2013/12/10 City Council Resolution 2013-165RESOLUTION NO. 2013 -165
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING AND APPROVING CONTRACT CHANGE ORDERS NO. 2 AND NO.3
FOR ROHNERT PARK EXPRESSWAY OVERCROSSING SLURRY SEAL, SIGN AND
STRIPING, PROJECT GM001 WITH CENTRAL VALLEY ENGINEERING &
ASPHALT, INC.
WHEREAS, the City Council of the City of Rohnert Park approved a contract with
Central Valley Engineering & Asphalt, Inc. for the Rohnert Park Expressway Slurry Seal, Sign
and Striping, Project GM001 (formerly numbered 2013 -03) in an amount of $128,814.47; and
WHEREAS, in the process of executing the contract work an increase in material
quantities were discovered, including but not limited to pavement marking quantities; and
WHEREAS, as a result of this discovery the total project cost rose approximately 12-
percent above the original contract amount; and
WHEREAS, the contractor is not being paid for Construction Areas Signs as required
under contract bid item number 19 at the amount of $3656.00, as the signs were not installed.
WHEREAS, pursuant to direction by Caltrans, the contractor provided a Changeable
Message Sign on the freeway during the construction; and
WHEREAS, The City of Rohnert Park, Purchasing Policy adopted by City Council
Resolution No. 2012 -22 limits the City Manager authority to approving Contract Change Orders
up to 10- percent over the original contract amount; and
WHEREAS, a Contract Change Order No. 2 has been prepared for a total cost of
$15,452.73 for the cost of the increase in materials; and
WHEREAS, the contractor provided a Changeable Message Sign (CMS) on the freeway
at Caltrans request related to this project; and
WHEREAS, a Contract Change Order No. 3 has been prepared to provide for the actual
costs of the CMS, in the amount of $1,290.32; and
WHEREAS, staff has determined that the Contract Change Order Nos. 2 and 3 prices are
reasonable and were necessary to complete the Project; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve Contract Change Order No. 2, in substantially
similar form to Attachment A, which is incorporated herein by this reference, for the total
amount of Fifteen Thousand Four Hundred Fifty Two Dollars and Seventy Three Cents
($15,452.73) for the Rohnert Park Expressway Overcrossing Slurry Seal, Sign and Striping,
2013 -165
Project GM001. A copy of which is attached hereto as Exhibit A and incorporated by this
reference.
BE IT FURTHER RESOLVED it does hereby authorize and approve Contract Change
Order No. 3, for the CMS, in substantially similar form to Attachment B, which is incorporated
herein by this reference for the total amount of the actual costs of the Changeable Message Sign,
in the amount of One Thousand Two Hundred And Ninety Dollars and Thirty Two Cents
(1,290.32) Exhibit B.
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to execute documents pertaining to same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 10`x' day of December, 2013.
L
- 021 1
J Anne Buergler, City Cl &kk
Attachment — Exhibit A and B
CITY OF ROHNERT PARK
Pam Stafford, Mayor
AHANOTU:_AA BELFORTE: I ll MACKENZIE: CALLINAN: VII"
AYES: ( ) NOES: ( Ci ) ABSENT: (( ) ABSTAIN: ( )
2013 -165
STAFFORD: Alt""
EXHIBIT A
CITY OF ROHNERT PARK
130 Avram Avenue, Rohnert Park, CA 94928
PH: (707) 588 -2232 FAX: (707) 794 -9242
f.Ry(YQRPtP
Rohnert Park Expressway Overcrossing Slurry Seal, Sign & Stripe
Project No. GM001
CONTRACT CHANGE ORDER NO. 2 11114/2013
TO: Central Valley Engineering & Asphalt
You are herby directed to make the herein described changes from the plans and specifications or do the
following described work not included in the plans and specifications of this contract. All new work herein
described shall be done in accordance with the applicable provisions of the plans and specifications, except
as modified by this contract change order. NOTE: This change order is valid when signed on behalf of the
Owner.
Item Description Amount
2 Adjusting Change Order (Quantities) $15,452.73
Subtotal of Change Order $15,452.73
TOTAL of CHANGE ORDER $15,452.73
Original Contract Amount: $128,814.47
CCO #1: ($500.00)
CCO #2 $15,452.73
CONTRACT TIME ADJUSTMENT: 0 Days Revised Contract Amount: $143,767.20
The adjustments to the Contract Price and Contract Time in this Change Order include all costs, including
direct, indirect, consequential, and overhead (field and home office) costs, related to the Change described
above. By signing this Change Order, Contractor agrees to accept the adjustment to the Contract Price,
calculated as provided above, and the adjustment of the Contract Time, as payment in full for all costs,
including direct, indirect, consequential, and overhead (field and home office) costs, related to the Changes
described above. Except as amended by this Contract Change Order, the Contract shall remain in full force
and effect.
Recommended by:
Recommended by:
Approved by:
ATTEST:
Richard F. Pedroncelli, Senior Engineering Technician
Patrick Barnes, P.E., Deputy City Engineer
Date
Date
Darrin Jenkins, Acting City Manager Date
City Clerk
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree,
if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise
be noted above, and perform all services necessary for the work above specified, and will accept as full
payment therefore the prices shown above.
Accepted by:
Ryan Bangle Central Valley Engineering & Asphalt Date
EXHIBIT B
CITY OF ROHNERT PARK
130 Avram Avenue, Rohnert Park, CA 94928
PH: (707) 588 -2232 FAX: (707) 794 -9242
Rohnert Park Expressway Overcrossing
Slurry Seal, Sign, and Striping
CONTRACT CHANGE ORDER NO. 3 3- Dec -13
TO: Central Valley Engineering & Asphalt
You are herby directed to make the herein described changes from the plans and specifications or do the
following described work not included in the plans and specifications of this contract. All new work herein
described shall be done in accordance with the applicable provisions of the plans and specifications, except
as modified by this contract change order. NOTE: This change order is valid when signed on behalf of the
Owner.
Item Description
1 Provide Portable Changeable Message Board
Amount
$1,290.32
Subtotal of Change Order $1,290.32
TOTAL of CHANGE ORDER $1,290.32
Original Contract Amount: $128,814.47
CCO #1: ($500.00)
CCO #2 $15,452.73
CCO #3 $1,290.32
CONTRACT TIME ADJUSTMENT: 0 Days Revised Contract Amount: $145,057.52
The adjustments to the Contract Price and Contract Time in this Change Order include all costs, including
direct, indirect, consequential, and overhead (field and home office) costs, related to the Change described
above. By signing this Change Order, Contractor agrees to accept the adjustment to the Contract Price,
calculated as provided above, and the adjustment of the Contract Time, as payment in full for all costs,
including direct, indirect, consequential, and overhead (field and home office) costs, related to the Changes
described above. Except as amended by this Contract Change Order, the Contract shall remain in full force
and effect.
Recommended by:
Recommended by:
Approved by:
ATTEST:
Richard F. Pedroncelli, Senior Engineering Technician
Date
Patrick Barnes, P.E., Deputy City Engineer Date
Darrin Jenkins, City Manager
City Clerk
Date
We, the undersigned contractor, have given careful consideration to the change proposed and hereby agree,
if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise
be noted above, and perform all services necessary for the work above specified, and will accept as full
payment therefore the prices shown above.
Accepted by:
Ryan Bangle Central Valley Engineering & Asphalt
Date
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