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2008/02/12 City Council Agenda PacketJudy Hauff ro„ntRT Rk City Clerk City Hall 9 �narxoxriA City of Rohnert Park 6750 Commerce Boulevard Rohnert Park, California 94928 Phone: (707)588 -2227 ♦ FAX: (707)588 -2274 ♦ WEB: www.rpeity.org ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority CONCURRENT MEETINGS AGENDA Tuesday, February 12, 2008 MEETING LOCATION: CITY HALL - COUNCIL CHAMBERS 6750 Commerce Boulevard, Rohnert Park, California The Rohnert Park City Council welcomes your attendance, interest and participation at its regular concurrent city meetings scheduled on the 2nd and 4th Tuesdays of each month at 6:00 p.m. in the Council Chambers. City Council /CDC /RPFA Agendas and Minutes may be viewed at the City's website: www.rpeity.or� ;irrr-NnrvnU A a: ...is- - ......_ --° -°-- -- _11 --VA- - s.- - - --'' --1 --- �' -'- - , Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at ;(707) 588 -2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. PIease make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another' format (Braille, audio -tape, etc.) 5:00!- 6:00 p.m. SPECIAL MEETING/WORK SESSION: City Council Special Meeting/Work Session - Call to Order Roll Call (Breeze Smith Stafford Vidak- Martinez Mackenzie Unscheduled Public Appearances - for public comment on agenda items 1. ALCOHOL BAN IN PUBLIC PARKS • Council discussion /direction Adjournment of Special Meeting/Work Session no later than 6:00 p.m. City of Rohnert Park CONCURRENT MEETINGS` Agenda (2 of 6) February 12, 2008 or City CouncillComm unity Development Commission/Rohnert Park Financing Authority 6:00 p.m. CITY COUNCIL REGULAR MEETING - Call to Order Roll Call (Breeze' Smith Stafford Vidak- Martinez Mackenzie ADJOURN TO CLOSED SESSION TO CONSIDER: • Litigation Matter CONFERENCE WITH LEGAL COUNSEL EXISTING LITIGATION (Subdivision (a) of Government Code section 54956.9) O.W.L. Foundation v. City of Rohnert Park Sonoma County Superior Court No. SCV- 241090 6:30 p.m. REGULAR SESSION Reconvene Pledge of Allegiance — Led by Jennifer Lopez Prinskowski, Student, John Reed Elementary 1. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) 2. SCHEDULED PRESENTATIONS • Mayor's Presentation of Resolution No. 2008 -11 Acknowledging Scott Weaver for His Magnificent Holiday Display on Cielo Circle 3. SONOMA STATE UNIVERSITY (SSU) STUDENT REPORT • Sonoma State University Associated Students, Inc. Introduction of Heather Hanson, Legislative Representative 4. CHAMBER OF COMMERCE QUARTERLY REPORT • Rohnert Park Chamber of Commerce Quarterly Report by Catharine Bramkamp 5. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to 3 -5 minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING *SEE NOTE ON LAST PAGE OF THIS AGENDA 6. CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Council unless any Council Member or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: • City Council Portion of Special Concurrent Meetings January 22, 2008 • City Council Portion of Regular Concurrent Meetings - January 22, 2008 2. Approval of City Bills /Demands for Payment. January 22 - February 6, 2008 3. Resolutions for Adoption: 2008 -17 Commending United Parcel Service (UPS) for Use of the Zap Car in Day - to -Day Delivery Operations 2008 -18 Rejecting the Government Tort Claim of David A. Clark [Alleged Police Action] 2008 -19 Rejecting the Claim of Hugh Herbold [Alleged Police Action] 2008 -20 Approving as Amended the Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Confidential Unit 2008 -21 Approving as Amended the Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Management Unit 2008 -22 Approving and Adopting the Memorandum of Agreement with the Rohnert Park Employees' Association (RPEA) 2008 -23 Approving and Adopting the Memorandum of Agreement with the Rohnert Park Public Safety Officers Association (RPPSOA) 7. WINTER FLOOD UPDATE — Update regarding the City's Response to Flood Activity during the Recent Winter Storms and Drainage Issues in Rohnert Park 1. Staff Report 2. Public Comments 3. Council discussion /direction �u CAL RIPKEN /BABE RUTH FIELD MAINTENANCE AGREEMENT — Consideration of a Revocable License Agreement with Cal Ripken/Babe Ruth Baseball League; for Use of City Facilities: Alicia, Benicia, and Colegio Vista Parks 1. Staff Report 2. Public Comments 3. Resolution for Adoption: 2008 -24 Approving a Revocable License Agreement for Use of City Facilities: Alicia, Benicia, and Colegio Vista Parks • Council motion • Council discussion • Council vote 9. COUNCIL COMMITTEE AND /OR OTHER REPORTS 1. Redwood Empire Municipal Insurance Fund Annual Risk Management Seminar and Board meeting, 1/31-2/1 (TS) 2. Other informational reports, if any Councilmember Smith: State of the County Breakfast, 1/23; Noon Times Council Panel, 2/6; North Bay Economic Outlook Conference, 2/8; other reports, if any Council Member Breeze: State of the County Breakfast, 1/23; other reports, if any Council Member Vidak - Martinez: other reports, if any Vice -Mayor Stafford: Noon Times Council Panel, 2/6; other reports, if any Mayor Mackenzie: State of the County Breakfast, 1/23; other reports, if any 10. 'COMMUNICATIONS Copies of other communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. 11. MATTERS FROM /FOR COUNCIL 1. Calendar of Events 2. City Council Agenda Forecast 3. Other informational items, if any 12. CITY MANAGER'S /CITY ATTORNEY'S REPORTS 1. Other informational items, if any 13. PUBLIC COMMENTS For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to 3 -5 minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING *SEE NOTE ON LAST PAGE OF THIS AGENDA ADJOURN the City Council meeting to consecutively and separately CONVENE the meetings of Community Development Commission & Rohnert Park Financing Authority City of Rohnert Park CONCURRENT MEETINGS Alzenda (5 of 6) February 12 2008 or City Council/Community Development Commission/Rohnert Park Financing Auth rity COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK AGENDA Tuesday, February 12, 2008, 2008 Meeting Location: City Hall, 6750 Commerce Blvd., Rohnert Park, CA CDC MEETING - Call to Order Roll Call (Breeze Smith Stafford Vidak- Martinez Mackenzie) Unscheduled public appearances - for public comment on agenda items or other matters L CDC CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Commission unless any Commissioner or 'anyone else interested in a consent calendar item has a question about the item. 1. Approval of Meeting Minutes for: 0 CDC Portion of Regular Concurrent Meetings - January 22,'2008 2. Approval of CDC Bills /Demands for Payment: January 23 ! February 6 2008 2. COMMUNITY DEVELOPMENT COMMISSION 'AUDIT — Update regarding the Status of the Annual Independent Auditor's Report for Fiscal Year 2006 -2007 1. Staff Report 2. Public Comments 3. Council discussion /direction LLA7 OURNMENT of CDC meeting ROHNERT PARK FINANCING AUTHORITY (RPFA) FF AGENDA Tuesday, February 12 2008 Meeting Location: City Hall, 6750 Commerce Blvd., Rohnert Park, CA RPFA MEETING Call to Order Roll Call (Breeze Smith Stafford Vidak- Martinez Mackenzie Unscheduled public appearances - for public comment on agenda items or other matters 1. RPFA CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Authority unless any Authority Members or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: • RPFA Portion of Regular Concurrent Meetings '- January 22 2008 2. ADJOURNMENT of RPFA meeting NOTE: Time shown for any particular matter on the agenda is an estimate only. Matters may be considered earlier or aaer than the time indicated depending on the pace at which the meeting proceeds. If you wish to speak on an item under discussion by the Council which; appears on this agenda, after receiving recognition from the Mayor, please walk to the rostrum and state your name and address for the record. - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING - Any item raised by a member of the public which is not agendized and may require Council action shall be automatically referred to staff for investigation and disposition which may include placing on a future agenda. If the item is deemed to be an emergency or the need to take action arose after posting of the agenda within the meaning of Government Code Section 54954.2(b), Council is entitled to discuss the matter to determine if it is an emergency item under said Government Code and may take action thereon. This agenda was posted in compliance with California Government Code section 54954.2(a)(1). 3H/TG:021208 AGENDA- RPCity Council- CDC- RPFA.doc m m ,i �� T� �� i 3 °"" 7onmre VODKA'S VIM' k- IA �mz b ,_ .. .'•e r t' w �7: r i "mil � �` �•` .. � � � �.,,,,.�. ,{ F F /S a 1 ,� y � �+r� '�� --..fir ;� ��'� s•" " �a is� � � � �� r X � � ' � � � t J �r-'Iw �, _;,�u gyp, � ��,ea �, ��r�. �� ;� .nj �' �•� `7 fYz` ice,.* � . �3e' "� �� +fi.�"1'� yt. 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Of: /-1 cc: cc: File: File: Associated Students, Inc. of Sonoma State University RESOLUTION Sustainability at Sonoma State University Whereas, in 1987 the United Nations World Commission on Environment and Development introduced the term sustainability —now commonly used as in the present context —when it declared that "Sustainable development is development that meets the needs of the present without compromising the ability of future generations to meet their own needs. "1 And, Whereas, Sonoma State University should aspire to be a national and international model for sustainable practices in all dimensions of its operations (teaching, research, business and finance). And, Whereas, Sonoma State University has an obligation to help prepare citizens for participation in a democratic society. And, Whereas, Sonoma State University has an obligation to help students become environmentally literate citizens who understand the principles of sustainability. And, Whereas, the State of California has adopted Executive Order S -20 -042, which recognizes that state institutions such as the California State University are major consumers of energy and natural resources, and asks these institutions to reduce the use of non - renewable resources as well as increase energy efficiency. And, Whereas, The Associated Students of Sonoma State University should put in its best effort to abide by Executive Order S -20 -04 which asks that public buildings be 20% more energy efficient by 2015. 1 http:// portal. unesco. org /education/en/ev.php- url_ID= 23543& URL_ DO= D0_TOPIC &URL_SECTION= 201.htm1 2 http: / /www. dot. ca. gov /hq /energy/ExecOrderS- 20- 04.htm Whereas, the State of California has adopted Executive Order S -3 -053, which recognizes that California is vulnerable to the impacts of climate change and that we must take action to reduce the use of fossil fuels and reduce our carbon footprint. And, Whereas, the California State University has an obligation to the citizens of the state of California to be wise stewards of scarce resources and to assure the continued economic and ecological viability of the state. Let it hereby be resolved that the Associated Students of Sonoma State University embraces principles of sustainable development that promote: A vital and sustainable economy based on the "triple bottom line" (attention to environment, social, and financial performance). Commitment to social justice that includes the rights of future generations. Respect and care for the greater community of life in all its diversity including protection and restoration of the earth's ecosystems. And, Let it hereby be further resolved that the Associated Students of Sonoma State University support actions to make climate neutrality and sustainability a part of the curriculum (including campus facilities and grounds as learning laboratories) and other educational experiences for all students. And, Let it hereby be further resolved that the Associated Students of Sonoma State University support the expansion of research or other efforts necessary to achieve climate neutrality and sustainability, including sustainability practices on the Sonoma State University campus. And, Let it hereby be further resolved that the Associated Students of Sonoma State University call upon Sonoma State University to make sustainability a major focus in its new strategic plan. And, Let it hereby be further resolved that the Associated Students of Sonoma State University transmit this resolution to President Ruben Arminana, Chancellor Charles B. Reed, and to the Board of Trustees of the California State University and the Strategic Planning Committee of Sonoma State University. 3 http: / /www. dot. ca. gov /hq /energy/ExecOrderS- 3- 05.htm Page I of I Griffin, Terri From: Michelle Kenyon [mkenyon @mhalaw.com] Sent: Wednesday, February 13, 2008 1:55 PM To: Griffin, Terri Subject: RE: Darrin's PowerPoint Presentation I need it attached to the staff report. From: Griffin, Terri [mailto:tgriffin @rpcity.org] Sent: Wednesday, February 13, 2008 11:49 AM To: Michelle Kenyon Subject: Darrin's PowerPoint Presentation Michelle: Steve mentioned you would like to include Darrin's PowerPoint as part of the record for last night's meeting. Just to clarify, would it be sufficient to maintain a copy in our permanent archive meeting folder? If not, we'll attach it to the minutes. We will also make a permanent copy of the meeting videotape. Thanks Terri Terri A. 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See Reverse --> CITY COUNCIL SPEAKER CARD ( 123 Date: Ih Item #: Name: ( Address: 19 Vq- ailo Phone:, TOPIC: Brief Summary of Comments: -IZ-V M See Reverse --> CITY COUNCIL SPEAKER CARD Date: 'Z `-1 -Z —� � Item #.:T Name: Mj�S'OjNl Address: 'lJ5g;c)E , Phone: TOPIC:\;J�u -I:k Brief Summary of Comments: T �' I e 15 ItE 11 /V See Reverse —> Date: Nam( Addr Phon, TOP] Brief Summary of Comments: See Rev r e �j spy - J` CITY COUNCIL SPEAKER CARD Date: U I ( 0 Item #: Name: �-& e .�jYa p q 1 !o � " n Address: 41 � 5� r l� ce .t\re S , Phone: '70'7 �-g L "7L7 9 TOPIC: n 00 i 0 G Brief Summary of Comments: e iNUY I< A vi +K g- C"V:b, rs A6-610 OD-VOIA,-& See Reverse --> CITY COUNCIL SPEAKER CARD Date: J�2h 2- Item #: Name: Address: Phone: --6 ?2-d TOPIC:�t`+c Brief Summary of Comments: See Reverse --> CITY COUNCIL SPEAI{ER CARD (9) Date: Z � Item #: 1 Name: PAM & L,o, "I'' i � Address: +-� DLP i— RA_A 2XS P,4,,o 2 fl, TOPIC: art. t Brief Summary of Comments: 0 jam- See Reverse —> COUNCIL SPEAKER CARD (j Date: 2 i Z-1 0,& Item #: 77 Name y AA) Address: Phone: TOPIC: F-1 t A Brief Summary of Comments: + C lk, WO See Reverse --> CITY COUNCIL SPEAKER CARD off r Date: ,� , ��s'°� � Item #. • Name•�iLr9�i� /P 1 /r /alf�f/�� Address: Phone: TOPIC: El Z2 Brief Summary of Comments: H, Q .) E Q �, 1,2F'2p (41572 V�Cd 44Z /fie, gir,� yea.. See Reverse -> CITY COUNCIL SPEAKER CARD too Date: 2z, Item #: Name: l�Q�fL�s Address: f a a1/rlill y0_5 _ .. AAf . Phone: o3`7�4?0z' TOPIC: Brief Summary of Comments: `�l1Z�oI6S'%� See Reverse –> "s�g r, ��, �: c �; � ; �' a�;r+ ,�t. s �'v a i �r� >�! j �,:: r� M ,j ... . .� �yy� a . . . .: . y . 2� � : � � � ) � 2: � j J < \. ) ............. � % © } sill; : ..\ � \ 9� t \) :� .:per a 41 csi r_ g ; d `. Jj� s �+ a f JAN -29 -2008 TUE 02:34 PM JAMES AND ASSOCIATES FAX NO. 760 416 1588 , P. 01/03 Distr. @ Mtg. Of: �2- cc: cc: LAIN Orptces File: GILCHRIST & RUTTER File: PROl�SSi0ati :1G Q.;o121'ORATioI� „'/ � Ii WIL'3Nil4E PALIBADE6 BUR-08NU TMLEP14ONE (9901 383 coo 9 =B6 0C1dAN AVENUE. SUITE 900 FACSIMILE (390( 384 -4700 SANTA MONIRA. cALIPORNIA oo— -1000 r.-MAIL: tcdspaNgA ®quahrlavutxo�.oam January 29, 2008 VIA FACSIMLLE (707) 588 -2263 AND F19.$ T CLASS MAIl, Stephen R. Donley, City Manager City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 Re: Micho Verde Mobile Hgme P1 Dear Mr. Donley: As you are aware, I wrote to your on January 4, 2008 after heavy rains to protest strongly the City of Rohnert Park ( "City ") pumping water from its municipal storm drains on Martin Avenue into the creek bed which abuts the Rancho Verde Mobile Home Park. (`Park ). Despite our protests, the City has continued to pump water into the already full creek,,,iluring heavy rains, causing the creek to overflow its banks and flood the Park and the homes within the Park, as it did last week. Flooding at the Park has been greatly exacerbated by the City's conduct. Since the Park was built, the City has approved many developments northeast of the Paxk which have covered or re-directed natural drainage, covered earth with hard - scare which prevents natural ground seepage, and permitted new developments which drain towards the Park. In addition, the City (which together with the County forms the local flood control reducing it capacity. This reduces the flood channel's capacity and decreases the velocity of floodwater drainage, which in turn prevents the Park's storm drains from being able to empty into the creek bed, as they were designed to do, causing them to back up and further flood the Park. As I noted in my prior letter, the Park's storm drains were very recently inspected;,; JAN -29 -2008 TUE 04:18 PM JAMES AND ASSOCIATES FAX N0, 760 416 1588 P. 01/01 "W OFfa1CP12 GILCHRYST & RVrEVER f •ttupg'kMO:vec. CorsvortnTID. c Stephen R. Donley, City Manager January 29, 2008 Page 2 We againn demand that the City immediately cease and desist pumping water from its municipal storm drains into the creek bed, and f'itrther advise the City to immediately take advantage of any dry weather to clear the creek bed of silt, vegetation and debris. We intend to hold the City fully liable for all damage caused by the flooding, Sincerely, GILCI-lR.1ST & RUTTER Professional Corp ion Thomas W. Caspa Of the Firm TIVC -JU I5S149- 1.DOC1012903 3102.006 JAN -29 -2008 TUE 04:19 PM JAMES AND ASSOCIATES FAX NO. 760 416 1588 P. 01/01 LAW CRNIC&S GILCHRIST & IiUITECt P1WV ta3wtiat.Wal- ORATION Stephen R. Donley, City Manager January Z9, 2008 Page 3 bcc: Mr. James F. Goldstein (via email and US mail) Ms. Anne James (via email and U.S. mail) Richard H. Close, Esq. LAW OFFICES GILCHRIST & RUTTER PROFESSIONAL CORPORATION WILSHIRE PALISADES BUILDING 1299 OCEAN AVENUE, SUITE 900 SANTA MONICA, CALIFORNIA 90401-1000 February 28, 2005 Mr. Randy Poole General Manager Sonoma County Water Agency P.O. Box 11628 Santa Rosa, CA 95406 TELEPHONE (310) 393 -4000 FACSIMILE (310) 394 -4700 E -MAIL: rclose @grlawyers.com Re: Flood Control Rancho Verde Mobile Home Park 750 Rohnert Park Expressway West, Rohnert Park, California Dear Mr. Poole: This purpose of this letter is to bring to your attention the regular and persistent flooding problems experienced by the residents of the Rancho Verde Mobile Home Park located in Rohnert Park, California, adjacent to the Hinebaugh Creek Flood Control Channel. The storm water drainage system of the Park collects storm water from within the property boundaries and accept that water to Hinebaugh Creek Channel. The capacity of this drainage system to divert water from the park is directly effected by the water level within Hinebaugh Creek Channel. Higher water levels within the channel reduce the hydraulic gradient which provides for movement of water from the Park to the Channel. Due to excessive vegetative growth and the presence of debris within the channel, the water levels in the channel during rain storms have been raised significantly. This has impaired the ability of the Park's drainage system to prevent flooding within the Park. This problem is further exacerbated by continuing development of the properties within the Channel's watershed, including the recent construction of the Redwood Creek Apartment Complex adjacent to the Park. This development has increased the amount of runoff to the Channel, further raising water levels during storms, and further impairing the ability of the Parks drainage system to function as it was designed. In order to alleviate flooding problems within the Park, both the frequency and intensity of which have been observed to be on the increase, we requested the following: LAW OFFICES GTLCHRIST & RUTTER PROFESSIONAL CORPORATION Mr. Randy Poole February 28, 2005 Page 2 1. That your Agency take steps to remove the excessive vegetation and debris present within the Hinebaugh Creek Channel in the vicinity of the Rancho Verde Mobile Home Park, thereby restoring the Channel's proper function. 2. That this office be notified of any planned, current, or future maintenance activities to be carried out with regards to the Hinebaugh Creek Channel in the vicinity of Rancho Verde Mobile Home Park. That you for your assistance in protecting the Park, its residents and the mobile homes and other properties. Very truly yours, GIL S RUTTER Pr`iio i al Co oration z Richard H. Close Of the Firm RHC:aap/ 113463_ I . DOC/022405 3402.006 cc: Carl Eric Leivo, Rohnert Park City Manager LAW OFFICES GILCHRIST & RUTTER PROFESSIONAL CORPORATION WILSHIRE PALISADES BUILDING 1299 OCEAN AVENUE, SUITE 900 SANTA MONICA, CALIFORNIA 9040 1 -1 000 November 7, 2003 Randy Poole General Manager Sonoma County Water Agency P.O. Box 11628 Santa Rosa, CA 95406 Re: Flood Control Rancho Verde Mobile Home Park 750 Rohnert Park Expressway West Rolmert Park, California Dear Mr. Poole: TELEPHONE (310) 393 -4000 FACSIMILE (310) 394 -4700 E -MAIL: rclose @grlawyers.com Following up on my letter to you dated November 4, 2003, I would like to bring to your attention problems with the "flaps" in the Hinebaugh Creek Channel which surrounds the Park. It is my understanding that there are a number of storm drainpipes from the Rancho Verde Mobile Home Park that connect into the Hinebaugh Creel-, Channel. The flaps at the end of the drainpipes are used to keep water from flowing from the Channel into Rancho Verde Mobile Home Park. As the rainy season approaches, we are concerned about the of lack maintenance of these flaps. Our hydrologists indicates that unless these flaps are properly maintained, they could prevent storm water from the Park from draining into the Hinebaugh Creek Channel. In addition, lack of maintenance of the flaps may permit water to flow from the Hinebaugh Creek Channel into the Park. We request the following: That your Agency inspect the flaps and other outlets from the Mobile Home Park into the Channel; 2. That your Agency correct any maintenance or other issues pertaining to these flaps; and LAW OFFICES GIL CHRIST & IRIiTTE1Z PROYESH'IONAL CORPORATION Randy Poole November 7, 2003 Page 2 3. That your Agency establish an appropriate maintenance and inspection program for these flaps to make sure that their condition does not contribute to flood problems for the Mobile Home Park. If in fact there is currently a schedule for inspection of the flaps, please provide this information to me. Thank you for your assistance in protecting the Mobile Home Park, its residents and the mobile homes and other properties of the residents. Very truly yours, GILC ST & RUTTER Prof si a orporation r f f !jJ i Richard H. Close Of the Firm RHC':aap /97350_ 1.DOC /110703 3402.006 LAW OFFICES GILCHRIST & RUTTER PROFESSIONAL CORPORATION WILSHIRE PALISADES BUILDING 1299 OCEAN AVENUE, SUITE 900 SANTA MONICA, CALIFORNIA 90401 -1000 November 4, 2003 Via FedEx Randy Poole General Manager Sonoma County Water Agency 2150 West College Avenue Santa Rosa, CA 95401 Re: Flood Control Rancho Verde Mobile Home Park 750 Rohnert Park Expressway West Rohnert Park, California Dear Mr. Poole: TELEPHONE (310) 3934000 FACSIMILE (31.0) 394 -4700 E -MAIL: rcloseogrlawyers.ppm This firm represents the owner of Rancho Verde Mobile Home Park located in Rohnert Park, California. As your Agency is aware, the mobile home park which contains approximately 850 -950 residents living in 300 mobile homes has been subject to flooding since at least 1982. When the Park was first built there was no flooding problems on the property. However, in subsequent years there has been increased flooding. There has been extensive damage to the mobile home park and to mobile homes within the Park. Approximately fifty percent (50 %) of the homes have been damaged at one time or another because of flooding within the Park. Many homes have been damaged a number of times. Because of our concern about flooding problems ,and the amount of new development being built and planned for the area, we have retained Todd Engineers to review the current situation in order to protect the public safety and property of the Park and its residents. The Park is surrounded on two of its three sides by the Hinebaugh Creels which is a flood control channel. It appears that the flooding is being caused through that Channel. Our consultants indicate that the Channel has excessive silt, vegetation and debris which is adversely affecting the capacity and capability of the Channel. These problems, in turn, create increased risk of flooding to the residents of the Park. It appears that the Hinebaugh Creek Channel is not being properly maintained. There is also a concern that the Laguna De Santa Rosa Flood Control Channel, Bellevue Wilfred Flood Control Channel, Washoe Creek and other tributaries similarly have decreased capacity due to insufficient maintenance. LAW OFFICES - GUILCI-iRIST & RUTTER PPOrERSIONAL CORPORATION Randy Poole November 4, 2003 Page 2 Because of the history of the Park property and this area, we assume that the Agency has a procedure and timetable to inspect and clean the Hinebaugh Creek and other related Channels. We also assume that the Agency is monitoring proposed developments in the area to insure that these new developments do not increase the probability or intensity of flooding. Please notify me if these assumptions are not correct so we can take appropriate action. I am sending a copy of this letter to Carl Leivo, City Manager of Rohnert Park, California to make the City aware of our concerns about the Hinebaugh Creek Channel and the other channels specified above. Specifically, there are developments and plans that have been and are being approved by the City, including but not limited to, the drainage plans for the Redwood Creek apartment complex recently approved by the City to be built adjacent to the Park on the east side. These City approved developments are adversely affecting the channels and increasing the risks of floods in the Park. I would appreciate it if you can have the appropriate person at your Agency contact me so we can discuss this matter in more detail. Very truly yours, GILCHRIST & RUTTER Profeo ioi 1 Co oration /f b Richard H. Close Of the Firm RHC:aap /971 18_ 1.DOC /103003 3402.006 cc: Carl Leivo, City Manager, City of Rohnert Park Distr. @ Mtg. Of: -"- 41:L � cc: Rancho Verde Residents Call For City- 5�"ora Increasing The Flooding Within Ranc " Mobile Home Park �j 6,v-Wcu i� &' The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek,. require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park Address Address Telephone No. J OI N MIS C Z I Print Name T Telephone No. -------------------------- ---- .................. ------------------------------------- ------- -- ------------------- PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Sioature Print Name Cr 'R � -q q, 3 I q c 2 1b pN Telephone No. ----- --- --- -- --- --- .--...... ....14. ..... ...------------------ ____ -.. ........... ----------------------- Signature Print Name J. 04,LRq ZUz '�(02 A-M NZ (1�0 Address 'i Telephone No. --------------------------- ------------- ------- ------------------------- - - - - -- ------------------------------------ Signature 4 Print Name 6 1,1 6'e'76, -�Alye Address Telephone No. Signature Print Nance Address Address Telephone No. J OI N MIS C Z I Print Name T Telephone No. -------------------------- ---- .................. ------------------------------------- ------- -- ------------------- PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stWthe flooding of the Park Signature Y Print Name / '�Iq V&4- ( ", - - - � 0 2, --33`,� -5 5-'� Address Telephone No. Signture� Print Name r Address {j Telephone No. _ _________ ________ _ �J J� df. ......... _ ____ —_- -- — _ —___ . �.... . +n.. ______. _____ -___— i 11"A / .�.... .._ 11 f�`�o% /�kl� -6 S�.� 5`! E V�r 6 \;•, J' Signature Print Name Address Telephone No. ----------- ....... - - - - -- -- •----------------------------------- ------ ---------------------- t f � Signature Print Name r Address -� Telephone No. Signature Print Name Address Telephone No. ------------------------- --............. -........ --------------------------------------- - - - - -- ------------- - - - - -- PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile dome Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Pack,. SIg4 e� Print Name Address y > Telephone No. 7 .. J�-1 Signature �;''` Print Name Address ---------------------- - - - - -- ............ --------- Signature Address Signature U `J . Ll _ Address Telephone No. Print Name Telephone No. Print Name Telephone No. -------------- --------- pr,..... - -- -� - - - -- -- --- - - - - -- =• -•. - •- •------ �,y...... - Signature ®° Print Name Address ` Telephone No. PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park Gall upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, slit, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park. r Signature Address Signature I - '-� v'/;7'C C -tll� Address RM z/0 �� c3 �'� �� < " Print Name Telephone No. -------------------------- -----....... ----- ---------------------------------- --- .......... � - - - - -- L .41 Signature Print Name Address Telephone No. - - �r----.-•-------------------•---------------------------------------------..-..---- --.------ ---- ----- --- - - - - -- � a v Signature Print Name -c—c- Address( Telephone No Si'an c nt Name — '707 - -0 6 Adds ( � � Telephone No. PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park. Signature rint Rame �— — ,flare s Telephone No. ............ ........... Signature P nt ame y JJ/ A dress Telephone No. Signature Print Name Address Telephone No. Signature Address Signature .Address Print Name Telephone No. Print Name Telephone No. --------------------------------------- -......... ------------------------------------ ----------------------------- PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into e creek. We must stop the flooding of the Park.. Signature Print Name Address Telephone No. Zpf� -------------------------- -------------- T'0 --- e ------ R ------------- -------------- I --------- Ll f Cz Signature Print Name Vi e ( -i GC CA N_ 6 y �� // Address Telephone No. -------------------------- ._.. ---------------------------------------------- -.................. .------------------- Signatare Print Name ''' Address Signature Print Name 3270 - 00 Telephone No. 1� 0 Address 6 ",l3 > G' -1 '� Telephone No. ` -- °'-- - . . . .. . ... .. .... .............. .......- -- Print ame / Telephone No. PLEASE DROP -OFF YOUR SIGNED PETYTION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park Gall upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water now into the creek. We must stop the flooding of the Park,. Signature Address iA r' Print Name! Telephone No. Gr p Print Name ly Telephone No. -- - - - - - - - - - - ---------------------------------- ------------------------ - - - - -- - - - - - - - - - - - t t Signature Print Name d -� p Address Telephone No. -- - - - ..... - - - -- - - - - - - - - - - - -- - - - - - - - - - - - - - - - - _sry >' Signature Print Name Ad ess Telephone No. -_ >- ---- ___-- ....�. - ..___._ _ _ ----------------------- Signature Print Name Address Telephone No. ------------------------------------------------•------------------------------ - - - - -- ............. .... ------------ PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park. Signature c Address Print Name Telephon No. ---------------------- --------------------------------------------------------------- Signature Print Name Address Telephone No. Signature Print Name Address Telephone No. ----------- —1-- ......... ------------------------------------------------- ............ ---------------------- Signature Print Name Address Signature Telephone No. Print Name Address Telephone No. -------------------------- ............. ........ ----------------------------------- ............. --------------- PLEASE DROP-OFF YOUR SIGNED PETff1ON AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park. f� �ture , Print Name Address,-----) Telephone No. Signature Address Signature Address Signature Address Signature Address Print Name Telephone No. Print Name Telephone No. Print Name Telephone No. Print Name Telephone No. PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Cell For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Perk The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek,. require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park,. 1 Signature Address Signature Address Print Name Telephone No. Print Name Telephone No. Signature Print Name Address Telephone No. Signature Address Print Name Telephone No. Signature Print Name Address Telephone No. PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park Gall upon the City of Rohnort Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park �f�brk t.E4) Signature C V c Address Signature Ef Print Name Telephone No. Print Name Address Telephone No. - ------------------- - - - - -- ...... ----------------------------------------------- ---- - - - - -- Signature Print Name Address Telephone No. Signature Address Signature Address Print Name Telephone No. Print Name Telephone No. PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE' Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park Gall upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, requires that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park. Print Name Ole, - S' a �, Telephone No. ............. . ---------- - - - --- ----------------------------------- �Sg�nature Print Name Address Telephone No. .............. .-------------------------- - - - .....�.......... /. - - - -- --�-. Siena c _ Print Name Address Signature Address Signature Address I Telephone No. Print Naive Telephone No. Print Name Telephone No. ------------------------------------------------------------------------------------------------------------------- PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the crook be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park. Signature Address S'Le yail kX"o Print Name Telephone No. Signature Print Name Address ------------------------- -- .......... Telephone No. ------------------------------- -- .............. – ------------------- Signature Print Name Address ----------- -- ......... ------------------------------------------------- Telephone No. .......... I ------------------------ Signature Print Name Address Telephone No. -------------------------------------- ....... ---------------------------------- — ...................... ------ Signature Print Name Address Telephone No. -------------------------- ........................................................................... ------------ PLEASE DROP-OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile !-tome Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park. Si a Print Name Ad-dress Telep ne No. - - - - -i - -- -��C°' - i�°-- •-- �- �r��... -- -- `:.. ------------------------- ��I �. Si tore Print Name me I I �— 56& —1 �2L Address Telephone No. Si nature 71 Print Name _!' 16 car) L\5 �' (V - -1 R a Le Address Telephone No. Signature Address Print Name Telephone No. Signature Print Name Address Telephone No. PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek,. require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Paw'k,. 2 57 Signature Print Name /5-7 a Address Telephone No. Signature Print Name Address Telephone No. Signature Address Signature Address Signature Address Print Name Telephone No. Print Name Telephone No. Print Name Telephone No. ------------------------- -........................ ----------------------------------- ----------------------------- PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park. Address Signature Address u� Pr Name -o,3-4-21 Telephone No. Print Name Telephone No. ----------------------------------------------------------------------------------------------------------------- Signature Print Name Address Signature Telephone No. Print Name Address Telephone No. Signature Address Print Name Telephone No. PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde M Obile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the crook be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Padc LID2Xz) ---bA oaoa Print Name Telephone Nb. PZMATI.0 % Address - Telephone No. ---------- - - ------ ----------------- — .............. ------------------ Signature Print Name Address ----------- ....... ------------------- Telephone No. I ----------------------------- I .......... — ---------------------- Signature Print Name Address ------------- ......................... Telephone No. - ---------------------------------------- -- ........................ Signature Print Name Address -------------------------- ---------------------------------------------------------- Telephone No. ----------------I---- -- - - - - -- PLEASE DROP-OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water now into the creek. We must stop the flooding of the Park.. Signature i Print Name -l" U- -121 Address u, Telephone No. a`" Signature Print Name Address Telephone No ------------ ------------ ............... .......,---.------------------._...................------------------ K.r Signature �$ Print Narne Address Telephone No. ------------- -- - -- ------ - - - - -- -- ........... , r Signature Print Name Address Telephone No. - -- -- ----- - - - - - - - - -L�" ...............................,---------------------- ...- .. - - -- .....j...... Signature Print Name a Address Telephone No. -------------------------- -------------- --------------------------------------- - - - - -- ------------ ----------- - - - - -- PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping wafter into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park i J' i( e Print Name Address Telephone No. r, Signature Print Name Address Telephone No. Signature Address Signature Print Name Telephone No. Print Name Address Telephone No. Signature Print Name Address Telephone No. ------------------------------------------------------------------------------------------------------------------- PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park,. ignatwre Print Name t --'�� Address elephone No. Signature Print Name d8&figzh (93 9 Address Telephone No. Signature Address Signature Address Print Name Telephone No. Print Name Telephone No. Signature Print Name Address Telephone No. ---------------------- -------------- --------------------------------------- - - - - -- ----------------------------- PLEASE DROP -OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the creek be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park. "" '5-xec Signature v Print Name ? �t' 7 Zoe- 1e;' Address Telephone No. -------------------- .......................... • ------------......... ..•....I----------------- - - - - -- Si,ta @@ Print' ame AdWes-s Telephone No. ------------------------ -- .............. --------------- Signature Print Name Address Telephone No. ------------- 1--- ....... ------------------------------------------------- ------------------- -------------- Signature Print Nance Address Telephone No. Signature Print Name Address Telephone No. -------------------------- I ............. ........ ----------------------------------------------------------------- PLEASE DROP-OFF YOUR SIGNED PETITION AT THE CLUB HOUSE Rancho Verde Residents Call For City To Stop Increasing The Flooding Within Rancho Verde Mobile Home Park The undersigned residents of Rancho Verde Mobile Home Park call upon the City of Rohnert Park, CA to stop pumping water into the adjacent creek, require that the crook be cleaned of debris, silt, and excessive vegetation and stop approving developments that increase water flow into the creek. We must stop the flooding of the Park. Signab#e Address Ak- ---------- 1.2'.A . ......... Signature filA4,60 &A-TILLU240 Print Name 916 - S' (t -7 Telephone No. Print Name Address -------------------------- — .................. Telephone No. ----------------------------------------------- ------------------- Print Name Signature Telephone No. I --------------------------------------------- — ---------------------- Address ----------- ........ ---------- Print Name Signature Telephone No. —1 ......... ---------------------- -- ................. Address -------------------------------------- Print Name Signature Address Telephone No. ------------------------- ............. ------------------------------------------------------- ------------------- PLEASE DROP-OFF YOUR SIGNED PETITION AT THE CLUB HOUSE COURTESY AGENDA 02/12/08 NOTE: cc: J. Hauff, City Clerk (2) Place marker on agenda for each T. Griffin, Deputy City Clerk individual recipient. K. Leonard, Shorthand Reporter Kathy Dennison Linda Beltz Heather Hanson RP Community Library 6182 San Bruno Court University Affairs Director 6250 Lynne Conde Way Rohnert Park, CA 94928 hansonheksonoma.edu Rohnert Park, CA 94928 Jennifer Lopez Prinskowski Catherine Bramkamp Scott Weaver c/o Mrs. Gina Prinskowski Rohnert Park Chamber of Commerce 1190 Cielo Court 916 Kirsten Court Catharine(&CatharineBramkamp.co Rohnert Park, CA 94928 Rohnert Park, CA 94928 m Jonathan White whiteion(&sonoma.ed u Page l of 1 Griffin, Terri From: Christmann, Melanie Sent: Thursday, February 07, 2008 3:52 PM To: Catharine @CatherineBrankamp.com; whitejon @sonoma.edu; hansonhe @sonoma.edu Cc: Griffin, Terri Subject: February 12, 2008 Council Meeting Agenda Attachments: 021208 AGENDA- RPCity Council- CDC- RPFA.pdf Hello, Attached to this email is the agenda for the February 12, 2008 council meeting for your information. If you have any questions regarding this agenda, you can call Terri Griffin at (707) 588 -2225. Thank you, Mefanie Christmann City Clerk Temp City of Rohnert Park 6750 Commerce Blvd Rohnert Park, CA 94928 707- 588 -2227 r� 707- 588 -2274 2/8/2008 00 O O N O z z O H O 6 00 CD r r~ �o v N y O J a' v a V z Lq o O d w J v Council: Miscellaneous Communications �WZ OWCn ¢u H Q E~ �wUr) x C/) �zW N x WQw m Q � N �l 2- w rn r w N J Q to: to: V:* -7101 G X d :tj o o v� 7:1 _ o U o to a� bO N� wo >' 01 U � d o r� O -d a� t� 00 F� 7� o u x p U W >, 03 + b ° U x C}� O V U O qj � O W Q -��" OO O O ° o . �D OU H ov Q Y O b�yA y� bb p aj v_ Y U 4 b Cd 3 -cs Q v o x Cd [- o ' C13 V) c o U > o O O cd Cn 0 i ° ' 0 O Y O O Ei 4cj f" W D ° W o a) Cd Cn °are P~ ° W o 0. o J9 o ri Ln N cn L s W W Ei W ° p W W .o W -C4 Cj IZ4 4+� Q4 "ti O U Q y cd cd SD, a.) 00 CD r r~ �o v N y O J a' v a V z Lq o O d w J v Council: Miscellaneous Communications �WZ OWCn ¢u H Q E~ �wUr) x C/) �zW N x WQw m Q � N �l 2- w rn r w N J Q to: to: V:* -7101 G X XO(iN F.RT Pq Rif CALII:OR11' CITY OF ROHNERT PARK CONCURRENT MEETING MINUTES FOR: City Council Community Development Commission Rohnert Park Financing Authority January 22, 2008 Tuesday The Concurrent Meetings of the City of Rohnert Park for the City Council and the Community Development Commission met this date for a Special Meeting /Work Session, to commence at 4:00 p.m., followed by a Regular Meeting at the Rohnert Park City Hall, 6750 Commerce Boulevard, Rohnert Park, with Mayor Mackenzie presiding. SPECIAL MEETING /WORK SESSION Call to Order: Mayor Mackenzie called the Special Meeting /Work Session to order at 4:04 p.m. Roll Call: Breeze, Smith, Stafford, Mackenzie Absent: Vidak- Martinez (Excused — medical) Staff present for all or part of the Special Meeting: City Manager Donley, City Attorney Kenyon, Assistant City Manager Schwarz, City Clerk Hauff, Deputy City Clerk Griffin, and Videographer Beltz. Unscheduled Public Appearances: Stan Gold urged City Council to support SB 840, the Universal Health Care Bill, and he SUBMITTED related information to staff. Council DIRECTED STAFF to do a brief analysis /calculation of the implications of SB 840 for the City. 1. CITY COUNCIL PROTOCOLS: City Manager Donley and City Attorney Kenyon reviewed the contents of the Staff Report and responded to Council questions and comments. Council direction: Council Member Breeze SUBMITTED a memorandum from 2004 regarding Council protocol for public communications during Council meetings, and Mayor Mackenzie DISTRIBUTED Vice Mayor Vidak - Martinez' comments regarding Council protocol. Council discussion concluded with the following DIRECTIONS TO STAFF: (1) Compile the current City Council policies and procedures, marking them as to keep /strike /review, for consideration at a future Council work session; (2) Draft the existing Council protocols in resolution form, utilizing the chapter headings found in the City of Ventura's table of contents, and adding "Election of Officers" as the first heading, for consideration at a future Council work session. RECESS: Mayor Mackenzie declared a recess at 5:20 p.m. RECONVENE: The City Council reconvened, with Vice Mayor Vidak- Martinez absent, at 5:26 p.m. City of Rohnert Park CONCURRENT MEETINGS Agenda (2 of 8) January 22, 2008 for City Council /Community Development Commission / Rohnert Park Financing Authority 2. CITY COUNCIL BENEFITS: City Manager Donley DISTRIBUTED a memorandum regarding "Current Employee Health Benefit Coverage," and he and City Attorney Kenyon reviewed the contents of the Staff Report and responded to Council questions and comments. Council direction: Council discussion concluded with the DIRECTION TO STAFF to draft a benefits package resolution, matching the Current benefits package for miscellaneous employees and applicable to Council Members seated on or after December, 2008, for consideration at a Council work session prior to August, 2008. ADJOURNMENT: Mayor Mackenzie adjourned the Special Meeting /Work Session at 6:06 p.m. DINNER BREAK: Council Members went on a dinner break from 6:06 p.m. until 6:30 p.m. approximately. REGULAR MEETING Call to Order: Mayor Mackenzie called the Regular Meeting to order at 6:34 p.m. Roll Call: Breeze, Smith, Stafford, Mackenzie Absent: Vidak- Martinez (Excused — medical) Staff present for all or part of the Regular Session: City Manager Donley, City Attorney Kenyon, Public Safety Interim Commander Frazer, Public Safety Officer/Fire Inspector Adam, Director of Community Development Bendorff, Director of Public Works /City Engineer Jenkins, Deputy City Clerk Griffin, and Videographer Beltz. PLEDGE OF ALLEGIANCE: Tony Monter, Student, Waldo Rohnert Elementary School, was not present. Mayor Mackenzie led the Pledge of Allegiance. 1. SONOMA STATE UNIVERSITY (SSU) STUDENT REPORT: Sonoma State University Associated Students, Inc. (ASI), by Nicole Schlossberg, Legislative Representative, was not present. (Excused absence) 2. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: None. 3. CONSENT CALENDAR: 1. Approval of Minutes for: City Council Portion of Regular Concurrent Meetings — January 8, 2008 2. Approval of City Bills /Demands for Payment in the amount of $3,915,653.58 City of Rohnert Park CONCURRENT MEETINGS Agenda (3 of 8) January 22, 2008 for City Council /Community Development Commission/Rohnert Park Financing Authority_ 3. Resolutions for Adoption: 2008 -11 Acknowledging Scott Weaver for His Magnificent Holiday Display on Cielo Circle 2008 -12 Rejecting the Tort Claim of David A. Clark (Re: Police Action) 2008 -13 Rejecting the Claim of Nancy Newman (Re: Fall on Sidewalk) 2008 -14 Electing to Receive a Portion of the Tax Increments Pursuant to Health and Safety Code sections 33607.7 and 33607.5 2008 -15 Approving Job Description and Salary Range for Public Works Manager and Authorizing Recruitment for the Position 2008 -16 Honoring and Thanking Richard L. Behrends on the Occasion of His Retirement for 12+ Years of Dedicated Service in the City's Department of Public Works 4. Approving Rancho Cotate Project Graduation Request for Waiver of Fees for Use of Sports Center for June 6, 2008, Annual Event Upon MOTION by Council Member Smith, seconded by Council Member Breeze, and APPROVED 4 -0 -1 with Council Member Vidak- Martinez absent, reading was waived and the Consent Calendar was ADOPTED. 4. PUBLIC SAFETY FIRE BAY RE- ALIGNMENT PROJECT: Consideration of Reallocating Funding from the Proposed West Side Fire Station to the Fire Bay Re- Alignment Project to Complete the Office Space and Living Quarters Expansion: 1. Staff Report: Public Safety Interim Commander Frazer and Public Safety Officer /Fire Inspector Adam reviewed the contents of the Staff Report, and staff responded to Council questions and comments. 2. Public Comments: Carl Leivo expressed opposition to the reallocation of funding from the proposed West Side fire station to the Public Safety Fire Bay Re- alignment project to complete office space and living quarter expansion. 3. Council discussion /direction/action: A MOTION was made by Council Member Smith, seconded by Vice Mayor Stafford, to approve the reallocation of funding as outlined in the Staff Report. Under discussion, Council Member Breeze expressed concerns about the impact of the lack of a fire station on West Side economic development, and about the need for a General Plan amendment regarding future development at Sonoma Mountain Village. After Council discussion concluded, said motion was APPROVED 3 -1 -1 with Council Member Breeze dissenting and Council Member Vidak- Martinez absent. City of Rohnert Park CONCURRENT MEETINGS Agenda (4 of 8) January 22, 2008 for City Council /Community Development Commission /Rohnert Park Financing Authority 5. DEMANDS AGAINST THE CITY: Consideration of Proposed Amendments to Rohnert Park Municipal Code Chapter 2.44 Regarding Demands against the City: 1. Staff Report: City Attorney Kenyon reviewed the contents of the Staff Report. 2. Public Continents: None. 3. Ordinance for Adoption: No. 795 Amending Chapter 2.44, "Demands against the City," of the Rohnert Park Municipal Code Upon MOTION by Council Member Smith, seconded by Council Member Breeze, and APPROVED 4 -0 -1 with Council Member Vidak- Martinez absent, reading was waived and Ordinance No. 795 was ADOPTED BY ROLL CALL VOTE. 6. CITY WORK PLAN: Consideration of City Council Goals, Objectives, Strategies, and Tactics regarding Implementation of the City's Work Plan: 1. Staff Report: City Manager Donley, Public Safety Interim Commander Frazer, Director of Public Works /City Engineer Jenkins, and Director of Community Development Bendorff reviewed the contents of the Staff Report. Staff responded to Council questions and comments. 2. Public Comments: None. 3. Council discussion /direction /action: Following Council discussion, a MOTION was made by Council Member Smith, seconded by Council Member Breeze, to direct staff to bring back the City Work Plan in June or July of 2008 for a six -month update. Said motion was APPROVED 4 -0 -1 with Council Member Vidak- Martinez absent. RECESS: Mayor Mackenzie declared a recess at 8:30 p.m. RECONVENE: The City Council reconvened, with Vice Mayor Vidak- Martinez absent, at 8:36 p.m. 7. COMMISSION /COMMITTEE /BOARD APPOINTMENTS: Council Action Regarding Nominations and Appointments for Two Vacancies: Bicycle Advisory Committee: Council CONCURRED with Mayor Mackenzie's nomination of Creighton Bell. Mayor Mackenzie requested that staff send a letter to Paola Harris thanking her for her interest and inviting her to reapply for a future vacancy. Mobile Home Park Rent Appeals Board: As requested by Council Member Vidak- Martinez through Mayor Mackenzie, Council CONCURRED with Council Member Vidak- Martinez' reappointment of Lorna Blanc. City of Rohnert Park CONCURRENT MEETINGS Ap_enda (5 of 8) January 22, 2008 �fior City Council /Connnaunity Development CommissionlRohnert Park Financing Authority 8. CITY COUNCIL LIAISON AND COMMITTEE ASSIGNMENTS FOR YEAR 2008: Mayor's Appointments to City Council Liaison and Committee Assigmments for 2008: Mayor Mackenzie DISTRIBUTED AND REVIEWED the Liaison Assignments for 2008, ATTACHED TO THE ORIGINAL SET OF MINUTES, as follows: PROS (*until PROS report accepted) Mayors & Councilmembers: Legislative Committee *PS TS Standing Committees: (noticed and operate under the Brown Act; consist of two Council Members) Community Design Economic Development General Plan Update Steering Mobile Home Parks Waste and Recycling Water/Wastewater Issues (includes Creek Master Plan Subcommittee) Ad -Hoc Committees: Development Agreement Negotiations Ad -Hoc Subcommittee 9. COUNCIL COMMITTEE AND /OR OTHER REPORTS: PS & VM VM &AB JM & VM AB &PS TS &AB JM &PS JM & VM 1. Sonoma County Transportation Authority meeting, 1/14: Council Member Smith provided a brief report. 2. Sonoma County Waste Management Agency meeting, 1/16: Council Member Smith provided a brief report, noting that he had been named Chair. 3. Santa Rosa Plain Conservation Strategy Implementation Committee (California Tiger Salamander) meeting, 1/16: Mayor Mackenzie provided a brief report. Liaison Alternate Liaison /Appt. to other committees: Golf Course Oversight Committee (1) AB -- Library TS AB Senior Citizens AB PS REMIF (1) TS -- Sonoma County Transportation Authority JM TS Sonoma County Waste Management (1) TS -- Sonoma Mountain Business Cluster (1) VM Water /Waste Water: WAC JM PS Subregional PAC JM PS Russian River Watershed Association JM PS PROS (*until PROS report accepted) Mayors & Councilmembers: Legislative Committee *PS TS Standing Committees: (noticed and operate under the Brown Act; consist of two Council Members) Community Design Economic Development General Plan Update Steering Mobile Home Parks Waste and Recycling Water/Wastewater Issues (includes Creek Master Plan Subcommittee) Ad -Hoc Committees: Development Agreement Negotiations Ad -Hoc Subcommittee 9. COUNCIL COMMITTEE AND /OR OTHER REPORTS: PS & VM VM &AB JM & VM AB &PS TS &AB JM &PS JM & VM 1. Sonoma County Transportation Authority meeting, 1/14: Council Member Smith provided a brief report. 2. Sonoma County Waste Management Agency meeting, 1/16: Council Member Smith provided a brief report, noting that he had been named Chair. 3. Santa Rosa Plain Conservation Strategy Implementation Committee (California Tiger Salamander) meeting, 1/16: Mayor Mackenzie provided a brief report. City of Rohnert Park CONCURRENT MEETINGS Agenda (6 of 8) January 22 2008 or City Council /Community Development Commission / Rohnert Park Financing Authority 4. Sonoma -Marin Area Rail Transit (SMART) District Board meeting, 1/16: Mayor Mackenzie provided a brief report, and he REQUESTED TO AGENDIZE the matter of North Coast Railroad Authority (NCRA) lawsuit amicus support for the second Council meeting in February. 5. League of California Cities Policy Committee Meeting — Environmental Quality, 1/17: Mayor Mackenzie DISTRIBUTED AND REVIEWED various documents, including a letter from Senator Migden. 6. Senior Citizens Advisory Commission meeting, 1/17: Vice Mayor Stafford provided a brief report. 7. Other informational reports, if any: Councilmember Smith: Product Stewardship: The New Frontier in Waste Management, 1/9; 2008 New Mayors and Council Members Academy, 1/16 -1/18. Other, if any: Council Member Smith noted his attendance at the Human Rights Awards, recognizing Al Ibleto, the Pasta King. Council Member Breeze: Other, if any: Council Member Breeze noted her attendance at the Public Safety Sports Federation Crab Feed, as well as her meeting with Public Safety Interim Commander Frazer. Council Member Vidak- Martinez: (Absent from Council meeting — medical) Vice -Mayor Stafford: Other, if any: Vice Mayor Stafford noted her meeting with Public Safety Interim Commander Frazer. Mayor Mackenzie: Sonoma County Water Agency meetings in Eureka and Ukiah, 1/9; LIFEE Water Day at Sonoma County Water Agency, 1 /11. Other, if any: Mayor Mackenzie noted his meeting with Public Safety Interim Commander Frazer. 10. COMMUNICATIONS: Director of Public Works /City Engineer Jenkins' report regarding Sonoma State University Sewer Flow: Council Member Smith acknowledged the City Engineer's report. Sonoma County Taxpayers' Association (SCTA) Watchful Eye: Council CONCURRED with Council Member Smith's recommendation that staff respond to SCTA's letter. 11. MATTERS FROM /FOR COUNCIL: 1. Calendar of Events: Document provided in Council agenda packets. 2. City Council Agenda Forecast: Document provided in Council agenda packets. Staff responded to Council Member Smith's request for clarification regarding the Work Session on the "Alcohol Ban in Public Parks, subject to Permits," scheduled for the next Council meeting on February 12. Council discussion concluded with DIRECTIONS TO STAFF to hold a noticed Workshop at the next Council meeting so Council Members can provide staff with input regarding provisions of a draft ordinance. City of Rohnert Park CONCURRENT MEETINGS Agenda (7 of 8) January 22, 2008 for City Council / Community Development Commission /Rohnert Park Financing Authority 3. Doyle Drive Toll — Consideration of Letter of Opposition to Proposed Imposition of a Toll for Use of Doyle Drive Approach to Golden Gate Bridge: City Manager Donley explained this matter. Council action: Council CONCURRED to direct staff to send a letter in support of equitable sharing of the costs to improve Doyle Drive to the Golden Gate Bridge Highway & Transportation District and the San Francisco County Transportation Authority. 4. Other informational items, if any: None. 12. CITY MANAGER'S /CITY ATTORNEY'S REPORTS: 1. Other informational items, if any: City Manager Donley reported on the status of a proposed letter to the Public Utilities Conunission (PUC) regarding solar metering. At the suggestion of Council Member Smith, Mayor Mackenzie indicated that he would raise the issue of a legislative approach when Senator Migden is present at the next City Council meeting on February 12"'. 13. PUBLIC COMMENTS: None. ADJOURNMENT: Mayor Mackenzie adjourned the City Council meeting at 9:36 p.m. to consecutively and separately convene the meetings of the Community Development Commission and the Rohnert Park Financing Authority. MINUTES FOR THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Tuesday, January 22, 2008 Call to Order: 9:36 p.m. Roll Call: Breeze, Smith, Stafford, Mackenzie Absent: Vidak- Martinez (Excused —medical) Also present: Executive Director Donley, General Counsel Kenyon, and Deputy Secretary Griffin Unscheduled public appearances: None. 1. CDC CONSENT CALENDAR: 1. Approval of Meeting Minutes for: CDC Portion of Regular Concurrent Meetings — January 8, 2008 2. Approval of CDC Bills /Demands for Payment in the amount of $1,848,204.14 City of Rohnert Park CONCURRENT MEETINGS Agenda (8 of 8) January 22 2008 ,for City Council /Community Development Commission /Rohnert Park Financing Authority A MOTION was made by Commissioner Smith, seconded by Commissioner Breeze, to approve the Consent Calendar. After the motion, reading was waived, and the CDC Consent Calendar, as outlined in the agenda, was APPROVED 4 -0 -1 with Commissioner Vidak- Martinez absent. 2. ADJOURNMENT: There being no further business, Chairperson Mackenzie adjourned the CDC meeting at 9:36 p.m. MINUTES FOR THE ROHNERT PARK FINANCING AUTHORITY Tuesday, January 22, 2008 Call to Order: 9:36 p.m. Roll Call: Breeze, Smith, Stafford, Mackenzie Absent: Vidak- Martinez (Excused — medical) Also present: Executive Director Donley, General Counsel Kenyon, and Deputy Secretary Griffin Unscheduled public appearances: None. 1. RPFA CONSENT CALENDAR: 1. Approval of Minutes for: RPFA Portion of Regular Concurrent Meetings — January 8, 2008 A MOTION was made by Member Smith, seconded by Vice Chair Stafford, to approve the RPFA Consent Calendar. After the motion, reading was waived, and the RPFA Consent Calendar, as outlined in the agenda, was APPROVED 4 -0 -1 with Commissioner Vidak- Martinez absent. 2. ADJOURNMENT: There being no further business, Chairperson Mackenzie adjourned the meeting of the RPFA at 9:37 p.m. *Katy Leonard Certified Shorthand Reporter C.S.R. 11599 *(Minutes written in absentia) Jake Mackenzie Mayor City of Rohnert Park Council: X Miscellaneous Communications Agenda: 2112108 X 2/7/08 -TG Copy to: CITY OF ROHNERT PARK BILLS FOR APPROVAL February 6, 2008 175108 - 175616 Dated January 22 - February 6, 2008 $3,090,115.77 TOTAL $3,090,115.77 FOR RESO. NO. 2008-17 Council: X Miscellaneous Communications Agenda: 2/12108 X 7J7 /08-TG Copy to: U r o W N V1 a va GO W U O �O� o � � �A A � z Y V x. U U � � U O (+ 41 � a � � o U � o U 41 � � a b v o o � •c a A RESOLUTION NO. 2008-18 Council: X Miscellaneous Communications Agenda: 2/12/08 X 2n /08-TG Copy to: A RESOLUTION OF THE CITY COUNCIL OF TIIE CITY OF ROHNERT PARK REJECTING THE GOVERNMENT TORT CLAIM OF David A. Clark Represented by Attorney Nancy Palandati [Alleged Police Action] BE IT RESOLVED by the City Council of the City of Rohnert Park that that Claim for alleged damages dated January 10, 2008, and received January 11, 2008, is hereby rejected. DULY AND REGULARLY ADOPTED this 12 °i day of Februaryy, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Ref: Claim No. 2007 -27(b) RESOLUTION NO. 2008-19 Council: X Miscellaneous Communications Agenda: 2112108 X 217/08 -TG Copy to: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK REJECTING THE CLAIM OF Hugh Herbold [Alleged Police Action] BE IT RESOLVED by the City Council of the City of Rohnert Park that that Claim for alleged damages dated December 31, 2007 and received December 31, 2007 is hereby rejected. DULY AND REGULARLY ADOPTED this 12t" day of February, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Ref: Claim No. 2007 -26 Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2 °d & 4th Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) FOR RESO. NO. 2008-20 & RESO. NO. 2008-21 Council: X Miscellaneous Communications Agenda: 2112108 X 2/7/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: February 12, 2008 Department: Administration Submitted By: Dan Schwarz, Assistant City Manager (Name & Title) Submittal Date: February 7, 2008 Agenda Title: Amending the Outlines of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Management and Confidential Units Requested Council Action: Approve attached resolutions Summary: The attached resolutions would amend the Outlines of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Management and Confidential Units to conform language concerning retirement medical benefits to the language proposed for the Memoranda of Agreement between the City and its three bargaining units. In addition, Resolution No. 2008 -20 amends the Outline for the Confidential Unit to increase dental coverage for prosthodontics from 50% to 85% (Section 6.10). Previously, the Council approved including coverage for implants in the dental coverage for the Confidential Unit. This coverage was indicated in the Outline under the category "crowns and restorations" at the 85% level. Delta Dental has advised staff that implant procedures typically fall under both the category "crowns and restorations" and "prosthodontics" category. Delta Dental requests that the coverage level be the same for both categories in order to provide implant coverage in a manner consistent with Delta practices. Staff recommends that prosthodontics be increased to 85 %. In addition to ensuring that implant procedures are completely covered at the 85% level, this change will increase coverage of such items as bridges and dentures to 85 %. Management and Confidential employees are part of the same Delta Dental group. Delta projects a 6% claim impact within the group as a result of this change. A 6% claim impact will result in an increase to the City's cost to provide dental coverage. This increase is not known at this time, but should.be modest. Enclosures: Draft Resolutions CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: Consent Item ( ) Regular Time Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: r �� D j��f�ity Manager's Signature: Date: (Revise/dO 6 JH- S:OS -b RESOLUTION NO. 2008-20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AS AMENDED THE OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITS AND SALARY ADJUSTMENTS FOR THE CONFIDENTIAL UNIT WHEREAS, on November 27, 2007, the City Council, by Resolution No. 2007 -202, approved the Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Confidential Unit dated November 27, 2007, covering the period from November 27, 2007, through June 30, 2009 ( "Confidential Outline "); WHEREAS, the City Council wishes to amend Section 6.18, Retired, Deceased and /or Permanently and Totally Disabled Employees, to make certain provisions consistent with the other bargaining agreements; WHEREAS, the City Council further wishes to amend Section 6. 10, Dental Coverage, to provide dental implant coverage consistent with the practices of the City's dental insurance provider; and WHEREAS, it is the City Council's intention that this amended Confidential Outline supersede all previously approved versions of same. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Confidential Unit dated February 12, 2008, covering the period from November 13, 2007, through June 30, 2009, be hereby approved as amended and shall supersede all previously approved versions of same. DULY AND REGULARLY ADOPTED this 12th day of February, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT FRINGE BENEFITS, AND SALARY ADJUSTMENTS FOR THE CONFIDENTIAL UNIT FEBRUARY 12, 2008 EFFECTIVE NOVEMBER 27, 2007 - JUNE 30, 2009 TABLE OF CONTENTS 1. HOURS, DAYS, AND PERIOD OF WORK .............................................. ..............................4 2. OVERTIME /COMPENSATORY TIME ...................................................... ..............................4 2.1 Rate of Overtime Compensation ................................................... ..............................4 2.2 Compensatory Time Off ................................................................ ............................... 5 2.3 Call Back ......................................................................................... ............................... 5 2.4 Exempt Employees ........................................................................ ............................... 5 3. HOLIDAYS ................................................................................................ ..............................5 3.1 Holidays Observed ...........................................................:............ ............................... 5 3.2 Proclaimed Holidays ..................................................................... ............................... 6 3.3 Day of Mourning or Special Observance .................................... ............................... 6 4. VACATION ................................................................................................ ..............................6 4.1 Vacation schedule .... ....L ................................................................ ..............................6 4.2 Maximum Accrual .......................................................................... ............................... 6 4.3 Eligibility for New Hires ................................................................ ............................... 7 4.4 Discontinued Accrual after Ninety (90) Days .............................. ............................... 7 4.5 Vacation Scheduling Based on Seniority ................................... ............................... 7 4.6 Regular Part-time Employees ....................................................... ............................... 7 5. MILITARY TRAINING .............................................................................. ............................... 7 6. FRINGE BENEFITS, OTHER THAN VACATION AND HOLIDAYS ....... ............................... 7 6.1 Fringe Benefit Administration ...................................................... ............................... 7 6.2 Sick Leave ...................................................................................... ............................... 8 6.3 Catastrophic Leave ....................................................................... ............................... 9 6.4 Paternity Leave .............................................................................. ............................... 9 6.5 Family and Medical Leave ............................................................ ............................... 9 6.6 Light or Limited Duty .................................................................... ............................... 9 6.7 Americans with Disabilities Act .................................................... ..............................9 6.8 Payment to Beneficiary ................................................................. ............................... 9 6.9 Health Coverage ............................................................................ ............................... 9 6.10 Dental Coverage ............................................................................ .............................10 6.11 Vision Care ..................................................................................... .............................10 6.12 Adoption Benefit ............................................................................ .............................11 6.13 Death /Bereavement Leave ............................................................ .............................11 6.14 Funeral Benefit ............................................................................ ............................... 11 6.15 Long -Term Disability Insurance ................................................... .............................12 6.16 Life Insurance ................................................................................ .............................12 6.17 Deferred Income ............................................................................ .............................12 6.18 Retired, Deceased and/or Permanently and Totally Disabled Employees ...........12 6.19 Education and Training ................................................................. .............................16 6.20 Longevity Pay ................................................................................ .............................17 6.21 Educational Incentive Pay ............................................................ .............................17 6.22 Retirement Programs .................................................................... .............................18 6.23 Dependent Care Assistance Program ......................................... .............................18 6.24 Health Care Tax -Free Dollar Account Program .......................... .............................19 6.25 Hearing Aid Benefit ....................................................................... .............................19 6.26 Personal Leave .............................................................................. .............................19 OUTLINE- Confidential ❑ November 27, 2007 through June 30, 2009 Page ii 7. SALARY ADJUSTMENTS .......................... ....... ................... .................. ......................... 18 7'1 Salary Adjustment ........ ............................................................................................. 10 7.2 Bilingual Pay ............................................................................................................... 10 7.3 Paychecks ................................................................................................................... 1S 8. ALCOHOL AND DRUGS ...... ... ......................................................................................... 2O 8.1 Alcoholic Beverages mrOther Drngs ... .......... ...................................................... 30 8.2 Off Duty Hours .................. ........... ............................................................................. 2O 8.3 Prescription Druoa ............................................................................................. ..... 20 9. SMOKING ........................................ ............... ---.......... .......... .................................... 20 9.1 Non-smoking Pay Premium ..................................... ................................................. 2O 9.2 Status ........................................................ .......................................... 20 9.3 Condition of Employment .......................... ....... ....................................................... 21 9.4 Employees Hired After July 1,1S93 ............................... ........................................... 21 10. RESIDENCY ..................................................................................................................... 21 11' GRIEVANCE POLICY AND PROCEDURE .... ................................................................ 21 12. USE OF CITY FACILITIES ....... ......... ............. ......................................................... ..... 21 12.1 Use of Sports Center and Lap Swimming Program ................................................ 21 12.2 Performing Arts Center ........................... --............................................................. 21 13. MANAGEMENT RIGHTS ............................ ..... — .... ..................................................... 22` 14' WORK CURTAILMENT (NO STRIKE CLAUSE) ............................................................. 22 15. PERSONNEL RULES AND REGULATIONS .................................................................. 32 16' TERM OF OUTLINE-----------------------------------22 16.1 Effective Date------------------------------------'22 1$.2 Termination Date ........................................................................................................ 32 17' INVALIDATION ................... ..................................... —.................................................. 22 17.1 Suspension of Agreement .................. ...................................................................... 22 17.2 Replacement -------------------------------------23 18. NON-DISCRIMINATION ............................................................................................... ... 23 19. PERSONNEL FILES ........................................................................................................ 23 O November 27,2D07 through June 322009 Page iii This Outline is a document that describes conditions of employment, fringe benefits and salary for employees in the Confidential Unit. The Confidential Unit currently consists of employees occupying the classifications of: Accounting Manager Accounting Services Supervisor Administrative Assistant to the City Manager Administrative Assistant to the Director of Public Safety Deputy City Clerk Human Resources Analyst Human Resources Technician Management Analyst (Confidential) Payroll Specialist Secretary I Secretary II (City Manager's Office) Secretary II (Office of the Director of Public Safety) 1. HOURS, DAYS, AND PERIOD OF WORK Unless an alternative work schedule is otherwise pre- approved by the City Manager the hours, days and period of work shall be as follows: (a) Regular Workday - The regular workday is eight (8), nine (9), or ten (10) hours of work as may be determined from time to time by mutual agreement of an employee and his /her supervisor. (b) Regular Days of Work - The regular workweek for all employees shall consist of five (5) days, Monday through Friday. As may be determined from time to time my mutual agreement of an employee and his /her supervisor, the employee may volunteer for a workweek other than defined in this section. (c) Regular Work Period - A regular work period shall be forty (40) hours to be worked within the established seven (7) day work period beginning at 12:01 a.m. on Monday and ending at 12 midnight on Sunday. 2. OVERTIME /COMPENSATORY TIME 2.1 Rate of Overtime Compensation Overtime compensation at the rate of one and one -half times the employee's regular hourly rate shall be paid for all hours worked; (a) In excess of eight (8) nine (9), or ten (10) hours in any one workday. (b) In excess of forty (40) hours in any workweek. (c) On any Saturday or Sunday, or Holiday as defined by this Outline. OUTLINE - Confidential 11 November 27, 2007 through June 30, 2009 Page 4 2.2 Compensatory Time Off A maximum of eighty (80) hours of compensatory time off may be accrued by an employee by mutual agreement of the employee and the Supervisor. 2.3 Call Back Employees who are called back to work after having left the work site shall be entitled to double time, with a minimum of two (2) hours' double time pay. 2.4 Exempt Employees Section 2.1 shall not apply to those positions that do not receive overtime pay, specifically the Accounting Manager, Deputy City Clerk and Management Analyst. These positions are exempt under the Fair Labor Standards Act. This list is subject to change due to position reclassifications or the creation of new positions. In calendar year 2008, exempt employees in the Confidential Unit shall receive up to one - hundred five (105) hours of Administrative Leave per calendar year. In calendar year 2009, the employees in the Confidential Unit shall receive up to ninety (90) hours of Administrative Leave per calendar year. Any unused Administrative Leave hours on a calendar - year basis shall not be carried over. Use of Administrative Leave is unrestricted. Up to sixty (60) hours of earned, but not taken, Administrative Leave may be paid in cash or its equivalent value applied towards an approved benefit program. Requests for pay of this leave shall be submitted to the City Manager. Employees are limited to one request per calendar year. Requests must be submitted on or before November 15. Payment shall be made no more than 30 days subsequent of the approval of the request by the City Manager. 3. HOLIDAYS 3.1 Holidays Observed The holidays observed by the City will be: "New Years Day ", January 1, 2008 and January 1, 2009 The third Monday in January, "Martin Luther King, Jr. Day" January 21, 2008 and January 19, 2009 Friday proceeding "President's Day," February 15, 2008 and February 13, 2009 The third Monday in February, "President's Day," February 18, 2008 and February 16, 2009 The last Monday in May, "Memorial Day," May 26, 2008 and May 25, 2009 "Independence Day," July 4, 2008 The first Monday in September, "Labor Day," September 1, 2008 "State Admission Day," September 9, 2008 The second Monday in October, "Columbus Day," October 13, 2008 OUTLINE - Confidential ❑ November 27, 2007 through June 30, 2009 Page 5 "Veteran's Day," November 11, 2008 The fourth Thursday in November, "Thanksgiving Day," November 27, 2008 Day after "Thanksgiving," November 28, 2008 12:00 Noon to 5:00 p.m. on December 24, 2007 and December 24, 2008 "Christmas Day," December 25, 2007 and December 25, 2008 3.2 Proclaimed Holidays Every day proclaimed by the President, Governor or Mayor of the City as a public holiday and made applicable to City employees. 3.3 Day of Mourning or Special Observance Each day that the Governor declares a day of mourning or special observance as a holiday for State employees if the declaration makes it applicable to City employees. 4. VACATION 4.1 Vacation schedule Vacation schedule shall be as follows as of July 1, 2004: Years of Service Inclusive Monthly Vacation Rate Annual Vacation Hours Up to 2 years 8.667 hours 104 3 to 5 years 10.000 hours 120 6 to 10 years 12.000 hours 144 11 to 15years 14.000 hours 168 Over 15 years 15.333 hours 184 4.2 Maximum Accrual (a) Vacation may be accumulated to a maximum of four - hundred (400) hours. (b) Once per calendar year, employees shall have the option to sell back to the City up to one -half of the employee's maximum, annual accrual of vacation time. Requests for vacation sell back must be submitted on or before November 15. The rate of the sell back shall be the employee's current and regular salary on the day the sell back request is approved. The sell back shall occur during a pay period that is no more than 30 days from the day the sell back request is approved. To qualify for vacation sell back, employees must have accrued at least eighty (80) hours of vacation time as of the day the sell back request is approved and must have used a minimum of eighty (80) hours of vacation time within the twelve (12) months prior to the day the sell back request is approved. OUTLINE - Confidential 11 November 27, 2007 through June 30, 2009 Page 6 4.3 Eligibility for New Hires Employees must work a minimum of six (6) months before any vacation earned will be credited to said employee. 4.4 Discontinued Accrual after Ninety (90) Days Vacation benefits shall be earned and accrued to employees who are actively working or are taking paid leave due to an approved City program or benefit. Vacation benefits do not accrue to employees on absences from work for over ninety (90) consecutive days whereas the employees become eligible for the City's disability program for either industrial or non - industrial injury or sickness. 4.5 Vacation Scheduling Based on Seniority Preference for vacation scheduling will be on the basis of seniority within classification. 4.6 Regular Part-time Employees Regular part -time employees' fringe benefits shall be as provided in City Council Resolution No. 80.140, adopted August 11, 1980. 5. MILITARY TRAINING The City grants military leave to all employees for service in a uniformed service in accord with Federal law, the Military and Veterans' Code of California and City Resolution No. 2003 -71. The employee must notify his /her supervisor of upcoming military duty as soon as he /she becomes aware of his /her obligation. An eligible employee pursuant to the Military and Veterans Code who is ordered to active military duty or training shall receive compensation in accordance Section 395.01 of the California Military and Veterans Code. In addition, the employee shall have continued benefits as provided by Federal and State law. In such cases, the employee shall submit his /her military earning statement to the Human Resources Department to assist in calculating the employee's salary. In no event, will the employee be compensated in excess of his /her normal City salary. Employees will receive any merit and /or general salary increased for which they become eligible during military leave. 6. FRINGE BENEFITS, OTHER THAN VACATION AND HOLIDAYS 6.1 Fringe Benefit Administration The City reserves the right to select the insurance carrier(s) or to self - administer any of the fringe benefit programs provided during the term of this Outline. In the event that any offered health plan is no longer offered, the City agrees to provide a suitable replacement health plan that is substantially comparable. All benefits provided under this section (Section 6) are subject to the characteristics of each individual benefit program. The value or availability of the benefits provided in this Outline as originally worded or as amended from time -to -time may depend on their tax treatment by the State or Federal government or the decisions of OUTLINE - Confidential ❑ November 27, 2007 through June 30, 2009 Page 7 other government agencies or departments, such as, but not limited to, the Public Employees' Retirement System. The City will endeavor to obtain the most favorable treatment legally possible from these other governmental entities. However, the City makes no representation concerning the value of such benefits to unit members or how they will be taxed or otherwise treated by other agencies or departments. The City's obligations under this Outline are limited to the direct cost of providing the salary and benefits as described in this Outline. The City shall have no additional financial obligation, even if the tax or other treatment of such salary or benefits by other agencies or departments reduces or eliminates their value to the employee. (a) The City will continue all employee benefits and pay the appropriate premiums, as specified in the applicable section(s) of this Outline, due for an employee out on an authorized leave while an employee is being compensated by vacation accrued time, compensatory time, industrial sick leave time and /or non - industrial sick leave time. (b) Employee may continue certain employee benefits during an authorized leave without pay for the period of the authorized leave by making payment to the City for said benefits. (c) If there is any inconsistency between this section and the Personnel Rules and Regulations, the Personnel Rules and Regulations shall govern. 6.2 Sick Leave (a) Sick leave benefits for regular employees hired before July 1, 1993 shall be as provided in the City's most current "Disability Wage Plan ". Each employee covered by this Outline shall be provided a copy of the aforementioned "Disability Wage Plan." (b) For regular employees hired after July 1, 1993; the following sick leave program will be provided: Sick Leave Accumulation Each employee shall earn and may accumulate sick leave as follows: Hours Earned Monthly Hours Earned Annuall Maximum Hours of Accumulation 8 96 1200 (c) Any employee hired before July 1, 1993, may voluntarily elect to participate in the sick leave program as provided in Section 6.2 (b) above with the following conditions: 1. That employee may convert only any unused full -time sick leave balance from the Disability Wage Plan Sick Leave Program as provided in Section 6.2 (a) above. Employees may convert up to a maximum of 1,200 hours. Any unused half -pay benefits will be forfeited and not subject to conversion under this section. OUTLINE- Confidential 11 November 27, 2007 through June 30, 2009 Page 8 2. Once an employee voluntarily elects to participate in this sick leave program, he /she shall remain in same with no return privileges. 6.3 Catastrophic Leave Leave benefits shall be provided as outlined in City Council Resolution No. 2001 -270, adopted December 11, 2001. 6.4 Paternity Leave Regular employees may use up to three (3) days accrued sick leave for paternity leave, following the birth of a child. 6.5 Family and Medical Leave Employees may request an unpaid leave of absence under the California Family Rights Act (CFRA) and /or the Federal Family Medical Leave Act (FMLA). Requests for family and medical leave shall comply with the requirements of the CFRA and /or the FMLA. 6.6 Light or Limited Duty Employees injured or ill from either on- the -job (industrial) or off - the -job (non - industrial) causes may, at the City's sole discretion, be assigned to light, limited, or modified duty. They may involve duties that differ from the normal work duties of the employee. Such light, limited, or modified duty shall terminate when the employee is physically able to perform all his /her normal work duties. By virtue of this paragraph, the City does not intend to create any permanent light, limited or modified positions 6.7 Americans with Disabilities Act The City recognizes it has an obligation under law to comply with the Americans with Disabilities Act (ADA). 6.8 Payment to Beneficiary Upon death of an employee, any unused vacation and compensatory time shall be paid to the employee's surviving spouse or beneficiary. In the absence of a spouse or beneficiary, any unused vacation and compensatory time shall be paid to the primary beneficiary specified by the employee on the employee's enrollment beneficiary card for City provided life insurance. 6.9 Health Coverage Employees will have a choice of Kaiser Foundation Health Plan, Inc., California North Region (S Coverage), Blue Cross Prudent Buyer Plan or any other appropriate health plan offered by the City. (a) Effective December 1, 2007 the City agrees to contribute towards medical insurance premiums an amount equal to 85% of the lowest cost plan at the employee's enrollment level. High Deductible Health Plans (HDHP) with Health Savings Accounts (HSA) shall not be used as the lowest cost plan. Effective July 1, 2008, the City agrees to contribute towards medical insurance premiums an OUTLINE- Confidential ❑ November 27, 2007 through June 30, 2009 Page 9 amount equal to 80% of the lowest cost plan at the employee's enrollment level. (b) As a result of any Federal or State law enacted subsequent to the effective date of this Outline, the City shall make an effort to maintain the level of benefits as provided for in this Outline. (c) Alternate Benefit Eligible employees may receive an alternate benefit of $350.00 per month when having health insurance from a source other than the City. This benefit shall be provided as outlined in City Council Resolution No. 2007 -178, adopted October 23, 2007. 6.10 Dental Coverage The City shall continue to provide, at no premium cost to employees, dental service coverage for employees, spouses, domestic partners, and dependents. The plan offered by the City shall be the Delta Dental Preferred Option, which for the most part, but with some exceptions, provides the following City coverage: (a) One hundred percent (100 %) of the cost of diagnostic and preventative care. (b) Eighty -five percent (85 %) of the cost of basic dental services. (c) Eighty -five percent (85 %) of the cost of crowns and restorations (including implants). (d) Eighty -five percent (85 %) of the cost of prosthodontics. (e) Two thousand dollar ($2,000) maximum benefit for dental services per person per year. (f) Fifty percent (50 %) of the cost of orthodontics with a three thousand five hundred dollar ($3,500) lifetime maximum benefit per person. 6.11 Vision Care The City will provide, at no premium cost to employees, the 12/12/12 Vision Service Plan with supplemental coverage for the employee, employee's spouse, domestic partner, and dependents as generally follows: (a) A vision exam every twelve (1 2) months. (b) Prescription glasses consisting of lenses and frames every twelve (12) months. Lenses include single vision, lined bifocal, lined trifocal, tints and photo chromic lenses. Frames of the employee's choice will be provided up to a maximum of one hundred and twenty dollars ($120). Employee will receive a twenty percent (20 %) discount on any out -of- pocket costs incurred for frames. (c) in lieu of glasses, contacts with an allowance of one hundred and five dollars ($105). The allowance applies to the cost of contact lenses and the fitting and evaluation exam. The exam is in addition to the vision exam. OUTLINE - Confidential ❑ November 27, 2007 through June 30, 2009 Page 10 (d) A second pair of prescription glasses or contact lenses every twelve (12) months subject to a twenty dollar ($20) co -pay. (e) Contact lenses, in addition to glasses, every twelve (12) months subject to a fifty dollar ($50) co -pay. One day disposable contacts are covered up to a four hundred dollar ($400) maximum allowance. (f) Primary Eye Care with urgent or non - surgical eye care benefits subject to a five dollar ($5) co -pay per office visit. Examples of primary eye care include, but are not limited to, exams to diagnose pain in the eye, exams to monitor the progress of pre - surgical cataracts, diagnosis and tests for loss of vision, and treatment and management of glaucoma. (g) Laser surgery discount (PRK, Lasix/Custom Lasik). 6.12 Adoption Benefit The City will provide one - thousand dollars ($1,000) per child cash benefit to employees adopting minor children to help offset the cost of adoption. This cash benefit does not include the cost of adopting step- children, i.e. children of present spouse. 6.13 Death /Bereavement Leave (a) A regular employee shall be paid up to three (3) days of bereavement leave when there is a death in their immediate family. (b) Additionally, a regular employee may, subject to approval of the Supervisor, use two (2) additional days of the employee's accrued sick leave if the employee must travel out of the area, i.e. at least two hundred and fifty (250) miles one way. (c) Immediate family in this case means: spouse, domestic partner, father, father -in -law, mother, mother -in -law, brother, brother -in -law, sister, sister -in -law, child (including step - children), step - parents, aunts, uncles, grandparents, grandparent -in -law, grandchildren, relationships in loco- parentis, and close personal relationships with the approval of the City Manager or his /her designee. (d) It is understood that the definition of immediate family provided in Section 6.13 (c) above supersedes the definition in the City's most current "Disability Wage Plan 6.14 Funeral Benefit The City will provide fifty percent (50 %) co- payment, not to exceed two thousand dollars ($2,500), for funeral expenses for an employee or their spouse only. This funeral benefit will be considered secondary to and shall be coordinated with any and all other funeral benefits that may be payable to employee or spouse.. OUTLINE- Confidential 11 November 27, 2007 through June 30, 2009 Page 11 6.15 Long -Term Disability Insurance The City shall provide, at no premium cost to employees, long -term disability income protection insurance coverage. The basic benefit shall be sixty six and two thirds percent (66 2/3 %) of the employee's monthly base pay. In no event shall the employee receive more than full salary. The benefits provided under this section are subject to the characteristics of the individual program. (a) The waiting period for the above long -term disability benefits plan shall be ninety (90) days. 6.16 Life Insurance (a) The City will continue to provide, at no premium cost to employees, fifty thousand dollars ($50,000) life insurance coverage for employees and one thousand dollars ($1,000) for dependents. This coverage includes accidental death and dismemberment benefits. (b) The City will allow, subject to the insurance carrier's approval, any employee to purchase, at his /her own cost, additional life insurance coverage under the City's group program. 6.17 Deferred Income The City will continue to make available to the employees a deferred income program, now being administered by Nationwide Retirement Solutions and International City Management Association (ICMA) or a similar program with another institution acceptable to the City. 6.18 Retired, Deceased and/or Permanently and Totally Disabled Employees The City agrees to provide /offer and pay the appropriate premium(s), as specified in the applicable section(s) of this agreement, for City offered /provided medical insurance, life insurance, dental program, and vision care benefits only to the following: (a) To regular full -time and regular part -time employees who have at least ten (10) years of continuous service with the City and who retire upon reaching retirement age or thereafter and are receiving a retirement allowance from CalPERS. .Coverage will extend to eligible dependents. Said employees shall be referred to as "Retired Employees." (b) To regular full -time or regular part -time employees who: Have at least ten (10) years of continuous service with the City, and; 2. Are retired forthwith from the City of Rohnert Park service into CalPERS at the time of permanent or total disability, and; OUTLINE- Confidential 11 November 27, 2007 through June 30, 2009 Page 12 3. Are permanently and totally disabled from their occupation and unable to perform with reasonable continuity the material duties of their own occupation. After twenty -four (24) months if gainful employment is obtained in an occupation in which the material duties are reasonably fitted by education, training, experience and compensation to the occupation at the time of disability, the employee shall no longer be considered permanently and totally disabled from their occupation. In such circumstances, benefits shall be discontinued. 4. Said employees shall be referred to as "Retired Employees" except for the circumstance noted above in which the employee is no longer permanently and total disabled. Coverage will extend to eligible spouse, domestic partner, and dependents. (c) To the surviving spouse, domestic partner, and legal dependents of a regular full -time or regular part -time employee who died while a City employee after ten (10) or more years of continuous service with the City. Said employee shall be referred to as a "Deceased Employee." (d) Benefits provided under this section shall be coordinated with Medi -Care, Medi -Cal, and any other welfare program available of which said benefit coverage shall be considered primary and City provided coverage in turn considered secondary. (e) All benefits provided under this section are subject to the characteristics of each individual benefit program. The life insurance to be provided will be the life insurance plan amount in effect and in accordance with the provisions of the life insurance program as of the date of employee's retirement. (f) The benefits provided under this section will continue for such retired employees and their spouse, domestic partner, and legal dependents, if any, while said retired employee is alive. In the event of the retired employee's death, coverage will continue for the spouse or domestic partners until the spouse or domestic partner dies or remarries. In addition, the benefits provided under this section will continue for said retired or deceased employee's legal dependent children who qualify as an Internal Revenue Service dependent until said children reach the age of twenty -three (23) or the spouse or domestic partner marries, whichever occurs earliest. (g) For regular City employees hired before July 1, 1993, City agrees to pay the highest level of benefit provided for active employees for City provided /offered medical insurance; life insurance, dental OUTLINE - Confidential ❑ November 27, 2007 through June 30, 2009 Page 13 program, and vision care benefits only for retired City employees and their spouse /domestic partner or one dependent. (h) For regular City employees hired between July 1, 1993 and June 30, 2007 the City agrees to pay towards premium cost(s) for City provided /offered medical insurance, life insurance, dental program, and vision care benefits only for retired City employees and their spouse /domestic partner or one dependent as follows: Employees with less than 15 consecutive years of service with the City receive no medical benefits at retirement. Employees with at least 15 years but less than 20 consecutive years of service with the City are eligible for 50% of the amount received by active employees for the selected plan. (For example, if the health plan cost is $1,000 and the active employee is eligible for a City share of 80 %, or $800, the retiree is eligible for a City share of 50% of the 80 %, or $400). Employees with at least 20 years but less than 25 consecutive years of service with the City are eligible for 75% of the amount received by active employees for the selected plan. Employees with 25 or more consecutive years of service with the City are eligible for 100% of the amount received by active employees for the selected plan. Calculation of premium will be prorated for permanent part -time employees. Employees must retire concurrent with termination of service with the City to be eligible for this benefit (no vesting). The City's share of the premium costs for all retirement benefits as described herein shall not exceed employee plus one dependent, and shall not include payment of Medicare B premiums. All active regular employees will be provided with an opportunity to "opt out" of the retiree defined benefit program by June 30, 2008 and in lieu of all other City retiree medical programs move to the defined contribution program, as defined in (i) below. The contribution will begin the month following an employee's election to opt out, i.e. on a prospective basis only. An employee's election to opt out shall be irrevocable. Employees opting out will receive $75.00 per month while in paid status, pro -rated accordingly for part-time employees. The contribution shall begin in the first full calendar month following the date of one's election to opt out. OUTLINE - Confidential L November 27, 2007 through June 30, 2009 Page 14 (i) Regular City employees hired following the adoption of this MOA by the City Council shall be eligible for the benefits described below (in lieu of the benefits described in (g) and (h) above): The City will contribute $75.00 per month for active employees in paid status to a Retiree Health Savings Account (RHSA). The City's contribution to an employee's RHSA shall be considered vested as to an employee terminating City employment with ten (10) or more consecutive years of City service. Calculation of contribution will be prorated for permanent part -time employees. (j) Employees eligible to retire on or before June 30, 2008 shall be eligible to retire under the retiree medical benefits they were vested under as of November 30, 2007, as described in Appendix A. The purpose of this section is to allow employees an adequate period of time to make retirement decisions and to provide for a measured transition of the City's workforce. Prior to retirement, the employee will receive the same health benefits as active employees. (k) Current employees who, as of November 30, 2007 have ten or more years of full -time service with the City, but do not take advantage of the "grace period" as described above, may elect at the time of retirement in lieu of retirement medical benefits a $25,000 trust, held by the City, that may be accessed on a reimbursement basis for monthly medical premiums. Monthly medical premiums shall not exceed the dollar value of the premium had the employee elected to retire under the City's retiree medical. This provision shall expire June 30, 2009. (1) Employees retiring during the term of this Agreement may elect cash -in -lieu of the retiree medical. The monthly amount the retiree is eligible for shall not exceed the dollar value of the retiree medical plan to which they would be entitled, and in no event shall exceed $350.00 per month. This provision shall expire June 30, 2009. (m)Continuous City service is defined as being continuous regular full -time or regular part -time City employment only for calculating length of continuous service under this section. Part -time (non- benefited) employment and approved unpaid leaves will not be used in calculating length of continuous service under this section. Any separation from City employment will void .any previous accrual towards length of continuous service for purposes of this section, unless otherwise waived by the City Manager and due to extenuating circumstances. Layoffs with subsequent restoration and approved City paid or unpaid leaves do not constitute separation from City service for the purpose of this section. OUTLINE - Confidential ❑ November 27, 2007 through June 30, 2009 Page 15 (n) Any retired employee who, after retirement from the City, becomes employed elsewhere and is covered by medical, life insurance, health, dental or vision care benefits by his /her new employer, said coverage provided by the City to the retired employee will be considered secondary to the coverage provided by his /her new employer, his /her new employer's coverage shall be considered primary. (o) Any spouse or domestic partner of a deceased employee or deceased retired employee who is receiving benefit coverage as provided under this section, becomes employed and is covered by medical, health, dental or vision care benefits by his /her employer, said coverage provided by City will be considered secondary to the coverage provided by the spouse's or domestic partner's employer, and his /her employer's coverage shall be considered primary. 6.19 Education and Training The City desires to encourage employees to advance their education and training. The City will provide an education and training assistance program to provide reimbursement to employees for tuition and book costs only for attending and completing, with a satisfactory grade (C or better), courses in the adult high school program, at Santa Rosa Junior College, at Sonoma State University or any other accredited educational institution acceptable to the City. All courses or classes for which reimbursement will be requested must be previously approved by the Supervisor and the City Manager prior to the start of said classes and approval requested on the appropriate City form. For general guidance, acceptable courses will be those courses which are necessary to receive a Bachelor, Master, Doctorate degree or that apply to the receipt of a professional certification. The maximum allowed amount reimbursable for tuition is one thousand dollars ($1,000) per instructional period plus books and materials, with a total reimbursable amount not to exceed three thousand dollars ($3,000) per calendar year. The City acknowledges that the work schedule of its Confidential Employees may require the participation in a "working professionals" program such as the program offered locally by the University of San Francisco. The tuition costs of working professionals programs are substantially higher than SRJC and SSU. To encourage the continuing education of employees, the City will allow the employee to submit an annual reimbursement of their tuition /books /materials costs while they remain employed. See example below: Tuition of Master of Public Administration Program = $7,200 Year One reimbursement = $3,600, Employee remaining debt = $3,600 Year Two reimbursement = $3,600, Employee remaining debt = 0 The updated reimbursement provision is intended to apply for tuition related costs on or after January 1, 2008. The reimbursement benefit is OUTLINE - Confidential 11 November 27, 2007 through June 30, 2009 Page 16 available to employees throughout the term of this outline, but it does not obligate the City to tuition expenses beyond the expiration on the terms of this agreement. 6.20 Longevity Pay The City shall continue to provide longevity pay to employees based on continuous years of service, as defined in Section 6.18 (i) as follows: Completed Years of Service Pay Percentage Increases 5 years o 2 /o For each completed year thereafter 1/2% The maximum longevity pay percentage to be paid shall be ten percent (10 %) of base pay. The "completed years of service" will be determined on January 1st and July 1st only and not on an employee's employment anniversary date. For employees hired after 10/10/95, the longevity program as outlined above does not apply. 6.21 Educational Incentive Pay (a) Bachelor's Degree The City will provide a $50.00 per month stipend to an employee possessing a Bachelor of Science or Arts Degree under the following terms and conditions: 1) An employee must have been hired after 10/10/95 and not be eligible for longevity pay as outlined in Section 6.20. 2) The Bachelor of Science or Arts Degree is not a minimum qualification or educational requirement in the employee's class specification. (b) Master's Degree The City will provide a $50.00 per month stipend to an employee possessing a Master of Science or Arts Degree under the following terms and conditions: 1) An employee must have been hired after 10/10/95 and not be eligible for longevity pay as outlined in Section 6.20. 2) The Master of Science or Arts Degree is not a minimum qualification or educational requirement in the employee's class specification. (c) By providing educational stipends the City does not infer, intend or agree to meet and confer or meet and consult over minimum qualifications or educational requirements for any position covered OUTLINE - Confidential 11 November 27, 2007 through June 30, 2009 Page 17 by this Outline. The City at its sole discretion, and as its exclusive right, determines position qualifications. 6.22 Retirement Programs (a) Effective July 1, 2007, the City will provide the California Public Employees' Retirement System (CaIPERS) two and seven tenths percent (2.7 %) at fifty -five (55) retirement program to miscellaneous member employees. (b) The City will continue to provide the "one -year highest compensation" optional provision in its contract with CaIPERS. (c) The City will absorb any miscellaneous employees will contribution. members contribut eemployer contribution rate increases for required by CaIPERS. Miscellaneous one percent (1%) of the employer's (d) The City will modify the CaIPERS Annual Cost -of- Living Allowance Increase (Section 21335) to provide for a 2.0% annual maximum cost -of- living increase for employees hired after December 31, 2007. Employees hired prior to December 31, 2007 shall be eligible for the 5.0% annual maximum cost -of- living allowance increase as defined in Section 21335. (e) The City pays eight percent (8 %) of the employee's contribution into CaIPERS for all miscellaneous members of the confidential unit as indicated in Section 5.23 of this outline. The City shall report eight percent (8 %) of the Employer Paid Member Contributions (EPMC) to CaIPERS as additional compensation for all miscellaneous members of the Confidential Unit. The City will report the value of the EPMC in accordance with all applicable provisions of the Government Code, law and requirements of the CaIPERS. The City makes no representation concerning the value of this benefit or how it may be taxed or treated by other agencies either presently or in the future. The City's obligation under this section is limited to the direct cost of providing the benefit as described. The City shall assume no further or additional financial obligation even if an outside agency imposes or determines there to be a financial obligation for the City or the employee. 6.23 Dependent Care Assistance Program The City will continue to provide the Dependent Care Assistance Program (DCAP) as authorized by the Internal Revenue Service for the OUTLINE - Confidential 0 November 27, 2007 through June 30, 2009 Page 18 7. set -aside of employee pre -tax dollars for childcare as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. 6.24 Health Care Tax -Free Dollar Account Program The City will continue to provide the Health Care Tax -Free Dollar Account Program as authorized by the Internal Revenue Service for the set -aside of employee pre -tax dollars for the cost of monthly health care premiums as well as eligible unreimbursed medical expenses, as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. 6.25 Hearing Aid Benefit The City will reimburse an employee eighty -five percent (85 %) with a lifetime maximum of three thousand dollars ($3,000) for hearing aid device(s). 6.26 Personal Leave Each employee, who is in a paid status, shall be granted sixteen (16) hours of time each fiscal year for Personal Leave. Personal Leave may be taken as time off only on day(s) mutually agreeable to the employee and his /her Supervisor. The leave shall not carry over into the next fiscal year. SALARY ADJUSTMENTS 7.1 Salary Adjustment (a) Salaries will not be subject to a general wage increase during the term of this Memorandum of Agreement. (b) During the term of this Outline, the City will conduct a total compensation survey and provide the survey results to the Confidential Unit no later than January 1, 2009. The Cities of Santa Rosa and Petaluma, and the County of Sonoma will be included in the survey. 7.2 Bilingual Pay Special compensation shall be given to employees in the Rohnert Park Confidential Unit who possess bilingual skills. That is, when the City designates a position or person as bilingual proficient such an employee in the designation shall first demonstrate a language proficiency of job - related terminology acceptable to the Supervisor and the City Manager. Thereafter, the employee shall be entitled to bilingual pay at the rate of fifty dollars ($50) per pay period. Said employee shall be subject to re- testing. Bilingual designation shall be at the sole discretion of the City. 7.3 Paychecks Paychecks shall be distributed by the City to employees by noon on payday. OUTLINE - Confidential 11 November 27, 2007 through June 30, 2009 Page 19 8. ALCOHOL AND DRUGS The City and the Confidential Unit agree to continue to work together to assist any employees who have an alcohol, alcohol related, drug, or substance abuse problem. It is mutually acknowledged that continued cooperative efforts will give employees a much better opportunity to recover from this very serious health problem. Since certain City employees are required to drive City vehicles, to think clearly and act responsibly as well as use various types of equipment, and it is known that drinking alcoholic beverages or taking certain drugs may slow a person's reflexes and ability to think clearly. The probability of having an accident is increased after drinking alcohol or taking certain drugs. The City recognizes that this situation could place the employee as well as co- workers and the public at risk of injury. 8.1 Alcoholic Beverages or Other Drugs Alcoholic beverages, or other drugs which affect an employee's ability to drive or function safely, shall not be used by employees during their assigned regular workday, nor while on assigned standby duty. 8.2 Off Duty Hours If an employee who has been drinking alcohol or using a drug which may impair the employee's ability to drive or function safely receives a call to return to work during off duty ours, the employee must decline the request to work. 8.3 Prescription Drugs Employees using prescription drugs which affect the employee's ability to work safely must inform their supervisor and may be assigned to other appropriate duties or required to take sick leave. 9. SMOKING 9.1 Non - smoking Pay Premium In recognition of the nation -wide concern with use of tobacco and the relationship it has to disease, the City agrees to continue to provide a $25 pay premium to employees hired before July 1, 1993 and who refrain completely from the use of tobacco in any form. Any employee deceiving the pay premium for not using tobacco and who starts using tobacco, shall rebate to the City all paid non - smoking premium paid by the City to said employee during the immediate twelve (12) months preceding. 9.2 Non - smoking Status Employees hired with a condition that they not smoke shall be required to remain non - smokers throughout their employment. A non- smoker shall not smoke or use any tobacco product either on or off -duty while employed. An affidavit signed on a periodic basis by employees shall be used to verify continued non- smoking status. OUTLINE- Confidential ❑ November 27, 2007 through June 30, 2009 Page 20 10. M 12. 9.3 Condition of Employment The City intends to hire new employees with the clearly expressed condition of employment that they refrain from smoking. The City acknowledges its right to take appropriate disciplinary actions should any such employee hired after the effective date of this Outline violate the agreed upon conditions of employment. Prior to final disciplinary action being taken, the City will refer the employee to the employee assistance program for consultation and referral. 9.4 Employees Hired After July 1, 1993 The City and Confidential Unit acknowledge that due to the City's commitment to hiring employees with the clearly 'expressed condition of employment that they refrain from smoking, that employees hired after July 1, 1993 shall not receive a $25 pay premium for not smoking. RESIDENCY All employees are encouraged to reside within the City. For the term of this Outline, all employees residing within Rohnert Park shall receive a $60 per month residency bonus. At the discretion of the City Manager, said residency bonus may increase to no more than $65 per month at any time during the term of this Outline. GRIEVANCE POLICY AND PROCEDURE The City will comply with the grievance procedure as outlined in Resolution No. 79 -22, adopted February 13, 1979. Failure to meet any timeline or specifically comply with any other requirement of the grievance procedure constitutes a specific waiver and is a bar to further consideration of the grievance. USE OF CITY FACILITIES 12.1 Use of Sports Center and Lap Swimming Program Employees and their spouse, domestic partner, and eligible dependents (as defined both by City Eligible Dependent Policy and Sports Center Policy) will be allowed to participate with no fee imposed in open gym time and use the weight room and locker room facility at the Sports Center when such facilities are open and also participate in the Lap Swim Program conducted at the City's swimming pools. In the event that the City determines that such use of the Sports Center by spouse, domestic partner, and dependents of employees adversely impacts the public's access to the Sports Center facilities, the parties will re -open this Section 12. Other activities requiring payment of a fee can be discussed with the City Manager for consideration of a waiver of part or the entire fee. 12.2 Performing Arts Center The City agrees to provide each employee with four tickets to a Performing Arts Center performance during each fiscal year (July to June) at no charge to the employee. The City will provide employees with a choice of at least four dates. OUTLINE- Confidential ❑ November 27, 2007 through June 30, 2009 Page 21 13. MANAGEMENT RIGHTS Except as limited in this Outline and applicable State laws, the exclusive rights of the City shall include, but not be limited to, the right to determine the organization of city government and the purpose and mission of its departments and agencies, to determine the nature, levels and mode of delivery and to set standards of service to be offered to the public; and through its management officials to exercise control and discretion over its organization and operations; to establish and effect administrative regulations which are consistent with law and the specific provisions of this Outline; to direct its employees and establish employee performance standards and to require compliance therewith; to take disciplinary action; to discharge, suspend, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees subject to the requirements of applicable laws; to lay off its employees whenever their positions are abolished, or whenever necessary because of lack of work or lack of funds, or other legitimate reasons; to determine whether goods or services shall be made, purchased, or contracted for; to determine the methods, means, and numbers and kinds of personnel by which the City's services are to be provided; including the right to schedule and assign work and overtime; and to otherwise act in the interest of efficient service to the City; and to take all necessary actions to protect the public and carry out its mission in emergencies. 14. WORK CURTAILMENT (NO STRIKE CLAUSE) Under no circumstances shall any employee individually or collectively cause, sanction, honor or engage in any strike, sit - down, stay -in, sick -out, slow -down, speed -up, work to rule or any other type of job action, curtailment of work, restriction of production or restriction of service during the term of this Outline. 16. PERSONNEL RULES AND REGULATIONS The City agrees to meet and confer with the Rohnert Park Confidential Unit on any updates or changes to the Personnel Rules & Regulations. 16. TERM OF OUTLINE 16.1 Effective Date This Outline is to become effective on November 27, 2007. 16.2 Termination Date This Outline will terminate on June 30, 2009. 17. INVALIDATION 17.1 Suspension of Agreement If during the term of this Outline, any item or portion thereof of this Outline is held to be invalid by operation of any applicable law, rule, regulation, or order issued by governmental authority or tribunal of competent jurisdiction, or if compliance with or enforcement of the item or portion thereof shall be restrained by any tribunal, such provision of this Outline shall be immediately suspended and be of no effect OUTLINE- Confidential 11 November 27, 2007 through June 30, 2009 Page 22 hereunder so long as such law, rule, regulation, or order shall remain in effect. Such invalidation of a part or portion of this Outline shall not invalidate any remaining portion which shall continue in full force and effect. 17.2 Replacement In the event of suspension or invalidation of any article or section of this Outline, the City agrees, that except in an emergency situation, to arrive at a satisfactory replacement for such article or section. 18. NON - DISCRIMINATION The City acknowledges that in receiving the benefits afforded by this Outline, no person shall in any way be favored or discriminated against to the extent prohibited by law because of political or religious opinions or affiliations, or because of racial or national origin, or because of age, sex or sexual preference, or physical or mental disability. 19. PERSONNEL FILES Employees or their duly authorized representative have the right to inspect his or her personnel file maintained on him or her by the City. Employees have the right to respond in writing to anything contained or placed in their personnel file and any such responses shall become part of the personnel file. 20. EMPLOYEE PERFORMANCE EVALUATIONS Employees have the right to respond in writing to the evaluation report should they so desire. Said responses should be submitted to the reviewer no later than thirty (30) days after the evaluation interview. OUTLINE- Confidential ❑ November 27, 2007 through June 30, 2009 Page 23 Incorporated by Reference. The following are incorporated in this Outline by reference: City Council Resolution No. 79 22, adopted February 13, 1979 - Grievance Policy and Procedure City's most current "Disability Wage Plan" as updated by City Council Resolution No. 92 -174, adopted October 27, 1992 City Council Resolution 2007 -178, adopted October 23, 2007 - Alternate Benefit City Council Resolution No. 2001 -270, adopted December 11, 2001 - Catastrophic Leave City's Personnel Rules & Regulations OUTLINE - Confidential D November 27, 2007 through June 30, 2009 Page 24 RESOLUTION NO. 2008-21 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AS AMENDED THE OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT, FRINGE BENEFITSAND SALARY ADJUSTMENTS FOR THE MANAGEMENT UNIT WHEREAS, on November 13, 2007, the City Council, by Resolution No. 2007 -191, approved the Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Management Unit dated November 13, 2007, covering the period from November 13, 2007, through June 30, 2009 ( "Management Outline "); WHEREAS, the City Council wishes to amend Section 5.20, Retired, Deceased and /or Permanently and Totally Disabled Employees, to make certain provisions consistent with the other bargaining agreements; and WHEREAS, it is the City Council's intention that this amended Management Outline supersede all previously approved versions of same. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the Outline of Certain Conditions of Employment, Fringe Benefits and Salary Adjustments for the Management Unit dated February 12, 2008, covering the period from November 13, 2007, through June 30, 2009, be hereby approved as amended and shall supersede all previously approved versions of same. DULY AND REGULARLY ADOPTED this 12th day of February, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk OUTLINE OF CERTAIN CONDITIONS OF EMPLOYMENT FRINGE BENEFITS, AND SALARY ADJUSTMENTS FOR THE MANAGEMENT UNIT FEBRUARY 12, 2008 EFFECTIVE NOVEMBER 13, 2007 - JUNE 30, 2009 TABLE OF CONTENTS 1. HOURS, DAYS AND PERIOD OF WORK ....................................................... ..............................5 2. HOLIDAYS ............................................................................................................. ..............................6 2.1 Holidays Observed ....................................................................................... ..............................6 2.2 Proclaimed Holidays .................................................................................... ..............................6 2.3 Day of Mourning ........................................................................................... ..............................6 2.4 Alternate Day Off .......................................................................................... ..............................6 VACATION............................................................................................................ ..............................7 3.1 Vacation Schedule ....................................................................................... ..............................7 3.2 Maximum Accrual ......................................................................................... ..............................7 3.3 Vacation Sellback ......................................................................................... ..............................7 3.4 Eligibility for New Hires .............................................................................. ..............................7 3.5 Vacation Benefit .............................................................:.............................. ..............................7 3.6 Vacation Schedule Based on Seniority .................................................. ..............................7 4. MILITARY TRAINING .......................................................................................... ..............................7 5. FRINGE BENEFITS, OTHER THAN VACATION AND HOLIDAYS ............ ..............................8 5.1 Fringe Benefit Administration ................................................................... ..............................8 5.2 Administrative Leave ................................................................................... ..............................9 5.3 Sick Leave ...................................................................................................... ..............................9 5.4 Catastrophic Leave ...................................................................................... .........................:....9 5.5 Hearing Aid Benefit ..................................................................................... .............................10 5.6 Paternity Leave ............................................................................................ .............................10 5.7 Family and Medical Leave ......................................................................... .............................10 5.8 Light or Limited Duty .................................................................................. .............................10 5.9 Americans with Disabilities Act ............................................................... .............................10 5.10 Employee Death ........................................................................................... .............................10 5.11 Medical and Health ............................................................................ ............................... ...10 5.12 Dental Coverage .......................................................................................... .............................11 5.13 Vision Coverage ........................................................................................... .............................11 5.14 Adoption Benefit .......................................................................................... .............................12 5.15 Death /Bereavement Leave ........................................................................ .............................12 5.16 Funeral Benefit ............................................................................................. .............................12 5.17 Long -Term Disability Insurance .............................................................. .............................13 5.18 Life Insurance ............................................................................................... .............................13 5.19 Deferred Income .......................................................................................... .............................13 5.20 Retired, Deceased and/or Permanently and Totally Disabled Employees ................13 5.21 Education and Training .............................................................................. .............................16 5.22 Longevity and Incentive Pay .................................................................... .............................17 5.23 Retirement Programs ................................................................................. .............................18 5.24 401(a) Retirement Plan ............................................................................... .............................19 5.25 Dependent Care Assistance Program .................................................... .............................19 5.26 Health Care Tax -Free Dollar Account Program ................................... .............................19 5.27 Counseling Services ................................................................................... .............................19 OUTLINE- Management ❑ November 13, 2007 through June 30, 2009 Page II SAFETY EQUIPMENT ............................ ............................... ....................19 6.1 Replacement Equipment ........................................................................... .............................19 6.2 Personal Equipment ................................................................................... .............................20 6.3 Safety Glasses and UV Eye Protection ( Sunglasses) ........................ .............................20 7. COMPENSATION ADJUSTMENTS ................................................................. .............................20 7.1 Total Compensation Survey ..................................................................... .............................20 7.2 Automobile Allowance ............................................................................... .............................21 7.3 Critical Incident Call Out Pay ................................................................... .............................21 7.4 Public Safety Vehicle Use ......................................................................... .............................21 7.5 Court Time Pay ............................................................................................. .............................21 7.6 Police and Fire Services ............................................................................ .............................22 7.7 Paychecks ..................................................................................................... .............................22 7.8 Fiscal /Budgetary Impacts .......................................................................... .............................22 8. ALCOHOL AND DRUGS ..................................... ............................... ........... .............................23 8.1 Alcoholic Beverages or Other Drugs ..................................................... .............................23 8.2 Off Duty Hours ............................................................................................. .............................23 8.3 Prescription Drugs ...................................................................................... .............................23 9. SMOKING ............................................................................................................. .............................23 9.1 Non - smoking Pay Premium ...................................................................... .............................23 9.2 Non - smoking Status ................................................................................... .............................23 9.3 Condition of Employment ......................................................................... .............................24 9.4 Employees Hired After July 1, 1993 ........................................................ .............................24 10. RESIDENCY ......................................................................................................... .............................24 11. GRIEVANCE POLICY AND PROCEDURE .................................................... .............................24 12. USE OF CITY FACILITIES ................................................................................ .............................24 12.1 Use of Sports Center and Lap Swimming Program ............................ .............................24 12.2 Performing Arts Center .............................................................................. .............................25 13. MANAGEMENT RIGHTS ................................................................................... .............................25 14. WORK CURTAILMENT (NO STRIKE CLAUSE) ........................................... .............................25 15. TERM OF OUTLINE ............................................................................................ .............................25 15.1 Effective Date ............................................................................................... .............................25 15.2 Termination Date ......................................................................................... .............................25 16. INVALIDATION ..................... ........... ............................... 26 16.1 Suspension of Agreement ......................................................................... .............................26 16.2 Replacement ................................................................................................. .............................26 OUTLINE - Management 0 November 13, 2007 through June 30, 2009 Page III 17. NON - DISCRIMINATION ..................................................................................... .............................26 18. PERSONNEL FILES ........................................................................................... .............................26 19. EMPLOYEE PERFORMANCE EVALUATIONS ............................................ .............................26 OUTLINE - Management ❑ November 13, 2007 through June 30, 2009 Page IV This Outline is a document that describes conditions of employment, fringe benefits and salary for employees in the Management Unit. The Management Unit currently consists of employees occupying the classifications of: Assistant City Manager City Clerk Deputy City Engineer Director of Administrative Services Director of Community Development Director of Public Safety Director of Public Works /City Engineer Public Safety Commander Public Safety Lieutenant Hours, Days and Period of Work Depending upon specific assignments, the primary workweek for management employees may be a 5/8 Schedule, a 4/10 Schedule or a 9/80 Schedule. The City Manager may also approve an alternative work schedule for a specific employee. The hours, days and period of work shall be as follows: (a) Regular Workday - The regular workday is eight (8), nine (9) or ten (10) hours of work as may be determined from time to time by mutual agreement of an employee and his /her supervisor. (b) Regular Days of work for the 5/8 Schedule - The regular workweek for employees assigned to the 5/8 schedule shall consist of five (5) days, Monday through Friday of eight (8) hours. As may be determined from time to time by mutual agreement of an employee and his /her supervisor, the employee assigned to the 5/8 Schedule may volunteer for a workweek other than defined in this section. (c) Regular Days of Work for the 4110 Schedule - The regular workweek for employees assigned to the 4/10 Schedule shall consist of four (4) consecutive workdays of ten (10) hours followed by three (3) consecutive days off. As may be determined from time to time by mutual agreement of an employee and his /her supervisor, the employee assigned to the 4/10 Schedule may volunteer for a workweek other than defined in this section. (d) Regular Days of Work for the 9/80 Schedule - The regular workweek for employees assigned to the 9/80 Schedule shall consist of four (4) consecutive workdays of nine (9) hours during one seven (7) day regular work period, followed by four (4) consecutive workdays of nine (9) hours plus one workday of eight (8) hours during the second seven (7) day regular work period. As may be determined from time to time by mutual agreement of an employee and his /her supervisor, the employee assigned to the 9/80 Schedule may volunteer for a work week other than defined in this section. (e) Regular Work Period - A Regular Work Period shall be the seven (7) day work period beginning at 12:01 a.m. on Monday and ending at 12 midnight on Sunday. OUTLINE- Management ❑ November 13, 2007 through June 30, 2009 Page 5 (f) In order to provide services to the community at all times during the day and week, the City will establish shifts. The City retains the authority to determine the regular start and end times and days of shifts and the authority to transfer an employee from one shift to another. 2. Holidays 2.1 Holidays Observed The holidays observed by the City will be: "New Years Day ", January 1, 2008 and January 1, 2009 The third Monday in January, "Martin Luther King, Jr. Day" January 21, 2008 and January 19, 2009 Friday proceeding "President's Day," February 15, 2008 and February 13, 2009 The third Monday in February, "President's Day," February 18, 2008 and February 16, 2009 The last Monday in May, "Memorial Day," May 26, 2008 and May 25, 2009 "Independence Day," July 4, 2007 and July 4, 2008 The first Monday in September, "Labor Day," September 3, 2007 and September 1, 2008 "State Admission Day," September 10, 2007 and September 9, 2008 The second Monday in October, "Columbus Day," October 8, 2007 and October 13, 2008 "Veteran's Day," November 12, 2007 and November 11, 2008 The fourth Thursday in November, "Thanksgiving Day," November 22, 2007 and November 27, 2008 Day after "Thanksgiving," November 23, 2007 and November 28, 2008 12:00 Noon to 5:00 p.m. on December 24, 2007 and December 24, 2008 "Christmas Day," December 25, 2007 and December 25, 2008 2.2 Proclaimed Holidays , Every day proclaimed by the President, Governor or Mayor of the City as a public holiday and made applicable to City employees. 2.3 Day of Mourning Each day that the Governor declares a day of mourning or special observance as a holiday for State employees if the declaration makes it applicable to City employees. 2.4 Alternate Day Off At the discretion of the Director of Public Safety, holiday pay may be authorized for Public Safety Lieutenants and Commanders who are directed to work on any holiday observed by the City. Holiday Pay may be approved in lieu of granting the employee an alternate day off. Holiday Pay is calculated on a straight time basis. OUTLINE- Management ❑ November 13, 2007 through June 30, 2009 Page 6 3. Vacation 3.1 Vacation Schedule Vacation schedule shall be as follows: Years of Service Monthly Vacation Rate Annual Vacation (inclusive) Hours 1 to 10 years 12.500 hours 150 11 to 15 years 15.333 hours 184 16+ years 18.667 hours 224 3.2 Maximum Accrual (a) Vacation may be accumulated to a maximum of four hundred (400) hours 3.3 Vacation Sellback Once per calendar year, employees shall have the option to sell back to the City up to one -half of the employee's maximum, annual accrual of vacation time. Requests for vacation sell back must be submitted on or before November 15. The rate of the sell back shall be the employee's current and regular salary on the day the sell back request is approved. The sell back shall occur during a pay period that is no more than 30 days from the day the sell back request is approved. To qualify for vacation sell back, employees must have accrued at least eighty (80) hours of vacation time as of the day the sell back request is approved and must have used a minimum of eighty (80) hours of vacation time within the twelve (12) months prior to the day the sell back request is approved. 3.4 Eligibility for New Hires Employees must work a minimum of six (6) months before any vacation earned will be credited to said employee. 3.5 Vacation Benefit Vacation benefits shall be earned and accrued to employees who are actively working or are taking paid leave due to an approved City program or benefit. Vacation benefits do not accrue to employees on absences from work for over ninety (90) consecutive days whereas the employees become eligible for the City's long -term disability program for either industrial or non - industrial injury or sickness. 3.6 Vacation Schedule Based on Seniority Preference for vacation scheduling will be on the basis of seniority within classification. 4. Military Training The City grants military leave to all employees for service in a uniformed service in accord with Federal law, the Military and Veterans' Code of California and City Resolution No. 2003 -71. The employee must notify his /her supervisor of upcoming military duty as soon as he /she becomes aware of his /her obligation. An eligible employee pursuant to the Military and Veterans Code who is ordered, OUTLINE- Management 11 November 13, 2007 through June 30, 2009 Page 7 to active military duty or training shall receive compensation in accordance with Section 395.01 of the California Military and Veterans Code. In addition, the employee shall have continued benefits as provided by Federal and State law. In such cases, the employee shall submit his /her military earning statement to the Human Resources Department to assist in calculating the employee's salary. In no event, will the employee be compensated in excess .of his /her normal City salary. Employees will receive any merit and /or general salary increases for which they become eligible during military leave. 5. Fringe Benefits, Other Than Vacation and Holidays 5.1 Fringe Benefit Administration Fringe Benefit Administration - City reserves the right to select the insurance carrier(s) or to self- administer any of the fringe benefit programs provided during the term of this outline. In the event that any offered health plan is no longer offered, the City agrees to provide a suitable replacement health plan that is substantially comparable. All benefits provided under this section (Section 5) are subject to the characteristics of each individual benefit program. The value or availability of the benefits provided in this Outline as originally worded or as amended from time to time may depend on their tax treatment by the State or Federal government or the decisions of other government agencies or departments, such as, but not limited to, the California Public Employees' Retirement System (CalPERS). The City will endeavor to obtain the most favorable treatment legally possible from these other governmental entities. However, the City makes no representation concerning the value of such benefits to unit members or how they will be taxed or otherwise treated by other agencies or departments. The City's obligations under this Outline are limited to the direct cost of providing the salary and benefits as described in this Outline. The City shall have no additional financial obligation, even if the tax or other treatment of such salary or benefits by other agencies or departments reduces or eliminates their value to the employee. (a) The City will continue. all employee benefits and pay the appropriate premiums, as specified in the applicable section(s) of this Outline, due for an employee out on an authorized leave while an employee is being compensated by vacation accrued time, compensatory time, industrial sick leave time and /or non - industrial sick leave time. (b) Employee may continue benefits during an authorized leave without pay for the period of the authorized leave by making payment to the City for said benefits. (c) If there is any inconsistency between this section and the Personnel Rules and Regulations, the Personnel Rules and Regulations shall govern. OUTLINE- Management ❑ November 13, 2007 through June 30, 2009 Page 8 5.2 Administrative Leave In calendar year 2008, the employees in the management unit .shall receive up to one - hundred sixty -five (165) hours of Administrative Leave per calendar year. In calendar year 2009, the employees in the management unit shall receive up to one - hundred fifty (150) hours of Administrative Leave per calendar year. Any unused Administrative Leave hours on a calendar -year basis shall not be carried over. Use of Administrative Leave is unrestricted. Up to one - hundred (100) hours of earned, but not taken, Administrative Leave may be paid in cash or its equivalent value applied towards an approved benefit program. Requests for pay of this leave shall be submitted to the City Manager. Employees are limited to one request per calendar year. Requests must be submitted on or before November 15. Payment shall be made no more than 30 days subsequent of the approval of the request by the City Manager. 5.3 Sick Leave (a) Sick leave benefits for regular employees hired before July 1, 1993 shall be as provided in the City's most current "Disability Wage Plan ", a copy of which is attached hereto. Each employee covered by this Outline shall be provided a copy of the aforementioned "Disability Wage Plan." (b) For regular employees hired after July 1, 1993, the following sick leave program will be provided: Sick Leave Accumulation Hours Earned Monthly Hours Earned Annually Maximum Hours of Accumulation 10 120 1,200 (c) Any employee hired before July 1, 1993 may voluntarily elect to participate in the sick leave program as provided in Section 4.3 (b) above with the following conditions: 1. That employee may convert only any unused full -time sick leave balance from the Disability Wage Plan Sick leave Program as provided in Section 4.3 (a) above. Employees may convert up to a maximum of 1,200 hours. Any unused half -pay benefits will be forfeited and not subject to conversion under this section. 2. Once an employee voluntarily leave program, he /she shall privileges. elects to participate in this sick remain in same with no return 5.4 Catastrophic Leave Leave benefits shall be provided as outlined in City Council Resolution No. 2001 -270, adopted December 11, 2001. OUTLINE - Management 11 November 13, 2007 through June 30, 2009 Page 9 5.5 Hearing Aid Benefit That the City shall reimburse employees up to eighty percent (80 %) with a lifetime maximum of nine hundred dollars ($900) for hearing aid devices. 5.6 Paternity Leave Regular employees may use up to three (3) days accrued sick leave for paternity leave, following the birth of a child. 5.7 Family and Medical Leave Employees. may request an unpaid leave of absence under the California Family Rights Act (CFRA) and /or the Federal Family Medical Leave Act (FMLA). Requests for family and medical leave shall comply with the requirements of the CFRA and /or the FMLA. 5.8 Light or Limited Duty Employees injured or ill from either on- the -job (industrial) or off - the -job (non- industrial) causes may, at the City's sole discretion, be assigned to light, limited, or modified duty. They may be assigned duties that differ from the normal work duties of the employee. Such light, limited, or modified duty shall terminate when the employee is physically able to perform all his /her normal work duties. By virtue of this paragraph, City does not intend to create any permanent light, limited or modified positions. 5.9 Americans with Disabilities Act The City recognizes it has an obligation under law to comply with the Americans with Disabilities Act (ADA). 5.10 Employee Death Upon death of an employee, any unused vacation and compensatory time shall be paid to the employee's surviving spouse or beneficiary. In the absence of a spouse or beneficiary, any unused vacation and compensatory time shall be paid to the primary beneficiary specified by the employee on the employee's enrollment /beneficiary card for City provided life insurance. 5.11 Medical and Health Employees will have a choice of Kaiser Foundation Health Plan, Inc., California North Region (S Coverage); or Blue Cross Prudent Buyer Plan or any other appropriate health plan offered by the City. (a) Effective December 1, 2007 the City agrees to contribute towards medical insurance premiums an amount equal to 85% of the lowest cost plan at the employee's enrollment level. High Deductible Health Plans (HDHP) with Health Savings Accounts (HSA) shall not be used as the lowest cost plan. Effective July 1, 2008, the City agrees to contribute towards medical insurance premiums an amount equal to 80% of the lowest cost plan at the employee's enrollment level. (b) As a result of any Federal or State law enacted subsequent to the effective date of this Outline, City shall make an effort to maintain the level of benefits as provided for in this Outline. OUTLINE- Management ❑ November 13, 2007 through June 30, 2009 Page 10 (c) Alternate Benefit Eligible employees may receive an alternate benefit of $350.00 per month when having health insurance from a source other than the City. This benefit shall be provided as outlined in City Council Resolution No. 2007- 178, adopted October 23, 2007. 5.12 Dental Coverage The City shall provide, at no premium cost to employees, dental service coverage for employees, spouses, domestic partners, and dependents. The plan offered by the City shall be the Delta Dental Preferred Option, which for the most part, but with some exceptions, provides the following City coverage: (a) One hundred percent (100 %) of the cost of diagnostic and preventative care. (b) One hundred percent (100 %) of the cost of basic dental services. (c) One hundred percent (100 %) of the cost of crowns and restorations (including implants). (d) One hundred percent (100 %) of the cost of prosthodontics. (e) Two thousand dollars ($2,000) maximum benefit for dental services per person per year. (f) One hundred (100 %) of the cost of orthodontics with a three thousand five hundred dollar ($3,500) lifetime maximum benefit per person. Dental service coverage shall be based upon the Delta Dental rates and services provided by Delta Dental providers. The City will pay any co- payment required as a result of services provided under City dental program by a Delta Dental provider. 5.13 Vision Coverage The City will provide, at no premium cost to employees, the 12/12/12 Vision Service Plan with supplemental coverages for the employee, employee's spouse, domestic partner, and dependents as generally follows: (a) A vision exam every twelve (12) months. (b) Prescription glasses consisting of lenses and frames every twelve (12) months. Lenses include single vision, lined bifocal, lined trifocal, tints and photochromic lenses. Frames of the employee's choice will be provided up to a maximum of one .hundred and twenty dollars ($120). Employee will receive a twenty percent (20 %) discount on any out -of- pocket costs incurred for frames. (c) In lieu of glasses, contacts with an allowance of one hundred and five dollars ($105). The allowance applies to the cost of contact lenses and" OUTLINE- Management 0 November 13, 2007 through June 30, 2009 Page 11 the fitting and evaluation exam. The exam is in addition to the vision exam. (d) A second pair of prescription glasses or contact lenses every twelve (12) months subject to a twenty dollar ($20) copay. . (e) Contact lenses, in addition to glasses, every twelve (12) months subject to a fifty - dollar ($50) copay. One day disposable contacts are covered up to a four hundred dollar ($400) maximum allowance. (f) Primary Eye Care with urgent or non - surgical eye care benefits subject to a five - dollar ($5) copay per office vision. Examples of primary eye care include, but are not limited to, exams to diagnose pain in the eye, exams to monitor the progress of pre - surgical cataracts, diagnosis and tests for loss of vision, and treatment and management of glaucoma. (g) Laser surgery discount (PRK, Lasix/Custom Lasik). 5.14 Adoption Benefit That the City provide a six hundred dollar ($600) per child cash benefit to employees adopting minor children to help offset the cost of adoptions. This cash benefit does not include the cost of adopting step - children, i.e. children of present spouse. 5.15 Death /Bereavement Leave (a) A regular employee shall be paid up to three (3) days of bereavement leave when there is a death in their immediate family. (b) Additionally, a regular employee may, subject to approval of the supervisor, use two (2) additional days of the employee's accrued sick leave if the employee must travel out of the area, i.e., at least two hundred and fifty (250) miles one way. (c) Immediate family in this case means: spouse, domestic partner, father, father -in -law, mother, mother -in -law, brother, brother -in -law, sister, sister - in -law, child (including step - children), step - parents, aunts, uncles, grandparents, grandparent -in -law, grandchildren and relationships in loco - parentis, and close personal relationships, with the approval of the City Manager or his /her designee. (d) It is understood that the City's most current "Disability Wage Plan," a copy of which is attached hereto, shall be amended to reflect the changes as outlined in this Outline. 5.16 Funeral Benefit City will provide fifty percent (50 %) co- payment, not to exceed two thousand dollars ($2,000), for funeral expenses for an employee or their spouse only. This funeral benefit will be considered secondary to and shall be coordinated with any and all other funeral benefits that may be payable to employee or spouse. OUTLINE- Management 0 November 13, 2007 through June 30, 2009 Page 12 5.17 Long -Term Disability Insurance The City shall provide, at no premium cost to employees, long -term disability income protection insurance coverage. The basic benefit shall be sixty six and two thirds percent (66 2/3 %). In no event shall the employee receive more than full salary. The benefits provided under this section are subject to the characteristics of the individual program. (a) The waiting period for the above long -term disability benefits plan shall be ninety (90) days. 5.18 Life Insurance (a) The City will provide, at no premium cost to employees, one hundred thousand dollars ($100,000) life insurance coverage provided to employees and five thousand dollars ($5,000) for dependents, and which coverage includes accidental death and dismemberment benefits. (b) The City will allow, subject to the insurance carrier'.s approval, any employee to purchase, at his or her own cost additional life insurance coverage under the City's group program. 5.19 Deferred Income The City will continue to make available to the employees a deferred income program, now being administered by Nationwide and International City Management Association (ICMA) or a similar program with another institution acceptable to City. 5.20 Retired, Deceased and /or Permanently and Totally Disabled Employees The City agrees to provide /offer and pay the appropriate premium(s), as specified in the applicable section(s) of this agreement, for City offered /provided medical insurance, life insurance, dental program, and vision care benefits only to the following: (a) To regular full -time and regular part -time employees who have at least ten (10) years of continuous service with the City and who retire upon reaching retirement age or thereafter and are receiving a retirement allowance from CaiPERS. Coverage will extend to eligible dependents. Said employees shall be referred to as "Retired Employees." (b) To regular full -time or regular part -time employees who: 1. Have at least ten (10) years of continuous service with the City, and; 2. Are retired forthwith from the City of Rohnert Park service into CalPERS at the time of permanent or total disability, and; 3. Are permanently and totally disabled from their occupation and unable to perform with reasonable continuity the material duties of their own occupation. After twenty -four (24) months if gainful employment is obtained in an occupation in which the material duties are reasonably fitted by OUTLINE- Management El November 13, 2007 through June 30, 2009 Page 13 education, training, experience and compensation to the occupation at the time of disability, the employee shall no longer be considered permanently and totally disabled from their occupation. In such circumstances, benefits shall be discontinued. 4. Said employees shall be referred to as "Retired Employees" except for the circumstance noted above in which the employee is no longer permanently and total disabled. Coverage will extend to eligible spouse, domestic partner, and dependents. (c) To the surviving spouse, domestic partner, and legal dependents of a regular full -time or regular part -time employee who died while a City employee after ten (10) or more years of continuous service with the City. Said employee shall be referred to as a "Deceased Employee." (d) Benefits provided under this section shall be coordinated with Medi -Care, Medi -Cal, and any other welfare program available of which said benefit coverage shall be considered primary and City provided coverage in turn considered secondary. (e) All benefits provided under this section are subject to the characteristics of each individual benefit program. The life insurance to be provided will be the life insurance plan amount in effect and in accordance with the provisions of the life insurance program as of the date of employee's retirement. (f) The benefits provided under this section will continue for such retired employees and their spouse, domestic partner, and legal dependents, if any, while said retired employee is alive. In the event of the retired employee's death, coverage will continue for the spouse or domestic partners until the spouse or domestic partner dies or remarries. In addition, the benefits provided under this section will continue for said retired or deceased employee's legal dependent children who qualify as an Internal Revenue Service dependent until said children reach the age of twenty -three (23) or the spouse or domestic partner marries, whichever occurs earliest. (g) For regular City employees hired before July 1, 1993, City agrees to pay the highest level of benefit provided for active employees for City provided /offered medical insurance; life insurance, dental program, and vision care benefits only for retired City employees and their spouse /domestic partner or one dependent. (h) For regular City employees hired between July 1, 1993 and June 30, 2007 the City agrees to pay towards premium cost(s) for City provided /offered medical insurance, life insurance, dental program, and vision care benefits only for retired City employees and their spouse /domestic partner or one dependent as follows: Employees with less than 15 consecutive years of service with the City receive no medical benefits at retirement. OUTLINE - Management G November 13, 2007 through June 30, 2009 Page 14 Employees with at least 15 years but less than 20 consecutive years of service with the City are eligible for 50% of the amount received by active employees for the selected plan. (For example, if the health plan cost is $1,000 and the active employee is eligible for a City share of 80 %, or $800, the retiree is eligible for a City share of 50% of the 80 %, or $400). Employees with at least 20 years but less than 25 consecutive years of service with the City are eligible for 75% of the amount received by active employees for the selected plan. Employees with 25 or more consecutive years of service with the City are eligible for 100% of the amount received by active employees for the selected plan. Calculation of premium will be prorated for permanent part -time employees. Employees must retire concurrent with termination of service with the City to be eligible for this benefit (no vesting). The City's share of the premium costs for all retirement benefits as described herein shall not exceed employee plus one dependent, and shall not include payment of Medicare B premiums. All active regular employees will be provided with an opportunity to "opt out" of the retiree defined benefit program by June 30, 2008 and in lieu of all other City retiree medical programs move to the defined contribution program, as defined in (i) below. The contribution will begin the month following an employee's election to opt out, i.e. on a prospective basis only. An employee's election to opt out shall be irrevocable. Employees opting out will receive $75.00 per month while in paid status, pro -rated accordingly for part -time employees. The contribution shall begin in the first full calendar month following the date of one's election to opt out. (i) Regular City employees hired following the adoption of this MOA by the City Council shall be eligible for the benefits described below (in lieu of the benefits described in (g) and (h) above): The City will contribute $75.00 per month for active employees in paid status to a Retiree Health Savings Account (RHSA). The City's contribution to an employee's RHSA shall be considered vested as to an employee terminating City employment with ten (10) or more consecutive years of City service. Calculation of contribution will be prorated for permanent part -time employees. (j) Employees eligible to retire on or before June 30, 2008 shall be eligible to retire under the retiree medical benefits they were vested under as of OUTLINE- Management ❑ November 13, 2007 through June 30, 2009 Page 15 November 30, 2007, as described in Appendix A. The purpose of this section is to allow employees an adequate period of time to make retirement decisions and to provide for a measured transition of the City's workforce. Prior to retirement, the employee will receive the same health benefits as active employees. (k) Current employees who, as of November 30, 2007 have ten or more years of full -time service with the City, but do not take advantage of the "grace period" as described above, may elect at the time of retirement in lieu of retirement medical benefits a $25,000 trust, held by the City, that may be accessed on a reimbursement basis for monthly medical premiums. Monthly medical premiums shall not exceed the dollar value of the premium had the employee elected to retire under the City's retiree medical. This provision shall expire June 30, 2009. (1) Employees retiring during the term of this Agreement may elect cash -in- lieu of the retiree medical. The monthly amount the retiree is eligible for shall not exceed the dollar value of the retiree medical plan to which they would be entitled, and in no event shall exceed $350.00 per month. This provision shall expire June 30, 2009. (m) Continuous City service is defined as being continuous regular full -time or regular part -time City employment only for calculating length of continuous service under this section. Part -time (non- benefited) employment and approved unpaid leaves will not be used in calculating length of continuous service under this section. Any separation from City employment will void any previous accrual towards length of continuous service for purposes of this section, unless otherwise waived by the City Manager and due to extenuating circumstances. Layoffs with subsequent restoration and approved City paid or unpaid leaves do not constitute separation from City service for the purpose of this section. (n) Any retired employee who, after retirement from the City, becomes employed elsewhere and is covered by medical, life insurance, health, dental or vision care benefits by his /her new employer, said coverage provided by the City to the retired employee will be considered secondary to the coverage provided by his /her new employer, his /her new employer's coverage shall be considered primary. (o) Any spouse or domestic partner of a deceased employee or deceased retired employee who is receiving benefit coverage as provided under this section, becomes employed and is covered by medical, health, dental or vision care benefits by his /her employer, said coverage provided by City will be considered secondary to the coverage provided by the spouse's or domestic partner's employer, and his /her employer's coverage shall be considered primary. 5.21 Education and Training The City desires to encourage employees to advance their education and training. The City will provide an education and training assistance program to provide reimbursement to employees for tuition and book costs only for OUTLINE- Management o November 13, 2007 through June 30, 2009 Page 16 attending and completing, with a satisfactory grade (C or better), courses in the adult high school program, at Santa Rosa Junior College, at Sonoma State University or any other accredited educational institution acceptable to the City. All courses or classes for which reimbursement will be requested must be previously approved by the Supervisor and the City Manager prior to the start of said classes and approval requested on the appropriate City form. For general guidance, acceptable courses will be those courses which are necessary to receive a Bachelor, Master, Doctorate degree or that apply to the receipt of a professional certification. The maximum allowed amount reimbursable for tuition is one thousand dollars ($1,000) per instructional period plus books and materials, with a total reimbursable amount not to exceed three thousand dollars ($3,600) per calendar year. The maximum reimbursable amount and the total reimbursable amount are based on tuition at Sonoma State University. The City will revisit these amounts if tuition costs at Sonoma State University increase. The City acknowledges that the work schedule of its Management Employees may require the participation in a "working professionals" program such as the program offered locally by the University of San Francisco. The tuition costs of working professionals programs are substantial higher than SRJC and SSU. To encourage the continuing education of employees, the City will allow the employee to submit an annual reimbursement of their tuition /books /materials costs while they remain employed. See example below: Tuition of Master of Public Administration Program = $7,200 Year One reimbursement = $3,600, Employee remaining debt = $3,600 Year Two reimbursement = $3,600, Employee remaining debt = 0 The updated reimbursement provision is intended to apply for tuition related costs on or after January 1, 2008. The reimbursement benefit is available to employees throughout the term of this outline, but it does not obligate the City to tuition expenses beyond the expiration on the terms of this agreement. 5.22 Longevity and Incentive Pay (a) The City shall provide longevity pay to employees based on continuous years of service, as defined in Section 5.20 (k) as follows: Completed Years of Service ay Percentage Increases 5 years 2% For each year completed thereafter Y2% The maximum longevity pay percentage to be paid shall be ten percent (10 %) of base pay. The "completed years of service" will be determined on January 1St and July 1St only and not on an employee's employment anniversary date. Longevity Pay Program as outlined in Section 5.22 shall not apply to personnel hired after October 10, 1995. OUTLINE - Management ❑ November 13, 2007 through June 30, 2009 Page 17 (b) The City will provide a P.O.S.T. Certification Stipend to Commanders and Lieutenants based upon receipt of a Supervisory or Management P.O.S.T. Certification. The City will provide a P.O.S.T. Certification Stipend to the Director of Public Safety based upon receipt of an Executive P.O.S.T. Certification. The amount of the Supervisory P.O.S.T. Certification Stipend will be seven percent (7 %) of base salary per month effective July 1, 2007. The amount of the Management P.O.S.T. Certification Stipend will be eight and one half percent (8.5 %) of base salary per month effective July 1, 2007. The amount of the Executive P.O.S.T. Certification Stipend will be ten percent (10 %) of base salary per month effective July 1, 2007. The Stipend payments provided above are not cumulative. Only one of the three P.O.S.T. Certification Stipends will be paid per employee. 5.23 Retirement Programs (a) Effective July 1, 2007, the City will provide the California Public Employees' Retirement System (CaIPERS) two and seven tenths percent (2.7 %) at fifty -five (55) retirement program to miscellaneous member employees (b) Effective July 1, 2007, the City will provide the California Public Employees' Retirement System (CaIPERS) three percent (3.0 %) at fifty (50) retirement program to local safety member employees (c) The City will continue to provide the "one -year highest compensation" optional provision in its contract with CaIPERS. (d) The City will absorb any employer contribution rate increases for miscellaneous and local safety members required by CaIPERS. Miscellaneous employees will contribute one percent (1 %) of the employer's contribution. (e) The City will modify the CaIPERS Annual Cost -of- Living Allowance Increase (Section 21335) to provide for a 2.0% annual maximum cost -of- living increase for employees hired after December 31, 2007. Employees hired prior to December 31, 2007 shall be eligible for the 5.0% annual maximum cost -of- living allowance increase as defined in Section 21335. (f) The City pays eight percent (8 %) of the employee's contribution into CaIPERS for all miscellaneous members of the management unit as indicated in Section 5.23 of this outline. The City pays nine percent (9 %) of the employee's contribution into CaIPERS for all local safety members of the management unit as indicated in Section 5.23 of this outline. The City shall report eight percent (8 %) of the Employer Paid Member Contributions (EPMC) to CaIPERS as additional compensation for all miscellaneous members of the management unit. OUTLINE- Management 11 November 13, 2007 through June 30, 2009 Page 18 The City shall report nine percent (9 %) of the EPMC to CalPERS as additional compensation for all local safety members of the management unit. The City will report the value of the EPMC in accordance with all applicable provisions of the Government Code, law and requirements of the CaIPERS. The City makes no representation concerning the value of this benefit or how it may be taxed or treated by other agencies either presently or in the future. The City's obligation under this section is limited to the direct cost of providing the benefit as described. The City shall assume no further or additional financial obligation even if an outside agency imposes or determines there to be a financial obligation for the City or the employee. 5.24 401(a) Retirement Plan If eligible under guidelines, members of the management unit may participate in the City's 401(a) retirement plan. 5.25 Dependent Care Assistance Program City will continue to provide the Dependent Care Assistance Program (DCAP) as authorized by the Internal Revenue Service for the set -aside of employee pre -tax dollars for childcare as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. 5.26 Health Care Tax -Free Dollar Account Program City will continue to provide the Health Care Tax -Free Dollar Account Program as authorized by the Internal Revenue Service for the set -aside of employee pre -tax dollars for the cost of monthly health care premiums as well as eligible unreimbursed medical expenses, as approved by the Internal Revenue Service (IRS) and the California Franchise Tax Board. 5.27 Counseling Services Payment by the City of any unreimbursed costs, up to a maximum City reimbursement of one thousand dollars ($1,000) per household per calendar year, for professional counseling service charges which are not paid for by City - provided or other insurance which the employee may have. Services not covered by City - provided health insurance programs with a maximum calendar year benefit of one thousand dollars ($1,000) per calendar year per household. 6. Safety Equipment 6.1 Replacement Equipment City will continue to furnish Public Safety Officers with replacement equipment as needed for the equipment that the City is required to furnish per the Government Code. Said equipment consists of department- issued weapons, holster, belt and ammunition, nightstick, handcuffs, safety vests, raincoats and rain boots. Equipment furnished by City shall remain the property of City with the exception of any personal purchases made by present officers. OUTLINE- Management 11 November 13, 2007 through June 30, 2009 Page 19 6.2 Personal Equipment City shall replace, with the Director of Public Safety's approval, any personal equipment lost, destroyed or damaged beyond repair while used in the line of duty. Items shall not be replaced if worn because of normal wear and tear. 6.3 Safety Glasses and UV Eye Protection (Sunglasses) City will reimburse for primary prescription safety glasses to those employees required by City to wear them. Such employees will not be entitled to receive a first set of glasses under the general vision care program referred to in Section 6.12 but may utilize the general vision care program for subsequent pair(s) of glasses, within the terms of the program. City will reimburse for sunglasses providing UV protection, not to exceed one hundred and fifty dollars ($150) per employee per year, for use by Public Safety Lieutenants, Commanders, and Director authorized to operate Public Safety vehicles. 7. Compensation Adjustments 7.1 Total Compensation Survey To ensure that it can recruit and retain managers, the City desires to offer competitive total compensation packages to members of the management unit. For every position in the management unit, no later than March 1, 2008, the City shall complete a survey of total compensation for comparable positions in comparable agencies. Total compensation is defined to be the cost to the City to provide salary, health benefits, and contributions to the California Public Retirement System (i.e., equivalent of employer payment of 7% or 8% Miscellaneous Employee Contribution and 9% Safety Employee Contribution). Comparable agencies are the County of Sonoma and the Cities of Fairfield, Napa, Novato, Petaluma, Santa Rosa, and Windsor. For each position in the management unit, the City shall identify a comparable position in each of the comparable agencies. Elected officials with executive responsibilities will not be included as a comparable position (e.g., Sheriff, Auditor - Controller, Clerk - Assessor, etc.). The City reserves the right to modify the list of comparable agencies for one or more positions in the management unit if a comparable position does not exist in one of the comparable agencies enumerated in Section 6 of this outline. The City Manager or designee shall confer with each member of the management unit about the results of the total compensation survey for that member's position. If the total compensation of position is below the mean of the total compensation survey, the City Manager will make recommendations for salary adjustments based on the following schedule: OUTLINE - Management ❑ November 13, 2007 through June 30, 2009 Page 20 Range Below Mean of Total Salary Adjustment Compensation Survey 0 -5% No adjustment 4% increase in salary for FY 07 -08; 6 -10 % 3 %o for FY 08 -09 6% increase in salary for FY 07 -08; 11 -15% 5% for FY 08 -09 Position /classification to be 16 + % Reevaluated In Fiscal Year 2007 -08, for those positions whose survey has not been completed, adjustments to salary shall be made retroactive to December 1, 2007. In Fiscal Year 08 -09, adjustments to salary shall take effect on July 1, 2008. 7.2 Automobile Allowance Effective December 1, 2007, miscellaneous members of the management unit shall receive an automobile allowance in the amount of $322.30. On July 1 of each year, the automobile allowance shall be adjusted by an amount to be determined by the Bay Area All Urban Workers Consumer Price Index (CPI). The amount of the adjustment will be based upon the change in the CPI from April of the year prior to April of the current year. 7.3 Critical Incident Call Out Pay For those Public Safety Lieutenants who are called out for critical incidents, they shall be entitled to time and one -half with a minimum of three (3) hours. Critical incidents are defined as events that occur very infrequently and would include incidents such as a major structure fire or a police homicide event. The overtime must be approved by the Director of Public Safety. The overtime provision will generally include call -out for the Lieutenants on days other than during their regular days of work as may be determined from time to time by mutual agreement of an employee and his /her supervisor. The call back would not include routine fire call -out or other police assignments normally expected of Lieutenants in the normal course of their assignments. This extra time spent on City business is compensated by the administrative hours provided each year. 7.4 Public Safety Vehicle Use In 1981 the City initiated a "Personalized Vehicle Program" in the Department of Public Safety. The City can, at any time and at its sole discretion, determine the rules and regulations to be imposed as part of the program and /or terminate it at any time. The "Personalized Vehicle Program" shall not be considered or construed as a fringe benefit at the present time or at any time in the future. 7.5 Court Time Pay Department of Public Safety employees shall receive the equivalent of three (3) hours pay if required to testify in court on off -duty time. OUTLINE- Management o November 13, 2007 through June 30, 2009 Page 21 7.6 Police and Fire Services (a) Public Safety Commanders and Lieutenants may volunteer to work police and fire service shifts. The Director of Public Safety, in his /her sole discretion and only if he /she deems it necessary, may approve the use of Public Safety Commanders and Lieutenants to work police and fire services shifts under the following terms and conditions: 1. Commanders and Lieutenants are paid at the standard pay of a Lieutenant during the time they work shifts in the police and fire services. 2. All time worked, and payment for time worked, shall be pre- approved by the Director of Public Safety or his /her designee. 3. The work by Commanders and Lieutenants in the fire services shall not interfere or conflict with the regular work of the Lieutenant as determined by the Director of Public Safety. 4. The Director of Public Safety may assign Commanders and Lieutenants to work patrol, as operationally necessary. The use of Commanders and Lieutenants for patrol shifts is intended to assist the Department of Public Safety with supervisory level position during staffing shortages caused by personnel shortages due to staffing vacancies, illness, training requirements, vacation. 5. The Commanders and Lieutenants receipt of pay for time so worked does not defeat or otherwise affect their exempt status under the Fair Labor Standards Act. (b) Public Safety Commanders and Lieutenants who are qualified and assigned as Fire Captain and who are regularly assigned and employed in the performance of the duties of a Fire Captain shall receive a stipend of five percent (5 %) of base salary per month. The City at its sole discretion shall determine the number of Fire Captains to be assigned. Each qualified Fire Captain must continue to participate in ongoing and regular fire training courses and exercises. (c) The Director of Public Safety may from time -to -time designate one or more Chief Fire Officers. Prior to being designated a Chief Fire Officer, the employee shall have successfully completed upper level Fire Command Courses 2A and 2B or have at least five (5) years experience as a Fire Battalion Chief. The employee designated as a Chief Fire Officer will receive a stipend of seven percent (7 %) of base pay. (d) The Stipend payments described above in paragraphs (b) and (c) are not cumulative. Only one of the two Fire Stipends will be paid per employee. 7.7 Paychecks Paychecks shall be distributed by City to employees by noon on payday. 7.6 Fiscal /Budgetary Impacts If the State of California fiscal crisis continues and substantial funds are extracted from the City or sales tax revenues or other major revenue sources decline to a point where the City must consider a reduction in staffing, City may re -open this Outline to address salary issues. OUTLINE- Management 11 November 13, 2007 through June 30, 2009 Page 22 8. Alcohol and Drugs The City agrees to continue to work together to assist any employees who have an alcohol, alcohol related, drug or substance abuse problem. It is mutually acknowledged that continued cooperative efforts would give employees a much better opportunity to recover from this very serious health problem. Since certain City employees are required to drive City vehicles, to think clearly and act responsibly as well as use various types of equipment, and it is known that drinking alcoholic beverages or taking certain drugs may slow a person's reflexes and ability to think clearly. The probability of having an accident is increased after drinking alcohol or taking certain drugs. The City recognizes that this situation could place the employee as well as co- workers and the public at risk of injury. 8.1 Alcoholic Beverages or Other Drugs Alcoholic beverages, or other drugs which affect an employee's ability to drive or function safely, shall not be used by employees during their assigned regular workday, nor while on assigned standby duty. 8.2 Off Duty Hours If an employee who has been drinking alcohol or using a drug which may impair the employee's ability to drive or function safely receives a call to return to work during off duty hours, the employee must decline the request to work. 8.3 Prescription Drugs Employees using prescription drugs that affect the employee's ability to work safely must inform their supervisor and may be assigned to other appropriate duties or required to take sick leave. 9. Smoking 9.1 Non - smoking Pay Premium In recognition of the nation -wide concern with use of tobacco and the relationship it has to disease, City agrees to continue to provide a twenty -five dollar ($25) pay premium to employees hired before July 1, 1993 and who refrain completely from the use of tobacco in any form. Any employee receiving the pay, premium for not using tobacco and who starts using tobacco, shall rebate to City all paid non - smoking premium paid by the City to said employee during the immediate twelve (12) months preceding. 9.2 Non - smoking Status Employees hired with a condition that they not smoke shall be required to remain non - smokers throughout their employment. A non- smoker shall not smoke or use any tobacco product either on or off -duty while employed. An affidavit signed on a periodic basis by employee shall be used to verify continued non - smoking status. OUTLINE- Management ❑ November 13, 2007 through June 30, 2009 Page 23 9.3 Condition of Employment The City intends to hire new employees with the clearly expressed condition of employment that they refrain from smoking. The City acknowledges its right to take appropriate disciplinary actions should any such employee hired after the effective date of this Outline violate the, agreed upon conditions of employment. Prior to final disciplinary action being taken, City will refer the employee to the employee assistance program for consultation and referral. 9.4 Employees Hired After July 1, 1993 The City acknowledges that due to its commitment to hiring employees with the clearly expressed condition of employment that they refrain from smoking, that employees hired after July 1, 1993 shall not receive a twenty five dollar ($25) pay premium for not smoking. 10. Residency 10.1 All employees are encouraged to reside within the City. All employees in the Management Unit, with the exception of sworn Public Safety personnel including Lieutenant, P.S. Division Commander, and Director of Public Safety, shall receive a $60 per month Residency Stipend if they reside within the City. At the discretion of the City Manager, said Residency Stipend may be increased to no more than $65 per month at any time during the term of this Outline. 10.2 All sworn Public Safety management personnel, i.e. Lieutenant, P.S. Division Commander, and Director of Public Safety, shall receive a $150 per month "In- district" Stipend if they physically reside within the incorporated areas of Windsor, Santa Rosa,. Rohnert Park, Cotati, Petaluma or Sebastopol or reside within the unincorporated areas that are within 10 driving miles per MapQuest from any one of the Rohnert Park Public Safety stations. The Director of Public Safety will determine eligibility for the "in- district" Stipend effective April 1, 2006. Eligibility for the "In- district" Stipend for the position of Director of Public Safety will be determined by the City Manager. The 1n- district" Stipend shall terminate on June 30, 2009, unless reauthorized by the City Council. If it is not reauthorized, then the affected Management employees would receive the "Residency" Stipend amount approved for members of the Management Unit. 11. Grievance Policy and Procedure. City will comply with the grievance procedure as outlined in Resolution No. 79- 22, adopted February 13, 1979, a copy of which is attached hereto. Failure to meet any time line or specifically comply with any other requirement of the grievance procedure constitutes a specific waiver and is a bar to further consideration of the grievance. 12. Use of City Facilities 12.1 Use of Sports Center and Lap Swimming Program Employees and their spouse, domestic partner, and eligible dependents (as defined both by City eligible dependent policy and Sports Center policy), will be allowed to participate with no fee imposed in open gym time and use the OUTLINE- Management 0 November 13, 2007 through June 30, 2009 Page 24 weight room and locker room facility at the Sports Center when such facilities are open and also participate in the Lap Swim Program conducted at the City's swimming pools. In the event that the City determines that such use of the Sports Center by spouse, domestic partner and dependents of employees adversely impacts the public's access to the Sports Center facilities, the parties will re -open this Section 10. Other activities requiring payment of a fee can be discussed with the City Manager for consideration of a waiver of part or the entire fee. 12.2 Performing Arts Center City agrees to provide each employee with two tickets to a Performing Arts Center performance during each fiscal year (July to June) at no charge to the employee. The City will provide employees with a choice of at least four (4) dates. 13. Management Rights Except as limited in this Outline and applicable State laws, the exclusive rights of the City shall include, but not be limited to, the right to determine the organization of city government and the purpose and mission of its departments and agencies, to determine the nature, levels and mode of delivery and for set standards of service to be offered to the public; and through its management officials to exercise control and discretion over its organization and operations; to establish and effect administrative regulations which are consistent with law and the specific provisions of this Outline; to direct its employees and establish employee performance standards and to require compliance therewith; to take disciplinary action; to discharge, suspend, reduce in pay, reprimand, withhold salary increases and benefits, or otherwise discipline employees subject to the requirements of applicable laws; to layoff its employees whenever their positions are abolished, or whenever necessary because of lack of work or lack of funds, or other legitimate reasons; to determine whether goods or services shall be made, purchased, or contracted for;. to determine the methods, means, and numbers and kinds of personnel by which the City's services are to be provided; including the right to schedule and assign work and overtime; and to otherwise act in the interest of efficient service to the City; and to take all necessary actions to protect the public and carry out its mission in emergencies. 14. Work Curtailment (No Strike Clause) Under no circumstances shall any employee individually or collectively cause, sanction, honor or engage in any strike, sit -down, stay -in, sick -out, slow -down, speed -up, work to rule or any other type of job action, curtailment of work, restriction of production or restriction of service during the term of this Outline. 15. Term of Outline 15.1 Effective Date This Outline is to become effective on November 13, 2007. 15.2 Termination Date This Outline will terminate on June 30, 2009. OUTLINE- Management ❑ November 13, 2007 through June 30, 2009 Page 25 16. 17. 18. 19. Invalidation 16.1 Suspension of Agreement If during the term of this Outline, any item or portion thereof of this Outline is held to be invalid by operation of any applicable law, rule, regulation, or order issued by governmental authority or tribunal of competent jurisdiction, or if compliance with or enforcement of the item or portion thereof shall be restrained by any tribunal, such provision of this Outline shall be immediately suspended and be of no effect hereunder so long as such law, rule, regulation, or order shall remain in effect. Such invalidation of a part or portion of this Outline shall not invalidate any remaining portion that shall continue in full force and effect. 16.2 Replacement In the event of suspension or invalidation of any article or section of this Outline, City agrees, that except in an emergency situation, to arrive at a satisfactory replacement for such article or section. Non - Discrimination City acknowledges that in receiving the benefits afforded by this Outline, no person shall in any way be favored or discriminated against to the extent prohibited by law because of political or religious opinions or affiliations, or because of racial or national origin, or because of age, sex or sexual preference, or physical or mental disability. Personnel Files Employees or their duly authorized representative have the right to inspect his or her personnel file maintained on him or her by the City. Employees have the right to respond in writing to anything contained or placed in their personnel file and any such responses shall become part of their personnel file. Employee Performance Evaluations Employees have the right to respond in writing to the evaluation report should they so desire. Said responses should be submitted to the reviewer no later than thirty days after the evaluation interview. OUTLINE- Management ❑ November 13, 2007 through June 30, 2009 Page 26 Incorporated by Reference. The following are incorporated in this Outline by reference: City Council Resolution No. 79 -22, adopted February 13, 1979 - Grievance Policy and Procedure City's most. current "Disability Wage Plan" as updated by City Council Resolution No. 92.174, adopted October 27,1992 City Council Resolution 2007 -178, adopted October 23, 2007 - Alternate Benefit City Council Resolution No. 2001.270, adopted December 11, 2001- Catastrophic leave City's Personnel Rules & Regulations OUTLINE - Management ❑ November 13, 2007 through June 30, 2009 Page 27 INDEX F Counseling Services, 19 A Death/Bereavement Leave, 12 Fiscal/Budgetary Impacts, 22 Deferred Income, 13 Adoption Benefit, 12 Dental Coverage, 11 Alcohol, 23 Dependent Care Assistance Program, 19 Alcohol and Drugs Education and Training, 16 Alcoholic Beverages or Other Drugs, 23 Employee Death, 10 Off Duty Hours, 23 Family and Medical Leave, 10 Prescription Drugs, 23 Funeral Benefit, 12 Alcoholic Beverages or Other Drugs, 23 Health Care Tax -Free Dollar Account Program, 19 Alternate Benefit, 11 Hearing Aid Benefit, 10 Americans with Disabilities Act, 10 Life Insurance, 13 Automobile Allowance, 21 Longevity and Incentive Pay, 17 Long -Term Disability Insurance, 13 C Medical and Health, 10 Alternate Benefit, 11 Catastrohic Leave, 9 Paternity Leave, 10 Compensation Adjustments, 20 Retired, Deceased and /or Permanently and Totally Automobile Allowance, 21 Disabled Employees, 13 Court Time Pay, 21 Retirement Plan, 401(a), 19 Critical Incident Call Out Pay, 21 Retirement Programs, 18 Fiscal/Budgetary Impacts, 22 Sick Leave, 9 Sick Leave Accumulation, 9 Paychecks, 22 Police and Fire Services, 22 Vision Coverage, 11 Public Safety Vehicle Use, 21 Funeral Benefit, 12 Total Compensation Survey, 20 Condition of Employment, 24 G Counseling Services, 19 Court Time Pay, 21 Grievance Policy and Procedure, 24 Critical Incident Call Out Pay, 21 H D Health, 10 Days of Work, 5 Health Care Tax -Free Dollar Account Program, 19 Death/Bereavement Leave, 12 Hearing Aid Benefit, 10 Deceased Employees, 13 Holidays, 6 Deferred Income, 13 Alternate Day Off, 6 Dental Coverage, 11 Day of Mourning, 6 Dependent Care Assitance Program, 19 Holidays Observed, 6 Drugs, 23 Proclaimed Holidays, 6 Hours of Work, 5 E Hours, Days and Period of Work 4/10 Schedule, 5 Education, 16 5/8 Schedule, 5 Effective Date, 25 9/80 Schedule, 5 Employee Death, 10 Regular Work Period, 5 Employee Performance Evaluations, 26 Regular Workday, 5 Employees Hired After July 1, 1993, 24 F Incentive Pay, 17 Family and Medical Leave, 10 Invalidation, 26 Fiscal/Budgetary Impacts, 22 Replacement, 26 Fringe Benefits, 8 Suspension of Agreement, 26 Administration, 8 Administrative Leave, 9 L Adoption Benefit, 12 Americans with Disabilities Act, 10 Lap Swimming Program, 24 Catastrophic Leave, 9 Life Insurance, 13 OUTLINE- Management 11 November 13, 2007 through June 30, 2009 Page 28 Light Duty, 10 Limited Duty, 10 Longevity, 17 Long -Term Disability Insurance, 13 Management Rights, 25 Medical, .10 Military Training, 7 M PLI Non - Discrimination, 26 Non - smoking Pay Premium, 23 Non - smoking Status, 23 Replacement Equipment, 19 Safety Glasses, 20 Saftety Equipment Safety Glasses and UV Eye Protection (Sunglasses), 20 Sick Leave, 9 Sick Leave Accumulation. 9 Smoking, 23 Condition of Employment, 24 Employees Hired After July 1, 1993, 24 Non - smoking Pay Premium, 23 Non - smoking Status, 23 Sports Center, 24 Sunglasses. See Safety Glasses and UV Eye Protection Suspension of Agreement. 26 O Term of Outline, 25 Off Duty Hours, 23 Effective Date, 25 Termination Date, 25 Termination Date, 25 P Training, 16 Paternity Leave, 10 Paychecks, 22 Performing Arts Center, 25 Period of Work, 5 Permanently and Totally Disabled Employees, 13 Personal Equipment, 20 Personnel Files, 26 Police and Fire Services, 22 Prescription Drugs, 23 Public Safety Vehicle Use, 21 rej Replacement Equipment, 19 Residency, 24 Retired Employees, 13 Retirement Plan, 401(a), 19 Retirement Programs, 18 k" Safety Equipment, 19 Personal Equipment, 20 U Use of City Facilities, 24 Performing Arts Center, 25 Sports Center and Lap Swimming Program, 24 UV Eye Protection, 20 V Vacation, 7 Benefit, 7 Eligibility for New Hires, 7 Maximum Accrual, 7 Schedule, 7 Schedule Based on Seniority, 7 Sellback, 7 Vision Coverage, I 1 w Work Curtailment (No Strike Clause), 25 OUTLINE - Management 11 November 13, 2007 through June 30, 2009 Page 29 o NIA r MM •y W W U O O N � 00 zz s 00 W oN o N c O �, r�� N a � o o•� CA i '° o U a Uy a a° o ti d.o Y � � ro � ro ^, Y w o U qj u 8 OJ ° o42 S o N(°�Q ° H °fix o °' �•° ^o 0 ct � � o � ,� N z� c 3 .� N o •a � s:`� O � � •°' o ;a sue. •� ro � , � a � �a (Z4 •a a h a az W O� a' H O� U W a U O 00 0 0 N Na w 6 oA N F'' N F Uo � U o4 S x � A z W O w� c� a o ••o �, F¢z0Z ro Q M ro 9b ro U W 4. r�� r-+ WAO -o Zt. °' ��d' dam' �W � W ° � •v H v ° u •° ° CIS P"o � ON W O w o ai � ° � ) 10, o �� p o o> U W o o o cri ° r, tt ml a W a cn w42 ° a oa4,p. -o aY o ¢ N O Q 4. o o s3, N O O W a O mv ' � U ao �? o co Cs - o `° c' p Cj cz o � Q E - (� ci � ci ¢ G rig O C/) ¢ W U N F Uo � U o4 S x � A z W O w� c� a o ••o �, F¢z0Z ro Q M ro 9b ro U N N 00 0 0 N z Q U �p� �C U cn U x Cd . o w a o w � � .� � • 0 tmn to cz cn 00 0 0 N el ° r W a A a �7 z A 7 A a z 0 Fz, O v 0 9 H d a� U U IN Fj 04 0 0o O O N N Ir- m ul LL O 0 N O M Z I�- O O N uj r J N W LL LL W a O UJ V O M W d Q CC Cl) I.J.. 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O cn (D C (D to ° n (D W W O O P a R CD r `< -' �C p (D (D to W a CD CD CD 0 (D `r ^�' W `CS CD (D CD 0 U W 0 Q U a� 7, ,.o 421 O L. 0 cC a� a� a� ct N W� W w� U O� H> Q� H U \Z ai I-� H ti o z A z _ W U O U U � t4 U �.... h Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2"d & 4`h Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted /distributed/mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 This section for City Clerk Use Only) RESO. NO. 2008-24 Council: X Miscellaneous Communications Agenda: 2112107 X 2/7i07 -TG Copy to: CITY OF ROIINERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: February 12, 2008 Department: Recreation Submitted By: Guy Miller, Recreation Services Manager (Name & Title) Submittal Date: January 30, 2008 Agenda (Subject Only) Title: CAL RIPKEN /BABE RUTH FIELD MAINTENANCE AGREEMENT Requested Council Action: Approve use and maintenance agreement for Cal Ripken /Babe Ruth Baseball League Summary: For the past several years the Cal RipkenBabe Ruth Baseball League has been maintaining Benicia, Alicia, and Colegio Vista Park baseball fields. The league has performed an excellent job. This agreement creates an official record of this unwritten arrangement, clarifies duties, and establishes maintenance standards. This will allow greater control of the field maintenance for the baseball league and relieve Public Works of several duties related to the maintenance of these fields. Additionally, these fields can be removed from the city's maintenance contract thus saving money. The agreement is mutually beneficial to both parties. Enclosures: Resolution Revocable License Agreement For Use Of City Facilities CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item Regular Time Vf Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Co ( ) City Comments: City Manager's Signature: L Date: i (Revise O1 5 ) :TG- S:05 -b RESOLUTION NO. 2008 -24 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING A REVOCABLE LICENSE AGREEMENT FOR USE OF CITY FACILITIES WHEREAS, City owns the land where Benicia Park, Alicia Park and Colegio Vista Park are located; and WHEREAS, the Cal Ripken/Babe Ruth Baseball League has established a history of successful performance in its maintenance of Benicia Park and Alicia Park baseball fields in past years. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Rohnert Park that it does hereby authorize and approve a Revocable License Agreement For Use Of City Facilities between the City of Rohnert Park and the Cal Ripken/Babe Ruth Baseball League for the use and maintenance of Benicia Park, Alicia Park and Colegio Vista Park baseball fields. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute this agreement in substantially similar form to the attached agreement for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 12" day of February, 2008. CITY OF ROHNERT PARK Mayor ATTEST: Deputy City Clerk REVOCABLE LICENSE AGREEMENT FOR USE OF CITY FACILITIES This Revocable License Agreement For Use Of City Facilities ( "Agreement "), is made and entered into on , by and between the City of Rohnert Park, a political subdivision of the State of California, hereinafter called "City ", and Cal Ripken/Babe Ruth Baseball League, an athletic club, hereinafter called "League ". I. RECITALS WHEREAS, City owns the land where Benicia Park, Alicia Park and Colegio Vista Park are located: and WHEREAS, League has established a history of successful performance in its maintenance of Benicia Park and Alicia Park baseball fields in past years. NOW, THEREFORE, in consideration of the premises and of the agreements of the respective parties herein set forth, it is mutually agreed as follows: II. AGREEMENT License. City gives its permission, subject to all the terms and conditions of this Agreement, to use that portion of City real property described in Section 2 below. 2. Premises. League is hereby permitted to use the following property: Benicia Park Baseball Field, Alicia Park Baseball Field and Colegio Vista Park Baseball Field (collectively, the "Fields "), including the bleachers, concession stands and parking lots. 3. Non - Exclusive License. The license herein granted is non - exclusive. City continues to control the premises including, without limitation, leasing, sub - leasing and granting of additional licenses. 4. Term. The initial term of this Agreement ( "initial term ") shall commence on January 1, 2008, and expire at midnight on December 31, 2008, unless earlier terminated in accordance with Sections 13, 16.d, 19 and 21 below. Fees. League is required to pay facility fees approved by the City Council and listed in City's current fee schedule. 6. Use. The premises shall be used as a recreation facility and League shall not have the privilege of using the premises for any other purpose without the prior written consent of City. Scheduling of events for the Fields shall be at the discretion of City. The Fields must remain open to public access when not being used by League and may not be locked or closed without written permission from City. 1060551v5A 80078/0001 Page 1 of 10 7. Maintenance. a. League shall provide all regular maintenance to the Fields, including, without limitation, the infield and outfield as designated below. The Fields will be maintained by League to the following maintenance standards: (1) League will mow the infield grass on a year -round basis. Turf shall be mowed at a minimum of twice per month from February through November and once per month December through January as weather permits. Grass will be cut to a height that facilitates healthy turf growth and soil moisture retention. The infield grass will not be cut to a height of less than three (3) inches. (2) Infield mixture will be kept level and free of small stones, holes, weeds, and debris. League will drag and prepare the infield for play each day. (3) Bases will be installed properly. The ground around the bases shall be kept flat and safe with no protruding spikes or pegs. (4) The home plate area shall be a flat surface with no raised or protruding edges. The batter's box must be kept level and not allowed to develop deep holes.. (5) The pitcher's rubber and surrounding area should be kept in good repair. Holes should not be allowed to develop in front of the pitcher's rubber. (6) The "Gut of Play" areas shall be clearly defined. (7) Anyone applying herbicide to the Fields must hold a valid California Department of Pesticide Regulation Qualified Applicator Certificate or License. (8) League will maintain the infield irrigation system at Benicia Park from supply box at infield edge throughout infield. Maintenance will include but not be limited to repair or replacement of broken or leaking irrigation lines, sprinkler heads, and quick connect couplers in the infield. League will provide all necessary irrigation parts for repair on Benicia Park infield. This requirement will not apply to Alicia Park or Colegio Vista Park fields. 1060551v5A 80078/0001 Page 2 of 10 (9) League will mow the outfield grass at Benicia and Alicia Parks on a year -round basis. Turf shall be mowed at a minimum of twice per month from February through November and once per month December through January as weather permits. Grass will be cut to a height that facilitates healthy turf growth and soil moisture retention. The outfield grass will not be cut to a height of less than three (3) inches. (a) The Fields shall be inspected on a regular basis by City Public Works or Recreation Department. League shall be responsible to repair all defects identified immediately. (b) League shall have no obligation to maintain the bleachers. (c) Prior to League's making any improvement to the licensed premises, League must submit improvement plans for City's review and receive approval in writing. Any such improvement placed on the premises shall become the property of City. (d) League will make field playability determination each day and post the current field condition on League's website and list on League's field hotline. (e) The automated watering scheduling for all Fields will be maintained by the City. 8. Compliance with Laws. League has represented to City and hereby warrants that League has complied with all laws applicable to the acceptance and use of the license herein granted. League shall observe and comply at all times with all applicable federal, state and City statutes, and ordinances, rules, regulations, directives, and orders of governmental agencies now in force or which may hereinafter be in force relating to or affecting the use of the license herein granted. 9. Waste; Nuisance. League shall not commit, suffer, or permit the commission of others of. (i) any waste or nuisance on the premises; (ii) any action or use of the premises by any unauthorized person; or (iii) any action on the premises in violation of any laws or ordinances. 10. Inspection. City shall be permitted to enter and inspect the licensed premises at any and all times. 1060551v5A 80078/0001 Page 3 of 10 11. Extent of Grant of License. This Agreement and the license herein granted are valid only to the extent of City's jurisdiction as a landowner or tenant of the premises. Acquisition of any other necessary permits or entitlement for use are the responsibility of League. NOTHING CONTAINED IN THIS AGREEMENT SHALL BE CONSTRUED AS A RELINQUISHMENT OF ANY RIGHTS NOW HELD BY CITY. 12. Deposit Refund. League agrees that the deposit, if any shall be required, made upon execution by League of this Agreement, shall not be refundable for any reason unless City, in its absolute discretion, determines such a refund, in whole or part, to be warranted. 13. Bankruptcy. In the event of bankruptcy of League or writ of attachment of execution against League, this Agreement shall, at the option of City, immediately terminate. 14. Nonliabilit.. o�ty. City, its officers, agents, and employees shall not be liable to League for any loss or damage to League or League's property from any cause. League expressly waives all claims against City, its officers, agents, and employees, unless such injury or damage is caused by or due to the sole negligence or willful misconduct of City, its officers, agents, and employees. 15. Indemnification. League agrees to accept all responsibility for loss or damage to any person or entity, including, but not limited to, City, and to defend, indemnify, hold harmless, reimburse and release City, its officers, agents, and employees, from and including, but not limited to, attorneys' fees and the cost of litigation incurred in the defense of claims as to which this indemnity applies or incurred in an action by City to enforce the indemnity provisions herein, whether arising from the personal injury, property damage or economic loss of any type, that may be asserted by any person or entity, including League, arising out of or in connection with the performance of League hereunder or the use of the premises or surrounding City property hereunder (regardless of whether such use is authorized by this License), whether or not there is concurrent negligence on the part of City, but, to the extent required by law, excluding liability due to the sole or active negligence or due to the willful misconduct of City. If there is a possible obligation to indemnify, League's duty to defend exists regardless of whether it is ultimately determined that there is not a duty to indemnify. City shall have the right to select its own legal counsel at the expense of League, subject to League's approval, which approval shall not be unreasonably withheld. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable to or for League or its agents under workers' compensation acts, disability benefits acts, or other employee benefit acts. 1060551v5A 80078/0001 Page 4 of 10 16. Insurance. With respect to performance of work under this Agreement,. League shall maintain and shall require of its subcontracts, consultants, and other agents to maintain, insurance as described below: a. General Liability Insurance. Commercial general liability insurance covering bodily injury and property damage using an occurrence policy form, in an amount no less than One Million Dollars ($1,000,000.00) combined single limit for each occurrence. Said commercial general liability insurance policy shall either be endorsed with the following specific language or contain equivalent language in the policy. (l) The City of Rohnert Park, including its officers and employees, is named as additional insured for all liability arising out of the operations by or on behalf of the named insured in the performance of this Agreement. (2) The inclusion of more than one insured shall not operate to impair the rights of one insured against another insured, and the coverage afforded shall apply as though separate policies had been issued to each insured, but the inclusion of more than one insured shall not operate to increase limits of the company's liability. (3) The insurance provided herein is primary coverage to the City of Rohnert Park with respect to any insurance or self - insurance programs maintained by City. (4) This policy shall not be cancelled or materially changed without first giving thirty (30) days' prior written notice to City. This policy shall not be cancelled or materially changed without first giving thirty (30) days' prior written notice to the City of Rohnert Park. b. Documentation. The following documentation shall be submitted to City: (1) Properly executed Certificates of Insurance clearly evidencing all coverages, limits, and endorsements required above. Said Certificates shall be submitted prior to the execution of this Agreement. League agrees to maintain current Certificates of Insurance evidencing the above - required coverages, limits, and endorsements on file with City for the duration of this Agreement. 1060551v5A 80078/0001 Page 5 of 10 (2) Signed copies of the specified endorsements for each policy. Said endorsement copies shall be submitted within thirty (30) days of execution of this Agreement. (3) Upon City's written request, certified copies of the insurance policies. Said policy copies shall be submitted within thirty (30) days of City's request. (4) After the Agreement has been signed, signed Certificates of Insurance shall be submitted for any renewal or replacement of a policy that already exists, at least ten (10) days before expiration or other termination of the existing policy. Policy Obligations. Consultant's indemnity and other obligations shall not be limited to the foregoing insurance requirements. d. Material Breach. If League, for any reason, fails to maintain insurance coverage, which is required pursuant to this Agreement, the same shall be deemed a material breach of this Agreement. City, in its sole option, may terminate this Agreement and obtain damages from League resulting from said breach. Alternatively, City may purchase such required insurance coverage, and without further notice to League, City may deduct from sums due to League any premium costs advanced by City for such insurance. These remedies shall be in addition to any other remedies available to City. 17. Liability for Loss or Damage to City Property. League shall be liable to City for any loss or damage to the premises arising from or in connection with League's performance hereunder or any of its officers, agents, and employees. 18. Nondiscrimination. League shall comply with all applicable federal, state, and local laws, rules, and regulations in regard to nondiscrimination in employment because of race, color, ancestry, national origin, religion, sex, marital status, age, medical condition, pregnancy, disability, sexual orientation or other prohibited basis. All nondiscrimination rules or regulations required by law to be included in this Agreement are incorporated herein by this reference. 19. Termination by City. City may terminate this Agreement for any reason whatsoever upon thirty (30) days' prior written notice to League. 20. License is Personal. The license herein granted is personal to League and no right hereunder may be assigned, sublet, or otherwise transferred in 1060551v5A 80078/0001 Page 6 of 10 whole or in part without the prior written consent of City, and any attempt to assign, sublet or transfer shall be of no force or effect whatsoever unless and until City shall have given its written consent thereto. City may withhold its consent for any reason. 21. Provisions are Conditions of Use /Occupancy. Each provision of this Agreement shall be deemed a condition of the right of League to use or continue to occupy the premises. Notwithstanding anything stated to the contrary herein, if League fails to perform any provision of this Agreement at the time and in the manner herein provided, City may at its option immediately terminate this Agreement; this right to terminate shall be cumulative to any other legal right or remedy available to City. 22. League to Act in Independent Capacity. League, its officers, agents and employees shall act in an independent capacity and shall not represent themselves to be or be construed to be officers, agents, or employees of City. 23. License Not a Lease. This Agreement does not constitute a lease, but constitutes a mere revocable license and League is limited to the use of the premises expressly and specifically described in Section 2 above. If access routes are not specifically described in Section 2 of this Agreement, League shall be entitled to use only the access route(s) designated by City. League shall have no right or privilege in any respect whatsoever to use any other part of the property of City for any purpose whatsoever. League disclaims any interest that when coupled with the license herein granted would render it irrevocable. 24. Notice. Any notice required or permitted to be given under this Agreement shall be in writing. Delivery of such written notice shall be conclusively taken as sufficiently given forty -eight (48) hours after deposit in the United States Mail, registered or certified, return receipt requested, with the postage thereon fully prepaid, addressed as follows: If to City: City of Rohnert Park Recreation Department 5401 Snyder Lane Rohnert Park, CA 94928 If to League: Rohnert Park Cal Ripken/Babe Ruth Baseball League P.O. Box 2751 Rohnert Park, CA 94972 1060551v5A 80078/0001 Page 7 of 10 Either party may at any time change its address for notices by giving written notice of such change to the other party in the manner provided in this Section 24, 25. No Continuing Waiver. The waiver by City of any breach of any of the provisions of this Agreement shall not constitute a continuing waiver of any subsequent breach the same, or of any other provisions of this Agreement. 26. Surrender. Upon the expiration or sooner termination of this Agreement, League, at its sole cost and expense, shall remove, revise, or relocate such of its structures and equipment as is designated by City, restore the premises to its original condition, and vacate the premises. Should League neglect to restore the premises to a condition satisfactory to City within 30 days, City may perform such work or have the work performed, and League shall immediately reimburse City for all direct and indirect costs associated with such work upon receipt of a statement therefor. 27. General Provisions. Time of Essence. Time is and shall be of the essence of this Agreement and of each and every provision contained in this Agreement. b. Incorporation of Prior Agreements; Amendments. This Agreement contains all the agreements of the parties with respect to any matter mentioned herein. No prior agreement, or understanding pertaining to any such matter shall be effective. This Agreement may be modified in writing only, signed by the parties in interest at the time of modification, and this sentence may not be modified or waived by any oral agreement, whether executed or unexecuted. C. Binding Effect; Choice of Law. This Agreement shall be binding upon and inure to the benefit of the parties, their personal representative, successors, and assigns. This Agreement shall be governed by the laws of the State of California and any action to enforce the terms of this Agreement or for the breach thereof shall be brought and tried in the County of Sonoma. d. No Third Party Beneficiaries. Nothing contained in this Agreement shall be construed to create, and the parties do not intend to create, any rights in third parties. e. Construction of Agreement; Severability. To the extent allowed by law, the provisions in this Agreement shall be construed and given effect in a manner that avoids any violation of statute, regulation, 1060551v5A 80078/0001 Page 8 of 10 or law. City and League agree that in the event any provision in this Agreement is held to be invalid or void by any court of competent jurisdiction, the invalidity of any such provision shall in no way affect any other provision in this Agreement. League and City acknowledge that they have each contributed to the making of this Agreement and that, in the event of a dispute over the interpretation of this Agreement, the language of the Agreement will not be construed against one party in favor of another. League and City further acknowledge that they have each had an adequate opportunity to consult with counsel in the negotiation and preparation of this Agreement. f. Relationship. The parties intend by this Agreement to establish the relationship of licensor and licensee only, and do not intend to create a partnership, joint venture, joint enterprise, or any business relationship other than that of licensor and licensee. g. Captions. The captions in this Agreement are for convenience only and are not part of this Agreement. The captions do not in any way limit or amplify the provisions hereof, and shall have no effect upon the construction or interpretation of any part thereof. LEAGUE HAS CAREFULLY READ AND CONSIDERED THE TERMS AND CONDITIONS SET FORTH IN THIS AGREEMENT AND HEREBY AGREES THAT LEAGUE SHALL BE BOUND BY ALL SAID TERMS AND CONDITIONS. [Signatures on Next Page] 10605510A 80078/0001 Page 9 of 10 IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first written above. Date: 2008 LEAGUE: ROHNERT PARK CAL RIPKEN/ BABE RUTH BASEBALL LEAGUE I' Name: Title: Date: , 2008 CITY: CITY OF ROHNERT PARK By: Steve Donley City Manager Per Resolution No. adopted by the City Council at its meeting on ATTEST By: City Clerk APPROVED AS TO ORM: By: 71��---� Michelle Kenyo , Ci y Attorney 1060551v5A 80078/0001 Page 10 of 10 COUNCIL COMMUNICATIONS (2/12/08) Communications Distributed -. 1: � � '� ✓�� '�— �g+x��'4 �3- ''vzi' s{s'r ,�"�'�;. � ��` n �� -y'"� �� wt r � �' Mc a.- '"�.^"3.�, £ �. r � 5;.,�" �, �-� ��,�,3_'� �, �'' 3 K'�G.i-:. fix. -."$ii � �y''^ �k` 'S;14. A'. h Y L ,. k �� -E_ wf .i C�'k -3f. .:. .. :C..4..'l� .`fwS -.•a 3v as. :.�x'.`��sY'h�^i�rc.Jrsi.+�^y. � 1. Senator Carole Migden Response to Mayor Mackenzie's 1 /8/08 letter re: Environmental Protection, Mobilehome Conversion, Highway 101, Medical Mari'uana 2. Michael Martinez / Resident Opposition to Casino 3. Leonard & Jeanie Carl / Santa Rosa Opposition to Casino 4. League of CA Cities Opposition to AB 1309 re: Mobilehome Vacancy Decontrol r -• ME 1: 5. Joanne Holcomb Noah report of January 30, 2008 6. Stanford Shuttle LLC Door -to -door shuttle service application between counties of Santa Clara, Santa Cruz, San Benito, Monterey, Merced, Stanislaus, San Joaquin, Sacramento, Yolo, Solano, Napa, Sonoma, Marin, San Francisco, San Mateo, Alameda, Contra Costa as well as SF, Oakland, San Jose Airports 7. US Conference of Mayors Staff Analysis of President's Fiscal year 2009 Budget Request 8. B. Goodman /Housing & Redevelopment Flyer re: Flooding at Rancho Verde Mobile Home Park 9. Sara Hughes / Resident Opposition to potential closing of some State Parks 10. 1 Shellie Cunningham / Resident Opposition to potential closing of some State Parks 11. 1 Tara Douglas Comments on Alicia Park 12. Robin & Don Bianchini / Residents Opposition to potential closing of some State Parks 13. Nancy Kraus / Resident Opposition to potential closing of some State Parks 14. Cindy McNealy / Resident Opposition to potential closing of some State Parks 15. Richard Egan / Resident Opposition to potential closing of some State Parks 16. Stephen Thomas / Resident Opposition to potential closing of some State Parks at' D' 'buted at eetih 17. Kevin Pohlson / Brookfield Homes Hinebaugh Creek Drainage Restoration Plan CAPITOL OFFICE STATE CAPITOL ROOM 5114 SACRAMENTO, CA 95614 (916) 651 -4003 DISTRICT OFFICES SAN FRANCISCO 455 GOLDEN GATE AVENUE SUITE 14800 SAN FRANCISCO, CA 94102 (415) 557 -1300 MARIN / SONOMA 3501 CIVIC CENTER DRIVE ROOM 425 SAN RAFAEL, CA 94903 (415) 479 -6612 SENATOR. MIG DEN @SEN.CA.GOV January 15, 2008 Honorable Jake Mackenzie (IT�x.C��.axx�i�x SENATOR CAROLS MIGDEN THIRD SENATE DISTRICT DEMOCRATIC CAUCUS CHAIR LABOR & INDUSTRIAL RELATIONS CHAIR Mayor, City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 Dear Ma �ackenzie, Thank yo for your correspondence dated January 8, 2008, regarding Rohnert Park's policy priorities for the 2008 legislative year. As always, I appreciate your input. My staff and I have been working hard in Sacramento to advance the priorities of Senate District 3 and I want to take this opportunity to respond to the issues raised in your letter. COMMITTEES ELECTIONS, REAPPORTIONMENT & CONSTITUTIONAL AMENDMENTS NATURAL RESOURCES & WATER PUBLIC EMPLOYMENT & RETIREMENT SELECT COMMITTEE ON ASIAN PACIFIC RIM ECONOMIC DEVELOPMENT SELECT COMMITTEE ON CALIFORNIA'S HORSE RACING SELECT COMMITTEE ON CALIFORNIA'S WINE INDUSTRY q p�- 'SEL'F..C?"ZrD10fMtTT�E ON 011ikC��: FOOD BORNE ILLNESS �41SCEL1_A�EU1.1S � C�1NI1IMICATIONS AGENDA COPY `f�:� —� Cfll?Y TO: �_ -- I applaud the emphasis that Rohnert Park has placed on environmental protection and sustainability. I also commend you on your recently, adopted 'Green Building Ordinance and corresponding green building website. I firmly believe that cities can grow responsibly, with an eye towards sustainability and I continue to strongly support Senator Wiggins' efforts to implement these smart growth principles statewide. I look forward to the official announcement for the opening of the LEED Gold Certified City Hall. As you know, we have made tremendous progress on environmental protection in California. I agree with you that, as we work to implement state law, it is important to ensure that our environmental regulatory agencies are coordinating efforts. The implementation of AB 32 provides us with a valuable opportunity to look at our. policies, and determine how to most effectively support our environment, including how to ensure our local governments have the flexibility to exceed our state standards. I firmly support your assertion that it is important to hold product manufacturers accountable for the end -of- life management of the products they produce. California continues to face the challenge of the growing number of overseas manufacturers, who have become increasingly difficult to regulate, and who often have little incentive to comply with California law. Unfortunately, resulting from this problem has been increased reliance on consumer fees and state and local budget dollars to fund recycling and disposal programs. I will continue to support legislation that promotes environmental sustainability through the development of safe products; and I appreciate this being a priority for Rohnert'Park. Mobile homes are one of the only sources of affordable housing in the North Bay, particularly for seniors, and it is'absolutely critical that we prevent the displacement of seniors and the poor. Several of my colleagues join me in recognizing that cities need additional tools to make it more difficult for park owners to "condoize" their parks without the consideration of its residents. I was pleased to support AB 1542 `(Evans), and was disheartened by the Governor's decision to veto this measure. I am proud to coauthor SB 900 (Corbett), which is currently awaiting review by the Assembly, to strongly modify our current system of mobile home park conversion. Among other reforms, SB 900 will require at least two - thirds of current park residents to support a mobile home park conversion for it to move forward. Should SB 900 not fully address your concerns about park conversion, I would be happy to work with you on potential legislation. Of continued importance in 2008 is bringing Prop I through I infrastructure bond dollars back to our community. I am proud of our early success in securing funds for the Novato Narrows and for HOV, lanes on Highway 101 from Railroad Avenue to Santa Rosa Avenue. I look forward to working together to obtain additional bond money as it becomes available. In regards. to your concerns surrounding the need for additional regulation of medical marijuana dispensaries, I would like to note that, as you know, in 1996 voters approved Proposition 215 to allow individuals with chronic medical conditions and their caregivers to cultivate, possess, and use marijuana upon the recommendation of their physician. This law conflicts with federal law, which makes cultivation, possession, and use of marijuana a crime. Shortly after Prop 215's passage, the Legislature recognized that additional implementing language for Prop 215 was needed, and between 1997 and 2001 we examined seven different bills aimed at improving the law's implementation, all ultimately failed passage or were vetoed. Finally, in 2003 an agreement was achieved on limited aspects of Prop 215 implementation, including providing ID cards to patients, defining the appropriate uses, and defining the qualifying chronic medical conditions. That legislation, SB 420, addressed every implementation issue where some level of consensus could be reached. The weights and measures and general practice aspects of medical marijuana dispensary activities was not one of the areas where consensus could be reached, therefore the bill remained silent on dispensaries instead opting to allow local governments to control the issue through land use policies that effectively ban dispensaries from communities. Finally, thank you for your support of health care reform legislation. I continue to be a strong supporter of universal health care. As you may know, I am a principal coauthor of Senator Kuehl's SB 840 to create a single -payer universal health care system. While I am very supportive of the efforts by Senate and Assembly leadership to reform our fractured health care system, I am concerned about moving forward on costly new programs without finding a way to reject the Governor's proposed cuts to existing health care programs such as Healthy Families and Medi -Cal, and look forward to the Legislative Analysts' Office fiscal review of ABX1 1 (Nunez). Thank you again for making your priorities known. Your thoughts and concerns are important to me and I look forward to working together on these and many other issues. As always, please do not hesitate to contact Holly Butler in my Marin District Office at 415.479.6612. Sincerely, CAROLE MIGDEN State Senator, 3rd District Lidster, Beth From: Mrmmab@aol.com Sent: Friday, January 18, 2008 6:21 PM JAN 18 2007 To: Lidster, Beth CITY OF Subject: (sin asunto) ROHNERT PARK Hello, We are a Rohnert Park family and do not want a casino here. Michael R. Martinez 1/22/2008 Page I of I 0 Fr Iv Lidster, Beth RECEIVED From: Len [lencarl @comcast.net] JAN 2 3 2007 Sent: Tuesday, January 22, 2008 5:16 PM To: Lidster, Beth CITY OF Subject: Attention: Members of the City Council ROHNERT PARK Re: The proposed gaming casino by the Federated Indians of Graton Rancheria would be a blight on the land, our common area, and do nothing but bring devastation to the social & economic infrastructure of this area. The smoke and mirrors of the "upfront" monies changing hands as well as future promises, would be offset by such a casino ANYWHERE in this county, and even more so in the Wilford /Stony Point area. I understand the Draft Environmental Impact Statement by the gaming commission nullifies this Stony Point site and that is a GOOD THING. As the "ball is in your court" I ask, my family asks, as well as many of my friends and neighbors ask, that this site not be used for gaming purposes. If it is in your power, please exercise the power given to you and be responsible for the regular folks that will live here with their families long after you are collectively out of office, and vote NO on allowing such a casino to be built on this site. Thank you, Leonard & Jeanie Carl 6108 Lone Pine Road, 95472 823 -3021 1 Council: X Miscellaneous Communications Agenda Copy to: Copy to: o S" b/ Article from Priority Focus Page 1 of 1 Article from Priority Focus ( http: / /www.imakenews.com /priorityfocus /e article001002347 .cfm ?x= bc37gdn,b4TC102G) January 25, 2008 Calls Needed to Oppose Bill on Vacancy Decontrol for Mobilehomes The League of California Cities is opposed to AB 1309 (Calderon), which would establish vacancy decontrol for mobilehomes sold in mobilehome parks in jurisdictions with local rent control ordinances. The bill will be up for vote in the Assembly floor before Jan. 31, which is the deadline for bills to move from their house of origin to the other house of the Legislature. This bill provides that if a tenancy in a mobilehome park is voluntarily terminated, the management may set the initial rent for a space when there is a change in ownership of the mobilehome on that space. In other words, when a resident moves out, the mobilehome park owner can increase the rate to what ever amount they want. Passage of this bill would result in the overturning of local rent control ordinances. Cities would lose an important source of affordable housing with each change in tenancy. The League opposes any legislation that restricts the ability of cities to enact rent control ordinances for mobilehomes. A local jurisdiction is in the best position to assess the local housing conditions and needs, and determine what controls need to be implemented to protect affordable homeowners and renters. Take Action! The League requests cities to call their representative in the California State Assembly at their Capitol office on Monday, Jan. 28 to request a 'NO' vote on AB 1309. Contact information for your representative can be located online at www.leginfo.ca.gov. Published by League of California Cities Copyright © 2008 League of California Cities. All rights reserved. Powered by [MN COUNCIL: MISCELLANEOUS COMMUNICATIONS 1lad'' AGENDA COPY TO: COPY TO: http://www.imakenews.com/eletra/mod_print—view.cfm?this—id= I 002347&u=priorityfocu... 1/25/2008 RECEIVED Page 1 of 1 FEB 0 5 2008 Lidster, Beth CITY OF ROHINERT PARK From: Joanne Holcomb Omh94928 @yahoo.comj Sent: Sunday, February 03, 2008 6:10 PM To: Joanne Holcomb Subject: Noah Report for January 30th NOAH report for January 30, 2008 Report for month: January Number of households Total number of people Number of children under 18 Number of seniors over 60 Vounteers Volunteer hours Council: Miscellaneous Communications to: to: 1/09/08 1/16/08 1/23/08 1/30/08 222 228 241 225 693 746 807 756 260 303 310 296 106 97 86 82 25 30 22 29 75 80 64 82 's/e /os' Hours of Distribution: 4:00 pm to 6:00 pm This week we had various canned food, bread, onions, potatoes, oranges, syrup, crackers, yams,split peas and popcorn. We are grateful to our 29 volunteers who put in a total of 82 hours of volunteer time. Thank you allfl Rohnert Park Bible Church Be a better friend, newshound, and know -it -all with Yahoo! Mobile. Try it now. 2/5/2008 Council: X Miscellaneous Communications Z Agenda Copy to: Copy to: X1[04 NOTICE ATTACHMENT A On January 17 2008, the Application of Giorgis Tedla, Tigray Tedia and Berhane Nierie dba Stanford Shuttle LLC was filed with the California Public Utilities Commission, seeking a passenger corporation certificate to operate on -call door -to -door shuttle service between the counties of Santa Clara, Santa Cruz, San Benito, Monterey, Merced, Stanislaus, San Joaquin, Sacramento, Yolo, Solano, Napa, Sonoma, Marin, San Francisco, San Mateo, Alameda, and Contra Costa on the one hand and San Francisco International Airport, Oakland International Airport, and San Jose International Airport on the other hand, at fares described on Exhibit "B " of the application submitted to the Commission. Applicant is going to start with three 7- passenger vans in order to meet the demand. A copy of the Application and related exhibits will be furnished by applicant upon request. Please direct request to: Stanford Shuttle LLC C/O Giorgis Tedla, General Manager 1299 Leigh Avenue Apt 20 San Jose, CA 95126 DECEIVED JAN 2 4 2008 CITY OF ROHNERT PARK M Feb Via Fax.... T E UTI ITED STAWWe�ZUNF °RENCE OF MA US Of 884 1620 EYE sTREL•T, NORTHVWT WASHINGTON, D.C. 20006 TELEPHONE (202) 293 -7330 RECEIVED TDD (zo2} 29 FAX (M) 29 9345 .9445 QRG www.USmayOrs.org/uscm FEB 0 6 2008 CITY OF Council: ROHNERT PARK Miscellaneous Connnunicatic TO: The Mayor Agenda t :oyy to: FROM: = Co to: om Cochran Executive Director and CEO DATE: February 6, 200$ . SUBJECT: Staff Analysis of the President's Fiscal Year 2009 Budget Request On February 4, 2008 President Bush submitted his budget proposal to Congress calling for $3.1 trillion in new spending in fiscal year 2009. The Administration has proposed eliminating or reducing funding for 151 discretionary programs, many of which are key city priorities. Attached is the Conference of Mayors staff executive summary which discusses how key city priorities would be impacted. A more detailed analysis of these and other important programs, and a budget chart comparing proposed funding for 2009 with current funding can be accessed online at www.usmgyors_,._or . Feb 06 2008 12:12:30 Via Fax -> 7075082274 Mayor Mackenzie Page 002 Of 004 The U.S. Conference of Mayors Staff Executive Summary of Key City Priorities In the President's FY 2009 Budget Proposal February 6, 2008 CUTS/ELTM NATIONS • Community Development Bloch Grants (CDBG) — Grants given to local governments to promote community and economic development would be cut from $3.886 billion in 2008 to $3.000 billion in FY 2009, a 22 percent reduction. • Revitalization of Severely Distressed Public Housing (HOPE VI) — Program which was funded at $100 million in FY 2008 would be terminated in FY 2009. Law Enforcement — Once again, the Administration is proposing to slash local law enforcement partnership programs. This year, the proposed cut would be 57 percent, from $2.03 billion to $865 million. The Administration is requesting zero funding for the COPS community policing program, the Byrne /Justice Assistance Grant program, the State Criminal Alien Assistance Program, Bullet Proof Vests, Drug Courts, and the Weed and Seed program. In addition, there would be major cuts in Violence Against Women Act grants and Juvenile Justice programs. Homeland Security/First Responder Programs — Funding for key state and local homeland security programs would be cut 47 percent, down from $3.96 billion to $2.08 billion. State Homeland Security Grants would be slashed from $950 million to $200 million, Port Security Grants cut from $400 million to $210 million, Public Transportation Security Grants cut from $400 million to $175 million, Firefighter Assistance Grants cut from $750 million to $300 million, and Emergency Management Performance Grants from $300 million to $200 million. • Amtrak The Bush Administration again has proposed deep reductions in funding for Amtrak, a cut of almost $525 million or 40 percent below the current funding level of $1.325 billion. • Mass Transit — The budget would cut public transportation programs by $202,1 million below the $ 10.3 billion guaranteed in the surface transportation law. Airport Improvement Program — The budget reduces funding commitments to the Airport Improvement Program (AIP) by $765 million or 22 percent below the current spending level of $3.515 billion. In addition, the Administration used the budget to announce its intention to withhold the awarding of new AIP grants, totaling $3.498 billion in FY 2008, until such time as a new aviation law is enacted and authorizes the expenditure of these funds. OA Feb 06 2000 12:13:07 Via Fax -> 7875882274 Mayor Mackenzie Page 883 Of 004 • Highway Programs - Overall spending authority for highway program categories will be reduced by about $1.8 billion below the $41.2 billion guaranteed in the SAFETEA -LU law. This is part of package of actions to address the growing revenue shortfall in the Highway Trust Fund. The proposed reduction would have been significantly higher, absent an Administration decision to shift an estimated $3.2 billion now dedicated to public transportation the Mass Transit Trust Fund to prop up highway spending levels in FY 2009. • Low- Income Heating and Energy Assistance Program (LIHEAP) - Funding for low - income heating and energy assistance would be cut by $540 million or 22% before adjusting for changing energy prices. This would require cutting more than 1 million low - income families and elderly people off the program entirely, shrinking the average amount of assistance provided to poor families by 22 percent, or some combination of the two. Community Service dock Grant (CSBG) -- Similar to last year, the Administration is proposing to eliminate the Community Service Block Grant. For the last three budget cycles this Administration has proposed eliminating this program and each year Congress has restored funding. Last year CSBG was appropriated $654 million in state block grants dollars. The CSBG program provides States and Indian Tribes with funds to lessen poverty in cormnunities. The funds provide a range of services and activities to assist the needs of low - income individuals including the homeless, migrants and the elderly. Commodity Supplemental Food Program - The President's budget proposes the elimination of this program claiming it is duplicative because it serves a similar target population as the Special Supplemental Nutrition Program for Women, Infants and Children (WIC). While the program does serve women and children, it also serves the elderly poor with dietary supplemental foods. CSFP provides actual food as opposed to food vouchers that WIC participants receive. Additionally, eligible people can not participate in both programs. • Centers for Disease Control and Prevention - The budget would cut :funding for the Centers for Disease Control and Prevezation by $433 million. These reductions include sharp cuts in funding for detection and control of infectious diseases and preventive health services. • Weatherization Assistance Grants Program - The Administration is proposing to eliminate this program which was funded at $227 million in FY 2008. The Administration is proposing to eliminate the Renewable Energy Production Incentives (REPI), which was funded at $4,955 million in FY 2008. • Clean Water Infrastructure - The budget request for Clean Water State Revolving Loan Funds was lowered this year to an all -time low of $555 million. This is a continuing downward spiral f rn the $689 million from the FY 2008 enacted budget (a $134 million cut). However, it is even more of a significant decrease when compared to FY 2004's 3 Feb 06 2000 12:13:40 Via Fax -> 7075002274 Mayor Mackenzie Page 004 Of 004 actual allocation of $1,350 billion - this included Congressional earmarks. This is nearly a 59 percent decrease from previous levels. + Arts - The President proposes to cut the National Endowment for the Arts by $16 million, cut from $144 million to $128 million. * Community Trees - The President's budget proposes to virtually eliminate the Urban and Community Forestry Program by cutting it by 82 percent, from $27 million. to $5 million. INCREASES • HUD's Housing Counseling Program - The budget proposes $65 million, a 30 percent increase to provide housing counseling for homebuyers and to combat foreclosures. • Intercity Passenger Rail - Although Amtrak would probably cease to exist under the proposed funding level in the President's Budget, the Administration also requested $100 million for capital matching grants to States for intercity passenger rail projects, up significantly from the $30 million provided in FY 2008, which was the first year federal funds were provided to states for this purpose, • Private Activity Bonds - The President's budget also includes a proposal to help local governments fund water and wastewater projects through private activity bonds (PABs), which are used to finance water and other infrastructure projects. Under current law there is an overall limit on the volume of PABs that each state may issue. The President's proposal would remove water and wastewater projects from the state volume cap, giving these projects greater access to the PAB market. • Army Corps of Engineers - The proposed budget for FY 2008 calls for discretionary budget authority of $4.741 billion which is a decrease of FY 2008 proposed budget (4.871 billion) and enacted (5.340 billion). However, the Army Corps is asking fox $5.761 billion in additional emergency funding to provide 100 -year storm protection for New Orleans. 91 �iisce =(a+ Boas ` Communicaiion. a ��Ob Asenda to: tO: Date: February 1, 2008 To: Rohnert Park City Council Steve Donley, City Manager Dan Schwarz, Assistant City Manager Darrin Jenkins, City Engineer Ron Bendorff, Director of Community Development Mike Bracewell, Utility Services Supervisor Michelle Marchetta- Kenyon, City Attorney James Atencio, Assistant City Attorney From: Brian Goodman, Housing and Redevelopment Assistant Subject: Flyer Regarding Flooding at Rancho Verde Mobile Home Park Geraldine Duncan, Vice President of the Rancho Verde Residents Association, brought in the attached information that was distributed to the parks' residents. She claims that the information is not something that the Residents Association generated, however she believes that it was produced by park management . The information includes a request for the residents to sign a petition, with the intention that the petition be presented at the next City Council meeting on February 12, 2008. The attached is provided for your reference. 6750 Commerce Boulevard. Rohnert Park CA. 94928. (707) 588 -2226. Fax (707) 588 -2263 www.rpcity.org s� iy RECEIVED FEB101 2008 CITY OF Do n't Be Fooled By The t1 P olitics &Propaganda _ The City would like to redirect our attention away from themselves by puttin the blame for Rancho Verde's flooding issues onto: the Park's owner, g However, the following facts clearly Point to the City of Rohnert Park. 1. The City has and will continue to vamp water into Hinebaugh Creek from the Industrial Parts storm drains increasing the risk of major flooding to our homes unless we stop them. Their concern is clearly placed with business owners and not with the residents o Rancho Verde. .l 2. It is the rDsponsibility responsibility of the City and Coun to clear Hinebau h. creek of aril overgrowth, trees, trash and buildup of sediment. A responsibility, which they have, for Years, failed to carry out 3. It is the City -that continues to permit commercial and industrial bufid;ng disregarding the added drainage and runoff that ultimately becomes our problem. This added water runoff needs to he redirected. ..away from us! We are placing a petition in the clubhouse demanding that the City address the above issues. PLEASE stop in before February 12t" and add your voice to otters. The petition will be presented during the:Cily Council Meeting on Februga 12th. Marls that date on your calendar. The meeting begins at 6;30 at City Hall, 6750 Commerce Blvd. Mayor Jake Mackenzie has said that this meeting will be focused on our flooding issues and the city's response. Comments are encouraged and this will be our chance to present a strong resident response against current City policies in regards to our flooding issues. Vet's fill that room with the residents of Rancho Verde, the voice of the people! Your neighbors; 'Vickie Swing (595 -6320) 605 Corte. Moreno Charles DreWs i 585 -6320 601 Corte Moreno Vey \-\,U-)o ie To Whom It May Concern: I am writing about the California State budget which will close some of our local state parks. I would like to urge you to pass a resolution in support of keeping these state parks open and send the resolution to the state representatives and the governor. And could you please follow up on this resolution with_phone_calls to make sure we are being heard? Thank you for your time, 14-?� Sara Hughes y,T71 6001>seN W14Y Ro w m EJZT RECEIVED FEB 0 7 2008 CITY OF ROHNERT PARK Council: Miscellaneous Co -mull i cat io►►s A Lmida b� RECEIVED Shellie Cunningham FEB 0 7 2008 4367 Goodson Way Rohnert Park, CA 94928 CITY OF ROHNERT PARK February 4, 2008 Dear Rohnert Park City Council, I am writing this letter to urge you to act as a group to help save our state and regional parks by passing a resolution with your support in this. Please send word to our state representatives and governor that you as a city council valuable resources. do not support closing these Surely there are ways to cut back expenses and earn more income by charging a higher use fee or parking fees that would help to keep the parks open, even if in limited capacity. These parks are part of what makes our community unique and special. It would be a shame for our populous to be shut out from them. Sincerely, o—" ellaneou . 1iiilt.i;µ:i;.f ; rii:: cl: o °° __. RECEIVED FEB 0 7 2008 Lidster, Beth , CITY OF From: Douglas, Tara Sent: Thursday, February 07, 2008 2:18 PM To: Lidster, Beth Subject: FW: comment on alicia park in Rohnert Park Page 1 of 1 Council: Miscellaneous Communications a�7�08 Agenda 1 Copy to: ConV to: Hi Beth, would you please forward this to the City Council to be included with the public comments for the Feb. 12th meeting. Thank You, Tara Douglas (RPDPS) From: Jaimesantarosa @aol.com [mailto:Jaimesantarosa @ aol.com] Sent: Thursday, February 07, 2008 1:23 PM To: Douglas, Tara Subject: comment on alicia park in Rohnert Park My son attends John Reed elementary school and I've notice that, there is people in the park with other intentions other than playing. Sometimes smoking. I'm not sure if they are homeless or they just don't have any other plaace to go. Just sending my comment, hopefully something can be done about it. And thank you for paying attention to this issue. Emerita * * * * * * * * * * * * ** Biggest Grammy Award surprises of all time on AOL Music. (http: / /music.aol.com /grammys /pictures /never- won -a- grammy? NCI D= aolcmp00300000002548) 2/7/2008 RECEIVED FEB 0 8 2008 CITY OF ROHNERT PARK February 5, 2008 Dear Rohnert Park City Council, On January 10th, the Governor proposed cutting 48 State Parks in his budget cuts. We cannot afford to lose more of these local natural treasures. I urge you, our City Council members to please pass a resolution in support of saving our state parks. I urge you to also send the resolution to our State Representatives and to the Governor. Parks are good for wildlife, students, our county and our health! The State Parks are priceless. Our children have had opportunities to visit the Petaluma Adobe, Austin Creek and Armstrong woods on field trips. Every one of these field trips were a rare balance to the fast pace we live each day. We all felt the strength of the Redwoods, the affects of day to day living back in the 1800's at The Petaluma Adobe and learned countless interesting natural wonders at Austin Creek. Please save our State Parks. Urge Conservation action! We need you to be our voice of reason. Sincerely, Robin & Don Bianchini Rohnert Park, CA RECEIVED R4 �i`1�izt"�2ic 1�?� �,,L C��,�iud QUO4f �l� C��,�a� �/ �tu� �a��foe4: fiat �iJz any Gwt,,( E'cv�u_<sq Cu�j.d �Ja,�,141G�, i7;�7g)f�e,'rc�. 4b U7� xl' j'' /Q�.5�- futat� . ((�? �i,a.. cc4 hz. � lt. �Z -(z� ,�aLnh„ �U ;acwC`fiu„z.�- `a'��i,t2 �"v"G.9to"es. axQ 40./ti. 0 ye �OjLj,vj qW �CEIVED FEB 0 8 CITY OF VIOViNERT PARK �J eU Cuvnca 4-o C1SS C /2 SO Uutci, S C( jJ l n � �--� r ��k,��1 -t �tjWt S Qk1 Ct,S<�c°i ---rj QUi," C"L vvt. fv1,Ua I 0 cou,cd f +ro 14- o u�- '�- cuk `� � �G� �/�, f�ll,�, 7-�-� o(,)4-C-,tUcyS rp Cue a d RECEIVED FEB 0 8 2008 - - - -- ROHNERT PARK -- ,c t - 7 Mr. Richard Egan 1520 Galaxy Ct Roluiert Park, CA 94928 7d7_ _ RECEIVED FEB 0 8 2008 CITE' OF ROHNERi PARK f, � F February 12, 2008 Mr. Steve Donley City Manager City of Rohnert Park 6750 Commerce Boulevard 8 N O O K f f E L® Rohnert Park, California 94928 -2486 HOMES Re: Hinebaugh Creek Drainage Restoration Plan Dear Steve: As you know, Brookfield Homes has been working closely with the City of Rohnert Park ( "City) Engineering Department on the design of seasonal wetlands and drainage improvements along and within Hinebaugh Creek. To date, with the City's assistance and support, we have constructed two drainage improvement programs that not only reduce the upstream hydrology impacts upon the region but also improve the water quality within Hinebaugh Creek. As you know, the City Engineering Department works very closely with the Sonoma County Water Agency ( "SCWA ') and Regional Water Quality Control Board ("RWQCB') regarding drainage and water quality issues, thereby combining its drainage expertise with the latest and best regional flood control concepts and water quality control methods. The City Engineering Department's experience and expertise make them a great resource for a property owner who wants to implement cost effective and low maintenance onsite drainage improvements. We have worked closely with your staff on the following projects, which we believe provide benefits to not only our property but to the region. The first project we implemented was the creation and restoration of seasonal wetlands within the Anderson 48 acre property located east of Petaluma Hill Road. Though this property is within the County of Sonoma, the City still contributed it thoughts on methods to better control runoff, sediment and improve water quality. We created and restored BROOKFIELD BAY AREA seasonal wetlands and constructed a drainage structure on our property in BUILDERS INC. late 2006, both of which have successfully reduced the sediment runoff going into Hinebaugh Creek from the properties to the east. The seasonal wetlands provide significant storage and environmental benefits to the property and Hinebaugh Creek with a minimum amount of maintenance. 50 La Gonda Way The second drainage project we implemented is within our University Suits 100 District Specific Plan property, located on the west side of Petaluma Hill Danville. CA 94528 Road, within the City. It is known as the Hinebaugh Creek Drainage Phone: 925.943.9000 Restoration Plan and includes the creation of seasonal wetlands within the Fax: 925.943.8030 Scenic Corridor area as well as the integration of these wetlands into the Hinebaugh Creek drainage system. The seasonal wetlands act as overflow drainage storage, provide environmental benefits for plant species and improve water quality. Thanks to the efforts of the City staff and support of the City Council, the wetlands were created this past summer and have increased the collection and storage of upstream flooding and runoff. Hinebaugh Creek, which has been severely impacted by sediment runoff from upstream properties, has been designed to have sediment removed as well as coordination with the County on the removal of sediment from their Petaluma Hill Road box culvert. The sediment removal and restoration of the easterly portion of Hinebaugh Creek will be implemented by Brookfield under City inspection this summer, thereby improving the drainage and water quality systems within the region. Brookfield would like to thank you and the City Council for the efforts of the City's Engineering Department in providing their insight and expertise to us on our property so that we could implement the City's goal of reducing regional drainage and water quality impacts. Although many agencies were involved in the design and permitting of these Hinebaugh Creek, the City staff remained committed to implementing these improvements in as timely a manner as possible. Thank you again for time and consideration that the City has provided to us on these issues. Sincerely, Kevin Pohlson Vice President Cc: City of Rohnert Council Members Calendar of Events Next Council Meeting February 26, 2008 February 5 -10 Mayor Mackenzie in Washington, D.C. Wednesday, 2/6 Noon times 11:30am. Wedgewood Room /Foxtail (PS/TS attending) Friday, 2/8 North Bay Economic Outlook Conference 8am -noon [Registration 7:30am] (TS attending) Wednesday, 2/13 Water Issues Subcommittee meeting Noon (JM /PS attending) February 14 Mayors & Councilmembers meeting Healdsburg [JM/TS/VVM attending] Thursday, 2/28 Reception in honor of Supervisor Reilly Tides Wharf at Bodega Bay. (TS attending) Friday 2 BEA 7 Annual Business Breakfast 7 -9am. DoubleTree Hotel (JMITS/VVM attending) Friday, 2/29 State Senate Candidates' Forum 8- 10:30am. Unity Center in Hamilton. 600 Palm Drive. Novato Saturday 3/1 RP- Cotati Community Volunteer Awards, Dinner, Dance hosted by SCAYD 5pm. Plaza Room @ Sonoma Mountain Village. 793 -9030 or www.scayd.org Monday, 3/10 Meeting with Dr. Mathis PAC 10am -4pm. Wednesday, 3/26 ACWA 2008 Legislative Symposium 9am- 3:30pm. Sheraton Grand Sacramento Hotel (TS attending) April 1, 2008 Toxic Waste Collections at the Sports Center Parking Lot 4:00 -8 :00 pm. 795 -2025 Friday, April 4 North Bay Water Association Conference The Power of Water 8:30am- 4 :30pm. Sheraton Petaluma (JM/VVM attending) Council: Miscellaneous Communications Agenda 74t] Copy to: Copy to: 7% I)$ AGENDA FORECAST } Council: X Tuesday, February 26, 2008 Miscellaneous ! Communications Pledge of Allegiance: Jennifer Herrera / Monica Guitierrez — John Reed Elementary I Ag' Sonoma State University Student Report — Nicole Schlossberg, ASI Representative Copy to: Coov to: )b Consent Calendar 2008 - Ratifying the Memorandum of Agreement with Service Employees International Union (S.E.LU.) Local 1021 2008 -Call for Bids for Landscape Maintenance Contract 2008 - Contract Amendments for City Center Plaza/Pedestrian Improvements Project Mayor's Presentation Resolution No. 2008 -17 Commending UPS for use of ZAP car and Acknowledging UPS Employee and Rohnert Park Resident Sherie Almond (5300 Eagan Court] 584 -7616 (to be accepted by Michael Yates) Individual Items 2008 - Engineering Fee Update Public Hearing Budget Update Review SIRE Agreement Ordinances Smoking Ordinance Update (James looking into State Law) Commission/Committee/Board Apaointments Council Committee and /or other Reports Water Issues Subcommittee meeting 2/13 — JM/PS Mayors & Councilmembers meeting 2/14 — JM/TSNVM Other: BEA 7h Annual Business Breakfast 2/29 — JM /TSNVM Matters from/for Council 1. Calendar of Events and Meetings 2. City Council Agenda Forecast Community Development Neighborhood Enhancement Rohnert Park Financing Authori CDC: X Miscellaneops Communications Agenda: 2112108 X 217108 -rc Copy to: COMMUNITY DEVELOPMENT COMMISSION BILLS FOR APPROVAL February 12, 2008 Checks 4936 - 4952 Date January 23 - February 6, 2008 $63,330.69 TOTAL $63,330.69 DATE: February 12, 2008 MEMORANDUM Office of the City Manager CDC ITEM NO.2 TO: Mayor Mackenzie and Members of the City Council Council: X Miscellaneous Communications Agenda: 2112108 X 2/7108 -TG Copy to: FROM: Stephen Donley, City Manager /Executive Director % SUBJECT: COMMUNITY DEVELOPMENT COMMISSION (CDC) AUDIT The Commission is aware that the Administrative Services Director left on an approved long term leave of absence in October 2007. She is expected to resume her duties in April 2008. Her absence occurred while the City /CDC audit was in process. To assist the City /CDC in completing its financial statements, I immediately brought in the auditing firm Macias & Gini. Macias & Gini assigned one of their directors, Scott Bruner, CPA, to complete our financial statements and to coordinate the audit with the City's external auditor, Odenberg, Ullakko, Muranishi & Co., LLP (OUM). The firm Macias & Gini was chosen because they previously served as the City's external auditor and had experience with preparing the City's financial statements. I believed it was extremely important to make sure the preparation of the CDC's financial statements were completed by an experienced professional who could complete them in the most expedient manner possible. Health and Safety Code section 33080 requires redevelopment agencies to file all annual report with the State Controller's Office within six months of the end of the agency's fiscal year (see attached letter). Based on the circumstances stated above, it was not possible for the CDC to meet this requirement in the timeframe required. Once the absence of the Administrative Services Director was known, I contacted the State Controller's Office to inform them of the status of the CDC's statements. The State Controller's Office is aware of the CDC's situation; however, State Law does not provide them any discretionary authority to waive the timing of reporting requirements. In conclusion, this report serves to inform the CDC Board of the receipt of the January 25, 2008 letter from the State Controller's Office regarding the timing of filing financial reports. The CDC has filed the State Controller's Annual Report of Financial Transactions and the Department of Housing and Community Development's report described in the letter. The independent financial audit has not been submitted. This audit is scheduled to be completed within the timeframe required under the January 25, 2008 letter and arrangements have been made with the State Controller's Office to submit the audit electronically. -�) ave2 •!'eft l.1 JOHN CHIANG (galifornin Mate (vutraller Division of Accounting and Reporting January 25, 2008 Ms. Sandra Lipitz, Fiscal Officer Community Development Agency of the City of Rohnert Park 6750 Commerce Boulevard P.O. Box 1489 Rohnert Park, CA 94927 -1489 Dear Ms. Lipitz: Health and Safety Code section 33080 requires redevelopment agencies to file an annual report with the State Controller's Office within six months of the end of the agency's fiscal year. This report is to include the State Controller's Annual Report of Financial Transactions, two copies of the independent financial audit, and the Department of Housing and Community Development's report on the status and use of the Low and Moderate Income Housing Fund. According to our records, your agency has failed to file two copies of the independent audit as required for the 2006 -07 fiscal year. Government Code section 53895.5 provides for a forfeiture based on your agency's prior year revenue for failure to file the report. There is no legal provision for granting an extension for filing this report. A penalty of up to $ 10,000 will be assessed if two copies of the independent audit are not received within 20 days of this notice. Your attention to this matter is urgently requested. if you have any questions regarding the reporting requirements, please contact Joann Zhou of the Division of Accounting and Reporting at (916) 322 -6873. Sincerely, NANCY VALLE, Chief Bureau of Reporting cc: Steve Donley, Executive Director MAILING ADDRESS P.O. Box 942850, Sacramento, CA 94250 SACRAMENTO 3301 C Street, Suite 500, Sacramento, CA 958I6 13984974000