name and number to the prospective station.
3. Develop and route for signatures an entry permit for purposes of carrying out the agreement.
4. Install and activate the weather station.
5. Train cooperator/ landowner personnel responsible for monthly maintenance.
6. Assist cooperator in the troubleshooting of weather station problems.
7. Provide quality assurance measures, including the calibration and regular servicing of the
station sensors.
8. Communicate with the weather station datalogger nightly to capture all weather data for
processing, troubleshooting, and posting in the CIMIS weather station network database.
9. Process all captured weather data through the quality control program and when applicable,
--1c uiu t-- and VVJI VJ11111U 1Cd El VUlUCJ. -
For more information please contact Mark Rivera at (916) 375 -6022.
First Amended Cooperative Agreement for CA1IS Station - City of Rohnert Park C -1