Loading...
2008/01/22 City Council Agenda PacketRp {INERT i�A gx 19 sz C4IiFpRNl� Judy Hauff City Clerk City Hall City of Rohnert Park *6750 Commerce Boulevard * Rohnert Park, California 94928 Phone: (707) 588 -2227 * FAX: (707) 588 -2274 ♦ WEB: www.rpeity.org ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority CONCURRENT MEETINGS AGENDA Tuesday, January 22, 2008 MEETING LOCATION: CITY HALL - COUNCIL CHAMBERS 6750 Commerce Boulevard, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular concurrent city meetings scheduled on the 2nd and 4th Tuesdays of each month at 6:00 p.m. in the Council Chambers. City Council /CDC /RPFA Agendas and Minutes may be viewed at the City's website: www rpcity.ore Council /CDC /RPFA may discuss and/or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council, the Community Development Commission, or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588 -2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille; audio -tape, etc.) 4:00 - 6:00 p.m. SPECIAL MEETINGIWORK SESSION: City Council Special Meeting /Work Session - Call to Order Roll Call (Breeze Smith Stafford Vidak - Martinez Mackenzie Unscheduled Public Appearances for public comment on agenda items 1. CITY COUNCIL PROTOCOLS • Council discussion /direction 2. CITY COUNCIL BENEFITS • Council discussion/direction Adjournment of Special Meeting/Work Session to dinner break no later than 6:00 p.m. City of Rohnert Park CONCURRENT MEETINGS Agenda (2 of 6) January 22, 2008 or City Council/Community Development CommissionlRohnert Park Financing rity 6:00 - 6:30 p.m. Dinner Break 6:30 p.m. CITY COUNCIL REGULAR MEETING - Call to Order Roll Call (Breeze_ Smith_ Stafford_ Vidak - Martinez_ Mackenzie Pledge of Allegiance — Tony Monter, Student, Waldo Rohnert Elementary School 1. SONOMA STATE UNIVERSITY (SSU) STUDENT REPORT • Sonoma State University Associated Students, Inc. by Nicole Schlossberg, Legislative Representative 2. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to 3 -5 minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — *SEE NOTE ON LAST PAGE OF THIS AGENDA 3. CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Council unless any Council Member or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: •. City Council Portion of Regular Concurrent Meetings — January 8, 2008 _2. Approval of City Bills /Demands for Payment 3. Resolutions for Adoption: 2008 -11 Acknowledging ,Scott Weaver for His Magnificent Holiday Display on Cielo Circle 2008 -12 Rejecting the Tort Claim of David A. Clark (Re: Police Action) 2008 -13 Rejecting the Claim of Nancy Newman (Re: Fall on Sidewalk) 2008 -14 Electing to Receive a Portion of the Tax Increments Pursuant to Health and Safety Code sections 33607.7 and 33607.5 2008 -15 Approving Job Description and Salary Range for Public Works Manager and Authorizing Recruitment for the Position 2008 -16 Honoring and Thanking Richard L. Behrends on the Occasion of His Retirement for 12+ Years of Dedicated Service in the City's Department of Public Works 4. Approving Rancho Cotate Project Graduation Request for Waiver of Fees for Use of Sports Center for June 6, 2008, Annual Event �ity of Rohnert Park CONCURRENT MEETINGS Ap_enda (3 of 6) January 22, 2008 for City Council /Community Development Commission /Rohnert Park Financing Authority 4. PUBLIC SAFETY FIRE BAY RE- ALIGNMENT PROJECT — Consideration of Reallocating Funding from the Proposed West Side Fire Station to the Fire Bay Re- Alignment Project to Complete the Office Space and Living Quarters Expansion 1. Staff Report 2. Public Comments 3. Council discussion /direction /action 5. DEMANDS AGAINST THE CITY - Consideration of Proposed Amendments to Rohnert Park Municipal Code Chapter 2.44 Regarding Demands against the City 1. Staff Report 2. Public Comments 3. ' Ordinance for Adoption: No. 795 Amending Chapter 2.44, "Demands against the City," of the Rohnert Park Municipal Code • Council motion • Council discussion Council roll call vote 6. CITY WORK PLAN - Consideration of City Council Goals, Objectives, Strategies, and Tactics regarding Implementation of the City's Work Plan 1. Staff Report 2, Public Comments 3. ` Council discussion /direction /action 7.. COMMISSION /COMMITTEE/BOARD APPOINTMENTS Council Action Regarding Nominations and Appointments for Two Vacancies: • Bicycle Advisory Committee To fill one vacancy due to resignation (JM nomination) • Mobile Home Park Rent Appeals Board To fill one vacancy due to expired term (VVM Nomination) 8. CITY COUNCIL LIAISON AND COMMITTEE ASSIGNMENTS FOR YEAR 2008 Mayor's Appointments to City Council Liaison and Committee Assignments for 2008 • Council discussion/direction /action 9. COUNCIL COMMITTEE AND /OR OTHER REPORTS I. Sonoma County Transportation Authority meeting, 1/14 (TS) 2. Sonoma County Waste Management Agency meeting, 1/16 (TS) 3. Santa Rosa Plain Conservation. Strategy Implementation Committee (California Tiger Salamander) meeting, 1/16 (JM) 4. Sonoma -Marin Area Rail Transit (SMART) District Board meeting, 1/16 (JM) 5. League of California Cities Policy Committee Meeting — Environmental Quality, 1/17 (JM) 6. Senior Citizens Advisory Commission meeting, 1/17 (PS) 'ity of Rohnert Park CONCURRENT MEETINGS Agenda (4 of 6) January 22, 2008 or City Council /Community Development Commission /Rohnert Park Financing Authority 7. Other infonnational reports, if any Councilmember Smith: Product Stewardship: The New Frontier in Waste Management, 1/9; 2008 New Mayors and Council Members Academy, 1/16- 1/18; other reports, if any Council Member Breeze: other reports, if any Council Member Vidak- Martinez: other reports, if any Vice -Mayor Stafford: other reports, if any Mayor Mackenzie: Sonoma County Water Agency meetings in Eureka and Ukiah, 1/9; LIFEE Water Day at Sonoma County Water Agency, 1/11; other reports, if any 10. COMMUNICATIONS Copies of other communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. 11. MATTERS FROM /FOR COUNCIL I . Calendar of Events 2. City Council Agenda Forecast 3. Doyle Drive Toll Consideration of Letter of Opposition to Proposed Imposition of a Toll for Use of Doyle Drive Approach to Golden Gate Bridge • Council discussion /direction /action 4. Other infonnational items, if any 12. CITY MANAGER'S /CITY ATTORNEY'S REPORTS 1. Other informational items, if any 13. PUBLIC COMMENTS For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to 3 -5 minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING *SEE NOTE ON LAST PAGE OF THIS AGENDA ADJOURN the City Council meeting to consecutively & separately CONVENE the meetings of Community Development Commission & Rohnert Park Financing Authority Citv of Rohnert Park CONCURRENT MEETINGS Acenda (5 of 6) January 22 2008 Council /Coinmunity Development Commission/Rohnert Park Financing Authority COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK AGENDA Tuesday, January 22, 2008 Meeting Location: City Hall, 6750 Commerce Blvd., Rohnert Park, CA CDC MEETING - Call to Order Roll Call (Breeze Smith Stafford_ Vidak - Martinez Mackenzie Unscheduled public appearances - for public comment on agenda items or other matters 1. CDC CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Commission unless any Commissioner or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Meeting Minutes for: • CDC Portion of Regular Concurrent Meetings January 8, 2008 2. Approval of CDC Bills /Demands for Payment 2. ADJOURNMENT of CDC meeting ROHNERT PARK FINANCING AUTHORITY (RPFA) AGENDA Tuesday, January 22, 2008 Meeting Location: City Hall, 6750 Commerce Blvd., Rohnert Park, CA RPFA MEETING Call to Order Roll Call (Breeze Smith Stafford Vidak - Martinez_ Mackenzie___) Unscheduled public appearances - for public comment on agenda items or other matters 1. RPFA CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Authority unless any Authority Members or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: • RPFA Portion of Regular Concurrent Meetings — January 8, 2008 IL— 111 2. ADJOURNMENT of RPFA meeting 'ity of Rohnert Park CONCURRENT MEETINGS Agenda (6 of 6) January 22, 2008 for City Council /Community Development Commission / Rohnert Park Financing Authority NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or later than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - Any item raised by a member of the public which is not agendized and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. This agenda was posted in compliance with California Government Code section 54954.2(a)(1). JH /TG:012208 AGENDA- RPCity Council- CDC- RPFA.doc CJ �� CITY COUNCIL SPEAKER CARD Date: /'&Z— ®Y Item #: Name: Address: 6 'I-T- I -1 V © e D , Phone:- 7 ,67, — TOPIC:,l�dy Brief Summary of Comments: See Reverse --> i 4�6g �A/V �#ql CITY COUNCIL SPEAKER CARD �} I Date: Z a 1j Item #:___ Name:I�}�, Address:107� Phone: 707- EIS - J 94" TOPIC: jGl/fE Brief Summary of Comments: See Reverse TO: Kelly Cox FROM: Doug Willardson DATE: 6/28/2007 SUBJECT: Universal Health Care Bill Distr. @ Mtg. Of: cc: cc: File: File: kdl � -}0.n 6 atcl Below are the estimated health care costs for the County of Lake General Fund as they would be under the proposed Universal Health Care Bill, S.B. 840. However, there are many details that are yet to be defined by the bill that may alter these estimates significantly. A few of these details are IHSS workers, possible employee share buy -outs by the employer, effects on unions, etc. To fund the proposed Universal Health Care Bill a proposed 3.78% personal income tax will be levied on wages over $7,000 but less than $200,000. A tax of 1 % will be applied to personal income over $200,000, but less than a million. Employers will pay a tax of 8.17% on wages, per worker, in excess of $7,000 but not more than $200,000. These two taxes will replace all health insurance premiums, all deductibles and most other out of pocket health expenses, including most co -pays. Currently, $3,209,935 is budgeted for health care in the Lake County General Fund for the 438 employees that work for General Fund departments (this includes the self- funded departments in the General Fund, i.e. PW Admin). Under the Universal Health Care Bill, the County would deduct $3,066,000 (438 employees x $7,000 exemption) from the total General Fund payroll of $21,990,244, leaving a taxable balance of $18,924,244. This amount would then be multiplied by .0817 to arrive at a tax of $1,546,111. Thus, health care costs would drop by half under the Universal Health Care Bill. Comments by Councilmember Vicki Vidak- Council Protocol City of Ventura Travel Expenditures Quarterly Report [6] Councilmembers' Administrative Support [25 -27] Non -Local Travel [29] Protocol Administration [33] Mission Vieio Abstention [4] Point of order and appeal [6] Violation of Rules of Decorum [9 -10] Council seating order and council authority [13] Training funding allocation: may be a cap Additional money for Mayor's attendance at national events. 041 Distr. @ Mtg. Of: V cc: cc: CITY ADMINISTRATION File: MEMORANDUM File: January 22, 2008 TO: City Managers and County Administrator FROM: Dan Sc�iw� z, Assistant City Manager SUBJECT: Current Employee Health Benefit Coverage Attached for the Council's review is a copy of the most recent memorandum concerning health insurance benefits for employees. The table on the bottom of Page 2 of this memorandum shows the current out -of- pocket costs borne by employees. At present, the City pays 85% of the lowest cost plan at the level selected by the employee; the employee must pay the difference between the City's cost and the premium for the coverage they select. (The City has agreed that the lowest cost plan shall not be a High Deductible Health Savings Account Plans (HSA) plan.) Example: Employee desires the "Blue Cross $250 Deductible Plan" for herself and one family member. The lowest cost plan for "Employee +1" is the !"aiser Traditional Plan. The lowest cost plan premium is $725.66. The Blue Cross $250 premium is $815.61. Employee Out -of- Pocket = $815.61 - 0.85 ($725.66) = $198.80 Employees currently are not required to contribute to dental or vision coverage. DATE: TO: FROM: SUBJECT: MEMORANDUM November 8, 2007 AMENDED All Employees Eligible for Health Plan Insurance & Those Continuing Coverage via COBRA Dan Schwarz, Assistant City Manager Special Open Enrollment Period for Medical Health Insurance Hs you are aware, the City is holding a special Open Enrollment period during the month of November_ This Open Enrollment period has been scheduled to provide you with the opportunity to review changes to the City's medical health insurance program that will take effect December 1, 2007, and, if you desire, to change your medical health insurance plan_ This Open . Enrollment concerns only medical health insurance. The dental and vision benefits remain the same for this plan year — Delta Dental and Vision Service Plan (VSP). Human Resources has invited representatives of Kaiser and Blue Cross to a Open Enrollment meeting to provide information about the plans being offered and the changes taking effect on December 1, 2007- • When: Thursday, November 15, 2007 Where: City Council Chambers at City Hall 6750 Commerce Boulevard Time: 10 a-m. to 12 p.m. Medical Insurance Choices: • Kaiser Traditional Plan – Office Visit $20 co -pay /Prescription $201$10 co -pay Kaiser $1,250 Health Savings Account (HSA) Plan • Blue Cross $250 Deductible Plan –Office Visit $25 co-pay/ Prescription $25/$10 co -pay • Blue Cross $1,200 Health Savings Account (HSA) Plan REMINDER: The City of Rohnert Park (the City) belongs to the REMIF Group, and REMIF determines the Blue Cross Plans that we offer_ The City independently contracts with Kaiser. NOTE: Effective December 1, 2007, all plo emyees —will —be required to pay a portion of their premium for medical health insurance. The City will schedule an automatic payroll deduction for the amount that you owe. Automatic payroll deductions for medical health insurance premiums are pre -tax deductions. If you do not wish to have your portion of the premium automatically deducted from your paycheck, please notify Human Resources_ Special Open Enrollment Period for Medical Health Insurance November 5, 2007 Page 2 Enrollment Deadline If you wish to switch medical plans, please complete the appropriate change /enrollment forms available in the Human Resources Department. If you wish to switch plans, to best ensure that you receive a medical identification card before December 1, 2007, Human Resources recommends that you submit your paperwork before 5:00 p.m. on Tuesday, November 20, 2007. Insurance changes will be effective December 1, 2007. If we do not hear from you by November 27, we will continue you in your current health plan at the new premium rates effective December 1, 2007. Alternate Benefit Amount For those employees participating in, the Alternate Benefit Program (waiving medical insurance through the City because you have medical insurance elsewhere, for example, through your spouse's plan), effective December 1, 2007, the monthly Alternate Benefit Amount is $350.00. Please note that the Alternate Benefit Program is only for active employees. If you are planning to retire, you may wish to select City - provided health insurance. Kaiser allows a retiree to come onto the plan at the time of retirement. Blue Cross does not allow this and if retiring you need to select Blue Cross during Open Enrollment prior to retiring. COBRA Rates 102% of applicable premiums. CITY OF ROHNERT PARK MEDICAL INSURANCE PLANS 1:2/01/07 — 06/30/08 CITY'S MONTHLY PREMIUM FOR ACTIVE EMPLOYEES CATEGORY KAISER BC $250 PLAN BC $1,200 HSA PLAN Employee $362.83 $388.38 $305.32 Employee + 1 $725.66 $815.61 $642.52 Employee + 2 or More $1,026.81 $1,165.19 $917.87 ACTIVE EMPLOYEE'S Monthly Out -Of- Pocket Premium Costs Effective 12/01/07 CATEGORY KAISER BC $250 PLAN BC $1,200 HSA PLAN Employee $54.42 $79.97 $0.00 Employee + 1 $108.85 $198.80 $25.71 Employee + 2 or More $154.02 $292.40 $45.08 There is no monthly out -of- pocket cost to participate in the Kaiser $1,250 HSA Plan. Special Open Enrollment Period for Medical Health Insurance November 5, 2007 Page 3 IMPORTANT: Are Your Dependents Still Eligible for Coverage? Please review the information below to ensure your dependents are still eligible under health plan provisions. It is your responsibility to notify the Human Resources Department immediately of any dependent status changes. Failure to notify the City in a timely manner will result in your having to reimburse the City any overpayment of insurance premiums and /or the health plan denying benefits to your dependent. DEFINITION! OF AN ELIGIBLE DEPENDENT Blue Cross 1 Blue Card of California Meets one of the following criteria: • Spouse_ • Domestic Partner. • Dependent children covered to age 19, or to age 25 if a full -time student, i.e. minimum of 12 units for undergraduates or 8 units if in a graduate program. Dependent, full -time student does not have to live at home to be covered, but must be an IRS dependent on parents' income taxes. Blue Cross requires written confirmation of student status. Kaiser Permanente f' Meets one of the following criteria: Spouse. • Domestic Partner_ • Unmarried dependent children under age 24, no student status required, and (i) entirely supported by the subscriber or the subscriber's spouse, (ii) permanently residing in the subscriber's household and (iii) for whom the subscriber or the subscriber's spouse is (or was before the person's 18th birthday) the court - appointed guardian. However, a child who meets the qualifications of this section (i) and (ii) and whose parent is a family dependent is eligible for enrollment even if the subscriber is not the court- appointed guardian. • Over age 24 and incapable of self- sustaining employment by reason of mental retardation or physical handicap incurred prior to age 24 and is chiefly dependent on the subscriber or the subscriber's spouse for support and maintenance provided that the subscriber furnishes proof of the incapacity and dependency within 31 days of any health plan request_ NOTE: For eligible dependents out of the service area (i.e. students away at college) • In a Kaiser Permanente serviced area: Dependents are covered exactly as if they were living with the subscriber. They would be classified as "visiting members" and are not required to pay a co- payment. They must show their Northern California membership card. • Outside of a Kaiser Permanente serviced area: Dependents would be covered for emergency services only and would need to return to a Kaiser serviced area to be covered for non- emergencies. Special Open Enrollment Period for Medical Health Insurance November 5, 2007 Page 4 Delta Dental and VSP (Vision Service Plan) Meets one of the following criteria: • Spouse. • Domestic Partner_ • The covered individual's unmarried child, children or (court ordered custody or guardianship) of nieces, nephews. and grandchildren who are dependent upon individual for more than one -half support. • Under 19 years of age; or 25 for full -time students. Full -time student status (minimum of 12 units per semester) required for dependents to be covered until the age of 25. • If an unmarried child is, on the date such child's coverage would otherwise terminate, incapable of self - sustaining employment by reason of mental retardation or physical handicap and such incapacity commenced prior to the date such child's coverage would otherwise terminate and such child is chiefly dependent upon the individual for support and maintenance, the Plan will (upon payment of the applicable premium) continue for such child so long as such individual's coverage continues, provided proof Of such incapacity is submitted to the Plan within 31 days of the date such dependent's coverage would have otherwise terminated. • Eligible to betaken as an IRS deduction_ CITY ADMINISTRATIO1 MEMORANDUM January 22, 2008 TO: City Managers and County Administrator FROM: Dan Sc vaz, Assistant City Manager SUBJECT: Current Employee Health Benefit Coverage Attached for the Council's review is a copy of the most recent memorandum concerning health insurance benefits for employees. The table on the bottom of Page 2 of this memorandum shows the current out -of- pocket costs borne by employees. At present, the City pays 85% of the lowest cost plan at the level selected by the employee; the employee must pay the difference between the City's cost and the premium for the coverage they select. (The City has agreed that the lowest cost plan shall not be a High Deductible Health Savings Account Plans (HSA) plan.) Example: Employee desires the "Blue Cross $250 Deductible Plan" for herself and one family member. The lowest cost plan for "Employee +1" is the Kaiser Traditional Plan. The lowest cost plan premium is $725.66. The Blue Cross $250 premium is $815.61. Employee Out -of- Pocket = $815.61 - 0.85 ($725.66) _ $198.80 Employees currently are not required to contribute to dental or vision coverage. DATE: TO: FROM: SUBJECT: MEMORANDUM November S, 2007 AMENDED All Employees Eligible for Health Plan Insurance & Those Continuing Coverage via COBRA Dan Schwarz, Assistant City Manager Special Open Enrollment Period for Medical Health Insurance Hs you are aware, the City is holding a special Open Enrollment period during the month of November. This Open Enrollment period has been scheduled to provide you with the opportunity to review changes to the City's medical health insurance program that will take effect December 1, 2007, and, if you desire, to change your medical health insurance plan_ This Open Enrollment concerns only medical health insurance. The dental and vision benefits remain the same for this plan year — Delta Dental and Vision Service Plan (VSP). Human Resources has invited representatives of Kaiser and Blue Cross to a Open Enrollment meeting to provide information about the plans being offered and the changes taking effect on December 1, 2007_ • When: Thursday, November 15, 2007 ® Where: City Council Chambers at City Hall 6750 Commerce Boulevard • Time: 10 a.m. to 12 p-m. Medical Insurance Choices: • Kaiser Traditional Plan —Office Visit $20 co-pay/ Prescription $20/$10 co -pay • Kaiser $1,250 Health Savings Account (HSA) Plan • Blue Cross $250 Deductible Plan —Office Visit $25 co-pay/ Prescription $25/$10 co -pay • Blue Cross $1,200 Health Savings Account (HSA) Plan REMINDER: The City of Rohnert Park (the City) belongs to the REMIF Group, and REMIF determines the Blue Cross Plans that we offer. The City independently contracts with Kaiser. NOTE: Effective December 1, 2007, all employees will be required to pay a portion of their premium for medical health insurance. The City will schedule an automatic payroll deduction for the amount that you owe. Automatic payroll deductions for medical health insurance premiums are pre -tax deductions. If you do not wish to have your portion of the premium automatically deducted from your paycheck, please notify Human Resources_ Special Open Enrollment Period for Medical Health Insurance November 5, 2007 Page 2 Enrollment Deadline If you wish to switch medical plans, please complete the appropriate change /enrollment forms available in the Human Resources Department. If you wish to switch plans, to best ensure that you receive a medical identification card before December 1, 2007, Human Resources recommends that you submit your paperwork before 5:00 p.m. on Tuesday, November 20, 2007. Insurance changes will be effective December 1, 2007. if we do not hear from you by November 27, we will continue you in your current health plan at the new premium rates effective December 1, 2007. Alternate Benefit Amount For those employees participating in the Alternate Benefit Program (waiving medical insurance through the City because you have medical insurance elsewhere, for example, through your spouse's plan), effective December 1, 2007, the monthly Alternate Benefit Amount is $350.00. Please note that the Alternate Benefit Program is only for active employees. If you are planning to retire, you may wish to select City - provided health insurance. Kaiser allows a retiree to come onto the plan at the time of retirement. Blue Cross does not allow this and if retiring you need to select Blue Cross during Open Enrollment prior to retiring. COBRA Rates 102% of applicable premiums_ CITY OF ROHNERT PARK MEDICAL INSURANCE PLANS 12/01/07 — 06/30/08 CITY'S MONTHLY PREMIUM FOR ACTIVE EMPLOYEES CATEGORY KAISER BC $250 PLAN BC $1,200 HSA PLAN Employee $362.83 $388.38 $305.32 Employee + 1 $725.66 $815.61 $642.52 Employee + 2 or More $1,026.81 $1,165.19 $917.87 ACTIVE EMPLOYEE'S Monthly Out -Of- Pocket Premium Costs Effective 12/01/07 CATEGORY KAISER BC $250 PLAN BC $1,200 HSA PLAN Employee $54.42 $79.97 $0.00 Employee + 1 $108.85 $198.80 $25.71 Employee + 2 or More $154.02 $292.40 $45.08 There is no monthly out -of- pocket cost to participate in the Kaiser $1,250 HSA Plan. Special Open Enrollment Period for Medical Health Insurance November 5, 2007 Page 3 IMPORTANT: Are Your Dependents Still Eligible for Coverage? Please review the information below to ensure your dependents are stilt eligible under health plan provisions. It is your responsibility to notify the Human Resources Department immediately of any dependent status changes. Failure to notify the City in a timely manner will result in your having to reimburse the City any overpayment of insurance premiums and /or the health plan denying benefits to your dependent. DEFINITION OF AN ELIGIBLE DEPENDENT Blue Cross / Blue Card of California Meets one of the following criteria: • Spouse_ • Domestic Partner. • Dependent children covered to age 19, or to age 25 if a full -time student, i.e. minimum of 12 units for undergraduates or 8 units if in a graduate program. Dependent, full -time student does not have to live at home to be covered, but must be an IRS dependent on parents' income taxes. Blue Cross requires written confirmation of student status. Kaiser Permanente Meets one of the following criteria: 3 ; -- Spouse. • Domestic Partner_ Unmarried dependent children under age 24, no student status required, and (i) entirely supported by the subscriber or the subscriber's spouse, (ii) permanently residing in the subscriber's household and (iii) for whom the subscriber or the subscriber's spouse is (or was before the person's 18th birthday) the court - appointed guardian_ However, a child who meets the qualifications of this section (i) and (ii) and whose parent is a family dependent is eligible for enrollment even if the subscriber is not the court- appointed guardian. • Over age 24 and incapable of self - sustaining employment by reason of mental retardation or physical handicap incurred prior to age 24 and is chiefly dependent on the subscriber or the subscriber's spouse for support and maintenance provided that the subscriber furnishes proof of the incapacity and dependency within 31 days of any health plan request. NOTE: For eligible dependents out of the service area (i.e. students away at college) • In a Kaiser Permanente serviced area: Dependents are covered exactly as if they were living with the subscriber. They would be classified as "visiting members" and are not required to pay a co- payment. They must show their Northern California membership card. • Outside of a Kaiser Permanente serviced area: Dependents would be covered for emergency services only and would need to return to a Kaiser serviced area to be covered for non-emergencies- Special Open Enrollment Period for Medical Health Insurance November 5, 2007 Page 4 Delta Dental and VSP (Vision Service Plan) Meets one of the following criteria: • Spouse. • Domestic Partner. • The covered individual's unmarried child, children or (court ordered custody or guardianship) of nieces, nephews. and grandchildren who are dependent upon individual for more than one -half support. • Under 19 years of age; or 25 for full -time students. Full -time student status (minimum of 12 units per semester) required for dependents to be covered until the age of 25. • If an unmarried child is, on the date such child's coverage would otherwise terminate, incapable of self - sustaining employment by reason of mental retardation or physical handicap and such incapacity commenced prior to the date such child's coverage would otherwise terminate and such child is chiefly dependent upon the individual for support and maintenance, the Plan will (upon payment of the applicable premium) continue for such child so long as such individual's coverage continues, provided proof of such incapacity is submitted to the Plan within 31 days of the date such dependent's coverage would have otherwise terminated. 0 Eligible to be taken as an IRS deduction_ Comments by Councilmember Vicki Vidak- Martinez Council Protocol City of Ventura Travel Expenditures Quarterly Report [6] Councilmembers' Administrative Support [25 -27] Non -Local Travel [29] Protocol Administration [33] Mission Viejo Abstention [4] Point of order and appeal [6] Violation of Rules of Decorum [9 -10] Council seating order and council authority [13] Training funding allocation: may be a cap Additional money for Mayor's attendance at national events. CDC: X Miscellaneous Communications Agenda: 1122108 X 1 /16108 -TG Copy to: COMMUNITY DEVELOPMENT COMMISSION BILLS FOR APPROVAL January 22, 2008 Checks 4916 - 4935 Date January 3 -16, 2008 $1,848,204.14 TOTAL $1,848,204.14 MEMORANDUM Office of the City Manager DATE: December 21, 2007 TO: Honorable Mayor Mackenzie and Members of th CC: Michelle Kenyon, City Attorney FROM: Stephen Donley, City Manager SUBJECT: CITY COUNCIL PROTOCOLS Mayor Mackenzie has scheduled the City Council Protocol item for a work session at the January 22, 2008 regularly scheduled meeting. To assist in your preparation for this meeting, attached are the documents that were previously submitted on City Council Protocols. Please do not hesitate to contact Michelle Kenyon or me for additional information. If you have any written materials on this item you would like me to distribute to the rest of the Council, please submi them to me by January 15, 2008 so I can include them in the City Council packet. �� DATE: TO: FROM: SUBJECT: September 25, 2007 MEMORANDUM Office of the City Manager I ► V197T. Honorable Mayor Vidak - Martinez and Members of the City Council Stephen R. Donley, City Manager CITY MANAGER'S REPORT —CITY COUNCIL PROTOCOLS BACKGROUND: At the September 11, 2007 City Council, I presented a staff report to the Council outlining the need to update City Council policies and provided a sample set of policies. I was directed to return to the full Council with this item. All City Councilmembers present at the meeting expressed an interest to work on new policies. A future work session appears to be the best forum to include all Councilmembers' input on updating the City Council policies. RECOMMENDATION: 1 recommend that the City Council schedule a future work session on Council Protocols and discuss the following: 1. Deletion of outdated polices identified by staff, and 2. Using sample protocols as guide, direct staff to bring updated protocols to the Council for adoption. Council: 1 x I to: 44-7 NBC, INDEX SUMMARY SECTION BINDER ADMINISTRATIVE SERVICES 250 #1 ACCOUNTS PAYABLE 210 #1 ACCOUNTS RECEIVABLE 125 #1 ASSETS 160 #1 BUILDING 600 #4 BUILDING INSPECTION 601 94 CASH RELATED MATTERS 100 #1 CITY COUNCIL - GENERAL 405 #2 CITY MANAGER 410 #2 CITY - VARIOUS COMMISSIONS 412 #2 DEFERRED CHARGES ISO #1 EMPLOYEE BENEFITS 491 #4 ENGINEERING 610 #5 ENVIRONMENTAL 433 #2 EXPENSE ADVANCE 128 #I FINANCE AND ACCOUNTING 415 #2 GENERAL GOVERNMENT 490 #3 GOLF COURSE 970 #5 HEALTH 830 45 HOUSING & REDEVELOPMENT 530 #4 HUMAN RESOURCES 440 #3 1 INVENTORY LEGAL MILITARY OFFICIAL CITY FLOWER PAYROLL RELATED MATTERS' PERFORMING ARTS CENTER O v 4(S- � t,� � T .�L �= � (see Human Resources) PETTY CASH PLANNING PRESS., Policy PUBLIC SAFETY PUBLIC WORKS PURCHASING RECREATION RECREATION DEPT_ FACILITIES RECREATION - SWIMMING POOLS REVENUES - RELATED MATTERS SEWER STREET LIGHTING STREETS WATER SECTION BINDER 140 #1 430 #2 431 #2 406 #2 101 #1 500 #4 440 #3 105 #1 435 #2 432 #2 505 #4 605 #4 441 #3 913 # #5 950 #5 960 # #5 309 #1 711 # #5 625 #5 623 #5 701 #5 City of Rohnert Park MANUAL OF GENERAL POLICIES AND /OR PROCEDURES INDEX 100 CASH RELATED 100.1 Signature Required on City Checks 100.2 Bank Account Reconciliations 101 PAYROLL RELATED 101.1 Time. Cards Approval (Public Safety) 101.2 Payroll Deductions 101.3 Overtime and Compensatory Time 101.4 Establishing a Voluntary Contribution Check -Off Program Through the League of California Cities' Action for Better Cities (ABC) 101.5 ICMA 401(a) Money Purchase Plan for Classification City Manager 101.6 Continuation of Salary / Benefits for Eligible City Employees called to Active Military Duty or Training. 101.7 2 -year Service Credit- Public Employees Retirement System (Res. No. 2003 -78 & 79) Golden Handshake 101.8 Severance for Employees Subject to Lay Off (Resolution 2003 -80) 101.9 CAPERS re:. Military Service Credit Time Buy Back 101.10 Classification & Salary Range for Managing Director of the Performing Arts Center 101.11 CIassifications & Salary Range for Civil Engineer & Senior Planner 101.12 Classification & Salary Range for Public Works Services Supervisor 101.13 Classifications & Salary Ranges for Animal Shelter Technician & Administrative Assistant- Building Services Department 101.14 Classifications & Salary Range for the Positions of Office Assistant I1— Non - Departmental (Two Positions) 101.15 Reclassification & Salary Range for the Position of Recreation Services Manager 101.16 Reclassification & Salary Range for the Position of Senior Programs Coordinator [SEE: Human Resources 440.481 101.17 Classification & Salary Range for the Position of Senior Engineering Technician [SEE: I Iuman Resources 440.491 101.18 Adjustments Miscellaneous Part -Time Pay Rates and Ranges — 5./25/04 101.18.1 Adjustments Miscellaneous Part-Time Pay Rates and Ranges - 4/25/06 101.19 Classifications and Salary Ranges for the Positions of Purchasing Agent and Utility Billing Supervisor [SEE: Human Resources 440.561 101.20 Position Reclassification and Salary Range Change for the Position of Fire Inspector to Fire Protection Specialist [SEE_ Human Resources 440.571' 101.21 Amending the Position Classification of Fire Protection Specialist [SEE: Human Resources 440.58] 105 PETTY CASH 105.1 Petty Cash, Use of Funds 125 ACCOUNTS RECEIVABLE 125.1 Accounts Receivable 128 EXPENSE. ADVANCE (Travel and Expense Policy see: 128.8) 128.1 Employee Expense Advances & Expense Accounts M: \City Policy Binder\Policy.doc Page I of 16 9/19/2007 128.1.1 Employee Expense Reports returned to Finance Department with cash not spent to be delivered by hand by reporting employee to the Finance Department 128.2 Reimbursement of Expenses Incurred on City Business 128.3 Automobile Mileage Allowance for Use of Personal Cars 128.3.1 Employee Mileage Reimbursement 128.3.2 Employee Mileage Reimbursement (effective 4/14/05) 128.3.3 Employee Mileage Reimbursement (effective 9/1/05- I2/31/05) 128.3.4 Employee Mileage Reimbursement (effective 1/1/06) 128.4 City Council Expense Policies — also 405.21 128.5 City Council Authorized Attendance at Certain Conferences 128.6 Overnight & Lodging Policy for City Officers & Employees 128.7 Authorized City Vehicle Use — Tax Exempt Status 128.8 Travel and Expense Policy 140 INVENTORY 140.1 Gasoline Use 160 ASSETS 160.1 Fixed Assets 180 DETERRED CHARGES 210 .ACCOUNTS PAYABLE 250 ADMINISTRATIVE SERVICES 250.1 Approving Job Description/Setting Pay Range for Assistant City Manager 250.1.1 Reclassification of Position to Higher Management Unit Salary Range 250.1.2 Salary Adjustment for All Positions in Management Unit 250.2 Approving the Outline of Certain Conditions of Employment, Fringe Benefits & Salary Adjustments for the Management Unit 250.2.1 Effective July 2002 250.3 Approving the Outline of Certain Conditions of Employment, Fringe Benefits, & SaIary Adjustments for the Confidential Unit 250.3.1. Effective July 2002 250.4 VOID 250.5 Authorizing Certain Classification and Salary Adjustments for Information Systems Technician 1/11 250.5.1 Authorizing the Class Specification for Information Systems Technician I /11 250.6 Authorizing Certain Classifications & Salary Adjustments for Deputy City Clerk 250.7 Establishing Compensation for Acting City Manager 250.8 ICMA 401(a) Money Purchase Plan for the Classification City Manager 250.9 Authorizing the Class Title, Range, Salary, Class Specification and Position of Performing Arts Specialist 250.10 Classification & Salary Range for Managing Director of the Performing Arts Center 250.11 Classifications & Salary Range for Civil Engineer & Senior Planner 250.12 Classification & Salary Range for Public Works Services Supervisor 250.13 Reclassification & Salary Range for the Position of Recreation Services Manager 250.14 Amending Chapter 2.04 of the Rohnert Park Municipal Code Relating to the City Clerk 250.14.1 Authorizing a Reclassification of the Position of City Clerk from the Confidential Unit to the Management Unit [SEE: human Resources 440.51.1] 250.15 Classification and Salary Range for the Position of Water Quality Specialist [SEE: Iluman Resources 440.52] 250.16 Reinstatement of Management Unit Position of Director of Adminstrative Services 250.16.1 Salary Adjustmen for All Positions in the Management Unit tit:ACity Policy BinderPolicy.doc Page 2 of 16 9/19/2007 309 REVENUES- RELATED MATTERS 309.1 Use of Capital Outlay Fund 309.2 Solicitors' Permit & Business License Procedures (Administrative Policy No. 6) 309.3 Planning, Zoning, Subdivision and Related Fees 309.3.1 Amending Certain Planning, Zoning, and Engineering Fees. 309.4 Sewer Service Fee 309.5 Garbage, .Rubbish or Refuse Collection Fees 309.5.1 Garbage, Rubbish or Refuse Collection Fees 309.5.2 Establishing Solid Waste.Disposal and Rubbish or Refuse Collection Rates 309.6 Aquatic Fee Schedule/FY 2000 -2001 309.6.1 Aquatic Fee Schedule/Non Residents FY 2000 -2001 309.6.2 Aquatic Fee Schedule & Fees FY 2001 -2002 309.6.3 Aquatics Program Fees Adjustments 309.7 Animal Shelter Fees 309.7.1 Increasing Fees for Spay/Neuter Services 309.7.2 Revising Animal Shelter. Fees 309.7.3 Approving an Adjustment in the Feline Adoption Fee (eff. 5/8/07) 309.8 Amending Certain Building Fees 309.8.1 Amending Certain Building Department Fees 309.9 Adopting the 2001 -02 Department of Public Safety -Fire Services Division Fee Schedule 309.9.1 Adopting the 2003 Department of Public Safety -Fire Services Division Fee Schedule 309.9.2 Adopting the 2004 Department of Public Safety-Fire Services Division Fee Schedule 309.9.3 Adopting the 2006 Department of Public Safety -Fire Services Division Fee Schedule 309.10 Approving Rental Fee, Subscription Price and Single Ticket Price increases at the Spreckels Performing Arts Center - Also 500.9 309.11 Bail Schedule 309.12 VOID 309.12.1 VOID 309.13 Cost of Public Records (Direct Costs of Duplication) 309.14 Adopting Solar Photovoltaic Permit Fees for Building Department 309.15 Establishing a Public Facilities Fee for all Development within the City of Rohnert Park 309.15.1 Update of Public Facilities Fee (Repealed Reso. No. 2004 -167) — 6/13/06 309.16 Amending Certain Miscellaneous Fees Charged by Certain Departments of the City 309.17 Adding Chapter 3.32, "Cost Recovery — Fee Service Charge System," to Title 3, Revenue and Finance" of the Rohnert Park Municipal Code 309.18 Amending Certain Engineering Fees 309.19 Witness Fee Deposits — Civil Subpoenas 405 CITY COUNCIL /CDC - GENERAL 405.0 Agendas 405.0.1 Format of City Council Meeting Agendas 405.0.2 Adopting Fees for the Mailing and Duplication of City Council Agenda Packets 405.0.3 Procedures, Formats & Timelines • Execution of City Agreements (5/21/07) • Council Agenda Item Transmittal Report (1/5/07) • Submission of Agenda Item Hard Copies (10/25/06) • Updated Agreement Insurance Requirements (9/11/06) • Updated Procedures, Formats & Timelines (9/28/05) • Updated Procedures, Formats & Timelines (6/28/06) • Sample Ordinance & Ordinance Summary (undated) M: \City Policy Binder\Policy.doe Page 3 of 16 9/19/2007 405.1 Policy of City Services for City People 405.2 Policy Re Annexation of Lanes to the City 405.3 No Annexation Policy 405.3.1 Authorizing Extension of Water and Sewer Services to Churches 405.4 Endorsing ABAG's Housing Study Goals 405.5 ABAG Projections, Adoption of 405.6 Improvement of State Highway # 12 to Freeway Standards 405.7 Establishment of a Psychiatric Board 405.8 Proposed Santa Rosa - Rohnert Park Consolidation 405.9 Relating to the Local Control of the Criminal Aspects of Sexual Activity 405.10 Supporting Warm Springs Dam Project 405.11 Role of League of California Cities in Certain Legislation 405.12 Opposing Urban Development in County Territories 405.13 Declaring Policy of the City of Rohnert Park on Human Relations 405.14 Policy on Purchasing Eagle Scout Kits 405.15 Establishing Mobile Home Advisory Committee 405.16 Establishing Senior Citizen Advisory Committee 405.17 Minority Business Programs 405.18 Policy for Making Appointments to City Commissions 405.19 Councilinembers Participation in City Health Plan 405.20 Clarifying Extension of Benefits to the Council 405.20.1 Amending 90 -212 to Delete Certain Benefits 405.20.2 Authorizing Certain Benefits for the Rohnert Park City Council 405.21 City Council Expense Policies - Also 128.4 405.22 City Council Authorized Attendance at Certain Conferences - also 128.5 405.23 Regulations for Public Testimony at City Council Meetings 405.24 Procedures for Honoring Residents and Other Worthy Persons (i_e_ Resols., Procs., Plaques, etc.) 405.25 Establishing a Policy for the Rotation of the Council Members into the Office of Mayor 405.25.1 Amending Resol. No. 99 -68 Establishing Policy for the Rotation of the Councilmembers into the Office of Mayor of the City of Rohnert Park 405.25.2 Amending Resolution No. 2000 -99 Establishing a Policy for the Rotation of the City Council Members into the Office of Mayor 405.25.3 Authorizing Selection of Mayor and Vice Mayor by Majority Vote and Repealing Resolution Nos. 2002 -219, 2000 -99 and 99 -68 Establishing Rotation of the City Council Members into the Offices of Mayor and Vice Mayor 405.26 Code of Ethics 405.27 Regional Appointment Procedure for Rohnert Park Recommendations 405.28 Modifying Records Retention/Destruction Management Policy Pertaining to Maintaining Video Tapes of City Meetings for a Limited Period of Time Not to Exceed Twelve (12) Months 405.29 Establishing A Voluntary Contribution Check -Off Program "Through the League of California Cities' Action for Better Cities (ABC) - also 101.4 405.30 Policy Relating to Confidentiality of Closed Sessions 405.31 Procedure to Fill the Vacancy Created by the Resignation of Linda Spiro 405.32 Compensation of Members of the Rohnert Park City Council 405.32.1 Compensation/Salarics Ordinance for City Council and Community Development Commissioners 405.33 Establishing a Policy for Council Committees 405.34 Establishing a Policy for Reimbursement of Expenses for City Council Members 405.35 Amending Section 2.08.010, Time and Place of Regular Meetings 405.36 Electronic Equipment & Internet Access Provided to City Council Members 405.37 Campaign Finance Refonn%Regulations for Elected Officials 405.38 Reimbursement and Use of Public Resources (AB 11), Reso. No. 2006 -42 (REPEALED) 40538.1 Updated Expense Remibursement and Use of Public Resources Policy (Repealed Reso. Nos. 2004 -19 & 2006 -42) - Reso_ No. 2006 -206 - 8/8/06 M_ACity Policy Binder`Tolicy.doc Page 4 of 16 9/19/2007 f� 406 OFFICIAL CITY FLOWER 406.1 Designating the Sweet Pea as the Official City. Flower 410 CITY MANAGER 410.1 Citizen Complaints 410.2 Fixing Penal Sum for Bonds for City Clerk and City Treasurer 410.3 Employment Agreement Between City and J. Netter, City Manager 4103.1 Amendment to the Employment Agreement with J. Netter 410.4 ICMA 401(a) Money Purchase Plan for Classification City Manager 410.5 Amending Chapter 2.04 of the Rohnert Park Municipal Code Relating to the City Clerk 410.6 Notice of Appointment As Deputy City Clerk 410.6.1 Notice of Appointment As Deputy City Clerk 410.6.2 Notice of Appointment As Deputy City Clerk 410.7 Authorizing the Creation of the Position of City Clerk as Stipulated in Ordinance 705 [SEE: Human Resources 440.51] 410.8 Notice of Appointment As City Clerk 4-1 -9 — iA�utY ,f4z-tng-th£-C4ty4ganalgl r- ttr- cv�- Award - c ,•_cntrae4s ✓v G-Ynf91nW v[ VUttig- I�rA6ESS- �fidEii�lc7V,�7VV ttt [ /.,�ci=- Fln$nC - @ -�` VOIDED -- (Reassigned to PURCHASING: 441.1.2) 412 CITY — VARIOUS COMMISSIONS 412.1 Ord. 466 Amending Municipal Code Concerning Terms of Members of Various City Commissions 412.2 Cultural Arts Corporation Coming Events Sign 412.3 Review of Non -Profit Funding Requests by Community Outreach for Youth & Families (COYF) Commission 412.4 Establishing Policy for Service on Boards, Committees and Commissions 412.5 Modifying Records Retention/Destruction Management Policy Pertaining to'Maintaining Video Tapes of City Meetings for a Limited Period of Time Not to Exceed "Twelve (12) Months 412.6 Ordinance No_ 694 Amending RP Municipal Code, Deleting Chapter 2.20 Citizens' Advisory Commission; Deleting Chapter 2.28 Model City Commission; Deleting Chapter 2.33 Dissolving Families & Children Commission; and Amending Chapter 2.32 Parks & Recreation Conunission, Section 2.32.020 Established- Membership, Changing from Five to Seven Members. 412.7 Guidelines for At -Large Appointments to Parks & Recreation Commission (interest in youth & families) 415 FINANCE AND ACCOUNTING 415.1 Disbursements and Approval of Invoices & P.O.'s 415.2 Internal Auditing Policy 415.3 Authorization to Represent City in Small Claims Court 415.4 Authorizing Certain (City) Positions to Invest Funds and Open Accounts with Financial Institutions & Authorizing Certain (City) Positions With the Power to Invest Monies in the Local Agency Investment Fund 415.4.1 City Resolution No. 2003 -89 Authorizing Certain Positions to Invest Funds on Behalf of the City and to Open Accounts with Financial Institutions 415.4.2 City Resolution No. 2006 -10 Authorizing Certain Positions to Invest Funds On Behalf of the City and to Open Accounts with Fianancial Institutions 415.4.3 City Resolution No. 2006 -11 Authorizing Certain Positions with the Power To Invest Monies In the Local Agency Investment Fund M:ACity Policy Binder \Policydoc Page 5 of 16 9/19/2007 Y 415.5 Authorizing Certain Community Development Commission (CDC) Positions to Invest Funds and Open Accounts with Financial Institutions & Authorizing Certain (CDC) Positions With the Power to Invest Monies in the Local Agency Investment Fund 415.5.1 CDC Resolution No_ 2003 -15 Authorizing Certain Positions With the Power to Invest Monies in the Local Agency Investment Fund 415.5.2 CDC Resolution No, 2006 -01 Authorizing Certain Postitions To Invest Funds On Behalf Of The City And To Open Accounts With Financial Institutes 415.5.3 CDC Resolution No. 2006 -02 Authorizing Certain Postiions with the Power to Invest Monies in the Local Agency Investment Fund 415.6 Investment Policy for Idle Funds 415.6.1 City Investments in County Pool 415.6.2 Resolution No. 2003 -90 Adopting Investment Policy for Idle Funds - 4/22/03 415.6.3 Resolution No. 2004-114 .Adopting Investment Policy for Idle Funds - 5/11/04 415.6.4 Resolution No_ 2005 -123 Adopting Investment Policy for Idle Funds - 5/10/05 415.6.5 Resolution No_ 2006 -105 Adopting Investment Policy for Idle Funds — 4/25/06 415.7 Authorizing Salary Adjustment for Finance Director /City Treasurer 415.8 Approving an Administrative Policy on Releasing Payments 415.8.1 Authorizing the Finance Department to Release Checks Set for Approval at any Cancelled Meeting Date and Bring Forward for Approval at the Next Regularly Scheduled Meeting Date 415.9 Authorizing Certain Classifications & Salary Adjustments for Purchasing Manager & Purchasing Specialist 415.10 Authorizing Revised Class Title of .Accounting Specialist I and II from Account Clerk I and II 415.11 Adopting Financial Policies for City Reserves 415.12 Authorizing a Certain Class Title, Range, Salary, and Class Specification for Utility Service Specialist and Revised Class Specifications of Customer Service Representative 415.13 Utility Billing Insert Policy 415.14 Providing for Continuation of Salary & Benefits for Eligible City Employees called to Active Military Duty or Training (Resolution 2003 -71) 415.15 2 -Year Service Credit, Public Employees Retirement System (Resolutions 2003 -78 & 79) Golden Handshake 415.16 Severance for Employees Subject to Layoff (Resolution No. 2003 -80) 415.17 CAPERS re: Military Service Credit time Buy Back 415.18 Authorizing Salary Ranges for Animal Shelter Technician & Administrative Assistant - Building Services Department 415.19 Authorizing Salary Range for the Positions of Office Assistant It — Non - Departmental (Two Positions) 41520 Authorizing Salary Range for the Position of Recreation Services Manager 415.21 Authorizing Reclassification and Change in Salary for the Position of Senior Programs Coordinator [SEE: Eluman Resources 440.48] 415.22 Authorizing Salary Range for the Position of Senior Engineering Technician [SEE: Human Resources 440.491 415.23 Updating Certain Job Specifications & Changing the Unit Designation for Two Position Classifications (Payroll Specialist, accounting Specialist H & Finance Services Manager) [SEE: Human Resources 440.501 415.24 Authorizing the Creation of the Position of City Clerk as Stipulated in Ordinance 705 [SEE: Human Resources 440-511 415.25 Authorizing Position Classification and Salary Range for the Position of Water (duality Specialist {SEE: Human Resources 440.521 4�3:2(>Uni€orm Cflnstt�tctien Cost�yee {+ +ratting P +et4c +r rVOIDED (reassigned to PURCHASING: 441.1.2 M:ACity Policy Binder\Policy.doe Page 6 of 16 9/19/2007 445,26. i- - -i uth-c ... ' 4o 1 wa icited Through tl.,. htfarmalv-iaQ.i-F,• v.-,.,.,,.,., r r.,a,..: m i nn � clue VOIDED (reassigned to PURCHASING: 441.1.2 415.27 Classification & Salary Range for the Position of Recreation Supervisor [SEE: Human. Resources 440.531 415.28 Approving Adjustments Miscellaneous Part -Time Pay Rates and Ranges [SEE: Payroll Related 10 1. 18 & 101.18.11 415.29 Authorizing Position Classifications and Salary Ranges for the Positions of Purchasing Agent and Utility Billing Supervisor f SEE: Human Resources 440.561 415.30 Authorizing and Approving a Position Reclassification and Salary Range Change for the Position of Fire Inspector to Fire Protection Specialist [SEE: Human Resources 440.571 415.31 Disposition of Surplus Personal Property / Purchasing Systems 415.32 Authorizing Additional Staffing In the Finance Department 415.33 Reserve for Development of Recreational Facilites 415.34 Signing Protocol - Authorization to Sign Documents for Payment - 6/01/07 430 LEGAL 430.1 Resolution Authorizing & Approving the California Local Government Records Retention Guidelines as Records Management Guidelines for the City of Rohnert Park 430.2 Establishing Authority for Issuing Civil Penalties for Violations of the Rohnert Park Municipal Code 430.3 Outlining the City's Compliance w /the Health Insurance Portability and Accountability Act of 1996 (HIPAA) [SEE: Human Resources 440.471 430.4 City Policy on Child Abuse and Neglect Reporting Requirements 431 MILITARY 431.1 Resolution 2003 -71 Providing for Continuation of Salary & Benefits for Eligible City Employees called to Active Military Duty or Training_ 431.2 CAPERS re: Military Service Credit time Buy Back 432 PRESS 432.1 Press Policy 3/8100 432.2 Press Relations to City Employees 4/11/03 433 ENVIRONMENTAL. 433.1 Endorsing Ahwaluiee Water Principles for Resource-Efficient Land Use 1/10/06 435 PLANNING 435.1 Building Setback Line 435.2 CEQA Guidelines 435.2.1 Approving Proposed Amendments to the City's CEQA Initial Study Checklist 435.3 Conversion of .Apartments to Condominiums 435.4 Fencing Standards 4355 Freeway Overpass Line (State Farm Drive) 435.6 Fencing Requirements in Residential Areas 435.7 Signs 435.8 Approval of Applications for Business License Authorizing Salary Adjustment for Planning & Community Development Director Authorizing Certain Classifications & Salary Adjustments for Associate Planner Approving a Process for Environmental Consultant Selection 435. t 1. t Approving an Amended Environmental Consultant List 435.11.2 Approving an Amended Environmental Consultant List 435.1 I.3 Approving an Amended Environmental Consultant List & Extending Effective Period of the Amended List- 435.9 435.10 435.11 M :ACity Policy Binder \Policydoc Page 7 of 16 9/19/2007 435.12 Mitigation of Community Separator Encroachment 435.13 Design Guidelines for Development Within the Existing and Future City Limits 435.14 Forming General Plan Implementation Oversight Committee of Two Council Members 435.15 Classifications & Salary Range for Civil Engineer & Senior Planner 435.16 Approving a Policy Regarding the Extension of City Services to Properties Located Outside the Rohnert Park City Limits 435.17 Authorizing Position Classification and Salary Range for the Position of Director of Community Development 435.17.1 Salary Adjustment for All Positions in the Management Unit 440 HUMAN RESOURCES (formerly PERSONNEL) (See Individual Departments for Policy) 440.0 Organizational Changes 440.0.1 Organization of City Staff (Staff Organization Chart) 440.1 Personnel Rules & Regulations (Administrative Policy No. 1) 440.1.1 Implementation of Federal Dept. of Trans. Drug & Alcohol Testing 440.1.2 Establishing an Anti -Drug Policy 440.1.2.1 Update Drug -Free Workplace Policy 440.1.3 Establishing a Public Safety Chaplaincy Program (Also 505.5) 440.1.4 ICMA 401(a) Money Purchase Plan for Classification City Manager 440.1.5 Providing for Continuation of Salary & Benefits for Eligible City Employees Called to Active Military Duty or Training (Resolution 2003 -71) 440.1.6 2 -year Service Credit: Public Employees Retirement System Res. 2003 -78 & 79 Golden Handshake 440.1.7 Severance for Employees Subject to Layoff (Resolution 2003 -80) 4401.8 CalPERS re: Military Service Credit time Buy Back 440.1.9 Resolution No. 2003 -113 Authorizing a Name Change for a City Department (Personnel Department renamed Human Resources Department) 440.1.10 Approving Revised Personnel Rules and Regulations 440.1.11 Clarifying the Job Classification Amendment Process 440.1.12 Administrative Policy Regarding Paid Rest Periods 440.2 Absentee Reporting (Administrative Policy No_ 4) 440.3 Authority to Determine Disability for Retirement Purposes 440.4 Continuation of Fringe Benefits to Retired and Disabled Employees 440.5 Additional Benefits for Key City Positions 440.6 Designating Volunteer City Workers as Employees 440.7 Fringe Benefits to Permanent Part-time Employees 440.8 Approving Hearing Aid Benefit Program 440.9 Maternity Leave (Administrative Policy No. 7) 440.9.1 Deleting Cash Maternity Benefit (Administrative Policy No. 5) 440.10 Paid Overtime Premium 440.11 Occupational Alcoholism Program 440.12 Personnel Inquiries 440.13 Employer - Employee Organization Relations 440.14 Employee Grievance Procedure 440.15 Establishing Probationary Period for New Employees (Public Safety Officers) 440.16 Transitioning Employees of Reserves to Public Safety Officer Positions 440.17 Pay Range and Status (Public Safety Lieutenants) 440.18 Workman's Compensation- Industrial Injury/'Illness Reporting 440.18.1 Worker's Compensation 440.19 Light Duty 440.20 Policy Against Sexual Harassment 440.21 Seminar /Meeting Approval M: \City Policy Binder\Policy.doc Page 8 of 16 9/19/2007 D 440.22 Approving Job Description/Setting Pay Range & Rate for Customer Service Representative /Meter Reader 440.23 Approving Job Description /Setting Pay Range & Rate for Evidence Technician/Property Specialist, Customer Service Rep. /Meter Reader I & II 440.24 Approving Employees' Dependent Care Assistance Program 440.25 Establishing a Trainee Program 440.26 Nepotism Policy 440.27 Approving Job Description/Setting Pay Range & Rate & Fringe Benefits for Administrative Asst. I (Tobacco Free Business Coordinator) 440.28 Health Maintenance Appointments 440.29 MISSING 440.30 Driver Record Inforination 440.31 Catastrophic Leave Program 440.3 1.1 Amending the Catastrophic Leave Program 440.32 Salary Adjustment for Personnel Manager 440.33 Rescinding Resol. No. 95 -72 & Approving Revised Job Description for Personnel Assistant I1 440.34 Department Head Code of Ethics 440.35 Authorizing Hourly Pay Range & Rate Adjustments for Certain Limited Service Positions that are "Temporary, Seasonal & /or Part -Time 440.36 Revised & Updated Guidelines for Certain Employee Recognition (Life Events: birthdays, death, retirement, illness, marriage, birth) 440.37 Affirming Personnel Selection Procedures 440.38 Guidelines of Communication to City Council on Personnel Complaints and Pending Employee Disciplinary Actions 440.39 Authorizing the Class Title, Range, Salary, Class Specification and Position of Performing Arts Specialist 440.40 Classification & Salary Range for Managing Director of the Performing Arts Center 440.41 Classifications & Salary Range for the Positions of Civil Engineer and Senior Planner 440.42 Classification & Salary Range for Public Works Services Supervisor 440.43 Classifications & Salary Ranges for Animal Shelter'Technician & Administrative Assistant - Building Services Department 440.44 Classifications & Salary Range for the Positions of Office Assistant 11 - Non - Departmental (Two Positions) 440.45 Reclassification & Salary Range for the Position of Recreation Services Manager 440.46 Amending Chapter 2.04 of the Rohnert Park Municipal Code Relating to the City Clerk 440.47 Outlining the City's Compliance w /tlie Ifealth Insurance Portability and Accountability Act of 1996 (HIPAA) 440.48 Addition of New Responsibilities and Requirements to the Job Description for the Position of Senior Programs Coordinator, Reclassification of the Position and Change in Salary 440.49 Authorizing Position Classification & Salary Range for the Position of Senior Engineering Technician 440.50 Updating Certain Job Specifications & Changing the Unit Designation for Two Position Classifications 440.51 Authorizing the Creation of the Position of City Clerk as Stipulated in Ordinance 705 440.5 1.1 Authorizing a Reclassification of the Position of City Clerk from the Confidential Unit to the Management Unit - 9/12/06 440.52 Authorizing Position Classification and Salary Range for the Position of Water Quality Specialist 440.53 Authorizing Position Classification and Salary Range for the Position of Recreation Supervisor 440.54 Modification of the Personalized Patrol Vehicle Program 440.55 VOID M_ACity Policy Binder\Policy_doc Page 9 of 16 9/19/2007 440.56 Authorizing Position Classifications and Salary Ranges for the Positions of Purchasing Agent and Utility Billing Supervisor 440.57 Authorizing and Approving a Position Reclassification and Salary Range Change for the Position of Fire Inspector to Fire Protection Specialist 440.58 Amending the Position Classification of Fire Protection Specialist 440.59 Authorizing Position Classification and Salary Range for the Position of Human Resources Analyst 440.60 Authorizing Position Classifications and Salary Ranges for the Positions of Accounting Services Supervisor, Animal Shelter Supervisor and Animal Health Technician 440.61 Authorizing Position Classification and Salary Range for the Position of Director of Community Development 440.62 Salary Adjustment for All Positions in the Management Unit 440.63 Authorizing a Job Description and Salary Range for the Position of Building Official 440.64 Authorizing a Job Description for Human Resources Tecluiician, Reclassification of a Secretary Position in Human Resources and Approving the Addition of One Regular, Part -Time Human Resources Technician Position 440.65 Approving Job Description and Salary Range for Deputy City Engineer and Authorizing Recruitment for the Position — Reso. No. 2006 -207 — 8/8/06 440.66 Vehicle Policy — 7/20/06 440.67 Authorizing a Job Description & Salary Range for the Position of Housing and Redevelopment Manager — 6/27/06 440.68 Approving Change of Employee Unit for One Management Analyst Position — 3/13/07 440.69 Termination and Rehire for Part -time Positions — 4/24/07 441 PURCHASING 441.1 Purchasing Rules and Regulations (Administrative Policy No. 3) 441.1.1 Amendment to Purchasing Rules and Regulations 441.1.2 Uniform Construction Cost Accounting Procedures (UCCAP) - Authorizing the City Manager to Award Contracts Solicited Through the Informal Bidding Process Under $100,000 in Value 441.1.3 Tracking System for City Contracts Under $50,000 — 8/4/07 441.2 Authorizing the Dept_ of General Services to Purchase Certain Items 441.3 Purchase Requisitions 441.4 Eliminating Small Purchase Orders 490 GENERAI., GOVERNMENT 490.1 Risk Management Policy 490.2 Piloting of Aircraft on City Business 490.3 City Depositions 490.4 Processing Insurance Claims 490.5 Electronic Media Usem Policy 490.5.1 Long Distance Telephone Calls 490.5.2 Amended Electronic Media Use Policy 490.5.3 Internet, E -Mail and Electronic Media Use Policy 490.6 Housing Policies Report 490.7 Settlement of Suits by City Manager and City Attorney 490.8 Appointing Alternate Representative to REMIF 490.8.1 Appointing Representative and Alternate Representative to REMIF 490.8.2 Appointing Representative and Alternate Representative to REMIF 490.8.3 Appointing Representative and Alternate Representative to REMIF 490.8.4 Appointing Representative and Alternate Representative to REMIF (3/13/07) 490.9 Matricula Consular I.D. Cards 490.10 Outlining the City's Compliance w /the Health Insurance Portability and Accountability Act of 1996 (HIPAA) [SEE: Human Resources 440.47] M_ACity Policy Binder\Policy.doc Page 10 of 16 9/19/2007 490.11 Designating Applicant's Agent for the State Office of Emergency Servives (OES) 491 EMPLOYEE BENEFITS 491.1 Management Orthodontic Benefits 491.2 Agreement with Kaiser Foundation Health Plan 491.3 Additional Benefits for Key City Positions 491.3.1 Benefits for Certain Key Positions (Department Heads) 491.4 Seat Belt Benefits - Addition to Life Insurance Policy 491.5 Hearing Aid Device Benefit Program 491.6 Fringe Benefits to Permanent Part-time Employees (Also 440.7) 491.7 Maternity Leave (Also 440.9) 491.7.1 Deleting Cash Maternity Benefit (Also 440-9. 1) 491.8 Paid Overtime Premium (Also 440.10) 491.9 Employees' Dependent Care Assistance Program (Also 440.24) 491.10 Use of Peter M. Callinan Sports Center 491.11 Medicare Premiums for Retired Management Employees 491.12 Eye Care, Dental and Life Insurance for New Hires 491.13 Employee Computer Purchase Program 491.13.1 Removing a Sunset Date for the Employee Computer Purchase Program 491.14 City Vision Care Benefits 491.15 Use of Regular & Worker's Comp_ Sick Leave 491_16 Establishing a Discount Membership at the Sports.& Fitness Center for Part-Tirne Staff 491.17 Providing for Continuation of Salary & Benefits for Eligible City Employees Called to Active Military Duty or Training (Resolution No. 2003 -71) 491.18 2 -year Service Credit: Public Employees Retirement System (Res. 2003 -78 & 79) Golden Handshake 491.19 Severance for Employees Subject to Lay Off (Resolution No. 2003 -80) 491.20 Military Service Credit Buy Back (CalPERS) 500 PERFORMING ARTS CENTER 500.1 Approving and Setting Pay Range for Theater Manager 500.2 Approving Job Description/Setting Pay Rate for Part -time Positions at PAC 500.3 Approving Job Description for Development Director for PAC 500.4 Approving Pay Range and Rate for Development Director of PAC 500.5 Approving Job Description/Setting Pay Rate for PAC House Manager (Part -time Position) 500.6 Approving Job Description/Setting Pay Rate for PAC Part-time Group Sales Coordinator 500.7 Authorizing Hourly Pay Range & Rate Adjustments for Certain Limited Service Positions that are Temporary; Seasonal & /or Part-Time 500.8 Authorizing a Certain Salary Range Adjustment for the Director of the PAC 500.9 Approving Rental Fee, Subscription Price & Single Ticket Price Increase at Spreckels Performing Arts Center - Also 309.10 500.10 Authorizing the Class Title, Range, Salary, Class Specification and Position of Performing Arts Specialist 500.11 Classification and Salary Range for Managing Director of the Performing Arts Center 505 PUBLIC SAFETY 505.0 Traffic Fines 505.1 Informants Fund 505.2 Restitution for Damages to City Owned Property 505.3 RPPOA Memo of Agreement 505.4 Willful Misconduct of Minors 505.5 Public Safety Procedures Manual with General Orders and Special Orders (Manual in City Manager's Office) M:ACity Policy Binder\Policy_doc Page 1 1 of 16 9/19/2007 505.6 Investigator Position 505.7 Adjusting Contribution to Rohnert Park Firemen's Association 505.8 Establishing Rate of Compensation for Volunteers 505.9 Personalized Patrol Vehicle Program 505.9.1 Modification of the Personalized Patrol Vehicle Program 505.10 Destruction of Records 505.11 Authorizing Addition of 2 Permanent Part-time Employee Positions 505.12 Authorizing Salary Adjustment for Public Safety Inspector Position 505.13 Establishing Probationary Period for New Employees - Also 440.15 505.14 Transitioning Employees of Reserves to Public Safety Officers Position - Also 440.16 505.15 Pay Range and Status (Public Safety Lieutenants) - Also 440.17 505.1.6 Light Duty - Also 440.19 505.17 Job Description/Setting Pay Range & Rate for Administrative Asst_ 1 505.1.8 Program for Improvement of Fire Prevention and Suppression Services 505.19 Time Cards Approval - Also 101.1 505.20 Special Duty Rate (Police Services) 505.21 Public Safety Secretary Position to Secretary III Level 505.22 Salary Adjustment for Part-time Fire Equipment Maintenance Worker 505.23 Fire Related Time Cards (Public Works Employees) 505.24 Pay Rate and Range (Volunteer Police Service Aide) 505.25 Pay Rate for Volunteer Firefighters 505.26 Pay Rate for Part-Time Fire Services Specialist 505.27 Volunteer Police Auxiliary -- Amending Rohnert Park Municipal Code Title 22, Chapter 2.16.080 505.28 Animal Shelter Fees 505.28.1 Animal Control Regulations and Establishing Rates and Fees for Animal Control Regulations 505.29 Job Description for Class Specification of Public Safety Sergeant 505.29.1 Revised Class Specification for Public Safety Sergeant 505.30 Reporting of the CalPERS Employer Paid Member Contributions as Additional Compensation for RPPOA & RPPSD Employees 505.31 Approving Job Description/Setting Pay Range & Rate for Animal Health Tecimician and Animal Shelter Assistant 505.32 Approving Job Description/Setting Pay Range & Rate for Records Clerk/Office Assistant I 505.33 Procedures for Processing Polygraph Examinations Results 505.33.1 Updated Procedures for Processing Polygraph Examination Results 505.34 Authorizing Hourly Pay Range & Rate Adjustments for Certain Limited Service Positions that are Temporary, Seasonal & /or Part -Time 505.35 Authorizing Certain Classifications & Salary Adjustments for Public Safety Communications Supervisor and Public Safety Evidence Specialist 505.35.1 Authorizing Certain Classifications & Salary Adjustments for Public Safety Communications Supervisor 505.36 Establishing Authority for Issuing Civil Penalties for Violations of the Rohnert Park Municipal Code 505.37 Authorizing a Salary Range Adjustment for the Position of Fire Inspector 505.38 Bail Schedule 505.39 Authorizing a Certain Classification, Range and Salary for the Position of Public Safety Officer Trainee 505.40 Guidelines for Animals Impounds and Complaints 505.41 Traffic Motorcycle Program 505.42 Authorizing a Certain Class Specification for Community Services Officer 505.43 Authorizing the Class Specification for Youth Services Specialist 505.44 Miscellaneous Fees M:ACity Policy Binder \Policy.doc Page t2 of 16 9119/2007 505.44.1 Approval of Changes to Misc. Fees adding Fees for Fingerprinting via LIVE SCAN 505.44.2 Amending Certain Miscellaneous Fees Charged by the DPS — Lowering Cost of Accident/Crime Photos 505.45 Specialty Assignments 505.45.1 Sonoma County Multi- Agency Gang Enforcement Team (MAGNET) Officer 505.45.2 Sonoma County Narcotic Task Force Team (SCNTF) 505.46 Authorizing Position Classification & Salary Range for the Position of Animal Shelter Technician 505.47 Implementation of Neighborhood Enforcement Program 505.48 Appointing Animal Control Officer 505.49 ^dopting.> ""''' �'� o �'`:..::�-- r--- Sehedule- [SEE: Revenues & Fees 309.9] � �o�l %i[l.� C[x'G LvOY r- tic -U'etro'IGIV.Yb7v1^IIIJYi' -1'C:tl 505.50 Authorizing and Approving a Position Reclassification and Salary Range Change for the Position of Fire Inspector to Fire Protection Specialist [SEE: Human Resources 440.57] 505.51 Amending the Position Classification of Fire Protection Specialist [SEE: Iluman Resources 440.581 505.52 Emergency Operations Plans 505.52.1 Approving the Revision of the Existing City of Rohnert Park Emergency Operations Plan (to Integrate the National Incident Management System (NIMS) [SEE: Policy #505.551.— 9/12/06 505.53 Mission Statement 505.53.1 Mission Statement 505.54 Salary Adjustment for All Positions in the Management Unit 505.55 Approving the Adoption of the National Incident Management System (NIMS) — 9, 12/06 530 HOUSING AND REDEVELOPMENT 530.1 Authorizing Certain Classification & Salary Adjustments for Housing Programs Manager 530.1.1 Authorizing Housing & Redevelopment Project Manager 530.1.2 Authorizing a Job Description & Salary Range for the Position of Housing and Redevelopment Manager — 6/27/06 [SEE: HUMAN RESOURCES - 440.671 530.2 Authorizing a Salary Range Adjustment for Housing Services Assistant 530.3 Authorization to Upgrade the Housing Services Assistant Position to housing and Redevelopment Project Manager 530.4 "Housing Rehabilitation Program for Owner - Occupied and Rental Properties" Revised Guidelines 600 BUILDING 6001 Salary Adjustment for Building Official 600.2 Approving Job Description/Setting Pay Rate & Range for Building /Construction Inspector 600.3 Building Department Personnel Policy 600.4 Establishing Authority for Issuing Civil Penalties for Violations of the Roluiert Park Municipal Code 600.5 Adopting Solar Photovoltaic Permit Fees for Building Department 600.6 Authorizing Position Classification & Salary Range for the Position of Administrative Assistant - Building Services Department 600.7 Adopting Build It Green's New Home Construction Green Building Guidelines, 200-5 Edition 600.8 Authorizing a Job Description and Salary Range for the Position of Building Official 601 BUILDING INSPECTION 601.1 Cash Bond of Swimming Pool Construction 601.2 Self- Illuminating Numbers 601.3 Mobile Home Park Law M: \City Policy Binder\Policy_doc Page 13 of 16 9/19/2007 601.4 Uniformity and Local Control of Building Code Regulations 601.5 Engineering Services for Update of City Standards - Also 610.10 605 PUBLIC WORKS 605.1 SCOPE Memo of Agreement 605.2 Safety Manual for Entry, Inspection and Work in Confined Spaces (Manual in Office of Superintendent of Public Works) 605.3 Approving Job Description/Setting Pay Range for Maintenance Helper Position 605.4 Approving Job Description/Setting Pay Range for Water Monitoring Technician 605.5 Dumping Privileges Program for Citizens & Employee/Residents 605.6 Authorizing Certain Class Specifications for Arborist, Electrician, Equipment Mechanic, Maintenance Helper, Maintenance Worker I/Painter, Maintenance Worker I, Maintenance Worker II, Maintenance Supervisor, Senior Equipment Mechanic, and Water System Supervisor 605.7 Classification & Salary Range for Public Works Services Supervisor 605.8 Classification and Salary Range for the Position of Water Quality Specialist [SEE: Human Resources 440.52] 605.9 Personalized Truck Program 605.10 Reinstatement of Management Unit Position of Director of Public Works /City Engineer [ALSO SEE: Engineering 610.11] 610 ENGINEERING 610.1 Installation of Public Improvements at Time of Development of Private Property 610.2 Policy for Furnishing Improvement Security 610.3 Releasing Improvement Security 610.4 Vacating Construction Easements 610.5 Job Description (Assoc. Civil Engineer & Maintenance Helper) - Also 440.27 610.6 Approving Job Description/Setting Pay Range for Associate Civil Engineer 610.7 Classifications & Salary Range for Civil Engineer & Senior Planner 610.8 Classification & Salary Range for Senior Engineering Technician [SEE: Human Resources 440.491 610:9 Urtiz= �,�rtrctctio��EostAseeut�ting Pree��' rCEE: F�.«�«� &sc�unting4lS =6} VOIDED - (Reassigned to PURCHASING: 441.1.2) „thof C- t -aet . .1�««.0�.��ng�lte -C=ity Manager4a- Award- �or�.�a��J- Sole -itetl `Through - == Informal I3iddit b- Process- Under -Ve' EE-;�-e-& Ace -ounti b 4156_ 1-j VOIDED - (Reassigned to PURCHASING: 441.1.2) 61010 Engineering Services for Update of City Standards - Also 601.5 610.11 Reinstatement of Management Unit Postion of Director of Public Works /City Engineer [ALSO SEE: Public Works 605.101 610.12 Engineering Department Fees [SEE: 309.18] 610.13 Adopting the "2006 Manual of Standards, Details and Specifications (Volumes 1, 2 & 3)" to replace the "Engineering Design and Construction Standards" 623 STREETS 623.1 Painting Numbers on Curbs 625 STREET LIGHTING 625.1 Reporting Street Lights Out 701 WATER 701.1 Water Shortage. Emergency Plan 701.2 Rules and Regulations for Water Systems 70 L2.1 Rules and Regulations for Water Systems 701.2.2 Rules and Regulations for Water Systems M: \City Policy Binder\Policy_doc Page 14 of 16 9/19/2007 701.2.3 Rules and Regulations for Water Systems 701.3 Water Use for Construction 701.4 Special Water Connection Fee 701.5 Amending resolution 2003 -118 Pertaining to Fire Protection Standby Rates 701.5.1 VOID 701.6 Approving a Policy & Procedures Regarding the Provision of Water, & Sewer Services to Proposed Developments that Include Housing Units Affordable to Lower Income Households — 7/11/06 711 SEWER 711.1 Billing for Sewer Main Cleaning 711.2 Sewer Service Fee 711.3 Sewer Service Connection Fee 711.4 Approving a Policy & Procedures Regarding the Provision of Water & Sewer Services to Proposed Developments that Include Housing Units Affordable to Lower Income Households — 7/11/06 830 HEALTH 830.1 Rats 913 RECREATION 913.1 Use of Community Center Kitchen 913.2 Salary Adjustments for Certain Recreation Program Employees 913.3 Salary Adjustments for Certain Part-time Recreation Program Employees 913.3.1 Salary Adjustments for Certain Part-time Recreation Employees 913.3.2 Salary Adjustments for Certain Part-time Recreation Positions 913.4 Community Promotions Policy 913.4.1 Amended Wording for Community Service Funding 913.5 Resident Discount Cards 913.5.1 Fee Adjustment for Resident Discount Cards from $12 to $15 per Annual Card 913.6 Dispensing of Medications 913.7 Approving Job Description/Setting Pay Rate & Range for Recreation Coordinator 913.8 Reallocation & Re- classification of Recreation Coordinator to the Position of Recreation Specialist 913.9 Reclassification & Salary Range for the Position of Recreation Services Manager 913.10 Classification and Salary Range for the Position of Recreation Supervisor 913.11 Approving Adjustments Miscellaneous Part -Time Pay Rates and Ranges [SEE:: Payroll Related 10 1. 18 & 101.18.1 ] 913.12 Establishing an Adopt -A -Park Program to Recruit and Retain Community Assistance to Help Clean Various City Parks 950 RECREATION DEPARTMENT FACILITIES 950.1 Community Center & Recreational Facilities (Use and Fee Policies) 950.1.1 Adjustment of Fees on Temporary Basis 950.1.2 Drop In Weight Room Fees 950.1.3 Adjustment to Facility Rental Fees 950.1.4 Adjustment to Facility Rental Fees for Various Recreation Facilites 950. t.5 Adjustments in Recreation Program and Facility Fees 950.1.6 Adjustments in Fees for Various Recreation Facilities and Programs 950.2 Fees for Youth and Private Groups Using Sports Center 950.3 Establishing Fees for Use of Sports Center 950.3.1 Spouses and Dependent Children Use of Sports Center 950.3.2 Establishing a Discount Membership at the Sports & Fitness Center for Part - Time Staff M:ACity Policy BinderTolicy.doc Page 15 of 16 9/19/2007 C� �7 950.3.3 Establishing Changes to Drop In Fees & Membership Policies at Sports Center 950.3.4 Adjustment of Facility Rental and Membership Fees for Sports Center 950.4 Inclement Weather Policy for City Playfields 950.5 Charge for Utilities for Adults Using City Lighted Playfields 950.6 Policy for Use of RP Stadium for Benefit Events 950.7 General Policy for Use of RP Stadium for Benefit Events 950.8 Amending Facility Usage Fees at Various RP Recreation Centers 950.8.1 Picnic Area Rules and Procedures 950.8.2 Adjustment to Facility Rental Fees for Various Recreation Facilites 950.8.3 Adjustments in Recreation Program and Facility Fees 950.9 Part- timers Use of Sports Center 950.10 Alcohol Management Policy 950.10.1 Amending Section 9.34.020; Prohibits Drinking and Possession in Certain Locations 950.10.2 Permit and Registration Program in City Parks and Recreation Facilities 950.10.3 Amending Section 9.34.020; Prohibits Drinking and Possession in Certain Locations; Repealing Ordinance No. 698 950.11 National Standards for Youth Sports - National Youth Sports Coaches Association (NYSCA) Certification Program for Training Coaches 950.12 Approval of Radio Control Boating Policy at Roberts Lake 950.13 Rancho Feliz After - School Recreation Program Policies 950.14 Approving Various Rules and Regulations to Govern the Use of Off -Leash Dog Areas and Dog Parks 960 RECREATION - SWIMMING POOLS 960.1 Pool Fees and Schedule 960.2 Swimming Pool Rates 960.3 Aquatic Fee Schedule FY 2000 -2001 960.4 Aquatic Fee Schedule/Non Residents FY 2000 -2001 960.5 Aquatic Schedule & Fees FY 2001 -2002 960.6 Aquatics Program Fees Adjustments 970 GOLF COURSE 970.1 Golf Course Rates M: \City Policy Binder\Policy.doc . Page 16 of 16 9/19/2007 f BEFORE THE TOWN COUNCIL OF THE TOWN OF MORAGA In the Matter of Establishing Rules for Election of ) Council Officers and Rules of ) Proceedings for Conduct of Council ) Meetings and Rescinding and ) Replacing Resolution No. 3 -93 ) Resolution No. XX -06 WHEREAS, the Town intends to provide for continuity of responsibility in the Town Council's review process; and WHEREAS, the Town intends to allow sufficient time and opportunity for full consideration and public discussion of important issues which the Town Council must review and decide; and WHEREAS, adopting the following rules for election of Council officers and rules of proceedings for the conduct of Council meetings will facilitate these goals. NOW THEREFORE, the Town Council of the Town of Moraga resolves as follows: L To rescind Town Council Resolution No. 3 -93 and replace it with the current resolution. II. Election of Council Officers A. In years when members of the Town Council are to be elected, the Town Council shall consider the election of a Mayor and a Vice Mayor for one (1) year terms at the first regular meeting after certification of general election results has been received by the Town_ in years when no members of the Town Council are to be elected, the " ['own Council shall consider the election of the Mayor and a Vice Mayor for one (1) year terms at the first meeting in December. B. If the office of Mayor becomes vacant at any time, the Town Council shall consider the election of a Mayor at its next regular meeting. C. The election or removal of Mayor or Vice Mayor requires at least three (3) affirmative votes. D. A Councilmember may not succeed himself/herself in the office of Mayor or Vice Mayor_ III. Rules for Conduct of Meetings. 918548v2 25 123/00 10 s A. Agenda. 1. Consent•Agenda. The Council may adopt a Consent Agenda as part of the regular meeting Agenda. A Consent Agenda may consist of items of a non - controversial and routine nature submitted by the Town Manager. The Town Manager shall propose specific action on each Consent Agenda item and such recommendation will become the action of the Council upon adoption of the Consent Agenda. Any member of the Town Council may direct that a Consent Agenda item be placed on the regular Agenda for consideration and discussion by the Council. Consent agenda items are adopted in total and under one (1) motion by the Council, and are not subject to individual debate and discussion. 1.1 Approval of Demands. Demands are submitted by the Town Manager and Finance Manager and represent the expenditures shown within the Town budget. The demands will consist of checks for ratification and for regular payment. A request to receive and file the financial demands of the Council are considered routine in nature and will be placed on the Consent Agenda. 1.2 Approval of Minutes. The Town Council will consider previous Council meeting minutes for approval on the Consent Agenda_ Once previous minutes are approved, they will stand as a written record of the Town Council's action and will be considered the official record of the Council meeting proceedings_ 2. Regular Agenda Sections. After provision for the Call to Order, Pledge of Allegiance, Roll Call, and Special Announcements, the Agenda shall consist of the following sections in order: 2.1 Adoption of Consent Agenda (when submitted) and Regular Meetine Agenda. 2.2 Public Comment. The Council will consider brief comments from the audience on items that are not listed on the adopted Agenda. This item is intended to permit the public an opportunity to advise the Council of items of interest in the community. 2.3 Special Orders. A Special Orders section of the Agenda is oriented primarily to public hearings and other matters that are of general interest to the Town. Public hearings will be listed first under Special Orders. 2A Unfinished Business. Council will consider items that have been previously brought to its attention and discussed- 2 918548x2 25123/0010 2.5 New Business. Items not previously appearing before the Council will be considered under this section of the Agenda. 2.6 Ordinances & Resolutions. Ordinances and Resolutions subject to Town Council action usually will be placed in this section of the Agenda. Occasionally, Resolutions and Ordinances for first reading are more appropriately placed under public hearings. When this is the case, the Council will consider these matters where appropriate. Resolutions considered non- controversial and routine in nature and Ordinances for second reading and adoption may be agendized on the Consent Agenda. A roll call vote will be required when Ordinances are placed on the Consent Agenda. 2.7 Council Requests for Future Agenda Items. Members of the Town Council will have the opportunity to request items be placed on the Agenda for discussion at a future Council meeting. 2.8 Reports_ The Town Manager and members of the Town Council shall use this section of the Agenda for brief information reports and items of administrative action. Reports do not include requests for future agenda items. 2.9 Closed Session_ A Closed Session, when held, will appear on the Agenda and will conform to the Ralph Brown Act of the State of California in effect at the time of the meeting. 2.10 Communications. Communications submitted to the Council in advance of the meeting will be considered by the Council_ 2.11 Adjournment_ The Agenda shall note the next regular Council meeting and specify if it is other than a regular meeting. 3. Adoption is Final. The Council, by majority vote, shall adopt the Agenda as final before proceeding to the consideration of the first matter. Following adoption, Agenda items may not be added or removed, or their order changed unless by consent of three (3) or more of the members of the Council present at the time the Agenda was adopted as final. An Agenda item not considered or completed for lack of time shall become an Agenda item at the following meeting_ B. The Preparation of the Agenda. The Town Manager and Town Clerk, in consultation with the Mayor, shalt prepare and have delivered to each member of the Council an Agenda no later than the Friday preceding each regular meeting. Items to be included on the Agenda must be submitted to the Town Manager in writing seven (7) days preceding the regular meeting unless included by the Town 9 t 8548v2 25123/0010 Manager in consultation with "the Mayor. Items to be included on the Agenda may also be requested pursuant to Section 2.9. C_ Public Participation_ 1_ Recognition- No person may address the Council without the permission of the presiding officer or a majority of the quorum. 2. Addressing the Council. A person addressing the Council may begin by offering his /her name and address orally for the record. 3. Council Questions. Following the remarks of each speaker, Councilmembers will have the opportunity to comment and to question the speaker. However, the Council shall not comment or question a speaker about an item that is not on the Agenda. 4. Limits. The presiding officer may impose or extend time limits on persons addressing the Council when appropriate and in the spirit of permitting all present an opportunity to address the Council. D. Written Communication. The Council will consider any written communication submitted to it. E. Public Hearing Procedures. 1. Procedures. Presentations at public hearings shall be in the following order: 1.1 Item called by presiding officer. L2 Town Manager/ Clerk announces the public notice. 1.3 Presiding officer reviews order of procedure for public hearing. 1.4 Staff summarizes issue before Town Council. 1.5 Council asks question of staff. 1.6 Presiding officer opens the public hearing. 1.7 Applicant, or appellant, where appropriate, presents arguments in favor of application or appeal. 1.8 Statements from persons desiring to speak in support of applicant or appellant. 1.9 Statements from opponents to the application or appeal, or- their representatives. 4 918548v2 25 123/00 10 1.10 Applicant or appellant offers concluding remarks. 1.11 Questions from the Town Council to applicant or appellant, and questions from the Council (where appropriate) to the opponent(s) to the application or appeal. 1.12 Following the public portion of the hearing, the presiding officer shall declare the public portion of the meeting closed and the matter is then before the Town Council. Each Councilmember shall be given the opportunity to speak to the subject_ When the Council discussion is concluded, the Council shall make its decision. E. Teleconferencing The Town Council may use teleconferencing for emergency meetings (defined as a serious situation or occurrence that happens unexpectedly and demands immediate attention) and Closed Session meetings where an action is required. Teleconferencing during these meetings shall be permitted pursuant to the Brown Act and in accordance with the procedures set out in Government Code Section 54953, as amended. Teleconferencing shall not be used during regular Town Council meetings_ F. Rules of Order. Quorum. A quorum must exist in order to conduct business_ Three (3) or more members of the Council constitute a quorum. if a quorum is not present within 30 minutes after the time noticed for commencement of the meeting, no meeting shall be held on that date. 2. Right to the Floor_ A Councilmember shall not have the right to the floor without being recognized by the Chair, except upon a point of order. 3. Ordinances, Resolutions, and Motions. When an ordinance, resolution, or motion is properly brought before the Council and seconded by another Councilmember, no other action may be considered except a point of order, or a motion to adjourn, to table, to table to a certain time, to close debate, to refer, or to amend. Such items shall have precedence in the order stated in the preceding sentence. Points of order shall be ruled upon by the presiding officer, however, the ruling may be overridden by a majority of the Council- 5 918548v2 25123/0010 Any of the foregoing motions are in order at any time the speaker is recognized, except when repeated without intervening business or discussion, or if made when the motion to close debate has been adopted or while a vote is being taken. . 3.1 Motion to Table. If a motion to table passes, consideration Of the matter during the same meeting may be resumed only upon the motion of a member voting with the majority on,the motion to table. 3.2 Motion to Close Debate. When a motion to close debate is made and seconded, there shall be no further debate except on whether or not to close debate. If the question carries, the presiding officer shall put pending amendments to a vote without debate in the inverse order of their introduction before putting the main question. If the question is decided negatively, the main question and its amendments remain before the Council. 3.3 Reconsideration. Providing that no intervening rights will be prejudiced, a Councilmember who voted with the majority on that question may move the reconsideration of that question at the same meeting in which the original decision was made or at the next following meeting. After a motion for reconsideration is acted upon, no other similar motion at the same meeting may be made without unanimous consent. 4. Voting. At least three (3) affirmative votes are required to enact an ordinance or to adopt a resolution or motions granting a franchise or authorizing the payment or expenditure of money or incurring of a debt. The majority of a quorum is required to adopt other resolutions and motions. A "majority" refers to a majority of the quorum present. Every ordinance shall be adopted by a roll call vote. All other matters may be referred to a voice vote unless a roll call is requested by a member of the Council or is required by law. On all matters for which a voice vote is authorized, the presiding officer may ask for "objections to the question? ", or words of similar import_ If no objection is expressed, the presiding officer shall "so order ", and the minutes shall record a unanimous vote in favor. If a Councilmember objects to the procedure, a roll call, or a voice vote, shall be called in the normal manner and the ayes and noes recorded in the minutes. Automatic Adjournment. Unless otherwise adjourned, all meetings of the Town Council shall automatically be adjourned at 11:30 p.m., except that a majority may 6 918548v2 25 123/00 10 extend the automatic adjournment to 12:00 a.m., and adjournment may be further postponed only by unanimous consent to adjourn not later than a specified time. 6. Division of the Ouestion. If a matter properly put before the Council contains two (2) or more separable propositions, any Councilmember may, with the consent of one other member of the Council, divide the question into its separable parts for consideration in order. Separable propositions shall mean two separate questions or issues which if acted on together might create ambiguity as to the effect of the vote, and which if acted on separately, contain two or more separate issues or questions. Recommendations from subcommittees regarding appointment of commissioners are not separable propositions. 7. Amendment of Rules. These rules may be amended by an affirmative vote of a majority of the quorum except as follows: Where a provision of these rules requires action by a specific affirmative vote which is greater than a majority of a quorum, then an amendment to that rule requires the same vote required for the rules proposed to be amended. ADOPTED by the Town Council of the Town of Moraga on April 26, 2006, by the following vote: AYES: NOES: ABSTAIN: ABSENT: Jerry Karney, Mayor Town of Moraga Jeannine Gregory, Town Clerk 7 918548v2 25123/0010 F City of Mission Viejo COUNCIL POLICY SUBJECT - - RES. NO- POLICY NO. EFF. DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05 -52 0400 -3 10/22/90 14 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) 5/16/05 (revised) April 5, 1999 Adopted Resolution No. 99 -XX Revising Council Policy 0400 -3 to (1) incorporate April 25, 1988, minute action regarding proclamation (presentation) requests to be forwarded to the Mayor for review and handling (2) incorporate May 23, 1988, minute action regarding delivery of the Agenda packet to members of the City Council" (3) incorporate Resolution 88 -45 Establishing a Deadline for Filing of Items to be presented at Regular City Council Meetings and Setting the Posting Time of the Agenda, adopted June 13, 1988 (4) incorporate Public Hearing Guidelines, adopted June 27, 1988 (5) incorporate Resolution 88 -102 Regarding the selection of City Council Officers (Mayor and Mayor Pro Tempore), adopted December 12, 1988 (6) incorporate April 24, 1989, minute action requiring an Agenda item proposed by a Council Member to be accompanied by a brief explanation (7) incorporate September 25, 1989, minute action requiring members of the City Council to notify staff of City Council Meeting absences by the use of the Meeting Absence form (8) incorporate October 23, 1989, minute action regarding the City Council Meeting curfew extension (9) incorporate November 26, 1990, minute action placing the approval of City Council Minutes on the Consent Calendar (10) incorporate June 10, 1991, minute action setting Public Comment thirty - minute time limit at the beginning of the meeting (11) incorporate Resolution 97 -158 Designating Posting Locations, adopted November 3, 1997 City of Mission Viejo COUNCIL POLICY SUBJECT RE5_ NO_ POLICY NO. EFF. DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05 -52 0400 -3 10/22/90 13 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) 5/16/05 (revised) (3) deny the application/project /matter; or (4) deny the application/project/matter without prejudice (this action will allow applicant to refill without waiting a specified time period and without repaying all of the required fees). 7. The Council votes on the motion. VII. Council Powers A. Role of the Mayor 1. The Mayor is responsible for conducting the meeting and should not actively participate in discussion. The Mayor should reserve comment until all of the Council Members have spoken. 2. All comment should be directed to the Mayor. Cross talk between Council Members should be ruled out of order by the Mayor_ B. Council Seating Order. The Council seating order shall be at the discretion of the Mayor. C. Selection of City Council Officers. At the last regular City Council Meeting in December of each year, the City Council shall select front among its members a Mayor and Mayor Pro Tempore to serve for the following year. The Mayor and Mayor Pro Tempore shall take office on January 1 of each year. The term of office for the Mayor and the Mayor Pro Tempore shall be a calendar year from January 1 through December 31. VIIL Council Authority The Council shall have the authority to waive provisions of the procedures established by this policy unless the procedure is required. Failure of the Council to follow these procedures shall not invalidate or otherwise affect any action of the Council. IX. History November 28, 1,988 Adopted Resolution No. 88 -86 Regulating the Conduct of City Council Meetings. March 12, 1990 Adopted Resolution No. 90 -23 Regulating the Conduct of City Council Meetings (added the Role of the Mayor) October 22, 1990 Adopted Resolution No. 90 -94 (incorporating Resolution No. 90 -23 as Council Policy 0400 -3) City of Mission Viejo COUNCIL POLICY SUBJECT RES. NO. POLICY NO. EFF. DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05 -52 0400-3 10/22/90 12 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) S /16!05 (revised) B. Mayor's Guidelines for the Conduct of Public Hearings 1. The Mayor states "This is the time for the Public Hearing on Agenda item # " (describe generally from Agenda). 2. The Mayor opens the Public Hearing by calling on the City Manager for the Staff Report. The City Manager will then call on the appropriate staff member to give the report_ Council Members may ask clarifying questions of staff. 3. The Mayor calls on a. applicant /property owner and asks him to state his name and address for the record, b_ others in favor of the matter and asks them to state their name and address for the record, c_ those in opposition to the matter or concerned about the application/project/matter and asks them to state their name and address for the record, d, the applicant/proponent for rebuttal, C. staff for any closing clarification. following each presentation, the Council may question the speakers. 4. The Mayor declares that the Public Hearing is closed and states: "The issue is now before the City Council for discussion." 5. The Mayor calls upon individual Council Members who request recognition to speak. 6. Following discussion, the Mayor or any Council Member may make a motion to a. Continue the Public Hearing to a date certain to allow for further discussion or study; or b_ close the Public Hearing and do one of the following: (1) approve the application/project /matter as submitted; (2) conditionally approve the application/project /matter with certain revisions; City of Mission Viejo COUNCIL POLICY SUBJECT RES. NO. POLICY NO. EFF. DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05 -52 0400 -3 10/22/90 11 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) 5/16/05 (revised) 5. Once the Public Hearing is opened, the applicant/property owner is entitled to present the application /project /matter in person or through a representative. 6. Following this presentation, all other proponents /supporters of the application/project/matter are provided the opportunity to speak. 7. After the proponents finish, the Mayor will ask any opponents or other concerned citizens to speak_ 8_ Once all opponents or concerned citizens have spoken, the applicant /property owner will be provided an opportunity to rebut any testimony or evidence provided by opponents or by staff. The rebuttal shall be limited to answering or refuting testimony of opponents or staff. 9. Following each presentation, members of the City Council may question the speakers. 10. Following rebuttal, the item is then before the City Council for discussion and clarification. 11 _ When all parties have been heard and there are no additional requests to speak, the Mayor may close the Public 1 leaning and /or any member of the Council may make a motion to a. Continue the Public Hearing to a date certain to allow for further study /discussion; or b. close the Public Hearing and do one of the following (1) approve the application /project /matter as submitted, (2) conditionally approve the application/proiect /matter with certain revisions, (3) deny the application/project /matter, or (4) deny the application /project/matter without prejudice (this action will allow applicant to refile without waiting a specified time period and will permit the waiver of the required fees). 12. The applicant may withdraw the application/project /matter at any time before a vote is taken by the City Council_ City of Mission Viejo COUNCIL POLICY,fl SUBJECT RES. NO. POLICY NO. EFF_ DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05 -52 0400 -3 10/22/90 10 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) 5/16/05 (revised) will of the majority of the Council in this matter, the majority may designate another Council Member to act as Mayor for the limited purpose of enforcing the rules of decorum established herein. 3. Clearing the Room. Pursuant to Government Code Section 54957.9, in the event that any meeting is willfully interrupted by a person or groups of persons so as to render the orderly conduct of such meeting unfeasible and order cannot be restored by the removal of the individuals who are willfully interrupting the meeting, by a majority vote of the City Council, the meeting room may be ordered cleared and the meeting shall continue in session. Only matters appearing on the agenda may be considered in such a session. Representatives of the press or other news media, except those participating in the disturbance, shall be allowed to attend any session held pursuant to Government Code Section 54957.9. 4. Violation of the California Penal Code. A person or persons who substantially impair(s) the conduct of a City Council meeting by knowingly and intentionally violating these rules of decorum may be prosecuted under Penal Code Section 403 for disturbing a public meeting. Every person who violates Penal Code Section 403 is guilty of a misdemeanor. VI. Public Hearings A. Process and Procedures The City Council conducts Public Hearings on applications, projects, and other matters as required to provide due process of law. The following information outlines the process under which Public Hearings will be conducted. 1. Staff will review the application/project /matter, will prepare a staff report, and may make a recommendation or propose alternatives to the City Council prior to the Public Hearing. 2. A notice of the Public Hearing will be posted, published, and mailed as required by law. 3. The members of the City Council will receive the staff report for the appl teat ion/project/matter in the Agenda packet prior to the meeting. This provides the Council with an opportunity to study the staff report, which will become part of the hearing record, and to become familiar with the project prior to the Public Hearing. 4. When the Public Hearing is called, staff will summarize the application/project /matter as contained in the staff report or request a continuance to a future meeting. The City Council may ask questions for clarification. City of Mission Viejo COUNCIL POLICY 0 SUBJECT RES. NO. POLICY NO. EFF. DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05 -52 0400 -3 10/22/90 9 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) 5/26/05 (revised) immediate action on the item arose subsequent to the final posting of the Agenda. Council Members or staff members may provide brief response to comments when recognized by the Mayor for the purpose of doing so. 2. Agenda Items. Public comment will be accepted on Agenda items. A member of the public who wishes to speak on an Agenda item, including items on the Consent Calendar, must till out a Request to Speak form and submit it to the City Clerk before the Mayor calls the Agenda item. Persons may speak about an Agenda item for a maximum of three minutes and will not be allowed to defer any portion of their time to any other person. 3. Public Hearing Agenda Items. At Public Hearings the property owner or the applicant has the burden of proof and, therefore, shall be allowed thirty minutes for an initial presentation and an additional ten minutes for rebuttal following the other comments on the matter. The Mayor may allow more time if required to provide due process for the property owner or applicant. An appellant, other than the property owner or applicant, and the spokesperson for an organized group of residents residing within the noticed area of the property w .' eiih is the subject of the Public Hearing, may have up to ten minutes to speak and shall not be allowed to defer any portion of their time to other speakers. All other members of the public may speak during the Public Hearing for a maximum of three minutes and shall not be allowed to defer any portion of their time to other speakers. In the event the time required for members of the public to speak would exceed ninety minutes, the Mayor may reduce the maximum time limit for members of the public to speak. K. Violation of the Rules of Decorum. Upon violation of the rules of decorum established in Items A or D above, the procedure to enforce the rules shall be as follows: 1. Warning. The Mayor shall first request that a person who is violating the rules cease such conduct. If, after receiving a request from the Mayor, the person persists in violating the rules, the Mayor shall order a recess. Any representative of.law enforcement who is present at the meeting when the violation occurs shall be authorized to warn the person that his or her conduct is violating the rules and that he or she is requested to cease such conduct. If upon resumption of the meeting the violation persists, the Mayor shall order another recess, whereupon the Mayor shall have the authority to asked the law enforcement personnel to remove the person from the meeting and /or to cite the person as being in violation of Penal Code Section 403. 2. Motion to Enforce. If the Mayor fails to enforce the rules of decorum set forth herein, any Council Member may move to require the Mayor to do so, and an affirmative vote of a majority of the Council shall require the Mayor to do so_ If the Mayor fails to catty out the City of Mission Viejo COUNCIL POLICY SUBJECT RES. NO. POLICY NO. EFF. DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05 -52 0400 -3 10/22/90 8 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) 5/16/05 (revised) D. Speaker Decorum. Each person addressing the City Council shall do so in an orderly manner and shall not engage in conduct that disrupts, disturbs, or otherwise impedes the orderly conduct of the Council meeting. Any person who so disrupts the meeting shall, at the discretion of the Mayor or a majority of the Council Members, be subject to removal from that meeting. E. Time Limit. In the interest of fairness to other persons wishing to speak and to other individuals or groups having business before the City Council, each speaker shall limit comments to three minutes. If a large number of people wish to speak, this time may be shortened by the Mayor so that the number of persons wishing to speak may be accommodated within the time available- F. Public Comment Placement on Agenda and Overall Time Limit. Public Comment will be heard at the beginning of the meeting for thirty minutes. Any remaining speakers will be heard at the end of the meeting. G. Speak Only Once. Second opportunities for the public to speak on the same issue will not be permitted unless mandated by state or local law. H. Addressing the Council. Comment and testimony are to be directed to the Mayor. Dialogue between and inquiries from citizens at the lectern and individual Council Members, members of staff, or the seated audience is not permitted. Council Members seeking to clarify testimony or gain additional information should direct their questions through the Mayor. L Yielding of Time. It is understood that a person making a request to speak does so on his own behalf. For this reason and to guarantee all persons an ample opportunity to be heard, all speakers will be recognized for the same amount of time_ No speaker will be allowed to yield part or all of his time to another, and no speaker will be credited with time requested but not used by another. J. Public Comments 1. Non - Agenda Items. The Agenda shall provide for public comment about matters that are within the jurisdiction of the City but are not specifically listed on the Agenda. The Public Comments period shall be for a maximum of thirty minutes_ A member of the public who wishes to speak under Public Comments must fill out a Public Comment Request to Speak form and submit it to the City Clerk before the Mayor calls for Public Comments. Persons may speak under Public Comments for a maximum of three minutes and shall not be allowed to defer any portion of their time to any other person. State law prohibits the City Council from taking action on any item not listed on the Agenda unless the Council makes a determination that an emergency exists or that the need to take City of Mission Viejo COUNCIL POLICY �4 SUBJECT RES. NO. POLICY NO. EFF. DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05 -52 0400 -3 10/22/90 7 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) 5/16/05 (revised) same meeting, but no later than the same or next regular meeting, to correct inadvertent or precipitant errors or to consider new information not available at the time of the vote. The motion to reconsider must be made by a Council Member who voted on the prevailing side, must be seconded, and requires a majority vote of the quorum for passage, regardless of the vote required to adopt the motion being reconsidered. If the matter is to be reconsidered at the next regular meeting, a Council Member on the prevailing side must ask the City Clerk to place the matter on the Agenda or otherwise comply with the Government Code. If the matter to reconsider is successful, the matter to be reconsidered takes no special precedence over other pending matters and any special voting requirements related thereto still apply. Except pursuant to a motion to reconsider, once a matter has been determined and voted upon, the same matter cannot be brought up again at the same meeting. j. Rescind, Repeal, or Annul. The Council may rescind, repeal, or annul any prior action taken with reference to any legislative matter so long as the action to rescind, repeal, or annul complies with all the rules applicable to the initial adoption, including any special voting or notice requirements or unless otherwise specified by law. V. Public Participation in Council Meetings A. Audience Decorum. Members of the audience shall not engage in disorderly or boisterous conduct, including the utterance of loud, threatening, or abusive language; clapping; whistling; stamping; oi- 1 acts that disturb, disrupt, impede, or otherwise render the orderly conduct of the City Council meeting unfeasible. A member of the audience engaging in such conduct shall, at the discretion of the Mayor or a majority of the Council Members, be subject to removal from that meeting. Q. Request to Speak Form. Members of the public may address the City Council during Public Comments and /or before consideration of any agenda item; however, no person shall address the Council without first being recognized by the Mayor. Any person wishing to speak, whether during Public Comments or on an agenda item, shall first complete a Public Comment or Request to Speak form and submit this form to the City Clerk before the Mayor calls for Public Comments or calls the particular agenda item. C. Purpose. The purpose of addressing the City Council is to communicate formally with the Council regarding matters that relate to Council business or citizen concerns within the subject matter jurisdiction of the City Council. Persons addressing the City Council on an agenda item shall confine their remarks to the matter under consideration by the Council. City of Mission Viejo COUNCIL POLICY R SUBJECT RES. NO. POLICY NO. EFF_ DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05 -52 0400 -3 10/22/90 6 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) 5/16/05 (revised) 2. Motions of Privilege, Order, and Convenience. The following actions by the Council are to ensure orderly conduct of meetings and are for the convenience of the Mayor and Council Members. These motions take precedence over any pending main or subsidiary motion and may be debated except as noted. a. Call for Orders of the Day. Any Council Member may demand that the Agenda be followed in the order stated therein. No second is required, and the Mayor must comply unless the Council, by majority vote, sets aside the Agenda order of the day_ A motion to call for orders of the day is not debatable. b. Request for Privilege. Any Council Member, at any time during the meeting, may make a request of the Mayor to accommodate the personal needs of the Council for such things as reducing noise, adjusting room temperature, ventilation, etc. The validity of the request is ruled on by the Mayor. C. Recess. Any Council Member may move for a recess. No second is required, and the Mayor must comply unless the Council, by majority vote, sets aside the motion. d. Adjourn_ Any Council Member may move to adjourn at any time, even if there is business pending. The motion must be seconded, and a majority vote is required for passage. A motion to adjourn is not debatable. C. Point of Order. Any Council Member may require the Mayor to enforce the rules of the Council by raising a point of order. The point of order shall be ruled upon by the Mayor. f. Appeal. Should any Council Member be dissatisfied with a ruling from the Mayor, he or she may move to appeal the ruling to the full Council The motion to appeal requires a second, and the ruling of the Mayor may be overturned by a majority vote_ g. Suspend the Rules. Any Council Member may move to suspend the rules if necessary to accomplish a matter that would otherwise violate the rules. The motion requires a second, and a majority vote is required for passage_ h. Division of Question. Any Council Member may move to divide the subject matter of a motion which is made up of several parts so that Council Members can vote separately on each part. This motion may also be applied to complex ordinances or resolutions. i. Reconsider. Except for votes regarding matters that are quasijudicial in nature or matters that require a noticed Public Hearing, the Council may reconsider any vote taken at the City of Mission Viejo COUNCIL POLICY SUBJECT CITY COUNCIL MEETING RULES OF ORDER AND PROCEDURES 1. Subsidiary Motions. RES. NO. j POLICY NO DATE I PAGE 05 -52 0400 -3 10/22/90 5 of 14 1/6/03 (revised) 1/5/04 (revised) 5/16/05 (revised) a. Lay on the Table. Any Council Member may move to lay the matter under discussion on the table. This motion temporarily suspends any further discussion of the pending motion without setting a time certain to resume debate. To bring the matter back before the Council, a motion must be adopted that the matter be taken from the table. A motion to take from the table must be made at the same meeting at which it was placed on the table or at the next meeting of the Council held within five calendar days of the original meeting. Otherwise the motion that was tabled dies, although it can be raised later as a new motion. A motion to lay on the table is not debatable. b. Move Previous Question. Any Council Member may move to immediately bring the question being debated by the Council to a vote, suspending any further debate. The motion must be made and seconded without interrupting one who already has the floor. A majority vote of the quorum present is required for passage. A motion to move previous question is not debatable. C. Limit or Extend Limits of Debate. Any Council Member may vote to put limits on the length of debate. The motion must be made and seconded and requires a majority vote of the quorum present to pass. A motion to limit or extend limits of debate is not debatable. d. Postpone to a Time Certain. Any Council Member may move to postpone debate and action on a motion to a date and time certain. A motion to postpone to a time certain is debatable_ e. Commit or Refer. Any Council Member may move that the matter being discussed should be referred to staff, a committee, or a commission for further study. The motion may contain directions for the staff, committee, or commission, as well as a date upon which the matter will be returned to the Council's Agenda. if no date is set for returning the item to the Council Agenda, any Council Member may move, at any time, to require that the item be returned to the Agenda. A motion to commit or refer is debatable. f. Amend. Any Council Member may amend the main motion or any amendment made to the main motion. Before the main motion may be acted upon, all amendments and amendments to the amendments must first be acted upon. An amendment must be related to the main motion or amendment to which it is directed. Any amendment that substitutes a new motion rather than amending the existing motion is out of order and may be so declared by the Mayor. A motion to amend is debatable. City of Mission Viejo COUNCIL POLICY 0 SUBJECT RES. NO. POLICY NO. EFF. DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05-52 0400 -3 10/22/90 4 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) S /16/05 (revised} adopted, a motion requires the yes vote of a majority of the quorum present, unless the vote of three Council Members is required by statute, ordinance, or resolution. (3) No member of the Council shall be permitted to abstain from voting on a motion unless the Council Member is legally disqualified from voting due to a conflict of interest (including a disqualification under the Political Reform Act or Government Code Section 1090 et seq.) or other legal reason (such as common law conflict of interest or bias) and such disqualification is confirmed by an opinion of the City Attorney_ The City Attorney's opinion that a Council Member is disqualified from voting shall be presented to the City Council at the time the matter is heard. The City Attorney's opinion may be presented orally at the meeting, but shall be confirmed in writing to the City Council and filed with the City Clerk within ten (10) business days following the Council Meeting at which the disqualification occurs. (4) if a member is disqualified from voting, the member shall not participate in the consideration of the matter, shall not be counted for the purpose of the quorum, and shall leave the dias during the consideration of the matter;_ provided, however, that if the matter is being considered on the Consent Calendar and has not been removed frorn Consent Calendar, the Council Member may remain on the dias and disclosed the reason for disqualification. A disqualified Council Member may speak on the matter as a private citizen, but only to the extent allowed by the Section 18702.5 of the Regulations of the Fair Political Practices Commission, or its successor sections. (5) if a Council Member abstains on a motion in violation of this rule, the abstention shall be considered concurrence in the motion and the City Clerk shall record the Council Members abstention as a "yes" vote. (6) A tie vote means no action has been taken. E. Procedural Rules of Order. Once the main motion is property placed on the floor, several related motions may be employed in addressing the main motion, and if properly made and seconded, must be disposed of before the main motion can be acted upon. The following motions are appropriate and may be made by the Mayor or any Council Member at any appropriate time during the discussion of the main motion. They are listed in order of precedence. The first three subsidiary motions are not debatable; the last three are debatable. City of Mission Viejo COUNCIL POLICY SUBJECT CITY COUNCIL MEETING RULES OF ORDER AND PROCEDURES RES. NO. l POLICY NO. j EFF. DATE PAGE 05 -52 0400 -3 10/22/90 3 of 14 1/6/03 (revised) 1/5/04 (revised) 5/16/05 (revised) F. Notification of Meeting Absences. Members of the City Council shall notify the City Clerk when they are unable to attend a City Council Meeting by completing the Notification of Council Meeting Absence form. IV. City Council Meeting Rules of Order A. Obtaining the Floor. Any Council Member wishing to speak must first obtain the floor by being recognized by the Mayor. The Mayor must recognize any Council Member who seeks the floor when that Council Member is appropriately entitled to do so. B. Council Member Comment Time Limits. Each Council Member shall be allowed an initial three minutes to speak on an Agenda item. Following the comments by all members of the City Council, the Mayor may provide additional rounds of comments with a maximum of three minutes for each Council Member. Council Members shall not be allowed to defer any portion of their time to other Council Members, however; unused time may be added to the second round or subsequent rounds of Council Member comments. C. Motions. The Mayor or any member of the Council may call an action on any matter before the Council by making a motion. Before the motion can be considered or debated it must be seconded. Once the motion has been properly made and seconded, the Mayor shall open the matter for debate offering the first opportunity to debate to the moving party and, thereafter, to any Council Member properly recognized by the Mayor. Once the motion has been fully debated and the Mayor calls for a vote, no further debate will be allowed. However, Council Members may be allowed to explain their vote. Council participation during the presentation of public testimony or staff reports shall be limited to questions asked at the conclusion of the testimony. No general discussion should be permitted until the testimony has been completed_ Council discussion not relevant to the matter should be reserved for the Council Comment portion of the Agenda. Comments inconsistent with the aforementioned should be ruled out of order by the Mayor. D. Voting. (1) It is the policy of the City Council that all members present at a meeting fully participate in the discussion of a matter and shall vote for or against a motion, unless disqualified by conflict of interest or other legal reason as provided in this Section. (2) If the vote is avoice vote, the Mayor shalt declare the result and note for the record all yes votes and all no votes. The Council may also vote by roll call or ballot. Regardless of the manner of voting, the results reflecting all yes and no votes and the Council Members who cast them must be clearly set forth for the record. To be City of Mission Viejo COUNCIL POLICY SUBJECT RES. NO. POLICY NO. EFF. DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05 -52 0400 -3 10/22/90 2 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) 5/16/05 (revised) Invocation Closed Session Report of Closed Session Presentations Public Comments Consent Calendar Items Removed from the Consent Calendar Public Hearings Old Business New Business Commission, Committee, and Mayor's Reports Staff Reports Council Member Comments III. City Council Meeting Process and General Policies A. Reordering Agenda Items. The Mayor may, with Council concurrence, reorder items on the Agenda to accommodate the public or to address other concerns. B. Review of Remaining Agenda Items. At the hour of 9:30 p-m., the City Council will review the remaining Agenda items and make a decision regarding which items will be considered before the 11:00 p.m. curfew and which items will be continued to the next meeting. C. City Council Meeting Curfew. The City Council Meeting curfew is 11:00 p.m. A three - fifths vote of the Council is required to extend a meeting beyond that hour. D. Presentations. Presentations shall be scheduled as necessary to recognize persons or groups, or to promote events. All presentation requests shall be forwarded to the Mayor. The Mayor will review the requests and determine whether any recognition will be given and what 'forin that recognition will take (for example, Certificate of Appreciation, Certificate of Commendation, Proclamation). E. City Council Minutes. Minutes shall be submitted for approval and /or correction in draft forin on the Consent Calendar at a subsequent regular City Council Meeting. The primary purpose of City Council Meeting Minutes shall be to record the action taken by the City Council and the reason for a Council Member's vote if requested. The Minutes shalt also include a record of all persons addressing the City Council by name, city of residence, and subject or position. City of Mission Viejo COUNCIL POLICY 4 SUBJECT RES. NO. POLICY NO. EFF. DATE PAGE CITY COUNCIL MEETING RULES OF ORDER 05 -52 0400 -3 10/22/90 1 of 14 AND PROCEDURES 1/6/03 (revised) 1/5/04 (revised) 5/16/05 (revised) PURPOSE The purpose of this policy is to set forth rules of order and procedures relating to City Council Meetings. PROCEDURE L City Council Meeting Preparation A. Deadline for Filing Items to Be Presented at Regular City Council Meetings. All items submitted for the City Council Agenda must be in writing. The deadline for submitting an item to the City Clerk is 12:00 p.m. on Monday one week prior to the regular City Council Meeting at which the item is to be presented_ B. Placing an Item on the Agenda by a Council Member. Any Council Member may place an item on a future Agenda under Council Comments accompanied by a brief written explanation. C. Posting of the Agenda. The regular City Council Meeting Agenda shall be posted at 5:00 p.m. on the Wednesday before the Monday Council Meeting. However, it may be reposted when it is necessary to add an item to the Agenda up until 72 hours before the City Council Meeting as provided for by law. D. Agenda Posting Locations. A complete copy of the City Council Agenda shall be posted (1) on the outdoor bulletin board at City Hall, 200 Civic Center; (2) at the Norman P. Murray Community and Senior Center, 24932 Veterans Way; and (3) at the Montanoso Recreation and Fitness Center, 25800 Montanoso Drive. E. Delivery and Distribution of Agenda Packets. The City Council Agenda packets are prepared by the City Clerk's Office. Barring unavoidable difficulties or holidays, the Agenda packets will be distributed to members of the City Council the Wednesday evening preceding the Monday City Council Meeting. F. Backup Material for Agenda Items. Each Agenda item shall be composed of the City Council Agenda Report cover sheet and all backup material needed for the City Council to take its action. II. City Council Meeting Order of Business A. Order of Business. The order of business for regular meetings of the City Council shall be Roll Call Pledge of Allegiance t. .e MEMORANDUM Office of the City Manager DATE: September 11, 2007 c) Council: Miscellaneous CAmmunications Agenda V# t'�py to: Campy to TO: Honorable Mayor Vidak- Martinez and Members of the City Council FROM: Stephen R. Donley, City Managers SUBJECT: CITY MANAGER'S REPORT — SAMPLE CITY COUNCIL PROTOCOLS PURPOSE: After a recent review of City Council- related policies, staff has .identified numerous policies that are obsolete and outdated. The oldest "current" policy is dated 1/6/60. This memorandum's purpose is to present to the City Council sample protocols for the purpose of updating City Council policies. BACKGROUND: The Rohnert Park Municipal Code (Code) Chapter 2.08 "Council Procedural Rules" [attached as EXHIBIT A] establishes how the City Council conducts its meetings. However, the Code does not establish specific guidelines on public participation and leaves the order of business of Council meetings up to the determination of the City Council (Municipal Code, Ch. 2.08.070). In addition, numerous resolutions adopted by the City Council over the last forty years make it difficult for a Councilmember or member of the public to understand the policies related to Councilmembers or City Council meetings. An example of comprehensive City Council protocols can be found from the City of Ventura (attached as EXHIBIT B). These protocols are only an example and have not yet been reviewed by staff and the City Attorney. RECOMMENDATION: Staff recommends the City Council appoint an ad -hoc subcommittee to accomplish the following: 1. Review outdated policies identified by staff and recommend their deletion, and 2. Review model protocols from City of Ventura (and /or additional cities) and recommend adoption of applicable sections. EXHIBITS: A - City of Rohnert Park Municipal Code, Ch. 2.08, "Council Procedural Rules B - City of Ventura's City Council Protocols q, ,o / t � y � EXHIBIT A City of Rohnert Park Municipal Code, Ch. 2.08, "Council Procedural Rules" 2 Chapter 2.08 COUNCIL PROCEDURAL RULES Page t of 8 r Title 2 ADMINISTRATION AND PERSONNEL_ Chapter 2.08 COUNCIL PROCEDURAL RULES 2.08.010 Time and place of regular meetings. 2.08.020 Study sessions. 2.08.030 Special meetings. 2.08.040 Meetings to be public - Exception for closed session. 2_08.050 Agenda. 2.08.:055 Consent calendar. 2_08.06.0 Council correspondence._ 2.08.070 Order of business. 2.08 =080_ Preparation of minutes. 2.08.090_._ Reading-of ._minutes. 2.08__1.00._ Presiding _ officer._ 2.08.110 Powers and duties of presiding officer or city council. 2.08.120 Rules of debate. 2.08.130 Remarks of councilman andsvnor)sis of debate. 2.08_140 Protest against council action. 2.08.150 Rules of order_ 2.08.160 Failure to observe rules of procedure. 2_08.170 Addressing the council._ 2.08.180 Rules of decorum. 2_08,_190 Enforcement of decorum. 2.08.200 Motions -- Second required. 2_08.210 Votingprocedure. 2.08.220 Disqualification for conflict of interest. 2.08.230 Failure to vote. http:/ /municipalcodes.lexisnexis.com/ codes /rohnert/_ DATA /TITLE02 /Chai)ter_2_08_COU... 9/4/2007 Chapter 2.08 COUNCIL PROCEDURAL RULES Page 2 of 8 { 2.08.240 Tie vote. 2.08.250 Changing vote. 2.08.260 Reconsideration. 2.08.270 Preparation of ordinances -- Approval 2.08.280 Reading of ordinances and resolutions 2.08.290 Filling city council vacancy. 2.08.010 Time and place of regular meetings. The city council shall meet in regular session on the second and fourth Tuesdays of each month beginning at six p.m. until such time as the meeting is adjourned in the city council chambers, City Hall, Rohnert Park, California. The city council may, by majority vote, elect to adjourn the meeting, adjourn a meeting to another time and date, and defer agenda items to the next regular city council meeting. if at any time any regular meeting date falls on a holiday, such regular meeting shall be held on a business day as designated by the council as close to the regular meeting day as possible. If by reason of fire, earthquake, or other emergency it is unsafe to meet in the place designated, then the meeting shall be held of the duration of the emergency at such place as is designated by the mayor. (Ord. 709 § 1, 2004: Ord. 634 § 1, 1997: Ord. 617 § 1, 1996: Ord. 534 § 1, 1991: Ord. 464 § 1, 1986: Ord. 319 § 1, 1976: Ord. 298 § 1, 1975: Ord. 221 § 1, 1974: Ord. 202 § 1, 1973: Ord. 169 § 1, 1972) 2.08.020 Study sessions. The city council may meet in a study session at such times or at such places as may be determined by the council for the purpose of hearing reports from the staff and reviewing, discussing and debating matters of interest to the city. These sessions shall be noticed as provided by law and open to the public and the press. No official action may be taken at a study session. However, an informal vote on any matter under discussion may be taken. The participation of the public in these sessions is subject to the discretion of the presiding officer. (Ord. 634 § 2, 1997: Ord. 169 § 2, 1972) 2.08.030 Special meetings. Special meetings may be called at any time by the mayor or by a majority of the city council by delivering personally or by mail written notice to each councilman and to each local newspaper of general circulation, radio or television station requesting notice in writing. Notice must be delivered personally or by mail at least twenty -four hours before the time of the meeting as specified in the notice. The call and notice shall specify the time and place of the special meeting and the business to be transacted. No other business shall be considered. Written notice may be dispensed with as to any councilman who at or prior to the time the meeting convenes files with the city clerk a written waiver of notice. Such waiver may be given by telegram. Written notice may also be dispensed with as to any councilman who is actually present at the meeting at the time it convenes. (Ord. 169 § 3, 1972) 2.08.040 Meetings to be public -- Exception for closed session. All regular and special meetings of the city council shall be public. The city council may hold closed sessions, during a regular or special meeting from which the public may be excluded, for the purpose of.considering matters as authorized by state law. (Ord. 454 § 1, 1986: Ord. 266 § 1, http: / /municipalcodes. lexisnexis.comlcodesl rohnert /_DATAITITLE02IChapter_2_08_CO U... 9/4/2007 Chapter 2.08 COUNCIL PROCEDURAL, RULES Page 3 oil 8 1975: Ord. 169 § 4 1972) 2.08.050 Agenda. All reports, communications, ordinances, resolutions, contracts, documents, or other matters to be submitted to the council at the regular meeting shall be delivered to the City clerk not later than twelve. noon on Tuesday preceding the meeting. The city clerk shall prepare the agenda of all matters under the direction of the city manager. The agendas shall be delivered to the council on Wednesday preceding the Tuesday council meeting to which it pertains and shall be made available to the public no later than eleven a.m. on the Friday preceding the meeting. Matters not on the agenda may be considered with the unanimous consent of the council. (Ord. 534 § 2, 1991: Ord. 464 § 2, 1986: Ord. 454 § 2, 1986: Ord. 169 § 5, 1972) 2.08.055 Consent calendar. Items which are noncontroversial and have been reviewed by the council and staff and which have been made available to members of the news media and the public at council meetings shall be grouped together and listed under the consent calendar. The city manager shall provide recommendations on action to be taken in concise and summary form on all matters appearing on the consent calendar. Adoption of the consent calendar will be made by one motion only of the council. The presiding officer shall first advise the audience that the consent calendar matters shall be adopted in toto by one action of the council unless any council member or any organization interested in any matter appearing on the consent calendar has a question about the same. In that event, the presiding officer may defer action on the particular matter or matters and place the same on the regular agenda for consideration in any order he /she deems appropriate. (Ord. 313 § 1, 1976) 2.08.060 Council correspondence. A. Availability to the public. Correspondence addressed to the city council which is received by the city clerk or any other officer or employee of the city is a public record if it contains information pertaining to the public's business and was prepared, owned, used or retained by the city as defined in the California Public Records Act and shall be available to the public as provided in the Act. Correspondence received in the city clerk's office or other offices after twelve on the Thursday preceding a regular council meeting shall not be placed on the agenda unless it concerns a matter to be considered by the council at the next regular meeting or is determined by the mayor or the city manager to be an urgent matter which should be brought to the immediate attention of the council. Correspondence need not be read aloud at a council meeting unless requested by a majority vote of the council. B. Authority of the city manager. The city manager is authorized to open and examine all mail and other written communications addressed to the city council and to give it immediate attention to the end that all administrative business referred to in the communications and not necessarily requiring council action may be acted upon between council meetings. (Ord. 634 § 4, 1997: Ord. 169 § 6, 1972) 2.08.070 Order of business. The business of the council shall be taken up for consideration and disposition in such order as may be determined by the city council. (Ord. 169 § 7, 1972) 2.08.080 Preparation of minutes. The city clerk shall have exclusive responsibility for preparation of the minutes and directions for changes in the minutes shall be made only by majority action of the city council. (Ord. 169 § 8, 1972) http:// niunicipateodes .lexisnexis.com/codeslrohnerU— DATA ITITLE02IChapter_2_08_COU... 9/4/2007 Chapter 2.08 COUNCIL PROCEDURAL RULES Page 4 of 8 a 2.08.090 Reading of minutes. Unless the reading of the minutes of a council meeting is ordered by a majority vote of the council, the minutes may be approved without reading if the city clerk has previously furnished each councilman with a copy. (Ord. 169 § 9, 1972) 2.08.100 Presiding officer. The mayor is the presiding officer at all meetings of the city council. In the absence of the mayor, the mayor pro tempore presides. 1n the absence of the mayor and mayor pro tempore, the city clerk shall call the council Ito order, and a temporary presiding officer shall be elected by the councilmen present to serve until the arrival of the mayor or mayor pro tempore or until adjournment. (Ord. 169 § 10, 1972) 2.08.110 Powers and duties of presiding officer or city council. A. Participation. The presiding officer may move, second, debate and vote from the chair. B. Seating arrangement for city council. The mayor shall, following each councilman election and at such other time as he deems it necessary, establish the seating arrangement of the members of the council. The mayor pro tempore shall always be seated immediately next to the mayor. C. Question to be stated. The presiding officer or such member of the city staff as he may designate shall verbally restate each question immediately prior to calling for the vote. The presiding officer in his discretion may publicly explain the effect of a vote for the audience, or he may direct a member of the city staff to do so before proceeding to the next item of business. D. Signing of documents. The presiding officer shall sign all ordinances, resolutions, contracts, and other documents necessitating his signature, which were adopted in his presence, unless he is unavailable in which case the signature of an alternate presiding officer may be used. E. Sworn testimony and subpoenas. Pursuant to California Government Code § 40603 the mayor shall have the power to administer oaths and affirmations, take affidavits and certify them under his or her hand. In addition and pursuant to Government Code Section 37104, the city council may issue subpoenas to require attendance of witnesses or production of books or other documents for evidence or testimony in any action or proceeding pending before the council. The form of oaths administered by the mayor shall be substantially in the following form: Name of affiant. "I hereby declare or affirm under penalty of perjury that the testimony 1 am about to give before the city council is the truth." (Ord. 634 § 5, 1997: Ord. 169 § 11, 1972) 2.08.120 Rules of debate. A. Getting the floor. Every councilman desiring to speak shall first address the chair, gain recognition by the presiding officer, and shall confine himself to the question under debate, avoiding personalities and indecorous language. B. Questions to Staff. Every councilman desiring to question the city staff shall, after recognition by the presiding officer, address his questions to the city manager, the city clerk, or the city attorney, who shall either answer the inquiry himself or designate a member of his staff for that purpose. C. Interruptions. A councilman, once recognized, shall not be interrupted when speaking unless called to order by the presiding officer, unless a point of order or personal privilege is raised by another councilman or unless the speaker chooses to yield to a question by another councilman. If a councilman, while speaking, is called to order, he shall cease speaking until the question of order is determined and, if determined to be in order, he may proceed. Members of the city staff after recognition by the presiding officer shall hold the floor until completion of their remarks or until recognition is withdrawn by the presiding officer. D. Points of Order. The presiding officer shall determine all points of order subject to the right of any councilman to appeal to the council. If an appeal is taken, the question shall be, "Shall the http: // municipalcodes.lexisnexis.cotn/ codes/ rohnert/_ DATAITITLE021Chapter _2_08_COU... 9/4/2007 Chapter 2.08 COUNCIL PROCEDUI -AL RTJL FS .:__) Page 5 of 8 decision of the presiding officer be sustained ?" A majority vote conclusively determines the question of order. E: Point of Personal Privilege. The right of a councilman to address the council on a question of personal privilege is limited to cases in which his integrity, character. or motives are questioned or where the welfare of the council is'coheerned. A councilman raising a point of personal privilege may interrupt another councilman who has the floor only if the presiding officer recognizes the privilege. F. Limitation of Debate. No councilman shall be. allowed to speak more than once upon a particular subject until every other councilman desiring to do so has spoken. (Ord. 169 § 12, 1972) 2.08.130 Remarks of councilman and synopsis of debate. A councilman may request through the presiding officer the privilege of having an abstract of his statement on any subject under consideration by the council entered in the minutes. If the council consents, the statement shall be entered in the minutes. (Ord. 169 § 13, 1972) 2.08.140 Protest against council action. Any councilman shall have the right to have the reasons for his dissent from, or his protest against, an action of the council entered in the minutes. The dissent or protest to be entered in the minutes shall be made in the following manner: "I would like the minutes to show that I am opposed to this action for the following reasons..." (Ord. 169 § 14, 1972) 2.08.150 Rules of order. A. Quorum. A majority of the council is a quorum. B. Required Votes. Three affirmative votes are required for (1) ordinances, (2) resolutions granting franchises, or (3) resolutions and motions for payment of money. C. Roberts' Rules. Except as provided in this chapter, other rules adopted by the city council and applicable provisions of state law, the procedures of the council shall be governed by the latest revised edition of Roberts' Rules of Order. (Ord. 169 § 15, 1972) 2.08.160 Failure to observe rules of procedure. These rules are adopted to expedite the transaction of the business of the council in-an orderly fashion and are procedural only and the failure to strictly observe such rules does not affect the jurisdiction of the council or invalidate action taken at a meeting that is otherwise held in conformity with law. (Ord. 169 § 16, 1972) 2.08.170 Addressing the council. A. Manner of Addressing Council. Each person desiring to address the council shall step up to the podium in front of the council, state his name and address for the record, state the subject he wishes to discuss, state whom he is representing if he represents an organization or other persons, and, unless further time is granted by majority vote of the council, shall limit his remarks to such time as may be designated by the presiding officer. All remarks shall be addressed to the council as a whole and not to an individual member. No question shall be asked a councilman or a member of the city staff without the permission of the presiding officer. B. Spokesman for Group of Persons_ In order to expedite matters and to avoid repetitious presentations, whenever any group of persons wishes to address the council on the same subject matter, the presiding officer may request that a spokesman be chosen by the group to address the council and, in case additional matters are to be presented by any other member of the group, to limit the number of persons addressing the council. C. After Motion. After a public hearing is closed, no member of the public shall address the http : / /municipalcodes.lexisnexis. corn/ codes /rolinert /_ DATA /TITLE02 /Chapter_2_08_COU... 9/4/2007 Chapter 2.08 COUNCIL PROCEDURAL RULES Page 6 of 8 council from the audience on the matter under consideration without first securing permission to do so from the presiding officer or a majority vote of the city council. (Ord. 169 § 17, 1972) 2.08.180 Rules of decorum. A. Councilmen. While the council is in session, the members must preserve order and decorum, and a member shall neither by conversation or otherwise delay or interrupt the proceedings or the peace of the council nor disturb a member while speaking or refuse to obey the orders of the presiding officer. Members of the council shall not leave their seats during a meeting without first obtaining the permission of the presiding officer. B. Employees. Members of the city staff and employees shall observe the same rules of order and decorum applicable to the city council, with the exception that members of the city staff may leave their seats during a meeting without first obtaining the permission of the presiding officer. C. Persons. Addressing the Council. A person making impertinent, slanderous, or profane remarks or who becomes boisterous while addressing the council shall be called to order by the presiding officer and, if such conduct continues, may at the discretion of the presiding officer, be ordered barred from further audience before the council. during that meeting. D. Members of the Audience. A person in the audience who engages in disorderly conduct such as hand clapping, stamping feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting, or who refuses to comply with the lawful orders of the presiding officer is guilty of a misdemeanor, and upon instructions from the presiding officer, the sergeant at arms shall remove the person from the council chamber and place him under arrest. (Ord. 169 § 18, 1972) 2.08.190 Enforcement of decorum. The chief of police, or such member of the police department as he may designate, is sergeant at arms of the city council and shall carry out all orders given by the presiding officer for the purpose of maintaining order and decorum at the council meetings. A councilman may move to require the presiding officer to enforce the rules and the affirmative vote of a majority of the council shall require him to do so. (Ord_ 169 § 19, 1972) 2.08.200 Motions -- Second required. A motion by a member of the council, including the presiding officer, may be discussed by the council but shall not be acted on without receiving a second. (Ord. 169 § 20, 1972) 2.08.210 Voting procedure. A vote of the council, including a roll call vote, may be registered by the members by answering "Yes" for an affirmative vote or "No" for a negative vote upon his name being called by the city clerk. (Ord. 169 § 21, 1972) 2.08.220 Disqualification for conflict of interest. Any councilman who is disqualified from voting on a particular matter by reason of a conflict of interest shall publicly state or have the presiding officer state the nature of the disqualification in open meeting. Where no clearly disqualifying conflict of interest appears, the matter of disqualification may, at the request of the councilman affected, be decided by the other councilmen. A councilman who is disqualified by reason of a conflict of interest in any matter may not remain in his seat during the debate and vote on the matter, but shall request and be given the permission of the presiding officer to step down from the council table. A councilman stating disqualification shall not be counted as a part of a quorum and shall be considered absent for the purpose of determining the outcome of a vote on the matter. (Ord. 169 § 22, 1972) http: / /munie ipalcodes. lexisnexis. comlcodeslrohnert/_ DATA ITITLE02IChapter_2_08_COU... 9/4/2007 Chapter 2.08 COUNCIL PROCEDURAL RULES rage 7 of 8 Al_ , 2.08.230 Failure to vote. Every councilman should vote unless disqualified by reason of a conflict of interest. A councilman who abstains from voting in effect consents that a majority of the quorum may decide the question voted upon. (Ord. 169 § 23, 1972) 2.08.240 Tie vote. Tie votes shall be lost motions and may be reconsidered. (Ord. 169 § 24, 1972) 2.08.250 Changing vote. A member may change his vote only if he makes a timely request to do so immediately following the announcement of the vote by the city clerk and prior to the time that the next item in the order of business is taken up. A councilman who publicly announces that he is abstaining from voting on a particular matter may not subsequently withdraw his abstention. (Ord. 169 § 25, 1972) . 2.08.260 Reconsideration. A motion to reconsider action taken by the council may be made only on the day the action was taken. It may be made either immediately during the same session or at a recessed or adjourned session. The motion may be made only by one of the councilmen who voted with the prevailing side. This does not prevent a councilman from making or remaking the same or any other motion at a subsequent meeting of the council. (Ord. 169 § 26, 1972) 2.08.270 Preparation of ordinances -- Approval. A. Ordinances, resolutions and contracts. The city attorney shall prepare or approve all ordinances. No ordinance shall be prepared for presentation to the council unless ordered by a . majority vote of the council or requested by the mayor or city manager or prepared by the city attorney on his own initiative. 8. Prior approval by administrative staff. All ordinances, resolutions and contract documents shall, before presentation to the council, be approved as to form and legality by the city attorney and examined and approved for administration by the city manager or his representative. (Ord. 634 § 5, 1997: Ord. 169 § 27, 1972) 2.08.280 Reading of ordinances and resolutions. At the time of adoption of an ordinance or a resolution, it shall be read in full unless after the reading of the title, the further reading is waived by unanimous consent of the councilmen present. This consent may be expressed by a statement by the presiding officer that "if there is no objection, the further reading is waived." If a councilman so requests the ordinance or resolution shall be read in full. (Ord. 169 § 28, 1972) 2.08.290 Filling city council vacancy. A. Whenever a vacancy occurs in the office of city council member, the city council shall fill the vacancy in accordance with the procedure set forth in this section. B. The city council shall appoint a person to fill the vacancy according to a procedure adopted by resolution, if and only if three council members reach agreement on the person to be appointed. The person appointed to fill the vacancy shall hold office only until the date of the election to fill the remainder of the term of the vacant office. C. A special election shall be called immediately after the creation of the vacancy. The special election may be held on the date of the next regularly scheduled established election or regularly http: / /municipalcodes.lexisnexis.com /codes /rohnert /_ DATA /TI- FLE02 /Chapter_2_08_COU... 9 /4/2007 Chapter 2.08 COUNCIL PROCEDURAL RULES Page 8 of 8 scheduled municipal election to be held throughout the city not less than 114 days from the call of the special election. (Ord. 681 § 1, 2002) << previous j next http: / /municipalcodes.lexisnexis.com /codes /rohnert/ _DATA /TITLEO2 /Chapter_2_08 COU... 9/4/2007 FMM City of Ventura's City Council Protocols Table of Contents COUNCILMEETINGS ...................................... ............................... 1. Regular Meetings ................................... ............................... a. Other Locations ............................ ............................... b. Location During Local Emergency ............................ C. Canceled Meetings ............ .......... ...................... ......... 2. Special Meetings & Emergency Meetings .......................... 3. Adjourned Meetings .............................. ............................... 4. Closed Sessions ................................................................... 5. Cancellation of Regular Meetings ........ ............................... 6. Quorum--------------------------------------------------- ------------------............. 7 Chair ....................................................... ................. ... . ..... a. Absence of Mayor b. Mayor & Deputy Mayor Absence . ............................... 8. Attendance by the Publ ic ...................... ............................... 9. Action Minutes.. ............................................................. a. Comments for the Record.. ........................................ b. Timing of Council Approval of Minutes ..................... C. Recordings of Meetings ............... .............. ................. 11. ORDER OF BUSI NESS ................... ............................................... 1. General Order ..................................................................... 2. Action Agenda Items ............................................................ 3. Special Announcements and Presentations ...................... a. Council Announcements ............. ............................... 4. Council Communications ..................... ............................... 5. Reports - Regional Boards /Commissions /Committees ..._. 6. Consent Calendar .................................. ...... ......................... 7. Appointments to Citizen Advisory Groups ........................ 8. Monthly Reports ................................................................... a. Referral Status Report ................. ............................... b. Future Council Agendas .............. ............................... 9. Travel Expenditures Quarterly Report . ............................... 10. Standard Adjournment .......................... ............................... 1 1 1 1 1. 1 2 2 2 2 2 3 3 3 3 3 3 3 3 3 4 4 4 4 5 5 5 6 6 6 6 6 III_ RULES OF CONDUCT ............... ....................... ...... 6 1. General Procedure ................................ .... .... ...... ... .............. 6 2. Addressing Members of the Public & Staff ........................ 7 3. Authority of the Chair ............................ ............................... 7 4. Mayor to Facilitate Council Meetings .. ............................... 7 5. Council Deliberation & Order of Speakers ......................... 7 a. Questions Addressed to Another Councilmember.. 7 6. Limit Deliberations to Item at Hand ..... ............................... 8 7. Length of Council Comments ............... .......................... . . . .. 8 8. Council Presentations ........................... ............................... 8 a. Title Page ...................................... ............................... 8 b. City Clerk Assistance ................... ..................... .......... 8 C. Computer Software ........................................ ............. 8 d. Copy of Presentation .. ...... ................ ......... 8 9. Obtaining the Floor ...... ............................... ..... ...... . . . . .. 9 10. Motions .................. ...............:............... 9 11. Procedure For Motion ..................................... 12. Motion Amendments .............. .... ........................... 9 13. Motion of Intention ....................... ............................... 10 14. Ordinances ................................................. ......... ....... ........... 10 15. Voting ....................................................... ................. ........ . ... 10 16_ Abstention ............................ ............. ....... ...... . . . .. ............ . . ... 10 17. Tie Votes 11 18. Motions for Reconsideration ............... ............... ................ 11 19. Serial Meetings ......... ..................... ..... .. ..._ 12 20. Non - Observance of Rule ....................... ............................... 12 IV. QUASI - JUDICIAL PROCEEDINGS .................. ............................... 12 1. Defined ...................................:............... .... ............... ............ 12 2. Identification on Agenda ............................. . ........ . .. . ............ 13 3. Ex Parte Communications... ........................ ................ ....... 13 V. PUBLIC HEARINGS .......... ..... .......................... ........ .. _--- _---- ....... 13 1. General Procedure .......................... ............. ............ . . . . .. 13 2. Time for Consideration ......................... ............................... 14 3. Continuance of Hearings ...................... ............................... 14 4. Public Discussion at Hearings ............. ............................... 14 a. Public Member Request to Speak .............................. 15 b. Council Questions of Speakers .. ............................... 15 C. Due Process .................................. ........... ............... . .... 15 d. Public Oral Presentation .............. ............................... 15 e. Materials for Public Record ......... ............................... 15 f. Germane Comments .................... ......................... . . .... 15 5. Communications and Petitions ............ ............................... 16 6. Admissible Evidence ........ . . .. .. ........... ...... ....... ................ 16 VI. ADDRESSING THE CITY COUNCIL ................ ............................... 16 1. Staff Presentations ................................ ........... .................... 16 2. Oral Presentations by Members of the Public ................... 16 3. Public Communications ........................ ...................:........... 17 a. Timing ........................................... ......................... . ..... 17 b. Speaker Cards -------------------------------- ------------- -- -------- - - - - -- 17 C. City Business ------------------------------- ------------------------- ------ 17 d. Council Deliberations Prohibited ............................... 17 e. Council Interaction with Public ... ....... ........................ 18 4. Agenda Item Oral Presentations .......... ............................... 18 a. Time Limit .............. ....... ...... ........ ....... . .. ........... ........... 18 b. Project Applicant or Appellant.. ......... ....................... 18 C. Presentations Submitted in Writing ........................... 19 5. Power Point Presentations ................... ............................... 19 6. Oral Presentations & Public Communications Cumulative Time Limit ------------- ---------- --------------------- ---- - - ---- 20 7. Comments in Writing Encouraged ....... ....... ........................ 20 8. Comment Cards. .................................... ........... .................... 20 9. Repetitious or Dilatory Comments Prohibited ................... 20 10. Waiver of Rules ..................... .... . . .. ........ ......................... ...... 21 11. Non Exclusive Rules ............................. ............................... 21 VII. POLICY DECISION MAKING PROCESSES .... ............................... 21 1. Councilmember Appointments & Assignments ................ 21 2. Mayor to Act as Council Ceremonial Representative ....... 21 3. Proclamations ........................................... .............. ....22 4. Certificate of Recognitions ............. ......... ............ ........22 5. Councilmember Participation in Community Activities .... 23 6. Study Session ...... ......................... ---- --------- _-- ................ 23 7. Advance Administrative Reports ......... ....... ........................ 23 8. Policy Decision- Making Process Steps .............................. 23 a. Step 1 Initial Consideration ........ ......................... ...... 24 b. Step 2 Scope and Assignment .... .................. ............. 24 C. Step 3 Analysis of Alternatives ... ............................... 25 d. Step 4 Administrative Report ...... ...... ......................... 25 XI. MEETINGS OF THE SAN BUENAVENTURA PUBLIC FACILITIES FINANCING AUTHORITY ...................... .............................33 XII. PROTOCOL ADMINISTRATION ...................... ............................... 34 1. Biennial Review of City Council Protocols ................. ....... 34 2. Adherence to Protocols ........... ............................... e. Step 5 Policy Direction ............................................. 25 Vill. COUNCIL COMMITTEES ..................... 1. Standing Committees of the Council .................................. 25 a. Standing Committee Defined ................... . . b_ Conduct of Standing Committee Meetings ............. 26 c. Appointments Committee ...... ............................... 26 2. Ad Hoc Committees of the Council ................................ a. Ad Hoc Committee Defined ...... .............................26 b. Conduct of Ad Hoc Committee Meetings ................26 IX. COUNCILMEMBER ADMINISTRATIVE SUPPORT.. ...................27 1. Mail ....................................... ........... ............... a. Letters Addressed to Mayor and /or City Council ..... 27 b. Letters Addressed to Individual Councilmembers ... 27 2. Council Correspondence ...................... ............................... 27 a. Personal Correspondence ........... ............................... 28 3. Clerical Support --------------------------------------------------- - --------- -- - ---- 28 4. Master Calendar ..... ............................... . 5. Requests for Research or Information ............................... 28 6. Tickets to City Events .......................................................... 28 7. Council Notification of Significant Incidents ..................... 29 8. Travel Expense Reimbursement ............................ . a. Local Travel Defined .................... ............................... 29 b. Authorization and Monthly Limit . ............................... 29 C, Payment of Monthly Local Expense Allowances...... 29 d. Non -local Travel Defined ............. ............................... 30 e. Non -local Travel Authorization ... ............................... 30 f. Travel Expense Reimbursement Guidelines ............. 31 g. Submittal of Claims ...................... ......................... . . .... 32 X. MEETINGS OF THE REDEVELOPMENT AGENCY .....................32 XI. MEETINGS OF THE SAN BUENAVENTURA PUBLIC FACILITIES FINANCING AUTHORITY ...................... .............................33 XII. PROTOCOL ADMINISTRATION ...................... ............................... 34 1. Biennial Review of City Council Protocols ................. ....... 34 2. Adherence to Protocols ........... ............................... 3. City Attorney as Protocol Advisor ....... ............................... 35 4. Adherence to Administrative Protocols ......................_.__... 35 5. Applicability of Protocols ..................... ............................... 35 Xill. APPENDICES ................. ............................... ............................36 A. Policy Decision- Making Process Illustration ..................... 37 B. Request for Policy Consideration Form ............................. 38 SAN BUENAVENTURA CITY COUNCIL PROTOCOLS I. COUNCIL MEETINGS 1. Regular Meetings -Consistent with Charter section 704(a), regular meetings of the Council shall be held, without the necessity for notice, every Monday commencing at 7:00 p.m. in the City Council Chambers, San Buenaventura City Hall, 501 Poli Street, in the City. a. Other Locations -The Council may, from time to time, elect to meet at other locations within the City and upon such election shall give public notice of the change of location in accordance with provisions of the Government Code. b. Location During Local Emergency - If, by reason of fire, flood or other emergency, it shall be unsafe to meet in the City Hall, the meetings may be held for the duration of the emergency at such other place as may be designated by the Mayor or, if the Mayor does not so designate, by the Deputy Mayor or City Manager. c. Canceled Meetings - When the day for any regular meeting fails on a legal holiday, the regularly scheduled meeting for that day shall be deemed. canceled unless otherwise provided by the Council. In months when there are more than four Mondays or at other times when the Council deems appropriate, one or more regular meetings may be canceled by a majority vote of the Council. The Council must meet regularly, however, at least once each month. 2. Special Meetings & Emergency Meetings - Special meetings and emergency meetings of the Council may be called and held from time to time consistent with Charter section 704(b) and pursuant to the procedures set forth in the Ralph M. Brown Act (Government Code sections 54950, et seq.). Page 1 3. Adjourned Meetings -.The Council may adjourn any regular, adjourned regular, special or adjourned special meeting to a time and place specified in the order of adjournment pursuant to the procedures set forth in the. Ralph M. Brown Act (Government Code sections 54950, et seg_)_ 4. Closed Sessions Consistent .with Charter section 704(c), the Council may hold closed sessions during any regular or special meeting, or any time otherwise authorized by law to consider or hear any matter which is authorized by State law to be heard or considered in closed session. a. The City Council may exclude from any such closed session any person or persons which it is authorized by State law to exclude from such closed sessions. b. The general subject matter for consideration shall be expressed in an open meeting before such session is held. c_ Councilmembers may not reveal the nature of discussion or the decision from a closed session unless required by law. 5. Cancellation of Regular Meetings - Any meeting of the Council may be canceled in advance by a majority vote of the Council. 6. Quorum -Consistent with Charter section 704(d), four members of the Council shall constitute a quorum, but a lesser number may adjourn from time to time. 7. Chair - Consistent with Charter section 703, the Mayor shall preside over all Council meetings. The Mayor shall have authority to preserve order at all Council meetings, to remove any person from any meeting of the Council for disorderly conduct, to enforce the rules of the Council and to determine the order of business under the rules of the Council. The Mayor shall also have the power to administer oaths and affirmations. a. Absence of Mayor - The Deputy Mayor shall act as Mayor in the absence or disability of the Mayor. b. Mayor & Deputy Mayor Absence - When the Mayor and the Deputy Mayor are absent from any meeting of the Council, the members present may choose another member to act as Mayor pro tem, and that person shall, for the time being, have the powers of the Mayor. 8. Attendance by the Public - Pursuant to Charter sections 704(a) and (c), and except as specifically provided by law for closed sessions, all meetings of the Council shall be open and public in accordance with the terms, provisions and exceptions consistent with the Ralph M. Brown Act (Government Code sections 54950, et sue) 9. Action Minutes - Minutes of Council meetings will be action minutes. Action minutes will include final motions with votes. The minutes will also reflect the names of public speakers. Council and staff discussion and comments will not be included in the minutes. a. Comments for the Record - If a Councilmember desires for a comment to be included in the minutes, it is his or her responsibility to indicate that the statement is "for the record" before making the comments. b. Timing of Council Approval of Minutes - Minutes of meetings are generally submitted to the Council within two weeks for approval. c. Recordings of Meetings - Taped recordings of proceedings are maintained by the City Clerk for a period of two years plus the current year. ll. ORDER OF BUSINESS 1. General Order - The business of the Council at its meetings will generally be conducted in accordance with the following order of business unless otherwise specified. A closed session may be held at any time during a meeting consistent with applicable law. CALL TO ORDER AND ROLL CALL PLEDGE OF ALLEGIANCE Page 3 APPROVAL OF MINUTES SPECIAL PRESENTATIONS AND ANNOUNCEMENTS COUNCIL COMMUNICATIONS ADJOURNMENT TO MEETINGS OF OTHER ENTITIES CONSENT ITEMS APPOINTMENTS TO. CITIZEN ADVISORY GROUPS QUASI - JUDICIAL PROCEEDINGS PUBLIC HEARINGS FORMAL ITEMS PUBLIC COMMUNICATIONS (Except at first regular meeting of month when it also appears just prior to the Consent Items) COUNCIL COMMUNICATIONS ADJOURNMENT 2. Action Agenda Items - In accordance with the Ralph M. Brown Act, the Council may not take action on any item that did not appear on the posted Council agenda 72 hours prior to the Council meeting unless an exception is made as permitted under Government Code section 54954.2. 3. Special Announcements and Presentations - All special presentations will be calendared and coordinated through the Mayor and will be limited to a time period not to exceed 15 minutes at each Council Meeting. a. Council Announcements - Council announcements will be limited to notifications of community events, functions and other activities. Concerns or matters of current, pending or future Council deliberation are not considered announcements. 4. Council Communications -The Council Communications section of the agenda provides Council the opportunity to briefly comment on Council business, city operations, city projects, and other items coming before Council. The Council will have two opportunities Communications at ' each meeting. Communication will be immediately to provide Council The first Council following Council Page 4 Announcements and will be limited to one minute per Councilmember. The second opportunity to provide Council Communications at each meeting will be following Public Communications, prior to the adjournment of the meeting. 5. Reports- Regional Boards /Commissions /Committees — This time is set aside to allow members of the Council serving on regional boards, commissions or committees to present a verbal report to the full Council on the activities of the respective boards, commissions or committees upon which they serve. No action may be taken. 6. Consent Calendar - Agenda items removed from the consent calendar by Councilmembers or staff will be considered at the beginning of the formal items section of the agenda. Members of the public may comment on consent items prior to the Council's consideration of the consent agenda. A Councilmember may vote "non on any consent item without comment or discussion. Any comments, questions or discussion on an item will require the pulling of the item from the consent calendar. 7. Appointments to Citizen Advisory Groups - Appointments to Citizen Advisory Boards, Commissions and Committees will follow the Consent Agenda. After the Council's action on the appointments, the Chair of the Council's Appointments Recommendations Committee or the Mayor may ask the appointee to stand and be recognized_ Page 5 8. Monthly Reports - The following reports will be included on the Council agenda the first meeting of each month: a. Referral Status Report - A list and status of projects referred by a majority vote of the Council; and b. Future Council Agendas - A calendar of major agenda items planned for the upcoming three meetings. 9. Travel Expenditures Quarterly Report - A quarterly report of funds expended for each Councilmember traveling for City business will be provided to the Council on the consent agenda of a formal meeting. The report will generally be provided to the Council within 30 days of the end of each quarter. 10. Standard Adjournment - The Council establishes 11:00 p.m. as the hour of adjournment and will not continue beyond 11:00 without a majority vote of the Council. To assist in making the determination to continue an item under consideration, the Council should find that discussion, deliberation and action on the item can be concluded by 12 :00 midnight_ The Council will not hear any new agenda items past 11:00 p.m. without a majority vote of the Council. A determination should be made by Council that any new item(s) can be discussed, deliberated and action taken before 12:00 midnight. If agenda items remain after the 11 :00 p.m. adjournment, a special meeting may be scheduled or the items deferred until the next week. Deferred items will appear first under Formal Items of the following week's agenda. Ill. RULES OF CONDUCT 1. General Procedure - it is the policy of the Council not to become involved in the entanglements over "parliamentary procedure." Consistent with the City Charter and any applicable City ordinance, statute or other legal requirement, any issue of procedure relating to the conduct of a meeting or hearing not otherwise provided for AMID herein may be determined by the Mayor, subject to appeal to the full Council. 2. Addressing Members of the Public and Staff - In addressing the public and members of the City's staff, Councilmembers will generally refer to persons as Mr., Mrs., or Ms. followed by their surname. 3. Authority of the Chair - Subject to appeal to the full Council, the Mayor shall have the authority to prevent the misuse of motions, or the abuse of any privilege, or obstruction of the business of the Council by ruling any such matter out of order. In so ruling, the Mayor shall be courteous and fair and should presume that the moving party is acting in good faith. 4. Mayor to Facilitate Council Meetings - The Council had delegated the responsibility and expanded the role of the Mayor to include the facilitation of Council meetings. In the role as facilitator, the Mayor will assist the Council to focus on their agenda, discussions and deliberations. 5. Council Deliberation & Order of Speakers -The Mayor has been delegated the responsibility to control the debate and the order of speakers. Speakers will generally be called upon in the order the request to speak buttons are pushed. a. Questions Addressed to Another Councilmember - With the concurrence of the Mayor, a Councilmember holding the floor may address a question to another Councilmember and that Councilmember may respond while the floor is still held by the Councilmember asking the question. A Councilmember may opt not to answer a question while another Councilmember has the floor. 6. Limit Deliberations to Item at Hand - Councilmembers will limit their comments to the subject matter, item or motion being currently considered by the Council. 7. Length of Council Comments - Councilmembers will govern themselves as to the length of their comments or presentation. Page 7 C-) a. As a courtesy, the Mayor will signal by hand to a Councilmember who has been speaking for over five minutes. The intent of the hand signal is a courtesy to let the Councilmernber know they have been speaking for about five minutes and may want to consider wrapping up their comments. This procedure is not meant to limit debate or to cut comments short, but rather to assist Councilmembers in their efforts to communicate concisely. 8. Council Presentations - Councilmember presentations are limited to the item or issue being deliberated. To insure that the appropriate equipment is available, Councilmembers must provide the City Clerk advance notice of the intent to make a presentation. a. Title Page - Presentations will be prepared by individual Councilmembers and will have a title page indicating that the opinions or positions presented are that of the individual Councilmember. b. City Clerk Assistance - The City Clerk will assist Councilmembers to insure that the presentation is computer compatible and working correctly prior to the Council Meeting. c. Computer Software - Software will be provided for those Councilmembers with a home or business computer and wishing to use it rather than computers at City Hall. d. Copy of Presentation - To insure a complete record of the meeting, Councilmembers will provide a copy of the presentation to the City Clerk at the conclusion of the Council meeting_ 9. Obtaining the Floor - Any member of the Council wishing to speak must first obtain the floor by being recognized by the Mayor. The Mayor must recognize any Councilmember who seeks the floor when appropriately entitled to do so. 10. Motions - Motions may be made by any member of the Council, including the presiding officer, providing that before the presiding Am � i f officer offers a motion, the opportunity for making a motion should be offered to other members. of the Council. Any member of the Council, other than the person offering the motion, may second a motion. 11. Procedure. For Motion - The following is the general procedure for making motions: a. Before a motion can be considered or debated it must be seconded. b. Councilmembers wanting to make a motion should push the "request to speak" button. c. A Councilmember wishing to second a motion should do so through a verbal request to the Mayor. d_ Once the motion has been properly made and seconded, the Mayor shall open the matter for discussion offering the first opportunity to the moving party and, thereafter, to any Councilmember properly recognized by the Mayor. e. Once the matter has been fully discussed and the Mayor calls for a vote, no further discussion will be allowed, provided, however, Councilmembers may be allowed to explain their vote. 12. Motion Amendments - When a motion is on the floor, and an amendment is offered, the amendment should be acted upon prior to acting on the main motion. 13. Motion of Intention - A Motion of Intention process is generally limited to matters legally required to be supported by findings. a. In proceedings identified as quasi judicial on the agenda, when the City Council takes an action that is substantially different from the staff recommendation, the Council may utilize the Motion of Intention process. Page 9 b. A Motion of Intention. provides staff direction as to the City Council's action through a formal motion. c. Based on this motion, staff revises the necessary findings, ,resolutions and /or implementing documentation for the City Council's action at.the next scheduled meeting. d. Upon receiving a motion of intent by a Councilmember, the Mayor should make sure that the hearing on any matter resulting in the motion is closed prior to a vote. 14. Ordinances - Motions offering ordinances are deemed to include waiver of full reading and title of the ordinance unless otherwise specifically stated. 15. Voting - Any Councilmember present at a meeting when a question comes up for vote should vote for or against the measure unless he /she is disqualified from voting and abstains because of such disqualification. 1f..the.vote is a voice vote, the Mayor shall declare the result. The Council may also vote by roll call, ballot or voting machine. Regardless of the manner of voting, the results reflecting all "ayes" and all "noes" must be clearly set forth for the record. 16. Abstention a. If a Councilmember abstains because of a legal conflict, he /she is not counted as present for quorum purposes and is not deemed to be "voting" for purposes of determining whether there has been a "majority vote of those members present and voting." b. When a Councilmember abstains or excuses themself from a portion of a Council meeting because of a legal conflict of interest, the Councilmember must briefly state on the record the nature of the conflict. The inclusion of this information in the public record is required by law. c. If a Councilmember abstains because of a conflict other than legal, he /she is counted as present for quorum purposes and is not deemed to be "voting" for purposes of determining whether Page 10 there has been a "majority vote of those members present and voting." 17. Tie Votes - A tie vote results in a lost motion. In such an instance, any member of the Council may offer a motion for further action. If there is no action by an affirmative vote, the result is no action. if the matter involves an appeal, and an affirmative vote does not occur, the result is that the decision appealed stands as decided by the decision - making person or body from which the appeal was taken. 18. Motions for Reconsideration a. Motions for reconsideration of a matter may be made at the same meeting or at the next succeeding meeting following a Council action. L A proposed motion for reconsideration at the next succeeding meeting must comply with Brown Act noticing requirements. c. Motions for reconsideration may only be made by a Councilmember that voted with the majority of the City Council on the action proposed to be reconsidered by the Council. d. In the case of a tie vote, the prevailing side or majority of the Council will be deemed to be those Councilmembers who voted in the negative. e. Any member of the Council may second a motion for reconsideration. 19. Serial Meetings — Serial meetings are meetings that at any one time involve only a portion of a legislative body, but eventually involve a quorum_ Serial meetings yield a process which deprives the public the opportunity for a meaningful contribution to the decision - making process. Serial meetings may be a chain, in which member A contacts member B, B then contacts C, C contacts D and so on, until a quorum is involved. An elected official has the right to confer with a Page 11 colleague about public business. But if and when a "collective concurrence as to action to be taken" is reached, the Brown Act is violated. Councilmembers are. encouraged to consider the possibility of serial meetings when engaging in discussion with their colleagues on a matter within the subject jurisdiction of the City. 20. Non - Observance of Rule - Rules adopted to expedite and facilitate the transaction of the business of the Council in an orderly fashion shall be deemed to be procedural only, and the failure to strictly observe any such rules shall not affect the jurisdiction of, or invalidate any action taken by the Council. IV. QUASI - JUDICIAL PROCEEDINGS 1. Defined - Quasi- judicial proceedings are those proceedings in which the City Council is required to make findings based on an evidentiary record as to the entitlement. In quasi—judicial proceedings, the City Council sits as the judge and jury, and is required to make findings based on the evidence and records presented. Examples of quasi- judicial proceedings heard by the City Council include conditional use permits, variances, and subdivision map approvals. 2. Identification on Agenda — To facilitate the identification of quasi - judicial matters, quasi-judicial proceedings will be identified as such on the Council agenda under the heading of Quasi - Judicial Proceedings. 3. Ex Parte Communications — An ex parte communication is a communication made with a Councilmember outside the Council Chambers with any person except the City Attorney concerning a quasi- judicial proceeding to be heard by the City Council. a. When a Councilmember has an ex parte communication concerning a subject that is the basis of a quasi - judicial proceeding before the Council, the Councilmember must state for the public record the nature of that communication. Councilmembers must indicate with whom the ex parte Page 12 communication was made and provide a brief statement as to the substance of the communication. b. A Councilmember may make an oral presentation of the nature of the communication or provide a written statement to be read into the public record. V. PUBLIC HEARINGS 1. General Procedure - The Council procedure for the conduct of public hearings is generally as follows: a. The Mayor opens the public hearing. b. Staff presents its report_ c. Councilmembers may ask questions of staff if they so desire. d. The applicant or appellant then has the opportunity to present comments, testimony, or arguments. In the case of an appeal when the appellant is different from the applicant, the appellant should be called up first to provide comments or testimony. e. Members of the public are provided with the opportunity to present their comments, testimony or argument. f. The applicant or appellant is given an opportunity for rebuttal or concluding comments_ In the case of an appeal when the appellant is different from the applicant, the appellant is given the opportunity for closing comments. g. The public hearing is closed. h. The Council deliberates on the issue. If the Council raises new issues through deliberation and seeks to take additional public testimony (questions of the public, applicant or appellant), the Public Hearing must be reopened. At the conclusion of the public testimony, the Public Hearing is again closed. Page 13 j. The Council deliberates and takes action. k. The Mayor announces the final decision of the Council.. 2. Time for Consideration - Matters noticed to. be heard by the Council will commence at the time specified in the notice of hearing, or as soon thereafter as is reasonably possible, and will continue until the matter has been completed or until other disposition of the matter has been made. 3_ Continuance of Hearings - Any hearing being held or noticed or ordered to be held by the Council at any meeting of the Council may, by order or notice or continuance, be continued or recontinued to any subsequent meeting. 4. Public Discussion at Hearings - When a matter for public hearing comes before the Council, the Mayor will open the public hearing. Upon opening the public hearing and before any motion is adopted related to the merits of the issue to be heard, the Mayor shall inquire if there are any persons present who desire to speak on the matter which is to be heard or to present evidence respecting the matter. a. Public Member Request to Speak - Any person desiring to speak or present evidence shall make his /her presence known to the Mayor and upon being recognized by the Mayor, the person may speak or present evidence relevant to the matter being heard. No person may speak without first being recognized by the Mayor. b_ Council Questions of Speakers - Members of the Council who wish to ask questions of the speakers or each other during the public hearing portion may do so but only after first being recognized by the Mayor. Interaction with the speaker shall be limited to a question or questions, rather than an ongoing dialogue. Councilmembers should avoid raising questions as method to extend the allocated time for a speaker. Page 14 c. Due Process - The Mayor shall conduct the meeting in such a manner as to afford due process. d. Public Oral Presentations -All Council rules. pertaining to oral presentation by members of the public apply during public hearings. e. Materials for Public Record - All persons interested in the matter being heard by the Council shall be entitled to submit written evidence or remarks, as well as other graphic evidence_ All such evidence presented will be retained by the City Clerk as part of the Clerk's record of the hearing, unless otherwise directed. f. Germane Comments - No person will be permitted during the hearing to speak about matters or present evidence which is not germane to the matter being considered. A determination of relevance shall be made by the Mayor, but may be appealed to the full Council. 5. Communications and Petitions - Written communications and petitions concerning the subject matter of the hearing will be noted, read aloud, or summarized by the Mayor. A reading in full shall take place if requested by any member of the Council. 6. Admissible Evidence- Hearings need not be conducted according to technical rules relating to evidence and witnesses_ Any relevant evidence may be considered if it is the sort of evidence upon which responsible persons are accustomed to rely in the conduct of serious affairs. VI. ADDRESSING THE CITY COUNCIL 1. Staff Presentations - Staff presentations will be limited to 10 minutes. Longer staff presentations must be approved by the City Manager prior to the Council Meeting. 2. Oral Presentations by Members of the Public - Oral presentations by members of the public at City Council meetings are as follows: Page 15 r a. Prior to the meeting, or during the meeting prior to a matter being reached, persons wishing to address the Council should fill out a speaker card and submit it to the City Clerk. b. When called upon, . the person should come to the podium, state his /her name and address for the record, and, if speaking for an organization or other group, identify the organization or group represented. c. All remarks should be addressed to the Council as a whole, not to individual members thereof. d. Questions, if any, should be directed to the presiding officer who will determine whether, or in what manner, an answer will be provided_ 3. Public Communications - In compliance with Government Code Section 5495.43, Public Communications is that portion of City Council meetings set aside for members of the public to address the City Council on items of any City business other than scheduled agenda items. a. Timing -Public Communications are generally permitted at the end of a Council meeting just prior to adjournment, as specified on the City Council agenda. At the first regular City Council meeting of each month, Public Communications are permitted just prior to the Council's consent items. This portion of the meeting is limited to no more than thirty (30) minutes total for all speakers, with each speaker given no more than five (5) minutes. If there are more than six (6) Public Communications speakers at this first regular City Council meeting, each speaker's time shall be reduced from five (5) minutes so that all speakers have an equal time to speak at the start of the meeting but the total is thirty (30) minutes. b. Speaker Cards - Persons wishing to speak under Public Communications should submit a speaker card in a timely fashion. c. City Business -Presentations under Public Communications are limited to items within the subject matter jurisdiction of the City and are limited to no more than five minutes. d. Council Deliberations Prohibited — In compliance with the Brown Act, the Council may not deliberate or vote on any matter raised in Public Comments. The Mayor, however, may request the City Manager to provide additional information on a matter of general interest to the full Council or the public at large. To insure compliance with the Brown Act, Councilmember requests for policy consideration or reconsideration should be made through the Council's Request for Policy Consideration process. e. Council Interaction with Public — If a Councilmember believes that a material misstatement of fact has been made by a person during the public comment portion of the agenda, the Councilmember may ask the City Manager or City Attorney to correct or otherwise clarify the matter or the Councilmember may provide a direct response at that time. If a spontaneous response is not possible, correction or clarification will be provided at the next regular meeting of the Council. 4. Agenda Item Oral Presentations - Any member of the public wishing to address the Council orally on City business matters appearing on the Council agenda may do so when that item is taken up by the Council, or as otherwise specified by the Council or its presiding officer. a. Time Limit - Oral presentations may not exceed five minutes unless otherwise provided. b. Project Applicant or Appellant - The project applicant, appellant or other person or entity with a substantial direct property interest, or their representative shall have a total of 15 minutes for their presentations. The initial comments or Page 17 presentation shall be limited to 10 minutes and the rebuttal or concluding comments shall be limited to 5 minutes. All other persons wishing to speak on the matter shall be limited to 5 minutes unless changed by City Council action. Speaker time limits are inclusive of oral and visual presentations and shall constitute the cumulative 5- minute time limit for each speaker for the meeting. The Mayor, with the concurrence of the City Council, may alter any of the enumerated time allocations based on the complexity of the item and the number of persons wishing to speak on the item. c. Presentation Submitted in Writing - Persons who anticipate oral presentations exceeding five minutes are encouraged to submit comments in writing at the earliest possible time for distribution to the Council and other interested parties. Comments should be submitted sufficiently in advance of the scheddled meeting date to insure distribution to the Council prior to the meeting_ 5. Power Point Presentations — Members of the public may present a Power Point software presentation to the Council utilizing the City's audio /visual equipment_ a. All Power Point presentations must comply with applicable time limits for oral presentations and cumulative time limits. Presentations should be planned with flexibility to adjust to any changes in these time limits. b. Each slide of the Power Point presentation must identify that this is the "Personal Comments of Private Citizen first and last name." c. All Power Point presentations must be submitted on 3.5 inch disks already formatted in Power Point and be submitted to the City Clerk no later than noon on the day of the Council meeting to allow for checks for viruses and compatibility with City equipment. d. Any disks submitted that are thought to contain viruses or unable to be scanned for viruses by City equipment will not be permitted to be used. e. If compatibility or viruses are at, issue, a member of the public may provide a printed. hard copy of the Power Point presentation to be projected onto the screen via the visual projector during their presentation. 6. Oral Presentations & Public Communications Cumulative Time Limit - Members of the public making oral presentations to the Council in connection with one or more agenda items and /or as a part of Public Comments at a single meeting shall be limited to a cumulative total of not to exceed 5 (five) minutes for all of their oral presentations at such meeting unless otherwise provided. 7. Comments in Writing Encouraged - Members of the public may submit, and are encouraged to submit, comments in writing to the City Council relating to any items of City business, whether on the City Council agenda or otherwise. Such written comments will be distributed to members of the Council and considered and acted upon, or not acted upon, as the City Council in its judgment may deem appropriate. 8. Comment Cards - Comment cards may be used by members of the public who do not wish to or cannot verbally address the Council during a meeting. A person may indicate their comments and their opposition or support for an agenda item on a comment card. During the public testimony of the item, the Mayor indicates that the Council has received comment cards from (name of person) in support of the project or issue and comment cards from (name of person) in opposition of the project or issue. The minutes will reflect the Council's receipt of comment cards in opposition and support of the project or issue. 9. Repetitious or Dilatory Comments Prohibited VI1. g a. A speaker shall not present the same or substantially same items or arguments to the Council repeatedly or be repetitious or dilatory in presenting their oral comments. If a matter has been presented orally before the Council, whether the Council has taken action, or determined to take no action, the same or substantially same matter may not be presented orally by the same person any further. Nothing in the foregoing precludes submission of comments to the City Council in writing for such action or non - action as the Council, in its discretion, may deem appropriate. b. In order to expedite matters and to avoid repetitious presentations, the designation of a spokesperson is encouraged. Whenever any group of persons wishes to address the Council on the same subject matter, those persons are encouraged to designate a spokesperson to address the City Council. With the consent of the City Council, the Mayor may extend the time allocation for a designated spokesperson. 10. Waiver of Rules - Any of the foregoing rules may be waived by majority vote. of the Councilmembers present when it is deemed that there is good cause to do so based upon the particular facts and circumstances involved. 11 Non Exclusive Rules - The rules set forth are not exclusive and do not limit the inherent power and general legal authority of the Council, or of its presiding officer, to govern the conduct of City Council meetings as may be considered appropriate from time to time or in particular circumstances for purposes of orderly and effective conduct of the affairs of the City. POLICY DECISION- MAKING PROCESSES 1. Councilmember Appointments & Assignments - The Mayor appoints and the City Council confirms Councilmember assignments to outside agencies, committees, taskforces and liaison roles. Page 20 2. Mayor to Act as Council Ceremonial Representative - The Mayor has been delegated the responsibility to act as the City Council's ceremonial representative at public events and functions. In the. Mayor's absence, the Deputy Mayor assumes this responsibility. In both the Mayor and Deputy Mayor's absence, the Mayor will appoint another Councilmember to assume this responsibility. 3. Proclamations a. Incoming requests for a proclamation to be presented at an event or Council Meeting are provided to the Mayor for approval. All proclamation requests are provided in writing two weeks prior to event/Council Meeting date and also include a draft proclamation. b. Once the Mayor approves the proclamation request, the proclamation is either scheduled at an upcoming Council meeting, presented at an event or the proclamation is picked up /mailed. In the event that the Mayor is unable to attend an event, the Deputy Mayor or a Councilmember attends on behalf of the Council. In this case, the Mayor along with the attending Deputy Mayor / Councilmember signs the proclamation_ c. If a request for a proclamation is submitted with little verbiage, the requestor is contacted and advised that a certificate of recognition is more appropriate for the occasion. d. In the event the Mayor receives a request for a proclamation where the subject matter is questionable as to the appropriateness, the Mayor will forward the request to the full Council for a vote. 4. Certificate of Recognitions a. Incoming requests for certificates of recognition to be presented at an event or Council Meeting are provided to the Page 21 Mayor for approval. All certificate requests are provided in writing two weeks prior to event/Council Meeting date and also include certificate verbiage (three sentences maximum). b. Once the Mayor approves the certificate request, the certificate is either scheduled at an upcoming Council meeting, presented at an event or the certificate is picked up /mailed. In the event that the Mayor is unable to attend an event, the Deputy Mayor or a Councilmember attends on behalf of the.Council. In this case, the Mayor along with the attending Deputy Mayor /Councilmember signs the certificate of recognition. C. In the event the Mayor receives a request for a certificate where the subject matter is questionable as to the appropriateness, the Mayor will forward the request to the full Council for a vote. 5. Councilmember Participation in Community Activities - From time to time, Councilmembers may choose to participate in community activities, committees, events, and task forces. When a Councilmember participates in these types of activities, the Councilmember is acting as an interested party rather than acting on behalf of the City Council. Acting or participating on behalf of the City Council is limited to those instances when the Council has formally designated the Councilmember as its representative for the matter. 6. Study Session - Study session items are placed on regular agendas for the purpose of open discussion. During study sessions, Councilmembers will ask questions that staff records. After a brief recess, staff will provide brief verbal answers. For those questions that staff cannot readily answer, responses will be provided for the Council, transmitted in writing. 7. Advance Administrative Reports - Administrative Reports on major items will be forwarded to the Council one week in advance if possible. Page 22 8. Policy Decision- Making Process Steps - As illustrated in Appendix A, the Policy Decision - Making Process may be initiated by individual Councilmembers, Citizen Advisory Commissions, Boards and Committees, and /or staff members. These individuals or groups may request the full Council to consider the review or revision of existing policies or the consideration of new policy. Members of the public may request a Councilmember to initiate the full Council's considerations., a. Step 1 Initial Consideration - Step 1 is accomplished by including the matter on an upcoming meeting agenda for the Council's consideration. A brief write up of the matter is included on the Request for Policy Consideration Form (Appendix B). The Request for Policy Consideration Form briefly lays out the request so that Council can choose if they wish to dedicate staff time and resources to review the matter. At this juncture, a vote of the Council is taken if the Council feels they have adequate information to make a decision, dedicate staff time and resources to investigate and review revisions, or possible modifications to the Council policy: Action taken — If the Council feels they have adequate information to make a decision, action is taken at this juncture. No further consideration - If the majority of the Council chooses not to dedicate staff time and resources to investigate and review policy changes at this time, the decision - making process is complete. Further consideration - If the majority of the Council chooses to dedicate staff time and resources to review current policy for possible modifications or the consideration of new policy, additional steps in the Policy Decision- Making Process are triggered as follows: b. Step 2 Scope and Assignment - Step 2 of the Process includes the City Council defining the scope of the investigation to be undertaken and assigning primary responsibility for the Page 23 ( task to a Commission, Board, Committee or staff. The Council will generally define the scope and assign the task directly after the majority has chosen to have a- policy reviewed. The responsible Commission, Board, Committee or staff will proceed to complete the review. c. Step 3 Analysis of Alternatives - Step 3 of the Policy Decision - Making Process. includes completing the analysis of alternatives. After the background and current status are completed, alternatives are identified and an analysis is completed. At any time during this process, an administrative report may be prepared to seek confirmation regarding the identified alternatives' consistency with Council's direction. This feedback option will insure that additional time is not spent on alternatives not consistent with the Council's direction. d. Step 4 Administrative Report - Step 4 is the preparation of an Administrative Report. After the analysis of alternatives is completed, recommendations are prepared for the Council's consideration_ The recommendations are included on an upcoming Council agenda for discussion and action. e. Step 5 Policy Direction - Step 5 includes the Council providing policy direction. At the conclusion of their discussion regarding the alternatives and recommended actions, the majority of the Council reaches a decision and provides direction as to which alternative will be implemented. With the completion of Step 5, the Policy Decision - Making Process is complete. VIII. COUNCIL COMMITTEES 7. Standing Committees of the Council. From time to time the Council may establish such standing committees of the Council as may be helpful in facilitating the business of the Council. Page 24 �3 a.. Standing Committee Defined. A standing committee of the Council is a committee that: (i) has a continuing subject matter jurisdiction, or (ii) has a meeting schedule that is fixed by ordinance, resolution or other formal action of the Council. b. Conduct of Standing Committee Meetings. All meetings of a standing committee of the Council shall be noticed and conducted in conformance with the Ralph M. Brown Act. C. Appointments Committee. At present, the Appointments Committee is the only standing committee of the Council. It consists of three members appointed by the Mayor. It is responsible for making recommendations to the full Council in regard to Council appointments to all of the boards, commissions and committees provided for in the San Buenaventura Municipal Code. 2. Ad Hoc Committees of the Council. From time to time the Council may also establish ad hoc committees of the Council. a. Ad Hoc Committee Defined. An ad hoc committee of the Council is a committee that: (1) does not have a continuing subject matter jurisdiction, and (ii) does not have a meeting schedule that is fixed by ordinance resolution or other formal action of the Council. In addition an ad hoc committee may not consist of more than 3 councilmembers. b. Conduct of Ad Hoc Committee Meetings. Meetings of an ad hoc committee of the Council are generally informal and need not be noticed nor conducted in conformance with the Ralph M. Brown Act. IX. COUNCILMEMBER ADMINISTRATIVE SUPPORT 1. Mail - All City Council mail is date /time stamped and placed in each Councilmember's individual mailbox. Page 25 a. Letters Addressed to Mayor and /or City Council - All letters addressed to the Mayor and /or entire City Council requiring a response from staff are copied to all Councilmembers with a note as to which staff person will be preparing a response for the Mayor's signature. A copy of the response mailed, along with the original letter will be provided to each Councilmember. Letters addressed to the Mayor and /or entire City Council that do not require a response, but provide information on Council agenda items or like matters are copied to the full Council. Cards and other mail addressed to the Mayor marked "personal" and /or "confidential" will not be opened. b. Letters Addressed to Individual Councilmembers - All letters addressed to individual Councilmembers will not be opened. The envelopes will be date /time stamped and placed in individual Councilmember's mailboxes. If a Councilmember is requesting a response to be prepared by staff, the letter is copied to all members of the Council with a note as to which staff person will be preparing a response for the addressee's signature. A copy of the response mailed, along with the original letter will be provided to each Councilmember. Cards and other Councilmember mail marked "personal" and /or "confidential" will not be opened. 2. Council Correspondence - All Councilmember correspondence written with City resources (letterhead, typing, staff support, postage, etc.) will reflect the position of the full Council, not individual Councilmember's positions. All Councilmember correspondence using City resources will be copied to the full Council. For example, responses to citizen letters will be copied to the full Council along with the original citizen correspondence. a. Personal Correspondence - City Councilmembers will be provided individual stationery and envelopes for use in communications reflecting their personal positions, not the position of the full Council. These communications will be prepared and sent at the expense of individual Page 26 Councilmembers: Councilmembers may utilize the City's outgoing mail service; however, postage will be at the Councilmember's expense. 3. Clerical Support - The City Manager's Office will coordinate the typing of correspondence requested by individual Councilmembers. All correspondence typed for Councilmembers will be on City letterhead and will reflect the position of the full Council, not individual Councilmembers, and will be copied to the full Council. 4. Master Calendar - A master calendar of Council events, functions or meetings will be provided to the full Council. Functions, events or meetings to be attended by individual Councilmembers will only be included on the master calendar at the request of individual Councilmembers. 5. Requests for Research or Information - Councilmembers may request information or research.from staff on a given topic directly when it is anticipated that the request can be completed by staff in less than an hour. Councilmember requests for research or information that are anticipated to take staff more than one hour to complete should be directed to the City Manager. Requests for new information or policy direction will be brought to the full Council at a regular meeting for consideration. All written products will be copied to the full Council. 6. Tickets to City Events - Two tickets for each Councilmember will be made available for events hosted by the City. Departments hosting City events will coordinate the distribution of tickets to Councilmembers with the City Manager's Office. The availability of tickets for events hosted by other organizations which the City sponsors will be at the discretion of the organizing agency. When the City is a major sponsor of an event, staff will endeavor to include the availability of tickets in the sponsorship agreement or contract. 7. Council Notification of Significant Incidents - In conjunction with the City's public safety departments, the City Manager's Office will coordinate the notification to Council of major crime, fire or other Page 27 4 incidents. This will be accomplished concurrently through email and /or phone calls for the more significant incidents. 8. Travel Expense Reimbursement - Guidelines for the reimbursement of Councilmembers for the cost of traveling for City business are as follows- a. Local Travel Defined -Local travel is defined as less than 100 miles round trip not requiring an overnight absence from the City. b. Authorization and Monthly Limit - Pursuant to current salary resolution, each member of the Council is authorized to incur and may receive reimbursement for local expenses incurred in performance of Council duties within the City and its environs. Reimbursement may not exceed $300 for the Mayor or $200 for each Councilmember in any calendar month, unless such excess has otherwise been authorized by Council. c. Payment of Monthly Local Expense Allowances - Payroll Direct Deposit Payment - The Council's local expense allowance payment will be issued automatically through the City's biweekly payroll direct deposit system. The payments will be issued in the maximum amounts unless the Councilmember provides written notification that a lesser amount is authorized_ Consistent with Internal Revenue Service regulations, this method of expense reimbursement is treated as income and subject to tax withholdings. Page 28 Monthly Receipt Reimbursement - In lieu of the biweekly direct deposit payment of the local expense allowance, Councilmembers may opt to provide receipts.for the actual local expenses incurred and be reimbursed. As opposed to an allowance allocation, only those expenses substantiated through actual receipts may be reimbursed through this method. To exercise this option, a Councilmember must provide the City Manager written notice of their intent prior to the beginning of the month. By the 15tf' of the month following the month in which the expense was incurred, a Councilmember must submit the appropriate administrative request form with actual receipts for the local expenses attached. Reimbursement for the expenses will be provided through the City's warrant system. Consistent with Internal Revenue Service, expenses substantiated with receipts will not be taxed as income_ Only expenses substantiated with actual receipts may be reimbursed through this method. d. Non -local Travel Defined - .Non -local travel is defined as official travel involving at least one overnight absence from the City of San Buenaventura to a destination(s) exceeding 100 miles round -trip distance from the City of San Buenaventura. e. Non - local, Travel Authorization - As required by the City Charter, all non -local travel expenses incurred by . a Councilmember in the performance of their duties must be approved by the City Council Non -local travel directly in conjunction with a Councilmember's formally appointed role as the City Council's designated representative for a particular agency, task force or matter shall not require preauthorization of the Council. All non -local travel in conjunction with a Councilmember's role as the Council's formally appointed representative should be reported on the Council's Quarterly Travel Reports. Page 29 All other non -local travel and any out of state travel proposed to be taken by a Counciimember requires the City Council's consideration and concurrence prior to the undertaking of the travel. This non -local travel shall also be reported on the Council's Quarterly Travel Reports. f. Travel Expense Reimbursement Guidelines Meal Allowances - Establishment of a maximum reimbursable daily meal allowance of $40.00 per day (including sales tax and reasonable tip) broken down as follows: $8.00 for breakfast, $12.00 for lunch; and $20.00 for dinner. Meal reimbursement is limited to the lower of actual cost or maximum meal allowance limit. Reimbursements will only be made for meals not provided as a part of a conference. Alcoholic beverages are not considered part of meal costs and will not be reimbursed. Air Travel - Economy or coach fare only. Private Vehicle - The reimbursement rate for non -local travel expenses (local expenses are covered by the current salary resolution) shall be the current IRS established standard mileage rate for business related transportation expenses. Non -local travel is defined as official travel involving at least one overnight absence from the City of San Buenaventura to a destination(s) exceeding 100 miles round trip distance from the City of San Buenaventura. Lodging - Every effort shall be made to request and take advantage of government rate discounts or any other special rates available or select accommodations which will moderate the cost to the City. Telephone, FAX, and Miscellaneous - Expenses may be incurred for the conduct of City business by employees traveling in conjunction with their official capacities. Page 30 n.._. 0 g. Submittal of Claims for Non -local Travel Expense Reimbursement - Claims for reimbursement of non -local travel expenses should be made no later than 45 days after the completion of the travel_ Actual receipts should accompany all submittals for expenses incurred. X. MEETINGS OF THE REDEVELOPMENT AGENCY 1. Pursuant to Section 33200 of the California Health and Safety Code and City Council Ordinance No. 1709, the City Council declared itself to be the Redevelopment Agency of the City of San Buenaventura. By virtue thereof, all of the powers of the San Buenaventura Redevelopment Agency are now vested in the City Council in its capacity as the governing body of the City of San Buenaventura. 2_ In that the City Council is also the Redevelopment Agency: a. The Mayor of the City is also the Chair of the Redevelopment Agency, and the Deputy Mayor is also the Vice Chair of the Agency; b. All regular meetings of the City Council shall also be noticed and conducted as regular meetings of the Redevelopment Agency; C. All special meetings of the City Council that are convened to consider matters that includes business of the Redevelopment Agency shall be noticed and conducted as special meetings of both the Council and the Agency; and, d. Except as otherwise provided herein, all protocols applicable to City Council shall also be applicable to the Redevelopment Agency. 3. Where a City Council agenda includes an item or items relating to the business of the Redevelopment Agency: a. The Redevelopment Agency item should be clearly identified as an Agency matter; Page 31 E b. Members of the public making oral presentation to the City Council in regard to the item or items identified as Agency matters shall be allotted a cumulative total of up to five minutes to address all such Agency agenda items in addition to the time available to them to address all of the other agenda items; c. This section is not intended and shall not be construed to grant additional time to members of the general public wishing to address the City Council as part of the public communications portion of the agenda. XI. MEETINGS OF THE SAN BUENAVENTURA PUBLIC FACILITIES FINANCING AUTHORITY 1. Pursuant to City Council Ordinance 85 -17, the City Council established and declared itself to be San Buenaventura Public Facilities Finance Authority. By virtue thereof, all of the powers of the San Buenaventura Public Facilities Financing Authority are vested in the City Council in its capacity as the governing body of the City of San Buenaventura. 2. In that the City Council is also the Public Facilities Financing Authority: a. The Mayor of the City is also the President of the Public Facilities Financing Authority and the Deputy Mayor is also the Vice President of the Authority, b. The first regular meeting of the City Council in January of each year shall also be noticed and conducted as a regular meeting of the Public Facilities Financing Authority; c. All special meetings of the City Council that are convened to consider matters that includes business of the Public Facilities Authority shall be noticed and conducted as special meetings of both the Council and the Authority; and, d. Except as otherwise provided herein, all protocols applicable to City Council shall also be applicable to the Public Facilities Page 32 1 Financing Authority. 3. Where a City Council agenda includes an item or items relating to the business of the Public Facilities Financing Authority a. The Public Facilities Financing Authority item should be clearly identified as an Authority matter; b. Members of the public making oral presentation to the City Council in regard to the item or items identified as Authority matters shall be allotted a cumulative total of up to five minutes to address all such Authority agenda items in addition to the time available to them to address all of the other agenda items. c. This section is not intended and shall not be construed to grant additional time to members of the general public wishing to address the City Council as part of the public communications portion of the agenda. XII. PROTOCOL ADMINISTRATION 1. Biennial Review of City Council Protocols - The Council will review and revise the City Council Protocols as needed or every two years. 2. Adherence to Protocols — During City Council discussions, deliberations and proceedings, the Mayor has been delegated the primary responsibility to insure that the City Council, staff and members of the public adhere to the Council's adopted protocols. 3_ City Attorney as Protocol Advisor— The City Attorney assists the Mayor as a resource to confer with and an advisor for interpreting the City Council's adopted protocols. 4. Adherence to Administrative Procedure and Process Protocols The Council has delegated the City Manager responsibility to discuss, on behalf of the full Council, any perceived or inappropriate administrative action with a Councilmember. The City Manager will discuss with the Councilmember the action and suggest a more appropriate process or procedure to follow. After Page 33 this discussion, if further inappropriate action continues, the City Manager will report the concern to the full Council. 5. Applicability of Protocols The City of San Buenaventura City Council Protocols shall also apply to the City Council when sitting as other entities or agencies such as the Redevelopment Agency, Public Facilities Financing Authority, or any other body. The role of Mayor and Deputy Mayor shall be interchangeable with the Chair and Vice Chair, or President or Vice President when sitting as another entity. Page 34 01 UUAMIG Page 35 0 a Policy Decisionm Making Process �W a Page 37 Agenda Item Number: Council Meeting Date: Introduced by- Problem/Issue/Idea Name: Requested Action: Description of Problemllssue /Idea: Page 38 COURTESY AGENDA 01/22/08 NOTE: cc: J. Hauff, City Clerk (2) Place marker on agenda for each T. Griffin, Deputy City Clerk individual recipient. K. Leonard, Shorthand Reporter Kathy Dennison Linda Nicole Schlossberg RP Community Library Saan n Bruno Court SSU — Associated Students 6250 Lynne Conde Way Rohnert Park, CA 94928 Rohnert 1801 E.'Cotati Ave. Rohnert Park, CA 94928 Rohnert Park, CA 94928 Tony Monter David Frazer Daniel Adam c/o Bertin Monter Interim Police Commander Public Safety Officer/Fire Inspector 7177 Camino Colegio Public Safety Department Public Safety Department Rohnert Park, CA 94928 John A. Dell'Osso,'President Rancho Cotate High School Project Graduation P.O. Box 702 Cotati, CA 94928 CITY OF ROHNERT PARK CONCURRENT MEETING MINUTES FOR: City Council Community Development Commission Rohnert Park Financing Authority January 8, 2008 Tuesday The Concurrent Meetings of the City of Rolmert Park for the City Council, the Community Development Commission and the Rohnert Park Financing Authority met this date for a Regular Meeting to commence at 6:00 p.m. at the Rohnert Park City Hall, 6750 Commerce Boulevard, Rohnert Park, with Mayor Mackenzie presiding. REGULAR MEETING Call to Order: Mayor Mackenzie called the Regular Meeting to order at 6:04 p.m. Roll Call: Breeze, Smith, Stafford, Vidak - Martinez, Mackenzie Staff present for all or part of the Regular- Meeting: City Manager Donley, Assistant City Attorney Atencio, Assistant City Manager Schwarz, Management Analyst Babonis, Director of Public Safety Bullard, Public Safety Lieutenant Sweeney, Public Safety Lieutenant Amato, Building Official Bruck, Deputy City Clerk Griffin, and Videographer Beltz. Mayor Mackenzie introduced Assistant City Attorney James Atencio, who shared brief comments PLEDGE OF ALLEGIANCE: Britney Wandrey, student from Waldo Rol-inert Elementary School, was not present. Mayor Mackenzie led the Pledge of Allegiance. 1. MAYOR'S OPENING COMMENTS FOR THE NEW YEAR: Mayor Mackenzie DISTRIBUTED AND REVIEWED his opening comments, which are ATTACHED TO THE ORIGINAL SET OF MINUTES. 2. SONOMA STATE UNIVERSITY (SSU) STUDENT REPORT: Nicole Schlossberg, Legislative Representative for Sonoma State University Associated Students, Inc. (ASI) provided a brief update on several items, including storm - related problems at SSU, the accreditation process, fiscal matters related to student fees and tuition, possible GED program changes, and student elections. Council Member Vidak- Martinez requested reports on climate change and JUMP activities at SSU. AGENDA CHANGE: At the request of Mayor Mackenzie, Council CONCURRED to consider agenda item No. 16, City Manager's /City Attorney's Reports, at this time. City of Rohnert Park CONCURRENT MEETINGS Minutes (2 of 9) January 8 2008 .for City Council /Community Development Commission / Rohnert Park Financing Authority 16. CITY MANAGER'S /CITY ATTORNEY'S REPORTS: [Taken out of agenda order] 1. Other informational items, if any: Storm Preparation & Response: City Manager Donley reviewed the memorandum provided to Council regarding the City's storm preparation and response to the January 4"' storm. Staff responded to Council questions and comments. Council CONCURRED to direct staff to prepare a letter to the Sonoma County Water Agency (SCWA) regarding G- Section flood - control improvements, to include a list of suggestions. 3. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: a. John Borba expressed concern about the high cormnercial vacancy rate in Rohnert Park, and lie recommended adoption of a resolution outlining and addressing Council benefits and yearly expenses. b. Ray A. Williams shared comments on a variety of topics. 4. CONSENT CALENDAR: Approval of Minutes for: City Council Portion of Regular Concurrent Meetings — December 11, 2007 2. Approval of City Bills /Demands for Payment in the amount of $2,427,143.73 3. Resolutions for Adoption: 2008 -01 Commending Ted Giesige, Public Safety Commander on the Occasion of His Retirement 2008 -02 Commending Nancy Thompson, Administrative Assistant to the Director of Public Safety, on the Occasion of Her Retirement 2008 -03 Approving Expenditure of Funds from the Spay /Neuter Forfeiture Account for the Spay Neuter Voucher Program 2008 -04 Authorizing and Approving the Third Amended Cooperative Agreement Between and among the Sonoma County Water Agency, the County of Sonoma, the Cities of Cotati, Rohnert Park, Santa Rosa, and Sebastopol, the Town of Windsor, and Cal American Water Company to Provide Funding and Support Information for the Santa Rosa Plain Groundwater Study 2008 -05 Accepting the Development Impact Fee Report for the Fiscal Year June 30, 2007 2008 -06 Approving Job Description and Salary Range for Fire Marshal and Reclassifying an Existing Fire Inspector Position to Fire Marshal 2008 -07 Approving an Affordable Housing Covenant between the City of Rohnert Park and Jeremiah F. O'Sullivan and Sheila M. O'Sullivan, as Trustees of the O'Sullivan Revocable Trust of 2002, and Aidan O'Sullivan and Maureen Healy, as Trustees of the O'Sullivan/Healy Revocable Trust of 2005 for the Park Gardens II Project 2008 -08 Endorsing an Application for 2008 -2009 Community Development Block Grant Funding City of Rohnert Park CONCURRENT MEETINGS Minutes (3 of 9) January 8, 2008 for City CouncillConzmunity Development ConimissionlRohnert Park Financing Authority 2008 -09 Accepting Completion and Submission of the Annual State Controllers Report, Statement of Indebtedness Report and the California Housing and Community Development Report by the Community Development Commission of the City of Rohnert Park to Supplement the Annual Redevelopment Report for Fiscal Year Ending June 30, 2007 Upon MOTION by Council Member Smith, seconded by Council Member Vidak- Martinez, and UNANIMOUSLY APPROVED, reading was waived and the Consent Calendar was ADOPTED. 5. ALCOHOLIC BEVERAGE SALES FEE SCHEDULE: Consideration of Approval of the Proposed 2008 Fee Schedule for Alcoholic Beverage Sales Establishments as Provided in Rohnert Park Municipal Code Section 8.34.020, "Annual Permit Fee ": 1. Staff Report: Public Safety Sergeant Sweeney reviewed the Staff Report and responded to Council questions and comments. 2. Public Comments: None. 3. Resolution for Adoption: 2008 -10 Approving the 2008 Alcoholic Beverage Sales Fee Schedule A MOTION was made by Mayor Vidak- Martinez, seconded by Council Member Smtih, to adopt Resolution 2008 -10. Under discussion, Council Member Breeze stated that she would be voting against said resolution as it may overburden Public Safety staff and does not promote a business- friendly environment for businesses which are already paying for alcohol permits. After Council discussion concluded, reading was waived for said motion, which was APPROVED 4 -1 with Council Member Breeze dissenting, and Resolution No. 2008 -10 was thereby ADOPTED. 6. ALCOHOL USE IN CITY PARKS: Consideration of Recommendations by the Public Safety Department Regarding Alcohol Use in City Parks: 1. Staff Report: Director of Public Safety Bullard reviewed the contents of the Staff Report and responded to Council questions and comments. 2. Public Comments: a. Trish Luna expressed safety concerns about the Girl Scouts' use of Alicia Park given the alcohol problems in the park, and she noted her support for permitting. b. Maria Martinez, a neighbor to Alicia Park, reiterated safety concerns. c. Michael Martinez noted the dangerous situations in Alicia Park, and he expressed support for permitting of the consumption of alcohol in city parks. City of Rohnert Park CONCURRENT MEETINGS Minutes (4 of 9) January 8, 2008 for City Council /Community Development Coin mission/Rohnert Park Financing Authority 3. Council discussion /direction: Council discussion concluded with CONCURRENCE (1) to direct staff to prepare a draft ordinance for Council consideration, and (2) to hold a noticed public workshop on said matter, to include the posting of notices in all city parks announcing said workshop. 7. REQUEST FOR RECOGNITION OF FORMER PUBLIC SAFETY DIRECTOR ROBERT DENNETT: Consideration of Staff Recommendation Regarding a Request for Recognition of Former Public Safety Director Robert Dennett: 1. Staff Report: City Manager Donley reviewed the contents of the Staff Report. 2. Public Comments: None. 3. Council discussion /direction: Council CONCURRED to direct staff to make the necessary preparation to dedicate the Department of Public Safety Building's Community Conference Room in honor of Robert Dennett. 8. DEMANDS AGAINST THE CITY: Consideration of Proposed Amendments to Rohnert Park Municipal Code Chapter 2.44 Regarding Demands against the City: 1. Staff Report: Assistant City Attorney Atencio reviewed the contents of the Staff Report, and he responded to Council questions and comments. 2. Public Comments: None. 3. Ordinance for Introduction: 795 Amending Rohnert Park Municipal Code Chapter 2.44 Regarding Demands against the City Upon MOTION by Vice Mayor Stafford, seconded by Council Member Smith, and UNANIMOUSLY APPROVED, reading was waived and Ordinance No. 795 was INTRODUCED BY ROLL CALL VOTE. 9. COMMISSION /COMMITTEEBOARD APPOINTMENTS: 1. Council Action Regarding Nominations and Appointments for Terms Expired December 31, 2007 Mobile Home Park Rent Appeals Board 3 — two -year terms (expired 12/31/07) Lorna Blanc (Vidak- Martinez nomination) DEFERRED until 1/22/08 Council meeting Katherine Collins (Breeze nomination) REAPPOINTED by CONCURRENCE Barbara Utter (Smith nomination) REAPPOINTED by CONCURRENCE City of Rohnert Park CONCURRENT MEETINGS Minutes (5 of 9) January 8, 2008 for City Council /Community Development Commission/Rohnert Park Financing Authority Sister Cities Relations Committee Gordon Adam Cynthia Frazer Susan Harrow Tadao Kunishi Holly Melton Samantha Skinner 6 — two -year terms (expired 12/31/07) REAPPOINTED by CONCURRENCE REAPPOINTED by CONCURRENCE REAPPOINTED by CONCURRENCE REAPPOINTED by CONCURRENCE REAPPOINTED by CONCURRENCE REAPPOINTED by CONCURRENCE 2. Council Action Regarding One Vacancy on the Bicycle Advisory Committee: Bicycle Advisory Committee (Mayor Mackenzie nomination) 1 — two -year term (expires 12/31/08) DEFERRED until 1/22/08 Council meeting 10. CITY COUNCIL LIAISON AND COMMITTEE ASSIGNMENTS FOR YEAR 2008: Mayor's Appointments to City Council Liaison and Committee Assignments for 2008: Mayor Mackenzie explained his memorandum to the Council Members. Council discussion /direction /action: Council discussion concluded with the following action: Council CONCURRED with the proposed liaison assignments, to include (1) the elimination of a liaison to Sonoma County Tourism, and (2) the addition of a liaison to the Golf Course Oversight Committee. Furthermore, Council CONCURRED (1) with the proposed list of standing committees, (2) with the forwarding of Tribe, School District, and SSU issues to existing subcommittees, and (3) with the retention of the SSU Subcommittee. Council also CONCURRED (1) to eliminate all existing ad hoc subcommittees, and (2) to appoint a Development Agreement Negotiations Ad Hoc Subcommittee. Finally, Council CONCURRED (1) to submit their requests for liaison and committee assignments to staff by January 15, and (2) to direct City Manager Donley to draft a memorandum, for the Mayor's signature, to be provided to Council to aid in reviewing their interests. Mayor Mackenzie stated that said appointments will be made at the City Council meeting on January 22, 2008. 11. LETTERS TO LEGISLATIVE REPRESENTATIVES: Consideration of Letters to Assemblymember Jared Huffman and Senator Carole Migden Regarding Proposed Legislation For 2008: Mayor Mackenzie reviewed the contents of the proposed letters. Council discussion/direction/action: FOR THE RECORD, Council Member Breeze stated that she cannot support the proposed letters, with the statements about the implementation of voter - approved marijuana use for medicinal purposes, unless they include language about the state working with the federal government for clarity on said matter. A MOTION was made by Council Member Smith, seconded by Council Member Vidak- Martinez, to direct staff to send the letters as written. Said motion was APPROVED 4 -1 with Council Member Breeze dissenting. 12. LETTER OF SUPPORT FOR SOLAR SONOMA COUNTY: Consideration of a Letter of Support for Santa Rosa's Application for a Solar American Cities 2008 Grant: City Manager Donley and Mayor Mackenzie reviewed the contents of the proposed letter. City of Rohnert Park CONCURRENT MEETINGS Minutes (6 of 9) January 8 2008 for City Council /Community Development Commission / Rohnert Park Financing Authority Council discussion /direction /action: A MOTION was made by Council Member Smith, seconded by Vice Mayor Stafford, to direct staff to send the letters as written. Said motion was UNANIMOUSLY APPROVED. 13. COUNCIL COMMITTEE AND /OR OTHER REPORTS: Mayor Mackenzie explained the change in the agenda format for "Council Committee and /or Other Reports." 1. Sonoma County Waste Management Agency meeting, 1 1/28: Council Member Smith provided a brief report. 2. Parks, Recreation & Open Space Committee meeting, 11/28: Vice Mayor Stafford provided a brief report. Council CONCURRED to agendize the matter of Community Gardens prior to the submission of the PROS report by approximately March, 2008. Mayor Mackenzie left the Council chambers at 8:45 p.m. and returned at 8:49 p.m. 3. Corridor Concept Plans Coinlnunity Workshop, 12/5: Council Member Vidak- Martinez provided a brief report. 4. Tribal Council Ad Hoc Subcommittee meeting, 12/6: Council Member Vidak- Martinez provided a brief report, and she DISTRIBUTED the newsletter of the Federated Indians of Graton Rancheria. 5. Creeks Master Plan Subcommittee meeting, 12/12: Mayor Mackenzie and Council Member Breeze provided a brief report. 6. General Plan Steering Committee meeting, 12/13: Council Member Vidak- Martinez provided a brief report. 7. Sonoma County Agricultural Preservation and Open Space District Advisory Committee meeting, 12/13: Council Member Smith provided a brief report. S. Santa Rosa Plain Conservation Strategy Implementation Committee (California Tiger Salamander) meeting, 12/19: Mayor Mackenzie provided a brief report. 9. Other informational reports: Council Member Smith: 50"' Anniversary Party of First Home in Rohnert Park, 11/30; Grand Opening of Hampton Inn, 12/5; North Bay Economic Insight, Winter 2007, 12/13; 47"' Annual Moosefeed Luncheon, 12/14; Spirit of Sonoma County Awards Luncheon, 11/29. Other, if any: None. Council Member Breeze: 501" Anniversary Party of First Home in Rohnert Park, 11/30. Other, if any: Council Member Breeze noted her attendance at the Public Safety Open House. Council Member Vidak- Martinez: Tour of Sonoma State University Green Center, 12/17. Other, if any: Council Member Vidak- Martinez noted a meeting with Cotati - Rohnert Park School District Superintendent, Barbara Vrankovich, and City Manager Donley. City of Rohnert Park CONCURRENT MEETINGS Minutes (7 of 9) January 8, 2008 for City Council /Community Development Commission /Rohnert Park Financing Authority Vice -Mayor Stafford: 50`x' Anniversary Party of First Home in Rol-inert Park, 11/30; Grand Opening of Hampton Inn, 12/5; Tour of Sonoma State University Green Center, 12/17. Other, if any: None. Mayor Mackenzie: North Bay Economic Insight, Winter 2007, 12/13. Other, if any: None. F[lliZ�J�� liJ�iC�711y [�]�f_.� Raising Golden Gate Bridge toll to fund Doyle Drive upgrade: Vice Mayor Stafford called attention to a letter from Joann Sanders regarding the Doyle Drive /toll matter, and Mayor Mackenzie expressed an interest in AGENDIZING said item. North Coast Railroad Authority (NCRA) amicus support: Council Member Smith raised said topic regarding NCRA, and Mayor Mackenzie DIRECTED STAFF to note said matter for the next Mayors' & Councilmembers' meeting. 15. MATTERS FROM /FOR COUNCIL: 1. Calendar of Events: Document provided in Council agenda packets. 2. City Council Agenda Forecast: Document provided in Council agenda packets. Council CONCURRED to commence the meeting of January 22, 2008 at 4:00 p.m. 3. 2008 Sonoma County Mayor's Challenge for Blood Donations, 1 /1- 1/31/08: Mayor Mackenzie REQUESTED that city staff be informed of said event. 4. Other informational items, if any: a. Recognizing citizens who put Rohnert Park in the spotlight: Mayor Mackenzie suggested such recognition, and he recommended Scott Weaver for his holiday lights display on Cielo Court and /or Sherie Almond and United Parcel Service for use of a ZIP car to deliver packages during the holidays. b. Sonoma Mountain Village Art & Wine Festival, September 20, 2008: Vice Mayor Stafford ANNOUNCED said event. c. Commendation for City employee efforts regarding budget issues: Vice Mayor Stafford expressed her gratitude for the efforts of City employees in resolving budget issues during negotiations. 16. CITY MANAGER'S /CITY ATTORNEY'S REPORTS: [Taken out of agenda order] 1. Other informational items, if any: Considered earlier in the meeting. 17. PUBLIC COMMENTS: None. ADJOURNMENT: Mayor Mackenzie adjourned the City Council meeting at 9:21 p.m. to consecutively and separately convene the meetings of the Community Development Commission and the Rohnert Park Financing Authority. City of Rohnert Park CONCURRENT MEETINGS Minutes (8 of 9) January 8, 2008 for City Council /Community Development Commission /Rohnert Park Financing Authority MINUTES FOR THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Tuesday, January 8, 2008 Call to Order: 9:21 p.m. Roll Call: Breeze, Smith, Stafford, Vidak - Martinez, Mackenzie Also present: Executive Director Donley, Assistant General Counsel Atencio, and Assistant Executive Director Schwarz Unscheduled public appearances: None. 1. CDC CONSENT CALENDAR: Approval of Meeting Minutes for: CDC Portion of Regular Concurrent Meetings — December 11, 2007 2. Approval of CDC Bills /Demands for Payment in the amount of $582,224.95 3. CDC Resolutions for Adoption: 2008 -01 Rescinding Resolution Nos. 2007 -22 And 2007 -26 and Authorizing and Approving Agreement for Purchase and Sale of Real Property Known as 100 Avram Avenue, Rohnert Park, California (Assessor's Parcel Number 143- 380 -022) 2008 -02 Rescinding Resolution Nos. 2007 -23 And 2007 -27 and Authorizing and Approving Agreement for Purchase and Sale of Real Property Known as 120 Avram Avenue, Rohnert Park, California (Assessor's Parcel Number 143- 061 -052) 2008 -03 Acknowledging the Completion and Submission of the Annual State Controller's Report, Statement of Indebtedness Report and the California Housing and Community Development Report from the Community Development Commission to Supplement the Annual Redevelopment Report for Fiscal Year Ending June 30, 2007 A MOTION was made by Commissioner Smith, seconded by Vice Chair Stafford, to approve the Consent Calendar. After the motion, reading was waived, and the CDC Consent Calendar, as outlined in the agenda, was UNANIMOUSLY APPROVED. 3. ADJOURNMENT: There being no further business, Chairperson Mackenzie adjourned the CDC meeting at 9:22 p.m. City of Rohnert Park CONCURRENT MEETINGS Minutes (9 of 9) January 8, 2008 for City Council /Community Development Commission / Rohnert Park Financing Authority MINUTES FOR THE ROHNERT PARK FINANCING AUTHORITY Tuesday, January 8, 2008 Call to Order: 9:22 p.m. Roll Call: Breeze, Smith, Stafford, Vidak - Martinez, Mackenzie Also present: Executive Director Donley, Assistant General Counsel Atencio, and Assistant Executive Director Schwarz Unscheduled public appearances: None. 1. RPFA CONSENT CALENDAR: 1. Approval of Minutes for: RPFA Portion of Regular Concurrent Meetings — December 11, 2007 A MOTION was made by Member Breeze, seconded by Vice Chair Stafford, to approve the RPFA Consent Calendar. After the motion, reading was waived, and the RPFA Consent Calendar, as outlined in the agenda, was UNANIMOUSLY APPROVED. 2. ADJOURNMENT: There being no further business, Chairperson Mackenzie adjourned the meeting of the RPFA at 9:24 p.m. Katy Leonard Certified Shorthand Reporter C.S.R. 11599 *(Minutes written in absentia) Jake Mackenzie Mayor City of Rohnert Park CITY OF ROHNERT PARK BILLS FOR APPROVAL January 22, 2008 Dated January 10 - 16, 2008 Council: X Miscellaneous Communications Agenda: 1122148 X 1/16/08 -TG Copy to: $3,915,653.58 TOTAL $3,915,653.58 Ogg NOR RESO. NO.._ 0 Council, Miscellaneous C,0m,, un cations xi en a ZL o Q ® t ©: `.opy ta: xi TQJ0` 0 o x 3 � o 0 � N a o CA . ° �n U o 0 � lci 0 aoi bn U cd v � a. a CA 0 ° xi 0 A �rA• v O .i N M U :� rn n A, H O M u V 0 !� to CIS O U b oa tq 03 wc:3 ci rn , �L 3 a� � ° r ao > �C)" 0 0 w � `� o q ° o C- s 01 Cq (A .-+ rA O z 3� C O � a r. 44 O a w H ° V) U t° 0 0 N U 0 o o U - w C3 3 >, U H o Cd � w Ocif z O o 3~ ; cl ¢ �D 3 V) -rs 0 o a� O0 o � ° Cj V1 o ° bb V Q to o o N C'5 W W W 0 W r� �-,zj Ogg NOR RESO. NO.._ 0 Council, Miscellaneous C,0m,, un cations xi en a ZL o Q ® t ©: `.opy ta: xi TQJ0` 0 3 a o CA o � 0 b v � a. a CA ° xi 0 A U :� A U O �U a �0 ,.0 0 ci Q W � a A h „o � a r. 44 O a w ° T CIS t° °a o cd 2-, w U H v U v x i RESOLUTION NO. 2008 -12 RESO. NO. 2008 -12 Council: X Miscellaneous _Communications Agenda: 1122108 X 1116108 -TG Copy to: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROIINERT PARK REJECTING THE GOVERNMENT TORT CLAIM OF DAVID A. CLARK (Alleged Police Action] BE IT RESOLVED by the City Council of the City of Rohnert Park that that Claim for alleged damages dated December 20, 2007 and received December 20, 2007 is hereby rejected. DULY AND REGULARLY ADOPTED this 22 "d day of January. CITY OF ROHNERT PARK Jake Mackenzie, Mayor ATTEST: Judy Hauff, City Clerk Ref: Claim No. 2007 -26 RESOLUTION NO. 2008 -13 RESO. NO. 2008-13 Council: X Miscellaneous Communications Agenda: 1122/08 X 1116108 -TG Copy to: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK REJECTING THE CLAIM OF Nancy Newman [Fall from Alleged Faulty Sidewalk] BE IT RESOLVED by the City Council of the City of Rohnert Park that that Claim for alleged damages _dated December 10, 2007 and received December 18, 2007 is hereby rejected. DULY AND REGULARLY ADOPTED this 22 "d day of January. 2008. CITY OF ROHNERT PARK Jake Mackenzie, Mayor ATTEST: Judy Hauff, City Clerk Ref: Claim No. 2007 -25 Meeting Date: Department: Submitted By: Submittal Date Agenda Title CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT RESO. NO. 2008 -14 Council: X Miscellaneous Communications Agenda: 1122108 X 1/16/08 -tg Copy to: January 22, 2008 Community Development Department Brian Goodman, Interim Community Development Assistant January 8, 2008 Resolution of the City of Rohnert Park Electing to Receive a Portion of the Tax Increments Pursuant to Health and Safety Code Sections 33607.7 and 33607.5 Requested Council Action: Approve Resolution of the City of Rohnert Park Electing to Receive a Portion of the Tax Increments Pursuant to Health and Safety Code Sections 33607.7 and 33607.5 Summary: The City Council adopted Resolution 2007 -04 on January 8, 2007 to elect to receive a portion of the Tax Increments Pursuant to Health and Safety Code Sections 33607.7 and 33607.5. This Resolution is to clarify the City Council's intention to elect to receive a portion of the tax increments for all future years that the CDC receives tax increments from the Project Area. The following staff report accompanied the previously adopted Resolution 2007 -04. Section 33333.6 of the California Community Redevelopment Law (Health and Safety Code Section 33000 et seq.) provides, in part, that a redevelopment plan adopted on or before December 31, 1993, may be amended to eliminate the time limit on the establishment of loans, advances, and indebtedness. On May 9, 2006, the City Council approved Ordinance No. 758 which provided in part for the elimination of the time limit on the establishment of loans, advances, and indebtedness that was contained in the Redevelopment Plan for the Rohnert Park Redevelopment Project. Section 33607.7 of the Health and Safety Code provides that if a redevelopment plan is amended to increase or eliminate the time limit on the establishing of loans, advances, and indebtedness established pursuant to Section 33333.6, and an agreement was not entered into by the agency and the taxing entity prior to January 1, 1994, that requires payments to the taxing entity, the agency shall pay to such affected taxing entity the amounts required pursuant to Section 33607.5 (statutory pass- through payments). Ordinance No. 758 triggered the statutory pass - through payments requirement for the City of Rohnert Park Redevelopment Project Area (the "Project Area "). The statutory pass - through payments commence in the first fiscal year following the fiscal year in which the limitation would have taken effect without the amendment, and continuing until termination of the redevelopment plan. The payments are based on an adjusted base year value. In the case of the Rohnert Park Redevelopment Project, the adjusted base year value will be established in 2007 (the year the limit would have taken effect in the absence of the May 2006 amendment), and statutory pass- through payments to those entities that do not already have an existing agreement with the CDC will commence in fiscal year 2008 -09 based on that adjusted base year value. Section, 33607.5(b) of the Health and Safety Code requires the CDC to pay to the affected taxing entities an amont equal to 25 percent of the tax increments received by the CDC after the amount required to be deposited in the Low and Moderate Income Housing Fund has been deducted. The CDC has fiscal mitigation agreements with the County of Sonoma, the County Library District and the Cotati/Rohnert Park Unified School District. These agencies will continue to collect tax increment revenue pursuant to their respective agreements and therefore are not eligible for the new statutory payments. Several taxing agencies are eligible for the statutory payments, including: Sonoma County Water, Spring Lake Park/SCWA, Zone I Laguna -Mark Water, Marin/Sonoma. Mosquito & Vector Control District, Bay Area Air Quality Management District, Sotoyome Resource Conservation District, Bellevue Union Elementary School District, Santa Rosa City High School District, Sonoma County Junior College, School Service Administration, and the City of Rohnert Park General Fund. As the community which adopted the redevelopment project area, the City is entitled to receive its statutory pass - through payments. In order to receive these payments, the City must formally elect to receive its share of the statutory pass through payments (the "City Election "). Based on the current distribution of property taxes in the Project Area, the City General Fund would receive statutory payments based on its share of the general tax levy, equal to approximately 14.239 % of the tax increment revenue received by the CDC (to be calculated based on the adjusted base year value) after housing set aside deposits. In fiscal year 2008 -09 (when the statutory payments commence) the City is anticipated to collect approximately $20,000, an amount that will increase in the ensuing years. In total, the redevelopment consultant estimates that the City's pass - through payments could total approximately $5.9 million cumulatively during the remaining life of the redevelopment plan. This amount would have been allocated to the CDC if the debt incurrence limit had not been eliminated. The City has the authority to provide the pass - through payments received by the City back to the CDC for redevelopment purposes should it desire. Attached is a resolution for consideration by the City Council which provides the City Election to receive its statutory pass - through payments from the Project Area tax increment revenues. Staff recommends the City Council approve the enclosed Resolution electing to receive a portion of the tax increment for all future years that the CDC receives tax increments from the Project Area pursuant to Health and Safety Code Sections 33607.7 and 33607.5. Enclosures: - Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: Consent Item ( ) Regular Time Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council A,94( ) City Comments: l e� city Manager's Signature: Date: RESOLUTION NO. 2008-14 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, CALIFORNIA ELECTING TO RECEIVE A PORTION OF THE TAX INCREMENTS PURSUANT TO HEALTH AND SAFETY CODE SECTIONS 33607.7 AND 33607.5 WHEREAS, the City Council of the City of Rohnert Park (the "City Council ") adopted Ordinance No. 479 on July 14, 1987, Ordinance No. 646 on January 26, 1999, Ordinance No. 758 on May 9, 2006, and Ordinance No. 770 on November 28, 2006, approving, adopting and amending the Redevelopment Plan (the "Redevelopment Plan ") for the Rohnert Park Redevelopment Project (the "Redevelopment Project "); and WHEREAS, the Community Development Commission of the City of Rohnert Park (the "CDC ") is vested with the responsibility to carry out the Redevelopment Plan in the City of Rohnert Park; and WHEREAS, the Section 33333.6 of the California Community Redevelopment Law (Health and Safety Code Section 33000 et seq.) provides, in part, that on or after January 1, 2002, a redevelopment plan adopted on or before December 31, 1993, may be amended to eliminate the time limit on the establishment of loans, advances, and indebtedness that was previously required by that section prior to January 1, 2002; and WHEREAS, Section 33607.7 of the Health and Safety Code provides, in part, that if a redevelopment plan adopted prior to January 1, 1994, is amended to increase or eliminate the time limit on the establishing of loans, advances, and indebtedness established pursuant to Section 33333.6, and an agreement was not entered into by the agency and the taxing entity prior to January 1, 1994, that requires payments to the taxing entity, the agency shall pay to such affected taxing entity the amounts required pursuant to subdivisions (b), (c), (d), and (e) of Section 33607.5; and WHEREAS, Section 33607.5(b) of the Health and Safety Code provides that in any fiscal year in which a redevelopment agency receives tax increments, the community that has adopted the redevelopment project area may elect to receive, and the agency shall pay to it, an amount equal to the community's proportionate share of 25 percent of the tax increments received by the agency after the amount required to be deposited in the Low and Moderate Income Housing Fund has been deducted (the "City Election "); and WHEREAS, the City Council desires to receive the City Election for each fiscal year of the Redevelopment Project in which the Agency receives tax increments; WHEREAS, the intent of this Resolution is to clarify City Council Resolution 2007 -04, to affirm that the City Council elects to receive tax increments from the Project Area for all future years that the CDC receives tax increments from the Redevelopment Project Area. NOW, THEREFORE, THE .CITY COUNCIL OF THE CITY OF ROHNERT PARK DOES HEREBY RESOLVE AS FOLLOWS: Section 1. The Council hereby elects to receive the City Election for each fiscal year of the Redevelopment Project in which the Agency receives tax increments from the Redevelopment Project Area Section 2. The City Clerk is hereby directed and authorized to transmit a copy of this resolution to the Executive Director of the CDC and to the tax collector of Sonoma County. DULY AND REGULARLY ADOPTED this 22nd day of January, 2008. ATTEST: City Clerk CITY OF ROHNERT PARK 2 Mayor Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4'h Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates Agenda Packets distributed to City Council and Agendas posted /distributed/mai led on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 (This section for City Clerk Use Only) RESO. NO. 2008-15 Council: X T _ Miscellaneous Communications Agenda: 1122108 X 1/16/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: January 22, 2008 Department: Human Resources Submitted By: Dan Schwarz, Assistant City Manager (Name & Title) Submittal Date: January 16, 2008 Agenda Title: A Resolution of the City Council of Rohnert Park Approving Job Description and Salary Range for Public Works Manager and Authorizing Recruitment for the Position Requested Council Action: Approve attached resolution. Summary: The attached resolution would re- establish the position of Public Works Manager, modifying its job description and salary range. If approved, the Public Works Manager will be part of the Management Unit. It is proposed that the position be placed on salary range 94M ($7,427 — 9,027 monthly). The Human Resources Dept. conducted a comparison study for the position using the criteria set forth in the most recent Outline of Certain Conditions of Employment — Fringe Benefits, And Salary Adjustments for the Management Unit and found salary range 94M to meet the test for market competitiveness. Human Resources analyzed the other position within this range, the Deputy City Engineer, and found that position also to be competitive in the market. For budget purposes, there will be no change to Salary Range 94M for the life of the current Outline (through Fiscal Year 2008 -09). Recruitment of a Public Works Manager is the first step in restructuring of the Department of Public Works as directed by the Council. This restructuring includes leaving vacant a Public Works Services Supervisor position (made vacant by a retirement). The savings realized by this vacancy will be applied to the Public Works Manager position. In total, all but 14% of this position will be funded from sources other than the General Fund (water, sewer, and street funds). Enclosures: Draft Job Description, Draft Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (4 Consent Item ( ) Regular Time Approval O Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination b Council ( ) City Comments: + I City Manager's Signature: Date: l `� (Revised 062806) JH- S:05 -b RESOLUTION NO. 2008-15 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING A JOB DESCRIPTION AND SALARY RANGE FOR PUBLIC WORKS MANAGER AND AUTHORIZING A RECRUITMENT WHEREAS, Human Resources Department staff has reviewed the workload of the Department of Public Works and has determined a need for a manager in that area; and WHEREAS, this position will be funded from appropriate charges to water, sewer, and street funds, as well as the General Fund; and WHEREAS, staff has developed a Public Works Manager job description; and WHEREAS, the City Manager, as the Personnel Officer, recommends the position be designated as an exempt, miscellaneous, unrepresented employee in the Management Unit, report to the City Manager or his designee, and be placed at the following salary range and rate: Position Range Monthly Salary Public Works Manager 94M $7,427 — 9,027 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the job description and salary range for Public Works Manager is approved and that the City Manager (Personnel Officer) or designee is authorized to initiate a recruitment for the position. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 22"d day of January 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk City of Rohnert Park PUBLIC WORKS MANAGER DEFINITION Oversees and supervises the operation, maintenance, and repair programs and projects of the City's public works activities, including parks, streets, trees, sewer, equipment repair shop, general services, special projects, and the City's water system operations; performs other duties as required. DISTINGUISHING CHARACTERISTICS The Public Works Manager is a management position in the City's public works general services and water system operations. The incumbent is responsible for managing staff engaged in the maintenance and repair of the City's public works, parks, water system, and related facilities. The position is distinguished from the other supervisory positions in that the Public Works Manager has program and project responsibility whereas other supervisory positions in Public Works are responsible for on- going, daily maintenance and repair activities. SUPERVISION RECEIVED /EXERCISED Direction is provided by the City Manager or his /her designee. Supervisory responsibilities entail direction over first line supervisory, operational, and maintenance personnel in public works - related activities. ESSENTIAL DUTIES • Plans projects, prepares and administers contracts, processes and approves purchase and work requests, inspects City facilities and reviews work of employees involved in a variety of public works - related activities • Responds to citizen's requests, complaints, and provides customer service • Selects, supervises, trains, and evaluates staff • Maintains records and prepares reports • Provides information for the planning, coordinating, and overseeing of special construction projects • Supervises office activities, including personnel transactions • Monitors work of staff through supervisors in the maintenance and repair of streets, parks, City buildings, operation and maintenance of water and sewer Systems, equipment purchasing and maintenance, City's tree program, and on special projects • Prepares and monitors department's budget • Inspects work projects in progress and upon completion • Provides emergency response for public works • Directs maintenance and repair of street and street drainage • Performs special projects City of Rohnert Park Public Works Manager Page 2 of 3 Pages • Represents the Public Works Department at various meetings • Acts as a Disaster Service Worker in the event of an emergency in the City. QUALIFICATIONS Experience /Education: Sufficient experience and education to supervise the maintenance and repair activities of the City's public works and water system facilities. A typical way of obtaining the required qualifications is to possess: • Equivalent of a Bachelor's Degree in Public Administration, Civil Engineering or a closely - related field from an accredited college or university and • Five years experience in the supervision of public works and public facilities maintenance programs Knowledge of: • Thorough knowledge of methods, equipment, materials, and safe work practices involved in public works, streets, street drainage, and water facilities • Types and level of maintenance and repair functions generally performed in public works and water system operations and maintenance • Considerable knowledge of utility systems and procedures • Occupational hazards and standard safety precautions • Principles of organization, administration, budget, and personnel management • Some knowledge of computer systems is highly desirable Skill to: • Use spreadsheets and word processing software pages, organize data and materials and prepare reports and documents Ability to: • Analyze problems and find acceptable solutions • Plan, organize and implement maintenance and repair programs for public works, including field and water operations • Follow and direct others to follow safe work practices • Maintain proper records and reports • Communicate clearly and concisely, orally and in writing • Establish and maintain cooperative working relationships • Select, supervise, train,, and evaluate the work of others City of Rohnert Park Public Works Manager Page 3 of 3 Pages • Meet deadlines and legal requirements • Learn and apply new technology License /Certificate: • Possession of a Class C California driver's license by date of appointment Working Conditions: Position requires prolonged sitting, standing, walking on level and slippery surfaces, reaching, twisting, turning, kneeling, bending, stooping, squatting, grasping, and making repetitive hand movement in the performance of daily duties. The position also requires both near and far vision when inspecting and overseeing work projects and special assignments. Additionally, the incumbent may be required to work in all weather conditions including wet, hot, and cold. The incumbent inspects areas involved in the use of cleaning and lubricating chemicals and ingredients exposing the employee to fumes, dust, and air contaminants which may cause eye and skin irritation. The nature of the work also requires the incumbent to inspect areas involved in the use of power and noise producing tools and equipment, in driving motorized vehicles and heavy equipment, and in working in heavy vehicle traffic conditions which exposes he employee to load noises and hectic traffic conditions. FLSA: Exempt Employee Unit: Management Unit Approved By: City Council Date Approved: January 22, 2008 i. ,r ': -.> st1: `.•n; „ t;:: t.::nc). ... _,� %f 1�.t iUI. �a;: i z 06 O O N O T cU .O N N W a Q Q j W Cr Z Q a � z c O Y U. � v 0 C O G Y Y U T U 3 H � N = W I T Q � Miscellaneous � � —°o 3 °— Communications c a '' ° a Agenda p Q o ? ., = p a, t oPY to: v p n N T OPY to: 41 v °1n Y v ° 3 0 L CL >+ f... ` 1 �° Cr m -FU tto > L L o o 3— o O co v a a > �+ m Qi (U �' N N I Y Q m O y 3 vl N� E= O N Q O 2 N c a o f 4J N Y L I d � V Y E Q- N (6 H d C p -p of `^ 7 x 4l a „ W 0 u 0 N N _ L 4- 00 CL C O 3 L Z Gi > O .� Y j U- O `^zF- W w U U ' tD a•1 U O� Uj d Q V O W S W N = N— N U Y � a S > t- = d4 C on 7 o y° w o c N o W= V OU Z J CO l.L W �3 3 N m N s N ° O U� O z z ~ 5 o> i N �' o N T 3 v U Da U i N > O O O U 4�, U O O U at: > N > @ m Q C (U L ro _= to V O O _ Q CU vNi N a t O U 0 va _• i O O U_ a-+ s •� C QJ S C 0 GJ O z W 3 c o4 N Ca N O E i p L ca O UA i Y o L 0 3 i c `° •- •� E v J LL- O t6� LO -t.4 O a > N U v L � U a4 (6 3 O +_ L (U w a, *' a � cc: Q n C i Y v' a Y N U Q. C N L { Q w > cc o L o C (ID m O N 0 3 Y U N N v> > C O > N tU V L U v Q a O C N E i k1 u. v o v s E L O cc is t a� E .� •� s ,� m O 3 O c0 O .. O O T (U C Ca d w 'y N 3 C 0 Z 11 O U UD d4 •Oj L L N N L i L, > ti> cU x `E c F L> �o `a 0 3 a, N =5 w L � W E vvi W o n a�i cCV W O F W 4ai O �_ W v W 3 L k# Z O: Z > m _ c2 a � a� , 3 -= L o m CO 06 O O N O T cU .O N N W a Q Q j W Cr Z Q a � z c O Y U. � v 0 C O G Y Y U T U 3 H � N = W I T Q � January 10, 2008 Honorable Mayor Jake Mackenzie City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 Dear Mayor Mackenzie, Mo I � 9 C ���xcr�%tcat��nf S ON O MA4gZNCOU.N.TY ITEM NO. 3.4 Council: X Miscellaneous Communications Agenda: 1122108 X 1/16108 -TG Copy to: The Project Graduation Committee for Rancho Cotate High School, Tech High, El Camino and Phoenix High Schools is currently planning for another successful all night, drug and alcohol free graduation party on June 6, 2008. I know from having served on Cotati's City Council that there are very few things a Council can take an action on for the youth of today that can have long - lasting impressions without a fiscal impact to the City's budget. We feel very strongly that our non - profit and its cause is one of those very worthy endeavors. The Rohnert Park City Council has generously waived the Sports Center fee each year of this event and we are hoping you will do so again this year. If you would like me to attend your next Council meeting on January 22, 2008, please call me at 664 -0598 and let me know. We welcome having any councilmember attend the event to see how successful it is. If you would like to approve this request and confirm via mail, please send your reply to the following address: Rancho Cotate High School Project Graduation P.O. Box 702 Cotati, CA 94928 From the over 400 children who attend each year and the volunteer parents and teachers who assist in creating this event, we thank you in advance. Sincerely, John A. Dell'Osso President Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4t' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date • Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Mondays prior to Council meeting date • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date • Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only} ITEM NO.4 Council: X Miscellaneous Communications Agenda: 1122108 X 1116108 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Department: Submitted By: Submittal Date: Agenda Title: Requested Council Action: January 22, 2008 Public Safety David Frazer, Interim Commander Daniel Adam, Public Safety Officer / Fire Inspector January 8, 2008 Public Safety Fire Bay Re- Alignment project; Change of scope To approve reallocating funding from the proposed West side fire station to the Fire Bay Re- Alignment project to complete the office space and living quarters expansion. EXECUTIVE SUMMARY: The Department of Public Safety has identified the need to modify the scope and intent of the current Main Public Safety Station "Fire Bay Re- Alignment" project. The Department has evaluated the original intent, project funding and overall needs of the fire services response requirements. We recommend expanding the project to include the construction of a "Complete Fire Station Expansion" to include office space and living quarters for a future staffed fire station. We recommend the deferment of developing the "West" side fire station pending the future development of the Northwest Specific Plan Area, and the Casino. BACKGROUND: The original Public Safety Fire Bay Re- Alignment project was developed with the City of Rohnert Park Community Development Commission. The base funding of $2,000,000.00 was allocated from the redevelopment bond fund. Additionally, the 1999 tax allocation bond funds of $400,000.00 were allocated. The original objective of the project was to construct new fire bays attached to the Main Public Safety Building at 500 City Center Drive. The existing building currently has one fire bay facing into the rear parking lot. The intent of the project was to allow for the relocation of public safety vehicles and equipment from Station #3 (435 Southwest Blvd). This will allow for the redevelopment of the Southwest Station site. In addition, the project will reconfigure the vehicle ingress and egress of emergency vehicles to allow City Center Drive to be pedestrian friendly and enable the closure of City Center Drive for special events (Farmer's Markets, Street Fairs, Holiday Tree Lighting Celebration, etc.). Fire Station #3 currently houses a reserve fire engine, mobile air truck, and an urban search and rescue vehicle. It is anticipated the station will be decommissioned due to seismic structural stability requirements and the equipment will need to be relocated. It is the intention of reconfiguring the main station fire bays to access Rohnert Park Expressway for routine and emergency traffic. This will allow City Center Drive / City Plaza to become a safer pedestrian accessible area. The timeline for completion of this project was to coincide with the completion of the City Center Square /Courtyard area to the west of the Main Public Safety Building. The City of Rohnert Park commissioned the request for proposals to contract with an Architect to design the Fire bay addition. Glass Architects was selected to design the project on July 25''', 2007. They prepared rough design drawings and provided cost estimates for the project. The total project costs were estimated at $4,614,667.00. These projected costs did not include office space and living quarters. The cost estimates exceeded the budgeted funds by $2.6 million. EVALUATION OF PROJECT SCOPE: The Department of Public Safety Design team met with the City Planning Department, City Engineering Department, and other involved persons to discuss the viability of this project. We determined there is still a need to complete the project to meet the original goals. The Planning Department provided new detailed projections on future growth, current project status, and estimated probable development in the specific planning areas and possible infill projects. Public Safety command staff has evaluated the anticipated future growth areas to include; the proposed change of use of the "Agilent" site to the Sonoma Mountain Village, the annexation and development of the University District, the Southeast Specific Plan area, and displacement of the Northwest Specific Plan area housing by the proposed casino project. Sonoma Mountain Village's proposed approximately 1,900 units places a substantial burden on the City's fire services. A West Side Station would not provide adequate coverage for Sonoma Mountain Village and lack of fire coverage would limit the potential development of the project until sufficient services could be developed and staffed. REASSESMENT OF THE PROJECT: The Department of Public Safety has reassessed the timeline of constructing the West Side Public Safety Facility and reallocating funding toward the expansion of the Main Station Fire Bay Re- Alignment to a "Complete Fire Station Expansion ". The Department has determined the expansion of the Main Station will better serve the citizens of Rohnert Park by increasing overall response times to emergencies, providing for future development without delays, and allowing for the immediate relocation of equipment. The Fire Division has assessed our average response time responding to emergency calls. For the year of 2007 we averaged 4 minutes, 25 seconds from the time of the original call until the first emergency vehicle arrived on the scene. We completed an analysis of average response times throughout the City of Rohnert Park. We responded to 56% of calls in fewer than 4 minutes, 34% within 4 to 5 minutes and 10% in excess of 5 minutes. (See attached "2007 Emergency Response times" map) The City of Rohnert Park staffs two Fire Stations. Station #2 is located on the north end of town (5200 Country Club Drive). Station #4 is located on the south end of town (1316 Maurice Ave). (See attached "Existing Fire Station Coverage" map). The main station located at 500 City Center Drive is not currently staffed full time. We have one reserve Type 1 engine in the existing fire bay. The engine may be staffed during office hours (7:00 — 5:00, M -F) if personnel are available to respond. The addition of the proposed Main Station expansion will allow emergency vehicles to respond more efficiently and safely, reducing response time to emergencies. Specifically, we will be able to reduce our average response time to the west side of the City. With the eventual fulltime staffing of the main station we will be able to reduce our average response time below 4 minutes overall and significantly reduce 4 - 5 minute response times. We will decrease the second arriving emergency vehicles response time and provide for a full first alarm assignment as outlined and recommended by the National Fire Protection Association standard 1710. The downtown Commercial area east of US 101, A, B, and C sections generate more than 50% of our emergency calls for service, essentially the "core of the city ". In recent years, these sections also have shown an increase in major fire losses. The response times to these areas will be significantly lowered with the main fire station response. (See "Proposed Fire Station Coverage" map) The new developments planned for the Sonoma Mountain Village, the University District, and Southeast Specific Plan area are anticipated to create an increase in calls for service in the City of Rohnert Park. These developments are proposing multistory mixed use occupancies and possible development of mid - rise and high rise buildings. These developments will require the response of a staffed ladder truck for rescue and fire suppression. These developments will be served with future staffing and response from the Main station. The Department of Public Safety will require interior vehicle parking. The Department currently and in the near future needs a minimum of 6 apparatus parking spaces. It is also anticipated we will have the need for 2 additional spaces to support the purchase of future emergency vehicle equipment. We are planning on transferring the existing equipment from Station #3 (435 Southwest Blvd), moving several apparatus that are currently stored outside, and the future purchase of a 100' ladder truck to the new fire bays at main station. The City has not received any formal applications for the development of the Northwest Specific plan area and the Indian casino is currently under environmental review. We will be able to provide faster response times to the west side of US 101 with the addition to the Main station. In the future as development agreements are completed and possible contracts for service coverage are negotiated, we will need to reassess the timeline of the West Side Public Safety Facility. RECOMMENDED ACTION: The Department of Public Safety recommends the City of Rohnert Park proceed with designing a complete Fire Bay addition with complete office and living quarters. We are currently in contract with Glass Architects to design the project. We recommend completing a revised schematic building design to include a full build out of the office and living quarters with interior furnishings, and an updated total cost estimate. Potential funding for the additional costs of this project are: Community Development Commission (CDC), Public Facilities Financing Plan (PFFP), and Tribal MOU funds. This station can be developed solely with CDC and PFFP funds; however, the City should continue to evaluate the impacts of the proposed casino and request appropriate funding for the casino's impacts for construction of the main station and the purchase of a ladder truck. Sufficient funding to staff the station would require the build - out of the General Plan and Sonoma Mountain Village. Once these projects have moved forward, staff will present staffing options. Failure to move forward in a timely manner to construct an additional station may result in limiting the development in the General Plan and Sonoma Mountain Village. Enclosures: 1. (5) Fire response map sheets, charts; data sheets. CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item k{k Regular Time Approval O Public Hearing Required ( ) Not Recommended {) Submitted with Comment O Policy Determination by Council (fi ) City Comments: ty Manager's Signature: Date: (Revised 010507) JH:TG- S:05 -b 2007 EMEGENCY RESPONSE TIMES (AVERAGE BY DISTRICTS) s E EXISTING FIRE STATION COVERAGE PROPOSED FIRE STATION COVERAGE SPECIFIC PLAN OVERLAY - PROPOSED 4 t WeY*YiG ARK & ' J�6 F1tS7�eC f:+ffhf' i iatt 'y ESN dyU:Y6y+1k-i�� CFA L E p + NYf{ab Nd i "Peo" wdell CA '�" }^� {fi4 gCiC {tuA� C fArfi R'.e 4 t WeY*YiG ARK & ' J�6 F1tS7�eC f:+ffhf' i iatt 'y ESN dyU:Y6y+1k-i�� x'tw'¢t t L .? b Canon Manor Specific glen 4 t WeY*YiG ARK & ' J�6 F1tS7�eC f:+ffhf' i iatt 'y ESN E �ggg5 v' E S N �W N N d � N m F U _w t W- cot)(7 m � M1 O O L rN„ M +r. J � U s� � C C d UMO) N Z W ¢ u V N 5W � G �d W w n O os cm IN OEM V F�� 44 8 m ITEM NO. 5 ORD. NO. 795 (ADOPTION) Council: X Miscellaneous Communications Agenda: 1122108 X 1/16/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: January 22, 2008 Department: City Attorney Department Submitted By: Michelle Marchetta Kenyon, City Attorney and James Atencio, Assistant City Attorney Submittal Date: January 14, 2008 Agenda Title: City Council Review of Proposed Municipal Code Amendments (Demands Against the City) Requested Council Action: Adoption of Ordinance No. 795 Amending Rohnert Park Municipal Code, Chapter 2.44 (Demands Against the City) of Title 2 — Administration and Personnel Discussion Revisions to the City's Claim's Ordinance are proposed in order to ensure that the Claims Ordinance conforms with all recent amendments to the California Government Code and other applicable provisions of state and federal law. This ordinance was introduced by a vote of 5 -0 at the January 8, 2008, City Council meeting. Fiscal Impact None Alternatives None Recommendations Approve the revisions to the Claims Ordinance Report reviewed by: City Attorney Attachments: A. Proposed Ordinance CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney, CITY MANAGER'S RECOMMENDATION: O Consent Item -- A Regular Time VApproval O Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: City Manager's Signature: Date: ORDINANCE NO. 795 ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AMENDING CHAPTER 2.44, "DEMANDS AGAINST THE CITY," OF THE ROHNERT PARK MUNICIPAL CODE WHEREAS, Chapter 2.44, "Demands Against the City," of the City of Rohnert Park Municipal Code addresses claims made against the City; WHEREAS, the City wishes to update its claims filing procedures; and WHEREAS, the City wishes to update the Municipal Code's references to the state Government Tort Claims Act (Gov. Code, § 815 et seq.). NOW, THEREFORE, the City Council of the City of Rohnert Park ordains as follows: SECTION 1. Chapter 2.44 "Demands Against the City" is amended to read as follows: "Chapter 2.44 CLAIMS AGAINST THE CITY 2.44.010 Adoption Authority. This Chapter is enacted pursuant to Section 935 of the California Government Code. 2.44.020 Claims Presentation Procedures. All claims against the City for money or damages not otherwise governed by the Government Tort Claims Act, California Government Code Sections 900 et seq., or other state law (hereinafter "claims ") shall be presented within the timeframe and in the manner prescribed by Part 3 of Division 3.6 of Title 1 of the California Government Code (commencing with Section 900), as that Part may be amended from time to time, and as further provided in this Chapter. 2.44.030 Form. All claims shall be made in writing and verified by the claimant or by his or her guardian, conservator, executor or administrator. No claim may be filed on behalf of a class of persons unless verified by every member of that class as required by this section. In addition, all claims shall contain the information required by California Government Code Section 910. 2.44.040 Audit. All claims shall be audited by the City Clerk for compliance with this Chapter and submitted to the City Council for approval or rejection as provided for in California Government Code Section 37202. 1048753v2 80078/0012 Ordinance No. 795 Page 2 of 2 2.44.050 Claim Prerequisite to Suit. In accordance with California Government Code Sections 935(b) and 945.4, all claims. shall be presented as provided in this Chapter and acted upon by the City prior to the filing of any legal action on such claims. No such action may be maintained by a person who has not complied with the requirements of this Chapter. 2.44.060 Suit. Any legal action brought against the City upon any claim or demand shall conform to the requirements of Government Code Sections 940 -949. Any action brought against any employee of the City shall conform with the requirements of California Government Code Sections 950 -951." SECTION 2. Severability. If any provision of this Ordinance, or the application thereof to any person or circumstances, is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause or phrase hereof not declared invalid or unconstitutional without regard to any such decision or preemptive legislation. SECTION 3. Effective Date and Publication. This ordinance shall be in full force and effect 30 days after the second reading. Pursuant to California Government Code Section 36933, before the expiration of fifteen (15) days after its passage, this ordinance, or a summary thereof, shall be published at least once in a newspaper of general circulation, published and circulated in the City of Rohnert Park, along with the names of the members of the City Council voting for and against its passage. This ordinance was introduced on the 8th day of January, 2008 and DULY AND REGULARLY ADOPTED this day of , 2008 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Judy Hauff APPROVED AS TO FORM: jsi"-sMantity Attorney 1048753v2 80078/0012 CITY OF ROHNERT PARK Mayor Jake Mackenzie CITY OF ROHNERT PARK t CITY COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: January 22, 2008 Council: Miscellaneous Department: City Manager's Office Conununications Agenda L a Copy to: Submitted By: Steve Donley, City Manager /Executive Director copy to: (Name & Title) etc 10 Agenda `title: CITY WORK PLAN — Consideration of City Council Goals, Objectives, Strategies, and Tactics regarding Implementation of the City's Work Plan Requested City Council Action: Review City Work Plan, provide comments and direction, direct staff to bring the City Work Plan back in June /July for a six month update. Summary: The attached City Work Plan is a summary of the City Council's activities in establishing goals for the City. In 2005, the City Council began this process by establishing five primary goals: 1. Raise Revenues 2. Infrastructure: Maintain/Increase 3. Increase Safety: "Safest City on the 101" 4. Sustainability 5. Partnerships /Cooperation These top five goals guided the implementation and /or development of the following plans: General Plan, Public Facilities Financing Plan, Economic Development Action Plan, Climate Action Plan, and Capital Improvement Program. In 2007, the City Council held two goal setting sessions under the facilitation of Dr. Bill Mathis and developed the framework of prioritizing projects and goals under a City Work Plan. Staff has updated this plan and is requesting City Council review and comments. In addition, per City Council direction, proposed goals of the Department of Public Safety have been incorporated into the plan. During the presentation of the plan, staff would like City Council direction on the current prioritization of projects to make sure the existing priorities match the Council's primary goals. This City Work Plan will serve as the primary guide for staff in implementing projects and preparing next year's budget. In future reviews of the City Work Plan, staff plans on working with a graphic artist to produce a document that will serve as communication tool for the public to better understand the City's goals and priorities. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item (x) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment (x) Policy Determination b ( ) City Comments: City Manager's Signature: ( x ) Regular Time Date: CITY WORK PLAN The Action Plan includes Goals, Objectives, Strategies, and Tactics as described below: Goals Goals are generalized statements of where a community wants to be at some future date. A community's goals may evolve over time, but changes are typically slow and occur incrementally. Goals are typically few in number and general in nature. City Council's Goals are as follows: • GOAL I: RAISE REVENUES • GOAL H: PARTNERSHIPS / COOPERATION • GOAL III: INCREASE SAFETY Safest City on 101 Corridor • GOAL IV: MAINTAIN/ INCREASE INFRASTRUCTURE • GOAL V: SUSTAINABILITY Obiectives Objectives are the specific targets to meet the identified goals. They are generally short-term in nature and there are typically several for each goal. Objectives constitute the means by which a plan's success can be measured. Strategies Strategies are the step -by -step means by which a community reaches its objectives. For each economic development objective, there are usually several strategies. Each is designed to achieve specific outcomes. Strategies provide direction, permit identification of priorities, and target resources towards achievement of the specific objectives. Tactics Tactics are identified which are examples of actions that could be undertaken. Tactics should be revised over time as circumstances and priorities change. New tactics will be developed following adoption of this plan which are consistent with the strategies and objectives, but reflect the changing nature of the economic development opportunities and constraints over time. Thus, throughout the implementation period, the tactics will be revisited continually. GOAL L• RAISE REVENUES Objective A: Maintain Strong Fiscal Base to Protect the Quality of Life in Rohnert Park Strategy 1: Maintain a Vital Retail and Hotel Sector Tactics: Include hotels and visitor- related retail and entertainment as distinct programs in the Marketing and Outreach Strategy. Monitor and report economic trends and economic development achievements to the business community to encourage business planning based on up -to -date information and developments. Strategy 2: Leverage the Expanding Visitor and Retail Base Tactics: Working with the Chamber of Commerce, County Visitor's Bureau and .Hotel Marketing departments, develop cooperative marketing and promotion programs designed to capture a larger share of regional visitors. Develop events targeted to both Visitors and Residents (such as street fairs and festivals) designed to capture more of the local and regional visitor expenditures. Develop attractions and amenities that serve local population and visitors, e.g. brew pubs, wineries, family recreation and amusements Objective B: Maintain and Enhance Rohnert Park's Employment Base Strategy 1: Establish Economic Development as a Priority and a Vital Function of Rohnert Park Tactics: • Create an Economic Development Program with dedicated staff resources to implement the strategy • Designate a primary staff position responsible for Economic Development and the implementation of the Action Plan. • Monitor and Report economic trends and economic development achievements to the City Council and the business community on an as needed and /or semi - annual basis. • Develop evaluation tools to communicate the quantitative benefits of the implementation effort. • Develop mechanisms for ongoing communication with the local business community. • Provide staff support for local business activities as part of sustaining a strong business network and promoting visibility of businesses within the City as a part of the region. • Develop an early warning monitoring system to keep City aware of large employers considering expansion, contraction, or relocation out of Rohnert Park. Strategy 2: Align and leverage existing activities to support economic development in Rohnert Park Tactics: • Establish and inter - departmental team to be led by Economic Development staff to develop shared understanding of other departments' roles in City economic development priorities and address business concerns. • Work with the Planning Department to evaluate and monitor major land -use plans for consistency with the priorities of the Economic Development Strategy. • Create forums for discussions between City staff and community and business stakeholders to ensure the community as a whole shares the economic development vision for Rohnert Park and that one unified message is communicated. • Strengthen working relationships with the local Chamber of Commerce, Sonoma County Tourism Bureau, and the Sonoma County Economic Development Board. • Develop relations with property- owners to ensure future changes in tenants /land use are in accordance with the economic development strategy. • Develop relationships with local brokers as part of an early warning network to identify businesses that are expanding or looking to relocate • Work with the local real estate industry to promote available sites, site locator, etc. Objective C: Promote and Protect Opportunities for Job - generating Development Strategy 1: Help existing businesses grow and thrive in Rohnert Park Tactics: • Create business recognition program based on monitoring employment and/or sales tax collections. • Develop relations with the business community to foster growth in accordance with the economic development strategy. • Strengthen relationships with Chamber of Commerce and other merchant organizations. • Leverage the research resources of the county economic development program with other regional economic development efforts. • Conduct annual business survey to develop relationships with major employers and industries to ensure that growing and expanding businesses are retained within the City of Rohnert Park. • Ensure zoning supports business uses and does not have imbedded conflicts that will inhibit desired Iong -term growth. • Create mechanism for making economic development information available to existing local businesses and prospective businesses, and provide linkages and referrals to businesses as part of local and regional marketing efforts. Strategy 2: Attract and retain Job Generating Industries. Tactics: ■ On an ongoing basis, identify existing industries within the region that meet local job generating and economic development criteria. Develop economic development plan targeting existing and regional Food Processing, Winemaking, and Wine - related Industries, High Tech, Business and Professional Services for expansion and location in Rohnert Park. GOAL II: PARTNERSHIPS/ COOPERATION Objective A: Grow, Support, and Retain Existing Business/Employment Base Strategy: Develop and Implement a Cost - effective Marketing and Outreach Plan Tactics: ■ Develop and Implement Marketing Strategy and Outreach Plan, using either external or internal resources. • Develop materials with City and regional demographic and industry information for collateral materials, presentation, and website. • Develop data base of site availabilities and opportunities • Develop template marketing response /follow up materials for target industries. • Work with real estate industry to promote available sites, site locator, etc. • Join regional marketing efforts through Team California • Target mailing or outreach to existing industries within the region that meet local economic development criteria. Objective B: Enhance Quality of Life for Rohnert Park Residents Strategy 1: Maximize Economic Development Opportunities presented by Local and Regional Visitors Tactics: • Create quality community gathering places for the enjoyment of residents and attraction of visitors, i.e. development of the City Center Area and redevelopment of the Community Center. • Attract pedestrian - oriented retail and eating and drinking outlets targeting the unique mix of regional visitors that come to /through Rohnert Park that can also serve the needs of local residents • Coordinate and leverage existing City economic development assets such as the Green Music Center and the proposed University District "Town Center" by refining analysis of existing hotel/motel guest demographics and promoting retail that will capture tourist spending potential. (Example: If the Rohnert Park segment of tourists tends to be families and individuals attending races at the Infineon Raceway, a micro - brewery with outdoor dining may better match both Rohnert Park's existing population as well as that visitor population). • Analyze upscale dining in the University District as a match for families visiting students and patrons of the arts coming for arts and music festivals. Strategy 2: Incorporate Strategies from Urban Design Tactics: ■ The City is conducting a design study of three prominent corridors (Commerce and Southwest Boulevards and State Farm Drive) using RBF as its consultant. This study has included a public outreach component and may inform the economic development priorities. GOAL III: INCREASE SAFETY (Safest City on 101 Corridor) Objective A: Maintain a Strong Public Safety Department Five -year Retrospect: Prior to 2002, the majority of Public Safety Officers hired were academy graduates and lateral officers. Of the last ten officers hired prior to that year, three were academy graduates and seven were lateral officers. In 2002, the Rohnert Park Department of Public Safety placed three officers into the police academy and picked up a fourth officer by the end of the academy. The following ten officers hired were almost the opposite of 2002; six were academy graduates and four were laterals. The next fourteen hired were half laterals and half academy graduates. In April 2007, we placed two trainees into the police academy. One trainee has since resigned. In July 2007, we placed eight trainees into the police academy. All eight trainees successfully graduated from the Police Academy and are currently in the Field Training Program. The last three officers hired were two laterals and one academy graduate. Objective B: Recruiting and Retention of Quality Personnel Strategy 1: Identify causes for early departures such as retirements or new career opportunities. Attrition: Officers for one reason or another are leaving. • Three officers have retired in the last year and one officer quit • Six to seven officers are projecting retirement dates in the next six months • Five officers in the last year have left for other agencies and one is in background now • Public Safety is unique — applicants must have the desire and wherewithal to perform in both Police and Fire disciplines Strategy 2: Recruiting Tactics - 2008 Plan: • Six PSO trainees will be starting the January 7, 2008 Police Academy • Five trainee positions are reserved for the April 7, 2008 Academy • Five trainee positions are reserved for the July 21, 2008 Academy • Continue recruiting and advertising for Laterals • Continue recruiting during local academies for Academy Graduates Tactics - Future Plans: • Out of State Recruiting Pros: Large supply of candidates Cons: Increase in cost to complete Backgrounds • Incentive Pay* Hiring incentives for experienced applicants Current employee recruitment incentives * Incentive pay is a comprehensive package that addresses compensation for recruits, laterals, and current employees to recruit and retain oj�cers. Objective C: Organizational Assessment Strategy: Analyze organization, develop a plan for the increase of staffing in fire and police services to meet the needs of planned growth. Providing strong leadership (management) is essential. Ability to influence, lead, inspire from the top. Tactics: • Conduct assessment of organization to determine development needs • Fire Division — third station coverage • Police Division — analysis of patrol requirements; potentiality of adding patrol beat • Promote and advance to encourage ambition, morale, and professionalism. • Build department from the top down. • Provide leadership development to promote from within the department Command Staff Fire Commander Strategy: Need oversight of growing Fire Division and the addition/growth of the Fire Prevention Bureau. Prefer that this position be a sworn position promoted in -house to maintain agency continuity and staff development. Tactics: • Take much of the responsibility off of the Director • Ensure that ever - increasing safety and industry mandates are met • Potential to develop an employee to be the next Director or Acting Director of Public Safety • Continue to assign Lieutenants to the Fire Division in order to develop and compete for the future Fire Commander position Lieutenant /Senior Staff Positions Maintain management span of control_ Strategy: Evaluate the need to add senior staff to accommodate growth in patrol and fire station staff-mg. Tactics: • Add Patrol Lieutenants and l Information Services Business Manager during the first year • Add 3 Patrol Lieutenants • Maintain the Lieutenant assigned to the Fire Division to oversee fire operations • On -scene management of day -to -day activities and at critical police and fire incidents • Coverage 7 days per week, nearly 24 -hours per day (current system does not ensure command staff availability for critical call -outs) • Shorten follow -up work after the events (currently off -duty Lieutenants may direct by telephone resulting in delayed response) • Responds to fire incidents as Battalion Chiefs to manage resources and oversight for safety of personnel (per ICS, NIMS /SEMS, OSHA, and NFPA) Patrol Lieutenants • Allows department expansion without later adjustments at the Command level • Structure in place to handle significant growth and impacts from planned future development, i.e. Casino, Mall, University District, Sonoma Mountain Village projects - each with its own unique problems and challenges • Allows more community policing and distribution of assignments of areas of responsibility or utilization of a district command concept • Opportunity to focus personnel on proactive programs by targeting crime trends and using geographical areas rather than reacting to criminal activity. This would reduce crime and develop positive working partnership with community. • With significant turnover of experienced personnel and slowing rate of lateral applicants, more concentrated oversight of patrol functions is paramount • First -line supervisors are being promoted at a younger age with less experience • More direct guidance of less experienced new sergeants and patrol officers to reduce exposure to liability and ensure customer satisfaction • Meet increased community expectations for managers to contact community members, collect data, identify crime trends, as well as develop officers and sergeants to fill future supervisory roles. As the city grows, so will crime. Information Services Business Manager (Civilian) • Relieves Patrol and Support Services Lieutenants of the oversight of Records, Dispatch, Budget, and Building Maintenance issues • Allows Patrol Lieutenants to concentrate on coordinating the Patrol teams to accomplish the department's mission Part-time Patrol Division Secretary • Alleviate Patrol Lieutenants of clerical duties to allow them to deal with management issues • Handle daily administrative duties and correspondence, assist with special permits, coordinate fleet maintenance and other equipment, assist with personnel scheduling Domestic Violence Advocate (now an industry standard) • Share the cost of an advocate with another agency such as Cotati P.D. and Sonoma State University • Ensure that the physical and psychological needs of domestic violence victims are met Full -time Records Clerk (non - sworn) • Ensures support for staff and officers • Keeps officers on the street by expanding on -line reporting, mail -out reports, completion of miscellaneous paperwork • Proper documentation and reporting in line with increased population, report volume, and calls for service ■ No increase in Records staffing since 1993 Not Part of the Work Plan: • Professional Standards Sergeant • Traffic Unit (5 PSOs and I Sergeant) • Additional Detectives (2) • Animal Control — Community Services Officers reclassified to Patrol Field Technicians; add 2 Animal Control Officers • Add 2 fulltime positions at the Animal Shelter • DARE / GREAT Officers Quality of Service Measurements • Survey Models Internal and External • COMPSTAT (short for COMPuter STATistics or COMParative STATistics) • Crime Statistics (Comparison of FBI Index Crimes) • Standards of Cover Study for Fire Division GOAL IV: MAINTAIN / INCREASE INFRASTRUCTURE Also includes components of Raising Revenue, partnerships /Cooperation and Sustainability Objective A: Engineering Division Strategy: Goals 2007 -2008 [complete High Priority Projects, Medium when possible] Tactics: 2007 -2008 Commitments: January 2008 - Status Rehabilitate Commerce, Roberts Lake Road, Country Club Drive Complete Rehabilitate RPX West of 101 Under Construction New LEED gold certified City Hall Under Construction Eastside Trunk Sewer — Phase 1 Under Construction Community Center ADA, Beam Replacement and Painting Complete Water Tank Booster Pump Project Under Construction Water SCADA System maintenance contract Copeland Creek Bike Path Paving — Measure M Finish Canon Manor Sewer Project University District Water Tank Regional Detention Basin Project New Bike Master Plan RP Recycled Water Master Plan Highway 101 Wilfred Interchange Highway 101 Central Widening Project Railroad Signal Upgrade Project Sanitary Sewer Management Plan Implement Updated Employee Health and Safety Program General Plan Update Housing Element Update Canon Manor Connection Fee Lawsuit Defense City Hall Bid Award Lawsuit Defense Urban Water Management Plan Adoption Lawsuit Defense Under Construction In Design Complete In Design Review In Design Under Review In Design Final Design Under Review Final Design Under Review Under Construction In Design In Process In Process In Process In Active Litigation Complete In Case Management High Priority Projects January 2008 Status: City Center Plaza/Pedestrian Improvements Final Design Under Review Public Safety Bay Realignment Project Scoping Water System Relocation Wilfred Interchange Design Complete Water Connection Fee update w /conservation & Sustainability In Design Sewer lateral Ordinance — Implementation Not Started Medium Priority Proiects January 2008 Status: University District Development Plans On hold at developer's request Stadium lands Development Review/EIR/Development Agreement Processing Sonoma Mountain Village Development Review/EIR/Dev. Agreement Processing Southeast Specific Plan Development Review/EIR/Dev. Agreement Processing Water Tank 3.Recoating Design on hold pending staffing Landscape Maintenance Contract In Design Bodway Bike Lanes — TFCA Construction Complete Creek Master Plan Planning Stage Sewer Inflow and Infiltration Reduction Program On hold pending staffing Arterial Street Corridor Studies Planning Stage Development Improvement Standards Update In Design Low Priority Proiects January 2008 Status: Water Distribution Expansion on RPX & East Cotati Design Complete RPX Widening Project Snyder to Petaluma Hill Road In Design Review Eastside Trunk Sewer Phase II In Design CIMIS Weather Station On hold pending staffing RPX Signal Coordination — TFCA On hold pending staffing Crane Creek Regional Trail On hold pending staffing Neighborhood Traffic Calming On hold pending staffing Not vet Prioritized January 2008 Status: Playground Equipment Replacement To be done by others Senior Center Expansion into Finance Offices On hold pending staffing Tree Inventory GPS /GIS On hold pending staffing Climate Action Plan — Implementation On hold pending staffing Avian Flu Pandemic planning On hold pending staffing Traffic Signal Improvements On hold pending staffing Community Center Plaza/Campus Improvements Tree Trimming Policy (City Trees) Objective B: Community Development On hold pending staffing On hold pending staffing Strategy: Goals 2007 -2008 [complete Committed/High Priority Projects, Medium when possible] Tactics: 2007 High Priority Proiects Implementation of University District Specific Plan Plan approved; awaiting WSA Appeal City Center Plaza/Pedestrian Improvements Construction Documents in Preparation General Plan/Housing EIement Update Underway Vida Nueva Transitional Housing Construction Scheduled for 2008 Sonoma Mountain Village In review process Stadium Area Plan In review process Southeast Specific Plan In review process Wilfred /Dowdell Specific Plan In review process Community Center Plaza Master Plan approved Redevelopment of City Hall /Avram sites for Affordable Housing RFP to be sent early 2008 Fire Bay Realignment Project In review process Southwest Shopping Center Redevelopment Awaiting application Sustainability Ordinance Elements (in conjunction with Building Division efforts) To be completed 2008 CDC City Center Drive Mixed -use Project RFP to be sent 1/7/08 Medium Priority Projects Constraint Northwest Specific Plan Awaiting application Northeast Specific Plan In review process; Plan revised by applicant Creekwood Apartments Awaiting application Zoning Ordinance Clean -up In process Digitizing of Planning Files to commence when Building files digitized Low Priority Proiects Crane Creek Regional Trail Uncommitted Proiects Southwest Boulevard Commerce Boulevard State Farm Drive Redevelopment of Southwest DPS Station Affordable Project on CRPUSD Surplus Property (University District) GOAL V: SUSTAINABILITY Construction documents not in process Corridor Plan awaiting approval; funding Corridor Plan awaiting approval; funding Corridor Plan awaiting approval; funding Review process has not commenced Awaiting WSA appeal; no application Objective: Clean Air. Achieve meaningful reductions in greenhouse gas emissions through implementation of long -term solutions throughout the region Strategy 1: Create Greenhouse Gas Emissions Inventory Tactics: Baseline GHG Emissions Water / Sewer 13% Commute 7% Fleet 23% Streetlights 14% Buildings 43% Strategy 2: Set Reduction Target Tactic: 35% below 2000 levels by 2012 for internal City operations Require all new residential construction to be 15% more efficient than October 2005 California Energy Efficiency Standards. Strategy 3: Implement The following steps will provide immediate energy- savings benefits at local level, will impact air quality in regions supplying electricity, significantly reduce CO2e, as well as decrease GHGs from fossil fueled vehicle use. Tactics: Target energy - inefficient systems Status • APS Measures Completed • Chevron Energy Services Lighting Retrofit Completed • Pool Covers Completed • APS Photovoltaic system Completed • Fleet Enhancements from 200 -2006 Completed • Water System Improvements Completed • Building 1 VAC Future • Computer Network Controls Future • Additional Lighting Future • Decommission Fountain Future • Waste Water Lift Station #I Future • H -Pool Solar Water Future ■ Pool pump measure Future • Photovoltaic 4 Future • Photovoltaic 5 Future • Photovoltaic 6 — CREBS Future • City Fleet new 1 (purchase fuel efficient vehicles) Future • Biodiesel B 100 Future • Ethanol E85 Future • Pump Measure Savings Criteria 1500 Future • APS Public Safety Central DDC Future Strategy 4: Hire Staff Coordinator Strategy 5: Implement innovative new approaches with regional potential Tactics: Identify approaches that would be more effective than initial plan Strategy 6: Monitor and Evaluate Results Strategy 7: Consider Carbon Offsets to reduce Climate Impacts • Trees, wind, solar, biomass, biodiesel projects • Commute programs / Alternative Transportation Strategy 8: Sustainable Water Supply ■ Public Education • Conservation • Xeriscaping • Low flow fixtures • Irrigation • Reuse - Recycling H:Donley/Economic Development Plan Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2 d & 4 'h Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Mondays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 (This section for City Clerk Use Only) ITEM NO. -1 Council: X Miscellaneous Communications Agenda: 1122108 X 1116107 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: January 22, 2008 Department: Administration Submitted By: Judy Hauff, City Cler (Name & Title) Submittal Date: January 10, 2008 Agenda (Subject Only) Title: Commission /Committee/Board Appointments Requested Council Action: Commission/Committee/Board Appointments for Vacancies on the Mobile Home Rent Appeals Board and Bicycle Advisory Committee Summary: On January 8, 2008, the following City Commission, Committee, and Board appointments were deferred to the January 22, 2008, City Council meeting: Mobile Home Parks Rent Appeals Board (Two -year Term) • (One two -year term expired 12131107) Lorna Blanc (interested in re- appointment) (Vidak- Martinez nomination) Bicvcle Advisory Committee (Two -year Term) • (One two -year term expires 12131108) Earl Cruser (resigned 11129107) (Mackenzie nomination) Enclosures: Fact Sheets for City Council Appointments to Commissions, Boards or Committees Notice of Commission, Committee and Board Vacancies Notice of Vacancy — Bicycle Advisory Committee CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item -JQ Regular Time ( ) Approval O Public Hearing Required ( ) Not Recommended () Submitted with Comment (4 Policy Determination by Council ( )City Comments: City Manager's Signature: Date: I (Revised 10507) JIi:TG -S:OS b CITY OF ROHNERT PARK • 6750 Commerce Blvd. • Rohnert Park, CA • IMCEP7T- PHONE: (707) 588 -2227 FAX: (707) 5881-2274 JAN 15 U(B FACT SHEET FOR CITY COUNCIL APPOINTMENTS TO COMMISSIONS BOARDS OR COMMITTEES To which Commission, Board, or Committee do you seek Appointment? CITY OF ROHNEERi' k--i 4 Name: � �� r nn­ p° Residence Telephone: 710-1- -7914 -(6 S a--) Address: Work phone: SAS --Z aC7 3 Fax: Cell: ' % ?? - E -mail: LLAMA .V1 CC (9 �e1n GG , r10 Indicate Reasons for your Interest in Appointment: --r I�uu� 1ae�► �vv� - -�.is � List Activities in Clubs, Associations, etc. b U) tnsz..c--s Ike c-1 - L A as ct Are you 18 or over ? - Yes:_ No: Are you Registered to Vote in Rohnert Park? Yes: No: What year did you became a Rohnert Park Resident: Employer: CU(k-vi d �I �oY�'lrt v►'1 � v�5 . Address: cl t`_ °� -f__� CJSGL C1l, Type of Business: - 76 Cr f Q'�- Specific Work Performed: 'M' 1" Ok s2c c ✓VIC'uA OvQY r rCt4'Yl Do you have a High School Diploma? Other Degrees, Awards, etc. _I I Is-/y Signature Date PLEASE RETURN TO CITY MANAGER'S OFFICE: 6750 Commerce Blvd. , Rohnert Park CA 94928 (Form approved by City Council 117/03) MACommission- Committee -Board Appointments \FACT SHEET.DOC CITY OF ROHNERT PARK 6750 Commerce Blvd. 707.588.2227 FAX: 588.2274 -11V NOV 1) 6 2007 CITY OF ROHNERT PARK FACT SHEET FOR CITY COUNCIL APPOINTMENTS TO COMMISSIONS BOARDS OR COMMITTEES To which Commission, Board, or Committee do you seek Appointment? Bicycle Advisory Committee Name: Creighton Bell Residence Telephone: (707) 584 -7749 Address: 5329 Eagan Ct Rohnert Park CA94928 Work phone: (707) 792 -7374 Fax: Cell: Indicate Reasons for your Interest in Appointment: I am an active bicyclist, and use my bicycle to commute to work as well -as for recreational purposes. I would like to help to design roads and paths to be more user friendly to transportation alternatives. List Activities in Clubs, Associations, etc. Santa Rosa Cycling Club Sonoma County Historical Society, Sonoma County Mycological Society Are you 18 or over? Yes- --X— No: Are you Registered to Vote in Rohnert Park? Yes: X No: What year did you became a Rohnert Park Resident: 21004 Employer: U.S. Postal Service Address: 502 East Cotati Ave, Cotati CA 94931 Type of Business: Service - Specific Work Performed: Window Clerk, Box Clerk Do you have a High School Diploma? Yes Other De ees, Awards, etc. AAA= MOd @StO JC t Sig re /_ Z -Z` d Date (Form approved by City Council in103) . PLEASE RETURN TO CITY MANAGER'S OFFICE: 6750 Commerce Blvd. Rohnert Park, CA 94928 11.4( 1-8A i0f b84 5965 KINKOS ROHNERT PARK CA 1A 001/001 CITY OF ROHNERT PARK • 6750 Commerce Blvd- - Rohnert Park, CA 94928 PHONE- (707) 588-2227 FAX- (707) $88-2274 FACT To which Commission, Board. Or Committee do you seek Appointment? Name: —J� —' _.._" - , - -- ._._.._. j ) Li :z Residence I -Address: --7 f-I Work phone: Cell: E-mail- Indicate Reasons for your Interest in Appointment: A A- List Activities in Club-%, Associations, etc, Are you 18 or over? No:_ Are you Registered to Vote in Rohnort Park? Yes: No: What year did you became .a Rohnert Park Resident. 1 Employer: Address: Type of Busine-ss: Specific Work Performed: Do You have a High School Diploma? Other Degrees, Awards, etc. Date PLF--A-SF RETURN TO CITY MANAGER•! OFFICE: 6750 Commerce (Forof approw--(I by City Qol.1144111 llilcri) N1 (""a aurr.e t "n'M I W'!- 11c'; I I,) "I J; I I I I Sftu Y I I , , Council: x Communications genda -7-11P/OF Co P y to: LC2ato:-- Date PLF--A-SF RETURN TO CITY MANAGER•! OFFICE: 6750 Commerce (Forof approw--(I by City Qol.1144111 llilcri) N1 (""a aurr.e t "n'M I W'!- 11c'; I I,) "I J; I I I I Sftu Y I I , , CITY OF ROHNERT PARK Office of the City Clerk 6750 Commerce Boulevard Rohnert Park, CA 94928 NOTICE OF COMMISSION, COMMITTEE AND BOARD VACANCIES At its regular meeting of January 8, 2008, beginning at 6 :00 p.m., the Rohnert Park City Council will consider appointments to commissions, committees and boards for vacancies and terms expiring December 31, 2007, Rohnert Park residents interested in openings should file a fact sheet application, which may be obtained at the above address, on the city's website (www.rpcity.M), or by telephoning 588 -2227. y f Necessary qualifications Current f2ohn- ft Park residents are � �1CYCLE ADl/1S4R�(COMMITTE� `� t el�g�ble� �s -given to ►nterestedrand responsabe bicycle .Preference (2 Year Terrhs)n #husiasts #o reve and make re�ommendat�ons to the City Council � ' on BIICe Path PlanSjPraJeC #S tnz the Comr7}�nttj/ - :. z � . Meets on the 4th Monday @ 5:30 p.m. - City Hall Conference Room PURPOSE: Review Bike Path Plans /Projects & make recommendations to City Council. (Established 9/22/92 by City Council concurrence) (Policy Resolutions 93 -11; 93 -17; 2000 -117; 2000 -194; 2000 -232; 200543) 572; and 3/9/93 by Ord. No. 573) Years of Years of Initial Date First Date Term Current MEMBERS Service to MEMBERS Service to: Nomination by: Appt'd Expires Nomination by: Expires 12/31/07 12/31/07 Acton, Ken 3 Flores Sep -04 Dec -08 Stafford Vacant (formerly Mackenzie Levin, Anita 10 Flores Jan -98 Dec -10 Stafford Mackenzie 7 Dec -08 Mackenzie Earl Cruser) Vidak- Martinez Morrow, Lynne Dennis, Barbara 5 Reilly Aug -02 Dec -08 Breeze Rowell, Charles 3 Vidak - Martinez Jut -04 Dec -08 Vidak- Martinez Williams, Carson 3 Smith Mar -05 Dec -08 Smith Cu es�dents are � �� i�f�ac�Cnowledged �ltgsb�e�� -ee c� �s�.;g +glen to c�tizets _ CULTURAL ARTS COMM1SSiON' `ien#�it1e��rofessionat #fie � accomphshrt practice of ar#s, �ndlortto (4 Year Terms persons�who�a�e demons #rate`d an interest m, artcl appi`eciation of �� � > actavatfes`� ` 5 cultufala`nd;'ar#tst�c Meets on the 2nd Monday @ 5 p.m. - Spreckels Performing Arts Center PURPOSE: Bringing cultural & artistic activities to the City. Selection based on demonstrated accomplishment in these areas. (Established 10/67 by Ord. No. 86; Amended 7/21/86 by Ord. No. 466; 1/22/91 by Ord. No. 531; 2/9/93 by Ord. No. 572; and 3/9/93 by Ord. No. 573) (Policy Resolutions 84 -144; 87 -211; 93 -11; 93 -17; 2000 -117; 2000 -194; 2000 -232; 2005 -43 Years of Initial Date First Date Term Current MEMBERS Service to: Nomination by: Appt'd Expires Nomination by: 12/31/07 Garwacki, Richard 2 Mackenzie Feb -06 - Dec -08 Mackenzie Levin, Anita 10 Flores Jan -98 Dec -10 Stafford McCormack, Dennis 7 Vidak - Martinez Jan -01 Dec -08 Vidak- Martinez Morrow, Lynne 6 Spiro Oct -01 Dec -08 Smith (Chair) Wiseman, Emily 3 Spradlin Sep -04 Dec -10 Breeze (Co- Chair) CITY OF ROHNERT PARK Office of the City Clerk 6750 Commerce Boulevard . Rohnert Park, CA 94928 gtralifirons fi ;Necessary Current Rohnert Park resifents who are e{t9rb1i_ Board Mefr►bersvu�li be M:��z1rcltfiedegsreduoos�are OBILE HOME PARf4S RE1�IT �� d to ffeo of resf teeats a r u�rect b lair �� y APPALS B0►12D ' eq y,._: y £ ;ems x e� tgrveno cit�esrnteres%c3j prerntrng #unseasonable -� �n�as aces tn- f�oh_nert - _ T'. • f 3 Meets on the 1st Thursday @ 7 P.M. - Council Chambers PURPOSE: Administration of Mobile Home Park Ordinance No. 494 (Chapter 9.70 of the Rohnert Park Municipal Code), established to regulate rent adjustments for the five (5) mobile home parks in the city. (Established by Initiative Election 12/8/87 by Ord. No. 494; Amended 1/24/95 by Ord. No. 599; 7/11/95 by Ord. No. 607; 1123196 by Ord. No. 612; and 8/22/00 by Ord. No. 658) (Policy Resolutions 93- 11;93 - 17;2000 - 117;2000 -194; 2000 -232; 2005-43) (Policy Resolutions 87 -211; 93 711; 93 -17; 2000 -117; 2000 -194; 2000 -232; 2005 -43; 2007 -16) Years of Years of MEMBERS Service to: Initial Date First Date Term Current Current 12/31/07 Nomination by: y A t'd pp Ex Expires Nomination b y: Blanc, Lorna 3 Vidak- Martinez Jul -04 Dec -07 Vidak- Martinez Collins, Katherine Aronis, Nick 1 Stafford Jan -07 Dec. -08 (Chair) 16 Hopkins Dec -91 Dec -07 Breeze Engelhart, L. Kurt 12 Eck Jul -95 Dec -08 Mackenzie Utter, Barbara 2 Smith Mar -06 Dec -07 Smith Welch, Alan 1 Stafford Jan -07 Dec -08 Stafford n"; guahfrcaf�ons Ccirent Rohnert Park residenfs are PARKS &RECREATION e6g�b(e Preference is given to ertizens rndreatin an interest rn arks 4 GOMM{SSION ` ' 9 and recr atfon l 'f%r"s for. t e communitjr wrth the two (2) a large spr �2 Year Terms) � ., = appo�tmehntsat�o s ecrf<calty tne�r�aiyng�ah rnterest in youttt end 3 Meets on the 3rd Monday @ 6:30 p.m. - Council Chambers PURPOSE: Review policies & programs & make recommendations to Council & Recreation Department. (Established 11/19/62 by Ord_ No. 12; Amended 7/17/72 by Ord_ No. 180; Amended 9/26/83 by Ord. No. 423; Amended 7/21/86 by Ord. No. 466; Amended on 4/26/89 by Ord. No. 512; Amended 2/11/93 by Ord. No. '572; Amended 1/28/03 by Ord. No. 694; Amended 1/23/07 by Ord. No. 778) (Policy Resolutions 87 -211; 93 711; 93 -17; 2000 -117; 2000 -194; 2000 -232; 2005 -43; 2007 -16) Years of MEMBERS Service to: Initial Date First Date Term Current 12/31/07 Nomination by: Appt'd Expires Nomination by: Armerding, Richard 1 Vidak- Martinez Jan -07 Dec. -08 Vidak- Martinez Aronis, Nick 1 Stafford Jan -07 Dec. -08 Stafford Bird, Michael 5 Nordin Jan -03 Dec. -08 Breeze Black, Bonnie L. (Chair) 3 Smith Jan -05 Dec. -08 Smith Griffin, Gerald 1 15 1 Gallagher Jan -93 Dec. -08 Mackenzie CITY OF ROHNERT PARK Office of the City Clerk 6750 Commerce Boulevard Rohnert Park, CA 94928 { f , F Neeessaty�h�tt #�cat�ons� -C�f ren#�Roi�nerf�?ar�c residents are PARKS `RECREATION, & OPEN e bTe Prefs�vetito" zensnires #ed in formulating ` L SPACED�1U�M TTEE 1PRC3S� proP�as adraktrrca►ae thity CQUinc�i one uctor�to ` 00 ROM cle elo} t er�i �} �ndxecreation rnas #er p[an for e community' T� . Meets on the 1st & 3rd Wednesday @ 7:00 - Community Center PURPOSE: Perform functions and duties as may be directed by Council including proceeding with a marketing study and needs assessment, as well as formulate project proposals for Council to consider, re- examine park structure in the City, and coordinate with the development of a parks and recreation master plan for the community. (Established 1/11/05 by Resolution 2005 -02; Name change by minute action on 4/26/05) (Policy Resolutions 87 -211; 93 -11, 93-17-12600-117-1 2000 -194; 2000 -232; 2005 -43; 2007 -16) Years of MEMBERS Service to: Initial Date First Date Term Current Nomination by: Appt'd Expires Nomination by: 12/31/07 Adams, Susan 3 Planning Comm. Feb -05 At Large Armerding, Richard 1 Parks & Rec. Jan -07 At Large Comm_ Aronis, Nick 3 Parks & Rec. Feb -05 At Large Comm_ Bird, Michael 3 Parks & Rec_ Feb-05 At Large Comm. Black, Bonnie L. 2 Parks & Rec. Jan -06 At Large Comm. Blanquie, Daniel (Chair) 3 At Large Feb -05 At Large Danesi, Tim 3 At Large Feb -05 At Large Griffin, Gerald 1 Parks & Rec. Jan -07 At Large Comm. Peterson, Cindy 3 At Large Feb -05 At Large CITY OF ROHNERT PARK Office of the City Clerk 6750 Commerce Boulevard Rohnert Park, CA 94928 Hoc ary aual� icat�ons Curren# Rohner# Park resECfents are �£ eCgblC�ssronexs wilt beequ�red fo fite conflict of interest PLA TtfN� GOl1 C5SiQN � e� faw Preference is 9, kyen to citizens rTes1�¢ a agency #o the City Council 21Ce _ ry �stecyaaclvsor}r and in .havr,g�s t� _' a s =sand dunes as may b`e..assigned #o it by the City >t Board to of ofFAppeals to hear appeals of zoning ato ec s art } Meets on the 2nd & 4th Thursday @ 7 p.m. - Council Chambers PURPOSE: Reviews plans for physical development for proposed construction in the City. (Established 7/21/86 by Ordinance No. 466; Amended 2/9/93 by Ord. No. 572; 3/9/93 by Ord. No. 573 and 5/27/03 by Ord. No. 695) _(Policy Resolutions 87 -211; 93 -11; 93 -17; 2000 -117; 2000 -194; 2000 -232; 2005 -43 2000-194-12000-232; 2005-43) Years of Years of MEMBERS Service to: - Initial Date First Date Term Initial Current 12/31/07 Nomination by: y A t'd pp Expires p Nomination b Y= Adams, Susan Ackerman, Marion 5 Spradlin Jan -03 Dec -08 Vidak- Martinez Ahanotu, Amy O. 1 Smith Jan -07 Dec -08 Smith Armstrong, David 1 Stafford Jan -07 Dec -08 Stafford Callinan, Joseph T. 5 Flores Jan -03 Dec -08 Breeze Kilat, Shawn* 6 Mackenzie Feb -97 Dec -08 Mackenzie Al SENIOR CtTtZENS Al3\/iSOR1G 6 ecessaty r uaE cat�ons� Cu rent Rohnerf Park residents, who are ald COMMISS�Oi0��!s armor are etig►bte Preference is= given -to citizens �2 Year Germs a tneest jn ider�t�fy�ng the needs, of the elderly of the kdTttt�g S rcom€un�tyancc�earng e�f4zen awareness of these. needs. Meets on the 3rd Thursday of Jan., June, & Sept. @ 1 p.m. - Senior Center PURPOSE: To advise Council & City Manager on policies & programs serving Rohnert Park's Senior Citizens. (Established 11/24/80 by Resolution No. 80 -214) (Policy Resolutions 84 -144; 87 -211; 93 -11; 93 -17; 2000 -117; 2000-194-12000-232; 2005-43) Years of MEMBERS Service Initial Date First Date Term Current 12/31/07 Nomination by: Appt'd Expires Nomination b Y Ackerman, Marion (Vice - Chair) 4 Mackenzie Jan -04 Dec -O8 Mackenzie Bosshard, Steve 1 Stafford Jan -07 Dec -08 Stafford Cassinelli, Patricia 5 Nordin Jan -03 Dec -08 Smith Hawker, Janie (Alice) 1 Breeze Apr -06 Dec -08 Breeze Sampson, Elaine 3 Vidak - Martinez Jan -05 Dec -08 I Vidak - Martinez CITY OF ROHNERT PARK Office of the City Clerk 6750 Commerce Boulevard Rohnert Park, CA 94928 f � � ��� �13ecessartr ttttaltfications current #�ohnert Park residents ire Preference �s gjuen to citizens mc#icatmg-pp!, anterest`jn an SISTER CITIES f a °J?Por#ifocit ns�o at#ges f4d�scouer that peop3e of ail ages 12LATI;ONS C.MM1TTEf 3 atcbas�caily al�k and fiar�e:comrrl9ripterests whatever their 21(sar `! erms)£a� 4la.i�ltte oco> tern; stn an `tha# lie desire for tlRace js 4 �',tv y s '_y.- >�Y� �` .r 3g a '� * °$ _T �' -_ . -,- .r<5i _ ;�M N - -ands' tt e rn'teres -I e�r z f © nne ahafia r �s �d s read y zS3. +Y •-- Irk £ '1 .Ea `.'. _. °mss.' 4� . :` ',;,, §�Fi.ba ``^�3i ! - + �,. -. jZ k, � g%�r �.L�Y`� rt� ' '3.�',s_, �`""st('S�'-� dt.. t� f �� h���4"['c"`��z,i�,.,•�5a..�; -{ «.. .. < <_'�.. -i s;.. u�'3,;r_: i.'`s'-�.� .: �.ez'a .- � _wr .es'.. -�. :- .4✓�-�i`" ,Y, ii�1. �..':ST _ Meets on the 2nd Thursday @ 7 p.m. - City Hall Conference Room Appointments maintain staggered terms of even /odd years so that all terms do not expire at the same time. PURPOSE: Enhance global understanding, communication & cultural exchange between citizens of various countries. (Established 4/9/84 by Resolution No. 84-66, Amended 5/14184 by.Resolution No. 84 -91) (Policy Resolutions 84 -144; 87 -211; 93 -11; 93 -17; 99 -111; 2000 -.117; 2000 -194; 2000 -232; 2005 -43) Years of Initial Date First Date Term Current MEMBERS Service Nomination by: Appt'd Expires Nomination by: 12/31/07 7 Adam, Faith 6 At Large Sep -01 Dec -08 At Large Adam, Gordon 19 At Large Apr -88 Dec -07 At Large Frazer, Cynthia (Co- 3 At Large Oct -04 Dec -07 At Large Chair) Harrow, Susan 21 At Large Jan -86 Dec -07 At Large Kunishi, Tadao 5 At Large Oct -02 Dec -07 At Large McCormack, Dennis 13 At Large Dec -94 Dec -08 At Large Melton, Holly 3 At Large Apr -05 Dec -07 At Large Pastrick, Courtney 3 At Large Jan -05 Dec -08 At Large (Chair) Rasmussen, Ronald 17 At Large Oct -90 Dec -08 At Large Senyk, Olga 1 At Large Jan -07 Dec -08 At Large Skinner, Samantha 1 At Large Jun -06 Dec -07 At Large CITY OF ROHNERT PARK Office of the City Clerk 6750 Commerce Boulevard Rohnert Park, CA 94928 COPIES provided as follows: City Council Members - Stephen R. Donley, City Manager - Daniel Schwarz, Assistant City Manager - Michelle Marchetta Kenyon, City Attorney - Benjamin D. Winig, Assistant City Attorney - Beth Lidster, Secretary 11- REMINDER TO DELEGATE ASSIGNMENT to handle next year's SPRING EVENT - All City Commissioners, Committee & Board Members - Angie Smith, Purchasing Agent - TO ORDER SERVICE AWARD PLAQUES FOR NEXT SPRING EVENT - Melanie Christmann, Temporary Office Assistant - FOR UPDATING ADDRESS LABELS TO REPRESENTATIVES (listed below) RESPONSIBLE FOR PREPARING AGENDAS FOR CITY COMMISSION /COMMITTEE /BOARD MEETINGS: REMINDER to ADMINISTER OATHS OF OFFICE to all NEW AND RE- APPOINTED MEMBERS at your next regular commission /committee /board meeting following the Council's appointments on January 8, 2008. Please be sure ORIGINAL signed Oaths of Office are provided to the office of the City Clerk for required filing and attach a COPY of the Oaths of Office to the original set of signified Commission /Committee /Board meeting minutes. • Darrin Jenkins, Director of Public Works / City Engineer & Eydie Tacata, Management Analyst for Bicycle Advisory Committee • Mary McDougall, PAC Managing Director & Kathy Kelez, Office Asst. for Cultural Arts Commission & Sister Cities Relations Committee • Brian Goodman, Temporary Community Development Assistant for Mobile Home Parks Rent Appeals Board • Guy Miller, Rec. Svcs. Manager w /Jan Geffre, Secretary for Parks and Recreation Commission & Parks, Recreation & Open Space Committee (PROS) and w/Vicki Wilkerson, Recreation Supervisor for Senior Citizens Advisory Commission • Ron Bendorff, Director of Community Development & Suzie Azevedo, Comm. Dev. Asst. for Planning Commission DATE Distributed: 11 -21 -07 & POSTED: 11 -30 -07 (1) City Hall (2) Public Safety (3) Community Center (4) Senior Center (5) Performing Arts Center (6) Library (7) Website Public Notices are posted for all vacancies due to resignations, expired terms, etc. in accordance with Maddy Act Provisions (Gov't Code §§ 54970, et seq.). CITY OF ROHNERT PARK ♦ 6750 COMMERCE BLVD. ♦ ROHNERT PARK, CA 94928 PHONE: (707) 588 -2227 # FAX: (707) 588 -2274 ♦ WEB: www.rpcity.org OFFICE OF THE CITY CLERK PUBLIC NOTICE Rohnert Park City Council is Seeking Applicants for the City's BICYCLE ADVISORY COMMITTEE Council Member Jake Mackenzie is seeking applications from Rohnert Park residents to fill the current vacancy on the City's Bicycle Advisory Committee for a two (2) year term to expire on December 31, 2008. The Bicycle Advisory Committee currently meets the fourth Monday of each month at 5:30 p.m. in the Conference Room at the City Administrative Offices, 6750 Commerce Blvd., Rohnert Park, CA. Preference in the selection of applicants shall be given to interested and responsible bicycle enthusiasts to review and make recommendations to the City Council on Bike Path Plans/Projects in the community. Interested Rohnert Park residents may obtain a fact sheet application at the City Administrative Offices, 6750 Commerce Blvd., or via the City's web site at www.rpcity.org by selecting the "City Hall" link then "Commissions & Boards" then "Application Form (PDF), ", or by telephoning the City Clerk's Office to request an application at 588 -2227. The Rohnert Park City Council will consider this appointment at its meeting on January 8, 2008. Dated: November 30, 2007 Judy Hauff, City Clerk In Accordance with Maddy Act Provisions (G.C. 54970) POST: (1) City Hall (2) Public Safety (3) Community Center (4) Library - via e-mail to Kathy Dennison: (kathyd@sonoma.lib.ca.us) (5) City of Rohnert Park Website (www.rpcity.org) (7) Chamber of Commerce — via e -mail to: (info@Ep► chamber.org) (8) Mail to: The Hub Cyclery 7981 Old Redwood Hwy. Cotati, CA 94931 Sonoma State University 1801 East Cotati Ave. Rohnert Park, CA 94928 cc: City Council Members Stephen R. Donley, City Manager Michelle Marchetta Kenyon, City Attorney Dan Schwarz, Assistant City Manager Benjamin D. Winig, Assistant City Attorney Beth Lidster, Secretary II (For City Directory) Darrin Jenkins, Dir, Of Public Works /City Engineer & Eydie Tacata, Mgmt. Analyst (for Bicycle Advisory Committee) Patty Poon, Admin. Asst. (for POSTING at Public Safety) Jan Geffre, Secretary II (for POSTING at the Community Center) Kathy Dennison (for POSTING at the Rohnert Park Library FILE — Bicycle Advisory Committee - Appointments FILE - COMMISSION APPOINTMENTS: Chron. FILE - Future Council Agenda Items (/2/2008 ROHNERT PARK CITY COUNCIL LIAISON ASSIGNMENTS — Year 2008 as of January 22, 2008 City Council Representation Liaison Alternate Liaison / Appointment to other Committees Golf Course Oversight Committee (1) Library Senior Citizens REMIF (1) Sonoma County Transportation Authority Sonoma County Waste Management (1) Sonoma Mountain Business Cluster (1) Water / Waste Water WAC Subregional PAC Russian River Watershed Association PROS Mayors & Councilmembers Legislative Committee Breeze Smith Breeze Breeze Stafford Smith - -- Mackenzie Smith Smith - -- Vidak- Martinez Mackenzie Stafford Mackenzie Stafford Mackenzie Stafford Stafford (until PROS report accepted) Smith STANDING COMMITTEES Standing Committee meetings are noticed and operate under the Brown Act; the committees each consist of two members of the council: Community Design (includes all work on City Center, Community Center and existing Ad -Hoc Committees in this area as well as Redevelopment projects -City Center and Avram Avenue, Corridor Plans) Economic Development (also Community Development Commission) General Plan Update Steering Mobile Home Parks Waste and Recycling Water / Wastewater Issues (to include Creek Master Plan Subcommittee) AD -HOC COMMITTEES Development Agreement Negotiations Ad -Hoc Subcommittee Ei: \city- council \Council Liaison Assignments 2008.doc Stafford & Vidak- Martinez Vidak- Martinez & Breeze Mackenzie & Vidak - Martinez Breeze & Stafford Smith & Breeze Mackenzie & Stafford Mackenzie & Vidak - Martinez Distr. @ Mtg. Of: ROHNERT PARK CITY COUNCIL cc: LIAISON ASSIGNMENTS — Year 200 CC. as of January 22, 2008 File. File: Liaison / Appointment to other Committees Golf Course Oversight Committee (1) Library Senior Citizens REMIF (1) Sonoma County Transportation Authority Sonoma County Waste Management (1) Sonoma Mountain Business Cluster (1) Water / Waste Water WAC Subregional PAC Russian River Watershed Association PROS Mayors & Councilmembers Legislative Committee n Breeze 9Y 1 Alternat Smith Breeze Breeze Stafford Smith - -- Mackenzie Smith Smith Vidak - Martinez Mackenzie Stafford Mackenzie Stafford Mackenzie Stafford Stafford (until PROS report accepted) Smith STANDING COMMITTEES Standing Committee meetings are noticed and operate under the Brown Act; the committees each consist of two members of the council. Community Design (includes all work on City Center, Community Center and existing Ad -Hoc Committees in this area as well as Redevelopment projects -City Center and Avram Avenue, Corridor Plans) Stafford & Vidak- Martinez Economic Development (also Community Development Commission) Vidak - Martinez & Breeze General Plan Update Steering Mackenzie & Vidak- Martinez Mobile Home Parks Breeze & Stafford Waste and Recycling Smith & Breeze Water / Wastewater Issues (to include Creek Master Plan Subcommittee) Mackenzie & Stafford AD -HOC COMMITTEES Development Agreement Negotiations Ad -Hoc Subcommittee Mackenzie & Vidak - Martinez Mcity- council \Council Liaison Assignments 2008.doc MEMORANDUM Office of the City Manager DATE: January 10, 2008 ITEM NO. 8 Council: _ X Miscellaneous _ Communications Agenda: 1122108 X 1 /16108 -TG Copy to: TO: Honorable Mayor Mackenzie and Members of the City Council FROM: Stephen Donley, City Manager SUBJECT: Liaison and Committee Assignments 2008 At the January 8, 2007 City Council Meeting, the following liaison and committee roles were approved. Please submit your preference for Liaison and Committee assignments to Mayor Mackenzie by January 18tH A) Liaison / Appointment to other committees Golf Course Oversight Committee 1 Library ' 1 + alternate Senior Citizens 1 + alternate REMIF 1 Sonoma County Transportation Authority 1 + alternate Sonoma County Waste Management 1 Sonoma Mountain Business Cluster 1 Water / Waste Water WAC * 1 + alternate Subregional PAC * 1 + alternate Russian River Watershed Association * 1 + alternate PROS 1 (until PROS report accepted) Mayors & Councilmembers Legislative Committee 1 B) Standing Committees Standing Committee meetings are noticed and operate under the Brown Act, the committees each consist of two members of the Council: 1. Community Design (includes all work on City Center, Community Center and existing Ad -Hoc Committees in this area as well as Redevelopment projects -City Center & Avram Avenue, Corridor Plans) ---� bvrCL 2. Economic Development (also Community Development Commission) 3. General Plan Update Steering 4. Mobile Home Parks 5. SSU Subcommittee 6. Waste and Recycling 7. WaterNVastewater issues (to include Creek Master Plan Committee service) C) Ad -Hoc Committees 1. Development Agreement Negotiations Ad -Hoc Subcommittee SCTA Sonoma County Transportation Authority k 5 Cry M" 6. Reports and Announcements 6.1 Board of Directors Directors NCRA Report 6.3 MTC Report 6.4 w� AGE N DA Robert Jehn, Chair SCTA Staff Report 6.6 Cloverdale January 94, 2008 - 3:00 p.m. Mike Kerns, V. Chair Sonoma County Sonoma County Permit & Resource Management Department Planning Commission Hearing Room - 2550 Ventura Avenue, Santa Rosa, Boa Blanchard Santa Rosa 1. Public comment on items not on the regular agenda Stanley Cohen Sonoma 2. Consent Calendar Pat Gilardi 2.1 Minutes of the December 10, 2007 meeting (ACTION)* Cotati Mike Harris 3. Planning Petaluma 3.1 Comprehensive Transportation Plan Paul Kelley 3.1.1 Public Outreach - opinion poll results (ACTION)* Sonoma County 3.1.2 Ad hoc subcommittee update (ACTION) 3.2 High Occupancy Toll (HOT) Lane report and presentation (REPORT)* Jake Mackenzie Rohnert Park 3.3 Sonoma County Transit presentation (REPORT) Parker Winds 4. Projects and Programming Winds or 4.1 Measure M — update on revenue bond issuance (REPORT) Sam Pierce 4.2 Marin/Sonoma Narrows update (REPORT) Sebastopol 4.3 State Highway project updates (REPORT) Mike Reilly Sonoma County 5. Administration Lisa Schaffner 5.1 SB375 (Steinberg) (ACTION)* Healdsburg 6. Reports and Announcements 6.1 SMART Report 6.2 NCRA Report 6.3 MTC Report 6.4 Executive Committee Report 6.5 SCTA Staff Report 6.6 Announcements 7. Adjourn The next SCTA meeting will be held February 4, 2008. Materials attached DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternate format or that requires an interpreter or other person to assist you while attending this meeting, Suzanne Smith please contact SCTA at least 72 hours prior to the meeting to ensure arrangements for accommodation. Executive Director Copies of the full agenda packet are available at: www.sctainfo.org 490 Mendocino Avenue Suite 206 Santa Rosa, CA 95401 PH: 707 -565 -5373 FAX 707 -565 -5370 Council: to: lye a� a SONOMA COUNTY WASTE MANAGEMENT AGENCY January 16, 2008 9.00 a.m. City of Santa Rosa Utilities Department Subregional Water Reclamation System Laguna Plant 4300 Llano Road, Santa Rosa, CA 95407 Estuary Meeting Room AGENDA . ITEM ACTION 1. Cali to Order /Introductions 2. Attachments/Correspondence- Director's Agenda Notes 3. On file w /Clerk: for copy call 565 -3579 Resolutions approved in November 2007 2007 -018 Beverage Container Collection Contract with Probation 2007 -019 Recycling Container Purchase 2007 -020 Appropriation Transfer for CEQA Review 2007 -021 Resolution Approving Agreement between SCWMA and ESA 2007 -022 Resolution Approving Agreement between SCWMA and RW Beck, Inc. 4. Public Comments 5- Election of 2008 Officers CONSENT 6.2 6.3 6.4 6.5 6.6 6.7 6.8 (w /attachments) Discussion /Action Minutes of November 28, 2007 Contract with AT &T for 2008 Recycling Guide Contract with AT&T for the tab in the AT &T phone book Appropriation Transfers for Grants Recycling Container Purchase Approve Agreement for Termination for SCC Composting Agreement with City of Santa Rosa Approve Sixth Amendment to SCC Composting Agreement with County of Sonoma Compost Siting Update 2300 County Center Drive, Suite 6100 Santa Rosa. Cal forma 95403 Phone: 70715455-2231 Fax: 707/565 -3701 www.recyclenow;"f Printed on Recycled Paper @ 1001 post- consumer content I'LANNIM3 9.1 Waste Characterization Study Final Report [Carter](Attachment) HOUSEHOLD HAZARDOUS WASTE 10 -1 E -waste Events RFP (Steinman](Attachment) 10.2 Spanish Eco -Desk Evaluation [Chilcott](Attachment) DIVERSION 11.1 Plastic Bag Report [Chilcotti(Attachment ) 12: Boardmember Comments 13_ Staff Comments 14- Adjourn Discussion /Action Discussion /Action Discussion /Action Discussion /Action Discussion /Action Discussion /Action CONSENT CALENDAR: .These matters include routine financial and administrative actions and are usually approved by a single majority vote - Any Boardmember may remove an item from the consent calendar. REGULAR CALENDAR: These items include significant and administrative actions of special interest and are classified by program area_ The regular calendar also includes -Set Matters,- which are noticed hearings, work sessions and public hearings. PUBLIC COMMENTS- Pursuant to Rule Cs, Rules of Governance of the Sonoma County Waste Management Agency, members of the public desiring to speak on items that are within the jurisdiction of the Agency shall have an opportunity at the beginning and during each regular meeting of the Agency. When recognized by the Chair, each person should give hislher name and address and limit comments to 3 minutes- Public comments will follow the staff report and subsequent Boardmember questions on that Agenda item, and before Boardmembers propose a motion to vote on any item. DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to betin an alternative format or requires an interpreter or other person to assist you while attending this meeting, please contact the Sonoma County Waste Management Agency Office at 2300 County Center Drive, Suite 6100, Santa Rosa, (707) 565-3579, 555 -3579, at feast 72 hours prior to the meeting, to ensure arrangements for accommodation by the Agency. 2300 County Center Drive, Suite B100 Santa Rosa. California 95403 Phone 101665-22,31 Fax: 707/565 -3701 www recydenowg' Printed on Recycled Paper a 100% post - consumer content Santa Rosa Plain Conservation Stratey Implementation Committee Agenda for Meeting of January16, 2008, 9:oo a.m. Sonoma County Permit & Resource Management Department 2550 Ventura Avenue, Santa Rosa, CA 95403 The Santa Rosa Plain Conservation Strategy Implementation Committee may discuss and /or take action on any or all of the items listed on this agenda. Item 1: Call to Order, Roll Call, and Approval of Minutes (attached) F to: Item 2: Continued review and discussion of Draft MOU and Implementation Plan (previously distributed), including process going forward Item : Report from Agricultural Activities Subcommittee Item : Continued discussion of implementation issues relating to preserve management and adaptive management, as set forth in the Strategy Item : Public Comment on Issues Not on the Agenda Note: Please limit comments to 3 minutes each. Agenda Packets: Copies of the full packets of support materials provided to the Committee are available for review at the County of Sonoma Permit and Resource Management Department office. Copies of the agenda and agenda packet materials will be mailed to any person filing a written request upon payment of a fee to recover the cost of providing the service. Requests should be mailed to Melinda McCutcheon, PRMD Executive Secretary, at 2550 Ventura Avenue, Santa Rosa, CA 95403• Accommodations for Persons with Disabilities: If you have a disability which requires an accommodation, an alternative format, or requires another person to assist you while attending this meeting, please contact Melinda McCutcheon, . PRMD Executive Secretary at (707) 565 -1925, as soon as possible, to ensure arrangements for accommodation. Public Comment: Any member of the audience desiring to address the Committee on a matter on the agenda: Please stand and after receiving recognition from the Chair, give your name and address, and your comments or questions. In order that all interested parties have an opportunity to speak, please be brief and limit your comments to the subject under discussion. Time limitations shall be at the discretion of the Chair or Committee. 1U Council: Copy to: "' AGENDA: SMART DISTRICT BOARD MEETING January 16, 2008 1:30 PM San Rafael City Council Chambers 1400 Fifth Avenue San Rafael, CA 1. Call to Order IL Minutes of the December 19, 2007 SMART Meeting — DISCUSSION /ACTION" III. Consent Agenda — DISCUSSION /ACTION** 111 -1 SMART Financial Update Project Cost Report - INFORMATION ** 111 -2 Rohnert Park Easement MP 50.2 — DISCUSSION /ACTION** 111 -3 Personnel Policies and Procedures Amendment (Vacation Buy Back) (Resolution 2008 -01) — DISCUSSION /ACTION ** IV. Agenda Review V. Board Member Matters -- DISCUSSION VI. Public Comment on Items Not on the Agenda (Comments Limited to 3 Minutes) VII. SMART General Manager Report (Lillian Hames) — DISCUSSION VIII. Real Estate Committee Report (Lucrecia Milla) — DISCUSSION IX. Status Report on the Recent Flooding (Lillian Hames /Mike Strider) - DISCUSSION X. Update on City of Novato v. NCRA et al, Marin County Superior Court, Case No. CV074645 (Greg Dion) - DISCUSSION XI. Railroad Square Exclusive Negotiating Agreement Extension (John Nemeth) - DISCUSSION /ACTION** A. Fourth Amendment to Exclusive Negotiating Agreement XII. Update on Website Reconstruction (Chris Coursey) - DISCUSSION XIII. Update on White Paper Preparation (Lillian Hames /Chris Coursey) - DISCUSSION XIV. Resolution 2008 -02 of Appreciation for Mike Kerns — DISCUSSION /ACTION ** A. Resolution 2008 -02 XV. Closed Session a. Closed Session: Performance Evaluation (Gov't Code Section 54957(b)) Title: General Manager b. Closed Session: Significant exposure to Litigation- Subsection (b) of Section 54956.9; Tort claim submitted by Way Sherman XVI. Report on Closed Session XVII. Calendar for 2008 SMART Meetings — DISCUSSION /ACTION ** A. Calendar for 2008 SMART Meetings XVIII. Next Meeting Date: February 20, 2008, 1:30 pm, Sonoma County Board of Supervisors Chambers, Santa Rosa — DISCUSSION /ACTION XIX. Adjournment - ACTION DISABLED ACCOMMODATION: if you have a disability that requires the agenda materials to be in an alternate format or that requires an interpreter or other person to assist you while attending this meeting, please contact SMART at least 72 hours prior to the meeting to ensure arrangements for accommodation. * Information will be provided at the meeting. ** Information attached. ENVIRONMENTAL QUALITY POLICY COMMITTEE Thursday; January 17, 2008 10:00 a.m. — 3:00 p.m. Sacramento Convention Center AGENDA I.. Welcome and Introductions II. Public Comment III. Overview of Parliamentary Procedure and Roberts Rules (Handout) IV. Committee Orientation V. League Strategic Goals (Attachment A) VI. Review of Summary of Existing Policy & Guiding Principles (Attachment B) VII. Committee Work Program • 2007 Work Program Status (Attachment C) • 2008 Work Program (Attachment D) VIII. State Budget and Legislative Update (Handout) IX. Coastal Cities Issues Group Update - Jere Melo, Chair, Coastal Cities Issue Group X. Proposed League Climate Change Policy (Attachment E) XI. Extended Producer Responsibility: Presentation and Proposed League Policy (Attachment F) - Heidi Sanborn, Executive Director, California Product Stewardship Council - Paul Abernathy, Executive Director, Association of Lighting and Mercury Recyclers XII. Next Meeting: WEDNESDAY, April 2, 2008 — Ontario Convention Center Brown Act Reminder: The League of California Cities' Board of Directors has apolicy of complying with the spirit ofopen meeting laws. Generally, offageufa items may be taken up only if 1) Two- thirds offhe policy committee members find a need for immediate action exists and the need to take action came to the attention offhe policy committee after the agenda was prepared (Note: lffewer than two- thirds ofpolicy committee members are present, taking up an off - agenda item requires a unanimous vote); or 2) , A majority of the policy committee fords an emergency (for example: work stoppage or disaster) exists. A majority ofa city council may not, consistent with the Brown Act, discuss specific substantive issues among themselves at /.eague meetings. An such discussion is subject to the Brown Act and must occur in a meeting that complies with its requirements. NOTE: Policy committee members should be aware that lunch is usually served at these meetings. The state's Fair Political Practices Commission takes the position that the value offhe lunch should be reported on city oJfcials'suvement ofeconomic interests form. Because offhe service you provide at these meetings, the League taker the position that the value of the lunch should be reported as income (in return far your service to the committee) as opposed to a gift (note that this is not income for state or federal income tax purposes just Political Reform Act reporting purposes). The League has been persistent, but unsuccessful, in attempting to change the FPPC's mind about this interpretation. As such, we feel we need to let you know about the issue so you can determine your course ofaction. I f y o u would p r e f e r not to have to report the value o f the lunches as income, we will let you know the amount s o y ou can reimburse the League. The lunches tend to run in the $25 to $35 range. To review, a copy offhe FPPC's most recent letter on this issue, please go to i±_riv.caciGes,orL, 1,7T('1etter on the League's website. RECREATION DEPARTMENT Q Community Center 5401 Snyder Lane Rohnert Park, CA 94928 -2905 (707) 588 -3456 (707) 588 -3444 Fax Callinan Sports and Fitness Center 5405 Snyder Lane Rohnert Park,fA 94928 -2905 1 P.M. (707) 588 -3488 (707) 588 -3475 Fax 11 Senior Center 6800 Hunter Drive Suite A Rohnert Park, CA 94928 -7807 (707) 585 -6780 (707) 585 -6790 Fax N ns 09 CITY OF ROHNERT PARK �°� SENIOR CITIZENS ADVISORY COMMISSION Senior Center 6800 Hunter Drive, Suite A Rohnert Park CA 94928 AGENDA January 17, 2008 Call to Order and Pledge of Allegiance Roll Call ( )Ackerman OCassinelli ( )Bosshard ( )Hawker OSampson Approval of Minutes of September 20, 2007 Acknowledging the Secretary's report on posting of Agenda Unscheduled Public Appearance - for public comment on agenda items or other items City Council Liaison Report Park & Recreation Commission Liaison Report Recreation Supervisor Report Communications (if any) Matters from Commissioners Adjournment 6750 Commerce Boulevard . Rohnert Park CA . 94928 .(707) 588 -2226 . Fax (707) 588 -2263 www rpcity.or City of Rohnert Park Senior Citizens Advisory Commission Agenda - January 17, 2008. NOTE: If any member of the audience desires to speak on an item under discussion by the Commission which appears on this agenda, after receiving recognition from the Chairman, please walk to the rostrum and state your name and address for the record. DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this meeting as scheduled, please contact the Senior Center at (707) 585 -6780 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the Senior Center is notified as soon as possible if you have a visual impairment that requires that the meeting material be produced in another format (Braille, audio tare. etc.) COUNCIL COMMUNICATIONS (1/22/08) Communications Distributed with Miscellaneous Nh 1/08) 1. Dan Walters / Sacbee Article: Capitol's conviviality just facade 2. Sylvia Waters /Resident Health concerns re: Firewood Burning 3. City of Petaluma City Council Reorganization 4. City of Cotati I City Council Reorganization Communications Distributed with Packet (1/16108) 5. Lorna Blanc Seeking re- appointment to Mobilehome Rent Appeals Board 6. D. Jenkins, Public Works Director /City En ineer Update on Sonoma State University Sewer Flow 7. 1 Robert O'Dell / Resident Best Friends Canine Club: Golis Park Politics - Dan Walters: Capitol's conviviality just facade - sacbee.com VL4 il C4 4—F rur rs�.�ss�rr�j'FY�S�rrnmet�cal Site Navigation • News • Sports • Business • Politics • Opinion • Entertainment • Lifestyle • Travel • Multimedia • Cars • Homes • Jobs • Shopping RECEIVED JAN 0 8 2007 CITY OF ROHNERT PART( I Council: Miscellaneous Communications Agenda Copy to: Coov to: Politics: Local I State j National j Wire I Blogs j My Elected Officials I Capitol AlertMore in this section Page 1 of 2 1.&a br Dan Walters: Capitol's conviviality just facade By Dan Walters - dwalters sacbee.com Published 12:00 am PST Tuesday, January 8, 2008 Story appeared in MAIN NEWS section, Page A3 State legislators exchanged hugs, handshakes and kisses Monday as they returned to the Capitol for another year of doing whatever it is that they do – which usually isn't much and may be even less this year. The outward conviviality was merely a facade because lawmakers know that the 2008 session could be one of the most contentious in years, given a wide ideological divide and a surfeit of critical, long- simmering issues, most notably and importantly a budget deficit of at least $14 billion over the next 18 months. Republican Gov. Arnold Schwarzenegger will quickly set the stage for confrontation when he delivers a State of the State speech and unveils a new budget that will take a hard line of slashing spending and avoiding new taxes that the Legislature's dominant Democrats have already rejected. They'll clash, too, over Schwarzenegger's proposal to give him and future governors more authority to unilaterally reduce spending when deficits appear – a replay of what he proposed to voters in 2005, only to see it buried by a union - financed opposition campaign. Meanwhile, Schwarzenegger's much - ballyhooed health care plan is stalled, at least temporarily, in the Senate, and while the governor's fellow Republicans side with him on taxes and the budget, his likely proposal to free some inmates from the state's overcrowded prisons to save money is drawing GOP jeers. The perennial water conflict was rejoined immediately as Senate President Pro Tern Don Perata pushed through the Senate a new version of a $611 million water project bill that Schwarzenegger has already vetoed because it doesn't contain authority for new reservoirs. A partisan and ideological schism over water storage has stalled action on the issue for decades, even as population and demand for water have continued to grow. As if the fiscal crisis, the prison crisis, the health care crisis, the water crisis and the education crisis aren't enough, a blue - ribbon commission appointed by Schwarzenegger added another one to the list Monday – an immense unfunded liability for public employee pension and health care costs. The commission, headed by businessman and University of California Regent Gerald Parsky, found that state and local governments are on the hook for "at least $118 billion" for public retiree health care costs over the next 30 years and another $63.5 billion in pensions. The pension situation is relatively minor, since contributions to state and local trust funds cover an estimated 89 percent of http://www.sacbee.com/1 I 1 /story /617034.htm1 1/8/2008 Politics - Dan Walters: Capitol's conviviality just facade - sacbee.com Page 2 of 2 liabilities and the $63.5 billion is merely the remaining 11 percent. But the health care liability is a serious problem since only a tiny portion has been covered. New national accounting standards require public agencies to begin accounting for retiree costs, as private employers have done for decades. The state alone has a $47 billion to $48 billion health care problem and would have to commit, the commission said, an additional $1.23 billion a year to cover it, on top of the $1.36 billion it already spends, thus making the state's precarious fiscal situation that much worse. The tab for local governments could easily equal the state's, and that assumes that the numbers reported by state and local authorities are accurate, rather than the sort of low -ball numbers they've sometimes adopted in years past. Politicians at all levels have been eager to expand retiree benefits as seemingly pain -free ways to placate powerful public employee unions, often abetted by pension trustees that are equally subservient. The pension- health care problem, typifies the state's ever - expanding list of critical issues — something that has been developing for years, something that the Capitol's politicians knew was developing, and something that that they consciously ignored. About the writer: • Call The Bee's Dan Walters,(916) 321 -1195. Back columns, www.sacbee.com /walters. `i WSacr=MtoBce Unique content, exceptional value. SUBSCRIBE NOW! the clul rky, u z side of sacramento .. News I Sports I BusinessPolitics (Opinion I Entertainment I lifestyle I Travel I Multimedia I Cars I Homes Jobs I Shopping I Archives Privacy Policy I Terms of Use I Site Map I Advertise I Advertise Online I Guide to_ The Bee I Bee Jobs (FA s I RSS Contact Us I Subscribe I Manage Your Subscription I E- newsletters I sacbeemail sacbee.com I Sacramento-Wm I C401ol Alert I SacMomsClub.com Copyright © The Sacramento Bee 2100 Q St. P.O. Box 15779 Sacramento, CA 95816 (916) 321 -1000 http: / /www.sacbee.com/111 /story /617034.html 1/8/2008 RtUt IVU) JAN 0 8 2007 CITY OF RREW00]Y49VfMNG DAMAGE The Community Voice A Sylvia Waters t 4 8466 Lancaster Dr. Rohnert Park, CA 94928 Expanding the concepts in the letter to the editor on agricultural burning. Asthma is a huge health concern in this nation. Take look at the black particulate matter collected on ionizing filters, Let's discuss fireplace smoke. I find I need to sleep year round with an open window. In the winter before slipping in bed I have to step outside to check for fireplace smoke before I can open my window. I had to give up walking on the winter evenings because of gagging wood chimney smoke. People do not seem to be aware of the no burn announcements, which average about 20 no burn days a year. Brick exterior chimneys are a hazard in earthquake country. I sleep with the potential of my neighbor's chimney falling & killing me. I removed my fireplace to protect me and my other next -door neighbor. The benefits were many: the oversized brick were used in the garden, installed windows provided extra light, and made for greater variety of furniture arrangement. Various health organizations state it is important to flush out indoor air regularly in the winter, since interior air can become more polluted than outdoors. That is another argument for not polluting outdoors with wood fires. The town of Mammoth requires cleaning burning inserts in their fireplaces. That is a compromise I could live with, though I would prefer natural gas fireplaces, instead of wood. Clean lungs, free of fire particulate matter, are what everyone needs more than catering to an ancient ancestors' use of a fire ring. Back to the letter "Short- sighted regulations ". Can agricultural wood prunings be composed instead of burning? Paarele Torliatt Mayor Teresa Barrett Samantha Fratas Mike Harris Karea Neu Mike O'Brita David Rabbitt Councilmembers City Manager's ofj'iee 11 English Street Petaluma, CA 94952 Phone (707) 778 -4345 Fax (707) 778 -4419 &Mail d t}nngr(u3ci Petaluma -ca. its Animal Servkes 840 Hopper Street Ext. Petahmur, CA 94952 Phone (707) 778 -4396 Fax (707) 778 -4397 Risk Management 11 English Street Petaluma, CA 94952 Phone (707) 776 -3695 Fax (707) 776 -3697 E-Mail ris1angQci petahotkx .us CITY OF PETALUMA POST OmC>, Box 61 RECEIVED PETALUMA, CA 94953 -0061 JAN 10 2007 CITY OF ROHNERT PARK January 9, 2008 Council: Miscellaneous to: To-: NOTICE OF PETALUMA CITY COUNCIL REORGANIZATION The City of Petaluma, at its regular Council meeting held on January 7, 2008, reorganized as follows: Regular meetings of the Petaluma City Council are held on the first and third Mondays of each month, beginning at 3:00 PM in the Council Chambers, City Hall, 11 English Street, Petaluma. If a regular meeting falls on a recognized holiday, the meeting moves to the following Monday. Agendas for the meetings are available on the City's website, cityafpetaluma.net. Michael Bierman City Manager cc: City Council Sonoma County Cities Association of Bay Area Governments League of California Cities Sonoma County Clerk Sonoma County Board of Supervisors Congresswoman Lynn Woolsey Senator Dianne Feinstein Carole Migden, State Senate Jared Huffman, State Assembly l.io•ojp 6t Term Expires Pamela Torliatt, Mayor 12/10 David Rabbitt,.Vice Mayor 12/10 Teresa Barrett, Councilmember 12/10 Samantha Freitas, Councilmember 12/08 Mike Harris, Councilmember 12/10 Karen Nau, Councilmember 12/08 Mike O'Brien, Councilmember 12/08 Regular meetings of the Petaluma City Council are held on the first and third Mondays of each month, beginning at 3:00 PM in the Council Chambers, City Hall, 11 English Street, Petaluma. If a regular meeting falls on a recognized holiday, the meeting moves to the following Monday. Agendas for the meetings are available on the City's website, cityafpetaluma.net. Michael Bierman City Manager cc: City Council Sonoma County Cities Association of Bay Area Governments League of California Cities Sonoma County Clerk Sonoma County Board of Supervisors Congresswoman Lynn Woolsey Senator Dianne Feinstein Carole Migden, State Senate Jared Huffman, State Assembly l.io•ojp 6t RECEIVED JAN 10 2007 CITY OF ROHNERT PARK City of Cotati* Sonoma County, California REORGANIZATION NOTICE &-•-6 COTATI CITY COUNCIL FOR THE YEAR 200$° The City Council of the City 2008, reorganized the City ,.0 Mayor: Pat G't; Vice Mayor: John Q Councilmember: Geoff' Distribution List: Sonoma County Cities Association of Bay Area Governments Assemblymember Jared Huffman Senator Carole Migden League of California Cities — North Bay Jeff Davis, REMIF Y: \CITY MGR \COUNCIL\REORGANIZATION NOTICE.doc I Council: Miscellaneous 0 M uve11111cr zvvr► Cotati Chamber of Commerce Sonoma County City Select Committee Clerk Sonoma County Board of Supervisors Sonoma County Clerk's Office Jud Snyder, Community Voice Paul Payne, Press Democrat i -/0,0E b/ r' Distribution List: Sonoma County Cities Association of Bay Area Governments Assemblymember Jared Huffman Senator Carole Migden League of California Cities — North Bay Jeff Davis, REMIF Y: \CITY MGR \COUNCIL\REORGANIZATION NOTICE.doc I Council: Miscellaneous 0 M uve11111cr zvvr► Cotati Chamber of Commerce Sonoma County City Select Committee Clerk Sonoma County Board of Supervisors Sonoma County Clerk's Office Jud Snyder, Community Voice Paul Payne, Press Democrat i -/0,0E b/ CITY OF ROHNERT PARK- 6750 Commerce Blvd_ - Rohnert Park, CA.- PHONE: (707) 588 -2227 FAX: (707) 588 -2274 MCE117" JAN X 5 2MB FACT SHEET FOR CITY COUNCIL APPOINTMENTS TO COMMISSIONS, BOARDS OR COMMITTEES To which Commission, Board, or Committee do you seek Appointment? CITY OF ROHNERT rr�ztt� Name: (r31' /�0,c�Cl1iIP° Address: Residence Telephone: 7KII- 7 q --gS a—) CH Work phone. S a0 3 Fax: +, Cell:'-:ZO—Z —� '110-IL Appointment: Indicate Reasons for your Interest in [t P0-,k ow A--Q , List Activities in Clubs, Associations, etc. a,o n>ol l��(i n rh YV1Szn ��uu Are you 18 or over? Yes: >6 No: Are you Registered to Vote in Rohnert Park? Yes: j0 No: What year did you became a Rohnert Park Resident: Employer: CU 0--,q C-CSo�✓12atS Address: cD 6 Pa _.,C� a?OS S90 Type,of Business: Specific Work Performed: GvSLR Do you have a High School Diploma? �#5 Other Degrees, Awards, etc. P- /fi( IVM Q- '-NOA sjog Signature Date PLEASE RETURN TO CITY MANAGER'S OFFICE: 6750 Commerce Blvd. Rohnert Park CA 94928 (Form approved by City Council 1/7/03) 64:ACoitunis, ion- Conunittee- i3oa�d AppouitmeMSTACT S!- IEEC.f)OC aa Public Works Department Council: Miscellaneous Communications /6' o g b/ Copy to: To: Rohnert Park City Council opy to: From: Darrin Jenkins P.E, Public Works Director /City Engineer Date: January 9, 2008 Subj: Update on Sonoma State University Sewer Flow On October 24, 2006, I notified Sonoma State University's Senior Director of Facilities Management that in August 2006 the SSU campus exceeded its contractual capacity for sewer. Since that time SSU staff have represented to the City that they have made changes to their operations to reduce sewer flows. Section 17 of the agreement between SSU and the City regarding sewer provides: "If for any reason the STATE exceeds its capacity service for any consecutive five (5) day period, it shall pay excess capacity service charges." No such excursions have occurred since notification in October 2006. Because the increased sewer flows related to the Green Music Center are anticipated to be associated with special events that occur on a period basis (i.e. not on five consecutive days) it is uncertain whether the opening of Green Music Center will cause SSU to exceed their capacity. The addition of on campus student housing causes considerable concern as such facilities can be expected to add sewer flows to the campus on a continuous basis. Senior SSU staff are aware of the City's concerns and the provisions of the agreement. Those staff represent to the City that they are taking steps to ensure that they comply with the provisions of the agreement. RECEIVED JAN 1 6 2007 CITY OF ROHNERT PART{ City of Rohnert Park • 6750 Commerce Boulevard • Rohnert Park, California 94928 Tel: (707) 588 -2243 • Fax: (707) 588 -2238 1/17/08 JAN 1 8 2007 CITY OF The Rohnert Park City Council ROHNERT PARK c/o Mr. Stephen R. Donley, City Manager 6750 Commerce Blvd Rohnert Park, CA 94928 Ladies and Gentlemen: My name is Robert O'Dell and I'm writing to express my appreciation for the shared -use field at Golis Park, between the "Best Friends Canine Club" and the ballplayers. As a new dog owner, I was looking for a fun; safe, and suitable places in the area to regularly socialize, train, and exercise my canine off lead. When I discovered Golis Park and the `Best Friends Canine Club" overseen by Bonnie Black, I knew I had found something altogether different and unique when it comes to "dog parks ". The idea of using this type of fenced in acreage for more than one purpose, for just an hour each day, struck me as a very novel and economical use of public property. From what I've seen with dog parks, they tend to be hemmed in, have little grass and are unsupervised. They tend not to be good places to socialize dogs. My first impression, aside from the warm welcome I received from the club, was that here was a plot of land large enough for dogs to run, unencumbered by fences. I own a whippet and while they are well suited for city life, they do need to be let off the lead daily, instead of just walked. They are a little different in that they have an in -built need to run, let off steam and really stretch out, so this particular shared park is ideally suited for dog breeds that are athletic. A large open field is a real treat for dogs that like to run and chase one another. This open setting is not only ideal but a real blessing as far as I'm concerned. From a safety standpoint, there's a lower risk of injury because there's adequate room to separate a dog from other dogs and move to another part of the park when it becomes necessary. When one -on -one training is conducted and focus is needed, it's also nice to be able to move to a quieter part of the park where distractions are less. I've found the dog owners in this club to be both reasonable and caring people. Several years ago, and with the help of a generous financial doner, it's my understanding they had a chain link fence constructed around the field, subsequently heightened by the baseball players. They are vigilant about making sure they police up after their dogs, as well as anything that may be left behind by random dogs that use the field during off - hours, minimizing their impact. They regularly remove trash, chicken bones and recently, I removed a 5" carving knife from the outfield. I'm proud that our community has figured out a way for our limited public areas to be shared and optimized for multiple uses by our citizens. r Thank you for being open minded and for having a public area in our community for what has become very enjoyable and meaningful for myself and other responsible dog owners of the "Best Friends Canine Club ". It is one of the best hours of my day. Sincerely, Robert O'Dell 4471 Labath Ave Santa Rosa, CA 95407 707 - 585 -2632 cc: Guy Miller Recreation Services Manager Calendar of Events Next Council Meeting January 22, 2008 Monday 117 City of Petaluma Introduction & Discussion of Revised Draft EIR (Air Quality. Greenhouse Gas Emissions). 7pm. City Hall. 11 English Street, Petaluma Wednesday, 1/9 Product Stewardship: The New Frontier in Waste Management gam -noon Cal EPA Building; Sacramento (TS attending) January 16, 2008 SMART Board meeting — (JM attending) Wednesday- Friday, January 16 -18, 2008 2008 New Mayors and Council Members Academy Hyatt Regency, Sacramento (TS attending) www.cacities.ora/events Wednesday, 1/23 State of the County Breakfast 7 -9am DoubleTree Hotel (JM/ABITS attending) Thursday, 1/24 North Bay Business Journal: 2008 Book of Lists Celebration 5:30- 7:30pm. DoubleTree $50 (TS attending) Thursday, 1/31 League of CA Cities: North Bay Division General Membership meeting 6pm. Sonoma Thursday- Friday, 1/31 -2/1 Annual Risk Management Seminar & Board Meeting (REMIF) Fortuna, CA (TS attending) Friday, 2/1 Subregional Systems meeting 1:30 -3:30 Conference Room (JM /AB attending) Sunday, 2/3 RP Recreation Department Super Bowl Party 2pm Senior Center. Pre -sale $11, $13 at door February 5 -10 Mavor Mackenzie in Washinaton. D.C. Wednesday, 2/6 Noon Times 11:30am. Wedgewood Room /Foxtail (PS/TS/VVM attending) Friday, 2/8 North Bay Economic Outlook Conference 8am -noon [Registration 7:30am] (TS attending) Saturday 2/9 Sharing of the Green 2008 Auction Roaring 20's "Who Dunnit" Murder Mystery Dinner Show. Paula Reinhold 795 -3648 AGENDA FORECAST Tuesday, February 12, 2008 Pledge of Allegiance: Jennifer Lopez - Prinskowski — John Reed Elem Sonoma State University Student Report — Nicole Schlossberg, ASI Work Session: Alcohol Ban in Public Parks subject to Permits Closed Session: Personnel Matters: Conference with Labor Negotiator (Government code 54957.6). Agency designated representative: Stephen R. Donley, City Manager Rohnert Park Employees' Association (RPEA) Rohnert Park Public Safety Officers' Association (RPPSOA) Service Employees International Union (S.E.I.U.) Local 1021 Consent Calendar 2008 - Ratifying the Memorandum of Agreement with the Rohnert Park Employees' Association (RPEA) 2008 - Ratifying the Memorandum of Agreement with the Rohnert Park Public Safety Officers Association (RPPSOA) 2008 - Ratifying the Memorandum of Agreement with Service Employees International Union (S.E.I.U.) Local 1021 2008 -Call for Bids for Landscape Maintenance Contract 2008 - Commending UPS for use of ZIP car and acknowledging Sherie Almond 2008- Rejecting the Government Tort Claim of David A. Clark dated 1/10/08 (Police Action) 2008 - Rejecting the Claim of Hugh Herbold (Police Action) Individual Items Senator Carole Migden — Legislative Update Catherine Bramkamp - Chamber of Commerce Quarterly Report Use of City Facilities by Rohnert Park Cal Ripken Baseball 2008 - Approving a Revocable License Agreement for Use of City Facilities: Alicia, Benicia, and Colegio Vista Parks Ordinances ■ Smoking Ordinance Update ■ First Amendment of the Purchasing Ordinance Commission/Committee/Board Appointments Council Committee and /or other Reports Other: State of the County Breakfast 1/23 — JM / AB / TS Noon Times Council Panel 2/6 — PS / TS / VVM North Bay Economic Outlook Conference 2/8 — TS Matters from /for Council 1. Calendar of Events and Meetings 2. City Council Agenda Forecast Community Development 2/5/08 -CDC Neighborhood Enhancement o �t.3 r Council: From: spotswood @comcast.net Co To: spotswood @comcast.net pY to: Sent: 1/13/2008 9:25:41 P.M. Pacific Standard Time 71 -u, Subj: Dick Spotswood In The Sunday IJ DICK SPOTSWOOD'S column on government and politics is published every week in THE SUNDAY MARIN INDEPENDENT JOURNAL. Published December 30, 2007 #176© A copyright of the Marin Independent Journal. DOYLE DRIVE DOUBLE TOLL MOVES FORWARD, "TR" AT MUIR WOODS LAST MONTH, I decried the possibility that California would allow San Francisco to charge a toll, probably $2, on Marin motorists for the privilege of using the Doyle Drive approach to the Golden Gate Bridge during peak hours. The march to enact this double toll on North Bay commuters is rapidly moving forward. Here are six reasons why Marinites should take to the barricades and demand our representatives stop Sacramento and the Metropolitan Transportation Commission from forcing this harebrained scheme down our throats. They are: - It only taxes North Bay commuters. The proposed toll will be a surcharge on existing Golden Gate Bridge tolls collected at the toll plaza. The 25 percent of Doyle Drive travelers who use the roadway to go from the city's Marina to the Richmond District wouldn't pay a cent. If the state wants to tax motorists to fund needed seismic improvements, then all who use Doyle Drive should pay. Staff has devised an electronic toll collection system that could equally charge both city residents and commuters. It's not being pursued because it's politically easier to tax suburbanites than city voters. - It would be an eternal cash cow for San Francisco. San Francisco's Board of Supervisors will levy this toll, not the Golden Gate Bridge District. The $40 million generated each year will pay off the unfunded costs of upgrading Doyle Drive within six years. Then all cash will go to San Francisco with a few crumbs sent to Marin. For eternity, San Francisco's profligate supervisors can and will raise the toll whenever they need money. - It would be a regressive tax on the working poor. The average commuter works 250 days a year. With a $2 toll, that's $500 annually. The existing $5 toll costs daily commuters $2,500 a year. All suburban workers are not rich. For young people and service industry workers, a $500 additional charge is a big hit. - It would be a blank check for a gold - plated project. The projected cost for Doyle Drive's upgrades morphed from $820 million to $1 billion in six months. There is still no expenditure plan. The state is saying, "Trust us. Give San Francisco the authority to levy the toll and they will explain the costs later." - It is inequitable. The second rationale behind the toll is to grab federal demonstration project money to test the effectiveness of "congestion management" tolls. These tolls differ by time of day in an attempt to discourage auto use in central cities during peak hours. To be fair, San Francisco also should set up electronic toll collectors on exits from the Bay Bridge as well as Interstate 280 and Highway 101 from the Peninsula. All commuters then will pay a congestion toll to enter the city. San Francisco officials know that would create a regional firestorm. It is much easier to pick off supposedly wealthy Marin and Sonoma residents. Note that only 6 percent of downtown San Francisco's traffic originates in Marin. - It is a boondoggle. London's highly touted experiment of charging tolls to enter its central city is not all it's cracked up to be. The London Times reports that "overheads are now so high that they burn up the equivalent of four pounds of a standard 8 pound ($16 U.S.) charge" To implement the double toll, an enabling bill must pass the Legislature by March 31. The big guys in Sacramento support allowing San Francisco to institute this charge. They are capable of pushing through stealth legislation before Marin knows what hits it. So far, Marin's Board of Supervisors has not acted. Supervisors need to move quickly. Further, every elected official and prospective North Bay office holder needs to not only take a stand but to exercise their clout to stop this monster. The honor roll of good guys opposing the toll include Supervisor Hal Brown, San Rafael Mayor Al Boro, state Senate candidate Joe Alioto Veronese, Assemblyman Jared Huffman and the Golden Gate Bridge District board. Marin Supervisor Steve Kinsey tells me he opposes the toll. If so, Kinsey will second Brown's motion opposing the Doyle Drive toll when Brown puts it before the county Board of Supervisors. Sonoma County Supervisor Mike Kerns is a bad guy on this one. The Petaluman turned a key 10 -8 Bridge District vote on Friday in favor of San Francisco and the toll. More on this next week. We need to see our other supervisors add their names to this list, not to mention state Sen. Carole Migden, Assemblyman Mark Leno, Marin's.11 city and town councils and Sonoma County's Board of Supervisors. Names will be added when each demonstrates committed opposition to this rip -off. ODDS & ENDS: It's been years since a former president visited Marin. That happened last Wednesday when President Teddy Roosevelt, actually actor Ron Browning playing TR, attended the celebration of Muir Woods National Monument's 100th anniversary. John Muir also was present but the late Congressman William Kent, who donated land for the park, was indisposed. Be sure to read my new daily presidential campaign blog "The Militant Centrist" Just hit the link. OTHER THOUGHTS: "One of the contradictions of leadership is that good things are often done for the wrong reason and bad things often result from well - intentioned acts." Clint Reilly Write Dick Spotswood at Spotswood(a)Comcast.net. For permission to quote or reprint any portion of this column, contact Executive Editor Matt Wilson at The Marin Independent Journal (415) 883 -8600. The I-J welcomes letters -to- the - editor. If you would like to reply to this column in print, write The Marin Independent Journal, Letters -To- The - Editor, 150 Alameda del Prado, Novato, CA 94947. To make a comment on the IJ website, go to www.marinii.com and then to Dick Spotswood's column in the Opinion section. To stop receiving this on -line column, push "reply' button and indicate "unsubscribe." -30- Start the year off right. Easy ways to stay in shape in the new year.