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2008/12/16 City Council Agenda PacketJudy Hauff City Clerk ROt1NERT I'AR& _ City Hall 19 Gz CALI:FORN1A City of Rohnert Park* 130 Avram Avenue* Rohnert Park, California 94928 Phone: (707) 588 -2227 ♦ FAX; (707) 588 -2274 ♦ WEB: www.rpcity.org ROHNERT PARK CITY COUNCIL Community Development Commission Rohnert Park Financing Authority SPECIAL CONCURRENT MEETINGS NOTICE AND AGENDA NOTICE IS HEREBY GIVEN that SPECIAL CONCURRENT MEETINGS of the CITY COUNCIL of the CITY OF ROHNERT PARK, COMMUNITY DEVELOPMENT COMMISSION of the CITY OF ROHNERT PARK and ROHNERT PARK FINANCING AUTHORITY will be held on Tuesday, December 16, 2008, commencing at 7:00 p.m. at the Rohnert Park City Hall- Council Chamber 130 Avram Avenue, Rohnert Park, California Said special meetings shall be for the purpose of the following: City of Rohnert Park SPECIAL CONCURRENT MEETINGS Agenda (2 of 5) December 16, 2008 ,for City Council, Community Development Commission, and Rohnert Park Financing Authority 7:00 p.m. CITY COUNCIL, SPECIAL MEETING - Call to Order Roll Call (Belforte Callinan_ Mackenzie_ Stafford_ Breeze Pledge of Allegiance 1. PRESENTATIONS • Mayor's Presentation of Proclamation Proclaiming January 1 lth as Human Trafficking Awareness Day in Rohnert Park • Mayor's Presentation of Proclamation Recognizing and Congratulating Rick Pedroncelli for Passing the April{ 2008 Professional Land Surveyor Exam 2. CITY MANAGER / CITY ATTORNEY / DEPARTMENT HEAD BRIEFINGS This time is set aside for City Staff to present a verbal report to the full Council on the activities of their respective departments. No action may be taken except to place a particular item on a future agenda for Council consideration. 3. PUBLIC COMMENTS d CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Council unless any Council Member or anyone else interested in a consent calendar -item has a question about the item. 1. Approval of Minutes for: • City Council Portion of Joint Meeting — November 25, 2008 • City Council Portion of Regular Concurrent Meetings November 25, 2008 2. Approval of City Bills /Demands for Payment 3. Resolutions for Adoption: 2008 -193 Acknowledging Scott Weaver for His Winter Wonderland Holiday Display 2008 - 194 Approving a ` Fifth Amendment to the Agreement for Services with EIP Associates regarding the Environmental Impact Report (EIR) for the Southeast Specific Plan 2008 -195 Approving a Fourth Amendment to the Agreement for Services with MACTEC Engineering and Consulting, Inc. regarding the Environmental Impact Report (EIR) for the Wilfred /Dowdell Specific Plan City of Rohnert Park SPECIAL CONCURRENT MEETINGS Agenda (3 of 5) December 16, 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority 2008 -196 Approving a List of Projects for Proposition 1B Funding, Amending the FY 2008 -09 Capital Improvements Project Budget to Update the 2009 Streets Surface Repairs Project ( #TR -72), and Authorizing the City Engineer to Request Proposition IB Funds Disbursement from the State of California Department of Finance 5. CITY WORK PLAN Review of City Council Goals, Objectives, Strategies, and Tactics regarding Implementation of the City's Work Plan 1. Staff Report 2. Public Comments 3. Council discussion /direction 6. CITY COUNCIL BUDGET, Review of the City Council Budget Categories and Expenditures L Staff Report 2. ' Public Comments 3. Council discussion /direction /action 7. EMPLOYEE RECRUITING AND HIRING Review of Current and Future Employee Recruitment Activities 1. Staff Report 2. ,Public Comments 3. Council discussion /direction /action 8. STANDING COMMITTEE / AD HOC COMMITTEE / LIAISON REPORTS This time is set aside to allow members of the Council serving on Council subcommittees or on regional boards,' commissions or committees to present a verbal report to the full Council on the activities of the respective boards, commissions or committees upon which they serve. No action may be'' taken 'except to place a particular item on a future agenda for Council consideration. Standing ..Committees • Community Design • Economic Development • General Plan • General Plan Update Steering • Mobile Home Parks • Waste and Recycling • Water /Wastewater Issues (to include Creek Master Plan Subcommittee) Ad Hoc Committees and Other Liaison Assignments 9. COMMUNICATIONS Copies of communications have been provided to Council for review prior to this meeting. Council Members desiring to read or discuss any communication may do so at this time. No action may be taken except to place a particular item on a future agenda for Council consideration. City of Rohnert Park SPECIAL CONCURRENT MEETINGS Agenda 0 of 5) December t 6.2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority 10. MATTERS FROM /FOR COUNCIL 1. City Council Agenda Forecast 2. Other informational items, if any 11. PUBLIC COMMENTS RECESS the City Council special meeting to consecutively and separately CONVENE special meetings of Community Development, Commission & Rohnert Park Financing Authority COMMUNITY DEVELOPMENT COMMISSION (CDC) OF THE CITY OF ROHNERT PARK AGENDA Tuesday, December 16, 2008 Meeting Location:. City Hall, Council Chamber, 130 Avram Avenue,; Rohnert Park, CA CDC SPECIAL MEETING - Call to Order Roll Call (Belforte Callinan Mackenzie Stafford Breeze l PUBLIC COMMENTS 2. CDC CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Commission unless any Commissioner or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Meeting Minutes for: • CDC Portion of Joint Meeting - November 25 2008 2. Approval of CDC Bills /Demands for Payment 3. Resolution for Adoption: 2008 -17 Authorizing the Purchase of Granite from Gates & Associates for the City Center Plaza and Drive Improvements Project, Project No. 2006 -02 ADJOURNMENT of CDC Special Meeting City of Rohnert Park SPECIAL CONCURRENT MEETINGS Agenda (5 of 5) December 16, 2008 for City Council, Community Development Commission, and Rohnert Park Financing Authority ROHNERT PARK FINANCING AUTHORITY (RPFA) AGENDA Tuesday, December 16, 2008 Meeting Location: City Hall, Council Chamber, 130 Avram Avenue, Rohnert Park, CA RPFA SPECIAL MEETING — Call to Order Roll Call (Belforte Callinan 'Mackenzie Stafford Breeze 1. PUBLIC COMMENT 2. RPFA CONSENT CALENDAR All items on the consent calendar will be considered together by one action of the Authority unless any Authority Members or anyone else interested in a consent calendar item has a question about the item. 1. Approval of Minutes for: • RPFA Portion of Regular Concurrent Meetings — November 25, 2008 ADJOURNMENT of RPFA Special Meeting RECONVENE CITY COUNCIL SPECIAL MEETING 12. ADJOURN TO CLOSED SESSION TO CONSIDER: • Personnel Matters (Government Code § 54957) PUBLIC EMPLOYEE PERFORMANCE EVALUATIONS Titles: Interim City Manager and City Attorney 13. RECONVENE OPEN SESSION 14. MAYOR'S REPORT ON CLOSED SESSION (Government Code § 54957.1) ADJOURNMENT of City Council Special Meeting, 121608 SPECIAL AGENDA- RPCity Council- CDC- RHA.DOC CITY COUNCIL SPEAKER CARD U Date: A% 0 Agenda Item #: "hire Name. Add ress:_ -`. :r > Phone:, TOPIC: lVej l34w,% l.J"? ' Brief Summary of Comments: da ` � Y� c +�.f tr ✓ t t t � -' i `,� t# �.� %� 1 �' e f .�, ' ;,'.s� See Reverse —> CITY COUNCIL SPEAKER CARD Date: Agenda Item #: Name: Address • Phone: - S"/7 TOPIC: Brief Summary of Comments: See Reverse CITY COUNCIL SPEAKER CARD Date• Agenda Item #: Name: Prt t.t L Address: Phone: P C UN C VV TOPIC:—, Brief Summary of Comments: See Reverse --> CITY COUNCIL SPEAKER CARS �1 Date: N Agenda Item #: Name: Address: Clc Phone: TOPIC: Brief Summary of Comments: 5.4A d � C See Reverse —> CITY COUNCIL SPEAKER CARD Date: ,(%C /6 Agenda Item #: Name: CX36% l�rCl/Jl�l / Address: Phone:— TOPIC: Brief Summary of Comments: CITY COUNCIL SPEAKER CARD Date: /2-/1 1 6 49 Agenda Item #: Name: ✓ �J kCM v i 7-i Address: AJ 0 t a Phone: Z% / 0 TOPIC: L&A -L (-)iA v=c? E k) --/ Brief Summary of Comments: See Reverse —� See Reverse Tuesday, December 16, 2008 HAND DELIVER City Council City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 RE: City Budget Distr. @ Mtg. Of: 2`°" cc: cc: File: File: Robert Grundman 5715 Dexter Circle Rohnert Park, CA 94928 584 -1964 The current city budget is in serious trouble, as you well know. However there is an old saying that adversity is nothing more than opportunity in work cloths. With that in mind, I would like to offer the following comments. 1. Last October, in the middle of the city council elections and Measure L, discovered a number of troubling items in the current year's budget. I wrote a letter to the city manager and hand delivered it along with copies for the council about an irregularity in the disposition of funds coming from the sale of the stadium lands. I have never received a response to that letter (copy attached). 2. Similarly and without much effort I found that in the 2003 -04 budget, $1- million was transferred into the sewer operation budget from the sewer connection fee fund, a fund that should be used for capital improvements. Such monies should have stayed in the sewer capital fund. These two items will cause problems in balancing the budget. Perhaps the amount of money charged to the developers for the University District plan et al, could be increased. I questioned the city about a sewer capacity study that should have been done before spending some $52- million on sewer improvements and was astonished to find that no such comprehensive report existed. Instead, I was provided access to a series of engineering task reports. Some of the information developed prior to working out a computer model of the sewer system suggested that any sewer running more than half full was over capacity and needed replacement. This is approach is too conservative, but may have been used to commit the city to a (larger) share of the cost of upsizing some sewer lines in order to accommodate the new development. In addition, one of the engineering task reports suggests that a significant amount of the sewer flow could be removed by simply reducing the amount of inflow /infiltration in some parts of the sewer system. This would offset some capacity improvements such as those required for the new development. The end result was passage of Measure L. 3. A cursory review of some of the water budgets indicated that similar irregularities might also exist. 4. 1 also looked into the city council compensation package. I am sure that the council is now aware of the total package and hopefully the need to eliminate most of the package for both current and past members of the council. This is not to say that the members of the council are not putting forth a great deal of personal time and effort, but this is not a career position and my understanding is that those of recently ran for office did so because they wanted to serve the community as in the past. The current compensation package has significant long- term costs for the city. In closing, I want to confirm that I am a civil engineer particularly adept to digging through records, not a finance director. My review of engineering reports etc. were not extensive, however that need still exists. The city has very qualified people who know about the items that I have noted above. It is suggested that the council employ an old management tool to obtain valid information on ways to save money for the city. Citizens can also be encouraged to provide similar information. If this past election is any indication of the voters' willingness to get involved, then those same voters can be counted on to assist the city such as a citizens work group. This will produce a large number of cost saving leads. If all of this sounds like a lot of work, it is, but in it truest sense, it is opportunity in work cloths. Aobe tu;::r'-d-m:an, PE C25581 Eric: I my letter of October 8, 2008 5- copies for Members of Rohnert Park City Council 2 copies for the city manager http: / /www 4_? Distr. @ Mtg. Of: I1 I u b cc: CC File:-J Chicago Tribune Milwaukee neighborhoods could print own mon ly 2 neighborhoods consider printing own currency for exclusive use in local stores By Erika Slife j Tribune reporter December 3, 2008 They may be talking funny money, but its not funny business. Residents from the Milwaukee neighborhoods of Riverwest and East Side are scheduled to meet Wednesday to discuss printing their own money. The idea is that the local cash could be used at neighborhood stores and businesses, thus encouraging local spending. The result, supporters hope, would be a bustling local economy, even as the rest of the nation deals with a recession. 'You have all these people who have local currency, and they're going to spend it at local stores," said Sura Faraj, a community organizer who is helping spearhead the plan. 'They can't spend it at the Wal -Mart or the Home Depot, but they can spend it at their local hardware store or their local grocery store." Incentives could be used to entice consumers into using the new money. For example, perhaps they could trade $100 U.S. for $110 local, essentially netting them a 10 percent discount at participating stores. It's not a new concept — experts estimate there are at least 2,000 local currencies all over the world --but it is a practice that tends to burgeon during economic downturns. During the Great Depression, scores of communities relied on their own currencies. And it's completely legal. As long as communities don't create coins, or print bills that resemble federal dollars, organizations are free to produce their own greenbacks —and they'd don't even have to be green. In Wisconsin, could that mean dough that looks like cheese? eslife@tribune.com For more information on the banking crisis see www.lietaer.com. ` =1 I' i i i MONEY A Plan for Hard Times: Print Cash PEOPLE NATIONWIDE may start hoarding their cash as recession fears grow. But in Riverwest —a pro- gressive enclave of Milwau- kee— residents have another answer to their money trouble: they'll print their own. The proposed River Currency would be used like cash at local businesses, keeping the area economy humming whatever semble the real thing. Dozens of such systems flourished dur- ing the Great Depression. In the 1990s, they re- emerged as a way to fight globalization by keeping wealth in local hands. Now the dream of homespun cash is back because it keeps people liquid even if they're unemployed or short on tradi- tional dollars. (The U.S. Treas- ury declined to comment on the burgeoning interest in local currency systems.) In the past month, Steve Burke, who runs Ithaca Hours, a currency system in upstate New York founded in 1991, has fielded calls from a half -dozen organizers hoping to mint their own money in Vermont, [Es IN LOCAL WE TRUST With the shaky economy, there's iTxaca WE Txusr i new interest in homegrown 50 25, rp currencies. BerkShares •n °• (above) and Ithaca Hours are i oivE aouR., asgood as cash in area shops. the health of the country at large. "We can create our own value," explains Sura Faraj, 48, one of the plan's organizers. It's an attractive idea when times are tight. Communities print what look like ordinary bills with serial numbers, anti - counterfeiting details and images oflocal landmarks (the. Milwaukee River, for in- stance) instead of presidential portraits. Residents benefit through an exchange system: 10 traditional dollars, for in- stance, nets them $20 worth of local currency. And when busi- nesses agree to value the funny money like real greenbacks, they also get a free stack to kick -start spending. It's all per- fectly legal (except for coins) as long as it's not for profit and the bizarro dinero doesn't re- Hawaii and Michigan, among other places. Meanwhile, Susan Witt, who directs the nonprofit behind the Berk - Shares currency in Berkshire County, Mass., has heard from groups in New York, Califor- nia and New Jersey, where last year Newark's city hall asked for advice on potential Newark Bucks. Since BerkShares launched in 2006, almost $2 million has been exchanged for cash, and the equivalent of $180,000 is in circulation. "You can get a divorce, plan a funeral and go to just about any restaurant in town," Witt says. The biggest downside? Taxes. Even in the parallel world of earning and spending alternative curren- cies, Uncle Sam gets his cut. —TONY DOKOUPIL 1163! Cabinet A -Team Edition Clinton at State, Geithner at treasury, Gates-stays atDefense, HolderA.G., Napolitano Homend Sec., Richardson at Comm. Obama Clinton Stevens Obama Old: Leakless, disciplined, classy transition New: Leaky, mess still class transition. Hollywood Grab -Bag Edition Thanksgiving is a time for turkeys, and we're not just talking about the holiday. Who's tasty this year and who' gotgravy on theirface? Sutherland Rogen Jackman Kiefer Jack is back! Jail is just a memory, and Sutherland critics love "24" N movie, "Redemption." Seth Rogen Hillary All hands on deck! The world is so messed Hugh up, 0 needs even old rival aboard. Lieberman Keeps Homeland Security chair as Dems "Australia" deliver the real prize in Feb.? show mercy. But watch your back. Waxman Calif. rep waxes Dingell to lead key. Energy Letterman before "Twilight's" big opening. and Commerce committee. Goodbye, Detroit. Ted Stevens Alaska's arrogant Uncle Ted has barreled his tranquilizers during flight. Reality bites. last pork. He will not be missed. Shelia Bair FDIC chief has foreclosure plan that is fair least he's free from Kabbalah proselytizing. and saves homes. Watch 0 grab it. Mark Cuban Mavericky Mavericks owner nailed in tech insider - trading sting. Kiss off the Cubs. Auto bailout Stalled like an SUV, and the rest of the econ is stuck in the mud. Romney for car czar? A CW LOOK AT STARS Hollywood Grab -Bag Edition Thanksgiving is a time for turkeys, and we're not just talking about the holiday. Who's tasty this year and who' gotgravy on theirface? Sutherland Rogen Jackman Kiefer Jack is back! Jail is just a memory, and Sutherland critics love "24" N movie, "Redemption." Seth Rogen Despite alluring title, "Zack and Mir!" bombs. Are adoring stoners losing interest? Hugh The wolfman wins big for sex appeal, but can Jackman "Australia" deliver the real prize in Feb.? Kristen Comes off as dumb and, um, spacey on Stewart z Letterman before "Twilight's" big opening. Winona Ryder Rushed to a London hospital after OD'!ng on tranquilizers during flight. Reality bites. Guy Ritchie Gets no money from material girl, but at ' least he's free from Kabbalah proselytizing. CW IS NOT NEWSWEEK'S OPINION, THE AN INFORMAL DISMLARON OF THE EVER-CHANGING THINKING OF BELTWAY PUNDITS AND ME CHATTERING CLASSES. CLOCK WISE FROM LEFT: COURTESY OF BERKSHARES, PHOTOGRAPH BY JON. {TH.{N TORGOVNIK -GETTY IMAGES FOR NE WS W EEK, OLIVIER OOUW ERY -AHACA IF NEWSWEtK, JOSEPH SILVERMAN -WASHINGTON TIMES -2UMA PRESS. COURTESY OF Fn MnvlRc DECEMBER 1-2009 1 NRWAWP1 u 9 November 4, 2008 How Businesses Can Save Themselves from the Impact of the Banking Crisis Bernard Lietaer blietaer@earthlink.net Whatever governments do for the banks, credit will be a lot harder to obtain for businesses, for many years to come. The trickiest aspect of the current situation is the simultaneous, global nature, of the banking crisis. The world economy will predictably veer towards a simultaneous recession, which in turn will worsen the banks' balance sheets, motivating them to further reduce credits, and so on, down a vicious spiral towards either a decade -long recession, or even a possible depression. Please, get ready now for a rough ride for an uncomfortably long time. What all this means in practice is that we have now entered the period of an unprecedented convergence of the four planetary megatrends - financial instability, climate change, unemployment and an aging society - that was described in my 2001 book, The Future of Money'. There actually exists a very successful precedent on what business can and should do in such an environment, even if it is surprisingly little known. In 1934, sixteen business people gathered in Zurich to create a mutual credit system among themselves, with a currency unit called the WIR, equivalent in value to the Swiss Franc. Instead of borrowing money from the banks to pay each other, businesses give credit directly to each other in that business -to- business (13213) currency, and those credits are used to buy from other businesses in the system, or partially pay staff. The system still is operational today: last year's volume of business in the WIR currency was about $2 billion per year and involves 60,000 members, a quarter of all Swiss companies. A remarkable quantitative study proves that this system is actually the secret for the proverbial robustness of the Swiss economy. WIR expands automatically when there is a recession in Switzerland, and proportionally shrinks back again when there is an economic boom. More information on the current status of the WIR is available on the web.3 We propose that businesses take the initiative of creating such 13213 systems at whatever scale makes sense to them. The big advantage, compared to what happened in Switzerland in 1934, is today's availability of very cost - effective information technologies that make it possible to implement this approach much more rapidly than in the 1930s. Abridged Rio of the Author Bernard Lietaer has been active in the domain of money systems for a period of 30 years in an unusual variety of functions. While at the Central Bank in Belgium he co- designed and implemented the convergence mechanism (EM to the single European currency system. During that period, he also served as President of Belgium's Electronic Payment System. His consulting experience in monetary issues on four continents ranges from multinational corporations to developing countries. More information on the author and some technical papers that provide the theoretical and practical backing for this proposal are available on www.lietaer.coni. 1 Lietaer, Bernard: The Future of Money: Creating new Wealth, Work and a Wiser World (London: Random House /Century, 2001). 2 Stodder, James: "Reciprocal Exchange Networks: Implications for Macroeconomic Stability ". Albuquerque, New Mexico: Paper presented at the International Electronic and Electrical Engineering (IEEE) Engineering Management Society (EMS) August 2000, 3 www.WIR.ch and http . / /en.wikipedia,org/wiki/W]R Bank The Banking Crisis: What Can Businesses Do Now? Bernard Lietaer blietaer @earthlink.net The travails of the banking crisis have been front page news for months, and the biggest bailout in human history has been completed at the I Ia' hour and 59 minutes, to everybody's relief. However, the read economy, the one where businesses manufacture and sell goods and services, will predictably turn out to be the next victim of the financial crisis, in what we call the "Second Wave ". The "Second Wave" Problem Whatever governments do for the banks, credit will be a lot harder for businesses to obtain from banks, for many years to come. Indeed, when all is said and done, governments will not be willing or able to force banks to lend out to the real economy, any more than you can push on a string. The trickiest part of the current situation is the simultaneous nature of the banking crisis. When one bank, or even one entire country's banks, gets in serious trouble, healthy companies can find credit from other banks or countries. But when the meltdown is simultaneous across the bulk of the global financial system, another dynamic comes into play. The world economy will predictably veer towards a simultaneous recession, which in turn will worsen the banks' balance sheets, motivating them to further reduce credits, and so on, down a vicious spiral towards either a decade -long recession or a possible depression. Thus, while cutting back on its loan portfolio is a logical reaction for each individual bank, when they all do it simultaneously, it deepens the hole that is being collectively dug for the world economy and ultimately even for the financial system itself. .What all this means in practice is that we have now entered the period of an unprecedented convergence of planetary issues - climate change, financial instability, unemployment and an aging society - that was described in my earlier book, The Future of Money`. It is most likely that the ensuing crisis will play out in a classic "two or three steps downwards for every step upwards" pattern. Every small step upward (i.e. any temporary improvement) will predictably be hailed as the "end of the crisis." It is quite understandable why governments, banks and regulators will make such statements, simply because saying otherwise would only make the situation worse. Once a domino effect plays out in the real economy, when a chain of bankruptcies gets going with all its effects on unemployment and other social problems, this will prove even harder to stop than the dominos in the banking system, with its devastating wake of an explosion of social problems. t Lietaer, Bernard: The Fzdure of Money: Creating new Wealth, Work and a Wiser World (London: Century, 2001). 0 Lietaer, 2008 The Choices for Business There are two strategies that businesses can conceivably take under these circumstances: try to get help from governments individually when their individual problems become unmanageable, or take an initiative to save themselves cooperatively. The first option is not new. For instance, little noticed in the media in the middle of the turmoil of a banking and stock market panic was the fact that the Bush administration is providing a $25 billion help package for the US automobile industry. Predictably, the European Union is being lobbied by the European car manufacturers for its own 40 billion Euro package.3 However, it will soon become obvious to everybody that this approach is quickly going to hit a wall. Governments, the world over, have just bled themselves dry to a totally unprecedented extent, just to save the banking system -- to the point that the Financial Times even wonders whether the worldwide panic in the stock markets in October 2008 "is not about faith in the banks, but faith in the governments to save them. "4 In short, waiting for when governments will be in a position to save even important businesses, after having borne the unprecedented costs of bailing out the banks, could resemble waiting for Godot. Therefore, the second option, to have businesses take an initiative to save themselves cooperatively, is clearly the better way. Furthermore, there is actually a very successful precedent — even if it is surprisingly little known — as the following story shows. A Story Once upon a time, during a crisis similar to the one in which we are now getting mired, sixteen businessmen got together to decide what they could do among themselves. They and/or their clients had all received a notice from their respective banks that their credit line was going to be reduced or eliminated. Bankruptcy was going to be a question only of time. They realized that business A needed the bank loan to buy goods from ` The US House of Representatives approved the measure by 370 votes to 58. Bernard Simon: "House cicars $25bn for carmakers" Financial Times. 25th September 2008 3 ACEA (the European Automobile Manufacturers Association), 6th October 2008. "European auto industry calls on EU to help sustain changeover to low- emission car fleet." http: / /www.acea.be /index.php /news / news _detaii/european_auto_industry_ calls on_eu_to_help_sustain_ch angeover to low emissions. 4 Gillian Tett "Leaders at wits' end as markets thrown one tantrum after another" Financial Times October 11112, 2008. pg I and 2. For instance, the scale of the commitments made by European countries for the bailout of the banking system is without precedent, representing potentially a multiple of their annual GDP. one idea of this , the assets of the three largest banks that were now guaranteed by their respective governments represent 130% of GDP for Germany; 142% of GDP for Italy; 147% of GDP for Portugal; 218% for Spain; 257% for France; 253% of the GDP for Ireland; 317% for the UK; 409% for the Netherlands (2 largest banks); 528% for Belgium - Luxemburg; 773% for Switzerland (2 largest banks); and 1,079% of the GDP for Iceland. In such a context, we should expect that budget tightening by the public sector will be the rule rather the exception for many years to come, further contributing to the "Second Wave" problem, and making less rely government bailouts for non - financial corporations getting in trouble. All percentages computed from data from the map in the Financial Times September 30, 2008 page 3. 0 Lietaer, 2008 2 business B, which in turn needed money to buy stuff from its own suppliers. So they decided to create a mutual credit system among themselves, inviting their clients and suppliers to join. When business A buys something from B, A gets a credit and B the corresponding debit. They created their own currency, whose value was identical to the national money, but with the interesting feature that it didn't bear interest. A debit in this currency needs to be reimbursed with sales to a participant in the network in the same currency, or settled in national money. The country's banks mounted a massive press campaign to try to squelch this revolutionary idea. Miraculously, that campaign failed, and this little system saved many of the businesses involved. A cooperative was set up among the users to keep the accounts dealing with that currency. Soon participants could also borrow from that cooperative in that currency at the remarkably Iow interest rate of I% to 1.5 %. All such loans needed backing by inventory, real estate, or other assets, exactly as in a conventional bank. Over time, the system grew to include one quarter of all the businesses of the entire country. Sixty -five years later, an American professor carried out an econometric study proving that the secret for the country's legendary stability was that strange little unofficial currency, that circulated among businesses in parallel with the national money. That well - known economic resilience was usually credited to some mysterious and unknown national characteristic. Whenever there was a recession, the volume of business in this unofficial currency would expand significantly, thereby reducing the negative impact on sales and unemployment. Whenever there was a boom, business in national currency boomed, while activity in the unofficial currency proportionally dropped again. The surprising implication of this study was that the spontaneous counter - cyclical behavior of this little system actually helped the central bank of the country in its efforts to stabilize the economy. This is not a fairy tale, but the true story of the WIR system. The country is Switzerland and the sixteen founders met in Zurich in 1934. Within three months there were 1,700 participants; and within a year some 3,000, linked by a catalog of available goods and services, classified in 850 categories. The system still works today: the annual volume of business in the WIR currency now is about $2 billion per year. The American professor is James Stodder from Rensselaer University. His remarkable quantitative study' uses more than 60 years of high quality data to prove the points made in this story. Professor Tobias Studer from the university of Basle, Switzerland, also wrote a little monograph about the history and the economic effects of the WIR on the national economy 5 The WIR cooperative also made initially some mistakes, such as lending WIR money without proper guarantees, a mistake which was corrected in time. The WIR system is also now accepting deposits and making loans in both Swiss Francs and WIR, and has slowly evolved into a more traditional bank. More information on the current status of that system is available on the web? 5 James Stodder, "Reciprocal Exchange Networks: Implications for Macroeconomic Stability". Albuquerque, New Mexico: Paper presented at the International Electronic and Electrical Engineering (IEEE) Engineering Management Society (EMS) August 2000, 6 Tobias Studer's 1998 monograph is entitled "KR in unserer Volkswirtschaft`: English translation by Philip H. Beard, Ph.D. WIR and the Swiss National Economy (59 pages) available on http : / /www.lulu.com/contenV268895 AV .WlR.ch and http:/ /en.wikipedia.org/wiki/WIR_Bmik 0 Lietaer, 2008 Our Proposal We propose that businesses take the initiative of creating such Business -to- Business {13213} systems at whatever scale makes sense to them. The big advantage, compared to what happened in Switzerland, is today's availability of very cost-effective information technologies. Setting up such a system and scaling it up so that it makes a real difference can be achieved now in a fraction of the time it took in the 1930s. And timeliness is going to be critical, if one wants to avoid the social and economic ravages that will be unleashed by the unraveling of today's complex business supply chains. In the US, a nationwide system would be justified. In Europe, ideally, such a system should be designed to operate at least at the Euroland level. Otherwise, we are going to see a lot of the economic gains achieved by European integration go to naught over the next decade. Some Pragmatic Considerations The speed at which the pragmatic application of this strategy can move is greatly facilitated in our times, thanks to the availability of various softwares to manage complementary currencies, and the Internet as a communication tool. For instance, the WIR cooperative which we talked about above has a proprietary system of large -scale system operational in Switzerland in four languages, which can deal simultaneously with national money and WIR. There are also several other fully operational softwares available for specific complementary currency applications. It would be a good idea to consider particularly open source software for use in this case, as this would provide the flexibility to add new functions, or new currencies on the same smart card, without having to wait for propriety software developers to catch up with their backlog. For instance, the Strohalm Foundation in the Netherlands has an open source software called Cycdas for mutual credit systems used for social purpose applications, which is already in operation in various countries. Similarly, the European Union has funded in cooperation with the French government the development of the SOL system using three different types of complementary currencies on the same smart card.R This application is currently in pilot test phase in five different regions in France, and could easily be expanded for additional languages and a fourth currency application for the 13213 currency that is described here. Obviously, implementing a strategy of this nature should be done in careful steps, starting with pilot application on a limited - scale. A European -wide project, for instance, should be started as a cooperative pilot venture on a small scale. Answering Some Objections There will predictably be a theoretical economic objection to the proposal made here: a multiple currency approach is less efficient in terms of price formation and 0 Lietaer, 2008 4 exchanges. This objection is valid. However, we have shown elsewhere9, including in a peer- reviewed paper,° over - emphasis on efficiency is in fact the systemic cause of the brittleness of any complex system, including the financial system. Such brittleness has been demonstrated spectacularly during the global banking crisis, but the World Bank had identified, before this one, no less than 96 banking crashes and 176 monetary crises affecting 130 countries over a 25 -year period. Therefore, our proposal provides a systemic solution to the instability of the monetary system, something which the current approaches are not trying to achieve. Systemic solutions are the only ones that will avoid having to face the same type of problem repeatedly in the future. Finally, for the banking system itself, our proposal involves only temporarily giving up the monopoly of creating money, a much less drastic compromise than losing, for instance, the right for issuing legal tender altogether, or of a nationalization. Furthermore, as stated above, the example of the WIR complementary currency systems has proven to be a key factor in fostering the proverbial stability of the Swiss economy, which is helpful also to a banking system's portfolios. Some Advantages of the Proposed Approach This strategy has a number of advantages for the different parties involved, particularly during the transition period that we now have entered. - This approach will avoid or reduce the strangulation of the real economy by the banking credit contraction that unquestionably is going to occur. - Complementary currencies have proven a useful tool for enabling the design of incentive schemes in a wide variety of domains, regardless of whether a crisis is at hand. The evidence for this can be found in a number of publications." - Perhaps most importantly: this strategy will avoid repeating the worst part of the 1930s scenario where a Second Wave strangulation did occur, which resulted in massive bankruptcies in the productive economy, intolerably high unemployment and untold suffering, and a toxic political fallout that has proven a dangerous mess to disentangle once started. (Hjalmar Schacht, Hitler's central banker, v Bernard Lietaer, with Robert Ulanowicz and Sally Goemer: "Options jar Managing Systemic Banking Crises" Working Paper October 2008. }0 See Robert Ulanowicz, Sally Goerner, Bernard Lietaer and Rocio Gomez "Quantifying Sustainability: Efficiency, Resilience and the Return of Information Theory" Journal of Ecological Complexity forthcoming 2008. " See for instance: Edgar Cahn No more Throwaway People (Washington: Time Banks USA, 2004); Deirdre Kent healthy Money, Healthy Planet: Developing Sustainability through new money systems (New Zealand: Craig Potton Publishing, 2005); Ellen Hodgson Brown The Web of Debt (Baton Rouge, Louisiana, 2007); Lietaer, Bernard The Future of Money (London, Random House, 2001); and Lietaer, Bernard & Belgin, Stephen Of Human Wealth: New Currencies for a New World (Citerra Press, forthcoming 2008); Greco, T. Money: Understanding & Creating Alternatives to Legal Tender Vermont: 2003; Cahn, E. No More Throwaway People; Cahn. E. & Rowe J. Time Dollars. 0 Lietaer, 2008 5 pointed out correctly that the electoral popularity of Nazism was directly due to mass "despair and unemployment "...) Conclusions Time is of the essence to reap the most benefits of the proposed strategy. As the rot has spread from the banking system to the non - financial businesses, a lot of the damage will be done very quickly. Ideally, the B2B mutual credit system could be replacing bank loans as soon as a bank loan has been called or reduced. Even if your own business isn't affected yet by credit restrictions, don't wait to act until your suppliers or clients are in trouble. In this domain, the proverbial stitch in time saving nine can become painfully obvious. A proven means is available for businesses to soften the blow of a "Second Wave" that is as predictable as there will be night following day. Why wait to spot a candle until it is getting hard to find it? Why would business people in our age be less entrepreneurial than the Swiss in 1934? Abridged Bio of the Author Bernard Lietaer has been active in the domain of money systems for a period of 30 years in an unusual variety of functions. While at the Central Bank in Belgium he co- designed and implemented the convergence mechanism (ECU) to the single European currency system. During that period, he also served as President of Belgium's Electronic Payment System. His consultant experience in monetary aspects on four continents ranges from multinational corporations to developing countries. He was General Manager, Co- Founder and Chief Currency Trader for the Gaia Hedge Funds, one of the world's largest off shore trading funds during which time Business Week identified him as "the world's top currency trader" in 1992. He is the author of fourteen books, written in five languages, including The Future of Money translated in 18 languages. More information about the other, as well as some technical papers which provide support for this proposal, is available on www.lietaer.com/erisis2008.html 0 Lietaer, 2008 6 Planning Division 2008 Work Plan Presentation to Rohnert Park City Council December 16, 2008 Planning Division 2008 Work Plan High Priority Proiects University District Specific Plan (RB) City Center Plaza /Ped Improvements (RB) GP /Housing Element Update (RB /MR) Vida Nueva Transitional Housing (MR) �-. . Oistr. @ Mtg. ®f: 'L !LL � cc: cc: File: Fj-� I\ il"Or Plan approved Under construction Underway- Housing Element Draft in preparation Completed 1 Planning Division 2008 Work Plan High Priority Proiects Sonoma Mountain Village (MR) Stadium Area Plan (MR) Southeast Specific Plan (MR) Wilfred /Dowdell Specific Plan (RB) Community Center Master Plan (RB) Planning Division 2008 Work Plan High Priority Projects DEIR Spring 2009 Plan approved FEIR Spring 2009 Plan approved; annexation application being prepared Approved Avram Affordable Housing (MR) Developer to be recommended to CDC Fire Bay Realignment Project (RB) Pending Council Action Southwest Shopping Center Redev. (MR) Awaiting application Sustainability Ordinance Elements (RB) Draft Universal Design Ord Prepared City Center Drive Mixed -use Project (MR) Proposal received /rejected (did not meet requirements of RFP). RFP to be resent 2009 2 Planning Division 2008 Work Plan Medium Priority Proiects Northwest Specific Plan (RB) Northeast Specific Plan (RB) Creekwood Apartments (MR) Zoning Ordinance Clean -up (MR) Digitizing of Planning Files (MR) Planning Division 2008 Work Plan Low Priority Proiects Crane Creek Regional Trail Uncommitted Projects Corridor Studies (MR/RB) Redevelopment of SW DPS Station Preliminary Plan Review Completed; awaiting application Plan revised by applicant; DEIR in Spring 2009 Awaiting application In process To commence when Building files digitized Grant awarded; Construction documents not in process Final Draft Prepared, to PC Feb. 2009 Pending Council Action 3 Planning Division Work Plan Proiects to Consider for 2009 Front Yard Fencing Regulations (RB) Density Bonus /Inclusionary Housing Ordinance (MR) Smoking Ordinance (MR) Water Conservation in Landscaping Ordinance (MR) Sustainability to Address AB321SB375 (RB) Stadium Lands Phase One (MR) Implementation of University District, Wilfred /Dowdell, other Plans Planning Division Work Plan Questions? Comments? 4 Hauff, Judy From: Hauff, Judy - W Sent: Tuesday, December 16, 2008 4:13 PM To: Schwarz, Dan; Griffin, Terri Cc: Lidster, Beth Subject: RE: Human Rights Commission representatives FYI, I phoned Mayor Arnie at 4:00 p.m. today to give her to tonight's Council meeting. Page 1 of 1 following message & will place a hard copy on the dais prior Per phone conversation around 4:00 this afternoon, Judy Rice of the Human Rights Commission shared regrets that it will not be possible to have a representative at tonight's Council meeting to accept the Proclamation on Human Trafficking Awareness Day. She expressed her sincere appreciation that the Mayor is bringing attention to this and shared that's more important than one of their reps being able to be there. Judy Hauff, City Clerk CITY OF ROHNERT PARK 130 Avram Avenue Rohnert Park, CA 94928 Phone: 707 - 588 -2216 FAX: 707 -794 -9248 email: Jhauff@rpeity.org From: Lidster, Beth Sent: Tuesday, December 16, 2008 11:46 AM' To: Hauff, Judy Subject: Human Rights Commission representatives Hi Judy- I just heard from Judy Rice of the Human rights Commission that there probably won't be someone at the council meeting tonight to accept the Proclamation because of a conflicting meeting. However, she was -going to try and get someone. Her number is.823 -1360 if you want to call her closer to 5pm tonight (I'm leaving at noon or I would do it.) Just let Arnie know what you find out. Thank you, Beth 12/16/2008 Office of toe Oapor of the Citp of Robnert Park, California 3P roclamatiun Prodaaiminggaltuarp 11, 2009 ao HUMAN TRAFFICKING AWARENESS DAY IN ROHNERT PARK WHEREAS, Human Trafficking is the general term to describe forced labor, bonded labor, involuntary servitude, forced child labor, sexual exploitation and prostitution, and the commercial sexual exploitation of children; and WHEREAS, on July 2, 2008, over 300 concerned citizens of Sonoma County attended a public awareness event on human trafficking along with a panel of government and non - governmental experts, including District Attorney Stephan Passalacqua and representatives from the Sheriff's Department, FBI, ICE, United Against Sexual Assault, and the Santa Rosa City Attorney's Office, all of whom acknowledged that sexual exploitation and the sexual exploitation of children takes place in Sonoma County; and WHEREAS, panelists also acknowledged that there is an alarming correlation between sexual exploitation and run -away teenage females; and WHEREAS, in addition to runaways, victims may be immigrants trafficked across borders with or without visas to work in vineyards, homes, businesses, hotels, clubs, on the streets, and any other place that offers an opportunity for a trafficker to profit; and WHEREAS, although laws to prosecute perpetrators of human trafficking and to assist and protect victims of human trafficking have been enacted, awareness of the issues surrounding human trafficking by those most likely to come in contact with victims is essential to effective enforcement. NOW, THEREFORE, BE IT PROCLAIMED that I, Amie Breeze, as Mayor and on behalf of the City Council of the City of Rohnert Park, do hereby join in this national observance and proclaim January 11, 2009, as Human Trafficking Awareness Day in Rohnert Park and ask our citizens, public agencies, private organizations, and businesses to join together and work to abolish this heinous crime. bp: Proclaimed this 16th day of December, 2008 Amie Breeze, Mayor Tuesday, December 16, 2008 HAND DELIVER City Council City of Rohnert Park 6750 Commerce Blvd. Rohnert Park, CA 94928 RE: City Budget Distr. @ Mtg. Of: ' �� J U IO 0 cc: cc: File. File: - �&j �66 - &7rU� Robert Grundman 5715 Dexter Circle Rohnert Park, CA 94928 584 -1964 The current city budget is in serious trouble, as you well know. However there is an old saying that adversity is nothing more than opportunity in work cloths. With that in mind, I would like to offer the following comments. 1. Last October, in the middle of the city council elections and Measure L, I discovered a number of troubling items in the current year's budget. I wrote a letter to the city manager and hand delivered it along with copies for the council about an irregularity in the disposition of funds coming from the sale of the stadium lands. I have never received a response to that letter (copy attached). 2. Similarly and without much effort I found that in the 2003 -04 budget, $1- million was transferred into the sewer operation budget from the sewer connection fee fund, a fund that should be used for capital improvements. Such monies should have stayed in the sewer capital fund. These two items will cause problems in balancing the budget. Perhaps the amount of money charged to the developers for the University District plan et al, could be increased. 1 questioned the city about a sewer capacity study that should have been done before spending some $52- million on sewer improvements and was astonished to find that no such comprehensive report existed. Instead, I was provided access to a series of engineering task reports. Some of the information developed prior to working out a computer model of the sewer system suggested that any sewer running more than half full was over capacity and needed replacement. This is approach is too conservative, but may have been used to commit the city to a (larger) share of the cost of upsizing some sewer lines in order to accommodate the new development. In addition, one of the engineering task reports suggests that a significant amount of the sewer flow could be removed by simply reducing the amount of inflow/infiltration in some parts of the sewer system. This would offset some capacity improvements such as those required for the new development. The end result was passage of Measure L. 3. A cursory review of some of the water budgets indicated that similar irregularities might also exist. 4. 1 also looked into the city council compensation package. I am sure that the council is now aware of the total package and hopefully the need to eliminate most of the package for both current and past members of the council. This is not to say that the members of the council are not putting forth a great deal of personal time and effort, but this is not a career position and my understanding is that those of recently ran for office did so because they wanted to serve the community as in the past. The current compensation package has significant long- term costs for the city. In closing, I want to confirm that I am a civil engineer particularly adept to digging through records, not a finance director. My review of engineering reports etc. were not extensive, however that need still exists. The city has very qualified people who know about the items that I have noted above. It is suggested that the council employ an old management tool to obtain valid information on ways to save money for the city. Citizens can also be encouraged to provide similar information. If this past election is any indication of the voters' willingness to get involved, then those same voters can be counted on to assist the city such as a citizens work group. This will produce a large number of cost saving leads. If all of this sounds like a lot of work, it is, but in it truest sense, it is opportunity in work cloths. obert Grundman, PE C25581 Eric: I my letter of October 8, 2008 5- copies for Members of Rohnert Park City Council 2 copies for the city manager O N a ,s 1..1 a 0 Au e� A a u Q i+ ;nom siwv ,a N ti o o a �. o � � to 4-1 (4 aj U TS O O r' O (1) 0 O Cd O N cd cd oo d d c+ .SSt a V «3 .b v U O U cd rw� � Q �a bo o0 o Acd W W p, cd Aa Cd Cd N U O 0 0 •�,A b �� xo � N cd �,, � a � � -� � w � •�, o as fin �a d ° aj W >, 3 `� cd v o " O �, 2 o a o a> ,� U ® o d Q o o CIS U N v� d � v O O � O� Cd Cd � cd N U N a ° � Cd aa3i Cd 0 O N a ,s 1..1 a 0 Au e� A a u Q i+ ;nom siwv ,a N ti City of Rohnert Park♦ 130 Avram Avenue +Rohnert Park, California 94928 Phone: (707) 588 -2227 ♦ FAX: (707) 588 -2274 ♦ WEB: www.rpeity.org MINUTES OF THE JOINT MEETING OF THE CITY OF ROHNERT PARK City Council Community Development Commission AND THE REGULAR CONCURRENT MEETINGS OF THE CITY OF ROHNERT PARK City Council Rolinert Park Financing Authority Tuesday November 25, 2008 The City Council of the City of Rohnert Park and the Community Development Commission of the City of Rohnert Park met this date for a Joint Meeting, to commence at 6:00 p.m., followed by the Regular Concurrent Meetings of the Rohnert Park City Council and Rohnert Park Financing Authority at the Rohnert Park City Hall, 130 Avram Avenue, Rohnert Park, with Mayor Mackenzie presiding. CALL TO ORDER The Joint Meeting of the Rohnert Park City Council and the Community Development Commission of the City of Rohnert Park was called to order by Mayor Mackenzie at 6:00 p.m. ROLL CALL Present: Jake Mackenzie, Mayor /Chair Amie Breeze, Council Member /Commissioner Tim Smith, Council Member /Connnissioner Vicki Vidak - Martinez, Council Member /Commissioner Absent: Pam Stafford, Vice - Mayor /Vice -Chair Staff present for all or part of the Joint Meeting: Daniel Schwarz, Interim City Manager /Interim Executive Director; Michelle Marchetta Kenyon, City Attorney /General Counsel; Brian Masterson, Director of Public Safety; Jack Rosevear, Fire Captain; Dan Adam, Fire Marshal; Linda Babonis, Housing and Redevelopment Manager; Brian Goodman, Housing and Redevelopment Assistant; Darrin Jenkins, Director of Engineering Services; Patrick Barnes, Deputy City Engineer; Johnny Chung, Project Manager; John McArthur, Director of Utilities /General Services; Ron Bendorff, Director of Community Development; Maureen Rich, Senior Planner; Guy Miller, Recreation Services Manager; Maya van den Heuvel, Recreation Supervisor; David Rowley, Information Systems Operations Manager; Terri Griffin, Deputy City Clerk/Deputy Secretary; Linda Beltz, Videographer. Note: Community Media Center staff in attendance for the televised production of the joint meeting: Patricia Wilburn, Government Services Manager; Jim Regan, Playback and Engineering Manager; and Vanessa Vann, Intern. City of Roh n Park. jL'a :aa,d Concurrent Mc2t1ugJ Minutes (L, of 7) NVVCYIIbet- 25, GVVO ___ for City Council /Community Development CommissionlRohnert Park Financing Authority PLEDGE OF ALT IPt -__T A T%Tl ; Mayor Mackenzie led the Pledge of Allegiance. Mayor Mackenzie announced that the Sonoma County Registrar of Voters had placed updated election 1•0 o 'ts . ebsite 1-I.ItJ Vn 1tJ YY�IiVJl{.V. At the request of Mayor Mackenzie, the Council CONCURRED to receive the City Attorney's report at this time. 13. CITY ATTORNEY'S REPORT City Attorney Kenyon announced that the Court of Appeal reached a precedent- setting decision in favor of the City of Rohnert Park, confirming that (1) the City has discretion to determine how it complies with SB 610 regarding water sufficiency; and (2) the City Council acted within its discretion in adopting its final Water Supply Assessment. City Attorney Kenyon responded to Council questions regarding potential appeal and the Court of Appeal's award of costs to the City. 1. PUBLIC COMMENTS Joe Callinan, Rohnert Park, requested that the Council hold its regular meeting on December 9t''. John Borba, Rohnert Park, requested that the Council not cancel its December meetings. Kevin Pohlson, congratulated the Council on the Court of Appeal decision regarding the City's Water Supply Assessment. 2. CHAMBER OF COMMERCE QUARTERLY REPORT Roy Gugliotta, Executive Director of the Rohnert Park Chamber of Commerce reported on the Chamber of Commerce's strategies directed toward economic growth. 3. PRESENTATIONS/PROCLAMATIONS 1. Interim City Manager Schwarz introduced new Director of Public Safety, Brian Masterson. Mr. Masterson made brief remarks and introduced his wife, Sharon, and daughter, Kelly Ann. On behalf of the City Council, Mayor Mackenzie welcomed Brian Masterson and his family to Rohnert Park. 2. Ann Hancock, Executive Director of the Climate Protection Campaign, and Renata Brillinger, Project Manager, provided a PowerPoint presentation regarding implementation of the Sonoma County Climate Action Plan. 3. Linda Beltz, Videographer for the City of Rohnert Park, presented a video she produced, highlighting the ribbon- cutting event for the New City Hall. She presented each Council Member with a DVD copy of the video presentation. City of Rohnert Park Joint and Concurrent Meetings Minutes (3 of 9) November 25, 2008 for City CouncillCommunity Development CommissionlRohnert Park Financing Authority 4. CITY COUNCIL CONSENT CALENDAR 2. Approval of City Bills /Demands for Payment: Check numbers 182062 - 182377 dated November 12 -19, 2008, in the total amount of $2,783,035.69. 3. Resolutions for Adoption: 2008 -179 Approving Parcel Map No. 179 Subdivision, APN 143- 051 -056, 6265 & 6285 Commerce Blvd, Sonoma Gateway 2008 -180 Honoring and Thanking William (Bill) J. Place on the Occasion of His Retirement for 14 Years of Dedicated Service in the City's Department of Public Works 2008 -182 Authorizing Amendment Number One to the Memorandum of Agreement with the City of Rohnert Park and the Rohnert Park Public Safety Officers' Association 2008 -183 Authorizing and Approving a Settlement Agreement with Rohnert Park Disposal, Inc. Council Member Smith signified removal of Resolution No. 2008 -181 for discussion. Council Member Vidak Martinez signified removal of Item the November 10, 2008, Minutes of the Special Joint Meeting /Work Session and of the City Council portion of the Special Concurrent Meetings. MOVED by Council Member Smith, seconded by Council Member Vidak - Martinez, and CARRIED 4-0 -1 with Vice -Mayor Stafford absent, reading was waived and the Consent Calendar was APPROVED with the exception of Resolution No. 2008 -181 and the November 10, 2008, Minutes of the Special Joint Meeting /Work Session and of the City Council portion of the Special Concurrent Meetings. Items for Consideration 1. Approval of Minutes for: • Special Joint Meeting /Work Session — November 10, 2008 • City Council Portion of Special Concurrent Meetings — November 10, 2008 Council Member Vidak - Martinez stated she would abstain on the approval of the November 10, 2008, Minutes because she was not in attendance. MOVED by Council Member Smith, seconded by Council Member Breeze, and CARRIED 3- 0-1-1 with Vice -Mayor Stafford absent and Council Member Vidak - Martinez abstaining, reading was waived and the November 10, 2008, Minutes of the Special Joint Meeting /Work Session and the City Council portion of the Special Concurrent Meetings were APPROVED. 3. Resolution for Adoption: 2008 -181 Authorizing a Transfer of Funds from the Capital Replacement Reserves to the Recreation Department Budget for Costs Associated with the Conversion from Chlorine Gas to Sodium Hypochlorite at Honeybee Pool Council Member Smith commended Director of Utilities /General Services McArthur for bringing the item forward so quickly. City of Rohnert Park .Tnint and Concurrent Meetings Minutes (4 of 9) November 25, 2008 _for City Council /Community Development Commission/RohnertPark Financing Authority_ MOVED by Council Member Smith, seconded by Council Member Vidak- Martinez, and CARRIED 4 -0 -1 with Vice -Mayor Stafford absent, reading was waived and Resolution No. 2008 -181 was ADOPTED. 5. CDC CONSENT CALENDAR I . Approval of Meeting Minutes for: • CDC Portion of Special Concurrent Meetings — November 10, 2008 2. Approval of CDC Bills /Demands for Payment: Check numbers 5125 -5134 dated November 12 -19, 2008, in the total amount of $41,633.23. Council Member Breeze signified removal of Resolution No. 2008 -15 for discussion. MOVED by Commissioner Smith, seconded by Commissioner Vidak - Martinez, and CARRIED 4- 0-1, with Vice -Mayor Stafford absent, reading was waived and the CDC Consent Calendar was APPROVED with the exception of Resolution No. 2008 -15. Item for Consideration 3. Resolution for Adoption 2008 -15 Approving Amendment Number One to the Agreement for Services between the Community Development Commission of the City of Rohnert Park and Glass Architects for Professional Services for the Fire Station No. 1 Expansion Project Council Member Breeze expressed concerns regarding the item's consideration prior to consideration of Item No. 6 and indicated that she was not in favor of moving forward with this project. MOVED by Council Member Vidak- Martinez, seconded by Council Member Smith, and CARRIED 3 -1 -1 with Council Member Breeze dissenting and Vice -Mayor Stafford absent, reading was waived and Resolution No. 2008 -15 was ADOPTED. 6. FIRE STATION NO. 1 EXPANSION PROJECT 1. Consideration of Approving the Fire Station No. I Expansion Project as Shown on the Updated Design Drawings and Directing Staff to Proceed with Development of the Revised Project a. Commander Rosevear reviewed the contents of the staff report. Interim City Manager Schwarz, Director of Engineering Services Jenkins, and Fire Marshal Adam responded to Council questions. b. Public Comments: Joe Callinan, Council Member Elect, recommended that the item be postponed until the new City Council is seated and expressed concerns regarding the project's fimding and cost. City of Rohnert Park Joint and Concurrent Meetings Minutes (5 of 9) November 25, 2008 for City Council/Community Development Commission /Rohnert Park Financing Authority Gina Belforte, Council Member Elect, expressed concerns regarding the project's cost and recommended that this item be postponed until the first quarter of 2009. c. MOVED by Mayor Mackenzie and seconded by Council Member Breeze to table the project until the new Council is seated and to direct staff to bring the item back for consideration at the earliest opportunity. The motion failed due to a tie vote, with Council Members Smith and Vidak- Martinez dissenting and Vice -Mayor Stafford absent. 2. Consideration of Approving the Financing of Public Improvements Using Tax Increment Funds and the Execution of a Reimbursement Agreement by and between the City of Rohnert Park and the Community Development Commission Due to no action taken by the City Council on Item No. 6(1), the Public Hearing noticed for Item 6(2) was not held and the item was not considered by the City Council or the CDC. ADJOURNMENT There being no further business, Mayor Mackenzie adjourned the Joint Meeting of the Rohnert Park City Council and the Community Development Commission of the City of Rohnert Park at 8:12 p.m. to consecutively and separately convene the regular meetings of the Rohnert Park City Council and the Rohnert Park Financing Authority. CK]��Z� 71 • The Regular Meeting of the City Council of the City of Rohnert Park was called to order by Mayor Mackenzie at 8:12 p.m. All members were present except Vice -Mayor Stafford. 7. CALLINAN SPORTS & FITNESS CENTER USE FEES Consideration of Approving Adjustments in Membership and Facility Rental Fees for the Callinan Sports & Fitness Center 1. Recreation Services Manager Miller reviewed the contents of the staff report and responded to Council questions. 2. PUBLIC HEARING: Mayor Mackenzie opened the Public Hearing at 7:19 p.m. With no members of the public wishing to speak, Mayor Mackenzie closed the Public Hearing at 7:19 p.m. 3. Resolution for Adoption: 2008 -185 Approving Adjustments in Membership and Facility Rental Fees for the Callinan Sports & Fitness Center MOVED by Council Member Breeze, seconded by Council Member Smith, and CARRIED 4- 0-1, with Vice -Mayor Stafford absent, reading was waived and Resolution No. 2008 -185 was ADOPTED. City of Rohnert Park Joint and Concurrent Meet.n:4s Minutes ;6 of 9; 1`:ovcmber 25, 2008 for City Council /Community I3evelo went Commission / Rohnert Park Financing Authority 8, MORATnRITTM ON PRIVATE SMOUERS' LOUNGES AND TOBACCO SHOPS Consideration of a 10 Month and 15 Day Extension on the Previously Imposed 45 -day Moratorium on Private Smokers' Lounges and Tobacco Shops to Permit Study and Proposal of Possible Amendments to the Rohnert Park Municipal Code related to the Regulation of Private Smokers' i .onngac nnrl Tnhaern @h -p, Senior Planner Rich reviewed the contents of the staff report and responded to Council questions. 2. PUBLIC HEARING: Mayor Mackenzie opened the Public Hearing at 8:22 p.m. With no member of the public wishing to speak, Mayor Mackenzie closed the Public Hearing at 8:22 p.m. 3. Urgency Ordinance for Introduction and Adoption by a 4 /5ths Vote Waive Further Reading and Introduce and Adopt Urgency Ordinance by Reading Title: No. 809 Adopting a 10 Month, 15 Day Extension of Tie on the Previously Adopted Moratorium on Private Smokers' Lounges and Tobacco Shops MOVED by Council Member Vidak- Martinez, seconded by Council Member Breeze, and CARRIED 4 -0 -1, with Vice -Mayor Stafford absent„ reading was waived and Ordinance No. 809 was INTRODUCED AND ADOPTED BY A ROLL CALL VOTE. 9. AHWAHNEE PRINCIPLES FOR CLIMATE CHANGE Consideration of Endorsing the Ahwahnee Principles for Climate Change and Encouraging Use of the Principles 1. Mayor Mackenzie provided background information regarding the Ahwahnee Principles for Climate Change and responded to Council questions. 2. Public Comments: Dawna Gallagher, Rohnert Park, spoke in favor of the principles and encouraged Council to take follow -up actions. 3. Resolution for Adoption: 2008 -186 Endorsing the Ahwahnee Principles for Climate Change and Encouraging Use of the Principles MOVED by Council Member Vidak - Martinez, seconded by Council Member Smith, and CARRIED 3 -1 -1, with Council Member Breeze dissenting and Vice -Mayor Stafford absent, reading was waived and Resolution No. 2008 -186 was ADOPTED. 10. COUNCIL COMMITTEE AND /OR OTHER REPORTS Council members provided reports regarding attendance at meetings and events as indicated below: 1. Sonoma County Waste Management Agency meeting, 11/19: Council Member Smith. City of Rohnert Park Joint and Concurrent Meetings Minutes (7 of 9) November 25, 2008 for City Council /Community Development Commission / Rohnert Park Financing Authority 2. Sonoma County Agricultural Preservation & Open Space District Advisory Committee meeting, 11/20: Council Member Smith. 3. Other informational reports: Councilmember Smith: Celebrate Safe School Ambassadors, 11/13; California Outlook 2009: Preparing for Recovery, 11/14; Vida Nueva Dedication Ceremony, 11/19; Retirement Dinner for Chet Wystepek, Healdsburg City Manager; Veteran's Day Service, 11/11; COTS Fundraising Breakfast; Retirement Party for Supervisor Tim Smith Council CONCURRED to direct staff to prepare a Proclamation honoring Sonoma County Supervisor Tim Smith. Council Member Breeze: Retirement Party for Supervisor Tim Smith; meeting with Lloyd Goto regarding Wilfred /Dowdell Village South Project. Council Member Vidak- Martinez: Vida Nueva Dedication Ceremony, 11/19; C -CORP meeting. Vice -Mayor Stafford: Vida Nueva Dedication Ceremony, 11/19. Mayor Mackenzie: Veteran's Day Service, 11 /11; announced Metropolitan Transportation Commission meeting regarding Doyle Drive funding on 11/26. 11. COMMUNICATIONS Council Member Smith called attention to a letter from the Marin- Sonoma Mosquito Vector Control Service regarding expiration of Paul Libeau's term. Mayor Mackenzie requested that Mr. Libeau's re- appointment be scheduled for action on a future Council agenda. Council Member Breeze called attention to a November 24 °i article in The Press Democrat regarding consideration of budget cuts by the Santa Rosa City Council. Mayor Mackenzie called attention to a letter fro1n Congresswoman Lynne Woolsey's office regarding a meeting at the Sonoma County Administration Center on December 5, 2008, at 10:00 a.m., regarding President -Elect Obama's Economic Stimulus Proposal. Mayor Mackenzie indicated that he, Vice -Mayor Stafford and Council Member Elect Belforte attended a Public Safety meeting at the Senior Center regarding safety concerns at privately - owned properties. 12. MATTERS FROM /FOR COUNCIL 1. Consideration of the Scheduling and Potential Cancellation of December City Council Meetings City Attorney Kenyon summarized the Elections Code provisions which govern the County's canvass of returns and the City's certification of the election results and recommended that the Council reorganize at either the December 9"' regular meeting or at a special meeting scheduled prior to December 9`►'. City ofRohneert Park Joint a-d Copeur re ,t Meetings Minute's (8 of 9) Noyemver 25, Z008 fflr City CouncillCo n>'nunity i3aVeJopJnenP COm1?2l5'S'LO12lRoIZDaeri Park FlYl(7Y1CliPP, flutJPOI'ity 111111-11 MOVED by Council ivl.etuber Smith and seconded b'y' Couiicii Meinuer vI:A 11-lviartii3eZ LU reschedule the December 9t1i reorganization meeting to Tuesday, December 16t1i. Public Comments: . e . u,,,narl, Council ,v,ci,tu 1-1G4L, spvne iii savor U1 tescucuuttil� ulc �- UUIlctt rcorgarlizatioil for the week of December 2"'. Gina Belforte, Council Member Elect, spoke in favor of rescheduling the Council reorganization meeting on December 5t" or 4t". Following Council discussion and public comments by Council Members Elect, Council CONCURRED to (1) schedule a special meeting for the reorganization ofthe City Council on Thursday, December 4t1i, at 6:00 p.m.; (2) hold its regularly scheduled meeting on Tuesday, December 9"', for the purpose of considering routine business items; and (3) consider cancellation of the December 23'd meeting on December 9t1i. 2. Schedule of Events and Meetings: Document provided for informational purposes. 3. City Council Agenda Forecast: Document provided for informational purposes. 4. Other informational items: None. 13. CITY MANAGER'S /CITY ATTORNEY'S REPORTS 1. Other informational items: Interim City Manager Schwarz made the following reports: a. Interim City Manager Schwarz will hold discussions with executive staff in Santa Rosa and Petaluma regarding proposed budget cuts in those cities. An update regarding the City's budget will come before the Council in January or February. b. Dave Rowley, Information Systems Operations Manager, was commended for his tireless work on the new audio - visual equipment in the Council Chamber. c. Staff has begun work on an art program for the new City Hall, which will be brought forward for the Council's consideration in February. d. The City Hall holiday schedule will include closure of City Hall on Friday, December 26t1i, and Friday, January, 2 nd . City Hall will be open and minimal services will be provided the other three days during the holiday weeks. 14. PUBLIC COMMENTS Dawna Gallagher, commended Sonoma County for its follow -up procedures with respect to assaults on seniors. ADJOURNMENT There being no further business, Mayor Mackenzie adjourned the City Council regular meeting at 9:22 p.m. City of Rohnert Park Joint and Concurrent Meetings Minutes (9 of 9) November 25, 2008 for City Council /Community Development Commission / Rohnert Park Financing Authority ROHNERT PARK FINANCING AUTHORITY (RPFA) AGENDA Tuesday, November 25, 2008 Meeting Location: City Hall, Council Chamber, 130 Avram Avenue, Rohnert Park, CA CALL TO ORDER The Regular Meeting of the Rohnert Park Financing Authority was called to order by Chair Mackenzie at 9:23 p.m. ROLL CALL Present: Jake Mackenzie, Chair Arnie Breeze, Board Member Tim Smith, Board Member Vicki Vidak - Martinez, Board Member Absent: Pam Stafford, Vice -Chair 1. PUBLIC COMMENTS None. 2. RPFA CONSENT CALENDAR 1. Approval of Minutes for: • RPFA Portion of Special Concurrent Meetings — November 10, 2008 MOVED by Board Member Vidak- Martinez, seconded by Board Member Breeze, and CARRIED 4 -0 -1, with Vice -Chair Stafford absent, reading was waived, and the RPFA Consent Calendar was APPROVED. ADJOURNMENT There being no further business, Chair Mackenzie adjourned the meeting of the RPFA at 9:23 p.m. Terri Griffin Deputy City Clerk City of Rohnert Park Arnie Breeze Mayor City of Rohnert Park CITY OF ROHNERT PARK BILLS FOR APPROVAL December 16, 2008 Check #182622 - 182792 Dated December 10, 2008 $361,572.05 TOTAL $361,572.05 w C G E z 0 b c z C a 0 U U i O O ct O � � M �O N � � n N vNi N t� 00 N N O� � M 00 l� N N �O O, 0� M . O kfl N N Co N � °o Co CD I C> cd z� y H I H H H w H � �ri w w w U U ww U 0 U U CO U O ,x 3 z xi G G C G C7 O O ct O � � M �O N � � n N vNi N t� 00 N N O� � M 00 l� N N �O O, 0� M . 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CG¢¢ a a 0 o v o b v "o 7li 0 o v o v v b 7o a a a a o o C a v v v o v a C a a a O;5 O O O w w wwwwww w w 00000wwww w w wwwww��a CIS Cd rowwwCd m w 0 0 0 0 0 0 0 G N 0 N 0 0 C 7J 0 0 q N t7 U C7UC7C7C7C7 C7 C7 �D �D �D �D � C 0 0 -, C7 C7 00 00 00 00 00 00 00 00 00 00 00 m 00 00 00 00 00 00 00 00 00 O O 0 0 0 0 0 0 O O 0 0 0 0 0 0 0 0 0 O O O o 0 0 0 0 0 0 0 o O O O O O O o 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N O O 0 0 0 0 0 0 O O 6 C3 o 0 0 0 0 0 0 0 0 0 O O N N N N N N N N N N N N N N N N N N N N N kn r 0o O O O O O O 00 Cl O N 00 00 00 00 00 00 00 00 00 00 0, o rn o, rn rn rn rn a, N N N N N N N N N N N N N N N N N N N N N 00 00 00 00 00 00 OO 00 00 00 00 00 00 00 DD 00 00 00 00 00 00 C C O Q E R z 0 T3 C U U R z C 0 U U ii U R z C w d R A U N .L' U ss E z U d' N O N M o H H U O � a U � N N a a 00 0 0 N O N O o. a Q w x U N .0 U Q I � M rn 00 0 0 N O z 0 H a O V) -0 12 RFSO- NO. 2008 -193 Council: X .x 0 0 O C � •� h Q N U U b ti Agenda: 12116108 X o Copy to: > 0 bD 0 to 0 � Cd • 5 Q a� 'Ell bA 41 Q C bA w cri O w O ¢ Q 3 °'. o O 14, 3 o H W x > Q ° U a U w �z Cd a� Cn 71 U o o .- o O v - Cd _ L� O U x � �, O ° .� A z �_ � � r a� W � H x Cn nz$ o N � w 4- s+ C>dl ti by oaa °'� ¢ o W> En Z RFSO- NO. 2008 -193 Council: X Miscellaneous Communications O C � •� h Q N U U b ti Agenda: 12116108 X 12/12/08 -TG Copy to: 00 0 0 N N U U Q w O c� 'b W 0 A Q D A Q W z U O C � •� h Q N U U b ti Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2"d & 4`h Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) RESO. NO. 2008-194 Council: X Miscellaneous Communications Agenda: 12116108 X 12/12/08-TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 16, 2008 Department: Community Development Submitted By: Maureen Rich, Senior Planner Submittal Date: December 10, 2008 Agenda Title: Fifth Amendment to the Agreement for Services between the City of Rohnert Park and EIP Associates, a division of PSB &J for the Southeast Specific Plan EIR. Requested Council Action: Adopt the attached City Council Resolution approving the Fifth Amendment to the Agreement for Services between the City of Rohnert Park and EIP Associates (a division of PBS &J) pertaining to the Southeast Specific Plan Environmental Impact Report (EIR). Summary: The City entered into a contract with EIP Associates to prepare the required EIR for the Southeast Specific Plan in September, 2003 for an amount of $139,789. On March 8, 2005, the City Council approved the First Amendment to the Agreement for Services for an additional amount of $12,000. Upon approval of Amendment No. 1 the total cost for the EIR was raised to $151,789. The increase was related to the addition of items that were not factored into the original contract. Amendment No. 2 was approved by the City Council on February 14, 2006 in the amount of $24,153.11 thereby increasing the total cost of the EIR to $175,942.11. The increase was related to the consultant completing a number of work items that were not factored into the original work program, including: responses to City Staff comments after the release of the first Administrative Draft EIR, additional analysis of US 101, preparation of the Notice of Completion, and assemblage of all background information. Amendment No. 3 was approved by the City Council on October 23, 2007 in the amount of $10,000 thereby increasing the total cost of the EIR to $185,942.11. The increase was related to a number of factors including but not limited to the printing of the Final EIR and additional language that needed to be added to the document. On March 11, 2008, Amendment No. 4 was approved by the Council for additional traffic analysis. The amount of the Fourth Amendment was $35,788.00 Pursuant to CEOA Guidelines, Section 150885_ n lend aaenw ie rernyirPr) fn ran;rn „la+n �r RT7? when significant new information is added to an EIR. The additional traffic analysis resulting from Amendment No. 4 did demonstrate that new information would need to be added thereby requiring recirculation. The proposed Fifth Amendment to the Agreement in the amount of $37,477.00 is necessary to cover the cost of recirculation and increases the total cost of the EIR to $259,207.11. This additional work will be funded by the project proponent, with the City maintaining control over the work product. Attached is the City Council Resolution approving Amendment No. 5 to the Agreement for Services with EIP Associates (a division of PBS &J). Please feel free to contact me at 588 -2211 or mrich@Kpcity.org if you require any further information or have questions regarding the attached materials Enclosures: - Resolution 2008- - Exhibit "A” - Agreement for Services Contract CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: (x) Consent Item O Regular Time (x) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council 't)' City Comments: Po ; .^ Interim City Manager's Signature: Date: /g (Revise 062806) M- S:05 -b RESOLUTION NO. 2008-194 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, APPROVING FIFTH AMENDMENT TO THE AGREEMENT FOR SERVICES WITH EIP ASSOCIATES REGARDING THE ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE SOUTHEAST SPECIFIC PLAN WHEREAS, on October 14, 2003, the City Council approved an Agreement for Services with EIP Associates ( "Agreement ") to prepare the required EIR for the Southeast Specific Plan in the amount of $139,789.00; WHEREAS, on March 8, 2005, the City Council approved Amendment Number One to the Agreement in the amount of $12,000.00 to include additional tasks not factored into the original agreement, increasing the total cost of the EIR to $151,789.00; WHEREAS, on February 14, 2006, the City Council approved Amendment No. 2 to the Agreement in the amount of $24,153.11 to include responses to City staff comments regarding the first Administrative Draft EIR, additional analysis of US 101, preparation of the Notice of Completion, and assemblage of background information, increasing the total cost of the EIR to $175,942.11; WHEREAS, on October 23, 2007, the City Council approved Amendment No. 3 to the Agreement in the amount of $10,000.00 to, among other things, include printing of the Final EIR and adding additional language to the document, increasing the total cost of the EIR to $185,942.11; WHEREAS, on March 11, 2008, the Fourth Amendment was approved by the City Council to allow for the preparation of additional traffic analysis in the amount of $35,788.00, increasing the total cost of the EIR to $221.730.11; and WHEREAS, pursuant to CEQA guidelines section 15088.5 a lead agency is required to recirculate an EIR when significant new information is added to an EIR. The additional traffic analysis did demonstrate that new information would need to be added thereby requiring recirculation. The proposed Fifth Amendment to the Agreement in the amount of $37,477.00 is necessary to cover the cost of recirculation and increases the total cost of the EIR to $259,207.11. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that it does hereby authorize and approve the Fifth Amendment to the Agreement with EIP Associates, a division of PBS &J, for the Southeast Specific Plan EIR in the amount of $37,474.00 increasing the total cost of the EIR to $259,207.11 (not including the City of Rohnert Park Administrative Fee of 20 %). BE IT FURTHER RESOLVED that the Interim City Manager is hereby authorized and directed to execute this Fifth Amendment on behalf of the City of Rohnert Park. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park on this 16th day of December, 2008. CITY OF ROHNERT PARK Mayor ATTEST: Deputy City Clerk Reso. No. 2008 -194 Page 2 of 2 PIE]& An emplo)ve -owned company December 8, 2008 RE: Revised Proposed Work Plan and Amendment for a Recirculated EIR for the Southeast Specific Plan DEIR (Transportation and Aesthetics Sections) Dear Maureen, This proposal provides. the rationale, work plan, cost estimate and schedule for a Recirculated EIR for the Southeast Specific Plan focusing primarily on the Transportation and Aesthetics Sections. With an email Notice to Proceed we can begin the work and develop a contract amendment in the succeeding couple of weeks. Introduction: The City of Rohnert Park (City) recognizes that revisions are needed to the Southeast Specific Plan (SESP) EIR due to concerns of the adequacy from several factors: 1) the presence of the Sonoma Mountain Village which was not included in the traffic and cumulative analysis; 2) out of date traffic data (2001, 2003) and analysis; and 3) need for a revised aesthetics analysis that addresses previously unanticipated loss of rural character and loss of visual open space impacts. Therefore, the City has determined that the EIR for SESP should be recirculated, per CEQA Guidelines; Section 15088.5. Rednw1ation of an EIR Prior to Certification whose relevant clauses for this project include: (a) A lead agency is required to recirculate an EIR when significant new information is added to the EIR after public notice is given of the availability of the draft EIR for public review under Section 15087 but before certification.... "Significant new information" requiring recirculation includes, for example, a disclosure showing that:.... (2) A substantial increase in the severity of an environmental impact would result unless mitigation measures are adopted that reduce the impact to a. level of insignificance... (c) If the revision is limited to a few chapters or portions of the EIR, the lead agency need only recirculate the chapters or portions that have been modified. PROPOSED WORK PLAN This work plan identifies the following tasks to fulfill this intent. Task 1. Prepare Draft Recirculated EIR Task Ia. Prepare Admin Draft Recirculated EIR (REIR) PBS &j will prepare an Administrative Draft Recirculated EIR ( ADREIR) in consistent with the prior SESP EIR format. All text and graphics to be used in the Draft REIR will be included in proposed final form. Five copies of the ADREIR and an electronic version will be prepared and delivered to the Community Development Department for review and comment. Subtasks for the ADREIR and contents of it will consist of the following L Prepare a revised Traffic Section that incorporates the SESP - appropriate and consistent portions of the "Consolidated Traffic Analysis" prepared by AECom. 353 Sacramento Street • Suite 1000 • San Francisco, CA 94111 • Telephone 415.362.1500 • Fax 415.362.1954 • www.pbsj.com eMA1131T "A All Proposal to Prepare a Recirculated EIR for the Southeast Specific Plan, City of Rohnert Park - 12/8/2008 ii. Prepare a revised impact analysis for the Aesthetics Section to evaluate the conversion of rural open space land to urban uses relative to that which was evaluated in the 2005 DEIR. Analysis would be based on: • Review of project area general and specific plans • Review of the project in regard to compliance with state and local ordinances and rPmilatinns and nrnFPCCi.,nol ct�-A. Ag .._1_ *o ] . - 0 • Observation of the visual conditions. Thresholds of significance would remain the same; the Views and Appearances subsection section (on page 3.1 -9) of the 2005 DEIR would include recognition that the loss of open space would be significant and unavoidable. iii. Prepare a revised summary section for the EIR at the beginning of the EIR which serves to provide a means to summarize data, findings, and conclusions contained in the body of the prior DEIR and the DREIR, differentiating between them by underlining revised teat. The Summary will begin with a concise description of the SESP. The Summary will also include (1) each signiStcAnt effect and level of significance before and after mitigation, and alternatives that would reduce or avoid that effect; (2) areas of controversy, including issues raised by agencies and the public; and (3) issues to be resolved, including any choice among alternatives and suggested and required mitigation measures. The degree to which impacts would be reduced by implementing all recommended mitigation measures will be. quantified, and will be based on absolute numbers to the extent possible. Impacts that would be avoided, or would be reduced to less than significant levels when mitigated, will be identified. A matrix summarizing all impacts and mitigation measures for the project will be provided for facilitating the comprehension of the ,impact analysis. iv. Draft an introduction explaining the purpose of the recirculated DEIR_ V. Prepare a revised project description that would address the new cumulative development picture that was not foreseen in 2005 when the DEIR was issued. The Draft REIR will only consist of a new introduction, summary section, project description, aesthetics and transportation section. Task 1A deliverable: ■ 5 copies of the ADREIR and an electronic version for City review. Task 1b. Prepare Screen check Draft REIR for City review: Following City review of the Administrative Draft REM, PBS&J will prepare the Screen check Draft Recirculated EIR ( DREIR) for publication that incorporates any modifications and /or amendments in response to the Planning Department's comments. Fifty (50) copies of the Draft EIR will be printed and delivered to the City of Rohnert Park Planning Department for distribution. Fifty (50) CD's of the Draft REIR will also be supplied. PBS &J will send screen -check copies of the DREIR to the Department prior to printing. Task 173 deliverable: • Draft Recirculated EIR - fifty (50) copies plus fifty (50) CD's of the Draft REIR 2 353 Sacramento Street • Suite 1000 • San Francisco, CA 94111 • Telephone 415.362.1500 • Fax 415.362.1954 • www.pbsj.com Proposal to Prepare a Recirculated EIR for the Southeast Specific Plan, City of Rohnert Park - 12/82008 Task 2. Prepare Final Recirculated EIR Task 2A. Prepare Administrative Draft Final Recirculated EIR (AFREIR), Mitigation Monitoring and Reporting Program, and Draft Findings Respond to public comments on the DREIR and prepare Administrative Final REIR for City review which consists of responses to new comments but does not reiterate those that are already in the public record from the November 2006 FEIR. A Mitigation Monitoring and Reporting Program was not included in the 2006 FEIR for SESP. PBS &J will prepare a comprehensive draft Mitigation Monitoring and Reporting Program in accordance with Public Resources Code Section 21081.6, and concurrent with preparation of the draft Responses to Comments. The Planning Department staff will review it with the Screencheck AFREM The Program will identify each mitigation measure for a significant environmental impact and will specify the following. • Performance criteria and standards necessary for the mitigation to be successful. • Responsible parties for implementing the mitigation measures. • The frequency of monitoring as applicable and maximum period of time for implementation. • The frequency of reporting the outcome of monitoring activities. • Those responsible for verifying the success of the mitigation measures, and sanctions to be imposed for noncompliance with required mitigation measures. PBS &J will also prepare the draft Findings for the project. If any significant and unavoidable impacts are identified in the Draft EIR, the findings will address these impacts and a statement of overriding considerations will be prepared. Task 2A deliverable: 5 copies of the AFREIR, draft Mitigation Monitoring and Reporting Program, and draft project Findings and an electronic version for City review. Task 2B. Prepare Screencheck FREIR for City review: Prepare Screencheck Final REIR for City review. Tark 2 B deliverable. • Final EIR fifty (50) copies plus one electronic version of the Final REM Task 3. Team meetings and Public Hearings (DREIR /FREIR) Attend up to two (2) project team meetings and two (2) public hearings in Rohnert Park one each for the DREIR and FREIR. We understand that the City will advertise for and conduct the public meetings /hearings on the EIR. At the public meetings /hearings, PBS &J's project manager and a technical representative(s) will be available to summarize the document and respond to questions and issues raised as required or explain particular issues of importance. Task 4. Project Management and QA /QC 3 353 Sacramento Street • Suite 1000 • San Francisco, CA 94111 • Telephone 415.362.1500 • Fax 415.362.1954 ® www.pbsi.com Proposal to Prepare a Recirculated EIR for the Southeast Specific Plan, City of Rohnert Park - 12/8/2008 The Project Manager will maintain QA /QC requirements for document preparation, and will monitor schedule and performance for all EIR work tasks. Project management subtasks also include maintaining internal communications among PBS&J staff and with Dowling and with the Client and other team members through emails and frequent phone contact, as well as the preparation of all correspondence. The Project Manager will coordinate internal staff responsibilities, project Quidance and analysis rdteria: Subtaskc allsn ;,,ciu jP p - L...av�a.a. .saaaaauuu uwuVaa acLLV1LLC.l. COST We will accomplish the proposed work plan for $37,477 including ODCs, as detailed in Attachment 1, Budget Spreadsheet The estimated total labor and other direct costs budget for these tasks will be on a Time and Materials basis. The project estimate will be guided by the 2008 -2009 Billing Schedule (Attachment 2) and by work plan assumptions (Attachment 3) SCHEDULE The proposed schedule is presented below and largely meets with the City's proposed intervals and overall timeframe with an extension of 1 week for the Admin Draft Recirculated EIR and beginning on December 8 rather than December 1 (assuming we have a notice to proceed on December 9), such that the overall schedule is less than 2 weeks longer than the City's original proposed schedule (presented in an email, November 13). Task/ (Interval) Start Date Kickoff meeting and Project Start -up Dec. 9, 2008 Prepare Admin Draft Recirculated EIR (ADREIR) (4 weeks) (Intro., summary, Traffic and Aesthetic Sections): December 10 2008 PBSJ submits ADREIR January 6, 2009 City Review / comment ADREIR (2 weeks): January 18, 2009 Screen check DREIR (10 days): January 28, 2009 Release of DREIR January 30, 2009 45 -day comment period March 13, 2009 City furnishes comments March 16, 2009 Submit Response to comments AFR.EIR (3 weeks) April 10, 2009 City Reviewl comment - AFRE7R (2 weeks) April 24, 2009 Screen check FREIR (2 weeks) May 8, 2009 Publish FREIR May 12, 2008 Public Hearing to Certify FEIR (2 weeks) May 28, 2008 If you have any questions or comments about this proposal, do not hesitate to call or email me. We look forward to working with you and the City of Rohnert Park in continuing this project to completion with this new phase of recirculation. Yours, John Steere Sr. Environmental Manager Attachments 1) Cost Estimate 2) Billing Schedule 2009 3) Assumptions 4 353 Sacramento Street • Suite 1000 • San Francisco, CA 94111 • Telephone 415.362.1500 • Fax 415.362.1954 • www.pbsj.com n N m Q a W .n d a �sel I . ti g N W N v N O � W M W Q cc tr - fA f9 6%% 49 N �SEIQn$J9d ;SOS - - O c$ O c2t O N g 0 •- tD t[i f0 u0i t� O M GOD � � �i �t Oi M co N N 4 N W 0 " '040 M (A fN EA 46 40 t9 smoH N co N N N a n v N N N i5.oddngiydeJ� W !i engPayslulWIN , 7 (3UISSa00J O O N W N W N W VJ !i eMEJIs u wpy � m .� t f+ L N fR PBIOJd ro W g O � W W 69 69 01 W 'JBW iOaIOJd 'deQ .:. W N N r W v Os N �^ coo N N (9 f9 J6W 3oa(OJd N .r W W W N g to 8 r- g v o `O m w y h W v p� O¢ T w V pC c T2 $ g O W cc L° W 2 oC 1 CC = a `0 7 L 7 `'LLL co t0 a Qg dl m c c c m cr`' WET m E c d LL c W ti �O tV .c tG {� L m m CL `1 E m_ C m 0 CL cc co 40 m m CL W d n N m Q a W .n d a Proposal to Prepare a Recirculated RIR for the Southeast Specific plan, City of Rohner, park - 12/8/1008 A — ♦n_ 12:11:__ O_'_ _ � -_, Wool. i Eaa.0 ME III.; "Auing acheuule 4009 California Science and Planning HOURLY BILLING RATES AND JOB CLASSIFICATIONS Sr Division Manager/ Principal Technical Professional Sr Group Manager /Project Director/ Sr Planner IV/ Sr Scientist IV/ Sr Engineer IV $1754300 /hour Group Manager/ Sr Project Manager III/ Sr Planner III/ Sr Scientist III /Sr Engineer III $140 —$200 /hour Project Manager/ Sr Planner IT/ Sr Scientist II /Sr Engineer II/ Sr GIS Analyst II $120 — $170 /hour Associate Project Manager /Sr Planner I /Sr Scientist I/ Sr Engineer I /Sr GIS Analyst I $95 —$135 /hour Planner II/ Scientist II /Engineer II $854120 /hour Planner I/ Scientist I /Engineer I $654100 /hour Senior Administrator $90$130 /hour Senior Word Processor /Regional Graphics Specialist $75 —$110 /hour Word Processor $65 4100 /hour Administrative /Field Technician II $55 —$90 /hour Planner Intern/Scientist Intern /Technician I $45 —$75 /hour Mileage $.505 /mile In addition, identifiable, non - salary costs that are directly attributable to the project (.e., travel, meals, lodging, auto rentals, printing and copies, graphic materials, phone charges, equipment and specialized computer charges, etc) and subcontractor fees include a 15% administration charge to cover overhead and administration. I. This schedule is effective until January 1, 2009 and is subject to annual and /or periodic revisions thereafter, as necessary to accommodate inflationary trends, salary adjustments, and the general costs of business. 2. Invoices will be submitted by Consultant monthly. Client will notify Consultant, in writing, of any objections to an invoice within ten (10) days of the date of invoice. Otherwise, the invoice shall be deemed acceptable by the Client. Amounts indicated on invoices are due and payable immediately upon receipt. 3. A late payment finance charge at a rate of 18% per annum (or the maximum amount allowed per law if lower) will be applied to any unpaid balance commencing 30 days after the date of the original invoice. Fees for litigation and expert witness services will be charged at $450.00 per hour with a 4-hour minimum per day 6 353 Sacramento Street • Suite 1000 • San Francisco, CA 94111 • Telephone 415.362.1500 • Fax 415.362.1954 • www.pbsj.com Proposal to Prepare a Recirculated EIR for the Southeast Specific Plan, City of Rohnert Park - 121812008 Assumptions 1. No new technical analysis would be performed and no new data will be collected as part of the identified tasks. 2. All remaining tasks in the previous contract are superseded by the scope of work outlined in the December 5, 2008 proposal 3. The City will be responsible for preparing and distributing the Notices of Availability, Determination, and Completion in accordance with CEQA Guidelines. 4. The City will provide one set of consolidated comments on a single administrative draft budgeted and within the periods defined by the project schedule. This collation of comments is necessary in order to provide a single set of directions for revising the document, and to facilitate the City's designated project manager's task of reconciling the different points of view from multiple reviewers. Additional rounds of comments or additional marked -up copies will be addressed on an additional time- and - materials cost basis. 5. PBS &J will respond to up to 30 discrete, non - repetitive comments for the response to public comment budget identified in Task 2A ( AFEIR). Substantially more comments (greater than 10 percent) will require discussions with Lead Agency staff regarding the necessary level of effort. 6. The cost of preparing the Final EIR assumes a level -of- effort that is estimated based on our knowledge of the project at this time. PBS &J staff has estimated 60 hours of staff time to respond to comments furnished. After all comments on the Draft EIR, PBS&J will assess the level -of -effort required to adequately respond and if the volume of comments exceeds it, we will work with the City to renegotiate this sub -cost based on the level of effort determined at that time. 7. It is assumed that the City will distribute the NOP and hearing notices to the public. 8. PBS &J will provide camera -ready copies and disks of all EIR documents and the number of copies indicated in the scope. It is assumed that the City will cover the cost of printing all materials for the OPR (15 copies of the DEIR) and for additional copies. The estimated production cost of the DREIR and FREIR are based on a limit of 100 pages. 9. Staff coordination will occur frequently through telephone conversations, electronic mail, and facsimile transmissions. Additional team and public meetings may be desirable, and would be attended at additional cost on a time- and - materials cost basis beyond those identified in Task 3. 7 353 Sacramento Street • Suite 1000 • San Francisco, CA 94111 • Telephone 415.362.1500 • Fax 415.362.1954 • www.pbsj.com FIFTH AMENDMENT TO THE AGREEMENT WITH EIP ASSOCIATES A DIVISION OF PBS &J FOR THE SOUTHEAST SPECIFIC PLAN EIR This Fifth Amendment to the Agreement between the City of Rohnert Park ( "City ") and EIP Associates a division of PBS &J ( "Consultant ") for the Southeast Specific Plan EIR ( "Fifth Amendment ") is entered into as of the 16th day of December 2008 ( "Effective Date "), by and between City and Consultant. RECITALS A. City and Consultant are parties to that certain Agreement entitled Agreement for Services Southeast Specific Plan EIR dated September 22, 2003 ( "Agreement "). B. On March 8, 2005, the City Council approved the First Amendment to the Agreement for an additional amount of $12,000, thereby increasing the total cost of the EIR to $151,789. C. On February 14, 2006, the City Council approved the Second Amendment to the Agreement for an additional amount of $24,153.11, thereby increasing the total cost of the EIR to $175,942.11. D. On October 23, 2007, the City Council approved the Third Amendment to the Agreement for an additional amount of $10,000, thereby increasing the total cost of the EIR to $185,942.11. E. On March 11, 2008, the City Council approved the Fourth Amendment to the Agreement for an additional amount of $35,788.00, thereby increasing the total cost of the EIR to $221,730.11. F. The City and Consultant now desire to enter into a Fifth Amendment to provide for additional work as described below. AGREEMENT NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby amend the Agreement as follows: 1. Scope of Services. In addition to the services provided under the Agreement and subsequent Amendments, Consultant, through its subconsultant Dowling and Associates, shall provide additional services as described in Exhibit "A ", attached hereto and incorporated herein. 2. Compensation. Consultant shall perform the services described in this Fifth Amendment for a total not -to- exceed amount of $37,477.00. 3. Agreement in Effect. Except as amended by this Fifth Amendment and all previous Amendments the Agreement shall remain in full force and effect. -1- A 1-1 — ei=part Signatures. This Fifth Amendment may be signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement. IN WITNESS THEREOF, the parties have executed this Fifth Amendment as of the date first written above. CITY OF ROHNERT PARK: CONSULTANT: Daniel Schwarz Interim City Manager Per Resolution No. _ by the City Council on ATTEST: City Clerk By: (Date) Gretchen Taylor (Date) Environmental Services Group Manager, PBS &J. _ adopted APPROVED AS TO FORM: City Attorney -2- Meeting Date: Department: Submitted By: Submittal Date: Agenda Title: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT RESO. N0.2008 -195 December 16, 2008 Community Development Ron Bendorff, Director of Community Development December 10, 2009 Council: X Miscellaneous Communications Agenda: 12116/08 X 12/12108 -TG Copy to: City Council Approval of Amendment Number Four to the Agreement for Services for the EIR for the Wilfred/Dowdell Specific Plan Requested Council Action: Adoption of the Attached City Council Resolution On April 13, 2004 the City entered into a contract with MACTEC Engineering and Consulting, Inc. for the preparation of an Environmental Impact Report (EIR) for the Wilfred/Dowdell Specific Plan. The contract was subsequently amended on September 14, 2004, July 24, 2007, and March 11, 2008 to cover additional tasks, including a vernal pool /wetland delineation and an environmental site assessment (Phase One) for the project. In the interim, the project was approved by the Council in October, 2008 and Staff is preparing the documents required for LAFCO submittal for annexation of the property to the City. Additional work was required to complete the EIR document, as outlined in the attached Budget Increase Request for Wilfred/Dowdell EIR Project dated December 9, 2008 ( "Contract Augmentation "). As with the original contract (and consistent with the City's agreement with the property owners), the funding of the work is provided by the General Fund and will be reimbursed to the City by the ultimate developers of the Specific Plan Area at the time that development occurs. Attached please find the City Council Resolution approving Amendment #4 to the Agreement for Services with MACTEC Engineering and Consulting, Inc. for the preparation of the Wilfred/Dowdell Specific Plan EIR, as well as a copy of the Budget Increase Request for Wilfred/Dowdell EIR Project for your reference. Please contact me if you require any further information or have questions regarding the attached materials. Enclosures: 1. Resolution 2. Fourth Amendment to the Agreement with MACTEC Engineering and Consulting, Inc. for the Environmental Impact Report for the Wilfred/Dowdell Specific Plan 3. Exhibit "A" - "Budget Increase Request for Wilfred/Dowdell EIR Project" dated December 9, 2008 CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: Wonsent Item ( ) Regular Time 'Approval ( ) Public Hearing Required ( ) Not Recommended O Submitted with Comment O Policy Determination by Council ( ) City Comments: City Manager's Signature: Date: l2 hio of RESOLUTION NO. 2008-195 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK, APPROVING A FOURTH AMENDMENT TO THE AGREEMENT FOR SERVICES WITH MACTEC ENGINEERING AND CONSULTING, INC. REGARDING THE ENVIRONMENTAL IMPACT REPORT (EIR) FOR THE WILFDRED/DOWDELL SPECIFIC PLAN WHEREAS, on April 13, 2004, the City entered into an agreement ( "Agreement ") with MACTEC Engineering and Consulting, Inc.. to prepare an Environmental Impact Report ( "EIR ") for the Wilfred /Dowdell Specific Plan; WHEREAS, additional work has been required to complete the Draft EIR and additional funding was required for the final tasks; WHEREAS, the City has received and reviewed the Budget Increase Request for Wilfred /Dowdell EIR Project dated December 9, 2008 ( "Contract Augmentation ") from MACTEC Engineering and Consulting, Inc. to perform the additional environmental work required ( "Additional Work "); WHEREAS, pursuant to the Agreement, the cost of preparing the Additional Work will be reimbursed to the City by the ultimate developers of the Specific Plan Area; and WHEREAS, Staff has prepared a Fourth Amendment to the Agreement ( "Fourth Amendment ") to reflect the Additional Work. WHEREAS, the City Council of the City of Rohnert Park has reviewed and considered the information contained in the Staff Report and all relevant materials regarding the Fourth Amendment. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert Park that the Fourth Amendment to the Agreement with MACTEC Engineering and Consulting, Inc. for the Additional Work, for an amount not to exceed $11,300.00, is approved and the Interim City Manager is authorized to execute said Fourth Amendment. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park on this 16th day of December, 2008. CITY OF ROHNERT PARK Mayor ATTEST: Deputy City Clerk FOURTH AMENDMENT TO THE AGREEMENT WITH MACTEC ENGINEERING AND CONSULTING, INC. FOR THE ENVIRONMENTAL IMPACT REPORT FOR THE WILFRED/DOWDELL SPECIFIC PLAN This Fourth Amendment to the Agreement between the City of Rohnert Park ( "City ") and MACTEC Engineering and Consulting, Inc. ( "Consultant ") for preparation of the Environmental Impact Report ( "EIR ") for the Wilfred/Dowdell Specific Plan ( "Fourth Amendment ") is entered into as of the day of ( "Effective Date "), by and between City and Consultant. RECITALS A. City and Consultant are parties to that certain agreement for the preparation of the EIR for the Wilfred /Dowdell Specific Plan dated April 13, 2004, as amended ( "Agreement "). B. City and Consultant now desire to enter into this Fourth Amendment to the Agreement to provide for additional work as described below. AGREEMENT NOW, THEREFORE, in consideration of the following mutual promises, the parties hereby amend the Agreement as follows: 1. Scope of Services. In addition to the services provided under the Agreement, Consultant shall provide additional services, including but not limited to, additional work to complete the document and remaining tasks, as outlined in the attached Budget Increase Request for Wilfred /Dowdell EIR Project dated December 9, 2008 ( "Exhibit "A" - Contract Augmentation "). 2. Compensation. The not -to- exceed amount of $110,473 which is in effect prior to this Fourth Amendment is hereby increased by $11,300.00 as consideration for Consultant's performance of the additional work tasks described in attached Exhibit "A ", attached hereto and incorporated herein. Accordingly, Consultant shall complete the services described in the Agreement, including this Fourth Amendment for a total not -to- exceed amount of $121,773.00. 3. Agreement in Effect. Except as amended by this Fourth Amendment, the Agreement shall remain in full force and effect. 4. Counterpart Signatures. This Fourth Amendment may be signed in multiple counterparts which, when signed by all parties, shall constitute a binding agreement. [Signatures on following page] IN WITNESS THEREOF, the parties have executed this Fourth Amendment as of the date first written above. CITY OF ROHNERT PARK: By: /. Name: Daniel Schwarz (Date) Title: Interim City Manager Per Resolution No. by the City Council on_ ATTEST: City Clerk APPROVED AS TO FORM:, City Attorney adopted MACTEC ENGINEERING AND CONSULTING, INC.: By: / Name: Gary Lieberman (Date) Title: Senior Geologist By: / Name: (Date) Title: EXHIBIT "A" TRANSIMITTAL. TO: Mr. Ron Bendorff City of Rohnert Park 6750 Commerce Boulevard Rohnert Park, California 94928 From: Gary Lieberman6A-,(-' Date: December 9, 2008 Subject: Budget Increase Request for Wilfred/Dowdell EIR Project Project Number:: 4085040507 Based on our previous discussions, the purpose of this transmittal is to request a budget. increase to.the. Wilfred /Dowdell Supplemental EIR Project. The increase is a result of the extensive comments on.the -Draft Supplemental EIR and attendance of the `two additional hearing meetings. As detailed in the attached transmittal from•W- trans, their original scope of services only included Iintited time to respond . to comments and did not include performing an additional traffic analysis or attending the two hearings. Our additional. time included conversations with Fish & -Game in response to their comments and copying and transmittal of the two biological reports Originally transmitted to them in Spring 2005: We are therefore requestingan increase of $11,300 to_ the existing funding for the project. This would increase the total authorized budget under the'contract ( Amendment #3) between IVIACTEC and the City dated March 11, 2008, from $110,473 to $121,773. The additional funding will cover all exisfmg unbilled charges for addressing comments on the draft EIR, finaling,the EIR which has already been provided to the City and adopted by the City Council; and Whitlock & Weinberger Transportation, Inc's and MACTEC's attendance at the Thursday August 28 Planning Commission meeting and September 23, 2008, City Council meeting. If you have any questions or would like to discuss this request further, please call me at (707) 793 -3858. G U:Budget`Increase request 12 08.doe Attachments: W —Trans Transmittal Labor and Subcontract Backup 4 "M MA�TEC MACTEC Engineering and onsulting, Inc. 5341 Old Redwood Highway, Suite 300 Petaluma, California 94954 — (707) 793 -3800 May 28, 2008 Mr. Gary Lieberman MACT C Engineering and Conwhingrinc: 5341 Old Redwood HitTway. Suite 300 Petaluma, CA 94954 V Y""'L'i all -S a Whitlock a Wainberger -u-nu,sporoviom Inc, -PX t-;endo ino Pvgnue SAe 201 srnia Rasa, CA 1SAd I u xos4xass tteb ,wnvw.w- Yransco n Request to Amend the W'iifred /Dowdell Village Specific Plan Supplemental EIR Contract Dear Mr. Lieberman; As discussed, our scope of services on the subject prolmt�included lim)ted time to respond zo.con�rnents .on the Dwaft Supplemental EiR. To answer comments from Caltrans it Was necessary co pefforin additional. analysis, and the number and extent of commenrs regWred more dme than'.we had,included. Further, the scope of services for our existing contract does not include anytime for hearingattendance, and it is understood that City sniff would tike for us m.attend two.hearings. It is therefore requested that our budget be augmented by $4,900, which includes $1.900 for the response to comments and $3,000 for hearing:,preparadon and attendance. Please forward the paperwork necessary to execute sf►is change at your earliest convenience. Sincerely. Dalene J. Wh ck, P.E., PTCCE Principal DjW1diw RPA903.P4.wpd p 0. � Q W W v0. C1� 7� 1t01, -. 0 u0a � h' M R 74 i 0. r U Q moaoaoo0oaC>, =C0 win Ntn Wh s� im r • U:U,U � wwww O P O 0 6 0 0 P .0 0 O o �xxzxxxrs�x�xxUr��r r r LAN N.N N N IA.tP N M N(7) �p C; c; N N N CV N .N O N M N O p O'0 ,. NOij:NT C _ 40 lC t9 d W -W W YJ:. 0 C9 PI t11Ww -W i> G v of c"s LID 0 mwz W Z. W .Q,Q O'O..m W -Q O iF Ci ry 3.7- m cL a a` a`. 0 v a. a a` a 0-. j .� ?on' �a U' 0-0 62 L° c c 5 ro S Y Y YYi Y m' N W T .J J 6i H :3 J:U V. .m wn�ccc c w r ►- ay to v -R. G C W O c c `p: e ".0.0.0 .0 A X W �p m A �q W JJ-It0 'J 3 J J.3 .J J J a. P. O,nCl b? <O C1 O OO. m CV p N LO a' tP t4 W oG p O O -O b O O 0 0 0 0 0 0 28 C> O CJ v E2 N N O -.N p O O N col N.: V, V O. N0: tt �` +E tOm00 t m co W. tU y m'v N s�Ea�ESS�sE� r_41 Em CL CL °a 0 a a a a c n a a v n n a n u to to U) N (0 to w C!S to N {A to t!? U) to (n N N _ N . p. W L . �0 t0 tC :. N 09 iQ 2 0. a. a.¢._a 6.0.0. tl CL L1. 0. 0. C1.�0. 0.0. C `C 'C : 'C . r 'yyyC r r V 'C r U 'C 'C '7 yy- 0 P O p -O p 0 0 0 O 0 0 0 0 0 0: 0 �aaxxImeraa:aa:alzaIxw NCV - NNNNNNfitNNNC`iN NNC+I Y tV iV NN N CV CVNLV Cq Pl C-4 C4 .N CV Cv CV N �5 1- c hrP.f- l+titit;I- r.h.nn r-nn 0 0 0 0 0 0 0 0 0 0 0 o a o 0 0 0 NN - N w.0 NNN C, N.N U'> to N.N of _N tl 0 0 0 0 0 0 O O 0 0 CO 0 -O. 0 0 c' y v v v v v v v v v v v v v v v o0 otC 0 0 -- --C70 O Q .0 N Nm Nw w N 0 00 N in ds too eoro:mawmooma. m,m oomm 4 O'pp b'O p o 0 0 0'o a.0`tl opp •� � '7 �t 'C O V' <t V IT V tL Resolution No. 2008 -196 Approving a List of Projects for Proposition 1 B Funding, Amending the FY 2008 -09 Capital Improvements Project Budget to Update the 2009 Streets Surface Repairs Project (#TR=72), and Authorizing the City Engineer to Request Proposition 16 Funds Disbursement from the State of California Department of Finance TO FOLLOW ON MONDAY, 12/15/108- WITH SUPPLEMENTAL PACKET Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2 °a & 4a` Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to Council meeting date Agenda Items w /attachments via email and hard copy to City Clerk DUE no later than NOON Two (2) Mondays prior to Council meeting date Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday morning One (1) week prior to Council meeting date Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoon One (1) week prior to Council meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) RESO. NO. 2008 -196 Council: X Miscellaneous Communications Agenda: 12116/08 X 12/15/08 -TG Copy to: COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 16, 2008 Department: Engineering Department Submitted By: Eydie Tacata, Management Analyst Submittal Date: December 15, 2008 Agenda Title: Consideration of Project List for Prop. 1B Local Streets and Roads Funding Requested Council Action: Consider resolution to: 1. Adopt the attached List of Projects for funding with Proposition 1B proceeds 2. Amend the FY 2008 -09 Capital Improvement Plan Budget to update the project description of CIP Project #TR -72, 2009 Street Surface Repairs Project, to include streets in the attached List of Proj ects 3. Authorize staff to request the release of Proposition 113 bond funds from the State of California Department of Finance (DOF) Summary: The State Department of Finance (DOF) recently announced in November that Proposition 1B Local Streets and Roads funding for FY 2008 -09 is available to cities and counties for disbursement on a first - come, first- served basis. The amount available to Rohnert Park is $638,643.19. In order to receive this second disbursement, the City must submit a list of projects that will use Prop. 113 funds. The projects must be included in a City budget that has been adopted by the City Council at a public meeting (such as the City's five -year capital improvement plan budget), and the project list must be approved by the Rohnert Park City Council prior to being submitted to DOF. Enclosures: Staff Report Resolution Exhibit A: Prop. 113 Application List of Projects CITY ATTORNEY'S REVIEW: Pending review and approval by City Attorney. CITY MANAGER'S RECOMMENDATION: onsent Item ( ) Regular Time Approval O Public Hearing Required ( Not Recommended () Submitted with Comment ( ) Policy Determination by Council O City Comments: ) City Manager's Signature: Date: � °, / �� COUNCIL AGENDA ITEM STAFF REPORT Meeting Date: December 16, 2009 Department: Engineering Department Submitted By: Eydie Tacata, Management Analyst Submittal Date: December 15, 2008 Agenda Title: Consideration of Project List for Prop. 1B Local Streets and Roads Funding Backeround• In November 2006, California voters approved State Proposition 1B (Prop. 1B), which provides $19.925 billion in bond funds for various transportation projects, including $2 billion for cities and counties to fund the maintenance and improvement of local transportation facilities. Allocation of the Prop. 1 B Local Streets and Roads funding to cities is determined through a formula based on population, with a minimum allocation of $400,000 to each city. Rohnert Park's total allocation is $1,329,609.46. Rohnert Park has already applied for, and received, the first disbursement of Prop. 1B funding of $690,966.27. The funds are being used on the Lancaster Drive Rehabilitation Project, estimated at $1,094,000, which is currently in design and is expected to be in construction in Summer 2009. In November 2008, the State Department of Finance (DOF) announced that the second disbursement of Prop. IB funds for FY 2008 -09 was available for disbursement to cities and counties on a first -come, first- served basis. The amount available to Rohnert Park is $638,643.19. Issue• In order to apply for and receive the second disbursement, the City must submit an updated project list, showing all of the projects for which the Prop. 1B allocation will be used. The original project list, considered and approved the City Council in March 2008 and submitted for the first disbursement soon thereafter, included only the Lancaster Drive Rehabilitation Project. At the time, the project had a preliminary estimate of $1.2 million and was expected to use all of the 1st disbursement funds as well as a combination of Measure M Local Streets and Roads funding, Gas Tax proceeds, and Prop. 42 funding. Lancaster Drive was selected based on the condition assessment conducted of all streets in Rohnert Park as part of the City's Pavement Management Program. The level of deterioration of Lancaster Drive, its function as a collector street, and its extensive use by transit made it a logical project choice for street rehabilitation. When the FY 08 -09 CIP was updated in May 2008, it was anticipated that the second disbursement of Prop. 1B would be available in Fall 2008. The funding sources listed in the CIP for the Lancaster Drive Rehabilitation were adjusted to include the entire allocation of Prop. 113, in place of funding from the four other sources budgeted for the project in the prior year CIP. Now that the project is almost fully designed, a more current project estimate of $1,094,000 has been developed. This project cost is about $235,600 less than Prop. 113 funding available to the project. This funding can be made available to fix additional streets. Since the original Prop. 1B list included only Lancaster Drive, the Council is asked to consider adding streets that will utilize the remaining Prop. 1B funds. The additional streets will be combined with other streets for a single street maintenance project — 2009 Various Streets Surface Repairs — which is listed in the CIP as being designed this fiscal year and constructed in late Summer 2009. Option 1• 1. Add Holly Avenue (from Fairway to Grandview) and Golf Course Drive (from Snyder Lane to Gavin Way) to the Prop. 1B List of Projects 2. Revise Project TR -72, 2009 Various Streets Surface Repairs, in the FY 2008 -09 Capital Improvement Project Budget to include sections of Holly Avenue, Golf Course Drive, Grandview Avenue, Commerce Boulevard, Professional Center Drive, Labath Avenue, Classic Court, and Medical Center Drive 3. Authorize staff to request the release of Proposition 1B bond funds from the State of California Department of Finance (DOF) Discussion Holly Avenue and Golf Course need intervention quickly. Holly Avenue from Fairway to Grandview Avenue is a heavily traveled local street. The sections of street that comprise Holly Avenue have a Pavement Condition Index (PCI) of between 13 and 37, which are considered "poor" to "fair" condition. Golf Course Drive from Gold Way to Grandview Avenue has a PCI of 37. These streets are on the cusp of benefitting from innovative preventive maintenance treatments. Without intervening in their deterioration in a year or two with an effective preventive maintenance treatment, they will require more expensive overlay or reconstruction. Grant funding will be available for the treatments these streets will benefit from the most. These streets are good candidates for a treatment such as rubberized chip seal, which would extend the useful life of the pavement of as much as 10 more years, pushing the need for expensive reconstruction into future years. In January 2009, the application process will open for grant funding from the California Integrated Waste Management Board for rubberized chip seal. The City will apply for these grants for this project. , Accepting the recommended list of streets enables the quickest possible action to obtain Prop. 1B funding. Given the tenuous condition of the California state budget, staff feels compelled to act quickly to fulfill the requirements of Prop. 1B disbursement and obtain the City's allocated funding from the State. If the Council accepts the Exhibit A: List of Projects attached to the draft resolution, staff would be able to immediately fulfill the requirements of submitting a Council- approved project list and having an updated CIP reflecting the project list submitted. If the Council decides to accept these streets for the Prop. 1B list, the funding would be budgeted as shown in Table 1: Table 1: Prop. IB Uses Project Costs Funding Street Cost Estimate for street repairs Prop. 16 funding available to fund street segment repair Gas Tax funding needed to fund street segment repair* Total funding available to repair street segments Lancaster Drive $1,094,000 $1,094,000 0 $1,094,000 Holly Avenue $193,969 $193,969 0 $193,969 Golf Course Drive $44,872 $41,640 $3,232 $44,872 $1,353,705 $1,329,609 $3,232 $1,353,705 * Already budgeted in FY 2008 -09 Capital Improvement Plan Holly Avenue and Golf Course would be added to streets maintenance project currently being scoped. The proposed street maintenance on Holly Avenue and Golf Course Drive would be included with the 2009 Street Surface Repairs Project, CIP Project #TR -72, approved with the 2008- 09 Five -Year Capital Improvements Program (CIP) Budget on September 23, 2008 by the Rohnert Park City Council. This project was originally estimated at $222,000, and anticipated to be funded by gas tax proceeds. This would provide the additional funding needed for Golf Course Drive as shown in Table 1. Intended to be a preventive maintenance project, the 2009 Street Surface Repairs Project will also include repairs to additional segments of Golf Course Drive (Gavin Way to end) and Grandview Avenue (Golf Course Drive to Holly Avenue), which would benefit from the same rubberized pavement treatment and take advantage of the contractor's mobilization in the area. Repairs to Commerce Drive, Professional Center Drive, Classic Court, Medical Center Drive and Labath Avenue will also be added to the project, as they have existing assessment district funding. The proposed project has largely been designed by engineering staff in- house. The project costs, including the streets described above will be approximately $548,390. Combining the Prop. 113 funding, gas tax and assessment district funding, the funding available to the project is $557,359. Budget impact of Option 1 There is no net budget impact for Option 1. The budget for the FY 2008 -09 CIP will increase by $66,964 to reflect assessment district funding for capital projects for streets, and an equal increase in project costs for the 2009 Various Streets Surface Repairs Project. Option 2• • Direct staff to develop an alternative recommended set of streets to. utilize Prop. 113 funding • Direct staff to return to the City Council for approval on revised Prop. 113 List of Projects Discussion The City Council may wish to be more involved in project selection for street maintenance. The language contained in Prop. 1B is very broad with respect to eligible uses of the bond proceeds. The bond language states that the proceeds can be used for "projects that will assist in reducing local traffic congestion and further deterioration, improving traffic flows, or increasing traffic safety that may include, but not be limited to, street and highway pavement maintenance, rehabilitation, installation, construction and reconstruction of necessary associated facilities such as drainage and traffic control devices, or the maintenance, rehabilitation, installation, construction and reconstruction of facilities that expand ridership on transit systems, safety projects to reduce fatalities, or as a local match to obtain state or federal transportation funds for similar purposes." The City Council may direct staff to find other streets that are of particular concern and meet the Prop. I B intent. There may be risk in delaying the disbursement of Prop. 113 funding by taking time to develop an list of alternative streets. While the Prop. 1B funds are neither competitive nor is there a set time -limit on requesting disbursement of funds, staff feels that there is some risk in delaying a request for disbursement, given the condition of the State budget. There has also been precedent in the State borrowing from funding proceeds intended for transportation — Prop. 42 is one such example, in which the State borrowed funds for 3 years before repaying the allocations to local governments — so it is with some concern that staff recommends against any delays to obtain Prop. 1 B funding. Budget impact of Option 2 There is no net budget impact for Option 2. Loncinsion: In order to quickly apply for and receive the second disbursement of Prop. 1B funds from the State Department of Finance, staff recommends that the City Council consider and approve Option and the attached resolution to: 1. Adopt the attached List of Projects (Exhibit A) for funding with Proposition 113 proceeds 2. Amend the FY 2008 -09 Capital Improvement Plan Budget to update the project description of CIP Proiect #TR -72, 2009 Street Surface Repairs Proiect- to include streets in the attached T .ict of Projects 3. Authorize staff to request the release of Proposition 1 B bond funds from the State of California Department of Finance (DOF) RESOLUTION NO. 2008-196 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK APPROVING A LIST OF PROJECTS FOR PROPOSITION 1B FUNDING, AMENDING THE FY 2008 -09 CAPITAL IMPROVEMENTS PROJECT BUDGET TO UPDATE THE 2009 STREETS SURFACE REPAIRS PROJECT, AND AUTHORIZING THE CITY ENGINEER TO REQUEST PROPOSITION 1B FUNDS DISBURSEMENT FROM THE STATE OF CALIFORNIA DEPARTMENT OF FINANCE WHEREAS, Proposition 1 B provided $19.925 billion in bond funds for a variety of transportation priorities, including $2 billion for cities and counties to fund the maintenance and improvement of local transportation facilities; WHEREAS, The 2007 Budget Act and Chapter 181, Statutes of 2007 (SB 88), appropriate a total of $950 million of these Prop. 113 funds in 2007 -08. Of this amount, Chapter 314, Statutes of 2007 (AB 196), specifies that $550 million be allocated to cities and $400 million be allocated to counties; WHEREAS, the City of Rohnert Park expects to receive $638,643.19 in Prop. 1B funding from the California State Department of Finance; and WHEREAS, the City of Rohnert Park must spend Prop. 1B funds before June 30, 2011 or risk losing the funds. NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Rohnert Park approves the List of Projects (Exhibit A) eligible for Prop. 1B funding, which includes the Lancaster Drive Rehabilitation and 2009 Street Surface Repairs Project, which were approved with the FY 2008 -09 Capital Improvement Program Budget adopted by City Council on September 23, 2008. BE IT FURTHER RESOLVED that the adopted FY 2008 -09 Capital Improvement Program Budget be amended to update the project description for CIP #TR -72, 2009 Street Surface Repairs Project, to include segments of Holly Avenue and Golf Course Drive for street improvements under this project. BE IT FURTHER RESOLVED that the City Engineer is authorized to request a disbursement of Prop. 1 B funding from the State of California Department of Finance for the Lancaster Drive Rehabilitation Project and the 2009 Street Surface Repairs Project. DULY AND REGULARLY ADOPTED by the City Council of the City of Rohnert Park this 16th day of December, 2008. CITY OF ROHNERT PARK ATTEST: City Clerk Mayor RESOLUTION NO. 2008-196 EXHIBIT A List of Proiects Below is a list of projects in the City of Rohnert Park to be considered for allocation from Proposition 1B — Local Streets and Road Improvement, Congestion Relief, and Traffic Safety Account Funds. Project Name Location Project ]B funding share Estimate (1) Lancaster Drive Lancaster Drive $1,094,000 $1,094,000 Rehabilitation (2) 2009 Streets Surface Holly Drive (Fairway Ave. to $193,969 $193,969 Repair Project Grandview Ave.) (3) 2009 Streets Surface Golf Course Drive (Gold Way $44,872 $41,640 Repair Project to Grandview Ave.) Santa Rosa GIS Map Site SCALE 1 :3,449 200 0 200 400 600 FEET 1 http: // imaps. ci. santa -rosa .ca.us /mwf /RohnertPark_Intl.mwf Tuesday, December 16, 2008 10:18 AM Santa Rosa GIS Map Site F- G-OURSE �e Y SCALE 1 :3,449 200 0 200 400 600 FEET D: / /imaps.ci.santa- rosa.ca.us /mwf /RohnertPark_I ntl . mwf 1 Tuesday, December 16, 2008 10:18 AM httl Santa Rosa GIS Map Site SCALE 1 :3,449 200 0 200 400 600 FEET 0 C OURSE DR� N 13 http: / /imaps.ci.santa- rosa .ca.us /mwf /RohnertPark_Intl.mwf Tuesday, December 16, 2008 10:18 AM Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2 °d & 4t' Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted/distributed/mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) ITEM NO.5 Council: X Miscellaneous Communications Agenda: 12116/08 X 12112/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 16, 2008 Department: Administration Submitted By: Dan Schwarz, Interim City Manager (Name & Title) Submittal Date: December 11, 2008 Agenda Title: City Work Plan Requested Council Action: Provide direction, if appropriate. Summary: Attached is the City's Work Plan. The Work Plan is one of the Council's key policy statements and is used by staff to guide the City's operations. The Work Plan is the means by which the Council sets priorities in a number of areas, particularly current and future development. The Council typically reviews and amends the Work Plan at a meeting close to the initiation of budget workshops. Because staff anticipates a significant review of the current fiscal year budget to take place in January and February 2009, it is believed a review of the current Work Plan is appropriate. Any discussion and direction provided as part of this review will be incorporated into a more thorough Work Plan agenda item in January. Enclosures: Work Plan CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item egular Time ( ) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: City Manager's Signature: w Date: (Revise/06206) JH- S:05 -b 2008 WORK PLAN CITY COUNCIL OF THE CITY OF ROHNERT PARK March 15, 2008 [December 11, 2008 Report] 130 Avram Avenue . Rohnert Park, CA 94928 . 707 588 -2226 . Fax 707 792 -1876 Arnie Breeze Gina Belforte Joseph T. Callinan Jake Mackenzie Pam Stafford MAYOR VICE MAYOR COUNCIL MEMBER COUNCIL MEMBER COUNCIL MEMBER CITY WORK PLAN The Action Plan includes Goals, Objectives, Strategies, and Tactics as described below: Rohnert Park Community Library Goals Goals are generalized statements of where a community wants to be at some future date. A community's goals may evolve over time, but changes are typically slow and occur incrementally. Goals are typically few in number and general in nature. City Council's Goals are as follows: • GOAL I: RAISE REVENUES • GOAL II: PARTNERSHIPS / COOPERATION • GOAL III: INCREASE SAFETY Safest City on 101 Corridor • GOAL IV: MAINTAIN / INCREASE INFRASTRUCTURE • GOAL V: SUSTAINABILITY Objectives Objectives are the specific targets to meet the identified goals. They are generally short -term in nature and there are typically several for each goal. Objectives constitute the means by which a plan's success can be measured. Strategies Strategies are the step -by -step means by which a community reaches its objectives. For each economic development objective, there are usually several strategies. Each is designed to achieve specific outcomes. Strategies provide direction, permit identification of priorities, and target resources towards achievement of the specific objectives. Tactics Tactics are identified which are examples of actions that could be undertaken. Tactics should be revised over time as circumstances and priorities change. New tactics will be developed following adoption of this plan which are consistent with the strategies and objectives, but reflect the changing nature of the economic development opportunities and constraints over time. Thus, throughout the implementation period, the tactics will be revisited continually. 3 GOAL I: RAISE REVENUES Objective A: Maintain Strong Fiscal Base to Protect the Quality of Life in Rohnert Park Strategy 1: Maintain a Vital Retail and Hotel Sector Tactics: • Include hotels and visitor - related retail and entertainment as distinct programs in the Marketing and Outreach Strategy. STATUS: Doubletree is an active partner and participant in city-sponsored marketing programs. Hampton Inn will be added to this partnership through the tourism bureau. City staff have encouraged the Federated Indians to participate in Sonoma County Tourism Bureau to develop joint promotions and assist local lodging. • Monitor and report economic trends and economic development achievements to the business community to encourage business planning based on up -to -date information and developments. STATUS: City staff work directly with Sonoma County Economic Development Board to assist with the development of regional economic reports. The City Manager has been appointed to the Sonoma County Workforce Investment Board and will be actively participating in employment generation and job training programs. Strategy 2: Leverage the Expanding Visitor and Retail Base Tactics: • Working with the Chamber of Commerce, County Visitor's Bureau and Hotel Marketing departments, develop cooperative marketing and promotion programs designed to capture a larger share of regional visitors. STATUS: The City has developed partnerships with the Chamber, Sonoma County Tourism Bureau and the Doubletree to promote Rohnert Park. This has resulted in development of Rohnert Park promotional ads in Sonoma County Tourism Guide, City representation n tourism trade shows along with Sonoma County Tourism Bureau (e.g., Chicago Holiday Showcase, San Francisco Film Soiree, Hilton National Sales Event, California Society of Association Executives) to expand business and pleasure travel to Rohnert Park. This has increased conference bookings at the Doubletree. The Doubletree General Manager will provide a specific report on this to the Council at a future meeting. • Develop events targeted to both Visitors and Residents (such as street fairs and festivals) designed to capture more of the local and regional visitor expenditures. STATUS: Partnered with Chamber and Tourism Bureau to create the Sonoma Mountain Art and Wine Festival. The first event was a success and will be back next year. ■ Develop attractions and amenities that serve local population and visitors, e.g. brew pubs, wineries, family recreation and amusements. STATUS: City Center Plan redevelopment calls for development of a City Center plaza and creation of a commercial area. Plaza out to bid. University District will create a dynamic "town square" across from Sonoma State's Green Center. Sonoma Mountain Village has 11 an event center and is currently expanding its facility. A Master Plan has been adopted for the City's Community Center Campus to enhance its use by residents and visitors. Objective B: Maintain and Enhance Rohnert Park's Employment Base Strategy 1: Establish Economic Development as a Priority and a Vital Function of Rohnert Park Tactics: • Create an Economic Development Program with dedicated staff resources to implement the strategy. STATUS: Recent recruitment efforts to replace Redevelopment & Housing manager have not provided a quality candidate. City Manager has moved management Analyst from Finance to be Acting Redevelopment & Housing Manager. • Designate a primary staff position responsible for Economic Development and the implementation of the Action Plan. STATUS: Recruitment in process. • Monitor and Report economic trends and economic development achievements to the City Council and the business community on an as needed and /or semi - annual basis. STATUS: Council scheduled to review economic development plan in July 2008. • Develop evaluation tools to communicate the quantitative benefits of the implementation effort. STATUS: This portion will be initiated when Redevelopment & Housing Manager position is filled. • Develop mechanisms for ongoing communication with the local business community. STATUS: Assistant City Manager serves as board member for Chamber. Mayor and senior staff participate in business visitation tours. • Provide staff support for local business activities as part of sustaining a strong business network and promoting visibility of businesses within the City as a part of the region. STATUS: City partners with Chamber and Small Business Development Center to assist businesses in developing strong business plans and other technical assistance such as marketing plans. • Develop an early warning monitoring system to keep City aware of large employers considering expansion, contraction, or relocation out of Rohnert Park. Status: Staff recommends working with Chamber to develop a system. Mayor business visitations are targeted to visit large employers and tax generators within the City. Strategy 2: Align and leverage existing activities to support economic development in Rohnert Park Tactics: • Establish and inter - departmental team to be led by Economic Development staff to develop shared understanding of other departments' roles in City economic development priorities and address business concerns. Status: Economic Development Plan is being utilized by planning staff when evaluating new projects. • Work with the Planning Department to evaluate and monitor major land -use plans for consistency with the priorities of the Economic Development Strategy. STATUS: This has been implemented. • Create forums for discussions between City staff and community and business stakeholders to ensure the community as a whole shares the economic development vision for Rohnert Park and that one unified message is communicated. STATUS: City Manager, Assistant City Manager have met with Chamber, business owners regarding economic development plan and city projects and strategies. • Strengthen working relationships with the local Chamber of Commerce, Sonoma County Tourism Bureau, and the Sonoma County Economic Development Board. STATUS: Implemented and ongoing. Assistant City Manager is working with Chamber to determine specific economic development strategies that can be implemented on behalf of the City by the Chamber. • Develop relations with property owners to ensure future changes in tenants /land use are in accordance with the economic development strategy. STATUS: City Manager meets with representatives of key opportunity sites on a regular basis - Next Level, Sonoma Mountain Village, Stadium Lands, former Yard Birds site. 5 Develop relationships with local brokers as pail of an early warning network to identify businesses that are expanding or looking to relocate. STATUS: Mayor visitation program identifies key businesses in town and provides staff contacts to business representatives. 'v "v'vrk Withh tilt; ivcal real estate industry to prvriiote available sites, site locator, etc. STATUS: Preliminary meetings have been made with property representatives of State Farm Drive area. Current initiatives call for public - private opportunity site promotion in Regional Business Journals. Objective C: Promote and Protect Opportunities for Job - generating Development Strategy 1: Help existing businesses grow and thrive in Rohnert Park Tactics: • Create business recognition program based on monitoring employment and/or sales tax collections. STATUS: This has been partially implemented through Mayor's Visitation program. City Council public recognition, additional efforts to be identified. • Develop relations with the business community to foster growth in accordance with the economic development strategy. STATUS: City /Redevelopment Agency assisted in the establishment of a technology incubator at Sonoma Mountain Village. The incubator was established in summer 2007 and as of March 2008, is 50% full with 15 new businesses. The City Council has appointed one of its members to serve on the incubator advisory board. • Strengthen relationships with Chamber of Commerce and other merchant organizations. STATUS: Implemented and ongoing. Assistant City Manager serves on Chamber Board. • Leverage the research resources of the county economic development program with other regional economic development efforts. STATUS: Staff participates in data collection and analysis of Sonoma County Economic Development Board studies. • Conduct annual business survey to develop relationships with major employers and industries to ensure that growing and expanding businesses are retained within the City of Rohnert Park. STATUS: Discussions have been made with the Chamber of Commerce to implement this strategy. • Ensure zoning supports business uses and does not have imbedded conflicts that will inhibit desired long- term growth. STATUS: Sonoma Mountain Village currently in review process - expected to be approved in 2008. An estimated 4,000 jobs are projected to be created, which substantially exceeds the approximately 2,500 jobs at the former Agilent facility. City needs to be proactive with Sonoma Mountain Village to ensure job creation efforts are successful. The Stadium lands reuse calls for the development of retail and housing. The housing portion of Stadium lands will displace potential industrial development; however, substantial workforce housing units are anticipated to be needed due to the proposed casino. • Create mechanism for making economic development information available to existing local businesses and prospective businesses, and provide linkages and referrals to businesses as part of local and regional marketing efforts. STATUS: Discussion have been made with the Chamber of Commerce to implement this strategy. 0 Strategy 2: Attract and retain Job Generating Industries. Tactics: • On an ongoing basis, identify existing industries within the region that meet local job generating and economic development criteria. Develop economic development plan targeting existing and regional Food Processing, Winemaking, and Wine - related Industries, High Tech, Business and Professional Services for expansion and location in Rohnert Park. STATUS: City Manager recently appointed to County Workforce Investment Board and will be actively participating in regional strategies of emerging industries. GOAL II: PARTNERSHIPS / COOPERATION Objective A: Grow, Support, and Retain Existing Business /Employment Base Strategy: Develop and Implement a Cost - effective Marketing and Outreach Plan Tactics: • Develop and Implement Marketing Strategy and Outreach Plan, using either external or internal resources. STATUS: City Manager has met with State Farm Drive property representatives and will be implementing a joint marketing plan for this corridor. • Develop materials with City and regional demographic and industry information for collateral materials, presentation, and website. STATUS: Website upgrade as been designated as a high priority technology project to implement in the coming year. • Develop data base of site availabilities and opportunities. STATUS: Target for completion August 2008. • Develop template marketing response /follow up materials for target industries. STATUS: Target for completion August 2008. • Work with real estate industry to promote available sites, site locator, etc. STATUS: Target for completion August 2008. • Join regional marketing efforts through Team California. STATUS: Target to evaluate participation options August 2008. • Target mailing or outreach to existing industries within the region that meet local economic development criteria. STATUS: Contact ongoing. City Manager recently met with representatives of Office Depot to discuss relocation to Rohnert Park. Mailing outreach target for completion October 2008. Objective B: Enhance Quality of Life for Rohnert Park Residents Strategy 1: Maximize Economic Development Opportunities presented by Local and Regional Visitors Tactics: • Create quality community gathering places for the enjoyment of residents and attraction of visitors, i.e. development of the City Center Area and redevelopment of the Community Center. STATUS: City Center area plaza out to bid, construction expected to begin in Fall 2008. Development of University District and Sonoma Mountain Village (regional event center). • Attract pedestrian - oriented retail and eating and drinking outlets targeting the unique mix of regional visitors that come to /through Rohnert Park that can also serve the needs of local residents. STATUS: Redevelopment Agency acquired City Center property in 2007, RFP has been issued for retail /commercial development; however a suitable developer did not emerge. RFP will be reissued in 2008. 7 Coordinate and leverage existing City economic development assets such as the Green Music Center and the proposed University District "Town Center" by refining analysis of existing hotel /motel guest demographics and promoting retail that will capture tourist spending potential. (Example: If the Rohnert Park tit ttsegmeit of tvurlSiS euS o be families and individuals aellWlg rdces dt the Inf111tUll Raceway, d HUM - brewery with outdoor dining may better match both Rohnert Park's existing population as well as that visitor population). STATUS: City plans on working with developers of University District and City Center area to identify ideal retail /restaurants. Existing development agreement with University District requires pedestrian oriented restaurant/retail uses. AnAIV7P I mrnhn rlin inn in +ho I Inivorei+v nie+rir,+ no n mp+nh fnr fnmilioe %Aci+inn o+I Irinn +n nnrl nn+ -.,no ^f +ke . .......1—v vrvv�n.v .,... ....y ..I a..V V...r V. vl L7 vINLIIVI UV U ... L LVII IVI IGIIIIIIVJ Y1Jllllll .)LUUV11LQ QIIU l./QLIVIIJ VI LIIG arts coming for arts and music festivals. STATUS: Target for completion December 2008. Work with County, City of Cotati, Sonoma State University, and Cotati- Rohnert Park Unified School District Strategy 2: Incorporate Strategies from Urban Design Tactics: ■ The City is conducting a design study of three prominent corridors (Commerce and Southwest Boulevards and State Farm Drive) using RBF as its consultant. This study has included a public outreach component and may inform the economic development priorities. STATUS: Concept plans nearing completion and scheduled for formal review in Fall 2008. City Council will be prioritizing implementation of Corridor Study improvements. Objective C. Maintain and Improve Partnerships with Employee Bargaining Units. Strategy 1: Seek to Reach Mutual Agreement on Future Compensation and Workplace issues. Tactics: • City Management will hold regular meetings with bargaining nits to build and maintain strong working relationships. • City Management will meet with bargaining unit representatives to seek mutual solutions on areas of disagreement • Should national /state /regional economies decline, the City will engage its bargaining to discuss mutual solutions to addressing revenue shortfalls. GOAL III: INCREASE SAFETY (Safest City on 101 Corridor) Objective A and B: Maintain a Strong Public Safety Department Recruiting and Retention of Quality Personnel August 2008 Update: December 2007 — 8 Public Safety Trainees graduated from the police academy, completed Field Training Programs, and are working as Public Safety Officers. January 2008 — 5 Public Safety Trainees entered the police academy. 4 graduated in May 2008 and entered the Field Training Program. 1 trainee did not progress and voluntarily resigned leaving 3 in the FTO program. March 2008 — 2nd School Resource Officer position implemented April 2008- 3 Public Safety Trainees enrolled in the police academy. Each is expected to graduate in the top 10% of their class in August 2008 and enter Field Training programs. Additionally - 1 Lateral Officer from neighboring agency was hired 1 Reserve Police Officer from Sacramento area was hired and is currently in Field Training program. 1 Public Safety Officer position vacancy. The department is conducting a background investigation on a Lateral Police Officer to fill this opening. 1 CSO position vacancy. The department, in conjunction with Human Resources, is recruiting. Presently recruiting for Public Safety Officer positions has been suspended as the department is nearly fully staffed at the PSO level. While the department is conducting a background investigation on one lateral officer to fill the vacant position, we are holding two other lateral applications should the current lateral prospect not succeed in the recruitment process. In addition to replacing vacant positions, the Department reinstated the following positions: June 2008 — Reinstating Fire Commander (an upgrade from Public Safety Lieutenant) Vacant position previously held by Public Safety Lieutenant was upgraded. Jack Rosevear, Sonoma County Deputy Fire Chief /Fire Marshal filled position from outside the department. July 2008 — Reinstating Records Supervisor position Hiree is trained in Records and Property & Evidence Storage. Position eliminated several years ago due to budget constraints. Previously, a Public Safety Sergeant held 2 positions: Records Supervisor and Administrative Sergeant. July 2008 — 1 Administrative Sergeant returned to single assignment Promotions March 2008 - 1 PSO promoted to Fire Marshal May 2008 — Police Commander position filled by Lieutenant David Frazer. Previous Commander retired after 27 years. June 2008 — 1 CSO transitioned to Property & Evidence Technician This remains a CSO Classification, however a stipend has been included to adjust for additional responsibilities. Previous Property & Evidence Tech retired. July 2008 — 2 PSOs promoted to Sergeant Promoting 2 new Public Safety Sergeants will allow the department to assign one additional Sergeant to the Fire Division increasing supervision and accountability as well as improving fire ground safety, strategy, and efficiency for each fire shift. Having a Sergeant assigned to each fire shift will begin in 812008. October 2008 - Public Safety Lieutenant assigned to Patrol Division — anticipated date of promotion will be 10/2008. 9 Currently there does not appear a need to implement a hiring incentive program as the department is nearly fully' staffed. Should the need arise, the department has developed an incentive program that addresses compensation for recruits, lateral officers, and current employees. Objective B: Retention of Quality Personnel Strategy 1: In 2008, the department experienced significant turnover in personnel. Retirement was identified as the most common reason. Other resignations were due to changes in employee benefits and career opportunities. Presently the Department is anticipating three retirements during the next 16 months • One Public Safety Officer • One Sergeant • Director [leaving November 20081 Dr. Bill Mathis is conducting the recruiting process and employment announcements have been distributed. New Positions under Development ■ Public Safety Fire Lieutenant Designed for PSO with higher level of training, skill, & competency to perform as a Lead Public Safety Officer within the Fire Division and during fire ground operations. Public Safety Information Services Manager (Civilian position). This person would manage the Public Safety Budget, Records, Communications (dispatch), Building Maintenance Coordination, and Animal Shelter. Historically these functions have been managed by sworn public safety manager (Lieutenant). Allows Patrol Lieutenants to concentrate on coordinating the Patrol teams to accomplish the department's mission. Strategy 2: Due to budget constraints, the Department has not yet sought filling some non -sworn positions: ■ Part time Patrol Division Secretary This individual would alleviate Patrol Lieutenants of clerical duties to allow them to deal with management issues. This employee would handle daily administrative duties and correspondence, assist with special permits, coordinate fleet maintenance and other equipment, and assist with personnel scheduling ■ Full Time Records Clerk (non sworn) This individual would ensure support for staff and officers and keep officers on the street by expanding on- line reporting, mail -out reports, completion of miscellaneous paperwork, proper documentation and reporting in line with increased population, report volume, and calls for service. There has been no increase in Records staffing since 1993. ■ Domestic Violence Advocate (now an industry standard) Share the cost of an advocate with another agency such as Cotati P.D. and Sonoma State University Ensure that the physical and psychological needs of domestic violence victims are met. 10 Objective C: Organizational Assessment Strategy: The Department has initially identified "training" as a significant area for attention and concentration, especially at the Public Safety Officer and first line supervisor levels. Tactics: ■ Mentoring and coaching with focus on good customer service, officer safety, ethical decision - making, conduct, and overall public safety competencies. Fire Department Strategy: Department has taken first steps toward conducting a Standards of Cover Study for the Fire Division. Initially it was felt this process would require a consultant, but it has been determined that the department will be able to conduct the majority of this study using our own resources. 11 GOAL IV: MAINTAIN / INCREASE INFRASTRUCTURE Also includes components of Raising Revenue, Partnerships /Cooperation and Sustainability Objective A: Engineering Department Strategy: Goals [complete Commitments, High Priority Projects, Medium when possible] Tactics: 2008 -2009 Commitments: December 2008- Status New Bike Master Plan Complete Sanitary Sewer Management Plan Nearly Complete Railroad Signal Upgrade Project Under Construction 2008 Street Maintenance Under Construction Rehabilitate Commerce, Roberts Lake Road, Country Club Drive Complete Rehabilitate RPX West of 101 Complete New LEED Gold certified City Hall Nearly Complete Eastside Trunk Sewer — Phase 1 Complete Copeland Creek Bike Path Paving — Measure M Complete Water System Relocation Wilfred Interchange Under Construction Highway 101 Wilfred Interchange Bidding Highway 101 Central Widening Project Final Design Under Review RP Recycled Water Master Plan In Design Support General Plan Update In Process City Center Plaza /Pedestrian Improvements Under Construction Canon Manor Connection Fee Lawsuit Defense In Active Litigation High Priority Projects December 2008 Status: Public Safety Station 1 Expansion Suspended Water Connection Fee Update w /Conservation & Sustainability Review Medium Priority Projects December 2008 Status: Stadium Lands Development Agreement In Negotiation University District Water Tank In Design Review Regional Detention Basin Project In Design Lancaster Drive Rehabilitation In Design Water Tank 3 & 4 Interior Recoating Under Construction Sewer Inflow and Infiltration Reduction Program Bidding Development Improvement Standards Update In Design Crane Creek Regional Trail In Design Water Tank 1, 3, & 4 Exterior Painting Pre - Design Sonoma Mountain Village Development Review /EIR /DA Processing Southeast Specific Plan Development Review /EIR/DA Processing 12 Northeast Specific Plan Development Review /EIR/DA Arterial Street Corridor Studies Creek Master Plan University District Development Plans Sewer Lateral Grant— Implementation Community Center Plaza/Campus Improvements Sewer Ordinance Update Water Ordinance Update Public Facilities Financing Plan Update Processing Complete Planning Stage On hold at developer's request Suspended Indefinitely On hold pending council /commission direction In Review In Design Pre - design Low Priority Projects December 2008 Status: Water Distribution Expansion on RPX & East Cotati Design Complete- Suspended RPX Widening Project Snyder to Petaluma Hill Road In Design Review - Suspended Eastside Trunk Sewer Phase II In Design- Suspended Snyder Lane Widening — Phase 1 In Design- Suspended Neighborhood Traffic Calming On hold pending staffing Not vet Prioritized December 2008 Status: Adrian Drive Utility Undergrounding On hold pending staffing Avian Flu Pandemic planning On hold pending staffing Climate Action Plan — Implementation On hold pending staffing Corridor Plan Implementation On hold pending staffing Traffic Signal Improvements On hold pending staffing Tree Inventory GPS /GIS On hold pending staffing 13 Objective B: Community Development Strategy: Goals 2007 -2008 [complete Committed /High Priority Projects, Medium when possible] Tarttirtc• High Prioritv Proiects Implementation of University District Specific Plan Plan approved City Center Plaza /Pedestrian Improvements Under Construction General Plan /Housing Element Update Underway- Housing Element Draft in Preparation Vida Nueva Transitional Housing Complete Sonoma Mountain Village DEIR Spring 2009 Stadium Area Plan Plan Approved Southeast Specific Plan FEIR Spring 2009 Wilfred /Dowdell Specific Plan Plan approved; annexation application being prepared Community Center Plaza Master Plan approved Redevelopment of City Hall /Avram sites for Affordable Housing Developer to be recommended to CDC Fire Bay Realignment Project Pending Council Action Southwest Shopping Center Redevelopment Awaiting application Sustainability Ordinance Elements (in conjunction with Building Division efforts) Draft Universal Design Ord Prepared CDC City Center Drive Mixed -use Project RFP to be resent 2008 Medium Priority Proiects _ Constraint Northwest Specific Plan Preliminary Plan Review Completed; awaiting application Northeast Specific Plan Plan revised by applicant; DEIR in Spring 2009 Creekwood Apartments Awaiting application Zoning Ordinance Clean -up In process Digitizing of Planning Files To commence when Building files digitized Low Priority Projects Crane Creek Regional Trail Uncommitted Proiects Southwest Boulevard Commerce Boulevard State Farm Drive Redevelopment of Southwest DPS Station Affordable Project on CRPUSD Surplus Property (University District) 14 Construction documents not in process Final Draft Prepared, to PC February 2009 Final Draft Prepared, to PC February 2009 Final Draft Prepared, to PC February 2009 Pending Council Action Awaiting application GOAL V: SUSTAINABILITY Objective: Clean Air. Achieve meaningful reductions in greenhouse gas emissions through implementation of long -term solutions throughout the region Strategy 1: Create Greenhouse Gas Emissions Inventory Tactics: Baseline GHG Emissions • Water / Sewer 13% Commute 7% Fleet 23% Streetlights 14% Buildings 43% Strategy 2: Set Reduction Target Tactic: 35% below 2000 levels by 2012 for internal City operations Require all new residential construction to be 15% more efficient than October 2005 California Energy Efficiency Standards. Strategy 3: Implement The following steps will provide immediate energy- savings benefits at local level, will impact air quality in regions supplying electricity, significantly reduce CO2e, as well as decrease GHGs from fossil - fueled vehicle use. Tactics: Target energy - inefficient systems Status • APS Measures Completed • Chevron Energy Services Lighting Retrofit Completed • Pool Covers Completed • APS Photovoltaic system Completed • Fleet Enhancements from 2000 -2006 Completed • Water System Improvements Completed • Replacement of Garbage Truck Fleet In Process, New Refuse Franchise • Building HVAC Future • Computer Network Controls Future • Additional Lighting Future • Decommission Fountain Future • Waste Water Lift Station #1 Future • H -Pool Solar Water Future • Pool pump measure Future • Photovoltaic 4 Future • Photovoltaic 5 Future • Photovoltaic 6 — CREBS Future • City Fleet new 1 (purchase fuel efficient vehicles) Future • Biodiesel B100 In Process • Ethanol E85 Future • Pump Measure Savings Criteria 1500 Future 15 APS Public Safety Central DDC Strategy 4: Hire Staff Coordinator Strategy 5: Implement innovative new approaches with regional potential Tactics: Identify approaches that would be more effective than initial plan Strategy 6: Monitor and Evaluate Results Strategy 7: Consider Carbon Offsets to reduce Climate Impacts • Trees, wind, solar, biomass, biodiesel projects • Commute programs / Alternative Transportation Strategy 8: Sustainable Water Supply • Creeks Master Plan • Storm Water Management • Public Education • Conservation • Xeriscaping • Low flow fixtures • Irrigation • Reuse - Recycling n:Donley /Economic Development Plan 16 Future ITEM NO. 6 CITY BUDGET TO FOLLOW ON MONDAY, 12/15/08 WITH SUPPLEMENTAL PACKET Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4u' Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) ITEM NO.6 Council: X Miscellaneous Communications Agenda: 12116108 X 12/15/08 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 16, 2008 Department: Administration Submitted By: Dan Schwarz, Interim City Manager (Name & Title) Submittal Date: December 15, 2008 Agenda Title: City Council Budget Requested Council Action: Item provided for discussion/direction /action Summary: Per the Council's request, attached is a year -to -date summary of the Council's budget and expenditures. Enclosures: Budget Summary CITY ATTORNEY'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the City Attorney. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item egular Time ( ) Approval O Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by Council ( ) City Comments: City Manager's Signature: r Date: /4 /- �O (Revised 806)J S:05 -b \o \° \ \ \ \ \ \o \ \° \° 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 I- 00 (O N O O O O O O M O f- r- O 0� o M O CY) x 00 0 0 �' O C7 V' C) C) N I- C) N (D 00 O f- m N Lo Lo O N Lo M M LO N r- d' W N N � 00 (,- M V y- N N CO y I� M 0n LO LO (O N 00 C C -7 00 N (O > m LL CO 0 0n 0A VT 00 O O d' LO ti (D N OI R N 0�0 i i� Nr O M N N I.L Q CW W G (n W W O O 0') LO O 00 O f- 0) N LO L() LO L(') LO LO 0) X Z o O d ti LO M LO r (- r1' (V N N N N (- M 1` 'I 0) LO (D (0 (O (D (D 0A V c O d' ti W= 'a F0 ti C M N U p Z M O F=- U00 0000000000000000 00 0 , O I` O O m 0 0 LO 0 0 0 0 0 0 w 0) C (y t6 d N �t M 00 00 O 1- � Ltd LO 0 LO LO � t- M L6 (fl N J Q m C O M C c N O O C 7 N c> 6 N v (vii N N N a N c to V D N N N N U N Q c� C O1 � ((u E 2 N N O N O� -1 U) OO i� O + N _ .c +�" Q LZ N i i i i N F- M c Q a) N '� > W W W W W W W N WONO(AFN -0 WF- F�- ��o�'S�� N E N E �U C O U L O C C L L O L 1 Q cn O O U 0Z — (a N c 0 rn E p E o U � O O 7 L L O O N N -O C a) C O N N =3 L E N 40- Q O U + Q � OU OU (U O tU L(7 C L O N L (0 N m 2 d m vN M d" yds�3 -Z CITY OF ROHNERT PARK OFFICE OF THE CITY CLERK * * * City Clerk Use Only NOTICE OF COUNCIL /CDC MEETING ACTION ell Date: April 28, 2006 10 To: NOTE T€} FIL2 For Agenda Title: Compensation/Salaries Ordinance for City Council & Community Development Commissioners Meeting Date: Agenda Item No: Council Action: Vote: April 25, 2006 #9 Approved as Submitted 3- 2(AB &AFno) Ordinance No: 756 (Adoption) Amending Section 212.030 (Salaries for Rohnert Park City Council Members) and Adding Section 2.12.045 (compensation for Commission or Committee Service) of Chapter 2.12 (Council Members' Salaries) of the Rohnert Park Municipal Code The City Council approved the above item authorizing you to proceed with the appropriate follow -up and handling process. The enclosed documents below are provided for this purpose: • Transmittal Report provided to Council for this agenda item. • Ordinancelexecuted Thank you, Carol Mend all, Deputy City Clerk for Judy Hauff, City Clerk cc: City Council — for updating City Council Member Handbook Sandy Lipitz, Director of Administrative Services Theresa Smith, Human Resources Analyst Barbara Galaudet, Accounting. Services Supervisor =FILE — CITY POLICY BINDER - 405.32.1 City Council/CDC - General FILE — Councilmembers - Salaries/Benefits FILE — Community Development Commission - General FILE - Council Agenda Chron File WAgenda Council Action\Agenda Council Action 20061042506 Council Agenda Action.doc dos 3�, J ORDINANCE NO. 756 AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK AMENDING SECTION 2.12.030 (SALARIES FOR ROHNERT PARK CITY COUNCIL MEMBERS) AND ADDING SECTION 2.12.045 (COMPENSATION FOR COMMISSION OR COMMITTEE SERVICE) OF CHAPTER 2.12 (COUNCIL MEMBERS' SALARIES) OF THE ROHNERT PARK MUNICIPAL CODE WHEREAS, Government Code Section 36516 provides that a City Council may enact an ordinance setting the salary for each member of the City Council, the amount of which shall be based upon population; and WHEREAS, Government Code Section 36516(a)(2) provides that the salary shall be $400 per month in cities with populations over 35,000 up to and including 50,000; and WHEREAS, the City Council adopted Ordinance No. 650 on June 8, 1999, setting City Council salaries at $400 per month; and WHEREAS, Rohnert Park Municipal Code section 2.12.030, "Salaries" provides that each City Councilmember shall receive a salary of $400 per month, as authorized by Government Code Section 36516 and which shall be payable at the same time and in the same manner as the salaries are paid to other officers and employees of the City of Rohnert Park; and WHEREAS, Government Code Section 36516 provides that City Council salaries may increase by up to five (5) percent for each calendar year from the operative date of the last adjustment of the salary in effect; and WHEREAS, the City Council wishes to amend Ordinance No. 650 to provide for an annual cost -of- living increase in the same amount as the annual cost -of- living increase provided to members of the Rohnert Park Employees Association (RPEA) in an amount not to exceed five (5) percent annually; WHEREAS, Health and Safety Code Section 34130.5 was recently amended to provide that a city council in a city with a Community Development Commission may set compensation in an amount not to exceed $150 for each commissioner for each meeting of the commission attended by that commissioner not to exceed two meetings per month; NOW, THEREFORE, the City Council of the City of Rohnert Park does ordain as follows: Section 1. Section 2.12.030, "Salaries" of the Rohnert Park Municipal Code, is amended to read as follows: "Each city council member shall receive a salary of four hundred dollars per month, as authorized by Government Code Section 36516 and which shall be payable at the same time and in the same manner as the salaries are paid to other 8972720 80078/0012 officers and employees of the city. In addition, each city council member shall receive an annual cost -of- living increase in the same amount as the annual cost- of-living increase provided to members of the Rohnert Park Employees Association, not to exceed five (5) percent annually." Section 2. "Compensation for Community Development Commission Service," is added to Chapter 2.12, "Council Members' Salaries," to read as follows: "Each city council member who serves on the community development commission shall receive $150 per community development commission meeting attended, not to exceed two meetings per month." Section 3. This ordinance shall be in full force and effect thirty (30) days after its adoption and posting or publication as requested by law. This ordinance was introduced by the City Council of the City of Rohnert Park on the 2e day of March, 2006 and DULY AND REGULARLY ADOPTED this 25th day of April , 2006 by the following roll call vote: AYES: Three (3) Council Members Mackenzie, Vidak- Martinez and Mayor Smith NOES: Two (2) Council Members Breeze and Flores ABSENT: None (0) ABSTAIN: None (0) CITY OF ROHNER'� _- -- Mayor Tffii-S—m—itfi— A'r'rVQ'r- nFFIvvwa " w i WAAX4. gssis&nt City Attorney Gabrielle P. Whelan 897272v1 80078/0012 Meeting Date: Department: Submitted By: (Name & Title) Submittal Date: Agenda Title: OR-D. 11o. '756 CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT I t3Zn?-D Dl't io March 28, 2006 Administration Steve Donley, City Manager Ad- fi;oon' March 24, 2006 CounjAginda X Miscellaneous unications �3 a$ 06 tn Co Compensation/Salaries Ordinance for City Council and Community Development Commissioners Requested Council Action: Adoption of Ordinance 3 /sv /06 C-14 'Nllll At the January 24, 2006 meeting, staff presented to the City Council recent changes in state law in regards to Councilmember and Commissioner compensation. For your reference, the staff report from January 24, 2006 is attached. Based on the information provided to the City Council at the January 24, 2006 meeting, the Council directed staff to prepare an ordinance to enact the following: • Provide for a cost of living increase to Councilmember's salaries as described under California Government Code Section 36516, and • Provide compensation for Community Development Commissioners as described under California State Assembly Bill 11. CITY MANAGER'S RECOMMENDATION: () Consent Item Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination 1 ( ) City Comments: City Manager's Signature: (4) Regular Time Date: !;,Z(,7, 4,6 lz� °�� CITY OF ROHNERT PARK P COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: January 24, 2006 Department: Administration Submitted By: Steve Donley, City Manager (Name & Title) Submittal Date: January 20, 2006 Agenda Title: Assembly Bill 11 Standard Reimbursement — Consideration of Adopting a Standardized Reimbursement Policy Requested Council Action: After review of staff analysis, direct staff to implement appropriate ordinances /resolutions to enact Assembly Bill 11. Summary: Assembly Bill (AB) 11 was authored by Assembly Member De La Torre (D -50 South Gate) to change the law related to council member compensation. This new law affects three areas: 1. General law city council member compensation. Unless specifically authorized by another statute, a city council may not enact an ordinance providing for compensation to elected city council members in excess of the schedules authorized under the Government Code (section 36516). Staff analysis: No further action is necessary for the City to be in compliance with AB 11. However, Government Code Section 36516 permits the City Council to increase council member compensation up to 5 percent a year by ordinance or an amendment to an ordinance. The City Council may want to consider implementing the standard cost of living increases applied to general city employees to keep compensation in line with inflation. 2. Compensation for service community development commissions. If a community development commission is formed to oversee both redevelopment and housing authority functions, commissioner compensation may not exceed $150 per commissioner per meeting, with a maximum of two meetings ($300) per month. Staff analysis: No compensation has been established for Rohnert Park Community Development Commissioners. Because the Community Development Commission deals with significant infrastructure, development, and housing issues on a regular basis, the City Council may want to consider adopting the AB 11 standards for compensation. 3. Compensation for service on other commissions authorized by statute. If a statute does indeed provide for additional council member compensation for serving on a commission — but that statute does not specify an amount of compensation — the compensation shall be $150 per month. dos : 3a. l Staff analysis: The City Council also serves as the Rohnert Park Financing Authority and the Rohnert Park District. Because these entities exist solely for the purpose of financing debt, there is no reason to consider additional compensation. If the City Council elects to implement changes to council member compensation, staff recommends implementing these changes beginning with the new fiscal year starting July 1, 2006. CITY MANAGER'S RECOMMENDATION: ( ) Consent Item () Regular Time ( ) Approval () Public Hearing Required ( ) Not Recommended O Submitted with Comment ( ) Policy Determination by Council O City Comments: City Manager's Signature: JH Share Drive- S:Council Agenda Transmittal (as of 1/2/04) Date: 4 `� 11 -1 [1 gm 996 Z- I$ EMPLOYEE RECRUITING QLI - - I a �NIIIVILI TO FOLLOW ON MONDAY, 12/15/08 WITH SUPPLEMENTAL PACKET Agenda Packet Preparation TIMELINES for Regular City Council Meetings held on the 2nd & 4th Tuesdays of each month: • Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to Assistant City Attorney and Assistant City Manager via email to review for "approvals as to form" and agenda planning DUE no later than NOON Three (3) Mondays prior to Council meeting dates • Agenda Items with related attachments via email to City Clerk DUE no later than NOON Two (2) Fridays prior to Council meeting dates • Agenda Draft review by Mayor, City Manager, Assistant City Attorney, City Clerk no later than Tuesday mornings One (1) week prior to Council meeting dates • Agenda Packets distributed to City Council and Agendas posted/distributed /mailed on Wednesday afternoons One (1) week prior to Council meeting dates for compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for.City Clerk Use Only} ITEM NO. 7 Council: X Miscellaneous Communications Agenda: 12116108 X 12112108 -TG Copy to: CITY OF ROHNERT PARK COUNCIL AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 16, 2008 Department: Administration Submitted By: Dan Schwarz, Interim City Manager (Name & Title) Submittal Date: December 15, 2008 Agenda Title: Employee Recruiting and Hiring Requested Council Action: Provide direction. Summary: Attached for the Council's review and discussion are summaries of hiring and promotional activities in calendar year 2008. Although the City has not implemented a hiring freeze to date, hiring and promotional activity for full -time positions within the General Fund has been significantly curtailed since the beginning of FY2007 -08. The attached table shows the percentage of each salary that is charged to the General Fund. The two significant exceptions to the rule of no significant General Fund impact have been the Department of.Public Safety and the General Services Division in Public Works. Although these functions represent significant costs to the General Fund, the City has continued to hire and promote in these areas to ensure adequate services for the public. The City has greatly curtailed recruitment of full -time positions in recent months. Human Resources is conducting two recruitments for positions that have no anticipated impact on the General Fund: Administrative Assistant in Engineering and Administrative Analyst in Public Works. Public Safety (Community Services Officer) and Administration (Human Resources Manager) are holding back on filling positions that are currently in the recruitment process, pending direction from the Council at budget sessions anticipated for January and February 2009. The City has an operational need to proceed with the hiring or promotion of staff to Supervising Maintenance Worker and Maintenance Worker positions in Public Works. Human Resources anticipates proceeding with a recruitment for these positions in January or February 2009. This recruitment will produce an eligibility list that can be used for positions authorized following the budget review. 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U Q -) co O U) 0 m N N N N co N N N N N N E m 0 a.. d 'a F O co IL a s a a a a 0 0 0 0 0 0 W d W W S S 2 = = 2 0 0 0 0 0 0 0 0 00000000 00 W 0 0 .- M aj M V V a0 a (1) a) O M N F a) N N V a O ai c c a c U) a) m m 0 0 c'6O 6Oda m F - a ��4- mF= 0, a0 U)(L L E E Ea a ` c E U ° U o 2 ro L U = a`) E `o L n0 a @ p O c a L O O c c L 0 - UQU -, W O N co V LO 0 r M M co co M M M M COUNCIL COMMUNICATIONS (12/16/08) 02 '01 i%�$c`:FM F>$i3'Y�'xi"'�'i'i�a. �M ".., Communications Distributed with Packet 1: 1. Jonnie Perrot / Resident Proposed Amendment to the Mobile Home Ordinance 12/05108 2. City Clerk / City of Rohnert Park Invitation for Sealed Bids: I &I Reduction Project FY 2008 -09 12/10/08 3. Darrin Jenkins / Director of Engineering Services / City Engineer Rohnert Park Sewer Pretreatment Program 12/12/08 4: Judy Hauff / City Clerk Notice of Rohnert Park City Council Reorganization 12105/08 5. Susan Stoneman / City Clerk Notice of Santa Rosa City Council Reorganization 12/03/08 6. Mary Gourley / City Clerk Notice of Sebastopol City Council Reorganization 12/04/08 7. Gay Rainsbarger / City Clerk Notice of Sonoma City Council Reorganization 12103/08 8. Maria De La 0 /Town Clerk Notice of Windsor Town Council Reorganization 12/04/08 Communications Distributed with Supplemental is 9. 10. Communications Distributed at the Council, Meeting (12116108) 11. DATE: Dec -J_, 2008 TO: Rohnert Park City Council (copy to Rent Appeals Board w /attachments) FROM: Jonnie Perrot SUBJECT: Proposed Amendment to the Mobile'Home Ordinance, Sec. 9.70.060(B)(1)(a) DEC - 5 2008 In the course of going over certain Ordinance provisions with a Valley Village homeowner who intends to file a Tenant Petition under sec. 9.70.060(B)(1)(a), it became evident to me that certain conflicts exist between this Ordinance section and the Mobilehome Residency Law, sec. 798.84, which on its face gives broad scope to Tenant causes of action with respect to reduced Landlord services: (a) No action based on the management's alleged failure to maintain the physical improvements in the common facilities... or alleged reduction of service may be commenced by a homeowner unless... (d) For purposes of this section, management shall be deemed to be notified of an alleged failure to maintain the physical improvements in the common facilities... or an alleged reduction in service... Compare the language of Ordinance sec. 9.70.060(B)(1)(a) setting forth the grounds for filing such Tenant actions: There has been a discontinuance or substantial reduction of housing service to homeowners /residents without a corresponding reduction in rent. Thus while the Mobilehome Residency Law clearly bestows broad scope, the language of Ordinance sec. 9.70.060(B)(1)(a) ambiguously appears to narrow this State - codified Tenant right with the words substantial and housing. Of course, it goes without saying that in all matters of law, a petitioner has the burden to prove beyond a reasonable doubt that his cause of action is not frivolous. Hence the word substantial, while superfluous, does not necessarily prejudice the Tenant. The prejudicial circumstance here lies with the Ordinance definition of a service reduction as being a housing service reduction, which definition led to the promulgation of enabling Board rules that are solely designed to redress reductions in Landlord service relative to park physicalities such as street potholes, etc. In other words, the aforesaid Tenant Petition is more than likely to be rejected by the Board because the allegations therein relate to a reduction in service vis -a -vis Landlord's duty to secure Tenant compliance with stated park rules and regulations -- specifically Rule No. 1 [tenant conduct] -- in relation to a non - homeowner resident, 174 Walnut Circle /Valley Village. Mmmn to city rnunni1 from J_ Perrot 1215108 Pg. 2 Valley Village Rules & Regulations The following rules and regulations are a part of your rental agreement... and have been established to encourage community cooperation and to promote an environment which allows for quiet enjoyment in the community and keeping the welfare of all residents, guests, and employees of the mobilehome community in mind... Universal Rule. ...(a) residents will conduct themselves in a reasonable manner, being respectful of the rights of others; (b) residents will not adversely affect others; (c) residents will not do anything which may cause endangerment to property or person; and (d) residents will not engage in any activity which may cause a nuisance, breach of quiet enjoyment, violation of law, or exposure to liability to other residents, or to ,the community, even if not specifically described in these Rules and Regulations. See attached Valley Village Rules & Regulations, pg. 1. Indeed, another Valley Village homeowner, 175 Walnut Circle /Va11ey Village, indirectly broached the subject of Landlord's failure to enforce park conduct rules with respect the very same aforesaid non - homeowner resident, 174 Walnut Circle /Valley Village. PROPOSED AMENDMENT TO ORDINANCE I propose that Ordinance No. 9.70.060(B)(1)(a) be amended as follows: (a) There has been a discontinuance or reduction of service to homeowners/ residents without a corresponding reduction in rent. This proposed amendment is in accord with standard policy whenever a conflict between a municipal ordinance and state law is found to exist as set out, for example, in the introductory policy statement of the enabling rules and regulations promulgated by the Rent Appeals Board: If any Rule and /or Regulation or statement of policy is in conflict with state law, it is the stated policy and overriding rule ... that the state law shall override any conflicting local Rule... Attachments: (1) Mobilehome Residency Law, sec. 798.84 (2) Valley Village Rules & Regs, pg. 1 (3) 8/7/08 minutes (pg. 2), Rent Appeals Board Article 8. Actions, Proceedings, and Penalties 798.84. (a) No action based upon the management's alleged fai lure to maintain the physical improvements in the common facili- -- , ties in good working order or condition or alleged reduction of ser- vice may be commenced by a homeowner unless the management has been given at least 30 days' prior notice of the intention to commence the action. (b) The notice shall be in writing, signed by the homeowner or homeowners making the allegations, and shall notify the manage- ment of the basis of the claim, the specific allegations, and the rem- edies requested. A notice by one homeowner shall be deemed to be sufficient notice of the specific allegation to the management of the park by all of the homeowners in the park. (c) The notice may be served in the manner prescribed in Chap- ter 5 (commencing with Section 10 10) of Title 14 of Part 2 of the Cod, of Civil Procedure. (d) For purposes of this section, management shall be deems, to be notified of an alleged failure to maintain the physical improv, - rnents in the common facilities in good working order or condition or —� of an alleged reduction of services upon substantial compliance Fy the homeowner or homeowners with the provisions of subdivisio is (b) and (c), or when management has been notified of the alleged failure to maintain or the alleged reduction of services by a state- or localagency. (e) If the notice is served within 30 days of the expiration of the applicable statute of limitations, the time for the commencement of the action shall be extended 30 days from the service of the notice. (f) This section does not apply to actions for personal injury or wrongful death. (100 AI CILIZM7zl) Effective October 5, 2007 or upon signing VALLEY VILLAGE MOBILE ESTATES 6401 COUNTRY CLUB DRIVE ROIINERT PARK CA 94928 RULES AND REGULATIONS INTRODUCTION: The following rules and regulations are a part of your rental agreement (which is a separate document) and have been established to encourage community cooperation and to promote an environment which allows for quiet enjoyment in the community and keeping the welfare of all residents, guests, and employees of the Mobilehome Community in mind. These rules and Regulations have been prepared in accordance with the provisions of the Mobilehome Residency Law, and are not permanent or irrevocable, and may be changed at any time at the Park's discretion, in compliance with California Civil Code section 798.25_ Please read then, carefully. Being a "GOOD NEIGHBOR" is worth more than a set of rules. We trust we will have your complete cooperation due to the fact that you are interested in having a nice community in which to live. The California Civil Code Provisions of the Mobilehome residency Law, the Rules and regulations set forth therein, and all other rules of conduct of the Community which are posted throughout the community, which may change from time to time, and any other documents of the Community, are part of the Resident's Rental Agreement, and by this reference, are incorporated into the Rental Agreement, Universal Rule. Unless a more specific rule exists, the Universal Rule applies and is controlling, which is that (a) Residents will conduct themselves in a reasonable manner, being respectful of the rights of others; (b) residents will not adversely affect others; (c) residents will not do anything which may cause endangerment to property or person; and (d) residents will not engage in any activity which may cause a nuisance, breach of quiet enjoyment, violation of law, or exposure to I iabi I ity to other residents, or to the community, even if not specifically described in these Rules and regulations. DEFINITIONS: "Community" means Valley Village Mobile Estates, the mobilehome community. "Consent" or "approval," when used in combination with Management or Park, means Management's prior written consent or approval. Consent or approval must be in writing to be valid. "I lone" means a mobilehome or manufactured home used as a dwelling in the Community. "Homeowner" or "Resident" means a person authorized in writing by Management to reside " in the Community and who has a tenancy in Community under a rental agreement. "Lot," "flomesite," or "Space" means the area of land that has been designated for the placement and maintenance of a home under a rental agreement, is identified by a number, and delimited by corner markers. Page 1 of 16 / 7 &-h7 v r-v Ci u ti�cyiC /BUiI��J -- / P t.7 /,—, � T Rent Appeals Board Page 2 of 4 August 7, 2008 Meeting Minutes be gi "ven back to the Hearing Examiner to clarify certain terms of the agreement. The agreement would again go before the Board for approval. The revised minutes were approved by the board with a vote of four (4) Ayes and zero (0) Noe's with Board Member Welch abstaining. Adding Non - agenda Items for Information only: None Scheduled Public Appearances: None Unscheduled Public Appearances: Len Carlson, Rancho Grande Residents Association President deferred to item #10 on the agenda Bob Fleak, GSMOL Assistant Region 2 Manager, 157 Parque Recrero, deferred to item #10 on the agenda Paula 175 Walnut Circle — Ms. IMM expressed frustration about ongoing harassment from her neighbor, and shared examples of the ways she has been harassed. She stated that she has not been able to get any assistance from the management at the park and has been unable to resolve the situation while working with the Public Safety Department. She stated that she is not able to receive the benefit of the quiet enjoyment of her space. She also stated that she is not sure that this is the proper venue to address the situation, but if there is anything that the Rent Appeals Board may be able to do, she would be willing to explore any remedies through this channel. Board Member Collins advised her that she could file a petition to the Board, and that Staff could assist her with filing the petition. Review of Financial Reports: Staff gave a report after distributing a revised Financial Report and recommended that the Board change to a Fiscal Year as opposed to a calendar year. Vice Chairperson Engelhart encouraged Staff to put together a recommendation for the Board to support this action. Board Member Collins added that if a Fiscal Year was used, the anniversary dates for the parks would need to be changed. After further discussion about necessary changes should the Board adopt this change, the consensus of the Board and Staff was to continue to use a Calendar Year for their financial reporting. Vice Chairperson Engelhart then asked Staff to put together a comparison of anticipated revenues versus the actual amount of revenues collected. The Financial Report was accepted by the Board and Staff agreed to report back to the Board in response to their request. Landlord Capital Pass - Through Petition (CIPT 2008 -01) Hillsboro Properties and Rancho Grande Residents Association Voluntary Agreement Update: Staff gave a brief report on the memo distributed to the Board. Board Member Collins initiated a discussion stating that the letter addressed to Len Carlson from Skip Green, dated June 20, 2008, changed the agreement and she expressed concerns that the Hearing Examiner was not present when these changes were made. Both Vice Chairperson Engelhart and Board Member Collins commented that some of the language in the memo does not conform to the Rules and Regulations. Vice Chairperson Engelhart indicated that this difference in wording may have caused some confusion. Chairperson Blanc referenced Rules and Regulations Section 7.14(D), and pointed out that the Hearing Examiner's Decision comes back to the Board for approval. Following this approval, notices regarding the decision and appeal are sent out. James Atencio, Assistant City Attorney, joined the discussion to add that Rules and Regulations Section 7.12 contemplates parties meeting to negotiate a voluntary agreement which would be ratified as the Hearing Examiner's final decision. /Y7 e,-rrn 0 j2 -5 ok INVITATION FOR SEALED BIDS NCounci10:c Misella neous Communications I &I REDUCTION PROJECT FY 2008 -09 (Manhole Repair) Agenda t: PROJECT NO. 2007 -18 v to: Notice is hereby given that on Thursday, January 15th, 2009, at 2:00:00 p.m. at 130 Avram Avenue, Rohnert Park, California, the City of Rohnert Park will receive and open sealed bids for the I &I Reduction Project FY 2008 -09 (Manhole Repair), Project No. 2007 -18. Bids must be received by the Engineering Department before 2:00 :00 p.m. on January 15, 2009, based on the Official Bid Clock displayed in the area where bids are submitted on the Second Floor of City Hall. The Notice to Proceed will be issued in April of 2009. The work is described generally as excavating around manholes and improving their resistance to infiltration and repair of the roadway section. The Contractor must have a valid California contractor's license and a Class "A ", "C12", or "C34" license. The Engineer's estimate for this project is $150,000.00. A statement of the prevailing wage rate is on file in the office of the Rohnert Park City Clerk, 130 Avram Avenue, Rohnert Park, California. Per California Civil Code Section 3247, a performance bond in the amount of 100% of the bid total will be required from the successful bidder for bids exceeding $25,000. The bond must be provided within 15 calendar days from notice of award and prior to the performance of any work. For any moneys earned by the Contractor and withheld by the City of Rohnert Park to ensure the performance of the contract, the Contractor may, at their request and sole expense, substitute certain securities equivalent to the amount withheld in the form and manner and subject to the terms and conditions provided in the California Public Contracts Code Section 22300. This notice incorporates by reference the terms, conditions and requirements of the specifications approved by the City, any and all changes or amendments to the specifications and special instructions or special notice issued to or given to prospective bidders. The City of Rohnert Park makes no representation or warranty of the condition of the jobsite. All prospective bidders are requested to carefully review the plans and specifications and to examine and conduct tests or otherwise satisfy themselves as to the conditions at the project site, subject to coordination with the office of the Rohnert Park City Engineer. A Pre -Bid Meeting will be held on Tuesday, January 6th, 2009, at 10:00 a.m. at the Rohnert Park Sewer Pump Station, 201 Jimmy Rogers Lane, Rohnert, Park, CA 94928. Bids will be publicly opened, examined and declared on said day and hour and referred to and considered by the City Council at a future City Council meeting. Award will be based on the total of the Base Bid and Alternate Bid combined. A copy of the drawings and specifications may be obtained from the City of Rohnert Park, Attn: Dianna Delgy, 130 Avram Avenue, Rohnert Park, California 94928, telephone: (707) 588 -2232, upon payment of a $20.00 nonrefundable fee, if picked up, or payment of a $30.00 nonrefundable fee, if mailed. Posted Date: December 10, 2008 /s/ JUDY HAUFF Published Dates: December 12, 2008 City Clerk of the City of Rohnert Park December 19, 2008 Page 1 of 2 Lidster, Beth From: Jenkins, Darrin Sent: Friday, December 12, 2008 9:49 AM To: Lidster, Beth Subject: Rohnert Park Sewer Pretreatment Program Dear Beth, Please share the following with the city council via communications. Santa Rosa performs industrial pretreatment programs for Rohnert Park's sewer system by contract. Thank You, Darrin Jenkins, PE Director of Engineering Services /City Engineer City of Rohnert Park 130 Avram Avenue* Rohnert Park, CA 94928 (707) 588 -2243 dajenkins @rpcity.org City of Santa Rosa Places Second in prestigious EPA National Water Award SAN FRANCISCO As part of the 2008 National Clean Water Act recognition awards, the U.S. Environmental Protection Agency announced November 19 that the city of Santa Rosa, has received a second -place award for its outstanding and innovative achievements in wastewater treatment and pollution prevention. Alexis Strauss, the EPA's Water Division director for the Pacific Southwest region, presented the national award to the Santa Rosa City Council "Santa Rosa has an outstanding pretreatment program, which in tandem with its strong pollution, prevention program focuses on pollutants which affect the watershed directly," said Strauss. "The city's outstanding program is making a huge difference in reducing pollution loadings to the areas streams and rivers." The EPA recognized the city's pretreatment program for having significant reductions of heavy metals and organic compounds in the wastewater entering the treatment plant. The city is also being honored for its industry compliance and oversight, enforcement, program integration and partnerships, oil and grease program, and outreach and public education. The city of Santa Rosa has 30 significant industrial users. The EPA's pretreatment awards recognize municipalities that effectively implement a complex regulatory program that ensures industrial wastewater is being treated before entering the nation's waters. Award recipients implement measures that go beyond the basic pretreatment program and demonstrate innovation in implementing the program. 12/12/2008 Page 2 of 2 The EPA also recognized 24 organizations across the country for demonstrating outstanding water quality achievements for projects and programs in five award categories: operations and maintenance, exemplary biosolids management, implementation and enforcement of local pretreatment programs, cost - effective stormwater controls, and combined sewer overflow controls. The EPA - sponsored awards program is in its 23rd year, and recognizes wastewater treatment facilities and their contributions to protecting the public's health and safety and the nation's water quality. For a complete list of the winners, visit: http: / /www.epa.gov /owm /mtb /intnet.htm and for more information on the EPA's pretreatment program, visit: htt a a. ov /region9 /water /pretreatment /index.html 12/12/2008 Council: Miscellaneous y�t?snmunications iz(rz /og Oil a bj City of Rohnert Park ♦ 130 Avram Avenue E Rohnert Pads, CA 94928 Phone (707) 588 -2226 ♦ Fax (707) 792 -1876 # wwwA)*.org NOTICE OF ROHNERT PARK CITY COUNCIL REORGANIZATION Notice is hereby given that the City Council. of the City of Rohnert Park reorganized at its Special Meeting held on the 0 day of December, 2008, as follows: Mayor Amie L. Breeze Vice Mayor Gina Bell'orte Term Expires 12/2010 12/2012 Council Member Joseph T. Callinan 12/2012 Council Member Jake Mackenzie 1212012 Council Member Pam Stafford 12/2010 The Rohnert .Park City Council holds regular meetings the 2"d and 4" Tuesdays of each month at 6:00 p.m. in the Council Chamber, 130 Avram Avenue, Rohnert Park, CA 94928. City Admini 'on • Daniel Schwarz, Interim City Manager • Judy Hauff, City Clerk w Brian Masterson,.Director of Public Safety Ron Bendorff, Director of Community Development • Darrin W. Jenkins, Director of Engineering Services/City Engineer • Sandra M. Lipitz, Director of Administrative Services. John McArthur, Director of Utilities/General Services • Michelle Marchetti Kenyon, City Attorney ■ James J. Atencio, Assistant City Attorney e Benjamin D. Winig; Assistant City Attorney Dited this 5'h day of December. 2008 City of Rohnert Park Judy Hauff, City Clerk MXity Cowtcit Reorpanizatio T mtcil Reorganization 2009AW .�J Council: Miscellaneous , A MN City of Copy ,0 SanLa Rosa t0� RE El d 'EC 0 4 2008 clry �ER P� P®H n NOTICE OF CITY COUNCIL REORGANIZATION On December 2, 2008, the City Council of the City of Santa Rosa reorganized as follows: Meetings are held in the Santa Rosa City Council Chambers located at 100 Santa Rosa Avenue and begin approximately at 4:00 p.m. every Tuesday. MAILING ADDRESS: City of Santa Rosa PHONE: (707) 543 -3010 100 Santa Rosa Avenue FAX: (707) 543 -3030 Santa Rosa, CA 95402 Dated this 3rd day of December, 2008 Susan Stoneman, City Clerk City Administration Jeff Kolin, City Manager Greg Scoles, Deputy City Manager Caroline Fowler, City Attorney Thomas Simms, Chief of Police Bruce Varner, Chief of the Fire Department Marc Richardson, Assistant City Manager /Director of Recreation and Parks Michael Frank, Assistant City Manager /Director of Administrative Services David Heath, Director of Finance Rick Moshier, Director of Public Works Miles Ferris, Director of Utilities Robert Dunlavey, Director of Transit and Parking Wayne Goldberg, Director of Advance Planning and Public Policy David Gouin, Director of Economic Development and Housing Chuck Regalia, Community Development Director Fran Elm, Director of Human Resources Pat Fruiht,. Assistant to the. City Manager Susan Stoneman, City Clerk Term Expires MAYOR Susan Gorin 12/2010 VICE MAYOR Marsha Vas Dupre 12/2012 COUNCILMEMBER Jane Bender 12/2010 COUNCILMEMBER John Sawyer 12/2012 COUNCILMEMBER Veronica Jacobi 12/2010 COUNCILMEMBER Gary Wysocky 12/2012 COUNCILMEMBER Ernesto Olivares 12/2012 Meetings are held in the Santa Rosa City Council Chambers located at 100 Santa Rosa Avenue and begin approximately at 4:00 p.m. every Tuesday. MAILING ADDRESS: City of Santa Rosa PHONE: (707) 543 -3010 100 Santa Rosa Avenue FAX: (707) 543 -3030 Santa Rosa, CA 95402 Dated this 3rd day of December, 2008 Susan Stoneman, City Clerk City Administration Jeff Kolin, City Manager Greg Scoles, Deputy City Manager Caroline Fowler, City Attorney Thomas Simms, Chief of Police Bruce Varner, Chief of the Fire Department Marc Richardson, Assistant City Manager /Director of Recreation and Parks Michael Frank, Assistant City Manager /Director of Administrative Services David Heath, Director of Finance Rick Moshier, Director of Public Works Miles Ferris, Director of Utilities Robert Dunlavey, Director of Transit and Parking Wayne Goldberg, Director of Advance Planning and Public Policy David Gouin, Director of Economic Development and Housing Chuck Regalia, Community Development Director Fran Elm, Director of Human Resources Pat Fruiht,. Assistant to the. City Manager Susan Stoneman, City Clerk r G i y of ehast ®p ®1 City Hall 7120 Bodega Avenue Post Office Box 1776 Sebastopol, Ca 95472 707- 823 -1153 - Phone 707- 823 -1135 - Fax Email: mgourley@sonic.net Web site: www.ci.sebastopol.ca.us CITY MANAGER Dacdd D. Brennan CITY CLERK/PROGRAM MANAGER Miry C. Gourley NOTICE OF REORGANIZATION Miscellaneous Communications Agenda b( Copy to: Copy to: ip SEBASTOPOL Local Flavor. Global Vislon. MAYOR Sarah Gurney CITY COUNCIL Linda Kelley, Vice Mayor Larry Robinson Kathleen Shaffer Guy Wilson At their regular meeting of December, 2, 2008, the City of Sebastopol City Council reorganized as follows: Mayor Vice Mayor Councilmember Councilmember Councilmember Sarah Glade- Gurney Linda Kelley Larry Robinson Kathleen Shaffer Guy Wilson Regular meetings of the Sebastopol City Council are held the first and third Tuesday of each month at 7:00 pm at the Sebastopol Youth Annex, 425 Morris Street, Sebastopol, CA. Dated: December 4, 2008 jMGour y r rogram Manager cf. City Council City Manager Department Heads _ Sebastopol Area Chamber of Commerce Sebastopol Cultural Community Center Sonoma County Cities Sonoma County Board of Supervisors Sonoma County Clerk's Office Sonoma County City Select Committee Clerk Assemblymember Patty Berg Senator Patricia Wiggins Association of Bay Area Governments California Fair Political Practices Commission Redwood Empire Municipal Insurance Fund .Sonoma West Time and News Press Democrat League of California Cities (Amy O'Gorman) t,ouncu: Miscellaneous Communications 1L��L`G8 A s*enda Griffin. Terri C'opy to: 1. From: Gay Rainsbarger [gayr @sonomacity.org] l Sent: Friday, December 05, 2008 4:23 PM. To: TTaylor @ci.cotati.ca.us; mcuriel @ci.healdsburg.ca.us; ccooper @ci. petal u ma. ca. us; dpadovan @ci.petaluma.ca.us; sstoneman @ci.santa- rosa.ca.us; mpenirian @gmail.com; Hauff, Judy; mgourley @sonic.net; DRUSSOTT @sonoma - county.org; gcolter @sonoma- county.org; jatkinso @sonoma - county.org; bgraham @Townofwindsor.com; mdelao@Townofwindsor.com Cc: bwinig @mhalaw.com; jatencio @mhalaw.com; mkenyon @mhalaw.com; Lidster, Beth; Masterson, Brian; 0 Dept. Managers; Griffin, Terri Subject: Re: City of Sonoma Reorganization We are pleased to announce that on Wednesday, December 3, 2008, at its regular meeting, the City Council of the City of Sonoma reorganized as follows: MAYOR Ken Brown MAYOR PRO TEM Steve Barbose COUNCILMEMBERS Laurie Gallian Joanne Sanders August Sebastiani Other City Officials: Linda Kelly, City Manager Carol Giovanatto, Assistant City Manager Gay Rainsbarger, CIVIC City Clerk City of Sonoma No. 1 The Plaza Sonoma CA 95476 (707) 933 -2216 (707) 933 -2229 fax 1 Council- Miscellaneous Communications tLf�z�G$ 9291 Old Redwood Highway, Building 400 Agenda P.O. Box 100 Copy to: TOWN of Windsor, CA 95492 -0100 Copy to: WINDSOR Town Manager /Town Clerk (707) 838 -5311 Fax (707) 838 -7349 NOTICE OF REORGANIZATION WINDSOR TOWN COUNCIL At its December 3, 2008 meeting, the Windsor Town Council reorganized as follows: Mayor Vice Mayor Councilmember Councilmember Councilmember Robin Goble Sam Salmon Steve Allen Debora Fudge Cheryl Scholar Dated: December 4, 2008 /s/ Maria De La O Maria De La O Town Clerk cc: Town Council Windsor Departments Sonoma County Cities Association of Bay Area Governments California Fair Political Practices Commission Assembly Member Patty Berg Senator Patricia Wiggins Amy O'Gorman, League of California Cities Redwood Empire Municipal Insurance Fund (REMIF) Windsor Chamber of Commerce Sonoma County City Select Committee Clerk Sonoma County Board of Supervisors Sonoma County Clerk's Office Matthew Hall - Windsor Times Clark Mason - Press Democrat 1A0 -TOWN COUNCUCORRCSPONLENCG & MISC WFORFORGANIZATION 12 -07 -08DOC AGENDA FORECAST January 13th Meeting Pledge of Allegiance: Logan Lidster Public Comments ITEM NO. 10 1 Council: X Miscellaneous Communications Agenda: 12116108 X 12/12/08 -TG Copy to: WORKSHOP - BUDGET: Review of City Finances Review of Use of Consultants Consent Items 2009 - Resolution Honoring Thomas R. Bullard, Director of Safety, on the Occasion of his Retirement 2009 -Rate Study Consultant for Water Study 2009 - Selection of Developer for Avram Housing Project 2009 - Receiving from the Community Development Commission the Redevelopment Annual Report for Fiscal Year Ending June 30, 2008 Individual Items ■ City Council Liaison Assignments for 2009 • Appointments to Comm issionsBoards /Committees ■ Appointment to Marin/Sonoma Mosquito and Vector Control District ■ Appointment Legislative Committee Representative to the Mayors & Councilmembers Association ■ Status of City Streets ■ Consideration of Establishing a No Parking Area on the East Side of Roman Drive North of Regents Circle ■ 2009 - Alcoholic Beverage Sales Fee Schedule — Art Sweeney ■ Pools Item Water Conservation Stages Ordinance [Introduction] - Ordinance Repealing and Replacing Section 13.66.050 of the Rohnert Park Municipal Code Posting, Notices Ordinance [Introduction] — Amending Chapter 1.08 of the Rohnert Park Municipal Code, Posting Notices. Matters for /from Council Community Development 2009 - Authorizing and Approving a Subordination Agreement among the City of Rohnert Park Community Development Commission ( "CDC "), Vida Nueva partners L.P., a California limited partnership ( "Developer ") and California Housing Finance Agency ( "CaIHFA ") 2009 - Authorizing and Approving Amendment No. 9 to the Service Agreement between the Community Development Commission of the City of Rohnert Park ( CDCRP) and the Sonoma County Community Development Commission (SCCDC) for the Implementation of the CDCRP Housing Rehabilitation Program 2009 - Submitting Annual Redevelopment Report to Legislative Body, State Controllers Office, and State Housing & Community Development Department for Fiscal Year Ending June 30, 2008 Rohnert Park Financing Authority COMMUNITY DEVELOPMENT COMMISSION BILLS FOR APPROVAL December 16, 2008 Checks 5141 - 5147 Dated December 9, 2008 $5,698.20 TOTAL $5,698.20 c 0 Q� E ee z 0 ^o 0 a� 8 c� z a 0 v U G I o 0 0 .N- 00 °Co N 0 0 v� o 00 N M °o °o o° 00 00 � N C0 C0 N 2 C0 O N 0 O N z b w a� o Ct > a A O U U ^^>� U U U N � N N O -S4 N z N N N I o 0 0 .N- 00 °Co N 0 0 v� o 00 N M °o °o o° 00 00 � N C0 C0 N 2 C0 O N 0 O N Eo- U U U U U U U O N N N q N N N U Q Q as U c4 � rn U HH w ¢ w OU OU O U x a 0 U a� Q S cn v, a� U U Y ri U c a a 0 0 G a o w w x x . 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W N ..SE U b CDC Resolution No. 2008 -17 Authorizing the purchase of Granite from Gates &Associates for the City Center Plaza and Drive Improvements Project, Project No. 2006 -02 TO FOLLOW ON MONDAY, U'11TH SUPPLEMENTAL PACKET Agenda Packet Preparation TIMELINES for Regular CDC Meetings held on the 2nd & 4d' Tuesdays of each month: Resolutions (other than standard formats for authorizations and approvals), Ordinances & Agreements to General Counsel via email for review and approval as to form DUE no later than NOON Three (3) Mondays prior to CDC meeting date Agenda Items w /attachments via email and hard copy to Secretary DUE no later than NOON Two (2) Fridays prior to CDC meeting date Agenda Draft review by Chair, Executive Director, General Counsel, Secretary no later than Tuesday morning One (1) week prior to CDC meeting date Agenda Packets distributed to CDC and Agendas posted/distributed /mailed on Wednesday afternoon One (1) week prior to CDC meeting date in compliance with Rohnert Park Municipal Code Section 2.08.050 {This section for City Clerk Use Only) CDC RESO. NO. 2008 -17 CDC: X Miscellaneous Communications Agenda: 12116108 X 12/15/08-TG Copy to: COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AGENDA ITEM TRANSMITTAL REPORT Meeting Date: December 16, 2008 Department: Engineering Department Submitted By: Johnny Chung, Project Manager Submittal Date: December 15, 2008 Agenda (Subject Only) Title: Community Development Commission Authorizing the Purchase of Granite from Gates & Associates for the City Center Plaza And Drive Improvements Project, Project No. 2006 -02 Requested CDC Action: Approve resolution authorizing purchase of granite elements for a not -to- exceed amount of $150,000. Summary: In early 2006, the City applied for and received a $1.15 million Transportation for Livable Communities (TLC) grant to assist in the construction of a plaza for the City Center area, as well as to help complete certain pedestrian improvements along City Center Drive. Subsequently, at the direction of Council, the firm of Gates & Associates (the "Designer ") was hired to prepare the plans for the plaza/pedestrian improvements. Use permit and conceptual design review approval for the plaza were granted by the Planning Commission in September, 2006. A bid for the construction of the project was approved by Council on September 8, 2008, and construction of the plaza is currently underway. Included in the City Center Plaza (Plaza) project budget and a part of this project are architecturally and artistically unique granite elements which were hand - picked and are to be designed by the Designer to specifically meet his vision for the Plaza (e.g. seating "boulders" throughout the Plaza and the supports of the decorative entryway arch at the northwest corner of the Plaza.) The Designer has selected the granite elements and their purchase and delivery to the site are required at this time to allow the project to continue to move forward. The CDC is being asked to approve this purchase. Enclosures: Staff Report, Resolution GENERAL COUNSEL'S REVIEW: Relevant documents for this agenda item have been reviewed and approved as to form by the General Counsel. EXECUTIVE DIRECTOR'S RECOMMENDATION: Consent Item () Regular Time ( ) Approval () Public Hearing Required ( ) Not Recommended () Submitted with Comment ( ) Policy Determination by CDC i L 4� f j City Comments: S; y ^ i7L %y 7 G S�f V 1-4' Executive Director's Signature: xz�l Date: /o( V-� — (Revised 01 507) :TG- S:05 -b Staff Report Consideration of Authorizing the Purchase of Granite from Gates & Associates as a "sole source" item for the City Center Plaza And Drive Improvements Project Background: The City of Rohnert Park City Council adopted the City Center Area Concept Plan (Concept Plan) in 2002 with the intention of creating the City's "Downtown." The Concept Plan includes twelve principles, one of which is the creation of a pedestrian- oriented main street along City Center Drive to Commerce Boulevard. Another identifies the need for the creation of a major public plaza and gathering place for public events. In early 2006, at the direction of Council, City staff applied for and received a $1.15 million Transportation for Livable Communities (TLC) grant to assist in the construction of a plaza for the City Center area, as well as to help complete certain pedestrian improvements along City Center Drive. This project is known as the City Center Plaza (Plaza). On March 14, 2006, City Council selected the firm of Gates & Associates (Designer) to prepare the plans for the Plaza by approval of Resolution No. 2006 -78. At its meeting of May 9, 2006, the City Council approved a motion to establish an Ad Hoc Sub - Committee for the purpose of working on and participating in the City Center Plaza Design meetings. The Sub- Committee consisted of then Council Members Amie Breeze & Vicki Vidak - Martinez. Engineering services were contracted for with Winzler & Kelly Consulting Engineers and authorized by City Council Resolution No. 2006 -135 adopted on May 23, 2006. A use permit and conceptual design review approval for the Plaza design were granted by the Planning Commission on September 14, 2006, through PC Resolution No. 2006 -46. On July 10, 2007, Council provided direction regarding the preferred designs for the-plaza arch and shade structure elements, and Council selected the granite columns with trellis and granite shade structures. A bid for the construction of the project was awarded to Ghilotti Construction Company by City Council Resolution No. 2008 -141 on September 8, 2008, and construction of the Plaza is currently underway. The Plaza includes architecturally and artistically unique granite elements which are included in the Plaza's budget and are to be hand - selected and designed by the Designer as sole source items specific to this project. Sole source items are those which are unique in nature and are intended to be provided from a specific supplier; in this case the granite elements are hand- picked by the Designer so as to specifically meet his artistic vision for the Plaza (e.g. seating "boulders" throughout the Plaza and the supports of the decorative entryway arch at the northwest corner of the Plaza.) The Designer has selected the granite elements and their purchase and delivery to the site are required at this time to allow the project to continue to move forward. Current Status: The latest approval of the Community Development Commission ( "CDC ") budget was on September 23, 2008. In order to maintain construction schedule, the contractor will need the granite pieces to be on site by January 2009. Moreover, conveying how the granite pieces are to be sculptured is as subjective as art. The construction submittal process is an-inefficient way for the designer and the supplier to communicate how the granite pieces should be cut, shaped, and chosen with colors that works with the design. Such a process would require several re- submittals of bids to satisfy the Designer's and Council's vision. And such re- submittals will make changes to the low bidder's assumptions who will in turn want to be compensated for making these changes. In light of the foregoing, Staff recommends exercising the exception allowed under the Public Contract Code to "sole source" the granite pieces. Public Contract Code: Public Contract Code, as well the City's municipal code, requires that material purchased for a project exceeding $5,000 needs to be bid out. One exception set forth in Public Contract Code §3400.3 (referenced below) allows the City to purchase the required granite pieces as a "sole source" item because they are an architecturally and artistically unique item for the Project and need to be purchase from one source to allow for the Designer to pick, cut, and sculpt the pieces that will meet his vision of the Plaza design. 3400. (a) No agency of the state, nor any political subdivision, municipal corporation, or district, nor any public officer or person charged with the letting of contracts for the construction, .alteration, or repair of public works, shall draft or cause to be drafted specifications for bids, in connection with the construction, alteration, or repair of public works, (1) in a manner that limits the bidding, directly or indirectly, to any one specific concern, or(2) calling for a designated material, product, thing, or service by specific brand or trade name unless the specification is followed by the words "or equal" so that bidders may furnish any equal material, product, thing, or service.... (b) Subdivision (a) is not applicable if the awarding authority, or its designee, makes a finding that is described in the invitation for bids or request forproposals that aparticular material, product, thing, or service is designated by specific brand or trade name for any of the following purposes: (1) In order that afield test or experiment may be made to determine the product's suitability for future use. (2) In order to match other products in use on a particular public improvement either completed or in the course of completion. (3) In order to obtain a necessary item that is only available from one source. (4) (A) In order to respond to an emergency declared by a local agency, but only if the declaration is approved by a four -fifths vote of the governing board of the local agency issuing the invitation for bid or request for proposals. Financial Considerations: When the City purchases the granite pieces as a "sole source" item, the City is using an allowance of $150,000 that is estimated based on the Designer's past projects of similar design: Cannery Park in Hayward, Pleasant Hill Downtown, Pleasant Hill, and Canada College, Redwood City. The City capped the costs at $150,000 and allowed the Designer to create pieces that fit his vision of the design for the Plaza. Alternatives: The granite pieces are an integral part of the Plaza project. They cannot be removed from the project without substituting them with another type of material, and when removed, they will trigger revising the design that was approved by PC Resolution 2006 -46 and the City Council's approval of the arch and shade structures on July 10, 2007. Two other alternates could be considered in lieu of "sole sourcing" the granite, but both alternatives are not recommended. As a first alternate, the City can bid out to three quarries for the lowest bid. Under this scenario, the Designer will need to write out the specification for the granite pieces and issue out for bid. This process can take four to five months. The first two months will be required to write specifications, issue bid request and receive bids. The third month is used to seek Council approval, and the final two months will be used to coordinate shop drawings and samples to meet the Designer's specification, if that is even possible. The City will incur costs from several fronts. 1. There will be cost from the designer to write the specifications. 2. Staff will spend time to go through the bidding process and obtain approval from Council of the lowest bid. 3. There will be costs associated with making changes with the low bidder to achieve the Designer's vision. 4. Delaying construction 4 to 5 months would incur costs from the Contractor to de- mobilize and re- mobilize its crew and equipment plus the cost of its extended overhead. The above costs including the purchase of the granite in this scenario would exceed $150,000 plus losing 4 to 5 months on the construction schedule. The second alternative is to abandon granite and seek other material. Under this scenario, the City may need to halt construction indefinitely while the Designer drafts up a revised design that will meet the Council and CDC's new direction. The Council and CDC will need to approve the revised design. Staff will then bid out the revised design. The time to achieve this scenario is indeterminate. The City will need to attempt to extend the project schedule with Caltrans for the TLC grant if the construction activities stop longer than 6 months. Under the second alternative, the City could expect the following potential cost impacts: 1. There will be cost to engage the Designer for the redesign. 2. Staff will incur time to develop a redesign and issue out to bid. 3. The construction idle time is indeterminate. The City will need to direct the Contractor to make the site "safe," fill the hole, at an additional cost to the project. The construction delay cost will need to be evaluated at the time construction resumes. 4. Staff will need to determine if the TLC grant will be in jeopardy. The overall cost and schedule impact is in flux, but given the above factors, it would surpass $150,000 in addition to losing the construction schedule. Conclusion: Staff recommends CDC approve the purchase of the granite as a sole source item. The CDC should make a determination and take appropriate action based on the foregoing. The alternatives are: 1. Pass the attached resolution authorizing the purchase of granite. 2. By motion, deny the request. 3. Take no action on the request. If the CDC denies or takes no action on the recommendation, then construction will halt until staff can seek new direction from the City Council. RESOLUTION NO. 2008- 17 A RESOLUTION OF THE COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK AUTHORIZING THE PURCHASE OF GRANITE FROM GATES & ASSOCIATES FOR THE CITY CENTER PLAZA AND DRIVE IMPROVEMENTS PROJECT, PROJECT NO. 2006-02 WHEREAS, in 2002 the City adopted the City Center Area Concept Plan ( "Concept Plan ") with the intention of creating the City's "Downtown "; WHEREAS, the Concept Plan includes twelve principles, one of which is the creation of a pedestrian- oriented main street along City Center Drive to Commerce Boulevard, and another principal which identifies the need for the creation of a major public plaza and gathering place for public events; WHEREAS, in early 2006, the City applied for and received a $1.15 million Transportation for Livable Communities (TLC) grant to assist in the construction of a plaza for the City Center area, as well as to help complete certain pedestrian improvements along City Center Drive; WHEREAS, this project is known as the City Center Plaza Project No. 2006 -02 ( "Project "); WHEREAS, on March 14, 2006, City Council approved Resolution No. 2006 -78 and selected the firm of Gates & Associates ( "Designer ") to prepare the plans for Project; WHEREAS, on September 14, 2006, the Planning Commission granted use permit and conceptual design review approval for the Project; WHEREAS, a bid for the construction of the Project was approved on September 8, 2008 and construction of the Project is currently underway; WHEREAS, the Project includes architecturally and artistically unique granite elements that are included in the Project's budget and are to be selected and designed by the Designer as sole source items specific to the Project; and WHEREAS, the Designer has selected the granite elements and their purchase and delivery to the site are required at this time. NOW, THEREFORE, BE IT RESOLVED by the Community Development Commission of the City of Rohnert Park that it does hereby authorize the Executive Director execute any and all documents relative to the sole- source purchase of granite from Gates & Associates for the Project in an amount not to exceed $150,000. DULY AND REGULARLY ADOPTED by the Community Development Commission of the City of Rohnert Park on this 16`h day of December, 2008. COMMUNITY DEVELOPMENT COMMISSION OF THE CITY OF ROHNERT PARK Chairperson F.MUM116 Secretary