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2007/12/11 City Council Agenda PacketThe Rolmert Park City Council welcomes your attendance, interest and participation at its regular concurrent city meetings scheduled on the Ind and 4th Tuesdays of each month at 6:00 p.m. in the Council Chambers. City Council/CDCIRPFA Agendas and Minutes may be viewed atYhe City's website: www.rpity.org Council/CDC/RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council, the Community Development Commission, or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). DISABLED ACCOMMODATION. 'If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588 -2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in +i,o.- -r .,-.mot A;— *— or.. 1 City of Rohnert Park CONCURRENT MEETINGS Agenda (2 of 6) December 11, 2007 �1`or City Council /Community Development Commission /Rohnert Park Financing Authority 1. SSU STUDENT REPORT • Sonoma State University Associated Students, Inc. by Nicole Schlossberg, Legislative Representative 2. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: For public comment on items listed or not listed on the agenda, (limited to 3 -5 minutes per appearance & a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - *SEE NOTE ON LAST PAGE OF THIS AGENDA 3. CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Council unless any Council Member or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: • City Council Portion of Regular Concurrent Meetings —November 27, 2007 2. Approval of City Bills /Demands for Payment 3. Resolutions for Adoption: 2007 -205 Rejecting the Claim of Canon Manor West Citizens Group (CMW) 2007 -206 Endorsing the Community Housing Development Corporation of Santa Rosa's Application for Home Community Housing Development Organization Investment Partnership Funds for the Vida Nueva Project 2007 -207 Approving Job Description and Salary Range for Project Manager and Authorizing Recruitment for Three Positions 2007 -208 Authorizing a Deferral of Payment of Development Related Fees for the Jewish Free Clinic 4. COMMUNICATIONS Copies of other communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. 5. MATTERS FROM /FOR COUNCIL 1. Calendar of Events 2. City Council Agenda Forecast 3. Other informational items, if any 6. CITY MANAGER'S /CITY ATTORNEY'S REPORTS 1. Other informational items, if any City of Rohnert Park CONCURRENT MEETINGS Agenda (3 of 6) December 11, 2007 for City Council /Community Development Commission /Rohnert Park Financing Authority 7. PUBLIC COMMENTS For public continent on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to 3 -5 minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — *SEE NOTE ON LAST PAGE OF THIS AGENDA RECESS the City Council meeting to consecutively & separately CONVENE the meetings of Community Development Commission & Rohnert Park Financing Authority COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK AGENDA Tuesday, December 11, 2007 Meeting Location: City Hall, 6750 Commerce Blvd., Rohnert Park, CA CDC MEETING - Call to Order Roll Call (Breeze_ Mackenzie_ Smith_ Stafford_ Vidak - Martinez—) Unscheduled public appearances - for public comment on agenda items or other matters 1. CDC CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Commission unless any Commissioner or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Meeting Minutes for: • CDC Portion of Regular Concurrent Meetings – November 27, 2007 2. Approval of CDC Bills /Demands for Payment 2. ADJOURNMENT of CDC meeting City of Rohnert Park CONCURRENT MEETINGS Agenda (4 of 6) December 11, 2007 for City Council /Community Development Commission /Rohnert Park Financing Authority ROHNERT PARK FINANCING AUTHORITY (RPFA) AGENDA Tuesday, December 11, 2007 Meeting Location: City Hall, 6750 Commerce Blvd., Rohnert Park, CA RPFA MEETING Call to Order Roll Call (Breeze_ Mackenzie Smith Stafford_ Vidak - Martinez—) Unscheduled public appearances - for public comment on agenda items or other matters 1. RPFA CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Authority unless any Authority Members or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: • RPFA Portion of Regular Concurrent Meetings – November 27, 2007 2. ADJOURN the RPFA meeting and RECONVENE the City Council meeting I for Citv Council /Community Development Commission /Rohnert Park Financing Authoritv I &c-N CEREMONY FOR azyn CITY COUNCIL SELECTION OF OFFICERS FOR THE YEAR 2008 ❖ Reflections of 2007 1. Mayor's Review of 2007 Milestones 2. Comments by Other Council Members ❖ Presentation to Mayor Vicki Vidak Martinez for 2007 Year as Mayor ❖ Recognition of'the City Council Officer Selections for Year 2008 Mayor Jake Mackenzie Vice Mayor Pam Stafford •'• Perspectives for Future • 1. New Mayor's Perspectives for 2008 2. Other Council Members' Perspectives for 2008 ❖ Other Unscheduled Public Appearances (limited to S minutes per appearance with an unrestricted total time limit) ❖ Adjournment to Refreshments 'rte City of Rohnert Park CONCURRENT MEETINGS Agenda (6 of 6) December 11, 2007 for City Council /Community Development Commission /Rohnert Park Financing Authority NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - Any item raised by a member of the public which is not agendized and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. JH/TG:121107 AGENDA- RPCity Council- CDC- RPFA.doc Judy Hauff City Clerk City Hall City of Rohnert Park *6750 Commerce Boulevard +Rohnert Park, Ca. , Phone: (707)588 - 2227 +FAX: (707)588 - 2274 +WEB: www.rpcity.org NOTICE of SPECIAL MEETING of the ROHNERT PARK CITY COUNCIL Wednesday, December 5, 2007 MEETING LOCATION: Council Chambers Rohnert Park City Hall 6750 Commerce Boulevard Rohnert Park, California Said special meeting shall be for the purpose of the following: 6:00 p.m. CITY COUNCIL SPECIAL MEETING — Call to Order Roll Call (Breeze_ Mackenzie Smith_ Stafford Vidak - Martinez 1. Unscheduled public appearances: For public comment on agenda items if unable to speak at the scheduled time (limited to 3 -5 minutes per person, or allocation of time based on number of speaker cards submitted, not to exceed a 30 minute total time limit) [G.C. § 54954.3(a)] 2. ITEM FOR REVIEW, DISCUSSION AND /OR DIRECTION: Corridor Concept Plans Community Workshop To solicit input and encourage discussion regarding the proposed Corridor Concept Plans (Commerce Boulevard, Southwest Boulevard, and State Farm Drive) which will recommend various streetscape and urban design enhancements along the street corridors. ADJOURNMENT no later than 7:30 p.m. IN THE EVENT LESS THAN A QUORUM OF THE CITY COUNCIL IS IN ATTENDANCE, THE SPECIAL MEETING WILL BE ADJOURNED FOR LACK OF A QUORUM AND THE CORRIDOR CONCEPT PLANS COMMUNITY WORKSHOP WILL BE CONDUCTED AS ADVERTISED NO ACTION WILL BE TAKEN BY THE CITY COUNCIL DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588 -2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) - This agenda has been posted in accordance with Government Code section 54956 - Distribution of above Notice.and Agenda as follows: POST: (1) City Hall (2) Public Safety Department (3) Community Center (4) Library via e -mail to (kathyd @sonoma.lib.ca.us) For R.P.Website Postings (www.rpcity.org) Terri Griffin, Deputy City Clerk VIA E -MAILS and/or FAXES to: cc: City Council Members Stephen R. Donley, City Manager Daniel Schwarz, Assistant City Manager Michelle Marchetta Kenyon, City Attorney Benjamin D. winig, Assistant City Attorney Beth Lidster, Secretary /City Manager's Office Community Voice /Jud Snyder, Reporter via FAX: 584 -2233 & e -mail to ( yatin @thecommunityyoice.com) Press Democrat/Bleys Rose, Reporter via e -mail to bleys.rose@pressdemocrat.com JWTG: I20507 AGENDA - SPECIAL MTG- RPCity Council.doc COURTESY AGENDA 12/11/07 NOTE: cc: J. Hauff, City Clerk (2) Place marker on agenda for each T. Griffin, Deputy City Clerk individual recipient. K. Leonard, Shorthand Reporter Kathy Dennison Linda Beltz Nicole Schlossberg RP Community Library 6182 San Bruno Court SSU — Associated Students 6250 Lynne Conde Way Rohnert Park, CA 94928 1801 E. Cotati Ave. Rohnert Park, CA 94928 Rohnert Park, CA 94928 Miss Erica Botello c/o Mr. & Mrs. Botello 4387 Snyder Lane Rohnert Park, CA 94928 CITY COUNCIL SPEAKER CARD 0 Date: _ Item #: - - - - - -- — Name: Address: Phone: TOPIC: 1 01.c-, Brief Summary of Comments: If See Reverse CITY OF ROHNERT PARK CONCURRENT MEETING MINUTES FOR: City Council Community Development Commission Rohnert Park Financing Authority November 27, 2007 Tuesday The Concurrent Meetings of the City of Rohnert Park for the City Council, the Community Development Commission and the Rohnert Park Financing Authority met this date for a Regular Meeting to commence at 6:00 p.m. at the Rohnert Park City Hall, 6750 Commerce Boulevard, Rohnert Park, with Mayor Vidak - Martinez presiding. REGULAR MEETING Call to Order: Mayor Vidak- Martinez called the Regular Meeting to order at 6:04 p.m. Roll Call: Breeze, Mackenzie, Smith, Stafford, Vidak- Martinez Staff present for all or part of the Regular Meeting: City Manager Donley, City Attorney Kenyon, Assistant City Manager Schwarz, Management Analyst Babonis, Public Safety Lieutenant Amato, Building Official Bruck, Deputy City Clerk Griffin, and Videographer Beltz. PLEDGE OF ALLEGIANCE: Joseph Fontes, student from Marguerite Hahn Elementary School, led the Pledge of Allegiance. Mayor Vidak- Martinez PRESENTED Joseph with a card and a pen. 1. SONOMA STATE UNIVERSITY (SSU) STUDENT REPORT: Mayor Vidak- Martinez stated that Nicole Schossberg, SSU Associated Students, Inc. Legislative Representative, was not present due to illness and will be providing a report at the City Council's meeting on December 11 th. 2. CHAMBER OF COMMERCE PRESENTATIONS: Presentation of Certificate of Appreciation by the Chamber of Commerce for Support for the Sonoma Mountain Art & Wine Festival: Catharine Bramkamp stated that Paula Reinhold, Chairperson for the Sonoma Mountain Art & Wine Festival, was not in attendance. Rohnert Park Chamber of Commerce Quarterly Report by Catharine Bramkamp: Ms. Bramkamp provided an oral update regarding new membership. She ANNOUNCED the Holiday Lights event on December 1" from 6 -8 p.m. at the Community Library. 3. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: A. Joy Carter expressed concerns about fighting and other unsafe, disruptive activities occurring in Alicia Park. B. Dawna Gallagher pointed out an error regarding adjournment in the October 23 City Council minutes. City of Rohnert Park CONCURRENT MEETINGS Minutes (2 of 8) November 27, 2007 .for City Council /Community Development Commission /Rohnert Park Financing Authority CONSENT CALENDAR: Mayor Vidak- Martinez signified removal of the City Council Portion of Regular Concurrent Meetings of November 13, 2007. 2. Approval of City Bills /Demands for Payment in the amount of $2,438,554.24 3. Resolutions for Adoption: 2007 -194 Rejecting the Claim of Vanessa L. McClain [Alleged Automobile Damage from Construction Site] 2007 -195 Endorsing the Committee on the Shelterless (COTS) Application for Community Development Block Grant (CDBG) Funding To Help Support the COTS Program for Emergency Shelters, Transitional Housing and Supportive Services for Homeless Children and Adults 2007 -196 Endorsing the Sonoma County Adult and Youth Development (SCAYD) Application for Community Development Block Grant (CDBG) Funding to Help Support the Homeless Prevention Program 2007 -197 Authorizing and Approving a Subrecipient Funding Agreement for Use of Fiscal Year 2007 -2008 Federal Program Funds with the Sonoma County Community Development Commission for Community Development Block Grant Funding for the Community Center Americans with Disabilities Act (ADA) Improvements Project 2007 -198 Accepting Project and Directing the City Engineer to File Notice of Completion for the Rohnert Park Community Center ADA Improvements, Beam Replacement and Painting, Project No. 2005 -05 2007 -199 Approving a Lease Agreement with the Seniors' Craft Shoppe for Room Space at the Rohnert Park Senior Center, 6800 Hunter Drive, Suite A, Rohnert Park 2007 -200 Authorizing and Approving Adjustments to Miscellaneous Part -Time Pay Rates and Ranges to Meet Minimum Wage Requirements Upon MOTION by Vice Mayor Mackenzie, seconded by Council Member Smith, and UNANIMOUSLY APPROVED, reading was waived and the Consent Calendar, with the exception of the City Council Portion of the Regular Concurrent Meetings Minutes of November 13, 2007, was ADOPTED. Item for consideration: 1. Approval of Minutes for: City Council Portion of Regular Concurrent Meetings — November 13, 2007 Mayor - Vidak Martinez amended the "Adjournment" at the bottom of page seven to reflect that Mayor Pro Tempore Mackenzie adjourned the City Council meeting. Upon MOTION by Mayor Vidak- Martinez, seconded by Council Member Stafford, the City Council Portion of the Regular Concurrent Meetings Minutes of November 13, 2007 was UNANIMOUSLY APPROVED AS AMENDED. City of Rohnert Park CONCURRENT MEETINGS Minutes (3 of 8) November 27, 2007 for City Council /Community Development Commission/Rohnert Park Financing Authority 5. LABOR AGREEMENTS AND OUTLINES: Consideration of (1) Approving the Summary of Terms and Conditions of the Total Tentative Agreements with the Rohnert Park Employees' Association (RPEA); Rohnert Park Public Safety Officers' Association (RPPSOA), and the Service Employees International Union (S.E.I.U.) Local 1021; (2) Approving the Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Confidential Unit; and (3) Authorizing the City Attorney to Amend the City Manager's Contract to Be Consistent with the Outline of Benefits Provided to Management Employees: 1. Staff Report: City Manager Donley reviewed the contents of the Staff Report and responded to Council questions and comments. At the suggestion of Vice Mayor Mackenzie, Council CONCURRED to schedule an open- session discussion regarding City Council compensation and other benefits. 2. Public Comments: None. 3. Resolutions for Adoption: 2007 -201 Approving the Summary of Terms and Conditions of the Total Tentative Agreements with the Rohnert Park Employees' Association (RPEA), the Rohnert Park Public Safety Officers' Association (RPPSOA) and the Service Employees International Union (S.E.I.U.) Local 1021 and 2007 -202 Approving the Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Confidential Unit and 2007 -203 Authorizing the Amendment of the City Manager's Contract A MOTION was made by Vice Mayor Mackenzie, seconded by Council Member Smith, to adopt in toto Resolution Nos. 2007 -201, 2007 -202, and 2007 -203. Under discussion, and FOR THE RECORD, Council Member Breeze stated that she will be voting against the resolutions due to this City Council and prior City Council's lack of significant progress in terms of economic development over the last several years. Mayor Vidak- Martinez read a prepared statement acknowledging staff's efforts in the negotiations and reviewing reasons for supporting the resolutions. After Council discussion concluded, reading was waived for said motion, which was APPROVED 4 -1 with Council Member Breeze dissenting, and Resolution Nos. 2007 -201, 2007 -202, and 2007 -203 were thereby ADOPTED. 2. CHAMBER OF COMMERCE PRESENTATIONS: [Taken out of agenda order by Mayor V idak- Martinez] Presentation of Certificate of Appreciation by the Chamber of Commerce for Support for the Sonoma Mountain Art & Wine Festival: Paula Reinhold, Chairperson of the Sonoma Mountain Art & Wine Festival, and Linda Canterbury, Co- Chair, shared brief comments and PRESENTED the City with a framed certificate of appreciation and a poster from the event. They ANNOUNCED that the Second Annual Festival is scheduled for September 20, 2008. City of Rohnert Park CONCURRENT MEETINGS Minutes (4 of 8) November 27, 2007 for City Council /Community Development Commission /Rohnert Park Financing Authority 3. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: [Taken out of agenda order by Mayor Vidak- Martinez] A. Mike Martinez expressed concerns about fighting and other unsafe activities occurring in Alicia Park, and he provided recommendations to address said problems B. Joe Schiebold shared reasons in support of having the City Council work with the School District to keep two schools, proposed for closure, open. C. Melodic Mayo discussed the impact of school closures on the City and shared reasons in support of having the City Council work with the School District on this matter. D. John Borba expressed concerns about the City's labor agreements and shared comments on economic development. 6. PARTY ORDINANCE UPDATE: Evaluation of Public Safety Services Response to Large Parties Two Years Post Implementation of Party Ordinance: 1. Staff Report: Public Safety Lieutenant Amato reviewed the contents of the Staff Report. 2. Public Comments: Nate Johnson, Chief of Police at Sonoma State University, expressed campus support to continue working with Rohnert Park Public Safety, and he indicated that a Landlord Tenant Committee has been formed. 3. Council discussion/direction: City Council CONCURRED with staff's recommendation to keep the ordinance in effect and to consider a stricter amendment if party calls increase significantly. 7. 2007 BUILDING CODE ORDINANCE: Consideration of Proposed Amendments to Rohnert Park Municipal Code Title 15, Adopting by Reference the 2007 Edition of the California Building Standards Code, as Amended: 1. Staff Report: City Manager Donley reviewed the contents of the Staff Report. 2. PUBLIC HEARING: Mayor Vidak- Martinez opened the Public Hearing at 7:20 p.m. There being no members of the public interested in commenting on this matter, Mayor Vidak- Martinez closed the Public Hearing at 7:20 p.m. 3. Ordinance for Adoption: No. 794 Adopting the 2007 California Building Standards Code by Reference, Repealing Section 15.36.010 and Chapters 15.12, 15.13, and 15.30, Amending Section 15.04.010 and Chapters 15.08, 15.16, 15.20, and 15.24 of, and Adding Section 15.04.020 to Title 15, "Buildings and Construction," of the Rohnert Park Municipal Code City of Rohnert Park CONCURRENT MEETINGS Minutes (5 of 8) November 27, 2007 for City Council /Community Development Commission/Rohnert Park Financing Authority Upon MOTION by Council Member Smith, seconded by Council Member Breeze, and UNANIMOUSLY APPROVED, reading was waived and Ordinance No. 794 was ADOPTED BY ROLL CALL VOTE, 8. REFUSE FRANCHISE: Consideration of a Non - binding Letter of Intent to Rohnert Park Disposal, Inc. to Amend the Current Refuse Franchise Agreement: 1. Staff Report: Management Analyst Babonis reviewed the contents of the Staff Report. 2. Public Comments: A. Dawna Gallagher expressed various concerns about the City's one -time increase in refuse rates to fund the acquisition of new fleet vehicles. B. Ernie Carpenter, Global Materials, shared comments on amending the "Projects Funds /Garbage Fund" portion of the Letter of Intent. 3. Resolution for Adoption: 2007 -204 Authorizing and Directing the City Manages- to Execute and Deliver on Behalf of the City of Rohnert Park a Non - binding Letter of Intent concerning Proposed Amendment of the Franchise Agreement A MOTION was made by Vice Mayor Mackenzie, seconded by Council Member Breeze, to adopt Resolution 2007 -204. Under discussion, and FOR THE RECORD, Council Member Smith stated that he will be voting against said resolution. He noted his service on the Solid Waste Subcommittee, and he reiterated his preference for an open bidding process. After Council discussion concluded, reading was waived for said motion, which was APPROVED 4 -1 with Council Member Smith dissenting, and Resolution 2007 -204 was thereby ADOPTED. 9. COMMISSION / COMMITTEE / BOARD APPOINTMENTS: 1. Council Acceptance of Resignation by Bicycle Advisory Committee Member Earl Cruser with Term to Expire December 31, 2008 — JM Nomination: Mayor Vidak- Martinez reviewed the staff document per this matter. Council discussion/direction/action: Council CONCURRED to direct staff (1) to send Mr. Cruser a letter over the Mayor's signature thanking him for his service, and (2) to post a notice for the opening of this position on the Bicycle Advisory Committee. 2. Review of Terms to Expire December 31, 2007, and Consideration of Sending Letter to Current Members regarding Interest in Re- appointment: Mayor Vidak- Martinez reviewed the Staff Report per this matter. Council discussion/direction: Council CONCURRED to direct staff to send said letter to current members regarding interest in re- appointment. City of Rohnert Park CONCURRENT MEETINGS Minutes (6 of 8) November 27, 2007 for City Council /Community Development Commission / Rohnert Park Financing Authority 10. SELECTION OF CITY COUNCIL OFFICERS FOR 2008: 1. Selection of Mayor: As noted below. 2. Selection of Mayor Pro Tempore (Vice Mayor): As noted below. Council action: A MOTION was made by Council Member Smith, seconded by Mayor Vidak- Martinez, to select Vice Mayor Mackenzie as Mayor and Council Member Stafford as Vice Mayor for 2008. Said motion was UNANIMOUSLY APPROVED. 11. COUNCIL COMMITTEE AND /OR OTHER REPORTS: 1. Santa Rosa Plain Conservation Strategy Implementation (California Tiger Salamander) Committee meeting, 11/21: Vice Mayor Mackenzie provided a brief report. 2. Sonoma State University Subcommittee Tour of Green Music Center Construction Site, 11/27: Vice Mayor Mackenzie and Council Member Smith provided a brief report and REQUESTED that staff be directed to negotiate with Sonoma State representatives regarding sewer matters. 3. Other informational reports, if any: U.S. Conference of Mayors National Climate Protection Summit, 11/1 -11/2, and National League of Cities Congress of Cities & Exposition, 11/13 - 11/17: Mayor Vidak- Martinez stated that she will compile brief reports from both events and distribute said packets to Council Members as a communication item. California Integrated Waste Management Board Stakeholder Consultation Workshop on Extended Producer Responsibility Framework, 11/14: Council Member Smith provided a brief report. 12. COMMUNICATIONS: Dedication of the Public Safety Building: Mayor Vidak- Martinez called attention to a letter from Mark Adams with a petition calling for the dedication of the Public Safety Building in honor of former Public Safety Director Robert Dennett. City Council CONCURRED (1) to direct Mayor Vidak- Martinez to submit said petition to staff, and (2) to direct staff to report back on said matter. 13. MATTERS FROM/FOR COUNCIL: 1. Cancellation of the December 25`h Regular Concurrent Meetings due to holiday: City Council CONCURRED to cancel the December 25"' Regular Concurrent Meetings. 2. Calendar of Events: Document provided in Council agenda packets. Vice Mayor Mackenzie noted that he will be out of state from November 29 through December 6. Council Member Smith stated that he will out of state part of that time as well. Mayor Vidak- Martinez called attention to two items: (1) Rohnert Park Corridor Study Workshop on December 5, 2007; and (2) Rohnert Park's 50 "' Anniversary Party at the Girl Scout Hut on November 30 "'. City Attorney Kenyon recommended that the Corridor Study Workshop be noticed. 3. City Council Agenda Forecast: Document provided in Council agenda packets. 4. Other informational items, if any: None. City of Rohnert Park CONCURRENT MEETINGS Minutes (7 of 8) November 27, 2007 for City Council /Community Development Commission / Rohnert Park Financing Authority 14. CITY MANAGER'S /CITY ATTORNEY'S REPORTS: 1. Holiday Schedule: Assistant City Manager Schwarz reported on the department closures from December 24"' through January ls`, noting that the north counter at City Hall will be staffed, and he indicated said closures will be noticed in the Community Voice. Vice Mayor Mackenzie expressed concern that the Community Voice is not noticing Rohnert Park City Council meetings in its "Calendar of Events" section. 2. Other informational items, if any: Assistant City Manager Schwarz provided a brief oral report on the new roof at the Girl Scout Hut in Alicia Park. 15. PUBLIC COMMENTS: Todd Hart expressed concern at the potential closure of two schools and called on City Council to take a position in the matter. ADJOURNMENT: Mayor Vidak- Martinez adjourned the City Council meeting at 7:57 p.m. to consecutively and separately convene the meetings of the Community Development Commission and the Rohnert Park Financing Authority. MINUTES FOR THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Tuesday, November 27, 2007 Call to Order: 7:57 p.m. Roll Call: Breeze, Mackenzie, Smith, Stafford, Vidak- Martinez Also present: Executive Director Donley, General Counsel Kenyon, and Assistant Executive Director Schwarz Unscheduled public appearances: None. 1. CDC CONSENT CALENDAR: Approval of Meeting Minutes for: CDC Portion of Regular Concurrent Meetings — November 13, 2007 2. Approval of CDC Bills /Demands for Payment in the amount of $146,227.15 A MOTION was made by Vice Chair Mackenzie, seconded by Commissioner Stafford, to approve the Consent Calendar. After the motion, reading was waived, and the CDC Consent Calendar, as outlined in the agenda, was UNANIMOUSLY APPROVED. 2. REQUEST FOR PROPOSALS FOR THE CITY CENTER DRIVE MIXED USE PROJECT (PLANNING FILE PL2007 -040): Consideration of Authorizing Staff to Distribute the Request for Proposals for the City Center Drive Mixed Use Project: City of Rohnert Park CONCURRENT MEETINGS Minutes (8 of 8) November 27 2007 for City Council /Community Development Commission/Rohnert Park Financing Authority 1. Staff Report: Assistant Executive Director Schwarz reviewed the contents of the Staff Report on behalf of Director of Community Development Bendorff who was unable to attend due to a conflict. 2. Public Comments: None. 3. Council action: The CDC CONCURRED to authorize staff's distribution of the Final Request for Proposals. 3. ADJOURNMENT: There being no further business, Chairperson Vidak - Martinez adjourned the CDC meeting at 8:00 p.m. MINUTES FOR THE ROHNERT PARK FINANCING AUTHORITY Tuesday, November 27, 2007 Call to Order: 8:00 p.m. Roll Call: Breeze, Mackenzie, Smith, Stafford, Vidak- Martinez Also present: Executive Director Donley, General Counsel Kenyon, and Assistant Executive Director Schwarz Unscheduled public appearances: None. 1. RPFA CONSENT CALENDAR: Approval of Minutes for: RPFA Portion of Regular Concurrent Meetings — November 13, 2007 A MOTION was made by Member Breeze, seconded by Member Stafford, to approve the RPFA Consent Calendar. After the motion, reading was waived, and the RPFA Consent Calendar, as outlined in the agenda, was UNANIMOUSLY APPROVED. 2. ADJOURNMENT: There being no further business, Chairperson Vidak- Martinez adjourned the meeting of the RPFA at 8:01 p.m. Katy Leonard Certified Shorthand Reporter C.S.R. 11599 Vicki Vidak- Martinez Mayor City of Rohnert Park council: to: o: CITY OF ROHNERT PARK BILLS FOR APPROVAL December 11, 2007 173701 - 174145 Dated November 28 - December 5, 2007 $902,514.65 TOTAL $902,514.65 / ,q. //. o 7 RESOLUTION NO. 2007-205 Council: X Miscellaneous Communications Agenda: 12/11107 X 12/4/07 -tg Copy to: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK REJECTING THE CLAIM OF Canon Manor West Citizens Group [Alleged Breach of Contract and Violation of Notice Requirements] BE IT RESOLVED by the City Council of the City of Rohnert Park that that Claim for alleged damages received November 15, 2007 is hereby rejected. DULY AND REGULARLY ADOPTED this 111h Day of December, 2007 CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Rohnert Park Claim No. 2007 -23 FOR RESO. NO. 2001 -;L0CQ COunCi1: CITY OF RORNERT PARK Agenda o' COUNCIL AGENDA ITEM TRANSMITTAL REPORT Copy to: Copy to: Meeting Date: December 11, 2007 I *41ol Department: Community Development Department Submitted By: Brian Goodman, Interim Community Development Assistant Submittal Date: November 30, 2007 Agenda Title: Community Housing Development Corporation of Santa Rosa (CHDCSR) Application for HOME Community Housing Development Organization Investment Partnership Funds (HOME CHDO funds) for the 2008 -09 program year for the Vida Nueva Project Requested Council Action: Approve Resolution endorsing CHDCSR's application for the 2008 -09 program year HOME CHDO funds for the Vida Nueva affordable housing project. Summary: The Sonoma County Community Development Commission ( SCCDC) is accepting applications for HOME CHDO funds for the 2008 -09 program year. The HOME program is a federal program that provides annual grants to support affordable housing activities that benefit low- and very-low income households. The SCCDC allocates a portion of Sonoma County's HOME funding to be used by a Community Housing Development Organization (CHDO). CHDCSR and Burbank Housing Development Corporation (BHDC) are working as general partners on the Vida Nueva project. Because CHDCSR is qualified as a CHDO, the HOME CHDO funding application will be submitted by CHDCSR for the Vida Nueva project. CHDCSR will be submitting a 2008 -09 program year HOME CHDO funding application for $346,176 for the Vida Nueva project. The project is a 24 -unit permanent supportive housing complex providing affordable housing and supportive services located at 705 Rohnert Park Expressway West. Construction is underway and is scheduled to be completed in August of 2008. The Vida Nueva project has received a total of $384,904 in HOME CHDO funding. If CHDCSR is awarded the full amount they are requesting, the total HOME CHDO funds contribution will be $731,080 for the Vida Nueva Project. CHDCSR and BHDC will also he submitting a $600,000 funding request as co- applicants for Mental Health Services Act (MHSA) project funds. The 2008 -09 HOME CHDO funding request serves as contingency funding in the event that the MHSA funds being sought are not obtained. Enclosures: - Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CJTY MANAGER'S RECOMMENDATION: -} Consent Item ( ) Regular Time Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by ouncil ( ) City Comments: City Manager's Signature: Date: RESOLUTION NO. 2007 -206 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING THE COMMUNITY HOUSING DEVELOPMENT CORPORATION OF SANTA ROSA'S APPLICATION FOR HOME COMMUNITY HOUSING DEVELOPMENT ORGANIZATION INVESTMENT PARTNERSHIP FUNDS FOR THE VIDA NUEVA PROJECT WHEREAS, the Sonoma County Community Development Commission (SCCDC) is taking applications for HOME Community Housing Development Organization Investment Partnership Funds (HOME CHDO fiends) for the 2008 -09 program year; WHEREAS, Community Housing Development Corporation of Santa Rosa (CHDCSR) intends to apply for HOME CHDO funds to help assist with the development of Vida Nueva, a proposed 24 -unit affordable housing rental project at 705 Rohnert Park Expressway West; WHEREAS, the City of Rohnert Park supports the development of affordable housing in Rohnert Park. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that it strongly supports and endorses the CHDCSR application for HOME CHDO funds for the Vida Nueva project in the amount of $346,176.00 and urges approval of CHDCSR's application. DULY AND REGULARLY ADOPTED this 11'h day of December, 2007. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor Agenda Packet Preparation TIMELINES for Regular City Council Meetings {This section for City Clerk Use Only) held on the 2nd & 4d' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances Council: & Agreements to Assistant City Attorney via email to review for "approvals as to form" Miscellaneous DUE no later than NOON Two (2) Tuesdays prior to Council meeting dates Communications • Agenda Items with related attachments via email to City Clerk DUE no later than Agenda ?•i /.e NOON Two (2) Fridays prior to Council meeting dates Copy to: • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk Copy to: no later than Tuesday mornings One (1) week prior to Council meeting dates A!j,,,� Na -20(77-2o7, • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 11, 2007 Department: Engineering Submitted By: Eydie Tacata, Management Analyst Submittal Date: November 29, 2007 Agenda Title: Approving New Classification, Job Description and Salary Range for Project Manager and Authorizing Recruitment for Three Positions Requested Council Action: Approve the attached resolution establishing a new classification of Project Manager, job description and salary range, and authorize recruitment for three positions. Summary: At the Rohnert Park City Council work session on September 25, 2007, the Public Works Director /City Engineer presented a work plan to address Engineering Division staffing levels needed to carry out project commitments and priorities as previously approved by the Council this year. The Council expressed its support for the work plan recommendation to recruit five new positions, including two administrative positions and three project manager level positions. As part of implementing the recruitment recommendation, the Engineering Division proposes a new classification of Project Manager to provide project management expertise for successful delivery of capital projects. The Project Manager would be supervised by the Deputy City Engineer. A draft position description detailing duties and responsibilities is attached Rationale for new classification The proposed positions would be responsible for capital project delivery for general plan implementation; maintenance and rehabilitation of existing infrastructure; and construction of assets that support redevelopment. Among public agencies in the geographic area surrounding Rohnert Park, there are few comparable non - engineer project manager classifications. Most agencies utilize journey -level engineers for work equivalent to that being contemplated for these proposed positions. Capital project delivery is performed by civil engineers in the public works or engineering departments, who are directly involved in the design and engineering of projects, or oversee internal staff or consultants for this purpose. While this makes sense for most engineering projects, there are other types of projects — buildings, park development, street maintenance, and community enhancement projects — that may require neither an engineering license nor architectural certification to manage a project to completion. For this reason, staff proposes that a project manager classification be created to allow non - engineers to qualify and apply for this type of work in the City. In addition, competition to recruit qualified professional engineers in the region continues to be steep with many recruitments for engineers going unfilled. A non - engineer Project Manager classification would open up the job to a broader base of qualified applicants. Staff believes that there may be project managers who have extensive experience through construction and related industries who would be qualified to fill one or more of the proposed project manager positions. At this time one position would be advertised for recruitment focusing on Community Development Commission projects such as the City Center Plaza, Community Center Campus Improvements, Corridor Study projects, etc. Depending on the success of the recruitment for the first Project Manager, future positions would be filled at either the Project Manager or Civil Engineer level. The Personnel Officer (i.e. City Manager) will determine the timing of the recruitments. Salary range Staff proposes placing the Project Manager classification at the salary range of 90X, currently $6078 - -$7388 monthly. Compared externally (See Table 1), the proposed salary range is within +/ -5.6% of salaries of journey -level engineer and project managers in Santa Rosa, Windsor, Petaluma, Sonoma County and Napa. (Novato's and American Canyon's salaries for the comparable classifications are well below the next comparable salary offered by Santa Rosa, and would not be competitive for in the recruiting market.) Compared internally, the salary range is 2.7% below the Civil Engineer classification (currently vacant) and 22.2% below the Deputy City Engineer, which is a management position and the direct supervisor of the proposed Project Manager. This salary range should provide both a competitive salary offering in the recruitment market, while maintaining internal equity and grade differential for currently filled positions. Table 1: Salary comparisons: Project Manager and Civil Engineer (journey- level) Lowest -step Highest step of salary of salary range range Agency Classification 1(monthl) (1) (monthiv) (1) Typical qualifying minimum requirements for Project Manager Salary differential from recommended Project Manager salary range External comparison Novato Engineer II - Public Projects 5433 04 -10.6% American Canyon Capital Projects Coordinator 5522 713 Bachelor's degree + 3 yrs. -9.1% Santa Rosa Associate Civil Engineer 5906 -5.6% Windsor Ca ital Project Mana er 5099 001 [76971 Bachelor's degree + 4 s. -5.2% Na a Associate Civil En ineer 5960 99 -2.6% Rohnert Park (90X) Project Manager (proposed) 88 Bachelor's degree + 4 yrs. 0.0% Petaluma Project Manager 6153 7480 Bachelor's degree + 5 yrs. 1.2% Windsor Associate Civil Engineer 5616 7712 4.4% Petaluma Associate Civil Engineer 6496 7720 4.5% Sonoma County Engineer 1 6407 1 7788 5.4% Internal comparison Rohnert Park (92X ) JCivil Engineer 6407 1 7592 2.8% Rohnert Park IDeputy City Engineer 7427 9027 Notes: (1) Monthly salaries are shown less employee contrubution to retirement plans 22.2% Funding sources for the Project Manager positions Funding for the positions will be fully recovered from projects and special funds assigned to each position. In general, the areas of assignment and corresponding funding sources are as shown in Table 2: Table 2. Funding Sources for Project Manager Positions Position Area of assignment Funding sources Project Manager Buildings /Redevelopment • Redevelopment bond proceeds (non - engineer, new classification) Projects will include: building renovation, • Grants (Federal, State, local) new fire stations, community parks and plazas, playground equipment replacement, streetscaping. Project Manager Streets / Transportation • Gas Tax recharge to General Fund (non- engineer, new classification) or Projects will include: street reconstruction, . CIP projects. (Projects will be Civil Engineer pavement maintenance, traffic signal funded by Gas Tax, Measure M, installation and modifications, street Prop. 42, Prop 1B, Federal funds, widening, traffic calming, traffic signal State funds, Public Facilities Fee) coordination, bike path and lane construction. Project Manager or Utilities • Water & sewer operations (for Civil Engineer Water and sewer pipeline construction and maintenance projects) rehabilitation, pump station modifications, • CIP projects. (Projects will be water tank construction and maintenance. funded by water enterprise, sewer enterprise, Public Facilities Fee) As explained in the Engineering Division work plan presented at the September 25u` work session, the cost of funding the three positions will not be borne by the General Fund, as staff costs are recovered as part of the project cost. Recommendations Staff recommends that the Council approve the attached resolution establishing a new classification of Project Manager, approve draft job description and salary range, and authorize recruitment for three positions at the Project Manager or Civil Engineer classifications as determined by the City Manager. The City Manager will determine the timing of the recruitments to coincide with ability to absorb the new personnel_ Enclosures: Resolution, Draft Position Description of Project Manager CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION• Consent Item ( ) Regular Time ,Approval. O Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council /� ,� ( )) City Comments: 1 " City Manager's Si ature: <Oz Date: .Z- City of Rohnert Park PROJECT MANAGER DEFINITION Plans, organizes, coordinates and executes various capital projects and maintenance programs for the City of Rohnert Park. DISTINGUISHING CHARACTERISTICS The Project Manager has the responsibility to administer and coordinate the design and construction of complex projects through final construction and enforcing contract compliance. The Project Manager works closely with various design and engineering consultants, developers, builders, public agencies, and contractors to ensure that City ordinances and standards are upheld and project schedules are met. SUPERVISION RECEIVED/EXERCISED General supervision is provided by the Engineering Division management staff. Rusponsibilities include providing administrative oversight to contractors or consultants and may include the direct and indirect supervision of technical and support services positions. ESSENTIAL DUTIES • Plans, coordinates, and manages engineering and construction of infrastructure, facilities, and maintenance projects; manages projects from program planning through final acceptance of construction and warranty period. • Works with engineers and consultants on preparation of plans, specifications, and estimates pertaining to construction, maintenance, and operation of municipal facilities and equipment. • Manages consultant and contractor selection process, fee negotiations, and approval of contracts and agreements. • Assembles construction contract package including bid, contract and technical documents and final cost estimate; oversees invitation and receipt of bids. • Researches and investigates, makes recommendations on project problems; provides technical support in the updating of various city projects. • Ensures the City's compliance with various ordinances, codes and applicable laws including those pertaining to building, fire, safety, accessibility, environmental codes and regulations. • Tracks & monitors all project activities; reviews work under construction to make sure that all new construction and alteration work being performed by contractors complies with plans, specifications and codes; oversees project staff/contractors and attends meetings at various sites; represents the department in meetings and conferences related to construction materials or work standards; coordinates the work of multi - disciplinary staff across organizational boundaries. Prepares budget reports and cost control analyses; keeps projects within approved budgets and on their approved schedule; maintains accurate reports of contract work and other assigned activities; analyzes claims and recommends approval of consultant/contracts payment, reviews progress, performance and completion reports, purchase requests, requisitions, and reports of claims against the City. • Coordinates and conducts community meetings associated with project(s) and responds to community issues and concerns; conducts presentations to governmental and regulatory agencies and the City Council. • Prepares and present a variety of reports, recommendations, contracts, agenda packets, and memoranda relating to department matters to management, City Council, other public agencies, advisory bodies, and the community. • Assists Engineering Division management in establishing goals and policies for capital project planning. Coordinates with other City departments to perform short and long range planning to ensure accomplishing goals related to capital projects. • Develops agreements with public agencies and appropriate private parties for capital projects. • Provides direction and guidance for the work of technical and support staff as needed. These duties are a representative sample; position assignments may vary. QUALIFICATIONS Education and/or Experience: Bachelor's Degeee in engineering, architecture, landscape architecture, project management, construction management, public or business administration or a closely - related field, and four (4) years of full -time, progressively responsible experience in the administration and management of capital improvement projects. Two (2) additional years of full -time, progressively responsible experience in project management may substitute for graduation from college or university. Knowledge of • Considerable knowledge of the principles and practices of construction project management • Knowledge of civil engineering design and construction principles and practices as applied to public works projects, building construction, facilities maintenance and rehabilitation • Methods of preparing designs, plans, specifications, estimates, and acquiring funding for the development of public works facilities and building construction • General knowledge of public administration, finance, budgeting, and accounting • General knowledge of the Public Contracts Code, purchasing, bidding and procurement Skill to: • Effectively schedule design and construction projects and administer contracts to meet deadlines • Establish work priorities and realistic time deadlines • Prepare construction/consultant contracts and requests for proposal • Use spreadsheets and word processing software packages, organize data and materials, and prepare reports and documents • Work effectively with consultants, contractors and City staff, and to supervise and coordinate their work • Use or interpret work products of CAD and GIS software • Prepare comprehensive and concise technical reports • Create and maintain appropriate and accurate records • Communicate professionally and effectively with members of the public, the development community, and staff of other public agencies • Work without close supervision or direction in the execution and delivery of capital and maintenance projects Ability to: • Formulate, evaluate, and make recommendations on policies and procedures affecting the Capital Improvement Program • Analyze facts and draw logical conclusions • Interpret and apply a variety of government rules, laws, and policies while performing a variety of administrative assignments • Work effectively under pressure • Take responsibility and exercise good judgment in recognizing scope of authority LICENSE /CERTIFICATE REQUIREMENTS Possession of a Class C California Driver's License by date of appointment WORKING CONDITIONS Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting, and stooping in the performance of daily activities. It requires grasping, repetitive hand movement, and fine coordination in preparing and reviewing construction plans, statistical reports and data, and using a computer key board. Additionally, the position requires near, far, and color vision in reading reports, reviewing plans and blueprints, and using the computer. Hearing and speaking is required in communicating with individuals and groups. When visiting construction sites, the incumbent may be required to walk on uneven and slippery surfaces, be exposed to all weather conditions, dust and pollen, noise, and mechanical hazards such as construction equipment. FLSA Status: Employee Unit: Approved By: Date Approved: Exempt Rohnert Park Employees Association City Council RESOLUTION NO. 2007 - ,2o 7 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING JOB DESCRIPTION AND SALARY RANGE FOR PROJECT MANAGER AND AUTHORIZING RECRUITMENT FOR THREE POSITIONS WHEREAS, staff has reviewed the workload of the Engineering Division of the Public Works Department and has determined a need for additional staff to manage capital projects; and WHEREAS, at the September 25, 2007 City Council Work Session, an Engineering Division Work Plan was presented to the Council, who approved a recommendation to pursue the recruitment of up to five positions, including three project manager level positions; and WHEREAS, staff has conducted a classification study and developed a draft job description; and WHEREAS, staff has conducted a salary survey and recommends that the Project Manager classification be placed at the following salary range and rate: Position Range Monthly Salary Project Manager 90X $6078 - $7388 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park the job description and salary range for Project Manager is hereby approved and the City Manager (Personnel Officer) is authorized to recruit for three Project Managers or Civil Engineers at such timing he determines to be in the best interest of the organization. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 1 lth day of December, 2007. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor Resolution No. 2007 -207 Approving Job Description and Salary Range for Project Manager and Authorizing Recruitment for Three Positions TO FOLLOW ON FRIDAY, 9/21 /07 WITH SUPPLEMENTAL PACKET Diatr: 0 Mtg. Of:! Z cc: cc: RESOLUTION NO. 2007-208 File: File: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING A DEFERRAL OF PAYMENT OF DEVELOPMENT RELATED FEES FOR THE JEWISH COMMUNITY FREE CLINIC WHEREAS, the Jewish Community Free Clinic ( "Clinic ") is leeated at 490 City Gentef r,fiye and-provides free and low -cost healthcare services to Rohnert Park residents; WHEREAS, the Clinic intends to perform renovation work at 490 City enter Drive; WHEREAS, the Clinic's total cost of construction related to the renovation plan to make certain exterior and interior improvements to the Clinic ( "Project ") is estimated to be $175,000.00; WHEREAS, the total cost of the development fees assessed on the Project is estimated to be $11,158.87; WHEREAS, due to a shortage of funds, the Clinic has requested that the City defer collection of the $11,158.87 in development related fees for a period of one year; WHEREAS, the Clinic has agreed to pay the development fees in full on or before the first anniversary of the effective date of the deferral; WHEREAS, without the one -year deferral of development fees, the Clinic will be hindered in its ability to provide free and low -cost healthcare services to Rohnert Park residents; WHEREAS, the City of Rohnert Park benefits from the Clinic's provision of free and low -cost healthcare services because the Clinic serves residents that do not have health insurance and who might otherwise remain untreated, thereby decreasing the potential for communicable diseases among Rohnert Park residents; and WHEREAS, the terms and conditions of the City's deferral of the Clinic's development fees are set forth in that certain Agreement for Deferral of Payment of Development Related Fees between City and Clinic, attached hereto and incorporated herein as Exhibit A ( "Agreement "). NOW THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that it hereby authorizes and approves the Agreement, which grants the Clinic a one - year deferral of its obligation to pay the development fees assessed on the Project; BE IT FURTHER RESOLVED that the deferral of collection of the $11,158.87 in development fees for a period of one year will allow the Clinic to continue to provide essential healthcare services to low- income residents of the City of Rohnert Park; and 1 10332870 80078/00121033297v3 80078/0012- BE IT FURTHER RESOLVED that the City Council hereby authorizes the City Manager to execute the Agreement and any amendments thereto. DULY AND REGULARLY ADOPTED this 11th day of December, 2007. CITY OF ROHNERT PARK Mayor ATTEST: Deputy City Clerk 1033287v3 80078/00121033287v3 80078/0012 AGREEMENT FOR DEFERRAL OF PAYMENT OF CERTAIN DEVELOPMENT RELATED FEES THIS AGREEMENT FOR DEFERRAL OF PAYMENT OF DEVELOPMENT RELATED FEES ( "Agreement ") is dated as of December , 2007 ( "Effective Date ") and entered into between- the City of Rohnert Park, a California municipal corporation ( "City ") and tThe Jewish Community Free Clinic, a California nonprofit corporation ( "Clinic "). RECITALS A. Clinic is pion =niii intends to perform renovation work ( "Project ") at 490 City Center Drive, which is located on that certain real property located in the City of Rohnert Park, California ( "Property "), as more particularly described on Exhibit "A" attached and incorporated by reference into this Agreement. B. In connection with the Project, Clinic is obligated to pay City certain fees ( "City Fees "), as more particularly defined in this Agreement, which are usually assessed by City in connection with the issuance of a building permit. C. Clinic has requested that the City defer collection of the City Fees assessed in connection with the Project. D. City has agreed to defer payments of the City Fees in accordance with the terms and conditions of this Agreement. AGREEMENT NOW, THEREFORE, for good and valuable consideration, receipt of which is hereby acknowledged, the parties agree as set forth below. 1. Incorporation of Recitals. The foregoing recitals are incorporated by reference into this Agreement, as though fully restated herein. 2. City Fees. "City Fees" means the following fees assessed by the City in connection with the Project: Building Permit Fee: Plan Review Fee: Electrical Fees: Mechanical Fees: Plumbing Fees: State Strong Motion Fee: Sewer Service Connection Fee: Technology Fee: 1058898v1A 80078/00121058898viA 80078,10012 $1,413.00 1,703.75 46.75 38.00 55.50 36.75 5,968.13 105.98 Planning Department Application Review 100.00 General Plan Maintenance 875.00 Fire Services Plan Check 321.46 Fire Code / Life Safety Compliance Fee 494.55 TOTAL $11,158.87 The total amount of the City Fees is Eleven Thousand One Hundred Fifty -Eight Dollars and Eighty -Seven Cents ($11,158.87). 3. Deferral and Payment of City Fees. Clinic may defer payment of the City Fees for no later than the first anniversary of the Effective Date ( "Due Date "). In the event City does not receive payment of the City Fees by the Due Date, Clinic will be deemed to be in default under this Agreement and City shall be entitled to seek any and all remedies in accordance with Section 10 hereunder. 4. Payment of Development Fees. Clinic, and its successors and assigns, hereby unconditionally promises and agrees to pay City when due all development and impact fees on the Project, except for the City Fees, which shall be paid by Clinic in accordance with Section 3 of this Agreement. This Agreement does not, and shall not be construed to, modify the amount of City Fees and other development and impact fees assessed on the Project. 5. No Joint Venture Relationship. The relationship between City and Clinic is not that of a partnership or joint venture. Clinic is not and shall not be construed to be the agent of the City for any purposes in connection with this Agreement. 6. Entire Agreement. This Agreement constitutes the entire Agreement between the parties. 7. Severability. If any term, provision, covenant or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void or unenforceable, the remainder of the provisions shall remain in full force and effect and shall in no way be affected, impaired or invalidated. 8. Notices. Notice is considered given either (1) when delivered in person to the recipient named as below, or (2) two days after deposit in the United States mail in a sealed envelope or container, either registered or certified mail, return receipt requested, postage 1058898v1A 80078/00121058898,,,!A 80078/0012 and postal charges prepaid, or (3) the next business day if sent by nationally recognized courier service addressed by name and address to the party or person intended as follows: To City: City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 Attn: City Manager To Clinic: 9. Assignment. Clinic shall have no right to assign its rights or obligations under this Agreement without the written consent of City, which may be withheld in City's sole discretion. 10. Remedies In addition to any other remedy provided by law or granted elsewhere under this Agreement, the City may elect to seek in a court of appropriate jurisdiction such injunctive orders as are necessary to secure performance by Clinic, and its successors and assigns if any, of its commitments and obligations under this Agreement. In any such action, the City shall, in addition to injunctive relief, be entitled to the full scope of remedies afforded by law, including such damages as are allowed for breach of this Agreement. Clinic agrees to pay the following costs, expenses and attorneys' fees paid or incurred by the City or adjudged by a Court: (a) all out -of- pocket costs and expenses, and attorneys' fees paid or incurred in the drafting and negotiation of this Agreement; (b) costs of suit and such sums the Court may adjudge as attorneys' fees in any action to enforce payment of all or any amounts due under this Agreement; and (c) costs of suit and such sum as the Court may adjudge as reasonable attorneys' fees in any other litigation or controversy connected with the enforcement of this Agreement. 11. Headings Not Part of Agreement; Interpretation The headings used in this Agreement are not part of the Agreement and will not be considered in this interpretation. The words "include" and "including" shall in all instances be interpreted as though followed by the words "without limitation." This agreement shall be construed and enforced in accordance with the laws of the State of California. 1058898v1A 80078/0012 12. Modifications to Agreement This Agreement may be modified or amended only by subsequent written agreement signed by each of the parties to this Agreement. Minor modifications of this Agreement may be signed by the City Manager, so long as the basic intent, scope and intent are not materially altered. 13. Authority Clinic and each person executing this Agreement on behalf of Clinic does hereby covenant and warrant that (a) Clinic is duly organized and validly existing under the laws of the State of California; (b) Clinic has and is duly qualified to do business in California; (c) Clinic has full power and authority to enter into this Agreement and to perform all of its obligations hereunder; and (d) each person (and all of the persons if more than one signs) signing this Agreement on behalf of Clinic is duly and validly authorized to do so. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. THE JEWISH COMMUNITY FREE CLINIC, a California nonprofit corporation By:_ Title: Its: By:_ Title: Its: CITY OF ROHNERT PARK, a California municipal corporation Stephen R. Donley City Manager Attest: APPROVED AS TO FORM: City Attorney I 1058898v1A 80078/0012 4 EXHIBIT A Legal Description of the Property The land referred 'to herein is situated in the State of California, County of Sonoma, City of Rohnert Park, and is described as follows: LYING WITHIN THE CITY OF ROHNERT PARK, COUNTY OF SONOMA, STATE OF CALIFORNIA, AND BEING ALL OF PARCEL 2 AND PARCEL 3 AS SHOWN ON ROHNERT PARK PARCEL MAP NO. 107, FILED IN BOOK 385 OF MAPS, PAGES 17 AND 18, SONOMA COUNTY RECORDS, AND A PORTION OF PARCEL 2 AND CITY HALL DRIVE AS SHOWN ON ROHNERT PARK PARCEL MAP NO. 54, FILED IN BOOK 278 OF MAPS, PAGES 48 AND 49, SONOMA COUNTY RECORDS, BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE SOUTHWEST CORNER OF PARCEL 2 AS SHOWN ON ROHNERT PARK PARCEL MAP NO. 107, FILED IN BOOK 385 OF MAPS, PAGES 17 AND 18, SONOMA COUNTY RECORDS, ALSO BEING A POINT ON THE NORTHERLY LINE OF CITY HALL DRIVE AS SHOWN ON ROHNERT PARK PARCEL MAP NO. 54, FILED IN BOOK 278 OF MAPS; PAGES 48 AND 49, SONOMA COUNTY RECORDS; THENCE ALONG THE WESTERLY LINE OF PARCEL 2 AS SHOWN ON SAID PARCEL MAP NO. 107, NORTH 00 °17'00" EAST, 203.76 FEET TO THE NORTHERLY LINE OF PARCEL 2 AS SHOWN ON SAID. PARCEL MAP NO. 107; THENCE ALONG THE NORTHERLY LINE OF PARCEL 2 AND PARCEL 3 AS SHOWN ON SAID PARCEL MAP NO. 107 AND THE NORTHERLY LINE OF PARCEL 2 AS SHOWN ON SAID PARCEL MAP NO. 54, THE FOLLOWING THREE COURSES; NORTH 89 023'08" EAST 376.73 FEET; SOUTH 00 °17'00" WEST 20.65 FEET; NORTH 89 °23'08" EAST 101.18 FEET; THENCE LEAVING SAID NORTHERLY LINE, SOUTH 00 °17'00" WEST, 190.45 FEET; THENCE NORTH 89 °43'00° WEST, 15.38 FEET; THENCE ON A CURVE TO THE LEFT, RADIUS OF 108.00 FEET, CENTRAL ANGLE OF 21 °17'20 ", LENGTH OF 40.13 FEET; THENCE ON A REVERSE CURVE, RADIUS OF 92.00 FEET, CENTRAL ANGLE OF 21 °17'20 ", LENGTH OF 34.18 FEET; THENCE NORTH 89 043'00" WEST, 304.51 FEET; THENCE ON A CURVE TO THE RIGHT, RADIUS OF 92.00 FEET, CENTRAL ANGLE OF 21 °10'19 ", LENGTH OF 34.00 FEET; THENCE ON A REVERSE CURVE, RADIUS OF 108.00 FEET, CENTRAL ANGLE OF 21 010'19 ", LENGTH OF 39.91 FEET TO THE NORTHERLY LINE OF SAID CITY HALL DRIVE; THENCE ALONG SAID NORTHERLY LINE OF CITY HALL DRIVE, NORTH 89 °43'00" WEST, 13.10 FEET TO THE POINT OF BEGINNING. BASIS OF BEARINGS: ROHNERT PARK PARCEL MAP NO. 107, -FILED IN BOOK 385 OF MAPS, PAGES 17 AND 18, SONOMA COUNTY RECORDS_ PARCELS 2 AND 3 MERGED PURSUANT TO NOTICE OF MERGER OF PARCELS RECORDED SEPTEMBER 21, 2005, INSTRUMENT NO. 2005 - 140144. APN: 143- 051 -081 1036014x2 80078/0022 Agenda Packet Preparation TIMELINES for Regular City Council Meetings (This section fop City Clerk Use Only) held on the 2nd & 4t` Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to Council: review for "approvals as to form" and agenda planning DUE no later than NOON Miscellaneous Three (3) Mondays prior to Council meeting dates Communications • Agenda Items with related attachments via email to City Clerk DUE no later than Agenda "AA NOON Two (2) Fridays prior to Council meeting dates Copy to: • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk Copy to: no later than Tuesday mornings One (1) week prior to Council meeting dates IZ• 7 • C7 • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed "�°" �� a0o7- X20 �' on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 Meeting Date: Department: Submitted By: (Name & Title) Submittal Date: Agenda Title: CITY OF ROHNERT PARK COUNCIL, AGENDA.ITEM TRANSMITTAL, REPORT December 11, 2007 Administration Dan Schwarz, Assistant City Manager December 7, 2007 Authorizing a Deferral of Payment of Development Related Fees for the Jewish Free Clinic Requested Council Action: Approve attached resolution. Summary: The Jewish Free Clinic is a non - profit organization that provides various health related services to underserved populations in Rohnert Park and surrounding areas. The Clinic is seeking to relocate to the Arbors mixed -use project located at 490 City Center Drive. At its November 13, 2007 meeting, the Council was briefed by the City Manager (attached memorandum) about the financial situation of the Clinic and the possibility of providing a one- year fee deferral for the Clinic's building department fees. The attached resolution and agreement provides such a deferral. Enclosures: City Manager's memo; reso; agreement CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: _ Consent Item O Regular Time >S Approval {) Public Hearing Required ( ) Not Recommended {) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: JAOO�ity Manager's Signature: Date: (Revised 062806) JI1- S:05 -b RESOLUTION NO. 2007-208 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING A DEFERRAL OF PAYMENT OF DEVELOPMENT RELATED FEES FOR THE JEWISH FREE CLINIC WHEREAS, the Jewish Free Clinic ( "Clinic ") is located at 490 City Center Drive and provides free and low -cost healthcare services to Rohnert Park residents; WHEREAS, the Clinic's total cost of construction related to the renovation plan to make certain exterior and interior improvements to the Clinic ( "Project ") is estimated to be $175,000.00; WHEREAS, the total cost of the development fees assessed on the Project is estimated to be $11,158.87; WHEREAS, due to a shortage of funds, the Clinic has requested that the City defer collection of the $11,158.87 in development related fees for a period of one year; WHEREAS, the Clinic has agreed to pay the development fees in full on or before the first anniversary of the effective date of the deferral; WHEREAS, without the one -year deferral of development fees, the Clinic will be hindered in its ability to provide free and low -cost healthcare services to Rohnert Park residents; WHEREAS, the City of Rohnert Park benefits from the Clinic's provision of free and low -cost healthcare services because the Clinic serves residents that do not have health insurance and who might otherwise remain untreated, thereby decreasing the potential for communicable diseases among Rohnert Park residents; and WHEREAS, the terms and conditions of the City's deferral of the Clinic's development fees are set forth in that certain Agreement for Deferral of Payment of Development Related Fees between City and Clinic; attached hereto and incorporated herein as Exhibit A ( "Agreement "). NOW THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that it hereby authorizes and approves the Agreement, which grants the Clinic a one -year deferral of its obligation to pay the development fees assessed on the Project; BE IT FURTHER RESOLVED that the deferral of collection of the $11,158.87 in development fees for a period of one year will allow the Clinic to continue to provide essential healthcare services to low- income residents of the City of Rohnert Park; and 10332870 80078/0012 This Agreement may be modified or amended only by subsequent written agreement signed by each of the parties to this Agreement. Minor modifications of this Agreement may be signed by the City Manager, so long as the basic intent, scope and intent are not materially altered. 13. Authority Clinic and each person executing this Agreement on behalf of Clinic does hereby covenant and warrant that (a) Clinic is duly organized and validly existing under the laws of the State of California; (b) Clinic has and is duly qualified to do business in California; (c) Clinic has full power and authority to enter into this Agreement and to perform all of its obligations hereunder; and (d) each person (and all of the persons if more than one signs) signing this Agreement on behalf of Clinic is duly and validly authorized to do so. IN WITNESS WHEREOF, the parties have executed this Agreement as of the day and year first above written. JEWISH FREE CLINIC, a California nonprofit corporation By:_ Title: Its: By:_ Title: Its: CITY OF ROHNERT PARK, a California municipal corporation Stephen R. Donley City Manager Attest: APPROVED AS TO FORM: City Attorney 1058898v1A 80078/0012 4 DATE: TO: FROM: MEMORANDUM Office of the City !Manager Council: X. Miscellaneous Communications to: to: iill f 01 November 13, 2007 Honorable Mayor Vdak- Martinez and Members of the City Council Stephen Donley, City Manager SUBJECT: BUILDING FEES FOR JEWISH FREE CLINIC BACKGROUND: At the October 23, 2007 City Council meeting, Gerard Guidice, requested that the Council consider. waiving the building. fees for the Jewish Free Clinic's tenant improvements for their proposed location on City Center Drive. The cost of the' building fees is approximately $4,500. One option i mentioned to the City Council at the meeting was considering the use of Community Development Commission (CDC) funds to' pay these fees. After researching the requirements tied to receiving CDC funds, I have determined that it would be more costly for the Jewish Free Clinic to accept CDC funds. The clinic is financially better off not accepting CDC funds primarily due to the State Labor Code requiring the use of prevailing wages on all tenant improvement work. A separate issue that needs to be brought to the attention of the City Council is the clinic requires a conditional use permit to operate in a mixed -Use zoned area. This permit requires approval by the Planning Commission, which is scheduled for the December 13, 2007 meeting. ANALYSIS: An alternative to using CDC funds is for the City to defer the building fees to a later date (e.g., up to 12 months) when the Jewish Free Clinic's cash flow situation has improved. This fee deferral would require findings of public benefit. Based on the clinic's mission and after brief consultation with the Assistant City Attorney, 1 believe it is possible to make these findings. Furthermore, 1 am recommending a fee deferral versus a fee waiver due to the .fact the City will be paying an outside consultant to process the building permit. RECOMMENDATION: I am requesting Council direction to prepare fee deferral authorization with necessary public benefit findings for approval by the Council at a future meeting. Resolution No. 2007 -208 Authorizing a Deferral of Payment of Development Related Fees for the Jewish Free Clinic TO FOLLOW ON FRIDAY 9/21/07 'U11TH SUPPLEMENTAL PACKET COUNCIL COMMUNICATIONS (12/11107) Communications -. us (11/30/0 Distributed 1. Thomas Morrison /Bldg. Standards Com. Appointment of Peter Bruck to CA Building Standards Commission Green Building Code Advisory Committee 2. ABC7 KGO -TV /DT Community Feedback meeting Wednesday, 12/5 from 7:30- 9 m at S reckels Performing Arts Center 3. Jamie Mitchell Opposition to CRPUSD potential School Closings 4. Jennifer Stevens Opposition to CRPUSD potential School Closings 5. Tobi Honey Opposition to CRPUSD potential School Closings and possible alternative Solutions 6. Leisa Martinez Opposition to CRPUSD potential School Closings 7. Phil Van Dalen Casino Concerns 8. Earl Cruser / Resident Resigning as member of Bicycle Advisory Committee 9. Creighton Bell / Resident Seeking Appointment to Bicycle Advisory Committee 10. Tanya Narath / Leadership Institute for Ecol & the Economy Thank you for support for Healthy by Design and Sonoma West Times & News article. Communications Distributed with Supplemental Packet (12/7/07) 11. RP Golf Course Oversight Committee Minutes of September 18, 2007 meeting 12. 13. Steve Donley / City Manager Sonoma County Strategic Plan Update STATE OF CALIFORNIA — STATE AND CONSUMER SERVICES AGENCY. ARNOLD SCHWARZENEGGER Governor BUILDING STANDARDS COMMISSION 2525 Natomas Park Drive, Suite 130 Sacramento, California 95833 (916) 263 -0916 FAX (916) 263 -0959 RECEIVED November 19, 2007 Peter K. Bruck City of Rohnert Park 6750 Commerce Blvd Rohnert Park, CA 94928 NOV 2 6 2007 CITY OF ROHNERT PARK Dear Green Building Code Advisory Committee Member: Council: Miscellaneous Communications /r -t6•d1 Agenda Copy to: Copy to: Congratulations on your appointment to the California Building Standards Commission's Green Building Code Advisory Committee. The commission appreciates your interest in assisting with the adoption of new green building guidelines into the California Building Standards Code and welcomes your expertise. As a new committee member, you will be receiving orientation material to review. This will include Robert's Rules of Order which will be used to run. the meeting, travel claim information, and other useful reference material. You will be contacted with specific dates for your committee meeting(s). These meetings will occur in January, and possibly February, 2008. It is critical that the meetings occur in this time frame. Commission staff will be looking for at least a quorum on those dates. If you have travel arrangements to make, you may contact Erika Keeler by telephone at (916) 263 -0916, or via email at Erika.Keeler(a),dgs.ca.gov. If you have any other questions, you may also contact Jane Taylor, also of my staff, at the telephone number listed above, or by email at Jane.Taylon(c d.gs.ca.gov . Sincerely, t r I-r--or rison Deputy Executive Director RECEIVED NOV 2 6 2007 CITY OF ROHNERT PARK Council: ,. 3 Miscellaneous Communications � • � T ; �,, 4.getida� • U�a� to Lofvk It. Novem W a.. er, 2U07 )., TO De irhRohnert Par f } Covering' ie��even cou ty t$ y a a � [ o 7110 M. �is a s ignificant 3burnalstc challenge, In ern e�o�'I % alchallrgee started ABC 7 ± a M rev. 9. F� �" z Listens, our on orng co m n>%� at ��o a will keep us more in x� tiuch vlhu''dy�f i` #4�eIt mCetln S are held` ,< t� � � ,'�� Y� g very `t t,feeb "Iopsi Our_:goal is to learn about ly issues an�n�re specifically, s%or� dews should be covering. s s x ts- t x Ns lz ' ` 5„ z< aafi.(' z fi=r. x Our new ABC 7 Listens com ui t ��a�r mm Ing will be held in the city of Zahiiert `Park on Wednesda%t ie+rii er, ,2V 1 from 7:30PM to 9:OOPM, at y. "Spreckels Performing Artsenier ��:obliy and Lounge located at 5409 ` Synder Lane. We are invitingoI ��nts.alag with people who are involved in various groups and org riizat c n se g Rohnert Park and its neighbors. While. we want to hear about -,y j7:11119," s A0 we also want your feedback on our news coverage and how you tinnk��,7etterserve your community. We hope that this meeting is the beginning p a a Tong =term relationship. C My I hope that you willetabLe to;lou ABC 7 News managers on Wednesday, December` 5. A news camerae may e Preseat to record parts of the meeting. Please note that although the focus will be off`= Rohnert Park, the meeting will also be open to RONT STREET 5-9E54-7777-- AN FRANCISCO • CALIFORNIA 9 41 11 www.abc7news.com RECEIVED NOV 2 6 2007 Lidster, Beth From: jamie mitchell [sw11mg 1 1TJsbcglobal.net] Sent: Sunday, November 25, 2007 2:49 PM To: Lidster, Beth Subject: School Closure Recommendation Dear City Council Members: Council: Miscellaneous to: to; tr• LG. 01 Page 1 of 2 I am sure that you are aware of the recent recommendation of Barbara Vrankovich, superintendent of schools for Cotati - Rohnert Park for the closure of two elementary schools, Gold Ridge Elementary and La Fiesta Elementary. This recommendation is startling for the patents and students alike, but what is more startling is the impact that these projected closures will have on our city. Prospective buyers with families will be looking for communities that support education in an active way. The closure of elementary schools will not provide a supportive environment that families are looking for. If I were in the position to buy a home at this time, I would be looking at communities with proactive school boards and programs within the schools. Cities such as Sonoma, Petaluma, Santa Rosa, and Windsor all have schools with different arrays of educational programs for their schools. These include immersion schools, arts and science based education, and small school size. Cotati - Rohnert Park has only Tech High, with few supporting programs at the middle and elementary schools. I would think twice about buying in a community that cannot keep schools open along with many other parents. Rohnert Park will not look very good to potential buyers. The city of Rohnert Park has a master plan that includes each neighborhood build around an elementary school. This began to change with the closure of Richard Crane Elementary in 2005. 1 bought my home in 1999 near this school with the intent of sending my children to Richard Crane. I was happy to find Gold Ridge Elementary and its school community. The master plan was broken for me once before and is quickly coming to another upset. The recommendation from the superintendent will only make negative changes. The city will need to change its theme; it will no longer be able to say that neighborhoods are planned with elementary schools in mind. As city council members, you support what this city supposedly stands for, neighborhood education. What is the master plan for closing schools? Recently the city and the school district have been talking about land exchange, the land that Gold Ridge Elementary sits on for land near the high school, if the rumor mill is correct. When the city began the bargaining agreement for this land, was it aware of the school districts intent to close the school? The district has been talking about closing two schools for at least three years now. Surely, the intent to keep to the master plan of the city with its neighborhoods built around elementary schools was brought to light during the negotiations. I am unaware of the school district's intentions for the facilities if Gold Ridge closes. Does the city know what will become of the land and its building? Are you aware of the plans that the school district has for the land? What about the plans for the land that now houses La Fiesta? I am sure that the city is interested.in what the school district is planning on putting near a pool and a park. What will become of the vacant buildings on this site? While the city council does not have the final say in the closure of schools, it can provide input to the school board when they are considering the recommendations of the superintendent. I encourage you to support the local schools and the master plan that you represent as city council members. Talk to the school board members when you meet with them in the community. Write to the school board and let 11/26/2007 Page 2 of 2 them know you support what the city stands for, not the breakdown of communities. Go to the school board meeting on December 4u' at Creekside Middle School and speak up during the public comments. Provide leadership and vision to the school board members so that they will support their communities and schools. Help to grow Rohnert Park as the community that listens to its members and provide your input to maintain the schools and the community. Thank you, Jamie Mitchell Parent, Student, Substitute Teacher 11/26/2007 Lidster, Beth NOV 2 6 2007 Page 1 of 1 I Council: (_ Miscellaneous m► From: Jennifer Stevens gen @elevate.org] Sent: Monday, November 26, 2007 4:30 PM To: Lidster, Beth Subject: school closures Jennifer Stevens 1315 Milton Place Rohnert Park, CA 94928 (707)795 - 5897 November 26th, 2007 Re: School Closure Rohnert Park City Council 6750 Commerce Blvd. Rohnert Park; Ca. 94928 <! - -[if !supportLineBreakNewLine] - -> Dear Council Members: CITY OF ROi- NERT PARK to: T07: I am a parent of a student at Gold Ridge Elementary School. When I heard Dr. Vrankovich's recommendation that Gold Ridge and La Fiesta schools close next year I was very upset. I strongly believe that closing amny of our district's schools is not in the best interest of the district, the students, or the Rohnert Park Community. I am writing you this letter to ask for your support, and to request that you make that support known to the Cotati - Rohnert Park Unified School District Board. With just a little research, I have found substantial evidence to support the ideas that smaller schools are better for students and teachers, and students are negatively impacted by transitions from one school to another. School closures will result in larger, more crowded schools, fewer students attending neighborhood schools, more traffic problems, and more parents choosing to leave the school district all together. If we continue on this trajectory, it is likely that we will be in this same position a few years from now. We are moving further and further away from an important aspect of the Rohnert Park plan - neighborhoods centered on small schools that foster a sense of community connection. This is no way to encourage families to stay in Rohnert Park, or to encourage new families to move here. The Criteria for School Closure presented at the November 13th board meeting did not address many issues that identify a quality school or a quality school district. These include: student participation in extracurricular activities; students' sense of belonging; community involvement; staff relations and collaboration; student performance; and the level of staff interest in student success. At smaller schools where communities already exist, these qualities are evident. When communities are broken up and students are disrupted, these qualities are lost. School closures will result in loss of communities that already exist at Gold Ridge and La Fiesta, and drastic changes in the schools that are required to absorb those student populations. There are many people in this community who are willing to work together with the school board to come up with a better solution for our schools. Please join us in asking the CRPUSD board to help maintain our quality community schools, and look for another way to solve our budget issues. Sincerely, Jennifer Stevens Save The Schools htt :/p /sayetheschools.bloaVot.com/ 11/26/2007 Council: TObi Honey FAtgenda iscellaneous 4307 Grange Ct. omnu►nicatic Rohnert Park, CA 94928 tobina,honeyyacations.com to: to: _ Rohnert Park City Council 6750 Commerce Blvd. Rohnert Park, CA 94928 cc. Board of Trustees school closureAcrpusd.org cc. Dr. Carl Wong, Superintendent of Schools cwong @scoe.org November 27, 2007 To Whom It May Concern: RECEIVED dr NOV 2 7 2007 CITY OF ROHNERT PARK I am writing this letter to express my deep concern over the recent decision by the school district's superintendent to close two of our City's elementary schools. As a third generation resident of Rohnert Park, a parent of school age children and a local homeowner I firmly believe this recommendation is the wrong choice for our City. In addition to these closures adversely affecting my family, I feel that a decision such as this will adversely affect our City as a whole. The decision to close two elementary schools changes the friendly, planned nature of our city. I would like to see the City Council practice due diligence in protecting not only our City's friendly reputation, but also protect our City's valued heritage. I think it is ironic; here we are getting ready to celebrate the 50th anniversary of the completion of the first neighborhoods built in Rohnert Park. Neighborhoods that were designed embracing the unique vision of Paul Golis where single family homes are clustered around a park and an elementary school. But the celebration I have to say has become bitter- sweet because at this very moment the community is in an uproar over the recommendation to close two of our elementary schools. I wonder what Paul Golis would think? -WIVr"elebrating his vision while at the same time contemplating squashing the ideals that were so important to him. What happened to "No child should have to walk more than 1/3 mile to school; the school would be the nucleus of a cohesive community ". Now, I understand that the Cotati- Rohnert Park Unified School District is in financial predicament due to current low student enrollment and projected future low enrollment. I am aware that the District has been working with The Fiscal Crisis & Management Assistance Team to find a solution. It is my feeling that the problem of declining enrollment and subsequent financial distress is an issue that can not be overcome with the simple cut and dry solution of closing two of our elementary schools. It's not always just about the bottom line. If it was, our pools would be gone, our golf - course would be gone and many other City treasures would be long gone too. The recommendation does not take into account the core values of our City, our heritage and the negative impact a decision like this will have on the future of our City. I would like to ask the City Council for your thoughts on the recommendation and find out what influence the City Council has on the final decision? Also, I would like to know how closing two elementary schools fits into the master plan and how you see this decision affecting our community's integrity, our heritage and the allure of the City we call home. In an effort to preserve the special nature of our City, I propose that instead of closing any of our elementary schools we consider this. 1. Bring the 6t' graders back to the elementary school. It is my feeling that these children are too young to be thrown into an environment where they have to start making choices about sex, drugs and violence. Let's bring them back to the elementary school and give them one more year to develop the maturity to better handle these pressures. 2. Move the 7'h and 8h graders from Mountain Shadows middle school to Creekside. Right now the children are segregated. It is a breeding ground for animosity and possible gang affiliation. The discontent carries over to the high school and violence is inevitable. It is my feeling that if we bring them together at an earlier age and not separate them there will be less discontent later on. 3. Close down Mountain Shadows and use the facility to accommodate local recreation. It could be an extension of the Burton Recreation Center. The gym, the mini -gym and the multi -use room all could be used to house indoor sporting events. There has been talk in the City about needing more space for this. The classrooms could be used for any number of things and the fields could continue to be used for City sports. 4. An in -depth study needs to be done to determine if low enrollment is due to the lack of children in the area or if it is because children are attending neighboring Districts. One of my children attends a local pre- school where we have a large percentage of families opting for the Waldorf style of education. Rohnert Park does not offer this so these families enroll at the Live Oak Charter School in Petaluma. We are talking about families of 3 and 4 children all going to Petaluma for the Waldorf education. We have other families that transfer to Penngrove for a number of reasons. Manley, the reputation of Rancho is not that great and parents want to start their children off in a district they know they are going to end up in so that their children can make friends that will carry on into later years. We need to address the question, why are the children leaving the district, where are they going and what will it take to keep them here. Until this question is fully answered we will never gain control over the sustainability of student enrollment. 5. Work on the reputation of Rancho Cotati so that families want to start their children off in elementary schools here in Rohnert Park. There is a general feeling of dissatisfaction and a collaborative feeling among members of the community that the education available at Rancho is substandard and seriously lacking. I was a student of Rancho and had several friends' graduate who could barely read or write so I can relate to these feelings. We are now the generation with school age children and thoughts of our experience at Rancho loom in our minds. The thought of having to send my children to Rancho used to make me cringe. I decided to send my children to school in Rohnert Park anyway because I am willing to help change the negative aspects of Rancho so that it can be a more positive experience then what I had. If the reputation of Rancho does not change, I will send them to high school somewhere else. 6. The choice to close Mountain Shadows is a better choice for the City because children of this age are better able to handle such a transition. They are mature enough to understand what is going on. They are old enough to manage transportation issues. There is a positive effect on bringing the children of this age together. We can close Mountain Shadows without harming our City. The Junior High is a transitional time anyway. The children are leaving one school for another. It is a new chapter for them. It wouldn't be the intrusion, the invasion of stability, the scary event that it will be for the elementary school children. Plus, the facility could be transformed into something great for the entire City's benefit. Benefits that would ensure the City's commitment to family and recreation. I hate to see any of our school's close. I understand that lack of funding is a serious issue and that something must be done to address the crisis. I think there are a lot more options than just the simple cut and dry (bottom line) option of closing two of our elementary schools. I think our options need to be more seriously evaluated before we do serious damage to our City and to our children. Please don't let that happen. I can assure you that if the face of our City changes, and it will change if two elementary school's are closed, the problem of declining enrollment will only get worse because the young families who have been struggling to make it here (where the cost of living and housing are just so high) we will give up and leave Rohnert Park. We stay because we love our City and it is worth the struggle to raise our family in a planned community where parks, recreation and schools are treasured. Thank you for your time. Since Tobi Honey Lidster, Beth From: Martinez, Leisa [leisa.martinez @medtronic.com] Sent: Thursday, November 29, 2007 9:28 AM To: Lidster, Beth Subject: School Closures Importance: High RECEIVED NOV 2 9 2007 Rohnert Park City Council C/O City Hall CITY OF 6750 Commerce Blvd. ROHNERT PARK Rohnert Park, Ca. 94928 Council: Miscellaneous Communications Agenda Copy to: Copy to: b, Dear Council. Members, Dr. Barbara Vrankovich, the Superintendent of the Cotati- Rohnert Park Unified School District put forth a recommendation on .November 13th to close Goldridge and La Fiesta Elementary Schools. This recommendation is appalling to me, my school community, and my family members. I would like to bring this to the attention of the Rohnert. Park City Council as I believe this decision will negatively impact our community for years to come. Rohnert Park was a planned city build to encourage and foster communities around the schools and parks built for families. This slow and gradual closure of schools is taking the allure of small communities away from our city. I have grownup in Rohnert Park and chose.to raise my children here. The decision to close these schools is going to affect home values in the area, the allure of the city to new home buyers and families and ultimately the initial plan that was established for our city so many years ago.. I am one in a community who has come together, united in the desire to keep our schools open. We would like.to invite the Rohnert Park City Council to join in our fight to keep our schools open. We will not stand by peacefully and watch the implications of this decision which will change the way our children live their daily lives. There are several articles available which clearly point to the importance of smaller schools which emulate communities for children to develop and grow. How is it that the school district can utilize their poor financial planning as an .excuse to take this opportunity away from our children? If you recall the closure of Richard Crane in 2002, there have not been any changes or improvements made to keep this from happening again. So in another 4 -5 years will we be re- evaluating and making choices on another elementary school? I join many families in my desire for a small school with a tightly knit school community, supported by excellent teachers and staff. I have found this in Goldridge as many others have done in the other schools in the CRPUSD. Education for my children is MY choice... a choice that I thought about and researched for many years prior to my entrance into the CRPUSD system and I know that I am not alone. It breaks my heart to know that my school, my community, my children's world is on the brink of being shattered. The stars have aligned in Goldridge Elementary School. The parent involvement, the heart of.the students who attend, the phenomenal educators who commit to educating our students, the tremendous support staff ... all of these things contribute to the success of this school. Teachers who talk amongst each other to ensure that our children are well prepared for subsequent grades, a principal that knows the names of all of the children, and students who truly believe in their hearts, that their school is #1 all make this community a goldmine. Please take the time to understand the implications that these school closures will have on the city of Rohnert Park and join in our fight to retain our small communities. 1 Thank you, Leisa Martinez Save Our Schools Leisa Martinez Regulatory Affairs Manager leisa.martinez @medtronic.com Medtronic Vascular 3576 Unocal Place Santa Rosa, CA 95403 P: (707) 541 -3259 F: (707) 566 -1432 C: (707) 481 -8945 CONFIDENTIALITY AND PRIVACY NOTICE Information transmitted by this email is proprietary to Medtronic and is intended for use only by the individual or entity to which it is addressed, and may contain information that is private, privileged, confidential or exempt from disclosure under applicable law. If you are not the intended recipient or it appears that this mail has been.forwarded to you without proper authority, you are.notified that any use or.dissemination of this information in any manner is strictly prohibited. In such cases, please delete this mail from your records To view this notice in other languages you can either select the following link or manually copy and paste the link into the address bar of a web browser: http: / /emaildisclaimer.medtronic.com 2 Page 1 of 1 Lidster, Beth Council: Miscellaneous From: Phil Van Dalen [philvand @sbcglobal.net] Age Sent: Saturday, November 24, 2007 9:37 AM Copy to; Copy to: To: Admin Subject: Question on Casino Hello, I'm a bit confused about the case being made for the casino in RP. What I'm understanding from the arguments supporting a casino is that the only way for Rohnert Park to be "economically /financially viable" is to have the casino. The question then would be, has the city been so financially mismanaged that the only (easy) solution is the casino? Or, does the argument, and the same logic, really apply to all cities such that every city ultimately needs to have a casino? A recent add in the the Press Democrat put out by "Friends of the Federated Indians of Graton Rancheria" to show support for the casino listed an advisory board member who is a manager at the Redwood Credit Union (Efren Carrillo). It didn't make sense to me why my credit union would support an institution that runs counter to the principles for which it stands (financial responsibility, secure investment, etc.) As a college educated professional, I must somehow be missing something in the supporting argument. I would have thought that the entire principle of gambling was the wrong kind of message to send uai children, especially in a community that is built around the whole concept of supporting and promoting family. For the city to embrace and promote personal financial risk - taking (and the resultant negative effects) as part of its community identity means that we raise our kids in an environment where gambling forms a basis for. accepted risk - taking behavior in general. Although the casino is being billed as something bigger than a gambling venue, it is gambling nonetheless that makes its existence possible. Again, I must be missing something here in not understanding the convincing arguments justifying a casino in my city. Thanks for your interest. Phil Van Dalen Rohnert Park 11/26/2007 Council: Miscellaneous , to: to j/. A1.07, Earl Cruser b 309 Rio Vista Ln. Rohnert Park, CA 9492 Rohnert Park City Council City Hall Rohnert Park, CA 94928 Attn: Vice -mayor Jake Mackenzie, Mayor Vidak- Martinez and all Concerned Please accept my resignation as a member of the Bicycle Advisory Committee. It has been an honor to have served the City of Rohnert Park for more than five years in this capacity, and to be the appointee of Jake Mackenzie. It is also a pleasure to work with the City Staff, especially Darren Jenkins and Eydie Tacata. These are exciting times for bicycle planning. We are =`beginning to see the humble bicycle as an alternative and ecologically beneficial means of transportation, and not just a child's toy or means of recreation. The present emphasis on adding bike lanes whenever new overlays are installed is a step in the right direction. We need not forget the health and recreational benefits of cycling while seeing it as as the wave of the future in getting people from one place to another with low environmental impact. I will remain interested in Rohnert Park's efforts in the area of improved bicycle use and safety and hope that the Council will continue to help provide the resources necessary. Sincerely, C" G_�� Earl Cruser RECEIVED CITY OF ROHNERT PARK 6750 Commerce Blvd. NOV 2 6 2007 707.5882227 FAK 588.2274 FACT SHEET FOR CrrY COUNCIL APPOINTMENTS;&TY OF COMMISSIONS BOARDS OR COMMITTEES EFRT PARK To which Commission, Board, or Committee do you seek Appointment? Bicycle Advisory Committee Name: Creighton Bell Address: 5329 Eagan Ct Work phone: (707) 792 -7374 M Residence Telephone: (707) 584 -7749 Rohnert Park CA94928 Cell: Indicate Reasons for your Interest in Appointment: I am an active bicyclist, and use my bicycle to commute to work as well as for recreational purposes. I would like to help to design roads and paths to be more user friendly to transportation alternatives. List Activities in Clubs, Associations, etc. Santa Rosa Cyclin Club. Sonoma County Historical Society Sonoma County Mycological Society Are you 18 or over? Yes: X No: Are you Registered to Vote in Rohnert Park? Yes: X No: What year did you became a Rohnert Park Resident: 2,004 Employer: U.S. Postal Service Address: 502 East Cotati Ave, Cotati CA 94931 Type of Business: Service - Specific Work Performed: Window Clerk, Box Clerk Do you have a High School Diploma? Yes Other DLees,Awards, etc. AA-Modesto JC Sig re Date (Form approved by City Council t n103) . PLEASE RETURN TO CITY MANAGER'S OFFICE: 6750 Commerce Blvd. Rohnert Park CA 94928 ((•27.67 COUNCIL: He ill l MISCULANEOUs COMMUNICATIONSi by E S I G : AGENDA COPY TO: November 20 90.07. RECEIV PY TO: Steve Donley NOV 2 6%2007 City of Rohnert Park 6750 Commerce Blvd CITY OF Rohnert Park, CA: 94928 ROp-HNERT MRK Dear Steve; Thank.you for joining us as a sponsor of Healthy-by.. Design: Planning for Healthy Communities... The enclosed article from Sonoma West Times & News provides.,a summary of some of the key points raised during the symposium. Thanks to your support; over`200 leaders from across, the North Bay learned about the connections between public health . and the built environment:: They left the symposium inspired with new information about ...tools and models that can be used in the North Bay to create healthier communities. The feedback we'received from participant evaluations was overwhelmingly Positive.. I've listed a ,few of the comments below: The symposium made me start thinking about. how to make change occur -. '7 have developed awareness of public safety, transportation issues and how important planning and design work is to creating a sustainable community„ - "Local initiative success stories very inspiring" "Excellent Conference, educational and enjoyable During the symposium, new connections were established bets veen local health and planning professionals. These connections will lead to increased collaboration on local initiatives such as Sonoma County's Safe Routes to School program. Stay tuned for more information as these initiatives result in healthier_ communities .in. Sonoma County. On behalf of the entire Building. Healthy Communities Coalition, many thanks for helping us create such a successful event! Sincerely, Tanya Nat5ath Executive Director : Leadership institute for Ecology and the Economy W W W.ECOLEADER.ORG LEADERSHIP INSTITUTE FOR ECOLOGY ANA THE ECONOMY' 555 5TH STREET, SUITE 300A SANTA ROSA, CA 95401 Au �? P aoi�"� .71�.; y Fib +a �;� .q �b'�., 0'� cd�� q IG by ° '•Zy '''' .D 'd: te+ +? N •m .4 ^Q w H''b m O "'� H ��„ at 'Q ^�+. 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Chair Harrow, and members Bird, Griffin and Pekkain were present. The June 19, 2007 minutes were approved and there were no unscheduled public appearances. Abel Sagon did attend, and did have comments, but stated that he would defer his comments until later, when the items came up for discussion. During this time Jim Pekkain announced that he would be resigning his position effective December 31, 2007. He said that Mike Schwarz would be willing to serve. Michael Harrow asked staff to acquire a copy of the lease agreement for him. He also asked that we schedule the vacancy on the next agenda so Jim's position on the committee could be filled. Item #2 Course Conditions Jon Lafever handed out, and briefly went over, the USGA Green Section Turf Advisory Service Visit Report dated June 27, 2007. He noted that in July they were hit heavily with disease and heat stress. This affected the north course most severely. They sprayed numerous applications of herbicides and pesticides. They acquired tissue samples (grass) and sent them out for examination. It was found that they contained (3) different types of fungus. They also acquired and sent out water samples and soil samples. They do not have results for either yet. Jon noted that they are on top of the problem and that they plan to implement significant changes in 2008 related to preventative maintenance. Jim Pekkain: Asked Jon about additional recommendations that CourseCo may wish to pursue in response to USGA findings. He wants to see specifics from CourseCo. Jim asked about staffing levels. Per Jon, there are 18 current staff and six full -time staff for a total of 24. They will increase by 5• Jim sited Section 917, Exhibit E of the lease agreement. He asked if a tree maintenance plan was ever provided to the City. If so, has it been amended? If not, he would like to see a proposal. Mike Harrow: Mike said that he wants to see the dead trees, where possible, cut down to the ground. He wants Jon to respond to USGA report with specific recommendations for course of action. General Course Operations Levine was out of town, Jon reported in his absence. Jon noted that in August everyone was playing the south course versus north and that this has had an impact on earnings. He did say that the September budget is right -on. Jon continues to be very proactive with respect to gathering /recruiting players. fp,s.01 Jim Pekkain: Jim pressed for information regarding their budget in terms of rounds. It used to be $g per round versus the $22 they charge now. Jon noted that there are fewer rounds today, so even though the per - round prices are higher, revenues are down. Jim asked about their rent. Jon said he thinks they pay about $12,500 per month, plus a portion of gross receipts by department if they exceed a certain amount. Finally, Jim asked about the. Capital Projects. Jon noted that there were about 25 projects costing approximately $5,417,500. Mike Harrow: Mike asked about Capital Project Funds. John told him that the Capital Reserve will be held until about 2010. He also asked about how the committee was formed. Jim provided him with details. Matters from Committee Members: Jim Pekkain: 1) Jim asked about cracked concrete. Jon said that north 15,16, and 12 will be repaired. May be in the spring. 2) Jim asked about foliage, in the north course (14 & 12), at the creek. He expressed concern about potential flooding. Jon noted that they are aware of this and that they are currently in discussions over how they will address this problem and when. 3) Jim noted that CourseCo's lease agreement says that they are responsible for maintaining the sides'-of the creek. Jon noted that when they have worked on this in the past, the homeowners came out and complained. He said that the Water Protection Agency came out and told them — CourseCo — what they had to leave. 4) Jim asked about soil sampling and said that this was in the lease agreement, under Exhibit 2F. Jon noted that this is being done. Mike Bird: 1) Mike asked about the north course. He wanted to know why the water was so deep on the cart path. Jon noted that they bad a concrete contractor looks at this. He recommended keeping the path more wet. The water, which is used to keep the path intact, is simply showing up more due to seasonal dryness. Jerry Griffin: 1) Had nothing to report. Abel Sagon (Public Comment): Abel clearly stated that he wants to see a list and dates of what CourseCo plans to do in terms of CIP Projects. Jon noted that in 2oo8 issues may begin to be addressed, he needs dollars. Jon noted that they are looking at using an incremental approach to projects and that they would address the worst first. 2 Mike Harrow directed Jon to just do the ones that are really bad. Jon said that they will spend approximately $40,000 this year to mitigate problems. Items for Next Meeting: 1) Capital Project List with anticipated completion dates and funding. If no funding, say so. Abel asked that this list be prioritized. 2) Vacancy 3) Staff inspection, report on compliance with lease. Staff needs email addresses of committee members. Should be placed on next agenda under items from staff, along with the staff inspection. In closing, Abel expressed his, and the other golfers, extreme dissatisfaction with the condition of the course. Jim noted that there was a time when the greens were top notch. Jon noted that with the exception of August, they would be again. Jim pointed to Exhibit 9.3.b on City inspections and clarified that they were to be performed on or about October 1St. Jim asked that Jon provide, at least once a year, an update to Presidents of the individual clubs. The meeting adjourned at 7:43• 3 RECEIVED Lidster, Beth From: Donley, Steve CITY DP Sent: Friday, December 07, 2007 9:12 AM ROHNERT PARK To: Lidster, Beth Subject: FW: Update re: Sonoma County Strategic Plan Please place this information on Council Communications. Steve Donley City Manager City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 voice: (707) 588 -2226 fax: (707) 588 -2263 Page 1 of 1 From: Strategicplanning Strategicplanning [maiito:Strategicplanning @sonoma - county.org] Sent: Thursday, December 06, 2007 9:07 AM To: Strategicplanning @sonoma - county.org Subject: Update re: Sonoma County Strategic Plan You are receiving this e-mail message regarding the Sonoma County Strategic Plan because you attended one of the community meetings held over the past few months or have provided comments on the Draft Strategic Plan. The Board of Supervisors will consider adopting the final version of the Strategic Plan next Tuesday, December 11. A revised plan, staff report, and other information is available at: http:/Lwww.sonoma-counW.org/"strategiclindex.htm Thank you for your interest in the Sonoma County Strategic Plan. Your comments are always welcome. . 12/7/2007 Council: _ Calendar of Events Next Council Meeting December 11, 2007 Copy to: J 1 Nov. 23 -Dec. 9 — Holiday Store sponsored by Rancho Cotate Cougar Boosters 14 out est t Blvd. Ste 109. IOam -7pm S, Sn. Noon -8pm M -F Jake gone 11/29 - Tim gone 12/1 -12/4 Wednesday, 11/28 Sonoma County Waste Management Agency 9am. Santa Rosa (TS attending) Wednesday, 11/28 ACWA Fall Conference Thursday, 11/29 Spirit of Sonoma County Awards Luncheon 11:30am- 1:30pm. DoubleTree Hotel (Mattending) Friday, 11/30 Rohnert Park's 50th Anniversary Party 4 -7p.m. Girl Scout Hut on Santa Alicia (behind John Reed School) 584 -2222 (TS attending) Sunday/Monday 12/2 & 12/3 Sonoma PolySteel, LLC. Invitation to view Green building project 3926 St. Andrews Drive; Santa Rosa 2:00- 5:OOpm Monday, 121 3 City of Petaluma Introduction &.Discussion of Revised Draft EIR (Air Quality: Greenhouse Gas Emissions). 3pm. City Hall. 11 English Street, Petaluma. Tuesdayy, 12/4 Northern Fire Station Open House 3 -5pm. Wednesday, 12/5 Hampton Inn Grand Opening Celebration 7:30am- 9:30am. (PS /TS attending) Wednesday, 12/5 Community Workshop 6- 7:30pm. Council Chambers (VVMattending) Wednesday, 12/5 ABC7 KGO -TV/DT 7:30- 9:OOpm PAC (Peter Bruck attending) Thursda 12/6 FIGR 3pm. (VVM/JMattending) Friday, 12/7 and Saturda�12 /8 Junior League of Napa- Sonoma Holiday Home Tour For benefit of local children Tickets $55 /person for 12/8 Tickets $100 /person for 12/7 Thursday, 12/13 North Bay Economic Insight Report: Economic Impacts of a Water Shortage in the North Bay 7am registration; 7:30 -9am program. Sheraton Hotel/Petaluma (JM/TS attending) Thursday, 12/13 Russian River Watershed BOD 9:30am. Windsor Town Hall Council Chambers ThursdU, 12/13 General Plan Steering Committee 2pm. (WM/JMattending) Friday, December, 12/14 47"' Annual Moosefeed Luncheon Friday, 12/14 NBI's Holiday Celebration Dinner, Dancing, Awards 6 -10pm. Community Center -5401 Snyder Lane Sunday 12116 Ruben Arminana Holiday open House 4 -7pm 1058 Gaddis Court, SR. RSVP 664 -2018 Monday, 1/7 City of Petaluma Introduction & Discussion of Revised Draft EIR (Air Quality: Greenhouse Gas Emissions). 7pm. City Hall. I1 English Street, Petaluma January 14 -16, 2008 41' Annual Sacramento Legislative Orientation Tour Wednesday-Friday, January 16 -18 2008 2008 New Mayors and Council Members Academy Hyatt Regency, Sacramento (TS attending) www.cacities.org /events Saturday 2/9 Roaring 20's "Who Dunnit" Murder Mystery Dinner Show Education Foundation Auction & Dinner (seeking donations) Paula Reinhold, 795 -3648 Mayors & Councilmembers meeting Healdsburg [Santa Rosa plans programs] AGENDA FORECAST Tuesday, January 8, 2008 Pledge of Allegiance: Brittney Wandrey - Waldo Rohnert Elementary Sonoma State University Student Report — Nicole Schlossberg, ASI �� l a• y. q7 Consent Calendar 2007- Ratifying the Memorandum of Agreement with Rohnert Park Public Safety Officers Association (RPPSOA) 2007 - Ratifying the Memorandum of Agreement with Service Employees International Union (S.E.I.U.) Local 1021 2007- Ratifying the Memorandum of Agreement with the Rohnert Park Employees' Association (RPEA) 2007- Authorizing the Submission of an Application for a Community-based Transportation Planning Grant from Caltrans 2007- Approving and Adopting Affordable Housing Agreement with Aiden O'Sullivan for property located at 1400 E. Cotati Avenue. 2007- Authorize and approve the Third Amended Cooperative Agreement to provide Funding and Support Information for the Santa Rosa Plain Groundwater Study 2007- Approval of 2008 -09 CDBG Funding application for owner - occupied Rehab program Individual Items Alcoholic Beverage Establishment Annual Use Permit Fee • Staff Report • Public Hearing Recommendations re: Alcohol in the Parks Recommendations re: Naming the Public Safety building or room in honor of Robert Dennett City Council Members' Benefits Ordinances: Commission/Committee/Board Appointments Liaison and Committee Assignments Council Committee and /or other Reports Sonoma County Waste Management Agency meeting 11/28 — TS Parks, Recreation & Open Space Committee meeting 11/28 — PS Tribal Council Ad Hoc Subcommittee meeting 12/6 — JM/VVM General Plan Steering Committee 12/13 — JM /VVM Other: North Bay Economic Insight, Winter 2007 12/13 — JM/TS Spirit of Sonoma County Awards Luncheon 12/29 — TS Matters from/for Council 1. Calendar of Events and Meetings 2. City Council Agenda Forecast Community Development 2007 -32 Rescinding Resolution No. 2007 -26 and Authorizing and Approving Agreement for Purchase and Sale of Real Property known as 100 Avram Avenue (Parcel Number 143 - 380 -022) 2007 -33 Rescinding Resolution No. 2007 -27 and Authorizing and Approving Agreement for Purchase and Sale of Real Property known as 120 Avram Avenue (Parcel Number 143- 061 -052) Rohnert Park Financing Authority /x . fr 67 COMMUNITY DEVELOPMENT COMMISSION BILLS FOR APPROVAL December 11, 2007 Checks 4888 - 4901 Date November 28 - December 4, 2007 , Council: I X l I Miscellaneous to: to $62,459.17 TOTAL $62,459.17 �z.S•o7 b( /A. it. 01 2007 Distr. @ Mtg. Of: cc: cc: _ File: File: As a City Council, our most important task is to be forward - thinking, conned h long -term sustainable future of Rohnert Park. We provide guidance with the policies we set, as demonstrated by our discussions and the votes we cast. No matter what goals we set or strategies we pursue, we have to do so in a way that takes into account the need for balanced budgets with sufficient reserves to operate during difficult times. In January of 2007 we unanimously directed our management staff to negotiate fair contracts with our bargaining units, with special attention to be paid to the costs of medical care coverage for our employees and retirees. At our last meeting we acknowledged the hard work of our staff and the acceptance by membership vote of every bargaining unit to implement generous and fairly bargained compensation packages that will allow us the opportunity to achieve balanced budgets in the foreseeable future. A majority of us never doubted that this needed to be done and its accomplishment reflects well upon each Councilmember who supported staff and the membership of our bargaining units who voted in accordance with well - established collective bargaining principles for the fair resolution of these negotiations. During this past year the City of Rohnert Park lost some valuable employees, through either retirement or seeking a better personal opportunity. We owe a special debt of gratitude to Cas Ellena for her excellent, albeit too brief, service on behalf of Rohnert Park residents prior to her leaving to serve the community of Winters. Through her efforts, the Community Development Commission was re- energized and with the funds available from the bonds issued in 2007, much good has already been done in Rohnert Park and even more will be accomplished in the years ahead. Much more can be said about 2007 and 1 will now listen as others do so. Thank you. During the year ahead many choices will be made that we can not even anticipate at this time. It is clear that it will be a difficult budget year for the State of California and we will share in that pain locally as well. Early in 2007 we engaged in facilitated discussions among the Council with Dr. Mathis, which were valuable sessions for us all. It is my hope that further sessions with Dr. Mathis will take place during 2008 as we seek to continuously improve. In 2008, we will be moving into our new City Hall, renovating an existing office building on Avram Avenue to LEED (Leadership in Energy and Environmental Design) Gold standards, thus setting an example for effective governmental use of capital improvements to reduce future operational costs in an efficient manner. The environment for our residents coming to City Hall and our staff working in City Hall will be significantly improved by the completion of this project. There will be much more for us to report upon a year from now and I look forward to listen to my fellow Councilmembers forecast for 2008. Thank you. Distr. @ Mtg. Of: cc: cc: File: Reflections on 2007 File: It's now 10 years since I first started writing down these reviews of the year gone by. Are they any the better for the passage of time- some amongst you clearly think not. That, as you know, has never deterred me from speaking my mind. So here's what I see in my rearview mirror as we covered many a mile in 2007. Revenues Yes , we , at least most of us, supported our Chamber of Commerce and their efforts to encourage and welcome new businesses to our city. And it would seem that Economic Development is not dead in our city e.g. Incubator businesses at SMV, a new hotel across the freeway, a new childrens' party store in our Sonoma Gateway shopping area and many more. Partnerships /Cooperation This is a tricky area to discuss— we have intricate relationships as a city not just with our businesses and our business people, but also with our neighbours and our partners in governance and public enterprises. SSU is such a neighbour and partner. Our success as a city in the future is inextricably linked to the university . Our success in the future depends on our schoolchildren and their education. Our success in the future depends on intergovernmental cooperation , whether it be a tribe , a city or a county. We had substantive discussions on issues yet unresolved with S SU. We did not have sufficient discussions with others. Increase Safety We see a continuing effort on the part of Public Safety to make us the safest city on the 101. We also recognize the needs of other communities and we can truly be proud of our officers' work in this year's Southern California fires. As our sworn.officers and special units work to expand our efforts, recruitment continues to challenge the city as it does other jurisdictions The recently signed contract will keep us competitive in this challenging area.And the swearing in of 8 new officers is cause for congratulations. Maintain /Increase Infrastructure This year has seen a number of efforts come to fruition or get underway. I'm sure the Mayor will have mentioned these. Let me just emphasize that the continuing efforts of our engineering and community development staff are creating the structure we need to implement our plans and house our citizens. Sustainability We are now the Green and Friendly City. This is no empty boast. We are past the tipping point ; the years to come will show that these efforts were correct and important. I'm particularly proud of our SSU /City connection, forged by Building Official Peter Bruck as he completed his Masters degree and drafted our Green Building ordinance all in one fell swoop. Oh , by the way , during this year we didn't find any secret stashes of dollars anywhere. We did work towards stabilizing the city's financial status. The need to do this has been and remains clear. What a pity the clear desire and consistent direction of the council over months of difficult negotiations was repudiated in a public vote by one council member at the very end of the process. Other events throughout the year show us as a local government body actively engaged in issues of importance to our city and disengaged from issues which do not concern us. Finally as we enter Election Year 2008 remember the words of Edmund Burke, " It is a general popular error to imagine the loudest complainers for the public to be the most anxious for its welfare" By the way, despite what you may have heard, it is my intention to run for office in this city in next years election. Outlook for 2008 ! • • ,! 1[l cc: cc: _ File: File: These remarks are personal and represent my views as I am seated for the third time as your mayor Sorry ,Jud ,it's going to seem like a long time one more time.. First of all and as is only fitting I will thank my wife and friend and counselor Barbara Mackenzie for being all of the above . As is our wont, on November 3 0th, we celebrated our 23 rd Anniversary of being together in Hawaii . As always we reflected on our good fortune . It is certainly mine to be with Barbara. I love you. Staff have been thanked .I add my thank you. It was a difficult year. I believe we have survived. The agreements reached finally bring us back on the road to fiscal sanity. For us on the council all we debate is for nought until it is executed by the staff of the City of Rohnert Park. Thank you Steve and Dan and Michelle and Beth and Judy and Terri the list goes on. It is the best political job to be the Mayor of one's home town said local commentator Dick Spotswood but this past weekend he added, " Serving as a town's mayor can be either tremendously rewarding or maddeningly frustrating. It all depends on timing and the town's condition when the new mayor takes the gavel." As always we the seated council will be debating in public and as warranted in closed session, matters which are our purview under the laws of the state and our own policies and ordinances. Cities in California can continue to heed the words of the late Dan Curtin, "a city need not go to the Legislature every time it has a problem: more likely the city has that power in its own hands ...powers that encompass building, aesthetics, sign abatement, growth control and the like. This power is a broad expansive power. There is NO right to develop in California; it is a privilege We've just heard reflections on our city's condition in 2007. We find it generally to be in good condition structurally , in good heart politically but have , legitimate concerns about our future. Concerns in 2008 can be looked at through our chosen lenses , ever present behind and above us. I guess we're_ going to have them engraved in our new City Council Chambers , possibly in gold or platinum leaf. Revenues Partnerships Safety Infrastructure Sustainability Revenues "It's the Economy, stupid" was a slogan from 15 years ago. Still holds true. In our case it's also the Lawsuits. We will be greatly impacted by the resolution of the OWL suit against our city. In blunt terms , we cannot implement our General Plan with its economic benefits until we resolve this issue with our Water Supply assessment. We will implement our Economic Development Action Plan. Partnerships We will need to resolve issues dealing with waste water treatment with SSU and the City of Santa Rosa. We will attempt to close out the CTS Implementation Plan activities- hope springs eternal , does it not! The County of Sonoma must be engaged on issues dealing with Canon Manor, the Casino, Open Space and revenues as they attempt to implement a strategy calling on us the cities to do more and they, the county, to do less..The FIGR represents another government with whom we will be dealing. Their offices are in our city, we have an MOU with them and we will deal openly with their tribal council. Safety Recruitment of new officers will be continue to be a major task as well as the re- creation of our command staff. As befits a program which represents more than half of our budget we will pay close attention throughout the year. Infrastructure The sinews of our city are being expanded. The new Eastside Trunk Sewer project is under way ,aggressively using Redevelopment monies in order that we will be ready to take advantage of legal relief hopefully granted to us in this new year. Go down the street and see the frame work of our new council chambers — hopefully next year this ceremony will be in our new ,green digs. Sustainability This is the keystone to our efforts for future citizens of Rohnert Park. We are the green and friendly city. Our efforts are being recognized . We will measure our progress and report back regularly. In all of these efforts , we , as a council , have agreed to give budgetary priority to these five areas and to measure the performance of our city manager according to a Work Plan agreed to by us as a council. . As the year progresses , so will we measure our performance and carefully examine our financial state. At our first meeting of 2008 , I expect to elaborate on our direction for the coming year. With Vice mayor Stafford and the rest of the council , I look forward to a happy and prosperous 2008. And I ask for 3 wishes to be granted. Aladdin evidently had all the wishes he wanted. We Rohnert Park mayors with our one year term of office have more modest allocations in the wish department. Wish #1 I wish that our critics in the media and in the public realm would do their homework and not rely upon selective memory of recent events and outmoded models of civic finance. Mayoral succession and city hall financing legal constraints come to mind. Wish #2 I wish for continued success in our efforts to combat Greenhouse Gas. Emissions and to develop a sustainable community. Under our past Mayor's leadership we've let our figurative light shine . We must be pragmatic in . our search for sensible solutions to our environmental problems . The council should continue to push for actions by regulatory bodies which do not increase our footprint on this planet Wish #3 I wish ,above all, for a collaborative and fiscally conservative approach to solving our problems . We can no longer pretend that there's enough money to continue the multiplicity of jurisdictions and special districts in this county. Why not start by creating the City Of Rancho Cotate? And of course one final wish , the mayoral prerogative , you know! " And all is over that could come to pass Last Year; excepting this: the mind is free One moment to compute, refute , amass, Catalogue, question ,contemplate and see" From Mine the Harvest by Edna St. Vicent Millay Let's see if we can celebrate our 46th year as a city by contemplation of the year ahead over these holidays and come back refreshed to see anew our vision for the future. " O wad some pow'r the giftie gie us to see oursels as ithers see us! It would frae mony a blunder free us And foolish notion." Robert Burns. To a Louse Thank you all for being here tonight