2013/12/17 City Council Resolution 2013-170RESOLUTION NO. 2013 -170
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ROHNERT PARK
AUTHORIZING THE PURCHASE OF AN UPGRADED SOUND SYSTEM FOR THE
COUNCIL CHAMBERS FROM LOUD AND CLEAR AUDIO VISUAL
NOT TO EXCEED $45,000
WHEREAS, the City of Rohnert Park Municipal Code Title 3 Chapter 3.04 provides that
the City's purchasing functions shall be governed by the City's purchasing policy;
WHEREAS, the Council Chambers provides a space for conducting City Council
meetings and other organizational meetings. The audio system must be able to reinforce, record
and broadcast events;
WHEREAS, the current space and audio system are less intelligible than what is desired,
there is a need for improvement of both the acoustical environment and the audio reinforcement
system;
WHEREAS, the recommended upgrades would include an acoustic room treatment,
signal processing and a highly focused speaker system;
WHEREAS, per the City Ordinance 843, Resolution 2012 -22 the upgraded sound system
is available through Loud and Clear Audio Visual of Cotati, CA by means of a Sole Source
Purchase. Said vendor is the only authorized distributor in Sonoma County, the upgraded system
is complex and compatible with existing equipment;
WHEREAS, Staff recommends authorizing the purchase of an Upgraded Sound System
to Loud and Clear Audio Visual of Cotati, California in the amount not to exceed $45,000;
WHEREAS, the City Council considered this Resolution at its duly noticed special
meeting on December 17, 2013 along with the staff report, presentation and public comment; and
WHEREAS, the purchase of an upgraded sound system will be fully funded by DIVCA
AB 2987 PEG Fee's. This purchase will have zero impact to the General Fund.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Rohnert
Park that it does hereby authorize and approve the purchase for an upgraded sound system for the
Council Chambers from the following authorized vendor at or below the following amount:
Contractor Name
NOT TO EXCEED
Loud and Clear Audio Visual $45,000
BE IT FURTHER RESOLVED that the City Manager is hereby authorized and directed
to take all actions necessary to effectuate this purchase, including the execution of documents
pertaining to the same for and on behalf of the City of Rohnert Park.
DULY AND REGULARLY ADOPTED this 17th day of December, 2013.
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CITY OF ROHNERT PARK
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Joseph__'. Callinan, Mayor
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Carrie Willis, Deputy City Clerk
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2013 -170