2013/10/22 City Council Resolution 2013-148RESOLUTION NO. 2013 -148
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ROHNERT PARK AUTHORIZING AND ACCEPTING THE STATE OF
CALIFORNIA OFFICE OF TRAFFIC SAFETY (OTS) SELECTIVE
TRAFFIC ENFORCEMENT PROGRAM (STEP) GRANT AND
AMENDING THE FY 2013 -2014 OPERATING AND REVENUE
BUDGETS
WHEREAS, the Rohnert Park Deparmtent of Public Safety has conducted numerous
enforcement programs to ensure compliance with vehicle laws;
WHEREAS, the Public Safety Department has been awarded a State of California Office
of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) grant for total award of
$249,495.00;
WHEREAS, the OTS STEP grant has been awarded to fund the Rohnert Park
Department of Public Safety's focused and increased enforcement to reduce the number of
persons injured and killed in traffic collisions beginning October 1, 2013 through September 30,
2014; and,
WHEREAS, the authority to accept the OTS grant and amend the current operating and
revenue budgets to allocate the OTS grant funds to be received is vested with the City Council.
NOW, THEREFORE, BE IT RESOLVED that it is recommended by the Department
of Public Safety that the Council of the City of Rohnert Park, by resolution, authorize the
acceptance of The Office of Traffic Safety Selective Traffic Enforcement Program grant, and
authorize the City Manager, or designee to increase appropriations in the amount of $249,495.00
in account 001 -P206 -400. The source of fund is OTS Step Grant fund to be receipted to 001-
P206- 300 -3550
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions to effectuate this agreement for and on behalf of the City of Rohnert Park,
including execution, if necessary, in substantially similar form to the agreement attached hereto
as Exhibit "A," subject to minor modifications by the City Manager or City Attorney.
DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert
Park this 22 "`' day of October 2013.
19
ATTEST:
'�joeAWERT IPA-h-51
Anne Buergler, CityTlelk
Attachment: Agreement
CITY OF ROHNERT PARK
Pam Stafford, Mayor
AHANOTU: t� t'- BELFORTE: F iC: MACKENZIE: i -NIC CALLINAN: y C�. STAFFORD:
AYES: (rte ) NOES: ( 0 ) ABSENT: ( C,) ) ABSTAIN:
2013 -148
State of California — Office of Traffic Safety
GRANT AGREEMENT - Page 1
OTS -38 (Rev. 6/13)
GRANT NUMBER
PT14109
1. GRANT TITLE
SELECTIVE TRAFFIC ENFORCEMENT PROGRAM
— NAME OF APPLICANT AGENCY
4. GRANT PERIOD
CITY OF ROHNERT PARK
From: 10/01/13
3. AGENCY UNIT TO HANDLE GRANT
DEPARTMENT OF PUBLIC SAFETY
To: 09/30/14
5. GRANT DESCRIPTION
To reduce the number of persons killed and injured in crashes involving alcohol, speed, red light running, and other
primary collision factors, "best practice" strategies will be conducted by hiring fulltime traffic enforcement personnel
supported by operations conducted on an overtime basis. The funded strategies may include: DUI saturation patrols to
apprehend drunk drivers; warrant service operations targeting DUI violators who failed to appear in court or violate
probation; stakeouts, a "HOT Sheet" program and court stings. The program may also concentrate on speed, aggressive
driving, seat belt enforcement, intersection operations with disproportionate numbers of traffic crashes and special
enforcement operations encouraging motorcycle safety. These strategies are designed to earn media attention thus
Q overall detellent CfFeCt-
6. FEDERAL FUNDS ALLOCATED UNDER THIS AGREEMENT SHALL NOT EXCEED: $ 249,495.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this
reference made a part of the Agreement:
• Schedule A (OTS -38b) — Problem Statement, Goals and • Schedule C (OTS -38g) — Quarterly Evaluation Data Form
Objectives and Method of Procedure (if applicable)
• Schedule B (OTS -38d) — Detailed Budget Estimate and • Exhibit A — Certifications and Assurances
Sub - Budget Estimate (if applicable) • Exhibit B* - OTS Grant Program Manual
• Schedule B -I (OTS -38f) — Budget Narrative and Sub -
Budget Narrative (if applicable)
*Items shown with an asterisk ( *), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly
authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. APPROVAL SIGNATURES
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL OF APPLICANT AGENCY
NAME: AARON JOHNSON PHONE: (707)588 -3580 NAME: BRIAN MASTERSON PHONE: (707)584 -2650
TITLE: SERGEANT TITLE: Chief
FAX, (707)584 -2683 FAx: (707)584 -2656
ADDRESS: 500 CITY CENTER DRIVE ADDRESS: 500 CITY CENTER DRIVE
ROHNERT PARK, CA 94928 ROHNERT PARK, CA 94928
E -MAIL: A3%)HNS' N{t ITy .ORG 1~ -1jI }IL: bmasterso &P-city dra
(Sierra ,�) (Date) (Signature) (Date)
C. FISCAL OR ACCOUNTING OFFICIAL D. OFFICE AUTHORIZED TO RECEIVE PAYMENTS
NAME: TERRI MAZZANTI PHONF: (707)584 -2648 NAME: FINANCE DEPARTMENT
TITLE: TECH SERVICES MANAGER FAX; (707)584 -2656 ADDRESS: 130 AVRAM AVE.
ADDRESS: 500 CITY CENTER DRIVE ROHNERT PARK, CA 94928
ROHNERT PARK, CA 94928
9. DUNS NUMBER
E -MAIL: TMAZZANTI @RPCITY.ORG DuNs #: 930912980
REGISTERED
p DDRESS & 500 CITY CENTER DRIVE
?
zip: ROHNERT PARK, CA 94928
(Signature) (Date)
GRANTS MADE EASY — STEP
(Fulltime and Overtime)
SCHEDULE A
GRANT DESCRIPTION
Grant No. PT14109
Page i
PROBLEM STATEMENT
In 2011, California's traffic fatalities increased 2.6 percent (2,720 vs. 2,791) — still one of the lowest levels
since the federal government began recording traffic fatalities in 1975. California 2011 Mileage Death Rate
(MDR) — fatalities per 100 million miles traveled - is 0.87, and marks the third time California has been below
1.0. California is much better than the national 1.11 MDR. Fatality rates increased 3% from 2010 to 2011, and
are projected to increase an additional 3% in 2012.
Alcohol- impaired driving fatalities (fatalities in crashes involving a driver or motorcycle rider (operator) with a
blood alcohol concentration (BAC) of 0.08 grams per deciliter (g /dL) or greater) matches our historic low of
774 in 2010 and 2011. The 774 figure is the lowest DUI death total ever. As a percent of total fatalities, alcohol -
impaired fatalities decreased from 29 percent in 2010 to 28 percent in 2011. This number has remained
virtually unchanged in the past five years and DUI arrests have dropped in 2011 to 180,212 as compared to
195,897 in 2010. The 2011 DUI arrest figure represents the lowest DUI arrests since 2002.
For the second year in row, OTS commissioned an observational survey of cell phone use by drivers within the
state, looking for hand -held and hands -free talking as well as texting and other use of mobile devices while
driving. The overall rate was 10.8 percent of drivers on the road using cell phones at any given daylight time, up
from 7.3 percent in 2011. Although observed cell phone use increases were seen across all age groups, 16 to 25
year olds showed a dramatic rise, doubling from 9 percent to 18 percent.
The problem of drugged driving continues to rise. Based on data from the National Highway Traffic Safety
Administration, 30 percent of all drivers who were killed in motor vehicle crashes in California in 2011 tested
positive for legal and/or illegal drugs, a percentage that has been increasing since 2006.
Motorcycle fatalities increased 15 percent from 352 in 2010 to 414 in 2011. Projections indicate a similar
number were killed in 2012.
OTS -38b (Rev. 8/12)
GRANTS MADE EASY — STEP
(Fulltime and Overtime)
SCHEDULE A
GRANT DESCRIPTION
Grant No. PT14109
Page 2
Primary Collision Factor: Over the years, approximately 60 to75 percent of fatal and injury- combined
collisions involved various Primary Collision Factors (PCF) such as, DUI, speed, right -of -way, traffic signals
and signs, pedestrian violations, and improper turning.
Statewide Primary CaEblon
Fadors
20110
2011
fatal
< Ia > t ;
1. Improper Turning
512
21,764
2. Driving Under the Influence
470
12,477
3. Speed
394
48,999
4. Traffic Signals & Signs
362
5,460
5. Right of Way
167
24,897
Total
1,9051
113,597
Total Fatal and Injury Collisions
162,569
Using local data (not OTS Rankings or SWITRS), complete the table below.
Collision Tye
2010
2011
2012
Collisions
Victims
Collisions
Victims
Collisions
Victims
Fatal
2
2
0
0
0
0
Injury
64
83
72
91
104
143
Fatal
Injury,
Killed
Injured
Fatal
Injur
Killed
Injured
Fatal
Iniury
Killed
Injured
Alcohol Involved
0
3
0
3
0
7
0
8
0
3
0
4
Hit & Run
0
3
0
3
0
1
0
1
0
6
0
7
Nighttime
(2100 -0259
hours)
0
4
0
6
0
8
0
9
0
9
0
14
Top 3 Primary Collision Factors
Fatal
Injury
Killed
Injured
#1-
22350 — Unsafe Speed
0
27
0
43
#2-
22107 — Unsafe Turning Movement
0
12
0
14
#3-
21453(a) — Redlight
0
7
0
13
a
OTS -38b (Rev. 8/12)
GRANTS MADE EASY — STEP
(Fulltime and Overtime)
SCHEDULE A
GRANT DESCRIPTION
Grant No. PT14109
Page 3
OFFICE OF TRAFFIC SAFETY — 2010 RANKINGS
The OTS Rankings provide individual cities a way to compare their city's traffic safety statistics to those of other cities
with similar -sized populations. Cities can use these comparisons to see what traffic safety areas they may have problems
in and which they were doing well in. Identifying emerging or on -going traffic safety problem areas help cities plan how
to combat the problems. It should be noted that OTS rankings are only indicators of potential problems; there are many
factors that may either understate or overstate a city/county ranking that must be evaluated based on local circumstances.
The OTS Rankings are determined by the following: (1) Victim and collision data for the rankings is taken from the latest
available California Highway Patrol (CHI') Statewide Integrated Traffic Records System (SWITRS) data; (2) Victim and
collision rankings are based on rates of victims killed and injured or fatal and injury collisions per "1,000 daily- vehicle-
miles-of- travel" (Caltrans data) and per "1,000 average population" (Department of Finance data) figures. This more
accurately ensures proper weighting and comparisons when populations and daily vehicle miles traveled vary; (3) DUI
arrest totals and rankings are calculated for cities only and are based on rates of non -CHP DUI arrests (Department of
Justice data). This is so that local jurisdictions can see how their own efforts are working; and (4) Counties are assigned
statewide rankings, while cities are assigned population group rankings.
NOTE: City rankings are for incorporated cities only. County Rankings include all roads — state, county and local — and
all jurisdictions — CIIP, Sheriff, Police and special. OTS Rankings are calculated so that the higher the number of victims
or collisions per 1000 residents in a population group, the higher the ranking. Number 1 in the rankings is the highest, or
"worst." So, for Group 13, a ranking of 1/53 is the highest or worst, 27/53 is average, and 53/53 is the lowest or best. The
same methodology also applies for DUI arrest rankings.
AGENCY NCIC COUNTY GROUP POPULATION (AVG) DVMT
Rohnert Park 4904 SONOMA COUNTY D 41,049 248,739
VICTIMS RANKING BY RANKING BY
KILLED AND DAILY VEHICLE AVERAGE
TYPE OF COLLISION INJURED MILES TRAVELED POPULATION
Total Fatal and Injury ....................... 81 44193 69/93
Alcohol Involved .............................. 5 69/93 84/93
HBD Driver < 21 ... ............................... 0 66/93 85/93
HBD Driver 21- 34 ............................... 3 34/93 54193
Motorcyclists .......................... .......... 1 74/93 80/93
Pedestrians ................ ............................... 8 31/93 49/93
Pedestrians 2 21193 30/93
Pedestrians 1 35/93 49/93
Bicyclists ..................... ............................... 12 20/93 42/93
Bicyclists 1 46/93 66193
Composite... ....... .... . ...................... .........................I...1 62193 78/93
COLLISIONS
Speed Related ... ............................... 16 38/93 60/93
Nighttime ............ ............................... 5 58/93 79/93
Hit and Run ......... ............................... 3 61193 74/93
DUI ARRESTS 132 0.54 % 47/92
OTS -38b (Rev. 8/12)
GRANTS MADE EASY — STEP
(Fulltime and Overtime)
SCHEDULE A
GRANT DESCRIPTION
Grant No. PT14109
Page 4
PERFORMANCE MEASURES
GRANT GOALS
1. To reduce the number of persons killed in traffic collisions.
2. To reduce the number of persons injured in traffic collisions.
3. To reduce the number of persons killed in alcohol- involved collisions.
4. To reduce the number of persons injured in alcohol - involved collisions.
5. To reduce the number of persons killed in drug - involved collisions.
6. To reduce the number of persons injured in drug- involved collisions.
7. To reduce hit & run fatal collisions.
8. To reduce hit & run injury collisions.
9. To reduce nighttime (2100 — 0259 hours) fatal collisions.
10. To reduce nighttime (2100 — 0259 hours) injury collisions.
11. To reduce the number of pedestrians killed in traffic collisions.
12. To reduce the number of pedestrians injured in traffic collisions.
13. To reduce the number of bicyclists killed in traffic collisions.
14. To reduce the number of bicyclists injured in traffic collisions.
GRANT OBJECTIVES
1. To issue a press release announcing the kick -off of the grant by November 15 of the first grant year. The
press releases and media advisories, alerts, and materials should be emailed to the OTS Public Information
Officer at pio@ots.ca.gov, and copied to your OTS Coordinator, for approval 14 days prior to the issuance
date of the release.
2. To include, when appropriate, that an at fault driver was suspected of or was in fact drug impaired (if
possible note the drug involved, e.g., marijuana, prescription drugs, etc.) when reporting to the media the
details from a crash or crash investigation.
3. To send all grant - related activity press releases, media advisories, alerts and general public materials to the
OTS Public Information Officer (PIO) at pio@ots.ca.gov, with a copy to your OTS Coordinator. If an OTS
template -based press release is used, the OTS PIO and Coordinator should be copied when the release is
distributed to the press. If an OTS template is not used or is substantially changed, a draft press release
should first be sent to the OTS PIO for approval. Drafts should be sent for approval as early as possible to
ensure adequate turn- around time. Optimum lead time would be 10 -20 days prior to the operation. Media
communications reporting the results of grant activities such as Enforcement Operations are exempt from
the recommended advance approval requirement. Activities such as warrant service operations, probation
sweeps and court stings that could be compromised by advanced publicity are exempt from pre - publicity,
but are encouraged to offer embargoed media coverage and to report the results.
OTS -38b (Rev. 8/12)
GRANTS MADE EASY — STEP
(l:ulltime and Overtime)
SCHEDULE A
GRANT DESCRIPTION
Grant No. PT14109
Page 5
4. To use the following standard language in all press, media, and printed materials: Funding for this program
was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic
Safety Administration.
5. To email the OTS Public Information Officer at piogots.ca.gov, and copy your OTS Coordinator, at least
30 days in advance a short description of any significant grant related traffic safety event or program so
OTS has enough notice to arrange for attendance and /or participation in the event.
6. To submit a draft or rough -cut of all printed or recorded material (brochures, posters, scripts, artwork, trailer
graphics, etc.) to the OTS Public Information Officer at pioc�r�,ots.ca.gov, and copied to your OTS
Coordinator, for approval 14 days prior to the production or duplication.
7. To include the OTS logo, space permitting, on grant funded print materials; consult your OTS Coordinator
for specifics relating to this grant.
8. To develop and/or maintain a "Hot Sheet" program to notify patrol and traffic officers to be on the lookout
for identified repeat DUI offenders with a suspended or revoked license as a result of DUI convictions by
December 31. Updated Hot Sheets should be distributed to patrol and traffic officers monthly.
9. To submit (not required but encouraged by OTS) a California Law Enforcement Challenge application to
CHP according to instructions on the CHP website http:// www .chp.ca.gov /featLires /clee.html and submit a
copy of the application to the Office of Traffic Safety by the last Friday of March.
10. To send 2 law enforcement personnel to the NHTSA- certified Standardized Field Sobriety Testing (SFST)
training by January 31.
11. To send 2 law enforcement personnel to the NHTSA Advanced Roadside Impaired Driving Enforcement
(ABIDE) 16 hour POST - certified training by January 31.
12. To send 1 law enforcement personnel to the IACP - certified Drug Recognition Expert (DRE) training
program by March 31.
13. To conduct 6 DUI Saturation Patrols.
14. To conduct 10 Distracted Driving enforcement operation(s) targeting drivers using hand held cell phones
and texting.
15. To conduct 8 Traffic Enforcement operation(s), including but not limited to, primary collision factor
violations.
16. To conduct 2 Warrant Service operation(s) targeting multiple DUI offenders who violate probation terms or
fail to appear in court.
17. To conduct 2 Stakeout operation(s) that employ police officers to observe the "worst of the worst" repeat
DUI offender probationers with suspended or revoked driver licenses.
18. To increase the police department's enforcement index 2 points from 12.
19. To increase total department -wide DUI arrests by 20% from 117.
20. To participate in the National Distracted Driving Awareness Month in April.
21. To participate in the statewide Click It or Ticket mobilization period in May.
OTS -38b (Rev. 8/12)
GRANTS MADE EASY — STEP
(Fulltime and Overtime)
SCHEDULE A
GRANT DESCRIPTION
Grant No. PT14109
Page 6
22. To collaborate with the county's "Avoid DUI Coalition" by: participating in all planning and scheduling
meetings and MADD /Avoid DUI Seminars; providing your county Avoid Coordinator (Host) with your
agency's schedule of operations that occur during any Avoid operational campaign period; and reporting
daily, during holiday Avoid efforts, to the county Avoid Coordinator your agency's DUI arrests & DUI
fatality information for the Avoid media campaign.
23. To implement 6 speed compliance programs conducting operations in identified areas of high bicycle and
pedestrian traffic.
24. To establish a comprehensive continuing public education program to reduce pedestrian and bicycle
collisions.
NOTE: Nothing in this "agreement" shall be interpreted as a requirement, formal or informal, that a
particular police officer issue a specified or predetermined number of citations in pursuance of the
goals and objectives hereunder.
METHOD OF PROCEDURE
Phase I — Program Preparation, Training and Implementation (1" Quarter of the Grant Year)
• The police department will develop operational plans to implement the "best practice" strategies
outlined in the objectives section.
• A draft news release will be submitted to OTS to announce the grant program.
• All training needed to implement the program should be conducted this quarter.
• All grant related purchases needed to implement the program should be made this quarter.
• In order to develop /maintain the "Hot Sheets," research will be conducted to identify the "worst of the
worst" repeat DUI offenders with a suspended or revoked license as a result of DUI convictions. The
Hot Sheets may include the driver's name, last known address, DOB, description, current license status,
and the number of times suspended or revoked for DUI. Hot Sheets should be updated and distributed to
traffic and patrol officers at least monthly.
• Implementation of the STEP program will be accomplished by deploying personnel at high collision
locations.
Phase 2 — Community Awareness (Throughout Grant Period)
• The police department will work to create media opportunities throughout the grant period to call
attention to the innovative program strategies and outcomes.
OTS -38b (Rev. 8/12)
GRANTS MADE EASY — STEP
(Fulltime and Overtime)
SCHEDULE A
GRANT DESCRIPTION
Grant No. PT14109
Page 7
Phase 3 — Data Collection & Reporting (Throughout Grant Period)
• The police department will submit a Quarterly Performance Report (QPR) and a separate quarterly
Schedule C within 30 days following each calendar quarter.
• The final QPR, Schedule C, Claim and Executive Summary are due to OTS 30 days following the end of
the grant period.
• Reports shall be completed and submitted in accordance with OTS requirements specified in the Grant
Program Manual.
METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will prepare the Executive Summary to accompany
the final QPR. The Executive Summary will: (1) briefly state the original problem; (2) specify the most
significant goals and objectives; (3) highlight the most significant activities that contributed to the success of the
program and the strategies used to accomplish the goals; and (4) describe the program's accomplishments as
they relate to the goals and objectives.
ADMINISTRATIVE SUPPORT
This program has full support of the City of Rohnert Park. Every effort will be made to continue the activities
after the grant conclusion.
OTS -38b (Rev. 8/12)
OTS -38d (Rev. 6/12) SCHEDULE B
DETAILED BUDGET ESTIMATE
GRANT NO. PT14109
FUND NUMBER
CATALOG NUMBER (CFDA)
FUND DESCRIPTION
402 PT
20.600
STATE AND COMMUNITY
HIGHWAY SAFETY
FISCAL YEAR ESTIMATES
TOTAL COST
COST CATEGORY
TO GRANT
FY -1
CFDA
10/1/13
thru
A. PERSONNEL COSTS
9/30/14
Fulltime
Traffic Enforcement Officer
20.600
$ 95,436.00
$ 95,436.00
1 x 12 mo @ $7,953 x 100%
Benefits @ 0.5589
20.600
$ 53,340.00
$ 53,340.00
Overtime
DUI Saturation Patrols
20.600
$ 8,000.00
$ 8,000.00
Stakeout Operations
20.600
$ 2,000.00
$ 2,000.00
Warrant Service Operations
20.600
$ 2,000.00
$ 2,000.00
Speed Operations
20.600
$ 8,000.00
$ 8,000.00
Traffic Enforcement Operations
20.600
$ 10,500.00
$ 10,500.00
Distracted Driving Operations
20.600
$ 10,500.00
$ 10,500.00
Benefits @ 0.0145
20.600
$ 595.00
$ 595.00
Category Sub -Total
$ 190,371.00 1
1
$ 190,371.00
B. TRAVEL EXPENSE
In -State
20.600
$ 3,000.00
$ 3,000.00
Out -of -State
20.600
$ 2,000.00
$ 2,000.00
Category Sub -Total
$ 5,000.00
$ 5,000.00
C. CONTRACTUAL SERVICES
None
-
Category Sub -Total
D. EQUIPMENT
Police Motorcycle
20.600
$ 35,000.00
$ 35,000.00
Category Sub -Total
$ 35,000.00
$ 35,000.00
E. OTHER DIRECT COSTS
Traffic Collision Reconstruction System
20.600
$ 4,995.00
$ 4,995.00
Motorcyle Helmet
20.600
$ 2,000.00
$ 2,000.00
Desktop Computer
20.600
$ 3,500.00
$ 3,500.00
Motorcyle Video Systems
20.600
$ 6,000.00
$ 6,000.00
Digital Camera
20.600
$ 2,629.00
$ 2,629.00
Category Sub -Total
$ 19,124.00
1
1
$ 19,124.00
F. INDIRECT COSTS
one
_
GRANT TOTAL
$ 249,495.00
$ 249,495.00
SCHEDULE B -1
GRANT No. PT14109
I BUDGET NARRATIVE Page 1 I
PERSONNEL COSTS
Traffic Enforcement Officer — The Rohnert Park Department of Public Safety will hire 1 additional
Traffic Officer responsible for achieving the goals and objectives described in the grant. The salary category
represents their estimated actual base salary plus the following established benefits.
Salaries -may include wages, salaries, special compensations, or authorized absences such as annual leave
and sick leave provided the cost for the individual employee is (a) reasonable for the services rendered, and
(b) follows an appointment made in accordance with state or local laws and rules and meets federal
requirements.
Full Time Benefit Rates
Dental Insurance
2.00%
Health Insurance
13.00%
Medicare
1.45%
Retirement
39.40%
Vision Insurance
0.04%
TOTAL BENEFIT RATE
55.89%
Overtime
Overtime for grant funded law enforcement operations may be conducted by personnel such as a
Lieutenant, Sergeant, Corporal, Deputy, Officer, Community Services Officer, Dispatcher, etc.,
depending on the titles used by the agency and the grantees overtime policy. Personnel will be deployed
as needed to accomplish the grant goals and objectives.
Costs are estimated based on an overtime hourly rate range of $40.00 /hour to $82.00 /hour.
Overtime reimbursed will reflect actual costs of the personnel conducting the appropriate operation up to
the maximum range specified.
Overtime Benefit Rates
Medicare 1.45%
TOTAL BENEFIT RATE 1.45%
TRAVEL EXPENSE
In State
Costs are included for appropriate staff to attend conferences and training events supporting the grant
goals and objectives and /or traffic safety. Local mileage for grant activities and meetings is included.
Anticipated travel may include Vehicular Homicide Seminar and OTS Leadership and Training
OTS -38f (Rev. 7/12)
SCHEDULE B -1
GRANT No. PT14109
BUDGET NARRATIVE Page 2 1
Seminar. All conferences, seminars or training not specifically identified in the Schedule B -1 (Budget
Narrative) must be approved by OTS. All travel claimed must be at the agency approved rate. Per Diem
may not be claimed for meals provided at conferences when registration fees are paid with OTS grant
funds.
Out -Of -State
Appropriate staff may attend Lifesavers (Nashville, TN) and Governors Highway Safety Association
annual meeting (Grand Rapids, MI) in support of the grant goals and objectives. All out-of-state travel
not specifically identified in the Schedule B -1 (Budget Narrative) must receive written approval from the
OTS Director. All travel claimed must be at the agency approved rate. Per Diem may not be claimed
for meals provided at conferences when registration fees are paid with OTS grant funds.
CONTRACTUAL SERVICES
None.
EQUIPMENT
1 Police Motorcycle - fully equipped motorcycle(s) to be used for grant purposes. Costs may include
communication equipment, emergency equipment package, safety bars and modifications and accessories.
OTHER DIRECT COSTS
1 Traffic Collision Reconstruction System - system to diagram and record a traffic collision scene and
perform calculations. Costs may include laptop, software, electronic transit, electronic distance measuring
device and accessories.
1 Motorcycle Helmet - for use by motorcycle traffic officers. Costs may include a communication system
such as a headset, microphone and speakers.
1 Desktop Computer - for use in tracking grant activities and producing required reports. Costs may
include monitor, printer, software and accessories.
3 Motorcycle Video System(s) — motorcycle mounted system to record traffic stops and the results of
traffic collisions. Costs may include a camera, VCR, monitor, controller, microphones, hardware, and
modifications and accessories.
1 Digital Camera — for use in capturing images while conducting grant related activities, such as
enforcement operations, collision scenes, educational events /activities and to aid in prosecution of DUI
cases. Costs may include accessories such as memory card, carrying case and tripod.
OTS -38f (Rev. 7/12)
SCHEDULE B -1
GRANT No. PT14109
OTS -38f (Rev. 7/12)
CALI"NIA
OFFICE of TRAFFIC SAFETY
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Failure to comply with applicable Federal statutes, regulations, and directives may subject Grantee Agency officials to
civil or criminal penalties and /or place the State in a high risk grantee status in accordance with 49 CFR §18.12.
The officials named on the Grant Agreement, certify by way of signature on the Grant Agreement signature page, that
the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines,
policies and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include,
but are not limited to, the following:
• 23 U.S.C. Chapter 4 - Highway Safety Act of 1966, as amended
• 49 CFR Part 18 - Uniform Administrative Requirements for Grants and Cooperative Agreements to State and
Local Governments
23 CFR Chapter II - (§ §1200, 1205, 1206, 1250, 1251, & 1252) Regulations governing highway safety programs
• NHTSA Order 462 -6C - Matching Rates for State and Community Highway Safety Programs
• Highway Safety Grant Funding Policy for Field- Administered Grants
NONDISCRIMINATION
The Grantee Agency will comply with all Federal statutes and implementing regulations relating to nondiscrimination.
These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (88), which prohibits discrimination on the
basis of race, color or national origin (and 49 CFR Part 21); (b) Title IX of the Education Amendments of 1972, as
amended (20 U.S.C. 1681 -1683 and 1685- 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the
Rehabilitation Act of 1973, as amended (29 U.S.C. 794), and the Americans with Disabilities Act of 1990 (101), as
amended (42 U.S.C. 12101, et seq.), which prohibits discrimination on the basis of disabilities (and 49 CFR Part 27); (d)
the Age Discrimination Act of 1975, as amended (42 U.S.C. 6101 - 6107), which prohibits discrimination on the basis of
age; (e) the Civil Rights Restoration Act of 1987 (100), which requires Federal -aid recipients and all subrecipients to
prevent discrimination and ensure nondiscrimination in all of their programs and activities; (f) the Drug Abuse Office and
Treatment Act of 1972 (92), as amended, relating to nondiscrimination on the basis of drug abuse; (g) the
comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (91), as amended,
relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (h) Sections 523 and 527 of the Public Health
Service Act of 1912, as amended (42 U.S.C. 290dd -3 and 290ee -3), relating to confidentiality of alcohol and drug abuse
patient records; (i) Title VIII of the Civil Rights Act of 1968, as amended (42 U.S.C. 3601, et seq.), relating to
nondiscrimination in the sale, rental or financing of housing; (j) any other nondiscrimination provisions in the specific
statute(s) under which application for Federal assistance is being made; and (k) the requirements of any other
nondiscrimination statute(s) which may apply to the application.
1 Certifications and Assurances (Rev. 2013)
` CALIFORNIA
OFFICE or TRAFFIC SAFETY
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
BUY AMERICA ACT
The Grantee Agency will comply with the provisions of the Buy America Act (49 U.S.C. 5323(j)), which contains the
following requirements:
Only steel, iron and manufactured products produced in the United States may be purchased with Federal funds unless
the Secretary of Transportation determines that such domestic purchases would be inconsistent with the public interest,
that such materials are not reasonably available and of a satisfactory quality, or that inclusion of domestic materials will
increase the cost of the overall project contract by more than 25 percent. Clear justification for the purchase of non -
domestic items must be in the form of a waiver request submitted to and approved by the Secretary of Transportation.
POLITICAL ACTIVITY (HATCH ACT)
The Grantee Agency will comply with provisions of the Hatch Act (5 U.S.C. 1501 -1508) which limits the political activities
of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
Certification for Contracts, Grants, Loans, and Cooperative Agreements
The undersigned certifies, to the best of his or her knowledge and belief, that:
No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or
employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal
contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or
attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of
Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or
cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report
Lobbying," in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents for all sub -
award at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements)
and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to
a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Z Certifications and Assurances (Rev. 2013)
CALIFORMA
OFFICE of TRAFFIC SAFETY
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
RESTRICTION ON STATE LOBBYING
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or
local legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local
legislative body. Such activities include both direct and indirect (e.g., "grassroots ") lobbying activities, with one
exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct
communications with State or local legislative officials, in accordance with customary State practice, even if such
communications urge legislative officials to favor or oppose the adoption of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
Instructions for Primary Certification
By signing and submitting this Grant Agreement, the Grantee Agency official is providing the certification set out
below.
The inability of a person to provide the certification required below will not necessarily result in denial of
participation in this covered transaction. The prospective participant shall submit an explanation of why it cannot
provide the certification set out below. The certification or explanation will be considered in connection with the
department or agency's determination whether to enter into this transaction. However, failure of the Grantee
Agency official to furnish a certification or an explanation shall disqualify such person from participation in this
transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the
department or agency determined to enter into this transaction. If it is later determined that the Grantee Agency
official knowingly rendered an erroneous certification, in addition to other remedies available to the Federal
Government, the department or agency may terminate this transaction for cause or default.
4. The prospective primary participant shall provide immediate written notice to the department or agency to which
this Grant Agreement is submitted if at anytime the Grantee Agency official learns its certification was erroneous
when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, Grant Agreement, and voluntarily excluded, as used in this clause, have the
meaning set out in the Definitions and coverage sections of 49 CFR Part 29. You may contact the department or
agency to which this Grant Agreement is being submitted for assistance in obtaining a copy of those regulations.
6. The Grantee Agency official agrees by submitting this Grant Agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the department or agency entering
into this transaction.
3 Certifications and Assurances (Rev. 2013)
CALIFO RNI A
OFFICE of TRAFFIC SAFETY
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
7. The Grantee Agency official further agrees by submitting this Grant Agreement that it will include the clause titled
"Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion -Lower Tier Covered
Transaction," provided by the department or agency entering into this covered transaction, without modification, in
all lower tier covered transactions and in all solicitations for lower tier covered transactions.
8. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the list of Parties Excluded from Federal Procurement and Non -
procurement Programs.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR
Part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in
addition to other remedies available to the Federal Government, the department or agency may terminate this
transaction for cause or default.
Certification Regarding Debarment, Suspension, and Other Responsibility Matters - Primary Covered Transactions
(1) The Grantee Agency official certifies to the best of its knowledge and belief, that its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded by any
Federal department or agency;
(b) Have not within a three -year period preceding this Grant Agreement been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain,
or performing a public (Federal, State or local) transaction or contract under a public transaction; violation of Federal or
State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of record,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State or
Local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
(d) Have not within a three -year period preceding this application /Grant Agreement had one or more public transactions
(Federal, State, or local) terminated for cause or default.
(2) Where the Grantee Agency official is unable to certify to any of the Statements in this certification, such prospective
participant shall attach an explanation to this Grant Agreement.
4J Certifications and Assurances (Rev. 2013)
CALIrOMA
OFFICE of TRAFFIC SAFETY
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
Instructions for Lower Tier Certification
1. By signing and submitting this Grant Agreement, the prospective lower tier participant is providing the certification
set out below.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this
transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered
an erroneous certification, in addition to other remedies available to the Federal government, the department or
agency with which this transaction originated may pursue available remedies, including suspension and /or
debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this Grant
Agreement is submitted if at any time the prospective lower tier participant learns that its certification was
erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, debarred, suspended, ineligible, lower tier covered transaction, participant, person,
primary covered transaction, principal, Grant Agreement, and voluntarily excluded, as used in this clause, have the
meanings set out in the Definition and Coverage sections of 49 CFR Part 29. You may contact the person to whom
this Grant Agreement is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this Grant Agreement that, should the proposed covered
transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is
proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily
excluded from participation in this covered transaction, unless authorized by the department or agency with which
this transaction originated.
6. The prospective lower tier participant further agrees by submitting this Grant Agreement that it will include the
clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier
Covered Transaction," without modification, in all lower tier covered transactions and in all solicitations for lower
tier covered transactions. (See below)
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier
covered transaction that it is not proposed for debarment under 48 CFR Part 9, subpart 9.4, debarred, suspended,
ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A
participant may decide the method and frequency by which it determines the eligibility of its principals. Each
participant may, but is not required to, check the List of Parties Excluded from Federal Procurement and Non -
procurement Programs.
Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render in good faith the certification required by this clause. The knowledge and information of a participant is not
required to exceed that which is normally possessed by a prudent person in the ordinary course of business
dealings.
5 Certifications and Assurances (Rev. 2013)
CALIFORNIA
OFFICE OF TRAFFIC SAFETY
EXHIBIT A
CERTIFICATIONS AND ASSURANCES
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction
knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR
part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in
addition to other remedies available to the Federal government, the department or agency with which this
transaction originated may pursue available remedies, including suspension and /or debarment.
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion —Lower Tier Covered
Transactions
1. The prospective lower tier participant certifies, by submission of this grant agreement, that neither it nor its
principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded
from participation in this transaction by any Federal department or agency.
2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such
prospective participant shall attach an explanation to this grant agreement.
61 Certifications and Assurances (Rev. 2013)
STATE OF CALIFORNIA
OFFICE OF TRAFFIC SAFETY
2208 KAUSEN DRIVE, SUITE 300
ELK GROVE, CA 95758
www.ots.ca.gov
(916) 509 -3030
(800) 735 -2929 (TT/TDD- Referral)
(916) 509 -3055 (FAX)
September 25, 2013
Aaron Johnson, Sergeant
Department of Public Safety
City of Rohnert Park
500 City Center Drive
Rohnert Park, CA 94928
Dear Sergeant Johnson:
EDMUND G. BROWN JR., GOVERNOR
CALIF*IINIA OFFIC■
O F T N A F F I C S A F L 1 Y
Grant No. PT14109
The Office of Traffic Safety (OTS) has approved your traffic safety grant as part of the
California Traffic Safety Program.
Costs incurred must be in accordance with your grant agreement, and recorded in your
accounting system. No other costs can be allowed without OTS approval. Costs incurred prior
to the starting date or subsequent to the closing date of this grant are not reimbursable.
Within the first quarter of your grant period, your Coordinator will provide you with information
about operational and fiscal requirements, as well as tools to manage your new grant.
Please refer to the above grant number in all your communications with this office. If you have
any questions, please contact Donna Black, Regional Coordinator, at (916) 509 -3015 or e -mail at
donna.black@ots.ca.gov.
Sincerely,
RUSSIA C HAVIS
Acting Director
DB :lkd
Enclosures
cc: Brian Masterson
Terri Mazzanti
Fiscal
Program Budget Detail
Selective Traffic Enforcement Program PT -14109
Notes /Details:
(1) Selective Traffic Enforcement Program. Paid to City on reimbursement basis.
.aff time is broken up into seven enforcement categories.
Categories
Each is allocated by OTS.
Hours Amount
Total
Full Time
Traffic Enforcement Officer
1 x 12 mo. @ $7,953 x 100%
2120
$95,436
$95,436
Benefits @ 0.5589
$53,340
$53,340
Dental Insurance 2.00%
Health Insurance 13.00%
Medicare 1.45%
Retirement 39.4%
Vision Insurance 0.04%
Overtime
DUI Saturation Patrol
107
$8,000
$8,000
Stakeout Operations
27
$2,000
$2,000
Warrant Service Operations
27
$2,000
$2,000
Speed Operations
107
$8,000
$8,000
Traffic Enforcement Operations
140
$10,500
$10,500
Distracted Driving Operations
140
$10,500
$10,500
Medicare Benefits 0_1.45%
$595
$595
Travel Expense: In /Out -state training op
OTS Pre - Aproved Training
Vehiclular Homicide
OTS Leadership and Training
Lifesavers
Governors Hiqhway Safety Association
nity for any class(es), traffic related and approved by OTS.
Amount Total
$1,500 $1,500
$1,500 $1,500
$1,000 $1,000
$1,000 $1,000
(4) Other Direct Cost
Traffic Collision Reconstruction System $4,995 $4,995
Motorcycle Helmet $2,000 $2,000
Desktop Computer $3,500 $3,500
Motorcycle Video System $6,000 $6,000
Diaital Camera $2,629 $2,629
Equipment
Police Motorcycle, to include all safety gear and radios $35,000 $35,OC
BMW 1200 RT -P per Dept Spec
$35,000 Total $35;0(
Grand Total $249,495
DEPARTMENT OF PUBLIC SAFETY
FY13/14 PROGRAM BUDGET NARRATIVES
Selective Traffic Enforcement Program PT -14109
Time tested and best practice strategies will be used on an overtime basis to reduce the
number of persons killed and injured in crashes involving alcohol, speed, red light
running, and other primary collision factors. The funded strategies may include.. DUI
saturation patrols to apprehend impaired drivers; warrant service operations targeting
repeat DUI violators who failed to appear in court or violate probation; stakeout
operations for repeat DUI offenders; and the use of 'HOT Sheets' to help law
enforcement identify and apprehend the 'worst of the worst' DUI offenders. Law
enforcement personnel will receive specialized training to detect and apprehend drivers
under the influence of drugs (legal and illegal). Also, special patrols will be used to
enforce CA's hand held and texting while driving laws. The program may also
concentrate on speed, aggressive driving, seat belt enforcement, intersection
operations with disproportionate numbers of traffic crashes and special enforcement
operations encouraging motorcycle safety. This grant also funds one Motorcycle Officer
for one year. The grant funded strategies are designed to earn media attention, thus
enhancing the overall deterrent effect. All expenditures incurred are 100% grant
reimbursable.