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2008/11/10 City Council Agenda PacketROHNHRT PARk �9 62 C+441Hr0 RTlA City of Rohnert Park♦ 130 Avram Avenue +Rohnert Park, California 94928 Phone: (707)588 -2227 ♦ FAX: (707)588 -2274 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority SPECIAL CONCURRENT MEETINGS NOTICE AND AGENDA NOTICE IS HEREBY GIVEN that SPECIAL CONCURRENT MEETINGS of the CITY COUNCIL of the CITY OF ROHNERT PARK, COMMUNITY DEVELOPMENT COMMISSION of the CITY OF ROHNERT PARK and ROHNERT PARK FINANCING AUTHORITY will be on Monday, November 10, 2008, commencing at 7:00 p.m. at the Rohnert Park City Hall Council Chamber 130 Avram Avenue, Rohnert Park, California Said special meetings shall be for the purpose of the following: The Rohnert Park City Council welcomes your attendance, interest and participation at its regular concurrent city meetings scheduled on the 2"d and 4"' Tuesdays of each month at 6:00 p.m. in the Council Chambers. City Council /CDC /RPFA Agendas and Minutes may be viewed at the City's website: www.rpcity.orQ Council /CDC /RPFA may discuss and /or take action on any or all of the items listed on this agenda. If you challenge decisions of the City Council, the Community Development Commission, or the Rohnert Park Financing Authority of the City of Rohnert Park in court, you may be limited to raising only those issues you or someone else raised at public hearing(s) described in this Agenda, or in written correspondence delivered to the City of Rohnert Park at, or prior to the public hearing(s). Copies of all staff reports and documents subject to disclosure that relate to each item of business referred to on the agenda are available for public inspection by 11:00 a.m. the Friday before each regularly scheduled City Council meeting at City Hall, located at 130 Avram Avenue. Any writings or documents subject to disclosure that are provided to all, or a majority of all, of the members of the City Council regarding any item on this agenda after the agenda has been distributed will also be made available for inspection at City Hall between the hours of 8:00 a.m. and 5:00 p.m. 7:00 p.m. CITY COUNCIL SPECIAL MEETING - Call to Order Roll Call (Breeze Smith Stafford_ Vidak- Martinez_ Mackenzie Pledge of Allegiance 1. PRESENTATIONS • Mayor's Presentation of Proclamation Recognizing Eric and ' Mary Burns for their Landscaping Project on Eve Court 2. SISTER CITIES RELATIONS COMMITTEE REPORT • Report on Visit to Hashimoto City, Japan, by Sophia Grubb, Rohnert Park's Student Ambassador 3. PUBLIC COMMENTS 4. CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Council unless any Council Member or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: • City Council Portion of Regular Concurrent Meetings - October 28, 2008 2. Approval of City Bills /Demands for Payment 3. Resolutions for Adoption: 2008 -174 Rejecting the Claim of Mary Alice Piper [Trip and Fall Injury] 2008 -175 Approving and Adopting the Plans & Specifications for the Tanks 3 and 4 Interior Recoating and Cathodic Protection, City Project No. 2005 -01,' and Awarding the Contract to Quality Painting & Maintenance 2008 -176 Authorizing the City Manager to Implement an Incentive Program to Attract Highly Qualified Sworn` Personnel to the Department of Public Safety 5. PARKS AND RECREATION PROGRAMS AND FACILITIES — Consideration of (1) Informational Report regarding Upgrade on Playground Replacement Program at Honeybee Park; (2) Informational Report on the Status of Skate Park Research; and (3) Directing Staff to Draft Amendments to the Rohnert Park Municipal Code 1. Staff Report 2. Public Comments 3. Council discussion /direction 6. REFUSE COLLECTION RATES — Consideration of Proposed Solid Waste Disposal and Rubbish or Refuse Collection Rate Increases 1. Staff Report 2. PUBLIC HEARING 3. Resolution for Adoption: 2008 -177 Establishing Solid Waste Disposal and Rubbish or Refuse Collection Rates • Council motion • < Council discussion • Council vote 7. REGIONAL CLIMATE PROTECTION COORDINATION PLAN — 'Consideration of Approving Development of a Regional Climate Protection Coordination Plan and the Initial Framework for Implementation 1. Staff Report 2. Public Comments 3. Resolution for Adoption: 2008 -178 Approving Development of a Regional Climate Protection Coordination Plan and the Initial Framework for Implementation • Council motion • Council discussion • Council vote 8. COUNCIL COMMITTEE AND /OR OTHER REPORTS 1. Water Advisory Committee Technical Advisory Committee, 11 /10 (JM) 2. Sonoma County Transportation Authority meeting, 11 /10 (JM) 3. Other informational reports, if any Councilmember Smith: North Bay Leadership Council Awards' Luncheon, 10/30; other reports, if any Council Member Breeze: 'other reports, if any Council Member Vidak- Martinez: other reports, if any Vice -Mayor Stafford: other reports, if any Mayor Mackenzie: Sonoma County Water Agency meetings in Washington D.C. regarding Russian River Biological Opinion, 10/28 - 10/30; North Bay Leadership Council Awards Luncheon, 10/30; Climate All Stars Conference, 11/6; other reports, if any City of Rohnert Park SPECIAL CONCURRENT MEETINGS Agenda (4 of 5) November 10, 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authoritv 9. COMMUNICATIONS Copies of other communications have been provided to Council for review prior to this meeting.. Council Members desiring to read or discuss any communication' may do so at this time. 10. ' MATTERS FROM /FOR COUNCIL 1. - Calendar of Events 2. City Council Agenda Forecast 3. Other informational items, if any 11. CITY MANAGER'S /CITY ATTORNEY'S REPORTS 1. Other informational items, if any 12. PUBLIC COMMENTS ADJOURN the City Council special meeting to consecutively and separately` CONVENE special meetings of Community Development Commission '& Rohnert Park Financing Authority COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT`PARK AGENDA Monday, November 10, 2008 Meeting Location: City Hall, Council Chamber, 130 Avram Avenue, Rohnert Park, CA CDC SPECIAL MEETING - Call to Order Roll Call, (Breeze_ Smith Stafford_ Vidak- Martinez Mackenzie Unscheduled public appearances - for public comment on agenda items or other matters L CDC CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Commission unless any Commissioner or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Meeting Minutes for: • CDC Portion of Regular Concurrent Meetings - October 28, 2008 2. Approval of CDC Bills /Demands for Payment ADJOURNMENT of CDC Special Meeting ROHNERT PARK FINANCING AUTHORITY (RPFA) AGENDA Monday, November 10, 2008 Meeting Location: City Hall, Council Chamber, 130 Avram Avenue, Rohnert Park, CA RPFA SPECIAL MEETING – Call to Order Roll Call (Breeze Smith— Vidak- Martinez Mackenzie_) Unscheduled public appearances - for public comment on agenda items or other matters L RPFA CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Authority unless any Authority Members or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: • RPFA Portion of Regular Concurrent Meetings – October 28, 2008 ADJOURNMENT of RPFA Special Meeting 111008 SPECIAL AGENDA- RPCity Council- CDC- RHA.DOC pce�W-Mvl �T-W'^A� 3 alft. aC Mtg. Of: l { 011 U O cc: --- 11/24/2008 cc: File: File: 0 Rohnert Park Sister City Report Sophia Grubb 2008 Goodwill Student Ambassador 11/24/2008 Airi Kobayashi's Visit to Rohnert Park Aid Kobayashi — Hashimoto City Ambassador arriving in San Francisco ambassadors My Trip to Hashimoto, Japan Tea ceremony Experiencing local cuisine Visiting Local Shrine Hashimoto City Assembly Room 11/24/2008 11/24/2008 Nara — Deer, Great Buddha, Todaiji Temple RA UN B Calligraphy Lesson Osaka 11/24/2008 International Exchange Day — Hashimoto City Wind Chime Festival — Nara Prefecture `;. Dying Handkerchiefs Thank You! Beatles Cover band 11/24/2008 0 �i 1 ro t � N 1 m r I N II O 1 O � I m I 61 11 E I th I O I O I O I I II O II U Z I M 1 1 1 I I 1 i I 1 1 II II 1 11 U 1 O I O rn � 1 o f rn o r I r I r ii r II 1 rl N I M I M I G I O `-i I ri N I M II I _ 1 S4 I 1p M 1 r N I N II G N U 1 !i U (c3 I a a I N U I I ur I yr II N U S I v 1 v I) � � 1 1 N I AJ O N I N O I M II U O N I N N I - m II cn 1 cn I ur II a v su a n El 7 a N 0 O 0 1 1 o m l O' I m II M II co z p� A O m I N II 4.+ U C I l0 N 1 Ol N 1 rn it a O 0 � 1 Ur N I � I •-1 11 N El O IE-I C m I I 1 II U¢ 1 O I O I U M I 1 M � I I M II vT II A E I O m l m N I M II I 1 m N I M II U ol 1 .-i M I N I N II U SJ � d I I c/t I th I uY II a. I 1 I n ro m l 0 0 1 N I o M M I N I .-1 II O 11 .N N I U 1 N to I 1 11 I O M I M v 1 r II O O (D O I CG U I I II N 74 I y4 O G 1 O r N 1 r r rn N rn I N II o II a 1/T I II U) U I U G It 44 O ro o W U N O W rI -fl o ro N N o W U u C O `-I -- ro U o o G m o m o G C G .0 N O1 u O .0 -�I M 1a O 11 o N G 0 O +J u1 4 ro f Sa J-1 o .N O In C G G U u r G U -r C N N N x W.i Sa O.I rl 'cJ T �+1 E Tl CG W W N FC FC u U FC CITY COUNCIL SPEAKER CARD Date: Item Name: Address: Phone: Brief Summary of Comments: 7� ,-JJ eti See Reverse CITY COUNCIL SPEAKER CARD Date: Item ft: Name: Address: Phone: TOPIC: -C�F (210 C-L-OC�f7o-jj 4� Brief Summary of Comments: See Reverse —> COURTESY AGENDA 11/10/08 NOTE: cc: J. Hauff, City Clerk (2) Place marker on agenda for each T. Griffin, Deputy City Clerk individual recipient. Kathy Dennison Rohnert Park - Cotati Regional Linda Beltz Eric and Mary Burns Library 6182 San Bruno Court 931 Eve Court 6250 Lynne Conde Way Rohnert Park, CA 94928 Rohnert Park, CA 94928 Rohnert Park, CA 94928 Sophia Grubb Faith Adam Gordon Adam 154 Fescue Way 230 Parque Margarita 230 Parque Margarita Rohnert Park, CA 94928 Rohnert Park, CA 94928 Rohnert Park, CA 94928 Cynthia Frazer Susan Harrow Tadao Kunishi 1141 San Antonio Dr. 5748 Dexter Circle 4576 Fairway Dr. Rohnert Park, CA 94928 Rohnert Park, CA 94928 Rohnert Park, CA 94928 Dennis McCormack Holly Melton Courtney Pastrick 1431 Jasmine Circle 4680 Fairway Dr. 7740 Montero Dr. Rohnert Park, CA 94928 Rohnert Park, CA 94928 Rohnert Park, CA 94928 Ronald Rasmussen Olga Senyk Samantha Skinner 530 Arlen Dr. 778 Carlita Circle 319 Burton Avenue Rohnert Park, CA 94928 Rohnert Park, CA 94928 Rohnert Park, CA 94928 AGENDAS, WORK SESSION ITEM & PARKS & REC. ITEM Richard Armerding Nick Aronis Michael Bird 1236 Hagemann Lane 1058 Hawthorne Circle 503 Dixie Court Rohnert Park, CA 94928 Rohnert Park, CA 94928 Rohnert Park, CA 94928 Bonnie L. Black Gerald Griffin Guy Miller 1065 Hawthorne Circle 4541 Fairway Drive Recreation Manager Rohnert Park, CA 94928 Rohnert Park, CA 94928 Recreation Dept. CITY OF ROHNERT PARK Judy Hauff City Clerk City Hall 6750 Commerce Boulevard ♦ Rohnert Park, California 94928 Phone: (707)588 -2227 ♦ FAX: (707)588 -2274 ♦ WEB: www.rpeity.org OFFICE OF THE CITY CLERK NOTICE OF CANCELLATION CITY COUNCIL MEETING TUESDAY, NOVEMBER 119 2008 DUE TO THE CITY'S OBSERVANCE OF VETERAN'S DAY THE NOVEMBER 119 2008 REGULAR CONCURRENT MEETINGS OF THE ROHNERT PARK CITY COUNCIL, COMMUNITY DEVELOMENT COMMISSION, AND ROHNERT PARK FINANCING AUTHORITY HAVE BEEN CANCELLED A Special Joint Meeting of the Rohnert Park City Council and the Parks and Recreation Commission - and Special Concurrent Meetings of the City Council, Community Development Commission and Rohnert Park Financing Authority have been scheduled for MONDAY, NOVEMBER 10, 2008, AT 5:00 P.M. This notice is posted in compliance with California Government Code section 54956. Dated: November 5, 2008 Cit Jerk J y auff MINT WORK SESSION Council: X Miscellaneous Communications Agenda: 11/10108 X 1115/0 8-TG Copy to: Rohnert Park Recreation Department Budget Reduction Possibilities EL -i�A i.ih O.µ Nxp The Challenge • Rohnert Park is blessed with an exceptional number of recreational facilities. • Many of these facilities operate at a .substantial subsidy or are in need of significant maintenance investment. • Due to changing demographics and recreational interests many of these facilities are under- utilized. ■ Significant budgetary constraints limit our ability to maintain and operate these facilities. 1 The Challenge a—, q; <y -��e �'s?" �%�.e�,''?.'`�'4%C`�. � "�6�� t .z^?°f'i ✓�Fft,f . Iv.,.. f..'hr.,'1aS 24 Parks 5 Swimming Pools 5 Community Centers 25 Tennis Courts Callinan Sports & Fitness Center 21 Playgrounds.` Codding Senior Center 6 Basketball Courts 6 Softball Fields ? 11 Soccer Fields 5 Baseball Fields The Challenge Revenues generated are not sufficient to cover the cost of operating and maintaining the facilities? Can the City continue to afford to subsidize these facilities? What are the alternatives? 2 Community Buildings ■ Five Community Buildings • Snyder Community Center • Burton Avenue Community Center • Benicia Recreation Building (Boys & Girls Club) • Ladybug Recreation Center • Scout Hut • Utilized by various individuals and community groups for family events, meetings, social gatherings, non - profit use, classes, etc. • Subsidy of all buildings is $220,000 per year. • Should we continue to operate all five facilities? • Are there alternative uses which might lessen the drain on the city budget? Codding Center • Utilized by many seniors and younger participants. • Rooms are rented for events. • Many social services are offered including senior transportation, nutrition, exercise classes, health clinics, counseling and referral services, and recreational opportunities. • Subsidy is $185,000 per year. • The name "Senior Center" limits our scope of participants and hinders our ability to market the facility for rentals. Recent efforts have been made to use the official name of Codding Center to eliminate this stigma. 9 Parks • 7 Community Parks, 6 Neighborhood Parks, 11 Mini - Parks. • Recent revision of the landscaping contract has resulted in a reduction in the maintenance costs, however ... • This has also resulted in a degradation of many landscaped areas. • Public Works does not have the resources to maintain all the parks to quality standards. • Several of our mini -parks are no longer utilized by the residents because of their condition and lack of amenities. • Are there opportunities to reduce the number of parks or convert them to other uses? Playgrounds • The 2000 & 2007 Playground Audit shows that many of our playgrounds do not meet current safety standards. • Based on use patterns and number of safety issues the Parks & Recreation Commission has created a replacement priority list. • Sunrise, Ladybug, and Caterpillar Park playgrounds were replaced in 2006 through grant funding. • Honeybee, Benicia, and Colegio Vista Parks will be replaced by the end of 2009 through grant funding. • We must continue to correct safety hazards in other playgrounds to be in compliance with State Law. • All allocated state grants have been spent and there are no new grants on the immediate horizon. • Should we consider removing unsafe playgrounds that have minimum use? 51 Tennis Courts • Many of our 25 courts are in need of resurfacing. • In 2007 the Parks & Recreation Commission established a priority resurfacing list for tennis courts based on usage an condition. • Alicia, Golis, Rainbow, and Sunrise courts were designated the highest priority for resurfacing. • The P & R Commission recently approved the staff recommendation to remove the nets from Alicia Park courts and convert it to a multi -use court (primarily to accommodate the demand for year -round soccer). • The Rohnert Park tennis community has concentrated its use at Magnolia Park and is in need of expanding to other parks. Many of the other courts cannot accommodate competitive tennis. • Should we focus on providing a limited number of quality courts and covert the others to alternate uses? Swimming Pools 5 Current Situation • Rohnert Park operates five public swimming pools. This is one pool for every 8,000 residents. • Very few outdoor public swimming pools are cost- recovering. • Recent housing growth has been primarily apartments which have their own pools. • The City's demographics has changed to an aging city with fewer younger families and children. • There is a demand to offer all programs at all pools by the neighborhood residents. • The California Minimum Wage has increased 20% over the past two years adding $50,000 to our staffing costs. • At market rate for fees. Point of diminishing return. • The pools are aging and repair and maintenance costs have escalated. • The cost of natural gas is unstable and often results in substantial increases in heating costs. • Decline in families with young children = less revenue • Attendance at swim lessons and public swim has seen a significant decline over the past 10 years. 0 rA Should pools be closed? WHO USES THE POOLS Swim Lessons is primarily composed of local children under the age of ten. The total lesson attendance represents approximately 500 -600 children. CRPUSD figures show there are over 7000 elementary aged children in RR The Swim School is not operating a full capacity. r� Recreation Swim primarily consists of local camps attending the pools. Approximately 75% of the total Recreation Swim attendance are children enrolled in various day camps including RP Recreation, YMCA; Boys & Girls Club, and other camps. • The local youth swim team, the Piranhas, relocated to H -Pool from SSU in 2005. They have approximately 100 members from ages 6 -18. • Use the pools six hours per day for practices and meets. • Expanded their program into Magnolia Pool last year during the evening hours. • They pay a fee of $20,000 per year. • RCHS Swim team uses H -Pool from Feb. through April and pays $8,000 per year. 50 swimmers. 9 Other activities include: • Lap Swim: 75 -100 active lap swimmers. Most at Honeybee Pool. • SCUBA classes: Rent 20 times per year. Honeybee Pool is the primary pool of use. • Private party rentals: The pools are rented for private parties on weekend morning and evenings. 10 -150 participants. • Water exercise classes: We have a dedicated group of water exercisers who exercise two to four times per week at Honeybee Pool. • Lifeguarding & Water Safety Instructor Courses: These courses are offered twice each year at Honeybee Pool. Aquatics Which }programs would be affected by the closure of one or more swimming pools? 10 Aquatics Swim Lessons • Less than 30% capacity for swim lessons. • Can be accommodated at three pools with little loss of numbers or revenue. ■ By concentrating lessons into fewer pools the classes would fill and be more cost - effective. ■ Evening lessons can be offered at any pool except Honeybee. Aquatics Recreation Swim ■ 75 percent of the Recreational Swim participants are concurrently enrolled in local summer camps. These camps are operated by the Recreation Department, Boys & Girls Club, YMCA, or other local agency. ■ The camps located in parks where a pool is closed would have to transport their children to an open pool or engage in some other activity. This may prove to be a hardship or impossibility. ■ It may be possible to move some camps to a locations where a pool is available. 11 Aquatics ■ During periods of hot weather the open pools would reach capacity within a half -hour after opening. This situation would occur 10 -15 days each summer. • Waiting participants would only be allowed entrance as other patrons leave. • The schedule would have to be arranged so the local residents have first priority of entrance or camps will fill pools early. • Special times may be available for camps to attend before Recreation Swim. Aquatics Pool Rentals • Most of our pool rentals .are held on weekend mornings. • There has been a significant decline in rentals due to the loss of school parties. This is due to School District liability concerns. • Fewer pools would be available. • More competition to reserve available pools. • Would impact this program but some rental times would be available. 12 Aquatics Other Programs • Competitive Swimming (RCHS & Piranhas) • Lap Swim • SCUBA classes • Water Exercise classes • Lifeguarding /WSI classes These programs would not be affected as long as Honeybee Pool remains open year- round. What is the budgetary impact of closing swimming pools? 13 COST OF SWIMMING POOL OPERATION: 2007 -2008 • Direct Profit(Loss) shows actual out -of- pocket expense associated with pool operation. This does not include PW re- charge time or administration. -Total Pool Subsidy includes PW and administrative time and benefits. Since this figure represents FT salaries we would only realize this savings if these salaried positions were eliminated or redeployed to another area where they would offset additional expenses or generate revenue. Future Maintenance Expenses Gas Chlorine • Most cities no longer use gas chlorine as a disinfectant. • This highly toxic gas is used at four of our five pools. • CalCUPA recently cited us for improper use and storage based on new State requirements. ■ To meet the requirements we need to either build new structures to house the chlorine tanks or switch to sodium hypochlorite systems (bleach). 14 Gas Chlorine (cont.) ■ CaICUPA and the Sonoma County Health Dept. strongly recommend we cease the use gas chlorine. ■ We are not in compliance at this time and are required to make the necessary corrections immediately. ■ The cost for conversion from gas chlorine to sodium hypochlorite is approximately $10,000 per pool. ■ The cost of sodium hypochlorite is approximately $5,000 more per year for each pool. Additional Future Expenses 15 Additional Future Expenses Ladybug I Plumbing to wading pool needs repair- (beneath deck) What is the neighborhood impact of closing swimming pools? • Closing a swimming pool is a serious decision and most likely a permanent one. • A pool can not be closed on a temporary basis for any length of time without serious damage to the mechanical equipment and pool structure. • Contrary to popular belief a drained pool can not be used as a skate park. • The pool and bathhouse may have to be removed from a park if the pool is closed. • Many areas of Rohnert Park have been accustomed to having a pool in their neighborhood and resist driving to a pool any distance away. • The lesser used pools are in the older neighborhoods. 16 Which pools should we consider closing? Magnolia Pool ■ Newest pool. ■ Lowest potential for significant mechanical or structural failures in the future. ■ Expensive to operate. ■ The Recreational Swim attendance would increase significantly if a fun replacement, like a water slide or climbing wall was installed. (the diving board was removed the first week) 17 Alicia Pool • Poor performer in Recreational Swim. • Falling lesson attendance. Offers evening lessons. • The pool deck, plumbing, and mechanical equipment was replaced approximately fifteen years ago. ■ The heater needs replacing. ■ Restrooms could be adapted for other park uses. Aquatics Benicia Pool • Second best performing pool for public swim which can be attributed to the water slide and camps. • The heater and filter system was replaced in 2003 and is in good condition. Funded by CDBG funds which would have to be repaid if closed in near future ($65,000). • The pool deck needs replacing and there are problems associated with the plumbing under the deck. • The city will need to a make significant investment in this pool in the near future to keep it i condition. • Restrooms, decking, and water sl renovation. • The pool is only 3 ' /z blocks from IN Aquatics Ladybug Pool ■ Very low Recreational Swim attendance and is almost empty on weekends when there are no camps present. ■ The swim lesson program is growing slowly. Offers evening lessons. ■ The mechanical equipment i functional. Pool needs resurf pool needs repair. Aquatics Honeybee Pool ■ Largest subsidy because it is open year- round. ■ Serves the largest geographical area and user population. ■ Closing this pool would affect the greatest number of programs and users. ■ The pool is in reasonable good condition. Needs minor repair work on wading pool and some deck repairs. ■ A new heater would make it more efficient and save money. 19 Analysis of Year -round Operation of Honeybee Pool ■ Very expensive to operate in the winter months. ■ Closing this pool would affect the greatest number of programs and users. ■ Serves the largest geographical area and user population. The pool is in reasonable good condition. Needs minor repair work on wading pool and some deck repairs. ■ A new heater would make it more energy efficient and save money. • Home of the Piranha Swim Team. Approximately 100 young swimmers use this pool daily year - round. Team pays $20,000 per year to use the pool. • Used by RCHS Swim Team from February through May for practices and meets. Team pays $7,000 to use the pool. • Most popular lap swim pool. We have approximately 50 regular lap. swimmers. • Other programs include SCUBA classes, water exercise, swim lessons, lifeguard and WSI classes. 20 Limit Winter Operation of Honeybee Pool? Closing H -Pool from November through January would save $ 18,000 in heating and staffing costs, however . . • Closing for 3 months may have a devastating effect on the Piranha Swim Team. This could result in the closure of their program and a loss of $20,000 in fees paid to the city. The impact on their program should be considered before making any decisions on closing H -Pool. • Consider eliminating the morning Lap Swim and team use. Average daily number of users is only 5 -10. • Pool covers could be left on until noon Lap Swim which would save significant energy costs. 21 Aquatics SUMMARY OF RECOMMENDATIONS If it becomes necessary to close a pool the following recommendations may be considered: Option #1: Close Alicia Pool and invest in a slide or climbing wall for Magnolia Pool. Option #2: Close Ladybug Pool and invest in a slide or climbing wall for Magnolia Pool. Option #3: Close Alicia and Ladybug Pools and invest in a slide for Magnolia Pool. Alternatives to swimming pools Prince Memorial Greenway, Santa Rosa 22 Aquatics. SPRAYGROUNDS • Many cities are replacing their aging pools with spraygrounds. This is a cost - effective alternative to a pool which can provide a unique recreational opportunity to the residents. • Are relatively inexpensive to build and less expensive to maintain than swimming pools. A sprayground the size of ladybug pool would cost approximately $250,000. • Recently a smaller version called Spraypoint have become available which use less water and are significantly less expensive. Aquatics SPRAYGROUND ADVANTAGES ■ No heating of the water. • Admission can be charged or the park can be an open water playground. • There is no need for lifeguards or other staffing. • Water is sanitized and re- circulated or drained to sewer. • Much safer than swimming pools. • Can be designed to any size and budget. 23 Aquatics The 2008 Parks & Recreation Facilities Master Plan recommends addin g s p ra Yg rounds as lower cost alternatives to pools or as a way to to increase visitation and revenue at existing pools. 24 25 If it is determined that pools must be closed due to budgetary constraints consider the use of CDC funds to replace them with Spraygrounds. This will provide a quality water -based recreational alternative to any neighborhood which loses a swimming pool, at a greatly reduced operational cost. Future Recommendation • There are too many pools in Rohnert Park for our population. • These pools are aging and will require significant future investment to maintain their operation. • The proposed Specific Plan Areas include many HOA- type pools that would meet the future aquatic needs for future development. ■ There is demand for year -round swi' inning opportunities. ON, Future Recommendation ■ Close Ladybug, Benicia, and Alicia Pools. ■ Operate Honeybee and Magnolia Pools on a seasonal basis. ■ Use this savings to pay the debt service on a new indoor pool at the Callinan Sports & Fitness Center. Pool would have lap swim lanes, a water play area, and a therapeutic hot pool. Future Recommendation ■ Honeybee and Magnolia Pools would handle the summer swimming demand. ■ The indoor pool at the Callinan Center would be used year -round for water fitness and recreational swimming. ■ The high- maintenance hot tubs at the Callinan Center would be removed. ■ The indoor pool would increase the value of the Callinan Center membership. This would generate additional revenue to pay for operation and maintenance of the new pool. 27 Imagine .. . ITEM NO.2 Council: X Miscellaneous o -o 0 Agenda: 9123108 X 9/17/08 -TG Copy to: o o o U °� ry 3 o 0 cad -d +, on o 5 `d 0 3 U �� O U .fl 4-4 o p 3 0 > C,� Q a 0 0 •i�1 h�M v o o, 4 -0 bn q ¢� ,> Q cd O vii id W o 0. '� 0 3 m �-•► a O x o c +- Cd 01 ai .fl + O :..i U vUi ti Z s � 0 d0 � o 40" Cd o 4-+ +- O C9 on 0 ° Cd .tn v 0 a, p o o o °ten o pWq o �° 3 � Cd 0 0 "� o p o o a� � n 0 � b > i- � ay ITEM NO.2 Council: X Miscellaneous Communications Agenda: 9123108 X 9/17/08 -TG Copy to: MINUTES OF THE CONCURRENT MEETINGS OF THE CITY OF ROHNERT PARK City Council Community Development Commission Rohnert Park Financing Authority Tuesday October 28, 2008 The City Council of the City of Rohnert Park met this date for Regular Concurrent Meetings of the Rohnert Park City Council, Community Development Commission of the City of Rohnert Park, and Rohnert Park Financing Authority, to commence at 6:00 p.m. at the Rohnert Park City Hall, 6750 Commerce Boulevard, Rohnert Park, with Vice -Mayor Stafford presiding. CALL TO ORDER The Regular Meeting of the City Council of the City of Rohnert Park was called to order by Vice -Mayor Stafford at 6:00 p.m. STA M A MM Present: Pam Stafford, Vice -Mayor Amie Breeze, Council Member Tim Smith, Council Member Vicki Vidak- Martinez, Council Member Absent: Jake Mackenzie, Mayor Vice -Mayor Stafford announced that Mayor Mackenzie was absent due to his attendance with representatives from the Sonoma County Water Agency at meetings in Washington D.C. regarding the Russian River Biological Opinion. Staff present for all or part of the Regular Meeting: Daniel Schwarz, Interim City Manager; James Atencio, Assistant City Attorney; John McArthur, Director of Utilities /General Services; Ron Bendorff, Director of Community Development; Maureen Rich, Senior Planner; Patrick Barnes, Deputy City Engineer; Linda Babonis, Housing & Redevelopment Manager; Brian Goodman, Housing & Redevelopment Assistant; Terri Griffin, Deputy City Clerk; and Linda Beltz, Videographer. PLEDGE OF ALLEGIANCE Vice -Mayor Stafford led the Pledge of Allegiance. MOMENT OF SILENCE In Memory of Former Mayor Jimmie Rogers, Council, staff and the audience observed a Moment of Silence. City of Rohnert Park Concurrent Meetings Minutes (2 of 7) October 28 2008 for City Council /Community Development Commission /Rohnert Park Financing Authorit 1. PRESENTATIONS • Presentation of Resolution No. 2008 -160 to Jeanne Johnson Recognizing and Commending Jeanne Johnson and the C. Paul Johnson Family Foundation for Their Contribution to the Osher Life Long Learning Institute: The Vice -Mayor read aloud and presented Ms. Johnson with Resolution No. 2008 -160. Ms. Johnson thanked the City Council and, following brief remarks, presented Dr. Mark Merickel, Dean of Sonoma State University's School of Extended Education, with a check for $20,000. 2. PUBLIC COMMENTS Vera Blanquie, Rohnert Park, read a letter in opposition to Measure L on behalf of her husband, Dan Blanquie. Chip Worthington, Rohnert Park, spoke regarding the financial status of Station Casinos and distributed documents. 3. CONSENT CALENDAR Vice -Mayor Stafford signified deferral of Resolution No. 2008 -170 and removal of Resolution No. 2008 -171 foi- discussion. 1. Approval of Minutes for: • City Council Portion of Regular Concurrent Meetings — October 14, 2008 2. Approval of City Bills /Demands for Payment: Check Numbers 181497 - 181774 dated October 15 - 22, 2008, in the amount of $2,350,592.73. 3. Accepting Cash /Investments Report for Month Ending June, 2008 4. Resolutions for Adoption: 2008 -169 Rejecting the Claim of Tavita Poti (Alleged Injury to Child from Raised Sidewalk) 2008 -172 Establishing an Identity Theft Prevention Program MOVED by Council Member Smith, seconded by Council Member Vidak- Martinez, and CARRIED 4 -0 -1 with Mayor Mackenzie absent, reading was waived and the Consent Calendar was APPROVED with the exception of Resolution Nos. 2008 -170 and 2008 -171. Items for Consideration 2008 -170 Approving and Adopting the Plans & Specifications for the Tanks 3 and 4 Interior Recoating and Cathodic Protection, City Project No. 2005 -01 and Awarding the Contract to Quality Painting & Maintenance Item DEFERRED at the recommendation of Interim City Manager Schwarz. 2008 -171 Approving the First Amendment to an Affordable Housing Agreement with Watt Communities for the Centre Ville Project Interim City Manager Schwarz reviewed the contents of the staff report City of Rohnert Park Concurrent Meetings Minutes (3 of 7) October 28, 2008 for City CouncillCommunity Development Commission /Rohnert Park Financing Authority Public Comments: John Dougherty, lerty, Watt Communities, requested use of 2008 figures to calculate the in -lieu fee and responded to Council questions. Dawna Galla her, Rohnert Park, suggested converting the moderate - income units to low - income units. For the record, Council Member Smith indicated he would not support release of the affordability restrictions. MOVED by Council Member Breeze, seconded by Council Member Vidak - Martinez, and CARRIED 3 -1 -1 with Council Member Smith dissenting and Mayor Mackenzie absent, reading was waived and Resolution No. 2008 -171 was ADOPTED. 4. SPEED LIMIT ORDINANCE Consideration of Amending Section 10.20.010 of the Rohnert Park Municipal Code Declaring Prima Facie Speed Limits on Certain Streets: 1. Deputy City Engineer Barnes reviewed the contents of the staff report. 2. Public Comments: None. 3. Waive Further Reading and Adopt Ordinance by Reading Title: No. 806 Amending Section 10.20.10 of the Rohnert Park Municipal Code Declaring Prima Facie Speed Limits MOVED by Council Member Smith, seconded by Council Member Breeze, and CARRIED 4- 0-1 with Mayor Mackenzie absent, reading was waived and Ordinance No. 806 was ADOPTED BY ROLL CALL VOTE. 5. MORATORIUM ON PRIVATE SMOKERS' LOUNGES AND TOBACCO SHOPS Consideration of Establishing a 45 -day Moratorium on All New Private Smokers' Lounges and Tobacco Shops Pending Study and Consideration of Amendments to the Rohnert Park Municipal Code to Regulate or Prohibit Private Smokers' Lounges and Retail Shops Devoted Solely to the Sale of Tobacco Products: 1. Senior Planner Rich reviewed the contents of the staff report. 2. PUBLIC HEARING: Vice -Mayor Stafford opened the Public Hearing at 6:31 p.m. Nick Shea, applicant for hookah bar, spoke in opposition to the proposed ordinance. Vice -Mayor Stafford closed the Public Hearing at 6:36 p.m. 3. Waive Further Reading and Introduce and Adopt Urgency Ordinance by Reading Title: No. 808 Adopting a Moratorium on Private Smokers' Lounges and Tobacco Shops City of Rohnert Park Concurrent Meetings Minutes (4 of 7) October 28, 2008 ,for City Council/Communit y Development Commission /Rohnert Park Financing Authority MOVED by Council Member Smith, seconded by Council Member Breeze_ and CARRIED 4- 0-1 with Mayor Mackenzie absent, reading was waived and Urgency Ordinance No. 808 was INTRODUCED AND ADOPTED BY A ROLL CALL VOTE. 6. COUNCIL PROTOCOLS Consideration of Amending Chapter 2.08, "Council Procedural Rules," of the Rohnert Park Municipal Code, and Adopting Council Protocols for the Conduct of Meetings, Council Adminictrntive'-im p.,rt and Related Matters: ro.. 1. Interim City Manager Schwarz reviewed the contents of the staff report. 2. Public comments: None. 3. Waive Further Reading and Adopt Ordinance by Reading Title: No. 807 Amending Chapter 2.08, "Council Procedural Rules" of the Rohnert Park Municipal Code MOVED by Council Member Smith, seconded by Council Member Breeze, and CARRIED 4- 0-1 with Mayor Mackenzie absent, reading was waived and Ordinance No. 807 was ADOPTED BY ROLL CALL VOTE. 4. Resolution for Adoption: 2008 -173 Adopting City Council Protocols MOVED by Council Member Breeze, seconded by Council Member Smith and CARRIED 4- 0-1 with Mayor Mackenzie absent, reading was waived and Resolution No. 2008 -173 was ADOPTED. 7. COUNCIL COMMITTEE AND /OR OTHER REPORTS Council members provided reports regarding attendance at meetings and events as indicated below: 1. Sonoma County Waste Management Agency meeting, 10/15: Council Member Smith. 2. Economic Development Subcommittee meeting, 10/15: Council Member Breeze (reporting for herself and Council Member Vidak - Martinez). 3. Sonoma County Mayors' and COUncilmemberS' Association meeting, 10/16: Council Member Smith. 4. Sonoma County Agricultural Preservation and Open Space District Advisory Committee meeting, 10/23: Council Member Smith. 5. Other informational reports: Councilmember Smith: Sonoma County Mayors' Committee on Employment of People with Disabilities, 10/24 (circulated a Certificate of Appreciation to the City of Rohnert Park and information regarding Tech Expo 2008); North Bay Industries Annual Barbecue and Open House, 10/24; visit to Liberty Valley Doors; Redwood Empire Municipal Insurance Fund meeting. City of Rohnert Park Concurrent Meetings Minutes (5 of 7) October 28, 2008 for City CouncillCommunity Development Commission /Rohnert Park Financing Authority Council Member Breeze: 2008 Sonoma State University Distinguished Alumni Awards, 10/23; benefit for the Cano family of Rohnert Park; announced meeting with Brad Baker of Codding Enterprises regarding non -profit status of the business cluster. Council Member Vidak - Martinez: None. Vice - Mayor Stafford: Visit to Liberty Valley Doors; benefit for Cano family of Rohnert Park; Russian River Watershed Association meeting. Mayor Mackenzie: Absent. 8. COMMUNICATIONS Council Member Smith called attention to the Watchful Eye publication by the Sonoma County Taxpayer's Association and its recommendation for a no vote on Measure L. He further called attention to the 6.6% drop in sales tax revenues reported in the Sales Tax Digest Summary. 9. MATTERS FROM/FOR COUNCIL 1. Calendar of Events: Document provided for informational purposes. 2. City Council Agenda Forecast: Document provided for informational purposes. 3. Other informational items: None. 10. CITY MANAGER'S /CITY ATTORNEY'S REPORTS Interim City Manager Schwarz reported on the status of the relocation to the new City Hall and announced an upcoming joint work session with the Parks and Recreation Commission on November 10, 2008, at 5:00 p.rn. in the new City Hall Council Chamber. 11. PUBLIC COMMENTS Robert Grundman, Rohnert Park, spoke regarding information received in opposition to Measure L. ADJOURNMENT There being no further business, Vice -Mayor Stafford adjourned the City Council meeting at 7:11 p.m. to consecutively and separately convene the meetings of the Community Development Commission and the Rohnert Park Financing Authority. COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK AGENDA Tuesday, October 28, 2008 CALL TO ORDER The Regular Meeting of the Community Development Commission of the City of Rohnert Park was called to order by Vice -Chair Stafford at 7:12 p.m. City of Rohnert Park Concurrent Meetings Minutes (6 of 7) October 28, 2008 for City Council /Community Development Commission /Rohnert Park Financing Authority `1401.1.CA[.I. Present: Pain Stafford, Vice -Chair Amie Breeze, Commissioner Tim Smith, Commissioner Vicki Vidak - Martinez, Commissioner Absent: Jake Mackenzie, Chair Staff present: Daniel Schwarz, interim Executive Director; James Alencio, Assistant General Counsel, Terri Griffin, Deputy Secretary; and Linda Beltz, Videographer. 1. PUBLIC COMMENTS None. 2. CDC CONSENT CALENDAR Approval of Meeting Minutes for: • CDC Portion of Regular Concurrent Meetings — October 14, 2008 2. Approval of CDC Bills /Demands for Payment: Check Numbers 5109 through 5115 dated October 15 -22, 2008, in the amount of $145,743.30. MOVED by Commissioner Smith, seconded by Commissioner Vidak- Martinez, and CARRIED 4- 0-1 with Chair Mackenzie absent, reading was waived and the CDC Consent Calendar was APPROVED. ADJOURNMENT There being no further business, Vice -Chair Stafford adjourned the CDC meeting at 7:12 p.m. ROHNERT PARK FINANCING AUTHORITY (RPFA) AGENDA Tuesday, October 28, 2008 CALL TO ORDER The Regular Meeting of the Rohnert Park Financing Authority was called to order by Vice -Chair Stafford at 7:13 p.m. ROLL CALL Present: Pam Stafford, Vice -Chair Amie Breeze, Board Member Tim Smith, Board Member Vicki Vidak- Martinez, Board Member Absent: Jake Mackenzie, Chair City of Rohnert Park Concurrent Meetings Minutes (7 of 7) October 28, 2008 for City Council /Community Development Commission / Rohnert Park Financing Authority Staff present: Daniel Schwarz, Interim Executive Director; James Atencio, Assistant General Counsel; Terri Griffin, Deputy Secretary; and Linda Beltz, Videographer. 1. PUBLIC COMMENTS None. 2. RPFA CONSENT CALENDAR Approval of Minutes for: • RPFA Portion of Regular Concurrent Meetings — October 14, 2008 MOVED by Board Member Breeze, seconded by Board Member Smith, and CARRIED 4 -0 -1 with Chair Mackenzie absent, reading was waived, and the RPFA Consent Calendar was APPROVED. ADJOURNMENT There being no further business, Vice -Chair Stafford adjourned the meeting of the RPFA at 7:13p.m. Terri Griffin Deputy City Clerk City of Rohnert Park Jake Mackenzie Mayor City of Rohnert Park ITEM NO.4 2 Council: X Miscellaneous Communications Agenda: 11110108 X 1115108 -TG Copy to: CITY OF ROHNERT PARK BILLS FOR APPROVAL November 5, 2008 Check # 181784 - 182061 Dated October 29 - November 5, 2008 $1,566,769.89 TOTAL $1,566,769.89 RESOLUTION NO. 2008-174 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK REJECTING THE CLAIM OF Mary Alice Piper [Trip and Fall Injury] BE IT RESOLVED by the City Council of the City of Rohnert Park that that Claim for alleged damages dated October 30, 2008 and received October 30, 2008 is hereby rejected. DULY AND REGULARLY ADOPTED this IOth day. of November, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Ref: Claim No. 2008 -17 Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 0' Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Mondays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only} RESO. NO. 2008-175 Council: X Quality Painting & Maintenance Miscellaneous F.D. Thomas, Inc. $261,250.00 Communications $261,635.00 Olympus & Associates Agenda: 11110/08 X 11/5108 -TG Copy to: $349,250.00 RPI Coating, Inc. CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 10, 2008 Department: Engineering Department Submitted By: Patrick Barnes, Deputy City Engineer Submittal Date: October 31, 2008 Agenda Title: Award of Contract for the Tanks 3 and 4 Interior Recoating and Cathodic Protection Project No. 2005 -01 Requested Council Action: Accept the bids and consider awarding contract for the Tanks 3 and 4 Interior Recoating and Cathodic Protection Project No. 2005 -01 to Quality Painting & Maintenance for the amount of $199,000.00 and approve and adopt the final plans and specifications for the project. Summary: The City of Rohnert Park has two water storage tanks in need of rehabilitation. The work for this project includes protective coating of all interior metal surfaces and providing cathodic protection for Rohnert Park's Water Storage Tanks No. 3 and No. 4 and appurtenances. Bids were solicited through builders exchanges and construction trades publications, as well as posted in a general circulation newspaper per requirements of the Public Contracts Code. Bid opening was held on October 15, 2008, and eight bids were received. A summary of the bids is shown in the table below: Company Bid Amount Quality Painting & Maintenance $199,000.00 F.D. Thomas, Inc. $261,250.00 AA -I Painting Services, Inc. $261,635.00 Olympus & Associates $275,020.00 Redwood Painting Co., Inc. $287,650.00 Advanced Industrial Services, Inc. $349,250.00 RPI Coating, Inc. $356,675.00 Jeffco Painting & Coating $418,720.00 The City Engineering Department determined that Quality Painting & Maintenance was the lowest responsible & responsive bidder. The contract specifications require a SSPC QP -I certification as a submittal. A QP -1 certification is not required to submit a bid, nor is it required for award. The low bidder, Quality Painting, does not have this certification. The second low bidder does have this certification. Shortly after the bid opening, the second lower bidder indicated they might protest the bid if the City awarded to the low bidder, UUL llaS S1nGe StatGU plat �ticy uv IIVL i11MILu w prvw�L. 111 allU� ipaLlui1 of the protest, the low bidder submitted documentation that shows: 1. An extensive history of tank painting using similar methods and materials. 2. A manufacturer's certification from a Tnemec Paint stating Quality Painting has attended their training and is an approved applicator of all Tnemec water tank linings. 3. Letters from both Quality Painting and Tnemec which note that QP -1 certification for application equipment pertains to plural component equipment. Plural component paints will not be used on this project and no special equipment is required to apply the paint on this project. Quality Painting has indicated they believe they are responsible and responsive and will protest the bid if they do not receive the award. Our contracted construction manager for this project is very experienced in the inspection of tank painting. He states that he has been inspecting the work of Quality Painting for 20 years and has never had a problem or failure'. The Deputy City Engineer has worked with the Tnemec representative on other projects and trusts his judgment. The Tnemec representative has worked with Quality Painting on several projects and is confident of their ability to perform this work. Based on the above, the City Engineering Department has determined that Quality Painting & Maintenance is the lowest responsible & responsive bidder. The engineer's estimate for the project was approximately $290,000.00. The difference between the low bid & the engineer's estimate is due to a competitive market. The work will be primarily funded by the 2005A CSCDA Water /Wastewater Revenue Bonds. Enclosures: Resolution, Draft Contract CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: Consent Item ( ) Regular Time ,Approval O Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: G City Manager's Signature: Date: (Revised 0507) JH:TG- S:OS -b RESOLUTION NO. 2008-175 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING AND ADOPTING THE PLANS & SPECIFICATIONS FOR THE TANKS 3 AND 4 INTERIOR RECOATING AND CATHODIC PROTECTION, CITY PROJECT NO. 2005-01 AND AWARDING THE CONTRACT TO QUALITY PAINTING & MAINTENANCE WHEREAS, the plans and specifications for the Tanks 3 and 4 Interior Recoating and Cathodic Protection ( "the Project ") were approved by the City Engineer; 2008; WHEREAS, the Project was advertised for bids and bids were opened on October 15, WHEREAS, eight bids were received; and WHEREAS, the City Engineering Department determined that Quality Painting & Maintenance was the lowest responsive, responsible bidder. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the plans and specifications for the Tanks 3 and 4 Interior Recoating and Cathodic Protection are approved and adopted. BE IT. FURTHER RESOLVED that the bids for the Tanks 3 and 4 Interior Recoating and Cathodic Protection are accepted, and the contract is awarded to Quality Painting & Maintenance for the amount of $199,000.00. BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed to execute this contract in substantially similar form to the attached contract for and on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this I otn day of November, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk CONTRACT TANKS 3 AND 4 RECOATING AND CATHODIC PROTECTION PROJECT NO. 2005-01 THIS AGREEMENT, made and entered into as of this day of November, 2008, by and between Quality Painting & Maintenance, hereinafter called "Contractor ", and the City of Rohnert Park, hereinafter called "City ". WITNESSETH: WHEREAS, the City Council of said City has awarded a contract to Contractor for performing the work hereinafter mentioned in accordance with the sealed proposal of said Contractor. NOW, THEREFORE, IT IS AGREED, as follows: 1. Scope of Work: The Contractor shall perform all the work and furnish all the labor, materials, equipment and all utility and transportation services required to complete all of the work of construction and installation of the improvements more particularly described in the Resolution adopted by the City Council of said City on November 10, 2008, t he items and quantities of which are in ore particularly set forth in the Contractor's bid therefor on file in the office of the City Clerk, except work done or to be done by others. 2. Time of Performance and Liquidated Damages: The Contractor shall begin work within fifteen (15) calendar days after official notice by the City Engineer to proceed with the work and shall diligently prosecute the same to completion within 90 CALENDAR DAYS of that Notice. In the event the Contractor does not complete the work within the time limit so specified or within such further time as said City Council shall have authorized, the Contractor shall pay to the City liquidated damages in the amount of $1,200 per day for each and every day's delay in finishing the work beyond the completion date so specified. Additional provisions with regard to said time of completion and liquidated damages are set forth in the specifications, which provisions are hereby referred to and incorporated herein by reference. 3. Payments: Payments will be made by City to the Contractor for said work performed at the times and in the manner provided in the specifications and at the unit prices stated in Contractor's bid. The award of the contract is for a total amount of $199,000.00. 4. Component Parts: This contract shall consist of the following documents, each of which is on file in the office of the City Clerk and all of which are incorporated herein and made a part hereof by reference thereto: a) This Agreement b) Notice Inviting Sealed Proposals C) Instruction and Information to Bidders d) Accepted Proposal e) Faithful Performance Bond f) Labor and Material Bond g) Special Provisions h) Standard Specifications i) Design Standards j) Plans, Profiles and Detailed Drawings 5. Wage Scale: Pursuant to Section 1773 of the Labor Code of the State of California, the City has obtained from the Director of the Department of Industrial Relations the general prevailing rate of per diem wages and the general prevailing rate for holidays and overtime work for each craft, classification, or type of workman required to execute the contract. A copy of said prevailing rate of per diem wages is on file in the office of the City Clerk, to which reference is hereby made for further particulars. Said prevailing rate of per diem wages will be made available to any interested party upon request, and a copy thereof shall be posted at the job site. The provisions of Article 2, Chapter 1, Part 7, Division 2 (commencing with Section 1770) of the Labor Code and particularly Section 1775 thereof, shall be complied with. Notice is hereby given that, pursuant to Section 1776(g) of the Labor Code of the State of California that the Contractor shall make available as required in this Section of the Labor Code certified payroll records and that penalties for violation of the section may be enforced. 6. Hours of Labor: The Contractor shall forfeit, as penalty to said City, Twenty -five Dollars ($25.00) for each workman employed in the execution of the contract by him or by any subcontractor, for each calendar day during which any workman is required or permitted to labor more than eight (8) hours in any one calendar day and forty (40) hours in any one calendar week, in violation of the provisions of Article 3, Chapter 1, Part 7, Division 2 (commencing with Section 1810) of the Labor Code of the State of California. 7. Apprentices: In accordance with the provisions of Section 1777.5 of the Labor Code, and in accordance with the rules and procedures of the California Apprenticeship Council, properly indentured apprentices shall be employed in the prosecution of the work. The ratio of apprentices to journeymen who shall be employed in the respective crafts or trades may be the ratio stipulated in the apprenticeship standards under which the appropriate joint apprenticeship committee operates. In no event shall the ratio be less than one apprentice for each five journeymen unless a certificate of exemption has been issued by the Division of Apprenticeship Standards. Willful failure by the Contractor to comply with said Section 1777.5 shall result in his being denied the right to bid on a public works contract for a period of six months from the date the determination is made. Information relative to number of apprentices, identifications, wages, hours of employment and standards of working conditions shall be obtained from the Director of the Department of Industrial Relations, who is the Administrative Officer of the California Apprenticeship Council. 8. Labor Discrimination: Attention is directed to Section 1735 of the Labor Code, which reads as follows: "A contractor shall not discriminate in the employment of persons upon public works on any basis listed in subdivision (a) of Section 12940 of the Government Code, as those bases are defined in Sections 12926 and 12926.1 of the Government Code, except as otherwise provided in Section 12940 of the Government Code. Every contractor for public works who violates this section is subject to all the penalties imposed for a violation of this chapter. " 9. Workmen's Compensation Insurance: In accordance with the provisions of Article 5, Chapter 1, Part 7, Division 2 (commencing with Section 1860) and Chapter 4, Part 1, Division 4 (commencing with Section 3700) of the Labor Code of the State of California, the Contractor is required to secure the payment of compensation to his employees and shall for that purpose obtain and keep in effect adequate Workmen's Compensation Insurance. The undersigned Contractor is aware of the provisions of Section 3700 of the Labor Code which requires every, employer to be insured against liability for workmen's compensation or to undertake self - insurance in accordance with the provisions of that Code, and will comply with such provisions before commencing the performance of the work of this contract. 10. Indemnify: To the fullest extent permitted by law, Contractor shall indemnify, hold harmless, release and defend City, its officers, elected officials, employees, consultants and volunteers from and against any and all actions, claims, demands, damages, disability, losses, expenses including, but not limited to, attorney's fees and other defense costs and liabilities of any nature that may be asserted by any person or entity including Contractor, in whole or in part, arising out of Contractor's activities hereunder, including the activities of other persons employed or utilized by Contractor in the performance of this Agreement excepting liabilities due to the active negligence of the City. This indemnification obligation is not limited in any way by any limitation on the amount or type of damages or compensation payable by or for Contractor under Worker's Compensation, disability or other employee benefit acts or the terms, applicability or limitations of any insurance held or provided by Contractor and shall continue to bind the parties after termination/completion of this Agreement. 11. Attorneys Fees: In the event either party hereto shall commence any legal action or procedure, including an action for declaratory relief, against the other, by reason of the alleged failure of the other to perform or keep any term, covenant, or condition of this contract by it to be performed or kept, the party prevailing in said action or proceeding shall be entitled to recover, in addition to its court costs, a reasonable attorneys fee to be fixed by the court, and such recovery shall include court costs and attorneys fees on appeal, if any. 12. Substitution of Securities for Withheld Amounts: Pursuant to California Public Contracts Code Section 22300, securities may be substituted for any moneys withheld by a public agency to ensure performance under a contract. At the request and sole expense of the Contractor, securities equivalent to the amount withheld shall be deposited with the public agency, or with a state or federally chartered bank as the escrow agent, who shall pay such moneys to the Contractor upon satisfactory completion of the contract. Securities eligible for substitution under this section shall include those listed in the California Public Contracts Code Section 22300 or bank or savings and loan certificates of deposit. The Contractor shall be the beneficial owner of any securities substituted for moneys withheld and shall receive any interest thereon. Any escrow agreement entered into pursuant to this section shall contain as a minimum the following provisions: a. The amount of securities to be deposited; b. The terms and conditions of conversion to cash in case of the default of the Contractor; and C. The termination of the escrow upon completion of the contract. IN WITNESS WHEREOF, the City of Rohnert Park has caused these presents to be executed by its officers, thereunto duly authorized, and Contractor has subscribed same, all on the day and year first above written. CITY OF ROHNERT PARK City Manager Per Resolution No. 2008- adopted by the Rohneit Park City Council at its meeting of November 10, 2008. ATTEST: City Clerk APPROVED AS TO FORM: City Attorney QUALITY PAINTING & MAINTENANCE Signature QUALITY PAINTING & MAINTENANCE Signature Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4d' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted /distributed/mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 (This section for City Clerk Use Only) RESO. NO. 2008-176 Council: X Miscellaneous Communications Agenda: 11110/08 X 11/5/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Dater November 10, 2008 Department: Administration Submitted By: Dan Schwarz, Interim City Manager Submittal Date: November 4, 2008 Agenda Title:, A Resolution of the City Council of the City of Rohnert Park Authorizing the City Manager to Implement an Incentive Program to Attract Highly Qualified Sworn Personnel of the Department of Public Safety Requested Council Action: Approve attached resolution. Summary: In 2006, the City implemented an incentive program for lateral transfers of public safety officers — officers coming to Rohnert Park from other agencies. The program provided lateral transfers with vacation and sick leave balances upon hire. This type of program has become an industry norm and helped Rohnert Park hire five lateral transfers with Peace Officer Standards and Training (P.O.S.T.) certification. The program was approved on a trial basis and expired at the end of December 2007. Staff proposes reinstating the program on a permanent basis and adding the following provisions: Clarifying that the program applies to all sworn personnel, which is more in keeping with industry practice. When the program was first approved, it was applied to the Public Safety Officer classification only. • Granting the City Manager authority to assign a lateral transfer a vacation accrual rate consistent with the other parameters of the program. Fiscal Impact: The fiscal impact is variable for each hire and would depend on a number of factors. Upon completion of probation, any vacation leave a lateral transfer receives through this program would be considered "earned compensation." Vacation leave considered earned compensation is payable upon separation from the agency. Enclosures: Draft Resolution CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ;Consent Item ( ) Regular Time Approval O Public Hearing Required ( ) Not Recommended ( ) Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: City Manager's Signature: Date: (Rev' ed 062 06) JH- S:05 -b RESOLUTION NO. 2008-176 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AUTHORIZING THE CITY MANAGER TO IMPLEMENT AN INCENTIVE PROGRAM TO ATTRACT HIGHLY QUALIFIED SWORN PERSONNEL OF THE DEPARTMENT OF PUBLIC SAFETY WHEREAS, along with all local government jurisdictions, the City of Rohnert Park must increase its efforts to attract qualified public safety officers; WHEREAS, attracting highly qualified public safety officers are critical to the safety of the community; WHEREAS, in order to attract qualified officers, the City must compete with incentives similar to other jurisdiction; WHEREAS, the City will implement a vacation and sick leave incentive program ( "Incentive Program ") to attract veteran officers who have accrued significant leave accruals at their current departments; WHEREAS, the City will offer the following Incentive Program to attract qualified lateral public safety officers; Officer with 2 -3 years of California P.O.S.T. experience • 110 hours of vacation • 120 hours of sick leave Officer with 4 -5 years of California P.O.S.T. experience • 126 hours of vacation • 180 hours of sick leave Officer with 6 -9 years of California P.O.S.T. experience • 150 hours of vacation • 240 hours of sick leave Officer with 10+ years of California P.O.S.T. experience • 174 hours of vacation • 300 hours of sick leave WHEREAS, the Incentive Program will also grant the City Manager the discretion to recognize years of California P.O.S.T. service when establishing a lateral officer's rate of accrual of vacation hours; WHEREAS, this one -time incentive award will not be considered earned compensation in the form of accrued vacation or sick leave and officers released from probation would not be entitled to compensation for this unearned compensation; 1ITLTU U n o n o m m ---- err__.._ ___a VV 1Ll�t t��, IQIUICuAc w %_aiiiviuiar.v.a.1. �rcauu viliCui OLaitualUb aiiu Training) means continuous employment as a full -time sworn officer with another California Law Enforcement Agency; WHEREAS, this use of vacation and sick leave will be provided upon hire; however, all use of such leave will be in accordance of existing personnel rules and regulations; NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Rohnert Park that the City Manager is authorized to implement this Incentive Program. DULY AND 12FCULARL,Y ADOPTED by the City Council_ of the City of Rohnert Park this 10th day of November 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2 "d & 4a' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 (This section for City Clerk Use Only) ITEM NO.5 Council: X Miscellaneous Communications Agenda: 11110108 X 1115/08 -TG. Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 10, 2008 Department: Administration Submitted By: Dan Schwarz, Interim City Manager (Name & Title) Submittal Date: November 4, 2008 Agenda Title: Parks & Recreation Programs and Facilities Requested Council Action: Provide direction to staff. Summary: Attached for the Council's review, comment, and direction to staff are materials pertaining to three Parks and Recreation matters: Playground Improvement Program and Scheduled Improvements at Honeybee Park (Powerpoint) 2. Proposed Changes to the Municipal Code Regarding the Powers of the Parks and Recreation Commission (memorandum from Parks & Recreation Commission) In addition, the Interim City Manager will provide an oral report on the status of skate park issues. Staff requests direction from the Council as to whether the City Attorney's Office should prepare a draft ordinance based on the proposals in Item #2. Enclosures: PowerPoint and memos (as stated) CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item egular Time ( ) Approval O Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council >�rtity Comments: N� vA c City Manager's Signature: Date: w 11/5/2008 1 Existing Conditions z �3aAl k� l r€..ccj {} tf +Sf' d'Y i? ✓Y t: p ��{I i1 M H�M1 M1 R y� n•n n'+ p M nna �d e7- trnrtfin 'i � rt n �h^Y `r s 11/5/2008 1 Program •In zoo6 the Parks & Recreation Commission has established a priority replacement program for playgrounds based on the condition, age, and number of non - conforming safety standards. Ladybug, Caterpillar, and Sunrise Parks were of the highest priority. These playgrounds were replaced in 2oo6. -Benicia, Colegio Vista, Honeybee, and Eagle Parks are the next parks on the priority list for replacement. -Funding is available for Benicia, Colegio Vista Parks through Workforce Housing Grants. These playgrounds will be replaced early 2009. -The City has an open grant in the amount of $u6,468 from the 2000 Park Bond Roberti- Z'Berg Harris Block Grant. *This grant sunsets in March 2oo9 so this project is of the highest priority. -This grant requires a match of $33,234 from city fund and $16,617 from private sources. These matches can be in the form of cash, donations, or labor. -The City has approximately $56,000 in its Recreational Facility Reserve fund which has been allocated to this project. -The city can also provide force labor to meet its match requirement. -The Rohnert Park Rotary Club has agreed to partner in this project and will be able to provide cash and /or labor to meet the private match criteria. 11/5/2008 N Existing Conditions -There are two play structures located at Honeybee Park (East & West). -The east play structure has been removed due to numerous safety code violations and missing components. *The west structure is made of wood, exhibits numerous safety. violations, and is in a state of disrepair due to extensive dry -rot. -Both play structures were designed for children ages 5 -12. -The east structure is adjacent to Honeybee Swimming Pool and the sand fall material often blows into the pool. -There is no ADA accessible path of travel to either playground from the parking lot. Existing Conditions 11/5/2008 3 Design Alternatives • Staff has secured the services of Miracle Playsystems to provide a design for this project which meet the budget limitations. -The budget allows both playgrounds to have a poured -in -place rubber fall surface. -The proposals will also include benches and trash cans at each location. -Miracle will provide CMAS (California Multiple Awards Schedule) pricing for this project. CMAS pricing has been competitively bid by the State, eliminating this administrative burden for the city. -Additionally ,a separate contract with a local construction contractor will provide a new accessible ramp in the parking lot and necessary re- striping to delineate the required van - accessible parking space. 11/5/2008 i'I 11/5/2008 5 HONEY BEE PARK ly :,:,. r...,... E 1 v x � t &R S f t j �SY± ROJI\RRT PARK, CA o� 17b�;YtfEF PARK -2 5.3A 11/5/2008 t�J Additional Project Considerations Representatives from the Rotary Club have already approved the design proposal. -Project must be completed by March 30, 2oo9 to be eligible for grant funding. •A new picnic area will be established north of the large playground since there are excess grant funds that must be spent. 11/5/2008 7 Thank you! 3 MA �5 2 11/5/2008 7 For November 10, 2008 Council Meeting TO: Rohnert Park City Council FROM: Parks and Recreation Commission SUBJECT: Proposed Changes to the Municipal Code Regarding the Powers of the Parks and Recreation Commission In the course of developing the Parks and Recreation Master Plan which was approved by the City Council on May 13, 2008, the members of the Parks and Recreation Commission realized that there are no provisions in the Rohnert Park Municipal Code which give the Commission any role in dealing with major changes in the existing park system. Section 16.14.020 provides for input from the Commission regarding new park dedications only. The Commission reviewed Municipal Code Section 2.32.040 (Powers of the Commission) and has attached a proposed amendment to this section. In preparing this draft, the Commission had two main goals: 1) To clarify the Commission's relationship to City staff and the City Council and its role as an advisory body for issues relating to Parks and Recreation matters; and 2) To clarify the process for major alterations in the intended use of existing parks and recreation facilities and for decommissioning of park and recreational facilities. 3) To amend the existing code's reference to powers that are not appropriate and staff positions.that no longer exist. It is not the intent of the Parks and Recreation Commission to usurp power from any staff position or governing body of Rohnert Park by recommending amendments to the Municipal Code but to create a concise statement of the Commission's responsibilities to maximize its effectiveness for service to the City's staff, the Council, and the citizens. On the other hand, it is the hope of the Commission that all City departments will make the maximum possible use of the Commission in all matters relating to the park system. Where time permits, it is expected that any parks and recreation matter requiring City Council approval will be referred to the Commission for comment prior to submission to the Council. We thank you for your consideration of our proposal. Appendix B Draft of Proposed Changes to the Municipal Code If approved, the following wording will replace the current wording of the referenced section in its entirety. 2.32.040 - Duties & Responsibilities The Parks and Recreation Commission shall act in an advisory capacity to the City Council, the City Manager, and City staff and shall review, comment and make recommendations on all matters that require City Council action regarding: A. plans or proposals for the acquisition, construction, and disposition of city parks, recreation facilities and public open space; B. proposals for major alterations or improvement of existing city parks, recreation facilities and public open space that in the staff's professional judgment significantly changes the existing intended recreational use; C. policies, rules, laws, and regulations' relating to the conduct and use of parks and recreation facilities and participation in City- sponsored recreation programs consistent with safe and appropriate use of the parks and facilities with the exception of emergency situations requiring immediate action; D. periodic review and amendment of the Parks and Recreation Master Plan; E. fees for the use of parks, recreation facilities and programs; F. policies, standards and acceptance of park and recreation sponsorships and /or partnerships including, but not limited to, third party maintenance agreements, cash and in -kind donations, and naming rights G. other duties and responsibilities as assigned to it by the City Council. Nothing in this Section. shall affect the role or duties of the Parks and Recreation Commission under Section 16.14.020 (Park dedication). Nothing in this Section shall restrict or curtail any of the powers of the City Council or result in a delegation to the Parks and Recreation Commission of any of the authority or discretionary powers vested and imposed by law in the Council. Addendum to Appendix B JUSTIFICATION FOR EACH ASPECT OF THE REVISED MUNICIPAL CODE SECTION 2.32.040 Amendment of the Municipal Code rather than issuing a resolution. Justification: Resolutions are not readily accessible for revie`dd on the City websitc or at City Hall without considerable cost and staff time. Having these provisions in the Municipal Code makes the process clear and transparent. Change in the name from "Poxvers" to "Duties and Responsibilities ". Justification: This recognizes the fact that the Commission does not have any powers but rather has duties and responsibilities in its advisory role. Change to the preamble. Justification: It is reasonable for park and recreation matters that eventually will be brought to the Council for action to be reviewed and recommendations made by the Co fission to assist the Council in their final decision- making process as their advisory body on these matters. In some cases, it may be more appropriate and efficient for public hearings to be held by the Commission rather than by the Council. It is not the Commission's intent to interfere in any way with items involving park and recreation matters that normally would be handled by staff such as personnel matters or day -to -day operations. Elimination of the portion of the current Code stating "The commission may make recommendations to the city council and city manager regarding personnel needed to assist the recreation director and recreations commission." Justification: The Commission does not involve itself in personnel matters within the Recreation Department since these are the exclusive perview of the City Manager and staff. A. plans or proposals for the acquisition, construction, and disposition of city parks, recreation facilities and public open space; Justification: the Code currently requires the Commission to review and comment on proposed new parklands, in lieu fees, etc. proposed by developers. 'We believe it is equally reasonable for any proposed sale or decommissioning of parkland or recreational facilities to be brought to the Commission for review and comment. B. proposals for major alterations or improvement of existing city parks, recreation facilities and public open space that in the staff s professional judgment significantly changes the existing intended recreational use; Justification: it is also appropriate for the Commission to review and comment on proposed plans to significantly change the use of existing parks or facilities (e.g. converting a pool to a skate park, tennis courts into parking lots, baseball fields into community gardens, etc.) This is not intended to require staff to obtain the Commission's review before cutting down a diseased tree, painting a building, etc. C. policies, rules, laws, and regulations relating to the conduct and use of parks and recreation facilities and participation in City- sponsored recreation programs consistent with safe and appropriate use of the parks and facilities with the exception of emergency situations requiring immediate action; Justification: The basic concept is currently included in the Code under Section 2.32.040 (Powers). An example of an "emergency" would be the shooting in Sunrise Park a few years ago when Public Safety felt it would help defuse the tension and discourage gang activities if the basketball courts were shut down temporarily. The recent decision to reconsider the ban on alcohol in the parks probably was not an emergency and a permanent change to the Code was made. When emergency situations require immediate action, the Commission would expect to be informed of decisions made by City staff or the City Council. D. periodic review and amendment of the Parks and Recreation Master Plan; Justification: This is consistent with City Council Resolution No. 2008 -69 dated May 13, 2008. E. fees for the use of parks, recreation facilities and programs; Justification: This is already provided in. Code Section 2.32.040 (Powers). F. policies, standards and acceptance of park and recreation sponsorships and/or partnerships including, but not limited to; third party maintenance agreements, cash and in -kind donations, and naming rights; Justification: The Commission has developed a Sponsorship Program and these issues are anticipated. The Commission is currently consulted about third party maintenance agreements such as the Babe Ruth and Cal Ripkin organizations adopting fields for maintenance. This is not intended to give the Commission any part in reviewing Public Works maintenance agreements such as those with Tru Green. G. other powers and duties as assigned to it by the City Council. Justification: This is already provided in Code Section 2.32.040 (Powers). Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4`' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email to review for "approvals as to form" DUE no later than NOON Three (3) Mondays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 (This section for City Clerk Use Only) ITEM NO.6 RESO. NO. 2008-177 Council: X Miscellaneous Communications Agenda: 11/10108 X 11/5/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 10, 2008 Department: Finance Submitted By: Cathy Orme, Accounting Manager Submittal Date: November 3, 2008 Agenda Title: Refuse Collection Rates Requested Council Action: Hold a public hearing for consideration of establishing refuse collection rates Summary: On September 25, 2007, the Council adopted Resolution 2007 -161 establishing current refuse collection rates. In fiscal year 2008/09, costs associated with the collection of refuse are rising. Operational costs for the hauler will increase by 9% over the prior fiscal year. Operational costs are adjusted annually based on the following indexes which comprise the Refuse Rate Index: • Employment Cost Index (Labor) • Producer Price Index Commodity Data (Fuel) • Producer Price Index: Complete Vehicles (Vehicle replacement) • Producer Price Index: Parts and attachments (Vehicle maintenance) • CPI — All Urban Consumers (All items) Dump fees, which are a pass through cost from the hauler to the City, continue to rise. In 2007, refuse disposal rates rose by eight percent (8 %) over the prior fiscal year. Effective July 1, 2008, refuse disposal fees for 2008/09 increased by four percent (4 %). The City's agreement with Rohnert Park Disposal requires the City to establish rates that will provide sufficient revenue to cover costs of operations. In order for the franchise operator to conduct operations in a fiscally responsible manner and comply with the terms and provisions of their contract, the City must raise the rates we currently charge our customers. The cost of the refuse collection contract is apportioned across all ratepayers based on their use of refuse collection services. The proposed rate increase, which equates to eleven point eight percent (11.80 %), will provide adequate funding to support the hauler's increased operational costs; the increase in dump fees; and an additional set aside of $66,967 for the Rate Stabilization Fund. The rate increase associated with dump fees was offset by a relatively small increase in operational costs and an increase in the revenue derived from the debris box contract over the past year, which, per our agreement with the hauler, is deducted from the cost of our refuse contract. The City utilizes the Rate Stabilization Fund to smooth rate increases when there are revenue shortfalls. The Government Finance Officers Association (GFOA) recommends that the minimal level of unreserved fund balance be no less than five (5) to fifteen (15) percent of operating revenues. This year's set aside represents one (1) percent of revenues. When combined with unexpended fiscal year 2006 /07 and 2007/08 reserves, the set aside is seven (7) percent. Given that we cannot predict future pass through costs associated with dump fees staff recommends the additional set aside. At this public hearing the City Council can hear testimony from ratepayers. Notices of the Public Hearing and the proposed changes in rates were sent to all property owners, residents and businesses according to established legal requirements. Prior to this public hearing the Council conducted refuse rate work sessions on August 12`h and September 8`h. Staff recommends that Council adopt the attached resolution raising refuse collection rates. Enclosures: Resolution; PowerPoint Slides CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item Regular Time ;Approval Public Hearing Required ( )Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: <�� / X YA City Manager's Signature: Date: (/ (Rev' ed 06A06) JH- S:05 -b RESOLUTION NO. 2008-177 RESOLUTION OF THE CITY OF ROHNERT PARK ESTABLISHING SOLID WASTE DISPOSAL AND RUBBISH OR REFUSE COLLECTION RATES WHEREAS, on October 15, 1962, the City Council of the City of Rohnert Park adopted Ordinance No. 9 establishing Chapter 8.12 of the Rohnert Park Municipal Code regarding Refuse Disposal; WHEREAS, section 8.12.260 of the Rohnert Park Municipal Code provides that the City Council shall set rates for city solid waste disposal and rubbish or refuse collection ( "Refuse Collection Rates ") from time to time by resolution; WHEREAS, on September 25, 2007, the City Council adopted Resolution 2007 -161 establishing Refuse Collection Rates; WHEREAS, the cost to dump the City's solid waste at the Sonoma County Landfill and other facilities has increased since those rates were established; WHEREAS, the City's agreement with Rohnert Park Disposal requires that the City establish Refuse Collection Rates at an amount estimated to produce revenues sufficient to provide payment to Rohnert Park Disposal in accordance with the annual amounts due under their contract agreement; WHEREAS, an 11.80% increase in the Refuse Collection Rates will be sufficient to cover the costs and will not exceed the cost of providing solid waste disposal services; WHEREAS, the revenues received from solid waste disposal and rubbish or refuse collection services will not be used for any purpose other than the provision of solid waste disposal services; WHEREAS, solid waste disposal and rubbish or refuse collection services are presently available; and WHEREAS, on November 10, 2008, the City Council held a duly noticed public hearing concerning the proposed increase in Refuse Collections Rates and has taken into consideration the oral and written comments received. NOW, THEREFORE, BE IT RESOLVED, that effective December 1, 2008 the City Council of the City of Rohnert Park does hereby rescind Resolution 2007 -161 and subsequent amendments thereto and does hereby adopt the following: Any persons from whom solid waste, rubbish, refuse, yard waste and /or recyclable materials is collected under the provisions of this article shall pay the City the following fees for such service: ry• /V . ry 1 1 1 1 - AP A. Single F amily Residences — Uarc aervice — riousenolas may select a 2V, 32, 06, or YD gallon automated refuse container service. At no additional cost (included in refuse rates and required by the State to achieve 50% waste diversion) households are automatically provided a 95 gallon green yard waste cart for collection of uncontaminated green waste, grass, leaves and wood, and a 95 gallon blue recycling cart for collection of uncontaminated recyclables such as cans, bottles, plastics, paper and cardboard. Rates include weekly collection of refuse, yard waste and recyclables placed at the curb for pick up. All fees shall include all solid waste, rubbish, and refuse which has been placed within the container with the container placed at the curb no later than 6:00 a.m. for pick up. 1. 20 gallon container $ 6.26 per month 2. 32 gallon container $11.95 per month 3. 68 gallon container $18.68 per month 4. 95 gallon container $29.15 per month 5. contaminated yard waste or recycling container $20.00 per incident 6. extra pickup /special trip charges $ 5.00 per trip 7. extra bags placed outside container $ 5.00 per bag 8. second and subsequent can size changes per year $ 5.00 per change Special trip charges shah apply if the container is not placed at the curb by 6:00 a.m. and the driver has to come back to the residence to pick up the container. B. Commercial Businesses and Multi - Family Complexes — Cart Service — The City may require, at its sole discretion, the use of bins furnished by the Contract Agent for refuse and recycling collection at any commercial establishment or multi- family complex. For multi- family complexes, rates are based on the total number of apartments, complex units (duplex, triplex), condominiums or mobile homes, whether occupied or vacant. For households or commercial businesses that the City determines may best be collected by cart service, customers may select a 20, 32, 68, or 95 gallon automated refuse container service. At no additional cost (included in refuse rates and required by the State to achieve 50% waste diversion) commercial businesses and households are automatically provided a 95 gallon green yard waste cart for collection of uncontaminated green waste, grass, leaves and wood, and a 95 gallon blue recycling cart for collection of uncontaminated recyclables such as cans, bottles, plastics, paper and cardboard. Rates include weekly collection of refuse, yard waste and recyclables placed at the curb for pick up. All fees shall include all solid waste, rubbish, and refuse which has been placed within the container with the container placed at the curb no later than 6:00 a.m. for multi - family complexes and mobile homes and no later than 5:00 a.m. for commercial businesses for pick up. 1. 20 gallon container 2. 32 gallon container 3. 68 gallon container $ 6.52 per month $11.95 per month $18.68 per month Reso. No. 2008 -177 Page 2 of 5 4. 95 gallon container $29.15 per month 5. contaminated yard waste or recycling container $20.00 per incident 6. extra pickup /special trip charges $ 5.00 per trip 7. extra bags placed outside container $ 5.00 per bag 8. second and subsequent can size changes per year $ 5.00 per change C. Commercial Businesses and Multi - Family Complexes - Bin Service - The City may require, at its sole discretion, the use of bins furnished by the Contract Agent for refuse and recycling collection at any commercial establishment or multi- family complex. For multi- family complexes, rates are based on the total number of apartments, complex units (duplex, triplex), condominiums or mobile homes, whether occupied or vacant. At no additional cost (included in refuse rates and required by the State to achieve 50% waste diversion) commercial businesses and multi- family complexes are automatically provided blue recycling bins for collection of uncontaminated recyclables such as cans, bottles, plastics, paper and cardboard. Yard waste containers are available free upon request. Rates include weekly collection of refuse, recyclables, and yard waste placed in the bins for pick up. All fees shall include all solid waste, rubbish, and refuse which has been placed within the container with the container placed at the curb no later than 6:00 a.m. for multi- family complexes and mobile homes and no later than 5:00 a.m. for commercial businesses for pick UP. 1. When bins are used to provide Commercial and Multi - family refuse collection service, the following rates shall apply: Reso. No. 2008 -177 Page 3 of 5 Number of Monthly Bi- monthly Size of Bin Collections Rate Rate 1 Yard Bin 1 X per Week $ 62.32 $ 124.64 1 1/2 Yard Bin 1 X per Week $ 93.47 $ 186.94 1 1/2 Yard Bin 2 X per Week $ 190.72 $ 381.43 1 I/2 Yard Bin 3 X per Week $ 291.77 $ 583.53 1 %2 Yard Bin 4 X per Week $ 396.78 $ 793.57 1 %2 Yard Bin 5 X per Week $ 505.98 $1,011.95 1 %2 Yard Bin 6 X per Week $ 619.29 $1,238.57 2 Yard Bin 1 X per Week $ 124.65 $ 249.30 2 ' Yard Bin 2 X per Week $ 254.78 $ 508.58 2 Yard Bin 3 X per Week $ 389.01 $ 778.02 2 Yard Bin 4 X per Week $ 529.03 $1,058.07 2 Yard Bin 5 X per Week $ 674.63 $1,349.25 2 Yard Bin 6 X per Week $ 825.71 $1,651.42 3 Yard Bin l X per Week $ 186.96 $ 373.91 3 Yard Bin 2 X per Week $ 381.42 $ 762.84 3 Yard Bin 3 X per Week $ 583.53 $1,167.07 3 Yard Bin 4 X per Week $ 793.55 $1,587.09 Reso. No. 2008 -177 Page 3 of 5 3 Yard Bin 5 X per Week $1,011.93 $2,023.86 3 Yard Bin 6 X per Week $1,238.57 $2,477.15 4 Yard Bin 1 X per Week $ 249.27 $ 498.55 4 Yard Bin 2 X per Week $ 508.56 $1,017.13 4 Yard Bin 3 X per Week $ 778.04 $1,556.09 4 Yard Bin 4 X per Week $1,058.07 $2,116.14 4 Yard Bin 5 X per Week $1,349.26 $2,698.52 4 Yard Bin 6 X per Week $11,6511.43 $3,3"v2.87 6 Yard Bin 1 X per Week $ 373.92 $ 747.85 6 Yard Bin 2 X per Week $ 762.85 $1,525.71 6 Yard Bin 3 X per Week $1,167.05 $2,334.11 6 Yard Bin 4 X per Week $1,587.09 $3,174.18 6 Yard Bin 5 X per Week $2,023.87 $4,047.75 6 Yard Bin 6 X per Week $2,477.15 $4,954.29 2. contaminated yard waste or recycling bins $20.00 per incident plus $53.13 per yard 3. special trip charges $20.00 per incident plus $53.13 per yard 4. extra pickup $44.25 per yard D. Special Trip Collections —A special trip for collection of rubbish shall consist of any collections not included within the established monthly rate and shall include any bulky items which cannot be placed within the regularly used collection receptacle. E. Commercial Compactor — Compacted solid waste collected from commercial compactors operated by large industrial or commercial businesses shall be charged for refuse collection for each pull or collection of refuse plus the disposal fee charged by the central landfill for the load (Tons multiplied by Current compactor rate per ton as set by the County of Sonoma) as shown below. The County of Sonoma revises disposal rates annually effective January 1St. The County Compactor Disposal Rate for calendar year 2008 is $91.80 per ton. Container Container Pull Landfill Type Size Fee Plus Disposal Fee Compactor 20 Yard $354.72 + Tons x Disposal Rate Compactor 26 Yard $461.13 + Tons x Disposal Rate Compactor 30 Yard $532.07 + Tons x Disposal Rate Compactor 32 Yard $567.55 + Tons x Disposal Rate Compactor 40 Yard $709.44 + Tons x Disposal Rate F. Commercial Permanent Debris Boxes — Compacted solid waste collected from permanent commercial debris boxes operated by large industrial or commercial businesses shall be charged for refuse collection for each pull or collection of refuse plus the disposal fee charged by the central landfill for the load (Tons multiplied by Current compactor rate per ton as set by the County of Sonoma) as shown below. The County of Sonoma revises Reso. No. 2008 -177 Page 4 of 5 disposal rates annually effective January 1st. The County Compactor Disposal Rate for calendar year 2008 is $92.80 per ton for refuse. Container Container Pull Type Size Fee Debris Box 20 Yard $223.03 Debris Box 30 Yard $277.44 Landfill Plus Disposal Fee + Tons x Disposal Rate + Tons x Disposal Rate G. Free Services to the City — The Contract Agent shall provide free service to all City owned facilities and bus stops. H. Repeal of Conflicting Resolutions - All previous City Council actions and all other Resolutions inconsistent with the terms of this Resolution are herewith repealed. I. Effective Dates — The rates outlined in this resolution shall become effective for all refuse disposal customers on December 1, 2008. J. Severability — If any section, subsection, sentence, clause or phrase of this Resolution is for any reason held to be invalid, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council hereby declares that it should have adopted the Resolution and each section, subsection, sentence, clause or phrase thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases be declared unconstitutional. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 10th day of November, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Reso. No. 2008 -177 Page 5 of 5 W � O O o � O O 00 4� a� W e ,O • POO .-0 c� 42 UO- a� M W O 4� 4� 42D 4� 0 •O V V LL 0 a ■ ^� V m 4m� N O � V •,••� CCU �,-� (D o 4 o � � 3 4* � O � 0�0 O O Mb� V V •� � V V � � O C� 4� 4� 0 � o o •� 4� aA V v o a a� c U L M M O to N r \ o O O � O � N N 00 �, � � J(D M M O to N r N �J �_ d; O ti 00 O 00 �, � � J(D �- Cfl 0o O O W r T� L CG Lr) N M to D.. N �J r`%VE; a) d; O ti 00 O O Lo L � � M � Cfl Cfl z O c� Cfl r`%VE; O O c� O m O c� c� O N 00 Lr) N M to O rm O N co 0 U V L 0 E E O V ftftft% a� DC V L 0. r` O (D O i ti W O nOtiiIRt M o) M 111- O O de t` CD CO O CO CO d' O r` Iq CO M 1` t%- CO CO p m N le M Lc O O M O M LL N O O O T- CD � L M� W ® Y E O Q Z O C E c N o. 0 p CD +J U LL IM W Z m a W V DoOE W CD r_ i LL Cp U) ++ N = .O O O N =a U- (D Q> >- W p U 00 N CO U W W N L 4_ 4_ 4- CL Z W 1_- O W C C C O 0 O O Q Z �U) N CL Q W LL ,M LL d > tea/ CL V O Qi Ci _ N L L O X CL X M Q) N r F- O O = O F" W O— O Q O d 0 r` O (D O i ti i rr !- d' O O O de t` t fl- O O O 1` t%- CO CO a) ll M Lc O M O M LL N O O O T- CD o N O LO r � L CD 4- L O L O CL X W m 1w F- C O .�.+ = - O O (D L LL E � L E C E c +J U LL V CD r_ ++ N = .O O U 00 N CO W N L 4_ 4_ 4- CL N 1_- O = C C C O 0 O O Q Z �U) N CL x LL LL LL CL V O Qi Ci L L L N X CL X M Q) N r _ O _ O _ O _ W O— O O d 0 CL M H O .N .� .� CL 40 - 4-- v U E m 'a .,., N cn N c _ A 4-- O E .a O F• O m Q a. CL L CD 4- L O L O CL X W m 1w F- C� V Gi c� O wo W 04 Z W P� W �4 O O LA N Z bA V O w v O z O 4� O CAA M W V A t v OW RECEIVED OCT 0 3 2008 CITY OF ROI- NERT PARIS October 01,2008 City Council Chambers City Hall 6750 Commerce Blvd. Rohnert Park, 94928 Re: Proposed Refuse Collection Rate Change Council Members, Council: Miscellaneous Communications Agenda Copy to: ,Jt(� , .� ✓ Copy to: L- S, ✓ Se.hU),�Lrz, D 5'1 Em /(0 6( Council: X Miscellaneous Communications Agenda:11110108 X 11 /5 /08 -TG Copy to: Is this just like the water rate increase, it doesn't matter if there is a meeting or people care if the prices change, you'll stilt increase our rates? Why would a consumer even try to voice their opinions, it won't matter, you don't care. You'll just increase our rates any way. Our Refuse service is just marginal now. It make me angry when the refuse service trucks spill, break glass, or others and don't even clean up after their mess and you want an increase, shame on you. Give us a break, you just increased the water rates and half the water meters are inconsistent and are in need of repair. Why is there an increase? Because of gas, container being abused, what? We are already paying one way or another. What about our seniors who are on a fixed income? Is there a discount for them? How are they to live, exist? Look at the job on Copeland Creek, $350.000.00 dollars for what? Black Top? All the cut debris will flow down the creek and cause flooding. They should of shredded the cuttings. Are they going to repair the entrance from the main roads, and the other side of the creek in -areas that are needed? When wi® you realize you need to cut back on spending and wages, retirement, and medical. Oh, have the police do their job too. We have an officer come down our street once a year on the 4" of July and that is to harass our street. If they Came down our street, they would notice trucks, trailers and things that have been sitting on the street for months. No one calls, it won't do any good. I've never seen, but once, an officer in the creek area. You need to do your jobs first, before you ask for a rate increase. The people of Rohnert Park are tired of being screwed again. Thank you, a citizen of Rohnert Park Chapman 427 Ava Ave. Rohnert Park, Ca. 94928 q,)q - �qS- 3 %5'S. Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4`h Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted /distributed /mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 (This section for City Clerk Use Only) ITEM NO. 7 RESO. NO. 2008-178 Council: X Miscellaneous Communications Agenda: 11110108 X 11/5/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: November 10, 2008 Department: Administration Submitted By: Dan Schwarz, Interim City Manager (Name & Title) Submittal Date: November 5, 2008 Agenda Title: Regional Climate Protection Coordination Plan Requested Council Action: Approve attached resolution. Summary: Working with the County of Sonoma and several regional agencies, the Sonoma County Mayors and Councilmembers Association has developed a plan to coordinate efforts between the agencies in our region with respect to climate protection. The plan is outlined in detail in the attached material. At its July 22, 2008 meeting, the Council reviewed a preliminary draft of the plan and gave its approval by motion to proceed to a more formal arrangement. Approval of the attached resolution would formally commit the City to participate in the effort. At this time, there is no fiscal commitment on the part of the City, though some staff resources will be directed toward participation. Enclosures: CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: () Consent Item .'Regular Time ,(�Approval O Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: City Manager's Signature: Date: ' I r o0 �/ (Revise/062806) JH- S:05 -b RESOLUTION NO. 2008-178 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, COUNTY OF SONOMA, STATE OF CALIFORNIA, APPROVING DEVELOPMENT OF A REGIONAL CLIMATE PROTECTION COORDINATION PLAN AND THE INITIAL FRAMEWORK FOR IMPLEMENTATION WHEREAS the City of Rohnert Park is committed to the environmental and economic well being of our city, county, region, state, nation and world; WHEREAS, this commitment has led us to the establishment of greenhouse gas (GHG) emission reduction targets that meet and strive to exceed State requirements under AB32 for our jurisdiction's operational activities and our community -wide GHG emissions; WHEREAS, we have joined with the cities of Cloverdale, Cotati, Healdsburg, Petaluma, Santa Rosa, Sebastopol, Sonoma and Windsor, the County of Sonoma, the Sonoma County Water Agency and the Sonoma County Transportation Authority and civic organizations in the establishment of these reduction goals; WHEREAS, we recognize that the strategic benefit of working together far exceeds the potential of working alone; WHEREAS, our environmental goals, legislative demands, and economic constraints create an opportunity to establish a cost - effective and coordinated plan that will help to focus our efforts to reduce GHG emissions in Sonoma County to 25% below 1990 levels by 2015; and WHEREAS, this planning effort will be titled the Regional Climate Protection Coordination Plan ( RCPCP); WHEREAS, the coordination and implementation of the RCPCP can be most effectively performed by an agency which encompasses the geographic area of Sonoma County and includes representation from the cities of Cloverdale, Cotati, Healdsburg, Rohnert Park, Petaluma, Santa Rosa, Sebastopol, Sonoma and Windsor, and the County of Sonoma; WHEREAS, the RCPCP will include and account for the reduction measures already implemented by the constituent entities; WHEREAS, this coordination effort will establish a partnership between Cloverdale, Cotati, Healdsburg, Rohnert Park, Petaluma, Santa Rosa, Sebastopol, Sonoma and Windsor, the County of Sonoma, the Sonoma County Water Agency and the Sonoma County Transportation Authority and other related parties that will be called upon to serve as the Program Coordinating Committee; WHEREAS, the Sonoma County Transportation Authority includes elected officials from all of the partnering agencies in Sonoma County and has agreed to initiate the coordination effort, on an interim basis, by serving as the Policy Advisory Committee and providing project management; WI-IF.REAS an exeriitive giimmnry nnA nranni7ntinnnl frnm.-wnrl{ thnt .dentiflev, rnlaa J b......�...........,... and responsibilities have been developed and attached hereto; WHEREAS, the Sonoma County Transportation Authority with the cities of Cloverdale, Cotati, Healdsburg, Rohnert Park, Petaluma, Santa Rosa, Sebastopol, Sonoma and Windsor, the County of Sonoma, and the Sonoma County Water Agency, has assembled a work plan, a phased process and a Plan Development and Implementation Team to coordinate the RCPCP; and WHEREAS, the status of the initial phases of this coordinated effort will be reported to the partnering agencies within one year of inception and member agencies may take actions to amend or augment the partnering effort. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Rohnert Park does hereby support and adopt the framework to develop the Regional Climate Protection Coordination Plan. BE IT FURTHER RESOLVED that the Plan Development and Implementation Team and project management will report on the development of the RCPCP on a regular basis to the Policy Advisory Committee. BE IT FURTHER RESOLVED that within one year of the inception of this partnering effort the Sonoma County Transportation Authority will prepare an Annual Report to present to the Partner Agencies that will include accomplishments to date and progress towards established goals. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 10th day of November, 2008. CITY OF ROHNERT PARK Mayor ATTEST: City Clerk Reso. No. 2008 -178 Page 2 of 2 COUNCIL COMMUNICATIONS (11/10/08) COTATI POLICE DEPARTMENT ROBERT STEWART, CHIEF OF POLICE 203 WEST SIERRA AVENUE • COTATI, CA 94931 • PHONE: (707) 792 -4611 • FAX: (707) 795 -0168 I Council: --1 I Miscellaneous 1 11 b/ October 22, 2008 Jake McKenzie Mayor City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 Dear Jake, _Copy to: I —L� Copt to: I want to extend my sincere thanks for the wonderful assistance you were able to provide towards the Cotati Police K -9 Fund. Your willingness to be a dunk tank participant is an example of the communities working together to make this fundraising effort a complete success. The outpouring of support that this program received from the community and yourself after the death of our K -9, D'Jango, was simply a testament to human compassion and generosity. Again, you cannot imagine how much 1 appreciate the help that you provided us during this fundraising effort. Thank you so much. Sincerely, Robert Stewart Chief of Police STATE OF CALIFORNIA— BUSINESS TRANSPORTATION AND HOUSING AGENCY ARNOLD SCHWARZENEGGER Govemor DEPARTMENT OF TRANSPORTATION OFFICE OF THE DIRECTOR a 1120 N STREET council: P. O. BOX 942873 SACRAMENTO, CA 94273 -0001 11�N�oS' PHONE (916) 654 -5266 b Be energy efficient! FAX (916) 654 -6608 TTY 711 30, 2008 Dear Transportation Partners: In February 2006, I sent a letter to you stressing the need for permitting new aggregate resources within California. As you are aware, these materials are one of the critical resources required to meet current and expected infrastructure improvement needs for transportation improvements, flood protection, and public and private facilities in the State of California. Toward this effort, I want to again highlight the tremendous need to increase the supply of aggregate resource materials in the State. Over the past three years, the California Department of Transportation ( Caltrans) delivered 754 major projects with a construction value of more than $8.3 billion. I want to continue this success rate with reasonably expected cost effectiveness. This is why it is critical to increase California's permitted aggregate resource reserves. In the last two years, Caltrans has taken a number of steps to promote aggregate resource needs throughout the State. Caltrans and the Business, Transportation and Housing Agency have provided decision makers with information on the need to increase California's aggregate resource supply and will continue to do so in the future. To date, Caltrans personnel have made presentations to several local decision makers in the State, including Nevada, Butte, and Fresno counties, the San Joaquin Valley, and communities in the Bay Area. Caltrans has also coordinated with the construction industry, public decision - makers, and government officials in discussing potential opportunities to increase California's aggregate resource supply. Caltrans' work and partnerships in the GoCalifornia Construction Industry Capacity Expansion (ICE) action Action Plan has also played a significant role. This work included several workshops and meetings with stakeholders, including the ICE Workshop and Materials Summit held in April. The summit provided a means to communicate with those that are involved with the permit process in order to identify the key issues that arise when attempting to permit a mining facility. Caltrans will continue that collaborative effort. Other collaborative efforts have included developing cooperative partnerships with the California Department of Conservation and the U.S. Department of the Interior, Bureau of Land Management, on mining, reclamation, and permitting issues. "Caltrans improves mobility across California." Transportation Partners September 30, 2008 Page 2 Caltrans also is providing grant funds for the Regional Blueprint Planning Program to promote regional collaboration and integrated planning strategies. This program has enabled regions to plan to accommodate all their future growth while identifying and preserving: - Mining and material resources. - Farm and agriculture lands. - Natural resources. - Greenbelts and buffer zones. While all of these efforts have helped to gain approval of new aggregate resources at selected locations in California, we are still well below the amount of reserve required to address expected infrastructure needs over the next 50 years. As we deliver infrastructure improvements with the voter - approved Proposition 1B Bond funds, I want to urge you to continue to examininge methods to increase the aggregate resources within each of your cities, counties, and regions. Enclosed for your use is an economic assessment of aggregate supply prepared by our Division of Transportation Planning's Office of Transportation Economics. This provides information on the potential economic, social, air quality, and environmental impacts when transporting aggregate materials for infrastructure projects farther than 350 miles each way. I believe this is a good source of information for you and your local decision - makers to utilize. Lastly, I want to encourage you to contact representatives from your local Caltrans district office. They are available, upon request, to appear at public meetings and hearings in your areas to speak on the importance of increasing California's aggregate supply. We encourage the development of new sources for aggregate reserves within California, but we also recognize that the permitting of new mining locations must be done in accordance with environmental sensitivity and in accordance with federal, State, and local laws. Please share this information with your planning commissions, city councils, and county board of supervisors. Thank you in advance for your assistance in helping to improve mobility across California. Sincerely, �ava�i- Elc�w.a�- WILL KEMPTON Director Enclosure "Caltrans improves mobility across California" Calendar of Events Next Council Meeting November 10, 2008 ITEM NO. 10(1) Council: X Miscellaneous Communications Agenda: 11/10/08 X 11/5/08 -TG Copy to: Thursday, 10/30 2008 Leadership Awards Luncheon sponsored by North Bay Leadership Council 11:30am Embassy Suites Hotel, San Rafael (JM/TS) Thursday. 11/6 2008 Climate All Stars Conference 8am -5pm. St Mary's Cathedral. 1111 Gough Street. San Francisco (JM) Monday, 11/10 City Center Plaza Ground Breaking Ceremony 1:30pm 500 City Hall Drive (JM) Thursday. 11/13 Waste & Recycling Subcommittee meeting 11:30am. Conference Room (AB/TS) Friday, 11/14 California Outlook 2009: Preparing for Recovery (Dr. Christopher Thornberg) 7 -9am. Hyatt Vineyard Creek, S. R. (TS) Wednesday. 11/19 Vida Nueva Dedication Ceremony 4:30 p.m. (AB /PS/Vvm) Wednesday. 11/19 2008 Legislative Briefings Emeryville Thursday. 11/20 ABAG Executive Board Meeting Oakland (PS) Saturday. 1-1/22 Retirement Party for Chet Wystepek, Healdsburg City Manager 6:00 p.m., Dinner at 7:15 p.m. mpettus @ci.healdsburg.ca.us December 2 -5 ACWA's 2008 Fall Conference & Exhibition Long Beach Saturday, 12/6 Holiday Lights 6- 8:30pm Library Sunday, 12/7 Holiday Open House: Dr. & Mrs. Ruben Arminana 4 -7pm. 1058 Gaddis Court February 3. 2009 Household Toxic Collections 4 -8pm. Community Center Parking Lot AGENDA FORECAST Tuesday, November 25, 2008 ITEM NO. 10(2) Council: X Miscellaneous Communications Agenda: 11110108 X 11/5/08 -TG Copy to: Sonoma State University Student Report —Casey Jones, ASI Representative Pledge of Allegiance: Presentations & Proclamations Reports by Other Agencies Public Comments Community Development Resolution 2008 -XX Approving and Authorizing the Execution of a Reimbursement Agreement with the City of Rohnert Park for Construction of the Fire Station No. 1 Expansion Project No. 2006 -115 ■ Public Hearing Vida Nueva Subordination Consent Items First Amendment to the Contract with Glass Architects for Fire Station One Expansion Public Hearines Individual Report Items Council concurrence to CANCEL Regular Concurrent Meetings on December 23, 2008, due to holiday Fire Station No. 1-Expansion Proiect 2008 -XXX Approving and Authorizing the Execution of a Reimbursement Agreement with the Community Development commission of the City of Rohnert Park for the Construction of Fire Station No. 1 Expansion Project No. 2006 -15 Extension of Smoking Lounge /Tobacco Shop Moratorium 2008 -179 Energy Efficiency Loans (Assembly Bill 811) Consideration of Approving the Formation of an Umbrella County District to Finance energy Efficiency Loans and collect Payments through Contractual Property Assessments Adjustments in Membership and Facility Rental Fees for the Callinan Sports & Fitness Center ■ Public Hearing City Pools Council Committee and /or other Reports Other Ordinances Ordinance Introduction: Amending RPMC Chapter 1.08, Posting Notices CDC ITEM NO. 1(2) CDC: X Miscellaneous Communications Agenda: 11/10/08 X 11/5/08 -TG Copy to: COMMUNITY DEVELOPMENT COMMISSION BILLS FOR APPROVAL November 10, 2008 Checks 5116 - 5124 Dated October 29 - November 5, 2008 $34,777.18 TOTAL $34,777.18 NORTH BAY LEADERSHIP COUNCIL 2008 Leaders of the North Bay • continued Cluster (SMBC) is t Bulb Went On (ex- nnovative leadership) in creating Sonoma r devoted to growing pecializing in sustain - it technologies. ness Cluster (SMBC) �cubator. Its mission is forth Bay by enabling nnology startups within ;istic environment. ofit organization and 0 gM l SONOMA MOUNTAIN CLUSTER BUSINESS ents by providing two fimdamental things: ® "Plug- and - play" furnished office suites ® A suite of free entrepreneurial business services, resources, and support Rohnert Park City Councilmember Vicki Vidak- Martinez says, "Magic happens every day at Sonoma County's first business incubator. Not only do they pro- vide the playhouse, but clients are taught and helped to play the game. With an eye to en- suring the success of its cli- ents, SMBC is leading the way with a unique mix of coaching, mentoring, and educational programs tailored to the diverse needs of entre- preneurs. New technologies OCTOBER 20, 2008 created at SMBC will rejuvenate Sonoma County's tech- nology industry, making it a recognized center for sustainability. Now that's leadership." On -site facilities include furnished offices, 24/7 card access, conference and meeting rooms, shared reception areas, kitchen and break rooms, a lounge area, free park- ing, a business center including copy, fax, print, scan and mail service, ground floor disabled facilities, out- side seating and picnic areas, phone system with voicemail and auto - attendant, and high -speed internet access. Entrepreneurial services include individualized free coaching and mentoring, free business development courses, free educational events, free networking events, access to free legal services, access to funding and in- vestment sources and events, advisors, technical experts, service provider networks, and university relations and facilities access. The business incubation process has been shown to be a powerful stimulant for regional economic develop- ment. Business incubation increases the chances of sur- vival for startup companies by as much as four times (more than 87 percent of all incubator graduates are still in business after 5 years, compared with 20 to 30 percent normally). Furthermore, 84 percent of incuba- tor graduates stay in their communities and continue to provide a return to their investors. SMBC is becoming a focus point for innovation and entrepreneurial activity in the North Bay. SMBC's success will result in a continuous pipeline of successful companies that cre- ate jobs and wealth in our com- eft) Entrance to Sonoma Mountain Business Cluster; (Right) One of SMBC's tenants, Personal News Network (PNN)'s offices of PA MS l; k �l. muniry. Special thanks to Rohnert Park City Councilmember Vicki Vidak Martinez, for her nomina- tion (from which excerpts were used). Ipleentati ®n Strategy 1 All General Plans and Climate Action Plans should be made consistent with the principles contained in Regional Blueprint Plans and Regional Transportation Plans. 2 General Plans and environmental review processes should be integrated with city and county Climate Action Plans to include climate change mitigation and adaptation measures and adoption procedures. 3 Zoning codes should be modified to be consistent with the General Plan to ensure implementation of the integrated General Plan /Climate Action Plan. Performance and form -based codes should be used to achieve the specified outcome. 4 City and county policies should be made consistent with the goals of the community Climate Action Plan (such as flexible work schedules, car - sharing and bike - sharing programs, etc.) 5 Monitoring and measurement of progress made in meeting both goals and targets set forth in the Climate Action Plan should be conducted regularly with results reported to the community. 6 When appropriate, communities should form joint powers authorities to jointly implement their climate action plans through developing sustainability corridors between two or more jurisdictions. 7 Cities and counties should coordinate with nearby jurisdictions and the regional government to share computer tools and other resources, and avoid duplicative efforts.