Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
2008/04/22 City Council Agenda Packet
Judy Hauff City Clerk City Hall M C N U) ^ U w ° U) w ^_ O O v a U!-Q U)� W m =O^ W UnwU W UUco w0 M W w��<Lo z� Q wa t1J U) W W W X < C) W- iC)zU�U) WQ� O XWvQ E < aZ`_wwU �< m w Q w Q X-3: (�� �_ QZFO Z a) m wUWQWO <:2 DF zJ Q J W O J Q � W �_ M W DmoZf - d co mZO0 0 of Z Qwza m F- =) Ww_ OO U Q _n OQ = E (� Q U) � (D Cr- U 6i if Cn U) Q I- O z U U) Q z � z m o :? ~ w = U O w Q z0 z I� LU U U Z Q z m w r N Cl) LO O I` 00 CA O <- N (n d' LO CD I` M M 0 N CO v� o o � E � o � L 6 C p O C '- C _ � C W � � N C L U) D) N O O O U O N � N C _0 N N ' o @ L C U) y= p L C6 ' m C2 j, p r-) O Q U) a) X000 Q N O Q) (U .p Ge O -0 CTS O N O O lb� CD 0 -O 0 m m O O -0 U > -' N U) i 69 U) (U Q Q CJ i 2 N L O 0 O -0 O O 'cm E O L7 .O U U 0. O O c O -0 .O 0 C o _0 v O _ U) N :3 Ca m O m CU .c v N U) 'E F '- 'S E Q Q . D o o E ca . E U •- U L N O O O o ° � C L 0) CZ o c Q) L •C (13 E 0-0 U) o E Q- . �' Q- V) 2 -0 O E p� O Ca N p N (r3 0- L U 0) a) O M o o LO c U) U CV O O O • J p) E-o-p0 0 @ c O U 0 N L u� Qmm0-0U) nw ui v � v Lv co V co U) N O I` w O O O LL LL) U O O I`- O O O V I` LO LL QCO co O O W J QJ �- CL- LO dl O M C N U) ^ U w ° U) w ^_ O O v a U!-Q U)� W m =O^ W UnwU W UUco w0 M W w��<Lo z� Q wa t1J U) W W W X < C) W- iC)zU�U) WQ� O XWvQ E < aZ`_wwU �< m w Q w Q X-3: (�� �_ QZFO Z a) m wUWQWO <:2 DF zJ Q J W O J Q � W �_ M W DmoZf - d co mZO0 0 of Z Qwza m F- =) Ww_ OO U Q _n OQ = E (� Q U) � (D Cr- U 6i if Cn U) Q I- O z U U) Q z � z m o :? ~ w = U O w Q z0 z I� LU U U Z Q z m w r N Cl) LO O I` 00 CA O <- N (n d' LO CD I` M M 0 N CO v� o o � E � o � L 6 C p O C '- C _ � C W � � N C L U) D) N O O O U O N � N C _0 N N ' o @ L C U) y= p L C6 ' m C2 j, p r-) O Q U) a) X000 Q N O Q) (U .p Ge O -0 CTS O N O O lb� CD 0 -O 0 m m O O -0 U > -' N U) i 69 U) (U Q Q CJ i 2 N L O 0 O -0 O O 'cm E O L7 .O U U 0. O O c O -0 .O 0 C o _0 v O _ U) N :3 Ca m O m CU .c v N U) 'E F '- 'S E Q Q . D o o E ca . E U •- U L N O O O o ° � C L 0) CZ o c Q) L •C (13 E 0-0 U) o E Q- . �' Q- V) 2 -0 O E p� O Ca N p N (r3 0- L U 0) a) O M o o LO c U) U CV O O O • J p) E-o-p0 0 @ c O U 0 N L u� Qmm0-0U) nw ui v � v Lv co V co U) N O I` w O O O LL LL) U O O I`- O O O V I` LO LL QCO co O O W J QJ �- Lf7 O C3) O r LO dl O L O ,. L C) :• t,., W M r- N d' 4 0 0 Co M C N U) ^ U w ° U) w ^_ O O v a U!-Q U)� W m =O^ W UnwU W UUco w0 M W w��<Lo z� Q wa t1J U) W W W X < C) W- iC)zU�U) WQ� O XWvQ E < aZ`_wwU �< m w Q w Q X-3: (�� �_ QZFO Z a) m wUWQWO <:2 DF zJ Q J W O J Q � W �_ M W DmoZf - d co mZO0 0 of Z Qwza m F- =) Ww_ OO U Q _n OQ = E (� Q U) � (D Cr- U 6i if Cn U) Q I- O z U U) Q z � z m o :? ~ w = U O w Q z0 z I� LU U U Z Q z m w r N Cl) LO O I` 00 CA O <- N (n d' LO CD I` M M 0 N CO v� o o � E � o � L 6 C p O C '- C _ � C W � � N C L U) D) N O O O U O N � N C _0 N N ' o @ L C U) y= p L C6 ' m C2 j, p r-) O Q U) a) X000 Q N O Q) (U .p Ge O -0 CTS O N O O lb� CD 0 -O 0 m m O O -0 U > -' N U) i 69 U) (U Q Q CJ i 2 N L O 0 O -0 O O 'cm E O L7 .O U U 0. O O c O -0 .O 0 C o _0 v O _ U) N :3 Ca m O m CU .c v N U) 'E F '- 'S E Q Q . D o o E ca . E U •- U L N O O O o ° � C L 0) CZ o c Q) L •C (13 E 0-0 U) o E Q- . �' Q- V) 2 -0 O E p� O Ca N p N (r3 0- L U 0) a) O M o o LO c U) U CV O O O • J p) E-o-p0 0 @ c O U 0 N L u� Qmm0-0U) nw ui v � v Lv co V co N O N O I` N O I` ti O O O Lf) O I`- O O O V I` LO 00 co O O N �- Lf7 O C3) O r LO dl O I` o) O O Il- N Ln O Lf) V N M r- N d' 4 0 0 O O co 11 - N M 00 00 N 00 It LO O LO �t N r N CO M M I-- LO CD N ct N O S In N O O 00 Cl) O Cl) O I- -- c- I` M O O O M 1` O M N M Ln cc O O — O O M (D L!) r r 00 co N N 00 Co O O Ln N LO CD I-- th- 00 O 00 Lo I` O LO M N 'cY 00 M N M (D co L() N CD 1� CD D) r N Ln O LC) O N O r- CD o0 O O d rl- O O N LO Ln I` r- - O I- O O M M O O P- LD O LO 00 CD Cl) 0 0 0 co O Ln N Lr i M L() M O N I` X 0 0 CO C0 O C:) In N -- It 00 N ce) ( (D N CD ' � CO 01) `'-' H3 LO O O O c0 O N O ti M M O O N CD O O O L6) CD I` O- ti O 0 (D I,- D) N O LO O d' LO Cl) CD I` LO O O co O O O CD Ln V O M M N U) O O O Ln Lf) CD N �t � < M 00 00 Cl) ti N O LO LO N V N r- O v N EA U) N LO M 0 0 0 O N Lf) I` I` CV O O U) LO T O O N r I` I` - co N O (10 D) O O I� O Ln O LO O CD M 6 O O LO O O 00 M CO N CO r O Co O M 00 - CA CD Co I- co C3) 00 M O LO LO N V 00 O O Cl) LO O O (y M M 69 M C N U) ^ U w ° U) w ^_ O O v a U!-Q U)� W m =O^ W UnwU W UUco w0 M W w��<Lo z� Q wa t1J U) W W W X < C) W- iC)zU�U) WQ� O XWvQ E < aZ`_wwU �< m w Q w Q X-3: (�� �_ QZFO Z a) m wUWQWO <:2 DF zJ Q J W O J Q � W �_ M W DmoZf - d co mZO0 0 of Z Qwza m F- =) Ww_ OO U Q _n OQ = E (� Q U) � (D Cr- U 6i if Cn U) Q I- O z U U) Q z � z m o :? ~ w = U O w Q z0 z I� LU U U Z Q z m w r N Cl) LO O I` 00 CA O <- N (n d' LO CD I` M M 0 N CO v� o o � E � o � L 6 C p O C '- C _ � C W � � N C L U) D) N O O O U O N � N C _0 N N ' o @ L C U) y= p L C6 ' m C2 j, p r-) O Q U) a) X000 Q N O Q) (U .p Ge O -0 CTS O N O O lb� CD 0 -O 0 m m O O -0 U > -' N U) i 69 U) (U Q Q CJ i 2 N L O 0 O -0 O O 'cm E O L7 .O U U 0. O O c O -0 .O 0 C o _0 v O _ U) N :3 Ca m O m CU .c v N U) 'E F '- 'S E Q Q . D o o E ca . E U •- U L N O O O o ° � C L 0) CZ o c Q) L •C (13 E 0-0 U) o E Q- . �' Q- V) 2 -0 O E p� O Ca N p N (r3 0- L U 0) a) O M o o LO c U) U CV O O O • J p) E-o-p0 0 @ c O U 0 N L u� Qmm0-0U) nw ui v � v Lv co V co w WO O Q w m QJ O O ii Of z L w o �w co Q m a vi a3 E O r- ti 6> O O Lri N O r 0 0 6) V r LC> M M O O N r Lr� O 07 O� LO V CD r-- O O O r� C CT N L 6) U-) -- r- N ri r- N V V O O 67 O C r N a0 � 00 N 00 In O LO V ) p O N r N ('') M r LO cu D C O � Cl) CD m C) r -- cv o o rD o 0 U o U� co O m O Op O ` N `- co CD LO r- co co N N M O O O L6 .�.� C O N U7 M v M 6) 00 LO r- O LO co M-0 O N V M Op N M CO co N -� O C9 V _ E N C ld tf3 O T C N U7 O LO 6) d N 6) r-_ CD M (D O Q) > r-- O O N LO LO r- r M CD O r- U� O U) M O OM O tl- CD CD O O � O N O Lr� N L r M U> M 6) N r- O O C @ 'p N CL L!7 M c- O r-- r 00 U) 00 r` N< "t M N Cl) CO M LO LO 0 U7 p 0 0 0 N v M V M c00 O O Q 09 Cn N O a O U) N O O O � O O O LO 00 N D7 t` M M O O N D Q@ O CIO � O O U7 00 f� 6) ti O O O r _ N 6> N O Ln O �t LO co CD r-- U7 O O M E O O O CO N C6 M U r V O M M cli N U7 6 O O Lf O O ) E0 L() N r 4 00 0 r LO LO (Z) -0 CO . (U M CD �r d N O D O E� N CD O1 UJ ,� i U) N CU Lp M 0 0 0 CD N LO r� rl N O O Uf N D _Q LO V O O N r` r- r- 00 N O cO Q a 6- O 6) O O rte- O LO V CD V LO O OZ O N O 70 00 CD LC> O cO M M M N M v I v= , M O cc � 00 O - - � Lo aQ o CD Lrj U7 j O E N Iq O o O p 0 Ln U (4) CL O ( U) Lo U o U N O O c N N NO cU CU O m 0 .� � a ^ U c ca M , 5 W 0 Q _0 Co E rZ Cn W () o cU c E a> L m O�U� E 16.E @ ov U ~ d o 5) E W Wm =O^ N cnWa 0 C) m C c 0 cu ° �0 WUCO (nz -r Q)-0 0 Q)id O CO Wa �_j z� Q ZwQ aim c �.- c0 a> (D U U) JODU - j U) W V Q LL Up w O U LL Q W m F- < O z w O w O UJ UJ Q DO I� N O N W F N O ti i O) O O 0 O Il- 0 0 m �t 00 Cl) O O hN tom, �- � �) v O O C s,) N In 0') LO ' N co Il- N U) W V Q LL Up w O U LL Q W m F- < O z w O w O UJ UJ Q DO I� N O N W F N O ti i O) O O 0 O Il- 0 0 m �t r LO 00 Cl) O O N �- Ln O cy O � In �' O O C I` N In 0') LO ' N co Il- N 'I It O O O r 00 �l r- N cO 00 00 N 00 d' LO O IS) . NO .- N 00 co Cl) Il- LO co N O v O 09 N O ti Ln N O O � 00 CO O M O I'- c- = t` M O O O M Il- O M N 00 LO co CO O = O O 00 CO LO 1l- 00 M N N CO CO O O Ln Cn CO f M O M LO t` O LO 00 d' N 00 M N Cl) O Lo N CO I` O O N LO O LO O V co M O O V I,- o O N Ln Ln r r- O tl- O O co Cl) Cfl O r LO O LO CO co O O O co O Ln N Ln r M L!) Co O N I-� r O O cO = Lo 00 — O I- r M Lf) 00 I- O O Lo N N t 00 N M O LO LO N y O � CA EI3 Lf) 0 0 0 cO O N CA t` M c0 O O N CO 0) O O LO cO r- O) = 1- O O O r O) N O Ln O �t LO Cl) CD t-- LO O O M O CO O Ln Cfl Ln d' O M c0 N LC) O O O Ln N C0 N = 4 v v OD co N 00 Il- N O LO to M C0 d N r N O co 0 0 0 CO N LO t` � N O O Lf) Lf) V O O N fl- f- rl- c- 00 N O CO O O (D 1-- O LO 'T O It LO O C) CO O Ln O O Cd M OO N 00 O O O O 00 O C0 CO 00 m 00 CO CO LO LO 69 N � I� O O .- M LO CO O M M O �- a) a U w ° w - O O�C� v� U Q N wm =O U)Lu w U U co W w U) C/) W 0-cr-J� Zv .I Zw< V) �� c�U)o >w� Q Wa ►�-Q Q) z w Q U� m �-. w Q X w U� z� w U �< W Q~ w SJ2 X0LLJ w yU) �Z�� U a) m wOW Qw0 QQp ��-z Q _ - 'wU)�WCr- m� w F-000 � QCL W� U�UF- Q Q DcoLOZ a _jOZ� z Qwzw CO E U UcgC°\j C7fYC) w�cocn Q OOzU U) .5 0 Q :D Q Z Q n z Z m O U E- z O w Q z z F- U � U OZ Z m W �- N M V' Lo (0 I,- 00 O O c- N M ;1' Lo (0 I,- 00 M O c- N CO = = .- r <- N N N N .0 c � Q) E Q) n L n D ZS C p O C - C U .G � � C m U) 0) O O Q) 4=- I N (C6 'C O C N O L C M w U) a L 'C: (C6 O j, CU C 0 L .� 0 U 0 a) C O Q- C O Q C p O O a) Q) O E CO Ef3 'D 0) - O -O w (Lf CD >'"- •V N 0) N c i Cfl C N -0 a) Q Q O- 3 O L O O 0-0 cu Q) O L C c i o O N _ N Q ca :3 Ln o (D U) Lo = o c -0 'B �.� L O X O O c B a) N (B cu O _- a) E Q C >, 0 m (0 U ._ E� Q Q O E m. E C O L a) O O L 5) E� w Y ° c ° cu c Co d Co o a) c ai a) .c CS c D L O -0 c c � E a N �' Q C ✓� Q) U a) m O a) (B U O v, '0 L E C c6 m Y O O O cu Q O 0) �: 0 o� a °mo��a�> Ln C C ti OC (n (6 N a) O O O L, -J 0) E -o -o o 0 m L c N 0 N L . a) in w (n Q m m a_ 0 U) co w �r� - - - - =t- -� All - �" - - -- - -- -- ---- ----- ---- Date: iJ 0(OtIO&XJ_�_ Vame :: JP --nfM Address: -7LN:k (�)o VA e Phone: 707- Zq?j- -.o —zq Item #: A i CITY COUNCII. SPEAKER CARD Date: Item #- \ _ I _, ic,a^'� _p- Name: O Address: Phone: COPIC: Brief Summary of Comments: 04 s. r . r rrn. nA.. , TOPIC: Brief Summary of Comments:_, i t Se everse --4 See Reverse —� S 6ee CITY CO"CUL SPEAKER CARD 03 Date: oZO Item #: Name: Address:, Phone: tKM' TOPIC: Brief Summary of ments: 1 / c;? I r !:7e - c�y� ee Reverse --> 0 Y\ a r� _ l TV April 18, 2008 CITY ADMINISTRATION fail u•; =► � u TO: Honorable Mayor Mackenzie and Councilmembers PROS Committee FROM: Dan Schwarz, Assistant City Manager 994 SUBJECT: Work Session: Parks and Recreation Facilities Master Plan SPECIAL JOINT MEETING WORK SESSION Council /PROS: X Miscellaneous Communications Agenda: 4122108 X 4 /18 /08 -TG Copy to: While the Parks and Recreation Facilities Master Plan represents the culmination of three years of work by the Parks, Recreation, and Open -Space (PROS) Committee, it is also a starting point and guide for many policy discussions that will take place at the Parks and Recreation Commission in the coming months and years. Staff anticipates that the Commission will spend parts of its next few meetings establishing a work program based on the Master Plan. Because some of the recommendations contained in the Master Plan relate to current processes within the City administration, they merit highlighting and perhaps emphasizing during the April 22 Work Session. • Park Acreage Audit: Discussion on Page 16 notes that the PROS Committee identified problems with the acreage numbers found in the 2000 General Plan. The Community Development Department is currently overseeing a General Plan Update. Council may wish to direct the Department to incorporate a park acreage audit into the work plan for this update. • Park Classification System: Goal One Policies (pp 27 -29) recommend changes to the park land components of the General Plan. The Council may wish to refer these policy goals to the General Plan Update Steering Committee for consideration. • Policy Goal 3.6 (p 33) and Chapter 4, "Park Improvement Program," (pp 35 -43) call for the City's Capital Improvement Plan (CIP) to address a variety of needs in the park and recreation system. Because the Engineering Department is currently reviewing the CIP, the Council may wish to ask the Parks and Recreation Commission to prioritize this matter and return recommendations to the Council as soon as possible. Council: Y From: Richard Armerding [mailto :richard.armerding @gmail.com] Copy to: Sent: Thursday, April 17, 2008 2:06 AM 1 To: Schwarz, Dan; Donley, Steve Cc: Miller, Guy; Black, Bonnie; Peterson, Cindy Subject: P & R Master Plan Thank you for your memo dated April 16 and the accompanying messages. While the packet answers some questions, it raises new and troubling issues.. Since the final edit summary ignores so many changes requested by Bonnie, Cindy and me (see attached Excel sheet), one can only conclude that staff did not check MIG's final list against ours. The memo indicates that you never sent Bonnie's list to MIG but decided that her points had been covered. Is that why 10 of her 15 points were ignored by MIG (even worse than Cindy's ratio of 5 out of 10 and my ratio of 13 out of 34)? Compare those ratios to the fact that none of your changes were ignored. MIG sent staff an email on April 11 at 1:47 p.m. referring to my edits and explaining that "About one third are very good catches." She had "questions on another 10 or so edits, and then the rest are confusing to me..." Since I sent in a total of 34 edits, how come I never heard from her or you regarding the 20 or so about which she had questions or confusion? The memo states that you decided to question the "skate areas" issue "with some separation from the hectic pace of the day ". I assume this means Friday. How do you explain the fact that you waited until Saturday evening (over 30 hours after the Friday discussion with MIG) to contact Cindy and Bonnie about it? Having assumed that the sub - committee had submitted all issues on Friday and that staff would honor our wishes, I confidently went out of town on Saturday and did not check my emails until late Sunday evening. You can imagine my consternation upon finding out that you were still discussing major issues. Worse yet, I was quite upset when you totally ignored my arguments in favor of using the term "skate parks ". No one has yet explained why the term "area" is more accurate than "park ". I can only conclude that this is part of your demonstrated antipathy to a full skate park in our city. Why did you send your email to MIG approving the use of "areas" two and a half hours BEFORE you received my response? Your email to MIG implies that Bonnie's notes confirmed that the Committee had agreed to use the term "areas ". In fact, Bonnie stated clearly that she had written down "consider skate PARK = area ". That is because I did, in fact, say "skate park" and no one on the Committee objected. You did not even respect your own deadline since your email with four edits was not sent to MIG until Saturday morning. And yet on Saturday evening, you told Bonnie, Cindy and me that you had gotten "everything to Nancy on Friday "! It should not be surprising that there is a credibility gap here. If timing was so critical, why was MIG still able to accept "a couple of good suggestions" from Cindy as late as 7:38 Monday morning? Your "speculation" about MIG's consideration for Cindy's delay in accessing the file is disingenuous since Cindy sent her edits on Friday night! If MIG was able to make over 30 amendments and print the final draft between 8:34 a.m. and 3:49 p.m. on Monday, why was there a deadline of Friday noon in the first place? Please refer to Bonnie's email on Friday morning offering to meet to discuss the changes Friday afternoon. According to MIG, staff should have received the printed draft Plan on Tuesday. I trust we will receive either hard or soft copies no later than today (Thursday. Richard Armerding PS: It is unnecessary to waste the City's time and money sending me hard copies of the packet. PPS: I would have preferred to send this message to all the members of the PROS Committee but I do not care to be threatened with the Brown Act again. Therefore, 1 expect you to forward it to them as soon as possible but, in any case, before next Tuesday. N W U O 0 a W Q z n- J � a0 w zW O F- Q W W (� a' C9 U � W 06 W Y Z � Q a U Q X X X c Q u NN�y I.L L Q i = N (n -Vk i E:•. W Q z � C Q w Q X ` � a I W W U Q JQ X X X X z � W � G Q 2 i "M = v ° Q �' ° E _ -; CL tII its CD Q 2 ° "E o, v o c N! oo O l4 N to LL 76 CL c C N O O O: U�y)� RE o Nrt }- try : N n .L.� .Q W _ �` �: V L Ali Z cu 0 n a Q O Ct � O N (B Q , ol �' rn Cl) p U U U (O (D (D co N �1 o Q }- H Q 0 0 Q Q CL Q Q Q Or N M lcJ (fl I-- co rn 'M'^ VI W U O w CL ui W Q Z n- Ja=) W H> � m Z W O H aw W (' U � W a' (n 06 1JJ (j) 0 Y Z ac a a U �v w `' ^ X X X x X x �Q = N w: J J r Z O i w H w n Y a Q Q X X X J �- m � Z � Q a� .L 0 CL :� - S; 0 L '(D A �-' a, 0 0 N o- 0 0S 0., > > o ► - iri a� �. 0 0 rev! a� - W Q 0 CL ay= o Q � as N d; a� = v a� N (D »�, , _ a� : N:' c : O as - to "W'. M 0 0 (r: C" Q U w ti co' oo rn �— c7 f0 �; Qo co ao m m m Q CO M M M Q Q Q Q Q GL 0- 0- Q C Q Q f] Q Q II. O z N Cl) V LO c0 MR M Q MR a� cu 0 0 E a) a) 0 0 U m a� a) I, M rn co Q 0) W U O w a W Q Z n- -1� CL W H > m Z OWL 1-- C0 w� U WCl) wQ) w Y z �a CL U cj� v T X X X m X X x X X X X X X X c Q � N �Q X = N U v � L Q- < x x X T L wv LL Y L U �- g Q x x X o X' W T U z W¢ X X X X X X X X x X X X f2 " Q C: a U) ca o E O c __ CL n! N Q 7 a) O y a) > N (II 7 O > C: Q) L Zp ^ N � N > r O = O C � � �' O Q - - Y' c n E � aa)i cv a n (ll a) O s.. a) cn a) O N O a), Yl a U ti3 Q O C C Q U (An O, N c U Q) Q C C N {6 ` N _ O -C O O N a) t O 1_ a) L N E �/C� �/� f3 U a) w M _ _ LO LO � QM: N d N N N N' N N LO LO a_ s Q a CL Q Q Q.. a CL L a a. Q 6 6- (i C 0 z 0) .- O N T N (1j ! N M N N N LO N Co N ti N 00 N 0) N O <h Cl) N W U O wN CL W W a ZZ a J U) M a O_ W H m Z W ON aw � O U C7 ttl = w � 0 Cl) s (j) 0 Y Z �a aa,. U O� v w`-^ CL X Q c Q Y v N Q = N U U f W Q J Q J Z Q w W d. Y U �- Q Q m O Z wa X � v Q N tU n f iU) M N M W Q D U u U w O Q LO o Z m LO o i AN L 1) o CN �I co 3 U U) 0 T .Q a� cr to N CY) C U m E O U Y ^� L O `- C °-) O •c N 3 Y O Y .Q � a 0 t° N N C C M U U LL J ww C- o W w U Z W Q 0 Q w S(' .J M co 3 U U) 0 T .Q a� cr to N CY) C U m E O U Y ^� L O `- C °-) O •c N 3 Y O Y .Q � a 0 t° N N C C M U U COURTESY AGENDA 04/22/08 NOTE: cc: J. Hauff, City Clerk (2) Place marker on agenda for each T. Griffin, Deputy City Clerk individual recipient. K. Leonard, Shorthand Reporter Kathy Dennison Heather Hanson Rohnert Park - Cotati Regional Linda Beltz Library 6182 San Bruno Court University Affairs Director SSU — Associated Students Inc. 6250 Lynne Conde Way Rohnert Park, CA 94928 R hansonhena sonoma.edu Rohnert Park, CA 94928 Jonathan White Miss Angela Todt SSU — Associated Students Inc. c/o Josh & Wendi Todt Kathy Goodacre whiteion(&sonoma.edu 1531 Maria Place kathygoodacre(d,sbc2lobal.net Rohnert Park, CA 94928 Jim Leddy, Chair Melinda Rivera Sonoma County Housing Coalition St. Joseph Health System George Brannen, CSO iimleddy(ayahoo.com Sonoma County Public Safety Department Melinda. riveraAst. ioe.org Susan Adams Daniel Blanquie Richard Armerding 5758 Davis Circle 4549 Fairway Drive 1236 Hagemann lane Rohnert Park, Ca 94928 Rohnert Park, CA 94928 Rohnert Park, CA 94928 Tim Danesi Nick Aronis Gerald Griffin 6400 Meadow Pines 1058 Hawthorne Circle 4541 Fairway Drive Rohnert Park, CA 94928 Rohnert Park, CA 94928 Rohnert Park, CA 94928 Michael Bird Cindy Peterson Bonnie L Black 503 Dixie Court 4431 Hickory Way 1065 Hawthorne Circle Rohnert Park, CA 94928 Rohnert Park, CA 94928 Rohnert Park, CA 94928 Dan Adam, Fire Marshal Vince Amato Guy Miller, Recreation Manager Public Safety Department Public Safety Lieutenant Community Center Public Safety Department Jan Geffre, Secretary II MIG, Inc. G.J. Harmina Recreation Department 800 Hearst Avenue Steven J. Lafranchi & Associates Community Center Berkeley, CA 94710 775 Baywood Dr, Ste 312 Petaluma, CA 94954 -:. ROHNERT PARK:.. CITY OF ROHNERT PARK • 6750 Commerce Blvd. • Rohnert Park, Ca.94928 tg .6x Phone (707) 588 -2226 • FAX (707) 588 -2263 • Web: www.rpeity.org OFFICE OF THE CITY CLERK CALlfO RNA DATE: April 16, 2008 TO: Mayor Mackenzie and Members of the City Council Chair Blanquie and Members of the Parks, Recreation and Open Space Committee FROM: Terri Griffin, Deputy City Clerk RE: Rohnert Park Parks and Recreation Facilities Master Plan Attached is the final Rohnert Park Parks and Recreation Facilities Master Plan for your review and consideration at the April 22, 2008, Special Joint Meeting. Other related supplemental reports and materials will be distributed to you on Friday, April 181h Attachment W W W W W N N N N N N N N N N - - - - -a - CO W v M Ul A W N Z m Co N - O CO OD -J CS) (31 A W N CD (D OD -I (3) Ut CO N O O D O r O - - r - r - r - - r ->. ->. - - N N N W W W r W CO A A, p:, r A r -A -P � � r -P -P, .A r -P � r D D D D D D D D D D D D :6 3> D D D D D D D D D -A 90 •o -a -a -a -a -a -a -a -a -6 _0 -° -a _0 -6 -o -a -o m -a _0 -a _0 . -o - a -a -a - -o - -a - o - _0 — -a — _0 - -o -m m O O O O O O O O O O O O O O 0 0 0 0 6 0 6 0 3 O O O O O O 6 O O O O 00 W 00 W M CO M W CO OD CO 00 0o Oo M CO o0 M CO CO M M Oo W M W W W W W W 00 00 00 m Ut -1 N N �1 W N N W W; CO W - v V M (O (O (O U7 OD N N OD Cl O O O N W W •A O W W W N N O O N. W W Q W W Ut co •A .A cn Ut W N N co co z O M N (O W N C n V -! A CO (D C) s Ui W OD OD C> O N 0) CO N C n �I O O (O W (O � W m z 0 A x C) W C7 w z G) z 0 0 0 0 0o n 0 0 w 3 x z 0 z 0 0 z Z x 0 z T cn D D m oo m W m w w cn W m cn Cn co D D T.' to T. cn T. T. D cn T. (n m r D 0 X 0 0 0 0 0 G) z 0 0 Z X Z 0 0 CO Z 0 0 0 0. Z 0 Z W 0 G) 0 Z 0 0 X z cnDcnm c ncnc n ;r,cncn?KD7:cncnoo?Kcn(ncn(D7\w oocn cn w w > Om G) m G) G) O G) ;U Oo x�u 0 n O C) 0 co D P ° m m ch --� no -' co D D m D -u D p G) G) n m z Cf) C) O G) G ) O G ) G) G) G ) 0 0 0 00 G) G) G) C) G) C) m G) m 0o co T ao w m ;a G) G) G) o O cn co G) � g -n D m m O o -i m C) 1J ', m n D Y D D O m cn ?i cn 0 D n m 0 -a -a =* m 0 rn � 3 0 0 (Q N 0 p C ' r 3 0 p (Q 3 _•; 3 O O 00 -s '0 3 O ° 6 (D 0 0 9 Q 'a (a < v O n cD Q* 1 3 0 m (D m o (0 3 3 .-.. 3 m cn cn C- (D Q- (D v, m Q CD � o O cn m m 0 3 3 3 0 -(n 3 o(D CD (n °" o r' o ° ('n =-O -� can ai o a v sv m m r. o o r+ s 3 m n c v n° N' _I 0 o Q� m o ° w° n o(D °° c CD cD , 0 CL (D Cr 0 P. N • O (D cc v o y -- n ui 3 3 v ' <n ° ° z Q N CL > - -° ° a v O (D r, a - (n 0 0 m 3 (D. v 3 m TT(D O O Q. < Un (D w (�!� 3 O Q V1 3 N O �' = CD CD m �. O SU N tp (<n ' (Q 3 O -' -' � Q O 3 Q CL v o m N (D N w 5• (q N CD O_ °a -a Z a1 v N 3 (011 N N Q O Nn O (D (D m 3 (D CD N cn 0 cn w 0- O � �_ � CD CD _� 3 3 N COD C C o n: 03 CL v (D CD °-„ ° ;N 3 -0 ` CL p o o to O - 0 m g r: (D ° CD -n (D m CD U) v ° o o � < m o n rn C) rn m D Q n- o n —i 3 (n 3 (n O D m (CD ((D C C m 0 3 ° `n 3 3 z 3 3 K z z -i Prepared by PARKS AND RECREATION facili- ties are the touchstone of Rohnert Park's neighborhoods, contributing to a sense of place and playing a key role in the health and wellness of all residents. As one of the region's first planned communities, Rohnert Park was designed around a vision- ary framework for parks, schools and neighborhoods. As the com- munity grew, the City made sure to integrate parks, pathways and open spaces into new development. As a result of that foresight, residents today enjoy one of the premier com- munity parks and recreation systems in the North Bay. Parks and recreation remain a central component of Rohnert Park's iden- tity. At playgrounds, in parks, and at facilities across the City, children and youth engage in healthy, active play. Older residents take advantage of diverse recreation and health pro- grams. The entire community enjoys a wide range of sports programs, cultural events, and arts and educa- tional opportunities. As a result, the community retains a unique identity and stays healthy and connected. This Parks and Recreation Master Plan will build upon the excellent tradition established by the City of Rohnert Park. The culmination of three years of effort, the Master Plan is grounded in an extensive public involvement process guided by the citizen -led Parks, Recreation and Open Space Committee. The Plan provides updated guidelines and recommendations to further enhance the existing parks and recreational facilities within the framework pro- vided by the original community plan. It will help guide the develop- ment of new recreational programs and services for residents of all ages and abilities, and will serve as an overarching plan to reconfigure the community's parks and facilities to support current and future commu- nity interests. reword Parks are the essence of Rohnert Park neighborhoods PARKS & RECREATION FACILITIES MASTER PLAN 1 1 � - B _� "n ����D������������������N��� ����u.un����"�~=�����wmu��un�~� Rohnert Park City Council Members Jake Mackenzie, Mayor Pam Stafford, Vice-Mayor 4mieLBreeze Tim Smith VickiVidak'K4artinez Parks and Recreation Commission Gerald Griffin, [hair Michael Bird, Vice-Chair Richard 4rmerding Nick Aronis Bonnie L. Black Parks, Recreation and Open Space Committee (PROS) Daniel B|anquie, Chair Susan Adams RichardArmen]ing Nick Aronis Michael Bird Bonnie L. Black Tim[anesi Gerald Griffin Tom Hansen' Former Member Cindy Peterson Linda Sanders, Former Member Pam Stafford 2 1 c/r/ OF xoxmcxr PAR City Administration Stephen R.Donley, City Manager Daniel Schwarz, Assistant City Manager Thomas R. Bullard, Director ofPublic Safety Ron Bonclorff, Director ofCommunity Development Judy Hauf[ City Clerk Dorrin W. Jenkins' Director of Public VVorksXCi1yEngineer Michelle MarcheLLaKenyon, City Attorney Ben VVinig' Assistant City Attorney James 4tencio' Assistant City Attorney Sandra M.Lipitz' Director of Administrative Services Guy Miller, Recreation Services Manager Consultants MIG, Inc. executive summary Drawing From extensive public input gathered over three years by the Parks Recreation and Open Space Committee (PROS), the Master Plan confirms the high level of satisfaction residents have for their parks and recreation facilities. Rohnert Park residents place great value on their parks, and they want to improve and maintain the existing parks and facilities. PROS committed numerous hours meeting with community organizations and active sports groups to learn about participation trends, use patterns and future needs. Rohnert Park is an active community with a high participation in sports, arts and culture. Popular outdoor activities such as walking and gardening will continue to be an important part of life in Rohnert Park. At the same time, PARKS & RECREATION FACILITIES MASTER PLAN 1 3 executive summary The Plan serves as an annual work plan for the Parks and Recreation Commission 4 1 CITY OF ROFINERT PARK residents are interested in new activi- ties that may require new or updated facilities, such as skate parks, lacrosse fields, all weather fields, and bocce ball courts. Compared to other Northern Cali- fornia cities, Rohnert Park has a large amount of acreage dedicated to parks, as well as many special pur- pose facilities. The city's abundant parks and recreation facilities con - tribute to the connectivity, character, health and culture of the community. Neighborhoods, parks and schools are connected through a network of pathways, and parks help to define the nature of many neighborhoods. Rohnert Park is also a leader in pro- moting health and wellness. When the Callinan Sports Center opened in Rohnert Park in 1985, it was one of the first public health and fitness facilities in California. Other recre- ational and cultural amenities include golf courses, a lake and the popular Spreckels Performing Arts Center. As future development occurs, the City can enhance the existing park system by implementing a greater va- riety of park types, including green- belts and larger community parks, to serve multiple needs. GOALS The Master Plan presents three over - arching goals to aid in the develop- ment of new parks, as well as the renovation and care of existing parks and facilities: Provide safe, clean and well -main- tained parks and facilities to meet the diverse needs of a changing and growing community Create and enhance a positive community image to strengthen livability and sense of place through outstanding parks, facilities and programs ® Ensure the financial health and sustainability for Rohnert Park's comprehensive recreation, parks and open space system, including special purpose facilities CAPITAL IMPROVEMENT PLAN (CIP) The Master Plan recommends a num- ber of capital projects, categorized as short or long term. The recommen- dations for these projects are based on extensive community feedback gathered throughout the planning process. Short -term projects are on a six -year planning cycle and incorpo- rate renovation projects annually. The six -year planning timeframe means that the community's needs can be met swiftly, resulting in improved safety and enhanced maintenance and operations for the park system. Key projects include a skate park, up- dated children's play areas, and year - round sports turf for athletic fields. The City will establish a financing strategy to implement a Capital Improvement Plan (CIP). Funding alternatives, such as grant programs and redevelopment funds, can aid in upgrading current parks and facilities, while new development can contrib- ute towards the construction of new parks and amenities. CONCLUSION This Parks and Recreation Facilities Master Plan is a resource that can be reviewed and adjusted annually in response to changing interests and community needs. Community involvement will grow and foster increased support for parks and rec- reation in Rohnert Park. As the com- munity evolves, parks and recreation facilities will remain a prominent and vibrant feature of Rohnert Park neigh- borhoods, just as they are today. PARKS & RECREATION FACILITIES MASTER PLAN 1 5 table f content s- i WORKING FOR PLAY: CREATING THE MASTER PLAN 1.1 Introduction ..............._.._.......... _.................9 1.2 Public Participation: Methods and Key Findings`" ....... ............._. ............................... 10 1.3 Community Forum_ ...... ............................... 12 1.4 User Group Reports... ._ ............... _ ......... .... 13 2 HOW WE PLAY: ANALYSIS CAE EXIS'T'ING CONDITIONS AND TRENDS 2.1 Existing Conditions ....... ............................... 15 2.2 Organizational Structure ............................. 15 2.3 Recreation Resources . ......... ....................... 16 2.4 Benchmarking and Comparisons ............... 18 2.5 Key Trends ......... .... ....... ............................... 20 3 KEY FINDINGS AND POLICY RECOMMENDATIONS 3.1 Benefits of Parks and Recreation ................ 25 3.2 Goals and Policy Framework ... ..__ .............27 4 PARK IMPROVEMENT PROGRAM 4.1 System -Wide Improvements ....................... 35 4.2 Park - Specific Improvements ..... .......... 38 4.3 Capital Improvement Plan . ....... ................. 38 4.4 Description of Parks and Project Types...... 41 5 FUNDING OPPORTUNITIES 5.1 Local Funding Sources ... .............................46 5.2 State Funding Sources.. .._ ..........................48 APPENDIX A: BENCHMARKS A.1 Park Acreage and Types .............................. 52 A.2 Special Purpose Facilities .......... ................. 53 A.3 Park Numbers and Acreage ........................ 54 APPENDIX B: GLOSSARY OF TERMS B.1 Park Planning Glossary .......... ................... 55 APPENDIX C: PARK IMPROVEMENT OPPORTUNITIES C.1 Aerial Views of Selected Parks .................... 57 ' "Supporting documents can be viewed in the Supplemental Reports. PARKS & RECREATION FACILITIES MASTER PLAN 1 7 INTRODUCTION Rohnert Park is a friendly community known for its attractive neighborhoods, abundant outdoor parks and open spaces, and healthy lifestyle. Residents of all ages enjoy neighborhood parks, pathways that promote pedestrian travel, and state - of- the -art facilities supporting arts, recreation and sports. Incorporated in 1962, the City of Rohnert Park covers six square miles and is home to 43,000 people. Located half- way between Petaluma and Santa Rosa, Rohnert Park contributes greatly to the cultural and economic vitality of Sonoma County with a robust business climate and the well -known Sonoma State Univer- sity. Parks and recreation have been integral to Rohnert Park's identity since its inception, when neighbor- hoods were designed around parks and schools. CHAPTER ONE working y creat-Ing the master plan Rohnert Park's civic leaders are committed to enhancing parks and recreational opportunities for all residents as new growth continues into the 21 st century. To determine what types of enhancements the community needs, in January 2005 the City Council created PROS, the Parks, Recreation and Open Space Committee, charging it to prepare a parks, recreation and open space master plan. This citizen committee worked steadily over three years The Parks Recreation and Open Space Committee (PROS) collected public input for three years PARKS & RECREATION FACILITIES MASTER PLAN 1 9 chapter one to assess community needs, identify trends in recreation activity, and appraise the current parks and rec- reation system. PROS is committed to strengthening the sense of place and community image that parks and recreation help shape. To take the work of the PROS Com- mittee further, the City of Rohnert Park hired MIG, Inc. to complete a technical review of the parks and recreation program, incorporate public input and citizen comments, and create a comprehensive Parks and Recreation Facilities Master Plan for the future. PUBLIC PARTICIPATION. METHODS AND KEY FINDINGS The members of the Parks, Recre- ation and Open Space Committee met regularly to plan and coordinate public participation opportunities and document all feedback received 10 1 CITY OF RONNERr PARK from residents. PROS worked side by side with City staff to make sure all segments of the community pro- vided information about recreation activities, community needs and emerging interests. The PROS com- mittee met nearly 40 times over the last two years, with the purpose of improving parks and recreation facili- ties for current and future Rohnert Park residents. This Master Plan is a record of their legacy and will serve as a guiding document for years to come. The committee engaged the public through a variety of methods, includ- ing focus groups, surveys, corTrmu- nity forums and public reports. The findings from each of these outreach methods are described below, while the full report can be viewed in the supplemental reports. Focus Groups In 2006, PROS conducted 19 focus groups to learn about current trends in recreation, understand how the community uses its facilities, and gauge the public's desire for future parks and prograrns. Attendees at the focus groups included representa- tives from sports and fitness organi- zations serving over 4,000 children and adults annually, as well as service groups assisting more than 1,000 resi- dents. Stakeholder groups represent- ed a wide variety of interests, from members of the community band to lacrosse players to youth and commu- nity development advocates. Many of the key findings from the focus groups pertained to sports facilities. ® The majority of groups interviewed expect to see moderate increases in program participation over the next several years. Many outdoor sports organizations are interested in expanding active sports fields in Rohnert Park, as they are limited by field access. ® The community expressed inter- est in having all- weather turf fields added to the park system to im- prove drainage and decrease field damage to better accommodate year -round play of baseball and softball, soccer and other sports. Several sports organizations expressed interest in expanding restroom and concession facilities due to the growing popularity of tournament play. ® Many sports groups also use other facilities such as schools, partner with other providers to leverage resources, and contribute volun- teers when assistance is needed working for play: creating the master plan for small projects. Most groups are willing to share costs for field maintenance or con- tribute towards expanding facilities to maintain the quality park system residents have today. Community Wide Online Survey PROS members also surveyed the community online to solicit feedback on the current parks system, identify preferences for parks and facilities, and determine the level of willing- ness to pay for parks and facilities improvements and maintenance. The survey was available online for over four months in the winter and spring of 2006 and advertised through a variety of media, including a notice in the Recreation Department's Activ- ity Guide, direct mailers to every Rohnert Park household, letters to the editor in local publications, flyers, banners and website links. More than 1,200 residents participated in the survey, representing a 3 % rate of participation for Rohnert Park's 43,000 residents. The results of this survey show that generally, Rohnert Park residents are satisfied with cur- rent parks and facilities and strongly agree that parks and recreation are a valuable resource for all residents. Additional key findings are highlight- ed on the following page. Rohnert Park resid.en.ts are very active; visiting parks and facilities nearly three tinges a week PARKS & RECREATION FACILITIES MASTER PLAN 1 11 chapter one 12 1 C I T Y OF R O H N E R T PARK More than 4.0 percent of respon- dents visit City parks, pools or recreation facilities three times a week or more. Respondents listed walking as the most popular activity, followed by visiting playgrounds, swimming, relaxing and picnicking. Biking, Fitness classes and tennis rounded out the most popular rec reation activities for respondents. Rohnert Park residents want to improve both the quality and safety of the City parks, pools and recreation buildings. — Nearly 70 percent of respon- dents gave the parks a 'B' grade or higher (rating the current overall physical condition of City parks, pools and recreation buildings) —55 percent of survey respon- dents gave the City a 'B' or higher when asked about the current level of security and public safety for facility or pro- gram users. Residents are willing to pay for safe, clean and green parks. —Over 70 percent of respondents would support a new tax or assessment dedicated to parks and recreation to provide funds for the operation and mainte- nance of parks and recreation facilities. —More than 69 percent would support a tax or assessment to provide funds for making capital improvements to existing City parks and recreation facilities. The highest priorities mentioned included: trails, places for after school programs, youth sports, and adding trees to parks and streets. Respondents voiced support for: a venue for comrnunity -wide events and outdoor concerts; programs for aging adults and special populations; indoor swim- ming opportunities; and children's playgrounds. COMMUNITY FORUM PROS members hosted a cornmu- nity forum in the spring of 2007 that attracted 20 residents to discuss issues related to the future of parks and recreation in Rohnert Park. At this forum, meeting participants cited similar interests and needs as those identified through the online survey and in the focus groups. Many people attending the forum also encouraged Rohnert Park to expand partnership agreements, and several supported a skate park for youth. l USER GROUP REPORT'S Parks and recreation enthusiasts answered the call from the City and PROS to provide information and ideas for improving the parks and recreation system through a series of strategic reports. Highlights from these reports are detailed below (see Supplemental Reports). ® The Skate Parks Ad -Hoc Commit- tee of the Parks and Recreation Commission outlined recommen- dations for developing a skate park, including ideal parameters for locating such a facility, pro- posed size, cost estimates, and use patterns. ® The Rohnert Park Tennis Club of- fered suggestions for enhancing current tennis facilities. ® Residents active in aquatics pro- vided input for a detailed aquatic report on the City's five swimming facilities, completed in 1999. The report addressed planning for Rohnert Park's aquatic operations to optimize the water experience, use, revenue generation, facility maintenance, and overall com- munity support for the facilities. Aquatic enthusiasts desire to build upon the report and add new fea- tures to swimming pools. J J working for play: creating the master plan A Park and Recreation Facility Audit was completed by an ad -hoc committee established by the Parks and Recreation commission. The report recommended an orga- nizational structure that maximizes communication between the Rec- reation and Public Works depart- ments to help prioritize mainte- nance, repair and replacement of park amenities and infrastructure within existing budget constraints. Community members also noted the potential for miscommunica- tion between the City and commu- nity. Park maintenance and facility repair services are provided by the Public Works Department, while scheduling, use and community in- terface services are coordinated by the Recreation staff. Other findings included: —Most of Rohnert Park's recre- ational facilities and parks are showing signs of natural aging and are in need of repair. -- Children's play structures do not have adequate access for persons with limited mobility and would benefit from a transi- tion plan to meet the require- ments of the Americans with Disability Act (ADA). PARKS & RECREATION FACI IITIES MASTER PLAN 1 13 CHAPTER TWO how we play analysis of ,._:,xisting cl-onditions and trends THE FOLLOWING SECTION describes the current state of the park system and details the physi- cal, social and organizational trends that will impact the future of parks and recreation in Rohnert Park. A benchmarking section compares the parks and recreation facilities in Rohnert Park with other California communities and identifies the key findings of those comparisons. EXISTING CONDITIONS Park and Recreation Services Rohnert Park's recreational facili- ties, trails, and neighborhood parks provide an abundance of oppor- tunities for individual health and fitness, as well as organized sports. City programs and services are coordinated for all ages in several community buildings. In addition to neighborhood -based facilities, Rohnert Park residents benefit from two golf courses, a lake with an overlook, and a state of the art performing arts center. In Fiscal Year 2006 -2007 the programs and facilities operated by the Recre- ation Department hosted 378,000 participation visits, not including attendance at activities at parks, tennis courts and sports fields. ORGANIZATIONAL STRUCTURE Several departments within the City deliver parks and recreation services. The Recreation Depart- ment manages the recreation facili- ties, swimming pools, and Callinan Sports Center. Recreation staff The Cite provides an abundance of opportunities for individual health and fitness P A R K S & R E C R E A T I O N F A C I L I TIES MASTER PLAN 1 15 chapter two Parks, Recreation Facilities and Oyer. Space Acreage Total Arcs Neighborhood, Community and Mini -Parks 116 Golf Courses 310 Other Recreational Facilities 43 TOTAL 469 I ai,'o A)0O C, n r =,1 ? I ,n ,Wk /1c oages plans and coordinates recreation ac- tivities and programs, and schedules parks and fields. The Public Works Department provides park mainten- ance, including repairs. Additionally, the Spreckels Performing Arts Center offers high quality performing arts programs with its own dedicated staff. RECREATION RESOURCES Park Land According to the 2000 General Plan, Rohnert Park currently provides its 43,000 residents with 469 acres of neighborhood and community parks, golf courses and other recreational Other Community Open Space Resources Acres Creekside Open Space 96 Open Space along Street Rights of Way 26 Schools 126 TOTAL 248 lIlbie 2. Upon S,'),we 16 1 CITY OF ROHNER'r PARK Acres per 1,000 Residents 2.9 7.8 1.1 11.8 facilities. This translates to 11.8 acres per 1,000 residents, surpassing the General Plan's goal of 5 acres of park land per 1,000 residents. Based on this analysis, the challenge for the City is not in providing ample park land acreage, but in offering Rohnert Park residents a balance of recreational facility and programming opportunities. Existing Park and Recreation Facili- ties acreages from the 2000 General Plan are listed in Table 1. Note that the Neighborhood, Community and Mini -Parks Category includes five acres for Roberts Lake. Other Rec- reational Facilities category includes the now demolished Crushers Base- ball Stadium. Also, it is known that acreage owned by the School District is included in the total. The PROS Committee strongly recommends that the City conduct a city -wide park acreage audit as part of the General Plan Update initiated in 2008. In addition to Park and Recreation acreage, there are other significant Community Open Space resources such as Creekside Open Space, Open Space along Street Rights of Way and School lands. These other Community Open Space acreages are shown in Table 2 at left. Outdoor Recreation Facilities Recreational facilities are plentiful in Rohnert Park. Residents have access to numerous indoor and outdoor recreation facilities as shown in the following tables and text. In addition, four community centers of varying sizes provide programs and services for residents of all ages. Indoor Recreation Facilities The Recreation Department manages a number of indoor facilities that pro- vide residents with a variety of rental space opportunities. These facilities are a strategic asset to the depart- ment and the community. Community Center Complexes Rohnert Park facilities offer residents a variety of social and recreational opportunities. The Community Center has numerous recreational classes. The Callinan Sports and Fitness Center offers a health club experience, providing residents with ample opportunities to participate in health and fitness programming. The Spreckels Performing Arts facility is an impressive community asset that how we play: analysis of existing conditions and trends Facility Type Tennis Courts # 26 Ball Fields 14 Dog Parks 3 Soccer Fields 9 Basketball Courts 10 Swimming Pools 5 Restrooms 10 Picnic Areas 11 Playgrounds 22 J. Oi.ad r>r Recre,,ilion i c Vries features regular theater and musi- cal performances and hosts other community events. ® 20,000 square foot Community Center Building ® 33,000 square foot Sports Center ® 37,000 square foot Performing Arts Facility Neighborhood Recreation Centers Neighborhood recreation centers provide space for an assortment of recreational and community pro- gramming activities. These smaller scale buildings are incorporated into parks, can be reserved for community events, and provide some program- ming as well. PARKS & RECREATION FACILITIES MASTER PLAN 1 17 chapter two 18 1 CITY OF ROFINCRr PARK 3,024 square foot Benicia Park Recreation Center (currently leased to the Boys and Girls Club) 6,700 square foot Burton Avenue Recreation Center e 1,145 square foot Ladybug Park Recreation Center Other Facilities The City's facilities include other centers, such as Scout Hut and the Senior Citizen Center, that provide age - specific recreation programming opportunities. 10,000 square foot Senior Citizen Center 1,328 square foot Scout Hut ENCHMAPKING AND COMPARISONS One way communities measure their level of service in parks and recre- ation is to compare the number and type of parks and facilities with those in similar cities. The PROS Commit- tee and MIG project team selected the Cities of Campbell and Lodi for comparison. Campbell was selected based on its comparable area with Rohnert Park (approximately 6.4 square miles) and Lodi was selected because of its proximity to Stockton, which bears a similar relationship to that between Rohnert Park and Santa Rosa. These communities also represent sub - regions within northern California. (Please see Appendix A for complete benchmark findings.) Park Classifications Park land classifications help the City plan for a community's recreation needs and reflect policies that guide decision - making. A park systern is composed of a hierarchy of various park types, each offering different recreation opportunities. Viewed separately, each park type may serve only one function, but collectively the system serves the entire range of community needs. By classifying park land by function, a community can evaluate its needs and plan more easily, providing a more efficient, cost- effective, and usable park sys- tem that minimizes conflicts between park users and neighbors (Appendix B). Both Campbell and Lodi classify parks with a greater level of detail than Rohnert Park (Appendix A). Campbell has four park types: Passive ® Neighborhood ® Community ® Special Use how we play: analysis of existing conditions and trends Level of Service Acres per 1,000 Residents Rohnert Park (Excluding Golf Course) 2.90 Acres Lodi has Five park types: Campbell 2.17 Acres ® Mini Lodi 4.40 Acres Neighborhood Rohnert Park (Including Golf Course) 11.80 Acres ® Community Regional w Special Use Level of Service When Level of Service comparisons were made among all three commu- nities, the strength of Rohnert Parl<'s parl< system is evident. The compari- son exercise separates parks from special purpose facilities for a more consistent review, and it highlights the diversity in park definitions used by municipalities. The comparisons are highlighted in Table 4. When the Golf Course acreage is included in the same calculation, Rohnert Park provides residents with a Level of Service of 11.8 acres per 1,000 residents. Park Acreage Rohnert Park has more neighbor- hood and community park acreage than Campbell and is second to Lodi. However, Lodi's acreage includes a 100 -acre regional park. Similarly, while Campbell demonstrates a healthy amount of park acreage, 85% of that total acreage is made up by one community parl<. I�bI( >4. ve1orSc�ivice Cultural Centers The three communities each have a main performing arts center. As a group, these three cities include a selection of special purpose facili- ties that are integral to community character. Other Findings ® Newer California communities such as Folsom and Brentwood in north- ern California are able to develop abundant park and recreation facilities because of updated fee ordinances, developer agreements and exactions placed on new de- velopment. ® Communities such as Rohnert Parl< that developed during previous decades are faced with a reduced amount of funding from the devel- opment community to provide new amenities for changing interests and needs. ® Other communities employ a CIP list to guide park land and ame- nity development. Without such a document, park land development and maintenance tends to follow PARKS & RECREATION FACILITIES MASTER PLAN 1 19 chapter two School enrollment will. decline significantly iri the riext: six years 20 1 cl "rY OF ROHNERT PARK a reactive, instead of proactive, process. KEY TRENDS To ensure the ongoing satisfaction and support of all residents, the Parks and Recreation Department needs to consider trends in the parks and recreation industry. Recent shifts in recreation interests and activity patterns at the local, state and national level may affect the Rohnert Park community, and should be considered in future deci- sion- making. The burgeoning inter- est in youth - centered activities such as skate parks, and the desire for health and fitness programs for the older population are two examples of trends that can influence decision - making. Demographic Trends Like many California T 1U communities, Rohnert Park experienced growth during the 1990's and increased its overall population by nearly thirty percent. The number of children under age eighteen remained fairly steady dur- ing this time period, but the nurn- ber of adults over age 45 jumped significantly, including those aged 65 and older. This local trend of an "aging population" mirrors that at the state and national level. Today's active lifestyle and healthy living of older adults, combined with the premier setting of Rohnert Park, may influence the types of recreational experiences residents are seeking in the future. The Cotati- Rohnert Park Unified School District is an important com- munity partner for Rohnert Park. R recently completed enrollment analysis indicated that enrollment is in decline, with the greatest drop in enrollment at the high school age. Over the next six years the District anticipates enrollment declining by another 1,000 students. The interests and recreational pur- suits of today's youth are different from those for whom the park system was originally designed. Today's elementary -aged school children have access to more technology and seek thrilling adventures; however, an alarming number of children lead sedentary lives and follow unhealthy lifestyles. If these trends continue, such lifestyle patterns will impact the attitudes and interests of tomorrow's 'teens, which will significantly af- fect the quality of life and health of Rohnert Park residents and neighbor- hoods. These changes will challenge the City's ability to provide meaning- ful opportunities for children and teens during after school hours or summer breaks. .. 3 As the Boomer generation pre- pares for retire- ment, they have made it clear that they are interested in different activities from those enjoyed by previous genera- tions. Older adults will remain more active, and to keep them engaged in the community, plans should be made to address "aging well" in Rohnert Park. Development Trends how we play: analysis of existing conditions and trends system. Specific plans for the Uni- versity District, Southeast, Northeast and Northwest areas call for 4,105 dwelling units to be built. These new developments account for most of the 2000 General Plan projected buildout of 4,450 units. These new units are projected to have an esti- mated population of 2.62 persons per household, and therefore would require an additional 60 acres of park land to be developed to maintain the existing standard of 5 acres per 1,000 residents. Municipal funding levels directed to parks and recreation have decreased in Rohnert Park over the past two decades, requiring programs and activities to increase their cost recovery through fees and charges. Programs for older adults and aquatic services continue to receive a high level of support, and the greatest share of the Department budget is dedicated to facility opera- tions and scheduling. Also, staffing levels in the Recreation Department have declined steadily since 2004. P A R K S & R E C R E A T I O N F A C I L I T I E S MASTER PLAN 1 21 chapter two Customer Experience Because people have many alter- nate choices for operation. The customer experience should be considered from a broad perspective, from the first point of customer interaction to the time of completion. Community Gathering and Socializing Areas As residential lots becorne smaller, parks in- creasingly serve as key spaces for neighborhood and family gatherings. Pet owners also utilize parks for socialization, prompting the need for more pet ar- eas. Community centers, libraries and other public facilities receive greater attendance from residents when they are designed for socialization, integrating such -features as a coffee corners, lounges and fireplaces. Link- ing public facilities with green spaces is also valued. 22 1 CITY OF ROHNERT PARK Field Maintenance one time are now an integral part Of youth activity. To respond to this trend, communities are developing skate parks for older youth to gather as well as placing skate features in neighborhood parks for younger children. RM how we p|op analysis of existing conditions and t,on6o Tennis Aquatics The trend of building swim- ming pools with flat surfaces and �- deep water is fading. Today, children and families are attracted by more dynamic aquatic environ' montn' with water play structures, moving water, slides, and lounge spaces adjacent towater entry. Warm water fitness is also on the rise due to increased health needs among older adults. Aquatic facilities should be designed to include the appropriate balance of traditional designs and new attractions, and should consider sources of revenue to offset costs. The City of Santa Rosa recently reno- vated a traditional, aging swimming pool into a water park with slides and play features and has experienced a significant increase in visitation and revenue. ,^nxs a escnc^r/ow F^cI L'r'sS MxSrsn rL^w 1 23 CHAPTER THREE key "Findings and policy recommendations THIS SECTION BEGINS with an analysis of the benefits offered by a healthy park system. It then outlines the recommended actions for improving Rohnert Park's park and recreation facilities based on needs determined by the Parks, Recreation and Open Space Com- rnittee. These policies will aid in sound decision making as this plan is implemented. BENEFITS OF PARKS AND RECREATION Parks and open spaces, recreation- al programs and services, and corn - munity facilities all provide many benefits to residents, and express the essence of a community. The mission of the Recreation Depart- ment is to enhance Rohnert Park's high quality of life and nurture the health and well being of people, the community and the economy. Parks and Recreation fosters human development, facilitates community problem - solving, protects natural resources, and supports economic development. Table 5 (next page) highlights additional benefits of parks and recreation. Parks and Recreation offers personal, social, economic and environmental benefits PARKS & RECREATION FACILITIES MASTER PLAN 1 25 chapter three Personal — - — ---- ---- - ------------------- Environmental Recreation programs develop skills in art, crafts, sports Parks and recreation services significantly contribute to the and other positive leisure activities quality of life -- __- - ------ Parks and recreation facilities bring people together Trees remove carbon dioxide, produce oxygen, filter out pollution and conserve energy Parks provide a multitude of recreational experiences Interpretive information and natural and open space areas educate about environmental values and resources ----------- Community centers offer wellness programs promoting Essential green infrastructure preserved through enhance- personal health and fitness ment and protection of biodiversity and natural resources Access to natural beauty reduces stress Social Economic After-school programs provide positive social experiences Well maintained parks, open space and recreation for children and teens amenities enhance livability and increase property values Community buildings are gathering places and sources of Green infrastructure is marketable and attracts both civic information businesses and residents Cultural programs celebrate diversity ........ - -------- Multitude of programs and facilities keeps people of all ages in the City Schools, businesses, community-based organizations and People take advantage of work and volunteer other public organizations become collaborative partners opportunities Civic involvement possible through community meetings, People visit throughout the region and spend money here volunteer opportunities, and neighborhood activities and events Volunteers, neighbors and participants provide "eyes on" Workers use outdoor spaces and recreation facilities for to enhance safety self renewal and enhancing productivity Employment opportunities provided for youth Recreation programs provide physical activity which reduces health care costs. Fable !i, Bene(lts of.,) h.�.ihhy tmik sysl(_Hf) 26 1 ClrY OF ROHNERT PARK key findings and policy recommendations / Goal One: Provide safe, clean and well-maintained. parks . and facilities \o meet the diverse needs o[u changing and growing commm Goal One Policies Policy 1.1 Adopt the following park classification and definition systerm- � Mim Plazas and Gneenways Smaller public spaces that connect neighborhoods, parl<s and neighbor- hood centers ° Neighborhood Parks Parks integrated into neighborhoods with informal green spaces, wa|l<ing paths' play areas and picnic amenities. One active recreation feature such as hard court orsplash pad may be highlighted. Neighborhood parl<sare typically one to five acres. / * Community Parks Parksdesignedtoservetkeg/eatercnmmunitywith6eaturestoaccommo- date|argegroupactiv|tiex'activen*cneationandorganizedevents. Structures' parkin8anaas' and lighting are included as well au many neigh- borhood park type amenities. These parks can be larger in size, as much as 25 acres, but are typically 6'15 acres. ° Open Space ) Parl< lands that preserve habitats' provide buffers for development, and , offer sweeping vistas ofnatural landscapes. , * Special Purpose Parks and Facilities , Parl<svvith e single purpose that serve the community such as golf courses and sports complexes. This plan recommends reclassifying parksasdescribed in Table 6 next page. ,^oxS m oecns^r/ow p^c'L/r/sS m^Srsn rL^m 1 27 chapter three Park Name Alicia Park Benicia Park Acreage 5 6 Park Type Community Community Eagle Park 10 Community Golis Park 14 Community Magnolia Park 19 Community Roberts Lake 5 Community Sunrise Park Park Name Caterpillar Park 9 Acreage 3 Community Park Type Neighborhood Colegio Vista Park 5 Neighborhood Dorotea Park 6 Neighborhood Honeybee Park 5 Neighborhood Ladybug Park 5 Neighborhood Rainbow Park Park Name Burton Ave 2.68 Acreage 0.18 Neighborhood Park Type Mini Carlita Circle 0.15 Mini Cielo 0.37 Mini Civic Center Drive 0.26 Mini Country Club Drive 2.1 Mini Hinebaugh Creek Park 0.18 Mini Jasmine Circle 1.04 Mini LaCrosse 0.67 Mini Lilac Way Tot Lot 0.13 Mini Lydia Court 1.71 Mini Meadow Pines (San Simeon) 0.41 Mini !��ble 6. Park dassihcaiioo 28 1 cIr, OF nnxmcxr r^nx Policy 1.2 Maintain the park land development standard of 5 acres per 1,000 residents for active, nmwftl-use recreation needs of the community, typi- cally found in neighborhood and community parks. Policy 1.3 Ensure new development meets the 5acm*s per 1,00Oresidents park land dedication standards for active recreation needs 13.1 Encourage "turn-key" park development in lieu of accepting fees 13.2 Expand the development of park lands to increase the variety of park types 13.3 Include Parks and Recreation staff inpark development and design review Policy 1.4 Renovate existing parks to improve safety and security, enhance park use, and increase sense ofplace 1.4.1 Develop criteria for renovation, such as age of facility, safety conditions, access, mu|Li'age use' and community need 1.42 Enhance safety and security in all parks bv upgrading |ightinQ, access, and surveillance meth- odology in partnership with enforcement 1.4.3 Develop atransidun plan for all parks to meet access needs and Americans with Disability Act (4DA) guidelines 1.4.4 Incorporate new features and amenities into the design of parks to respond to trends and changing community preferences, and consider revising the specific plan process tooupportthis integration key findings and policy recommendations Policy 1.5 Develop park maintenance standards and resource manage - ment plans consistent with professional best practices 1.5.1 Create Levels of Service (LOS) for park maintenance tasks that are compatible with park functions, use, and visibility in the community 1.5.2 Create a dedicated funding source for park maintenance services 1.5.3 Place park maintenance and recreation services under a parks and recreation department to improve service delivery and operate efficiently Goad Two: Create and enhance a positive community image to strengthen livability and. sense of place through z , r outstanding parks, facilities and programs. Goal Two Policies Policy 2,1 provide recreation experiences to meet a diverse and changing community 2.1.1 Support aging well in Rohnert Park by recognizing interests and needs of various older adult populations 2.1.2 Maximize community connection to the outdoor environment; serve as environmental stewards of green space 2.1.3 Continue serving youth and families; track regional, state and national trends related to this demographic 2.1.4 Develop partnerships with other service providers to enhance community activities 2.1.5 Collaborate with schools and public agencies like the Open Space District to create partnerships, leverage resources and link green spaces 2.1.6 Collaborate with community organizations to leverage park and rec- reation resources, improve operations and enhance maintenance of parks and facilities PARKS & RECREATION FACILITIES MASTER PLAN 1 29 chanterthree 30 1 CITY OF ROHNERT PARK Policy 2.2 Provide health and wellness opportunities for resi- dents of all ages 2.2.1 Expand the Callinan Sports Center to provide addi- tional opportunities for health and fitness activities 2.2.2 Partner with health care organizations to develop new progrars 2.2.3 Connect and expand trails and pathways to promote walking, bicycling, and alterna- tive transportation Policy 2.3 Support opportunities for neighborhood -based social gathering 2.3.1 Partner with community organizations and neighborhood groups to provide programs and events in neighborhood parks 2.3.2 Increase after - school activities for youth 2.3.3 Increase volunteer opportunities for individuals and groups 2.3.4 Develop multi - generational programs; encourage older adults to participate and volunteer in neighborhood activities and city events Policy 2.4 Create a unified identity for parks and programs 2.4.1 Enhance park and facility signage to improve sense of place and visibility 2.4.2 Develop a city -wide vision and mission statement for parks, recreation, arts and culture key findings and policy recommendations Goal Three: Ensure the financial health and sustainability of Rohnert Park's comprehensive recreation, parks, and open space system, including special purpose facilities. Goal Three Policies Policy 3.1 Develop a comprehensive funding approach 3.1.1 Establish cost recovery goals for each major facility or line of business. 3.1.2 Develop business plans for facilities and special purpose features 3.1.3 Prioritize revenue - generating potential when identifying renovation projects 3.1.4 Review, set and adjust fees annually 3.1.5 Incorporate performance based on cost recovery goals into program evaluation and future planning Policy 3.2 Develop new sources of revenue for development, renovation, maintenance and operations of parks and facilities 3.2.1 Consider a ballot measure to support renovations and improve park maintenance; explore alternatives such as Landscape and Lighting Assess- ment Districts, sales tax or parcel tax 3.2.2 Create a dedicated funding source to provide for future repairs and renovations of recreation facilities, the Community Center and the Callinan Sports Center 3.2.3 Seek Council approval to allow revenue generated through parks and recreation to be dedicated to parks and recreation operations or improvements 3.2.4 Dedicate staff time to support revenue generating initiatives 3.2.5 Evaluate the level of community support for revenue generation methods such as locating cell towers in parks, instituting banner programs, and selling advertisements PARKS & RECREATION rACILI riES MASTER PLAN 1 31 chapter three 3.2.6 Develop a city-wide policy arid planning effort to incorporate naming rights 3.3.1 Ensure implementation of park development ordinances to meet the standards for specific plans and inOUdevelopment Policy 3.4 Review regional, state and national grant funding programs regularly to identify potential funding sources 34i1 Identify guidelines for selecting grant opportunities; focus on fund- ing programuforyouthfaci|ities,integnatingconsenotionpracdcesin10 park projects, environmental stewardship and open space preservation, watersheds and greenways 3.4.2 Develop partnerships to strengthen community involvement and leverage resources for grant applications Policy 3.5 Provide for the donation of land, facilities, equipment, services 32 1 C/r, OF nooweor r^nK > ` \ \ ' ) } ) } ) \ ' ) ' ) ) ) ) ) > ) l ) ) / ) / ) key findings and policy recommendations 3.5.1 Accept only land and facilities that meet the goals of this plan 3.52 Dedicate staff time to seeking donations and in-kind support 3.I2 Consider establishing a foundation or partnership with other 501 (c)(3) organizations to encourage donations to the park and recreation system Policy 3.6 Adopt a Capital Improvement Plan (CIP) to identify short and long term park development projects 3.6.1 Develop guidelines for ranking and prioritizing capital projects 3.6.2 Incorporate CIP planning into annual budget reviews 3.6.3 Approve short term projects within a six-year timafname; long term projects six years and longer rxnn, a xccns^,/ow p^c/L/r/s, m^srsn rL^w 1 33 ROHNERT PARK'S INVENTORY of abundant park land enables the community to focus on adding new features to the existing parks and developing future parks. When new development occurs in the specific planning areas, the City is in a better position to ensure the balance of new park types rather than settling for "one size fits all" neighborhood parks. This development approach allows for enhanced stewardship of natural resources and will result in highly valued neighborhoods. The recommendations outlined in this chapter are a result of the public involvement led by PROS, a review of existing conditions, and trends within the industry. There are two areas of park improve- ments: specific recommendations for the existing park system and new construction summarized as a Capital Improvement Plan (CIP). Upgrading the park system in Roh- nert Park will require a combination of annual maintenance and repairs CHAPTER FOUR park 'improvement program and physical implementation of the C I P. SYSTEM-WIDE IMPROVEMENTS These are wide - ranging improve- ments to enhance the appeal, safety and use of parks, as well as improve organizational efficiency. Several system -wide improve - merits are shown below with notes regarding the rationale for implementation. Improving existing parks will enhance the appeal, safety and use of parks PARKS & RECREATION FACILITIES MASTER PLAN 1 35 chapter four 36 1 CITY OF- ROHNERT PARK ® Develop the Community Center Complex and Sunrise Park into a central park to complement the civic center and other gathering areas. (Meets the need for a signa- ture city -wide park facility.) Combine park maintenance and recreation services into a parks and recreation department to help meet the growing demand for existing parks and adapt to chang- ing interests and trends. (Cities in California typically organize parks and recreational services into one department.) a Remove tree stumps from plant- ers scattered throughout the park system. (Meets safety standards.) ® Develop an inventory of park as- sets throughout the system to aid in strategic maintenance. (Meets safety standards and enhances stewardship.) Add new amenities such as skate features, bocce courts and climbing structures to satisfy evolving inter - ests and trends. (Current features represent previous generations and outdated interests.) Budget annually for fitness equip- ment replacement at the Callinan Sports and Fitness Center. (Meets safety guidelines.) ® Invest in park signage and wayfind- ing to promote greater awareness and support for the park system as a whole. (Strengthens community image and sense of place.) Repair and maintain children's play structures to prevent unsafe conditions and injury. (Meets safety guidelines and ADA requirements.) ® Replace or remove under -used and isolated play structures. (Addresses park user safety and eliminates under -used structures subject to vandalism.) ® Make sure all play structures meet ADA access requirements. (Start with an ADA Transition Plan.) Integrate play areas with picnic and family gathering areas. (Increases park use.) ® Create play areas for multi - age use. (Parks are currently deficient providing for multi - generational uses.) ® Add play features, water slides, and new programs into the aquatics program; consider establishing a water play feature at Ladybug Park. (Increases park use.) ® Adopt a strategic planning effort specific to aquatics to aid the Department in decision making through the next decade. (Incorporating new features will increase use and community sup- port.) These recommendations are intended to strengthen the delivery of parks and recreation services in Rohnert Park. For example, combining parks and recreation into one department, as is typically organized in other cit- ies, increases efficiency in budgeting, supervision, scheduling and commu- nication, and planning. Examining trends in aquatics, and studying successful neighborhood aquatic programs, will serve as a road map for increasing facility use and overall community support for these valuable assets. The swimming pools in Rohnert Park support the character park improvement program of the neighborhoods and should be the primary tool for keeping children safe and residents healthy, as well as offer opportunities for family rec- reation. A strategic planning effort could begin by selecting one pool to renovate with updated water features such as fountains, slides and splash elements. Criteria for facility selection would include location, age of facility, and impact on the neighborhood. Residents have access to a full array of fields and courts, and believe these amenities should be well maintained and preserved. The system wide improvements support the comments heard from the community, and will enable the City to focus on its core ser- vices and improve existing programs. Adding new fields and /or a sports complex would be an additional strain on the City due to the increased staff and resources required to maintain PARKS & RECREATION FACILITIES MASTER PLAN 1 37 chant_arfniir these types of facilities. The limited organizational capacity that currently exists, along with the new park land re- quired, make this type of improvement unfeasible. Renovating existing fields with all weather fields for year round use and improved safety better serves the community. Integrating play areas with spaces for small gatherings will improve the use of neighborhood parks and enhance safety and stewardship of the commu- nity. Meeting safety and ADA stan- dards is a high priority and should be recognized annually through planning efforts and budgeting. A systernatic plan will include criteria for prioritizing play structures and park features in- cluding but not limited to amount and type of use, city -wide needs in commu- nity parks, age of the structure, surface material, and pathway access. Community interests such as dog parks and skate parks can also be met through system wide improve- ments within existing parks. These amenities have broad appeal to fami- lies and a wide range of youth. Given the limited capacity of parks and recreation, other organizations may be better suited to coordinate other interests such as community gardens Observations from the extensive park 38 1 CITY OF ROHNERT PARK tour completed by MIG staff suggest the following specific improvements, which can be incorporated into an- nual maintenance plans and long term capital improvement plans. (See Table 7 for a summary and Appendix C for more detail.) Rohnert Park's abundant inventory of park land enables the community to focus its capital improvement plan on adding new features to existing parks and providing for cutting -edge future parks. Tables 8 and 9 provide cost estimates for the proposed projects, followed by a more thorough de- scription of the facilities and projects. PROS recommends the Parks and Recreation Commission review Tables 7, 8 and 9, and recommend priorities to the City Council to be included in the City's Capital Improvement Plan. The six year project list identifies projects that can be completed in the reasonable time period for planning park improvements. The long -term list of projects signifies more substan- tial improvements or a continuation of needed renovations. Each indi- vidual project cost estimate includes a 20% markup for the Administrative and Engineering costs associated with the project. park improvement program Park Name Opportunities and Recommended Actions Alicia • Improve pool facility entrance to be more inviting. • Improve signage on southern end of park. • Consider moving picnic area closer to parking lot, to discourage loitering. If picnic area is moved, swimming pool area could be expanded and complemented with swim park features such as splash pads or slides. • Convert tennis court to other uses. Benicia • Increase family gathering areas at the park. • Increase connectivity with Burton Recreation center to emphasize the connection between the facilities. Caterpillar • Replace older playground equipment with picnicking /socialization area and plantings for shade. Colegio Vista • Expand northern picnic area, improve access. • Evaluate play equipment on north end of park and consolidate if possible. • Consider renovation of restroom that is currently in poor condition and inaccessible to wheelchairs. Dorotea • Determine if there is sufficient interest to maintain the hard court or reuse/ renovate. • Court has the potential to serve as a unique gathering space and already appears to function like that to an extent. Eagle • Replace child play equipment areas. • Plantings obscuring tennis courts should be renovated to improve visibility into park. • Consider the development of multi - generational activity and socializing area in SW corner meadow such as bocce, or a group picnic facility. Golis • Evaluate potential for bocce ball court next to tennis court. • Develop age appropriate play areas and family gathering place at southern playground. • Develop recreational asset in southern meadow. • Increase trail and park signage. • Develop an off leash dog area. Honeybee • Remove child playground in east end of park and consolidate with playground near pool or decommission both and build a new playground. Consider a skate area in this location. Ladybug • Improve picnic area by softball field. • Work with existing features to develop a coordinated pool, tennis court, playground, picnic area complex or splash pad play area. Magnolia • Improve park signage. • Develop social gathering and tennis viewing area. • Expand tennis courts. • Improve tennis court gateway; add wind screens and landscaping. • Renovate gathering area between softball fields. Rainbow • Inspect and renovate play equipment. • Resurface tennis and basketball courts. Sunrise • Develop integrated child play and picnic area. • Explore park renovation to compliment sports complex and center; consider a skate area. T-Aule 7. Siigg ested mark impievements P A R K S & R E C R E A'r I O N F A C I L I 1 I E S MASTER PLAN 1 39 chapter four S ort Term Project List (6 Year) Project Description Cost Estimates Year round sports turf The 2.5 -acre facility will support one championship soccer field and one $1,728,000 combination baseball /softball field. Annual maintenance for Year -Round Sports turf costs approximately $2,500. Annual playground The Playground Repthe-existi-Ing-p-1-ayground acemet Pogram funds should also be directed $1,080,000 replacement program towards completing sand replacement program. ($168,000 annually) City -wide Skate Park 15,000 square foot facility including periphery improvements such as $600,000 lighting, fencing and irrigation. Informal passive turf A 250' by 500' field provides ample space for city wide special events, Range area festivals, multiple sports and adjacent areas for passive recreation, pic- $500,000 to nicking and socializing. Depending on amenities and scale, the price of a $840,000 field renovation ranges from $500,000 to $840,000. Dog Park The cost estimate provided in the CIP list would support the develop- Range ment of up to a 2 -acre dog park with the following features: turf dog run $80,000 to (separate areas for small and large dogs); agility course for dogs; drink- $600,000 ing fountains; bench seating. A one -third acre dog park (14,500 square feet) including landscaping, a bench, a drinking fountain, and a trash can, would cost approximately $80,000. Equipment Replace- Replace and restore equipment in the Callinan Sports Center and various $360,000 ment Fund ($60,000 parks. annually) ADA Implementation $360,000 ($50,000 annually) Group Picnic Areas Larger areas would feature benches, a grill, sink and serving table and Large: $168,000 would seat 60. The smaller areas would include components of the larger Small: $84,000 area. Bocce Court Two 90 -foot, side -by -side courts with a 6 -foot wide path in between Range them, 6 benches and a 6 -foot perimeter walk around path. The perimeter $96,000 to path cost is $25,000. While not required, it is highly recommended. $121,000 Skate Features Skate features begin at approximately $15,000 and can run up to Range $120,000 depending on the size, amount and variety of features such as $15,000 to grind rails, benches and ramps. $120,000 ADA Transition Plan Plan to identify physical changes required to make programs and facilities $75,000 accessible. Annual Park and $7,200 Wayfinding Signage ($1,000 annually) Grand Total Range $4,634,200 to $5,791,200 I<Ib/e 8 Six Year Cat)ilaI Improve rr,errt '!wI y>ioje'CtS 40 1 C I T Y OF R O F I N E R T P A R K park improvement program Long Term Project List (10 years) Project Description Cost Estimates Sports Center Renovation: The CIP identifies a sports center renovation that includes an indoor $6,000,000 Indoor Swimming Facility swimming facility. The facility concept is for a 75' x 30' recreational lap pool with four shallow lanes. Additional turf field $1,728,000 Year round sports turf 10 $1,080,000 year maintenance and renovation Equipment replacement Replace and restore equipment in the Callinan Sports Center, various $600,000 fund ($60,000 annually) parks and restrooms, where appropriate. Grand Total $9,558,000 Lc,m letm ( ilpilal hnp'ovement PI in projects DESCRIPTION OF PARKS AND PROJECT TYPES These descriptions are intended to assist in shaping system -wide and specific improvements each year. For example, the playground replace- ment program would be allocated to the priority needs outlined in the following description. The Parks and Recreation Commission can also use these guidelines for developing projects each year. Bocce Court Residents are interested in new �f passive recreation features in the park system. Bocce ball is a popular social activity and there are numerous areas within the exist- ing Rohnert Park system that can accommodate the development of a bocce ball court. Sites at Golis and Magnolia parks were identified during a park system tour as having potential to support the addition of a side by side bocce ball court. City -wide Skate Park or Skate Features A city -wide skate park can serve as the center for skateboarding -- -- activity in Rohnert Park and serve the entire community. Skate features offer a skate experi- ence for younger children and are appropriate in neighborhood parks where feasible. Skate features, such as grind rails, benches or modular ramps can be specifically designed for a client. Prefabricated models can also be purchased. Sites at Honeybee and Sunrise were identified as having potential to support skate parks and or skate features. PARKS & RECREATION FACILITIES MASTER PLAN 1 41 chapter four Dog Parks The Rohnert Park system cvrent|ysup' ports basic network of dog parks that make good use of underutilized park areas. Current dog park developments are being built to provide play experiences fordogs nfall size and age, and future dog parks may be separate facilities nrintegrated into overall park design. 4ccmysb| Planning Report Park tours and evo|uationnevea|e signiGcantaccessi ity barriers and A[ violations through out the park system. Ase|f-eva|uatio and transition plan will address barri' removal and provide a strategy for system-wide AD4compliance. [om tion of self-evaluation and 1ransitio plan costs $75'OOO. Annual Accessibility/ AD4 Implementation TheseK+eva|uatiun and transition plan described in the short term project list will identify specific projects that should be budgeted for onan ongoing basis. Potential recom- mended improvementsvviUinc|udepark access and point of travel. Potential 42 1 c/r, OF noxwsnr rAnx child play areas improvements include access /ampy and wood fiber surfacing. Approximately $5O'OOO should bebu6' getedforannua| implementation costs. Year-Round Sports Turf Field Installation Year-round sports turf] fields are quickly becoming astandard park feature that provide increased opportunities for active recreation while requiring less ongoing maintenance. Informal Passive Turf Area Upgrading the Equipment replacement Fund An equipment re- placement fund provide a dedicat funding stream to replace and resto equipment in the Callinan Sports CE ter and various parks. Identified equ ment needs in parks include BBQ ar picnic bench replacement, and tenn court and basketball court resurfacir while the Sports Center will need to replace gym equipment. Group Picnic Area The Rohnert Park system includes numerous small picnic areas that c �'° a innnri- a family -c park improvement program and visitors the opportunity to gather and utilize the Rohnert Park system. The children's play- ground equipment in the Rohnert Park sys- tem is in need of new, state -of -the -art play equipment such as climbing rocks and walls. Playground equipment replace- ment should be prioritized annually by the Parks and Recreation Commission. Honeybee, Eagle, Colegio Vista and Benicia Parks are recornmended for priority replacement. Spray Parks and Splash Pads Separate water fea- tures such as misters, tai fountains and splash pads are individual elements that can add value to parks and existing aquatic/ pool centers. These new amenities are popular among families; providing a quality experience for older adults and young children. Rohnert Park has sev- eral parks and pools ideally suited for spray features or splash areas. PARKS & RECREATION FACILITIES MASTER PLAN 1 43 FULL SERVICE PARKS and recre- ation departments in California typically receive between 9 % - -12% of General Fund expenditures. This allocation provides for resources such as park maintenance, rec- reational programs and services, arts and culture programs, facility operations and city -wide events. In addition, alternative funding sourc- es support parks and recreation op- erations in many ways. According to the 2006 — 2007 Budget, Roh- nert Park allocates 12% of General Fund expenditures to support all park and facility maintenance and operations, as well as recreation. Recreation programs generate revenue to recover costs; grants and donations support projects and programs; dedicated funding sources provide funding for specific items; and capital projects receive funding from new development. Other public service entities such as redevelopment agencies and special districts also support park land development projects. CHAPTER FIVE m g opportunities In Rohnert Park, General Fund municipal support for parks and recreation operations has steadily declined in recent years. Also, a slow down in development has resulted in a decrease of funds for park and facility development. The challenge facing the community today is how best to provide for the preservation of existing parks and facilities. Residents have a strong interest in maintaining a high quality parks and recreation system PARKS & RECREATION FACILITIES MASTER PLAN 1 45 chapter five Rohnert Park residents have indi- cated they are willing to provide ad- ditional support to maintain the high quality of the park and recreation sys- tem. To be successful, the City should team with community leaders and individual residents to develop a plan for funding over the long term. In northern California, many cities have been successful in creating city -wide Lighting and Landscaping Assess- ment Districts or approving ballot measures to fund improvements and renovations. When new development takes off, adding new parks and facilities will be supported by the development project itself. However, there may be a gap between what the develop - ment provides and what is needed by the community. Alternative funding sources are available to close the gap. 46 1 C I T Y OF R O F I N E R T P A R K Grants Grants are provided to tax - exempt nonprofit organizations or local gov- ernment agencies by foundations, corporations, governments, small business and individuals. Most grants are made to fund a specific project and require some level of reporting. The process involves an applicant submitting a proposal to a potential funder, either on the applicant's own initiative or in response to a Request for Proposals from the funder. :general Obligation Bonds These municipal bonds are secured by a state or local government's pledge to use legally available resources, including tax revenues, to repay bond holders. Most gen- eral obligation pledges at the local government level include a pledge to levy a property tax to meet debt service requirements. Revenue Bonds Revenue bonds are a special type of municipal bond distinguished by its guarantee of repayment solely from revenues generated by a specified revenue - generating entity associated with the purpose of the bonds. Impact Fees An impact fee is a one -time charge that private entrepreneurs, often developers, must pay to the local government in order to undertake their projects. In turn, the revenue from the impact fee finances public goods and services associated with the project. Special ,Assessment District These are separate units of govern- ment that manage specific resources within defined boundaries. Districts vary in size, encompassing single cit- ies or several counties. They can be established by local governments or by voter initiative. In California, two - thirds of voter approval is required. As self- financing legal entities they have the ability to raise a predict- able stream of money, such as taxes, user fees or bonds, directly from the people who benefit from the ser- vices— often parks and recreation. Landscape and Lighting Assessment Districts (LLAD) are most often used by cities to dedicate funds towards parks and recreation. Rohnert Park is well positioned to study the forma- tion of a LLAD. Benefit Assessment A benefit assessment district assesses a defined constituency and provides funding opportunities benefits to those residents. Benefits include roads, water, parks and recre- ational facilities. User Fees These individual fees are paid by people for the voluntary use of public services and facilities. Local govern- ments collect the bulk of user fees. Anyone who has visited a state or na- tional park is familiar with park -based user fees. California allows local gov- ernments to establish separate park and recreation "accounts" with user fee revenues. These funds are then used to pay for park maintenance and operations. Tax Increment Financing (TIF) TIF is a tool to use future gains in PARKS & RECREATION FACILITIES MASTER PLAN 1 47 chapter five taxes to finance the current improve- ments that will create those gains. When a public project such as a road, school, or hazardous waste cleanup is carried out, there is an increase in the value of surrounding real estate and often new investment (new or rehabilitated buildings, for example). Parks and Recreation Departments regularly partner with Redevelop- ment Agencies to renovate and re- pair parks, recreation and community facilities. Dedication of Land for Recreation Rohnert Park requires developers to dedicate a portion of their new development to open space or park /recreation space. The City may accept the payment of fees in lieu of dedicating their land. A Sub -Fund under the Sales Tax Fund Funds earmarked specifically for parks and recreation use. Public- Private Partnerships A local park and recreation agency can gain access to new fiscal re- sources to serve the community by collaborating with like- minded orga- nizations. Cooperative opportunities may exist with other public agencies, non - profit community -based organi- zations, and for - profit firms. 48 1 CITY OF ROHNER7 PARK Outsourcing Private service providers may have the opportunity to carry out services more efficiently and could be consid- ered as an alternative service pro- vider at the appropriate time. Establishment of a Non- Profit Organization Community foundations and non profits may raise additional funds and apply for more grant opportuni- ties, and may have more appeal for individual donors. Parks and recre- ation departments are often involved in creating a nonprofit to support youth programs, older adult services, adopt -a -park programs and other community improvements. Communi- ty foundations may also establish and support endowment funds created by individuals to support parks and recreation. Partner with Local Universities Parks and recreation departments are able to accomplish special projects or programs with students and /or classes. STATE FUNDING SOURCES The State of California administers numerous grant programs. The most notable are managed through the California Department of Parks and funding opportunities Recreation. Cities such as Rohnert Park are well positioned for grant programs specific to watersheds, rivers and greenways, youth educa- tion and health. Voter - approved bond measures are sporadic but today are increasing in frequency. Five bond measures passed in the 1970s and 1980s. No bond measures passed in the 1990s. Proposition 12 passed in 2000, followed by Proposition 40 in 2002. In addition to the funds provid- ed based on population (per capita), these bond programs had more than ten different grant programs for projects related to trails, youth, and soccer and baseball to name a few. Other bond programs such as Proposition 84 — Safe Drinking Water Bond Act include grant opportunities for parks and recreation. Rohnert Park received one hundred percent of its designated per capita funds from Propositions 12 and 40 and used the funds to replace the roof of the Callinan Sports and Fitness Center. Competitive grant programs vary in specific purposes and should be monitored annually. These funding sources are ideally suited for development of new parks and facilities and adding updated features to existing parks. When new grant funds become available the Parks and Recreation Commission PARKS & RECREATION FACILITIES MASTER PLAN 1 49 chapter five should recommend that they be al- located tovvandsupgadingexisdng parks. Other Possible State Funding Resources • Historic Presemation/RestoraLion Funds • Parl<s/Recreation/Trai|s/[)pen Spece/GreenspaceFunds • Site Remedia1ionFunds • Revitalization Funds • Site Assessment Funds • Library Funds • Revolving Loan Funds Additional funding sources appropri- ate forparks and recreation include federal grant programs and private foundation grants. Federal grants are available from agencies such as the National Park Service, Health and Human Services and the Department of Housing and Urban Development. Private foundations support park development as well asrecreational programs, and are prominent in northern California. Rohnert Park should research funding opportuni- ties for parks and programs that support environmental stewardship, health, youth engagement and older adult services. 50 1 c/r, OF noxwsxr p^ox a F Dendix a r) I- , � bend-,imarks THE DATA IN THE FOLLOWING benchmarking tables was collected during the fall of 2007 through research of existing park land documentation and through conversations with park and recreation department staff in compa- rable cities. PARKS & RECREATION FACILI TIES M A S TER PLAN 1 51 appendix A Mini Park Rohnert Park PARK ACREAGE Campbell Lodi 3.45 Passive Park Neighborhood Park 116* 1.3 4.5 83.89 Community Park 69.7 58 Regional Park 101 Open space Linear Park Special Use Area 6.1 29 Total Park Acreage 116 EXISTING - - - -- — - --- 81.6 PARK TYPE DEFINITION OR POLICY -- - - - - -- - — -- - - - -- 275.34 Mini Parks Rohnert Park Campbell Lodi X Passive Park X Neighborhood Park X X X Community Park X X X Regional Park X Open space Linear Park Special Use Area X X *Note that the neighborhood, community and mini -parks category includes five acres for Roberts Lake. Revised park acreage totals will be available upon completion of the General Plan Update initiated in 2008. 52 1 CITY OF ROHNERT PARK appendix A SPECIAL PURPOSE FACILITIES Land area (sq mi) 2006 Population 2000 Population Rohnert Park Campbell Lodi Single -Use Sports complex (Up to 4 baseball diamonds) 41,083 42,236 X Multi -Use Sports Complex (Mix of sports fields such as baseball and soccer) Campbell 6.4 37,520 Aquatics Center 36,048 X Lodi Neighborhood Pools X 56,999 51,874 Water Feature Play X Community Center X X Fitness Center X Performing Arts Center X X X Senior Center X X Teen Center Skate Park X X Golf Courses X City Land area (sq mi) 2006 Population 2000 Population 1990 Population Median Income (2005) Rohnert Park 6.4 41,083 42,236 36,236 $57,100 Campbell 6.4 37,520 38,138 36,048 $69,500 Lodi 12.3 62,451 56,999 51,874 $47,300 City Park Maintenance Recreational Services 2007 -2008 Proposed Parks Department Budget Rohnert Park $1,484,183 $2,071,100 $3,555,283 Campbell $2,058,485 $5,960,547 (Public Works, Approx $1 million (Parks and Community Services) recovered by Lighting and Land- scaping Fees) Lodi $2,371,414 $1,420,284 $3,791,698 PARKS & RECREATION FACILITIES MASTER PLAN 1 53 appendix A OTHER COMMUNITIES Folsom PARK NUMBERS Manteca Lathrop Woodland Rohner? Park Mini Park 29 7 1990 Other Notes Neighborhood Park 12 33 4 Population 21 Community Park Total # of Parks 8 49 7 3 40 14 18* 21 Manteca 63,709 49,258 40,773 Operations include overseeing 275 acres of PARK ACREAGE Neighborhood and Community Parks, Tidewater OTHER COMMUNITIES Folsom Manteca Lathrop Woodland Rohnert Park Mini Park 38.33 7.17 erations of the 18 Hole Municipal Golf Course. Neighborhood Park 154.91 150.84 26.3 6,841 116 Community Park 269.96 84.29 32 Center and Skate Park Total Park Acreage I 463.21 235.13 65.47 (excluding golf course) 160* 116 *Woodland does not utilize park definitions. 54 1 c i -r Y OF R 0 H N E R T PAR 1< City 2006 2000 1990 Other Notes Population ' Populations Population Folsom 66,123 51,884 29,802 Manteca 63,709 49,258 40,773 Operations include overseeing 275 acres of Neighborhood and Community Parks, Tidewater Bike Way, Skate Park the Senior Center and op- erations of the 18 Hole Municipal Golf Course. Lathrop 14,924 10,445 6,841 Facilities include Community Center, Senior Center and Skate Park Woodland 51,144 49,151 39,802 Operations include overseeing 160 acres of parks and recreation areas and two swimming pools. Special facilities include a 22 -acre full service historical cemetery (Woodland Cemetery). Rohnert Park 41,083 42,236 36,236 54 1 c i -r Y OF R 0 H N E R T PAR 1< appendix glossary of ter-r -n Active Recreation A structured individual or team activity that requires the use of special facilities, courses, fields, or equipment. Examples of active recreational activities include organized sports such as baseball, football, and soccer; golf, tennis, and skateboarding (in skate parks). ADA Transition Plan The Americans with Disabilities Act (ADA) dictates that a public entity must evaluate its services, programs, policies, and accommo- dations to determine if they are in compliance with the non discrimination regulations of the ADA. Problems or physical barriers that limit accessibility by the disabled must be identified and potential compliance solutions described. The public entity must prepare a transition plan to identify any structural or physical changes required to make programs and facilities accessible. Community Parks Community parks serve the greater community and provide visitors with access to a wider range of recreation opportunities to ac- commodate large group activities, organized events, recreation programs, and major recreation facilities, such as sport facilities. Community parks should be designed to enhance neighborhood and community identity, preserve open space and enhance the quality of life of community residents. Community parks are larger parks, typically 6 -15 acres, but can be as large as 25 acres, and include parking areas to service the multiple amenities. Golf Course Two publicly - owned, 18 hole courses account for a significant portion of Rohnert Park's park land acreage. These courses are managed through a separate concession management contract. Neighborhood Parks Neighborhood parks provide nearby residents with access to basic recreation opportunities. Generally 1 -5 acres in size, neighbor- hood parks are a combination of playground and park designed primarily for spontaneous, non- organized recreation activities or small family gatherings. Neighborhood parks should be designed to enhance neighborhood identity, preserve neighborhood open space, and improve the quality of life of nearby residents. Parks are integrated into neighborhoods with informal green spaces and walking paths. PARKS & RECREATION FACILITIES MASTER PLAN 1 55 appendix B Passive Recreation Recreational activities that do not require dedicated specialized facilities such as sports fields or courts. Examples of passive recre- ational activities include small group visits, reading, wildlife viewing, picnick- ing, bird - watching, fishing, and trail- related activities such as walking, hiking, bicycling, running, Special Use Areas Special use areas are single purpose sites or areas oc- cupied by specialized facilities, such as stand -alone recreation centers, skate parks, swimming pools, or community gardens. School Parks An innovative approach to involving the joint design and development of parks at new school sites to accommodate the community's growing recreational and educational needs. These parks have their own design characters based on the different opportunities for joint use offered at the school sites. Level of Service Level of service (LOS) describes the type, amount and loca- tion of parks, facilities and services that Rohnert Park offers to the community. LOS guidelines help the City determine whether current facilities and services (such as maintenance) are adequate in meeting community needs. Spray Park /Sprayground These facilities are safe and unique play areas where water is sprayed from structures or ground sprays and then drained away before it can accumulate. These playgrounds with water features are sometimes referred to as aquatic playgrounds, splash pads, water play- grounds, or water play areas, and can be placed in parks or aquatic centers. Plaza/ Civic Square Local gathering areas centrally located within neighbor- hoods and communities. Plazas host city -wide functions such as concerts, farmer's markets, or fairs and festivals, and are usually located in downtown districts. Turn -Key Park A park built by development and /or home builders prior to dedicating it to a municipality. The local parks and recreation department receives a fully completed park ready to be used by the public. Skate Park A minimum 12,000 square foot area dedicated to skateboarding usually featuring a bowl and other skate elements. Skate parks can feature dedicated lighting and fencing. Skate Feature Fixed skate features added to neighborhood or community parks like grind rails and benches. Skate features are included in parks in -lieu of play structures for older elementary ages. 56 1 C I T Y OF R C H N E R T PARK appendix c park irnprovernc-mt c-,)pportunifies aerial views of selected parks These aerial views identify potential improvements suggested by MIG based upon MIG's observations from a tour of all parks. The improvements are specific to some parks and represent alternatives for park renovations. Not all suggestions are included in the PROS recommendations. PARKS & RECREATION FACILITIES MASTER PLAN 1 57 COUNCIL COMMUNICATIONS (4/22/08) Distributed With Mii6eliaheolui FROM SUBJECT DATE RECD 1. Paul McIntosh, Chris McKenzie City of Rohnert park Participation in California 3/25108 Communities Statewide Development Authority 2. PG &E Notification of Pacific Gas & Electric ('PG &E) Application 4/7/08 for Recovery of Catastrophic Event Costs (CEMA) in Electric Rates 3. Paola Harris Application for Bicycle Advisory Committee Appointment 4/7/08 4. Ronald 0 Loveridge, Mayor, City of Petition to Establish a League of California Cities 418/08 Riverside; Tom Bates, Mayor, City of University Community Issue Group Berkeley; Jake MacKenzie, Mayor, City of Rohnert Park; Dave Romero, Mayor, City of San Luis Obispo 5. Gary Plass, Chair, Legislative SB 900 (Corbett) Mobilehome Park Conversions 4/11/08 Committee; Jake Mackenzie, President Mayors' and Council Members Assoc. of Sonoma Count C O_ N CD O O A N O O 00 N Oo N V N W N (A O G N W N N O N O (D OD V F 0 Ul A W N O (D CO V O) (n A W N pa K n n 0 n C O_ N CD O O A N O O 00 N Oo N V N W N (A N A N W N N N N O (D OD V O Ul A W N O (D CO V O) (n A W N pa K n n 0 n W Cl) 9'.999 Q d Q 'D N ? N N O 3 O 3 N 3 N m (Q ' m o, .0 `z o• O" Cy c° Q Ol °' N (CA 1 w m w n 0 m m .ON-. 'w �i 3� o X D o o -1 (nu (no 00 �. o N 3 °) 0 n n-0 < m m o n c°u m m m � v m n 0 0 D m D< m m� (D a o c 4 m v+ 'D Z m m O m O O O o c = 0 CD m�0 co p:, ) m W W to v W n — Pv i 3 a s ' o m m p p (AD v 0 £ n v � T o O W O) W W -� O7 O) (n _ V (D A w W W O) 0o O (D A N N a �1 W V O co O V °"i O O (D O CD -N V Q n X Ou (A Ul (n O O OD O V O O O W O O) O N O N O O CD O_ _ _ _ _ _ _ _ _ _ _ _ (n A (n Ut (Ii A A A A A A A (n tit n ;u A A A A A A A A A A A W O W O w A (D A (D AL W G) W (o W O W (D W O W O W w 9D N OD N S N X Vt 0 W 6 W 6 w 6 w 0 w 0 W -- W W W A W O w O Cl) O N w 0 0 ID N N N o '"1 A j j A A A (n (D (D A A A D -� O --� O 0 O O O O O O s O O O -• O --� O O O O 0 O 0 N n O) O O O O O 91-1919 O O O O 0 O 0 Z W V O O O w W O 0 W W m W m O V O) _ -� -+ Ln W N W O) O M A W V O) W W A N M N N V O W O) O) Cn O N W A V m x w x w to W 0 n c v D m o m 0 x m ° m < o o m Z Z Z g m o m o m m m O 0 M FA , N m r p 6N v � O 0 0 0 O O . a s QI W W 3 co m� r 0 G 0 m O o n n 3 o 0 C y£ w 0 r m m m m m m T. T X X W 0 D (0 0_ m v V c a a . a a a a a o 0� 5D !R -o (D N (n o m m v � w w m .�+ N d) m m W r' 0 0 m N cn a, N O G C G > 0 (- s o s Q v v C 3 w v i m m m m m 3 5, cn cn v m m OD m ,< m ° W w w o cv 3 w w 3 0 x 3 - O w 0 0 o m ) w w � O IN O O m 3 O N (D o (� ' '< CD (n N m (A .W v co (O N a a a a a a p 4h. Q) -' O n (� 2 O O D N N N N .< .< .< .< .< .< m (O (D n N O N O m m (n 3 C W o v v� .Z1 CO (n 'v 'v -0 -0 -0 3 m m 3 C7. �, n m 3 c (O v cu v In w 0 m o m o_ OD v (n Q, y Z o 3 3 03 c o- c E c o• c °- c g c � (o (D (o N C 0 (O O D D o c w 3 3 3 O 3 A D O M T i T T (n OD O C D fl (o W m m 53 A " D U A 12 33 3 a s A O) D (D p c. m a -n (- A O o o -n W O O O O £ 0 G` N' w' A w A a c o 43i co CO � 4- !— - O O 0 Q a a-j ��� m (0 m (n N ?• (° 'm W Oo WO u' w w (Aii m O -0 � ;U .0 X (n > j N n. a. :fJ O r c oo W w w V v O v c �' CL 'O "0 a `� s -z O m a m a A m OD O Cn (n Cn N OD O) N d (�/1 OVp N N NO+ m � 1^11 SU �1 co 1D /D m m rn c "° 41 0 (n @ D (� = 3 3 3 m m T o ou (n 0 c co c (u o CL ' D D D '0 v v N > i OD O' co v O 3 A ? n = N@o ( O / 0 A O 0 m — N (r p W (r O L1 V1 N O o a T N D m y O Q a ou N A A 3 01 � o W M Z Z M a N N O O O y o O _ a N a N O n O a O a C = _ N__ a• o 0 0 0 0'0 O3 G 3 3 _ m i_ > J J 3 3 3 3 3 0 � 0 * 9 9 3 3 §• o 3 3 3 3 'S o (o ('a ££ E (D 0 0 c0 OCC � O<< O O � ' C0 < C0C G * C0C <* C0 C `< CO < '< COC C COC << COC G COC G <* * <O< G COC G m O O O m m m m m m N m m m m m 3 << m m m m m m -- v v v v v („ v, („ v v v v 0 v v v v v v< a a o a o N N N N cr W O O £ £ £ £ A a) O O O C) < A �_ <_ rf N w OD N O O 0 0 o N Ut co m 0 0 0 w > D e-f- O N 0 M0 W ,:t�s: z't -,fir) t b "•' �i i : � �.�,�.:i�, 3'+n �} RESOLUTION NO. 2008 -56 Council: X Miscellaneous Communications Agenda: 4122108 X 4/16/08 -TG Copy to: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK PROCLAIMING MAY 11— MAY 17, 2008, as AFFORDABLE HOUSING WEEK WHEREAS, the availability of decent and affordable housing is of vital importance to the health and well being of all of the City of Rohnert Park residents; WHEREAS, affordable housing is good for businesses, people and the quality of life in the City of Rohnert Park; affordable housing plays a key factor in attracting and retaining a quality workforce pool; provides a foundation for people who need assistance to improve their lives and benefits the entire community; WHEREAS, an adequate supply of single and multifamily rental housing is necessary throughout the City in order to meet the needs of all economic segments of the City's population, as well as all demographic segments of the City of Rohnert Park's residents; WHEREAS, the City of Rohnert Park and the Rohnert Park Community Development Commission have made development and preservation of affordable housing important goals to be achieved by decreasing barriers to its construction and rehabilitation; WHEREAS, the Sonoma County Housing Coalition is a broad based coalition of housing interests, including representatives from businesses, unions, faith based organizations, nonprofit/for profit developers, and other concerned citizens who provide education and promote advocacy of affordable housing issues; and WHEREAS, the Sonoma County Housing Coalition, has scheduled open houses at developments, and other special events throughout the week of May 11 -17, 2008. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that the City of Rohnert Park does hereby proclaim May 1 t through May 17, 2008, as Affordable Housing Week. ADOPTED this 8th day of April, 2008. CITY OF ROHNERT PARK M or ATTEST: City Cler BREEZE: AYE SMITH: AYE STAFFORD: AYE VIDAK- MARTINEZ: AYE MACKENZIE: AYE AYES: (5) NOES: (0) ABSENT: (0) ABSTAIN: (0) i i 1 Council: X Miscellaneous _ Communications Agenda: 4122108 X 4/16/08 -TG Copy to: A PROCLAMATION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK Proclaiming the Fourth Friday in April —April 25, 2008 - as CHILDREN'S MEMORIAL DAY In Memory of Children Who have Died by Violence. WHEREAS, throughout America, tragic cases of violence against children are occurring with increasing frequency and senselessness, destroying innocent lives and devastating families; and WHEREAS, Sonoma County has had violent preventable child deaths by guns, knives, automobiles, physical abuse, and suicide; and WHEREAS, the people of the City of Rohnert Park believe in the celebration of life and hope for the future through our children, and we deplore and condemn acts of violence committed upon the children of our communities; and WHEREAS, the Committee to Minimize Occurrences of Violence in Everyday Society (MOVES) and the Sonoma County Human Services Department are committed to raising individual and public consciousness of the need to care for all our children and to honor young lives lost; and WHEREAS, the Sonoma County Regional Parks Foundation is building the Children's Memorial Grove at Spring Lake Park dedicated to the memory of Sonoma County's children who have died from violence. NOW, THEREFORE, be it proclaimed that I, Jake Mackenzie, as Mayor and on behalf of the City Council of the City of Rohnert Park do hereby proclaim the fourth Friday in April as Children's Memorial Day in the City of Rohnert Park. BE IT FURTHER proclaimed that as Mayor, I urge all citizens to increase their participation in efforts to prevent child abuse and child death and to support the Children's Memorial Grove, thereby strengthening the communities in which we live. DULY AND REGULARLY ADOPTED this 22 °d day of April, 2008. CITY OF ROHNERT PARK Mayor Jake Mackenzie I O11i 1t7VVtVfi VVJV I r MINIMIZING OCCURRENCES OF VOLENCE IN EVERYDAY SOCIETY 90 SOUTH E S i REE i , SUITE 200, SANTA ROSA, CALIFORNIA 95404.(707)524-1900 Working to Reduce Violence in the March 31, 2008 Community Through Public Education Mr. Steve Donley, City Manager City of Rohnert Park Board of Directors 6750 Commerce Blvd. Rohnert Park, CA 94928 Stephen Berry, Secretary Dear Mr. Donley: Gig Hitao Enclosed is a draft proclamation for a Children's Memorial Day Toni Novak, Treasurer the 4`'' Friday in Apri 1 (April 25), to acknowledge the young victims of Arnold Rosenfield death by violent means, whether it be parental abuse or gang violence. The County of Sonoma has adopted this Proclamation and flown the Katie Sanchez, vice- President Memorial Flag for several years now. MOVES (Minimizing Greg Spaulding Occurrences of Violence in Everyday Society) and the Human Services Department have been co- sponsors at the County level. The Child Marsha Vas Dupre Welfare League of America, a prestigious child advocacy organization, Jim Wilkinson, President is the originator of this campaign. We are asking your City to participate in this effort with a Proclamation and flag flying. We have a flag which is available to your city. However, we don't have nine flags, so we are asking cities to select a day in the last two weeks of April and we will bring the flag if you decide to fly it. We will coordinate with the various cities so everyone gets a turn. The enclosed Proclamation is a model. Please feel free to add to or change it to meet the concerns of your City. If we know when you are bringing this forward, then our local members will come to your Council meeting. We will check in with your office in a week. My telephone number is 546 -2924. Thank you on behalf of these young victims. CITY OF ROHNERT PARK CONCURRENT MEETING MINUTES FOR: SPECIAL JOINT MEETING City Council Rohnert Park Planning Commission April 8, 2008 Tuesday The Concurrent Meetings of the City of Rohnert Park City Council and the Rohnert Park Planning Commission met this date for a Special Joint Meeting to commence at 5 :00 p.m. at the Rohnert Park City Hall, 6750 Commerce Boulevard, Rohnert Park, with Mayor Mackenzie presiding. REGULAR MEETING Call to Order: Mayor Mackenzie called the Special Joint Meeting to order at 5:06 p.m. Roll Call - City Council: Breeze, Smith, Stafford, Vidak- Martinez, Mackenzie Roll Call — Planning Commission: Adams, Callinan, Kilat, Ahanotu Absent — Planning Commission: Armstrong Staff present for all or part of the Regular Session: City Manager Donley, Assistant City Attorney Atencio, Assistant City Manager Schwarz, Director of Community Development Bendorff, Senior Planner Rich, Community Development Assistant Azevedo, Building Official Bruck, Director of Public Works /City Engineer Jenkins, Deputy City Engineer Barnes, Deputy City Clerk Griffin, and Videographer Beltz. Unscheduled Public Appearance /Comments: Dawna Gallagher spoke about local schools and, in particular, the cultivation of native gardens at Hahn School. 1. GENERAL PLAN UPDATE: Review of the Update to the City's General Plan: Director of Community Development Bendorff reviewed the history of the General Plan Update process, and he introduced the City's consultant, Rajeev Bhatia of Dyett & Bhatia. Mr. Bhatia, accompanied by Laura Machala and Melissa McMahon, DISTRIBUTED AND REVIEWED a PowerPoint presentation and a Rohnert Park General Plan Update Schedule, revised December 5, 2007. Said consultants responded to Council questions and comments. („itT of Y?nhnPrt parlz YfliN Y CpE( iii A. -AANv �iiiauic� Its, yi Z.% 'XVIIl O 2,008 for City CouncillPlanning Commission RECESS: City Council and the Planning Commission recessed for a dinner break at 6:08 p.m. RECONVENE: City Council and the Planning Commission, with all members present except Commissioner Armstrong. reconvened for the Special Joint Meetinu nt 6.12 n m Following Council and Commission discussion, Richard Pope of Sonoma Mountain Village spoke regarding the sustainability model used at Sonoma Mountain Village. Direction: City Council and the Planning Commission directed staff to focus on (1) the jobs /housing balance and (2) inclusion of a sustainability element in specific plans and development agreements. ADJOURNMENT: There being no further business, Mayor Mackenzie adjourned the Joint Special Meeting at 6:58 p.m. *Katy Leonard Certified Shorthand Reporter C.S.R. 11599 *(Minutes :written in absentia) Jake Mackenzie Mayor City of Rohnert Park CITY OF ROHNERT PARK CONCURRENT MEETING MINUTES FOR: City Council Community Development Commission Rohnert Park Financing Authority April 8, 2008 Tuesday The Concurrent Meetings of the City of Rohnert Park for the City Council, the Community Development Commission and the Rohnert Park Financing Authority met this date for a Regular Meeting to commence at 7:00 p.m. at the Rohnert Park City Hall, 6750 Commerce Boulevard, Rohnert Park, with Mayor Mackenzie presiding. REGULAR MEETING Call to Order: Mayor Mackenzie called the Regular Meeting to order at 7:07 p.m. Roll Call: Breeze, Smith, Stafford, Vidak- Martinez, Mackenzie Staff present for all or part of the Regular Meeting: City Manager Donley, Assistant City Attorney Atencio, Assistant City Manager Schwarz, Director of Public Works /City Engineer Jenkins, Senior Engineering Technician Pedroncelli, Director of Public Safety Bullard, Public Safety Lieutenant Amato, Interim Police Commander Frazer, Youth Services Specialist VanderVennet, Deputy City Clerk Griffin, and Videographer Beltz. PLEDGE OF ALLEGIANCE: Katy Beem, Girl Scout and Student, Monte Vista Elementary School, led the Pledge of Allegiance. Mayor Mackenzie PRESENTED Katy with a card and a pen. 1. MAYOR'S PRESENTATION: Mayor's Presentation of a Proclamation Proclaiming April as Child Abuse Prevention Month to Sonoma County Child Abuse Prevention Coordinating Council: Mayor Mackenzie READ AND PRESENTED to Paula Young of the Human Services Commission a proclamation proclaiming April as Child Abuse Prevention Month. Ms. Young shared brief remarks and DISTRIBUTED an informational packet including flyers, publications, stickers, and blue wristbands and pins. 2. SONOMA STATE UNIVERSITY (SSU) STUDENT REPORT: Heather Hanson, University Affairs Coordinator, on behalf of Sonoma State University Associated Students, Inc. (ASI) DISTRIBUTED The Star and provided a brief update on several items, including Sea Wolf Day on 4/5; ASI elections on 4/15 and 4/16; Greek life; the Green Music Center; the University Center; a Sexual Assault Awareness event; and the ASI Senate resolution supporting blood drives on campus. ��: ♦.. ..r n.. 1. _. ....L n.. _.l. r" XT /'�TTnnTA1T nrtr. r, mTwrra nrtt�__�__ i� _r oN ♦ n �nnn lily Ui Rohrie l i a1" <.Vl�ll.. VIVIXE 1� 1 1y1L' 1'.111N"o 1y1111UMN IL Ul of Eiplll O, LUUO for City Council /Community Development Commission/Rohnert Park Financing Authority 3. UNSCHEDULED PUBLIC APPEARANCES /COMMENTS: 1. John Hudson shared comments regarding the sewer rate initiative. 2. Dave Saly requested that staff prepare a utility bill insert reminding, residents of the requirement to remove garbage cans from the street within 24 hours of collection. City Manager Donley stated that such a notice is planned for inclusion with future utility bills. 4. CONSENT CALENDAR: Council Members Breeze, Smith, and Vidak- Martinez, as well as Vice Mayor Stafford, signified removal of the City Council Special Meeting Minutes — March 10, 2008, and the City Council Portion of Regular Concurrent Meetings — March 25, 2008. Council Member Breeze also signified removal of Resolution 2008 -55. 1. Approval of Minutes for: City Council Special Meeting Minutes — March 10, 2008 2. Approval of City Bills /Demands for Payment in the amount of $1,819,081.53 3. Resolutions for Adoption: 2008 -50 Rejecting the Claim of Zachary Bautista [Alleged Police Action] 2008 -51 Declaring Weeds to be a Nuisance and Providing for Weed Abatement Pursuant to Government Code Sections 39560 through 39588; Article 2 — Alternative Procedures for Weed and Rubbish Abatement and Setting Public Hearing 2008 -52 Accepting Improvements for the City Center Town Homes Subdivision (Centreville) From Watt Developers at Cuvee LLC (A-PN143- 051 -070 and 143 -051 -024) 2008 -53 Authorizing Request for Proposals for Water Quality Study 2008 -54 Approving a Five Year Municipal Lease Contract for Network Digital Copiers at All City Facilities 2008 -56 Proclaiming May 11 —May 17, 2008, to Be Affordable Housing Week 4. Accepting resignation of Charles Rowell from the Bicycle Advisory Committee and authorizing the City Clerk to proceed with posting notice of this vacancy as required by law for this two -year term to expire December 31, 2008 (VVM nomination) Upon MOTION by Council Member Smith, seconded by Vice Mayor Stafford, and UNANIMOUSLY APPROVED, reading was waived, and the Consent Calendar, with the exception of the City Council Portion of Regular Concurrent Meetings — March 25, 2008, and Resolution 2008 -55, was ADOPTED. City of Rohnert Park CONCURRENT MEETINGS Minutes (3 of 8) April 8, 2008 ,for City Council /Comnzunity Development Commission /Rohnert Park Financing Authority Items for Consideration: 1. Approval of Minutes for: City Council Portion of Regular Concurrent Meetings — March 25, 2008 Item 6.4, page 5: Council Member Breeze stated that said meeting time is the third Wednesday of every month at 1 p.m. Item 7, page 5: In response to Mr. Hudson's remarks made under "Unscheduled Public Appearances," Council Member Smith read into the record the excerpt of the Press Democrat editorial quoted in the March 25, 2008, minutes as follows: "Currently, a citizens' group is attempting to .qualify a measure for the ballot that would roll back sewer rates. The group is opposed to a series of rate hikes that ended the city's practice of subsidizing wastewater costs through the general fund and that helped pay for Rohnert Park's share of the Geyser's Project. "We have sympathy with ratepayers who've seen their monthly bills increase dramatically over time. In tough economic times, rate increases can be a real hardship. But there are costs involved in meeting the legal environmental. standards imposed by state and federal governments and in upholding the green standards expected in Sonoma County." Item 6.5, page 5: Council Member Vidak- Martinez clarified that the Gold Certificate of Achievement Award was not "for Rohnert Park," but rather from the National League of Cities. Vice Mayor Stafford stated her intention to abstain from voting on the minutes due to her absence from the March 25"' City Council meeting. Upon MOTION by Council Member Vidak- Martinez, seconded by Council Member Breeze, the City Council Portion of Regular Concurrent Meetings — March 25, 2008, were APPROVED 4 -0 -1, AS AMENDED, with Vice Mayor Stafford abstaining. 2008 -55 Approving and Adopting the Memorandum of Agreement with Service Employees International Union (S.E.I.U.) Local 1021 Council Member Breeze stated her intention to vote against this resolution as she has consistently done regarding other recent employment contracts. FOR THE RECORD, Council Member Smith stated that the collective bargaining process was fair and that the agreements reached were necessary for the financial stability of the City. He expressed his disappointment that said vote would not be unanimous. Upon MOTION by Council Member Smith, seconded by Vice Mayor Stafford, and APPROVED 4 -0 -1 with Council Member Breeze dissenting, reading was waived and Resolution 2008 -55 was adopted. city of Pah"nrt 1Parlr CONCITi)73WN r A4FU'r1N4-_C / i _4! Q1 A....t1 Q 'M"Q 1__ 1111111111.) \T Vl Vr t-%P1 Al 0, /W000 for City Council /Conrnrunity Development Commission/Rohnert Park Financing Authority 5. TENTATIVE MAP APPROVAL FOR PROFESSIONAL CENTER DRIVE CONDOMINIUM CONVERSION: Consideration of Approving a Tentative Map for the Professional Center Drive Condominium Conversion Located at 150 and 170 Professional Center Drive (Planning File No. P12007 -028) (To be deferred to April 22, 2008) 1. Staff Report: Mayor Mackenzie noted staff's recommendation that said item be DEFERRED to the City Council meeting of April 22. 2. Public Hearing: DEFERRED TO APRIL 22. 3. Resolution for Adoption: 2008 -_ Approving a Tentative Map (Lands of Professional Center LLC, et al.) Located at 150 and 170 Professional Center Drive; Assessor Parcel Number 143 - 021 -061 (Planning File No. P12007 -028) DEFERRED TO APRIL 22. 6. ALCOHOL BAN IN CITY PARKS: Consideration of Amending Chapters 9.34 and 9.62 of the Rohnert Park Municipal Code to Prohibit Alcohol Consumption in City Parks Without a Permit and Establishing an Alcohol Permit Program in City Parks: 1. Staff Report: Public Safety Lieutenant Amato reviewed the contents of the Staff Report, and he responded to Council questions and comments, 2. Public Comments: Gabe Gomez spoke in support of the ordinance. 3. Ordinance for Introduction: Waive Further Reading and Introduce Ordinance by Reading Title: No. 796 Amending Sections 9.34.010 and 9.34.020 of Chapter 9.34, Alcoholic Beverages, and Adding Subsection 9.62.010.V to Chapter 9.62, Public Parks and Recreation Facilities, of the Rohnert Park Municipal Code A MOTION was made by Council Member Vidak- Martinez, seconded by Council Member Smith, to introduce Ordinance No. 796. Under discussion, Council Member Breeze stated her intention to vote against said ordinance. She noted that while she supports providing the Department of Public Safety with the tools necessary to address graffiti- and alcohol- related issues, she does believe that the community as a whole should be punished for the inappropriate behavior of a few. Following further discussion, reading was waived, and said ordinance, APPROVED 4 -0 -1 with Council Member Breeze dissenting, was INTRODUCED BY ROLL CALL VOTE. City of Rohnert Park CONCURRENT MEETINGS Minutes (5 of 8) April 8, 2008 for City Council / Community Development Coin mission/Rohnert Park Financing Authority 4. Resolution for Adoption: 2008 -57 Approving Alcohol Permits for City Parks A MOTION was made by Council Member Vidak- Martinez, seconded by Vice Mayor Stafford, to introduce Ordinance No. 796. Following discussion, reading was waived, and said resolution, UNANIMOUSLY APPROVED, was ADOPTED. 7. ROHNERT PARK GEOGRAPHIC INFORMATION SYSTEM (GIS): Update regarding the City's Geographic Inforination System (GIS) and Demonstration of the GIS Website: 1. Staff Report: Senior Engineering Technician Pedroncelli reviewed the contents of a PowerPoint presentation and an interactive live demonstration, and staff responded to Council questions and comments. 2. Public Comments: None. 3. Council discussion: Council Members and staff provided brief comments. 8. COUNCIL COMMITTEE AND /OR OTHER REPORTS: 1. Sonoma County Agricultural Preservation and Open Space District Advisory Committee meeting, 3/27: Council Member Smith provided a brief report. 2. League of California Cities Environmental Quality Policy Committee meeting, 4/2: Mayor Mackenzie provided a brief report. 3. Special Joint Meeting of the Parks and Recreation Commission and the Parks, Recreation and Open Space Committee, 4/2: Vice Mayor Stafford provided a brief report. 4. General Plan Update Steering Committee meeting, 4/3: Mayor Mackenzie and Council Member Vidak- Martinez provided a brief report. 5. Other informational reports, if any: Councilmember Smith: Association of California Water Agencies 2008 Legislative Symposium, 3/26. He also noted attendance at the following events: (1) Mayors' and Couneilmembers' Association of Sonoma County Legislative Committee, 4/4, with an agenda SUBMITTED thereto; (2) a tour of Memorial Hospital /visit to Jewish Free Clinic. Council Member Breeze noted attendance at a Ribbon - Cutting for Chiropractic Community, and a meeting with Pamela Granger of the American Lung Association and Kerry Andrade of the Department of Health Services. Council CONCURRED TO AGENDIZE consideration of a proposed smoking ordinance on a future Council agenda. City of RnhnPrt Park C0NC1TVV VNT 1iliT1W1WTINf_C i�n..:t�$ !� of Q1 A °i Q fnOQ -Nri■ V 20 for City Council /Community Development Commission /Rohnert Park Financing Authority Council Member Vidak- Martinez: North Bay Water Association Conference: The Power of Water, 4/4. She also noted attendance at a Climate Conference Steering Committee meeting, as well as her intention to volunteer at the Relay for Life in June, 2008. Vice -Mayor Stafford: Local Government Commission CEQA and Climate Change Workshop, 3/20. She also noted attendance at a meeting with Pamela Granger of the American Lung Association and Kerry Andrade of the Department of Health Services. She SUBMITTED an informational packet to staff regarding said meeting. Mayor Mackenzie: Greenbelt Alliance Board of Directors meeting, 3/31; North Bay Water Association Conference: The Power of Water, 4/4. 9. COMMUNICATIONS: Council Member Smith called attention to the POWER Water Conservation Scorecard. Council Member VidakMartinez called attention to the letter from Yoshiyuki Kinoshita, Mayor of Hashimoto City, Sister City to Rohnert Park. 10. MATTERS FROM /FOR COUNCIL: 1. Calendar of Events: Document provided to Council in agenda packet. 2. City Council Agenda Forecast: Document provided to Council in agenda packet. 3. Other informational items, if any: a. Memo from the Association of Bay Area Governments (ABAG): Council Member Vidak- Martinez called attention an ABAG memo regarding an application for cities to become green businesses. b. Letter of support: At the suggestion of Council Member Vidak- Martinez, Council CONCURRED to direct staff to send a letter of support for current legislation that would allow volunteers to work on public projects. 11. CITY MANAGER'S /CITY ATTORNEY'S REPORTS: 1. SB 343 Brown Act Amendments: Deputy City Clerk Griffin provided a brief update regarding said item. 2. Sonoma County City Managers' Association Update: City Manager Donley provided a brief oral update 3. Other informational items, if any: None. 12. PUBLIC COMMENTS: None. City of Rohnert Park CONCURRENT MEETINGS Minutes (7 of 8) April 8, 2008 for City Council/Conimunity Development Commission /Rohnert Park Financing Authority ADJOURNMENT: Mayor Mackenzie adjourned the City Council meeting at 8:44 p.m. to consecutively and separately convene the meetings of the Community Development Commission and the Rohnert Park Financing Authority. MINUTES FOR THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Tuesday, April 8, 2008 Call to Order: 8:44 p.m. Roll Call: Breeze, Smith, Stafford, Vidak- Martinez, Mackenzie Also present: Executive Director Donley, Assistant Executive Director Schwarz, Assistant General Counsel Atencio, Director of Public Works /City Engineer Jenkins, Deputy Secretary Griffin, and Videographer Beltz Unscheduled public appearances: None. 1. CDC CONSENT CALENDAR: 1. Approval of Meeting Minutes for: CDC Portion of Regular Concurrent Meetings — March 25, 2008 2. Approval of CDC Bills /Demands for Payment in the amount of $50,036.86 A MOTION was made by Commissioner Vidak- Martinez, seconded by Vice Chair Stafford, to approve the Consent Calendar. After the motion, reading was waived, and the CDC Consent Calendar, as outlined in the agenda, was UNANIMOUSLY APPROVED. 2. ADJOURNMENT: There being no further business, Chairperson Mackenzie adjourned the CDC meeting at 8:45 p.m. wit f of Rohnea i Par i1 1r..01 \TC IJRREl \T T 1v1EE 11114"13 1V111111teJ n r n� to 01 01 Aprii 8 2008 for City Council /Community Development Commission / Rohnert Park Financing Authority MINUTES FOR THE ROHNERT PARK FINANCING AUTHORITY Tuesday, April 8, 2008 Call to Order: 8:45 p.m. Roll Call: Breeze, Smith, Stafford, Vidak- Martinez, Mackenzie Also present: Executive Director Donley, Assistant Executive Director Schwarz, Assistant General Counsel Atencio, Director of Public Works /City Engineer Jenkins, Deputy Secretary Griffin, and Videographer Beltz Unscheduled public appearances: None. 1. RPFA CONSENT CALENDAR: Approval of Minutes for: RPFA Portion of Regular Concurrent Meetings — March 25, 2008 Upon MOTION by Member Vidak- Martinez, seconded by Vice Chair Stafford, the RPFA Consent Calendar, as outlined in the agenda, was UNANIMOUSLY APPROVED. 2. ADJOURNMENT: There being no further business, Chairperson Mackenzie adjourned the meeting of the RPFA at 8:46 p.m. *Katy Leonard Certified Shorthand Reporter C.S.R. 11599 *(Minutes written in absentia) Jake Mackenzie Mayor City of Rohnert Park CITY OF RONNERT PARK BILLS FOR APPROVAL April 22, 2008 177032 - 177412 Dated April 3 -16, 2008 Council: X Miscellaneous _ Communications Agenda: 4122108 X 4/16/08 -TG Copy to: $3,807,874.86 TOTAL $3,807,874.86 RESOLUTION NO. 2008-58 Council: X Miscellaneous Communications Agenda: 4 /22108 X 4 116 /08 -TG Copy to: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE NAMING OF THE PUBLIC SAFETY 1ST FLOOR CONFERENCE ROOM THE "ROBERT E. DENNETT CONFERENCE ROOM" WHEREAS, Robert E. (Bob) Dennett retired from his position as Director of Public Safety after an honorable career which spanned over 24 years; and WHEREAS, Bob was well known for his integrity, compassion, and fellowship; and WHEREAS, during his time as Director of Public Safety, Bob was instrumental in helping to pioneer and develop a unique Public Safety system which is still in place today; and WHERAS, he is still affectionately known as "The Skipper" to those who worked with him; and WHEREAS, his efforts during his tenure were with the thought in mind that all employees are valued and deserve respect and recognition; and WHEREAS, his vision was a "guiding light" in the construction of a contemporary Public Safety Facility which was dedicated in 9993; and WHEREAS, based upon these proven qualities and his commitment to the Department of Public Safety, its employees and the community, recognition is warranted and proudly recommended. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the "Robert E. Dennett Conference Room" in the Department of Public Safety be hereby approved and authorized by this governing body. DULY AND REGULARY ADOPTED this 22nd day of April, 2008. CITY OF ROHNERT PARK Mayor Jake Mackenzie ATTEST City Clerk Judy Hauff Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2 "d & 4th Tuesdays of each month: • Resolutions (other than standard fonnats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email to review for "approvals as to form" DUE no later than NOON Two (2) Tuesdays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only} RESO. NO. 2008 -59 Council: X Miscellaneous Communications Agenda: 4122108 X 4/16108 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: April 22, 2008 Department: Various Submitted By: Angie Smith, Purchasing Agent Submittal Date: April 1, 2008 Agenda Title: Janitorial Maintenance For Various City Facilities Requested Council Action: Adopt Resolution Awarding Contract for Janitorial Maintenance for Various City Facilities Summary: The City went out to bid on Janitorial Maintenance for various City Facilities and the bids were opened on April 3, 2008. Eight (8) bids were received. Contractor Name Monthly Total ABM Janitorial Township Building Maintenance Universal Building Maintenance Redwood Building Maintenance Service Master Building Maintenance Building Care Systems Affordable Building Maintenance Trust One Building Maintenance $9,560.00 $9,762.45 $10,662.00 $12,539.37 $13,326.00 $16,200.49 $25,318.93 $31,464.00 After staff review it was determined that the best companies, Universal Building Services and ABM bidders at various City facilities. option for the City is to split the bid between two Janitorial. These two companies' were the lowest The bid proposal allows the City to award said contract on a per item basis or as a whole. Awarding the contract to the lowest bidder's on a per item basis will save the City $1,409.00 per month versus awarding as a whole. Universal Building Services will maintain the Sports Center and City Hall. ABM Janitorial will maintain the City Hall Annex, Senior Center, Ladybug Recreation Building, Burton Recreation Building, Corporation Yard, Community Center, Public Safety and the Animal Shelter. The new contract will begin June 1, 2008 to May 31, 2010 with the possibility of two (2) one year extensions. The new contract will be saving the City $38,000.00 per year from what is currently being paid. Therefore, it is staff's recommendation to Award the Contract for Janitorial Maintenance for Various City Facilities to Universal Building Services of Richmond, CA for $2,047.00 per month and to ABM Janitorial Services of Santa Rosa, CA for $6,104.42 per month for a total monthly cost of $8,151.42 per month. Enclosures: Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: Consent Item () Regular Time -(^j Approval ( ) Public Hearing Required ( ) Not Recommended O Submitted with Comment O Policy Determination by o c' O City Comments: City Manager's Signature: Date: tI- S:05 -b RESOLUTION NO. 2008-59 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AWARDING THE CONTRACT FOR JANITORIAL MAINTENANCE FOR VARIOUS CITY FACILITIES WHEREAS, proposals were solicited by the City Council for Janitorial Maintenance for Various City Facilities; and WHEREAS, eight (8) proposals were received by the City Manager and reviewed with the City Council. NOW, THEREFORE, BE JT RESOLVED, that the Council of the City of Rohnert Park hereby awards the contract for Janitorial Maintenance for Various City Facilities to the two lowest most responsible bidders, compatibility and other factors considered, to wit: Contractor Name Monthly Total Universal Building Services $2,047.00 Richmond, California ABM Janitorial $6,104.42 Santa Rosa, CA BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute documents pertaining same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 22nd day of April 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4`h Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) RESO. NO. 2008-60 Council: X Miscellaneous Communications Agenda: 4122108 X 4/16/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: April 22, 2008 Department: Engineering Submitted By: Darrin Jenkins, Director of Public Works /City Engineer (Name & Title) Submittal Date: April 7, 2008 Agenda (subject only) Title: Agreement with Robinson Oil Corporation for Groundwater Discharge Sewer Rate for the Rotten Robbie Service Station located at 201 Southwest Boulevard Requested Council Action: Authorize and Approve Agreement for Groundwater Discharge Sewer Rate Summary: RM Associates (RMA) on behalf of Robinson Oil Corporation submitted the attached letter regarding the Rotten Robbie Service Station located at 201 Southwest Boulevard. In the letter, RMA represents that the subject site is undergoing remediation to recover gasoline constituents from the subsurface soil and groundwater. The site has a permit from Santa Rosa Subregional System for discharge of industrial waste. RMA represents that the waste discharge is cleaned groundwater that meets state drinking water standards with respect to petroleum chemicals. RMA is requesting relief from Rohnert Park's industrial sewer rate which is currently $13.80 per 1,000 gallons. Rohnert Park Municipal Code part 13.42.040.6.0 regarding sewer rates provides as follows: "The city council may enter into written agreements for rates other than those listed when special conditions or circumstances make the listed rates inapplicable." Staff evaluated RMA's request and determined that in this case the facts represented special conditions and that the city council should consider a reduced rate because the water is very low strength wastewater. Attached is a proposed agreement whereby the city and Robinson Oil Corporation would agree to a reduced rate for groundwater discharges to the sewer system. The City of Santa Rosa does have a groundwater discharge rate. The rates in the attached proposed agreement are based on Santa Rosa's rates with an allowance added because Rohnert Park pumps all its wastewater to Santa Rosa's treatment plant, while most of Santa Rosa's wastewater flows by gravity. The agreement also includes a provision whereby Robinson will upgrade their existing flow meter to one that the city can read remotely rather than the current manual meter. This will save staff time and provide more consistent billing information. Enclosures: Resolution, RMA Letter, Agreement for Groundwater Discharge Sewer Rate CI'T'Y ATTORNEY'S ORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY M NAC-Eu'e uFErnMMENMI TION: 3Un r ite, m. + i > � 0 - ,gu1,a.r T,, (" Approval O Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: ,y City Manager's Signature: Date: �C (Revise 6165t7) JH:TG- S:05 -b RESOLUTION NO. 2008 -60 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING AN AGREEMENT WITH ROBINSON OIL CORPORATION FOR GROUNDWATER DISCHARGE SEWER RATE FOR THE ROTTEN ROBBIE SERVICE STATION LOCATED AT 201 SOUTHWEST BOULEVARD WHEREAS, Robinson Oil Corporation ( "Robinson ") owns the Rotten Robbie Service Station, located at 201 Southwest Boulevard in Rohnert Park, California ( "Service Station "); WHEREAS, since 1996 the Service Station has been undergoing active remediation to recover gasoline constituents from the subsurface soil and groundwater; WHEREAS, since 2001 groundwater at the site has been discharged into City's municipal sewerage system; WHEREAS, Robinson has an industrial sewer permit for said discharge from Santa Rosa's Subregional Sewer Systems; WHEREAS, the groundwater discharge at the site meets drinking water quality standards with respect to petroleum chemicals; WHEREAS, City does not have an adopted groundwater discharge sewer service charge; WHEREAS, section 13.42.035.0 of the Rohnert Park Municipal Code states that the City Council "may enter into written agreements for rates other than those listed when special conditions or circumstances make the listed rates inapplicable;" and WHEREAS, discharge of clean groundwater represents a special condition. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve an agreement by and between Robinson Oil Corporation, a corporation, and the City of Rohnert Park, a municipal corporation, for a special groundwater discharge sewer rate for the Rotten Robbie Service Station located at 201 Southwest Boulevard. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute this agreement in substantially similar form to the attached agreement for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 22nd day of April, 2008. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor RMAssociates Environmental Consultants February 25, 2008 Mr. Darrin Jenkins City Engineer Department of Public Works/Engineering Division City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, California, 94928 Reference: Rotten Robbie Service Station Located at 201 Southwest Boulevard Subject: Rates for Disposal of Wastewater Dear Mr. Jenkins: This letter is prepared by RM Associates (RMA) on behalf of Robinson Oil Corporation, the owner and operator of the referenced facility. Since April 1996, the referenced site has been undergoing active remediation to recover gasoline constituents from the subsurface soil and groundwater. The remediation process initially involved the extraction and treatment of both soil vapor and groundwater. In November 2003, the soil vapor extraction was suspended as a result of a persistently high water table in the area that kept the zone of fuel impacted soil continuously submerged. Until July 2001, extracted groundwater, treated through three 1,500 lb. canisters of granular activated carbon, was discharged to the storm sewer under an NPDES permit administered by the North Coast Regional Water Quality Control Board (Regional Board). At that time (July 2001) the Regional Board had imposed laboratory analysis and fee requirements that made discharge of the treated groundwater into the storm sewer both expensive and impractical. The decision to terminate the NPDES permit and the discharge into the sanitary sewer was based in part on the sewer usage rate of $6.06 per 1,000 gallons quoted by the Santa Rosa Subregional Wastewater Management System. Groundwater discharge to the sanitary sewer at the site began in October 2001 d has continued to the present. Until recently, apparently as a result of lower than anticipated rate of groundwater production, we had not noticed the sewer discharge costs to have been prohibitively excessive. Not receiving and handling the invoices from the City of Rohnert Park, RMA had assumed that the sewer discharge rate had remained in the $6.00 per 1000 gallon range. Office: 209 -295 -6218 Fax: 209-295-3974 16401 Meadow Vista Drive, Suite 102 - Pioneer CA 95666 E -Mail: RMichelson@volcano.net During the past three months, however, groundwater production at the site has increased for a variety of reasons, including the high seasonal water table elevation, the renewed production from one extraction well that had been out of service, and the restoration of maximum production from two other wells. As a result of the unusually high total billing, elated February 15 MOR T hPrnmP aumn, that tb,, .iicrharnA r�i+A ,, 17 ..1.�.- A U, +t,^ 0+ +.. , r r>, i _..� n....i_ I —.. .. _, _ �_,,.,.____, ,,... ,.s.d .,__..y wsa..s: sv s '_e inv an - ..aiau�eJu v.Y L12%, --ILy V1 1i1J111iG1i raii1, averaged $13.80 per 1,000 gallons. At this rate, the sewer discharge fees would be the largest annual cost item associated with the remediation project. The remediation activity at the site is unlike other commercial or industrial usage. Its purpose, mandated by the Sonoma County Department of Health Services and the Regional Board, is solely for environmental restoration. With respect to petroleum chemicals, the treated groundwater that is discharged into the sewer has never failed to meet drinking water standards. The remediation at the site has been the most difficult of any fuel site with which we have been associated. During the late 1980s, the water table at the site subsided seasonally to a depth of more than 45 feet below ground surface. Since that time, the groundwater elevation has shown a relatively steady increase, particularly the elevation during the dry season, so that over the past five years, the groundwater table fell to a depth of more than 20 feet only one time, and below 15 feet twice. This means that petroleum impacted soil remains trapped below the water table with the only means of recovery is its dissolution into the groundwater with the subsequent extraction and treatment of the groundwater. This has been an extremely slow and inefficient process. RMA has recently proposed to the Sonoma County Department of Health Services, consideration of in -situ processes that might enhance the subsurface biodegradation of the fuel constituents and accelerate the remediation. The extraction and treatment of impacted groundwater will remain an essential component to the remediation process. As a result of the long duration and complexity of the remediation process at this site, controlling expenditures is increasingly more critical to eventually achieving the mandated remediation objectives. Because the remediation project has no commercial benefit, and is in fact beneficial to the City of Rohnert Park, RMA, on behalf for Robinson Oil Corporation, is requesting your consideration of a reduction of sewer discharge fees, at least to the amount originally quoted and charged by the City of Santa Rosa. We understand from the Santa Rosa Subregional Wastewater Management System staff, that the City of Santa Rosa has negotiated a different class of discharge rates for remediation projects such as this. We would welcome the opportunity to meet with you to discuss any questions you might have regarding this project and our request. Thank you for your consideration. Sincerely, Ronald W. Michelson, RG Project Manager/Principal Geologist Page 2 of 2 AGREEMENT FOR GROUNDWATER DISCHARGE SEWER RATE This Agreement is made and entered into on this date, April 22, 2008 by and bet-,veen the City of Rohnert Park, hereinafter referred to as "City," and Robinson Oil Corporation, hereinafter referred to as "Robinson." WHEREAS, Robinson owns the Rotten Robbie Service Station, located at 201 Southwest Boulevard in Rolmert Park, California ( "Service Station "); WHEREAS, since 1996 the Service Station has been undergoing active remediation to recover gasoline constituents from the subsurface soil and groundwater; WHEREAS, since 2001 groundwater at the site has been discharged into City's municipal sewerage system; WHEREAS, Robinson has an industrial sewer permit for said discharge from Santa Rosa's Subregional Sewer Systems; WHEREAS, the groundwater discharge at the site meets drinking water quality standards with respect to petroleum chemicals; WHEREAS, City does not have an',adopted groundwater discharge sewer service charge: WHEREAS, Robinson is currently charged City's industrial sewer service charge of $13.80 per 1,000 gallons; WHEREAS, section 13.42.035.0 of the Rohnert Park Municipal Code states that the City Council "may enter into written agreements for rates other than those listed when special conditions or circumstances make the listed rates inapplicable;" and WHEREAS, discharge of clean groundwater represents a special condition. NOW, THEREFORE, for the considerations set forth herein, City and Robinson mutually agree as follows: 1. SPECIAL GROUNDWATER DISCHARGE RATE. During the term of this Agreement and subject to Sections 7 and 8 below, discharges of groundwater at the Service Station site shall be charged the Special Groundwater Discharge Rate as set forth below. A. For bills created after the effective date of this Agreement until January 1, 2009, the Special Groundwater Discharge Rate shall be $6.31 per 1,000 gallons. B. - For bills created after January 1, 2009, and until January 1, 2010 the Special Groundwater Discharge Rate shall be $6.83 per 1,000 gallons. 10851350 80078/0012 2. PROCESSING COSTS. To reimburse City for the cost of preparation, review, and execution of this Agreement, Robinson shall make a one -time payment of $2,000 within 10 days of the effective date of the Agreement. 3. CITY STANDARD METER. Within 60 days of the effertive. mate rir the Agreement, Robinson will install an appropriately sized City standard Badger RecordaIl disc meter with 5 foot Iead and PIT 50W -2 Itron ERT on the discharge system at Service Station, 4. TERM. The term of this Agreement shall be from the date of its execution until the effective date of any ordinance adopted by the City Council that sets forth a sewer service charge or rate for groundwater discharges to the sewer system. Upon the effective date of such an ordinance, this Agreement shall terminate and Robinson shall pay the groundwater sewer service charge or rate as set forth in the ordinance. 5. NOTICES. All notices shall be made in writing and may be given by personal delivery or by mail. Notices sent by mail should be addressed as follows: TO CITY: City Engineer CITY OF ROHNERT PARK P.O. Box 1489 ROHNERT PARK, CA 94927 TO ROBINSON: Robinson Oil Corporation Rotten Robbie #41 4250 Williams Road San Jose, CA 95129 and when so addressed, shall be deemed give,—, upon d��,osit in ill United States mail, postage prepaid. In all other instances, notices, bills and payments shall be deemed given at the time of actual delivery_ Changes may be made in the names and addresses of the person to whom notices, bills and payments are to be given by giving notice pursuant to this Paragraph. 6. NO WAIVER OF CITY'S RIGHTS. Nothing in this agreement shall be construed to diminish the full force and effect of all relevant City ordinances, codes, resolutions, policies and regulations. 7. ADJUSTMENT OF SPECIAL GROUNDWATER DISCHARGE RATE. After January 1, 2010, City shall have the absolute and sole right to unilaterally adjust the Special Groundwater Discharge Rate provided that the adjusted rate is less than the then current Industrial rate as adopted by ordinance by the City Council. S. CITY`S RIGHT TO TERMINATE/SUSPEND AGREEMENT. After January 1, 2010, City shall have the right to terminate this Agreement with or without cause. Such termination shall have immediate effect. 9. NOT A PERMIT. This Agreement is not a permit to discharge to the sewer system. 1085135v1 8007810012 10. ASSIGNMENT. The Agreement shall not be assigned by Robinson in whole or in part, without the written consent of City. 11, MERGER. This Agreement shall constitute the entire agreement between the parties and shall supersede any previous agreements, whether verbal or written, concerning the same subject matter. No modification of this Agreement shall be effective unless and until evidence by a writing is signed by both parties. 12. THIRD PARTY BENEFICIARIES. Nothing contained in this Agreement shall be construed to create and the parties do not intend to create any rights in third parties. 13. INDEMNIFICATION. To the full extent permitted by law, Robinson shall . indemnify, hold harmless, release and defend City; its officers, employees and agents from and against any and all actions, claims, demands; damages, disability, losses, expenses including attorney's fees and other defense costs and liabilities of any nature that may be asserted by any person or entity including Robinson, in whole or in part, arising out of Robinson's activities hereunder, including the activities of other persons employed or utilized by Robinson in the performance of this Agreement, excepting liabilities due to the sole negligence or willful misconduct of City. This indemnification obligation shall continue to bind the parties after termination/completion of this Agreement_ 14. ATTORNEY FEES, APPLICABLE LAW AND FORUM. In the event either party brings an action or proceeding for damages arising out of the other's performance under this Agreement or to establish the right or remedy of either party, the prevailing party shall be entitled to attorney fees and costs, whether or not such action or proceeding is prosecuted to judgment. This Agreement shall be construed and interpreted according to California law, and any action to enforce the terms of this Agreement or for the breach thereof shall be brought and tried in the County of Sonoma. 15. COMPLIANCE WITH LAW. Robinson shall comply with all applicable federal, state and local laws, rules and regulations affecting Robinson and its work hereunder. Robinson represents and warrants to City that Robinson has and will maintain at its sole cost and expense at all times during the duration of this Agreement all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Robinson to remediate the Service Station site. IC. INTERPRETATION. Notwithstanding the fact that one or more provisions of this Agreement may have been drafted by one of the parties to this Agreement, such provisions shall be interpreted as though they were a product of a joint drafting effort and no provisions shall be interpreted against a party on the ground that said party was solely or primarily responsible for drafting the language to be interpreted. 17. EXECUTION. This Agreement may be executed in several counterparts, each of which shall constitute one and the same instrument and shall become binding upon the parties when at least one copy hereof shall have been signed by both parties hereto. In approving this Agreement, it shall not be necessary to produce or account for more than one such counterpart. 18. AUTHORITY. Each individual executing this Agreement on behalf of one of the 3 1085135v1 80078/0012 parties represents that lie or she is duly authorized to sign and deliver the Agreement on behalf of such party and that this Agreement is binding on such party in accordance with its terms. IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF ROHNERT PARK: ROBINSON: Name: (Date) Name: Thonnas t,. Rob:'nSovi (Date) Title: Title: t�resiciar►l Per Resolution No. adopted By: / by the City Council+on Name: (Date) Title: ATTEST: City Cleric APPROVED AS TO FORM: City Attorney 4 10851350 90078/0012 Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4°i Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) RESO. NO. 2008-61 Council: X Miscellaneous Communications Agenda: 4122108 X 4/16108 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: April 22, 2008 Department: Public Works /Engineering Submitted By: Richard. F. Pedroncelli, Senior Engineering Technician (Name & Title) Submittal Date: April 10, 2008 Agenda (subject Only) Title: Authorize exchange of deeds for realignment of Creek Path easements on Redwood Creek Apartments site, 500 — 600 Rohnert Park Expressway, (APN 143- 391 -083) Requested Council Action: adopt resolution Summary: Spanos Corporation initially requested the City to reconfigure the Hinebaugh Creek Path easement because a portion of the easement unnecessarily encumbered their property, which is occupied by mature redwood trees. The creek path was constructed in a manner to avoid the redwood trees and therefore does not require the full width of the original easement. The title to the property has since been transferred to Columbia Redwood Creek, LLC, a Delaware limited liability company. Staff has reviewed the Quitclaim and Easement Deeds and recommends approval. Enclosures: Resolution w /Quitclaim and Easement Deed CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: onsent Item ( ) Regular Time ( ) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: A" City Manager's Signature: Date: / �O (Revised 01 507) JH:' G S:OS -b RESOLUTION NO. 2008 -61 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK SUMMARILY VACATING CREEK PATH EASEMENT, APPROVING AND AUTHORIZING EXCHANGE OF DEEDS FOR REALIGNMENT OF CREEK PATH EASEMENT, REDWOOD CREEK APARTMENTS SITE, 500 -600 ROHNERT PARK EXPRESSWAY, (APN 143 -391 -083) WHEREAS, the California, Streets and Highways Code, Division 9, Part 3, Chapter 4 (the Code) governs summary vacations of public service easements; and WHEREAS, the portion of the Hinebaugh Creek Path easement located on 500 -600 Rohnert Park Expressway is being relocated, pursuant to section 8333 (c) of the Code, as described on the attached Quitclaim and Easement Deeds. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby vacate the portion of the Hinebaugh Creek Path Easement described on the attached Quitclaim Deed. BE IT FURTHER RESOLVED that from and after the date the resolution is.recorded, the portion of the creek path easement vacated no longer constitutes a public service easement. BE IT FURTHER RESOLVED that the Mayor is hereby authorized and directed to execute the Quitclaim Deed and the City Manager is authorized and directed to execute the Easement Deed Certificate of Acceptance pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 22nd day of April, 2008. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor RECORDING REQUESTED BY: First American Title Insurance Company AND WHEN RECORDED MAIL TO: City of Rohnert Park Engineering /Public Works Department 6750 Commerce Boulevard Rohnert Park, CA 94928 EASEMENT DEED RECORDED FOR BENEFIT OF CITY OF ROHNERT PARK. NO FEE PURSUANT TO GOVERNMENT CODE SECTION 6103. We, Columbia Redwood Creek, LLC, a Delaware limited liability company, grant to The City of Rohnert Park, a municipal corporation, A Non - Exclusive Bicycle and Pedestrian Easement with right of immediate entry and continued possession for the construction, improvement, maintenance and repairs, operation an replacement as described on Exhibit A and Exhibit `A' - 1 attached hereto and made a part hereof, situated in the City of Rohnert Park, County of Sonoma, State of California. Executed as of the 14th day of March 2008. Columbia Redwood Creek, LLC, a Delaware limited liability company By: Windsor Columbia Realty Fund LLC, a Delaware limited liability company, its sole managing member By: Windsor Advisers VI LLC, a Delaware limited liability company, its managing membe r� Name: Timot y ankle Title: Vice President Assessor's Parcel Numbers: 143- 391 -083 RA\Redwood Creek\Bike Path Easement\Replacement Easement COMMONWEALTH OF MASSACHUSETTS ) ss: COUNTY OF SUFFOLK ) T BAroUy v,+: F., tl + +11 :n nth a l h a I- _ *t_ _ nnno r- -r- - .i- - s lnvavvJ' LL1L11y Ul"L V11 11113 1-: Gay 01 1vlalwl 111 Ulu yeas 2-wo, UGiuie the subscriber, a Notary Public in and for said Commonwealth, personally appeared Timothy J. Hinkle, Vice President of WINDSOR ADVISERS VI LLC, a limited liability company organized and existing under the laws of Delaware, managing member of Windsor Columbia Realty Fund LLC, sole managing member of Columbia Redwood Creek, LLC, to me known and known by me to be the party executing the foregoing instrument for and on behalf of WINDSOR ADVISERS VI LLC, and he acknowledged said instrument by him executed, to be his free act and deed in his capacity as aforesaid and the free act and deed of WINDSOR ADVISERS VI LLC. In testimony whereof I have affixed my official se�.I, this 14th day of March, A.D. 2008. .i Public (Notarial Seal)) Date of Expiration: a JANET L. RICHARDS Notary Public Commonwealth of Massachusetts UI) My Commission Expires September 8, 2011 R:\ \Redwood Creek \Bike Path Easement \Replacement Easement EXHIBIT A LEGAL DESCRIPTION OF THE PEDESTRIAN AND BICYCLE PATH EASEMENT ACROSS THE LANDS OF THE SPANOS CORPORATION A VARIABLE WIDTH EASEMENT LOCATED IN THE CITY OF ROHNERT PARK, COUNTY OF SONOMA, STATE OF CALIFORNIA, BEING A PORTION OF THE LANDS OF COLUMBIA REDWOOD CREEK, LLC, A DELAWARE CORPORATION, AS DESCRIBED BY DEED FILED JUNE 28, 2006 UNDER DOCUMENT NO. 2006-80661, SONOMA COUNTY RECORDS, AND BEING A PORTION OF LOT `1' AS SHOWN ON THAT CERTAIN MAP TITLED " ROHNERT PARK PARCEL MAP NO. 38" RECORDED IN BOOK 253 OF MAPS AT PAGE 34, SONOMA COUNTY RECORDS. MORE PARTICULARLY DESCRIBED AS FOLLOWS: BEGINNING AT THE NORTHEAST CORNER OF SAID LANDS OF COLUMBIA REDWOOD CREEK, LLC, BEING THE NORTHEAST CORNER OF SAID LOT `l', ALSO LYING ON THE WESTERLY LINE OF LABATH AVENUE, THENCE SOUTH 00 007'53" EAST, 2.50 FEET ALONG SAID WESTERLY LINE OF LABATH AVENUE; THENCE LEAVING SAID WESTERLY LINE OF LA 3ATH AVENUE SOUTH 89053'15" WEST, 569.39 FEET TO THE BEGINNING OF A CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 545.00 FEET; THENCE WESTERLY 207.10 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 21046'22" TO THE BEGINNING OF A COMPOUND CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 250.00 FEET; THENCE WESTERLY 13.47 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 03005'10" TO THE BEGINNING OF A REVERSE CURVE CONCAVE TO THE SOUTHWEST HAVING A RADIUS OF 1,000.00 FEET; THENCE WESTERLY 12.25 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 00 042'07" TO THE BEGINNING OF A REVERSE CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 551.43 FEET; THENCE WESTERLY 232.53 FEET ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 24 009'40" TO THE WESTERLY LINE OF SAID LOT `1', THENCE ALONG SAID WESTERLY LINE NORTH 35 025'40" EAST, 1.54 FEET TO THE NORTHWEST CORNER OF SAID LOT `1', SAID CORNER BEING THE BEGINNING OF A NON - TANGENT CURVE CONCAVE TO THE NORTHEAST HAVING A RADIUS OF 549.93 FEET, TO WHICH POINT A RADIAL LINE BEARS NORTH 48 °14'28" EAST; THENCE SOUTHEASTERLY AND EASTERLY ALONG THE NORTHERLY LINE OF SAID LANDS 464.10 FEET Page 1 of 2 ALONG SAID CURVE THROUGH A CENTRAL ANGLE OF 48 °21'13 "; THENCE CONTINUING ALONG SAID NORTHERLY LINE NORTH 89-53'15" EAST, 569.39 FEET TO THE POINT OF BEGINNING. CONTAINING 2,297 SQUARE FEET, MORE OR LESS BRAD FOULK, PLS 7071 Expires: 12 -31 -2008 gip. No. 7071 C�O � V� NOW N 4 Q) LL. Q, 7a 0 z p J C) ^� V-V 3NnHOL VM LQ QQ to AAV I 2W H LL V 9 V -1 to N Lu LAj j J, - z Z �---------- Q) N -C4 (6 Ld Pc SR --K CL Q. -to to W 45 -jz �D C,) (3 uj w -K M Q13 C4 Q- QQ-: "CK 48 Q P) 'Z) uj LO d lK tu z Q- W w ro ww w oo W 0 Z R -()) 0 Q- i� z w zi 0 00 w -i -i z w Z Ir LL 00 oon Ir w wre) < LLJ w C) W (.5 d < z (,)3.1 con 1141 WO:OD 0 .0 �o I U cr w cr- 00 Oo zwt r- -u z LLOO) 03') I < 53 ►LS �7- LQ 'u. U-00) 0 te) 0 �D Z z D V) a off) Z C30p) 0 0 ZLLI't 4(rv- 4) �D z � - Lai zw'* < 0 -1 Z -'d :50- Q 0 u (L) CC, (Oc -Lcc-)j -J<Z —0- W m 0 0 aR Z L- u 2 '.K N� Lai- tr) 41 (81 z 0 z 0 U) 0 0 C, > 5 p Y- z (� -i 0 V) No Ll:j w P3 rzs�3 . 0 "t 0 Lai LAj LL- -r j Q: F- W L4j -'d W 2 � to N V bw vii 8-6 wivn 0 A Mn Mn Hx vn (,r L -o o1vn -uw) .3 0133Hs o -o 3Nn wtvm = q� UNE �- MAC .f ... = I a. Es� ^ oo q I �N� 2 NiNN 6 o r m i O O J m p'T i oti LCJ - 0� 1 N O Q4pn W Q 4(n p TWO J -� n `� Q hO� � Nom U Z 111 M1 � W -j c� WIr 00 aim 1 �UO U 1 OOM N3M J J J OO1t Zwv- } W U W N •) W mQ w W °p W w U Y wwwn �UOI a N Z wW �d C9 �iQ WQ _j �Q h h I J v o (-�W C9 �Q 4 L'-OW OOM �W $� 2 zW 3 a�J R �3� Z�� W� 3 h c "� W W Z ( W 3 �o"p �I rt N JQa 0] Q 2 Vy W '� =O WWW� F- j z Q O I p U �UO OO W W o w z O tLO) O3M Q O z O vi OF) O I ZO W Z O V) O !- Q1x J Z Z Z �--i O I O lV I �~ ti a Ma Z Lo - Lil �W �W Lco � Jv Z a °° - - -- Y m Q: I W o �Q ) Q vimQ h a 0. z A — " Wzz aW z�aa h I Wpm �; Q w O D qu W �M LO In SVI 00 c U W to -j C, m��ll � �VZ � V q w w. W �11Q xmm �u.'3Q O LA- k m A ZO W RW aOZ � w ay, R O(6 N S W � a CERTIFICATE OF ACCEPTANCE This is to certify the interest in real property conveyed herein is hereby accepted by order of the Council of the City of Rohnert Park pursuant to Council Resolution/Ordinance No. Dated .2008 and grantee consents to recordation thereof by its duly authorized officer. CITY OF ROHNERT PARK a Municipal Corporation By: , Stephen R. Donley, City Manager Dated: RA\Redwood Creek\Bike Path Easement\Replacement Easement RECORDING REQUESTED BY: First American Title Insurance Company AND WHEN RECORDED MAIL TO: City of Rohnert Park Engineering /Public Works Department 6750 Commerce Boulevard Rohnert Park, CA 94928 QUITCLAIM DEED WHEREAS, The Spanos Corporation, a California corporation ( "Spanos "), granted to The City of Rohnert Park, a municipal corporation (the "City "), that certain Easement Deed dated March 14, 2004, recorded on November 12, 2004 in the Official Records of Sonoma County as Instrument Number 2004171680 for the construction, improvement, maintenance and repairs, operation and replacement of a non - exclusive bicycle and pedestrian easement (the "Easement ") over that certain property owned by Spanos located at 600 Rohnert Park Expressway West, Rohnert Park, Sonoma County, CA known as Redwood Creek Apartments ( "Property "). A copy of the Easement is attached hereto as Exhibit A. WHEREAS, Columbia Redwood Creek, LLC, a Delaware limited liability company ( "Redwood "), is the successor in title of the Property to Spanos under that certain Deed recorded in the Official Records of Sonoma County as instrument 2006080661. WHEREAS, the physical placement of the bicycle and pedestrian path as described in the Easement was redirected due to a protected species of tree and does not lie fully within the easement area. WHEREAS, the City has agreed to quitclaim and terminate the Easement and Redwood has agreed to grant a new easement. NOW THEREFORE, the City, acting through its duly authorized officer, for and in valuable consideration, receipt of which is hereby acknowledged, hereby remises, releases and forever quitclaims the Easement located on the Property to Redwood and extinguishes all conditions and covenants contained therein. WAgendas - City Council \Agenda - Items\2008 \04 -22 -08 \Creek Path Quitclaim_Deed.doc 1 [Redwood Creek] IN WITNESS WHEREOF, the City has duly executed this instrument as of the date hereinafter written. DATED: April , 2008 The City. CITY OF ROHNERT PARK, a municipal corporation By: Jake Mackenzie, Mayor State of California County of On before me, (insert name and title of the officer) personally appeared who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his /her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct. WITNESS my hand and official seal. Signature (Seal) M\Agendas - City Council\Agenda - Items\2008 \04 -22 -08 \Creek Path Quitclaim_Deed.doc 2 [Redwood Creek] EXHIBIT A Easement RE7 -AVED WPfEN RECORDED RETURN TO: NOV 2 9 2W4 CITY OF ROHNERT PARK ENGINEERING/PUBLIC WORKS DEFJM. OF I WWRT PAM4 City of Rohnert Park 6750 Commerce Boulevard Rohnert Park, CA 94928 b, . r� - WA" GOVT AGENCY It/12/2004 12:4E DEED P.ECORDING FEE: 0.00 PAID EASEMENT DEED P'EM 20it141 1680 OFFICIAL RECOk05 OF SONDMA COUNTY EEYE T. LEIJIS r RECORDED FOR BENEFIT OF CITY OF ROHNERT PARK. NO FEE PURSUANT TO GOVERNMENT CODE SECTION 6103. WE, THE SPANOS CORPORATION GRANT(S) TO THE CITY OF ROHNERT PARK, A MUNICIPAL CORPORATION A NON - EXCLUSIVE BICYCLE AND PEDESTRIAN EASEMENT with a right of immediate entry and continued possession for the construction, improvement, maintenance and repairs, operation and replacement as described on EXHIBIT "A" ATTACHED. Situated in the City of Rohnert Park, County of Sonoma, State of California. A.P.N. 143-391-002 & 004 Date 1 ,RCH ( 2004 STATE OF CALIFORNIA COUNTY OF 30LANO By: 6h P-11 orporation By: The Spanos Corporation On MARQfl 1, x1004- , before me, SPAV 3EIFRIFP , personally appeared rETER KOSSICK personally known to me (or proved to me on the basis of satisfactory evidence) to be the person(s) whose name(s) is /are subscribed to the within instrument and acknowledged to me that he /she /they executed the same in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument. CatwnMNOn �► I4ti9901 WITNESS my h d an off cial eal. 0.MVCWM.EXPWnJ0n2, Signature ► (SEAL) W: \OFFICE\Easement\0l \068\Bike Path Ol.wpd M:\Agendas - City Council\Agenda - Items\2008 \04 -22 -08 \Creek Path Quitclaim_Deed.doe 3 [Redwood Creek] CERTIFICATE OF ACCEPTANCE This is to certify the interest in real property conveyed herein is hereby accepted by order of the City Council of the City of Rohnert Park pursuant to City Council Resolution/Ordinane ,—No. 2004 -288 dated October 26, 2004 and grantee consents to recordation thereof by its duly authorized officer. CITY OF ROHNERT PARK a Municipal Corporation WAgendas - City CounciMgenda - Items\2008 \04 -22 -08 \Creek Path Quitclaim_Deed.doc 4 [Redwood Creek] EHBAECHTEL HUDIS INC. CONSULTING CIVIL ENGINEERS AND PLANNERS EXHIBIT "A" LEGAL DESCRIPTION PREPARED FEBRUARY 20, 2004 PARCELI A 5 -foot easement for pedestrian and bicycle path purposes, and the right to maintain and repair same, located in the City of Rohnert Park, County of Sonoma, State of California, being a portion of the lands of The Spanos Corporation, a California Corporation, as deed being recorded in Document Number 2003 018562, Sonoma County Records, and being the northerly five feet of said lands of The Spanos Corporation and being a portion of Parcel 1 as shown on that certain map titled " Rohnert Park Parcel Map No. 38" recorded in Book 253 of Maps at Page 34, Sonoma County Records. More particularly described as follows: Beginning at the northeast corner of said Lot 1, thence South 0° 07'53" East, 5.00 feet along the westerly right -of- way of Labath Avenue; thence leaving said right -of -way South 89° 53'15" West, 569.39 feet to a tangent curve to the right having an internal angle of 48° 14' 11 " and a radius of 554.93 feet to the westerly boundary of said Lot 1; thence North 35° 25'40" East, 5.13 feet to a point on the southerly boundary of Hinebaugh Creek. Said point being on a curve having a radius point which bears North 48° 14'28" East, a distance of 549.93 feet; thence easterly along said curve having an internal angle of 48° 21' 13" and a length of 464.10 feet; thence North 89° 53' 15" East, 569.39 feet to the Point of Beginning. Containing 5,175 Sq. Ft. Legal Description Prepared by Baechtel Hudis Inc. By , 2/20/04 Gordon Baechtel, R.C.E. 20160 Date My license expires 09/30/05. �OQROFESS /pNgl OCN SAFC Fy Cr Z No. C 20160 A * Exp_ 09/30/05 Jj• CIVIL �P gTFOf CA0 W: \OFFICE\Easement \01 \068\Bike Path 01.w-pd EXHIBIT "A" - Pagel of 1 2360 PROFESSIONAL DRIVE, SANTA ROSA, CA 95403 -3021 TEL. (707) 542 -8795 FAX. (707) 542 -6147 WAgendas - City Council\Agenda - Items\2008 \04 -22 -08 \Creek Path Quitclaim_Deed.doc 5 [Redwood Creek] N $ § � ¥ B §� R \ « / + \ : � � V) �u / R/2 m P f ,@/ G : : LIJ F'« �3d LLJ- m °° <vy E °/J a. )m E / z / / �\/ 2 JR/ «IS N $ § � ; B §� r \ _ + \ : � .A .� YJ BmR 6VWI § � All )) % \c-i� »@ \(�} _ + : � / / P I } az � \) 2 .7 § J 00 a� 2q§ \ �§ �\ H\ � U/ W� �/ ��\- a� ®- wmgmm— +c w o ƒa . [Redwood Creek] Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) RESO. NO. 2008 -62 Council: X Miscellaneous Communications Agenda: 4122108 X 4/16/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: April 22, 2008 Department: Public Works/Engineering Submitted By: Darrin Jenkins PE, City Engineer /Public Works Director (Name & Title) Submittal Date: April 7, 2008 Agenda (subject only) Title: Amendment No. 1 to Task Order No. 2007 -03 with Winzler and Kelly Engineers for Construction Management of the Eastside Trunk Sewer Phase I, Project No. 2004 -05 Requested Council Action: Approve Amendment No. 1 to Task Order No. 2007 -03 Summary: The City is constructing the Eastside Trunk Sewer — Phase 1, Project No. 2004 -05. To complete the project, Task Order No. 2007 -03 with Winzler & Kelly Engineers for construction engineering, environmental services and construction management was authorized by Council through Resolution No. 2007 -107. As described in the attached letter from Winzler and Kelly, the pace of the project has proceeded differently than what was originally assumed nearly one year ago, resulting in additional ongoing construction management and inspection during the project and an extension of the duration of construction management and inspection. The resulting estimated cost is $762,331 representing 7.4% of the current construction project cost. Typically construction management and inspection costs are 5 to 10% of construction project costs. The attached resolution approves Amendment No. 1 to Task Order No. 2007 -03 for additional construction engineering, environmental services, and construction management for the project. Enclosures: Resolution, Amendment No. 1 to Task Order 2007 -03, Attachment A Scope of Work & Attachment B Fee Schedule CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: —() Consent Item ( ) Regular Time Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination b cil ( ) City Comments: City Manager's Signature: Date: Zlllela (Revised 150 ) J G- S:05 -b RESOLUTION NO. 2008-62 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AND APPROVING AMENDMENT NO. I TO TASK ORDER NO. 2007 -03 WITH WINZLER & KELLY ENGINEERS FOR CONSTRUCTION MANAGEMENT OF THE EASTSIDE TRUNK SEWER PHASE I, PROJECT #2004 -05 WHEREAS, the City is constructing the Eastside Trunk Sewer Phase I; WHEREAS, on June 26, 2007, the City Council approved Resolution No. 2007- 107 authorizing Task Order No. 2007 -03 with Winzler & Kelly Engineers for engineering, environmental, and construction management services during construction of the Eastside Trunk Sewer Phase I; and WHEREAS, changes in the pace of the construction project have resulted in additional construction management and inspection service needs. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve Amendment No. 1 to Task Order No. 2007 -03 by and between Winzler and Kelly Engineers, a corporation, and the City of Rohnert Park, a municipal corporation, for additional engineering, environmental, and construction support services for a total project amount not to exceed $762,331. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute this amendment in substantially similar form to the attached amendment for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this 22 "d day of April, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk AMENDMENT NO. 1 to TASK ORDER NO. 2007-03 CITY OF ROHNERT PARK AND WINZLER & KELLY CONSULTING ENGINEERS AUTHORIZATION OF SUPPLEMENTAL CONSTRUCTION MANAGEMENT SERVICES FOR EASTSIDE TRUNK SEWER — PHASE 1 CITY PROJECT NO. 2004-05 SECTION 1— PURPOSE The purpose of this Task Order is to authorize and direct Winzler & Kelly to proceed with the work specified in Section 2 below in accordance with the provisions of the MASTER AGREEMENT between the City of Rohnert Park ( "City ") and Winzler & Kelly ( "Consultant ") dated July 25, 2006. SECTION 2 — SCOPE OF WORK The items authorized by this Task Order are presented in Attachment "A" — Scope of Services. SECTION 3 — COMPENSATION AND PAYMENT Compensation shall be as provided in the AGREEMENT between the parties hereto referenced in SECTION I above. The total cost for services as set forth in SECTION 2 shall be actual costs (time and materials) based on Consultants' standard labor charges in accordance with the provisions of the MASTER AGREEMENT and as shown in Attachment "B" for an amount not -to- exceed $299,458. The total not -to- exceed amount for Task Order No. 2007 -03 shall be $762,331. SECTION 4 — TIME OF PERFORMANCE The work described in SECTION 2 shall be completed during Fiscal Year 2008/09, or as extended by the City Manager. SECTION 5 — ITEMS AND CONDITIONS All items and conditions contained in the MASTER AGREEMENT for professional services between City and Consultant are incorporated by reference. Approved this 22nd day of April 2008. CITY OF ROHNERT PARK WINZLER & KELLY ENGINEERS Stephen R. Donley, City Manager (Date) Theodore B. "ton, Managing Principal (Date) Per Resolution No. 2008- adopted by the Rohnert Park City Council on April 22, 2008. ATTACHMENT A" ��� WINZLER�KELLY " Ref. Projcct No. 0205607010 -32010 March 12, 2008 Darrin Jenkins City Engineer City of Rolulert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 Re: Construction Management Eastside Trunk Sewer Dear Mr. Jenkins: We have been discussing an amendment to our Construction Management contract for the last couple of month's because our actual monthly contract "burn rate" has exceeded our original estimate. The cost increase is primarily related to a very slow start -up of construction, an increase in RFI's and submittals, increased inspection, increased office engineering related to change order and claims management, and an increase in field time due to the addition of multiple construction crews. The following paragraphs detail the differences between the initial scope of work and assumed labor burn rate, the actual burn rate, provides a description of these activities, including why the expenditure was necessary, and estimates the projected cost to complete. Attached is a copy of the initial scope of work fee estimate sheet, a summary detailing the breakdown of costs expended, and the proposed estimate to complete. First is a brief overview of the differences between the initial scope of work assumptions and the actual amount of work that has been (or will be) expended: • Construction period was from July 17, 2007 to May 1, 2008. The current schedule from North Bay Construction (NBC) shows the time period going through July 2008, an extension of at least 3 months. • Construction Manager working' /4 time. The Construction Manager has been working 1/3 time on the project, which is necessary to cover all meetings, field visits, RFI's, change orders, claims and additional staff on the project. • Project Engineer working 3/4 time. The Project Engineer is actually working full time and a project administrator is assisting in compiling, logging, and distributing submittals; meeting minutes, and correspondence. Additional, assistance was required to review the submittals from other in -house engineers. • Construction Inspector working full time. During the period when NBC was working a day and night crew we staffed the project with an additional inspector. The construction, 0 495 Tesconi Circle, Santa Rosa, CA 95401 -4696 0 tel 707.523.1010 fax 707.527.8679 wv%w.i%,and- k.coni W W INZLER &LKELLY Mr. Darrin Jenkins March 12, 2008 Page 2 inspector also has worked overtime on the project that was not accounted for in the initial scope of work. • Assumed 60 submittals, 20 Request for Information's (RFIs), and 5 change orders. Currently we are at 150 submittals, 28 RFIs, 63 potential change orders, and 3 claims. The average monthly burn rate was anticipated to be approximately $33,000 per month with a high around $56,500. The actual average monthly burn rate is $52,600 per month with a high of $91,900. For the completion of the project, we anticipate that the same level of effort will be required, and have included spreadsheets detailing these costs. We anticipate project costs to be as follows through the end of the project: • March and April: $76,682 per month; two fiill time inspectors due to two mainline crews, plus the interior welding inspection, overtime, pant -time administrative assistance, full - time Project Engineer, and 1/3 time Construction Manager. The amount of onsite inspection may be high depending upon operations by NBC. • May and June: $52,052 per month; one full-time inspector, part-time administrative assistance, full -time Project Engineer, and 1/3 -time Construction Manager. • July: $66,098; '/2 of the month for one full -time inspector, part -time administrative assistance, full -time Project Engineer, and 1/3 -time Construction Manager, plus project close out. The project close out was estimated in the original contract and the costs are updated due to increased wage rates. • August: we have not included any additional time beyond the completion date of the contract for claim resolution. The amount spent on the contract through the end of February is $438,765.59, and the estimated cost to complete from February through mid -July 2008 is $323,566 for a total contract amount would be $762,331. We hope the information is adequately described and itemized for you to analyze the data, and would like to meet with you to discuss. Sincerely, WINZLER & KELLY Jim Winter, PE Construction Manager Attaclunents ATTACHMENT "B" ?�''�' U' JIT'.TZLERcS7_KELLY" FEE SCHEDULE - CENTRAL CALIFORNIA (Effective March 2008) Hourly Rates C) Principal $ 180 -250 Senior Project Engineer 130 -250 Project Engineer 100 -170 Staff Engineer 90 -145 Senior Project Scientist 120 -190 Project Scientist 95 -135 Staff Scientist 70 -105 Senior Planner 120 -190 Staff Planner 90 -120 3- Person Survey Crew 255 -315 2- Person Survey Crew 170 -230 1- Person Survey Crew 85 -145 Construction Manager 120 -180 Construction Inspector 85 -115 Technician 75 -145 Designer 100 -145 CADD 80 -135 Project Administrator 70 -105 Word Processor & Clerical Support 45 -100 Employee time will be billed in accordance with the fees listed above. These rates are subject to change on a semi - annual basis. For other than professional employees, time spent over 8 hours per day, time spent on swing shifts, and time spent on Saturdays will be charged at 1.5 times the hourly billing rate. Work on Sundays will be charged at 2.0 times the hourly billing rate and holiday work will be charged at 2.5 times the hourly billing rate. All field personnel charges are portal to portal. Professional employees will not be charged out at premium charge rates for overtime work. Expenses and other similar project related costs are billed out at cost plus 15 %. The cost of using equipment and specialized supplies is billed on the basis of employee hours dedicated to projects. Our rates are: A Office consumables $6.00 1hr B. Environmental Department, Survey and Inspector consumables $12.50/hr C. Environmental, Construction and Land Surveying equipment Various at market Payment for work and expenses is due and payable upon receipt of our invoice. Amounts unpaid thirty (30) days after the issue date of our invoice shall be assessed a service charge of one and one half (1.5) percent per month. 0 These rates do not apply to forensic - related services, or to work for which Prevailing Wage obligations exist. It is the responsibility of the client to notify Winzier & Kelly in writing it Prevailing Wage obligations are applicable, in which case the fees will be adjusted proportionate to the increase in labor cost. Central CA Pee Schedule March 2008 Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2„ d & 4`r Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUI: no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 { This section for City Clerk Use Only) ITEM NO. 5 ORD. NO. 796 (FOR ADOPTION) Council. X Miscellaneous Communications Agenda: 4122108 X 4/16/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: April 22, 2008 Department: Public Safety Submitted By: Vince Amato, Public Safety Lieutenant David Frazer, Interim Police Commander Submittal Date: April l 5, 2008 Agenda Title: ALCOHOL BAN IN CITY PARKS Requested Council Action: Adoption of an Ordinance Amending Sections 9.34.010 and 9.34.020 of Chapter 9.34, Alcoholic Beverages, and Adding Subsection 9.62.010.V to Section 9.62.010 of Chapter 9.62, Public Parks and Recreation Facilities, of the Rohnert Park Municipal Code Summary: On April 8, 2008, the City Council considered Ordinance No. 796, which prohibits alcohol consumption in City parks except by permit. The Council; by a 4 -1 vote (Council Member Breeze dissenting), introduced Ordinance No. 796. The Department of Public Safety requests that the Council waive further reading and adopt Ordinance No. 796. Enclosures: Ordinance No. 796 CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. _ CITY MANAGER'S RECOMMENDATION: ( ) Consent Item ( ) Regular Time Approval O Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council .G( )City Comments: / v SCity Manager's Signature: Date: (Revised 507 )H!IG- S:OS -b ORDINANCE NO. 796 AN ORDINANCE OF THE CITY OF ROHNERT PARK AMENDING SECTIONS 9.34.010 AND 9.34.020 OF CHAPTER 9.34, ALCOHOLIC BEVERAGES, AND ADDING SUBSECTION 9.62.010.V TO CHAPTER 9.62, PUBLIC PARKS AND RECREATION FACILITIES, OF THE ROHNERT PARK MUNICIPAL CODE BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, CALIFORNIA: SECTION 1: Section 9.34.010 of the Rohnert Park Municipal Code is hereby amended to read as follows: "9.34.010 Definitions "Alcoholic beverage" includes alcohol, spirits, liquor, wine, beer, and every liquid or solid containing alcohol, spirits, wine, or beer, and which contains one -half of one percent or more of alcohol by volume and which is capable of human consumption either alone, when diluted, mixed, or combined with other substances. "Special Event" shall mean any event or gathering that serves to educate, inform or entertain the public." SECTION 2: Section 9.34.020 of the Rohnert Park Municipal Code is hereby amended to read as follows: "9.34.020 Alcoholic beverages; drinking and possession prohibited in certain locations. No person shall drink or have in his or her possession an open container of any alcoholic beverage: A. On any public street, sidewalk, or other public way or parking lot owned by the city of Rohnert Park; B. On private property which is intended for public use and open to the public view without first having secured the express permission of the owner, the owner's agent, or the person in lawful possession of the property; C. On the posted premises of, including the posted parking lot immediately adjacent to, any retail package off -sale alcoholic beverage licensee licensed pursuant to Division 9 (commencing with Section 23000) of the Business and Professions Code of California, or on any public sidewalk immediately adjacent to the licensed and posted premises. Visible notices shall be posted on the premises of each retail package off -sale alcoholic beverage licensee and on the parking lot and the public sidewalk immediately adjacent to the licensed premises indicating that the provisions of this subsection are applicable; or D. In any public park, parkway, playground, recreation center, recreation area, or any parking lot adjacent to any of the foregoing recreation facilities owned, leased or under the control of the City of Rohnert Park, unless such person has obtained a permit for possession and /or consumption of alcoholic beverages for a special from C 11VS32 SSS ieLlr V Jliil i eYe1 iiLUil "Al "SS' ,VS iii ail Ji,S3LL. SECTION 3: Subsection 9.62.010.V of Chapter 9.62 of the Rohnert Park Municipal Code is hereby added to read as follows: "V. To have, possess; carry, sell or consume any alcoholic beverage as defined in section 9.34.010, unless such person has obtained a permit for possession and /or consumption of alcoholic beverages for a special event as defined in Section 9.34.010, from the Director of Public Safety or his/her designee." SECTION 4. Severability. If any provision of this ordinance, or the application thereof to any person or circumstances, is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction or preempted by state legislation, such decision or legislation shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause or phrase hereof not declared invalid or unconstitutional without regard to any such decision or preemptive legislation. SECTION 5. Effective Date and Publication. This ordinance shall be in full force and effect 30 days after the second reading. Pursuant to California Government Code Section 36933, before the expiration of fifteen (15) days after its passage, this ordinance, or a summary thereof, shall be published at least once in a newspaper of general circulation, published and circulated in the City of Rohnert Park, along with the names of the members of the City Council voting for and against its passage. This ordinance was introduced on the 81h day of April, 2008 and DULY AND REGULARLY ADOPTED this day of , 2008 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk APPROVED AS TO FORM: Ps;% C' y Attorney CITY OF ROHNERT PARK Mayor Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 40' Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) RESO. NO. 2008-63 Council: X Miscellaneous Communications Agenda: 4122108 X 4/16/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: April 22, 2008 Department: Public Safety Submitted By: George Brannen, CSO Fire Division Submittal Date: April 14, 2008 Agenda Title: Weed Abatement Protest Hearing Requested Council Action: Staff recommends Council to take the following actions: • Conduct the required protest hearing; • Adopt the resolution finding no defensible protests and ordering the abatement of the noticed lots or properties; Summary: On April 8, 2008 the City Council adopted Resolution 2008 -51 declaring weeds to be seasonal and recurrent nuisance, and directing the weeds to be abated from the properties identified or the City would effect abatement through the use of a contractor. The citywide inspection for lots and properties in violation of the Weed Abatement Standards was completed March 20, 2008. Attached is a complete list of lots that were found to be in violation. At this time many of those lots have cleared their violations. As per State Government Code and City Council Resolution 2008 -51 written notices to Abate were mailed to the listed property owners on April 14, 2008. In addition to the letters each listed property owner or their representative was also notified by phone. Also as required by resolution, a notice was published in the Community Voice on Friday, April 11, 2008, and again on Friday, April 18, 2008 regarding the Weed Abatement Protest Hearing scheduled for April 22, 2008. Inspections for compliance of the properties noted in violation are scheduled to begin May 1, 2008, with abatements intended to begin May 15, 2008. Enclosures: Resolution Weed Abatement List for 2008 Public Hearing Notice CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to farm by the City Attorney.._ CITY MANAGER'S RECOMMENDATION: ( ) Consent Item ( ) Regular Time \ J . 1 p, r3 '�` "' "� F UL)JJ'- Hcaj ilg Acquired ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: l City Manager's Signature: Date: (Revised 0 507) JH. G- S:05 -b RESOLUTION NO. 2008 -63 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ORDERING THE CITY MANAGER TO ABATE NUISANCES EXISTING WITHIN THE CITY OF ROHNERT PARK WHEREAS, it is the determination of the City Council that certain weeds are growing upon the streets and sidewalks and upon and in front of private property within the City of Rohnert Park which, if not abated, constitute a fire and health menace and are otherwise noxious and dangerous, and that such weeds constitute a public nuisance; WHEREAS, such weeds are more particularly defined and described in Section 8.08.010 of the Rohnert Park Municipal Code; WHEREAS, on the April 8, 2008, the City Council of the City of Rohnert Park declared such weeds to be a public nuisance and authorized the City Manager to mail a copy of a Notice to Destroy Weeds to the owners of such properties in accordance with Section 8.08.040 of the Rohnert Park Municipal Code; WHEREAS, the Notice to Destroy Weeds, dated April 14, 2008, was mailed to property owners, per Assessor Parcel Numbers listed on Exhibit A attached to this resolution and incorporated herein, stating that inspections for compliance of the properties noted in violation are scheduled to begin May 1, 2008, and, if not in compliance, the City is authorized to abate the weeds and assess the costs of such abatement upon the lots and lands from which such nuisance was abated and that such abatement is intended to begin on May 15, 2008. In addition to mailing said notices, each listed property owner or their representative was also notified by phone; and WHEREAS, the required duly noticed and published public hearing was held before the City Council on April 22, 2008, in order for said property owners to state their objections and protests to the destruction of such weeds. NOW, THEREFORE, BE IT RESOLVED that the Council of the City of Rohnert Park, having heard and considered all objections and protests to the removal of such weeds at the noticed time and place, overrules all objections and protests, if any. BE IT FURTHER RESOLVED that the Council of the City of Rohnert Park orders the City Manager, or his designees, to abate nuisances existing within the City of Rohnert Park effective May 15, 2008 on the properties described in Exhibit "A" to this resolution. DULY AND REGULARLY ADOPTED this 22nd day of April, 2008. ATTEST: CITY OF ROHNERT PARK City Clerk Mayor W O O N L 0 4- c W a) (D EXHIBIT A co 0 CD N u N Q C O C O 0 if N (%i O N o N o N O O 00 to LO N W W y M °n c°� > > O O � RJ O e v O O t N fn o E aw °�- 9 ❑ O ❑ ❑ ❑ ❑ n o ❑ ❑ ❑ ❑ E o ❑ ❑ ❑ ❑ ❑ W W W W W W W W W W W W W W W W Z Z a°i 3 'S T o rn O 3 3 3 3 0 0 0 0 0 0 3= O O 0 2 0 0 0 O O O c 2 E 3 2 rG .� 3o 3 3 .c '(D o C 0 C 0 C .E 3 3 E E E o E Q w w w E E a) '_o = U __ __ to -O o o o 'NO -No O > > a) o C7 o (7 o (7 a°'i a°'i a N Z Z Z c d nQ cy M Q W M � d oo au oo O w a Q LL E i o0 0o N LO W N d d o N v N `v 'O a) _r M 01 o 01 o N i aI U ao (U O S (6 N f6 N N N m T M J J V CC oM0 ca N cc a) aci aGi Q Q Q >, p n O M � E E E Q LO J o0 of N O N N Lo N 3 M O o V w M >> _ o0 Q i6 6 a) to o0 � 0) m O a) M a (D C', c > o N M as a O > Y O W m J � a O N 000 m ` o (D a) ac aa)) to �_ O O °� r n v ap co 0 acoi v m m N 3 3 o 0 0 0 m u LL __ �° oo c ' LL a) ❑ rn (D 'O 'O = E E N w to N N N N Lo N " W N O Q N U a) O O M v i i •Y. Y m 0 Q7 O C O OO LL LL LL N O d' O o o U cD Q V ❑ O E O (` Q) >O > >O >> 33O >>O 7> >O O Q Q O O c r U O N O 0 U M a) N coo . (0 o c❑ m m '� g n M_ Q s� m? m> j zo Lo 0- o0 a n d E m m m a� a a a n a a Lo o M m o E v V E LO i '` T T >. T T T co d W 2 c c m E ( 1 O V U LL N (0 l0 W 4 .L) .Q 9 N Q O a) N U r w N T of m ❑ N N U M 'O C E c R V V N M N a) N 3 a) 3 N 3 N 3 a) 3 m 3 M q_ U c omo m o_ n- N (0 O t6 c C (D ^ x a) O E m m m co co 00 a) O O O O O O N ac m' 0) nY U r� N O E E E M M E E E E E E `° °' 0 6 0 `0 0 m CO T CO m O co V N c ca V c Y C Y C Y C c(6 V ' N to Q O O C N m a) aO (n V O C E E E Y Y Z Z m p U m b Y Y O O 1 a) a) a a N a J o m U 0Y 0 a U U ( O O a) y Of Lu E O) 2 m O O O O O O W U c UJ > 6 us m U 43) (1) Y O (D U U U U U U (Y W --> x co CL � LL. In -j Co r V M N O W (D (D M M r N Y LO 'It (D M tD 1� M V r O = (D (D N oo (O (D 1- O U (D (D (o (D M (O O (o oo O O O i) M Z 0 0 0 0 0 o 0 o m 0 0 0 0 0 0 0 0 0 0 0 0 0 0 r �. o C) 0 0 0 0 0 0 (o c o 0 0 0 0 o d d Q V V O O 0 V V V' (O (O C f� r � N N co N co O) (D (o M V O N O O O O sr M 0 0 0 0 0 0 Q' co N N M 0 0 0 C) 0) M 7 V M M M M M Co M M M M M t0 L W M M M M M M M M M M M M M (O Lo V 't V V V V It a) to to V' (O O to F- 0 U D O O O 0 (O n O 0o 0 C) O O O O M O (O Ln 00 M 'O O N I� N V V O) O W O r M M M V ++ fn M t0 M M 0 O ( tO dn O O M r r o (OO _ LL. c y > > > N > N Q) '0 ❑ L (p g T 3 ❑ ❑ p a) > M> as -0 -o If N U ) 6 -ia M ❑'> ❑ Q O O yt> ❑ Z d d ❑ >> O a) a) aaa) ) aa N 7 O O a N Q � a) a) W o N O m c O C U E E O c CW 6 UU 0 U N LE T m m_ v v m +/' l0 O _' '> _' a) (0 N (0 O O N (0 N a) I N (L O (N � C7 CI CO CL CcO` L LN U J J 3 0 J U U W U U U U CC CL U H-1 M 1"t (O M r o0 6) O N M V' t0 (D O N N r+? N N N N N N EXHIBIT A co 0 CD N u N Q y CITY OF ROHNERT PARK 6750 Commerce Boulevard Rohnert Park, California 94928 Telephone (707) 588 -2227 NOTICE OF PUBLIC HEARING NOTICE IS HEREBY GIVEN that the City Council of the City of Rohnert Park will be holding a PUBLIC HEARING: WHERE: Council Chambers at the City Offices 6750 Commerce Boulevard Rohnert Park, California WHEN: April 22, 2008, at the hour of 6:00 p.m. or as soon thereafter as the matter is reached. PURPOSE: To hear property owner protests regarding the proposed destruction or removal of weeds declared to constitute a public nuisance. NOTICE TO DESTROY WEEDS NOTICE IS HEREBY GIVEN that on April 8, 2008, pursuant to the provisions of Ordinance No. 27 of the City of Rohnert Park, the City Council passed Resolution No. 2008 -51 declaring that there exists on numerous lots and parcels of real property within the City of Rohnert Park weeds, dry grass, stubble, brush, litter and other flammable material which endangers the public safety by creating a fire hazard and which the City Council of the City of Rohnert Park found and declared to constitute a public nuisance which should be removed and cleared from each and all of said premises. NOTICE IS FURTHER GIVEN that property owners shall without delay remove all such weeds from their property and the abutting half of the street in front and alleys, if any, behind such property, and between the lot lines thereof as extended, or such weeds will be destroyed or removed and such nuisance abated by the City authorities, or their designated agents or contractors, in which case the cost of such destruction or removal will be assessed upon the lots and lands from which, or from the front or rear of which, such weeds shall have been destroyed or removed; and such cost will constitute a charge upon such lots or lands until paid, and a penalty of ten percent for nonpayment within the time and in the manner prescribed, plus a penalty of one -half of one percent per month for nonpayment of the charge and basic penalty, will attach thereto. All property owners having any objections to the proposed destruction or removal of such weeds are hereby notified to attend a meeting of the City Council to be held on April 22, 2008, at 6:00 p.m. or as soon thereafter as the matter is reached, when and where their objections will be heard and given due consideration. Dated: April 9, 2008 Judy Hauff, City Clerk Published: April 11 and 18, 2008 Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2" d & 4ch Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) RESO. NO. 2008-64 Council: X Miscellaneous Communications Agenda: 4122108 X 4116106 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: April 22, 2008 Department: Community Development Submitted By: Maureen Rich, Senior Planner Submittal Date: March 14, 2008 Agenda Title: Lands of Professional Center LLC, et. al. (Non- Residential Condominium Conversion) Requested Council Action: Adopt Resolution Approving the Tentative Map for the Professional Center Drive Condominium Conversion Proposal The property owner (Professional Center LLC, et.al.) did request approval of a Tentative Map in order to condominiumize the two existing buildings. The proposal includes a request for Tentative Map into 15 separate interests, coupled with an undivided interest in common area. The project site is 2.97 acres and located at 150 and 170 Professional Center Drive. Summary On March 13, 2008, the Planning Commission unanimously approved the request to subdivide two existing buildings located at 150 and 170 Professional Center Drive into 15 airspace condominium units, four interior common spaces (two within each building) and a 2.97 acre common parcel. The two existing, single -story nonresidential buildings were constructed in 1987. The proposal is consistent with the General Plan and Zoning Code guidelines and requirements. General Plan North: Industrial South: Industrial East: Industrial West: Industrial The General Plan designates the site and the surrounding area as Industrial. Areas designated as Industrial are intended to accommodate campus -like environments for corporate headquarters, R & D, offices, light manufacturing and assembly, etc. The existing building and the uses within are consistent with the General Plan. Zoning North: "I -L /O" — Industrial/Office Overlay South: "I -L /O" — Industrial/Office Overlay East: "I -L/O" — Industrial/Office Overlay West: "I -L /O" — Industrial/Office Overlay The site is zoned Industrial with an Office Overlay which is consistent with the General Plan. Permitted land uses within the Industrial zoning district include but are not limited to: Appliance Repair, Beverage Bottling, Car Washes, Exterminators, and Printing/Blueprinting, etc. The Office Overlay district recognizes the existing pattern of professional office development that is mixed in with the industrial land uses and permits or conditionally permits all of the uses specified in the land use tables for the "C -O" zoning district. If this were a new development, an addition to, or an enlargement of the structures, the applicant would be required to bring the development up to current standards consistent with the provisions of the Municipal Code. However, the existing improvements qualify as legal nonconforming structures and as such are not required to be upgraded to current code standards in the absence of proposed new construction or alterations. With respect to existing legal nonconforming structures and uses (as defined in Section 17.04.030), Rohnert Park Municipal Code (RPMC) Section 17.25.08 LA (Nonconforming Uses, Lots and Structures) provides that: [aJny nonconforming use, lot or structure shall be permitted to remain in existence so long as it remains in accordance with the provisions of this section. RPMC Section 17.25.082.A (Restrictions on Nonconforming Uses, Structures and Lots) goes on to provide that: [iJf a structure has a nonconforming use, or the structure is nonconforming, the structure shall be subject to the following restrictions :... [a]ny additions, enlargements, major alteration or moving of nonconforming structures shall conform to all regulations of the district in which the structure 1s 10-cated. RPMC Section 17.02.050 (Applicability) provides for private projects that: [nJo land, building, or structure shall be developed used, constructed, or altered except in conformance with the provisions of[Title 171. "Structure" is broadly defined in Section 17.04.030 as "anything constructed or erected, the use of which require location on the ground or attachment to something having location on the ground." The Zoning Ordinance specifically provides "legally nonconforming structures" to remain in existence and are not required to conform to current code standards in the absence of proposed new additions, enlargements, major alterations or moving of such nonconforming structures. The only exception to the nonconforming rule would include conditions pertaining to the public's health and safety and any city adopted ordinance that would regulate condominium conversions. The City does have a Condominium Conversion Ordinance for multifamily residential and requires the upgrade of existing improvements. However, there is no similar ordinance that regulates nonresidential condominium conversions. Therefore, legal nonconforming structures are not required to meet current standards in the absence of proposed "additions, enlargements, major alteration or moving of nonconforming structures." Project Analysis History: The original application for building development (Site Plan and Architectural Review) was approved by the Planning Commission. Site landscaping and signs were approved in 1985 and 1986 respectively. Project Details: Subdivide the 16,540 square foot building located at 150 Professional Center Drive into seven, non - residential, airspace condominiums and two common areas, and the 22,000 square foot building located at 170 Professional Center Drive into eight, non- residential, airspace condominiums and two common areas. The existing 2.97 acre lot, access ways, lobbies, equipment rooms, etc. would be considered common areas and each owner would own an undivided interest in common. The units would range in size from 958 square feet (Unit 12 - smallest) to 4,327 square feet (Unit 2 — largest). Access to the site is via three driveways curb cuts located off of Professional Center Drive. The project site adjoins two other lots and shares secondary access points at the northwest and northeast corners. The buildings are set back from the property line about 100 feet. The 16,540 square foot building located at 150 Professional Center Drive contains the following: Business Size (square feet) Operation Hours St. Joseph Health Care Offices 10,000 Monday to Friday 8 am to 5 pm Phil Ching Financial Offices 1,000 Monday to Friday 8 am to 5 pm Integrated Awareness 3,000 Monday to Saturday 8 am to 5 pm Golden Gate Billiards - Office 1,000 Monday to Saturday 8 am to 5 pm Golden Gate Billiards- Warehouse 1,000 Monday to Saturday 8 am to 5 pm The 22,000 square foot building located at 170 Professional Center Drive contains the following: Business Size (square feet) - Operation Hours Rubens and Yee CPA 1,500 Monday to Friday 8 am to 5 pm WA Haynes - Office 3,000 Monday to Friday 8 am to 5 pin Insurance — Office 4,000 Monday to Friday 8 am to 5 pm Affordable Auto Glass — Warehouse 2,600 Monday to Friday 8 am to 5 pm Go Engineering — Office 1,200 Monday to Friday 8 am to 5 pm Calvary Church — Sanctuary (application pending) 4,000 Sunday _ 8 am to 3 pm Calvary Church — Office (application pending) 2,500 Monday to Saturday 8 am to 5 pm Regulatory Process: _When an applicant files for a subdivision the regulations of California Government and Civil Codes and the RPMC are applied. The Condominium Conversion Ordinance applies only to multifamily residential properties' and the City of Rohnert Park has no nonresidential equivalent. 1 Zoning Code § 17.07.020 (IIII) Condominium Conversion applies only to multifamily rental housing. 1. State Laws. The applicant proposes a subdivision that is subject. to: Government Code §66426.c. and f which generally says: A tentative and final map shall be required for all subdivisions creating 5 or more ... [c]ondommIums as defined in Section 783 of the Civil Code, [ e]xcept where: c) the land consists of parcels or a parcel of land having approved access to a public street or highway, which comprises part of a tract of land zoned for commercial or industrial development, and which has the approval of the governing body as to street alignment and widths; and f) A parcel map shall be required otherwise. Government Code §66424 defines a "subdivision" as the "division, by any subdivider, of any unit or units of improved or unimproved land, or any portion thereof, [f o.r the purpose of sale,. lease or financing.... `Subdivision' includes a condominium project, as defined in subdivision (f) of § 1351 of the Civil Code ...." Civil Code §783 defines a condominium as "an estate in real property described in subdivision (f) of § 1351." The project also includes the proposal to create 15 non - residential, airspace condominium units and is subject to the following: Civil Code § 1351 defines a "condominium" as "an undivided interest in common in a portion of real property coupled with a separate interest in space called a unit, the boundaries of which are described on a recorded final map, parcel map, or condominium plan in sufficient detail to locate all boundaries thereof. The area within these boundaries may be filled with air, earth, or water, or any combination thereof, and need not be physically attached to land except by easements for access and, if necessary, support." 2. RPMC. The City's Municipal Code mirrors the Subdivision Map Act's requirement in that a Tentative and Parcel Map shall to be filed for an industrial or commercial subdivision. Rohnert Park Municipal Code § 16.08.030.B.3 requires a Parcel Map (not a Final Map) when the project is in an industrial or commercial zone and is located adjacent to an approved public street. Environmental Under CEQA, Section 15301 k — Existing Facilities (Class 1), the project is categorically exempt. Recommendation The Department of Community Development and the Planning Commission recommend to the City Council approval of the Tentative Map as proposed and conditioned. espectfully submitted, M ur kch a e Planner Attachments • Vicinity Map • Planning Commission Report and Resolution 2007 -32 • Project Narrative, date stamped received 8/17/07 • Tentative Map- Lands of Professional Center, LLC et. al, date stamped received 10/18/07 CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item (X) Regular Time Approval (X) Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination y ouncil ( ) City Comments: City Manager's Signature: Date: (Revised � 62806) JH- S:05 -b 0 Tk 0 -7 Q EXEC 'A 4 el-1- UTI VE A I&k m r) w m Of 0 IPA -57 -- --- . .. . ... . ... .. . .... . . . -- --- .... LL Professional Center Drive Condo Conversion 150 and 170 Professional Center Drive APN143-021-061 File No.: PL2007-028TM Proiect Name: Location: General Plan: Zoning: APN: Proposal RONNRRr pq Fk CALIFOaN�� City of Rohnert Park Planning Commission Report March 13, 2008 Lands of Professional Center Submittal Date: LLC, et. al. 150 and 170 Professional Center Drive Industrial Industrial with an Office Overlay (I -L /O) 143- 021 -061 Completion Date: Owner: Representative: Public Hearing: Item No.: I File. No.:PL2007 -028TM August 17, 2007 October 22, 2007 Professional Center, LLC et al LaFranchi & Assoc. attn: GJ Harmina Yes The property owner, Professional Center LLC, et.al. as represented by LaFranchi and Associates, has requested a Tentative Map in order to condominiumize the two existing buildings. The proposal includes a request for Tentative Map into 15 separate interests, coupled with an undivided interest in common area. The project site is 2.97 acres and located at 150 and 170 Professional Center Drive. Summary The two existing, single -story nonresidential buildings were constructed in 1987. The proposed Tentative Map would result in the creation of 15 airspace units for nonresidential uses, two common areas within each building, and a common parcel beneath the buildings. The subdivision would provide for the sale and transfer-of the units to new owners. The proposal is consistent with the General Plan and Zoning Code guidelines and requirements. The proposed condominium request is governed by the Subdivision Map Act and the Rohnert Park Municipal Code (Titles 16 — Subdivisions). The Condominium Conversion Ordinance § 17.07.02 (HH) applies only to multifamily residential structures. Staff supports the applicant's request to convert this building into individual units. Planning Commission Staff Report March 13, 2008 Do 1 General Plan North: Industrial South: Industrial East: Industrial West: Industrial Item No.: I File No.:PL2007 -028TM The General Plan designates the site and the surrounding area as Industrial. Areas designated as Industrial are intended to accommodate campus -like environments for corporate headquarters, R & D, offices, light manufacturing and assembly, etc. The existing building and the uses within are consistent with the General Plan. Zoning North: "I -L/O" - Industrial/Office Overlay South: "I -L /O" — Industrial/Office Overlay East: "I -L/O" — Industrial /Office Overlay West: "I -L /O" — Industrial/Office Overlay The site is zoned Industrial with an Office Overlay which is consistent with the General Plan. Permitted land uses within the Industrial zoning district include but are not limited to: Appliance Repair, Beverage Bottling, Car Washes, Exterminators, and Printing/Blueprinting, etc. The Office Overlay district recognizes the existing pattern of professional office development that is mixed in with the industrial land uses and permits or conditionally permits all of the uses specified in the land use tables for the "C -O" zoning district. If this were a new development the applicant would be required to bring the development up to current standards consistent with the provisions of the Municipal Code. However, the existing improvements qualify as legal nonconforming structures and as such are not required to be upgraded to current code standards in the absence of proposed new construction or alterations. The project involves an application for the subdivision of two existing commercial buildings originally approved by the City and constructed in 1987. The applicant is not proposing any new construction or alterations, or any changes of use, from what already exists. With respect to existing legal nonconforming structures and uses (defined in Section 17.04.030), Section 17.25.08 LA provides that "any nonconforming use, lot or structure shall be permitted to remain in existence so long as it remains in accordance with the provisions of this section." Section 17.25.082.A goes on to provide that "[i]f a structure has a nonconforming use, or the structure is nonconforming, the structure shall be subject to the following restrictions:... "[a]ny additions, enlargements, major alteration or moving of nonconforming structures shall conform to all regulations of the district in which the structure is located." Section 17.02.050 of the Rohnert Park Municipal Code (Applicability) provides for private projects that "[n]o land, building, or structure shall be developed, used, constructed, or altered except in conformance with the provisions of [Title 17]." "Structure" is broadly defined in Section 17.04.030 as "anything constructed or erected, the use of which requires location on the ground or attachment to something having location on the ground." Planning Commission Staff Report March 13, 2008 Page 2 Item No.: l File No.:PL2007 -028TM When improvements on a property are "legally nonconforming structures," the Zoning Ordinance specifically provides that those improvements may remain in existence and are not required to conform to current code standards in the absence of proposed new additions, enlargements, major alterations or moving of such nonconforming structures. Exceptions to the nonconforming rule would include conditions related to the public's health and safety and any city adopted ordinance that would regulate condominium conversions. The City does have a Condominium Conversion Ordinance for multifamily residential and requires the upgrade of existing improvements. However, there is no ordinance applicable to nonresidential condominium conversions. Therefore, legal nonconforming structures are not required to meet current standards in the absence of proposed "additions, enlargements, major alteration or moving of nonconforming structures." Project Analysis History: In 1985 the original application for Site Plan and Architectural Review was approved by the Planning Commission. Subsequently, the landscaping plan and sign programs were approved in 1985 and 1986 respectively. Project Details: The request is to subdivide: a) the 16,540 square foot building located at 150 Professional Center Drive into seven condominium units and two common areas, and b) the 22,000 square foot building located at 170 Professional Center Drive into eight condominium units and two common areas. The building sits on a lot that is approximately three acres in size that would also be owned in common. If approved by the Council, the Tentative Map would result in 15 airspace, nonresidential, condominium units ranging in size from 958 square feet (Unit 12 - smallest) to 4,327 square feet (Unit 2 — largest). The existing lot, access ways, lobbies, equipment rooms, etc would be considered common areas and each owner would own an undivided interest in common. The 16,540 square foot building located at 150 Professional Center Drive contains the following: Business Size (square feet Operation Hours St. Joseph Health Care Offices 10,000 Monday to Friday 8 am to 5 pm Phil Ching Financial Offices 1,000 Monday to Friday 8 am to 5 pm Inte ated Awareness 3,000 Monday to Saturday 8 am to 5 pm Golden Gate Billiards- Office 1,000 Monday to Saturday 8 am to 5 pm Golden Gate Billiards - Warehouse 1,000 aturday 8 am to 5 pm The 22,000 square foot building located at 170 Professional Center Drive contains the following: Business Size(square feet Operation Hours Rubens and Yee CPA 1,500 Monday to Friday 8 am to 5 pm WA Haynes — Office 3,000 Monday to Friday 8 am to 5 pm Insurance — Office 4,000 Monday to Friday 8 am to 5 pm Affordable Auto Glass — Warehouse 21600 Monday to Friday 8 am to 5 m Planning Commission Staff Report March 13, 2008 Page 3 Item No.: l File No.:PL2007 -028TM Go Engineering — Office 1,200 Monday to Friday 8 am to 5 pm Calvary Church — Sanctuary 4,000 Sunday 8 am to 3 pm (application pending) Calvary Church — Office (application 2,500 Monday to Saturday 8 am to 5 pm pending) Regulatory Process: When an applicant files for a subdivision the regulations of California Government and Civil Codes and the Rohnert Park Municipal Code are applied. The Condominium Conversion Ordinance applies only to multifamily residential properties) and there is no nonresidential equivalent in the City of Rohnert Park. 1. State Laws. a) The applicant proposes a subdivision that is subject to: Government Code §66426.c. and f. which generally says: A tentative and final map shall be required for all subdivisions creating 5 or more ...[c]ondominiums as defined in Section 783 of the Civil Code, [ e]xcept where: c) the land consists of parcels or a parcel of land having approved access to a public street or highway, which comprises part of a tract of land zoned for commercial or industrial development, and which has the approval of the governing body as to street alignment and widths; and f) A parcel map shall be required otherwise. ii. Government Code §66424 defines a "subdivision" as the "division, by any subdivider, of any unit or units of improved or unimproved land, or any portion thereof, [f]or the purpose of sale, lease or financing.... `Subdivision' includes a condominium project, as defined in subdivision (f) of § 1351 of the Civil Code ...." Civil Code §783 defines a condominium as "an estate in real property, described in subdivision (f) of § 1351." b) The project also includes the proposal to create 15 condominium units and is subject to the following: Civil Code § 1351 defines a "condominium" as "an undivided interest in common in a portion of real property coupled with a separate interest in space called a unit, the boundaries of which are described on a recorded final map, parcel map, or condominium plan in sufficient detail to locate all boundaries thereof. The area within these boundaries may be filled with air, earth, or water, or any combination thereof, and need not be physically attached to land except by easements for access and, if necessary, support." 2. Local Laws. The City's Municipal Code mirrors the Subdivision Map Act's requirement in that a Tentative and Parcel Map shall to be filed for an industrial or commercial subdivision. a) Rohnert Park Municipal Code §16.08.030.B.3 requires a Parcel Map (not a Final Map) when the project is in an industrial or commercial zone and is located adjacent to an approved public street. 1 Zoning Code § 17.07.020 (HH) Condominium Conversion applies only to multifamily rental housing. Planning Commission Staff Report March 13, 2008 Page 4 ~' Item No.: t File No.:PL2007 -028TM Site Plan: The existing site is composed of one, 2.97 acre lot that fronts Professional Center Drive. The existing buildings are located a minimum of 100 feet from the front property line. The main access is via three driveways located off of Professional Center Drive. The project site adjoins two other lots and shares secondary access points at the northwest and northeast corners. Issues: There are no unresolved issues at this time. Environmental The project is categorically exempt from the requirements of CEQA § 15301 k. Existing Facilities (Class 1). Recommendation The Department of Community Development recommends that the Planning Commission recommend to the City Council approval of the Tentative Map as proposed and conditioned. Respectfully submitted, f" h� aureen Rich - Sen' r Planner Attachments • Vicinity Map • Resolution 2007 -32 • Project Narrative, date stamped received 8/17/07 • Tentative Map- Lands of Professional Center, LLC et. al, date stamped received 10/18/07 Planning Commission Staff Report March 13, 2008 V- G Item No.:I File No.:PL2007 -028TM RESOLUTION NO. 2007-32 RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF ROHNERT PARK RECOMMENDING THE APPROVAL OF A TENTATIVE MAP TO THE CITY COUNCIL (LANDS OF PROFESSIONAL CENTER LLC, ET Al) LOCATED AT 150 AND 170 PROFESSIONAL CENTER DRIVE; PLANNING FILE NO. PL2007 -028; ASSESSOR PARCEL NUMBER: 143- 021 -061. WHEREAS, the applicant, Steven LaFranchi and Associates did submit an application for Tentative Map on behalf of the owners, Professional Center LLC., et al.; WHEREAS, the Tentative Map would allow for the subdivision of the two existing buildings into 15 airspace condominium units coupled with separate interests in common areas contained within property identified as APN: 143- 021 -061; WHEREAS, public hearing notices were mailed to property owners within a 300 foot radius of the subject property, and to all agencies and interested parties as required by California State Planning Law, and a public hearing notice was published for a minimum of 10 days prior to the first public hearing in the Press Democrat; WHEREAS, on March 13, 2008, the Planning Commission of the City of Rohnert Park held a public hearing at which time interested persons had an opportunity to testify either in support or opposition to the proposal; NOW, THEREFORE, THE PLANNING COMMISSION OF THE CITY OF ROHNERT PARK DOES RESOLVE, DETERMINE, ORDER AND FIND AS FOLLOWS: Section 1.. That the above recitations are true and correct. Section 2. Findings. The Planning Commission, in recommending approval of Planning Application PL2007 -028TM (Tentative Map) makes the following findings: 1. The proposed Tentative Map is consistent with the General Plan and any applicable Specific Plan, any policy or guideline implementing the General Plan (including the City's Design Guidelines), or other applicable provisions of the Municipal Code. The Tentative Map is consistent with the "Industrial' General Plan designation and as conditioned will comply with the Municipal Code; (the project site is not located within a Specific Plan area). 2. The site is physically suitable for the type ofdevelopment. The site is currently developed with two large industrial/commercial buildings which are not planned to be modified as a part of this project. The site will continue to be physically suitable to support the development. 3. The site is physically suitable for the proposed density of development. The site is currently developed with two large industrial /commercial buildings. The intensity of development is not planned to be modified as a part of this project. The site is of sufficient size and shape and zoned appropriately (I -L /O) to support the existing development. Planning Commission Staff Report March 13, 2008 P- F. V941&1400 Copy Item No.: l File No.:PL2007 -028TM 4. The design of the subdivision or the proposed improvements will not cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat, absent a statement of overriding conditions. The site of the proposed Tentative Map is developed with industrial/commercial uses and is surrounded by other industrial/commercial developments. No environmental impacts are anticipated. S. The design of the subdivision or the o pe of improvements will not cause serious public health problems. The proposed subdivision of the existing buildings will not compromise public health, safety or welfare. The site is surrounded by similar developments. 6 The design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property with the proposed subdivision, absent alternative, equivalent easements. All existing easements will remain. 7. Any proposed phases and their proposed sequence of construction are identified on the submitted map. The site is currently developed and therefore no further phasing is anticipated. Section 3. Environmental Clearance. The project is categorically exempt from the California Environmental Quality Act, pursuant to California Code of Regulations, Title 14, Section 15301 k., Existing Facilities (Class 1)which specifically exempts the subdivision of existing commercial and industrial buildings, when no physical changes are to occur which are not otherwise exempt. NOW THEREFORE BE IT RESOLVED, that the Planning Commission does hereby recommend to the City Council approval of Application No. PL2007 -028TM (Tentative Map) for the proposed Professional Center Condominium Conversion located at 150 and 170 Professional Center Drive subject to the following conditions of approval: 1. Expiration of Approval - Pursuant to the City of Rohnert Park Municipal Code and the Subdivision Map Act, the Tentative Map shall expire two (2) years from the date of the final discretionary action (City Council), unless prior to the expiration the Final Parcel Map is recorded or an extension of time has been requested in writing. 2. The approval is based on the Tentative Map as submitted to the Department of Community Development and date stamped received October 18, 2007. 3. Planning. Prior to Final Parcel Map recordation, the following items shall be completed: a. The applicant shall replace the front gates of the existing trash enclosures. b. The applicant shall provide a disclosure to any future owner that improvements to their tenant space may trigger compliance with the Americans with Disabilities Act ( -ADA" ). c. The applicant shall provide a minimum of 10 bicycle parking spaces on the project site. Planning Commission Stag' Report March 13, 2008 D- '7 Item No. :1 File No.:PL2007 -028TM d. The applicant shall complete the sign program application (PL2007- 008SR) so that processing may proceed. 4. Engineering/Public Works. a. The City operates on a cost recovery basis and the project proponent shall reimburse all costs, including contract review services, incurred by the City for review and approval of the Final Parcel Map. Prior to the approval of the Final Parcel Map: b. Submit the proposed map to the City Engineer for review and approval along with a preliminary title report (prepared within the most recent three months), closure calculations (including calculations for establishing building footprints within the subdivision) and supporting map documentation. c. Show on the map all proposed common areas labeled. as Parcel A, Parcel B, etc., and all existing and proposed public /private easements within the subdivision. d. The applicant shall form a Condominium Owners' Association with prepared Covenants, Conditions & Restriction's (CC &R's) that address the common ownership and maintenance obligations of structures, parking lots, utilities, on -site and off -site easements and access ways. e. The CC &R's shall include language which gives the City of Rohnert Park the right(s) to access, maintain, repair and replace the areas within the existing easements without obligating the City to act on those right(s) as described in Official Records, Document No: 87- 092698 at the Sonoma County Recorder's Office. Specifically, the CC &Rs shall contain language, subject to City approval, which provides that: (i) an acknowledgement of the existence of the aforementioned easements; (ii) an acknowledgment that the City does not own or operate a well in the easements; (iii) the Owners Association shall maintain the surface areas of the aforementioned easements until such time City, in its sole discretion, elects to install a well in the easements; and (iv) City's has the right to approve any provisions in the CC &Rs which reflect the City's rights and/or obligations. f The locations of the two existing storm drains shown on the Tentative Map as being located beneath proposed Units 1 and 10 shall be addressed by the applicant in a declaration, subject to City's approval, which acknowledges the location of the storm drains and provides that applicant accepts full responsibility for any and all damages in any way related to and from the storm drains. g. The existing storm drain easement shown on the Tentative Map (in the area of easement "E9 ") shall be addressed in the CC &R's as to ownership, maintenance rights and obligations of the easement to the satisfaction of the Public Works/Engineering Department. h. The applicant shall submit Improvement Plans to the City Engineer for review and approval. The improvements required are based on review of archived plans on file with the City of Rohnert Park Engineering division, prepared by Morton Technologies, Inc. for Western Business Park Parcel 2A, Record Drawing, and dated 6/15/87. All improvements shall be installed in accordance with current City Standards including, but not limited to: i. The payment of all applicable fees. ii. Install individual irrigation waters meters for each existing irrigation system. Planning Commission Staff Report March 13, 2008 1) r 9 Item No.:I File No.:PL2007 -028TM ill. The existing sanitary sewer lateral shall be inspected and repaired or replaced as needed, subject to City review and approval. iv. Remove the existing redwood cover on the storm drain junction box located in the south west area of the site and design and install a concrete structure and inlet. i. Applicant acknowledges that mi accordance with Sections 16.12.080 E., 16.16.040 & 16.10.180K of the Rohnert Park Municipal Code, applicant may be required to enter into a Subdivision Improvement Agreement and post the required bonds and insurance or construct the required improvements set forth in 6(h), above, prior to City's approval of the Final Parcel Map. j. The Final Parcel Map, Declarations) and CC &R's shall include statements to the effect that any future Industrial Waste type uses /disposers occupying the condominium units will be required to install discharge mitigation measures, such as grease /sand interceptors on separate sanitary sewer laterals. k. The Final Parcel Map, Declaration(s) and CC &R's shall include statements to the effect that the City encourages water conservation and this property is currently (at the time of the commercial condominium tentative subdivision, February 2008) served by two separate water meters, one for each building site. Separate water meters, serving individual condominium units, may be required by the City at the time a permit or other entitlement concerning the project is sought. BE IT FURTHER RESOLVED, that said recommendation for approval of the Tentative Map shall not be deemed final until the appeal period, which is 10 working days from the date of said action, has expired. DULY AND REGULARLY ADOPTED, on this 13th day of March, 2008, by the City of Rohnert Park Planning Commission by the following vote: Amy Ahanotu, Chairperson, Rohnert Park Planning Commission Attest. Susan Azevedo, Recording Secretary AYES: NOES: ABSENT: ABSTAIN: ADAMS AHANOTU ARMSTRONG CALLINAN KILAT Planning Commission Star Report March 13, 2008 T), - 0 R.C.E. 49302 STEVF_J. LAFRANCHI & ASSOCIATE" INC. il CIVIL ENGIva -ERS — LAND SURVEYORS — LAND PLANNERS PETALUMA MARINA BUSINESS CENTER 775 BAYWOOD DRIVE, SUITE 312, PETALUMA, CA 94954 TEL 707- 762 -3122 FAX 707- 762 -3239 PROJECT NARRATIVE TENTATIVE PARCEL MAP LANDS OF PROFESSIONAL CENTER, LLC PROJECT DATA Site Address: 150 & 170 Professional Center Drive A.P. No.: APN 143 - 021 -061 Zoning: I -L /O (Industrial/Office Overlay) Land Use: Office Acreage: 2.97 Total Lots P.L.S. 6368 i y? U CITY OF ROa NWER T PARK UV ii AIUG 1 7 2007 CITY OF ROHNEART PARK EXISTING CONDITIONS The subject property has been completely developed as an industrial office /warehouse site. The site consists of two buildings commonly know as 150 and 170 (by address). Building 150 is approximately 22,540 square feet in size and is mostly occupied by tenants except for units 2 & 3 as shown. Building 170 is approximately 16,725 square feet and is currently fully occupied-by tenants. The facility has an asphalt concrete parking lot consisting of 160 spaces (157 perpendicular and 3 handicap). The site can be accessed from three driveways off of Professional Center Drive at the front of the buildings. Two driveways enter across existing easements and all driveways lead to an internally looped access around the buildings. The site is serviced with sanitary sewer; domestic water, fire protection water and a storm drain system. One fire hydrant is located on the street in front of the buildings; two addition,l hydrants are located on site. The surrounding area is fully developed with similar uses. PROPOSED PROJECT The project is being submitted for review is for a one -lot Tentative Parcel Map subdivision for converting the existing buildings to commercial condominiums. Each building will stand as a separate "dirtless" condominium project with the undivided interest in common being the building, coupled with a separate interest in an air space unit. The lot will be under the ownership of an owner's association whose members are comprised of the unit owners. No site improvements are being proposed in conjunction with this conversion. N 2� O z S PLAN OWNE R/APPLICANT scA : 1" - 3o' - -- PROFESSIONAL CENTER LLC DICK SCHULTZE 575 NEST COLLEGE ANENUE, 9106 SANTA ROSA. CALIFORNIA 95401 _ .. 707 -843 -1164 E -MAIL: rks@s ;c.n t _.. . �1I PROJECT DATA EXISTING ZONING: f -L /O (INDUSTRIAL /OFFICE OVERLAY) PROPOSED ZONING: I -L /O (INDUSTRIAL /OFFICE OVERLAY) LAND USE: OFFICE LOT i (TOTAL) 129,239 S.F. (2.97 AC.) SITE ADDRESS 150 &170 PROFESSIONAL CENTER DRIVE ROHNERT PARK, CALIFORNIA COURSE DATA S 01'46'09' E 1 S 88'13'51" W J S 8950'27" E 4 S 01'46'09' E NOTES I. TOPOGRAPHIC INFORNATKNJ SHOWN HERE IS BASED UPON A FIELD SURVEY PERFORMED \ °v� BY STEVEN J. LAMANCHI & ASSOCIATES. INC. N MANCH, 2007. / 2. VERTICM DAMN: WOOD RI BRASS DISK N TOP OF PARK SOUTHEAST CONCRETE BRIDGE y / j ABUTMENT ON REDWOOD O OROH BETWEEN , ELEV=T PARK EXPRESSWAY AND MARTIN BENCHMARK STAMPED 'CITY OF ROHNERT PARK, ELEV= 95.81', PLS 6149, NCVO 1929. / BENCHMARK 2005' \ - -- - 3. HORIZONTAL DATUM: ROHNERT PARK PARCEL MAP NO.95, FILED IN BOOK 374 OF MAPS ON PAGE 43. SCR \\/ 4. JJB BENCHMARK: TOP OF 1' BRASS DISK N WELL MONUMENT LOCATED ON THE % CENTERLINE OF PROFESSIONAL CENTER HEIGHT ABOVE V= 99.66' 5. TREES WERE EXIST ON AT BREAST HEIGHT ABET£ THE GROUND WHERE PRACTICAL TREES MAY EXIST ON SITE THAT HAVE LATiPLE TRUNKS, BRANCHES MAT TOUCH THE 3966 GROUND OR HAVE CROWN N AN IRREGULAR MANNER IT IS RECOMMENDED THAT AN 10.00' 29.00 12.00' KEYNOTES ❑ 25' BU ILOING STREET SETBACK LNE AND 10' SIDE AND REAR BUILDING SETBACK ONE PER 3136 OR 278. SCR EASEMENT KEYNOTES u EXCEPTION TO TITLE REPORT, WELL SITE PARCEL PER ON 87- 092698. SCR. GRANTED TO CITY TY OF ROHNERT PARK. BUILDING SETBACKS MAY APPLY. HO PHYSICAL EVIDENCE OF WELL E2 PARCEL 2 OF TITLE REPORT, 30' EGRESS AND INGRESS EASEMENT PER 374 MAPS 42 -43 AND ON 85- 074493, SCR TOO 150 PROFESSIONAL CENTER ASSOCIATES. [J] PARCEL 3 OF Ti R.E REPORT, 20' EGRESS AND INGRESS EASEMENT PER 353 MAPS 2, SCR AND ON 85- 074492. SCR MO ON 85- 074493, SCR FBO 150 PROFESSIONAL CENTER ASSOCIATES - 4.5' PG&E UTILITY EASEMENT PER SERIES NO 84- 026621, SCR TOO CITY OF ROHNERT PARK E51 24 PARKING EASEMENT PER ON 85-074491, SCR E6' PG &E UTILITY EASEMENT PER ON 87-012150. SCR TOO PACIFIC GAS & ELECTRIC E) WELL SITE ACCESS EASEMENT PER ON 97- 092698. SCR TOO CITY OF ROHNERT PARK LJ' ELECTRICAL CONDUIT EASEMENT PER ON 87- 092698, SCR £8O CITY OF ROHNERT PARK IEA 10' STORM GRAIN EASEMENT PER ON 87- 092698, SCR FBO CITY OF ROHNERT PARK kol 15 WATERLINE EASEMENT PER ON 87- 092690, SCR F80 CITY OF ROHNERT PARK. DOES NOT APPEAR TO BE IN USE ENGINEER/SURVEYOR STEVEN J. LAFRANCHI & ASSOCIATES, INC. CIVIL ENGINEERS, LAND SURVEYORS & LAND PLANNER 775 SAYWOOD DRIVE, SUITE 312 PETALUMA. CALIFORNIA 94954 707- 762 -3122 707 - 762 -3239 FAX steVeDSp,. 91®6]o.com XxN UTILITIES FIRE PROTECTION CITY OF ROHNERT PARK WATER CITY OF ROHNERT PARK SANITARY SEWER CITY OF ROHNERT PARK GAS/ELECTR(C PACIFIC, GAS & ELECTRIC TELEPHONE Sac FIXABLE COMCAST I T7 2fi �• 1 UNIT 15 6 2 UMU �UNTsS 6 Aem 1 ss --- 20 12' � r 23' J U IIT14 Pl — L UNIT3 113 1 UMTs uNiTg6' s 19' UNITS VICINITY MAP _ TUTS oX4M .AXA UNIT 113 UNIT 114 1 U mom+ IS uNrTgB UNT FLOOR PLAN 170 PROFESSIONAL CENTER DRIVE SCALE r = +a• PLAN 150 PROFESSIONAL CENTER DRIVE 9cALE 1-=10 LEGEND R1 N XX wn E XKX.X% RI CONDOMINIUM NOTE UNIT SIZES, DIMENSIONS AND AREAS SHOWN ARE SUBECT TO CHANCE AND SHALL NOT BE CONSIDERED AS THE FINAL CONFIGURATION OF ME UNITS, THIS IS FOR PLANNING PURPOSES ONLY CENTER LNE FENCE, CHAIN LINK EDGE OF PAVEMENT STORM DRAIN WATER SERWCE FLOP NE REIMNNG WALL 374 MAPS 43, SCR HELD RECORD BEARING OR INSTANCE 108 BENCH MARK, SEE NOTE { CONCRETE SIGN FIRE HYDRANT BOLLARD HMD.CAPPED PARKING GAS METER DRMN INLET FIRE DEPARTMENT CONNECTION POST NOICALOR VALVE LOH1 STREET LIGHT WATER VALVE 11C FLGW Q�PI LAND 4.AS p0. Y I NA `P!'P 1 c ' 110. 79`A # EW: 12 -31 -07 K PLS C OF CAtf REVISIONS BY r m O r J C Q M w. Z J Q Z Q' Q w >O zrx� w W U U > Q Z Q 0 U) J a Q F W LL W 0Ow Z u- W O O 0 oa Q ti ci J � Q r K z w zz z (n a w a QO z 0,11 R in e TA r Q Oy$� o U � L DULL N Zz ter» J E mm o LL LL -wa i� z? W i > W W J Tn U DATE: 10.19.07 SCALE: 1' =30' DESIGN. DRAWN: GSIJ CHECK: G H JOB: P'.0 CeA JOB No' 071163 SHEET 1 OF 1 SHEETS ARBORST REPORT BE OSTANCE) TO DEIERMNE TREE SPECIES, HEALM AND HERITAGE STATUS. EXACT LOCATION OF IRREGULAR TREES SHOULD BE VERIFIED PRIOR TO DESIGN .. OR CONSTRUCTION. ABBREVIATIONS 6. THIS DOCUMENT AND THE INFORMATION CONTAINED HEREIN ARE THE PROPERTY OF STEVEN J. LAMANCHI AND ASSOCIATES, INC. UNAUTHORIZED USE, COPYING, DISCLOSURE AC ASPHALTIC CONCRETE OR PUBLICATION By MY METHOD IS PROHIBITED WITHOUT THE WRITTEN ARPROVAL OF APN ASSESSORS PARCEL NUMBER STEVEN J. LAMANCHI MO ASSOCIATES, NC. STEVEN J. LAFRMCHI AM ASSOCIATES, ' G8 CW CATCH BASIN COLUMN INC, ASSUMES NO RESPONSIBUTY FOR MY UNAUMORIZEO DUPLICATION OF INFORMATION THAT MAY APPEAR ON ANOTHER PLAN OR MAP. 01 GOOP INLET ON DOCUMENT NUMBER 7. BOUNDARY INFORMATION SHOWN IS BASED UPON FIELD TIES AND RECORD INFORMATION. E ELECTRIC IT IS NOT THE INTENT OF THIS MM TO PROVIDE A BOUNDARY RESOLUTION FOR THE ELEV / EM ELEVATION ELECTRIC METER SUBJECT PROPERTY. SAID RESOLUTION WOULD REOURE A RECORD OF SURVEY UNDER STATE LAW. BOUNDARY INFORMATION SHOWN IS FOR PLANNING PURPOSES ONLY. Esc EUCALYPTUS j EV FDC ELECTRIC VAULT FIRE DEPARTMENT CONNECTION B. LIBERTY TITLE COMPANY PRELIMINARY TITLE REPORT N0. 5 301 - 01 3 73 -LOH, DATED MARCH 6, 2007 WAS REVIEWED IN CONJUNCTION WITH THIS MAPPING. FF FINISHED FLOOR G GAS 9, THIS NAP IS PROVIDED IN AN ELECTRONIC FORMAT (ON COMPUTER DISK) AS A GM GAS METER COURTESY TO THE CLIENT. THE DELIVERY OF THE ELECTRONIC FILE DOES NOT IG INVERT GRADE CONSTITUTE THE DELIVERY OF OUR PROFESSIONAL WORK PRODUCT. THE SIGNED PRINT IBM LP JOB BENCHMARK, SEE NOTE 4 UMT POE DELIVERED UM THIS ELECTRONIC FILE CONSTITUTES OUR PROFESSIGNAL 'WORK PRODUCT, AND IN ME EVENT THE ELECTRONIC FILE IS ALTERED, ME PRINT MUST BE REFERRED TO OH OVERHEAD ONES FOR THE ORIGINAL AND CORRECT SURVEY NFORMAT106L WE SHALL HOT BE NTS NOT TO SCALE RESPONSIBLE FOR ANY MODIFICATIONS MAOE TO THE ELECTRONIC FILE, OR FOR ANY PIV POST INDICATOR VALVE PRCgICIS DERIVED FROM ME ELECTRONIC FILE W CH ARE NOT REVIEWED, SIGNED AND - PVC RWL p NN YL CHLORIDE PIPE RAIn WATER LEADER SEALED BY US. SD STORM DRAW 10, PROPERTY IS SUBJECT TO COVENANTS, CONDITIONS AND RESTRICTIONS PER 3336 OR SOB STORM DRAW BOX 27B, SCR, SS SANITARY SEWER SSCO SS— SANITARY SEWER CLEM GOT SANITARY SEWER MANHOLE 11. PROPERTY IS SUBJECT TO TERMS, CON 0I TIONS AND PROWSIONS OF JOINT EASEMENT AND DRIVEWAY AGREEMENT PER 85- 074491 CH, SCR. Syc SYCAMORE T8 TELEPHONE 80K 12. PROPERTY IS LOCATED WITHIN A PROJECT AREA OF THE REDEVELOPMENT AGENCY. THE a 1s Jo so - - im IT TRANSFORMER REDEVELOPMENT PLAN IS RECORDED UNDER ON 87- 0067645 OR, SCR MO MODIFIED BY GRAPHIC SCALE T, W TYPICAL WATER DN 2 006- 0158011 OR, SCR WD WATER BOX 13, SUB.ACT PARCEL IS LOCATED IN ZONE C (AREAS OF MINIMAL FLOODING) PER TEMA WM WV WATER METER WATER VALVE FLOOD INSURANCE RATE MAP COMMUNITY PANEL NUMBER 060380 0001 B. DATED JUNE 1, 1981 ENGINEER/SURVEYOR STEVEN J. LAFRANCHI & ASSOCIATES, INC. CIVIL ENGINEERS, LAND SURVEYORS & LAND PLANNER 775 SAYWOOD DRIVE, SUITE 312 PETALUMA. CALIFORNIA 94954 707- 762 -3122 707 - 762 -3239 FAX steVeDSp,. 91®6]o.com XxN UTILITIES FIRE PROTECTION CITY OF ROHNERT PARK WATER CITY OF ROHNERT PARK SANITARY SEWER CITY OF ROHNERT PARK GAS/ELECTR(C PACIFIC, GAS & ELECTRIC TELEPHONE Sac FIXABLE COMCAST I T7 2fi �• 1 UNIT 15 6 2 UMU �UNTsS 6 Aem 1 ss --- 20 12' � r 23' J U IIT14 Pl — L UNIT3 113 1 UMTs uNiTg6' s 19' UNITS VICINITY MAP _ TUTS oX4M .AXA UNIT 113 UNIT 114 1 U mom+ IS uNrTgB UNT FLOOR PLAN 170 PROFESSIONAL CENTER DRIVE SCALE r = +a• PLAN 150 PROFESSIONAL CENTER DRIVE 9cALE 1-=10 LEGEND R1 N XX wn E XKX.X% RI CONDOMINIUM NOTE UNIT SIZES, DIMENSIONS AND AREAS SHOWN ARE SUBECT TO CHANCE AND SHALL NOT BE CONSIDERED AS THE FINAL CONFIGURATION OF ME UNITS, THIS IS FOR PLANNING PURPOSES ONLY CENTER LNE FENCE, CHAIN LINK EDGE OF PAVEMENT STORM DRAIN WATER SERWCE FLOP NE REIMNNG WALL 374 MAPS 43, SCR HELD RECORD BEARING OR INSTANCE 108 BENCH MARK, SEE NOTE { CONCRETE SIGN FIRE HYDRANT BOLLARD HMD.CAPPED PARKING GAS METER DRMN INLET FIRE DEPARTMENT CONNECTION POST NOICALOR VALVE LOH1 STREET LIGHT WATER VALVE 11C FLGW Q�PI LAND 4.AS p0. Y I NA `P!'P 1 c ' 110. 79`A # EW: 12 -31 -07 K PLS C OF CAtf REVISIONS BY r m O r J C Q M w. Z J Q Z Q' Q w >O zrx� w W U U > Q Z Q 0 U) J a Q F W LL W 0Ow Z u- W O O 0 oa Q ti ci J � Q r K z w zz z (n a w a QO z 0,11 R in e TA r Q Oy$� o U � L DULL N Zz ter» J E mm o LL LL -wa i� z? W i > W W J Tn U DATE: 10.19.07 SCALE: 1' =30' DESIGN. DRAWN: GSIJ CHECK: G H JOB: P'.0 CeA JOB No' 071163 SHEET 1 OF 1 SHEETS RESOLUTION NO. 2008-64 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, APPROVING A TENTATIVE MAP (LANDS OF PROFESSIONAL CENTER LLC, ET AL) LOCATED AT 150 AND 170 PROFESSIONAL CENTER DRIVE ( "PROPERTY "); ASSESSOR PARCEL NUMBER: 143 - 021 -061 (PLANNING FILE NO. PL2007 -028) WHEREAS, on October 18, 2007, the applicant, Steven LaFranchi and Associates submitted an application for Tentative Map on behalf of the owners of the Property, Professional Center LLC., et al.; WHEREAS, the Tentative Map would allow for the subdivision of the two existing buildings into 15 nonresidential, airspace condominium units coupled with separate interests in common areas contained within property identified as APN: 143 - 021 -061; and WHEREAS, on March 13, 2008, the Planning Commission of the City of Rohnert Park conducted a public hearing and unanimously approved the request for subdivision. NOW, THEREFORE, THE ROHNERT PARK CITY COUNCIL DOES RESOLVE, DETERMINE, ORDER AND FIND AS FOLLOWS: Section 1. That the above recitations are true and correct. Section 2. Findings. The Council, in approving Planning Application PL2007 -028TM (Tentative Map) makes the following findings: 1. The proposed Tentative Map is consistent with the General Plan and any applicable Specific Plan, any policy or guideline implementing the General Plan (including the City's Design Guidelines), or other applicable provisions of the Municipal Code. The Tentative Map is consistent with the "Industrial" General Plan designation and as conditioned will comply with the Municipal Code (the project site is not located within a Specific Plan area). 2. The site is physically suitable for the type of development. The site is currently developed with two large industrial /commercial buildings which are not planned to be modified as a part of this project. The site will continue to be physically suitable to support the development. 3. The site is physically suitable for the proposed density of development. The site is currently developed with two large industrial /commercial buildings. The intensity of development is not planned to be modified as a part of this project. The site is of sufficient size and shape and zoned appropriately (I -L /O) to support the existing development. 4. The design of the subdivision or the proposed improvements will not cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat, absent a statement of overriding conditions. The site of the proposed Tentative Map is developed with industrial /commercial uses and is surrounded by other industrial /commercial developments. No environmental impacts are anticipated. 5. The design of the subdivision or the type of improvements will not cause serious public health problems. The proposed subdivision of the existing buildings will not compromise public health, safety or welfare. The site is surrounded by similar developments. 6 The design of the subdivision or the type of improvements will not conflict with easements, acquired by the public at large, for access through or use of property with the proposed subdivision, absent alternative, equivalent easements. All existing easements will remain. 7. Any proposed phases and their proposed sequence of construction are identified on the submitted map. The site is currently developed and therefore no further phasing is anticipated. Section 3. Environmental Clearance. The project is categorically exempt from the California Environmental Quality Act, pursuant to California Code of Regulations, Title 14, Section 15301 k., Existing Facilities (Class 1) which specifically exempts the subdivision of existing commercial and industrial buildings when no physical changes are to occur which are not otherwise exempt. NOW THEREFORE BE IT RESOLVED, that the Council of the City of Rohnert Park does hereby approve Application No. PL2007 -028TM (Tentative Map) for the proposed Professional Center Condominium Conversion located at 150 and 170 Professional Center Drive subject to the following conditions of approval: 1. Expiration of Approval — Pursuant to the City of Rohnert Park Municipal Code and the Subdivision Map Act, the Tentative Map shall expire two (2) years from the date of this Resolution, unless prior to such contemplated expiration the Final Parcel Map is recorded or an extension of time has been requested in writing and granted by the City of Rohnert Park. 2. The approval is based on the Tentative Map as submitted to the Department of Community Development and date stamped received October 18, 2007. 3. Planning. Prior to Final Parcel Map recordation, the following items shall be completed: a. The applicant shall replace the front gates of the existing trash enclosures. b. The applicant shall provide a disclosure to any future owner that improvements to their tenant space may trigger compliance with the Americans with Disabilities Act ( "ADA "). c. The applicant shall provide a minimum of 10 bicycle parking spaces on the project site. d. The applicant shall complete the sign program application (PL2007- 008SR) so that processing may proceed. 4. Engineering; /Public Works. a. The City operates on a cost recovery basis and the project proponent shall reimburse all costs, including contract review services, incurred by the City for review and approval of the Final Parcel Map. Prior to the approval of the Final Parcel Map: b. Submit the proposed map to the City Engineer for review and approval along with a preliminary title report (prepared within the most recent three months), closure calculations (including calculations for establishing building footprints within the subdivision) and supporting map documentation. c. Show on the map all proposed common areas labeled as Parcel A, Parcel B, etc., and all existing and proposed public /private easements within the subdivision. d. The applicant shall form a Condominium Owners' Association with prepared Covenants, Conditions & Restrictions (CC &Rs) that address the common ownership and maintenance obligations of structures, parking lots, utilities, on -site and off -site easements and access ways. e. The CC &Rs shall include language which gives the City of Rohnert Park the right(s) to access, maintain, repair and replace the areas within the existing easements without obligating the City to act on those right(s) as described in Official Records, Document No. 87- 092698 at the Sonoma County Recorder's Office. Specifically, the CC &Rs shall contain language, subject to City approval, which provides: (i) an acknowledgement of the existence of the aforementioned easements; (ii) an acknowledgment that the City does not own or operate a well in the easements; (iii) the Owners Association shall maintain the surface areas of the aforementioned easements until such time City, in its sole discretion, elects to install a well in the easements; and (iv) City's right to approve any provisions in the CC &Rs which reflect the City's rights and /or obligations. f. The locations of the two existing storm drains shown on the Tentative Map as being located beneath proposed Units 1 and 10 shall be addressed by the applicant in a declaration, subject to City's approval, which acknowledges the location of the storm drains and provides that applicant accepts full responsibility for any and all damages in any way related to and from the storm drains. g. The existing storm drain easement shown on the Tentative Map (in the area of easement "E9 ") shall be addressed in the CC &Rs as to ownership, maintenance rights and obligations of the easement to the satisfaction of the City of Rohnert Park Public Works /Engineering Department. h. The applicant shall submit Improvement Plans to the City Engineer for review and approval. The improvements required are based on review of archived plans on file with the City of Rohnert Park Engineering division, prepared by Morton Technologies, Inc. for Western Business Park Parcel 2A, Record Drawing, and dated 6/15/87. All improvements shall be installed in accordance with current City Standards including, but not limited to: i. Payment of all applicable fees. ii. Installation of individual irrigation waters meters for each existing irrigation system. iii. Inspection of existing sanitary sewer lateral and necessary repairs or replacements, subject to City review and approval. iv. Removal of the existing redwood cover on the storm drain junction box located in the south west area of the site and design and install a concrete structure and inlet. i. Applicant acknowledges that in accordance with Sections 16.12.080 E., 16.16.040 & 16.10.180K of the Rohnert Park Municipal Code, applicant may be required to enter into a Subdivision Improvement Agreement and post the required bonds and insurance or construct the required improvements set forth in 4(h), above, prior to City's approval of the Final Parcel Map. j. The Final Parcel Map, Declaration(s) and CC &Rs shall include statements to the effect that any future Industrial Waste type uses /disposers occupying the condominium units will be required to install discharge mitigation measures, such as grease /sand interceptors on separate sanitary sewer laterals. k. The Final Parcel Map, Declaration(s) and CC &Rs shall include statements to the effect that the City encourages water conservation and the project property is currently (at the time of the commercial condominium tentative subdivision, February 2008) served by two separate water meters, one for each building site. Separate water meters, serving individual condominium units, may be required by the City at the time a permit or other entitlement concerning the project is sought. NOW THEREFORE BE IT RESOLVED, that the City Council does hereby approve said application for Tentative Map. DULY AND REGULARLY ADOPTED on this 22nd day of April, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk APPROVED AS TO FORM: Assr< C' Attorney Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2 "d & 4`h Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted /distributedlmailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) ITEM NO.8 RESO. NO 2008 -65 ORD. NO 797 (INTRO) Council: X New Second Tier Plan Miscellaneous 5% COLA 2% COLA for Newly Hired Local Safety Members Communications 34.332% 18.101% Agenda: 4122108 X 4/16/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: April 22, 2008 Department: Administration Submitted By: Daniel Schwarz, Assistant City Manager Submittal Date: April 15, 2008 Agenda Title: CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM (CalPERS) CONTRACT AMENDMENT Requested Council Action: (1) Approve Resolution of Intention to Approve an Amendment to the City's Contract with CalPERS; and (2) Introduce an Ordinance Authorizing the Contract Amendment Summary: The City's contract with CalPERS provides for a 5% annual cost -of- living allowance increase on retirement benefits for all miscellaneous and safety members. The current bargaining agreements and outlines for all City employees provide that the City will modify this annual cost -of- living allowance increase to 2% for newly -hired employees. To implement this second tier of benefits the City must amend its contract with CalPERS. CaIPERS requires that the City Council adopt a resolution of its intention to approve an amendment to the City's contract with CalPERS and, at least 20 days later, adopt an ordinance authorizing the contract amendment. Assuming the Council introduces the ordinance on April 22nd and adopts it on May 13`h, the effective date of the contract amendment would be July 1, 2008. All employees hired after that date would be subject to the 2% annual cost- of- Iiving allowance increase on retirement benefits. This action has no effect on the CalPERS benefits for current employees or employees hired prior to July 1, 2008. Government Code section 7507 requires that the future annual costs of the proposed contract amendment be made public at a public meeting at least two weeks prior to adoption of the ordinance. This contract amendment will result in a reduction to the Employer Contribution Rate as follows: As of June 30, 2006 Existing Plan New Second Tier Plan Non - formula change 5% COLA 2% COLA for Newly Hired Local Safety Members 2008 -2009 Employer Contribution Rate 34.332% 18.101% 2008 -2009 Employee Contribution Rate 9% 9% Enclosures: Resolution No. 2008 -65 Ordinance No. 797 Amendment to CalPERS Contract CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: O Consent Item j6Kegular Time ( ) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: A!' City Manager's Signature: Date: v (Revised 0 507) J} }: G- S:OS -b RESOLUTION NO. 2008-65 RESOLUTION OF INTENTION TO APPROVE AN AMENDMENT TO CONTRACT BETWEEN THE BOARD OF ADMINISTRATION CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM AND THE CITY COUNCIL CITY OF ROHNERT PARK WHEREAS, the Public Employees' Retirement Law permits the participation of public agencies and their employees in the Public Employees' Retirement System by the execution of a contract, and sets forth the procedure by which said public agencies may elect to subject themselves and their employees to amendments to said Law; and WHEREAS, one of the steps in the procedures to amend this contract is the adoption by the governing body of the public agency of a resolution giving notice of its intention to approve an amendment to said contract, which resolution shall contain a summary of the change proposed in said contract; and WHEREAS, the following is a statement of the proposed change: To provide Section 20475 (Different Level of Benefits): Section 21335 (5% Annual Cost -of- Living Allowance Increase) is applicable to only those local miscellaneous members and local safety members entering membership in the miscellaneous or safety classifications on or prior to the effective date of this amendment to contract. Section 21329 (2% Annual Cost -of- Living Allowance Increase) is applicable to local miscellaneous members and local safety members entering membership for the first time in the miscellaneous or safety classifications after the effective date of this amendment to contract. NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency does hereby give notice of intention to approve an amendment to the contract between said public agency and the Board of Administration of the Public Employees' Retirement System, a copy of said amendment being attached hereto, as an "Exhibit" and by this reference made a part hereof. ATTEST: By: Presiding Officer City Clerk Date adopted and approved (Amendment) CON -302 (Rev. 4/96) Title ORDINANCE NO. 797 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING AN AMENDMENT TO THE CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AND THE BOARD OF ADMINISTRATION OF THE CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, CALIFORNIA, does hereby ordain as follows: Section 1. That an amendment to the contract between the City Council of the City of Rohnert Park and the Board of Administration, California Public Employees' Retirement System is hereby authorized, a copy of said amendment being attached hereto, marked Exhibit, and by such reference made a part hereof as though herein set out in full. Section 2. The Mayor of the City Council is hereby authorized, empowered, and directed to execute said amendment for and on behalf of said Agency. Section 3. This Ordinance shall take effect 30 days after the date of its adoption, and within 15 days of its adoption shall be published at least once in the Community Voice, a newspaper of general circulation, published and circulated in the City of Rohnert Park and thenceforth and thereafter the same shall be in full force and effect. This ordinance was introduced on the 22nd day of April, 2008 and DULY AND REGULARLY ADOPTED this day of May, 2008 by the following vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: CITY OF ROHNERT PARK City Clerk Mayor APPROVED AS TO FORM: City Attorney J CAPERS California Public Employees' Retirement System AMENDMENT TO CONTRACT Between the Board of Administration California Public Employees' Retirement System and the City Council City of Rohnert Park The Board of Administration, California Public Employees' Retirement System, hereinafter referred to as Board, and the governing body of the above public agency, hereinafter referred to as Public Agency, having entered into a contract effective July 1, 1965, and witnessed May 17, 1965, and as amended effective August 2, 1972, October 1, 1977, January 1, 1980, June 1, 1987, March 1, 1990, February 14, 1992, June 27, 1992, July 1, 1997, July 1, 1998, October 25, 2002 and July 1, 2007 which provides for participation of Public Agency in said System, Board and Public Agency hereby agree as follows: A. Paragraphs 1 through 13 are hereby stricken from said contract as executed effective July 1, 2007, and hereby replaced by the following paragraphs numbered 1 through 13 inclusive: 1. All words and terms used herein which are defined in the Public Employees' Retirement Law shall have the meaning as defined therein unless otherwise specifically provided. "Normal retirement age" shall mean age 55 for local miscellaneous members and age 50 for local safety members. m 2. Public Agency shall participate in the Public Employees' Retirement System from and after July 1, 1965 making its employees as hereinafter provided, members of said System subiect to all provisions of the Public Employees' Retirement Law except such as apply only on election of a contracting agency and are not provided for herein and to all amendments to said Law hereafter enacted except those, which by express provisions thereof, apply only on the election of a contracting agency. 3. Employees of Public Agency in the following classes shall become members of said Retirement System except such in each such class as are excluded by law or this agreement: a. Local Fire Fighters (herein referred to as local safety members); b. Local Police Officers (herein referred to as local safety members); C. Employees other than local safety members (herein referred to as local miscellaneous members). 4. In addition to the classes of employees excluded from membership by said Retirement Law, the following classes of employees shall not become members of said Retirement System: NO ADDITIONAL EXCLUSIONS 5. Prior to January 1, 1975, those members who were hired by Public Agency on a temporary and /or seasonal basis not to exceed 6 months were excluded from PERS membership by contract. Government Code Section 20305 supersedes this contract provision by providing that any such temporary and /or seasonal employees are excluded from PERS membership subsequent to January 1, 1975. 6. The percentage of final compensation to be provided for each year of credited prior and current service as a local miscellaneous member in employment before and not on or after July 1, 2007 shall be determined in accordance with Section 21354 of said Retirement Law subject to the reduction provided therein for Federal Social Security (2 % at age 55 Modified and Full). 7. The percentage of final compensation to be provided for each year of credited prior and current service as a local miscellaneous member in employment on or after July 1, 2007 shall be determined in accordance with Section 21354.5 of said Retirement Law subject to the reduction provided therein for Federal Social Security (2.7% at age 55 Modified and Full). 8. The percentage of final compensation to be provided for each year of credited prior and current service as a local safety member shall be determined in accordance with Section 21362.2 of said Retirement Law (3% at age 50 Full). 9. Public Agency elected and elects to be subject to the following optional provisions: a. Section 21573 (Third Level of 1959 Survivor Benefits). b. Section 20965 (Credit for Unused Sick Leave). C. Section 21335 (5% Cost -of- Living Allowance) for those local miscellaneous members and local safety members entering membership in the miscellaneous or safety classifications on or prior to the effective date of this amendment to contract. d. Section 20042 (One -Year Final Compensation). e. Section 21024 (Military Service Credit as Public Service). f. Section 20903 (Two Years Additional Service Credit). g. Section 21027 (Military Service Credit for Retired Persons). h. Section 21023.5 (Public Service. Credit for Peace Corps, AmeriCorps VISTA, or AmeriCorps Service). Section 20475 (Different Level of Benefits). Section 21335 (5% Annual Cost -of- Living Allowance increase) is not applicable to local miscellaneous members and local safety members entering membership for the first time in the miscellaneous or safety classification after the effective date of this amendment to contract. 10. Public Agency shall contribute to said Retirement System the contributions determined by actuarial valuations of prior and future service liability with respect to local miscellaneous members and local safety members of said Retirement System. 11. Public Agency shall also contribute to said Retirement System as follows: a. Contributions required per covered member on account of the 1959 Survivor Benefits provided under Section 21573 of said Retirement Law. (Subject to annual change.) In addition, all assets and liabilities of Public Agency and its employees shall be pooled in a single account, based on term insurance rates, for survivors of all local miscellaneous membes and local safety members. A b. A reasonable amount, as fixed by the Board, payable in one installment within 60 days of date of contract to cover the costs of administering said System as it affects the Pmoloyees of Public Agency, not including the costs of special valuations or of the periodic investigation and valuations required by law. C. A reasonable amount, as fixed by the Board, payable in one installment as the occasions arise, to cover the costs of special valuations on account of employees of Public Agency, and costs of the periodic investigation and valuations required by law. 12. Contributions required of Public Agency and its employees shall be subject to adjustment by Board on account of amendments to the Public Employees' Retirement Law, and on account of the experience under the Retirement System as determined by the periodic investigation and valuation required by said Retirement Law. 13. Contributions required of Public Agency and its employees shall be paid by Public Agency to the Retirement System within fifteen days after the end of the period to which said contributions refer or as may be prescribed by Board regulation. If more or less than the correct amount of contributions is paid for any period, proper adjustment shall be made in connection with subsequent remittances. Adjustments on account of errors in contributions required of any employee may be made by direct payments between the employee and the Board. B. This amendment shall be effW,'five on the day of , BOARD OF ADMINISTRATION A ".;gym` CITY COUNCIL PUBLIC EMPLOYEES' RETIREMENT SYSTEM CITY OF ROHNERT PARK BY BY LORI MCGARTLANR`CHIEF PRESIDING OFFICER EMPLOYER SERVICES DIVISION PUBLIC EMPLOYEES' RETIREMENT SYSTEM AMENDMENT ER# 0587 PERS- CON -702A (Rev. 10 \05) Witness Date, - Attest:y F Clerk Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2 "d & 4`h Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Mondays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted /distributed/mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) ITEM NO. 9 Council: X Miscellaneous Communications Agenda: 4122108 X 4/16/08 -TG Copy to: CITY OF ROIINERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: April 22, 2008 Department: Administration Submitted By: Judy Hauff, City Clerk Submittal Date: April 11, 2008 Agenda Title:. COMMISSION /COMMITTEEBOARD APPOINTMENT Requested Council Action: Consider Applications for Current Vacancy on the Bicycle Advisory Committee Summary: On April 8, 2008, the City Council accepted the resignation of Charles Rowell, member of the Bicycle Advisory Committee. On April 9, 2008, the City Clerk posted and distributed a notice of this vacancy. The term of this vacancy expires December 31, 2008, and the appointee will be nominated by Council Member Vidak - Martinez. Attached to this transmittal report are the applications received from those interested in filling this vacancy on the Bicycle Advisory Committee. Enclosures: Notice of Vacancy — Bicycle Advisory Committee Fact Sheets for City Council Appointments to Commissions, Boards or Committees CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item ( ) Regular Time ( ) Approval () Public Hearing Required (. ) Not Recommended () Submitted with Comment Policy Determination Opuncil City Comments: City Manager's Signature: Date: (Revised p10517) JH:TG- S:05 -b CITY OF ROHNERT PARK ♦ 6750 COMMERCE BLVD. ♦ ROHNERT PARK, CA 94928 PHONE: (707) 588 - 2227 *FAX: (707) 588 - 2274 *WEB: www.rpeity.org OFFICE OF THE CITY CLERK PUBLIC NOTICE Rohnert Park City Council is Seeking Applicants for the City's BICYCLE ADVISORY COMMITTEE Council Member Vicki Vidak - Martinez is seeking applications from Rohnert Park residents to fill the current vacancy on the City's Bicycle Advisory Committee for a two (2) year term to expire on December 31, 2008. The Bicycle Advisory Committee currently meets the fourth Monday of each month at 5:30 p.m. in the Conference Room at the City Administrative Offices, 6750 Commerce Blvd., Rohnert Park, CA. Preference in the selection of applicants shall be given to interested and responsible bicycle enthusiasts to review and make recommendations to the City Council on Bike Path Plans/Projects in the community. Interested Rohnert Park residents may obtain a fact sheet application at the City Administrative Offices, 6750 Commerce Blvd., or via the City's web site at www.rpcity.org by selecting the "City Hall" link then "Commissions & Boards" then "Application Form (PDF), ", or by telephoning the City Clerk's Office to request an application at 588 -2227. The Rohnert Park City Council will consider this appointment at its meeting on April 22, 2008. Dated: April 9, 2008 Judy Hauff, City Clerk In Accordance with Maddy Act Provisions (G.C. 54970) POST: (1) City Hall (2) Public Safety (3) Community Center (4) Library - via e-mail to Kathy Dennison: (kathyd@sonoma.lib.ca.us) (5) City of Rohnert Park Website (www.rpcity.org) (6) Chamber of Commerce — via e -mail to: (info@rpchamber.org) (7) Mail to: The Hub Cyclery 7981 Old Redwood Hwy. Cotati, CA 94931 cc: City Council Members Stephen R. Donley, City Manager Michelle Marchetta Kenyon, City Attorney Daniel Schwarz, Assistant City Manager Benjamin D. Winig, Assistant City Attorney James J. Atencio, Assistant City Attorney Beth Lidster, Secretary II (For City Directory) Eydie Tacata, Mgmt. Analyst (for Bicycle Advisory Committee) Carla Strope, Secretary P/T (for POSTING at City Hall) Patty Poon, Admin. Asst. (for POSTING at Public Safety) Jan Geffre, Secretary II (for POSTING at the Community Center) Kathy Dennison (for POSTING at the Rohnert Park Library FILE — Bicycle Advisory Committee - Appointments FILE - COMMISSION APPOINTMENTS: Chron. FILE - Future Council Agenda Items Sonoma State University 1801 East Cotati Ave. Rohnert Park, CA 94928 2.Q S i htiI.1� OY1 KINKOS OUNERT PARK CA /-7 CITY OF ROHNERT PARK • 6750 (;Ommerce 131vd- • Rohnert P: I PHONE: (707) 588-2227 FAX: (707) $88-2274 ------T- Fcouncil. Fx FACT SHEET FOR CITY COU C 'POINTMENTS To COMMI SSIONS, BOARD, To which Commission, Board. Of COmmittee do you seek Appointment? F� Cl V i C Agenda, 11 Name: Vac Residence Telophon®: L1 -7 :7 - U2 "J Address: 7 1.1 CA </Vc)a Work Phone: Fax: GeII: E-mail:_ C-c�rz ---------------- Indicate Reasons for Your Interest in Appointment: (G-�/" 4-f-I L , List Or Asoci Activities in Club,, ations, etc. V Arc You 18 or over-? y4e-_- J_ J—z— No:___ Arc You Registered to vote in PI-Ohneut Park-? Y,,, NO: Whet year did You bec<1njc a Rohnert Pack Resident: Employer:._..— - Address Type of I3U4qine_q4: Specific Work Performed: Do You bavv a High School Diploma-? 147 Uther Degrees, Awards, Signature Date PLEASE RETURN TO Cl fY MANAGER'S OUFICE: 67:50 Cammerte Rivd. Rohnert Park, CA 94928 jFr4t)j jjj,jv,(j by City ("olutol 11110'i) ti : ( '. ! ( . 141 1 xjj' 1, 1 ", Cloverdale Cotati Healdsburg Petaluma Rohnert Park Santa Rosa Sebastopol Sonoma Windsor MAYORS' & COUNCILMEMBERS' ASSOCIATION OF SONOMA COUNTY City of Rohnert Park, Chair City for 2008 Mayor Jake Mackenzie 6750 Commerce Boulevard Rohnert Park, CA 94928 707 588 -2226 Council: X Cotati Miscellaneous Healdsburg Communications Rohnert Park Agenda: 4122108 X 4/16/08 -TG Copy to: FSonoma AGENDA 6:30 PM — BOARD OF DIRECTORS MEETING Date: Thursday, April 10, 2008 Time: 6:00 PM — Social Hour begins 6:30 PM — Board Meeting 7:00 PM — Dinner /General Membership Meeting Location: Petaluma Historical Library & Museum. 20 — 40' Street; Petaluma. 1. CALL TO ORDER: Association Chairperson Jake Mackenzie, City of Rohnert Park 2. ROLL CALL Cloverdale Cotati Healdsburg Petaluma Rohnert Park Santa Rosa Sebastopol FSonoma Windsor 3. APPROVAL of MINUTES • City Selection Committee meeting, February 14, 2008, in Healdsburg Motion /Second • Board of Directors meeting, February 14, 2008, in Healdsburg Motion / Second 4. BUSINESS Update re: E- voting 5. NEW BUSINESS from the Floor 6. NEXT GENERAL Host City: Date: Place: Program: 7. ADJOURNMENT: MEMBERSHIP MEETING Rohnert Park June 12, 2008 Sonoma Mountain Village; Rohnert Park Sonoma County Transportation Plan (tentative) Adjourn to Thursday, June 12, 2008 at 6:00 PM in Rohnert Park ASSOCIATION OF SONOMA COUNTY AGENDA GENERAL MEMBERSHIP MEETING Date: Thursday, April 10, 2008 Time: 6:00 PM — Social Hour begins 6:30 PM — Board Meeting 7:00 PM — Dinner /General Membership Meeting Location: Petaluma Historical Library & Museum 20 — 4d` Street; Petaluma 1. CALL TO ORDER: Association Chairperson Jake Mackenzie, City of Rohnert Park 2. ROLL CALL 3. 21 5. Cloverdale Cotati -Healdsburg Petaluma Rohnert Park Santa Rosa -Sebastopol Sonoma L Windsor APPROVAL of MINUTES General Membership Meeting, February 14, 2007 in Healdsburg ■ Motion / second TREASURER'S REPORT: Balance $609.50 CORRESPONDENCE 6. REPORTS A. Mayors B. City Manager's Committee: Steve Donley, Chairperson, City of Rohnert Park C. Legislative Committee: Spokesperson D. Committee Chairs: Other Reports E. Report from Association Chairperson on Board of Directors' Actions F. League of California Cities Policy Committees Meeting Reports G. Sonoma County Representative: Landfill Divestiture Process H. Sonoma County Waste Management Agency Chair Tim Smith: Update on Plastics I. Announcements City of Rohnert Park, Chair City for 2008 Cloverdale Mayor Jake Mackenzie Cotati 6750 Commerce Boulevard Healdsburg Rohnert Park, CA 94928 Petaluma 707 588 -2226 Rohnert mark Santa Rosa Sebastopol Sonoma Windsor AGENDA GENERAL MEMBERSHIP MEETING Date: Thursday, April 10, 2008 Time: 6:00 PM — Social Hour begins 6:30 PM — Board Meeting 7:00 PM — Dinner /General Membership Meeting Location: Petaluma Historical Library & Museum 20 — 4d` Street; Petaluma 1. CALL TO ORDER: Association Chairperson Jake Mackenzie, City of Rohnert Park 2. ROLL CALL 3. 21 5. Cloverdale Cotati -Healdsburg Petaluma Rohnert Park Santa Rosa -Sebastopol Sonoma L Windsor APPROVAL of MINUTES General Membership Meeting, February 14, 2007 in Healdsburg ■ Motion / second TREASURER'S REPORT: Balance $609.50 CORRESPONDENCE 6. REPORTS A. Mayors B. City Manager's Committee: Steve Donley, Chairperson, City of Rohnert Park C. Legislative Committee: Spokesperson D. Committee Chairs: Other Reports E. Report from Association Chairperson on Board of Directors' Actions F. League of California Cities Policy Committees Meeting Reports G. Sonoma County Representative: Landfill Divestiture Process H. Sonoma County Waste Management Agency Chair Tim Smith: Update on Plastics I. Announcements 7. DISCUSSION ITEMS A. Legislative Update: League of California Cities — Amy O'Gorman B. Discussion on formation of a Working Group on Sustainability -Larry Robinson, Councilmember, Sebastopol PROGRAM Bay Area Air Quality Management District [BAAQMD]: Climate Change Initiatives Association of Bay Area Governments [ABAG]: Performance Targets and Land Use Transportation 9. NEXT BOARD OF DIRECTORS MEETING Host City: Rohnert Park Date: Thursday, June 12, 2008 Place: Sonoma Mountain Village Program: Sonoma County Transportation Plan (tentative) 10. ADJOURNMENT: Adjourn to Thursday, June 12, 2008 at 6:00 PM in Rohnert Park REDWOOD EMPIRE MUNICIPAL INSURANCE FUND RECEIVLED APR 0 3 2008 CITY OF ROHiNERT PARK 414 W.' Napa St. . PO. Box 885 • .Sonora Members: Robnert Park. Associate Clouerdate Sebastopol Members: Cotati Sonoma Arcata Healclsburg Ukiah Eureka REMIF BOARD OF DIRECTORS' MEETING APRIL 10, 2008 12:00 NOON HEALDSBURG CITY COUNCIL CHAMBERS 401 GROVE STREET, HEALDSBURG, CA TENTATIVE AGENDA L ROLL CALL H. CONSENT CALENDAR Council: X Miscellaneous Communications Agenda: 4122108 X 4/16/08 -TG Copy to: Fort Bra& Willits Fortuna Windsor Lakeport St. Helena RECOMMENDATIONS A. Minutes of February 1, 2008 Board of Directors' Meeting Approve B. Closed Claims Information C. Review and Approval of the REMIF Investment Policy Approve D. Progress on General Manager's Goals & Objectives Information E. 2000' State Audit Ranking Report for Worker's Compensation Information claims adjusting programs /fines F. Appointment of Sonoma's Personnel Assistant as the Alternate Director, Information for Sonoma, to the REMIF Board of Directors III. TIME RESERVED FOR THE PUBLIC TO ASK QUESTIONS REGARDING BOARD BUSINESS NOT LISTED ON THE AGENDA. THE PUBLIC COMMENT PERIOD IS LIMITED TO FIVE MINUTES PER SPEAKER UNLESS ADDITIONAL TIME HAS BEEN ALLOWED BY THE CHAIRPERSON. PLEASE STATE YOUR NAME AND ADDRESS BEFORE PROCEEDING WITH YOUR COMMENTS. IV. CORRESPONDENCE None. I ITY I M— Mr RECEIVED Council: X Miscellaneous Communications Agenda: 4122/08 X 4 /16/08 -rc Cop to: sonoma county transportation authority �iirc U 1008 490MendocirioAvemle, Suite 206 Santa Rosa, CA 95401 CITY OF wwwsctainfo.org RC')t-tNERT PARK 707 -565 -5373 Board of Directors AGENDA April 94, 2008 — 3:00 p.m. Sonoma County Permit & Resource Management Department Planning Commission Hearing Room — 2550 Ventura Avenue, Santa Rosa, CA . 1. Public comment on items not on the regular agenda 2. Consent Calendar 2.1 Minutes of the March 10, 2008 Meeting (ACTION)* 3. Planning 3.1 Comprehensive Transportation Plan 3.1.1 Port Sonoma presentation (ACTION)* 3.1.2 Public outreach (REPORT)* 3.1.3 EIR request for proposals (REPORT)* 3.2 Golden Gate Transit presentation (REPORT)* 3.3 Regional Transportation Plan project list — Resolution No. 2008 -001 (ACTION)* 4. Projects and Programming 4.1 FY08 /09 Transportation Development Act, Article 3 projects — Resolution No. 2008 -002 (ACTION)* 4.2 FY08 /09 Transportation Fund for Clean Air projects — Resolution No. 2008 -003 (ACTION)* 4.3 FY08 /09 Transit Coordinated Claim — Resolution No. 2008 -004 (ACTION)* 4.4 Congestion Mitigation / Air Quality (CMAQ) funding changes (REPORT)* 4.5 Measure M 2006/2007 Annual Report (REPORT)* 4.6 Measure M cooperative funding agreements 4.6.1 Bodega Bay Bike Trail (ACTION)* 4.6.2 Central Sonoma Valley Bike Trail (ACTION)* 4.6.3 Sonoma County Bicycle Coalition (ACTION)* 4.7 Measure M appropriations 4.7.1 Bodega Bay Bike Trail — Resolution No. 2008 -005 (ACTION)* 4.7.2 Central Sonoma Valley Bike Trail — Resolution No. 2008 -006 (ACTION)* 4.8 Marin /Sonoma Narrows 4.8.1 Scope, schedule and budget (REPORT) 4.8.2 Memorandum of Understanding — Resolution No. 2008 -007 (ACTION)* 4.9 State Highway project updates Board of Drreccors Mike Kerns, Chair, Sonoma County • Lisa Schaffner, V. Chair; Healdsburg Bob Blanchard, Santa Rosa • Valerie Brown, Sonoma County • Stanle)' Cohen, Sonoma • Par Gilardi, Cocari • Mike Harris, Peraluma • Roberr Jelin, Cloverdale • Paul Kelley, Sonoma County Jake Mackenzie, Rohnerc Part: • Sam Pierce, Sebasropol • Sam Salmon, Windsor Council: X Miscellaneous Communications Agenda: 4/22/08 X 4/16/08 -TG Copy to: Sonoma County Library ROHNERT PARK- COTATI REGIONAL LIBRARY ADVISORY BOARD AGENDA Tuesday, April 15, 2008 6:30 p.m. Armando Flores Meeting Room 6250 Lynne Conde Way, Rohnert Park, CA 94928 1. CONVENING 2. MINUTES OF THE MEETING OF October 16, 2007 3. PUBLIC APPEARANCES An opportunity for members of the public to address the Board. 4. ADVISORY BOARD DISCUSSION & ACTION ITEMS 4.1. Advisory Board Roles & Responsibilities — Discussion 4.2. Rohnert Park - Cotati Space Planning, Remodeling & Shelf -Check - Discussion 5. Commissioner's Report An opportunity for the Commissioner to share information. 6. LIBRARY DIRECTOR'S REPORT 6.1. Update on progress on priorities 6. BRANCH MANAGER'S REPORT An opportunity for the Branch Manager to share information. 7. CITY LIAISONS' REPORT An opportunity for the city liaisons to share information. 8. FRIENDS' OF THE LIBRARY REPORT An opportunity for the Friends to share information. 8.1 Book sale and bookstore Report 9. ADVISORY BOARD INFORMATION ITEMS An opportunity for members of the Advisory Board to present brief, factual information, respond to public comments, place items on the next agenda, or to request information from the Library Director or the Branch Manager. 10. ADJOURNMENT ROIINERT PARK CITY COUNCIL ECONOMIC DEVELOPMENT SUB - COMMITTEE MEETING AGENDA Wednesday, April 16, 2008 1 :00 P.M. Rohnert Park Administrative Offices - Council Chambers 6750 Commerce Boulevard Committee Members: Amie Breeze, Councilmember Vicki Vidak - Martinez, Councilmember City Staff: Dan Schwarz, Assistant City Manager Maureen Rich, Senior Planner 1:00 P.M. REGULAR SESSION — Open to Public Call to Order 1. Public Comments, if any 2. Rohnert Park Economic Development Strategic Plan Discussion and direction 3. Chamber of Commerce 4. Sonoma Mountain Village Business Cluster Update 5. Corridor Concept Plans Discussion and direction 6. City Matters 7. Adjournment Posted in accordance with state law Council: X Miscellaneous Communications Agenda: 4!22108 X 4/16/08 -TG Copy to: Disabled Accommodation: If you have a disability , which requires an interpreter or other person to assist you while attending this meeting, please contact the City Offices at (707) 588.2226 at least 72 hours prior to the meeting to ensure City accommodations. Council: X *Please note Miscellaneous Communications Agenda: 4122108 X 4116/08 -TG Copy to: SONOMA COUNTY WASTE MANAGEMENT AGENCY April 16, 2008 8:30 a m `. *Please note time change* City of Santa Rosa Utilities Department Subregionai Water Reclamation System Laguna Plant 4300 Llano Road, Santa Rosa, CA 95407 Estuary Meeting Room Estimated Ending Time 1.1:30 a.m. AGENDA ITEM ACTION Call to Order Special Meeting Open Closed Session CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Potential initiation of litigation - one case Government Code Section 54956.9(c) 3. Adjourn Closed Session NA OUNTY 4. Call to Order Regular Meeting /Introductions 9:00 a.m. or immediately following the closed session 5. Attachments /Correspondence: Director's Agenda Notes AB 2058 Letter of Support 6. On file w /Clerk: for copy call 565 -3579 Resolutions approved in March 2008 2008 -012 Appropriation Transfer for Educational Events (interns) 2008 -013 Resolution of the SCWMA Approving the Purchase Order with Norseman Plastics for the purchase of kitchen veggie scrap collection pails 2008 -014 Resolution of SCWMA adopting an annual budget for Fiscal Year 2008- 09 2008 -015 First Amendment to the Revised Organic Material Processing and Composting Services Agreement by and among the Sonoma County Waste Management Agency Waste Management Agency, the City of Santa Rosa and Sonoma Compost Company. 2008 -016 Resolution of the SCWMA Approving the Sixth Amendment to the Agreement for Organic Material Processing, Composting and Marketing Services with the Sonoma Compost Company Hublic Comments (items not on agenda) CONSENT (w /attachments) Discussion /Action 8.1 Minutes of March 19, 2008 8.2 Recycling Container Purchase REGULAR CALENDAR CpMPOSTING/WOOD WASTE 9.1 Compost Program Update Discussion /Action [Klassen] 9.2 Compost Relocation Update Discussion /Action [Carter](Attachment) HOUSEHOLD HAZARDOUS WASTE 10.1 Agreements Associated with County Discussion /Action Divestiture Project [Klassen] 10.2 HHW Feasibility Study (continued) Discussion /Action [Carter] 10.3 Sharps Presentation Discussion /Action [Chilcott/Sanborn] DIVERSION 11.1 Plastic Bags Update Discussion /Action [Carter] EDUCATION_ 12.1 2008 Bay Area Recycling Outreach Coalition Discussion /Action (BayROC) Stop Junk Mail / BYOB Campaign (continued) [Chilcott] 12.2 Re -Store Presentation Discussion /Action [Chilcott] ADMINISTRATION 13.1 Update on SCWMA Executive Director Discussion /Action Position [Klassen] 13.2 Board Meeting Relocation Discussion /Action [Fisher] 14. Boardmember Comments 15. Staff Comments 16. Adjourn CONSENT CALENDAR: These matters include routine financial and administrative actions and are usually approved by a single majority vote. Any Boardmember may remove an item from the consent calendar. REGULAR CALENDAR: These items include significant and administrative actions of special interest and are classified by program area. The regular calendar also includes "Set Matters," which are noticed hearings, work sessions and public hearings. PUBLIC COMMENTS: Pursuant to Rule 6, Rules of Governance of the Sonoma County Waste Management Agency, members of the public desiring to speak on items that are within the jurisdiction of the Agency shall have an opportunity at the beginning and during each regular meeting of the Agency. When recognized by the Chair, each person should give his /her name and address and limit comments to 3 minutes. Public comments will follow the staff report and subsequent Boardmember questions on that Agenda item, and before Boardmembers propose a motion to vote on any item. DISABLED ACCOMMODATION: If you have a disability that requires the agenda materials to be in an alternative format or requires an interpreter or other person to assist you while attending this meeting, please contact the Sonoma County Waste Management Agency Office at 2300 County Center Drive, Suite 6100, Santa Rosa, (707) 565 -3579, at least 72 hours prior to the meeting, to ensure arrangements for accommodation by the Agency. growing M1Qas Project Earth Care Press Release Council: X Miscellaneous Communications Agenda: 4122108 X 4/16/08 -TG Copy to: An Inconvenient Ride — Cities Confirmed For Immediate Release: March 25, 2008 Contact: Arielle Washington / Ally Stariha (206) 612 -9791 Seattle — Sixty five cities across the country have signed on to participate in An Inconvenient Ride, a major national event to promote environmental awareness. Created and produced by students from Chief Sealth High School, An Inconvenient Ride is part of Project Earth. Care, a pioneering and collaborative effort involving Sealth and Gatewood Elementary students who have joined together to launch an innovative environmental program in their community. The participating cities have all signed on to Mayor Nickels Climate Action initiative. In each city the students will hold a press conference that includes the mayor and city officials to discuss Project Earth Care and the importance of getting students involved in protecting our environment. Ceremonial tree plantings will be conducted in selected cities along the route, and all of the participating cities have created events around the students arrival. Information is available at the project website. www.inconvenientride.com Beginning in Washington DC, the route goes south through Virginia, the Carolina's, Georgia, Arkansas, Oklahoma, New Mexico, Arizona, Nevada, California, Oregon and western Washington. In total, the students will ride through over 500 cities. The students will arrive back in Seattle on April 22 (Earthday) to kick off the Global to Local benefit at the beautiful S. Mark Taper Auditorium at Benaroya Hall, featuring world famous photographer Art Wolfe among other guest luminaries. A portion of every ticket sold will go to purchase 2,500 native trees which will then be planted in Seattle greenbelts and parks by students from Seattle Public Schools. www.inconvenientride.com We're going GREEN! Council: X Miscellaneous Communications Agenda: 4122108 X 4 /16 /08 -TG Copy to: * ewexW Ci�i erts of Ii1GP i RI Y K • C -CORD (Concerned Citizens Of Rohnert Park) presents the first annual Rohnert Park Green Day April 19, 2008 11 am -3 pm, RP Community Center Courtyard (Corner of Expressway and Snyder) How YOU can help: We are offering 5 levels of sponsorshib O Platinum: Full page ad in event program, name and logo on all promotional materials- including T- shirts, banners and advertising, prominent positioning for informational booth space. $1,000. Mold: Half page ad in event program, name and logo on all promotional materials including T- shirts, banners and adv_ertisi infnrmatiom 1. -booth a - Silver: Quarter page ad in event program, name and logo on all promotional materials including T- shirts, } Zanners, informa ' Bronze: Informational booth space, business card size ad in event program. $100. 0 Supporter: Business card size ad in program. $50. A if SCwsM Proceeds benefit C- CORP's citywide beautification projects. s,"c For more information contact Wendy Horton of C -CORP at (707) 664 -0577 or c- core ©comcast.net ' .— or Teresa L. Hernandez, Community Organizer with SJHS -SC (707) 525- 5300 ext. 3211 COUNCIL COMMUNICATIONS (4/22/08) - . -. �: SY 1. Paul McIntosh, Chris McKenzie City of Rohnert park Participation in California 3125108 Communities Statewide Develo ment Authorit 2. PG &E Notification of Pacific Gas &Electric ( "PG &E) Application 4R/08 for Recovery of Catastrophic Event Costs (CEMA) in Electric Rates 3. Paola Harris Application for Bicycle Advisory Committee Appointment 4/7108 4. Ronald 0 Loveridge, Mayor, City of Petition to Establish a League of California Cities 4/8108 Riverside; Tom Bates, Mayor, City of University Community Issue Group Berkeley; Jake MacKenzie, Mayor, City of Rohnert Park; Dave Romero, Mayor, City of San Luis Obispo 5. Gary Plass, Chair, Legislative SB 900 (Corbett) Mobilehome Park Conversions 4/11/08 Committee; Jake Mackenzie, President Mayors' and Council Members Assoc. of Sonoma County Council: Fmis 4/1,108 Litister, Beth Communications b l From: Cecelia Belle [cbelle @scayd.org] Copy to: Sent: Friday, April 11, 2008 2:31 PM Copy to' To: pastorart @juno.com; radanoreen @earthlink.net Cc: {�� Vidak- Martinez, Vicki; Donley, Steve; Sweeney, Art; Kdpmick @aol.com; soup @sonoma.edu; john @cots - homeless.org; terelhernandez @aol.com; laurie382 @comcast.net; vida94928 1, @yahoo.com; rstewart @ci.cotati.ca.us; BANKRLDY @aol.com; Stevebosshard @aol.com; �A- jmh94928 @yahoo.com; barbherm7487 @att.net; olgaprn @att.net; pdances @hotmail.com; p Q� office @crossandcrownrp.org; school @crossandcrownrp.org; stjohnsrp @earthlink.net; 4CI-I JVHAWK @aol.com; MTurg @aol.com; faithcommunityrp @ yahoo.com; 0 revnewt @crossandcrownrp.org; gail.holyfamily @ sbcglobal.net; chip @sonic.net; IF I® pespen @msn.com; consab @juno.com; gabeglatstein @yahoo.com; kelev2 @comcast.net; wphorton @pacbell.net; mannlua @aol.com; sold @carolrogers.com; radanoreen @earthlink.net; gerda @sonic.net; kellyjeans3 @comcast.net; jbrokaw @comcast.net; weclaassen @sbcglobal.net; Barbara. Crumbley @lpl.com; Eckertfamily4 @yahoo.com; sfborn8320 @sbcglobal.net; wlebus @northbay.com; usermax9774 @netscape.net; debbiemcallister @sbcglobal.net; AnnieRasmussen @sbcglobal.net; k.rschlesinger60 @ comcast.net; wbilldoro @aol.com; kathryn.teixeira @SONOMA.EDU; marymacwill @hotmail.com Subject: RE: NOAH Report Week of March 26, 2008 Hi All you wonderful people- I am pleased to report that SCAYD just received notice that our application for Federal Emergency Food funds has been approved and $4,000 will become available on June lst that you can consider available for your food purchases. Have a great weekend and thanks for all you do. Cecelia Cecelia Belle, Executive Director Sonoma County Adult & Youth Development ( SCAYD) (707)- 793 -9030, ext. 112 CBelle @scayd.org <mailto:CBelle @scayd.org> www.scayd.org <http: / /www.scayd.org> - - - -- Original Message---- - From: pastorart @juno.com [mailto:pastorart @ juno.com] Sent: Friday, March 28, 2008 2:53 PM To: radanoreen @earthlink.net Cc: vvmartinez @rpcity.org; sdonley @rpcity.org; asweeney @rpcity.org; cbelle @scayd.org; Kdpmick @aol.com; soup @sonoma.edu; john @cots - homeless.org; terelhernandez @aol.com; laurie382 @comcast.net; vida94928 @yahoo.com; rstewart @ci.cotati.ca.us; BANKRLDY @aol.com; Stevebosshard @aol.com; jmh94928 @yahoo -.com; barbherm7487 @att.net; olgaprn @att.net; pdances @hotmail.com; office @crossandcrownrp.org; school @crossandcrownrp.org; stjohnsrp @earthlink.net; JVHAWK @aol.com; MTurg @aol.com; faithcommunityrp @ yahoo.com; revnewt @crossandcrownrp.org; gail.holyfamily @sbcglobal.net; chip @sonic.net; pespen @msn.com; consab @juno.com; gabeglatstein @yahoo.com; kelev2 @comcast.net; wphorton @pacbell.net; mannlua @aol.com; sold @carolrogers.com; radanoreen @earthlink.net; pastorart @juno.com; gerda @sonic.net; kellyjeans3 @comcast.net; jbrokaw @comcast.net; weclaassen @sbcglobal.net; Barbara.Crumbley @lpl.com; Eckertfamily4 @yahoo.com; sfborn8320 @sbcglobal.net; wlebus @northbay.com; usermax9774 @netscape.net; debbiemcallister @sbcglobal. net; AnnieRasmussen @sbcglobal.net; k.rschlesinger60 @comcast.net; wbilldoro @aol.com; kathryn.teixeira @SONOMA.EDO; marymacwill @hotmail.com Subject: Re: NOAH Report Week of March 26, 2008 Superb job, Dick! I like your idea of building up the inventory whenever you can as some things are not always available when you need them, are they? I hope other churches will follow your lead in buying items for future giveaways as well as the week at hand. Buying food when it's available makes sense, especially as we have room',to store it. Maybe all of you buyers can get together and work some of these things out. Joan Sorensen Click here to become a professional counselor in less time than you think. http: / /thirdpartyoffers. juno. com/ TGL2121/ fc/ Ioyw6i3oJtopraiGlD9zPHVZ444IybNX 90Pa7VTlE2xk8VFclKMUKK/ March 10, 2008 Council: Miscellaneous Communications Copy to: Copy to: v. fr. or City Council Honorable Ellen Corbett Senator, 10`h District Jake Mackenzie Mayor State Capitol, Room 3092 Sacramento, CA 95814 Pam Stafford vice -Mayor Re: SB 900 (Corbett) Mobilehome Park Conversions Arnie L. Breeze Tim Smith Dear Senator Corbett: Vicki Vidak - Martinez Council Members The Mayors' and Council Members' Association of Sonoma County is pleased to support SB 900, Stephen R. Donley Under an existing provision of the Subdivision Map Act, mobilehome park owners City Manager are required to file a report on the impact to residents during a conversion from rental to resident ownership (condominiums). But this provision — originally intended to Daniel Schwarz Assistant City Manager protect mobilehome park residents — has resulted in serious unintended consequences. Literally applied, the existing law phases out any local rent control Judy Hauff within a mobilehome park upon the first sale of a condominium within the park. City Clerk Michelle Marchetta Kenyon This means that a parcel that is rented for $600 today may be rented for $1000 to CityAttomey $1500 in a very short four years. The result is that affordable housing stock can be severely compromised. SB 900 would eliminate this loophole and would continue to James J. Atencio allow local rent control ordinances to keep mobilehomes at an affordable rate for Benjamin D. Winig those on a fixed income. Assistant City Attorneys Thomas R. Bullard For these reasons, the Mayors' and Council Members' Association of Sonoma Director of Public Safety County strongly supports SB 900 and thanks you for authoring this important Ron Bendorff Director of Community Development Darrin W. Jenkins Director of Public Works / City Engineer Sandra M. Lipitz Director of Administrative Services � r a Mackenzie, :embers e ' nt Mayors' and Council Association of Sonoma County cc: Members, Sonoma County Legislative Delegation Members, Assembly Committee on Housing and Community Development Sonoma County Cities Amy O'Gorman, League of California Cities 6750 Commerce Boulevard . Rohnert Park CA . 94928 . (707) 588 -2226 . Fax (707) 588 -2263 wwwxpcit .org March 20, 2008 - CID( ING!L, 763 WSCI IANIOUS CW0 NIA HNI CAT IONS AGENDA COPY TO: COPY TO: Building Communities, Investing in Local Government Since 1 ECEIVED Steve Donley, City Manager MAR 2 5 2008 City of Rohnert Park CITY OF 6750 Commerce Blvd. ROHNERT PARK Rohnert Park, CA 94928 RE: City of Rohnert Park Participation in California Communities Statewide Development Authority Dear Steve Donley: As one of the 474 local government members of California Statewide Communities Development Authority, (California Communities), we wanted to provide you an update on California Communities' activities and, specifically, how California Communities is benefiting your community and its residents. Additionally, we wanted to alert you to legislative activity that could be detrimental to California Communities and other conduit financiers, such as local JPAs, who help local governments finance public benefit projects. As you may know, California Communities was created 20 years ago by local governments for the specific benefit of local governments and residents. California Communities provides a valuable service to local governments by acting as a conduit financier providing tax - exempt bonds for public agencies and eligible private entities, including non - profits. The California Communities governing body is a Commission made up of representatives of cities and counties, and the California State Association of Counties and League of California Cities. Since its creation, California Communities has issued more than $34 billion in bonds to finance public benefit projects like affordable housing, hospitals, school facilities, manufacturing facilities and more. By voting to become a member of California Communities, your Rohnert Park board of supervisors recognized that California Communities offered flexibility and options to secure tax exempt bond financing quickly, reliably and less- expensively than by many other means. Enclosed is California Communities' Community Benefit Report broadly outlining our mission, our commitment to public benefit, and our commitment to our members. Also attached is Rohnert Park's Program Participant Activity Report which includes the list of projects financed in your region through California Communities since 1988 when we formed. As you can see, California Communities has helped finance essential public benefit projects in your community. Founding Co- Sponsors: LEAGUE .CITIES 2033 North Main Street, Suite 700 • Walnut Creek, California 94596 800.635.3993 • 925.933.9229 • Fax 925.933.8457 • infoPcaconun unities .org • www.cacommunities.org Unfortunately, there are discussions happening in the legislature right now that could impact how California Communities and other 3PAs like ours operate. It is possible that these changes could negatively impact our ability to provide competitive services. While there are no specific details at this time, given the vital importance of California Communities to your local government, we hope you would join us in educating lawmakers about any potentially detrimental legislation should the time come. We promise to keep you informed about these new legislative developments. In the meantime, should you have any questions about legislative activity, your localized Participant Activity Report or California Communities in general, please do not hesitate to contact Program Manager Michael LaPierre at (925) 933 -9229 ext. 212. Sincerely, (' �h (L4t Paul McIntosh Executive Director, California State Association of Counties Chair, California Statewide Communities Development Authority Chris McKenzie Executive Director, League of California Cities Vice Chair, California Statewide Communities Development Authority California Communities Program Participant Activity Report Program Participant: City of Rohnert Park Financing Activity Conducted within Program Participant's Boundaries (1988 - Present) ** Tax and Revenue Anticipation Notes (TRANS) Program Water/Wastewater Program Private Activity Programs,-,,-.,.- +i Housing Bond Program 1 1 2 2 3 3 250 251 $4,416,284 $7,090,000 $29,545,000 *, City of Rohnert Park City of Rohnert Park Page 1 of 2 Water and Wastewater Pool Series 2002C Water and Wastewater Pool Series 2005A $2,090,000 $5,000,000 Housing Bond Program 250 4, Rohnert Park Burbank Housing Vida Nueva 24 * Rohnert Park Burbank Housing Development The Arbors 55 Corporation f> Rohnert Park Fidelity Partners, Inc. Copeland Creek Apartments 171 *Refinanced or, subordinate bond. Note: Certain bond amounts shown may be approximated. Total Units Produced Bond Amounfi`` 251 $29,545,000 24 $4,600,000 56 $9,945,000 171 $15,000,000 California Communities 1 2033 N. Main Street, Suite 700, Walnut Creek, CA 94596 1 (925) 933 9229 1 info @cacommunities.org Page 2 of 2 Z� JO% UJU3 KINK03 OHNERT PARK CA On q 1,L6 Vvk-' 44 -e- k /-7/04 CITY, OF ROHNERT PARK • 6750 Commerce Ellvd- • Rohnert P PHONE: (707) 588-2227 FAX- (707) 588-2274 IA 00 ]/001 Council: x Miscellaneous Communications Agenda: x Co to: FACT EET FOR CITY COUNCIL APPOINTMENTS TO COMMISSIONS 00ARD4 W 10 —MMTTEr, To which Commission, Board. or Committee do You seek Appointment? Name- UA - C Address: 79 � {J Work phone: _—Fax.- E-mail- Indicate Rea.... for Your Interest in Appointment- (e1 -,7" S List Activities in Club, Associations, etc. vo —hA Residence Telaphono- Ly �%_j IC,4<1- Are you )8 or over,? Yes:_ No: Are You Registered to Vote in Rohnert Park? Yes: No: What Year did you became a Rohnert Park Resident: I Employer- Address- - Type of Business: Specific Work Performed: Do You hz1v40 a High School Diploma-2 Other Degrees. Awards, Signature f Cell: Qatc PLEASF RETURN TO CITY MANAGER'S OFFICE: 6750 Commerce (F(7'r!)j d(- jnov"Yd by 01y C )Jjfl<Af 1111uj) NOTIFICATION OF PACIFIC GAS & ELECTRIC ( "PG &E ") APPLICATION FOR RECOVERY OF CATASTROPHIC EVENT COSTS (CEMA) IN ELECTRIC RATES What is CEMA and What Does It Do? CEMA stands for Catastrophic Event Memorandum Account. State law and the California Public Utilities Commission ('CPUC') allow public utilities to recover the incremental costs of (1) restoring utility service to its customers; (2) repairing, replacing or restoring damaged utility facilities; and (3) complying with government agency orders resulting from declared disasters as a result of catastrophic events. The CPUC also authorized utilities to record capital- related costs such as depreciation and return on capitalized plant additions resulting from the restoration activities. The Commission provided that costs recorded in a utility's CEMA 'may be recovered in rates only after a request by the affected utility, a showing of their reasonableness, and approval by the CPUC.' On March 28, 2008, PG &E filed the above referenced application with the CPUC, in which PG&E asks for authority to recover catastrophic event costs incurred in connection with a series of intense winter storms beginning January 3, 2008, and continuing through January 6, 2008. PG &E estimates that its electric revenues to cover these costs will increase by $19.24 million over a 2 year period beginning January 1, 2009. The largest portion of this increase will be collected in 2009 and is approximately $16.88 million, or about 00.15 percent Background to the filing of this Application: Beginning on January 3 and continuing through January 6, 2008, Northern California experienced a series of intense winter storms that caused significant damage to portions of PG &E's infrastructure and operations in 43 counties throughout its service territory. The January 2008 storms were the largest catastrophic event to affect PG &E's electric distribution system since December 1995 and required PG&E to incur more than $74 million to repair and replace utility facilities and restore service. As a result of the January 2008 storms, Governor Schwarzenegger issued State of Emergency Proclamations (Emergency Proclamation) on January 5, 7, 9 and 14 for 13 counties and two cities within PG &E's service territory. PG&E seeks to recover costs incurred in restoring service and repairing PG&E's electric distribution system, as well as providing increased call center support in response to the January 2008 storms. How does this affect rates? if this application is approved, it would result in an increase of less than one percent of PG &E's total annual revenue. The increase in rates resulting from this application will not appear in rates until January 1, 2009, and will be collected in rates over two years. As stated above, the largest portion of this increase will be collected in 2009 and is approximately $16.88 million or about 0.15 percent. The CPUC Process The CPUC's independent Division of Ratepayer Advocates (DRA) will review this application, analyze the proposal and present an independent analysis and recommendations for the CPUC's consideration. Other parties of record may also participate. The CPUC may hold evidentiary hearings where parties of record present their proposals in testimony and are subject to cross - examination before an Administrative taw Judge (ALJ). These hearings are open to the public, but only those who are parties of record are allowed to present evidence or cross - examine witnesses during evidentiary hearings. After considering all proposals and evidence presented during the hearing process, the ALJ will issue a draft decision. When the CPUC acts on this application, it may adopt all or part of PG &E's request, amend or modify it or deny the application. The CPUC's final decision may be different from PG &E's proposed application filing. FOR FURTHER INFORMATION For more details, call PG&E at 800- 743 -5000 • Para mas detalles liame 800- 660 -6789 i;Tl fA "M 800- 893 -9555 • For TDDfM eech- heating s (p 9 im paired), call 800 - 652 4712 You may contact the CPUC's Public Advisor with comments or questions as follows: Public Advisor's Office 505 Van Ness Avenue, Room 2103 San Francisco, CA 94102 415- 703 -2074 or 866- 849 -8390 (toll free) TTY 415- 703 -5282, TTY 866- 836-7825 (toll free) E -mail to public.advisor@cpuc.ca.gov If you are writing a letter to the Public Advisor's Office, please include the name of the application to which You are referring. All comments will be circulated to the Commissioners, the assigned ALJ and the CPUC's Energy Division staff_ TO: STATE, - COUNTY AND CITY OFFICIALS April 1, 2008 council: oPy to: D' I bnt 'oav to: 1 -56V RECEIVE APR 0 7 2008 CITY OF ROHNERT PARK Office of the Mayor RECEIVE Diverse • Inclusive -6 Committed APR 0 8 2008 CITY OF noHNERT PARK March 28, 2008 League of California Cities Board of Directors c/o Mimi Sharpe 1400 K. Street Sacramento, CA 95814 Dear Board members: I Council: Miscellaneous I I Communications --V-1 to: tw As host city mayors for universities across the State, we petition the Board of Directors to establish a League of California Cities University Community Issue Group. Universities University of California, California State University, and major private campuses - have a striking influence on our cities, to our economic development and quality of life. They are major participants in our life and times. And in many ways, through research, teaching, and service, they shape the future of all of California. The University Community Issue Group would serve the host cities by identifying best practices, discussing opportunities and seeking solutions to issues of transportation, land use, student conduct, housing, economic development, arts and culture, technology, and community /sports facilities. By way of background, Mayors Loveridge and Bates brought together an ad hoc "UC- CSU Host Cities Committee" after a fruitful and spirited discussion at. the 2003 League Annual Conference. The Committee met several; times, and then determined that an annual conference would be a way to create a collaborative "best practices" dialogue between and among city and university officials at the highest levels. Two 'such Town - Gown conferences have now been held ` -`the first in Davis focusing on transportation and housing in the Fall of 2006, and the to conference lash Fall examining economic development, land use, and student conduct: A University Community Issue Group within the League would extend and continue the good work being done at the Town -Gown conferences and allow for such conversations on a regular basis throughout the year. Additionally, the group would better coordinate with the many League activities and resources.. Incidentally, the National League of Cities has a "University Communities Council "; established in 1977, which approximates the intent and scope of the proposed University Community Issue Group; please see materials, attached. 3900 Main Street + Riverside, CA 92522 • 951.828.5551 • fax 951 M6.2543 • www.riversideca.gov University Community Issue Group 2 March 28, 2008 With more than 30 cities in California that host a UC, CSU campus, or a private institution with 5,000 or more students, the case can readily be made that our interests are widespread and important to the health of Californian cities. More than 20 of these cities responded quickly and affirmatively to an inquiry, indicating that they would be interested' in the formation of a University Community Issue Group. It would be appreciated if you would discuss this item at the April Board meeting. If you have questions or comments please call Mayor Loveridge (951- 826- 5551), or Mayor Loveridge's Chief of Staff Kristin Tiliquist at 951 - 826 -5810, ktillguist(a- riversideca.gov. Sincerely, Z�a io Ronald O. Loveridge Tom Bates Mayor, City of Riverside Mayor, City of Berkeley Jake MacKenzie Mayors City of Rohnert Park Dave Romero Mayor, City of San Luis Obispo Other Cities supportive of a University Community issue Group include: Mayor Charlotte Craven, City of Camarillo (California State University Channel Islands) Mayor Andy Holocombe, City of Chico (California State University Chico) Mayor Peter S. Yao, City of Claremont (Claremont Colleges) Mayor Sue Greenwald, City of Davis (University of California, Davis) Mayor Alan Autry, City of Fresno (California State University Fresno) Mayor Beth Krom, City of Irvine (University of California, Irvine) Mayor Bob Foster, City of Long Beach (California State University Long Beach) Mayor Ellie Wooten, City of Merced (University of California, Merced) Mayor Carolyn V. Cavecche, City of Orange (Chapman University) Mayor Yoriko Kishimoto, City of Palo Alto (Stanford University) Mayor Heather Fargo, City of Sacramento (California State University Sacramento) Mayor Pat Morris, City of San Bernardino (California State University San Bernardino) Mayor Gavin Newsom, City of San Francisco (San Francisco State University & University of California, San Francisco) Mayor Jim Desmond, City of San Marcos (California State University San Marcos) Mayor Marty Blum, City of Santa Barbara (University of California, Santa Barbara) Mayor Ryan Coonerty, City of Santa Cruz (University of California, Santa Cruz) Mayor Edward J. Chavez, City of Stockton (University of Pacific) Mayor John Lazar, City of Turlock (California State University Stanislaus) } a� National League of Cities National League of Cities 1301 Pennsylvania Ave., NW, Washington, DC 20004 FACT SHEET University Communities Council Advocating productive cooperation between universities and municipalities since 1977. Issues for University Communities Members of the University Communities Council (UCC) are active in the National League of Cities (NLC) and share the challenges and objectives of NLC member cities. Unlike other cities, there are problems and opportunities which are unique to university communities, especially small cities where a university plays a dominant role in the community. Issues of importance to university communities are economic development, community arts and athletics, noise and other nuisances, housing and neighborhood concerns and partnerships between the university and the city or town. Purpose The purpose of the University Communities Council is to: • create opportunities for elected municipal officials from university communities to become involved in NLC for networking and information sharing; • provide input and guidance to NLC to ensure that the needs and interests of municipal officials from university communities are included in NLC programs and services; + support NLC's advocacy agenda as part of the NLC grassroots network; • assist NLC in meeting its membership goals; • attract, engage, and sustain the participation of officials from university communities as active NLC members; and • provide elected municipal officials with opportunities to build and demonstrate their leadership skills. -over- Background The University Communities Council was formed in 1977 as a member group to en oiirnae t}1P anticrw invn�vnmvn4 of isnivn+oit.. .+ ;4;oc. 4l.- .. +:..« : +.. -- - .�.+.+tD .+.». s>.v se ... nna > vn > <.+nnnvnsc — _101t.7 YL7111i123AII1i t1V.� X11 t11%1 C7r�:.7.iSid.AtSVli, 1%60 policy- making process and its programs. Members of UCC are elected and appointed officials from municipalities with a university or institution of higher education within their borders or within adjacent municipalities. University officials are welcome to attend UCC meetings. Get Involved The NLC President appoints and reappoints members of the University Communities Council for a one -year term based on applications that are submitted throughout the year. Applications are available on the Council's webpage on the NLC website, www.nlc.org, under the Inside NLC: Committees & Councils section and upon request from the council star All terms begin on January 0. There is no additional cost to the city to participate and there is no limit to the number of officials or staff that can take part in Council activities. All conference attendees are welcome to attend meetings of the University Communities Council at the Congress of Cities & Exposition and the Congressional City Conference. UCC also has a listsery that allows members to share information with each other and stay closely connected with NLC. The listsery is particularly helpful for those who may not be able to attend the conferences. For more information on the membership process or general questions about the University Communities Council, contact the NLC staff listed below: Bonnie Mann, mann(a,nlc.or�, (202) 626 -3125 Hope Hayes, haves a,nlc.or, (202) 626 -3030 Aliecia Shepherd, shepherd(a),nlc.or, (202) 626 -3073 Calendar of Events Next Council Meeting May 13, 2008 April 16 Economic Development Subcommittee meeting 1:00pm (AB/VVM attending) April 17 Sonoma County Taxpayers Association Noon- 1:30pm. (JM speaking) April 18`h An Inconvenient Ride Performing Arts Center 8:30am. (JM /PS/TS/VVM attending) Saturday, April 19 Rohnert Park Green Day 11am -3pm. Community Center (TS attending) Council: X Miscellaneous Communications Agenda: 4122108 X 4116108 -TG Copy to: Wednesday, 4/23 IRWMP — (JM attending) Thursday, 4/24 ABAG Spring General Assembly 12:15pm. Palace Hotel; San Francisco (PS attending) Thursday, 4/24 Sonoma County Alliance Political Action Committee 2008 Legislative Reception 5:30- 7:30pm. Hyatt Vineyard Creek Courtyard RSVP 525 -8377 Wednesday, 4/30 Responding to Violence with Compassion. Luncheon Noon -2pm. Santa Rosa Golf & Country Club (TS attending) Wednesday, 4/30 North Bay Division General Membership Meeting 6pm. Yountville (TS attending) Wednesday, 4/30 Water Issues Subcommittee meeting Noon. Conference Room (JM /PS attending) Wednesday, 4/30 SCTA Transportation Plan Update Workshop 6:30 p.m. RP Library Community Room Thursday, 5/1 2008 North Bay Business Expo Sports Center 5450 Snyder Lane 584 -1415 Friday, 5/2 Sustainable Enterprise Conference 2008 8:30am- 5:30pm. SMV (584 -1415) Friday, 5/2 Commissioners Event "They're Playing our Song" Monday, 5/12 Leadership Breakfast for Affordable Housing 7:30am. Flamingo Hotel (TS attending) Wednesday- Friday, May 14 -16 ICLEI Local Action Summit 2008 Albuquerque, NM (Vvm attending) Friday, 5/16 Climate Protection: Everybody Profits IV Villa Chanticleer, Healdsburg (JM /PS attending) Saturday, 5/17 Luther Burbank Rose Parade & f=estival (JM riding bicycle) Begins at Santa Rosa Veterans Memorial Building Parking Lot 10am Wednesday, 5/21 Bay Area Open Space Council 10th Annual Conference 8am- 4:30pm. Golden Gate Club / San Francisco (JM attending) AGENDA FORECAST Tuesday, May 13, 2008 Council: X Miscellaneous Communications Agenda: 4122108 X 4/16/08 -TG Copy to: Sonoma State University Student Report — Heather Hanson, ASI Representative Mayor's Presentation Consent Calendar 2008 - Authorizing and Approving Task Order No. 2008 -03 with Coastland Civil Engineering for Engineering Design Services for the Lancaster Drive Rehabilitation Project, City Project No. 2007 -14 2008 - Authorizing and Approving a Purchase and Sale Agreement for the City Center Drive Parking Lot (APN 143- 051 -066) 2008 - Authorizing and Approving a Purchase and Sale Agreement for the City Hall Site located at 6750 Commerce Boulevard (APN 143- 380 -015) 2008 - Sonoma -Marin Saving Water Partnership 2008 - License Agreement with Sonoma County Office of Education (SCOE) Stadium Lands Purchase Individual Items Job Description Supervising Maintenance Worker Council Protocols / Council Benefits Amended Agreement with Rohnert Park Disposal Ordinances California Public Employees' Retirement System (CaIPERS) Contract Amendment ■ Ordinance for Adoption Council Committee and /or other Reports ABAG General Assembly — 4/24 PS Water Issues Subcommittee meeting — 4/30 JM/PS General Plan Steering Committee — 5/1 JM/VVM Other: Sonoma County Alliance Political Action Committee: 2008 Legislative Reception — 4/24 JM North Bay Division General Membership Meeting, 4/30 TS Commissioners Event — 5/2 JM/VVM Leadership Breakfast for Affordable Housing — 5/12 TS Community Development 2008 - Authorizing and Approving a Purchase and Sale Agreement for the City Center Drive Parking Lot (APN 143 -051 -066) 2008 - Authorizing and Approving a Purchase and Sale Agreement for the City Hall Site located at 6750 Commerce Boulevard (APN 143- 380 -015) Stadium Lands Purchase Rohnert Park Financing Authority COMMUNITY DEVELOPMENT COMMISSION BILLS FOR APPROVAL April 22, 2008 Checks 4983 - 4994 Date April 3 - 16, 2008 CDC: X Miscellaneous Communications Agenda: 4/22/08 X 4/16/08 -TG Copy to: $22,615.94 TOTAL $22,615.94 CDC RESO. NO. 2008-05 CDC: X Miscellaneous Communications Agenda: 4122108 X 4/16108 -TG Copy lo: COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK COMMISSION AGENDA ITEM TRANSMITTAL REPORT Meeting Date: April 22, 2008 Department: Community Development Department Submitted By: Brian Goodman, Housing & Redevelopment Assistant Submittal Date: April 8, 2008 Agenda Title: Resolution Authorizing and Approving Cooperation with the County in Assigning the 2008 Sonoma County Single Family Allocation for a Mortgage Credit Certificate (MCC) Program and maintaining the existing Cooperative Agreement with the Sonoma County Community Development Commission (SCCDC). Requested Council Action: Approve Resolution authorizing cooperation with the County to assign the 2008 Sonoma County Single Family Allocation for a MCC program and maintain the existing Cooperative Agreement with the SCCDC. Summary: The Tax Reform Act of 1984 established the MCC Program in order to provide states with a tool to assist first -time homebuyers. The program provides an annual tax credit for homebuyers, thus reducing the amount of Federal income tax they pay, which increases their disposable income and enables them to more easily qualify for a mortgage loan. The tax credit can be taken by first -time homebuyers as long as they live in the home as their principal residence. The program is administered by the IRS, which sets MCC allocation limits for each state. In California, the MCC Program is administered by the California Debt Allocation Committee ( CDLAC). Local jurisdictions interested in participating in the MCC Program must submit an application to CDLAC for allocations. In 1993, the Community Development Commission of the City of Rohnert Park (CDC) approved a Cooperative Agreement with the SCCDC, as did the cities of Cloverdale, Cotati, Healdsburg, Petaluma, Santa Rosa, Sebastopol, Sonoma and the Town of Windsor for the purpose of applying as a County to CDLAC for a Mortgage Revenue Bond Single Family Allocation (Single Family Allocation) to fund a MCC Program. The existing Cooperative Agreement authorizes the SCCDC to submit an application for the Single Family Allocation each year. The allocations are to be used to operate a MCC Program or another eligible program The decision to assign the Single Family Allocation is an annual decision. Each year the County- wide group, comprised of representatives from all nine incorporated jurisdictions including the SCCDC, decide how to utilize this allocation. The size of the allocation and the market environment are primary factors taken into consideration. The group met on March 10, 2008 and recommends operating a MCC program that will be most beneficial to Sonoma County residents. The 2008 Single Family Allocation for Sonoma County that was recently announced by CDLAC is approximately $3.2 million, an amount sufficient to assist 13 to 16 first -time homebuyers through a MCC Program. The increased amount of this year's allocation from CDLAC, combined with reduced real estate values and tightened availability of mortgage financing for many first -time homebuyers, make it appear desirable and feasible to operate a local MCC r i- ograin lUr ine curreni year. Enclosed is a resolution which expresses Rohnert Park's desire to cooperate with the County in assigning the 2008 Single Family Allocation for a MCC program and maintains the previously executed Cooperation Agreement with the SCCDC. Enclosures: - Resolution GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION: Consent Item ( ) Regular Time ( ) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by CDC � ( ) City Comments: NO 'Executive Director's Signature: Date: RESOLUTION NO. 2008-05 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK ( "CDC ") AUTHORIZING AND APPROVING COOPERATION WITH THE COUNTY IN ASSIGNING THE 2008 SINGLE FAMILY ALLOCATION FOR A MORTGAGE CREDIT CERTIFICATE (MCC) PROGRAM, AND MAINTAINING THE EXISTING COOPERATION AGREEMENT WITH THE SONOMA COUNTY COMMUNITY DEVELOPMENT COMMISSION ( "SCCDC ") WHEREAS, there is a continued need for affordable homeownership opportunities within the County of Sonoma (County), particularly for households with low and moderate incomes; and WHEREAS, in 1993, the CDC approved a Cooperative Agreement with the SCCDC, as did the cities of Cloverdale, Cotati, Healdsburg, Petaluma, Santa Rosa, Sebastopol, Sonoma and the Town of Windsor for the purpose of applying as a County to the California Debt Allocation Committee (CDLAC) for Mortgage Revenue Bond Single Family Allocation authority (Single Family Allocation) to fund a Mortgage Credit Certificate (MCC) program; and WHEREAS, the MCC program provides an annual tax credit for homebuyers, thus reducing the amount of federal income tax they pay, which increases their disposal income and enables them to more easily qualify for a mortgage loan; and WHEREAS, the Single Family Allocation from CDLAC for 2008 is $3,197,908, which is sufficient to assist 13 to 16 first -time homebuyers through a MCC program in 2008 and 2009; and WHEREAS, the increased CDLAC allocation for 2008 combined with reduced real estate values and tightened availability of mortgage financing make it desirable and feasible to operate a MCC for the current year; and WHEREAS, the CDC, the SCCDC and the other eight incorporated jurisdictions in Sonoma County recommend submitting an application to CDLAC for a 2008 Single Family Allocation to operate a MCC program; and NOW, THEREFORE, BE IT RESOLVED THAT the Community Development Commission of the City of Rohnert Park: 1. Desires to cooperate with the other nine jurisdictions in Sonoma County in assigning the County 2008 Single Family Allocation to operate a MCC program; 2. Confirms and maintains that the previously executed Cooperative Agreement with the SCCDC for implementation of the MCC program with future allocations from CDLAC are still in effect. BE IT FURTHER RESOLVED THAT the CDC does hereby direct the Executive Director to execute and deliver such other documents and to take such further actions as may be necessary to carry out the purpose and intent of this Resolution. DULY AND REGULARLY ADOPTED this 22nd day of April, 2008. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson ATTEST: Secretary Meeting Date: Department: Submitted By: Submittal Date Agenda Title CDC RESO. NO. 2008-06 CDC: X Miscellaneous Communications Agenda: 4122/08 X 4/16108 -TG Copy to: COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK COMMISSION AGENDA ITEM TRANSMITTAL REPORT April 22, 2008 Public Works / Engineering Patrick Barnes, Deputy City Engineer April 15, 2008 Authorizing a Request for Proposals for Construction Management Services for the City Center Plaza and Fire Bay Realignment Projects Requested CDC Action: Authorize a Request for Proposals for Construction Management Services for the City Center Plaza and Fire Bay Realignment Projects Summary: The City Center area consists of approximately 32 acres bordered by Hinebaugh Creek to the north, Commerce Boulevard to the west, Rohnert Park Expressway to the south, and the Northwest Pacific Railroad right -of -way to the east (see attached Vicinity Map). The area is bisected by State Farm Drive, which divides the area into its west and east blocks. The west block was originally developed as the "Padre Town Center" and contains a number of financial institutions, office and commercial buildings, and restaurants. The east block was developed with an assortment of small office buildings, the Department of Public Safety ( "DPS ") headquarters and the Rohnert Park - Cotati Public Library. There is a property situated to the west of the Library that is developed with a parking lot that serves that facility as well as other area uses. In 2002, the City adopted a Concept Plan for the City Center area with the intention that it be transformed into the City's "Downtown" through its development as a pedestrian- oriented, mixed -use focal point for the community. City Center Drive is the central east -west street through the Area, and it is intended to function as the area's pedestrian "main street." The Plan also indicates that a Plaza would be developed at the eastern terminus of City Center Drive which would become the main public gathering place for the area and an attraction for the greater community. Currently emergency vehicles operating from the DPS headquarters utilize City Center Drive for ingress /egress, which pre -empts the City's ability to close this thoroughfare for civic events, such as farmer's markets and arts and crafts fairs. In order to address this, the City plans to add an approximately 9,600 square foot addition to the south elevation of the existing DPS headquarters building which will function as a fully- operational Station and allow emergency vehicle access directly onto Rohnert Park Expressway. On March 14, 2006, the Council authorized an agreement with David Gates and Associates to design the City Center Plaza. The design is nearly complete. On July 24, 2007, the Community Development Commission authorized an agreement with GIass Architects to design the City Center Plaza. This project is at the 30% design stage. The estimated construction cost of the City Center Plaza project is $2.6 million. The estimated construction cost for the Fire Bay Realignment project is $2.9 million. The City lacks the staff capacity to provide full construction management services for this project. To protect the investments of the City and the Commission, staff believes it is prudent to hire a construction management firm to provide construction management and inspection for this project. The Plaza is expected to begin construction in Fall 2008 and the Station in Spring 2009. This RFP will solicit proposals from qualified firms to provide construction management of the two Projects from commencement of construction to the commissioning of the Station, which is anticipated in October, 2009. Enclosures: 1. Request for Proposals for Construction Management Services 2. Resolution GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION:,Consent Item () Regular Time ( ) Approval O Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by CDC ( City Comments: H ecutive Director's Signature: � Date: a� CITY OF ROHNERT PARK ENGINEERING DEPARTMENT REQUEST FOR PROPOSALS FOR CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR CITY CENTER PLAZA AND PUBLIC SAFETY MAIN STATION IMPROVEMENTS PROJECTS City of Rohnert Park Engineering Department 6750 Commerce Boulevard Rohnert Park, CA 94928 (707) 588 -2230 Distribution/Advertisement: Wednesday, April 23, 2008 Deadline for Submittal of Proposals: Friday, May 30, 2008 TABLE OF CONTENTS I INTRODUCTION II PROJECT DESCRIPTION A. Background B. Site Descriptions C. Project Objective III SCOPE OF SERVICES IV. SUBMISSION AND SELECTION PROCESS A. Submission Requirements B. Submission Schedule and Procedures C. RFP Selection Criteria V. Conditions ATTACHMENTS A VICINITY MAP B CITY CENTER PLAZA EXHIBITS C. STATION EXHIBITS Page 1 2 2 2 3 3 3 6 6 8 9 10 CITY OF ROHNERT PARK CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR CITY CENTER PLAZA AND PUBLIC SAFETY MAIN STATION IMPROVEMENTS PROJECTS I. INTRODUCTION The City of Rohnert Park ( "City ") Engineering Department is releasing this Request for Proposals ( "RFP ") for the purpose of selecting a highly, qualified firm ( "Firm ") to provide construction management and inspection services for two (2) public projects located within the developing Rohnert Park City Center area. These projects are: 1) the construction of the City Center Plaza ( "Plaza "); and 2) a fire bay /living quarters addition to the existing Department of Public Safety Main Station ( "Station "). Your firm is invited to submit a proposal for construction management and inspection services for the two projects. The selection process will involve three (3) steps: 1) all complete proposals submitted by 5:00 p.m., May 30, 2008 will be evaluated by City Staff; 2) Staff will interview those firms which are most qualified, tentatively during the week of June 9, 2008; and 3) the Rohnert Park City Council will make the final determination as to which Firm, if any, shall be selected. All firms submitting proposals will be notified in writing as to whether or not they are selected to be interviewed. Based on the results of the interviews, the names of the firms recommended by Staff will be forwarded to the Rohnert Park City Council for its final selection of Firm. Extensive information regarding the City of Rohnert Park can be found on the City's website, located at www.rpcit .org. A number of important City documents are provided on this website including the City Center Concept Plan and the Draft City Center Plaza Design. II. PROJECT DESCRIPTION A. Background The City Center area consists of approximately 32 acres bordered by Hinebaugh Creek to the north, Commerce Boulevard to the west, Rohnert Park Expressway to the south, and the Northwest Pacific Railroad right -of -way to the east (see attached Vicinity Map). The area is bisected by State Farm Drive, which divides the area into its west and east blocks. The west block was originally developed as the "Padre Town Center" and contains a number of financial institutions, office and commercial buildings, and restaurants. The east block was developed with an assortment of small office buildings, the Department of Public Safety ( "DPS ") headquarters and the Rohnert Park - Cotati Public Library. There is a property situated to the west of the Library that is developed with a parking lot that serves that facility as well as other area uses. In 2002, the City adopted a Concept Plan for the City Center area with the intention that it be transformed into the City's "Downtown" through its development as a pedestrian- oriented, Page 2 mixed -use focal point for the community. City Center Drive is the central east -west street through the Area, and it is intended to function as the area's pedestrian "main street." The Plan also indicates that a Plaza would be developed at the eastern terminus of City Center Drive which would become the main public gathering place for the area and an attraction for the greater community. Currently emergency vehicles operating from the DPS, headquarters utilize City Center Drive for ingress /egress, which pre -empts the City's ability to close this thoroughfare for civic events, such as farmer's markets and arts and crafts fairs. In order to address this, the City plans to add an approximately 9,600 square foot addition to the south elevation of the existing DPS headquarters building which will function as a fully - operational Station and allow emergency vehicle access directly onto Rohnert Park Expressway. The Plaza is expected to begin construction in Fall 2008 and the Station in Spring 2009. The Firm selected through this RFP process will be expected to provide construction management of the two Projects from commencement of construction to the commissioning of the Station, which is anticipated in October, 2009. The estimated construction cost of the City Center Plaza project is $2.6 million. The estimated construction cost for the Fire Bay Realignment project is $2.9 million. A pre - proposal meeting will be held at 1:30 p.m., May 15, 2008 beginning at the Public Safety Building. At that meeting the thirty percent design drawings for the fire bay realignment project will be available for review. At that meeting the ninety -five percent design drawings for the City Center Plaza project will be available for review. B. Site Descriptions The Plaza site is made up of one property of approximately 0.76 acre (APN 143 -051 -077) and an approximately 140 foot long segment of what is now a 40 foot -wide public street ( "Lynne Conde Way ") that will be incorporated into the project site, resulting in a total project area of approximately 0.89 acre. The Station site is a portion of a larger 3.51 -acre property (APN 143- 051 -080) that is currently occupied by the main DPS headquarters building and a parking area that serves that building. The Fire Bay site is about 1.46 acres. Off -site work includes a reworking of the existing frontage to allow for ingress /egress to the Station and the secured parking lot to the east rasing the the total project to 1.87 acres. C. Project Objective The primary objective of the City is to hire a Firm that is capable of providing effective construction management and inspection services for the Station and Plaza projects. The construction management firm will be responsible for the complete project management and inspection functions of the two construction projects. The construction projects will have separate construction contracts and probably different construction firms. The construction of Page 3 the two projects will likely overlap. The construction management firm will coordinate all aspects of the construction including the interface between the construction contractor and the design firms. Minimal oversight will be provided by one City Project Manager. An office with phone and computer connection will be provided to the construction managers at the existing Public Safety Building. Conference rooms for meetings are also available in City buildings, but must be scheduled with the City. III. SCOPE OF SERVICES This Scope of Services is to provide Construction Management and Inspection services for the Plaza and Station Projects. The Construction Management Consultant will be providing contract building department inspection and public works inspection for the City of Rohnert Park. This work includes: contract document constructability and value engineering review, contract administration, construction management services, field inspection to observe and document daily construction activities, geotechnical observation, field survey, materials inspection and special inspections. Specifically the work shall include the following: 1. Contract Document Review. Review the plans, specifications and estimates for both projects. Provide constructability review. Provide value engineering recommendations to the City. 2. Pre - Construction Meeting. Conduct the pre- construction meeting, which will include the City, the design engineer, contractor, and major subcontractors. Prepare agenda and minutes for the pre - construction meeting. 3. Project Meetings. Conduct and document weekly progress meetings and other special technical meetings. Prepare agenda describing key issues, schedule status, potential change orders. Prepare minutes of the weekly meetings. 4. Schedule Management. Review contractor's as- planned schedule for conformance with the specifications and for reasonableness of activity durations and sequence. Coordinate review comments by the City and our design engineer and transmit review comments to the contractor. Meet with the contractor to discuss and clarify any significant issues. Review revised schedules as required. Review work progress as compared to the as- planned schedule and notify contractor of schedule slippage. Analyze schedule to determine impact of the weather and change orders on the construction schedule. Review contractor's updates of the construction schedule which incorporates actual progress, weather delays, and change order impacts. 5. Maintain Project Records. Maintain project records including daily logs, inspection reports, compliance testing results, photos, measurement of quantities, schedules and correspondence. Page 4 6. Prepare Monthly Reports. Prepare and submit to the City a monthly progress report including construction progress summary, construction cash flow and payments, and summary logs for proposed change orders (PCD's) and change orders. 7. Review Monthly Progress Payments. Evaluate the monthly progress payment requests from the Contractor, negotiate differences over payment, and recommend payment to the City. 8. Requests for Information (RFIs) and Requests for Clarifications (RFCs). Coordinate and manage the RFI and RFC evaluation and response process. This includes; log, transmit to the design engineer for response, coordinate with design engineer on field status, track progress, review response, and transmit response to contractor. 9. Potential Change Orders (PCOs) and Change Orders. Coordinate and manage the change orders process, including: log, review in conjunction with design engineer and City, assist with determination of changed conditions and scope definition as needed, assist with negotiation, and incorporate change orders into the construction contract. 10. Coordinate Submittal and Shop Drawing Review Process. Coordinate and manage the submittal /shop drawing review process. This work includes: log, transmit to design engineer for response, coordinate with design engineer on field status, track progress, review response, and transmit response to contractor. 11. Permits Compliance. Monitor Contractor compliance with construction permits and CEQA mitigation measures. Coordinate with design engineer for compliance. Recommend course of action to City if required measures are not being met by the Contractor. 12. Monitor Construction Record Drawings. Monitor construction record drawings maintained by the Contractor and inspector on a regular basis. 13. Claims Management. Analyze potential claims for additional compensation that are submitted during the construction period and make recommendations to resolve them. Perform claims administration, including coordination and monitoring claims response preparation, logging claims, and tracking claims status. 14. Field Inspection. Provide construction inspection to monitor the Contractor's work for compliance with the contract documents. 15. Building Department Inspection. The consultant will provide inspection in accordance with the California Building Code. 16. Photograph or Video Documentation. Prepare a video or photo documentation of initial site conditions prior to Contractor's commencement of construction. Provide additional photos of construction progress. 17. Field Changes. Document field changes to the Drawings and Specifications. Page 5 18. Specialty Inspection. Provide specialty inspection services such as structural, geotechnical, mechanical, electrical and instrumentation with specialty inspectors. Provide or subcontract for special inspections required by the contract documents and by the California building Code. 19. Inspection Reports. Prepare and review Daily Inspection Reports and prepare a summary Weekly Inspection Report. 20. Geoteehnieal Observation. The Construction Manager Consultant will provide or subcontract for geotechnical observation and testing and materials testing. 21. Field Survey (Prevailing Wage). Construction Manager Consultant will provide a field survey crew to confirm elevations at critical locations. 22. Office Survey. Construction Manager Consultant will perform office survey calculations to support the field crew surveys. 23. Materials Testing. The Construction Manager Consultant will provide or subcontract for materials testing. 24. Green Building Measures and Documentation. The Construction Manager Consultant will verify implementation of required green building measures for both projects and ensure that documentation to self - certify the Public Safety Fire Bay project in compliance with the City's Green Building Ordinance is properly reviewed and approved. 25. Start -up. Assist with project start-up. Coordinate the start up activities with the design engineer and City staff. 26. Substantial Completion and Punch List. Construction Manager Consultant will schedule with City and our design engineer, to conduct substantial completion inspections and issue punch lists. 27. Project Documents. Construction Manager Consultant will provide the City with a complete set of all records of the project, indexed and properly filed, and a listing of warranties provided under the project including the items covered and the warranty duration. 28. Notice of Completion. Prepare the final pay estimate and balance change orders, prepare the Notice of Completion, and coordinate retention release. IV. SUBMISSION AND SELECTION PROCESS A. Submission Requirements The proposal shall be organized in the following manner: Page 6 ➢ Cover Letter ➢ Identification of Firm Qualifications and Experience of Firm ➢ Project Understanding, Approach and Scope of Work 1. Cover Letter The submission must contain a cover (or transmittal) letter signed by the "team representative ", who is the person authorized to represent and negotiate on behalf of the firm. The Cover Letter should state the legal name and form of the firm, as well as provide the mailing address, phone number and e -mail address of the team representative. The Cover Letter should state that the team agrees to the conditions of the Engineering Department's RFP requirements, as described in this solicitation. The Cover Letter should also state why your firm should be chosen for the short list of firms qualified in construction management and inspection. 2. Identification of Firm The submission must identify the lead contact and all members of the firm who would be engaged in the construction management of the identified projects, including the legal nature of the firms and their relationship to each other, any joint venture partners and the nature of the partnership interests: • Describe the proposed construction management team and identify the members with names, addresses, and phone numbers of key representatives. Provide relevant qualifications and project specific experience for the principals of the firm. Identify the person or persons with the authority to represent and make legally binding commitments on behalf of the team. • Identify the individual(s) who would be handling day -to -day project management. Please identify the projects described above for which that individual also served as the primary project manager. 3. Qualifications and Experience of Firm The submission must describe the firm's previous relevant project experience for each principal, partner or co- venturer participating in the project. Please provide the following: • History of your firm and its relevant experience in construction management for public projects. Page 7 • Relevant qualifications and project specific experience of the principals and project manager of the firm. • Describe your team's experience with managing "green building" construction projects. • Provide the following information for three comparable projects for which your firm provided construction management, preferably public projects located in urban infill situations: • Description of each project including location, square footage, total development cost, construction schedule, project completion dates; • Methods used to ensure project was constructed as planned, within budget, and on schedule. Please explain any deviations from these expectations; • Respective roles of each team member; • Description of any critical issues that arose during the project and how these issues were resolved; and • Reference(s) for each comparable project. These should include at least two public sector references. • Describe any special resources the project team may bring to the Project, such as specific recent experience working on related projects, and recent experience on City of Rohnert Park projects. Elaborate on why the project team stands above the competition. 3. Project Understanding, Approach and Scope of Work Provide the approach that will be taken by your firm in providing the services described above. Include your understanding of the scope of work and the nature of the project. Provide a complete scope of work for the project including individual tasks that must be accomplished, and what personnel will be responsible for each task. Provide an estimated cost for each task and a total not -to- exceed cost for the entire project. The scope of work should include any special work or circumstances noted by your firm. It also must specifically note exclusions, if any. B. Submission Schedule and Procedures 1. Submittal Schedule Important Dates RFP Released April 23, 2008 Pre Proposal Meeting and Site Visit May 15, 2008 RFP Submittals Due* May 30, 2008 Interview of developers considered based on proposals Week of June 9, 2008 *RFP submittals will be received at City Hall, 6750 Commerce Blvd, Rohnert Park CA until 5:00 p.m. on May 30, 2008. Page 8 2. RFP Submittal Specifications Interested Firms shall mail or deliver five (5) bound copies and one (1) unbound original of the Proposal to the Engineering Department no later than the date and time indicated above_ Incomplete proposals and proposals not organized according to this format may be rejected A faxed proposal will be rejected. Sealed submittals shall be sent to: Patrick Barnes Deputy City Engineer City of Rohnert Park Engineering Department 6750 Commerce Blvd. Rohnert Park CA 94928 For questions on the RFP, please contact: Patrick Barnes Deputy City Engineer (707) 588 -2232 pbames @rpcity.org For questions on the Plaza Project, please contact: Ron Bendorff Director of Community Development (707) 588 -2231 rbendorffgn2city.org For questions on the Station Project, please contact: Daniel Adam Fire Marshal (707) 584 -2600 DAdam @rpcity.org C. RFP Selection Criteria The Engineering Department's primary objective is to. select a construction management team for the Plaza and Station projects. It is also the Engineering Department's objectives that the process be fair and open, the qualification process be based on clearly stated objective criteria, and the responses to the RFP be evaluated by a qualified evaluation committee. Criteria Page 9 In addition to any other factors it may deem appropriate, the Engineering Department will consider the following criteria to fairly evaluate the Proposals: • Quality of proposal and overall firm or team qualifications; • Previous experience with construction management of comparable development projects and timeliness of project completion; • Project Manager's qualifications and experience with comparable projects; • Special resources of the firm. 2. Final Selection The Engineering Department is soliciting proposals for construction management of the Projects, culminating in an Agreement for Services ( "Agreement ") with the selected Firm. V. CONDITIONS A. Not a Contract This RFP is not a contract or a commitment of any kind by the Engineering Department and does not commit the Engineering Department to enter into a construction management agreement for the Project, other contract, or to pay or bear any cost incurred by any applicant related to proposal submission. The Engineering Department, at its sole discretion, reserves the right to accept or reject in whole or in part, any or all proposals, to negotiate with any qualified source (regardless of whether a proposal was submitted), and /or to cancel or modify in whole or in part the RFP. If any applicant fails to timely respond to or meet any of the RFP requirements (including provision of requested information), the Engineering Department, in its sole discretion, may reject the proposal or require additional information. B. Information Verification All facts and opinions stated within this RFP and in all supporting documents and data, are based on the best available information from a variety of sources at this time. No representation or warranty is made with respect thereto. Each applicant will be responsible for verifying the accuracy of all information presented herein and for conducting its own investigations related to this RFP, including all feasibility analyses necessary or desirable to undertake development of the Project as set forth herein. C. Waiver Page 10 By submitting a proposal, each applicant expressly waives any and all rights that it may have to object to, protest or judicially challenge (a) the RFP solicitation, including, but not limited to this Section V (Conditions); and (b) the evaluation and award process, including but not limited to the qualifications of the applicants, evaluation of proposals, evaluation of responses to the RFP, and all other aspects of the construction manager selection process. D. Other Conditions All information submitted to Engineering Department in response to this RFP will become the property of the Engineering Department and will become public documents. To the extent permitted by law, Engineering Department will cooperate with respondents in an effort to maintain the confidentiality of proprietary or confidential information to the extent so identified by applicant in writing; however, the Engineering Department has sole discretion over these matters. Each respondent waives and releases any claims, liabilities, and causes of action that it may have against the Engineering Department and /or its consultants, attorneys, agents, representatives and employees in case of disclosure of any confidential or proprietary information, regardless of whether such disclosure is required by law or occurs inadvertently or otherwise. Page 11 RESOLUTION NO. 2008 -06 A RESOLUTION OF THE COMMUNITY DEVELOMENT COMMISSION OF THE CITY OF ROHNERT PARK AUTHORIZING A REQUEST FOR PROPOSALS FOR CONSTRUCTION MANAGEMENT SERVICES FOR THE CITY CENTER PLAZA AND FIRE BAY REALIGNMENT PROJECTS WHEREAS, the City Center Plaza and City Center Drive are within the City of Rohnert Park Redevelopment Project Area; WHEREAS, the City Center area will benefit from Public Safety vehicles utilizing the Rohnert Park Expressway rather than City Center Drive as their main point of ingress and egress; WHEREAS, the City and the Community Development Commission (CDC) have previously authorized agreements for design of a new City Center Plaza and Fire Bay realignment Projects and designs forthcoming from those agreements are near completion; WHEREAS, the City lacks sufficient staffing to provide construction management services for construction of the City Center plaza and Fire Bay Realignment Projects; and WHEREAS, the Commission desires to solicit for professional construction management services for construction of the City Center plaza and Fire Bay Realignment Projects to protect the investments of the City and the Commission in these projects. NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Rohnert Park that it does hereby authorize a Request for Proposals for qualified consultants to provide construction management services for construction of the City Center plaza and Fire Bay Realignment Projects. BE IT FURTHER RESOLVED that the Executive Director is hereby authorized and directed to execute documents pertaining to same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED this date of 22nd of April, 2008. ATTEST: Secretary CITY OF ROHNERT PARK Chairperson CDC zIL-liMW.2" Council: X Miscellaneous Communications _ Agenda: 4122108 X J 4 /18 /08 -TG Copy to: onsume _Home i Or,t ge 1i formation of 9fosted 6y: Assem6Cymem6er�ared,�luffman Saturday, April 12t'', 2008 10:00am to 2:00pm Rancho Cotate High School Multi -Use Room 5450 Snyder Lane Rohnert Park, CA 94928 hT ►11 e 10:00am Welcome & Announcements 10:05am Presentation 10:25am Presentation 10:35am Introduction 10:40am Introduction 10:45am Adjourn to Resource Tables Assemblymember Huffman CA Rural Legal Assistance CA Association of Mortgage Brokers CA Department of Financial Institutions CA Department of Real Estate All Participants Workshop Participants Bank of America CA Association of Mortgage Brokers CA Department of Financial Institutions CA Department of Real Estate CA Rural Legal Assistance Hispanic Chamber of Commerce Redwood Credit Union Wells Fargo