2013/10/22 City Council Resolution 2013-145RESOLUTION NO. 2013 -145
RESOLUTION OF THE CITY OF ROHNERT PARK AUTHORIZING AND
APPROVING THE SECOND AMENDMENT TO THE CONSULTANT SERVICES
AGREEMENT WITH CSG CONSULTANTS, INC. FOR GENERAL ENGINEERING
AND BUILDING PLAN CHECK CONSULTING SERVICES
RECITALS
A. City and Consultant are parties to that certain Agreement for Services for building plan
check and general engineering services, development review services for building plan
review and other reimbursable projects; and
B. Said Agreement, entitled "Agreement for Services
Design Professional Services Agreement dated March 4, 2013, was authorized through
City of Rohnert Park Purchasing Ordinance in the amount of $45,000.
C. City and Consultant entered into the First Amendment to the Agreement with CSG
Consultants, Inc. dated July 23, 2013 for $95,000 pursuant to Resolution No. 2013 -109.
D. City and Consultant now desire to enter into this Second Amendment to provide for
additional work as described below.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park
that it does hereby authorize and approve the Second Amendment of the Consultant Services
Agreement by and between CSG Consultants, Inc. and the City of Rohnert Park for general
municipal engineering and planning services, development review services, and construction
management /inspection services for the University District Specific Plan and other reimbursable
City projects;
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and
directed to execute this Second Amendment for and on behalf of the City of Rohnert Park in
substantially similar form to the agreement attached hereto as Exhibit "A" and incorporated by
this reference, subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED this 22 °a day of October 2013.
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ATTEST:
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Buergler, City Cleric
CITY OF ROHNERT PARK
t� Pam Stafford, Mayor
Attachment — Second Amended Agreement
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SECOND AMENDMENT TO THE CONSULTANT SERVICES AGREEMENT
BETWEEN THE CITY OF ROHNERT PARK AND CSG CONSULTANTS INC.
This Second Amendment to the Agreement between the City of Rohnert Park ( "City ") and CSG
Consultants, Inc. ( "Consultant ") for additional services ( "Second Amendment ") is entered into as
of the day of , 2013 , ( "Effective Date "), by and between City
and Consultant.
RECITALS
WHEREAS, City and Consultant are parties to that "Agreement for Services
Design Professional Services Agreement dated March 4, 2013, was authorized through
City of Rohnert Park Purchasing Ordinance in the amount of $45,000 ( "Agreement ").
WHEREAS, City and Consultant entered into the First Amendment to the Agreement with CSG
Consultants, Inc. dated July 23, 2013 for $95,000 pursuant to Resolution No. 2013 -109;
WHERAS, City and Consultant now desire to enter into this Second Amendment to the
Agreement to provide for modifications as described below.
AGREEMENT
NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby
amend the Agreement as follows:
1. Scope of Services. In addition to the services provided under the Agreement and First
Amendment, Consultant shall provide additional services, including but not limited to, the
preparation of necessary engineering reports and documents, development review, additional
meetings and plan check services as described in the attached Exhibit A.
2. Compensation. Consultant shall perform the services described in this Second Amendment
for a total not -to- exceed amount of $ 150,000 at rates described in the attached Exhibit B.
3. Agreement in Effect. Except as amended by this Second Amendment, the Agreement shall
remain in full force and effect.
4. Counterpart Signatures. This Second Amendment may be signed in multiple counterparts
which, when signed by all parties, shall constitute a binding agreement.
IN WITNESS THEREOF, the parties have executed this Second Amendment as of the date first
written above.
CITY OF ROHNERT PARK:
By:
City Manager
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
CONSULTANT:
By:
Name:
Title:
By:
Name:
"Title:
(Date)
(Date)
EXHIBIT A
SCOPE OF SERVICES
Building Plan Check, General Engineering and Development Review Services
Building Plan Check Services:
Consultant shall provide building plan check services as requested by the City on an as- needed
basis. The Consultant shall provide engineering and plan check review including improvement
plans, subdivisions maps, and general engineering and development review services as needed.
Plan check services shall be provided off -site, following the transmittal of plans to the
Consultant by overnight courier. Turn - around time shall be no longer than 10 -days for the
initial review and 5 -days for re- checks. If a review is overly complex and is anticipated to take
longer than the maximum turnaround times, Consultant shall notify the City to negotiate
additional time to ensure an appropriate level of review. Building Plan Check service may
include the following items of work:
1. Provide preliminary plan review consultations by telephone, e -mail or in person, if
necessary.
2. Perform initial plan review and all necessary rechecks of project plans and other related
documents submitted in conjunction with applications for Building Permits to determine
compliance with the adopted uniform codes, applicable laws, regulations and local
ordinances. Services shall include, but not be limited to the review of the following, as
applicable to each project: Architectural, Structural, Civil, Electrical, Mechanical and
Plumbing plans, structural calculations, accessibility compliance, fire and life safety
components, geotechnical reports, Green Building and Energy Code compliance, CASp
compliance, review of documentation and deferred submittal items.
3. Provide recommendations and act as liaison to the Chief Building Official, or his
designee, either by telephone, email or in person to ensure compliance with local
Municipal Code requirements.
4. Provide the applicant and the City with a list of items needing clarification or
modification to achieve conformance with the above regulations.
5. Maintain sufficient communication with the applicant either by telephone, email or by
meeting in person.
6. Perform plan reviews of revisions to plans that have previously been approved for permit
issuance or perform plan reviews of changes to plans prior to such approval.
7. Attend meetings related to proposed projects at the request of the City.
8. Provide the City with periodic plan review status reports for all projects assigned.
9. Perform additional services within the scope of the Consultants expertise, as determined
to be necessary, and as assigned by the City.
Upon request, Consultant shall provide resumes (listing licenses and other credentials) of all
candidates proposed to perform Building Plan Check services. The City retains the right to select
or reject any or all candidates based upon a review of resumes and /or subsequent interviews.
Credentials include:
• Structural Engineers
• Civil Engineers
• Certified Plans Examiners
• Certified Building Inspectors
• Certified Building Official
• LEED Accredited Professional
• CASp Certification
General Engineering and Development Review Services:
The City of Rohnert Park is looking to obtain part time, on -call professional services to assist the
City's Development Services Department with land development review and land use planning.
DURATION OF SERVICES: Services will be needed for an indefinite period of time with
work estimated to begin immediately, upon contract execution. The services of CSG
Consultants Inc. (CSG) are to be completed not later than December 30, 2014, or as extended by
written authorization by the Development Services Manager.
STAFFING: Mark Lander, P. E., will be assigned as the point of contact for the agreement.
The staff which the City anticipates utilizing includes Mr. Mark Lander, who will be performing
development review work and Mr. Dave Dowswell who will be performing land use planning
activities. Should other CSG staff be needed, resumes will be provided for City review and
concurrence. Work will involve both on -site and off -site efforts, and CSG will accommodate the
City's needs in regards to this matter.
LEVEL OF EFFORT AND COMPENSATION: It is anticipated that a level of effort of
approximately 2 -4 days (16 -32 hours) per week will be required during the term of this
agreement as a mix between senior level development review, with a billing rate of $160 /hour
and senior level land use planning with a discounted billable rate of $110 per hour. CSG will
increase or decrease weekly staffing efforts, as needed depending upon the amount of workload
requested by the City and will only charge for actual time worked. It is our understanding that
the City will augment the costs allowed under this agreement if needed to match future
workload, and CSG is prepared to provide additional staffing hours as needed.
SCOPE OF SERVICES: Anticipated services to be provided include as- needed staff
augmentation for development review and land use planning associated with land development
activity in the City. It is anticipated that the majority of the work will involve the University
District Specific Plan, but that other land development activity work may also be performed.
Work play include but not be limited to the following activities:
Development Review
1. Review of new or proposed amendments to specific plans, tentative maps, planned
development zoning, and other development entitlement applications.
2. Assist City with development of conditions of approval, development agreements,
and other requirements associated with development applications. Assist City in
negotiations with developers regarding terms of agreements or conditions.
3. Review and recommend approval of improvement plans, subdivision maps, and other
documents. Review documents for conformance to approved tentative map, specific
plans, and conditions of approval. Confirm that plans conform to City standard design
criteria, including draft or proposed standards as needed, and infrastructure or other
master plans. Coordinate plan review with other City departments. Confirm that
developer has obtained necessary permits or approvals from other public agencies as
needed, and that plans conform to North Coast Regional Water Quality Control Board
and Sonoma County Water Agency requirements for storm water treatment and
retention.
4. Review and recommend approval of engineering bond estimates and subdivision
guarantees. Assist staff in preparing subdivision improvement agreements, other
agreements, and staff reports.
5. Work with and manage City's consultant reviewing hydrology to determine proper
mitigations and needs to avoid increasing flooding risks to existing residents.
6. Work with and manage City's consultant reviewing hydrology and developer to
submit required Conditional Letters of Map Revision (CLOMARs), and subsequent
Letters of Map Revision (LOMARs) as needed.
7. Calculate and provide fees to developer. Provide fee offset information for proposed
infrastructure to be developed under the Public Facilities Financing Plan (PFFP).
8. Provide analysis of water use and impact of well pumping use in the City.
9. Draft engineering reports and resolutions for Council approval as needed.
10. Meet with developers, consultants, or other agencies on behalf of staff.
Land Use and Strategic Planning
1. Formulation and review of plans for the development and management of urban
areas, including Current Planning, Specific Area Planning and General Plan work.
2. Preparation or review of documents for compliance with applicable Federal, State,
and agency standards including Planning, Zoning, Subdivision Ordinance and other
applicable laws.
3. Comprehensive environmental public policy and project review pertaining to
California Environmental Quality Act (CEQA) regulations and mitigation, state
mandates and applicable laws.
4. Development and management of long range planning initiatives to assure
compliance with regional and state mandates.
5. Processing and land use compatibility review of planning applications including
subdivisions, redevelopment proposals, improvement plans, conditional use permits
and variances.
6. Preparation of technical reports and presentations to neighborhood groups, Planning
Commissions, City Councils.
7. Implementation and maintenance of GIS mapping and layering.
EXHIBIT B
PLAN CHECK FEE SCHEDULE
CSG will invoice at the beginning of every month for services rendered during the previous
month. Compensation shall be based upon a percentage of plan review fee collected by the City
and assumes an initial submittal for plan check and two (2) re- submittals. Upon the 3rd re-
submittal additional plan check fees based upon hourly rates shall apply. Structural and CASp
reviews are also available based upon hourly rates. As part of the service provided (at no
additional cost), CSG will coordinate the pickup and return of all plans via CSG staff or a
licensed courier. Fees for proposed work are as follows:
Percentage Fee Structure for Personnel
Offsite plan review to be performed at 60% of the City's plan review fee.
Structural Plan Review
etural
$110
N/A
Certified Plan Reviewer (Building and Fire Life
$90
Safety Review)
Certified Building Inspector
$85
N/A
Permit Technician
$65
N/A
CASp Consultation
No Charge
N/A
CASp Inspection
$125
N/A
Overtime
1.5 x Hourly Rate
N/A
Requests for expedited plan review will be reviewed with the City on a case by case basis.
All hourly rates include overhead costs including, but not limited to, salaries, benefits, Workers
Compensation Insurance, office expenses, etc. Should the scope of work change or
circumstances develop which necessitate special handling, we will notify the City prior to
proceeding.
Overtime, weekend and holiday time will be billed at 1.5 times the hourly rates listed above.
Annual adjustments may be made by mutual agreement based upon current CPL
GENERAL ENGINEERING REVIEW
FEE SCHEDULE
Key Engineering Personnel and Other Consultants, Specialists or Experts Employed by Design
Professional
Title Billing Rate
Mark Lander, P.E. Principal Engineer $160/ hour
Dave Dowswell, Senior Planner $110 /hr