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2008/12/09 City Council Agenda Packet
City of Rohnert Park ♦ 130 Avram Avenue ♦ Rohnert Park, California 94928 Phone: (707) 588 -2227 ♦ FAX: (707) 792 -1876 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL SPECIAL MEETING NOTICE AND AGENDA NOTICE IS HEREBY GIVEN that a SPECIAL MEETING of the CITY COUNCIL of the CITY OF ROHNERT PARK, will be held on Tuesday, December 9, 2008, at 5:45 p.m. at the Rohnert Park City Hall - Council Chamber 130 Avram Avenue, Rohnert Park, California Said special meeting shall be for the purpose of the following: 5:45 p.m. CITY COUNCIL SPECIAL MEETING - Call to Order Roll Call (Belforte_ Callinan_ Mackenzie_ Stafford_ Breeze—) 1. ADJOURN TO CLOSED SESSION TO CONSIDER: • Personnel Matters (Government Code § 54957) PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS Titles: Interim City Manager and City Attorney 2. RECONVENE REGULAR SESSION 3. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) ADJOURNMENT of City Council Special Meeting DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588 -2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — Judy Hauff City Clerk City Hall CITY COUNCIL SPEAKER CARD Date: / P/ e Agenda Item #: Name: n r' —r . `> elf Address: Phone: TOPIC: 1_61 Brief Summary of Comments: See Reverse —� CITY COUNCIL SPEAKER CARD Date: �� OR Agenda Item #:_ Name• Address: Phone:_ (ao� 7L' 2(A�5G J Brief Summary of ComLnents: rD�Nc, See Reverse —> CITY COUNCIL SPEAKER CARD U12- Date: Agenda Item #- Name: Address: Phone: 4 TOPIC: See Reverse --> CITY COUNCIL SPEAKER CARD Date: q 0 '3 Agenda Item Name ei of T v Ice, Address: ; Ci( i Phone: W4 — o p (p 0 TOPIC:' Ci Brief Summary of Comments: See Reverse —> CITY COUNCIL SPEAKER CARD (5) Date: Agenda Item #: Name: m /%X h&w 4 Address: Phone: TOPIC: Brief Summary of Comments: See Reverse —> rWR4� 51 City of Rohnert Park* 130 Avram Avenue* Rohnert Park, California 94928 Phone: (707) 588 -2227 ♦ FAX: (707) 792 -1876 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL SPECIAL MEETING NOTICE AND AGENDA NOTICE IS HEREBY GIVEN that a SPECIAL MEETING of the CITY COUNCIL of the CITY OF ROHNERT PARK, will be held on Tuesday, December 9, 2008, at 5:45 p.m. at the Rohnert Park City Hall - Council Chamber 130 Avram Avenue, Rohnert Park, California Said special meeting shall be for the purpose of the following: 5:45 p.m. CITY COUNCIL SPECIAL MEETING - Call to Order Roll Call (Belforte_ Callinan_ Mackenzie_ Stafford_ Breeze_ ) 1. ADJOURN TO CLOSED SESSION TO CONSIDER: • Personnel Matters (Government Code § 54957) PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS Titles: Interim City Manager and City Attorney 2. RECONVENE REGULAR SESSION 3. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) ADJOURNMENT of City Council Special Meeting DISABLED ACCOMMODATION: If you have a disability which requires an interpreter or other person to assist you while attending this City Council meeting, please contact the City Offices at (707) 588 -2227 at least 72 hours prior to the meeting to ensure arrangements for accommodation by the City. Please make sure the City Manager's office is notified as soon as possible if you have a visual impairment requiring meeting materials to be produced in another format (Braille, audio -tape, etc.) PUBLIC COMMENTS: For public comment on items listed or not listed on the agenda, or on agenda items if unable to speak at the scheduled time (limited to three minutes per appearance and a 30 minute total time limit, or allocation of time based on number of speaker cards submitted) - PLEASE FILL OUT A SPEAKER CARD PRIOR TO SPEAKING — ,_. P . Pam Stafford :�try s 2008, 5793 Dexter Circle Rohnert Park, CA 94928 i2 tip RT :A (707) 584 -5892 December 9, 2008 � Distr. @ t . Of: cc: cc: To: Arnie Breeze, Mayor File: Joseph Callinan, Councilmember File: Gina Belforte, Councilmember I 2-1q cfi Jake MacKenzie. Councilmember City of Rohnert Park RE: Special Closed Session for the purpose of reviewing the job performance Of Interim City Manager Dan Schwartz and. City Attorney Michelle Kenyon I informed Mayor Breeze last Thursday that I would be unable to attend tonight's meeting because of my work schedule: This letter is to inform you that I object to the hastily called performance review of Interim City Manager Dan Schwartz and City Attorney Michelle Kenyon. It would be much more appropriate for this type of review to be done with the full council in attendance. I urge you to save the discussion of legitimate performance reviews for regularly scheduled and regularly noticed city council meetings. Sincerely, Pam Stafford Member, Rohnert Park City Council Griffin, Terri From: Lidster, Beth Sent: Tuesday, December 09, 2008 3:43 PM To: Griffin, Terri; Hauff, Judy Cc: Lidster, Beth Subject: Amie's seating arrangements Arnie just called and she wants seating as follows: Dan > Michelle > Gina > Arnie > Joe > Jake > Pam Pam Stafford 5793 Dexter Circle Rohnert Park, CA 94928 (707) 584 -5892 December 9, 2008 To: Amie Breeze, Mayor Joseph Callinan, Councilmember Gina Belforte, Councilmember Jake MacKenzie. Councilmember City of Rohnert Park V RE: Special Closed Session for the purpose of reviewing the job performance Of Interim City Manager Dan Schwartz and City Attorney Michelle Kenyon I informed Mayor Breeze last Thursday that I would be unable to attend tonight's meeting because of my work schedule. This letter is to inform you that I object to the hastily called performance review of Interim City Manager Dan Schwartz and City Attorney Michelle Kenyon. It would be much more appropriate for this type of review to be done with the full council in attendance. I urge you to save the discussion of legitimate performance reviews for regularly scheduled and regularly noticed city council meetings. Sincerely, Pam Stafford Member, Rohnert Park City Council COURTESY AGENDA 12/9/08 cc: J. Hauff, City Clerk (2) T. Griffin, Deputy City Clerk Connie Bolmeier Rohnert Park- Cotati Regional Library 6250 Lynne Conde Way Rohnert Park, CA 94928 Ms. Cecelia Belle, MFT CBelle(a)scayd.ori! NOTE: Place marker on agenda for each individual recipient. Linda Beltz 6182 San Bruno Court Rohnert Park, CA 94928 Mr. Roger Kirkpatrick Ro2erKC&cots- homeless.or2 City of Rohnert Park♦ 130 Avram Avenue +Rohnert Park, California 94928 Phone: (707) 588 -2227 ♦ FAX: (707) 588 -2274 ♦ WEB: www.rpcity.org MINUTES OF THE JOINT MEETING OF THE CITY OF ROHNERT PARK City Council Community Development Commission AND THE REGULAR CONCURRENT MEETINGS OF THE CITY OF ROHNERT PARK City Council Rohnert Park Financing Authority Tuesday November 25, 2008 The City Council of the City of Rohnert Park and the Community Development Commission of the City of Rohnert Park met this date for a Joint Meeting, to commence at 6:00 p.m., followed by the Regular Concurrent Meetings of the Rohnert Park City Council and Rohnert Park Financing Authority at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with Mayor Mackenzie presiding. C /JSI IC�Z�� ROOM The Joint Meeting of the Rohnert Park City Council and the Community Development Commission of the City of Rohnert Park was called to order by Mayor Mackenzie at 6:00 p.m. ROLL CALL Present: Jake Mackenzie, Mayor /Chair Arnie Breeze, Council Member /Commissioner Tim Smith, Council Member /Commissioner Vicki Vidak- Martinez, Council Member /Commissioner Absent: Pam Stafford, Vice - Mayor /Vice -Chair Staff present for all or part of the Joint Meeting: Daniel Schwarz, Interim City Manager /Interim Executive Director; Michelle Marchetta Kenyon, City Attorney /General Counsel; Brian Masterson, Director of Public Safety; Jack Rosevear, Fire Captain; Dan Adam, Fire Marshal; Linda Babonis, Housing and Redevelopment Manager; Brian Goodman, Housing and Redevelopment Assistant; Darrin Jenkins, Director of Engineering Services; Patrick Barnes, Deputy City Engineer; Johnny Chung, Project Manager; John McArthur, Director of Utilities /General Services; Ron Bendorff, Director of Community Development; Maureen Rich, Senior Planner; Guy Miller, Recreation Services Manager; Maya van den Heuvel, Recreation Supervisor; David Rowley, Information Systems Operations Manager; Terri Griffin, Deputy City Clerk/Deputy Secretary; Linda Beltz, Videographer. Note: Community Media Center staff in attendance for the televised production of the joint meeting: Patricia Wilburn, Government Services Manager; Jim Regan, Playback and Engineering Manager; and Vanessa Vann, Intern. Citv of Rohnert Park Joint and Concurrent Meetin0s Minutes 0.. of 91 NnVemher 2G 2nnS ,for City Council /Community Development Commission /Rohnert Park Financing Authority PLEDGE OF ALLEGIANCE Mayor Mackenzie led the Pledge of Allegiance. Mayor Mackenzie announced that the Sonoma County Registrar of Voters had placed updated election results on its website. At the request of Mayor Mackenzie, the Council CONCURRED to receive the City Attorney's report at this time. 13. CITY ATTORNEY'S REPORT City Attorney Kenyon announced that the Court of Appeal reached a precedent - setting decision in favor of the City of Rohnert Park, confirming that (1) the City has discretion to determine how it complies with SB 610 regarding water sufficiency; and (2) the City Council acted within its discretion in adopting its final Water Supply Assessment. City Attorney Kenyon responded to Council questions regarding potential appeal and the Court of Appeal's award of costs to the City. 1. PUBLIC COMMENTS Joe Callinan, Rohnert Park, requested that the Council hold its regular meeting on December 9"' John Borba, Rohnert Park, requested that the Council not cancel its December meetings. Kevin Pohlson, congratulated the Council on the Court of Appeal decision regarding the City's Water Supply Assessment. 2. CHAMBER OF COMMERCE QUARTERLY REPORT Roy Gugliotta, Executive Director of the Rohnert Park Chamber of Commerce reported on the Chamber of Commerce's strategies directed toward economic growth. 3. PRESENTATIONS /PROCLAMATIONS 1. Interim City Manager Schwarz introduced new Director of Public Safety, Brian Masterson. Mr. Masterson made brief remarks and introduced his wife, Sharon, and daughter, Kelly Ann. On behalf of the City Council, Mayor Mackenzie welcomed Brian Masterson and his family to Rohnert Park. 2. Ann Hancock, Executive Director of the Climate Protection Campaign, and Renata Brillinger, Project Manager, provided a PowerPoint presentation regarding implementation of the Sonoma County Climate Action Plan. 3. Linda Beltz, Videographer for the City of Rohnert Park, presented a video she produced, highlighting the ribbon- cutting event for the New City Hall. She presented each Council Member with a DVD copy of the video presentation. City of Rohnert Park Joint and Concurrent Meetinjjs Minutes (3 of 9) November 25, 2008 for City Council /Community Development Commission / Rohnert Park Financing Authority 4. CITY COUNCIL CONSENT CALENDAR 2. Approval of City Bills /Demands for Payment: Check numbers 182062- 182377 dated November 12 -19, 2008, in the total amount of $2,783,035.69. 3. Resolutions for Adoption: 2008 -179 Approving Parcel Map No. 179 Subdivision, APN 143 -051 -056, 6265 & 6285 Commerce Blvd, Sonoma Gateway 2008 -180 Honoring and Thanking William (Bill) J. Place on the Occasion of His Retirement for 14 Years of Dedicated Service in the City's Department of Public Works 2008 -182 Authorizing Amendment Number One to the Memorandum of Agreement with the City of Rohnert Park and the Rohnert Park Public Safety Officers' Association 2008 -183 Authorizing and Approving a Settlement Agreement with Rohnert Park Disposal, Inc. Council Member Smith signified removal of Resolution No. 2008 -181 for discussion. Council Member Vidak Martinez signified removal of Item the November 10, 2008, Minutes of the Special Joint Meeting /Work Session and of the City Council portion of the Special Concurrent Meetings. MOVED by Council Member Smith, seconded by Council Member Vidak - Martinez, and CARRIED 4 -0 -1 with Vice -Mayor Stafford absent, reading was waived and the Consent Calendar was APPROVED with the exception of Resolution No. 2008 -181 and the November 10, 2008, Minutes of the Special Joint Meeting /Work Session and of the City Council portion of the Special Concurrent Meetings. Items for Consideration 1. Approval of Minutes for: • Special Joint Meeting/Work Session — November 10, 2008 • City Council Portion of Special Concurrent Meetings — November 10, 2008 Council Member Vidak - Martinez stated she would abstain on the approval of the November 10, 2008, Minutes because she was not in attendance. MOVED by Council Member Smith, seconded by Council Member Breeze, and CARRIED 3- 0-1-1 with Vice -Mayor Stafford absent and Council Member Vidak - Martinez abstaining, reading was waived and the November 10, 2008, Minutes of the Special Joint Meeting /Work Session and the City Council portion of the Special Concurrent Meetings were APPROVED. 3. Resolution for Adoption: 2008 -181 Authorizing a Transfer of Funds from the Capital Replacement Reserves to the Recreation Department Budget for Costs Associated with the Conversion from Chlorine Gas to Sodium Hypochlorite at Honeybee Pool Council Member Smith commended Director of Utilities /General Services McArthur for bringing the item forward so quickly. Citv of Rnhnert Park .Taint ancd Concurrent Meotinac MinntPC (d of 0) Nnvomhor'RS 2008 for City Council /Community Development Commission / Rohnert Park Financing Authority MOVED by Council Member Smith, seconded by Council Member Vidak - Martinez, and CARRIED 4 -0 -1 with Vice -Mayor Stafford absent, reading was waived and Resolution No. 2008 -181 was ADOPTED. 5. CDC CONSENT CALENDAR I . Approval of Meeting Minutes for: • CDC Portion of Special Concurrent Meetings — November 10, 2008 2. Approval of CDC Bills /Demands for Payment: Check numbers 5125 -5134 dated November 12 -19, 2008, in the total amount of $41,633.23. Council Member Breeze signified removal of Resolution No. 2008 -15 for discussion. MOVED by Commissioner Smith, seconded by Commissioner Vidak - Martinez, and CARRIED 4- 0-1, with Vice -Mayor Stafford absent, reading was waived and the CDC Consent Calendar was APPROVED with the exception of Resolution No. 2008 -15. Item for Consideration 3. Resolution for Adoption 2008 -15 Approving Amendment Number One to the Agreement for Services between the Community Development Commission of the City of Rohnert Park and Glass Architects for Professional Services for the Fire Station No. 1 Expansion Project Council Member Breeze expressed concerns regarding the item's consideration prior to consideration of Item No. 6 and indicated that she was not in favor of moving forward with this project. MOVED by Council Member Vidak- Martinez, seconded by Council Member Smith, and CARRIED 3 -1 -1 with Council Member Breeze dissenting and Vice -Mayor Stafford absent, reading was waived and Resolution No. 2008 -15 was ADOPTED. 6. FIRE STATION NO. 1 EXPANSION PROJECT 1. Consideration of Approving the Fire Station No. I Expansion Project as Shown on the Updated Design Drawings and Directing Staff to Proceed with Development of the Revised Project a. Commander Rosevear reviewed the contents of the staff report. Interim City Manager Schwarz, Director of Engineering Services Jenkins, and Fire Marshal Adam responded to Council questions. b. Public Comments: Joe Callinan, Council Member Elect, recommended that the item be postponed until the new City Council is seated and expressed concerns regarding the project's funding and cost. City of Rohnert Park Joint and Concurrent Meetinl4s Minutes (5 of 9) November 25, 2008 for City CouncillCommunity Development Commission /Rohnert Park Financing Authority Gina Belforte, Council Member Elect, expressed concerns regarding the project's cost and recommended that this item be postponed until the first quarter of 2009. c. MOVED by Mayor Mackenzie and seconded by Council Member Breeze to table the project until the new Council is seated and to direct staff to bring the item back for consideration at the earliest opportunity. The motion failed due to a tie vote, with Council Members Smith and Vidak- Martinez dissenting and Vice -Mayor Stafford absent. 2. Consideration of Approving the Financing of Public Improvements Using Tax Increment Funds and the Execution of a Reimbursement Agreement by and between the City of Rohnert Park and the Community Development Commission Due to no action taken by the City Council on Item No. 6(1), the Public Hearing noticed for Itern 6(2) was not held and the item was not considered by the City Council or the CDC. ADJOURNMENT There being no further business, Mayor Mackenzie adjourned the Joint Meeting of the Rohnert Park City Council and the Community Development Commission of the City of Rohnert Park at 8:12 p.m. to consecutively and separately convene the regular meetings of the Rohnert Park City Council and the Rohnert Park Financing Authority. CALL TO ORDER The Regular Meeting of the City Council of the City of Rohnert Park was called to order by Mayor Mackenzie at 8:12 p.m. All members were present except Vice -Mayor Stafford. 7. CALLINAN SPORTS & FITNESS CENTER USE FEES Consideration of Approving Adjustments in Membership and Facility Rental Fees for the Callinan Sports & Fitness Center 1. Recreation Services Manager Miller reviewed the contents of the staff report and responded to Council questions. 2. PUBLIC HEARING: Mayor Mackenzie opened the Public Hearing at 7:19 p.m. With no members of the public wishing to speak, Mayor Mackenzie closed the Public Hearing at 7:19 p.m. 3. Resolution for Adoption: 2008 -185 Approving Adjustments in Membership and Facility Rental Fees for the Callinan Sports & Fitness Center MOVED by Council Member Breeze, seconded by Council Member Smith, and CARRIED 4- 0-1, with Vice -Mayor Stafford absent, reading was waived and Resolution No. 2008 -185 was ADOPTED. Citv of Rohnert Park Joint and Concurrent _M_eetinfm Minntec (6 of (h NnvPmhP#• 7S_ 2008 for City CouncillCommunity Development Commission /Rohnert Park Financing Authority 8. MORATORIUM ON PRIVATE SMOKERS' LOUNGES AND TOBACCO SHOPS Consideration of a 10 Month and 15 Day Extension on the Previously Imposed 45 -day Moratorium on Private Smokers' Lounges and Tobacco Shops to Permit Study and Proposal of Possible Amendments to the Rohnert Park Municipal Code related to the Regulation of Private Smokers' Lounges and Tobacco Shops 1. Senior Planner Rich reviewed the contents of the staff report and responded to Council questions. 2. PUBLIC HEARING: Mayor Mackenzie opened the Public Hearing at 8:22 p.m. With no member of the public wishing to speak, Mayor Mackenzie closed the Public Hearing at 8:22 p.m. 3. Urgency Ordinance for Introduction and Adoption by a 4 /5ths Vote Waive Further Reading and Introduce and Adopt Urgency Ordinance by Reading Title: No. 809 Adopting a 10 Month, 15 Day Extension of Tie on the Previously Adopted Moratorium on Private Smokers' Lounges and Tobacco Shops MOVED by Council Member Vidak- Martinez, seconded by Council Member Breeze, and CARRIED 4 -0 -1, with Vice -Mayor Stafford absent„ reading was waived and Ordinance No. 809 was INTRODUCED AND ADOPTED BY A ROLL CALL VOTE. 9. AHWAHNEE PRINCIPLES FOR CLIMATE CHANGE Consideration of Endorsing the Ahwahnee Principles for Climate Change and Encouraging Use of the Principles 1. Mayor Mackenzie provided background information regarding the Ahwahnee Principles for Climate Change and responded to Council questions. 2. Public Comments: Dawna Gallagher, Rohnert Park, spoke in favor of the principles and encouraged Council to take follow -up actions. 3. Resolution for Adoption: 2008 -186 Endorsing the Ahwahnee Principles for Climate Change and Encouraging Use of the Principles MOVED by Council Member Vidak - Martinez, seconded by Council Member Smith, and CARRIED 3 -1 -1, with Council Member Breeze dissenting and Vice -Mayor Stafford absent, reading was waived and Resolution No. 2008 -186 was ADOPTED. 10. COUNCIL COMMITTEE AND /OR OTHER REPORTS Council members provided reports regarding attendance at meetings and events as indicated below: 1. Sonoma County Waste Management Agency meeting, 11/19: Council Member Smith. City of Rohnert Park Joint and Concurrent Meetings Minutes (7 of 9) November 25, 2008 for City Council /Community Development Commission / Rohnert Park Financing Authority 2. Sonoma County Agricultural Preservation & Open Space District Advisory Committee meeting, 11/20: Council Member Smith. 3. Other informational reports: Councihnember Smith: Celebrate Safe School Ambassadors, 11/13; California Outlook 2009: Preparing for Recovery, 11/14; Vida Nueva Dedication Ceremony, 11/19; Retirement Dinner for Chet Wystepek, Healdsburg City Manager; Veteran's Day Service, 11 /I1; COTS Fundraising Breakfast; Retirement Party for Supervisor Tim Smith Council CONCURRED to direct staff to prepare a Proclamation honoring Sonoma County Supervisor Tim Smith. Council Member Breeze: Retirement Party for Supervisor Tim Smith; meeting with Lloyd Goto regarding Wilfred /Dowdell Village South Project. Council Member Vidak- Martinez: Vida Nueva Dedication Ceremony, 11/19; C -CORP meeting. Vice -Mayor Stafford: Vida Nueva Dedication Ceremony, I I/19. Mayor Mackenzie: Veteran's Day Service, 11 /11; announced Metropolitan Transportation Commission meeting regarding Doyle Drive funding on H /26. 11. COMMUNICATIONS Council Member Smith called attention to a letter from the Marin- Sonoma Mosquito Vector Control Service regarding expiration of Paul Libeau's term. Mayor Mackenzie requested that Mr. Libeau's re- appointment be scheduled for action on a future Council agenda. Council Member Breeze called attention to a November 24 °i article in The Press Democrat regarding consideration of budget cuts by the Santa Rosa City Council. Mayor Mackenzie called attention to a letter from Congresswoman Lynne Woolsey's office regarding a meeting at the Sonoma County Administration Center on December 5, 2008, at 10:00 a.m., regarding President -Elect Obama's Economic Stimulus Proposal. Mayor Mackenzie indicated that he, Vice -Mayor Stafford and Council Member Elect Belforte attended a Public Safety meeting at the Senior Center regarding safety concerns at privately - owned properties. 12. MATTERS FROM /FOR COUNCIL 1. Consideration of the Scheduling and Potential Cancellation of December City Council Meetings City Attorney Kenyon summarized the Elections Code provisions which govern the County's canvass of returns and the City's certification of the election results and recommended that the Council reorganize at either the December 9"' regular meeting or at a special meeting scheduled prior to December 9 "i. Citv of Rohnert Park Joint and Concurrent Meetin¢s Minutes N of 91 Nnvt mher 1.1's ?.nn€t for City Council/Communi y Development Commission /Rohnert Park Financing Authorit MOVED by Council Member Smith and seconded by Council Member Vidak - Martinez to reschedule the December 9 "' reorganization meeting to Tuesday, December 16 "'. Public Comments: Joe Callinan, Council Member Elect, spoke in favor of rescheduling the Council reorganization for the week of December 2id. Gina Belforte, Council Member Elect, spoke in favor of rescheduling the Council reorganization meeting on December 5 "' or 4t". Following Council discussion and public comments by Council Members Elect, Council CONCURRED to (1) schedule a special meeting for the reorganization of the City Council on Thursday, December 4 "', at 6:00 p.m.; (2) hold its regularly scheduled meeting on Tuesday, December 9 "', for the purpose of considering routine business items; and (3) consider cancellation of the December 23`" meeting on December W ". 2. Schedule of Events and Meetings: Document provided for informational purposes. 3. City Council Agenda Forecast: Document provided for informational purposes. 4. Other informational items: None. 13. CITY MANAGER'S /CITY ATTORNEY'S REPORTS 1. Other informational items: Interim City Manager Schwarz made the following reports: a. Interim City Manager Schwarz will hold discussions with executive staff in Santa Rosa and Petaluma regarding proposed budget cuts in those cities. An update regarding the City's budget will come before the Council in January or February. b. Dave Rowley, Information Systems Operations Manager, was commended for his tireless work on the new audio - visual equipment in the Council Chamber. c. Staff has begun work on an art program for the new City Hall, which will be brought forward for the Council's consideration in February. d. The City Hall holiday schedule will include closure of City Hall on Friday, December 26 "', and Friday, January, 2`1. City Hall will be open and minimal services will be provided the other three days during the holiday weeks. 14. PUBLIC COMMENTS Dawna Gallagher, commended Sonoma County for its follow -up procedures with respect to assaults on seniors. ADJOURNMENT There being no further business, Mayor Mackenzie adjourned the City Council regular meeting at 9:22 p.m. City of Rohnert Park Joint and Concurrent Meetings Minutes (9 of 9) November 25, 2008 for City Council/Community Development Commission/Rohnert Park Financing Authority ROHNERT PARK FINANCING AUTHORITY (RPFA) AGENDA Tuesday, November 25, 2008 Meeting Location: City Nall, Council Chamber, 130 Avram Avenue, Rohnert Park, CA AF.- 011111 1X041 "N The Regular Meeting of the Rohnert Park Financing Authority was called to order by Chair Mackenzie at 9:23 p.m. ROLL CALL Present: Jake Mackenzie, Chair Amie Breeze, Board Member Tim Smith, Board Member Vicki Vidak- Martinez, Board Member Absent: Pam Stafford, Vice -Chair 1. PUBLIC COMMENTS None. 2. RPFA CONSENT CALENDAR 1. Approval of Minutes for: • RPFA Portion of Special Concurrent Meetings — November 10, 2008 MOVED by Board Member Vidak - Martinez, seconded by Board Member Breeze, and CARRIED 4 -0 -1, with Vice -Chair Stafford absent, reading was waived, and the RPFA Consent Calendar was APPROVED. ADJOURNMENT There being no further business, Chair Mackenzie adjourned the meeting of the RPFA at 9:23 p.m Terri Griffin Deputy City Clerk City of Rohnert Park Jake Mackenzie Mayor City of Rohnert Park Council: X _ Miscellaneous Communications Agenda: 1219108 X 1214/08 -TG Copy to: CITY OF ROHNERT PARK BILLS FOR APPROVAL December 9, 2008 Check # 182379 - 182621 Dated November 21 - December 3, 2008 $1,730,701.84 TOTAL $1,730,701.84 RESO. NO. 2008-188 Council: X Miscellaneous Communications Agenda: 1219108 X 12/4/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 9, 2008 Department: Community Development Department Submitted By: Brian Goodman, Housing and Redevelopment Assistant Submittal Date: November 26, 2008 Agenda Title: City of Rohnert Park City Council Endorsing an Application for 2009/2010 Community Development Block Grant ( "CDBG ") Funding Requested Council Action: Approve the Resolution Endorsing the City of Rohnert Park's 2009/2010 CDBG project funding application. Summary: Staff has prepared an application for Sonoma County CDBG funding for the Housing Rehabilitation Program in the amount of $250,000.00. Upon the endorsement of the Rohnert Park City Council, the application will be submitted to the Sonoma County Community Development Commission on or before the deadline of January 9, 2009. The actual application will be distributed upon completion. Enclosure: - City Council Resolution - Fiscal Year 2009/10 CDBG Funding Application CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. INTERIM CITY MANAGER'S RECOMMENDATION Consent Item O Regular Time Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment Policy Determination by Council ( City Comments: Interim City Manager's Signature: Date: 3 1� RESOLUTION NO. 2008 -188 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING AN APPLICATION FOR 2009 -2010 COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING WHEREAS, the Community Development Block Grant (CDBG) program was created to develop viable communities and primarily benefit lower income persons; WHEREAS, the City of Rohnert Park participates in the Sonoma County Community Development Block Grant (CDBG) program; and WHEREAS, there is one proposed CDBG project that would be located in Rohnert Park, which is the Housing Rehabilitation Program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby endorse the submittal of a 2009 -2010 CDBG application for the Rohnert Park Housing Rehabilitation Program for a total of $250,000.00. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager, or his designee, to execute any documents pertaining to the CDBG application, including any future amendments, for and on behalf of the City of Rohnert Park. BE IT FURTHER RESOLVED that the City Council authorizes the City Manager, or his designee, to submit the application for Community Development Block Grant funds and make any adjustments as necessary based on any new information that may be submitted prior to the decision of the Sonoma County Board of Supervisors. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9t" day of December, 2008. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor 00 A000; o© SONOMA COUNTY COMMUNITY DEVELOPMENT COMMISSION FUNDING APPLICATION CITY /TOWN HOUSING REHABILITATION PROJECTS Application Summary Sheet City of Rohnert Park City of Rohnert Park Housing Rehabilitation Name of City or Town Program Name Various locations within the City of Rohnert Park Physical Location of Activities (if more than one location, please provide primary location) Amount Projected Budget Requested: $ 250,000.00 for this Program: $ Will the proposed activity: • Increase the housing stock that is affordable, accessible and available to extremely low -, low -, and moderate- income residents of Sonoma County, including special needs subpopulations • Target extremely low -, low- and moderate - income families and special needs populations? Assist in creating and /or replacing infrastructure systems, public facilities and non - housing services that meet the needs of the extremely low -, low- and moderate - income residents of Sonoma County, including the homeless and special needs subpopulations. Yes No X X X For Funder Use Only Date Received. Time: Signature: Application Complete? revised 11/08 PUBLIC FACILITY, PUBLIC IMPROVEMENT AND REHABILITATION PROJECTS APPLICANT INSTRUCTIONS 1. Submit one on i� nal and one copy of the application to the CDC, and one electronic copy to hbond(ao,sonoma -count . qEg. Please provide a complete set of attachments with the original 2. Ap log cants mnst stse this application forma Teo not change the order of the questions or the page formatting. All responses to questions should be hyped single or double -aced using not less than 12 point font and 1 inch margins. If completing the application electronically, do not alter the pagination. Use the space provided, and, if needed, attach additional pages. Any additional pages must be attached to the end of the application form, with references to the question number(s) being answered. Additional pages should be numbered consecutively, as "1 of _ ", "2 of _ ", etc. to ensure that none are omitted inadvertently during reproduction of the application. 3. Complete the entire application. Your application will be reviewed on the basis of the information you provide. Supplemental materials must be kept to a minimum and must be on 8 1/2 x 11 -inch paper. Larger sized paper and excessive supplemental materials will not be reproduced for review by the committees and Board of Supervisors. If letters of support are submitted, they will not be reproduced for review. They will, however, be made available at each of the, public meetings. 4. Do not have applications bound. Please use only clips or three -ring binders and insert a tabbed divider between each type of supportive documentation that you submit with this application. Project applications must be complete by the deadline date to be considered eligible for funding. Applications which do not include 1) a resolution from the Board of Directors, (if not a department of Sonoma County) 2) a required certification of consistency with the jurisdiction's general plan, 3) a current operating budget, 4) a copy of the applicant's most recent audit (if not a department of Sonoma County), or 5) complete answers to all applicable questions and all required supporting documentation, will be deemed ineligible for funding. 6. All applications must be submitted to the Sonoma County Community Development Commission, 1440 Guerneville Road, Santa Rosa, California 95403, by January 9, 2009, at 5:00 p.m. 8. Newly forming or applying non - profits must attach a copy of your IRS Letter of Determination. You will not be eligible for funding consideration unless non - profit status has been obtained and verified. 9. .Attach a resolution from the Board oLDirectors that authorizes the submittal of the application. (If applicant is not a department of Sonoma County) Applications from non - profit agencies will not be eligible for funding consideration without a Board of Directors resolution. 10. If applicant is not a department of Sonoma County provide a copy of the agency's financial statements for the last two years, the most recent completed final audit report and an IRS Form 990 from the most current tax year. Call Heather Bond at the Sonoma County Community Development Commission, at (707) 565- 7522 or by email at hbondna,sonoma- county.org if you have any questions about the application form or submission requirements. PART I Summary Project or Prol4ram Description: This section will be incorporated into the staff reports provided to the Community Development Committee, the Technical Advisory Committee and the Board of Supervisors. Descriptions MUST BE 125 words or less. CDBG funds will be utilized for low interest loans made for improvements to legally sited mobile homes, single - family, and multifamily residential properties located within the City of Rohnert Park, and the direct delivery expenses associated with the provision of housing rehabilitation activities to CDBG- eligible owner- occupants and tenants. All properties must be occupied by income - eligible households. Loans to owner- occupants will be either deferred or amortized, depending on the homeowner's ability to repay. All loans to owners of multi - family structures will be fully amortized and carry affordability restrictions. All property improvements must be of a permanently fixed nature. Repairs and improvements will be undertaken first to correct health and safety hazards, including lead hazard removal, maintain the structural integrity of the dwelling, correct cited code violations or other code items, and finally, to correct incipient code items. Ineligible improvements include those that exceed the Commission's established moderate quality standards, improvements of a recreational nature and luxury items. The CDBG funds may also be used to provide grants to low- income owners of mobile homes for the installation of earthquake resistant bracing systems. Supplemental Project Information (optional): PART II Project Street Address: Various cites within the City of Rohnert Park Assessors Parcel Dumber: Unknown Census Tract: Unknown Is project in the 100 year flood plain? Unknown Please list the FEMA FIRM panel number: Unknown Is the project, or any part of it, located within the limits of any city? Yes If yes, which city? City of Rohnert Park Is the project, or any part of it, located within a Redevelopment Area? Some may be If yes, which one? Undetermined at this time 2. Housing Rehabilitation projects: Indicate the number of units to be assisted: Up to 12 mobile homes and 3 single family residences Status of Site Control: List all parcels by assessor's parcel number. Identify the form of site control (whether ownership, lease, or option agreement) and the current access to the site. N/A Attach Site Control documents, if available. N/A 4. If applying for funds to acquire the site, attach a copy of a current appraisal, if available*. * The appraised value must fully secure the Commission's loan(s). In addition, the total purchase price may not exceed the "reasonable cost "for the property. N/A 5. Describe previously accomplished activities and status of any environmental review. The CDC began providing housing rehabilitation assistance to properties occupied by low - income households in 1979 and has improved over 4,000 units in throughout the County. Housing rehabilitation is a categorically excluded activity and does not require an EIR or extensive environmental assessment. CDC staff will review each property to ensure compliance with historic preservation, flood plan regulations and lead hazard requirements M 6. Describe conformity with disability access requirements. Properties rehabilitated under the program will be identified after receipt of a completed application and are, of yet, undetermined. Access modifications required by residents of assisted households are eligible activities and may be funded through this program. 7. Will the project require permits or other approvals? Undetermined If yes, what permits or approvals? Individual projects may require building permits and /or approval from the State of California HCD For projects that require land use approvals, attach a certification of the project's consistency with the applicable General Plan, signed by an authorized representative of the jurisdiction in which the project is located. N/A 9. Explain any land use (zoning, lot split, set back, or environmental) constraints that must be resolved prior to proceeding with the project. N/A 5 10. Provide detail if the project will involve the demolition of any structure or the relocation of any persons or businesses. N/A 11. Using the scoring methodology found in the "Green Points" section of the New Home Construction Green Building Guidelines document published by the Sonoma County Waste Management Agency ( http:// www. recyclenow. org/ GreenBuildingGuideNewHome.pdf), please list the total Green Points for your project: N/A HUD requires reporting on the number of units that meet federal Energy Star requirements (see http: // www.energystar.gov /index.cfm ?c = new_ homes_ features.hm_es_ label). Will your building desigr produce 100% of the units to be Energy Star compliant? N/A 12. List the various activities that comprise your project, the date by which each of those activities will be completed and the amount of CDBG funds that will be extended by that date. ACTIVITY TARGET COMPLETION DATE FUNDS EXPENDED Housing Rehabilitation 6/30/2010 Up to $250,000 Attach an 8 1 /2 "x 11" project location map, clearly showing the project area in relation to surrounding communities. PERTINENT MAPS ON FILE WITH THE COMMISSION Col PART III PROGRAM FINANCING and BUDGET nt is not a Sonoma County department attach one copy each of your agency's: a) reports for the last two ("2) years; b) most recent final audit report available. 2. Provide the name of the staff person(s) responsible for your agency's accounting system. Name Sandy Lipitz Title Director of Administrative Services Phone (707)585 -6718 Email slipitz@Kpcity.org 3. What are the beginning and ending dates of your budget cycle? July 1St through June 30th 4. How often are financial statements presented to your governing board? Annually 5. Complete the Sources and Uses Form. NOTE. General management and general support costs are not eligible for funding through Sonoma County CDBG. Staff and overhead costs directly related to carrying out eligible activities, which costs are included as an integral part of implementing a project funded through Sonoma County CDBG, are allowed. Documentation shall be provided relating to all other funding to be used in conjunction with CDBG funds in the fiscal year in which you are applying. 6. CONTRACTOR shall comply with audit requirements of the Office of Management and Budget, OMB Circular A -110 ( "Grants and Agreements with Institutions of Higher Education, Hospitals, and Other Non - profit Organizations ") and OMB Circular A -133 ( "Audits of States, Local Governments, and Non - Profit Organizations "). NOTE. County CDBG funds may be used to pay for that portion of the total cost of any audit required by OMB A -133 that represents the amount of County CDBG funds audited as a percentage of total funds audited. PART IV CONTACT INFORMATION Dan Schwarz Acting City Manager — dschwarz@mcity.orgt City /Town Manager Name & Email address Brian Goodman, Housing and Redevelopment Assistant — bgoodmangEpcity.org Contact Person (if other than above) Name, Title & Email address 130 Avram Avenue Rohnert Park CA 94928 Mailing Address 707 -588 -2235 707- 794 -9242 Telephone fax 7 www.rpcity.org City /Town website address SOURCES and USES Sources of Funds: Donations Loans Grants In Kind TOTALS crnr�r mar �.ra„ ° JV �LO. - 1i11LV lUliLiJ '; TOTALS Projected Uses: Land Acquisition Environmental Report Architect Engineering Project Fees Site Improvements Housing Rehabilitation: Other: TOTALS Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4"' Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) RESO. NO. 2008-189 Council: X T Miscellaneous Communications Agenda: 1219108 X 12/4/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 9, 2008 Department: Community Development Submitted By: Linda T. Babonis, Housing & Redevelopment Manager Submittal Date: November 25, 2008 Agenda (Subject only) Title: Support and Endorse Committee on the Shelterless Application for Community Development Block Grant Funds Requested Council Action: Approve Resolution Supporting and Endorsing Application for Community Development Block Grant ("CDBG") Funds Submitted by the Committee on the Shelterless (COTS) for 2009/2010 Program Year Activities COTS intends to submit an application to the Sonoma County Community Development Commission (SCCDC) for FY 2009/2010 CDBG funds to carry out its program activities. The SCCDC administers the CDBG Program which includes the award of annual grants to qualified non - profit organizations to provide homeless and affordable housing services. COTS is not required to obtain the endorsement of the City /Town Council(s) of the jurisdiction(s) in which it will operate prior to submitting proposals for CDBG funding to the SCCDC. Nevertheless, staff recommends the City Council approve the resolution supporting and endorsing the application for CDBG funds submitted by COTS for 2009/2010 program year activities. Enclosures: Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. INTERIM CITY MANAGER'S RECOMMENDATION: >)IConsent Item () Regular Time >f Approval O Public Hearing Required ( ) Not Recommended () Submitted with Comment _ cY olicy Determination by Council ( ) City Comments: Interim City Manager's Signature: Date: (Revised 010 07) :TG- S:05 -b RESOLUTION NO. 2008-189 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING THE COMMITTEE ON THE SHELTERLESS (COTS) APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING TO HELP SUPPORT THE COTS PROGRAM FOR EMERGENCY SHELTERS, TRANSITIONAL HOUSING AND SUPPORTIVE SERVICES FOR HOMELESS CHILDREN AND ADULTS WHEREAS, the Sonoma County Community Development Commission (SCCDC) is taking applications for Community Development Block Grant (CDBG) community service funds for the 2009- 2010 program year for activities which benefit lower income households; WHEREAS, the Committee on the Shelterless (COTS) intends to apply for CDBG community services funds to augment the funding received from the City of Rohnert Park to provide services to low - income families; and WHEREAS, the City Council of the City of Rohnert Park supports COTS' program in providing emergency shelters, transitional housing and supportive services for homeless children and adults. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby support and endorse the application for CDBG funds submitted by COTS and urges approval of this application in the amount not to exceed $150,000. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of December, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2 n & 4d' Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments.via email and hard copy to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only} RESO. NO. 2008-190 Council: X Miscellaneous Communications Agenda: 1219108 X 12/4/08 -TG Copy to: CITY OF ROHNERT PARK - COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: Department: Submitted By: Submittal Date: Agenda (Subject only) Title: December 9, 2008 Community Development Linda T. Babonis, Housing & Redevelopment Manager November 25, 2008 Support and Endorse Sonoma County Adult and Youth Development Application for Community Development Block Grant Funds' Requested Council Action: Approve Resolution Supporting and Endorsing Application for Community Development Block Grant ( "CDBG") Funds Submitted by Sonoma County Adult and Youth Development ( SCAYD) for 2009/2010 Program Year Activities SCAYD intends to submit an application to the Sonoma County Community Development Commission ( SCCDC) for the award of FY 2009/2010 CDBG funds to carry out its program activities. The SCCDC administers the CDBG Program which includes the award of annual grants to qualified non - profit organizations to provide homeless and affordable housing services. SCAYD is required to obtain the endorsement of the City /Town Council(s) of the jurisdiction(s) in which it will operate prior to submitting its proposal for CDBG funding to the SCCDC. Staff recommends the City Council approve the resolution supporting and endorsing the application for CDBG funds submitted by SCAYD for 2009/2010 program year activities. Enclosures: Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. INTERIM CITY MANAGER'S RECOMMENDATION: onsent Item () Regular Time Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ,'Policy Determination by Council ( ) City Comments: Interim City Manager's Signature: Date: ,� /:TG-S:05-b � (Revised 010 07) RESOLUTION NO. 2008-190 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK ENDORSING THE SONOMA COUNTY ADULT AND YOUTH DEVELOPMENT (SCAYD) APPLICATION FOR COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING TO HELP SUPPORT THE ROHNERT PARK - COTATI HOMELESS PREVENTION PROGRAM WHEREAS, the Sonoma County Community Development Commission (SCCDC) is taking applications for Community Development Block Grant (CDBG) community service funds for the 2009- 2010 program year for activities which benefit lower income households; WHEREAS, the Sonoma County Adult and Youth Development (SCAYD) Rohnert Park - Cotati Homeless Prevention Program agency intends to apply for CDBG community services funds to augment the funding received from the Cities of Rohnert Park and Cotati to provide services to low- income families in Rohnert Park and Cotati at risk of becoming homeless; and WHEREAS, the City Council of the City of Rohnert Park supports SCAYD's Rohnert Park - Cotati Homeless Prevention Program in providing emergency assistance for households suffering temporary financial difficulty by providing rental and deposit assistance and financial counseling. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby support and endorse the application for CDBG funds submitted by SCAYD and urges approval of this application in the amount of no less than $10,000 and no more than $12,000. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of December, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2 "d & 4"' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 (This section for City Clerk Use Only) RESO. NO. 2008-191 Council:_ X Miscellaneous Communications Agenda: 1219108 X 1214108 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 9, 2008 Department: Administration Submitted By: Dan Schwarz, Interim City Manager Submittal Date: December 4, 2008 Agenda Title: Authorizing City to Enter into Tolling Agreement with County of Sonoma concerning Property Tax Administration Fees Requested Council Action: Approve attached resolution. Summary: Counties administer the collection of property taxes for all local agencies. State law allows counties to recover an administrative fee for this service. An issue has arisen between counties and cities throughout the state about the methodology counties are using to determine this administrative fee. Both the County of Sonoma and the League of Cities are encouraging cities to enter into a tolling agreement while this issue is resolved statewide. A lawsuit between the County of Los Angeles and several cities in that jurisdiction is likely to set the precedent on this matter. A tolling agreement "freezes time," meaning that both parties agree that they will wait for guidance from the courts and then apply appropriate ruling(s) back to the point of the tolling agreement. The value of the tolling agreement is that both parties will avoid the legal expenses and staff time that would otherwise be incurred were we to try to resolve the dispute without a ruling from the courts. Enclosures: Resolution; Tolling Agreement CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. INTERIM CITY MANAGER'S RECOMMENDATION: Consent Item ( ) Regular Time Approval () Public Hearing Required O Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: Interim City Manager's Signature: Date: (Revise 0628 6) JH- S:05 -b RESOLUTION NO. 2008 -191 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE CITY TO ENTER INTO A TOLLING AGREEMENT WITH THE COUNTY OF SONOMA CONCERNING PROPERTY TAX ADMINISTRATION FEES WHEREAS, State law provides a methodology regarding the amount of property tax administration fees that counties can charge local jurisdictions; WHEREAS, the City of the Rohnert Park ( "City ") and the County of Sonoma ( "County ") have a disagreement regarding the interpretation of various code sections, including without limitation Revenue and Taxation Code section 97.75 and related law, which concern the amount of property tax administration fees that the County charges the City; WHEREAS, this issue is likely to be decided through (1) a judicial interpretation of existing statutes and guidelines; (2) clarifying legislation; or (3) reliance on statewide guidelines; WHEREAS, it is in the best interests of the City to enter into a Tolling Agreement ( "Agreement ") with the County to avoid, if possible, the expenditure of time and resources litigating any claims or causes of action that relate to the dispute; and WHEREAS, the sole purpose of the Agreement is to allow the City and County additional time to evaluate the law as it develops on this statewide issue. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize the City to enter into the Agreement, attached hereto and incorporated herein as Exhibit A. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute same for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of December, 2008. ATTEST: City Clerk CITY OF ROHNERT PARK Mayor TOLLING AGREEMENT BETWEEN THE COUNTY OF SONOMA AND THE CITY OF ROHNERT PARK This Tolling Agreement ( "Agreement ") is entered into between the County of Sonoma ( "County ") and the City of Rohnert Park ( "City "), each individually referred to herein as "Party" and collectively as "Parties." RECITALS A. State law provides a methodology to recover a portion of the cost of property tax administration from local jurisdictions that receive property tax revenue. B. The Parties have a disagreement regarding the interpretation of various code sections, including without limitation Revenue and Taxation Code sections 95.3, 97.75 and related law, which concern the amount of property tax administration fees ( "PTAF ") that the County charges the City ( "Dispute "). C. The central issue in the Dispute is a question of law. This issue is likely to be decided through (1) a judicial interpretation of existing statutes and guidelines; (2) clarifying legislation; or (3) reliance on statewide guidelines. D. It is in the best interests of the Parties to avoid, if possible, the expenditure of time and resources litigating any claims, causes of action, and defenses that relate to the Dispute. E. The sole purpose of this Agreement is to allow the Parties additional time to evaluate the law as it develops on this statewide issue. F. The Parties intend to toll any and all applicable statutes of limitation relating to any and all claims, suits, causes of action, and defenses that could, as of the date of this Agreement, be timely filed or exerted against the other Party, its officers or agents, regarding the application of charges, collection, allocation, and/or distribution of revenue from charges imposed as PTAF. Further, the. Parties intend to preserve and toll the right to file any claim, suit, cause of action, or defense that accrues before this Agreement is terminated. Accordingly, in consideration of the mutual understandings and promises set forth in this Agreement, the Parties agree as follows: #83523 - 1 - EXHIBIT A AGREEMENT Ti.,, i).,«1:..., . - 41,.,4 4L,n .. ,r: l n�4:mo r n�mmorininrr one n�nimo 0114L, ink, i at Lui D ari Lli L11QL Lm, F%,ily" Vi LIlI1V 1%jX VV113111V33V133�, Wii� VSUaaa1U, UWiLV, causes of action, and defenses that could, as of the date of this Agreement, be timely filed or exerted against the other Party, its officers or agents, regarding the application of charges, collection, allocation, and/or distribution of revenue from charges imposed as PTAF that would be timely on the date this Agreement is executed, and any future claims, suits, causes of action, and defenses that accrue to such Parry before this Agreement is terminated, is tolled from the effective date of this Agreement, until the earlier of the following: (i) The expiration of sixty (60) days from the date one Party delivers to the other Party via hand delivery, United States mail; or facsimile transmission, notice that the terminating party desires to terminate this Agreement; (ii) (a) The expiration of ninety (90) days from the date that a California Court of Appeal renders a published decision in a case involving the issue of one or more California counties' calculation of PTAF as such fees relate to one or more California cities, pursuant to relevant sections of the Revenue and Taxation Code and related law, (b) 90 days from the date the California Supreme Court renders a decision to deny review of or to depublish the case, or (c) 90 days after the decision of the California Supreme Court on the merits of the Dispute becomes final as to that Court; (iii) The expiration of ninety (90) days from the date the Dispute is resolved by a legislative eliaCtmerit, or administrative action, such as implementation of a revision of statewide guidelines governing the calculation of PTAF. 2. This Agreement does not constitute an admission by either Party of liability, or an admission that any cause of action exists in favor of either Party for any claim referred to in this Agreement. This Agreement does not constitute an admission or acknowledgment by either Party that the other Party either has or does not have existing statute of limitations defenses as of the date this Agreement is executed. 4. Each Party agrees not to file any action against the other Party relating to the alleged claims or causes of action described in this Agreement, unless the Agreement has been terminated as set forth in Section 1 of this Agreement. 5. Either Party may terminate this Agreement by giving written notice to the other Party, in the manner described in Sections 1(i) and 6 of this #83523 - 2 - Agreement, of its intent to terminate. Termination of this Agreement shall be effective upon notice being served in accordance with this Agreement. However, the provisions of subsections (ii) and (iii) of Section 1 of this Agreement shall survive any such termination, it being the intent of the Parties that the procedures described in subsections (ii) and (iii) are material terms of this Agreement,' and the Parties would not have entered into this Agreement without assurance that such terms were intended to survive the expiration or termination of this Agreement. 6. Unless otherwise requested in writing by a Party, all notices, demands, requests, consents or other communications which may be or are required to be given by either Party to the other shall be in writing and shall be deemed effective upon service. Notices shall be deemed to have been properly given when served on the Party to whom the same is to be given by hand delivery, by facsimile, or by deposit in the United States Mail addressed to the Party as follows: COUNTY: Marcia Chadbourne, Risk Manager County of Sonoma 575 Administration Drive, Room 116C Santa Rosa, CA 95403 AND Rodney A. Dole, ACTTC County of Sonoma 585 Fiscal Drive, Room 100F Santa Rosa, CA 95403 CITY: Daniel Schwarz 1:�►1b Interim City Manager 130 Avram Avenue Rohnert Park, California 94928 Michelle Marchetta Kenyon City Attorney 130 Avram Avenue Rohnert Park, California 94928 7. This Agreement shall be governed by and construed in accordance with the laws of the State of California. This instrument contains the entire Agreement, for purposes of addressing the statute of limitations only, between the Parties, and no statement, #83523 - 3 - promise, or inducement made by either Party or agents of the Parties that is not contained in this written contract shall be valid or binding; and this contract ruay riot be enlarged, niodi -fled, or altered except in writing signed by the Parties. 9. Each of the individuals t executing ills Agreement on behalf of the a this undersigned Parties represents and wa.—. ants that he or she has the right, power and authority to bind the Party on whose behalf he or she purports to sign. 10. This Agreement may be executed in counterparts or by facsimile. Dated: Dated: APPROVED AS TO FORM: Dated: Dated: CITY By: Its: COUNTY OF SONOMA By: Its: City Attorney Deputy County Counsel Counsel for County 483523 - 4 Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4"' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) ITEM NO.3 RESO. NO. 2008-192 Council: X Miscellaneous Communications Agenda: 1219108 X 12/4/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 9, 2008 Department: Administration Submitted By: Dan Schwarz, Interim City Manager (Name & Title) Submittal Date: December 4, 2008 Agenda Title: Consenting to Inclusion of Properties within the City of Rohnert Park's Incorporated Area in the County Of Sonoma's Contractual Assessment Program to Finance Distributed Generation Renewable Energy Sources and Energy Efficiency Improvements Requested Council Action: Approve attached resolution. Summary: The County of Sonoma and its nine cities have spent the past year in discussions on a number of initiatives aimed at addressing climate change. It is the consensus of the agencies that the Sonoma County community is better positioned to capture economies of scale and obtain outside funding if we work collectively on programs rather than as individual organizations. In July 2008, the Legislature passed AB 811 (Levine), authorizing cities and counties to determine if it is in the public interest to form assessment districts for the purpose of funding the installation of renewable energy sources on real property. For example, the district could help fund the installation of solar power generating equipment on a home. Participation in the assessment district would be voluntary on the part of property owners. For property owners, the attraction is that the assessment district would finance the upfront costs of installation (with the property owner repaying the debt over time through the assessment) and the costs of the equipment would be tied to the property (and transfer to subsequent property owners). Currently, if a property owner elects to install this type of equipment, that property owner bears the cost — regardless of whether the property owner sells the property. The County of Sonoma has agreed to serve as the lead agency on the formation of an AB 811 district. The County is seeking indications from the nine cities as to whether the cities wish to participate in the district. The attached resolution would consent to the inclusion of all property in Rohnert Park in this countywide district, contingent upon the execution of a subsequent agreement between the County and the City of Rohnert Park about the administration of the program and the specific parameters of the assessment district. The County is requesting this Contractual Assessment Program to Finance Distributed Generation Renewable Energy Sources and Energy J-�Jyl ueiiLy liaNi vvenariits Page 2 Uecl C tl_ _ 1 Full 1 UGl�iC1.1 CLLlllll of 1:V11Jeilt so Mat it call model its program with a Full understanding of the communities likely to participate. By passing this resolution, the Council will be committing itself and City staff to engage in further discussions about the AB 811 program. The Council will also be indicating that if an AB 811 program is implemented, it is the Council's intent to 0.1iV W Liiv, -Li LLiiLy L0 a11i111111SWI 1L. oiaw law requires the 1 —ounty too rece4ye permission to administer this type of district within the City's jurisdiction. The goal is to make the AB 811 district financially self - sustaining. Staff does not believe a program limited to Rohnert Park would generate the economies of scale to be self - sustaining. Staff recommends approval of this resolution to ensure property owners will have an opportunity to participate when the countywide AB 811 district is formed. Enclosures: Resolution, Assembly analysis ofAB811, AB 811 CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. ;CIT MANAGER'S RECOMMENDATION: ( ) Consent Item egular Time Approval ( ) Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: City Manager's Signature: Date: Id a, (Revis d 06280'6) JH- S:05 -b RESOLUTION NO. 2008-192 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK STATE OF CALIFORNIA, CONSENTING TO INCLUSION OF PROPERTIES WITHIN THE CITY'S INCORPORATED AREA IN THE COUNTY OF SONOMA'S CONTRACTUAL ASSESSMENT PROGRAM TO FINANCE DISTRIBUTED GENERATION RENEWABLE ENERGY SOURCES AND ENERGY EFFICIENCY IMPROVEMENTS WHEREAS, the City of Rohnert Park is committed to development of renewable energy sources and energy efficiency improvements, reduction of greenhouse gases, protection of our environment, and reversal of climate change; and WHEREAS, in Chapter 29 of Part 3 of Division 7 of the California Streets and Highways Code (the "Act "), the Legislature has authorized cities and counties to assist property owners in financing the cost of installing distributed generation renewable energy sources or making energy efficient improvements that are permanently fixed to their property (the "Improvements ") through a contractual assessment program; and WHEREAS, installation of such Improvements by property owners in the County of Sonoma (the "County ") would promote the purposes cited above and assist the towns and cities of Sonoma County, including Rohnert Park in meeting its goal established by Resolution No. 2007 -164 adopted by this Council on September 25, 2007, of reducing its greenhouse gas emissions by 20% by 2010; and WHEREAS, the City of Rohnert Park wishes to provide innovative solutions to its residents to achieve energy efficiency and independence, and in doing so cooperate with the County in order to efficiently and economically assist all County property owners in financing such Improvements; and WHEREAS, the Board of Supervisors of the County (the "Board of Supervisors ") has authority to establish a contractual assessment program ( "the Program ") as permitted by the Act, to assist property owners in financing the cost of installing distributed generation renewable energy sources or making energy efficient improvements that are permanently affixed to real property; and WHEREAS, the County is conducting an analysis to determine the feasibility of the Program, and to develop parameters for implementation and administration of the Program; and WHEREAS, the City of Rohnert Park wishes to participate with the County in the Program, if the County adopts a County -wide assessment program, under terms and conditions agreed to by the City of Rohnert Park and County; and WHEREAS, state law permits the County to offer participation in the Program to property owners in incorporated areas within the County so long as the governing body of such incorporated area approves the proposed Resolution of Intention to establish the Program, consents to the inclusion in the Program of properties in the incorporated area 10000 - 0241 \1093830v4.doc within the County and consents to the Improvements to be done within such incorporated _____ ___� il__ __________a____ _l _______�'_i____ SL_________ L__ AL_ !'�_____a__ I7__ mil__ area and he aJJai7npuV11 U1 JU11JUMAIVll U1rMVVe1 Vy LIM % -VUULy 1V1 Lr1c PU1Pww aforesaid; and WHEREAS, this Council has reviewed the County's proposed Resolution of Tn4nn +inn 4n Ao+ohlioli thA Arnrrrom — f;f1Ar4 «7?AOnln4inn n2' A— Pno—A of C1141Pr \IiCnrQ SSSL6+dSL3V13 LV LJLLL V11J31 L31V S dV`C,3 LLSSS V11Li LSVl6 SOV UVS6A b3 VSS VS LSSV LVLb3M VS !J l.A1J Ai3 YSJVSJ Declaring its Intention to Finance Distributed Generation Renewable Energy Sources and Energy Efficiency Improvements Through the Use of Contractual Assessments" ( "the County Resolution ") attached hereto as Exhibit A; NOW, THEREFORE, BE IT RESOLVED THAT: 1. This Council finds and declares that property in the City of Rohnert Park's incorporated area will be benefited by the Improvements proposed in the County Resolution. 2. This Council hereby supports the County's ongoing feasibility analysis and development of an AB 811 contractual assessment program. - 3. Before the Program is extended into City's incorporated area, City and County shall reach an agreement addressing administrative issues such as program administration, financing, approved technologies, and any conditions City /Town wishes to impose on participating properties in its jurisdiction. 4. This Council hereby approves the proposed County Resolution, substantially in the form attached hereto as Exhibit A. 5. This Council hereby finds and determines that in the event it is necessary for the Board of Supervisors to make minor, nonsubstantive changes to the County Resolution, such minor, nonsubstantive changes do not require the approval of this Council. 6. This Council consents to inclusion in the Program of all of the properties in the incorporated area within the City of Rohnert Park and to the Improvements proposed in the County Resolution within the City of Rohnert Park's limits, upon the request and agreement of the property owner, in compliance with applicable laws, rules and regulations; and to the assumption of jurisdiction thereover by the County for the purposes aforesaid. 7. The consent of this Council constitutes assent to the assumption of jurisdiction by the County for all purposes of the Program and authorizes the County, upon satisfaction of the conditions imposed in this resolution, to take each and every step required for or suitable for financing the Improvements, including the levying, collecting and enforcement of the contractual assessments to finance the Improvements and the issuance and enforcement of bonds to represent such contractual assessments. 10000- 0241 \1093830v4.doc 8. Staff is authorized and directed to coordinate with County staff to facilitate operation of the Program, and report back periodically to this Council on the success of the Program. 9. The Clerk is directed to send a certified copy of this resolution to the Clerk of the Board of Supervisors. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 9th day of December, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk 10000-024 1\ 1093 83 M.doc Resolution No. County Administration Bldg. Santa Rosa, CA Date: RESOLUTION OF THE BOARD OF SUPERVISORS OF COUNTY OF SONOMA DECLARING ITS.INTENTON TO FINANCE DISTRIBUTED GENERATION RENEWABLE ENERGY SOURCES AND ENERGY EFFICIENCY IMPROVEMENTS THROUGH THE USE OF CONTRACTUAL ASSESSMENTS PURSUANT TO CHAPTER 29 OF PART 3 OF DIVISION 7 OF THE CALIFORNIA STREETS AND HIGHWAYS CODE AND SETTING A PUBLIC HEARING THEREON WHEREAS, pursuant to Chapter 29 of Part 3 of Division 7 of the California Streets and Highways Code (the "Act "), the Board of Supervisors proposes to establish a contractual assessment program to assist property owners with the cost of installing distributed generation renewable energy sources or making energy efficient improvements that are permanently fixed to their property ( "Program "); and WHEREAS, in the opinion of this Board, property in the incorporated areas within the County would be benefitted by including such properties in the Program, subject to the approval /consent of the governing body of any incorporated town or city; and WHEREAS, County is willing to extend the program into incorporated areas provided that the governing body of any such area and County reach agreement on administrative issues such as program administration, financing, approved technologies, and any conditions on operation of the Program requested by City, prior to the Program being offered in such jurisdiction; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Sonoma takes the following actions: Section 1. The Board of Supervisors hereby finds and declares all of the following: A. All of the above recitals are true and correct. B. Energy conservation efforts, including the promotion of energy efficiency improvements to residential, commercial, industrial, or other real property, are necessary to address the issue of global climate change. C. Energy efficiency improvements include improvements that promote water efficiency. The California Energy Commission prepared a staff report in November 2005 regarding California's water - energy relationship. The report states: "As California continues to struggle with its many critical energy supply and infrastructure challenges, the state must identify and address the points of highest stress. At the top of this list is California's water - energy relationship; water- related energy use consumes 19 percent of the state's electricity, 30 percent of its natural gas, and 88 billion gallons of diesel fuel every year — and EXHIBIT A -n-P kIPT this demand is growing.... [A] major portion of the solution is closer coordination between the water and energy sectors.... The state can meet energy and demand reduction goals ... by simply recognizing the value of the energy saved for each unit of water saved." The direct relationship between water use and energy use means that improvements to �i,4cn +;aI nr�rv,morninl inr7, �� +rinl nr n+hor rocil nrnnmrhi which nrmm�fa Min+ar affiriarnr i race tit in rsro1%.4 ,m,, vv „,,, ses d a,, „,�.euvs„u,, e, ee „e, s era, ., vpre, sy - - , ,,v„ p.+, on, ... -- 1-1 ... energy efficiency. D. The upfront cost of making residential, commercial, industrial, or other real property more energy efficient prevents many property owners from making those improvements. To make those improvements more affordable and to promote the installation of those improvements, the Legislature has authorized an alternative procedure pursuant to the Act for authorizing assessments to finance the cost of energy efficiency improvements. E. A public purpose will be served by a contractual assessment program whereby the Board of Supervisors is authorized to finance the installation of distributed generation renewable energy sources and energy efficiency improvements that are permanently fixed to residential commercial, industrial, or other real property. F. Property located in incorporated areas within the County will benefit from inclusion in the program; and, subject to the approval /consent of the governing body of any incorporated town or city, including such property in the Program will serve the public purpose of promoting conservation efforts and addressing the issue of global climate change. Section 2. The Board of Supervisors hereby determines that it would be convenient, advantageous and in the public interest to designate the entire County, unincorporated and incorporated as an area within which authorized County officials and property owners may enter into contractual assessments pursuant to the Act to finance the installation of distributed generation renewable energy sources or energy efficiency improvements that are permanently fixed to real property. Section 3. The Board of Supervisors hereby declares that the proposed distributed generation renewable energy sources and energy efficiency improvements are of such a character that they directly and peculiarly affect property in both the unincorporated and incorporated areas within the County and that the purposes sought to be accomplished by such improvements can best be accomplished by a single, comprehensive program. Therefore, the County proposes to make contractual assessment financing available to the owners of property in the County, unincorporated and incorporated, to finance the installation of distributed generation renewable energy sources or energy efficiency improvements that are permanently fixed to real property. The County will do so via a phased approach to allow for the thoughtful development of the best management and administration structure to support this effort. Section 4. The County Administrator (the "Authorized Officer"), or designee, shall prepare or direct the preparation of, as part of the report required in Section 8 of this Resolution, and update, as the Authorized Officer deems necessary, a list of the distributed generation renewable energy sources or. energy efficiency improvements that may be financed through the County's contractual assessment financing program. The types of distributed generation renewable energy sources or energy efficiency improvements eligible for financing through contractual assessments may include, but are not limited to: high efficiency air conditioning and ventilation systems, high performance windows, high efficiency and tankless water heating equipment, photovoltaic and thermal solar energy systems, cool roof systems, geothermal 2 1•- exchange heat pumps, zoning control and energy management control systems, high efficiency irrigation pumps and controls, natural gas fuel cells, wind and geothermal energy systems, and wall, ceiling and roof insulation upgrades. Section 5. The area within which contractual assessments may be entered into pursuant to the Act is all land within the defined boundaries of the County. Section 6. No contractual assessment will be levied on a parcel situated within an incorporated area and no contractual assessment agreement will be entered into with the owner(s) of any such parcel unless and until (1) the legislative body of the respective town or city has, prior to the adoption of this resolution of intention, adopted a resolution consenting to inclusion of parcels within the town or city in the contractual assessment program and authorizing the County to levy assessments, to impose the contractual assessment liens and to finance the eligible improvement on such parcels; and (2) the legislative body of such city or town has entered into an agreement with the County addressing issues such as program administration, financing, approved technologies, and any conditions the city or town wishes to impose on participating properties in its jurisdiction. Section 7. The proposed arrangements for financing the contractual assessment financing program are briefly described as follows: The County may issue bonds, notes, receive lines of credit, and enter into other financing instruments or relationships pursuant to the Act, the principal and interest of which would be repaid by contractual assessments. Alternatively or in the interim, the County, may advance its own funds to finance work, or enter into agreements with other public entities, including but not limited to the towns and cities within the County and the Sonoma County Water Agency, to advance their funds to the County to finance work. Such advances shall be repaid through contractual assessments and the County may sell bonds or other forms of indebtedness to reimburse such advances. The proposed financing arrangements may include the lease- purchase of public facilities pursuant to a lease or other contractual arrangement with a public financing authority or non profit entity or other financing elements as may be determined necessary or useful to the financing of the contractual assessment program. In the event improvement bonds will be issued pursuant to Streets and Highways Code Section 5898.28 to represent assessments, all of the following will apply to the extent not in conflict with the Act: (a) Provision is hereby made for the issuance of improvement bonds, in one or more series; (b) Notice is hereby given that serial bonds or term bonds or both to represent unpaid assessments, and to bear interest at the rate of not to exceed 12 percent per year, or such other amount authorized by law, payable semiannually, shall be issued hereunder in one or more series in the manner provided by the Division 10 (to the extent not in conflict with the Act), and the last installment of bonds shall mature a maximum of 39 years from the second day of September next succeeding 12 months from their date. (c) The County hereby determines and declares that the County may obligate itself to advance available funds from the County treasury to cure any deficiency which may occur in the bond redemption fund. DR ® FT (d) The County hereby determines that the principal amount of bonds maturing or becoming subject to mandatory prior redemption each year shall be other than an amount equal to an even annual proportion of the aggregate principal amount of the bonds, and the,amount of principal maturing or becoming subject to mandatory prior redemption in each year plus the amount of interest payable in that year shall be an aggregate amount that is ci ehctorti�lly ern i�l o�rh voter evnont fnr tho mnnove ev ..a as eevssae eseueey va.9 e.a sae vea v >> ya.,we, vnvvy.e e. eve aeev eeeveev�v falling due on the first maturity or mandatory prior redemption date of the bonds which shall be adjusted to reflect the amount of interest earned from the date when the bonds bear interest to the date when the first interest is payable on the bonds. (e) With respect to the procedures for collection of assessments and the advance retirement of bonds, the County proposes to proceed under the provisions of Part 11.1 of Division 10 (commencing with Section 8760 of the Streets and Highways Code). Section 8. The Board of Supervisors hereby directs the Authorized Officer to prepare, or direct the preparation of, and file with the Board of Supervisors a report pursuant to Section 5898.22 of the California Streets and Highways Code at or before the time of the public hearing described in Section 8 hereof (the "Report "). The Report shall contain all of the following: (a) A map showing the boundaries of the territory within which contractual assessments are proposed to be offered. (b) A draft contract specifying the terms and conditions that would be agreed to by a property owner within the contractual assessment area and the County. (c) A statement of County policies concerning contractual assessments e e n e r u including all of the following: Identification of types of facilities, distributed generation renewable energy sources, or energy efficiency improvements that may be financed through the use of contractual assessments; Identification of a County official authorized to enter into contractual assessments on behalf of the County, (iii) A maximum aggregate dollar amount of contractual assessments; and (iv) A method for setting requests from property owners for financing through contractual assessments in priority order in the event that requests appear likely to exceed the authorization amount. (v) Parameters for extending the Program into incorporated areas. 4 (d) A plan for raising a capital amount required to pay for work performed pursuant to contractual assessments. The plan may include amounts to be advanced by the County through funds available to it from any source. The plan may include the sale of a bond or bonds or other financing relationship pursuant to Streets and Highways Code Section 5898.28. The plan shall include a statement of or method for determining the interest rate and time period during which contracting property owners would pay any assessment. The plan shall provide for any reserve fund or funds. The plan shall provide for the apportionment of all or any portion of the costs incidental to financing, administration, and collection of the contractual assessment program among the consenting property owners and the County. Section 9. The Board of Supervisors hereby calls a public hearing to be held on 2008 or as soon thereafter as feasible, in the Board of Supervisors Chambers, 575 Administration Drive, Santa Rosa, California, on the proposed Report and the contractual assessment financing program. At the public hearing all interested persons may appear and hear and be heard and object to or inquire about the proposed contractual assessment financing program or any of its particulars. Section 10. The Clerk of the Board is hereby directed to provide notice of the public hearing by publishing this Resolution once a week for two weeks, pursuant to Section 6066 of the. California Government Code, in the Press Democrat and the first publication shall not occur later than 20 days before the date of such hearing. Section 11. The assessments levied pursuant to the Act, and the interest and any penalties thereon, shall constitute a lien against the lots and parcels of land on which they are made, until they are paid. The assessments shall be collected in the same manner and at the same time as the general taxes of the County on real property are payable and shall be subject to the same penalties, remedies and lien priorities in the event of delinquency and default. As a cumulative remedy, if any assessment or installment thereof, or of any interest thereon, together with any penalties, costs, fees and other accrued charges are not paid when due, the Board of Supervisors may order that the same be collected by an action brought in superior court to foreclose the lien thereof as provided in Division 10 of the California Streets and Highways Code. Section 12. The Board of Supervisors hereby directs the Authorized Officer to enter into consultations with the County's Auditor - Controller's office in order to reach agreement on what additional fees, if any, will be charged for incorporating the proposed contractual assessments on the tax roll. SUPERVISORS: BROWN SMITH REILLY KELLEY KERNS Ayes Noes Absent Abstain SO ORDERED. Clerk of the Board AB 811 Assembly Bill -Bill Analysis http: / /www.leginfo.ca.gov /pub /07 -08 /bill /asm/ab_0801- 0850/ab_81... BILL ANALYSIS CONCURRENCE IN SENATE AMENDMENTS AB 811 (Levine) As Amended June 16, 2008 2/3 vote. Urgency AB 811 Page 1 - -- ---- -------------------------------------------------- IASSEMBLY: 157- 131(JanuarV 29, ]SENATE: 129 -5 I(JUne 26, 1 1 1 12008) I 1 12008) I Original Committee Reference: L. GOV. SUMMARY Authorizes all cities and counties in California to designate areas within which city officials and willing property owners may enter into contractual assessments to finance the installation of distributed generation renewable energy sources and energy efficiency improvements. The Senate amendments 1)Require that a specified city official enter into consultations with the office of the county auditor or controller in order to reach agreement on what additional fees, if any, will be charged to the city or county for incorporating the proposed contractual assessments into the assessments of the general taxes of the city or county on real property, and to include a report on the results of these consultations in the report to be submitted to the legislative body of the city. 2)Define "city" for purposes of this bill as acity, county, or city and county. 3)Add an urgency clause which allows the bill to take effect immediately upon enactment. EXISTING LAW . 1)AUthorizes the legislative body of any city to determine that it would be convenient and advantageous to designate an area within which authorized city officials and free and willing property owners may enter into contractual assessments and make arrangements to finance public improvements to specified lots or parcels under certain circumstances. AB 811 Page 2 2)Requires the legislative body to make these determinations by adopting a resolution indicating its intention to do so and requires the resolution to include certain information, including, but not limited to: identification of the kinds of public works that may be financed; a description of the boundaries of the area within which contractual assessments may be entered into; and, a description of the proposed arrangements for financing the program. 3)Directs an appropriate city official to prepare a report to include, among other things, the terms and conditions that would be agreed to by a property owner within the contractual assessment area and the city and identification of the types of facilities that may be financed through the use of contractual assessments. AS PASSED BY THE ASSEMBLY , this bill: 1)Stated legislative intent that the authorization created.by this bill should be used to finance the installation of distributed generation renewable energy sources and energy efficiency improvements that are fixed to residential, commercial, industrial, and other real property. 2)Prohibited the authorization from being used to finance the purchase or appliances or installations not fixed to real property. 3)Made findings and declarations concerning the need for energy efficiency improvements in order to address global climate change, the deterrent effect of high up -tront costs on making those improvements, and the need to authorize an alternative procedure for authorizing assessments to finance the cost of energy efficiency improvements in order to make them more affordable promote their installation. 9)Declared that a public purpose will be served by a contractual assessment program that provides the legislative body of any city or county with the authority to finance the installation of distributed generation renewable energy sources and energy efficiency improvements to residential, commercial, industrial, and other real property. 1 of 3 12/4/2008 1:55 PM AB 811 Assembly Bill - Bill Analysis 5)Authorized the legislative body of any city or county to determine that it would be convenient, advantageous, and in http: / /www.leginfo.ca.gov /pub /07 -08 /bill /asm/ab_0801- 0850/ab_81... AB 811 Page 3 the public interest to designate an area within the city or portion, within which authorized city or county officials and property owners may enter into contractual assessments to finance the installation of distributed generation renewable energy sources and energy efficiency improvements that are fixed to the property. 6)Required the legislative body of the city or county to make these determinations by adopting a resolution indicating its intention to do so and requires the resolution to include certain information, including, but not limited to, identification of the kinds of public works that may be financed; a description of the boundaries of the area within which contractual assessments may be entered into; and, a description of the proposed arrangements for financing the program. 7)Stated that the term "energy efficient improvements" includes, but is not limited to: the installation of distributed generation renewable energy resources; and, that any energy efficiency improvement must be fixed to the real property. 8)Required that the resolution adopted by the governing body direct the appropriate city official to prepare a report including specified provisions. 9)Provided that, upon the written consent of an authorized city official, the proposed arrangements for financing the program pertaining to the installation of distributed - generation renewable energy resources and energy efficiency improvements fixed to real property may authorize the property owner to purchase directly the related equipment and materials and to contract directly for the work on the property owner's residential, commercial, industrial, and other real property. 1O)Specified that assessments may be levied only with the free and willing consent of the owner of each lot or parcel on which an assessment is levied at the time the assessment is levied. ll)Stated that assessments levied pursuant to this chapter, and the interest and any penalties thereon shall constitute a lien against the lots and parcels of land on which they are made until they are paid. AB 811 Page 4 12)Specified that the collection of assessments in the same manner and at the same time as the general taxes of the city on real property are payable. FISCAL EFFECT None COMMENTS : California is the 12th largest producer of greenhouse gases in the world. While AS 1493 (Pavley), Chapter 200, Statutes of 2002, and AB 32 (Nunez), Chapter 488, Statutes of 2006, address the reduction of carbon emissions from vehicle tailpipes and large stationary sources, it is generally acknowledged that the state and its citizens must look for every possible means to further reduce these emissions. This bill proposes to further the public interest of addressing climate change through energy conservation efforts by authorizing cities to provide up -front financing to property owners to install solar or other renewable energy - generating devices or make specified energy efficiency improvements to their properties through a system of contractual assessments. Contractual assessments are authorized in current law for certain types of public works projects. The property owner or owners within a designated area choose to assess themselves for the cost of a public works project (i.e., undergrounding of power lines or installation of streetlights). The local government then provides the up -front funds for the project, and the property owners pay an annual assessment until those funds, plus interest, are repaid. The underlying purpose is to create a means by which a project that provides both a public benefit and an incidental benefit to particular property owners can be financed without imposing the cost on property owners in other parts of the city who derive no benefit. This bill is intended to make contractual assessment financing for energy - generating installations or energy efficiency improvements available to all cities and counties statewide and to authorize them to secure 2 of 3 12/4/2008 1:55 PM AB 811 Assembly Bill -Bill Analysis http: / /www.leginfo.ca.gov /pub /07 -08 /bill /asn /ab_0801- 0850/ab_81... the loans made by the programs with superior priority liens. According to the author, this will "make California the first state in the nation to help thousands of residents afford solar energy and help California reach its goal to reduce greenhouse gas emissions by 25% by 2025." _Analysis Prepared by J. Stacey Sullivan / L. GOV. / (916) 319 -3958 AB 811 Page 5 FN: 0005907 3 of 3 12/4/2008 1:55 PM Assembly Bill No. 811 CHAPTER 159 An act to amend Sections 5898.12, 5898.20, 5898.22, and 5898.30 of, and to add Sections 5898.14 and 5898.21 to, the Streets and Highways Code, relating to contractual assessments, and declaring the urgency thereof, to take effect immediately. [Approved by Governor July 21, 2008. Filed with Secretary of State July 21, 2008.] LEGISLATIVE COUNSEL'S DIGEST AB 811, Levine. Contractual assessments: energy efficiency improvements. Existing law authorizes the legislative body of any city, as defined, to determine that it would be convenient and advantageous to designate an area within which authorized city officials and free and willing property owners may enter into contractual assessments and make arrangements to finance public improvements to specified lots or parcels under certain circumstances. Existing law requires the legislative body to make these determinations by adopting a resolution indicating its intention to do so and requires the resolution to include certain information, including, but not limited to, identification of the kinds of public works that may be financed, a description of the boundaries of the area within which contractual assessments may be entered into, and a description of the proposed arrangements for financing the program. Existing law also directs an appropriate city official to prepare a report to include, among other things, the terms and conditions that would be agreed to by a property owner within the contractual assessment area and the city and identification of the types of facilities that may be financed through the use of contractual assessments. This bill would additionally authorize a legislative body of any city, as defined, to determine that it would be in the public interest to designate an area within which authorized city officials and free and willing property owners may enter into contractual assessments to finance the installation of distributed generation renewable energy sources or energy efficiency improvements that are permanently fixed to real property, as specified. The bill would require the resolution of intention to include, among other things, the kinds of distributed generation renewable energy sources or energy efficiency improvements that may be financed as well as a statement specifying that it is in the public interest to finance those distributed generation renewable energy sources or energy efficiency improvements. The bill would further require the report to include, among other things, the types of distributed generation renewable energy sources or energy efficiency improvements that may be financed through the use of contractual 92 Ch. 159 —2— assessments. The bill would authorize a nrooerty owner. upon written consent of an authorized city official, to purchase directly the related equipment and materials for the installation of distributed generation renewable energy sources or energy efficiency improvements and to contract directly for the installation of those sources or improvements. The bill would make findings and a declaration in this regard. This bill would declare that it is to take effect immediately as an urgency statute. The people of the State of California do enact as follows: SECTION 1. Section 5898.12 of the Streets and Highways Code is amended to read: 5898.12. (a) It is the intent of the Legislature that this chapter should be used to finance public improvements to lots or parcels which are developed and where the costs and time delays involved in creating an assessment district pursuant to other provisions of this division or any other law would be prohibitively large relative to the cost of the public improvements to be financed. (b) It is also the intent of the Legislature that this chapter should be used to finance the installation of distributed generation renewable energy sources or energy efficiency improvements that are permanently fixed to residential, commercial, industrial, or other real property. (c) This chapter shall not be used to finance facilities for parcels which are undergoing development. (d) This chapter shall not be used to finance the purchase or installation of appliances that are not permanently fixed to residential, commercial, industrial, or other real property. (e) Assessments may be levied pursuant to this chapter only with the free and willing consent of the owner of each lot or parcel on which an assessment is levied at the time the assessment is levied. SEC. 2. Section 5898.14 is added to the Streets and Highways Code, to read: 5898.14. (a) The Legislature finds all of the following: (1) Energy conservation efforts, including the promotion of energy efficiencv improvements to residential, commercial inrhigtrinl or other real property are necessary to address the issue of global climate change. (2) The upfront cost of making residential, commercial, industrial, or other real property more energy efficient prevents many property owners from making those improvements. To make those improvements more affordable and to promote the installation of those improvements, it is necessary to authorize an alternative procedure for authorizing assessments to finance the cost of energy efficiency improvements. (b) The Legislature declares that a public purpose will be served by a contractual assessment program that provides the legislative body of any city with the authority to finance the installation of distributed generation 92 -3— Ch. 159 renewable energy sources and energy efficiency improvements that are permanently fixed to residential, commercial, industrial, or other real property. SEC. 3. Section 5898.20 of the Streets and Highways Code is amended to read: 5898.20. (a) (1) The legislative body of any city may determine that it would be convenient and advantageous to designate an area within the city, which may encompass the entire city or a lesser portion, within which authorized city officials and property owners may enter into contractual assessments for public improvements and to make financing arrangements pursuant to this chapter. (2) The legislative body of any city may also determine that it would be convenient, advantageous, and in the public interest to designate an area within the city, which may encompass the entire city or a lesser portion, within which authorized city officials and property owners may enter into contractual assessments to finance the installation of distributed generation renewable energy sources or energy efficiency improvements that are permanently fixed to real property pursuant to this chapter. (b) The legislative body shall make these determinations by adopting a resolution indicating its intention to do so. The resolution of intention shall include a statement that the city proposes to make contractual assessment financing available to property owners, shall identify the kinds of public works, distributed generation renewable energy sources, or energy efficiency improvements that may be financed, shall describe the boundaries of the area within which contractual assessments may be entered into, and shall briefly describe the proposed arrangements for financing the program. The resolution of intention shall state that it is in the public interest to finance the installation of distributed generation renewable energy sources or energy efficiency improvements, or both, pursuant to paragraph (2) of subdivision (a), if applicable. The resolution shall state that a public hearing should be held at which interested persons may object to or inquire about the proposed program or any of its particulars, and shall state the time and place of the hearing. The resolution shall direct an appropriate city official to prepare a report pursuant to Section 5898.22 and to enter into consultations with the county auditor's office or county controller's office in order to reach agreement on what additional fees, if any, will be charged to the city or county for incorporating the proposed contractual assessments into the assessments of the general taxes of the city or county on real property. (c) As used in this chapter, each of the following terms has the following meaning: (1) Notwithstanding Section 5005, "city" means a city, county, or city and county. (2) "Legislative body" has the same meaning as defined in Section 5006. SEC. 4. Section 5898.21 is added to the Streets and Highways Code, to read: 5898.21. Notwithstanding any other provision of this chapter, upon the written consent of an authorized city official, the proposed arrangements 92 Ch. 159 —4— for financing the program pertaining to the installation of distributed generation renewable energy sources or energy efficiency improvements that are permanently fixed to real property may authorize the property owner to purchase directly the related equipment and materials for the installation of distributed generation renewable energy sources or energy efficiency improvements and to contract directly for the installation of distributed generation renewable energy sources or energy efficiency improvements that are permanently fixed to the property owner's residential, commercial, industrial, or other real property. SEC. 5. Section 5898.22 of the Streets and Highways Code is amended to read: 5898.22. The report shall contain all of the following: (a) A map showing the boundaries of the territory within which contractual assessments are proposed to be offered. (b) A draft contract specifying the terms and conditions that would be agreed to by a property owner within the contractual assessment area and the city. (c) A statement of city policies concerning contractual assessments including all of the following: (1) Identification of types of facilities, distributed generation renewable energy sources, or energy efficiency improvements that may be financed through the use of contractual assessments. (2) Identification of a city official authorized to enter into contractual assessments on behalf of the city. (3) A maximum aggregate dollar amount of contractual assessments. (4) A method for setting requests from property owners for financing through contractual assessments in priority order in the event that requests appear likely to exceed the authorization amount. (d) A plan for raising a capital amount required to pay for work performed pursuant to contractual assessments. The plan may include amounts to be advanced by the city through funds available to it from any source. The plan may include the sale of a bond or bonds or other financing relationship pursuant to Section 5898.28. The plan shall include a statement of or method for determining the interest rate and time period during which contracting property owners would pay any assessment. The plan shall provide for any reserve fund or funds. The plan shall provide for the apportionment of all or any portion of the costs incidental to financing, administration, and collection of the contractual assessment program among the consenting property owners and the city. (e) A report on the results of the consultations with the county auditor's office or county controller's office concerning the additional fees, if any, that will be charged to the city or county for incorporating the proposed contractual assessments into the assessments of the general taxes of the city or county on real property, and a plan for financing the payment of those fees. SEC. 6. Section 5898.30 of the Streets and Highways Code is amended to read: 92 -5— Ch. 159 5898.30. Assessments levied pursuant to this chapter, and the interest and any penalties thereon shall constitute a lien against the lots and parcels of land on which they are made, until they are paid. Division 10 (commencing with Section 8500) applies to the levy and collection of assessments levied pursuant to this chapter, insofar as those provisions are not in conflict with the provisions of this chapter, including, but not limited to, the collection of assessments in the same manner and at the same time as the general taxes of the city on real property are payable and any penalties and remedies and lien priorities in the event of delinquency and default. SEC. 7. This act is an urgency statute necessary for the immediate preservation of the public peace, health, or safety within the meaning of Article IV of the Constitution and shall go into immediate effect. The facts constituting the necessity are: In order for legislative bodies of cities and free and willing property owners to enter into contractual assessments to finance the installation of distributed generation renewable energy sources or energy efficiency improvements and for the state to begin to experience the effects of these contractual assessments, such as saving millions of kilowatthours, as early as this summer when usage is the highest, it is necessary that this act take effect immediately. M 92 Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2" d & 4`h Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week.prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 (This section for City Clerk Use Only) ITEM NO. 6(2) Council: X Miscellaneous Communications Agenda: 1219108 X 12/4/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 9, 2008 Department: Administration Submitted By: Judy Hauff; City Clerk Submittal Date: December 4, 2008 Agenda Title: CITY COUNCIL COMMITTEE AND LIAISON ASSIGNMENTS FOR 2009 Requested Council Action: Provided for Informational Purposes Summary: Attached for the Council's information is a list of Council Committee & Liaison Assignments for 2008. Appointments to standing committees, ad hoc committees, and other committees are typically made by the Mayor at the Council's first meeting in January. Ad hoc committees that Council desires to continue need to be established as standing committees. Otherwise, existing ad hoc committees should be removed from the list. Enclosures: Council Committee & Liaison Assignments - 2008 CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item - j, Regular Time ( ) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment O Policy Determination by Council ( ) City Comments: City Manager's Signature: _ Date: (Revised 01 507) :TG- S:05 -b ROHNERT PARK CITY COUNCIL COMMITTEE & LIAISON ASSIGNMENTS - 2008 STANDING COMMITTEES Community Design (includes all work on City Center, Community Center & existing Ad -Hoc Redevelopment projects: City Center, Avram Avenue, Corridor Plans) Economic Development (also Community Development Commission) General Plan General Plan Update Steering Mobile Home Parks Waste and Recycling Water / Wastewater Issues (to include Creek Master Plan Subcommittee) AD -HOC COMMITTEES Development Agreement Negotiations Ad -Hoc Subcommittee City Hall Event Subcommittee LIAISON APPOINTMENTS TO OTHER COMMITTEES Golf Course Oversight Committee Library Advisory Board Mayors & Councilmembers Association Legislative Committee Parks, Recreation & Open Space Committee [PROS] (until report accepted) Redwood Empire Municipal Insurance Fund [REMIF] Board Senior Citizens Advisory Commission Sonoma County Transportation Authority Sonoma County Waste Management Agency Sonoma Mountain Business Cluster Advisory Board Water / Wastewater Water Advisory Committee Subregional/Wastewater System Policy Advisory Committee Russian River Watershed Association OTHER APPOINTMENTS /ASSIGNMENTS Association of Bay Area Governments [ABAGI General Assembly Hazardous Waste Management Facility Allocation Committee Regional. Planning Committee San Francisco Estuary Project Bay Area Water Forum Climate Protection Campaign League of California Cities Environmental Quality Policy Committee Annual Conference Voting Delegate Stafford & Vidak- Martinez Committees in this area as well as Vidak- Martinez & Breeze Mackenzie & Vidak- Martinez Mackenzie & Vidak- Martinez Breeze & Stafford Smith & Breeze Mackenzie & Stafford Mackenzie & Vidak- Martinez Stafford & Smith Liaison Alternate Breeze - -- Smith Breeze Smith Stafford Smith Breeze Stafford Mackenzie Smith Smith - -- Vidak- Martinez - -- Mackenzie Stafford Mackenzie Stafford Mackenzie Stafford Stafford (Delegate) & Mackenzie (Alternate) Smith. Mackenzie Smith Mackenzie Vidak- Martinez (alternate: Mackenzie) Mayors' & Councilmembers' Association City Selection Committee Association Sonoma County Agricultural Preservation & Open Space District Advisory Committee Sonoma Marin Area Rail Transit [SMART] II (SCTA) Metropolitan Transportation Commission (MTC) Santa Rosa Plain Conservation Strategy Implementation Committee (CTS) Mackenzie (Chair) Mackenzie Mackenzie (Chair) Mackenzie (Chair) Smith Mackenzie Mackenzie Mackenzie & Breeze M: \Liaison Assignments\2008 Liaison and Committee Assignments (CC).doc Rev. 12/4/08 NOTE: Revised as of 12/9/08 per Council Member Mackenzie ROHNERT PARK CITY COUNCIL Distr. @ Mtg. Of: 1" '1, '7 /.L_ COMMITTEE & LIAISON ASSIGNMENT .9"Nft cc: Fite: STANDING COMMITTEES Fite: Community Design - t/ I LfG�1� (includes all work on City Center, Community Center & existing Ad -Hoc Committees in this area as well as Redevelopment projects: City Center, Avram Avenue, Corridor Plans) Economic Development (also Community Development Commission) Vidak- Martinez & Breeze General Plan Mackenzie & Vidak- Martinez General Plan Update Steering Mackenzie & Vidak- Martinez Mobile Home Parks Breeze & Stafford Waste and Recycling Smith & Breeze Water / Wastewater Issues (to include Creek Master Plan Subcommittee) Mackenzie & Stafford AD -HOC COMMITTEES Development Agreement Negotiations Ad -Hoc Subcommittee Mackenzie & Vidak- Martinez 0�_C Gity Hall Event Subcommittee LIAISON APPOINTMENTS TO OTHER COMMITTEES Liaison Alternate Golf Course Oversight Committee Breeze - -- Library Advisory Board Smith Breeze Mayors & Councilmembers Association Legislative Committee GommiRee (until repoFt aerepted) Smith Stafford Parks, Reoreation & Open Spaee [PROS] Redwood Empire Municipal Insurance Fund [REMIF] Board Smith Senior Citizens Advisory Commission Breeze Stafford Sonoma County Transportation Authority Mackenzie Smith Sonoma County Waste Management Agency Smith - -- Sonoma Mountain Business Cluster Advisory Board Vidak- Martinez - -- Water / Wastewater Water Advisory Committee Mackenzie Stafford Subregional /Wastewater System Policy Advisory Committee Mackenzie Stafford Russian River Watershed Association Mackenzie Stafford OTHER APPOINTMENTS /ASSIGNMENTS Association of Bav Area Governments (ABAG General Assembly Stafford (Delegate) & Mackenzie (Alternate) Hazardous Waste Management Facility Allocation Committee Smith Regional Planning Committee Mackenzie San Francisco Estuary Project Smith Bay Area Water Forum Mackenzie Climate Protection Campaign Vidak- Martinez (alternate: Mackenzie) League of California Cities Environmental Quality Policy Committee Mackenzie (Chair-) Annual Conference Voting Delegate Mackenzie City Selection Committee M--ackenzie (Chair) AssoGiation na e (Chair) Sonoma County Affioultur-al Preservation & Open Spaee District. Advis; ory Committee Smith Sonoma Marin Area Rail Transit [SMART] II (SCTA) Mackenzie Metropolitan Transportation Commission (MTC) Mackenzie Santa Rosa Plain Conservation Strategy Implementation Committee (CTS) Mackenzie & Breeze M: \Liaison Assignments\2008 Liaison and Committee Assignments (CC).doc Rev. 12/8/08 Martha Kowalick, President Lawrence Jaffe, Vice President and Treasurer Jim McGreen, Secretary Elizabeth C. Herron, Director Carl Mears, Director Ann Hancock Executive Director Strategic Advisors Peter Barnes, Cofiounder, Working Assets Jane Bender, Councilmember, City of Santa Rosa Demaris Brinton, Attorney Ernie Carpenter, Former County Supervisor Kimberly Clement Attorney Connie Codding, Developer Michael Friedenberg, BIG VISION, BOLD ACTION The mission of the Oimate Protection Campaign is to create a positive future for our chi ldren and alIlife by inspiring action in response to the climate crisis We advance practical, science - based soluvons for significant greenhouse gas reductions www .climateprotectioncampaign.org December 7, 2008 RECEIVED DEC 0 8 2008 CITY OF ROHNERT PARK Council - Miscellaneous Communications Agenda Copy to: Coov to- To: County Supervisors, City Mayors and Council mem ers From: Ann Hancock CC: Suzanne Smith, Executive Director, Sonoma County Transportation Authority; Bob Deis, CAO; City Managers Subject: Request to consider criteria for 2009 SCTA appointments As you know, the County of Sonoma, all nine Sonoma cities, and several local agencies have participated in developing the Sonoma County Regional Climate Protection Coordination Initiative, a commendable endeavor. The Sonoma County Transportation Authority (SCTA) will be the interim administrative hub for this Regional Coordination Initiative. Given the high importance of this new addition to SCTA's responsibilities, the Campaign requests that the County and cities consider the following criteria when selecting their 2009 SCTA appointees: Real Estate Broker . Understanding of how climate protection integrates with other aspects John Giarn,ausinessconsultant of local government endeavors Braden Penhoet Attorney . Recognition of the need to prioritize bold action on climate protection Mike Sandler, Co-founder . Basic familiarity with climate protection including science, economics, Climate Protection Campaign politics, and history - locally, regionally, statewide, and nationally George Snyder, Journalist . Basic familiarity with the fundamental tools currently in place to address Hugo steehsmaSustainable climate protection, including the Sonoma County Community Climate Asset Management Action Plan, AB 811, SB375, AB117, the Sonoma County Water Alan Stochan, Developer Agency initiatives, and the Comprehensive Transportation Plan • Interest in learning more about climate protection Science & Technical Advisors Fred Euphrat Ph.D. Also, you may wish to consider the relationship between the SCTA Dorothy Freidel, Ph.D. appointment and the climate protection elected liaison appointment. For Edward C. Myers, M.S.Ch.E. your reference, the climate protection liaisons for 2008 are shown on the Edwin Orrett P.E. next page. John Rosenblum, Ph.D. ZenoswyVnk Ph.D. We welcome your comments, questions, and updates. Alexandra von Meier, Ph.D. Mathis Wackernagel, Ph.D. Thank you for your climate protection leadership and ongoing partnership. AVChu Wu, Ph.D. Sincerely, 707 525 -1665 P.O. Box 3785 Santa Rosa, CA 95402 A4,1' Nm'e'064 Climate Protection Liaisons — 2008 * On December 3, 2008, the Council appointed Lauri Gallian as climate protection elected liaison. Elected Liaisons Staff Liaisons 1. Cloverdale Bob Jehn Nina Regor 2. Cotati John Guardino Damien O'Bid 3. Healdsburg Gary Plass Marjie Pettus 4. Petaluma Mike Harris Diane Ramirez 5. Rohnert Park Vicki Vidak - Martinez John McArthur 6. Santa Rosa Jane Bender Dell Tredinnick 7. Sebastopol Larry Robinson Susan Kelly 8. City of Sonoma Steve Barbose* Linda Kelly 9. Windsor Sam Salmon Kevin Thompson 10. County Tim Smith John Haig * On December 3, 2008, the Council appointed Lauri Gallian as climate protection elected liaison. Calendar of Events Next Council Meeting December 9, 2008 Friday, 11/28 and 11/29 Holiday Arts & Crafts Faire (28th) 10am -6pm. (29th) 10am -4pm Community Center Tuesday, 12/2 AB 32 & Local Government Conference 9:30- 1:00pm. (lunch provided) (J M) CA State Assn of Counties Conference Center -1020 11th St, 2 "d Floor Wednesday, 12/3 Noontimes 11:30am. Wedgewood Banquet Center npr.PmhPr ?-5 ACWA's 2008 Fall Conference & Exhibition Long Beach Saturday, 12/6 Holiday Lights 6- 8:30pm Library (Santa arrives around 6pm) Sunday, 12/7 Holiday Open House: Dr. & Mrs. Ruben Arminana 4 -7pm. 1058 Gaddis Court Monday, 12/8 SCTA Board of Directors 3pm Santa Rosa Tuesday, 12/9 Women in Business 11:30am DoubleTree Hotel Wednesday, 1/21- Friday, 1/23 2009 New Mayors & Council Members Academy Hyatt Regency, Sacramento February 3, 2009 Household Toxic Collections 4 -8pm. Community Center Parking Lot ITEM NO. 6(3) Council: X Miscellaneous Communications Agenda: 1219108 X 12/4/08 -TG Copy to: AGENDA FORECAST January 13t1i Meeting Pledge of Allegiance: Logan Lidster Public Comments Consent Items 2009 -Rate Study Consultant for Water Study 2009 - Selection of Developer for Avram Housing Project Individual Items City Council Liaison Assignments for 2009 Commissions /Boards /Committees 2009 - Alcoholic Beverage Sales Fee Schedule — Art Sweeney Pools Item ITEM NO. 6(4) Council: X Miscellaneous Communications Agenda: 1219/08 X 12/4/08 -TG Copy to: Water Conservation Stages Ordinance [Introduction] - Ordinance Repealing and Replacing Chapter 13.66.050 of the Rohnert Park Municipal Code Posting Notices Ordinance [Introduction] — Amending Chapter 1.08 of the Rohnert Park Municipal Code, Posting Notices. Matters for /from Council Community Development 2009 - Authorizing and Approving a Subordination Agreement among the City of Rohnert Park Community Development Commission ( "CDC "), Vida Nueva partners L.P., a California limited partnership ( "Developer ") and California Housing Finance Agency (" CaIHFA ") Rohnert Park Financing Authority CDC: X Miscellaneous Communications Agenda: 1219108 X 1214108 -TG Copy to: COMMUNITY DEVELOPMENT COMMISSION BILLS FOR APPROVAL December 9, 2008 Checks 5136 - 5140 Dated November 20 - December 3, 2008 $13,970.32 TOTAL $13,970.32 Agenda Packet Preparation TIMELINES for Regular CDC Meetings held on the 2nd & 4 "' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to General Counsel via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to CDC meeting date • Agenda Items w /attachments via email and hard copy to Secretary DUE no later than NOON Two (2) Fridays prior to CDC meeting date • Agenda Draft review by Chair, Executive Director, General Counsel, Secretary no later than Tuesday morning One (1) week prior to CDC meeting date • Agenda Packets distributed to CDC and Agendas posted/distributed/mailed on Wednesday afternoon One (1) week prior to CDC meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for Secretary Use Only) CDC ITEM NO.3 CDC: X Miscellaneous Communications Agenda: 1219108 X 1213108 -TG Copy to: CITY OF ROHNERT PARK COMMUNITY DEVELOPMENT COMMISSION AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 9, 2008 Department: Housing and Redevelopment Submitted By: Linda Babonis, Housing and Redevelopment Manager Submittal Date: December 3, 2008 Agenda Title: Update Regarding Current Status of Redevelopment Projects and Funding Staff will make a presentation at the December 9, 2008 meeting to provide an update on current CDC activities and the status of funding. This presentation is also intended to provide the public with an explanation of the CDC's function and activities. Attached for the CDC's reference are the following documents: 1. Redevelopment Project Area Map 2. Redevelopment Key Talking Points 3. Five Year Implementation Plan 4. Work Plan for Redevelopment Bonds 5. Work Plan for Housing Bonds 6. CDC Cash Flow Analysis 7. PowerPoint Presentation GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the General Counsel. INTERIM EXECUTIVE DIRECTOR'S RECOMMENDATION: () Consent Item () Regular Time ( ) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by CDC ,p City Comments: T!i A -T-5 FoR Interim Executive Director's Signature: f Date: 3 cof (Revised 010 7 )'JH:TG- S:05 -b REDEVELOPMENT PROJECT AREA —ARLEN DR Created June 2006, by Mike J GOLF COU! WE 1 Information Technology, City of Santa Rosa 77�_71F7T-'-r -77-'1' I!- 2 Miles / E / / / / a / / / CRA ( Redevelopment Key Talking Points Page 1 of 2 HOME I CONTACT US I SITEMAP I MY ACCOUNT I LOGIN I LOGOUT I HELP WITH THIS SITE I LINKS Search ABOUT US MEMBERSHIP LEGISLATION STORE EVENTS ]OBS /RFPS /RFQS COMMUNITIES INFO TOOLS Tools Home Tools Eminent Domain Redevelopment Key Talking Points Pamphlet Grassroots Redevelopment. Building Better Communities Program Redevelopment is one of the most important tools local communities have to breathe new life Redevelopment into areas in need of revitalization, economic development and new opportunity. Idea Center SS 53 / SB 1809 • In communities throughout California, redevelopment agencies: . SCO /HCD o Provide housing for those most in need: Redevelopment agencies are the leading Reporting funder of affordable housing in California, second only to the federal government. Since Requirements 1994 they have helped build and /or rehabilitate 73,120 affordable housing units. Statement of Redevelopment agencies will develop an additional 20,000 units of low and moderate Indebtedness income housing over the next two years. Instructions o Build and repair roads, water systems and other public works and Tools for infrastructure. Business Success o Build and preserve community centers, parks, libraries, theaters, public safety facilities and other community needs. o Help small businesses thrive by revitalizing downtowns and injecting new life and economic activity into older retail and downtown shopping districts Pnntthis Page o Clean up blight and reduce crime. By revitalizing rundown or blighted neighborhoods, agencies help reduce crime and increase opportunities for communities most in need. Text -only Page o Beautify communities through landscaping, improvement of neighborhood Email this Page streets and creation of greenbelts. Redevelopment. Creating Jobs and Building Stronger Economies • Redevelopment activities stimulate California's economy, leverage private investment, and generate jobs for working Californians. • In 2003, redevelopment activities in California generated $31.8 billion in economic activity such as the generation of goods and services. • Redevelopment created 310,000 new full- and part -time jobs in just one year (2002- 2003). • Every one dollar of redevelopment agency spending generates nearly $14 in total economic activity (i.e. state's goods and services) in one year. • In 2603, redevelopment agency construction activities helped generate more than $1.58 billion in additional state and local taxes. Redevelopment. Reflecting the Community's Needs • There are 386 active redevelopment agencies throughout California. They are separate local government entities established by state law with governing bodies comprised of city council members, county supervisors or separately appointed members from the local jurisdiction (all accountable to the public). Redevelopment agencies are funded primarily through local property tax dollars generated from the areas they work to revitalize. • Because they are locally - governed and accountable to the public, redevelopment agencies are in the best position to identify what a community needs and to work with private investors on local projects to meet those needs. • Redevelopment is an open process — residents are involved at every step through required public committees and hearings. Redevelopment. Without it, Important Projects Don't Get Done The core function of redevelopment agencies is to identify and serve as the catalyst for http:// www. calredevelop .org /AM /Template.cfin ?Section =Tools &TEMPLATE= /CM/Con... 11/26/2008 CRA I Redevelopment. Key Talking Points Page 2 of 2 revitalization projects in which the private sector otherwise would not be involved. o Redevelopment agencies ensure these needed projects get done. o Because they can leverage low -cost financing, redevelopment agencies lay the fiscal foundation needed to make projects economically feasible and attractive to the private sector. Without redevelopment agencies, much - needed community revitalization, affordable housing, and other public - benefit projects simply would not happen -- leaving communities plagued by blight, crime and poor economic and social conditions. About Us Membership Legislation Store Events Jobs /RFPs /RFQs Communities INFO Home Contact Us Sitemap My Account Login Logout Help with this site Links Tools © 2006 - California Redevelopment http: / /www.calredevelop. org /AM /Template.cfm? Section =Tools &TEMPLATE= /CM/Con... 11/26/2008 FIVE YEAR IMPLEMENTATION PLAN COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK 2004 -05 THROUGH 2008 -09 Five Year Implementation Plan 2004 -05 through 2008 -09 ABOUT THIS IMPLEMENTATION PLAN In fulfillment of Article 16.5 of California Community Redevelopment Law, the Community Development Commission of the City of Rohnert Park ( "CDC ") has prepared this Implementation Plan for the Rohnert Park Redevelopment Project Area. Included in this document are the CDC's anticipated redevelopment and affordable housing programs for 2004 -05 through 2008 -09. The implementation plan document conforms to the City of Rohnert Park's General Plan and has been prepared according to guidelines established in the programs and goals outlined in the Housing Element of the General Plan. Contents About this Implementation Plan ........................................................ ..............................1 Contents....:...........:....................................................................... .........................:..... 1 About the Project Area ...................................................................... ............................... 2 Recent Redevelopment Accomplishments ..................................... ............................... 3 RedevelopmentPlan Goals ................................................................ ..............................4 Proposed Redevelopment Program ................................................. ............................... 5 Proposed Affordable Housing Program .......................................... .............................13 Housing Program Compliance Objectives ...................................... .............................17 HousingProduction ..................................................................... ............................... 17 ReplacementHousing ................................................................. ............................... 20 Expenditures by Household Types .............................................. ............................... 20 Page 1 ABOUT THE PROJECT AREA Rohnert Park was founded in 1954 as a master- planned community on the former site of the Rohnert Seed Farm, located along the Northwestern Pacific railroad right -of- way. The original master plan envisioned 8 neighborhoods, a school and a 5 -acre park. Development began shortly thereafter, and in 1962, Rohnert Park became a city with 2,775 residents and 903 homes. For a short time, Sonoma State University was located in the city limits before moving just outside the City to their current location. However, the presence of the University and other Bay Area development trend resulted in a boom in population and growth through the 1980's. As the community's supply of developable land began to dwindle, the City turned its attention to the revitalization of older parts of the community. In response to the desire to ensure the sustainability of existing neighborhoods and commercial areas and curb urban sprawl, the City Council established the 1,711 -acre Rohnert. Park Redevelopment Project Area by Ordinance No. 479 on July 14, 1987. Five Year Implementation Plan 2004 -05 through 2008 -09 M Rohnert Park Redevelopment Project Area M3 Redevelopment Project Area M Gty Limn ;� "`..�° .. .. Long -term revitalization activities are guided by the 40 -year Redevelopment Plan for the Project Area. Redevelopment projects in the project area have included improvements to public facilities and infrastructure, renovation and construction of affordable housing, and partnerships with private industry to create jobs and expand the local economy. This implementation plan focuses on specific redevelopment goals and programs sought for the next five years. Notable Timeframes What is There? Who is There? Redevelopment Plan Adopted 1987 1,711 Acres 18,139 Residents Expires 2028 LAND USE ETHNICITIES Misc. Reside. Public , ntial Black Other Asian e t Latino, Implementation Plan 2004 -05 . to 2008 -09 Housing Compliance Plan 2004 -05 For affordable housing program to g p g Indus t "�� Comm ercial white planning) 2013 -14 Page 2 RECENT REDEVELOPMENT ACCOMPLISHMENTS In the last five years, the CDC has championed many succes Area: Oakview Apartments. The City held ownership of a 10 -acre site for the future development of a local hospital. When it determined that neighboring communities had an excess of hospital beds in existing facilities, the City considered a partnership with the private sector for the development of alternative health care related facilities. After much searching for just the right thing, the City entered into an agreement with Kisco for the development of a 207 unit full- service affordable senior housing development which is based on wellness principles and strategies to strengthen and enhance the mind, body and spirit. Offering services, classes and facilities to promote and develop personal health habits based on six dimensions of wellness: emotional, intellectual, physical, spiritual, social and vocational. Golf Courses. The City owns two golf courses which comprise nearly 280 acres which are operated under a lease agreement with American Gold Corporation. These golf courses provide open green space at numerous street locations and for the back yards of almost 500 homes. In 2002, redevelopment provided $1.5 million dollars toward substantial upgrades to the courses including water detention ponds to relieve storm drain issues, added water features, improvements to the clubhouse and driving range and other new features in order to increase the usage of the facilities and to improve the open green space and public facilities. Rohnert Park Library. In the late 90's the community began expressing a desire for a new library facility to replace the existing smaller library. In 1999, the Community Development Commission issued bonds and contributed approximately $7 million dollars toward the development of a community library facility. The Arbors. The CDC provided $4,015,000 per an Affordable Housing Loan Agreement with Burbank Housing Development Corporation for the development of the Arbors, a mixed use development providing 56 very low and low income residential units. Five Year Implementation Plan 2004 -05 through 2008 -09 sful projects and programs in the Project Performing Arts Center. The Community Development Commission provided ,$7.343 million toward the development of the Dorothy Rohnert Spreckels Performing Arts Center, a ezty- ozvned and operated facility which provides the f nest performirtg arisprogrammingfrom around the world for the residents of Rohnert Park, Sonoma County and the surrounding regions. The Center is also available for presentations by local arts and civic organitiations. Over theyear:r, the state -of- the -art facility has set the standard for cultural and community events in the North Bay, serving nearly half a million people from Sonoma, Napa, Marin and Mendocino counties. Included in the City's masterplan in the late 1970s, the Perfor7rringArts Centerjoined the Sports Center and Community Center as component) of the Rohnert Park Conimunig Campus. The construction of this ,$10 million model Performing Arts Center was completed in 1990 and f illy paid for through a bequest by Fred Rohnert, Community Development Commission funds, annexation fees, a contribution from Pacific Gas & Electric, Co., .Federal Revenue Sharing Funds and City funds. The facility totals 41,000 square feet and houses two theatres designed and built exclusively for dance, music and theatrical performances. The Nellie W. Codding Theatre seats 550 patrons and offers a variety of dance, music and theatre performances. The innovative Bette Condiotti Experimental Theatre seats zp to 125 patrons and presents more unusual programming as well as prodzrctions by local artsgrozps, schools and civic organisations. Page 3 Five Year Implementation Plan 2004 -05 through 2008 -09 REDEVELOPMENT PLAN GOALS Adopted in 1987, the Redevelopment Plan establishes a variety of goals for redevelopment of the Project Area; these goals frame the near term redevelopment objectives for the Implementation Plan period. The Redevelopment Plan goals are listed below: Clean, Value, and Respect. To stimulate and provide new private investment opportunities by revitalizing property characterized by deterioration, blight or functional obsolescence and CLEAN to encourage continued investment in the Project Area where growth is planned. Compound on Past Success. To foster the development of a sense of community identity within the Project Area. To improve the visual image of the City and, specifically, the Project Area, by reinforcing existing assets and by expanding the potentials of the Project Area. PRESERVE Create a Stronger Local Economy. To improve employment opportunities, economic stability and productivity and to increase public revenues within the Project Area. Strengthen retail and other commercial functions. To encourage the use of local resources in the INVEST development of the Project Area whenever economically feasible. Prudently Invest in Public Infrastructure. To eliminate environmental deficiencies by achieving a coordinated pattern of commercial, industrial and public land uses in the Project ACCESS Area with adequate public improvements including but not limited to streets, utilities and flood control improvements. Use Land Wisely. To encourage the development of commercial uses along major thoroughfares. To ensure a variety of commercial, office, and /or industrial land uses which GROW will physically and economically complement development within the Project Area. To foster the establishment of landscape buffers between incongruous land uses. AMIL Housing for All Families. Consistent with Redevelopment Law, increase, improve, and LIVE expand the community's supply of affordable housing. Page 4 Five Year Implementation Plan 2004 -05 through 2008 -09 PROPOSED REDEVELOPMENT v'v 01 On November 28, 2006, the CDC amended its Redevelopment Plan to increase the amount of bonded debt capacity it can have outstanding at any one time. In April of 2006, the CDC issued the Rohnert Park Redevelopment Project Tax Allocation Bonds, Series 2007R which provides $35,290,616.84 for redevelopment projects and the Series 2007H which provides $25,785,288.91 for housing projects. These bond proceeds will be utilized to implement the projects and programs identified in the CDC Five -Year Implementation Plan. Over the next five years, the CDC plans to implement the following redevelopment projects and programs. The list below describes the projects proposed, what blighting conditions would be eliminated, approximate costs, and the Redevelopment Plan goals that would be achieved'. Baseball Stadium Reuse The CDC and City are working with a developer to demolish stadium structures at the former Crushers baseball stadium and facilitate development for a replacement commercial use. Demolition and clean -up costs are being funded by tax increment revenue. Demolition and clean up is anticipated to be finished during fiscal year 2005-06. The City is currently considering a development plan for the property to redevelop the site for commercial use with the potential for residential use to be considered. It is antirinatarl thic rtavalnnmant plan could be considered by the City during calendar year 2006. Completion of this project would address factors hindering economically viable use and vacant buildings. Timeframe ....................... This project has been completed. ..............2004 -05 through 2006 -07 $410,000 Nf CLEAN AN INVEST ACCESS ' Costs are subject to change, and completion of these projects may require future action by the CDC. Page 5 Five Year Implementation Plan 2004 -05 through 2008 -09 Project/Description Preliminary Goals, Cos# Estimates Achieved Economic Development Program $450,000 In order to stimulate private investment in the Project Area, the CDC provides ongoing financial assistance to the Sonoma County Tourism Council and Chamber of Commerce. CLEAN Additionally, the CDC anticipates funding an economic development study to analyze business clusters in the Project Area to better PRESERVE understand existing businesses and what type of businesses the City can attract. The CDC also desires to develop a business retention Ji✓ and promotion program. r? ACCESS Completion of this program would address vacant buildings and high business turnover rates in the Project Area. 0 Timeframe ... ............................................... 2004 -05 through 2008 -09 GROW Infill Reuse Program $500,000 In an effort to maximize use of abandoned and /or obsolete properties in the Project Area, the CDC will work with property owners and developers to redevelop infill properties. CLEAN Completion of this project would redevelop vacant properties and buildings and address factors hindering economically viable use. ,"VEST Timeframe .......................... ........................2004 -05 through 2008 -09 ACCESS GROW Courseco Lease Agreement The CDC provides financial assistance to the municipal golf course $1,675,000 0? capital improvement fund for future improvements at the Foxtail North and Foxtail South Golf Courses. The CDC's contributions to ACCESS the capital improvement fund began in January 2005 and end at the end of the lease agreement in January 2014. The amount of these contributions are based on the amount of revenue earned by the City GROW over a 12 month period and escalate each year by 2 percent. Additionally, the CDC contributed $1.5 million for various capital improvements at the courses in 2002. Completion of this project would correct inadequate public improvements. Timeframe .......................... ........................2004 -05 through 2008 -09 Page 6 Five Year Implementation Plan 2004 -05 through 2008 -09 Proiect/Descrintion Preliminary " Cost Estimates ! Goals Achieved Performing Arts Center $821,000 The CDC makes reoccurring loan payments for the Dorothy Rohnert Spreckels Performing Arts Center located at 5409 Snyder Lane. The permanent financing for the facility's construction was refinanced in CLEAN 1999 and will be paid off in the year 2024. The CDC also pays the City $70,000 annually for the PAC land. The CDC also assists in maintenance of the facility, and plans to ACCESS refinish flooring, replacement of the dance floor, and re -roof the structure. The estimated cost of these improvements is $471,000. Completion of this project would correct inadequate public improvements. Timeframe .......................... ........................2004 -05 through 2008 -09 Rohnert Park Community Center $5,470,000 The Rohnert Park Community Center located at 5401 Snyder Lane is funded in part by CDC tax increment revenue. The CDC pays the City $70,000 annually for the land for the Community Center. CLEAN As part of its assistance to this center, the CDC is planning to make $620,000 of improvements to these facilities including beam PRESERVE replacement, handicap access, and fountain decommission /plaza development. The CDC also anticipates the development of the adjacent vacant lot into a related recreational /public use. ACCESS The Fountain Decommission Project has evolved into a Community Center Master Plan which would provide for improvements to the Community Center Complex in phases based on a Master Design, developed by Gates & Associates which the CDC has funded. The total project is estimated to cost $1.5M for the plaza portion and an additional $3M for the remaining campus. It is anticipated that the CDC will contribute bond proceeds toward this project and will seek out other funding sources to contribute. Completion of this project would correct inadequate public improvements. Timeframe .......................... ........................2004 -05 through 2008 -09 Page 7 Five Year Implementation Plan 2004 -05 through 2008 -09 Callinan Sports and Fitness Center $350,000 The CDC pays the City $70,000 annually for the land for this center. The Callinan Sports Center is among one of the finest facilities in the state and offers a wide variety of recreational facilities. It is open to CLEAN both members and guests. 0? Completion of this project would correct inadequate public ACCESS improvements. Timeframe .......................... ........................2004 -05 through 2008 -09 Burton Avenue Recreation Center Roof Replacement $635,000 The CDC is proposing to replace the roof of the recreation center during fiscal year 2005 -06 CLEAN Completion of this project would correct inadequate public improvements. Timeframe.... ............... .............................. .......................... 2005 -06 ACCESS This project was completed in April 2006. Neighborhood Traffic Calming Program To preserve neighborhood quality and promote safety, the CDC is $40,000 implementing a series of traffic calming measures within the Project Area. - ACCESS Completion of this project would correct inadequate public improvements. Timeframe ........................... .......................2006 -07 through 2008 -09 Page 8 Five Year Implementation Plan 2004 -05 through 2008 -09 Prnlect /Desrrinfinn a= .r ^ ^• t ncr4miiQaiy savata Cost Estimates Achieved ' City Center Plaza Development $2,000,000 The City desires to develop a public open space and community plaza in the heart of downtown Rohnert Park. The City Center Plaza development project would provide a place for all citizens (including ACCESS Project Area residents) to congregate for social activities and events. The CDC is considering providing financial assistance to design and construct improvements at this site. The CDC received a $1.15M Transportation for Living Communities grant to go toward a $3M City GROW Center /Pedestrian Improvement Project along City Center Drive. Completion of this project would address factors hindering economically viable use and correct inadequate public improvements. Timeframe .......................... ........................2005 -06 through 2006 -07 Westside Public Safety Facility $4,000,000 The CDC desires to develop a Westside public safety facility fire station to service portions of the Project Area and City. This facility would also house the emergency operations center and training CLEAN center. In addition to CDC bond funding shown here, the City is obtaining funds from other sources to complete this facility. Completion of this project would correct inadequate public AccESs improvements. Timeframe .......................... ........................2006 -07 through 2007 -08 Seismic Retrofit Program To provide financial assistance where necessary to expedite - -- structural modification for earthquake safety, the CDC may consider development of a seismic retrofitting program for eligible commercial CLEAN and multifamily property owners. Completion of this project would improve unsafe buildings. Timeframe .......................... ........................2006 -07 through 2008 -09 Page 9 Five Year Implementation Plan 2004 -05 through 2008 -09 Public Recreation Facility Improvements - -- Improving the quality of life for Project Area residents, the CDC will explore opportunities to improve recreational and community facilities serving the Project Area. INVEST Completion of this project would inadequate public improvements r! ACCESS Timeframe .......................... ........................2005 -06 through 2008 -09 Commercial Building Improvement Program - -- The CDC is considering implementation of a program to provide property owners incentives. to upgrade commercial properties or CLEAN expand operations (either by the number of employees or additional square footage). Improvements may include, but are not limited to, installation of solar panels, increased insulation, energy- efficient lighting, increased efficiency of heating or cooling units, and other INVEST energy- saving measures. Completion of this project would address factors hindering. 7 economically viable use. GROW Timeframe .......................... ........................2006 -07 through 2008 -09 Senior Center Expansion $147,000 When the City vacates the City Hall Annex in 2007, the CDC is looking to reuse this property to allow for the expansion of the Senior Center. CLEAN MW Completion of this project would address factors hindering lu economically viable use. INVEST Timeframe .......................... ........................2007 -08 through 2008 -09 0 GROW Page 10 Five Year Implementation Plan 2004 -05 through 2008 -09 PrniQr >t /DPCrrinti ir�tinn a. H—, , i ' p acraaaa��a�y7- Cost listimates,. n< . vyar� Achieved Downtown In -Fill Projects $8,000,000 The CDC desires to utilize some of its bond proceeds for the implementation of the City Center Concept Plan and other projects CLEAN which contribute to the development of Rohnert Park's downtown. The following projects have been identified as priority projects for the downtown: - The Public Safety Bay Re- Alignment Project to direct public safety INVEST traffic directly onto Rohnert Park Expressway rather than through the downtown. - Acquisition and in -fill development of other downtown properties ACCESS - Public Improvement Projects in the downtown area Completion of this project would address factors hindering r— economically viable use, correct inadequate public improvements, GROW and redevelop vacant properties and buildings. Timeframe ........................ ............................... 2007 through 2008 -09 Public Infrastructure Projects $10,000,000 Several public infrastructure projects have been identified as beneficial to the Project Area including: ACCESS - Eastside Sewer Line Project 00 - Martin Avenue Flood Control Phase 2 - Various road widening projects within the project area GROW - Undergrounding of utilities - Replacement of sidewalks and curbs for accessibility - Elements of Creek Master Plan implementation Completion of this project would correct inadequate public improvements. Timeframe ........................ ............................... 2007 through 2008 -09 Page 11 Five Year Implementation Plan 2004 -05 through 2008 -09 Project/Description Preliminary Goals Cost Estimates Achieved '. Corridor Master Plans $3,000,000 The CDC has contracted with RBF Consulting to prepare Master Plans of three of the City's corridor areas: Southwest Boulevard, ACCESS Commerce Boulevard and State Farm Drive. It is anticipated that the CDC may fund public improvements based on the Master Plans. Completion of these projects would correct inadequate public GROW improvements. Timeframe ........................ ............................... 2007 through 2008 -09 Mixed Use Avram Development $1,000,000 The CDC may assist with a mixed -use component of the Avram Affordable Housing Development. CLEAN Completion of this project would address factors hindering economically viable use and redevelop vacant properties and INVEST buildings. Timeframe ........................ ............................... 2007 through 2008 -09 ACCESS Total Preliminary Cost Estimate $38,498,000 Page 12 Five Year Implementation Plan 2004 -05 through 2008 -09 PROPOSED AFFORDABLE HOUSING PROGRAM Over the next five years, the CDC plans to implement the following affordable housing projects and programs. The list below describes the projects proposed, what blighting conditions would be eliminated, approximate costs, and the Redevelopment Plan goals that would be achieved. Additionally, the CDC has estimated the number of affordable units that may be assisted by each project and program listed. Project/Description Preliminary':. Goals; Cost Estimates: ! A'chie�ed ; Transitional Housing Program $600,000 The CDC currently owns five homes which it provides to COTS to Affil administer a Transitional Housing Program. The CDC may wish to expand its Transitional Housing Program. LIVE Completion of this project would address factors hindering economically viable use. CLEAN Timeframe ................................. ................. 2005 -06 through 2008 -09 GROW Arbors Project/Burbank Housing $4,015,000 The CDC is working with Burbank Housing on a 56 -unit multifamily rental project on City Plaza Drive which will be affordable to very low in and low income families. Staff estimates that 32 of the units will be LIVE affordable to low income households and 22 units will be affordable to very low income households. Completion of this project would address factors hindering CLEAN economically viable use. 0 Timeframe .............................. .......... ... ....... 2004 -05 through 2006 -07 GROW This project was completed in February 2007. Rebuilding" Together $200,000 The CDC provides assistance to Rebuilding Together, a nonprofit community organization that provides free health and safety repairs to homes occupied by low- income families with children, seniors, LIVE and disabled individuals. MG IN AL. Completion of this project would improve unsafe or unhealthy CLEAN buildings. Timeframe .......................... ........................2004 -05 through 2008 -09 GROW Page 13 Five Year Implementation Plan 2004 -05 through 2008 -09 Project/Descrption Preliminary Goals Cost Estimates Achieved Valley Village Mobile Home Park Covenant Purchase $1,200,000 To help satisfy its production housing needs, the CDC purchased affordability covenants in November 2005 on 114 units to restrict their occupancy for 55 years. The units would be equally divided LIVE between very low and low income households. Normally, units produced inside a project area can be counted towards an agency's production housing requirements on a 1 -for -1 unit basis. However, CLEAN because this project is just outside the Project Area, the CDC would receive production housing credit for these units on a 2 -for -1 basis, —wA Arm resulting in 57 units eligible to be counted towards the CDC's 7W production goals. GROW Completion of this project would address factors hindering economically viable use. Timeframe ....................................... ........... 2005 -06 through 2008 -09 This project was completed in 2006. Vida Nueva $2,495,000 The CDC has a predevelopment agreement with the Burbank Housing to explore the feasibility of developing a 25 unit very low income permanent housing project for previously homeless families. LIVE The site is currently undergoing a two- season Tiger Salamander survey. CLEAN Completion of this project would address factors hindering economically viable use. Timeframe .......................... ........................2005 -06 through 2008 -09 GROW Existing City Hall Site Reuse $10,110,000 Upon the relocation and abandonment of the existing City Hall, the CDC is proposing to acquire the site from the City and develop an affordable housing project. Staff will solicit interest from qualified LIVE developers to create a 30 unit affordable housing project at this location. In addition to the City Hall Site, the CDC desires to acquire other sites for affordable housing development. CLEAN Completion of this project would address factors hindering ,�j economically viable use. 0 GROW Timeframe .......................... ........................2005 -06 through 2008 -09 Page 14 Five Year Implementation Plan 2004 -05 through 2008 -09 PKojectlDescription PrMirninany r ,als Cost Estimates Achieved $175,000 ' MarcIheseillo Project Because of the CDC $175,000 loan to this project, 4 units will be restricted at affordable rents for moderate- income households for 55 LIVE years, upon the construction of this 20 unit project in the Project Area. Additionally, through the City's inclusionary housing program, 3 additional units will be restricted to affordable rents for 30 years. CLEAN Completion of this project would address factors hindering economically viable use. Timeframe .......................... ........................2005 -06 through 2008 -09 GROW This project was completed in 2007. SCAYD /Homeless Prevention $500,000 Through a partnership of the City of Rohnert Park, City of Cotati, AWL SCAYD, and County of Sonoma, residents experiencing financial In difficulty may be eligible to receive one time only emergency rental LIVE or deposit assistance for housing. Completion of this project would address factors hindering economically viable use. CLEAN Timeframe .......................... ........................2004 -05 through 2008 -09 P GROW COTS Support Services $317,000 The CDC owns 5 homes in the City for which it has contracted with Committee on the Shelterless (COTS) to administered a shared - housing program for 15 -20 households. The CDC provides ongoing LIVE support for the administration of this program in addition to the costs incurred for acquisition of the homes. iw Completion of this project would address factors hindering CLEAN economically viable use. 0 Timeframe...................... ............................... ........................Ongoing GROW Page 15 Five Year Implementation Plan 2004 -05 through 2008 -09 Project/Description Preliminary s Goals Cost Estimates: Achieved Housing Rehabilitation Program $1,200,000 The CDC approved a Housing Rehabilitation Program in 1999 and contracts with the Sonoma County Community Development LIVE Commission to assist with the implementation of the program. The CDC desires to also provide for energy efficiency improvements. The CDC is seeking out grant opportunities to provide additional funds for CLEAN this program. Completion of this project would address factors hindering economically viable use. GROW Timeframe ........................ ............................... 2007 through 2008 -09 Residential In -Fill and Development Projects $14,475,289 The CDC may wish to create and provide for residential in -fill development within the Project Area. There are various possible LIVE sites including: Downtown area, Sonoma Mountain Village area, Commerce Boulevard area, Southwest Boulevard Area (including the Southwest Public Safety Site), CLEAN Completion of this project would address factors hindering economically viable use. GROW Timeframe ........................ ............................... 2007 through 2008 -09 Total Preliminary Cost Estimate $35,287,289 Page 16 r ,• y 4 :E• �, s ! iK * y Five Year Implementation Plan 2004 -05 through 2008 -09 HOUSING PROGRAM COMPLIANCE OBJECTIVES This section of the Implementation Plan addresses specific requirements in State law with respect to prior affordable housing activities and the anticipated housing program in the future. Redevelopment agencies use implementation plans to establish ten year objectives to achieve compliance with State law in its affordable housing programs. These housing goals generally fall into three categories: • Housing Production — based on the number of housing units constructed or substantially rehabilitated over a ten year period, a redevelopment agency is to ensure that a percentage of these units are affordable to low and moderate income households. • Replacement Housing — another legal obligation for redevelopment agencies to ensure that any housing units destroyed or removed as a result of an agency redevelopment project are replaced within four years. • Expenditures by Household Types — specific requirements on the amount of housing set -aside funds an agency must spend over a ten year period on housing affordable to very low income households, low income households, and housing for residents under the age of 65. The housing program goals are described below. Housing Production To estimate the number of housing units that need to be affordable to low and moderate nrnme -- --- -hnldg the --- estimated the total nummber units to be constructed or substantial rehabilitated in the Project Area and applied formulas established in State law. The chart below summarizes the production goals over various time periods as required by Redevelopment Law. The number of affordable units required is based on statutory thresholds, and the CDC is responsible for ensuring that the appropriate number of affordable units is created during a ten year period. Page 17 " • It � .x .; � +, :,. k: Five Year Implementation Plan 2004 -05 through 2008 -09 Actual and Projected Housing Production Needs by Time Period Time Period Actual /Assumed Housing Units Required Constructed and Substantially Affordable Units /1 Rehabilitated in Project Area Total Very Low 1994 -95 to 2003 -04 f 1,233 1 185 74 Redevelopment Plan Duration 3,925 589 236 (9987 to 2028) /4 Notes: 1/ All required units based on 15 percent of actual /assumed units developed by entities other than CDC. (Production requirement for units developed by CDC is 30 percent). 2/ Includes 3 second units constructed during 2004 and 2005, plus Redwood Creek (232 units), Centreville (76 units), Marcheseillo (20 units), Park Gardens II (20 units), Arbors (56 units), Southwest Shopping Center reuse (50 units), Stadium (168 units), City Hall Site (24 units) and Vida Nueva (25 units). 3/ Includes non- project specific buildout assumed by Community Development Department staff 4/ Includes 1,233 units during 1994 -95 — 2003 -04 time period, 1,600 units during 2004- 05 — 2013 -14, 750 units projected to be built between 2014 -15 and 2026 -27, and 318 units created between 1987 -88 and 1993 -94 (Arlen Drive Condominiums — 17 units, Altamont Apartments — 230 units, Aaron House — 1 unit, Tower Apartments — 50 units, Windsong Condominiums — 4 units, and private housing rehabilitation — 16 un As shown in the above table, the CDC anticipates a need for 244 affordable units (including 98 very low- income units) to fulfill its production goals for the ten year period, and 589 affordable units (including 236 very low- income units) over the duration of the Redevelopment Plan. Fulfillment of these productions goals is shown on the table below. Page 18 • �. � '; � " it + Five Year Implementation Plan 2004 -05 through 2008 -09 Fulfillment of Affordable Housing Production Requirements by Time Period Time Period Units Units Additional Net Surplus Required Produced Units Units Required Produced (see previous table) Total VL Total VL Total VL Total VL 1994 -95 to 2003 -04 185 74 360 147 0 0 175 73 New Construction /1 256 81 Substantial Rehab 12 1 1 Covenant Purchases 13 103 65 >10 Year Planning`Period 244 98 '',',399' '153- 0. 0, 155. 55 Prior Period Carry over, 175 73 2004 -05 to 2006 -07 /4 . 224 80 Redevelopment Plan 589 236 584 227 5 9 0 0 Duration (1987 to 2028) Notes: 1/ Includes construction within Project Area (Altamont — 101 units, Tower Apartments — 50 units, Kisco /Oakview — 41 units, Muirfield Apartments — 24 units, The Gardens — 21 units, Arlen Drive Condominiums — 17 units and Masma — 2 units). 2/ Includes Aaron House rehabilitation project 3/ Includes purchases of covenants on Rancho Feliz Mobile Home Park (60 very low income units), Las Casitas de Sonoma Mobile Home Park (38 low income units), and Shared Living /Innovative Housing (5 very low income units). State law limits the CDC to counting up to 50 percent of these covenant purchases towards the number of units required, and not less than 50 percent of the covenant purchases must be affordable to very low income households. 4/ Includes purchases of covenants on Valley Village Mobile Home Park (57 very low and 57 low income units). Also includes restricted units constructed during this timeframe as follows: Arbors — 55 units (22 very low and 33 low); Centerville — 12 units (6 low and 6 moderate); Redwood Creek- 35 units (all low income); and Marchesiello — 7 units 4 moderate, 2 low and 1 very low As shown in the above table, the Project Area is projected to have a surplus of 155 affordable units, including 55 very low income units. This surplus could vary depending on the actual level of construction or substantial rehabilitation in the Project Area over the ten year forecast period. Any surplus units for this planning period may be applied to meet needs over the duration of the Redevelopment Plan. As described earlier in this Implementation Plan, the CDC anticipates development of affordable housing projects in the Project Area over the next 10 years which will put the CDC Page 19 Five Year Implementation Plan 2004 -05 through 2008 -09 in a good position to achieve its affordable housing production goals over the life of the Redevelopment Plan. Fulfillment of the projected housing needs is specifically anticipated to be accomplished through the completion of the following programs: • Vida Nueva. Provided the site is developed, the CDC anticipates the development of 24 very low income units at this location. • City Hall Reuse. Upon the abandonment of the current City Hall, the CDC may pursue development of a 24 unit affordable housing project. Over the next five years, the aforementioned housing projects could yield a total of 48 affordable units, including 36 very low income units. Other potential sites which would allow for possible infill residential units include the Downtown area, the Southwest Boulevard area (including the Southwest Public Safety Station), the Commerce Boulevard area, and the Sonoma Mountain Village area (former Agilent Site). Replacement Housing During the Implementation Plan period, the CDC does not anticipate that any CDC- assisted projects will result in the displacement or removal of housing units. Consequently, the CDC does not anticipate that any housing will need to be replaced at this time. Expenditures by Household Types As of July 1, 2005, the CDC's low and moderate income housing fund had a balance of $3,001,5392 available. Over the five year period ending on June 30, 2009, staff conservatively estimates that the Project Area will generate approximately $12,000,0003 in 20 percent housing set -aside revenue. Additionally, in April of 2006, the CDC issued $26,760,000 in Housing Tax Allocation bonds which will provide for $25,901,072.11 in proceeds to be utilized to implement the Housing projects and programs identified in the CDC Five -Year Implementation Plan. Effective January 2002, expenditure of housing set -aside revenues is subject to certain legal requirements. At a minimum, the CDC's low and moderate income housing set -aside revenue is to be expended in proportion to the community's need for very low and low income housing, as well as the proportion of the population under the age of 65. Based on statistics from the Regional Housing Needs Assessment, used by local government to meet state requirement for affordable housing by category, and 2000 Census statistics, the following minimum thresholds for housing program expenditures would be required over the term of the Implementation Plan. 2 Source: 2004 -05 Annual Report to,State Department of Housing and Community Development, Unencumbered Balance 3 Source: RSG Page 20 Five Year Implementation Plan 2004 -05 through 2008 -09 Household Type Minimum Percentage of Housing Set -Aside Expenditures over Implementation Plan Very Low Income Households 31.5% Low Income Households 21.9% Households Under Age 65 91.9% Notes: Percentage of very low and low income household expenditures based upon City of Rohnert Park Regional Housing Needs Assessment in which 276 (31.5 percent) of the 876 affordable units in the City's housing needs are applicable for very low- income households and 192 units (21.9 percent) are applicable for low income households. Percentage of expenditures for housing to households under the age of 65 based on 2000 Census population for the City, wherein 38,820 residents (91.9 percent) of the total population of 42,236 are under the age of 65. No more than 8.1 percent of Project Area housing set -aside funds may be expended on housing for households age 65 and older. • Housing Set -Aside Expenditures Since January 2002. These proportionality requirements affect expenditures over a ten year period, although the law permits the compliance initially for a period beginning in January 2002 and ending in June 2014. The chart below documents the amount of low and moderate income housing fund revenue used since January 2002 for these income categories: Housing Expenditures and Pro ortion lity Since 2001 -02 Income 2001 -02 2002 -03 2003 -04 2004 -05 2005 -06 2006 -07 Period to' Category Very Low $134,182 $40,035 $985,862 $85,390 $2,802,805 $2,057,995 $6,106;269 Income (52 %0)' Low $944,098 $368,830 $540,486 $181,850 $3,124,000 $230,000 $5,389;264 Income Moderate $180,000 $105,000 $236,451 $0 $0 $0 $521,451 Income (4 %) Total $1,258,280 $513,865 $1,762,799 $267,240 $5,926,805 $2,287,995 ',$12,016,984: - • Family Units Assisted by Housing Set -Aside Fund. State law also requires a recap of the number of the projects assisted by the housing set -aside fund over the past Page 21 Five Year Implementation Plan 2004 -05 through 2008 -09 implementation plan period, divided by family projects (open to all age groups) and senior projects (restricted to residents age 65 and older). The chart below summarizes these statistics by project from January 2002 (when proportionality requirements took effect) through June 2005. Project/Location Housing Units Assisted by Housing Set -Aside Set -Aside Fund Ex enditures Janua 2002 — June 2005 Ext. Very Low Mod. Tot. Low Low Family Projects $10,366;984 0 ;' 14i 73 '30 117 (86%),:,, First Time Homebuyer $977,000 0 3 24 29 56 Rehab Loan Program _ $476,057 0 11 11 1 23 Transitional Housing $937,927 62 Program and property purchases ($732,927 for purchase of 309 & 7783 Burton) Homeless prevention $524,000 456 (SCAYD, Petaluma People Services, Sonoma Grove Rebuilding Together $192,000 70 Las Casitas MHP $250,000 0 0 38 0 38 Rancho Feliz $500,000 60 118 178 The Arbors affordable $4,015,000 22 33 55 housing & loan agrmnt Vida Nueva property acq $2,495,000 24 24 and loan Senior Projects $1,650,000 .0 1 37 0 41 .` (14 %).. Oakview $450,000 0 4 37 0 41 Valley Village Mobile $1,200,000 57 57 114 Home Park Totals .: $12,016;984 0 18' 110 30 158 (100 %) . • Housing Units Constructed During Prior Implementation Plan Without Housing Set - Aside Funds. Since January 2000, no other funding source was used by the CDC to construct affordable units featuring long term covenant restricted units (affordable units with covenants of at least 45 years for ownership housing or 55 years for rental housing). Page 22 Community Development Commission of the City of Rohnert Park 6750 Commerce Blvd Rohnert Park, CA 94928 (707) 588 -2200 Adopted December 13, 2005 Amended May 22, 2007 I1Redevelopment\Five -Year Implementation Plan \May 2007 Update and Amendment\Amendment FiveYear Plan 2004 -05 through 2008 -09 (3) FINAL.doc PROPOSED PROJECTS FOR SERIES 2007R TAX ALLOCATION BONDS ($35,290,617) NON - HOUSING 200$l01g, PROJECT ESTIMATED BOND CONTRIBUTION City Center Plaza Pedestrian Improvements $2,000,000 ($1,957,335 —Plaza and $1,162,349 pedestrian improvement minus $1,150,000 TLC grant) $1,500,000 Community Center Plaza and Campus $500,000 Improvements $2,000,000 Sonoma Mountain Village Business Incubator $500,000 — per agreement Public Safety Bay Realignment $2,000,000 Note: an additional $400k from the 1999 bond & Traffic Signalization series will be used for this project Eastside Sewer Line $8,976,000 City Center Drive Area Property Acquisition $4,500,000 Martin Avenue Flood Control Phase 2 $1,000,000 (Westside Flood Mitigation) Community Center ADA Improvements and $670,000 Beam Replacement TOTAL 1 $20,070,000 200$l01g, PROJECT ESTIMATED BOND CONTRIBUTION City Center Drive Area Property $1,499,617 Acquisition/public improvements Corridor Studies public improvements (staff $1,500,000 will seek matching fund opportunities) Community Center Plaza and Campus $2,000,000 Improvements Mixed -Use component Avram Development $1,000,000 TOTAL $5,800,000 PROJECT ESTIMATED BOND CONTRIBUTION West Side Public Safety $4,000,000 (Project estimate is $15M. It is anticipated that the PFFP and the Tribe will contribute approx $7.25M— The CDC may be asked to pay the difference. Should the $8.9M* come back to the CDC it could provide additional fundinv) Community Center Plaza and Campus $2,000,000 Road Widening Projects which benefit the $1,000,000 ( *should the $8.9 come back to the CDC, the CDC Project Area may wish to provide an additional funding) Performing Arts Center Improvements $721,000 Corridor Studies public improvements (staff $1,500,000 will seek matching fund TOTAL 1013943v2 80121/0003 PROJECT TOTAL ESTIMATED BOND CONTRIBUTION Y,,. PROJECT ESTIMATED BOND CONTRIBUTION TOTAL *It is anticipated that the funds allocated for the Eastside Sewer Line project from FY 2007/08 will be repaid to the CDC for other projects. These funds, which originated from the non - housing bond proceeds, when repaid, can be utilized for both housing and non - housing projects. Other non - housing projects the CDC may want to consider funding, should funds become available, include: Additional funding for Westside Public Safety Facility; Additional funding for Road Widening program; Re -use of closed school sites; reuse of the Yardbirds site on Commerce Blvd.; Senior Center expansion ($146k identified in PFFP); Undergrounding of overhead utilities for aesthetic and accessibility reasons; Replacement of sidewalks and curb ramps for accessibility reasons; Decommission or conversion of swimming pools in the Project Area to spray pads; Implementation of elements of the Creek Master Plan/Creek Restoration. Note: CDC staff will be pursuing grant opportunities as available to assist with funding the projects listed above. 1013943v2 80121/0003 PROPOSED PROJECTS FOR SERIES 2007H TAX ALLOCATION BONDS ($25,785,289) HOUSING PROJECT ESTIMATED BOND CONTRIBUTION City Hall Site Reuse and other property $5,000,000 acquisitions for affordable housing Affordable Housing & Loan Agreement for $5,1 10,000 (estimated maximum of 73 units at $70,000 per unit) development of former City Hall and Avram S ites Energy efficiency /sustainability $1,200,000 improvements/housing improvements/housing rehabilitation TOTAL $11,310,000 2008/09 FISCAL YEAR PROJECT ESTIMATED BOND CONTRIBUTION Residential development within downtown $1,600,000 mixed use City Center Area Potential property ac uisition and development $8,600,000 Residential in -fill development— various $1,500,000 possible sites including: Southwest Blvd. Area, Sonoma Mountain Village Area, Downtown Area, Commerce Blvd. Area Acquisition of abandoned Southwest Public $850,000 Safety Station for affordable housing Development of abandoned Southwest Public $560,000 (estimated 8 units at $70,000 per unit) Safety Site for affordable housing TOTAL 1 $13,110,000 PROJECT ESTIMATED BOND CONTRIBUTION Residential in -fill development — various $1,365,289 possible sites including: Southwest Blvd. Area, *$4,000,000 Sonoma Mountain Village Area, Downtown Area. Commerce Blvd. Area TOTAL 1 $1,365,289 1 I 2010/11 FISCAL YEAR PROJECT ESTIMATED BOND CONTRIBUTION TOTAL vi.a rrcr � A'r X7U A n 1 a .av�Fais PROJECT ESTIMATED BOND CONTRIBUTION TOTAL *It is anticipated that the funds allocated for the Eastside Sewer Line project from FY 2007/08 will be repaid to the CDC for other projects. These funds, which originated from the non - housing bond proceeds, when repaid can be utilized for both housing and non- housing projects. Other affordable housing projects the CDC may want to consider funding, should funds become available, include: Residential in -fill development at various sites including the Southwest Blvd. Area, Sonoma Mountain Village Area, Downtown Area, Commerce Blvd. Area; Residential development within Specific Plan Annexation Areas; Rehabilitation projects (multi - family and single family residences); Residential development at closed school sites. Note: CDC staff will be pursuing grant opportunities as available to assist with funding the projects listed above. CDC Cash Flow Analysis Fund 910 - Redevelopment Fund Anticipated Sources of Cash: Property Tax Increment $7,800,000 Housing Set -Aside -2,500,000 Set -Aside Shortfall - 796,224 Total Anticipated Sources of Cash $4,503,776 Anticipated Uses of Cash: Payments to City (debt service, loan payments, salaries, administrative fees) $4,642,582 Operating budget, contractual obligations, programs 512,000 Estimated ERAF Payment 849,292 Total Anticipated Uses of Cash $6,003,874 Net Cash Position (Set -Aside Shortfall + ERAF Payment = $1,645,516) - 1,500,098 Cash Reserves (cash & interest from tax increment) 7,010,433 Projected Cash Balance, June 30 2009 $5,510,335 CDC Cash Flow Analysis Fund 911 — Low & Moderate Housing Fund Anticipated Sources of Cash: Housing Set -Aside $2,500,000 Interest from Loan Repayments 5,000 Loan Payoffs 50,000 Total Anticipated Sources of Cash $2,555,000 Anticipated Uses of Cash: Payments to City (debt service, loan payments, salaries, administrative fees) $2,180,713 Operating budget, contractual obligations, programs 1,170,511 Total Anticipated Uses of Cash $3,351,224 Net Cash Position (Final Installment Vida Nueva Loan $569,011 + Sonoma Grove Rental Assistance $15,000 = $584,011) - 796,224 Transfer from Fund 910 Cash Reserves 796,224 Projected Cash Balance, June 30 2009 $0.00 Status Update of the Community Development Commission Community Development Commission of the City of Rohnert Park Mission To eliminate blighting conditions in the Rohnert Park Redevelopment Area and create an environment appropriate for economic development and to preserve, improve and increase the community's supply of low and moderate income housing, in accordance with the Community Redevelopment Law of the State of California Redevelopment Activities • Affordable Housing • Build and repair infrastructure • Build and preserve community facilities • Clean up blight and reduce crime • Economic Development • Beautification Redevelopment Objectives • Redevelopment Plan - 40 year plan Established in 1987 - Time limit on effectiveness of plan is 2028 - 1,711 acre project area • 5 -Year Implementation Plan - Establishes short term goals to carry out Redevelopment Plan K Financing Redevelopment Activities • Property Tax Increment - 1986/1987 Base Year for Property Tax Assessments • 20% Set -Aside Requirement - 20% of tax increments generated from project area must be used to increase and improve community's supply of affordable housing • Funds cannot be used to pay for normal maintenance or operations of buildings, facilities, structures, or other improvements that are publically owned • Funds cannot be used to pay for construction of city halls or county administration buildings 3 Additional Sources of Funding for Public Projects • Tax Allocation Bonds • Lease Revenue Bonds • Certificates of Participation • Assessment District & Mello -Roos Bonds • Land Sale Proceeds • Public Purpose or Governmental Bonds • Grants How Do Projects Get Paid For? • CDC pays outright • CDC is participant in project • CDC provides funding in form of loan 12 Bond Work Plan • Establishes Council priority projects - 2007 Tax Allocation Bond proceeds for redevelopment and housing activities • $37,000,000 Redevelopment Tax Allocation Bonds • $27,000,000 Housing Tax Allocation Bonds • Annual review & direction to staff • Status of bond funds Why Do We Do Redevelopment Projects? • Generates economic activity • Spurs job growth • Increases supply of affordable housing • Enhances revenues • Facilitates infrastructure investment • Need to comply with state law 5 Community Development Commission Budget • Key expenditures - Economic development activities - Non - profit housing & homeless prevention program activities - Consultant & legal support - Redevelopment projects - Debt service • FY 2009/2010 Budget Overview • 0 _ • Recent key accomplishments & FY 2008/09 objectives - Redevelopment - Housing C: Redevelopment - Recent Key Accomplishments •Eastsi a Trunk Sewer Line Phase I •City Center Downtown Plaza & Pedestrian Improvements •Sonoma Mountain Business Incubator Loan •Community Center ADA and Beam Replacement Project *City Center Property Acquisitions •Fire Station No. 1 Expansion - Concept Design *Community Center Master Plan •Corridor Studies •Neighborhood Enhancement Program Business Incubator 4 S G N 0 :M 0 k. TAii: BUSINESS CLUSTER City Center Plaza s 2 V 5K i Community Center Master Plan Housing - Recent Key Accomplishments •Vi a Nueva Completion •Acquisition of Avram Affordable Housing Sites 9$600,000 CalHome Award for Housing Assistance •Copeland Creek Apartments Improvements *Arbors L.P. Subordination •Maintenance /Repair of 5 CDC owned Shared Living Homes *Sonoma Grove Homeless Prevention Program Avram Avenue Affordable Housing Sites Arbors Vida Nueva 11 Rohnert Park CDC 2008 -09 Fiscal Year Redeve/ovment - Current Projects -City Center Plaza & Pedestrian Improvements comp etion *New City Website *Community Plaza and Campus Improvements •City Center Mixed -use Development •Chamber of Commerce Economic Development Partnership •Fire Station No. 1 Expansion - Update Five Year Implementation Plan Chamber of Commerce City Center Mixed -use Housing - Current Projects •Avram Avenue Affordable Housing Project *City Center Mixed Use w/ 15% Affordable Units •Southwest Blvd. Affordable Housing •Affordable Housing Database •General Plan - Housing Element Update 435 Southwest Blvd. Housing Element Update n Yivae' R n f•ark Sem 1 G E N E R A L L A N I i Relationship to General Plan • General Plan sets forth development plans for the City — CDC funds can help "jumpstart" projects with infrastructure • CDC Policy Determination • Example: Eastside sewer project needed for existing and future development — funding largely dependent on developer fees • CDC loan of $12.1 million allowed first phase of project, since no development to fund Current Projects with Contemplated CDC Participation • EIRs for Wilfred /Dowdell and Stadium Area require a fire station as mitigation • Two potential sites: West side station or Station One Expansion • CDC loan to provide funding for a station to satisfy mitigation 9 Current Projects with Contemplated CDC Participation • City Center Concept Plan shows Plaza • City applied for and awarded $1.15 million grant for project • Leveraging required — satisfied through use of CDC funds Relationship to Housing Element • Housing Element establishes goals for residential development — CDC funds (20% set aside) can assist with provision of needed affordable housing • 56 -unit "Arbors" project helps meet identified need for very -low income units • CDC contributed $4 million to help project be realized 10 Questions... 11 Community Development Commission of the City of Rohnert Park 2008/09 Budget MISSION To eliminate blighting conditions in the Rohnert Park Redevelopment Project Area and create an environment appropriate for economic development and to preserve, improve and increase the community's supply of lozv and moderate income housing, in accordance with the Community Redevelopment Lazv of the State of California. GOALS AND RESPONSIBILITIES The City Council of the City of Rohnert Park adopted Ordinance No. 479 on July 14, 1987 approving the Redevelopment Plan (the "Plan ") for the Rohnert Park Redevelopment Project Area (the "Project Area "). The Project Area contains 1711 acres within the City of Rohnert Park, predominately on the west side of the railroad tracks (map attached as "Exhibit A "). The City Council created the Community Development Commission of the City of Rohnert Park ( "CDC ") which is responsible for the implementation of the Plan and the subsequent Five -Year Plans. The CDC is charged with the management and oversight of redevelopment activities, as it works to achieve the goals of the Plan and Five -Year Plans, and its compliance with the Community Redevelopment Law of the State of California ("CRL"). General Administration: The CDC Board, which consists of the same members as the City Council, is the policy making body for the CDC. The City Manager serves as the CDC's Executive Director while the daily management of the CDC is performed by the Housing & Redevelopment Manager. Other CDC officers include the Director of Administrative Services (serving as the finance officer), the City Clerk (serving as the CDC Secretary). The firm of McDonough, Holland and Allen acts as legal counsel to the CDC. The CDC is responsible for compliance with and preparation of mandated reports such as the Annual Report, CDC Audit, State Comptroller Report, County Indebtedness Report, the Redevelopment Plan and the Five Year Implementation Plan. The CDC must perform its activities under the CRL and must monitor current legislation and respond as needed. The CDC must develop and monitor the CDC budget. The CDC is responsible to the community and the public for its actions. Redevelopment Program Description: The CDC directs its resources to carry out redevelopment programs and projects for the benefit of the Project Area. The CDC is responsible for implementation of the Redevelopment Plan for the Rohnert Park Redevelopment Project Area and subsequent Five Year Plans. Housing Program Description: The CDC Housing Program directs its resources to implement policies and programs for improving, increasing and preserving the supply of low and moderate income housing in the community in accordance with CRL. The 1 Community Development Commission of the City of Rohnert Park 2008/09 Budget CDC must provide no less than 20% of its allocated tax increment toward this effort. The CDC oversees compliance with the preparation of mandated reports such as the annual Housing and Community Development Report and the Affordable Housing Production Plan. RECENT KEY ACCOMPLISHMENTS Redevelopment Activities ■ The CDC funded a loan to the Sonoma Mountain Business Incubator in an effort to foster Economic Development. The loan agreement is designed to assist the Incubator to add infrastructure. The loan agreement includes specific goals for occupancy at their facility and a gradual increase in the amount of jobs created by the program throughout the life of the loan. ■ The CDC will be funding the cost for a new city website. After issuing a RFP, staff selected Vision Internet which has started to create the new site. The new website will have an increased emphasis on Economic Development and will allow the public to more easily navigate the site and obtain information. ■ CDC staff worked with Conley Consulting Group and MuniServices to complete an Economic Development Action Plan. The plan contains key strategies to further Economic Development in Rohnert Park. Staff worked with the Community Design Subcommittee and a design consultant to develop the Master Plan for the Community Center Campus. This Plan consists of 6 (six) phases that will enable the improvements to be done incrementally. ■ Staff is in the process of awarding a contract for the construction of the City Center Downtown Plaza and Pedestrian Improvements. This Project is funded by the CDC and leveraged with the award of a $1.15M Transportation for Living Communities Grant. ■ The CDC's Assistant Executive Director was able to negotiate Purchase Agreements for the acquisition of two sites located adjacent to what will become the City Center Downtown Plaza. A developer will be selected to construct a mixed -use project to complement the plaza. ■ The CDC was authorized to provide funding for the Engineering Division's new Project Manager whose main focus will be on Redevelopment Projects within the City's Redevelopment Project Area. In addition, the CDC was authorized to 2 Community Development Commission of the City of Rohnert Park 2008/09 Budget provide funding for Construction Management services to enable the City Center Plaza and Fire Station No. 1 Expansion Projects to move forward. The CDC authorized the issuance of an RFP for Architectural/ Design services for the Fire Station No.1 Expansion Project. Design concepts have been completed and submitted for staff's review. The CDC funded Improvements to the Community Center ADA and Beam Replacement Project; $76,196.42 of CDBG funding was leveraged and utilized for the ADA improvements. The CDC provided funding for a Corridor Studies Project. Staff worked with the Community Design Subcommittee and design consultants to generate conceptual ideas for corridor improvements. The design consultant presented these ideas to members of the public, the Community Design Subcommittee and staff. The comments generated by these parties are currently being incorporated into the Conceptual Plan. ■ A Neighborhood Enhancement Program was implemented to provide a source of grant funding for local groups to take an active role in the preservation of neighborhoods located within the Redevelopment Project Area. The CDC provided funding through a loan agreement for the construction of the Eastside Trunk Sewer Line Phase I which is under construction and is anticipated to be complete in July 2008. Phase II is scheduled to begin during FY 2009/10, according to the CIP. Housing Activities: ■ After completion of a two season California Tiger Salamander survey, the CDC conveyed a site consisting of approximately 1.83 acres to Vida Nueva Partners L.P. Construction of the Vida Nueva Project is currently underway, and is scheduled to be complete in December 2008. The CDC's Executive Director successfully negotiated Purchase Agreements for 100 Avram and 120 Avram, and the CDC moved forward with the acquisition of both sites. The CDC also acquired the current City Hall site located at 6750 Commerce Blvd. ■ The CDC provided funding in fiscal years 2006/07 and 2007/08 for deferred maintenance and necessary repairs to the 5 (five) Shared Living Homes it owns that are managed by COTS. 3 Community Development Commission of the City of Rohnert Park 2008/09 Budget The CDC was awarded $600,000 through the CalHome Program for an owner - occupied rehabilitation program. The program will offer long -term deferred loans for low- income residents of Rohnert Park. The deadline for utilizing these funds is the end of fiscal year 2009/10. The program guidelines, loan servicing plan and the re -use plan which have been approved by the state of California Housing and Community Development. Once the Standard Monitoring Agreement is executed, the CDC will be ready to draw against the funds. The CDC funded a $1.2 million dollar loan to assist Rainbow - Copeland Creek, LLC, the owners of Copeland Creek Apartments with energy efficient improvements to the property including the installation of dual pane windows, improvements to the landscaping that requires less water consumption and the installation of water efficient fixtures. ■ The CDC approved a Subordination Agreement with Arbors L.P. giving them the ability to leverage funds from the Multifamily Housing Program to assist with funding for the Arbors Project. The CDC continued to provide funding to SCAYD to assist low- income residents at Sonoma Grove RV Park who were given an unexpected significant rent increase and who were at risk of becoming homeless. Other City Accomplishments in Housing of Benefit to the CDC: Rainbow - Copeland Creek, LLC went ahead with the issuance of California Statewide Communities Development Authority bonds to purchase the Copeland Creek Apartments. This bond issuance went to the City Council for consideration, pursuant to the applicable Government Code, and was approved. In accordance to the bond issuance, Rainbow - Copeland Creek, LLC converted the Copeland Creek Apartments to a 100% affordable housing project for seniors that earn less than 60% and 50% of the area median income. • The CDC issued a Request for Qualifications (RFQ) to developers for the development of 6750 Commerce Blvd, 100 Avram and 120 Avram for an affordable housing development. Staff selected 3 (three) developers to be added to a short list of developers that will receive the RFP for the project. FY 2008/09 KEY OBJECTIVES Redevelopment: ■ Implement Redevelopment projects and programs identified in the Five -Year Plan Amendment and achieve goals of the Redevelopment Plan utilizing the 0 Community Development Commission of the City of Rohnert Park 2008/09 Budget $35,290,616.84 Redevelopment Tax Allocation Bond proceeds. 2008/09 Projects include: • Complete the construction of the City Center Plaza and Pedestrian Improvements from the Plaza to State Farm Drive; • Select a design consultant to assist staff with the design phase for the Community Plaza and Campus Improvements; • Complete the design phase of the Public Safety Bay Realignment Project. Construction is expected to begin after the bid process is completed. This Project will serve to enhance the downtown development; • Execute an agreement with the Rohnert Park Chamber of Commerce to fund a portion of their Executive Director's salary. Staff will participate with the Chamber in their recruitment efforts. This agreement will increase the CDC involvement in the Chamber of Commerce's economic development activities; • Provide funding for a new City website to enhance Rohnert Park's image, better serve the public and allow staff to more easily update the contents. The new website will have an increased emphasis on Economic Development; • Complete CDC acquisition of parking lot currently owned by City and issue a second RFP to solicit responses from developers interested in building a mixed -use Project to complement the City Center Plaza; • Select a consultant to assist with the design phase of the Corridor Improvements Project. This Project will include more attractive streetscapes, enhanced signage and features to promote a more pedestrian friendly environment. • Incorporate a mixed -use component into the affordable housing project to be located at 100 Avram, 120 Avram and 6750 Commerce. • Complete a new Five Year Implementation Plan for the Rohnert Park Redevelopment Plan to cover 2009 -10 through 2013 -14. Housing: ■ Implement Housing projects and programs identified in the Five -Year Plan Amendment and achieve goals of the Redevelopment Plan utilizing the and the $25,785,288.91 Housing Tax Allocation bond proceeds, including: • Complete construction of the Vida Nueva Affordable Housing Development and provide funding to COTS for transitional programs at Vida Nueva; • Issue a RFP and select a developer to construct an affordable housing project on the sites located at 100 Avram, 120 Avram and 6750 Commerce. This project will encompass the execution of an Affordable Housing and Loan Agreement. It is anticipated that the site will yield 56 units, all with Community Development Commission of the City of Rohnert Park 2008 /09 Budget affordability covenants. Funds have also been designated to add a mixed - use component to the project; • Acquire the old Public Safety station located at 435 Southwest Blvd. and issue a RFP to solicit responses from developers interested in building affordable housing on the site. This project will encompass an Affordable Housing and Loan Agreement, and the CDC expects to get affordability covenants on all the units built at this site. • Work with the developer chosen to build the mixed use project adjacent to City Center Plaza on an Affordable Housing Agreement. A minimum of 15% of the units constructed are to be affordable in accordance with our Inclusionary Ordinance. • Develop a database for the Affordable Housing in Rohnert Park that includes information about all of the affordable housing units located in Rohnert Park. • Complete the General Plan Update which consists of updating and revising the Housing Element contained in the General Plan. 2008/09 BUDGET REDEVELOPMENT FUND: ■ Tax Increment Revenues For 2008 -09, budgeted tax increment revenues have increased to $7,800,000 based on the 2007 -08 actual receipts and an anticipated 2.0% growth rate. $2,500,000 is transferred to the Housing Fund for the 20% set aside requirement. ■ Expenditures /Transfers The expenditures in the Redevelopment Fund are as follows: Dues & subscriptions Advertising/Publications Travel & Meetings Trustee fees for the three bond issues County property tax administration fee Auditing Fees Legal Fees Consultant fees Sonoma County Tourism (i) Chamber of Commerce (1) Economic Development Sonoma Mountain Art & Wine Festival *Proposed Construction Projects (see below) Golf Course Capital Improvement Fund Contribution (2) Neighborhood Enhancement Transfer to General Fund (administration) 31 $ 3,000 5,000 10,000 12,000 130,000 2,500 15,000 100,000 42,000 100,000 50,000 2,500 15,061,002 35,000 5,000 600,000 Community Development Commission of the City of Rohnert Park 2008/09 Budget Housing & Redevelopment Salaries 82,000 Council Meetings 9,000 Interest payment to City for loan from General Fund (3) 207,360 Principal payment to City for loan from General Fund (3) 70,000 Three land lease payments to City (4) 210,000 Debt service pmts/ 1991 & 2001 TARBS 775,175 Debt service pmts /2003 LRRB 441,388 Debt service pmts/ 1999 Tax Allocation Bonds 387,880 Debt service payment / 2007R Tax Allocation Bonds 1,859,779 Total 20.215,584 Redevelopment Notes: (1) The contributions to the Sonoma County Tourism Council and Chamber of Commerce are funded through the Commission to support economic development in the redevelopment area. (2) The City has a lease agreement with CourseCo Inc. for the management of the two City municipal golf courses. As part of the lease agreement, the City is required to make an annual contribution of 1% of golf revenue to the Capital Improvement Fund for future golf course capital improvements. The contribution requirement commenced January 2005 and increases to 2% on January 2014 through the end of the term. Since the golf course is in the redevelopment project area, the Commission will use tax increment to fund the contribution requirement. For the 2008/09 budget, this contribution is estimated at $35,000. (3) In 1990, the Commission and the City entered into three (3) loan agreements for the construction of the Performing Arts Center. All loans provided for a 15 -year payback of principal and interest. As part of the 1999 Certificate of Participation (COP) issuance to fund the construction of a New City Hall, these loans were renegotiated and combined into one loan and the term of repayment was extended to 2024 to match the 25 -year repayment schedule of the City Hall OOP's. For 2008/09, the Commission will pay the City $277,360 which includes both principal and interest. The outstanding balance of the loan on June 30, 2009 will be $2,234,000. (4) In addition to the loan, the Commission makes lease payments to the City in the amount of $70,000 per year for the city owned land occupied by the Performing Arts Center, and $140,000 for the land on which the Community Center and Sports Center are located. *Proposed Construction Projects: FY 2008/09 Amount Project Request Approved Adrian Avenue Undergrounding $ 500,000 Avram Development — Mixed Use Component 1,000,000 City Center Drive Plaza & Pedestrian Improvements 2,056,777 City Center Parking Lot Acquisition 3,250,000 Community Center Plaza & Campus Improvements 537,225 Eastside Sewer Project— Phase 1 5,467,000 Fire Station No. 1 Expansion 2,000,000 Sonoma Mtn. Village — Business Incubator Grant 250,000 Total $15.061.002 HOUSING FUND: Transfer from Redevelopment Fund /Interest Earned The Redevelopment Fund, pursuant to State law, must transfer 20% of the gross tax increment (less certain adjustments) to the Housing Fund each year. For 2008 -09 the amount of the transfer is estimated to be $2,500,000. ■ Expenditures /Transfers 7 Community Development Commission of the City of Rohnert Park 2008/09 Budget The expenditures in the Housing Fund are as follows: Dues and Subscriptions $ 3,500 Travel & meetings 10,000 Trustee fees for Tax Allocation Refunding Bonds (20 %) 1,000 20% of property tax administration fee 30,000 Auditing Fees 2,500 Legal Fees 70,000 Consultant Fees 150,000 CDC Owner - Occupied Housing Rehabilitation Program (1) 100,000 CalHome Program (2) 600,000 COTS Program Supplemental Support (3) 60,500 COTS Support Services (3) 4,000 COTS Vida Nueva (4) 50,000 Rebuilding Together (s) 50,000 S.C.A.Y.D. / Homeless Prevention Grant (6) 130,000 S.C.A.Y.D / Rental Assistance Program (Sonoma Grove) 15,000 SCCDC — 2009 Homeless Count 2,194 "Proposed Housing Projects (see below) 18,220,000 Transfer to General Fund (administration) 744,000 Housing & Redevelopment salaries 82,000 Council Meetings 9,000 Affordable Housing & Loan Agreement -Vida Nueva (7) 569,011 Debt service 1991/2001 TABS (20 %) 193,794 Debt service pmts /2007 Housing TABS 1,151,919 Total * *Pronosed Housine Proiects 22.248,418 Housing Notes: (1) The CDC provides funding to the Sonoma County Community Development Commission for the administration of the CDC Owner Occupied Housing Rehabilitation Program. Housing set -aside funds, allocated per annual agreement, provide capital for the loans and fund administrative costs associated with the program. (2) The CDC was awarded a grant in the amount of $600,000 to provide funding for a CalHome Owner - Occupied Rehabilitation Program administered by the Department of Housing and Community Development. The funding for E FY 2008/09 Amount Project Request Approved Acquisition of Abandoned Southwest Public Safety Station for Affordable Housing $ 850,000 Affordable Housing Agreements for Development of Former City Hall and Avram Sites 5,110,000 Development of Abandoned Southwest Public Safety Site for Affordable Housing 560,000 Potential Property Acquisition and Development 8,600,000 Residential Development within Downtown Mixed -Use City Center Area 1,600,000 Residential In- Fill — Various Sites 1,500,000 Total $18,220,000 Housing Notes: (1) The CDC provides funding to the Sonoma County Community Development Commission for the administration of the CDC Owner Occupied Housing Rehabilitation Program. Housing set -aside funds, allocated per annual agreement, provide capital for the loans and fund administrative costs associated with the program. (2) The CDC was awarded a grant in the amount of $600,000 to provide funding for a CalHome Owner - Occupied Rehabilitation Program administered by the Department of Housing and Community Development. The funding for E Community Development Commission of the City of Rohnert Park 2008/09 Budget this program was provided by the passage of Proposition 1 C, the Housing and Emergency Shelter Trust Fund Act of 2006. These funds provide capital for the loans and fund administrative costs associated with the program. (3) The CDC provides five CDC owned homes to the Committee on the Shelterless (COTS) for the COTS Transitional Housing Program. (4) The CDC provides financial assistance to the Committee on the Shelterless (COTS) for social services provided as part of the Vida Nueva Affordable Housing Project. (5) Rebuilding Together rehabilitates the homes of low income homeowners who are physically and financially unable to make the repairs themselves. These services are provided at no cost to the homeowner. (6) Sonoma County Adult and Youth Development (SCAYD) provide homeless prevention services. (7) The CDC provided a loan to Vida Nueva Partners, L.P. ( "Developer ") from the CDC's Low and Moderate Income Fund to assist Developer in paying for a portion of the costs to acquire the site certain predevelopment costs and costs related to the development and construction of the Vida Nueva Project. The FY 2008/09 expenditure represents the final installment on the loan. The Developer shall repay the loan and all accrued interest, at a rate of I%, at the end of the 55 -year term required by the Affordable Housing Loan Agreement By and Between The Community Development Commission of the City of Rohnert Park and Vida Nueva Partners, L.P. Outstanding Debt: The outstanding debt $93,090,407 of the CDC as of 6/30/08 is as follows: ■ 1991 Tax Allocation Refunding Bonds (Matures 2011) $ 2,164,308 ■ 2001 Tax Allocation Refunding Bonds (Matures 2020) $ 6,768,819 ■ Lease Revenue Refunding Bonds (Matures 2025) $ 5,342,864 ■ 1999 Tax Allocation Bonds (Matures 2024) $13,278,850 ■ General Fund Loan (Matures 2024) $ 2,304,000 ■ 2007 Tax Allocation Bonds (Matures 2037) $60,430,804 Note: The CDC is able to collect tax increment only to the extent that is required to repay its existing debt obligations, i.e. the CDC must be in debt to receive tax increment revenue. 0 Community Development Commission of the City of Rohnert Park 2008/09 Budget Funding Sources for Proposed Projects Construction Proi ects: Project Estimated Project Cost FY 2008/09 Funding Source Adrian Avenue Undergrounding 500,000.00 2007R Bonds Avram Development — Mixed Use Component 1,000,000.00 2007R Bonds City Center Drive Plaza & Pedestrian Improvements 2,056,777.00 2007R Bonds City Center Parking Lot Acquisition 3,250,000.00 2007R Bonds Community Center Plaza & Campus Improvements 537,225.00 2007R Bonds Eastside Sewer Project — Phase 1 5,467,000.00 2007R Bonds Fire Station No. 1 Expansion 2,000,000.00 2007R Bonds Sonoma Mtn. Village — Business Incubator Grant 250,000.00 2007R Bonds Total Funding By Source: 8,600,000.00 2007H Bonds 2007R Bonds 15,061702.00 Housing Projects: 10 Estimated Funding Project Project Cost Source FY 2008/09 Acquisition of Abandoned Southwest Public Safety Station for Affordable Housing 850,000.00 2007H Bonds Affordable Housing Agreements for Development of Former City Hall & Avram sites 5,110,000.00 2007H Bonds Development of Abandoned Southwest Public Safety Site for Affordable Housing 560,000.00 2007H Bonds Potential Property Acquisition and Development 8,600,000.00 2007H Bonds Residential Development within Downtown Mixed -Use City Center Area 1,600,000.00 2007H Bonds Residential In -Fill — Various Sites 1,500,000.00 2007H Bonds Total Funding By Source: 2007H Bonds 18,220,000.00 10